PowerPoint for Beginners - Program & Animation Basics

1. Introduction: Are you looking for a beginner friendly PowerPoint course? Do you want to learn by actually working on products? Not just listening about features, then you are in the right place. Welcome to the Power Point Basics course, a beginner friendly guide to mastering the core features of PowerPoint, where you gain a solid foundation and understanding about the software. To make sure that happens, I have prepared dedicated resources you'll use during our session. Each lecture has a tiny project for you to complete to make the learning practical and enjoyable. By the time you complete this course, you'll be capable of adding text, shapes, adding effects to it, creating simple slides, and animating everything you've prepared. I think you could say, you'll find yourself at home when using PowerPoint. My name is Andrew. I'll be your instructor here. I have completed more than 4,000 jobs as a freelancer for clients, and I live and breed PowerPoint. If you want to give yourself a solid foundation and understanding about PowerPoint, by completing several projects in it, enroll now and let us get to work. You won't be disappointed. 2. 1.1 Get to Know the Interface: Welcome to the first lecture. We'll talk about the PowerPoint interface. I want this score to be as little theory as possible. So we will do something useful in the very first lecture. We will add your first shortcut to your quick access toolbar. Let me explain the layout in a few words. The PowerPoint layout gives you all the slides that you create in your presentations on the left side. You can resize it, make it bigger or smaller. All the features are here on the top side. You have different tabs where all the features are neatly tucked inside of. When it comes to point number three, as I have here, features, what's important? If I say you go to the insert tab, you'll click on the Insert tab. If I will tell you insert shape, you'll go to the Insert tab and you'll click on the shape. But here on the bottom, you have those little groups. I could say go into the illustrations group, but this would be a waste of time. But why it's important to understand a little bit where different features are? Because if you have a smaller monitor and for some reason, you'll resize your PowerPoint window, let me, for example, make it this small, and currently you can see all those features are tucked inside the group that was displayed on the bottom. If we open illustrations, we get back to our shapes, our icons, and everything that was before here. Let's make PowerPoint big and great again, and let's continue. What I want you to do in this lecture is to add the Itered shapes feature into our Quick Access toolbar. The Quick Access toolbar, I have it on the bottom, and on Windows, you can put it on the bottom. But normally, by default, it's on the top. Let me change it so it looks like in your PowerPoint. Show above the ribbon. Probably you have only safe, load open and a couple of features here, but you can do as many as you like. You can see I have a pretty extensive collection. You can go to Insert, and in PowerPoint, you can right click on any given feature. Please right click on shapes and add them to your Quick Access toolbar. This is essentially the thing that I always teach at the beginning of PowerPoint courses because this is a very important feature that we'll use over and over again, and it's very convenient to have it here. This is everything that you need to do for your first interface lecture. If you are a Mac user, it's a bit different. You don't see the names of the groups here on the bottom. If you need them, you can go to PowerPoint to preferences, and under the view, you can enable show group titles. What's also a little problematic that you cannot simply right click and add items to your Quick Access Toolbar. But you can open the three dots, you can go to more commands, and you can dragon drop anything to the Quick Access Toolbar this way. I will go to the Insert step on the bottom, somewhere we have shapes. Shapes, import them, and I'll click save, and the insert shapes feature is already added here on the Quick Access toolbar on the Mac version as well. This is it for the first lecture. Let us continue to the next one. 3. 1.2 Interface Enhancements: You don't have to do anything within this lecture. I just wanted to show you because I finished recording this course, and literally one day later, PowerPoint changed its graphical interface just a tiny bit. There's no new features, and PowerPoint doesn't have a lot of updates, but I want to show you that within the insert tab, where we have shapes, the shapes now look like that. Previously, and in the next lectures, it will look like this. This is only a visual update. Nothing has changed here, but I wanted to mention this to you. Is there any other change from what I know within the shape sill, when we see the colors, now they are a little bit bigger. Previously, this entire window looked like this. Also, this little arrow, as you can see, it is now very big and easy to click. Previously, it was a little smaller and looked like this. Okay. This is only for your information. Depending on the version, you either have this new design or the previous one. The functionality is completely the same. Those are only graphical changes. Thank you, and let us continue. 4. 1.3 Creating Slides & Structuring with Sections: In this lecture, I'll tell you everything about adding, removing slides and sections, so you will have an easier time navigating through your presentation and you'll never get confused. What is what here. Let's start off by adding slides and adding sections. Adding slides can be done simply by going to the left side here, clicking in the appropriate place, right clicking and selecting new slide. This way, you add a new slide. Alternatively, you can go to the Insert tab and you can click on this slide directly. This will simply add a new slide. Alternatively, you can click on this arrow bottom, and this will allow you to select the preferred layout. For this presentation, I created this purple and this gray layout, so we have something to distinguish between them, but you can also use the basic PowerPoint layout. For example, a title and content layout that allows you to add a title and add any type of content right away, so you save a little bit of time. But this is only a little addition. The second thing here is sections. Sections are basically groups for slides. This feature was added, I believe in Power 0.2010 or 2013, and it allows you at any given place to right click and select at section. Why are sections useful? Because you can collapse and expand them and you can delete entire sections of slides. This organizes your presentation and allows you to group things. Okay, the first point is ready. I'll always bolden the things that we've completed. Now moving slides around. You can click on any type of slide and you can put it somewhere else, for example, in a different group between other slides, or you can put it back. It's very simple. What's very convenient that you can move entire sections. For example, I can move this section to the beginning and the entire section with its slides within that section will be moved to the beginning. Okay, adding shapes should be after adding slides. Okay, so I put it back here. Now, this is how you move slides around. Number two is complete. Number three, duplicate slides. You can select a slide, and I always use my shortcut Control D D, D, D D to duplicate this slide. You can, of course, we click on the slide, and you have a variety of options here. As you can see, you have the duplicate slide option available as well. If you would very often use this feature, you could add it to your Quick Access toolbar. But since we have such a convenient shortcut, I don't recommend that. Okay, let me delete those slides. We duplicated this slide. Now, shift selecting slide. Sometimes there's a situation where you need to select multiple slides at once, and if I click on a slide, you can see it has this red outline now. If I move my mouse over it, the outline gets thicker. What if I want to select this, this, and this slide together? So I select the first one. I press my shift key, and I select the last one. Now all three are selected. Why would I need to select three slides? Because I want to move them around. Or I can press my delete key to delete them at once. I'll press Control Z to get back to it. Shift Select slides is now complete, collapse, expand all. Something very neat about organization in your presentation is that you can collapse and expand all the sections. If my presentation gets too big, like for example, this one, this one is pretty big. So you can write it on the sections and you can collapse all of them. Now we already see all our groups. And since in this lecture, we are talking about adding slides, so I'm opening the adding slide section, and this is the only thing I see on the left side. I can, for example, open this and I can close it back again. I really enjoy that. We can collapse and expand it like that. Reduce slide section size. Remember that this entire slide section on the left side can be resized. Often, let me expand everything. Very often, I have them rather small. This gives me a good overview about the entire presentation. I can navigate and move around. And if I have, for example, only three or four slides, if it's a small project, I can make them bigger to preview what I've designed here. But usually, I have it very small. Please, if you are on the resource file, do all those tasks yourself. Once you complete a task, just select the textbox and press Control B to make it bold, or from the home tap, you can select the bolding of text in order to mark this as complete. This is it for this lecture. Let's see each other in the next. 5. 1.4 Adding Shapes: From Basics to Custom Options: I honestly feel like this is where the course starts. Here, I'll teach you how to insert different kinds of shapes into PowerPoint. Please open the resource file at the slide with adding shapes, and this is the finished example that you should end with. Please go to the gray slide where it says practice here because this is the place where I want you to practice. We'll add different shapes. Number one, I think you've already done this, but if not, please go to Insert shapes and make sure that by right clicking, you added this to your Quick Access toolbar. If not, you'll always have to click on Insert and always click on shapes, and this is a feature that we use a lot for our designing. Once you have that, we can start inserting a shape. Insert a rectangle. Please go to Insert Shapes, click on them, and insert rectangle. You will have this plus sign now. You can click, hold your mouse click and just move drag around to create the first shape. Okay, you have inserted a rectangle. That's beautiful. I'll Control beta. The next point will be to insert a rounded rectangle. And I'll show you the difference. This time, I'll use my shortcut from the Quick Access toolbar, insert shapes, and the second rectangle is a rounded rectangle. What is a rounded rectangle? This is essentially the same, but we have this little yellow dot. This yellow dot is available on some of the shapes in PowerPoint and it allows you to round the corners. It's a very inconvenient tool. You can essentially get a circle out of it. This one is used very, very often, so memorize where it is. Under the insert shapes, I would recommend that you click around and add a few more of those shapes, but you don't have to do this if you don't want to. As you can see, PowerPoint is very limited in the shapes. I am advocating and telling Microsoft that they should add more because I'm on the Microsoft Creators program, but maybe they will finally listen. It's very difficult to push any change forward. Okay, insert around the rectangle is done. Now the last thing you need to add for this lecture will be a perfect square. Now, essentially, you use the same shape, but you need to use a little trick with your shift key. Let me go to the Quick Access toolbar. Let me select the first rectangle. Let me click my mouse, hold your mouse, start drawing. You can see I'm starting to draw, but the moment I press my shift key, it becomes a perfect square, and the shift key is a very important shortcut that you should memorize right now because any other shape, for example, this shape, I want to resize it, but I want to keep the same shape. If I do this by hand, you can see, I'm distorting the rectangle. But if I start to resize it and I shift, it will be exactly like it was bigger or smaller, depending on where I move my mouse. In this lecture, you've learned how to insert shapes, how to use the insert shape feature, and you memorized your first shortcut, the Shift key. Thank you very much for listening. Try it out yourself on the gray slide, and we'll see each other in the next lecture very soon. 6. 1.5 Rectangle Customization Techniques: In this lecture, we will practice different shape options. We will make a rectangle to look like this and a triangle to look like this. Very fancy. Let's go to the next, the gray slide, and at first, let's work on the rounded rectangle. The left one is the one you should work on. The right one is the beauty you want to achieve. Okay. I'll click on the shape. And if you notice on the top side, we have shape format now. Let's go into it. By going into the shape format, we have different tools specifically to this shape. We'll start number one with the fill. I'll select the fill, and apart from selecting a different color, I can also select to have no color. In our situation, since we want to achieve this, we will select no fill. We often do this if you want those designs where only the outline is visible. Fill, all right, outline. Now, let's change the outline. We want a dashed outline. Can we achieve that? I think we can. We are like Bob the Builder here. Shape Outline. For the shape outline, you have shape outline features on the bottom. We can change the weight. We can change it to sketch, and we can add some dashes. Please go for one of those dashes. You can select which ones. For example, those should be okay. Now, but you can see they are really tiny, really tiny, and those are very big. We can make something about that by going to shape outline and changing the weight. Let's go to the weight and make it six points. Remember, six points isn't the limit, but I don't want to overwhelm you right now. We can go to the more lines options, and they will open up on the right side. And on the right side, we have more detailed options. I'm sticking to those because those are the simple aggregated options, but if you need to go beyond that, you need to go to more options, and here on the right side, we could increase the width to even seven points. Let's make seven just because I showed you this and we would be done here. Okay, outline is okay. Now for the effect, I'll tell you a secret. This is a shadow effect. You can apply effects the same way as we apply anything to this shape. We applied a shape fill by giving it no fill, and we can click actually here to make it quick. We applied the outline and we can now apply shape effect. For the shape effects, well, some of the effects are, in my opinion, a bit cheesy. The reflection is good. The glow is good, but it doesn't always look beautiful, and those soft edges bevels aren't really that useful. But shadow is the prime thing that you are using, and you have some predefined shadows that you can use directly on this shape. Let's maybe use the first shadow. Again, if you need to go beyond that, you can go to the bottom and here you have shadow options. But this is a little bit too advanced. This is a basic score. So let's go for a first simple shadow. All right, we applied the shadow. I would select effect as being done. Now, right click and select shape format. Alright, right click. Format shape. This is where you have this right panel with all the features. Those features essentially are the same for the filling and line options. Here we have effect options, and the last step is size options. And in my opinion, size is very useful to know where it is because in the size options, sometimes you need something to be precise. There's a chance that you will have it in inches. I'm in Europe, so I have it in centimeters, and there's a chance that you want this to be a perfect square of 8 centimeters. And this way, you can change the size precisely. You can also do this by going to shape format and you have also this on the right side. So as you can see, the most important features are put here within the shape format tab. Okay, we have the shape size. We have some features. And the last thing I want to show you, but this is optional to change the shape. I can click on this shape, and from the shape format, there is added shape on the left side. You can open the dded shape. You can change the shape, and you can, for example, change it to a circle. Why would that be useful? Because sometimes you make those beautiful shapes, you add all those effects, and in the end, you decide for a different design. You don't have to do this design from scratch. You can go to added shape, change shape, and you can change the shape directly. Pres control Z to get back at it. Apart from the color, we have everything right. If you need to change the color, that's no problem. We have the shape outline color. We have the colors of our presentation, and let's select one of the green ones. We have the green one, and they are basically the same. Apart from the shadow being a little different here, but that's not important. We prepared the shape the same way. In the next lecture, I would like to prepare the triangle with you, so bear with me and let's go over it together. 7. 1.6 Exploring Triangle Shapes: In this lecture, we continue our journey, and we will try to turn this square into this beautiful triangle. Let's work on that for the filling. The first will be the filling, and I want to teach you to create a gradient. You as always go to shape format, and this time, shape fill won't cut it. We need to use a gradient, but if you do the gradient here, you have only a couple of predefined gradients. I want you to select more gradients, and it will take you immediately to the filling options. The filling options, please select gradient fill. The reason I'm going here because here I can precisely control what colors do we have? We have two gray colors, but I want to click on the first color. And from the colors, I want to select maybe the purple. It doesn't have to be perfectly the same. I just want to show you how we work with gradients. And for the second color, you can click on the second color, and let's go for the green. Beautiful. We have this nice gradient. You can add colors, more colors to the gradient I'll not do this in this lecture. Let me click away, click away, click and drag it away. So we are remaining at two colors. Beautiful. Now for the outline, you can see the outline is a gradient as well. Wow. This must be impressive. Close the filling options, open the line options, and for the line options, we have two features. Solid line. Which would be a solid line and the gradient line. Let's be fancy here and let's go for the gradient line. The first thing I want you to change is increase the width because I want this to be really, really visible. Okay, something, for example, 15 points. Beautiful. We have 15 points, and let's do a different gradient here. You can, of course, select the gradient that you want. And if you can see, I have one, two, three, four stops. I'll remove this, remove this. You can also click on this to remove it, and I will click on the first one. This time, I'll select the green. The second one will be this purple. Okay, so we have a difference between the colors. We can, of course, change the angle of the triangle. We have the angle at 90 degrees. You can click on the direction, and if you want it to be from the left side to the right bottom side, we could make it like that. Okay, fill outline effect. I think we applied everything. We have everything basically the same. The last thing I want to do with you is change the shape into a triangle. You should know this by now, but do you remember it? That's the problem. Unless you use it, you don't remember it. You need to click on the shape, go to shape format, and from the ddt shape features, change shape, change it to this second triangle. This triangle, of course, allows you to shift it to a different position, but let's leave it as the basic triangle. This way, I believe you are capable not only of inserting shapes, you are actively changing them and understanding what's going on. Previously, you must have been confused, but right now, if you see this and this shape, you start to understand, Okay, this has no feeling, it has a different outline and I can see effect on it. It has a gradient, it has a gradent outline, and it is a triangle. And this is what I want you to become. I don't want you to just follow the steps. I want you to actively see and understand what's going on on this slide and being able to replicate it. Not at this point, you are still learning. You don't need to know everything at this point, but you should be capable to change this shape. Okay? Let me move now to the next lecture where we continue our PowerPoint journey. 8. 1.7 Adding and Formatting Text: In this beautiful lecture, we will work with text. There's so much to be excited about because when you insert shapes, insert text, you are basically ready and primed to do everything in PowerPoint. I want you in this lecture, to create two types of text boxes. Let's go to the practice slide. You'll have the instructions here on the top side and on the right side, you can preview what you should create. To Inter the textbox, you can go to Insert and click on a textbox. But in somewhere between Power 0.2019, Microsoft, to make it a bit more convenient, added this feature also to the Insert shape features. If you go to Insert Shapes, the very first shape is a textbox as well. So basically, this could be deleted and it could remain on here, but they left it because people are used to. On a textbox, you can either click or click and drag to make it precisely this size like you see here. I want you to click, hold your mouse down and drag it around. Now, nice text. I agree. I'll press Enter. Nice text. I agree. You can click on this text. And for the text options, you can go either to the shape format because this is also treated as a shape, and you can use those ones, or you can go to the home tab where you have a bit more control because in the font group, there's a lot about text that you can work on. I want you to bolden, Italy, underline, just so you see what happens. We have this text. Another great feature is that we can make something bigger or smaller. I very often use my Control shift and forward bracket to make it bigger or smaller like that because it's very convenient. Now, if we want the text to be the same like here, and this is now very important, there is a difference between having text selected like that and having the entire shape selected. If I select text, you can see we have little dots here around the shape. But if I precisely click on the shape itself, now the entire shape is selected. If the entire shape is selected, if you go to your color options, you can change the entire color of the text at once. But if you select a part of the text, obviously, you'll recolor only a part of the text. Is something that you need to just work with and you need to do. Okay, I want you to create this text to make sure that it's green, and you will be basically done with the first and second option. Change text color. We also did that and change text size. We did that as well. Now for the second one, let me work on the format tab. For the second one, I want you to insert another textbox. Please go to Insert, insert a textbox here or from the Insert tab, inserting a textbox here, I'll insert it that way, and I will just click once. This allow me to start typing. This one, even better exclamation mark. Now, I'll select again this entire shape. I'm already so used to selecting it right away, and I'll go to shape format. We have a bit less features here, but still we should be capable of doing this. The way I would do this, I would take the text color, and I'll use one of the purple ones that I have. Now, in case you remember the shortcut, you can press Control Shift and forward bracket key. On the Mac version, it's command shift and forward bracket. And if you don't remember the shortcut, just go to your home tab and make it precisely, maybe 40, a font of 40 and okay. And we are basically done. You can, of course, make it bolden, I make it all Controller B, and essentially you have done everything right for this lecture. I wanted you to create two text boxes. They should have different colors, and you should work a little bit with their features. In the next lecture, I want to show you something that is absolutely unique to PowerPoint and not in a positive way. And I will explain you everything about combining shapes and texts together, so you learn this once and for all. Stay tuned, this will be a very important lecture that I need to show you. 9. 1.8 Text Box vs. Shape Box: What’s the Difference?: Everything that we've learned so far comes together into this one lecture. And there's a reason why you've learned to add text boxes and add shapes. I want to show you a detail about text boxes and why they are sometimes a little bit bad to use because textboxes can be resized that way, but textboxes cannot be resized to the bottom. I don't know why, but this is how they did it in PowerPoint. Once you write, of course, it will get bigger. You cannot make it smaller, you cannot make it bigger. It will always resize itself to the text. On the contrary, a shape a shape that you see from insert shapes. If I insert a rectangle, a rectangle can be resized that way, can be resized that way. That's absolutely no problem to make it longer. You can also start typing. So, hey, why do I need text boxes if I can start typing within shapes? I'll tell you in a second. Let's go to the slide where you should work with. First, resize a text box. We've already tried that. It doesn't work. Now resize a shape. Resizing shape is not a problem at all. Now, the magic trick here is, when I design something in PowerPoint, I very often just put text above a shape. Why am I doing this? If by mistake, the text will be in front of the shape like that, you can right click on the text and you can select bring to front. This will move it upwards. Okay. The reason I use text that way is because when I have a shape, and I start to type in something here, it's always precisely in the middle. Yes, you can place it somewhere else, but it's so much more convenient that you can click on the textbox, and you can move that textbox everywhere you want within or outside of the shape. This is why I very often put them one above the other. I'll press my shift key. I shift select this shape, and I just right click on them and select group. Alternatively, and this is what you will use 90% of the time, you can press Control G. This makes a group, and if you want to ungroup this, you press Control Shift G. The reason I'm not using native text from shapes unless I want it exactly in the middle is because I have no control over where it is. And when I make the shape smaller, you can see the text gets a bit crazy. If I would like to move the text, for example, to the left top side, you know how I would do this? I would need to right click. I would need to go into the format shape options, and this is why I showed you the sizing options previously. If you go to the size, you have size, position, and textbox. If I open textbox, I can, yes, I can select the text to be on the top side. Okay, the text will be on the top side. Now, the left margin, I can reduce the left and right margin. So it went a bit to the left side. Now, if it's on the top, from the text options, I can select it to be aligned to the left side. But look how inconvenient that is. I need to think about where to put it. I need to go into the sizing options. I need to work with the margins, I need to work with the alignment. It's so much less hassle to just add a text box on top of it and have perfect control over where the text is, over the size of the text, the color and everything. It's much simpler that way. This is the intricate detail about PowerPoint that you need to understand at this very moment because later on, when you design slides, you will just know that you can add a textbox everywhere above a shape. You can group the shape, and now it's essentially one. Yes, of course, if you make the shape smaller, the text will get crazy, but you know how the shape should look like, you'll understand where it is. Don't break your head about this. Now, just soak in what I said. As we work and progress to the course, you will implement this into your workflow, and there won't be any problem. See you in the next lecture. Let us continue with the content. 10. 1.9 A History of PowerPoint: 2003 to Microsoft365: This is a little bonus lecture. I know that we have people from a variety of backgrounds with different versions working in PowerPoint. I have so many students, and I know that some of them work on the older versions, newer versions, and I will show you briefly difference between those versions, what was happening during their years. Now, PowerPoint, essentially, of course, we had Microsoft in 1997, but let's be real here. 2003 is the very old version, and this is how PowerPoint looked like in the 2003 version. And if you are in this course, I don't recommend to use this anymore. Power 0.2007 introduced the ribbon system. And this is an essential and pivoting point in PowerPoint's career. And for this course, I don't recommend it. It is a bit too old, but, but it is the lowest possible version that you can use this course for. Later on, PowerPoint, 2010, 13 2016, PowerPoint looked like that. It had this red bar. The capability to create videos were added, I think in PowerPoint in 2010 or 2013. In PowerPoint, 2010, we had to manually add this feature, but this is a very strong version. Any of those versions would be okay. PowerPoint 2019 was a big step up because we have two essential features. When it comes to transitions and animations, we have the more feature, and we have the Zoom feature. And overall, PowerPoint got a little modern. After that, Microsoft stopped to make those incremental upgrades every three years. Upgrades were made constantly. There was a version that you purchase 2021, and since now, I believe Microsoft is going completely and pushing its Office 365 subscription, which is now called the Microsoft 365 subscription. This is how they call it. Still, we have access to the office website, but what you buy now is the Microsoft 365 version. Version gives you always the newest updates, so it's very convenient. And this is everything I wanted to mention. This is a brief lecture just so you understand the difference between versions. I didn't want to put this at the beginning because I don't want this course to be theoretical, but I think this is essential to understand what was changing over the years. For this course, I recommend at least Power 0.2019. If you are on 2016 or even 2013, it's okay as well. But the newer, the better, it would be best if you have that 365 subscription, but if not, that's no problem. I just wanted to mention the difference between versions. 11. 1.10 Picture Options and Cropping Essentials: We are learning PowerPoint piece by piece, and now we will work with pictures. Pictures are essential to any kind of design, and let's say that you are doing a presentation for Apple and you are doing something about storage. We have this picture here already inserted into PowerPoint. By the way, you can go to Insert pictures, and there are some stock images from the Microsoft library if you need a different picture to work with. Can just click on the picture and select Insert. All right. But for the lecture, you can work with those boxes. Now, cropping, cropping is essential. If you click on the picture, you go to picture format, there on the right side is the cropping. And like most features in PowerPoint, you can either directly click on Crop or click on the arrow to open up different options. Select Crop. Look what happens. I can crop the picture to a different size. But beneath that, I can even take the picture and I can resize the picture itself. Okay, let's say that you want to display those boxes on the right side. Now you click Crop again, and we have cropped this picture to this one little place. But you somehow feel that it's a bit too narrow and you don't want to do this by hand. This is by PowerPoint introduced the aspect ratio feature. The aspect ratio, you can make it a perfect square, and automatically it would crop it to a perfect square. The only thing that you would need to do is resize the picture and put it in the appropriate place. If you don't want if you want a two by three, no problem. Crop options, aspec ratio, and we will do it portray or those different landscape options or those different landscape options. I would prefer if there would be even more of them, but for the sake of what we need, it's okay. And what do you think? Do I make this bigger? The cropping? But if you think you can press your shift key, and you'll remain on the same crop and make it bigger or smaller. Well, the same way you can make the picture bigger or smaller, but you get the idea. I will hit crop. This is now a perfectly cropped two by three picture that we could put on the right side, and it would be a part of our slide design. What do we have last, we already did that crop a picture to another shape, a circle. Okay, a different feature that PowerPoint introduced from the cropping options is crop to shape, like we had changed to shape for normal shapes. In the picture, we can do the same. For pictures, we can, for example, crop it to a circle, but this circle is very odd right now, right? You can click on Crop. You can a ratio and now make it a square. Now you see very simply we achieved a perfect circle for this photograph. And what could we do? If you would like to give it maybe an outline, you can either put a shape behind it or go to those picture options. We have the picture border. Well, picture effects. We can give it the shadow if you wanted, but what I wanted to show is the picture of border. Let's say we want a picture of border of six points, we can click on the purple color, and this way, we created this nice design. We make it a gradient? That's a tricky question because those picture options are different than the shape options. And if I go to format picture, I go to the filling options and I open the line options yes, we have it. We have the gradient line. We can change the gradient to the gradient that we had previously with the purple and green color. And for the width we could increase the width to make it more visible. And this way, you can consider making such designs. This is it for this lecture. Now at this point, you can add shapes, text boxes, and pictures, which is the holy triangle of PowerPoint design. This is what my other advanced courses are all about. Let us continue to the next lecture and let us build upon this knowledge. 12. 1.11 Slide Design Fundamentals (1/2): Lecture will be a final test of everything you've learned so far. I want to approach designing a slide like this together with you. I've collapsed everything. This is where we work. This is your end result. And this is the slide that you will be working inside. I put the slide here on the left side so you can see what you should create. Let's go over the thing that we have to create one by one. First, format the background. We can right click on a slide, go to format background, and we can select a color for the background. You already know that we have a gradient fill and different fills or we can fill it with a picture, but we will select a solid fill. From the solid fill, select a color you like. I recommend the darker one. We can select the first purple one or the dark purple. So this way, we are creating this type of slide. Add subtitle and main title. As you can see, we have the title and the main title here on the bottom because you can inswer textboxes by hand, but I wanted to save a little bit time for you, and I want you to insert this because inserting isn't that important. The ability to edit it is important. Now, let's make this look a bit better. You can see the contrast makes the text barely visible. This is completely inaccessible. You need to think about accessibility and for people who have difficulties to read, the text is now too small. The text is barely visible. It needs to contrast with the background. Those are very important things which every mature designer should think of and know of. For the bottom text, a beginner's course to power point. I somehow feel this should be bigger. Press control shift, your forward key and okay, make it as big as you want. Now, did we overdo it? No, of course, not. At any given point, we can get here and press Enter. Alternatively, we can make the textbox smaller. Okay. We made it smaller, a bit narrower. Okay, here, maybe the course should be higher. How did we Oh, actually, we had the text the other way around here, but that doesn't matter. It just needs to feel right to you. I think the text that is meant to be a subtitle is a bit too small as well. I'll make it a bit big 24 and the bigger Tex will be 48, that beautiful. I'll bolden it. Now it's bigger. I think we made point number two, add subtitle and main title. Use the attached icon. I'll use the icon. I provided a special PowerPoint icon for this presentation because I'm a big fan of custom icons. Yes, there are icons inside of PowerPoint. You can go to Insert. You can select icons, and you can, for example, select this button, press Insert, and it will be imported into your presentation from the Microsoft library. But Microsoft Library doesn't have a PowerPoint icon. Ironic, but I have imported it. It is a SVG. It's a graphic. And for the film, I want the graphic to be either white or maybe green if you prefer to give it some color. Now, the way you shift objects around, you press Shift, you click on it. You click on it, and now I can move all three to the bottom. Just make it so it feels okay to you. Okay. We did the icon, and in the next lecture, I would like to continue with the right side to create a different design to do something with the picture and to create an overlay. So we end up with this result. For this lecture, you are supposed to do the left side of the slide consisting of text boxes and the icon. Thank you very much for listening. Let us continue this slide design in the next lecture once you finish that. 13. 1.12 Advanced Slide Design (2/2): Hello, in the second part of designing this slide. I'm really excited that we are finally doing something real in PowerPoint. Now, in this lecture, I want you to work on the right side of the slide. I want you to create this beautiful picture with an overlay over it. Now, how to approach this. At first, divide the slide with a shape. You already know how to ser shapes. I will go to insert shapes. I will insert a rectangle, and I will just make a visual division of the slide. I can make it approximately of the size that I feel is correct. I can make my life a little easier by selecting one of the predefined shape fills right away here from the shape styles and just going to outline and selecting no outline because I don't like that by default, PowerPoint gives outlines to those shapes. Here we have this black outline. Okay, beautiful. Now our final boss the picture. I'll take the picture, and as you can see, oh, so many mistakes. First thing I need to correct, I need to right click and bring it to front. Second thing, I need to resize it. Third thing I need to complain how bad it looks. Okay, we need to organize our slide. If we want to use this picture, we definitely want to go to picture format to crop, and I want to crop it to be a bit smaller. Maybe a rectangle. Do I want it to be a rectangle? Well, why not? Crop to shape. We already have a rectangle aspect ratio one to one, and maybe crop to shape, led to a rounded rectangle. So we will have these nice beautiful rounded corners. Great. Now the picture looks much better. Well, I think the picture could be a bit bigger. Okay. And definitely that text gets in the way right now. I can click on the textbox. I can move it to the side. It's completely fine that you change your design. It's completely fine. Even if we make this smaller to have two lines, that's not a problem. We are the designers here. We can do whatever we want. Okay, let's say that the general idea for the slide is okay, but I feel like the picture stands a little out too much. This is why I very often create little overlays over them. Go to insert shapes, insert around the rectangle, start to design it and press your Shift key. Make it approximately as the picture. Don't worry about it right now. Now I can click on it, and I can perfectly move it to the corner of the picture. Okay, perfect. And I can resize it. Again, press your shift key and try to make it exactly like the picture. Difficult, but you will manage. Now, once you have this shape in the appropriate place, I will right click, select form and shape, and from the right panel, let me close the line. From the right panel, we have transparency, and you can increase the transparency to make this kind of overlay. I'm usually going for 70%, a strong overlay but not too strong. You can decide whether you want it to be purple or you want it to be green. I somehow like the purple. Let's stay with the purple here, and again, we have by default, the outline. We don't have to select it anymore because we have it pre selected. You just click once here, and the outline disappears. Beautiful. In my opinion, we've completed this slide. One last adjustment I would do, I would select the picture together with the shape over it, and I would press Control G. This way, when I move it, I move it together with the overlay. It became now one object. And this is much more convenient. I'll place it maybe a bit further into the slide, since we have so much space right now here, and I would even take this text and put it a bit further to the right side. This looks more appropriate. I will delete this, and we are done. This way, you created a complete slide. Please finish this lecture by creating the picture on the right side. I will wait for you patiently. 14. 1.13 Building and Customizing Charts: Welcome back to the course. In this lecture, I would like to add a chart together with you. And I want our chart to look like that because if you learn to create charts like that or slides like this, you will have such an advantage over all other people. Mostly what people do. They do charts like this that look very basic, very plain and generic and just like they were the default PowerPoint charts. Charts I would say it's an intermediate to advanced feature. Since this is a basic course, charts may be a bit too difficult to you right now, but they are essential to any kind of business related presentation that you will do. So I feel like this should be included here. Let's start. Shall we go to the slide where we have the adding charts and the data. I'll click on the data. I'll select everything by holding my click and releasing it, and now I'll press Control C. To have it in my clipboard, I'll go to the new slide. And the first point says, add a clustered column chart. I'll go to insert, I'll go to chart and we have the column chart, and the very first one is the clustered column chart. I'll press Okay. By default, it has our presentation colors. I've already made the presentation colors to be a little nicer, and that chart looks already good. Go to the left top corner and press Control V. Now, open this. The text is a little big, but what we can do, we can reduce the amount of data that we have in this table because this is just sample data. I will even delete it. I don't need it, and I'll close this up. Okay, the chart looks interesting, but something feels off. It's a bit difficult to read what's going on here. Okay, we've added this chart. Now, remove the horizontal lines. We can do this two ways. In PowerPoint for Windows, we can click on the plus sign. And where you have grid lines, you can open this arrow and you can simply disable them. But on the Mac version, we don't have this plus sign. Don't worry. That's not a problem because we can do this a different way as well. We can go to Chart Design, and actually the very first feature, if you open it, gives you all the things that you can or remove from a chart. I'll go to my grid lines and I will just click on them to deselect them. Okay, beautiful. We have removed the horizontal lines, Al Press Control B, and everything looks a bit more readable. Now, at data labels. What I don't like about column charts is when I have to read the data from the left side and I need to watch, Okay, this will be 55, this will be 60. I don't want to guess. I want to click on this and just like we did previously, either from the chart design or from the plus sign, we can go to the data labels and we can enable data labels. This way, we have beautiful data labels above the chart. Okay, d data labels above the columns. Since we edit those data labels, we can click on them and they will be selected. I'll make them bigger. We can edit them just like text. I'll make them big like that, maybe even bold because it may be that they are very important here. Okay, make sure text is visible. Okay, I made sure that the text is visible. Now, remove the left axis and legend. Since we already have the data above the bars, we don't need this left side of the chart anymore. I can simply click on this axis and I can press delete. You can remove objects from charts like that as well. Now, we have the legend saying phone sales in million units, and we have the title saying phone sales in millions of units. I definitely don't need both. I'll delete the phone sales, and this is how we made such a beautiful chart within PowerPoint. It's much more readable than something like that where the colors are of I don't even mention the text color, but this is how most charts look like when you open PowerPoint and when you answer them. But if you do those little changes, look how beautiful this can look, and this is an often overlooked feature of PowerPoint. I will not spend more time here. This lecture, you should insert the chart, remove a couple of items from it. If this is too difficult for you right now, don't worry. Just go to the next lecture. Soon, we'll continue to animations in PowerPoint, and we'll have a lot of fund. Animations are my favorite. So let's see each other in the next lecture. 15. 1.14 Tips on Playing and Hiding Slides: We have learned essential beginner tips to Power Point. I want to show you now how to play presentations. We have different ways of starting the presentation. The one I use the most is a five on your keyboard. This will start the presentation from the very beginning. If we open our first slide, it was the slide about interface. If I press a five, I will start right here and I can move the slides with my arrow keys. The second way is to start from the slide where you are currently at. This is Shift F five. By pressing ShiftFive, I'll start immediately on the slide that I'm currently designing, editing, and obviously it's very convenient because you often want to preview what you've designed. If you always prefer to use the features on the ribbon, there is the slide show tab. On the slide show tab, we from beginning and from current slide. You can click on from current slide, and it will bring you here as well if you don't want to use shortcut. One last way to open presentations is on the right bottom corner. Do you see this? There's an icon called slideshow. You can click on the slideshow and it will bring you to the current slide as well. Here we can also preview the slides with the slide sorter or go back to the normal view. We will not expand everything in this section, but one thing I think is also very crucial is hiding slides. I sometimes have slides where I have some icons, some things that I don't want to see people. I put them at the end of the presentation, and I make sure that I click on Hight slide. This slide will be crossed out and look at that. This slide, if I go to my presentation, I had the courses. This slide wasn't visible at all. I skipped right to the next one. So if you want something to be hidden, just right click on it. You can hide or unhide them to not be exported, not be visible during your presentations. Very much for listening. Now you know how to preview and play your presentation. 16. 1.15 Video Exporting Methods: In this lecture, I want to show you something about exporting, and you may think it's the most simplest thing. Okay, this is a beginner's cross, but don't tell me how to save a file, but you may not know the details about exporting, for example, a video in PowerPoint. To save a file, you go to File, obviously, safe, and it is saved. That's if you already know where it is. You can also go to File Save As. Now you can select whether you want it on your One Drive or on your hard drive. If you want this on your hard drive, you'll select browse and you can save with, for example, on your desktop. But one thing, you can save a type and you have different types of files here. You can, for example, that way, save a JPEG and a PNG. If you will save a JPEG, it will ask you if you want just this slide or all slides on separate images. This is when it comes to saving a presentation, which is understandable, but a little less understandable is creating videos. You may think, like, why? It's just exporting videos. You are clicking on Export and create a video and what's important here. You are deciding upon the size of the file, but the full HD file is, I think, 24 or 25 FPS, and it runs rather slow. If you want your videos to have 60 FPS, you have to export them at four K. I don't know why Power Point didn't give us an option to choose the FPS. If you want 60 FPS or 30 FPS for your videos, there should be a button. But there isn't. There is a script that you can use to export full HD videos, but you need to manually insert this script into visual basic. It's a lot of hassle. What I do, I just select a four K video. It's available in the newest PowerPoint versions, and this way, I get a 60 FPS video, which is very fluent, very nice to look at. And if you import it, if you upload it to YouTube, it also looks very good. This is about exporting. The most important thing I wanted to show you here are the video exporting options. Thank you very much for listening. Let us continue to a different lecture now. 17. 2.1 Animation Fundamentals: Hello and welcome in the animation part of this course. Let me press a five and show you a preview what we will create in this lecture. Animation number one, animation number two, and animation number three. The first information for you is when you look at the slide on the left side, you can see the first slide has a little star there and the second slide has no star. A star here means that there are animations applied inside of this slide. Here, no animations are applied, and there is no star yet. I want you to go to the animation stab click on the first object and select Fade. Okay? Now the story is visible on the left side, and since we have the animation tab open, it shows a number here. Okay, we did the first thing. The second thing is to add a fade, a fly in, and a split. Okay, we added already a fade. Now press on the second item, select fly in. Press on the third item. It doesn't have to be split. Just do any different animation. I'll select split. It splits up nicely. All right. We have now applied three different animations, and the numbers show with which mouse click the animations will happen. We have three different mouse clicks. If I start my presentation again, mouse click one, mouse click two, mouse click three. Okay, works. Now, see the effect options. Some animations, if you click on an object, some animations have effect options that can be changed. Of course, a fate is just a fate, so there is nothing to change, but for the fly in, you can actually select the direction. There's from bottom, from left, from top, I would love if PowerPoint gave us the opportunity to directly select the direction, but we are limited to those here. So let's, for example, give it from top. We have a little preview, and for the last animation, do we have any effect options? Yes, we have for split, we can split it from top to bottom. We can split it from the middle. You can basically see the ways you can split the object. Just select any one of those, and this is how you apply animations and you change their effect options. Thank you very much for listening to this first lecture. Let us continue to explore animations in the next one. 18. 2.2 Different Animation Modes (With Previous, After Previous, On Click): In this beautiful lecture, I will actually show you the animation pane and what you can explore on the right side. Okay, let us go to our example slide. You know that there is a star, and there are numbers here. This means that animations are already applied, and the animations will play with consecutive mouse clicks. To get a bit more of an understanding of what's going on when being on the animation tap, open the animation pane. The animation pane shows all the currently present animations in this current slide. Okay, we have opened the animation pane. Now, what do we have to do? Change Animation two and three to after previous. I will select animation number two, Shift click the third animation as well, and I'll right click and select with previous. Now there is only one, one, one. This means that the second and third animation will play together with the previous one. If I hit play and I click my mouse, all three animations come into the slide at once. Okay, we did that. Okay, I did with previous, not after previous, but let's do it the other way around. Now I will select animation two and three, and I'll right click and select after previous. This way, one animation will finish. Then the next will start finish, then the next will start finish. Let's preview that. Let's click my mouse, one, one, one. This is a different way to play animations. Try to move them so they overlap a little. And now is the important detail why I'm doing this lecture. If you have after previews, you can move it further, but you cannot overlap them. This is why I very often use with previous because with previous not only allows you to play all at once, you can actually delay them as long as you want. You can, of course, use the delay here on the top side as well. And this way, you can make a very nice seamless motion between them. Let me play the presentation. Currently, when I click my mouse, I have them offset a little, but all three of them are being played. When it comes to the Mac version, it's very similar. Under the animations, you can open the animation pane. And for the second animation, you can go onto the timing section, and from the timing section, you can select with Previeus, give it a small delay. Then the third one as well, start with preview. Here I'll go 1 second. And when I play the presentation and I click, I have this nice offset between them. This is exactly how you do it on a MAC device. Thank you very much for listening, and let us continue. 19. 2.3 Mastering Animation Timing and Synchronization: In this lecture, I want to show you. In this lecture, I want to work on the animation timing. Here we have a beautiful animation that happens automatically. But here, we have different mouse clicks. Let's change that. Change all three animations to with previous. You can click on the animation pane, click on the first animation, shift click the last one, right click and select with previous. Now all three animations happen at once. Extend the duration of the animations to 1.5 seconds. And this is another shortcut I made for myself. I can extend the duration here directly in the shortcut, but normally you do it here. You have the duration and the delay. The duration, let's make it, as I said, 1.5 seconds. Okay, all three animations are this long. Now delay them. I'll select the second one, and I'll delay it by 1 second, and I'll take the third one and delay it by 2 seconds. Okay? Beautiful. This is a longer delay between them. So if I hit Play, one, two, three appears. Let's say that you aren't satisfied. Let's say that you are not satisfied with that. The delay is too long. This time, what I would do, I would select a third time this time, I would select the third animation and I would go from scratch. I would make quarter a second. I would deselect the second one. I would make half a second, and now I have very brief delays between them of quarter a second. If I play the presentation, text one, two, three appear quickly, depending on the style you are choosing, depending on the style you are going from, depending on the style, you can, of course, put your own timing here. You can put 0.3 here, you can put 0.4, and you would have custom delays. You can do this, but it is a bit tedious to always do this by hand. If you click, it goes up by quarter a second. Thank you very much for listening. Let us continue to another animation. Okay, let us continue now to another animation thing. 20. 2.4 Creating Complex Animations: In this lecture, I want to show you that you can apply multiple animations to one item. For example, the Power Point icon, at first, it fades, and then it moves around a little. This is how you can approach a slide design. Let me go into this slide, and what we fade the PowerPoint icon. Okay, I click on the PowerPoint icon. I select Fate. Beautiful. We have the fate. Now, fly in the text. I can select text number two. I press Shift to select multiple items, and I click on the third text, and I'll select fly in. It flies in from the bottom. I think for the text, it would look better if it flies in from the left side. I'll change the effect options to from left. Okay. Make everything with previous. Not a problem. I'll select everything, and I'll right click to select with previous. Now all three items will happen at once. Play select you can see it isn't really a beautiful animation. Make everything with previous work the delays. What I would recommend, I would recommend selecting, again, all the animations, maybe increasing their duration to 1 second. What I often do, I press Control and I diselect one of them, then I move them forward. I deselect another of them, and I move it forward. This way, I nicely spread them out. Okay, click on the first animation, select Play from this looks much better. The last thing, add another animation to the Power Point icon. On Windows, you can click on the PowerPoint icon and you can select Add animation to add another animation on top of it. So let me select At animation, and I will select Teeter or spin just so it's a bit more fancy. I'll select spin. You can see the icon is spinning around. And when do we want the spin to happen? Want to happen it with previous, and I can decide whether it starts immediately when the icon appears or a little bit later. It doesn't matter. You can do what you want. I will extend it. I will make it spin from the beginning. And this way, when I play the presentation, the icon fades in and starts spinning. After one spin because this is what we added, it stops. This is how you add multiple animations on Windows. On the Mac version, it's very similar. Let me just work with the icon. I will select, for example, a Zoom animation, and it's important that you deselect this. You click away. When you click away and you select this icon, you can add another animation on top of it. I will select spin, and we have two different animations on this one icon. I would select with previews, I would not delay it. I will increase the duration to 3 seconds. And with that, when I play the presentation, if I click, it comes in, it starts spinning, and after one spin, it stops. I have two different animations on this one icon, and it's important that I click away. I can do this multiple times. Just make sure that you always click away from the icon. Thank you very much for listening. Let us continue now. 21. 2.5 Slide Transition Effects: In this lecture, I want to talk about adding transitions to our slides. As you can see, we already have animations on the slide because we have this little star on this side. If I play the presentation, I have animation number one, I have animation number two, and then when I go to the next slide, watch that, I go immediately to the slide. Really don't like that we have no soft transition between those slides here as well, directly into the next slide. And you see this all too often within presentations. What I would like you to do, I would like you to select the first, second, and third slide together. This is the way we learned selecting multiple items. Go to the transition step. If you have Power Point at least 2019, you will have also the morph transition, and you can preview what happens. Fade, push, wipe. You can, of course, decide for yourself. I often go for the first few ones because those are the most beautiful. Later on, well, some of the transitions are a bit obsolete in my opinion. They don't really look too good. But if this is the style that you would require, then no problem, you can go for it. I will recommend using simple fate between the slides, and you just need to remember that on the transition step, on the right side, you can change the duration. If you want a transition to happen a little slower, a little softer, then you can extend the duration. I'll play the presentation with Shift five. Animation number one, animation number two, and now watch it beautifully transitions between the previous and the next slide with the fate transition that we applied. I like this so much more than just an empty transition between slides. Okay, beautiful. This is exactly how you add transitions. There's, of course, a lot more like those effect options, but not all transitions have them. It depends on the transition itself. This is essentially how you apply transitions between slides in PowerPoint. 22. 2.6 A Closer Look at the Morph Feature: In this lecture, I want to mention the morph transition. I have dedicated animation courses where this is explained in much more detail, but look at the capabilities of the more transition and why it is so important. Move things on the previous slide to the new locations on the current slide. To get the best results, duplicate the slide, move things around, apply the morph transition. If you have a shape, then you have another slide and change the shape and use the more transition it will try to morph as good as it possibly can the previous shape to its new form, and the end result can be as beautiful as, for example, this. Let's imagine that you are explaining a title slide, and then you are switching to another slide, and it beautifully morphed to the right side. Text is appearing and everything is wonderful Tua a. And this is what I want you to do in this lecture. Please take this slide. Let me move this to the side. Duplicate this slide. Okay, I have this slide, Ipress Control D to duplicate it. Move, resize, recolor the circle. You can move the circle wherever you want. For example, let's make it bigger like Ted. Let's put it at the bottom. Let's go to shape format and change the color to green. Do you know what will happen? Apply MRF transition. Go to transitions and click on MRF. It morphs the color, the size, and everything about this shape into the new one. Sometimes, when a shape is conflicted, then it will simply fade from this one to this one. But if everything works properly, we have this beautiful morphing. Just to show you the capabilities, here's one product I did for another of my courses, and this is the quality you can get with morphing. You can move to next slide. Everything is shifting around. Everything looks very unique, very original, and this is the maximum capability of PowerPoint. Learning MRF takes time, but it's so worth because it looks so beautiful. And you can morph around features on the screen on the fly. Thank you for listening. I will not go more into detail about MRF because this is not the time and place, but I just wanted to make you aware of this feature and another reason why it's worth learning Power Point. 23. Congratulations!: Big congratulations and thank you very much for arriving at the end of the course. If we look back at the goal that we set at the beginning, you should be capable now of creating text boxes, creating shapes, creating simple slide designs, and animating those slides. You should be also capable of creating a chart and a few other things about animations. I feel like you are fundamentally prepared to use PowerPoint from now on at a little bit more advanced level. Thank you very much. Once again, congratulations and see you in another one. A