Mastering Notion: Streamline Your Productivity and Organize Your Life

1. Introduction: What is going on, everyone, My name is Dimitri and welcome to my notion Fundamentals course. Here you will find an entire start to finish a look at how notion functions coming from a notion consultant and power user of over three years who's notion certified as made hundreds of YouTube videos on the topic. Here we'll walk you through step-by-step on how to start your Notion account and how to use the app from top to bottom on your computer or your phone. Eventually, I will be releasing a advanced course with even more modules to this. But to get started, I did want to release in over 20 module course on how to use Notion. Because sometimes it's easier if you just go through a course like this than trying to learn it yourself, actually, All the time. It's always better. You'll learn how every single type of block works from basic to advanced blocks, how databases function, how to structure your databases, what linked databases are, and how to use them. And we'll even briefly get into Connexions the notion API and what my recommendations are for connecting notion to other applications without further ado, let's jump into the course. 2. [1.2] Getting Started & Settings: So jumping right in here, what you'll see is that at Notion data cell, you're able to try notion free if you press the button right here. And just to point out at the beginning, what applications notion is available for. You can see it's available for iOS and Android, Mac and Windows. And it even has a extension for Chrome, which is a web clipper. I will point out that you are also able to use this as a web app, which means you can just use it straight from the browser. No need to download anything. Some apps don't have that, but this one does it function is pretty well on web, I will say. So if we go to try notion free, before we try notion for free, I just want to point out some pricing options. So now we have a different pricing structure. Then, even recently this is being recorded in January of 2023. Even a few months ago, there was something called the personal Pro plan, which a lot of people use but was sunset and due to its decrease in popularity after notion expanded its free plan. So the nice thing about the free plan is it is much better than it used to be. Lets you have team spaces within your workspace now, which it did not before. You can integrate with Slack, GitHub and other applications. There's page analytics coming soon and on. Like previously, you actually have some seven-day version page history. And you're able to invite up to ten guess. You also have unlimited blocks for individuals. And then when you're sharing it with other people, you have a limited amount of blocks that they can utilize. So a hack that people were using with the personal Pro plan for awhile was the fact that you could essentially invite many people as you wanted and you could use the space freely. So teams are kind of hacking that, but that doesn't seem to be capable anymore. The pine used to be called the team plan and is now $1 a month. So I would recommend this for anybody who has a team that they want to work with the notion now, fortunately, not able to do that hack anymore for $4 a month. This also will give you unlimited file uploads, longer version history, which is what the personal propylene used to have an up to 100 guests can be invited and then the business plan is definitely going to be good since it's going to have SSO, private team spaces, which essentially allows you to hide specific team spaces and sort of keep them with certain members of the team. Kind of a great option for businesses that want to have that feature. And for me, this is more like you have a large team. I'm talking like 30 plus people in the company that we use Notion consistently. Plus is going to be fine for most businesses and free is fine for most people. I think notions kind of pivoted to understanding that they're gonna make most of their money off of the plus and business side of things. And they've kinda chopped it down to students and individuals don't really need to pay. So keep it with the free plan since they've expanded it from US to have limited blocks three years ago when I started using it, which is crazy that I ended up just going to the personal Pro plan and not paying for the free version because of that, an enterprise, honestly, you're going to have to have like over 100 people using the application. Because it's got like a Customer Success Manager. So someone can help people learn how to use the application rather than watching horses on it. So if we press try notion free here, you'll see that you are able to continue with an e-mail or continue with Google. So just going through the process, I could obviously sign into something like this account. Sign in there. What would be next? You have to go through two-factor authentication and then you'd essentially be prompted to get your notion experienced started like this. So this is a Getting Started page that sort of gives you a tutorial on how a lot of the basics work, which I will say they've done better recently with learning how to use this kind of stuff. And then there's some example pages that exist within here for you to get started. You'll see that even though this is on the free plan, you can use Notion with your team by creating a team space, which is pretty cool. And just to get started, I'm going to go through some settings for you. So in the My Account section, you'll see you're able to change the photo of your profile. So if I were to change this to the logo of rise productive, my business, it go right here. You can permanently set a password, can choose to log out of all devices. By the way, if the press update, update the icon here. Now we'll point out you'll be like, Oh, why didn't that icon changes? Because that's not actually want to change. It just changed the logo of my account. But if I go to this night, I'll show you where to edit the workspace settings next. So here you can turn on mobile push notifications or off. I personally like to have all these removed. I don't really think that the notifications help, especially on e-mail. You have the option to set it to light or dark mode. Are you system settings? So for me, if I use system settings, it ends up picking dark mode because that's what I use in general, you can either have open onStart be the last page you were on or top page and sidebar, which would mean if you go to a page and Notion favorite at the top favorite or what is the top private thing here would be the first thing that would pop up when you reopen notion. So then moving forward, you have the choice to open links in the desktop app. If you have the desktop app installed, you'd be able to open the links and desktop app. I think this would be a nice thing to use if you have notion in your workflow, you're constantly sharing it with other aspects of your computer and your workflow in general. I would definitely have this ticked and then make sure you check this off. And then press it opens, then you'll notice this actually prompted me to go right into my workspace on the app, would go back into Settings here really quick. You can see we can still go back and configure this, but we have to configure it in the web application, but enabled not able to take it around ticket in the desktop app itself. Now, installing this application is very easy. You can just go here and press download for Windows or download for Mac. And then after you download it, you just click right on this and it opens it up. If you ever feel like you're delayed or behind with updates for notion, they do a rollout situation where on the bottom right you can see when the last time you had notion updated was. If I go back to my desktop app, you see it was up at nine days ago and it is the latest release, so we're all good there. My connections is the space where we would have first-party integrations with Notion changing this, you can pick between English, Korean, Japanese, French, French, and German. And you can either have the day of the week start for you on Monday or Sunday. So it defaulted on Sunday. And if you take this off, it'll change the start of your week, two Mondays, which is very common for non United States notion users going in here. Now you'll see what I was talking about. If I change this to like this video e.g. and press Update, this workspace will change the options you have here. Limitless. There's emojis, as you can see, which you can use for any icon. And then there are these colored or black and white emojis. So essentially, if I click on this, we have the ability to change the icon, which is pretty cool to whatever you'd like here. It's just a bunch of different black and white emojis that can also be turned into a color palette. So if I click on this and do check mark Brown does that. However, you can untick this and have it set to a specific color palette. And then every time it would automatically go through that icon. So then also, I can upload a file here or paste link to an image. If I click up load file, go right back in here and upload this icon and then my workspace would have that. Now, as mentioned earlier, you can add members, especially if you're on a plan or a team plan, especially if you're on a plan or business plan. And you can also set up a domain so that everyone will, like a specific e-mail address, e.g. rise productive or whatever business you're at. If you click on this, you can set up a domain and it's already prompting me to upgrade to the team plan. So that's how that works. And then if you ever want to delete the entire workspace, you can click on this right here, or export all the workspace content as well. Export pictures aren't amazing on notion, but they do exist. So then right here you do see the different plans that notion has. Once again, you can get a free trial for the business or enterprise plan and billing section is got all your old invoices and how much your workspace balances security, you can do SSO of your business as CIM. If your enterprise, there are bunch of other security options here. If you are on the enterprise prime, same here with these options as well as the more specific stuff of the security section. Then right here we have your connections, e.g. I. Have a Slack integration that I'll show you guys later. Since this is a new workspace, I can show you very basically, if we click on Add a page here, this will get you started. And that is how you can start your workspace in general of adding it different page, or you can create a team space. So if I call this one, are as productive. And then once again, I can pick an emoji or upload a file. I'm just going to keep doing this description details about your team space. Let's put a description that's our mission statement. And then for now, we can just skip inviting people because it's just gonna be me. So you'll see this is the team space and then this is like the example home that they made for me. However, if we want to get started with some new pages within here, we can actually use templates. So if we get a templates here, they have a nice setup for a bunch of different things. So say e.g. we wanted to do a presentation, Get template. You can either add it to the private space, which is on the bottom left over here. So if we press private mental add it to basically what is my personal workspace. Or if we do that again, get template, we can add it to the rise productive little side thing over here. So it's just a page within this team space as you'll see. But if we want to drag it into this team space home, you see, boom, that's right here. Now the same goes for this. If you want to drag this into there, it'll work like that. You can always undo. It'll do that for a second after you drag anything like that or delete anything. And you can also do this for anything else. You can drag pages within themselves on the sidebar here. And within pages themselves, just like this. Hold Control and press left-click. It'll open up a new tab, just like you would in any sort of browser. And you can also do that by right-clicking and open in a new tab. Now there are a lot of different features we're gonna get into. But finishing it off. If I delete this, like I showed you, there's an undo. However, if we go to trash, see there's a bunch of different stuff that I've deleted on this example workspace before. And if I type presentation, you can restore it and it will not restore it always where you had it, especially if it's on the private and it's in your personal, it's not in a team space. It will just restore it over here. Since it was not an IT team space. That's pretty much all in the getting started part of this. Next, we're going to work in a page and showcase how those things function. 3. [1.3] Pages & Markdown: Now, jumping into the space actually do want to delete everything here just to show you the basic functionality of how pages work, there is a title that you can edit at the top that can also be renamed over here. So it sits there and rename this by typing it right here, rename this, you'll see it changes over here. And then if I right-click, I have the option to rename it or turn it into a team space. So space for your team to customize permissions and collaborate just like with what this one is. By the way, you can click on this press team space settings and edit everyone's settings just like this, as well as leave it or archivist, right-click and rename it. You'll see this is home, just like it would have been earlier. Now you have the option to change it to an empty page with an icon, just an empty page without an icon. Pick from any of the different templates that we showed you earlier, import something like a CSV file or turn it into a database. We'll get into databases in a couple minutes here, in a few modules. I don't want to get into those yet. I want to get the building blocks literally figured out via using the different blocks that exists in Notion at the top here, this is the icon and emoji feature that we talked about earlier. So you can change these icons just like earlier. You can have it ask every time so it prompts you to pick the different color. It'll change this here and I'll change the emoji over here. You can also change the icon by clicking over here. Can't do it for the team space, but you can do it for this. Pick a custom file. Now on the free plan, you only have 5 mb maximum file size. I will point that out if I do this. So we go back and we can type in here home. You also have the option to select a specific skin tone for everything, so that makes it easier for, for you. And then you do have the option to click this and it'll do random. And the same with this, it'll do random, and that will also include the random color as well. So let's go back to picking the recent one here, which is home because all your icons that are recent will pop up, Save. So like accepts the random one that doesn't meet those recent here. And now if I just press Empty Pages icon, we can sort of get started into working in a page itself. Now, this option, on this page, I will point out in the top right, you can change the font to these three different ones based on what your preferences. And it will change it for, as you'll see right here, Sarah, here. And then if I do slash page to make a new one, it's just for that page. So say you're working with a client that a specific style that you, that they'd rather like. It's totally fine. Changes to default here. And I'm just delete this page really quick and get started. So there's also over here the option to make small text so that you can cram more into the page. And then you'll see full width here. So just so that I show you how this works, if I click and drag over here, this is the amount of blocks that currently exist on the page because it's only one. So anytime you press Enter, it'll make a new block. You'll see there's a little differentiation here. And this is the core understanding of what notion is. It's just a bunch of different blocks put together on a page and organized how you want them to be, like very advanced stuff that you can do within the software for sure. But we're gonna get started with the basics first, which is, that's how a block works. If I press Shift Enter, however, you see if I highlight this, that is one block that is made larger. So that works within blocks in general and a lot of different features. If you press Shift, it just expands the block. So if I do this, you'll see now that it expanded the block a lot. However, if I put an enter any point in there, it's separated an extra block outside of it. Now there should be three blocks on the page. Now, you can left-click highlight, and then you can press the backspace button to delete it. I can press Control Z to undo that. And as you can see, I can drag the different blocks if I put some text in this one and some texts in this one, some text and this one, you see this little pop-up over here. We'll get into all the features that go along with it. But you can either make a new block for pressing Enter or this plus button, which then will prompt you to try a bunch of different blocks out which we'll get into in a second. The next module in some other page settings I want to point out, is that in the top right here? You can obviously favorite it and then it'll go over here just like I showcased earlier. You can see right here that there's this thing called comments. So I will touch on comments later, but just so that you can see really quick, there's a comment made on the page at the top here. Can make a comment. So example comment says view all updates spot here. There's this and this is for notifications that are within the page. Then right here, you'll see that these are all the comments made on the page. So e.g. you can add a reaction like a thumbs-up, which you can also add here. And you can resolve this guy or delete it right here. So if we, first of all, I just, I'm just going to copy this link to discussion. Paste this out. You can paste it as a mention or a link I mentioned with showcase it like this. Just like showcasing the conversation that was had. So I'm gonna delete this really great. But you can then resolve it and it clears out the comments as well. In the last few things I want to point out is what that block situation, she will see this is the only sort of width that you have. But if you full with this guy, this is how long blocks become. So I really do recommend this for a lot of workflows for more navigational pages or blog writing based one's shirt, It's totally fine to have the small width one. But I do like the full-width page for like things with databases and workflows in general. I'm going to undo this so we can work in a writing style for a few minutes here though, right here, you do have the option to undo, copy the link to the page, lock the page, which is kinda fun. So I can lock the page and just be like, Oh no, I can't. I can't do anything here. I can select things, but I can't do more than that. And then also I'll just point out as we click and drag, these are how you drag and hold onto blocks. But if e.g. you want to edit text across different blocks, there was a feature added about a year ago, I think, where you can basically grab it like texts. So to the right of these six dots, you can grab text between blocks, which is a cool feature, especially since when you're writing blogs and stuff or you're just doing writing, you know, you kinda like press Enter a bunch of times instead of Shift-Enter, which is totally reasonable. And that just makes it easier to edit text between blocks. Then if we unlock this page, will also see there's a customized page option, which is kinda just changes the way that you can see some things. So top-level page discussions, page comments, you can have them be default are minimal and you change it to minimal. You'll see do this. This is where the resolve comments are. So if I change this back to default, change the way it works. And once again, I can resolve this. And then decently, if you're decently new to Notion, this might sound a little confusing, but a backlink is, and I know it shows this. What is a backlink? Essentially, if this page, we showed link to page, right, so copy this length, say just put this in another page, right? What I can do is I can paste this out and mention or Lincoln, which is essentially the same thing, just different aesthetically. So let's do link to page and we can click on this to go back to it. You'll see that there's this thing called a backlink, So it shows you, okay. What's the page? It's in private. It's not in the team space, but I can change this to expand it. So it shows it like this. Or I can turn them off. Personally. I don't really like them. It'd be nice to turn it off across the whole workspace. But for pages where there's an excessive amount of back links, I do turn it off because I'm just like I don't want to see that huge number that just pops up there. And another thing I guess I missed is the fact that you can add a cover here. Should really fun. They do have a bunch of different things in this gallery here that are cool to choose from. And then there's this website it connects to called Unsplash, which is like a free picture hub where you can search stuff. So I can do a home search here. You can remove it. You can press on dude and put it back. You can upload your custom ones right here. Once again, make it up to 5 mb and max. And you also have the option to change the cover here by repositioning it. Just kinda cool. I do think this is pretty cool. I was just going to say whiteboard behind the TV, that stuff. Then if you're in the middle of repositioning and you don't want to save it. You can press Cancel. Or if you are moving it, you can press Save and I'll save it. And then you have the option to import or export things as well. And we'll get into adding connections later on. We also do have the option to move this. So if I wanted to move this page to say this personal homepage, it would be moved within here, however. And drag this once again. You can move this rise back to there, which isn't very basic stuff on how to move things around. You can see all of the different keyboard shortcuts for this and change control for command. If you're on Mac, sorry, not a Mac user. But if I do Control Shift P, do the exact same prompt right here. And obviously you can move things into team spaces as well that you have access to. So let's just delete out this, these blocks right here. And let's go within this and do a very basic explanation of a few things. So in Notion dot ISO slash home slash keyboard, shortcuts, which I'll leave the link to right here. And in the description of this, you see all the keyboard shortcuts associated to a few things which is like making blocks, specific, advanced and basic blocks, but also marked down. For those of you that are unfamiliar. Markdown is a type of sort of pseudo coded writing style, trying to laymen terms explain it. But basically you can do a couple of different things. Like if I make a hashtag and press space, it will then assign that block to a specific type of thing. So when I backslash, you'll see a bunch of this stuff exists here. Whoever there are some easier shortcuts than like doing the backslash and typing like H1, which you can get into later. But if I do two pound signs and a space heading to three, heading three. And if I do a dash space, it's a bulleted list. If I do a carrot space, it's what's called a toggle block. If I do a quote and then space, it's a quote block, then if I do sort of like a numbered list, I could do like one. And then a period and space, or a space or like I, space with a dot after it. And then another one would be two brackets squared left and right. Then I press Space, men, it makes it a little checkbox here as well. So this is kinda the way that this works. You type B, type, B type, you can press Enter, go between different blocks, type, type enter different blocks into different blocks. Used the mark down like this, mark down like this. And instead of the way that you flow through the workspace. And once again, you can edit blocks. We'll get into what this whole thing isn't a second here, but that's sort of the basics of pages marked down and page settings. Next, we'll get into the basic blocks and get into this whole backslash functionality that makes this application really quick to fly through. If you know how you're using those. 4. [1.4] Basic Blocks: Now we're getting into the basic blocks. Let's just clear things out from here. So if I do this and delete and click in here as well, and we press this slash. What we essentially have here is this whole section of basic blocks which will run through really quickly. And I'll try to give as much context that I can to these first and foremost, text is what will happen by default. So you do not necessarily need to click on this or prompted in any sort of way, anytime you press Enter, it is a text block by default, if we backslash, though, we'll see that we can either click on any of these or we can type a part of it out. So if I do like p a, it's going to be page first. So quickly, we can do a new page here. And then if I click on the top here, you'll see from a navigation perspective how notions sort of works. So you can either go back here and by the way, just so you know, you can pin this or unpin this sidebar. I don't use that. So if you see me not using it much, that's my force of habit. But do understand that this does exist with a cascading. Every sub page works like that. And if I press this, you'll see that this is the page that was created. You can change the icon like shown earlier, just like this, then you have some more interaction capabilities when clicking on this for a specific page, you now have the option to utilize these six dots for it just like anything else. However, these three dots on the right here are another option for editing it that is not. I think for something like for the text here, there's nothing over here on the right. It's only when you're editing a page that that does prompt like that. And going back into the text, I do want to show you an example of a few things, right? So if I make some text here and then second block example, you'll see that we have the option to, as mentioned earlier, press this Plus, and we'll see that with the six dots, we do have some options and just bought to all these mean. So with Control D, like this, or by pressing the six dots and going to duplicate, it will duplicate the block itself. So all the contents within it, whether it'd be a page or syntax, that's how that works. We can also do turn into, which then gives you the option to change it to anything else. So I can turn this text into any of these options here, so I can change it into an H1 and then I have the option to turn to page and then in. So it's a little confusing verbiage wise, but it's turned into page, which means, alright, turned into a page where you have the option to just turn this into a page, right? But if I press Control and do what this is basically saying is aright, have it turned into a page and move it at the same time. So let's pretend like we'd put it this untitled one. What this does is it makes it a linked page. So then you just like with linking to the page that you can see is within this untitled one. So we can actually right-click, move this back to this team space home, just like that. And then I can delete this link right here. I'll move this over here, turn this back into, let's do an H3 e.g. in two and H3 e.g. so just so that you know the difference between editing color, because that's sort of the next part here. And obviously you can make a comment on a block around some texts, by the way. Once again, just showing that this comment or control shift them out a little colors are fun. You see that it's already here, shows up here. And then just as earlier, minimal changes it from looking like this to minimum over here. Then you can click on this to open the comment. And all the page comments do show up right here and they can be resolved so that we're done with that. If we press on the six dots, once again, I want to change the color. You'll see that the last use color can be re-used with Control Shift H. So there's a difference between colors and background colors. So just to reiterate, this is text here. And then all this highlighted space would be considered the block and then the background of that block. If I were to change the color of the background to gray background, that changes the background color. And then if I change the color of the font itself to pink, you see that I selected the entire block, so to assign a color to the text and the entire block, however, as mentioned earlier, I can highlight specific parts of text. So say e.g. I. Highlighted the text here like this. See it prompts a bunch of other stuff to turn into which I can put a link into it. Comment on it, making it bold, italicized, marketing it as code, or creating an equation out of it. All this different kind of stuff. Select the text and also change the text color. This is kinda key here. So if I do this, can change it to green, right? So that would change the text color. And then if I do this to orange line, it doesn't really show while I'm colorblind, so I don't even know if it does show and change it to gray. You'll see that we have green text with a gray background because you're editing those two things separately. When you edit it with the six dots. The entirety of the entity, would you select specific parts of the text that's where you can specifically change just that. Like e.g. if I click on this as a whole and bold, it does all of it. But if I select part of it and do an italicized with clay Control I or pressing this right here. Does that seem what the underlying or the striking it through? So hopefully that makes sense from that differentiation right there. Six dots affects the whole block selecting it only affects the texts that you are selecting it for. So now we have some other basic blocks. So if you do backslash, you'll see to do so we can actually say type two, and that's the first thing that would pop up. This is just a little checkbox. You can press Enter and tab and then click on these to check them off. Or Shift Tab will bring it back to point out here, if I make a bunch of them, highlight all these, it will only check off like the row that you're doing it on. So e.g. if I do this as the topmost row, it'll get both of these. But if I, I can't like get all of these at once, it's not how it works, unfortunately, same with like this. I like highlight these and get this row. It'll do that. Then this column, it'll do that and it keeps saying row. But I just mean like wherever it's indented at is like where it'll top-down. So if I had a second one like this though, you'll see that the sub and dense will stay, but the column right here. But both checkoff. So that's how to do blocks work. Then we have a bullet, one which you can obviously slit do a backslash bullet, I would recommend doing the dislike. Hyphen then space, which you can also do three hyphens and space and it makes it divider, which is pretty cool. Actually, I didn't even have to press Space, sorry, just three hyphens. It'll make a divider. I'm just kinda cool. And then you have all the different header. So slash H1 is something you can do quickly, or H2 or H3. And what you notice is if I press H three and then Enter, it will make a new block every single time. So the difference between that and the markdown is if I do like slash H1 and then I do 123, and then space, it'll change the block into it. But if I do slash H1 right now and press Enter, it'll make a new block that is an H1. That's something important to point out. And you can do that within any part of the block. So if I type some texture to a space and then do slash one, that'll make another header one below it, as can be seen here. Now a couple other basic blocks. If I do slash table, you see that this is a table which is like similar to an Excel table. Decently quick run through on this. You can add more columns like this guy. You can add more rows by clicking this guy, it shows what the number is, like, how many it is you can click and drag. So if I want to do five-by-five, click drag, select that, and then if I click on this, e.g. I. Can change the color here, which is cool. For that specific row, you'll see that there's a six dots associated to anything that you're grabbing similar to text, you can insert something to the left or the right column wise or row wise above or below. If I had a bunch of different texts here and click on this six dots here, the option to clear contents, or I'm going to press undo that Control Z. If I do that, I can also delete that row. You also have the option to have a header column and a header row. So that would mean that essentially this is like the main row and this is the main column associated to it, and this is the sub stuff. So this is sort of similar to Excel functionality in a way, however, you can't really do a lot of the fancy stuff that you can in Excel, like a formula standpoint and whatnot, not really where this functionality lives. It's more of a categorizing things and like doing basic table work that is not formula related to basic categorization usually. So let's just delete this out. You can delete it by clicking on that. And just a quick note, can turn this into a database by clicking turn into database. And it'll take that data and make every single column a text property, which we'll get into in a minute here. And as you'll see, since it was the main column header here and add the texts like that, like named the property that then you can also turn it into a simple table once again, and it'll switch this right back here. But I'm going to delete it now, a couple of other basic blocks here. So if we do slash slash numbered, the same thing as before. It's a numbered list as I showed in the last module. And these work just like anything else, where if you presenter and go down, you can shift tab to go back out or tab it multiple times within itself to keep doing this up to your preference. And then once again, can delete it all or turn it into something else by going here, delete it, then there's a toggle block. So taco blocks make, make a lot of sense to me, but they're kinda knew when I started notion that a little confusing. So slash tog is really all you need for toggle list. So we can put like example header here of like hidden notes or something. So how you open this thing is that you just like press Enter. So let's redo that, sorry. So slash toggle, it can be closed like this. Let's do hidden notes. Press Enter, and you can do it tab. And then I'll open it really quick. And I always press Delete. And then we have the toggle within here. So all that this does is I can put a bulleted list of, This is my idea. For a new notion course, I hope everyone likes it and it works just like anything else within it, right? And it has sub blocks within it. So you can sort of change the color within here, change it to orange. And just a note that I must have missed. You can change any bulleted lists too. You can see here have a different option for the list format. So it's other default which is the disk or you can have circle or you can have square. So sorry for missing that. But essentially it just works so that you can click on this guy and you can open and close stuff. It's really nice to have like subnets to archive things. So e.g. this is closed and you have like a page that you want to have archives. So slash page, if you remember the example page but an icon, if I go back to Home, can drag this in here and it'll hide it. So I like archive stuff without putting it in the trash, which is kind of convenient than some other stuff that we have. We have slash, slash quote is just a different way to look at a block. So example, quote here, you press Shift Enter, just like with any other textblock. They'll change that. And once again, you change the color, a specific text, or the specific background to gray. And then you do have the option to change the quote sides as well so you can change it from default or big one. Big quote guy. Another one is that divider that I showed you with the three hyphens. But you can also type slash div, which I usually do. Press Enter, and it makes a little divider here. Now, another, It's technically in the basic block category, but a mildly more advanced one is linking to a page. So if you look at a page like this task list, e.g. and you just type slash link to page or just slash link. You can click on this or you can search for task list. And then this should pop up at the top. And then what happens is I click on this. It'll go right to that task list. I'm gonna go back to home. Then you'll see when you link to a page here, it can a sub nestles under this page. And this is why I don't like using that bar over here. And navigation principles are going to be something I get into in this course and tell you what, this is not my favorite. But regardless, that's how you link to a page. And another option is you can use slash mentioned. So mention a page you're mentioning person just to point out, if you do plus space, if you do plus and then type task list, you see that that's the way to link. Now if I do slash mentioned, you can do mention a page just fine. You can do the same thing. The difference between a mention, the difference between mentioned and a link is, as you can see, this is like the whole block, whereas this is just taking a part of the block. It's like text within the block. So e.g. I. Can type stuff here. What is this? I can now, the nice thing about making your dimension is you can turn it into like a header by making it a H2 or something and having it sort of go over a section of a page, which is cool. Now you can also mentioned a person, so slash mentioned person. You can just pick me and you'll see here, just takes their name and puts it there. And you also do a slash dates or reminder so that it can be like mentioned dates, which can all be done with the at symbol. By the way, just did an ad for mention a page at for mentioned a person or at for a date. So at today, take out the trash. I don't use these often. They can't be used referentially when you're communicating with your teammates. So hey, at admin, take out the trash at tomorrow and if you click on it, you can actually change state, which is pretty cool. You can set a reminder on the day of the event. So that guy works, which is kinda cool. That's where the whole updates thing comes into play by the way, in which shows up here, as well as all the different changes I literally made on the page. But over here in this sense, when notification comes off, it'll it'll pop up for me. So if I do include time, we make it like a minute from now. It'll go from being blue to red in the next few seconds. I'm sure, patiently sips coffee while waiting gently. Totally patient. Never not been patient and did it. Good job. So then you'll see here this update section as a reminder here. And what you can do is you can untick that, get rid of the notification there. And it's also where the whole notification settings came into play at the beginning of this, Let's delete some blocks here, a couple other ones I want to point out, this is a slash callout block. Just pretty cool. I like the way these look, I use these for header is actually pretty often. You can click on this guy, change the icon to anything custom, just like before, I'm going do a little calendar. Do I like to make it look like this? I'm doing caps calendar, put a little bold, which by the way, to select all the text within a block and press Control a, which is not necessarily select the block, selects the textbook, but then the block. However, it's nice for quick Bolding of certain stuff. And then you can change the color of this so I can change it to a default background, which I liked the look of this block is very aesthetic domain. Or you can change it to any other color like blue, e.g. and then I could change the text color within it. Once again, just like your textblock change to yellow. And then you can also press Shift and make it larger like this, which just expand the size. So if you do want to just have a bigger size, that's a way to do it in color blocks. And then another small thing is if you press backslash n's line, you can make an equation E equals mc squared or a squared, yes, So carrot and then to press Done is an equation. It's kind of funny to look at, but it's a thing you can change the background and all that kind of stuff here. And then also last thing, if you press colon and then type out like smile, you get emojis. So if you do like one to show that a certain letter that you're looking into like a prompts all these, it's going to do slash, angry all the way this guy, press Enter. So mad, which is cool. You can do that within anything that is text related in blocks. And notion, even like here in the homepage here, any sort of title of a page works like that. I like doing the colon and then red and then circle or whatever colored circle. You'll see why I like doing this stuff later. So I'm actually just leave it like this, but it's a pro tip I'm going to show you guys later in the course. That's pretty much all the basic blocks we'll get into more advanced blocks in the next module. 5. [1.5] Advanced Blocks: So taking a look here, the advanced blocks can see we have a few more of them. So if you do slash and we scroll down, there's this whole advanced block section. Obviously you can make databases and we'll get into that in a second. But we're mainly just dealing with blocks right now. So just some ones to point out, these are like the embeds that exist in the media section. So you can embed an image. So you can either pick one from unsplash and you see how this image works. It's very pretty a lot of the default ones that they picked. But essentially if I do slash image, once again, you see that pops up there. And what image can do is it can take a link and embed it or upload a file. A lot of that functionality is the exact same images uploaded embedded with the link or use Unsplash and then emojis, unless they're like in-line text, can have, sorry, icon, like this, can have emojis icons or custom option. Now clearing this out to see if I do slash video, very similar, you can embed a link or upload. So I could take a YouTube video, e.g. if I go to Youtube, copy this video from keep productive copy link Address, paste this in here, see it will embed the video on YouTube. Then you can play it just like this. And you can change any image around from like a sizing standpoint like this. It will keep the aspect ratio and just to point out. And then over here, you can add a little caption, example caption to a video. You can also click on this to go to the original same thing for images. So that's the functionality you're dealing with there. And then you can click that, which is similar to the six dots, exact same functionality on both sides here let's see you have the option to replace it. You can change the link, upload an actual file. Now you are limited to 5 mb if you're on the free plan, as I pointed out in a previous video. Now, moving forward with this, Let's have a couple other ones. So if I do backslash again, web bookmark is something that you can paste in as well. So similar to these videos, like if I just copy this link, I can paste this in here. And I can either create a bookmark or embed the video. If I do embed the video, it'll do this. But if I do create bookmark, it will do this. It'll be the exact same thing as if I paste it here. You see it brings in the thumbnail and I have the link showing. It'll have the meta-description and the title. And this is really convenient for those of us that are trying to like have the multiple different options there for what we want to view. Things like in Notion link wise. And obviously you could always just take some text, press Control K and link it there, or utilize this button here. It's kinda up to you on what your preferences for bookmarking would do. Backslash again, you'll see that the next one is going to be audio. And this can take a lot of different stuff you can do Spotify on here and then it'll figure that out. You can upload an actual file. So let's actually take a Spotify links. So forget to Spotify took an episode of the pen McAfee show paste this link in here, you'll see that it'll do this, which is really nice, is basically Spotify preview that you'd have in anything else. You can also do the embed show on and copy that as an embed option. So if I do slash embed, see if I paste this link in here to be the exact same thing. You can go and click the original link or add a caption or change the alignment to left, right or center, as well as leave a comment on it. So if we go back slash again, looking forward in their you kinda understanding that embeds are very similar. They just have different options on how you want to visualize them. Embedded Nike, take some code. So I just took that and paste this in here, which is the iframe from that Spotify. And this is just nice to type out code if you're trying to play with that or showcase this code to other people if you're sharing pages. Now if you do backslash one more time, There's one last one which is the most self-explanatory one, which is just literally upload a file or embedded link. So in this circumstance, like I showed earlier, functions in the same way, It's a very smart feature. So if I paste this Embed link, it will do is, yes, it's a link to it. But the whole point is if that was like a file link, I'll be able to go to and download it. Whereas in this case, if I do slash file, upload something like my logo, instead of this being an image. If I click on this, it'll send me here. And then I can save it really easily like that. Or go here, press download, or like shown earlier replaced. And then a really nice one is you can actually rename this. So I can just name this rise productive logo. So it's easier for people to get what it actually is if it's like some long URL or saw along icon itself. Now a couple other ones and we'll get into sync database is a little bit later. But if I do slash sink, you'll see there's a bunch of sinks databases. These are essentially integrations. To be frank, there not that advanced yet a goal but in the future is that they're gonna have like a Google Calendar one. They did showcase this on notions block-by-block in March of 2022. Still not quite there. Definitely a little bit of a premature announcement, but there are some stuff, it essentially views things. So if I take this asana, e.g. in connected to my Asana, it would in theory connect this two projects. So if I click on this, now we're gonna get into databases later, but these are more views, integrations I can see when it was made and all this kinda stuff, but I can't edit things within this like I can with actual databases. So it's just a more of a visual input, which for Google calendar would be totally fine. Obviously, we'd like to make things within here as well. That'd be nice, but for now, not really. Then going back down into the rest of the advanced blocks, you see there are a bunch of different embeds in here. You can have a tweets, Google Maps, all this kinda stuff. These are all really self-explanatory. I really liked the embedded PDF option so I can pick a file. So this is an example sponsored video I did. And you can literally scroll through documents in here, change the alignment, add comments, the same stuff. I liked this back when I was a college athlete and had to have itineraries on the go. It's just easier to upload this really quick then type out the itinerary that was from the document. So that's an option there. And then the rest of the embeds are a bunch of different integrations with the different applications that just kinda show stuff directly a notion and they're constantly improving. This is pretty much what integrations are a notion at this point. It's just seeing stuff, not necessarily changing stuff and other applications. So then we have actual advanced block. So the table of contents one is decently self-explanatory for any of you that have used this before. So if I do main header, H2 sub-header and do, do more marked on bottom header. See here that if I do slash table of contents, you'll see that since this is an H3, this is on top as this was, you see is this isn't the top header over here and this is what would show up. And then we have H1 and H2 and H3 cascading down. That's how a table of contents works in any sort of writing software. And that's exactly how it works in ocean. If I delete this, gets rid of it. If I do a bunch of different enters and I click on it, I'm going to move me down to that block and it'll highlight the block. So then if we just clear this out really quick, another cool thing in the advanced blocks here is the block equation. You can do math in here, which is a decently above my mental capabilities at this point in this video. But just let me know so that you can no, you can display a standalone equation which is good for visual purposes. Now we have template buttons. So if I do slash template, this will print something. And essentially what this does is it takes a block that you can have. So if I look at this, right, what it has right now is the button name. So add a new to-do is what the name of it is. And then if I click on this guy, it creates that block. So if I span this button, I'll just create a bunch of different todos. What's really nice for this is if you want to make pages or groups of different things that you want to remake a habit tracker, e.g. you can do like push-ups, sit-ups, planks. And if for some reason on a page you wanted to just every day do this guy, alright, check it off. Then at the end of the day you can delete this. Next day you can click this and it would make it again. There's a lot of different use cases for this. I really think template buns are actually underused by the notion community, and I liked them a lot. I even have a notion page builder that utilizes these because they are very convenient to do backslash again, see that we have breadcrumbs. So what this does is it showcases, this, is it. So like if we went into another page and type slash breadcrumb, we would literally see this. That's what it is. So rather than you having to go up here, you could in theory, just click on this really quick, just see it does the exact same thing. So I can press home here. Would go right back. I don't usually use this, but it's an option for you. So I'm just going to right-click and delete that now going into another one. And they have a few of these left, but they are very important. So if we do sync to block, this is a little bit confusing. But let me try to explain. If I type example text and then if I type example texts, see when I hover over this block, it shows a little red outline. I hover over this block. There's no art outline because it's not sink. So if I copy this and do slash page, new page, press Enter. I paste this. You'll see with copy and sink, I can paste this. Paste this. If I change this text, you'll see that it changes it on both texts. And if I go to this page, magically, it'll change this text. If I just copy this text and go to this new page and I paste this, see what happens is if I change this and go to the previous page, does not change anything. However, if I paste that again, I like redo that whole process of copy this block, paste it. So if I redo the whole process of like, let's make a new block, copy this guy and paste it. I made a new block. Here is copy this to another page really quick and pasted this. You will see if I go from one page to another and paste a block, it's gonna be like, Hey, do you want to sync this? Because the whole point of a sync block is that it's gonna be in multiple pages. You can see right here that it's editing it in multiple pages. So it shows where the original is and what this page and this one is. So if I change this to real text and go here, Let's see if I go to the homepage. It's real text is here. It's hopefully that gives you a baseline understanding of St. blocks. I personally use it for navigation bar that'll show you later in this tutorial. But I did want to kinda get things just baseline understanding for you to start this. Then there's only a few more advanced blocks here, which are actually pretty interesting. So we have toggle H12 and threes. So what essentially these are is they're larger size toggles. So a lot of people like to put these as we do. Header two example here. And the answer to the question of slash table of contents is yes. These also turn into table of contents headers. They do affect it in the same way if I were to do this, it does move. When I click on it to that block. I will also point out that is the exact same functionality within it. It literally just makes the toggle larger or smaller. Honestly, when you work in Notion, it'll make a lot more sense, but sometimes just looks a little weird to have like a toggle that is this large as like a header of a section because it is too small and I was like the complaint and when they made that update like two years ago, I was ecstatic. Then another great thing is in Notion what you used to have to do is if we just clear some things out. Here, is in order to have columns, you'd have to like take your block, move it to the left. So you can see this little colored thing or the right, this little colored thing. And it would make a column, which is great. And you can only do this for block-based item. So that excludes databases, right? So I'll show that later. But now what you can do, as you notice here, if I drag this, go down here, this is a space that has no column jet, my type slash Kyle. And then put one, do well, one would make sense. 2345, all the way up to five. I can't do six. You do like to call three, then highlight these. Can quickly see that there are three columns, isn't there. Then if we press full width, what these got big, this makes sense. So like an H2, this is one header, this is two headers, this is three headers. And then, you know, you do some coloring here. Yellow, green, purple, and then boom, you've got a pretty little star to a workspace. You can italicize stuff, bold it, you know what I'm trying to do here. So this is just kinda pointing out some of the ways that this works. And then the only other advanced block that is left is a code mermaid. So you can essentially put goat in here and it'll make a diagram, which is not what I want to show you in a basics of an ocean cores. And to be frank, I don't really use this. So that's that, that's pretty much the core fundamentals of how blocks work. And we're going to get into databases shortly here. But I did want to make the next module all about how to get started with working in a page and having an example, organizational setup, as well as navigation so that you can get started navigating through pages and having things work better than using this sidebar over here. 6. [1.6] Navigation & Building a Setup: So now that you've learned a little bit about how to utilize blocks and your workspace. I wanted to jump into how you can actually utilize your workspace is space to make pages and an actual setup. So I'm just going to clear out this example page here. And I actually recommend a few different ways to navigate within notion. So I really do not recommend utilizing this. I don't think it's very good. Lot of people don't seem to enjoy it too much. But there is a few options that I will showcase if you're open to it. So first of all, you can have a very basic system and notion. You have to have somebody advance like me, and I'll walk you through the easiest to the most advanced looking one. First and foremost, say this is your homepage. You can either have it full width or small width. And what you can do, you can set up like slash column two. And then I would recommend putting some h two's here, copying this over here, here, just going and pasting some h twos. And essentially what then we could do is we can add a couple of different sections. So e.g. I. Could type out work and when I would like to do is put a little emoji here. So like work on a laptop or something, and it can put a enter and then do slash div, or obviously the other one. I'll show you how you can do health and then put something like a salad. And then instead of doing slash have, I can put three hyphens there. Then I can put something like side hustle and put them money, emoji, other divider. And then another one that I can do is make a section for social or just like life things I do life and then animal silhouette one do slash div. And then we have some sections here. So if we like press enter a couple times, we'd see that we're starting to get a look at segmentation here. So say, I wanted to have an example each year, you just categorize these things. Different ones like work tasks. As an example page, I can imagine a checkmark content of the pages is not necessarily one I want to showcase to you right now. It's more so making a layout that's comfortable to you though, this could be work tasks and then just to make quicker pages, I'm going to duplicate this. Move this over here, can change this to like meal planner icons pick a food, like, let's actually do a knife and others to get emoji here if we wanted to, just so I can choose some examples, meal, food or I'm gonna actually just copy one of my own templates really quick just to showcase, to see here we've got some meal planner stuff. And then if I put a little template and for work tasks, just make it a little to-dos template right here. And then some other ones we can do just as examples would be, say I wanted to do a content calendar for a side hustle, like the one I do, calendar, social media calendars and amp example content calendar is an example. So let's get this template, alright, and some of these templates into being full pages. And I'll have to show you what turn into inline does, but it essentially just kinda have to like press that right-click turn into N line. Then I'm going to drag this in there. I'll show you a little bit what this means, but I wanted to go through that quickly. Content calendar, make this full width. Remember that's how you can do something. And then one more so we can do another page, look at some example templates. So life Reading List habit trackers will travel planner could be fun. Let's do this one to this page will turn into travel planner in a second. Awesome. So then now you'll see if I press home right here and we get that like breadcrumbs situation, we can go between different pages pretty easily, right? We click on this guy, click out, click on this guy out. You're going to have a lot of different pages. You're going to have more than what you're seeing here. I have a very advanced setup for a lot of different things and you can get something like this using the Notion app system. I use the Evergreen notion workspace option. However, you don't quite need that. I navigate with this sidebar, which I think is fun, and I'm going to show you how to do a sidebar like this or navigate in a different way. So say e.g. you found this is fine. You can just click on this, go into the page that you want to work in, and then go back out to the homepage. We could obviously just favorite the homepage like this. And if that's your preference, go here or you can quickly click on this right here. It's kinda up to you. If you're on this page, easily navigate back to here. However, I do find I'm not a huge fan of that and others don't seem to be either. So what was a great update was when a couple years ago notion had the sink block invented. And I used to have to hack it in a weird way that I won't get into in this video. But now if you do slash succinct, but you can do is first and foremost, you can copy the link to this page and then say you want to just paste the link in there. You can mention the page. I put a little hyphen to separate. Then from here, let's do a copy. Then we can go into each of these pages, paste and you'll see in kinda keep doing this process. So if I copy this link and paste this in here, I mentioned, do another hyphen, copy the Sync block by clicking on this, going back to the homepage by actually clicking on here. Now, then you'll see it's a navigation bar that's pretty simple and easy to use at the top. So if I go down here, paste this in here, hope you're picking up what I'm putting down. You then can copy the link from right here or press Control L and then paste it and mention it. If you're going to have a lot of different pages, this can get excessive. But what you can do is you can actually only pick the pages that matter to you like e.g. in my workspace on this homepage that I have. What I have is what I like to call pinned pages over here and then act of pages here. So our capability is an important thing and that's more of an advanced structural concept conversation. However, active is somebody that you're actively using, right? It would be a page that you haven't archived or gotten rid of, whereas pinned would be like in your navigation bar. So if I go back to this page, I would consider these pages pinned. Say, I don't always go to the travel planner. It's more of an accessory, But we go here, do slash page again, we pick another template as an example, we can go to something like simple budget, which would also not be something that I'm continuously probably using from me, at least. I do this again slash page templates. And let's actually do a habit tracker, which might be something I use often sending what I can do is I can paste a succinct block here, the top like usual. So I have to go back to the homepage, copy and sink. You can also click on the six dots and do this. Or another option is Alt Shift L. And if we go back to the habit tracker page, shiny new page, you'd make, you do this, do paste and sink. Then what we have here is what I would consider more of a consistent thing so I can press Control L on the page. So hyphen, paste this out and do a mention. And just once again, mentioned makes it so that it's like an inline texts thing rather than if I press blink to page when I paste it, it will take up an entire block and the row, which is very useful for something we'll get into later because I want to show you a couple of different options for everything. Then if we go back to this work tasks really quickly, as you can see, the navigation is much easier. And click on the emojis and do another check mark that's a different color. So habit tracker can be this blue one, and this could be a different one there. Now if we go to Home here, what I'm gonna do is actually just show you a couple of options for St. blogs. And in order to have this very fun for me, I'm going to essentially do slash toggle. Then I'm going to take this block within the same block and hide it in there. So I'm going to call this the mention navigation. So it's an example for how you could possibly navigate through your workspace so that you can see it. Toggles are on toggles matter where I'm at. So here the whole point of it was, I want to give another type of navigation. As an example, I'm gonna do an emoji. So if I put this colon and type home, we can take the emoji of this homepage. And what I'm gonna do is on this block here, I'm going to change this into an H three, so it's a little bit bigger. Or in some cases, maybe even an H2. This size is pretty solid in my opinion. So what you can do now is on the page just like before, you can press Control L or Command L and then copy the link as well. If that's what you wanna do, you can either click on this to paste it, or you can just literally pilot it and Control V, and that will do it as well. And then if you press Space and a hyphen, but you'll see, is there some other options for what I want to do here? So now let's, since this sync to block is already in there, what I can do is I can copy this link, do another Knife isn't emoji. And then a cool option is actually click on this link and you can type in meal planner and it should pop up, right? Then we go through the rest of this process space, hyphen the copy that link or just do calendar and then do a content calendar. So type content calendar, okay? Now, key thing to notice here is if you see this whole like extra backslash situation, you have multiple different things. The reason for that is is that there's a page called content calendar and then there's cold. Then there's the content calendar, which is the actual database which we'll get into later. Just a quick note about that. What I would recommend is that you append any databases that are within a page. So I don't really like full-page databases. I prefer inline link databases. I put a little parentheses, DB as a naming convention to help get rid of this confusion. So if I change that and go here, link that you see there. Now it's content calendar, BB or the page, this would be this right here. Somebody got it. Now if I go here and double-check, the habit tracker was the last pinned one. So if I do this and do have it, That's not even check mark the blue one quickly do this habit tracker or once again, I can copy this link to paste it right over. Now we have this as an option where if I click through this and click to the pages as well, it seems like I forgot this, got to copy the link to the content calendar, paste it in here. And I have multiple types of navigations all up to you on your preference. We get this one. Could be, your favorite, could not be, not really sure. Silly up to like, do you like emojis? Do you like seeing dimensions? But this is the basic idea of do you want that navigation bar? Do you want to just click on this to get home and then find the main pages and then have it like top-down. The most important ones are at the top, the least important ones are at the bottom. An easy way to navigate through the workspace as well. It's just your preference. Like what do you want to do? You want to click them like this, work, work, work, click on a page and then go back to home. Or do you want to click this? Or do you want to click this? What is your instinct telling you whatever it is, I would pick that one. So then I'm going to do one last little bit of a trick here. So there's a workspace I have called the nose should begin our bundle, which can get you started with all of your different notion needs. And maybe you found the course through this or my other templates, I would recommend that you do personally, I think this is the best looking navigation is the fact that full-page width is like awesome for notion. It takes up the full page on like coda where it really doesn't. So unlike a homepage, e.g. I. Can do this and do full width. And I'm just going to toggle this as a emoji navigation and sort of hide this guy, grab this block, drag it in there. Let's see, it's still in there. If I open or close it, we're just going to not deal with this for now. What we're going to do is we're actually going to drag a block and go to the left of here. And you'll see if I slide this guy sort of even these two out, a little bit of room left over. So what if I took this concept of a sidebar I manage is not stink. Which I think like, that's totally fair. This is like, okay, but you can see if I click on this, this is the actual database. This is the actual database. If you have a bunch of databases on the same thing there, it gets excessive when you have a bunch of views to which we'll get into later. So that's just, it's not good, in my opinion minute amount of ligand. So what we can do is we can take this concept, we can make another sink block and we'll see we got a little bit less room here, but it can be pretty useful. So if I copy the link here, I'd recommend you do from a structural standpoint, we'll get into databases a little bit later is actually segment things like this. So I could do a slash call-out and then do something like an icon or an emoji that is a navigation icon just to, to signify that it's navigation. Can copy the link to this homepage. They stay mentioned here that the only type of text that you can put, you can only put text in here. You can't like put a page or a link to a page here because this is the block itself. But if I press Enter, Shift Enter within a callout block, if I press Shift Enter within a callout block, I press enter, then drag another block in there. What you can do then is linked to blocks in here. So this e.g. can now be our navigation, which is I were to click this, copy it, paste it to link to page. Can see if I copy this, drag the block, paste link to page. Kinda just like this. Now you might want to add a little bit more room than I did. Overambitious on how much room I wanted to not give. So something around this is pretty solid. Two, Let's copy this link and paste a couple of these in here, or once again. And do like a plus sign, habit tracker, link to page or slash link to page, instead of that as the plus sign does mention my bed, then drag these, put this right in here. So then what we can do here is copy and sync this, go into the different pages. So say you're thinking of having a little multiple columns situation here. So slash call to, let's just hide this under the rest of it or the top of it and do this, make it full width, base this. So this guy I like right here, we can go home. The same concept, right? So we press Enter, Enter, which by the way, if you press enter multiple times and it's not just texts, it'll turn it into text as you saw, it went from toggle because he wanted a new toggle to texts. If this was a to-do block, do the same thing. If I press Enter, it'll turn it into text. Then if I do slash call to go in the middle here, drag it over here, paste this guy out by the spacing right here, like this in here, it's looking better. It's looking better. So one more time. Do this enter, enter that go into the side of it, or by the way, and also click on a block like this, and then press Enter and it'll let you do what I just did. It just quicker to click the end of something that's e.g. texts. But if it wasn't text, you can click on this six dots itself and press Enter twice and you'll get a new block to go under. So if I press Slash call to this over and do this whole thing one more time, we keep misjudging things. I can then take everything within here. I can click the dead space on the right or left. I usually pick the right since there's no default navbar there. Then one last one, copy and sink. Go to the habit tracker, do this one more time. This guy out slash call to paste this full width, change the sizing to right about here. Scroll down. Drag from the bottom right is usually the choice. And then Nestle listen here. So you got multiple options. How do you want to organize your space? You want to have it like this, where you can navigate like this. I personally like this the most because then what you can do is e.g. I. Could duplicate this, have this little like, alright, this is the home one, right? I can keep this the color, but I could make the other ones like different colors and have a default background. Or say we want to just click on this guy a couple of times. Duplicate, duplicate, can delete this homepage. Let's go back to the homepage so that this looks easier to work with. So I can take this text, right, put work here. I usually probably put all caps and call up locks. Pretty often. Change this to the emoji that you associated to it on a laptop, you can delete out the stuff that's not quite those. Since these are links, it will not delete the actual page itself. So once again, work and do a salad. Well this guy health, hold it and then duplicate this one more time. All this guy life, change it to a silhouette, change this to a cache sign, and do side hustle, then delete out what doesn't make sense here and what's not categorized correctly. I'd also right here, work to now what we have is segmented stuff. And if you want to, you can press Enter here and put three dashes and then hit Delete. And you can kinda have some dividers here for more aesthetic, It's up to you. Then I can delete these. And what I would recommend that you actually do as you press Enter here and do slash page type in archive, put a little bit of a file situation here. Then this is like an archive that you can drop stuff into and make sure that you're actually saving things. And then we delete this. And then going through your workspace, you have the categorized different parts of your life right here with what you want from a pin standpoint. And if you want to go even further as the last thing I'll point out here, if you'd categorize this habit tracker is pinned, right? You can drag this into the live section, belief the link, and then this is where the page actually is. It's housed in every single one now. So what I have is pages that I want pinned. Actually they're not the links have the active ones here. So if I made some more templates, so once again, slash page, Let's figure out someone's here, work, Let's do vision and strategy as an example, go back to home slash page here. Just make a couple of examples. Templates. This is the growth one, health one, sorry, so workout, workout related here, you can actually by the way, go to here. And if you'd like, type in like workout, are you scroll to the bottom? Anytime you type in something that doesn't exist, it'll just ask you to go here so I can find like a workout calendar here. And then you'd be able to get this from the notion community as well. I have my own templates, just, just a thought though. We go here, do a workout calendar, running, paste this in here. Just an example that I have. Then go back this full width, do slash call to pick this guy over here. Like this, makes the name of the database, but Home, copy this and paste it in there, drag it to the side of it. One last example, one is the cytosol, so slash page, that's fine. Another one, maybe it's pruning tracker for an employee benefits page for our future employees. You see now the logic of like, this is the main stuff that I have that's always pinned on here. This is the secondary stuff that's always been on here. That's actually personally why I like this more rather than the other ones. And I do think that this just works better from a navigation standpoint, we are going to get into how databases work and how all of these were made, and the structural understanding of what a linked database is in line and how to make nice page layouts. So we'll get into all that. But I wanted to show you just how to navigate through the workspace, what are ways that work for you? So just taking something like this sink TetR and doing slash call to pasting it. Or if you like that small width, you can use the other kind of setup as well. It's really up to you, right? But I didn't want to showcase to you what is possible, like something like this before really just diving into the crux of the databases. Because if you don't know how to navigate through the workspace, does it really matter if you know how to use databases? Like a lot of people just don't seem to structurally get like how to move around a notion because this, I don't think the sidebar is very good. Click on this T, all these million views that are under there. If I click on this, it goes to that view and it doesn't really help anybody. I don't think so. I think it's nice to have multiple data points around on one page and we'll get into that and other things like this in the next modules. 7. [1.7] Database Fundamentals: In this course module, we're going to talk about one of the best parts of my notion, which is databases. We'll get into the understanding of what a database is. In this one, we're going to talk about the fundamentals of what a page databases would an inline databases and had I'm kinda mess around with some of the basic functionality of a database. Then in the next module, we're gonna walk through each and every single database type and the special features associated to that at the time of recording these. And then we're going to dive into different properties and their specifics in the module is falling that so you'll get a all-encompassing our understanding of all of the different kinds of database functionality in the next few modules. So first and foremost, let's go into the cytosol one and then just do a slash page really quick. Now, what you'll notice really quickly is that you can choose either an empty page or you can choose a board or table or list or timeline, calendar gallery. What these options are, as you can see, very clearly labeled our database options. So a database is a functionally a bunch of pages that are collected that can be assigned different properties so that you can view them, sort them, filter them, group them, and PPAD data and specific types of metadata to those pages. So first and foremost, when you press like table right here, what that does is it says, Hey, do you want to bring in data from a specific data source that you already have, like e.g. the expense tracker that was from earlier, not particularly. Know. If you're making a page like this, then I would probably just do new database. You'll notice here this is the only time when a description can be added. So a lot of people do example description. Here. You notice this with a lot of different templates that exist. Usually like some red texts notion did this for awhile. They had like example templates with some red text and this is like a full-page database. And the difference between a full-page database and an Inline Database is that if I click around here, what do you notice? You know, that trick of like pressing Enter to make a new block does not work. If I go to another page, you'll see that I can. Obviously there's just one with texts. So my bed, if we go to the Budget Tracker, see there's just like a database in here. There's entities, there's select Properties. I can, I can manipulate stuff, move things around, as mentioned earlier. If you go to click on a block here, press enter and click off and press Enter, give you an extra block. Or if you go to the top of page and do it, you'd be able to manipulate blocks because this is an Inline database. So functionally the difference is this is a block that you can drag around. Now as mentioned prior, you can't drag this to the left and make a column. So if I press this type some text, you see that I can do this. However, I can't make a new column like that. So you kinda have to do is make a column before doing that if you want to segment them. But regardless, what you just saw, by the way, quick trick, delete out this space is only one block here in this column. Delete this twice, sorry, There's two blocks, not a bing bada, boom, gets rid of the extra column. So what are situations where you'd use a full-page database? Honestly, the only times I'd use a full-page database is if you have a backend page like e.g. what I like to do is have a, what we call a structure is like a structure page. If we do slash page and do structure, but a little break icon, what I would do here is take this, move it out and make an example database back here. And then we'll get into link databases. But essentially paced out the views because essentially having your actual database is out in the open, like e.g. if we go back here. So first of all, a reason I don't like databases like this is that the clicking around is atrocious to get navigated. But as you'll see here, like if I e.g. wanted to duplicate this and make another view or have multiple different views but use the same data. I duplicate this. It doesn't like duplicate the view. What it does is it duplicates that itself. As you'll see, it made a database with a parentheses one there. And that is what happens when you duplicate a page or a database that'll just give it with a one used to say copy of every single time, which was really fun to edit the time. But now it's gotten a lot better notion. So what you'll see here is if I like, type some extra numbers in here, if I put like 1,000, 10,000, whatever, change the numbers. These are two different things to different entities. However, if I copy this link going here, pasted it out, these be two different entities. Now, I like basically having the home here, or by the way, you can always press control and left-click and it will open up new tabs for you. I go to the structure page. I can always copy this link to view. And then I like putting it out in the open because say e.g. I wanted to make this like this. I changed something in here, changes the data in the backend. And if I delete, this, doesn't delete the actual database, but if I deleted this, it would delete the actual database. So e.g. what I'm gonna do with this is just a way to get started with this whole situation is, as we remember from before, if I go to the structure page and delete this out, first of all, I'm gonna go back to home, put a little copy and sink here. Go to the structure to column to make it a full-width page and just the size. And now we're gonna do is we're gonna take this guy, we're going to move it to structure. Then we have this here. Now, obviously we can categorize different things and then basically have, like on the homepage, what we had was different sections of pages with views of databases in them. That's the smartest structural thing to do in Notion. I know that's not very fundamental, but I want to just make that a point right now. But instead we're gonna do, is basically, we're going to actually do that example right now. What we're gonna do is we're going to take this, press the six dots, we're going to turn it into a page. So what this essentially does, so we'd like to make it a cash symbol, is if we then go within this page and copy the link to view that we want and we can paste it right in here. So then if we paste it and press all expenses, this is a linked database that we'd be working with, which I much prefer working with and are lot easier to work with. Whereas if we go back here, see this Inline database, if we turn it into N line, I, delete this, it's gone. What is in the trash? Getting them out of the trash. It's just a pain, but you just don't want to have to deal with that situation happening. It's like, oh, say you're on a page, you duplicate a view, paste it out, then you leave the original database somewhere, and then magically it's gone. So that's just what we want to avoid when working in the workspace. And just to point out, working in a linked database, you can edit properties, you can everything the exact same way. It's just the fact that if I duplicate this, edit both, which is great. But if you duplicate the other one is just making a new collection of data that is completely separate as I showed earlier, we're going to show you some more advanced tips and tricks on linked database is in a bit here, but I do want to show you a few last things on how to edit data within a database. So first and foremost, if we click on this, you'll notice that you have the exact same properties that exist within here. So Open, you have a couple of different options. You can press layout and you see that there are a bunch of different labs that exist and how you want to open the pages for this are unique notion to have this feature come out about midway through 2022 or towards the latter half. And essentially their side peak, which is what the default is that you solve for tables where it'll essentially peek out. We can adjust this left to right, see how far you want it to go. It is not bad. A lot of people like it. I am not someone who usually uses it for a lot of stuff. I still kinda still use the default option from before, which is if I go to the three dots again and change this right here, it'd be centered peak. So centerpiece just kinda shows part of it, which I personally think is fine. I speak still find that it's just totally preference. Some situations you want to have a side peak so that you can look at a task list and like what task you're working in at the same time, it's very contextual to what you're working on. In this situation, you'll see that there are properties. So if I change this to $60, this is the groceries page that is now not only just a page but what is called a database item. We collection of pages are a database and the name of a page when it is within a database is a database item. It's very important to know that for when you get used to dealing with APIs and stuff, you'd get advanced the notion. But going back to this database item, if we change this to $65, you'll see changes in $65 here, which is the exact same thing as if I change to 70 here and I open it, it will change it to 70 here. Now one last thing that you can do, by the way, is if you click open again, this is another way to change what you want to be the default. So you can change it to full page right here, right? So if I click on this, what that does is it opens it all the way and then you'd have to go back here. Then you're like, wait a second, but this is where the database is. This is the one tricky thing about working with linked databases is the fact that if you open it as a full-page, you'd have to find your way back to the original thing. So what I usually recommend is knowing how to go back. I have a key bind on my Logitech MX Master three, but this is a really important key bind for you to remember it's Command or Control and then left bracket or right bracket to go to the next page, learning how to do back and forward in anything, whether it be tabs on your web browser or Notion, or using File Explorer. So huge in productivity workflow. So just please remember how to do that for your own sake. Once again, I can change that layout going back to side peak here and changing 70, 70 here. So these are called properties. I'm going to get into what all of those are in a bit. But I do want to point out that at the bottom of things like tables, which we'll get into later, you'll see that there are specific different types of things for different layouts. I can switch to a board view and it looks completely different. It's all about understanding what each of these layouts do for your preferences. And just a couple of minor database things that are universal across linked and inline databases is that you can hide the database title or edit the database tunnel by clicking on these three dots right here and doing this, or you can actually view it. So I hide it, it would disappear. Honestly, there's two different ways you can sort of make a visualization. I think you can either have this be like the defunct header or you can hide it and then have what above it be the header would you hide? And also go back to Layout here, you have the option to show or unsure the database title. Just like that, filtering and sorting are things that you can do. And notion that we'll get into. However, we're going to have to like, kinda go into some properties to explain even how those makes sense contextually. And we'll get into those kind of things in the next modules, I will say one final thing about basic database functionality is that you can always take these pages and drag them outside of a page like this. So you can always take a page within a database and drag it outside. So there is a bug right now in Notion where this just turns into a link and then it goes into the trash which we hate. Not like that. Over I just press restore page. Then if I go back, see it does exist again. However, quick way to do it is to right-click and then press Control Shift P, or click on that, and then go to the page, It's N, and then it's essentially dragging it out. That kind of stinks. That dragging out when it gets updated will be better. It's been like that for years. It's just been a really great feature that somehow got bugged about a month or two ago. And what happens is if you drag a page back in like that, you see there's sorting, we'll get into that later. But it comes right back with the database properties associated to it. Which is funny because if we undo that, you'll notice it just looks like a regular page without properties, but it does keep that metadata is stored from the previous database that it was in, which is really nice. And it's something that is very valuable to know when you're working like that, like, oh no, I dragged it out of the database. What's going to happen? Well, you can drag it right back in. Or even in this case, I right-click it and do Control Shift P. And notice if I click on the expenses database, it will actually move it just like that. So you can move things in and out of databases just like you could with pages as we talked about earlier. Next up, we're going to get through every single database type that exists and how they can be used in various workflows. 8. [1.8] Database Types: Now this is gonna be a fun one. So in this module we're gonna go through every single database type and the intricate bits of all of them. A couple of things before we get into that in the camp of some database fundamentals, but interacting with it seemed a little bit more good here, then sort of doing it just in the previous module. I will say that in order to make a new database, you just type slash database. And you have the option to make a full-page, which we'll see here, which is the full page option. Or if you do slashed database, you will have an inline. We'll get into the rest of these views in a second here, and the linked views part of it in the next one. But making a new one like this, The name is edited right here. So edit, this name is how you can edit that. So a new database. Then right here, I can open it as a full-page. So as you can see, we can look inside of it just like how a page works. So that's another reason why I'm like, I don't really get the point of having just the page one if you can always open it like that. And then you can make new views by duplicating. And it'll duplicate the previous few ad views by going here. Click on that plus icon. And then when you have more than a couple and it gets to condense text wise, You can flow through the different views that exist in the databases like that. Now working with this already made dataset is gonna make a lot of sense here. So if I have coupled different things that I duplicate, so I highlighted a bunch of different database items. I press Control D, do Control Z. Show that again. Right-click control D, or right-clicking and clicking on it like I just showed you, I will point out that within here. You can search on the top right, open it as the page and edit all the different properties that are showcased just like this. Let me work through that back-and-forth. So if I type lunch in the search bar, it will search, which is nice feature that notion is added. And as you can see, this count changes. So we're working in a table property and not all of the databases have this calculate the bottom of the nice thing about a table. It has some pseudo Excel isms in it, right? So at the bottom here, you have a bunch of different calculations that exist. So when it's the name right here, and if it's like a name property or a text property, you can count how many are there. All the values you can see here, very similar. So count values. So how many different values exist or you can do count unique values. So if there's only seven unique names here, or count empty, there's zero empty, empty, there's 0% not empty, 100%. So Sam works with this math over here. You can put a sum. So you can see the total intake, the average. You can take, minimum, take maximum and range, all of these very baseline functions that you can use. Our nice to just take a glance at. That's how like this monthly budget originally showed 3,500 bucks. So just going through some of the basic things before we get into this table view on this three dots clicking on it, you'll see here what you have is the option to change the source that the data comes from right now it's coming from the expenses database. But if I click on this, it's completely different database. I'm going to undo that or I can go to expenses and R0, grab that data. Next you'll see here there's this thing called properties. So we'll get into properties and what they are in a second. But let's just pretend like these are entities that you kinda get. So let's do some basic ones. There is something called a number property, which you can change the number within here. It can be basic numbers, it can be dollar amounts in multiple currencies. This is a select property where you can sort of make it a tag that you can only select one at a time. And then you can categorize things. Date property, self-explanatory, assign a day to it than a text property where you can just like write some texts in here, example. Or, you know, I got some great apples today, right? What you'll see here is if I open this once again, there are four properties here, but there are only three properties showing here. Now, the name of it can be changed. It is not, it used to just be the default name, but now it is. It is allowed to be changed. So I wanted to change it to expenses and press Enter. You see an ads and S here, and delete that and you'll see the type is right here. So you can also go and see really quick. I'm going to hide that again. You can see a couple of different interesting things here. So like I said, first of all, only three are showing out of the four. And that is because in this property section, see there's a hidden in table. So if I click on this, what will happen is that it'll extend the table to include that. So you can go within this three dots and properties and hide things like category. It's gone now, or can right-click and hide it and in order to unhide it, you press these three dots ticket like this. Then the same goes for moving them back and forth. You can drag them like this on a table or up and down further databases, or can move the order like this. You see the name expense even cannot be the first thing. And then you have the option to make a new property will work in your databases like this, and I'll get into the types later. Let's just pick a text, one new property or Can hide it, once again, duplicate it, or delete it, has multiple ways to get to where I just am. I can right-click on this and press Edit property, or I can go to the three dots, click on it and then press this little caret over here to edit the property as well. It's all up to what you wanna do. And it will say one last really cool thing is that e.g. if I click on this, you'll see there's an icon here. So the black and white icons do really come in a nice feature here because if I put cash, you see that this amount one gets changed rather than it being the default number symbol of that property. You also are going to be able to do sorting and stuff in here and filtering, which we'll get into later. But another nice thing that you can do in tables is RAP properties. So e.g. if you were to have a longer text than this, if a column is not wrapped, what's going to happen is it's going to cut it off. But if you want to wrap this specific column, you can do that and go to Properties right here. If you were to lay out right here, you can do wrap all columns. And then any column would be wrapped. And click on all these, you'll see that they're all wrapped. I can undo that by going back to source. Sorry, I can undo that by going back to layout on ticking that, then only picking this specific one of the comments so I can see the entirety of that note there. Another thing that you can do with every database is grouped different items. So I can group things by the category here to really nice. Grouping is a very cool feature. You can basically go in here and sort of categorize things by certain properties. Groups work for pretty much every property except for roll-ups, juicy here, it works for like text properties, date properties, number of properties, which I'm going to change this for so that it stops being confusing by pressing remove. But yeah, you can hide different groups. You can change the color of the property here. You can delete the property here. So I'm just going to ungroup it by going back here. You can also hide them to herbs, but I'm gonna go here. Go back to clicking None That's not grouped anywhere, but just so you know, that can be done in every single view except for calendar and timeline. So the majority of those work. And then you can also lock the view. So once it's locked, can't have people randomly dragging these around or moving that you see there's no six dots here anymore. He can't talk with these on or off either. Then you can unlock it by clicking here, just brilliant. And also change the load limit for how many entities load by clicking on here. And this could change it to ten. So say e.g. I. Duplicated some of these. See right here, if I go back to load limit and make it 25 and then make it ten, you see that? If I wanted to see more, I'd have to click Load More and then that would allow them to populate. And by refreshing the page, I can get rid of this realloc thing that's not there anymore. You can also change the icon of the view itself by clicking right here. So I can change this to this to show the expenses are cash icon right here. And then what we can do specifically for tables that are different for than any other database is you can add sub and parent items. I have entire, an entire video on this, but long story short, it's like a subtask or projects sub-tasks option, that's nice. So Sub Item, parent item, we can then call this main expense for this context. So we go back here, sorry, I clicked off main expense and then sub item actually makes sense contextually here. So groceries could be here. It's like, alright, what are the sub-items within this? Add a new sub item. Alright, well, sub item would be Apple's got some great apples today. What else we got? We got bananas, shrimp, some good chicken wings. You can see right here, there are a lot of really fancy things you can do with this. We can go over this in more advanced course, but this is the basics of how sub-items work and we'll get into how relations work later in this, but for now, we'll keep it easy. So that is the overall stuff with the TableView moving into the next one. We go here, we can change a view and changing it to list. Or I can right-click on this guy, duplicate or add a new view, then make sure it's the same data source which should be and change it to list. And I'm going to hide this database title. Now what we have here is a list of different items. You see that the apples, shrimp, bananas, and chicken wings are here now because they're sub-items. I'm actually just going to delete these out. So you can highlight all of these. Right-click and delete or press the Delete key or Backspace. So Alice is very similar to a table from it, just like this bottom-down contents. And just like that, you can change different properties right here, can showcase different properties like this. Now very nice and new update is that unlike the majority of databases, database views, you can edit properties within them like this. Unfortunately, before you'd have to click in here and do it, or even clicking the name and do it. I think if I add a new database item, like before it was like open up a new page. The only way that it would like open up naturally like this and not show any of these categories was in a table. So this is very new thing and it's very nice. So another thing would be breakfast with mom. So I can put $25 here. Put big breakfast with eggs, category food. Change the icon to x. Hopefully you're getting an idea of what this list property as you can group things within it. So you can change the grouping to category. Once again, I think this one personally looks great with checkboxes and we'll get into that later. But overall, this is a very aesthetic and clean one that I like for like checking off tasks and whatnot. Next we'll get into a gallery view. So if we go back here to the homepage, let me go to the content calendar right here. And this is a nice example of a gallery view. So to gallery view is essentially, sorry, this is a board view. We're not looking at the right thing. Let's duplicate this guy and change this to gallery view. My bad on that. Awkward. So right now what we have is a gallery view, and in here you'll see the default opening is the centerpiece. The difference between this and table, it's pretty obvious. What it is is a more visual representation of things. My best example that would be in the meal planner, which is what I should have went to in the first place, which is right here. I have this like recipes one, right? So you'll see that it just has this nice visual to it. The way that you can have this cover is a few ways. So we click on the three dots, go to Layout. You have the option to pick between a page cover being what the item shows us. So right here, I add a cover. I have the option to upload something here. So it could be Apple. And then you'll see right here, this is the only one that has that. Or you can change it to layout. Page cover is page content. So you get the texts that shows the size to pair the ingredients and stuff. So if I click on this, you'll see that's the beginning content that exists within the page. That's what the preview is. You can set it to a cover image. And what I mean by that is I literally made a file property, renamed, it governs image and uploaded file here. That's a personal preference. Don't have to do that. Can you use the cover, page content, whatever your preference is? Or you can also for gallery view, absolutely get rid of the cover image. Just like this sort of grid layout. In that sense, very similar to the other ones. If you press this edit sign here, you can hit any of these different properties just like before. Let me show you the prettiness of it again. Go back to card preview. You can open it up and edit it just like any other item in a database. You can add more or less properties like how long the prep time is, dietary preference are you visit vegetarian? What's the health status? Is it a very healthy dish? Can add like very healthy, or you can also group them. So e.g. cooking method. Is it in the crockpot? Heck, yeah, it's in a crock-pot to do a lot of crackpot recipes. And as you can see, grouping also has the toggle capability here, which is very convenient. I don't really grill. Don't have an instant pot and you don't have to cook. Apple's. Hopefully, we get a lot of oven options as well. You see I have multiple different views here for like time of day, which is I got, I really think this lighter one like makes me hungry. So I'm going to get into the next thing which is the board view, which is right here. So getting into the board view, we'll see that we have a lot of different options for this one. So what people like in a board to as a Kanban view, the layout and symbol for this is this guy right here, as it says, Kanban board, great for project planning and bug tracking. So high this right here. You can change the card preview to show media. So this is a file that they attached to it. Page cover, page content or not. Lot of people use none for this. It's up to you. But essentially the point of this guy is that you can drag it between the different stages of a pipeline, but it's great for projects. You can edit the properties within this just like that. Clicking on this, edit the name by clicking on this edit right here, change the property date, change the assigned to, to get into later. Then once again, edit what properties are on there. So hopefully this is starting to make more sense as we go along. And then we do have a timeline one. So I'm gonna change this to a time line view here. So what this essentially does is you'll see it's like wait a second, this is the most recent one, so let's make sure we go to a more recent date. Nice template notion, 2019. That's an old template. Let's go to December or January 1st of this year to January 7, 2023. See an example of how this works here. You can press today. We can group this by month, hours, day, week, every other week, every quarter, or every year. Which obviously is great for project planning. Let's do is just do a month here and change the date property by dragging this like this. You might be asking yourself, well, what's the date? Now, if you go here to layout, can pick, show timeline by the deadline, e.g. or the publication date. So you can also have a separate start and end dates, deadline, publication date. So we can have like the deadline was January 1st, but the actual publication date was we end the date here. Do ninth, she will see a change. This a little change the first property like this, I changed this, it'll change the second property like this. And this is the only database type that has dependencies, by the way, which is a new feature that comes along with the sub items in Notion. So some items are also within this database as well. It's table and timelines show some items on here. So e.g. showcase, who's assigned to it, any links associated to it, the deadline dates. Or in this case, we'd probably do the publication date is that's the end date. And you do have to click into this to edit the properties. Unlike the other database types we've seen. That's actually the case with calendars too, which we'll get into in a second. Personally, I think it's fine if you want to have the default board view or grit or grid slash gallery view right here, rather than like changing the icon because it's a little bit like confusing in a sense. If you don't like remember, I don't know. It's totally your preference. I mean, for me I really prefer like seeing like, alright, this is, I know this is a board view, this is a table view. Having them memorize, it's good for me. And then lastly, we can go into a calendar view. So this right here is literally just a calendar. First of all, it only can be shown in a month view. Yeah, that's a problem. Yeah, we don't really like that, but it is what it is. A week view would be amazing and hopefully notion implements that soon, But essentially same thing as with most stuff. If we add a checkbox to this really quick, just add this property. Then if you remember here, properties at a checkbox, you can edit a checkbox, a calendar, but you can't edit anything else except for the date which you can drag around like this in order to change what date you might be asking because like wait a second. This is the deadline calendar, right? But this is the launch calendar. How do I change the date? So let's make sure we have this set to January 1st again, her second whenever I go here. Okay. Cool. We see that. So how do we how those things change? Well, what you see here is in the three dots, you to lay out calendar by show calendar by it changes it. So go to publication date. It changed the property at assigns it to if you're asking the question, can you take multiple different dates and put it on the same calendar? The answer is no. Unfortunately, there might be some like fancy formula work around, but that's not for this kind of video. When it comes to some roll-up stuff, we'll have to show you how to get a roll-up date property showing in a nice way on calendars as well, because that is a little bit nuanced as well. But this is a very basic view, just going to drag things around and look at them. You don't have to drag anything. You can make a new page in any of these views by clicking anywhere that there's a plus icon. It's kind of a universal way of clicking on things like usually there's a plus, that means no. See there is a plus means now it also says new next to it. Usually you see that there is a plus one. You hover the things now. You can male The name, but having to go into it, unlike before, imagine if I just click then it was like this kind of convenient, not going to lie. Once again, calendar view, unique in the sense that you can't just have it be delayed. It will automatically if I press a plus, it'll open it up. You can also double-click and it will make a new one in a calendar view to one another thing I'd like to point out is sink databases. Once again, they're technically a database type. I don't really want to get into them too much because it's Fundamentals course, but they're not great. They're being worked on a lot by notion and hopefully there'll be better in the future. But slash sinks mixture between like a real database and connecting to something else. We had the one from Asana earlier that we showed. It's okay. Like we're not, we're not really getting anything great out of this. It's connected to my admin account. We link it to a sauna, to the marketing projects. Can I change this from a table to a list? Sure. You change it to a calendar. Sure. Can I change it to a board? Sure. And change what it's grouped by and the board by which, by the way, I skip this, but grouping in boards, this is a mistake on my part. Can be grouped in multiple ways. So if we go to this one, we'd have grouped by and we can change it to the status like that order that we had for the Kanban. Then we can subgroup it by like a sign. This is a great example of it, like, alright, let's see the different projects going on for not only this person but for me the same time, right? So example, project spots a tweet, so we'll see right here that were in the same stage of the pipeline. You can see as well, there's a spot for what's not assigned or what's not grouped in any circumstance. That goes left to right and up and down. And I can hide any of these groupings just like this and Hon Hai them by clicking on this or showing them again like this bridge to that part. Little quick here, but it's very basic stuff. This is kind of stuff that notion, you get a feel for as you work through it. And I covered the majority of what each root of database type does here. And next we're going to get into the link databases and we'll kinda do a little bit of this and that while working along it. So I didn't want to take too much time to get insanely repetitive on each type. As with linked database examples, it'll come up as we go. And with that, the next module is unlinked databases. 9. [1.9] Linked Databases: Welcome to the module talking about linked databases. So really quickly what we're gonna do here is showcase some of the ways that linked databases can really help your workflow. First and foremost, we're going to go into this habit tracker page and take a look at the different habits that are here for you. So what's hard? Oftentimes when you have things like habit trackers or work tasks is that you want to aggregate things into maybe something like a daily planner. So if we were to make a page, as we're working through this process, we can just like to enter and then slash page for like maybe a homebase daily planner can add an icon here. This is actually one of the original pages that I had when I made Notion pages a couple of years ago. And I think it's still is pretty great till this day. So if you do full width here, we'll see that a nice start to this is obviously going back a page copying and sinking this, going to the daily planner, making a two column layout, pasting this out, and then finally, nestling this right in here. So hopefully you've gotten that action. Figure it out when it comes to making a new page connected to your instinct block, whether it be on the left or the top. And then right here, we go back to this. What I want you to do is copy any sort of view like a habit tracking view perhaps, and then go back. I press the back button here. But you can do Control Forward bracket or back brackets to go forward and backwards. And then what I'm actually gonna do is paste out the link that I copied there and then create linked view of a database. So that's one way that you can do it. There's a multitude of different ways. So e.g. if I were to make sure that there's an extra block here and then delete this. Now the reason I did that was because if I just deleted this would get rid of the columns. So then if I do slash linked view of database, say if the type slash linked instead of slash link, you can go to habits tracker, then you notice that there's a month in it, january habit tracker. So I'm going to pick this month habit tracker, cool. This is a month long gallery view that exists. And we're gonna get into filtering and whatnot in a second here. So I'm just going to limit this view for you by going as you remember here, to the properties and then load limit and be ten pages. So it limits how much space it takes up. Then I'm gonna change this layout to a list or a table view I think would be good and then make this smaller. You can adjust the size is like this. Then for the table view, you can change the layout to get rid of the vertical title than Nestle, this guy in here, I'm going to just hi that you have a nice little start for a linked database. And the reason for this is that you might want to have multiple different databases connected here to view it. So I showed you how to do that. But what you could also do is take this work tasks thing. And we were right here. So if we e.g. add this work tasks right here and do the one that's mine. See, let me do my work tasks. What's really nice about this, as you probably just noticed, is the fact that when I made a new view from a main database, it gives me the option to copy an existing view from there. So that's why I really like this structure of going from the backend page, having a bunch of different views like this. So if I turn this into a page, we can think about different things like, alright, so all expenses, let's say you wanted to go back here to your daily planner, delete this really quick and add another one, but maybe not right here, right? I'm going to delete this view actually. So how would we do that? Linked view of database expenses and then what one do I want? All expenses then? Now, how can I maybe make this page layout a little bit more digestible? What I could do here would be if this was a daily planner, we can get into some filtering later and I'll show you how. But for now, we're going to actually just drag another block here. We're going to do slash kyle to what did I just do that made another set of columns. So we already had two. So now we did it two more columns on that block. So then it divided it into three in this row. I'm gonna go Nestle this here, nestled this year. And as you can see, if you have the view like this, this could be the title. It's totally up to you. But what I like to do is either have H2, H2, then little checkmark, habit tracker, put a divider or you do a callout block, that same emoji, like the gray background personally make it bold, make it caps, habit tracker, and we can hide these like this. I'm going to move this text over here and change this to bank and then expenses, and then delete the duplicative ones over here so that the example gets better. We can kinda Nestle this right here. And you can see, do you prefer looking at this or this totally up to you? And that's just an example of what we're trying to go with. But right here we got this. We can hide this and it could just be a nice little view of what our budget is. Maybe you want to change this to a list and then change the properties from category to amount. Nestle this guy in here. And then maybe you can think to yourself, how can I change the spacing even better? This circle can get closed down a bit. We'll show how that property works later. Now we're kinda getting a daily planner that looks pretty okay. I'm going to make it both the same. So that you can just have the same look over here. So we can do a little checkmark and call this actions, right? Because you know, it's your habits for the day or it's your work tasks, right? So we have both of these right here. And then e.g. what if I wanted to add workout calendar and add it right here? It only has a calendar view. But if I work backwards from this, let's for now delete this view and go back to my homepage. I'm gonna go to the workout calendar. And this is the main database. So what I'm gonna do is I'm going to add a view that is a ListView. And now we can do My or Today's workout. Now, this is a kind of a no filter is today in this circumstances or old items. So I'm gonna have to go find those. Will just delete this really quick so I can just change the date to your old that template is you right-click on this, change edit property and actually change it just like this to type today, I don't work like that. Now if I filter this quick filter, date is type today, and that's that. But obviously there's an advanced filter that we'll get into today. Work through this in a few minutes. Don't worry. This is just showing you that the link database functionality. Then if we go to the daily planner, you can add another view here. We click on a workout calendar. We can pick Today's workout. You can hide this like that. Then the next thing you know, very quickly you're able to see the really nice ways that a workout calendar can be on the same page as your habit tracker and your work tests. And if you want to change the order of these, you can click on this left to right, and you're combining different links views together, having reference materials so that you can quickly and easily access all the information that you want to need on a daily basis. Great part about this is like if this gets duplicated or deleted for any reason, the exact same stuff, you're not deleting anything in actuality, you're just changing the visualization and views. Whereas e.g. let's just copy this block for pressing Control C. If I delete this, go to my work tasks, it's still there. I go to my workout calendar, still there. Then if I go back to my daily planner again, paste this in here, grabbed all the linked database items. It grabbed all the link databases and pasted it up into one nice group. You can see how a list looks pretty good here. Whereas in this circumstance, maybe we will also want to use a list as well by changing this here to a ListView. And then we want to show maybe the assign, the status. And then for the habits, this is basically showing what type of habit it is. So we check this off, showing a really nice anesthetic habit tracker and tableView makes a lot of sense here. The getting rid of the vertical lines is just an aesthetic choice that you can toggle on or off, but it does kinda make it look more like a list view while also showing you the header, the property which is beautiful. And then over here, if we just have a nice quick reference to our budget tracker. So we can probably add in different items throughout the week and make sure we're not spending too much money. The edit that they made by having you be able to grab things like this, e.g. by going here and copying the link to this week's meals is beautiful because I can just paste this out really quick, is awesome because I can just copy this. Go here, put a little header this week's meals, paste it out, create linked view database. And then it also says, Hey, are you sure this is what you want? And yes, I want the table view. Hide this right here. Put a little food, gotten like salad. Then if I wanted to is showcased earlier, I could, in this circumstance turn this into a toggle header two and toggle this open and close so that if I wanted to quickly see, instead of scrolling, I could want to look at my meals. It's totally up to you. And this is where a lot of the fun free reign of notion comes in. You can have all of these databases connect together with link databases have beautiful views, have great column layouts with a full-width page. It's one of my favorite things that I like about Notion over coda, the fact that you have all this page room to work with. So copying the link to a database, copy the link to the view in another link database and pasting it out or doing slash linked and finding the data source is how you're gonna get all this kinda stuff fully utilized and your link databases, I want you to have a workspace that you enjoy. So if this is one that you're really into, make sure to try to emulate it as much as possible with your own tweaks. Because the more you enjoy your workspace, the more you spend time in it and the more you're going to increase your productivity, the number one indicator of productivity is how much you enjoy doing something. And if you enjoy the workspace you're in, you're going to work more. In the next one, we're going to talk a little bit more about this whole visualization concept and how you can make some more tweaks to have your databases look how you want. 10. [1.10] Database Visuals: And I gave you a little bit of a teaser for some database visualizations. And what I mean by that is not like graphs and whatnot, unfortunately notion doesn't really have that. But I mean, the way that the layout really speaks to you. So you notice here that I have this sort of like almost grid-like option here. And I have this toggle like option here, which is a little bit more emoji themed. So what I would recommend is that you kinda watch this video and think to yourself what your preference is because I'm going to show you, if you watch me do this turn into call-out, how you can really quickly and easily change the entire vibe of your workflow with a few different changes. So you see, I turned this into a call and you're like, Whoa, this is within there, but I don't really like that. I can change the color to gray, e.g. okay, Now I can change this actions bold and get rid of this divider. I want, if I want to make it a checkmark that as asked every time, a white checkmark, okay, if I want to change this to default background, very interesting. You'd see you can have like a sort of grid-like layout for your different things or you can have it look like that. It's like and how I can slow it down a little bit. I do a slash call-out to make this brand-new go into icons here, type food, alright, say this is this week's meals. Maybe just copy this text, bold it. If you want to have all caps, you can retype it like that. Let's just leave it like that for now. And then quick tip for a keyboard shortcut is if I click on this and press Control Shift H, it will do the last color that I selected on that block, which was default background. And then I can nestle this right in here and delete it and delete this divider here. So then we have a different layout here. You can see the stark contrast between the way these two are. I personally really enjoy both. Recently I've gotten into this sorta look, but it's totally up to your preference right now. I can do this once again, turn it into a callout. Rid of the emoji, bold, change that color once again, Control Shift H. Then from there, what we can do is we can change this icon to then from here, nestled listen there, and then it's totally up to you, right? Like I can edit this view to specifically have a laptop, since that's like my Universal work symbol in this workspace, I can change this view to a checkbox since that seems to be my symbol for habit tracking. And then I can change this view to having workout. Okay, that would be this dumbbell. So that's a more minor aesthetic tweaks that you can make. So I can right-click here and do food. But I don't know if I would personally do it since this is just like the weeks meals. So maybe you do it again. It's not really, it doesn't matter. It just like this is example of visualizations that you can do and it doesn't need to be a default background, right? I can click the six dots, change this to an orange background or a green background or read because I'm in the red and spending too much money, couldn't be me. That's not who I am, but it's totally an option, right? And you can add some other really small aesthetic stuff that I'll showcase really quick here. So in a board view, e.g. you can click the three dots, go to the group section. Then what you can do is actually sorry, you can go to the layout and then color columns, and then that'll change the entirety of how this looks. I think it's a lot prettier and changes things a little bit. And obviously you can change covers like I talked about earlier. And all this kinda tweak stuff is stuff you should probably think about when when working in your space. I mean, do you want to have specific color accents showcase different things I know for me as a pro hacker login to later, which revolves around these different subsections having colors associated to it by putting in like a little red circle or something like that. Next two items to categorize them like e.g. if I do red circle right here, I know that this is associated to the work tasks. So does that mean over here, I want to change this. Having a red background for subliminal reasons. I don't know. It's totally your preference, but I do know that this call-out and putting link databases inside of them was like a big eye-opener for me from an aesthetic point of view. And I do think that even in this circumstance, right, you can look at this and be like, what about if I were to drag another block in here, type slash call to nestle this to the left, move it over here, and then just have a slash callout block. Change this to the default background, put a little bulb here and do ideas or just type quick ideas, sorry, then this could be a section where I could type down here or I mean, this is like an example of how people's brains work differently. I could put a little divider here and then maybe you want to literally write it out in its own section where it gets quicker like this. And then when you have, if you go here to this like by assigning one, alright, thinking about it, I want to actually move it into like a straight-up database item here. So it's not just like this written thing, but sometimes people just have a lot of different thoughts. So e.g. if I were to take this e.g. right, linked databases or database visuals puts color boards, haul out blocks, column layouts. And then, alright, this is the idea that I have. I'm going to actually go from a really quick capture spot, dragging it into the database. And then if I open it up, this is a page with the idea status and more, I'm still writing it out and it's just a nice way to think about organizing your pages so that you can have a much more seamless workflow rather than a database taking up your entire page. For a four-step Kanban board view or a calendar view, there's just no need for it to take up the whole page is excessive, especially if you're working with a screen that's over the size of your laptop. And even then laptop screen sizes are large enough to have this, if not also this side navigation bar, which is totally up to your preference. And I wanted to show you some examples of ways that you can lay pages out. Lay out pages in a different manner than just basic small width. Because I personally think that's a very lacking use of the space that notion has V0. Next we're gonna get into properties, how those things work, starting with basic properties and then advanced and then moving into the filtering and sorting of those properties in database items. 11. [1.11] Basic Properties: Welcome back. In this course module we're going to talk about basic properties. So we've gone through blocks, we've gone through databases, and now we're gonna go through different properties. As mentioned prior, a property is essentially a metadata input that is connected to the database atom. And as, as remembered before, database item is a page that is within a database. So if we look at this, we can see really quickly that if I click on this page, we can edit items and their properties, like clicking on a property that's already made or adding a property here. And then if you want to change what is showcase from a property perspective and go to the three dots. You can go to Properties and then we can show or hide them by clicking on the icon. And if we want to edit them, we click on that triangle. And then we can go back and forth between these items. And we can change different icon associated to it. So this is a comment, so I can do a speech bubble, e.g. we go back, we want to make sure that we understand that it's a text property we can remove. This type is always gonna be indicated here. This also is how you can hide it within views. This is how you can duplicate it in this way and then delete the property. A note for all of you is that if you delete a property and then proceeds to delete, what will happen is it doesn't fully get deleted, it sort of gets archived and it deleted section. That's right here. So if we click on this, maybe the option of permanently deleted or restore it. Restore this. You see, it'll pop up right where it was before. We also have the option to show all of these and hide all of these at once, which is very quick and convenience. If I press Show all, see that a bunch of different items pop up. And then if I do that again, press title, you'll see that all of them will be hidden. So I'm just going to showcase a couple of these. And then once again go over and do not forget the arrow right here. So you can go in and edit them while you're within a database view rather than having to click into an item. And this works for every type of view, as you can see, it works the exact same way for tables as well. Now, if we go into a specific database item, what I'm gonna do is as showcased earlier, I'm going to prefer I changed the layout to open pages in senator peak. Now it's a side peak for list as default, but I kinda just wanted to do this before I do that. Just another thing to point out, as I mentioned earlier, in all databases is that except for timeline and calendar, you can preemptively edit database item properties by clicking on the ones that are showcased. And then for ones that are not showcased, you have to click and then we click in and we'll see that there are a bunch of different entities here, all of them that exist and are not deleted. So if I wanted to e.g. delete this one, king, left-click on it and then delete the property. But if I wanted to duplicate one, I can left-click on one and click Duplicate and that would do it. And then if you wanted to change the way that this showcases in a couple of ways, we could. So you see this little hide property. What this essentially does is it chooses whether you're going to always show the property, hide it when it's empty, or always hide the property. Sometimes you use things like more advanced properties to then roll up into other advanced properties that then you want to showcase. And some of them you just want to be hitting. Maybe it's multiple text inputs that can get pulled out into a formula. Or it's a situation where there just is going to be some hidden properties when you're not using them. So what you can do if e.g. you see this as an empty block where it's like This is not empty. If I hide this as hide when empty, it'll hide the property. And you'll see this little section open up or closed down at the bottom where if I click on this, this will repopulate so close, open. So then that's sort of just hides the properties that you have within the database that aren't being utilized. Whereas this one, if I made, always hide. And then you'll see this will change 1-2 properties fibrocyte Again, it will always hide it. Now if I type in this one, which is, as you remember, hide when empty, that means that since it has texts within it now, look here at June changes 2-1, so changes from high to properties to one. So now if I press high, the hide when empty will do exactly that. But then if I delete the text out, you'll see it'll hide it. Now if you want to access that setting in a metal level, if you click on any property, you can go to Customize page and then you'll see right here, do you want to have the top-level page discussions expanded? Two-and-a-half backlinks, showcasing. If you want to have page comments as minimal or default, and then you see all the different options right here. So say I wanted to change this back to always show, and change this back to always show. I can do that really quickly. I'm going to left-click and delete this one because it's weird to look at. And I'm going to delete this comment and then I'm going to show you exactly what each of these entities are and how they work. So first and foremost, if you make a new property, you'll see that the first one is a text property, and that is extremely self-explanatory. This is the symbol that looks like this sort of a left-hand side paragraph symbol, make the left alignment symbol like Microsoft Word or Google Docs. And then if you left-click on this, you'll see this is essentially a basic text block. The answer is no, I can undo slash functionality within here. This is not like coda where you can do that within like a textblock, but actually I'm not even take the code apart out. This isn't like some applications that maybe could let you do that. Not going to let you do the coloring. It's literally just basic text. Now you can do Shift Enter and type, Shift Enter and type, and make it a paragraph and make it multiple lines. I personally use it in my own workspace for like a YouTube description from my content calendar. But this is literally just basic text. And the only functionality that is like something I'd like to point out is that you can copy this text from the clipboard and paste it out or paste it anywhere else in your computer. So that's pretty much basic texts. Now if I make another property by adding a property and press number here, there are a myriad of different ways that number exist. That numbers exist in any sort of work that you're doing. Not only what we're doing here, a notion. So like just take your brain from Notion and then take it a step out for a second. And remember that like numbers can be shown in number format, in dollar format, in percentage, there are a lot of different ways that numbers can be shown. So what we have here is a basic number properties. So when you make one, this just does something like this where if you type numbers in here, you can type text in here, but then it'll get rid of it. As you can see, this is what we have, let's say 1,500 we can do by editing the property is changed the format. So if we change the number from this number format of number two, number with commas, it'll do that. We added it again. Percentage. Okay, so now it changes to the percentage because it's going to multiply it by 100 and add a percentage point because it was 1,500. We can change this to US dollars. We can change this to Canadian dollars and change this to Singapore dollars, euros. I mean, we really got all the options here, right? So we don't have much it. We have pretty much a bunch of currencies. And then number, number with commas and percent. That's pretty much what it is. Now, how do we want to showcase that? Is something completely different. So if we change 2% here, e.g. and I do 50, you'll see the formatting changes to them when I put the input of 50 after changing it, it will stay as a per cent. However, if I were to change this back to a number, it's going to be 0.5%. Now, do we want to show this as a number, as a bar or as a ring. So up until midway through last year and notion in 2022, you are actually not able to do like a bar function or a ring function to show progress. And this can be done with any number property now. So essentially what this does is if I press bar here, you'll see that it changes so that there is a progress bar associated to it. So if I make it 75% C, it goes farther. Now what you can do if you edit the property is changed the color to whatever choice that exists in the default notion colors, you can choose not to show the color. And this is only available when it's in the percent one, right? So when I change if I if I'm here and I change this to number, you'll notice quickly that it gets rid of the bar. I'm gonna do percentage once again, make it blue, and then point out that there's this ring option here, the exact same idea. And essentially what it does is it just takes the percentage and divides it by 100. And the exact same way if I make this 60, it'll get smaller. I make this 99. To get bigger, make this 100. There'll be done. Let me get one sliver. It's very simple. That's how number of properties work from the most part. So next we have a select property. So select property is pretty simple. Basically. It's something that can be used for categorization and selecting a one type of property. I personally use select properties for a lot of different pipeline stages. So if you have a content calendar where it goes from idea to writing, to creation, editing, to scheduling to publish. That's sort of like an example of it, which would go back to this content calendar here. And see we have this pipeline and this is a select property that's utilized. So if we do like, if we take a look at actually one that's currently here in the template, we have categories, right? So we have entertainment, food and home right here. So books are considered entertainment. And how was I able to make a property or make this an entity in the property? So if I wanted to add more selection options, I can put the text in right here. So let's find another example of one phone plan. Let's do tech. So I type out Tech and you can see I can create a new entity and then we'll change it. Notice if I press undo, yes, it gets rid of the new entity I made from the selection, but also it gets rid of what I just created some redo that. And then if we wanted to change the color, you can press the three dots, change it to green or something. Then if I wanted to add multiple categories at once or delete categories, I can left-click and go to Edit property and then press this and delete or press that and change the color. And then if you want to add a bunch of these quickly, you press that plus icon and then you press example, example two. And now if I show you this, if I type example twice already an option for it, it will not do that. So I cannot select. More than one of these at a time. So if I go in this only pick one, only pick one, that's what a select property is. So I'm just going to rename this to Select property as an example. Now if we go to multi-select the difference between, that is obviously the symbol, but it's the exact same thing as this select property set. You can select both of these at once, right? So if we want to categorize this in multiple different ways, like phone plan, okay. Let's say me, spouse, kids. Sometimes maybe the cost of the phone plan will be like including myself, a spouse that I would have and kids, or just myself and espouse. So what I can do is click on however many I want. And yes, once again, I can't make another like me. It'll only like just re-select the me and then I can color them the way I want. And you'll see here once again, I know I can only select one or sorry, select one, but I can select as many as I want. Then if I left-click on multi-select and press Edit property, I have the option to add more of these if I wanted as well. Do you like friends, extended family? So then once again, I can even select all of these totally lemon less. How many of them multi-select you can select. It's why it's called a multi-select words. This is just a select property. I would like in multi-select properties, two tags in other systems. Next we have the date property. So the date property is also pretty simple. But the difference between that and other properties is that it hasn't reminder functionality in it, some other formatting options. So if we see right here, there's already an example data in here. If we left-click on this, see we can click around, change the date or we can type it in here. So today works, tomorrow works. Next week doesn't necessarily work. That's kinda like the extent we get yesterday as well. But those are pretty much it. So I can't like type this Monday doesn't work like that. It's not like gotten natural language processing. So once again, I do today, I could do Jan 12022. It would move it back a whole year. So then we go back to today. Some other options here are the fact that you can have it remind you. So it can either be on the day of the events, one day before, two days before, or one week before. But that is if there is no time associated to it. So as you'll see right here, this is an expense tracker, so you'll probably just going to put down the date of when you would do it. But let's say you are tracking it more. Clearly. You can say, alright, phone plan. The bill goes off at 07:00 A.M. on January 9th. That's when you get the transaction. Cool. So now, when we look at the reminder, you'll see it changes. Do we want to do it at the time? So at 07:00 A.M. and to do it five-minutes before 10 min before 15, 30, 1 h, 2 h. And then it gives you that one day or two days before options as well. So then essentially what will happen is if I make this just do 526 and then do reminder. At time of event, you see that it's in the blue for now. And then it'll change to red once the time hits. And we'll actually get a notification in whatever different ways that we have notifications in Notion. So that would be on the desktop right here. It's like a little update section. And then we'd have it pop up in this inbox in a second here. Yep. So that we got it reminder that we have that you can have it on mobile notifications, which is convenient for anyone who's doing like habit tracking stuff as well. So then you can get rid of the reminder, put none. You can untick or retake the include time. And by default, by the way, the include time just going to be 12 m, which means if you don't have a include time associated to it and whatever API connection you're using. It does mean that it is at 12:00 A.M. so it's like beginning of the day. That's how that works. If you put a date on, what essentially that does is it makes the date range rather than one day. And this is kinda where like timeline properties can be used via one property only if you have a beginning date, which is by default, and then end date. And you can also have both of these toggled on and off the same time or one or the other. Then if we do date, format, and time zone, you see that there's a bunch of different options. Do we want to show it as the full date, which is January 9, 2023, or you can do it like this. It's totally up to your preference. You can completely change each property to showcase that you want. So I can have e.g. a. Different day property and you'll notice they showcase in two different ways. So it's totally your preference. I can make this one day month, year, make this one year, month day, make this one relatives of saying today instead of like e.g. if I go like here, it'll be like it'll say it last Monday. But once again, I'll point out if I were to clear this date, which by the way is an option. So sorry, I went so quickly. I loved click on this and click Clear. It will remove the date and if I highlight it and delete it and press Enter, I like delete Enter, it'll just redo the same date. Then you have to do clear to get rid of it. But remember, if I type out last Monday, it's decently limited. Like if I do next Monday, It works. I do here next Monday. It works. If I do next Tuesday, it also works, but it's pretty limited like I can't just do next month like a lot of other softwares could do or last week on Tuesday. And you have to be very specific, like last Friday. So it's like only really a few words that seemed to work within there. So it's whatever you would actually see within the format of relative within here. So if I pick this, it will audit default to the main format even if it's in relative because it doesn't have that option. Like I can't pick even two weeks from now. I can only pick up the next or last. And then once it gets before that, you see John Jan one is more than a week before that. So Jan one. Right. And then if we do this, it's last Monday. So unfortunately, it doesn't really show you relative for every option that's just sort of a pseudo adjustment for a two-week window before and after. So I'm gonna delete this property really quick. And then when we get into the status property, so the status property is quite literally the, it's almost the exact same as a select property. And the only difference to it is that it puts the select options into tiers. So it works well for task management and project management. And we'll see that for something like actually if we go back to the content calendar, it makes a lot of sense. So we change this guy, edit this and change this to which by the way, you can do additive property, change it to status. You'll see that there are different tiers here. Now it does default to not started in progress and done other three options. But what we can do is we can for once, actually change the default. The default right here for me it would actually be a DEA because that's the first step. And then I'm going to delete this property really quick. And then we can move them between groups. So I can change this to publish, delete this property, and I would categorize in progress isn't in review as an progress like it's in the same section. We can do. And new property entity do writing. You can do scheduling, you can do editing. You can change these to have different colors. I can make this purple or something. It's totally up to you, but you can see they kinda just like tears off the different sections of status which I like. And if you want to move the items between groups rather than dragging them, you can actually left-click on this and you see the group option right here. We can change this to do, I don't move it and then move it back by dragging as well. So we can just basically make a sub-segments of a multi-select property for a process more step-by-step. And then you have the option, as you can see, to show this as a select property or a checkbox. So when I do it as a checkbox, kinda weird, but essentially when you click on this, it'll just change it to a text box. And then in some views you can have it so that essentially it, once it gets to published, it would show as a checkbox because it's complete. I personally just use the select option most of the time. Unfortunately, this is not really have API support much now. So that's why I don't use it much. But I would, if it did for my own workspace. But I do think it works really well. And very similarly to the status property and the select property is a checkbox. So add a new property, you can do checkbox here, it's already one here. I will point out how great the checkbox is for a TableView in 1 s. And we'll point out this in a calendar view and in every other view, you are able to check boxes off within Notion. So unlike you not being able to like edit, status property or select property within a calendar view and Notion you can check boxes off, which is nice. This is literally just a checkbox. It's like logically speaking, for those you that want to be a more advanced, It's like a Boolean, true or false. So that will be something we'll have to explore when we get into formulas later on. And it's definitely something that can be utilized for a lot of really good formulas. But essentially check this box on or off, just like any other sort of task management or habit tracking application. Now we'll see here that in this whole database we have a bias si110. And what that is actually utilizing is what's called a person property. So if we left-click and do, person will see that this is the default personal property. And you have the ability to select one or more people that exist in your workspace. So currently it's only me and then this is the defaults that were showcased in the Notion template. So I can't actually re-select them. So if I got rid of Jenny right here, then it would get rid of her for good because I can't re-invite her because she doesn't actually exist in the workspace. This is what happens when you duplicate any template or other people or assigned it, assigned something and they weren't actually a part of the workspace. So all that was done here is that they renamed the property to assignee or assign sorry. And you'll see a property name already exists. So I couldn't do that. So I'd have to rename it to assignee to make another property. I would keep this just so I can keep the views intact, but I'm going to delete this and utilize this as an example. I will say that this is a pretty limited property. The only adjustments you can really make or the fact that you can choose whether you want to make it one person or no limit. So I could select myself and her right here. But if I change this to one person. It will limit it to the first-person that was selected right here. Next, files and media. So files and media makes sense to me. You'll see right here, this is the cover image that was picked for this article. So essentially what you can do as you can do files is right here. And this just literally let you choose a file. So I can pick this logo and myself really quick. And then boom, you can add multiple files within here, notion logo image, and then this is a property we can store files as seen earlier on the free plan. It's limited to 5 mb. Then you could also do embedded links as well. So that works like that too. Very simple, very similar to embeds and it's just in a property format. Next we actually have URL, which is the exact same thing. You can paste any sort of URL within here. If I wanted to just put in Dimitri punish his YouTube channel, youtube.com slash, that means you Venetian. I would just take this URL and paste it in there. And then it has the functionality to edit the URL by clicking on that or copy it to the clipboard. And then we can paste this out and I'll work like that. Or if you click on it, it will send you to the page. So very basic property, very fun property, but that's how it works. Next we have the phone property. So this is very simple to me. Just add a property and call it phone foot or in the 7708 area code. We're never done. I remember that. I actually know what that grew up in the Chicago suburbs. I'm actually forgetting what the Chicago area code is, but let's just put like 500 hyphen 5051952. That's an example phone number. You have the option to call it from the fact that like I'm on a computer right now, that wouldn't really work. But if you're on a phone would work pretty well. And then you can press the button, you can edit it or you can copy it like showcased earlier and paste it out with like what you can do with a URL property to. So it's nice here. Then if we click on it, it'll edit it. So we have to actually press this call button for it to fully like click and do that. But very basic property. It's pretty much all there is to this. It's just another metadata item. So then we have a couple more basic ones. And then next module will be only a few advanced ones, which is pretty much formulas, relations, and roll-ups. But those do require me to take some time to showcase how those work. So if we press Create a time here, you'll see that the created time, if we go to the bottom here, is actually showcasing when the page was created. So this is when I duplicated the template, right on January 4th. So you can copy this, you cannot edit this because it's literally when the page was made. But if I go to Edit property, I can change the format to be relative. The same stuff is like what you had in the date property before. And I can also change time format just like you could, so I can make it 24 h. So like military times we call us or 12-hour format, the same by the way, can be done here. If I press include time that can change the time format and even the time zone that I would be in. I'm sorry, I missed that earlier, but that required include time to be checked. So then this is pretty much it. You can copy it, you can edit the formatting. It's just literally when the page is created. Next, we have created by this literally is just going to show, I mean, that's it. Like you can't edit it or anything. It just would show who this is created by. And the reason for that is that you can filter it to, you can filter different things too, like who pages were created by. You can do like created by me as a filter on database views. It's very nice and convenient for that sentence. Like, especially if people have content ideas. They are the ones who made them. Then we have last edited time. Unless edited time is the exact same thing as created time from a, you can't edit this, it will auto do it perspective. Same as the createdBy time. You'll see I just edited the page a little bit changed from 54541. That's it. Anytime any edits were being made to this page, religious some text, literally like an enter, like adding an extra block or deleting anything. It will just change this time. And that's pretty much it. So you can filter things as an example, two was edited recently and that would be a nice little view on a database setup. And then if I add a last property to last edited by once again. So it could show who's created by, who at last was edited by. And you can kinda keep this metadata in your back pocket for most, if not all database items. And I do think it's kinda nice because once again, just to point out, when I add a property, any database item, it adds it to all the other ones. So if I press New here and I click on this, all of the database items have the exact same set of properties. It's literally just a bunch of new rows and like an Excel. And then like, Sorry, bunch of new columns in Excel with headers put on them. But are you inputting a new content ideas? You can see this is the same amount. This is the same amount. It's not different. We do want to make that clear. Lot of people could get confused on like, are you just adding properties to specific items? No, that's not how that works. You can add data to specific properties. You can add a link here, example link like www.google.com. And that will be an option for you to see that in the database visuals item, but the same entities will exist. It's just won't have the inputs as the exact same. That's just sort of a one-on-one thing I may have like sort of breezed over, but the exact same situation. And then if we go to view, once again, you can kinda see that all of these exists in the properties here. One cool note about the checkbox I did want to get back to is on a table view. You can drag this over for formatting. Most of the other ones. You're kinda limited by going only a certain length and it doesn't like let you get really small. But for checkbox, it goes as small as that because that makes sense. I mean, that may I just make sense. So they made that update last year. It was a nice little formatting tweak. This is pretty much all of your basic properties. Next one is going to be going through formulas, relations, and roll-ups, which are your advanced properties in notion. 12. [1.12] Advanced Properties: So based on what we've talked about so far in this course, It's time to get into a advanced properties first and foremost formulas. So some basic ones that we're gonna go over in this are really just going to showcase the capabilities of this. And I'm not gonna get too crazy into them. There are a lot more formulas that I have. I have YouTube videos on this and I'm gonna make it advanced version of this eventually. I don't think that getting too far into them is really worth it for a fundamentals course, but they are really useful and I do want to show what they are. So adding a property here where I do formula. First, we're going to do some math ones because it does basic math and it does some sort of text if then functions. And if we click on here, we'll see a lot of what properties or sorry, options there are within here. So defining the different sections of the properties here, sorry, of the property formula in here first, there's a bunch of different things right here in the property section. And that is essentially every property that you have within the current database. So it essentially shows the format that it would take. So the amount one is clearly a number one, be Number one is obviously number one. Then there's the date, and then there's like text, which is called a string in formula terms. Then we have constants which are true, false, then p and then E. Then we have operators. Operators are the functions that make these things work together. So an if statement would be something along the lines of if this then showcase this. If not, then showcase this. And then there's a bunch of number operators like adding these together, dividing, and then a bunch of different Boolean operators like I mentioned earlier, where it's like, Is this true or is this false? And then we have a bunch of functions. Functions are things that sort of transform the text. This is sort of like a categorization or like a multiplication section. And then I would, I would maybe a line functions as definitions are always my greatest thing, but it's sort of like a reformatting option in my opinion as well. Like most of these would be or extraction of certain parts of the data from where you're going to turn it into. Because essentially what you're doing is you're taking the properties that exist within the database that are not formulas or other formulas, and kinda combining them and messing around with them. And function are more formatting options and then operators are more transformative options. And I will show you really quick. Some examples that don't even require those operators are functions and it's just like very basic stuff. So e.g. I. Have this amount, right? So if I have this amount and I want to make say this is like a onetime cost that happens weekly, right? So we can do is we can take this formula, get, rename it to monthly cost, right? And then let's just duplicate this for ease this and then change this two times per month. So let's say it's going to happen four times a month. So let's say monthly, we can edit this property to be just the number of property. Then what we can do is say this happens four times a month, okay? We're gonna do a mount and then multiply it by. And then you can click on the property times per month. So you can see here both of these were already number of properties, so that was easy. So let me press Done. We do edit property and we can change this based off of what the formula is. You can do the exact same changes to it. So since this is a number property, it would change it if it was a date property. You can change the way that looks too. So we can change this to $1. And then boom, this is what it is. Now. Another option for this is if I change this times per month, I'm just going to add a select property, call it frequency is getting more advanced here. So if I do frequency, so we're going to do daily, weekly, bi-weekly, monthly. So what we have here is like every day the other day I'm sorry, weekly. Every other week and then monthly. So that would be like you to equate this to a one, need equate this to two. You would equate this to a four and you'd equate this to 30 within a month, right? So what you can do is I'm just going to duplicate this formula, rename it to monthly cost. Then if we're basically going to do an IF function and show how this works. If it's an operator here. So then you can actually right-click on it and find the list of properties. But if you want to, you can type it out. So as you can see here, we find frequency in this list. It's going to be a text. Look, okay, so frequency, we could have typed that out. So we do property for any property and then parentheses, quote and then the name of it. And boom. So if frequency, and if we click back on the section that has the operator will see like an instruction. So if this is the property section, so if property frequency equals monthly, then the commas then. 30 else, no one else. And then e.g. just puts zero here. But we're gonna do is that's the one. We're gonna do one and then multiply it by the property amounts of multiplying by a prep, right? So it's going to put parentheses around here for wanna make it more obvious. So if the frequency equals monthly, then it would just be multiplied by the amount once else zero. So that's one layer of an F property. If we want to do if property and set aside an F property, you can essentially copy the front end and then essentially it's hierarchical. So the first one you put in is the most important. So since this is the exact same property doesn't really matter, but paste that, put an expected at the end. So anytime you'd add another layer, you'd have to put a bracket at the end. So I can change this from, okay, if the frequency equals bi-weekly and you can do two times the property of mountain, then we'll do a couple more times. Paste change that. If property equals daily and we do 30 and then I forgot one more, which is if I'm going to just adjust this one so it goes in order if weakly than four times the property amount. Alright? We can see here what happens is I make it daily, makes it so it multiplies 30 by 30. I make it weekly, three times four. Let me get biweekly 30 times two. And if it's monthly, it's 30 by one. That's another really cool thing you can do with formulas. Lot of fun, different math that also brings in different text strings as well. That was kind of a little highbrow, but I wanted to show you what it can do. Once again, formulas are fun. Formulas can be used very similar to a lot of Excel functions except for like, you know, like sums and counts and whatnot doesn't really allow you to do that within it because it can't like sort of reference anything but the database item you are in itself. So that's the, the limiter formulas, but for the most part does well outside of that. It can sum up other properties within the same formula. So like it could, it could sum up in theory, I'm a mt plus monthly cost really quick, and that works like that. But you can't sum up property, the same property from other entities. You can roll them up and then sum them up by having it in a separate database. That's going to have to be shown in a second here. So first things first, that was formulas. Yeah, that's basic formula stuff. But how does relations work? Okay, well, I'm gonna have to just show you a basic example here for how these work. So what we have here is gonna be example, tasks and projects database. This is kinda what like we used to do back in the day when there was not a sub item situation. And what I still kinda used for the most part, and actually we're gonna do is we're gonna make two databases. So if you remember slash database and make an Inline database and what kind of call this projects? We're gonna make an Inline Database slash database and call it sub tasks. So what we're going to have here is a couple of different things. First of all, the sub-tests section, just so that I have a good example for the roll-up is I'm gonna make time spent or like time tracked on the work itself. You have a little checkbox and delete this. I'm going to do this. And then honestly, what we're gonna do is we're going to edit this property to a. Let's do a Doo-doo-doo-doo select property. Now if we do a status property that's a fun one whose status? Let me do a formula for progress. So this is going to be a main project example. We're going to make three sub-tasks. Example sub-task one, subtask two, and subtask three. Now, this is all I really need to show you to make this make sense hopefully. So as remembered, you can make a new property by pressing this plus sign here. So we're going to do, We're gonna make a relation property. Relation property connects to other databases or the same database there is such thing as self relation. So if I actually clicked on subtasks, it would connect it to the subtasks database. If I clicked on projects that would connect it to projects which is this one. Something that recently happened was that relations and other features and Notion allow you to see what is this database. So right now it shows this database when I hover over this tool tip, and when I hover over sub-tasks, it's because it's the most obvious and within the same page or recent pages related to it. So as you can see, this was the most recent page I was on, but this is the page I am in. It has that database here. It has this database here. This is the database that was there on the page before I was at and it does a smart job of figuring out where have you been recently and how are you going to want to relate things? You can do a search functionality like if I do meal calendar, it will just show that or the workout calendar picked up calendar there. But then when I go back here, it is literally just the other databases on the page showcasing first and then the previous ones. That's the hierarchical understanding of how that works. So if I relate this to subtasks, you'll see some options here. Do you want to show it on subtasks? The answer is almost always yes, then this is gonna be the name. So we can do an example of changing the name if we want to just project, since it would just be the one project that is connected to or multiple projects. If you're only ever connecting one, it's up to you. Let's just do projects. And then this limit option here, I do not recommend using it pretty much for, for many or any things. Because like what if you have multiple, like it's just not gonna have one subtask and doesn't make, really make much sense. So then press Add relation here. And you'll see, we'll have two properties. Pop up, the subtests here and the projects here. So now we can connect these two things. So delete those extra ones. This main project is, I'm gonna make this full width so it looks easier. This main project can connect a subtask. So I can click on this and connect two sub-tasks. One, or I can click on this and connect to the main project. You can search within here. So if I made one called and then copy the text, pasted that in here, it would showcase that page within that database. So then we got subtask one, subtask two. Alright, cool. Now we can connect sub-tests three in here. I'm gonna move this over here and move this here and we get time spent. The project it is, and then we have the connection between the two. So how does this even, What does this matter? What's a really great example is a two different roll-ups and formula combinations that make a lot of sense. So by opening this here, what we can do, and you could have done that over there, but do roll up. And essentially what a roll-up is is after you make it, you press Edit property. It says select the relations, so we only have one relation right now, and that would connect it to the subtasks relation we just made. So if I click on this, then it allows you to assign a property associated to each of the pages that you just grabbed. So if you just put name, which is going to show the name of all the different ones, which is very useful. Most circumstances. Or you can pick other properties. So I have two 1s in mind. Maybe you're following along, but first is the checkbox. So the checkbox option is great for like subtask percentage. So as you can see where I'm going with this, you can actually do a calculate option for counting all of them should be three, obviously checked, zero, unchecked, three per cent checked and unchecked. We click percent checked. What does that mean? That's turning it into a number, which means, in theory, we can turn this into a progress bar, which is awesome. Now, I am not going to actually use this because I'm going to take it a step further and I'm just going to keep this as a number. Alright, so what we're gonna do here is we're going to right-click on this and hide it. And it shows you some of the reasons you'd hide. And I'm going to do right-click, left-click, and then always hide. For now I'm going to unhide it so I can keep working and remember the name. But essentially this progress bar, it's going to have multiple layers to it so that sure, it could have this functionality, but let me show you something that's even cooler. So that's one roll up. We're going to make another rollup, which is time is spent. So time spent. And then we can grab the relation and then just grab the same name. So time spent. And then we can calculate, and since it's the number of property, you have more options, but we can do the sum, right? So if I have 50 here, you see it goes to 50. And by the way, I'm going to press the three dots and showcase the time spent in here and its entirety. Okay? Now if I have 100, it will add to the sum at 01:50 allied to the sum. So this gets us something that makes sense and mean something to us. It's awesome. If we do a formula here, I'm going to actually do a formatted version of that time and a second time tract is we don't want to call it. I'll get to that in a second. But hopefully this shows you how all these three advanced properties can work together really nicely. So the progress bar, why do we not just use the percentage? It's because we could in theory have it so that this is what we'd want to also put it into play, right? So we can do an if statement. So if status, I can click on that. And then what we can do is put equals to w1, which is the name of the last step in the status property. Then put a comma. Then we can do one which would be 100%. Alright? If not, else, show me the subtask percentage than what we have here is we added this property and turn into a bar, change it to, sorry, we change it to percentage, then we turn it into a bar. I like blue personally, what happens here? When I check one off, it goes to 33%. When I change it to two, it goes to 66%, okay? What if I go to done, then it would make it 100%. So then it factors in both properties. And in some circumstances, you might just actually be done with it. You don't want to check off all the subtasks. That's a great possibility for that. Now. That's one way to do it. So if I have one checked off, so it's done, if I switch it back to anything else, that'll do that. Okay? So we have one option here. Well, we do want to show you how to do is rounding. So in order to round something like this, you just type round at the beginning and put a parentheses just like this. And then you'd multiply it by. However many decimals you want to showcase, right? So you put a one and then however many decimals you want to showcase. So 100 then put another parentheses at the end, then divide it by 100. So when I said decimals, I meant point, not points, characters. Is that the right? I'm just trying to say like two zeros equals two characters. So if I wanted to have three characters, I divide it by 1,000 and multiply it by thousand like this with round. So then it'd be 33.3%. That prevents it from being really weird, which is, whatever the heck, this is. I personally think without multiplying it by 1,100 and then dividing it by 100 with round appended at the beginning is a great option for it. So now it's not going to get weird. 66.7 is fine. Honestly, like I personally think you don't really need like decimal points for progress bars. So that works like that as well. So that works these essentially worked for date properties, but for a number in this circumstance, what we could do is sort of like do some formatting via manual, writing it out. So we got time track. We can do, we can take time spent and divide it by 60. Now we can also do that same rounding scenario and make sure that it's rounded to the amount of time we'd want. So let's do it by this amount right here or not. It's totally up to you. Let's for now actually remove that. And then let's make that a little bit different. So we show you exactly what I was talking about so that the rounding makes more sense. So 3.6 h around K divided by, sorry, multiplied by 100, 101,000, sorry, you have to add an extra, we can do around here. So if you just want to get a time tract like 4 h e.g. we can then do is do another text property, call this, and then do it a little space and then hours. So at the beginning of this, what I'm gonna do, I'm gonna put concat, which is another function so it can cat. And then I'm gonna put this at the beginning and then comma, then I'm gonna put, you put hours. That's an option. But as you see here, we're going to have a little bit of a weird like, Oh, that's not a text though. How do I change that? It's going to change. We're going to have to put format at the beginning was essentially turns anything into text originally if you just do format, right? So if I do a concatenate, do a space that it can be time spent is 4 h. But that's how you want to look at it like that. Or I can change this to the property which is this text right here, which is gonna be called ours, is I'm going to do some hiding, bing bada, boom, hide. And then you have a time attract aggregated projects and subtest Situation. Now also one thing I will point out the fact that you can take relations and show them as different sections. So you can show this as a property, which is exactly how it is. You can show this as a page section. So it would do a little page section right here. And you can add more subtasks right here and you'll see it'll add them. Or, and by the way, what's really cool is if you do it as this section, you can show up the properties which is like kind of insane actually, but then you can also show as minimal. So the show has minimal. One is like one of my favorite ones because you can quickly relate them at the top of the page or unrelated them. And I just think it works really well for relations in general and cleans this section up a lot. And then we can hide this here if we'd want, or hide that there if we want it. And you can kinda see just how great this is like make a second project, seconds project, task quickly, point this. Let's duplicate this really quick. See how quick and colon. And then we got like 60 min time tracks would have to be. Actually I realize how silly that formula was. I would definitely recommend doing like a text for concat and then hours so that it wouldn't have to be in redemptive, then right here, we'd have one hours. So what could I do to prevent that from happening? Again, to be a fun with properties. So if time spent is equal to one, because the only circumstance where you'd put just our common means, then I can put a little happy here and paste this out, put another comma, add this at the end. So what do we have here? It's saying if the property timespan, which is that roll-up equals one, then it would do that whole thing can't situation. I'm going to pin this to say our else. So it doesn't equal. Sorry, this should be actually let me do this. I'm, I bet I did that wrong. So it's got to be greater than what would be the rounded up? 60 min so for an hour. So anything over 0.5 h, which mean anything greater than 30 min or sorry, less than 30 min. Be more accurate. Less than 31 min. Yeah, we're not 30. Yeah, 30, then it would be 1 h. So e.g. right here we see I change this to 29 min. It would be 0 h, which means just 30 min. It's gonna go up to 1 h. So then it would be, actually I gotta tweak that. So less than 31 by changing the direction to because I forgot how less than and greater than work. So if the time spent is less than or equal to 29, or sorry, greater than or equal to 29. We'll see what changes to like 31. You got a problem here. So what I'm going to do, Let's take it to make it this, if it's greater than or equal to 30, then it's 1 h. But then I got to do one more layer here, then do the same thing, but just a little bit higher. So if I paste this out again with a missed it, but you got that at the end. A little comma. Now, what is 60 min more than that? So then we'd have 90 min. So then if we change this to 90 min and then put hours and then put this at the end. So this is making it so that changed this direction here. If this is greater than or equal to 90, it'd be ours if this is. So now what we'll see here is the final formula after all of me not getting a greater than or less than equals, if the time spent is greater than or equal to 90 min, that it'd be hours because it'd be 2 h are up. But if the time spent is greater than or equal to 29 min, then it'd be our and then if it's not that, it just be ours. So the reason for this is if you do it in this order, it cascades on top of each other and sort of like has a priority. So the first IF is always a priority. So 90 min anytime it'd be higher than 29 would be nestled under here. So then like anytime it's in-between that range of 90.29, it would default to the top one if it is over 90 because essentially it's factoring in. If I put like one, just not going to round up, but if I get to 29, just not going to round up. If I get to 30, it'll round up. But all the way up to 89, it's still says that until 890 based on how math logic works. So sorry about that. But, but essentially, you'd be able to track all this kinda stuff and make it formatted the way you want if you get how roll-ups, relations, and properties like that work formulas are amazing once you understand them and have good logic behind you. And it's not 5M and you're recording a course. But regardless from my excuses, thank you so much for this one. And next, we're going to be jumping into filtering and sorting, which is some of the best parts of what notion has to offer. 13. [1.13] Filters & Sorting: Let's get into filters and sorting. I personally think these are some of the best ones that exist. I'm going to use a lot of these different properties here to showcase what ones you can do. I am going to add a date property here and then I think we're pretty good on having date and then a sign to property and then maybe a created by I think actually this is everything that we need here. So really cool stuff, what we're going to have here. So first and foremost, there is a page that I'm going to just like link right here, and then it'll be in the module as well. This is a page that can help you with sorting and whatnot. So make sure you check that out. If you need a reference material for this, first and foremost, we're gonna get into sorting. Sorting is something that can be done here and is unique to each database view, just like filtering is showing what properties and all that kind of stuff. So we can sort in a couple different ways. A name property is just like any other text property. So let's go through the list of properties and how they can sort. So name can essentially sort by ascending or descending. Ascending essentially means the earlier in the alphabet it is, it would show first and then descending would be like later in the alphabet shows first and earlier in the alphabet shows later. Then that's the exact same thing for text properties as well. Now, other sorts that exist, I mean, most of them are like ascending and D are all of these are ascending and descending. But you can kinda pick the order like this. So date would be so e.g. I. Were to pick today. Then last week, you see I had an ascending one, which means the earlier one would be first. Now, what happens if you have a thing that as a property and one that doesn't. So let's duplicate this main project and get rid of this. What if we did it like this? Okay, we have two different properties that are sorting and we can rearrange the order. So what I just did there was I prioritized name over date, which means it does it by ascending so early in the alphabet first and then date sorts later. So you'll see here that since even though this doesn't have a date property, this shows before the second project. But if I change this sorting to the date property is the precedent and then the name, you'll see what happens. So if I change this then to second project, what happens? It sorts first by date and then first and then second by name. So that's kinda how it works. Essentially each one that you put in, you can then sort going down based off what properties don't exist. So since date property exists for these sorts based on the date property, and that's why this one is first in this circumstance, whereas in the second circumstance, we sorted it by the name. And those don't have dates. So then it goes to the secondary sort that exists. Then that's pretty much it. You can just add an infinite number of sorts based on the number of properties you have. Like you can add status, ascending or descending. Now how would that work though if it's grouped, right? So earlier we showed grouping. If we go to the three dots and group it by e.g. this status would be pretty good here. So how that would work is that it would just sort within that group itself the exact same way the logic follows it just like it. So if I were to just have it by name or by date, see if I added another one here. So I added a January 2. You'd see that it works within this. It would only change the order of the groups if I change that in the group settings, but within those groups it would do the sorting. Then I'm going to just ungroup really quick. Alright? Now sorting is very self-explanatory after that point, right? But filtering is what can be pretty advanced. So you can delete this sort or you can click on these and then we'll delete the sort. Then anytime you're making changes, I probably instinctually did it. But anytime you're making changes, what you can do is have a few different options, whether it'd be two filters and sorts. You see you when I changed the sort, it says save for everyone or save as new view. If I press Save As new view. So if I get rid of these and press Save As New View, it'll make a new view and then keep the old one with the sorting intact. So if I change this again, you'll see that if I get rid of one of these and then press off of it and then press the Reset. It'll get back to normal. So just in case you mess anything up, but we'll fix it. Then if we do this and then press Save everyone, it'll actually save it. This is a feature that came up not too long ago last year and it's a welcome addition because people mess stuff up. People want to make new views. And that's much quicker than like duplicating the view and going through that whole thing. So definitely a welcome addition. That exact same thing works for filters as well. I'm gonna do my best to go through how filters work in this really quick. So pressing sort, by the way and clicking off, you'll see that this showcases. And if you want to quickly change it, you can click on here. However, if you don't want it to always show, you can click on it again and it'll hide. If you press Filter on and off, basically this happens as well with filtering. So you see I press Sort, click off, press Filter, it'll hide itself. So it's sort of like a quick tip. And there's two different types of filters. There is quick filters, which is like this. If I press Filter and then e.g. I want to pick and really quickly just mention before we go into that, I'm going to assign a couple of projects to me, assign a couple of tasks to me just because it makes sense. So let's do a person property here, a couple of signs to me. Okay, cool. Then we're gonna do, we're gonna do filter, and then let's pick the person property. And then there's cool options here, right. So actually, me in this circumstance would be if it was assigned to anybody that wasn't me. And like I say, I assigned it to another account. Right. And I wasn't rise productive. And I pressed me, it would still win. The other person with login would showcase me. So I have this with my editor, I have this with my podcast co-host. Chance, I assign them tasks, then guess what? It shows their setup as me. Okay. This task is pretend like I'm not admin, but I signed it to admin. Then next thing you know, wow, it does that. And then in this circumstance, if you want to just specifically put it to a specific person, you can put that. And remember, at the end of this process, click off, press Save for everyone if you want to do that. Or in this case I'm going to save as new view. And you also see this advanced filter situation here, which is plumbing we'll get into in a second. So save as new view. Now, let's press Filter again to showcase the filters. And we have this. Now you can quickly add more filters, okay, and make sure the date, make sure the day are actually not going to do that one. This is a cool one. You can essentially pick. Is it today? Tomorrow? Yesterday, um, is it a specific date? So let's pick one week ago, last week. But that doesn't really apply here. Today. Views are usually good ones. So we can add that like this. If we want to delete it, we can press Delete filter as well. We can add any other quick filters here. Like e.g. if we pick status, we can pick one section or many of these sections. So let's do in progress. You'll see it gets rid of the other one. But if I also select this one, and I'll also select this one, get rid of done. This would be like a not completed view. Then cool. It only show those things that exist there. Now, we can also clear the selection really quickly like this. And what we can do is we can turn this into an advanced filter. And I always recommend you use advanced filters. So quick filters are nice for like easy stuff like alright, let's make sure it's in progress or something. But honestly, advanced filters are where it's at. Like right now, I can make a view that I don't know. It wouldn't necessarily blow your mind, but they would. It'd be pretty cool. So watch this. We're gonna make a view for tasks that are in progress or status is in progress. Or, and then by the way here, you can also do the same thing of like selecting multiple ones or the name contains main or second is what I called it. So we got second projects. What was the other projects name or name contains main and right now it's filtering so that it's to me. So I'm gonna get rid of this filter to see this happen. So it's either the second project or the main. Now, what if I only wanted to have projects that were assigned to me? Okay? What I can do is I can actually turn this into a group and then nest AND, and, OR logic that have name is contains main and you see here and limits and or expands the search of the filter. So and assigned to. So the person property contains me. So when I put another rule that is outside of a filter group, it will continue the end or the OR. So if I do, or you will see that everything below it does that. However, when you make a new filter group by pressing this, it will take on what exists, so the end, but then within that it has or logic. So take a step back, right, start here where status is not started in progress or the name is main. Okay? Now let's change this to person. Person contains me. Notice I'm allowed to do an or and continue to do an oral logic within this section. But if I start another section, I have to pick. So after this, it's always and so you do and time spent is greater than 100. Okay. Or is less than 100. You see, I had an and, but I then was able to add more orange. It's like you gotta kinda figure out how you want to nestle this stuff within each other and it is decently advanced. I totally get that. But I'm going to then crawl back and show you kinda every single property and how it can be filtered. Okay, so let's just take a step back here. Let's do an add and filter rule. We got name, which is a text property. This is the list of different ways that it can be filtered. So where it's empty is an option. None of them are empty, nonempty. None of them are empty, is not. And then you can put like a full thing. So a main project means if it's not that full thing, it will not do it because even if I put main still show is means it has to be exactly that. So if I put main, it won't do it. Main project will filter to it. Contains is the most common one. So it just contains main. That would be the main. Then starts with and ends with if it ends with Project, which should all show because it's the last word. But if the first word starts with, let's do second. You'll see here. Second, once again, save the filter, safe for everyone or save as new view. So let's just say for everyone going back into here, That's texts properties. So day properties are interesting. You can do a little bit more with them. So we can do is today, which is cool, is before today is after, today is on or before today is on or after today. And you can stack this to make it a specific date range, e.g. so date is custom date or is an option. You can pick a specific date, but that's not what I would use is within the past week. Cool. Let's think of a group, right? Turn into group, or is within the next week. So it's like a two-week date range, right? Let's change some of those other dates. The 15th, let's do 13th. Alright, so cool. It's within this date range. Okay, nice. So we filter this to that. Now why would we make the group? Because we then want to add in, and on top of this, we can't we couldn't have just done a date and then an OR right here because it keeps it that logic going down. So then we can do person contains me. So it's within the last week, the next week and it contains me. It's a very good example of why we'd want to have both of those together. Now, all of these are pretty self-explanatory is on or after the next week, or one week ago is on or before yesterday. Like all this stuff is decently self-explanatory based on just like logic, you just have to know that they exist. So I would recommend you go through each property and then check each type. A great example is the fact that this mean is just awesome for that property. Created time works the exact same way as like sort of date property does. Created by an edited by same thing with the person property. And then for this, we have does not contain me. So then we can do the inverse of like, alright, everyone that's not assigned to me or is empty, it's like, okay, what's an unassigned task is not empty. So what is in a sign test? And then other options we have here, just remove this original filter. Let's go to Formula. Formula is an interesting one. Formula is if it's, it basically turns into what you want it to, right? So since this is a number property, it will showcase number filters, right? If it was text, it would showcase text filters. So if this is greater than 90 or wait, sorry, 0.9. All right, I go, I'm not even thinking about the right form that right now, 0.3, right? It gets rid of the zero from there. Let me do, or the time spent, which is another number property is greater than 220. Something quickly to point out is when you press and add a filter like that, it'll add the exact same filter right on top of it. So if you're like trying to make quick filters, just remember that like if you're going in order like that, it will do the same property, exact same one, and you can quickly switch it to like or is less equal to zero. And then it does that. Then go into this relation property. That's an interesting one. This allows you to like pick things. So like the subtasks to like it has to contain subtest to as does contain subtask one or it may be does not contain subtask T2. So just keep that or maybe it's empty. So you need to assign it to a relation, like have something, have a subtask or is not empty. What things have subtasks already? Now roll-ups are very similar to the formula one. So if I do roll up, it takes on that of which it is. So since it is a roll-up for a number, it's gonna be a number. But if e.g. I. Did a roll up the other way, so I didn't roll up of the status, sorry. Pick projects status. You can pick, Let's do show count per group. Per cent per group has to show original graph. We can do for this filter, this filter to this rollup, which is this, you'll see it will take on that of which it grabs. The only difference is it has this weird thing that's like any, every and none. So if any of them have not started at them, it'll snag it. So if any of these selected ones, so like e.g. if I make this at not started, you see that it's kinda mixed. There's some in progress and there's some not started. ***. So if I pick any is not started, nothing will change. If I pick every is not started. Only this one I'll say, see the logic there is like this is the only one there. Then if I do none, if none is done, then they all should show up because none of the ones selected and rolled-up have done in it. Now, same thing works here with is not empty, is an option, is not empty. None or every is empty, is not empty, is not, or is. And all of this is sort of basic logic mixed in with like filter functionality. In my opinion, like once you get used to how the lingo works, it makes sense. But I just did want to go through every single instance of property types so that you kind of understand it. Multi-select statuses and selects work the exact same. Text properties work the same as the name. Date properties work at the same as, as you can see here. If I did like a created time really quick filter for that, creative time works the exact same way within, on or after. Today. You see these are all made today, just filtered like that. Sort of just figuring out how it all works and understanding the logic of like aright, do we want to make it a group? Because like already turned into group. It's either created today or let's say create a time is asked after today or sorry, before today, or the date is today. Okay. Let's do this really quick and say it wasn't we want it to be assigned to me is person contains me. So it's like how do you you just got to have the similar property types within groups that you're trying to like, have that logic string Connect and then limit it. In my opinion, by adding an ad on the outside, I would probably recommend doing groups to have or functions, maybe some ans because this can be cascaded even further. Like I can do another group and another, and that goes like three layers deep. So if I did this, it can get crazy real quick. So the logic that you can do with filters is, but regardless, I hope that gives you a basic rundown on sorting and filters. They're very fun to work with. Next, we will be working on it templates within databases. And then after that, we'll get out of databases and get into more keyboard shortcuts. 14. [1.14] Templates: Templates are one of my favorite things in Notion. And I think this project and subtask examples actually pretty good way to showcase why I think that's the case. There are some circumstances where you're just going to want to have specific types of things pop up. So here's a great example. So on the top right here, you'll see this new button. So essentially this makes a new project, right? So this project can be set up in multiple different ways. You can have different templates for different types of projects. So for me, what I'm gonna do is showcase a lot of the stuff that we've been working with in templates in order to mix in the last few modules together a way that makes sense, hopefully based off of like linked databases and formulas and all that kind of stuff. So if we get into this new template here, you'll see it'll make a new template and it says you're editing a template and projects. So essentially what you're doing is making a precursor setup to an actual project that you'd be making. So I like to have my icon be a wrench because I have no idea why actually, I just like it. So wrench, that's what I want. Then I'm actually going to change this to white wrench. I call this new projects. So just to first and foremost, when I click on a new project, doesn't seem to be making that. Now if I click here and press new project, it'll add that emoji to it. Now, also what a template will do is if you press Edit on the template, you can edit it or duplicate it and all the usual stuff you could do an ocean is you can assign a specific status to it. You can assign anything that can be inputted outside of like properties that are like formulas. You can input something like, say it's a new project. Project for me. I can do like a personal projects. Sign it to me. Now the date property, we'll just stick it to it. It won't like do a relative one, like I wish it would, but it won't. And that's a problem because there's something called recurring templates. But because of that, you can't really do recurring tasks. It's I'll have a work-around for you at the end of this one. But let's just start with this whole personal project thing. So we get a personal project. The status is gonna be not started when I make it and the date it's gonna be empty, and this is gonna be everything else within it. Hi, This created time. The credit time will be automated since that just figures out when it was literally created, it will not capture what's from the template. So if I make a new page here, okay, There's no template. But if I click on it and press here, there is a template. So if I press on this, will actually bring it in, which is cool. Now, if I press Delete here, interestingly enough, when there is no space on a page that is within a database, you can either make a new template, pick a template, click empty page, or you can even duplicate it or set it to repeat or edit it like you can do everything on an empty page as you did with that this section over here. It's like the exact same thing which add enough, a lot of people utilize it, but that's the function. It's like e.g. I. Wanted to duplicate this and say team projects. That doesn't include me. It'd be the same thing. Right. So I can change this to, I don't know, a specific color that would make sense to me. Or I can do a silhouette so that I know it's like a team project or multiple people. So I know that it'll be like a team project. Alright? So what if every single time I press the new project, I wanted a specific one rather than an empty one. Because like yes, I can click this, open this, and then pick team project. That's fine. But what if I wanted a default one? What I can do is I can press the New here, edit this, and obviously the option to duplicate. We should do this and just make another project. You can delete it. You can obviously go back in and edit it, but you can press Set as Default. And then you have the choice for two distinct things. One being you can make it so that every view of this database will have the new project that's like the personal projects. It says here, use personal project for all views are only on TableView. Tableview. What does that mean? Okay, let's go here. Let's make sure we understand this. So let's remove this and rename it. So we're going to save this. I'm going to right-click, rename, name this as my projects. Alright, so what if we only want it to show up in mind? So Edit Set as Default only on my projects view. Sure, first I'll show you one so that if I click here, boom, it'll automatically do this personal project. But you'll see one thing that is annoying, that is a feature that notion Ustinov was before. It wouldn't show up as the name of the template. Sometimes people don't want that for like manual inputs. We don't want it for recurring templates, we do want it. So it's kinda hard, Hard Mix here, but that's what shows. But anyways, that's going to show up on every table view now, when I do, it's gonna do the personal project. But if I change it really quick to default for the empty page one, now it changes to an empty page. What do they can then do is go to the My Projects one, just clear some of these out, press New Set as Default, but only four. My projects. Alright. So like you'll see here, doesn't do it. It's just the empty page, right? It's just the empty page for these. Now what happens is boom, personal project template is done on the specific view that I want it. This is a very distinct thing that is very, very useful. So if I made another one here, so I do filter person contains meeting is a quick filter at a new template right here, icons like a little checkbox for tasks. Sign it to me, personal tasks. Alright, so what I can do is I can rename this to my tasks. Can do duplicate everyone's tasks, get rid of the filter or have it be, does not contain me, right? So it would not contain me. Set it, set as default is for my tasks. And then boom, personal task with the checkbox would show up. Awesome. Love that. We're going to do really quick here to showcase a little bit more of how a template can really work for us. So we're going to copy this database. We're actually didn't copy this link to view. Okay, we're going to go here. We're going to edit this template and you can edit it as a full-page. It defaults to this, but let's edit it as a full page by going here and paste. We're gonna make it full width so that every single time you make a new entity of a project, it would be full width. And then what could be cool here is if, if you remember from awhile ago getting into the sink tender situation, you can actually just copy this link to block slash call to paste this in and sync. So then, cool, we got this. Now, we're gonna do is we're gonna go back, copy the link to this view again, we're gonna go into this template. We're going to make something really cool happens. So if I do a callout block, do a little checkbox, I'm going to do subtasks. This is the cool part. Let's paste this out. Alright, create linked view of database so you can picked my tasks or everyone's tasks. Let's just pick my tasks. Cool. Hi, this year really quick. We got here is it's filtered to me. Let's turn this into an advanced filter so we can add an, an functionality. Then we wanna do is, and if we pick the relation of the thing that is within. So if you have a linked database in a template, right? So this is a linked database of a different database that's inside of another template that has a relation to the template you're in. What you can do is you can assign it to the template. So if I show you this, you'll be like what? I've put parentheses template you see when I pick here, first one at the top will be the template. So check this out so it shows nothing, right? Well that's weird. Why would it do that? But what do we got here? We got this personal. Okay, so then, now let's make another view. Alright, source gonna be subtasks. So it's not filtered to anybody right now. Okay, So this is like everyone's tasks. Cool. Now, what we have here is another filter that we can add two, if you remember, to make sure I do, advanced filter contains this project. Alright, check this out. We're going to go back into the interval example, task and project section. And I actually do recommend if you're making a full-page thing like that, what you do is you copy the link and then within the template, you put some sort of thing at the top, like as a header so that you can like, as you remember, you can link to the page, you can mention the page I mentioned it as a little H2 here. So it's easier to click back into it later, like this, where it gets fun. We're gonna go back here. I'm going to make a new example project. Alright, So one, it took the entire setup that I just made an audit, did it. But this is the crazy part when I press a new task here, it's kinda link it. You can see to that new page that you just made. So yes, all the sub-tests within this are related to the main project. And yes, when I check this off, if I have multiple tasks, you'll see changes. The progress bar connects the time spent. It does all of that by having a really nice templates setup. This is how I work in projects. It makes much more sense to me than how other ones do. And I just think it's awesome to work like this rather than having a page setups that have multiple databases here and they're having relations within something like this in templates is magnetic. So I do also want to remind you that there is template buttons. If you recall, this is how templates are better than one my opinion than template buttons, because they can do some amazing things when it comes to databases, just straight up pages though and layouts. It is nice to have template buttons. But yeah, we're going to now get into like recurring tasks and how that work. Well, pseudo recurring tasks at the time of making this one. But we can quickly go back to example tasks and projects, databases here. Now, say e.g. we had recurring tasks. We're gonna do here is we're gonna add a property called tags are, Let's do select type, task type. We can call one ad hoc or I will call one project tasks. So like a project task would be a task of a project and then won't be recurring, which means it's going to happen. Also, let's do a duplicate of this and filter it to change the name to recurring tasks. It's a filter at Advanced Filter and change it to test type is recurring. Alright, so then let's, I'm just gonna quickly duplicate this and we're going to call this recurring task. So e.g. right. Monday reports. Let's make sure we had a date property to this. Alright. We're going to add created time property to this, and then we're gonna have a formula just to show you how this can work for both of those things. So recurring test, right Monday reports, what's the type? The type is recurring. Then we're gonna go back to the other one. Make the personal task that a recurring task, but a project tasks. Okay, we're going to filter this so that it's not just like we can just add this as an overall section. Recurring tasks. Alright? So we can do is we can filter this as well to the checkbox is not checked off. So when it gets checked off with disparate cell, now, what do we have here? We got some interesting. We're gonna show a date property. We're going to show a, another property. That's gonna be a formula really quick. So let's add a formula. Due date are just going to call it real data. Now, we have this right Monday reports thing here. So we have this right Monday reports thing here. What this essentially does is this gives you the option, if you click on the three dots and press repeat, to repeat this template as often as you'd like. With some limitations, of course. This means if I want to set it so that every single day this template will trigger. It will. Does that mean? That means every day or every two days or three days or whatever whatever the instance is, right. So every we can change this to two days or five days, or ten, or 30, or 468 reforms and 68 days starting on the day that you pick, create a task that is this specific task at that time. Alright, so let's start like this. It's 826 EST, Let's do 827 and press Save. And when it has this little blue indicator, that means it's currently in a recurring state, which means once 08:27 A.M. Central Standard Time hits, this will run and a Monday Report task will showcase. And you'll understand why the complaint about the new personal project, e.g. having the text related to it is a little annoying, like I'd have to in this circumstance, set this as untitled and then I press this and then like that make it easier. But anyways, that's just a formatting annoyance. You'll see it ran it. I didn't I didn't click anything. It ran it right. Monday reports game. Okay. Which means that it is automated. However, there is a little bit of a like, a like did I really, how can I make recurring tasks showcase on what day I need to do it? Yeah, you can make it on the day, but what if like you have to do it another day and what if I don't want an ongoing inbox? I just want like a today view of tasks I needed. Because you can make a bunch of these. You can set it to every week and then you pick the specific days. So like Monday, Tuesday, Wednesday, Thursday would not be a thing. It just be Monday every one week, every two weeks. And then at what time? Same thing. Every week. On Monday, a 29. It would run in the same situation is here. Every month. What day, when does it start? And then you get to think, alright, if you pick a start date, What's a month after that date? And month doesn't mean like 30 days here. Month means like the next date of that month. So like January 1st, February 1st, or like February to March 3rd of March 2. Another option is yearly. So you just could pick something you need to do on that date of the year. Every year. Now. It is set right now to every week and run it a 29. So just give it a second and it should automatically right. Monday reports again. So right about now, there we go. So what happens here is that we have to do and that's cool. And like yeah, we could have a recurring tasks thing come like this and that's awesome. It's great for habit tracking. I use that for habit tracking a lot. And what you can essentially filter to is like, as you can see here, create a time, a 29, create a time a 27, alright, sorted by Creative Time. And then the top ones are ones that are your later on. So you should get it done and that's, that's totally, totally fine way to do it. But what we can do is we can actually do a real date formula, which is kinda fun. So what I'm gonna do here is click on this because you can edit formulas like this by clicking in the table. And what I'm going to check is this if date. And then I'm going to change this to empty equals true. Then created time by clicking on the property credit time. Else, pick the date property and close it out. So what do we have here? We have a situation where if I save this, the real date is basically saying, alright, We're by default going to pick the creative time, but if you do assign a date to it, will assign a date to it, see that it changed it. Now if this goes away, it's clear, it's not empty. It's gonna be the credit time. So then we can sort this by the real date. And then that's another way for you to like have recurring tasks. And your main tasks are to flow together so that it factors in the Creative Time. And it factors in a date property, which is what usually people associate tasks to more often than like created time makes sense for habits like you can do it so that like every day it's filtered to the created type. They're created time is today. But in this circumstance you can change it to because if I get rid of this and change it to a real date is today and press Save. If I change this to alright, It may have been made today, but this is really right. Wednesday reports, I'm going to change this to Wednesday. Then on Wednesday, this would repopulate and it would showcase in the filter and the filter. So templates are awesome. I really like it. Once again, quick hack if you really don't like the fact that it automatically shows it, but you get what this one is by going into the template. You can have a view or like this is set as default. Or if you remember the emoji, like me do this and you can remember this as a personal project and you don't have to manually remove what's the most annoying thing on the planet, which is this personal project. I imagine every time you just had to click off and delete it, That's annoying. I honestly do recommend you having that mental like, just like check really quick and know what the order is and remember the emojis so that you can just use the thing is untitled. I'm hoping one day you'll have the option to choose. Do you want it to show as the name or do you want to show it as untitled because it was a feature that used to just always be it shows it as untitled and that was really convenient in some circumstances, most circumstances for manual making and then they had to change it so that the recurring tasks would work. But now the rest of the use cases it sucks for. So we're kinda have to hopefully have an option to like maybe edit. I have one of these options be set as untitled or set as name when created. That's what I got to hope and pray for moving forward, but that's pretty much all I got on templates. Next, we're gonna get into keyboard shortcuts, which I've used a little bit and hopefully you've seen them lochia with on the keyboard. 15. [1.15] Keyboard Shortcuts: For those of you that are new to Notion, which is pretty much the whole course. You probably know that maybe this keyboard shortcuts the Notion, I'm going back to this page. This does exist for those of you that are interested, but I'm kinda preimage jump into some of the most popular ones and ones that I use in here. We can see if I go to this personal projects section and then maybe click on the homepage, maybe click on the homepage. Go back to here really quick. We were to click into any page here. What I really recommend that you memorize is Control or Command and then back bracket, and then forward bracket gets you back-and-forth. I mentioned that earlier in the course, but it's honestly really useful. These are the brackets that I'm talking about right here and right here. I'd say this, there's some of the best ones. If you're on a desktop page and not on the web app, this stuff works by the way, if you're on the web page, doesn't really work, Control N makes a new page, which is convenient in some circumstances. I personally don't have a lot of use cases for it, but it is useful. And then if you're wanting to open up a new tab and press Control Shift N or left-click while holding down control. And another tab will open up right here. This is a new update that notion added a couple of months ago. So hopefully they will have the ability to drag the tabs around or saved the tabs or do anything with the tabs besides just opening and closing them. Now when you're working inside of a database where you're peeking around, what you can do is you can press Control K or Alt K and L J and go back and forth. So pressing Alt K goes backwards and pressing Alt J goes forwards. This is really useful when you have a lot of different pages to go through. So say you're in a board view or a gallery view with a lot of different images. I think this one's really good example. If I go to my recipes and go here and click on this Alt J, Okay, Hello me to go back and forth between those different pages really quickly. I'm kinda like shuffled through all these without having to click out and find more. Now really cool one is Control T. So what this is going to do is press Control T is actually undo all the toggles on the page and then Control T again, we'll redo all the toggles on the page. So that means everything. I meant these headers, that meant the groups within here. So if I do that again, you see it gets all this stuff and then do it again, it closes everything, which is really nice. There is a bit of a delay like you can't spam this really because it takes a second when you have all those databases open, but it is really nice. Another common one is control shift and l to switch between light mode and dark mode. I've actually always had a problem doing this, like I'm doing it right now. Control Shift down. Maybe it's because I'm using the setting or system settings. Let's check this out. Chill Shift L yeah. Doesn't really work for me. I don't know why, but I've known about this for years, so can't really tell you why it doesn't work but doesn't work for me. Also. Sorry, I did want to clarify one thing. You can also right-click and open in a new window or more so open in a new tab. Any sort of paid linked page, mentioned page. Not so much, but you can do it four pages. And for actually, yeah, you can do it for pages or database pages. Control Shift N actually just opens up a new window because this is another window instance I'm using something separate called star dot groupby that groups my windows together. Just wanted to point that out. And then as we've seen throughout this whole process, we have other really nice shortcuts like the function to put an emoji and airplane or something else like that. You can also change that with if you're on Windows, hold the Windows key down and press period. And you can actually type an emoji like that. And this is digit general Tutorial thing not necessarily notion oriented. And then double-clicking in the space of a block will select everything is same with control a that will select everything within the block and not necessarily the entire block. If you want to do the entire page, you can spam control a and it'll grab the whole page of text necessarily block. Then in a circumstance where you got a textblock, if you double-click, it'll grab most of the text. If you triple-click, you'll notice it'll grab the entire block, 123123. Then the last one that we'll get into, just a nice little trick which is Control P. The entire next module is gonna be based on search, but this is how you can search like just an example, home. Or Let's do content calendar or a center. Boom, you're done. Honestly, keyboard shortcuts are not a big thing in Notion. The only other one I can really think of is something I've shown before, which is if you right-click on this or have a selection of an item, you can hold Control Shift and P to move it. And if you right-click, you can find out that most of the other ones are like Control Shift R to rename the top right here you see Control L or Control Z on does something Control L copied the link to the page we covered that in the beginning of this course. There's really not a whole lot color. I guess if you have a text item to where you can do is if you're writing some text, I've mentioned this earlier in the course, but if you go to color here, we pick a color purple. Let me make another text. If we e.g. control aid, Control Shift H is going to color that text. If we click on this Control Shift, H would also color the block with the last color that you chose, which in this case was purple as you just saw. So, yeah, I mean we got the at symbol as showcased earlier. We got the plus symbol, which it links to pages or add new page. It's not, not a whole lot like you really, you don't do a lot of shortcuts stuff in notion. A lot of it's clicking and working in it, honestly, which I'm okay with. I like clicky, clicky type B, type B. I'll let people like shortcuts that other applications have. This is pretty much marked down. So it's not like anything crazy advanced and not like a whole lot of linking you can do, or just the keyboard shortcut side of it is not huge. I should rephrase lot of linking, but not a lot of keyboard shortcuts that people put to memory. Inside of that though, what we're going to talk about next is the entirety of the search functionality and whether it's good or not. 16. [1.16] Search: So in this module we're gonna be looking at the search button and function. It's not too bad, honestly, you just press Control P pops up anywhere. And what it does is first and foremost, it, if you notice this, if I go to like a meal-plan and really quick, I press Control P, it'll go backwards from what you've recently been to. So the first thing is like the patron than the previous one, than the previous one. By proof to prove this, we'll go to content calendar, and you'll see that in a second meal planner, IEP meal planner will be before it. So it just kinda like recency stuff or recent items that you've worked in. Like I scrolled through these in a previous module and in order to figure out how you necessarily can drill things down, Let's start from the beginning. So if we go to the homepage and do Control P, you'll see that we have a couple of options that are default across everything. So first of all, you can only search titles. So if I only wanted to search content calendar, you'll see that calendars here. This is based off a database with content calendar in it. This is meal planner that has a calendar naming convention in it. And this is what you got. If you want to open any of these things, you can either left-click or hold down control and left-click, which will open in a new tab. Now, what is important to note is that you can actually pick what pages her work rated by WHO. So in my circumstance, I click this, it will filter out anything that wasn't created by me. But for the most part this was created by me. However, as you'll notice, the vision and strategy, employee benefits, that kind of stuff doesn't show up because those are templates night and make those. So if we then choose team space, if I'm in this team space right now, this is where I could search or I can pick test, which is not this and I don't have any pages in there. So that showcases that. And then in page so this allows you to pick a specific page you want to look in, which is pretty convenient, like I'm already in this page so that doesn't do anything. But if I wanted to just go to meal planner, then find the databases that are within those. So since I'm looking for content calendar that's in there, if I click off that, go to in meal planner, what I can do is I can search for a recipe, right? So I can go from this whole process control p. Okay, let's do a meal planner. Cool, it's there. Let's do tacos. Cool. Now I want to base it only off of search titles because there's some texts than there. Or I have an egg taco like text recipe. So I just want to check titles over here and that's where I could find it. Now, you also have the option to change it to when was the last time you edited it? When was the last time you create it or did you create it? And you can pick today last seven, last 30 or a specific day. So for was last edited today. None of those were the case. I didn't edit any of those today. So last 30 days? Yeah. Because this is one that was tweet earlier in the tutorial. So then we could also do create it as well. Or any of these made in the last 30 days? Yes. I just pasted this over like less than seven days ago, but none of them were today, if I recall, it was on last Wednesday or last Wednesday. So you can clear out any of these by pressing clear, clicking off in this case. And you also can select multiple pages that you can look through and then you can click off one at a time. Same with the team space thing. Quick multiple, click off any as well, and then toggle this on and off like that. It's really not that crazy advanced guys. That's pretty much all of it. Used to have the option to do in current page what I guess now you can select that you are in current page by clicking on the first thing that you're in. So if you notice, if I go to habit tracker and press Control P, The first one that'll pop up is in current page. I can do that and then it's in there. Now another thing that I will point out is like a pro tip is for search functionality is I'd recommend that you append pages that are categorized in certain ways with the emoji color things. So if you do that Windows thing, are you but Windows key and then period and press enter on the red one. You'll notice that if I only search titles here, it picks just this. So that's a trick that I've started using for there. I've used for a year-and-a-half and I think it needs to get more like mainstream. I don't see a lot of people using it in their workspaces, but people claim notion has bad search functionality, but then doesn't, I don't see a lot of solutions for making it work better as is. And this is an app and use it for awhile. And it's like, yeah, just categorize your stuff with things that are so unique from a title perspective that it has to figure it out. Because pages within work tasks, if I type work tasks, you'll notice pages within it. Yeah, I can pop up, but if you have this appendage changes the game. Another pro tip is you can search in the trash over here. So another thing would be like if that page or to get trashed, I could always do that to like search for it. So let's do this as an example. But a little work projects append it with a red, go back. And then if I did that and it will be smart and the most recent thing deleted, it will be at the top. You can restore them here or permanently delete them here. So fortunately though, I don t think notions trash feature is amazing. It used to be worse like it used to always automatically bring it to the private, but this just brought it back in the database. Surprisingly good. They're making some silent changes throughout months that they don't bring up. So if I if I mess up on anything, they probably since updated it. I've used this app every single day of my life for the last three-and-a-half years. So pretty sure I know what's going on in the app unless they magically change something without any update notes. That's pretty much it for the search functionality though. Next we're going to talk about sharing settings. Then we're going to get into integrations and third-party apps. And after that, we will be done with the desktop portion of this course. And we will do another mini course on how to utilize the mobile device of your choosing. For me, I'm going to use my iPhone in this circumstance as that is the mobile device that I own. 17. [1.17] Sharing Settings: So going back to our homepage, we're going to take a look at sharing settings. So this also includes team spaces and sharing the workspace with other members in that way. And it is made most clear via the way that sort of team spaces work. So Notion is a top-down sharing platform. So what that means is the higher the page in the hierarchy when you share that page, everything within that gets shared. Hence, if you e.g. or to go to this team space, you can add a page, but you can also get a team space settings and you can add members. Essentially, what would happen is if I had a second team member, right? If I had, if you go here to settings and members, and I added members here, I added the member of I have another account. Of course I do and call it workspace owner. And what happens is, is that I would have two members. Now. Now what I could do, I could share this team space. Here. We're going to team space settings with this member. Or I could remove them if there's not a default one. So this is the default one. So then let's go here. So this is a test one through here, add members, I can invite myself here. So what does that do? That essentially gives them access to everything within this page and they're saying day as if it's only one specific person. So what happens there is that we see here at the top right, we have two members and all of the members have full access. However, we can actually change it so that the members only have can edit access. If your a Plus member, that's how that would work. Can comment or can view, or even no access. Are you sure you want to remove this axis and permission and restrict asset access? Yes. Now, it was very important to note that full access means that if you add somebody to a workspace, you are giving them access to the workspace. They can add others and they can delete stuff, can edit same thing from a editing and deleting standpoint, but they can't invite other people comment. They can comment on stuff and view it, but not edit and can view, they can look at a page but not comment on it. This is very useful for pages like the Notion app system info hub, which is a public notion page that essentially serves as a website. You see this in a lot of cases. It's how I used super dot. So to run a website through notion for about two years actually. So what I could do here is if I remove or go to settings and members removed from workspace. So I'm getting rid of myself in that team plan. Now I'm logged back in. So what we'd have here is the option to share this page though, not only to team members but to like random people. So now instead of myself being a part of the team space, I'm just a person that exists in the notion community that I'm adding to. Notion essentially has this whole scenario in a spot where it knows everybody based on the e-mail that you input. And I can give myself full access or can edit access, or can comment or can view. However, I essentially have it so that I can invite them to the page so that there'll be invited to the page and will be built. Now if I invite them to the workspace, that they won't be invited to the workspace as a bowl member and then it'll be built. So if I only invite to the page, what that does is it makes them a guest. Now, I'm going to point out Notion pricing plan. You'll notice that essentially for guests, you get up to ten. Guess on the free plan, 100, yes, on the Plus plan. And they're not able to make unlimited edits or make unlimited blocks. I believe the limit is about 1,000 blocks or something like that. Which is unique because beforehand they could like edit an infinite amount which made it so that people may or may not have been able to hack the system. And I have a bunch of guests and then work through Teams, just having one personal property and then a bunch of free members, which is kind of a hack. And I'm not a thing anymore unless you have a personal plan in or sunset it in. But essentially, since I gave this person that gave me full access, I'm going to show you how it looks for that person, AKA me. What will happen is on the top left over here, I will receive this invite. Okay, so I can go to admin free workspace. Alright, so I see pretty much everything within here. Now. That means that everything top-down I can look at because it was a top-down approach. They added me to the top page. Everything beneath it I have access to however, I can limit my own access. Her sorry. Let's just say Dimitris and so I get to speak third-person Dimitris access in this way. The page I'm currently on, so you can see this is the admin account. And this is this is like the admin account here. This is the admin account. And then if I go into this, THE 014 set up and go to this one, I'm viewing it from the point of view of nature punishing account, which is just this shared page. Now within here. And click on any of these pages and I'll have access. However, I were to go back onto the real account. Take this, I can remove my axis or edit my x's on specific pages so I can change this page too. I don't want them to change the vision and mission. And that is actually the case for this specific page for anyone who's a member. So if I was a member to, I can change it to only view. So now if I click in here, you'll see I can't. I can't I can't do the thing, but I can edit stuff on this page. And that's because it's top-down with specific edit capabilities. And that's why team spaces are nice because you can do it in bulk. Even before team spaces I structured my workspace is in a way that was able to share it with specific people and then not share other sections with others. And like all you had to do is share my life section and people would be able to see personal stuff for my work section or my rise productive section, like Chance, Who is my podcast co-host and my video editor, Venezia, has been able to work in my Notion workspace without team spaces or even a team plan for awhile. So this is nice but not needed. So I've just always not had it. Another specific thing I can do is if I go to e.g. this simple budget page and I open this database. First of all, it's a linked database, which I should go back to the structure section, you'll see right here. Okay, so shared with me. Now, what happens if I do that exact same thing and go to the structure page, go back to expenses, and I change the sharing section two can edit content. This would mean that I would be able to edit the entities within this database, like moving things around, adding new content, changing this to like $40. But by changing it to kinetic content, it would make it so that I couldn't change the database views. So I couldn't do this or I couldn't do something like this, which is like add properties, right? So that's what that would allow me to do. Now one of the key thing to note is the fact that if I wanted to, for some reason, I could even remove specific page access. So it's like top-down completely if I get rid of just this database, right? Or sorry, just this page. So if I go to phone plan share, you see I still have access because it's top-down. I can remove myself from there. Then you'll see magically, phone plan disappears. Now, what happens if I go to the simple budget? I remove myself from the entire database and the other account. Remove restrict access. And if I refresh this page, you'll see it just doesn't show the database anymore. The axis sort of thing is not awful. It could be better. For sure. You're not able to like, limit specific properties people can see. And in a sense, you're really not able to like, only show specific pages. I mean, you kind of are essentially if a database is shared with somebody, they can see it in the back-end. And if you give them can view access, they could see everything unless you filter the database itself, right? So if I change this to our dimitri can view those, but only to page done. Okay. I refresh the page. I could be in this page, be able to edit this page, not be able to edit essentially what's in the database, right? And click around. I can sort, I can filter, but I can't edit it. Now, how can I make it? So only I could see what I want it to say. There was a bunch of excess stuff here, like secret stuff. Right. So 50, I can even make a property called secret. And I did not want them to see what secret. What I could do is do a shush emoji here. And then I can filter this back at these backend views and make it so that if this was a public facing view that I only wanted them to see some stuff. You can filter it to expense, like just pick her up like the name and then just type nonsense and press Enter. And then in the main page itself, filter it so that secretes is not secret, right? So then in my circumstance, I would not be able to see secret anymore because even though it's shared with me, I refresh the page. I can't see the secret stuff because it's filtered out in their circumstance. I'm gonna make sure I delete this yet. I can't see anymore. I can't change anything within here because the filter is set to this however, sorry, I forgot one final step. You need to make sure that if it is like this, It's not a quick filter. It is a advanced filter. Or refresh the page we have here is a filter that cannot be edited. All I can do is add Quick Filters when I'm in the view. So that means it has already filtered to Kansas show secret stuff. If I try to go into the back-end, what happens? I only see the view that exists and I can unfilter this view if it is a advanced filter. So if I go back and make sure it's an advanced filter, not a quick filter will not be able to see this. So change that to advanced, refresh then unfortunately, I can't see it. So there's kind of a way to hack it and make it so that you can only showcase certain parts of it. Just showcase of view and not the whole thing. I will point out, obviously, when it's top-down, that means if you're sharing a page like this simple budget and that's it. And you do not share the database itself. Since this is just a linked database, you will have to go into wherever the database is, open the page and share it. Let me show you what I mean. I'm gonna go back home and remove access from everything from myself. Remove access. So now in theory shouldn't have access at all. But I refresh, this is a public page, so it should be fine. But outside of that, we'll do here is go back to this, make sure I'm removed and every sense. So go back here, move this view access, and go back to this right here. So I have vision and strategy excess and I'm going to remove myself from the expenses access and we're going to start from scratch and pretend like you haven't seen anything yet. So say I don't have any specific say I don't have the top-down page access. All I've given out is a vision and strategy page. So by sharing this as can view, all I can see, go here, I see what I've been shared with and go here. This is the only page I have access to in the workspace. There's no sub pages, so this is the only page and this is all I can see. Now. If I were to go to the simple Budget Planner and remember this is a linked database. Now were to share this as a view, I would have access only to invite two page. So then boom, they should populate right here. Now, what's the problem here? The problem is, I am not sharing the database. I'm just sharing a link to the database. So now I go back to the homepage and go to structure, then go to expenses. I have to share the database's back-end information else. It's impossible for them to know what's up. So then you would only show them the view of that database and then they refresh. Since there's two advanced filters, I can only see the dataset that I gave myself. That was confusing to say. Then I can edit it. And this is a nice way to like have external client pages all in one. So you can have internal task management related to it, but they don't get to see that. And even then, I'm not able to change the properties here. So I could completely change the view on my end of what properties they want to see and they can't edit it. So say I just want to show you everything up to comment here. But I wanted some internal data or I wanted some internal task management related to it. I refresh this and I will only see what was allowed to be seen. This is extremely important to note as sharing is like a huge thing that happens in productivity apps. And I do want you to make sure that your data is as secure as possible and as limited shared or as open shared as you want it to be. So hopefully that helps and speaking of sharing, the next module is actually going to get into integrations. And then we're going to pop into a couple third-party app examples before we close out the desktop portion of this course. 18. [1.18] Integrations: So let's have a little combo about integrations. So just to be frank, notion integrations, generally speaking, comparison to the majority of the productivity at market are not good. Okay, Cool, Thanks. I just wanted to be blunt here. I'm a huge fan of Notion. I've been a notion user for awhile, but the function of the app is great. The way that it connects to other apps. Not so much. The majority of what we have here, if we go to the top-left, go to settings and members and we get connections. Here. My connections will see this is like the built-in connections that we have. So if you do show all, you got to look at the native integrations that exist. I will say one thing, the slack one's pretty okay. One Drive, one's pretty okay. The Google Drive on not so much the Trello one, not so much the asana one, not so much. It's like it's just not, it could be better, right? Most of it's like embeds or linked previews, like the OneDrive one e.g. is probably one of the better examples. So make sure you can sign in here to OneDrive. So if I do like slash, OneDrive is literally just a pace situation. So if I go to a picture here or something and I share this link, amazing inside joke I'm putting in here, we paste this link. Yeah, you've got an embed. Awesome, cool. It's amazing. It's an old video. If I paste this here, you have the option to paste it as a preview. So like the thing itself could be an image or a video, paste it as I mentioned, or paste it as a link. I would not call that an integration per se, but sort of as Zoom has a very similar one with like linked previews. And then we look at other integrations here, my connections, it's got to connect. You can connect another account or disconnect the account. We did the asana example earlier. Slacks actually a pretty good one. I got to say. So e.g. I am actually going to go into another notion, workspace like my own personal one really quick, just so that it's easier. So if I go to my inbox here, you'll see that if I go to Slack, I can add a notion integrations are you going to do is just add notion and not the notion integration blend the notion one slash command slash notion. And it's pretty simple, pretty effective too. So if I e.g. were to go to my editor Vinny and say, Hey man, here is an example slash notion. I'll do take that part out. Funny. I'm saying. So right here I can just go slash notion. You'll see it prompts this, okay? Okay. What can I do here? Slash nudging, great, Awesome. What does that do? This is essentially quick capture just in a connection to a database yet. So we have a database name like tasks. And this would be the database I'm looking for. And then I can just call it an example task. Then you're actually able to connect the two properties that are there. So I can pick the different properties from here. It's not like all of them. You can't do relations and stuff like that. You can do like dates, checkboxes, tags, time, URLs, probably files and I'm not sure about file is immediate, but like things that can be like click then assigned basically. And I'm gonna do assign to that assigned to Dimitri would be me. I can add another property by scrolling down. And I don't want to add any more actually, so I'm just going to leave it as is and do save after I remove the extra one and example task populated. So it's pretty nice to just have a quick message over here and click on this, press send a notion, right? I can pick my inbox, which is like the view that I was just using a choose a recent view and then you can title it whatever you want. So record, rest. The rest of Notion course. You can say this really quick and then boom, it does it. And it added the message in Notion and I have to do is connect the Slack account and it'll show it in there is bugging right now and I'm not sure why it wouldn't show what I just connected it to. You'd have to like connect the Slack account essentially by going here to your connections and then making sure it's working properly. Like I said, a lot of these are buggy. Does not really work in gray, even though it's connected, which is really unfortunate. As you can see, the other ones that exist to call out grid kinda looks cool. It's a graph software. I made a video on my YouTube channel before. The zoomed. Pretty simple. All of these are just kinda like whimsical Miro, all these just kinda like show embeds. It's not, it's not that advanced. As you can see, I'm clearly frustrated about the time. As you can see, I'm clearly frustrated about the topic and don't really want to get into it, but they are what they are. I showed you the functionality of the few that exist so far. In notions history, we're really hoping that a sync database will come out with Google Calendar sometime this year though. 19. [1.19] 3rd Party Apps: So now we're gonna get into third-party applications which are a little bit different than the notion API and integration. So third-party apps than notion API, then we're done with the desktop version. So we got a lot of different applications that can connect to Notion third-party, right? So like long story short, this is like built-in API integrations, but you don't have to manually connect notion. And the API together with things like Zapier and make, which is in the next module. Essentially, it does things very similar to what you saw with the native Slack integration. I mean, very similar. It's like the same thing. So like e.g. the epsilon sama is an app that has like a third party integration. So if I sign into my son Sam account or my AKI flow account, two different daily planner apps kind of shows the example of this pretty well. Going in here, we can close this out and get to the crux of this. So essentially what we have here is right here, this is a notion integration, right? But a third-party one. So when they say an integration on their end, that means it's third party. So right here what I can do, I can go and manage this really quick and remove what I currently have. So here I'm going to add a notion workspace to this. And what this essentially does is this sort of grabs what I got going on a notion, integrates it with their application. So if I do add Notion setup, you'll see, it'll say since Sama is requesting access to admins workspace, yeah. Few pages you would like to select. Edit pages you'd like to select. This is what you're letting it do. Yeah. Now what do you want to let it do? All right, let's pick e.g. this. Let's do task list one just as an easy example and allow it to access that. Then you'll see, it'll prompt you through a guide or whatever, click on Task List. And it will bring in just some of the properties that works. Some of the properties that exists on both ends of the spectrum. So I'm gonna go back into the app That's looks better over here. Click on Task List. Show you take fig on a walk, Cool. Then there's gonna be multiple different views that you can add. So if I click on this right here, it'll open it up in Notion. And you can have the option to open it in App now, which is like a new nice feature. So instead of you opening things in the web app, it does prompt you to like auto open it notion, which is a new update that I enjoy. And essentially if I make something new here, say were to make it a little checkbox property, showcase that, check this off. You'll see in the third party integration that if we sync this, we can showcase the multiple properties here. You'll see that take fig on a walk is checked off by check this off here. In theory, it'll check it off and notion. And this is again an example of it. Like you're going to essentially have a database that showcases some stuff in another app and then it'll like connect together. There are some other really cool options. There's something called notion automation are I have a video on my website. I'm an affiliate of it, full transparency. And what you can do is for five bucks a month, you can have a two-way Google calendar sync, which is really nice. I use this for a long time. And I did manually make it using make.com and it was like cheaper for me to do it that way. However, if you want a quicker way to do it, you can pay $5 a month for it. The affiliate link will be on a YouTube video that will also link on how to use the software here. But essentially this is just a nice way to have a connection between a daily planner app you're using or Google Calendar. And your notion, this is actually usually the stuff that's better than the native integrations for notion that along with the API, which I'll get into in the next module. But I really do think that this notion automation is one is like the best I've seen. And then since I was a really good one, Aqiba has got a good third-party integration and then into phi.co is a great option. It's sort of like an embed third party thing. Like most of the time, we just kinda have to go with what's on the market. And unfortunately, notion is not good integration wise. It's just not. Once it gets there, it's gonna be scary how good the software is, but for now, it's not. Next, we're going to be jumping into how I use the notion API and what some of the amazing ways that you can utilize it as for your workspace using Zapier and make.com. 20. [1.20] Notion API: Sadly, we have reached the end of all that the whole course, the desktop portion of the curse. And it's really great that we're ending here because it kinda teases out what I'm really passionate about and what I do automation wise. So my entire notion setup is really predicated on the fact that like automation can exist, e.g. this over here is a Second Brain inbox where essentially every time I tweet this comes in here and it's captured here. And I even have some automation with Chet GPT where YouTube script and a podcast outline spit out. So yeah, it can be pretty advanced just based off of what you can have with Zapier and make.com. And then here we actually have a sync to my Google Calendar. So what's on here is a call that I had with a potential client. And if I click on this link, what we have here is a link to the actual calendar event, a link to the Google Meet event. The time the time it was made, the last time it was edited. And then who was it created by? And this was make.com. So something that I failed to mention earlier is the fact that on specific pages we have this thing called Connections. And in order to add connections to different parts of your workspace, essentially what you do is unlike sharing like he used to do it in the same section they use they share the actual pages with the integrations as if it was a person. Now what you do is you share it, but like in a connexon session, so almost the exact same thing. So e.g. earlier with that bug that I was talking about, hopefully what I can do is I can add connection here to Slack. So then unfortunately this is actually the notion notifications apps. So this is like making it so that if I changed anything on this page, it would then connect to it. And you can actually see the make.com and Zapier and other different integrations that I have connected here. And that is just because of all the different ones I've used in the past and I shared it with the tasks database and I can unconnected from the task database if I'd like to do since I no longer use it. But essentially in order to connect make.com or Zapier to Notion, you have to go through that same prompt setup that you saw in the one with some Sama. And what you do have to do with something like math.com. Let's go to this website, which is right here. So if we go to view my integrations, will see its notion dot SO slash my hyphen integrations and essentially what you do, you can either do that sort of prompt situation that you saw earlier or you can create a new integration. And we're actually actually you have to do this. My bad. I don't know. I said or you go here and e.g. you type in the information here, some basic information, then you submit it. I'll actually switch my Notion account to show you my real one. So it's easier to do notion data. So slashed my hyphen integrations and what you'll see here that actually have a Zapier and make.com connection and there's even Inaki flow on integrity. That's the old version of make.com. So what I did was I added a new one and there's gonna be a token that you get prompted with that you have to like manually connect it in. And then all you do is like prostatic connection. Do you make and then you have to confirm that you want it authorized, then you follow a process of making that happen. So e.g. with this application, what I have done since I have this integration set up is a lot of stuff. I mean, like audio journal recording. This is set up so that when I do a recording on my phone, I uploaded to a Google Drive. And then once it's uploaded there and it contains audio recording as the name, it moves the file to a folder in my Google Drive, so it hides it from the main drive. I just have it in the main drive so it's easier to capture. And then I can make it so that I create a notion database item in my journal. So some examples of that would be, if I go to my journal, you see that I have some audio journal entries and this ends up linking to the Google Drive link for the audio journal for me to listen to later. I mean, this is the kind of stuff you can do with an ocean API. It's crazy. And other applications then I have a bunch of different possibilities here. So here's a zap that runs all the time with Zapier. When a new notion entity is made and my content calendar, it creates a Google Drive folder. For a example thumbnail that snags the content number, the name of the title of it, and then it finds the thumbnail template file that I have from my editor and then re-upload it into the new folder that we just made so that my editor has a quick template to use. This is the quick wins stuff that you can use with the productivity software and automation that is insane. I am working on a lot of different stuff where rise productive might become more of an automation company as well as a productivity company. And I'm very much excited for that. I only want to really give you a taste of it because there's just so much stuff you can do with it and it can be overwhelming. I have completely automated billing and stuff like that as well in here. It really does save me a lot of time. So if you are interested in utilizing integrations more and you need that for your business, reach out to us at Rice productive.com. And we're also going to come out with some courses on this sort of automation stuff as well. But I did just want to give an overview of that before we get into the mobile section of this course. So essentially in that we'll be going over how to get started, how to download, navigate, search within it, use the databases and blocks, and use the widgets and all the really fun stuff that you can do with Notion on the go. 21. [2.1] Getting Started (Mobile): Welcome to this section of this course that is going to dive all into how the mobile application works and how you can set up your mobile setup to be much better. So first and foremost, just to point out, there are a lot of criticisms about the notion mobile app and they are actually very warranted, um, well, there is not going to be any insane fixes that will probably come out soon. You can do some tweaks to make the experience better. I'm always of the opinion that if you'd like an app a lot in one facet, tried to make it at least work for you in multiple. So just getting started here. If you go on your phone, you will see I have some widgets here. So all you need to do on the iPhone would go to the mobile app store and then type in Notion, they do already have it right here. And this is the symbol of what it is. So then what you can do is if it's not already in your app library, you can go here, type Notion, drag it over here and I'm gonna actually use my second page is an example for this. So we have notion right here. In order to login, Are you going to do is click on that app and for me, log out of all of these really quick. And then we'll point out one thing, the notion mobile app is a little bit slower than most people would like. So I'm going to log into this account here, and it's going to show you how I already have a really nice notion mobile setup. So you can see I'm scrolling through multiple different pages here, which is nice and very quick and easy to do. However, I log into the other account, which is my admin that rise productive account, We're gonna get a view that is not great. It will prompt you with some essential tips to how to use this on the go. But you can kinda just go through all this and get started. So as you'll see here, I am on my homepage. However, with the navigation how it is, it is not pretty, I won't lie to you. It's not really that good. So what we're gonna do in this setup is actually use a notion mobile page setup. So in the next module, I'm going to actually show you how you can make it so that you don't have to like do all this scrolling through all this stuff. You can actually have the ability to get navigated very easily between multiple pages. And that's Next up in episode two of this part of the course. 22. [2.2] Navigation: So jumping right in, we can see on the mobile page that there is a few different ways that you can navigate. When you press this bottom left button, it will essentially bring you to a view that shows your favorites and then shows your team spaces, and then what items are shared and then your private items as well. This thing right here, this little search icon is the search feature, which is definitely more limited. So e.g. if I do simple budget, you can do only search titles deleted only as an option. You'd add a filter that is actually very similar to what you have in Notion, it's just a different set of options. You have notifications right here and on the bottom right, you can create a page really quickly. So I'm going to cancel. That's a quick overview of the way that this app works. I'll dive into the search feature a little bit more in another module, but say e.g. you were to go to this expenses database and then press on the bottom left, you see the jump back in. It has your most recent pages. So if I go take fig on a walk, again, I go to the left. That's the most recent pages. So it's kind of all in how you set this up in order for it to be half decent. So big problem is the fact that if I went into, as I showed you earlier, this vision or sorry, this work tasks page, even if I had like this navbar, it's not bad, but it's not gonna be perfect, right? So what I would recommend that you do is have a bunch of notion navigation pages that are separate from your main pages. So because a linked database is in that sort of thing and sync blocks, you can have specific pages setup for when you're on the go. So going into my workspace right here, what I'm gonna do is I'm gonna go to structure which is the back-end. And then this is how we can change things up. So you can do like a little call out. First, I'm gonna do a slash DIV two, column two to make two sections to a callout block. For desktop databases. You can see if I just slide this guy right here, due database, this in here, and then I'm just going to hold Alt and drag this guy. And you'll see you can do mobile views. And then what I'm gonna do, but a little phone icon. And in this, what we can do is we can make some pages. So e.g. this daily planner pages is a nice one to look at. However, it's not necessarily perfect layout wise for working in it often. So what we're gonna do is you're gonna go and hold control and left-click, take this, right. We're going to copy all of this linked database stuff into a new page. So I copied all those blocks. I'm gonna do slash page. I'm going to call this daily planner when we pick the same emoji Notepad. And you can even put an M as an appendage if you'd want. So then what I'm gonna do is first I'm going to paste this stuff in here. Now, what we have is something that's pretty interesting and unique here we have a setup with a couple of different items that maybe that's what we want to look at, right? We want to look at this week's meals, maybe, maybe not. We can change this filter to date is today. We can change this filter to assign contains me and the date, or in this case, it's called the time, the name of the property due and do is today, we'd see tasks that are due today, right here. Okay, cool. And then we'd have today's meals. And we can change this to a list layout to make it a little bit more condensed and get rid of the filter showing awesome. And then I'm actually going to drag or so I'm going to re-color this and we'll see what's going to happen in a second. And I can show you really quickly how this can be very quick and easy setup. So rather than having multiple different pages that are based on your desktop pages, what you can do is you can do slash succinct block. You make it a slash H2 and copy the link to the daily planner page. Put an emoji that is a notepad, just like we did with the Sync block earlier, and instead, go back into this section and make a couple of pages. So meal planner can be here in pick that same knife, put a little mobile symbol here. So you remember, if you go back to here, copy and sink and paste the Sync block and copy the link to the page with Control L and do a little knife Control K, hyperlink, just like that. So then we can start seeing that we can navigate between pages. So if you remember, how can we do this, left-click on this right. Move to Neil planner. Okay, Let's do another one cache. Now if we copy in sync this, go to this structure page again, slash page, finances or expenses, sorry, expenses. M paste the Sync block, changes to a bank. Copy the link to the page, but Control L or go to the top right and do that, paste that over. And then boom, you have a sink block right here. So let's copy this or control exit even as an option. Let me go here and paste that. So what do we have here? We have a page for daily planner, for a meal planner and expenses on the go. So how do we make this easily accessible on the go? Well, we do is we make sure that here on favorites, since favorites can be used on the go, as we make this a favorite, make this a favorite. We make this a favorite just by going here. Then we border it how we want. Then if we go back to our phone, press the bottom left, you'll see that the first thing is gonna be the favorite that you have right here. And then quickly and easily, you can go between these pages. Just like this, to navigate through multiple knit mole page setups and even like quick capture text here, right? So say I put some example text here. Let me go back to the desktop app. Well, we could do, we could take this, turned it into a sink block. We can just call this like a little h three or something. But inbox emoji, call it an inbox, maybe underline it. Copy and sync this guy, you guessed it. The main daily planner right here. So then when you go from your phone, as you see, here, is what is in the inbox example task, because this is much quicker than clicking on this and adding a property in there. We'll get into the ways that you can move blocks around and stuff in a second here, but this is the best way to navigate within mobile notion. You make some notion. Mobile pages kinda suck up the extra effort that it takes. And you do that. You don't complain about how often you do something about it because I've seen so many people complained like this. Thanks. And I'm like, yeah, but like if you tried to make it not stink and yeah, they're still not great load time. And it's not perfect, but it's not like it doesn't exist, especially the navigation bar, the good navigation can exist. So in the next module, we're gonna talk about how the different blocks work and function and some of the ways that you can kind of get out of the bugs, but working in blocks. And then after that we're going to talk about databases on the go. 23. [2.3] Blocks: So for this module, we're gonna go over the blocks and kind of how that works. We kind of teased around with how this works prior by going in here and typing out in this Sync block here. But we can do, as you notice quickly as I have this bug happening where unfortunately I'm not prompted with like anything to edit or make new blocks. So in order for that to get rid of, we're going to have to exit out of the block or out of the app and then go back into it. Let's pick daily planner. And then you'll see when I click somewhere, this is the blocks that you can edit. So essentially it's the exact same thing that you could do before. Like there's marked down here. 123 would do divider, bracket, bracket would do a check, checkbox. We can make a checkbox go away by pressing Return twice into a dash and a space and into the bullets. Let's do example bullet. And then you'll see right here, the six dots option is essentially this or another six dots, but the turn into option on the desktop is essentially this. So you can change this into NH3. You can change this into a page even or anything else that you'd find right here. So then you can press the three dots and do turn into once again, you can change it into basically all of the basic blocks and some of the advanced blocks. And then like not the sink databases and stuff you don't have like integration level stuff on the go and notion that's just one thing to point out. Now you can, as you see, if I click on this, change the color by going here. And there's the basic color, There's the background color options. Same exact thing you can do back and forth. I'm like an undo and redo. You can delete the block by person that trash can. You can bold by highlighting, bold, italicize underline and strike through the exact same way. You can hyperlink any page or any URL that's in Notion or out of it. But right here, we could hyperlink notion page. We can add a comment. I highlighted that press comments, example comments with ads in there. So at today, at Dimitri, and you can also add file attachments, which is cool. I'm going to just send this regardless. You see right here, it click on it. That's where the comments show up here. If the option to write and the coder, you have the option to write in the equation. You have the majority of the stuff outside of the integrations. You can indent left or right. So you can't obviously spam, right? You do this. You can keep going down into the right stone to the right, press Add Text and it'll go down one. Let's delete a couple of times to unindent. They're trying to show you how the software works in general, you can go up or down, which is another way to do the alignment as well. So that just moves the text up or down. So I'm going to just delete some tax. You cannot select multiple texts blocks at once, but what you can do or multiple blocks at once, what you can do is edit text by pressing Select and going between the blocks, just like you can do in Notion on the computer. So you can do this, which is nice. However, you mentioned you can't select multiple blocks and it is really hard to drag and move blocks around. Like if I left-click on this, you'll notice, okay, I can't, I can't click and drag. I can't. I can't. So the best way to do it is honestly closing the app out, going back into it. I'm going back in there. And then you can hold with your finger and move it up and down or place it inside. I doing this, you click on this thing right here too. It gets rid of the keyboard. This thing on the right gets rid of the keyboard. And then you can get back into moving the blocks around. It is not the best experience on the planet. But if you need something quick, just capture some text or put one entity in the database. It is useful enough. And there are a bunch of work rounds. I have automations that capture audio. I have automations that capture texts like Of course I do, but the average person, I used it without that stuff for years. You also can add photos, take a video, or choose a file even off of your iPhone. And it really does have the same basic functionality. I mean, it's just not including the integrations like Notion AI and all that sort of advanced stuff. But it is essentially the same. And no, no, no. You cannot do slash anything. You can do slash to do. It just doesn't work. You also can add a bunch of this stuff here like the n beds. But as you can see, you can't add other integrations. So you can do an embedded here, right? But you can't do the, if we look at, we can add sink databases. As I mentioned, the table of contents, template buttons, same sank blocks. I mean, template bonds work very similar. They just work in a weird way on the Go where you press the three dots. And in any situation when you just press the three dots, it then shows you like the settings that would exist on the computer. I'm just didn't really weird way. Right? I mean is even if you saw here, if I press the three dots of this and I press the three dots right here in the bar, I can turn the page into insert below. I can turn it to I can even move to so I can move this to the expenses page. Present visit there on the bottom. Yeah, it works just like the main app, but long story short, what this is, is this, this is their website. So they're like web app wrapped into a different format, which is not conducive for it being fast or being amazing for iPhone or Android. But it is what it is. So that's what we got. Next, we're gonna get into databases, filtering, sorting, and all the ways that, that can kind of work on the go. 24. [2.4] Databases: So jumping right into the phone, you'll see that right here I have a linked database, right? So I can go in here by pressing this arrow right here. And it will show me the view. And if I click on this and go to daily planner again, press the three dots and look at the linked database. Once again, it is the same settings just in a really sort of setup. You can filter here. You can add an advanced filter. You can add a quick filter. Press this, it's just going to do the quick filter contains me, okay? Then I can change it to repress three dots here at the bottom. Do advanced filter. It's literally the same stuff just wrapped in a weird way. You just have to memorize and get used to. You can reset the filters. It has that saved forever. One option. It has search functionality here, so you can type out specific stuff. So you just want to see example that'll show up and then you can click that off. And by the way, if you click into a database item, it'll open it as a new page. There's no previews on the go. So then you'd have to go, swipe your finger from the left to the right to go back, and from the right to the left to go forward, back, forward. That's how that works. You can edit properties by just clicking on them like that. So e.g. I. Can click on the date and edit it's tomorrow and it'll disappear. This update very much shows that it's just like a wrapped version of it because they didn't have to hard-code that it was actually decently easy. They can just select this. Do in progress, select this, keep the same day, change it to 07:00 P.M. all this kind of stuff. Really quick, kinda hard to really show you a crazy amount. Press the three dots. You can change the source that comes from. You can change the properties that it shows. You can add properties like these suggested properties that recently showed up as I'm making this course, which essentially are just these different types with like e.g. this tags one's gonna be a multi-select property if I had to guess, right? So if I go to properties now, tags is gonna be a multi-select property. It's just like renames it so you have some ideas of what the properties can be. Hence it being suggested. Reporters gonna be an assigned to property exactly. Or sorry, this will be created by actually. And then in the three dots here, we can also group, so group it by task name e.g. I. Can show you. And yes, you can toggle on and toggle or hide specific ones. You can ungroup and yes, you can change how many pages are showing. So e.g. if there was more than 50, you can change the loan limit to only show ten and when you're on the go, definitely a good option. That is obviously something you can do on the desktop, as well as the Going, once again to the three dots. You can copy links to views. You can duplicate views, you can delete views. You can change between different views here, but what you cannot do is organically create new databases, okay? So e.g. if I go to the homepage here and I go to the structure backend, I wanted to make a new database like this one. The only way I can do it is essentially by picking a template or picking your database. Do database right here. Like I can't naturally do it within the block functionality here I have to make an entirely new page for it to work. Or I go back to this page, what I can do is I can duplicate this database, right? So that's another option, but you can't like go here. And in this, There's no option to, you can actually make a new database here, I take that back. You just have to press database inline and then essentially you make it brand new. But I will say it's the same issue as before. Like dragging this around. This is what you can do. If I had said prior in this course that you can't make them, I was incorrect. What I was meant to say is that you can't drag them around, which is obviously frustrating. Holding onto this and dragging this and nothing happening is extremely frustrating. However, I get it. I mean, there's gonna be limitations, right? Like you can add sub items. You can do all that functionality and stuff within here. It's just not a great mobile app like from that perspective, like the bulkiness of it, the ease of use of it. And it's really hard though, because think about it. It's a Canvas based software put into this many inches of screen real estate. So of course it's gonna be limited on the go. You can lock the database as though you can do all of the core functionality that was mentioned prior in this course. Just really without sync databases and without you able to drag databases around. A trick to that though would be like essentially you turning and flipping the script on it. So by like one of two ways, if I were to copy the link to this and find the block that I wanted to place it into and then paste it and then create linked view of database. That's a trick to get it into the block that you want. And then you can hide the title and all the same stuff that you could do before. Or you can make a new database in the exact same exact row that you want, but once it's made, it can't be moved. So what I would recommend is that if you have a linked database somewhere that you're like, I'm on the go and I want to move it. Like you just kinda have to copy the link to the Vue and paste it again. I like pasting it if you want it outside, like pasted outside of it, right? Habits. And then okay, well now I want my workspace here, okay, add view, type work tasks, tasks here. Unfortunately, it didn't prompt me. Let's say which tasks, when do you want so that's the hard thing you can't like, drag this around. You can duplicate this. I doing this, which duplicates the view. But then once again, the hard thing is you can duplicate this entire block, which is really frustrating, so it's a little bit limited in what you can do. So I clear this out. Fleet view here this out, I believe you click on this delete view that clears out some things that you can see here. We try to move some things around. I can click on it and empty space to prompt new blocks, like on the keyboard to get out of it. Drag new space. If you want to add another block here, then drag this up to make space between the inbox and that section. It's kinda finicky. That's all I really got to say about this one. That's unfortunately how it is with databases and blocks. But next we are going to talk about the search function and show you that in its entirety. And after that, we will get into the iOS widgets, which are what make this a godsend and prevent this app from being a lot more limited than it could be. 25. [2.5] Search (Mobile): So now essentially we're just going to go through the search function. So this is this right here, and it does the exact same stuff as you saw on the desktop app. However, the desktop app is a little bit different. So a bug that does occur, as you can see here, is that I type out this in comparison to the desktop app. If I do Control P on the desktop app at the time of making this, it's a little bit different. So what you see on the mobile app is actually what used to be the case. So right now on the desktop app, you don't see that deleted only option, which as I was making the course, I noticed they changed from what it used to be. Then if we press Delete it only, you'll see if I do example, do deleted only, only deleted examples are showing here, which is very weird that it doesn't exist right now. And what I had on that example on the desktop. But you can tick that on, tick that off. You can change this best matches to last edited newest first created newest first created oldest first. This is the kind of stuff that like you used to have with the sorting here. But for some reason it's not a thing on the desktop app right now. And then if you do only search titles, that is just like it is on a desktop app. And once again, we'll do expenses, e.g. I. Press Add Filter. These are very similar filters though. They created by me as a quick filter that you can do, edited last week in current page, these are all like quick filters. The quick filters don't exist on the desktop app when looking at it. However, that is kinda nice. And current page, very nice to look at. Changing that to graded by then picking the person. All this kinda stuff is the exact same filtering that you'd have on the go outside of. There's some extra stuff on mobile right now with the deleted option. It's a little weird. The only thing you can't do is like search and team spaces on the go. So here we have the home. And as we can see, what this is basically telling me is that notion hasn't updated this to the new team space system where free has teamed spaces and then everything above it as well. Whereas before it was just business and down. So they haven't quite updated their search functionality to get there on the web app. Which kind of makes sense to me. But it's a little bit odd that they remove some things like delete it only on the desktop, but have it on the go. We'll see whether they make those updates moving forward. But I did want to call this specific section out because it is mildly different on mobile, which is once again, just kinda odd. Lastly, we're gonna get into the Iowa's, which is, which are my favorite part about this application. And there are Android ones as well. However, I do not have an Android phone to show you, but it is definitely worth looking at the iOS ones for your use cases as well. 26. [2.6] IOS Widgets (Mobile): Alright, this is the best part of this. What you have here is this notion mobile app. So if you hold onto it, press Edit home screen, you can press this Plus icon. And essentially what you have here is if you click on Notion, you'll see that there are some options. You can pick a page, you can pick a favorite section, you can pick a large favorite section, and you can pick a recent one and enlarge reasons one. So what I like to do is personally what that navigation I setup that's mobile, press Add widget to the Favorites one. So essentially what happens here is that I have a easily accessible, as you see over here. This is my favorite from my real notion, accessible mobile view of three different pages that really matter to me. And I have a sink block navigating between those pages just so quick and easy. Now, if I scroll up and out of this, I like to do as well, is first and foremost, you can just add a new page by pressing the plus icon here, which is good in some senses. I mean, there's not a whole lot of ways they do something like this. Like in theory, maybe you could set up something so that like if you add new private pages, you can quickly go into a quick capture system. Maybe I'd have to really think about that, but honestly, it's not that a useful, I don't ever think like adding a private page as that of like making the private page. And then once you get into Notion like dragging it into your inbox or something from the bottom left of your side nav bar, that would be over here, right? You see this untitled example page. Like maybe when I log in, I can drag this to my inbox or something was a task. I don't know. Maybe that's an option, but you have to remember that. I don't personally think it's a great choice, but it is technically the quickest thing you could do. I don't know. It's fine. No, I just wanted to show you that functionality. What I like to do though, as I hold on the Notion app at, at home screen. And I also pick the recent S1 Nestle, this guy right inside of it. So that means we have two of these. So we have the favorites one and the recent ones. So when I'm working in Notion on the go, sometimes I then can easily go back and be like, like a minute or two later. Like I wasn't on the favorite pages unlike another page like I can make 5678, 9102, 0305, 0708 mobile app pages if I wanted to, but say I was on a desktop page, it's like, oh dang, I need to get to that. Oh, wait, that was the last one I used. Let's go here. This is the recent one. They did recently add this whole thing where this shows you the jump back in section by pressing the bottom left. That kinda helps with that too. However, I think a slide and press is quicker than like a bottom-left pressed slide to the left, like this motion is quicker than spam the bottom-left. Find it. Oh, it's over here. That's just my opinion on that. Then what you could also do is edit this stack to get rid of smart rotate, get rid of widgets, suggestions, and have it only be those two. Then you edit and add to home screen. You also have the larger versions of what I just showed you and then a straight up docs page. So you could just set up a page where if I tap and hold to set this up, edit the widget allows me to pick a notion page. So say I wanted to pick values are, Let's do the habit tracker page. So then I click on habit tracker page, launches me right into that and say I made it more mobile-friendly. That would be quick and easy to use. Just like going in here, say this was like the very start of the page. Like I literally just picked the habit tracker. And it was like a page itself. So if I turn this guy around and e.g. I'm just going to edit this on my desktop, made it so that the very beginning of this was what I needed. Then I could go here. Whereas this then boom, it'd be what I want. A lot of people use this for like a quick inbox stuff, quick bucket list items Like e.g. I'm going to take that inbox, a dated planner. I did this for a client recently. I'm gonna sink this, make it quick inbox page for the mobile experience, make a Inbox here, I could add another page, so add a widget, add notion page. So pick inbox here, then you just click on this type in it real quick from Obama. Watch National football playoff, which I'm going to do after recording the scores and then go into my daily planner on my homepage. Here are my homebase here. You'll see that pops up really quick. So you'd set up grocery stuff here. You can just pretty much put all the different parts of your life that you, How's with the notion as little pages making a whole second section is somebody I'd never considered, but it could be a good option just like quickly putting it over here so that you don't have to even go into a daily planner page. And like go between actions and inbox, or go-between the meal planner that can have like your recipes and have all that kinda stuff. So it is convenient to just use Notion as your one in every app and then it's nice like that and they go, however, it is still slow on the mobile experience and I fully am aware of that. And I'm trying my best to hedge that as hard as possible in this course. Hopefully, notion continues to improve upon the features that it has on the go. But hopefully you can set up a widget based mobile experience that's quick enough to not have too much friction associated with what you're doing. 27. Conclusion: Welcome to the end. I'd like to thank all of you so much for finishing this course. If you'd like to check out any of our other content, makes sure to go check my YouTube channel out. It's my name, Dimitri punchy. Make sure to check out our content and rise productive. Make sure to check out our podcast, the rise productive podcast. Rise productive.com is a website and business that I've been growing for awhile. And I am so proud of awards gotten me. I wanted to make a notion course for years and now felt like the right time. This is a one-on-one course. I hopefully will make a more advanced version of this course with expanded upon modules later on. And as notion kind of expands, I'm hoping I'll be able to add appendages that a lot of these modules so that you'll have more of what the application has overtime because this is an advancing application and I'm really excited to bring you everything that it has. If you have any questions for me, makes sure to reach out at hello at rise productive.com and thank you again so much for supporting what we do here at Rice productive. And I'll see you guys in the next one.