Notion for Beginners

1. Notion for Beginners: Welcome to this notion for beginners course. In this quick intro video, I want to dive into what notion is, why you should learn it and what this course is going to cover to get started. What is not notion is essentially an organization system that combines a document editor with databases and automation. What's really nice about this is it's a fairly unique system that allows you to be able to create really dynamic databases and dashboards that are able to work with different data but also with basically a document. Why should you learn not? Notion is great for being able to create organization. It allows you to mix a document with a database really seamlessly. And it allows you to show the same information in multiple ways effortlessly. Now, there are lots of other reasons that you can use notion, but these are the specific ones we're going to be covering within this course. What are we going to be covering in this course? First, I'm going to explain really the background how notion actually works. What are you actually doing in notion, what are you creating and how can you do things within it? Then I'm going to show you how to use notion solely as a document editor. What are all the different text editing that's available for you. Then we're going to jump into databases in notions, we're going to talk about how to create a database, how to create different database views, so how you're showing that data in a database, the different properties that you can have and how to use them. And then filtering and sorting that database, you can show the different things that you want easily from a single database. Then we're going to work on dashboards. How can we build out dashboards that are really useful and dynamic? Then we're finally going to cover styling and aesthetics. If you want to have that aesthetic notion look, I'm going to cover the different ways that you can create. I'm really excited to dive into this course with you. So let's go ahead and get started on the next lesson. 2. How Notion Works: Essentially these are the basics of how notion actually works. It's just really simply, each of these lines is a block and then a block can have child blocks and that block can have child block on and on and on to infinity however you want it. Then you can have databases that allow you to show the same type of information. The database itself is really just a block and it allows you to show the same type of information in multiple different ways, which we're going to get into in just a little bit if you're in the course. 3. How to add a new page in Notion: To get started with notion you're going to need to add a new page. That's basically where everything's going to get started. So this is where an empty new page will look like. And what we can do is if your sidebar isn't open, you can click over here to lock the sidebar open, or you can just drop down here. And then you may not have this shared up here. Because if you haven't shared anything yet, you're not going to have the shared, but you're going to have the private. And so you can click right here to add a new page, or you can click up here to add a new page as well. So we're just going to add a new page in private. And now we have our new page here that we can get started with and we can title it whatever we want new page to get started. And then we're going to be able to use this page for whatever we want to do later on down the line. 4. Using Notion As a Document: In this video, we're going to discuss how to use notion as a document or note taking system. Essentially, I'm just going to allow this notion page to be an individual page and what we can do is use it basically how you would word or anything else to use as a note taking system. If you want to just have a place to store all of your notes, you can use notion for this. Essentially you have a lot of different options for how to format. Let's say I'm, this is going to be where I show you how to use notion as a document. Then the first thing we're going to talk about is heading, right? Because that's what gives us a really nice way to be able to separate out our different things. If I press this forward slash, you can see that I have three headings here. If I click heading one, I can say that this is heading one. How to use headings? When I click under this, it's just going to revert back into text. I can say again, this is some text under this heading. And then I can go ahead and create a heading two just by forward slash and I'm just going to click heading two. We can do heading two, and then we can press Enter again. Again, this is just reverting back to some texts. And if we want to change it, we just need to hit that forward slash. And you can see that we actually have three headings available. If I do this, I can get a heading three. Now I have three different headings. The other thing that's really nice is that notion also has the ability to have toggle headings. This can be really helpful if you're someone who is working on either making like quizzes for yourself or you want to hide the answers, or you're taking a lot of notes and you want to be able to really easily access things without having to scroll down. Then it's really smart to use a toggle heading. If I do a forward slash and we can scroll down into the advanced blocks, you can see that I have a toggle heading here. Again, you have three different levels of a toggle heading. I'm going to say this is my toggle heading one. Then when I press Enter, you can see that this is flipped up. It's not flipped down. When I press Enter, this just created essentially a new block, a new line of texts. This line is not under this toggle. If I say hi here and I toggle up and toggle down, you can see it's not hiding this over here. What we want to do is toggle down and go ahead and click in here. And that's going to drop a new block inside. What we can actually do is go ahead and I'm just going to type and toggle to find it faster. I toggle heading two and I'm going to call this my toggle heading two. And you can see, again, it is toggled up right now. If I want to create a toggle heading three, I need to go ahead and toggle it down, Click inside, and then forward toggle heading three. This is my toggle heading three here. Now if I click this, it hides all three of my toggles. And I can click it open again, and now I can see all of them. And if I want to hide toggle three, I can toggle heading three. I can just toggle this here. And then we can always put some text in here. So this is my deep level text, so I can hide that as well, or we can hide all of it here. This is what's really nice. If you're trying to summarize like a large amount of information into one document or you're taking notes, you can really easily separate it out into these toggle headings. So you can just see, oh, I have five toggle headings now, let me open them up to see what's going on in each of them. Now, a good thing to remember is, for example, right here, we don't really have anything in between these two toggle headings, but essentially these are just blocks. We can always actually add a block. I'm going to say this is text toggle heading two. Then all I need to do is move this up. If I want this in between these two, you can see everything is still under toggle heading two. It's still a child of this toggle heading two and it's available under it, but you can always move these things around if you want it to come out of a toggle. You can always shift tab. And now you can see that this toggle heading three is no longer within this toggle heading two. If I try and drop it in, you saw just dragged and dropped it, now it's back under there. So you can always move these things around. They're really easily to dynamically move and figure out where they go. So if you ever kind of lose something with working with toggles, just open up your toggles. It's probably just in a place that you actually dragged and dropped it into. So you can see as I press Enter on a toggle, it is creating all these blocks as childs of this parent here. This toggle heading three. To get out of it, we're going to shift tab, This is now a child of this toggle heading two. So you can see if I level up that toggle heading three, it still appears here. And I'm just going to put an A there so we know. But when I level up that toggle heading two, it disappears if we want to come all the way back out of all of the toggles. This is now under toggle heading one, so we need to go one more. And now we're finally out of all the toggles. Now you can see I can click up and my A still appears here. This is how we can create more and more things. Anytime you press Enter, of course you're going to just get your text, then you can always highlight over it. And you're going to get this little nice menu pop up here. So if you want to use the AI, you can use the AI. You can change this again using this. Once it's created, you can change it in here. You can also link. So if you click a link, you can copy and paste a link in here and make this actually linkable. You can also comment this. If you're working on a collaborative document with someone and it's shared with them, you can actually leave comments in different places and be able to link it together. And then you have your typical formatting here. So you have bold, you have italics, underline, strike through, and then you can mark it as code. And so I'm going to get rid of some of these so we can kind of see it. This is how the code appears here. You can also mark it as an equation here. And you can do things within this to make it look a little bit nicer. Then you can change the text color in here as well, and the background color if I wanted this to be gray. And I can even set it to like a green background. This is only letting me set it to one of those two. You can see I can either set it to a green background or I can set the text to a certain type of text here. You can also mention something within this if you have another page that you want to link to easily or if you're trying to figure out when you're taking certain dates or a person in here. And then of course you have a few other things here you can do the color of the block. This is all working with the block. If you wanted to format this text, I can always come in here and say, I want my block to be gray. Now this entire block is created here and I can always press Enter. And anytime I tab over this block is now a child of this block. Which is why you see this formatting carrying on when I shift tab. You can see that that formatting goes away on this block. That's also one thing to be aware of is that your blocks are going to take on the formatting of their parent block. There are a few other types of things that you might want to use if you're using this just as a document. One of these is a to do list. If you want to create a action items. And we could even make this real quick, a toggle heading. We're going to turn this into a toggle heading three. And you can see that those automatically became its child blocks. And then we can write in here, make our awesome notion document. When we are ready to check this off, we can check it here and it will strike it through there. Now, this isn't a database or anything. This is, again, just a document. It's just an interactive document at this point. The other things you might want to do, and I'm just going to tap that up in forward slash over, is potentially adding a table here. Again, this is not a database, this is just a table. If you're trying to quickly take notes and you want to say like maybe this is software and this is uses. And then you can come in here and type in what you want to type in. You can add in a column this way, and you can add in rows this way. And you have a few different options here. So you can say that this is a header row and that gives it some nice formatting there. And you can fit the table to the width of the page as well. This is just a way, I'm just going to go ahead and give this a heading here. It's just a way to create a table. It's not anything particularly useful in a database sense, but just to have a table within your document. The other thing you can do, if we forward slash, we can create a several different lists. We can create a bulleted list. This is essentially, I'm going to go ahead and do a heading one bullet list and then we can have this bulleted list. So we can say item one, item two, item three here. Then we can have a heading, we're going to say numbered list. Then we can do a forward slash and create the numbered list. We're going to do item one, item three, just a few different ways to format your information. Then there are just a few other, you can do a toggle list if you want to create this. You can say, this is my favorite question. If I toggle this down, I can just click box inside. Essentially, this toggle list is just essentially a way to toggle with a text instead of toggling with a heading. I'm going to say this is a toggle list you can always drop inside. A quick way to get a bullet is just an, as I can say, this item one, item two. A quick way is just to put in one and it'll automatically convert it to a number list. I can say this is item one and item two. There are just a few quick ways to get it, and you can always double enter to get out of that list. Now I can toggle this list up and now I don't have to see what's inside it when I don't want to. The other thing we can do is we have just a few more essentially formatting things here. We can do a, we can say this is a quote. It just gives you this line over here. And it's just a little bit different style. If we had something that we wanted formatted this way, we can just hit Shift Enter every time. If I'm up here and I want to keep it within this quote, I can just hit Shift Enter and it creates a new sub block under here. I can say everyone, when I hit Enter, it ends that quote here. That's just a quote. Then we have a call out. This creates this little space right here. You can change icons here and you can even work with the coloring of this. I can make the color yellow. And I can say, don't forget to create your notion document. So that's a simple way to bring attention to something if you're trying to like maybe write task or something. And you can do them in different colors if you want them to stand out in a different way. The final thing that we can do, that just formats, is a divider. This just has this nice little divider and here if you want to be able to use it for different things and so now we have all the different ways that we can really showcase our information within a document using notion. And this doesn't use any databases at all, it's just really simply using it as a document to be able to store notes and things like that. 5. Create A Database: In this video, I'm going to show you how to create a database within notion. Right now I have just a blank empty page here. What I'm going to do is go ahead and create a database. So if I wanted to import a database, say you have a CSV file or something else, you can always import. I'm just going to go ahead and start with a table. You can see when I click table, what I did is it has new view here. And then it allows you to link or create a database. I'm going to click a new database. Then we can see that initial way that it creates a database is it gives you this name column and a text column. And it gives you three rows here. And all three of these rows are just basically untitled from here. This is where you can create your database into what you want it to be. We can essentially add properties in here. And so we can have some AI properties, and then we have lots of different other types of properties down here. And we even have connections we can work with as well. We can then add in information into here, so I can call this test test to test three. Then I can press New here to get a test for, or I can do shift Enter. And that will also allow me to create another row as well. In the tags, this currently here means that it's a multi select. Essentially what I can do is right now it says search for an option. There are no options. I'm going to put in option one. And you see it says Create Option one and I can put in option two. You can see it allows me to select both of these. This is what the multi select is. Now, I can just click these different ones when I'm ready. If you're in the course. In a minute, we're going to get into how to create all the different types of properties. This allows you to create a database, and right now my database is an entire page, so there are no blocks under this. I can't create blocks under this. I would have to create a new page or convert this back. 6. Adding Properties and their types: In this video, we're going to talk about the different type of properties you can have in a notion database. Here is a test database that I created to add a property. We can just click this plus sign here. Or if you already have a bunch of properties, you can always go up to these three dots. Go to Properties, and click New Property Here. This is going to take you to this new property. And essentially we have a few AI types up here that's going to suggest information. And then we have a lot of different types down here. So let's go through what some of these are. Text is just going to be your general text where you can just type anything in. If we add this in, I'm just going to let it say text. Whenever I click on it, it just basically opens up an empty cell and I can type whatever I want in here. If we add in a new property and a number, this is going to give us specific types of things to work with. The type is a number, we've already chosen that, but then we can also choose the number format. When we click on this, you can see we have a number number with percent, various types of currency in here as well. So we can say that this is just a number, and then we can show it as a number, we can show it as a bar. And so this allows us to say, okay, how much, what is it being divided by or basically, what is the maximum range of the bar? And then we can also show the number as well, or we can show it as a ring. And we have these same properties here as well. So let's just show it as a bar for right now, and we'll divide it by 100. So now what happens is if I click in here and I put 50 Enter, you can see that I get a bar that's about 50% filled and it shows the number here. If I come up here, click Edit Property and say don't show the number, you can see I just get the bar here. So that's essentially what a number is going to be. I can change this to a ring, and you see I get a little ring there, or I can just show the number, but I think the bar looks cool. We'll leave it with that. The next property you can have is a select. A select means that you predefine the options. This is really nice if you're ever using something where you want to mark something with text, but you want that text to basically be groupable. You want to be able to look at all of the things that fall within a certain group. This can be the case if you're looking at like instrument journal. Even certain types of maybe tags or things like that. You want to have a select any time you really want to use this to be able to group different items within your database together. This is type select and we can add in options here. I'm just going to do option one, option two, option 31. Thing that's important to note is you see I have option one and option two over here, and there are different colors than these. These options are self contained within that property. This option one is not linked to this option one at all, it is completely separate. You can also choose to sort, here, I can choose to sort alphabetical, Reverse. Alphabetical or manual. The manual means that if I move these around, it's going to sort base off these orders. I can say it's 123 going ascending here. Now when I click within here, you can see that I can click one of these options. If I click option one, that's great. If I come in here and click option two, it's going to remove option one though. A select means that you can only have one of the options selected. You can't have multiple options selected. Moving on, the next one is multi select. What multi select is, is essentially a select that allows you to select multiple. If we come in here and add option one and option two, and we come in here, you can see that I can now add both of those options in here. That's what this column here is. Tags, it's a multi select. And you can see the icons for the type of columns. They are right next to the names as well. If we add in another property, we can add in Status. Status is essentially a select that has very specific predefined statuses with what kind of overall theme they're in. If I click this, you can see To Do in Progress and Complete. This is already being set as the default. Everything will automatically default to To Do. And then you can always create new ones in here. So you could say like data collected for example, or data analysis. You can always reorder these as well by just dragging and dropping them and you can move them between you get gray for to do blue is an progress and complete is a green. You can see all of these are not started. If I click in here, I can move this to an progress, it's just a specialized select field. You also have date. Date essentially allows you to choose any date on a calendar. And you can choose whether this is the full date or how you want it to be shown. And then you can also choose whether the time is a 12 or a 24 hour period. What we can do and what most people might not know you can do is if you click in here, you can actually choose to set an end date for this. So you can have this be a date range instead of just a date, but you do that within each individual cell. You can include a time as well in here, then you can always format these again for this specific cell as well. You have start date and time and the end date and time within here. And then you just choose, and you can click in here and say, oh, it's actually 12:30 A.M. or something like that. And you can actually set reminders in here as well, at the time of the event or well before the event as well. Next up we have a person. So if you have people that this is shared with or that your workspace is shared with, you can actually assign certain things to a person. And they tend to get a notification whenever you assign it to a person. And I'm not going to click in here because I actually have people that I have assigned stuff to previously and I don't want to share their names. So you can always have that person field in here as well. You can also include files and media. So if you wanted to upload journal article PDFs and you want it stored somewhere. Now do realize that with notion if you are trying to store things, you have a limited amount of storage on the free plan. And then you will have to upgrade into the pro plan of notion to be able to get access to it. This essentially is just an attachment. If you click on it, you can choose a file or embed a link in here. And you can see the maximum size per file is 5 megabytes. And then you need to go to the plus plan. The next one is a checkbox. And a checkbox is just essentially a way to have a bull. And so checked is true and unchecked is false. And that's essentially just your way to be able to say yes it's done or yes it has this or yes it has that. And the way to change any of these, I'm just leaving these. So you know what it looks like. The way to change any of these is if you click on it, you can change this to whatever you want it to say. I'm just going to say true false up here to give you an example. And then it will change it up here as well. You can also have URL's. Specifically, when you paste in a URL, it will actually link. So this is not a place to put in multiple different URLs, This is a place to put in a single URL and be able to link it. So if we take one of my URL's, let's take this one and paste it in here. This is now linkable, so when I click on it, it will go to my home page of my website here. You can also have an e mail. So this essentially just has those e mail verification fields, right? It needs to have an app and needs to end in some form of website, things like that. So that you can have an e mail field if you're trying to store like people's e mails. And then the rest of these in here are more kind of your advanced ones that I will get into later. But down here, these are really just columns that will store data as things are created. So we can have the created time. So it'll tell us when it got created. We can have who it was created by. This is me. It was the last time it was edited and the last edited by. So you can see this information was actually generated when these rows were generated, even though I didn't have these columns in here at that time. That's because this information is stored with each of these items automatically when it's created. And so it's just whether you're showing it or not showing it. So even if you get into the future and figure out, oh, I do actually want this column, it's perfectly fine to add it in later on, You're not going to be missing that data. So those are essentially the different types of properties that you can have. You can shift scroll to be able to scroll left to right within your database. And you can see all of the different properties in here. And I hope this helps you figure out which properties you want in your database and how to create them. 7. Table Views: In this video, I'm going to show you how to create a table view. And specifically for this one, I'm going to show you how to create an in line table view. So I'm going to go ahead and press Inter so that I get a empty page. And then I can do a forward slash and I'm going to do a table. And whenever you're doing this, you're going to get two options here. The first option just says table and the second one says a table view. And you want to click the table view, This is actually a database and a way to show a database where this table is just really columns and rows for you to put in information. So we're going to click a table view here and then I'm going to link it to this created database. This was created in a different tutorial on this site. Once I link it in here, it is now going to show me all of my different properties within this table view. Essentially, what a table view is really, really good for is the ability to basically show large amount of information in a table settings. So what we can do here is if we want, we can come up here and hide this table name. So we're going to go out into a layout, and we can click this to hide the database title. We can even choose whether we're showing the vertical lines or not. Here, if we want this a little bit cleaner, we can do that. We can choose whether we're wrapping the text within a column or not. In this case, you can see this text here is hidden, where if I go back into this layout here and open this, now you can see that full text being wrapped into two different lines. The other thing we can do in this layout, you can see is we can control how we open the pages. Right now, each entry into this database you can open and this will automatically open in this side peak. What a side peak is, is just this little area of your side right here. And you can close it using this. But if we want, we can change that. We can go back into our layout, and we can choose to have it be a center peak. So it comes in like a pop up or it opens in a full page. And we would have to click back to be able to get back to this table view. You can always choose this and we can always change the view as well. Within this view, we also have the ability to calculate different things based off of what type of column it is. So for example, in this title column, we have the ability to calculate the number of values, the number of unique values, the number that are empty or not empty. So if I just say count, all you can see it says the count is five. If I say calculate, this is really similar. Again, it's basically calculate the number of unique values. The number of values. So if I just want to know how many different tags are being used, I can see that only two are actually being used in my text. Again, this is really similar for all of those text things. But what you can see is when we get to the number, we get a few more options. These are the same ones that we've seen before, but we also get some average median men max and range. If we do the sum, we're just going to see because this is one number, it's going to say 50. But if we put in here 45, this will update to 95 there. That gives us a few options there. While the select and multi select will have the same that we saw before. Our status has a slightly different one. We can count all per group or the percent of all per group. So we can see what percent is in progress. And so you can see that we can see like 16.6% is in progress with the dates. We also get a few more, so we get the earliest date, the latest date, and the total date range. So, from the earliest to the latest, what was the total range? So in this case, the range is probably not going to add eight days because there's a start date and an end date in here. But we can do the latest date is going to pull this August 9 there. The person and files are still going to give you those same basically count the values that are there or empty or all. But the checked and unchecked, we can get how many are checked, how many are unchecked, or the percentage that are checked or unchecked. So if we say the percentage that are checked, we get zero. And if we check a couple, we see we get 33% So a third of them are checked. Url and E mail are both going to be the same. They're just going to say whether how many values there are and how many are empty. And then again, your created time is going to again give you those date options here. So it's kind of the different options for how to calculate if you're looking to do that within your table. But overall, this is how to use your table view whenever you're trying to show your data. 8. List View: In this video, I'm going to show you how to create a list view. I'm going to start with an empty page and then I'm going to hit forward slash on my keyboard and type in list. And click this list view right here. Once this happens, if this doesn't automatically come up, you can hit select a data Source here. And we're just going to use this create a database tutorial example, if you see it initially, creates a table. You can always come in here and change this to a different view, and I'm going to click a list view right here. Then you can toggle on or off whether you're going to show the database title. That's this part right here. If I toggle it off, it now goes away. So it's just a nice list view there. And you can choose whether it opens pages in the center. It opens it as a new full page, or it opens it in the side peak here. If I click one to open, you see it comes over in the side peak and I can just exit out of it there. But you can see now instead of it being a table with all the different information, it's really just a list. And it's really easy to click and open these things. And you can also choose which property show up in your list. So right now you're seeing the last edited by. But let's say we want a check box, so maybe we have something that we're checking off. It's like a to do list maybe, and we're checking it off. So that's really nice to have a list and then be able to easily check off things here. So you can just come in and click that checkbox there. And not have to worry about having a full table and going and finding your property, but just having a simple list here. So that's probably the most common ways I use list is just when I'm trying to get a quick glance over information that fits certain criteria. Or if I'm trying to do a to do list, that will often be a list as well. 9. Board View: In this video I'm going to show you how to create a board view of your database. So I'm going to go ahead and let it go to an empty page. And I'm going to click forward slash, and I'm going to do a board and click Board View. And then I'm going to go ahead and use the same database we've been working with here. I'm going to click a new empty view, and I'm just going to call it my Board view again. I can click off that database title and I can control a few things in this layout. So I can control the card preview, so it can have the page cover, the page content or files and media included on it. I tend to have none because I don't tend to have a lot of that information within my pages. But if you want that, you can include it. You can include the card size, so you can make your cards larger or medium or smaller. Then the most important one is typically the group by what are you actually grouping within your view? So you can see up here, it says, not started data collected. This is my status column. I can group by many different types of things. Select multi, select status. I think even tags will work as well. There's a lot of, basically anything that is not just basic text or numbers can tend to be grouped by, if I try and group by numbers, it will give me a range of numbers and you can control that range here. So if you do want to group by the year of a publication or something like that, you can group by that as well. Let's just stick with status here. And you can see that we have all of our statuses down here, and we can even control these sorts. So this is sorting by ascending. You can sort by descending or even manual if you want to control exactly how those are sorting up here. The other thing you can do is you can actually have subgroups. Your groups are always going to go across to your top your subgroups. Or it can go down the side. If I added a subgroup in here, let's just say my subgroup is the tags. You can now see that my groups are still along the top, but along the side I have option one, option two, and no tags here. If you want to get basically quadrants of what's going on, you can do a group along the top and groups down the side. This is also how you can create like an Eisenhower Matrix. You can do importance and urgencies on those two different axis. There are several other things you can work with here, such as the load limit, the different sub items. So you can see the parent items and the sub items there, and the dependencies here as well. So that's something that is a little bit more advanced, so I'm not going to cover that in this specific lesson here. But this is overall how you can create board views and be able to organize your content. And the nice thing about this is all you have to do in a board view is move things around and it automatically gives it those parameters. So if I move this one over here, you can see this one automatically has the data collected and now it has option one. And it's been removed from this option two not started. So that's something really nice, if you're tracking like the progress of something, you can just drag it over instead of having to go in, find its property and change its property in there. 10. Calendar View: In this video, I'm going to show you how to create a calendar view within notion. So we're going to start with an empty page here and I'm just going to do my forward slash and start writing in calendar. And then I can click on Calendar View to create that calendar view. To select my data source, I'm going to select this tutorial example we keep working with. And I'm going to go ahead and say new empty view and you're going to see it's auto selecting calendar for me here. And I can even give this view a name if you want to. So I'm going to give it the calendar name. And now I tend to tick off show database title so that it's not showing up there. Especially if I'm creating a dashboard or something, I usually don't like it showing there. And then you can choose what date the calendar by is using. When I click this, you can see that the only things available here are date fields. You have to have a date field within your database to create a calendar view. It's selecting the date field that we already created, so I'm going to go ahead and let it create that one. And then you can choose how you're viewing your calendar. So this is a newer feature added into Notion, but you can choose a month or a weak view, so you can now see the weak view there. Or you can have it out as the month view, which I think is probably the more common one. And you can also determine how pages open. So you can say that the primary way they open is in the side view. So when you click on one of the tiles in there, they'll open in the side view. And then we can click Done. So now I have nothing in here. And you can see that all of these have no date. All I have to do is go ahead and click one of these, and it's going to add it into a calendar. And the nice thing is I can just move it right so I can move it to September 5. And you can see back here, I did add a date. And if it has a start time and end time, so if I click this one, you see that the date field has a start date and end date and the specific time that's starting and ending. So within here, it's going to show the start date, the time that it starts, and then the end date and the time that it ends. What's nice is whenever you just move this around the calendar, it's automatically updating that property. So I can just move this to any date and it's automatically going to update it to that date. That's the basics of the calendar view within notion. 11. Showing and Hiding Properties: In this video, I'm going to show you how to control what properties you see within a notion database. So for example, we have this table view here. And you can see that it has a lot of properties in it. If I'm scrolling from left to right, maybe I want like this URL property and I don't want to have to scroll as much. I want to be able to specifically control what properties I'm seeing. This also works in any other views like calendar views, list views, or board views. We can come up to these three dots right here within any of these different views. If I click those three dots, what you're going to see is the third one down is the properties. When I click this one, it said 17 shown, and you can see all these different ones that are shown. And there's a little e right here. All you have to do to not show them is just to click the eye. This is going to drop down the second part that says hidden in table and it's going to have all of those to re, show something. You just click that eye again to then show it. I can come in here and start hiding. A lot of these different ones I can hide like the select this multi select, this status person. I'm just hiding a lot of these. Now you can see when I come out of this, this URL is now my last column. Now I don't have to scroll anymore because I only have the parameters or the properties that I actually want to see. If I want to then add properties in the future, all I have to come in is come down here and add it in. Now click that again, and now you can see I have that property here just to show you in like a list of view again. It's the same thing. You just click those three dots. Go down to properties, and then you can choose to add in new properties. And you can see that it's showing that here. Now the important thing to remember with something like a list view is that it's not going to be clearly defined within columns like it is in that table view. So you can see this is the number here because we have a graphic assigned to it. If I add in another property, let's just say multi select, you can see, again, it's adding those in next to it. They're not clearly in their own graphs, so that's something that is important to remember whenever you're doing a list view. If I go into a board view, I can again, just come in here and click Properties. And then I can add in some of these different properties. So if I add in several of these, you can now see that we have the name and then under the name is where those properties are going to appear. And you can see this one's option two and option one. And that appears under that check box as well. And these check box are active, so if you click in here, it will check it. And you see that it appears in two different places. It does check it, so if you want to have a place to quickly check or something like that within it, you can do that. And then I'm going to show you the calendar view lab. So within a calendar view, you can come in here and add properties. You can see the only thing it's showing here is the name. But if I come in and add in this same property again, it is going to add it into the card that appears here. So now I can check it on and off if I want and you can see that it's also included here. And when it extends past a week, it basically re, includes that information. So if I check that off, it unchecks both. And if I recheck it, it's going to re check both. So that's overall how you can control what properties you're seeing within any view. Now what's important to note is you're not changing what properties actually exist for this database, You're just changing what you're seeing in this particular view. So it's fine to remove properties from your site, even if you want to use them in a different view later on. 12. How to Sort Data in a View: In this video, I'm going to show you how to sort your views within notion. Now they have the sort just available above your view. You can click the Sort option right here and you can choose what you're going to sort by. Importantly, what you're sorting by doesn't actually have to be a property you're viewing. You can sort by it, but not actually see it within what you're viewing right now. I'm going to choose to sort by something we are actually viewing and I'm going to go ahead and sort by the date. Now what you're going to get the option of is you can add a sort and then we have the date here. We can always change that within here as well. And then you can sort by ascending or descending typically with date, ascending is going to be from oldest to newest, and descending is going to be from newest to oldest. We're going to go ahead and sort it by ascending, and you can see that here, August is coming before September. Here. Now we can add a new sort because you can see all of these don't have a date. So they're just going to get sorted based off however notion decides to sort them. Typically this is based off of the name. And you can see here 234 it is sorting based off the name, whatever the first one is. We're going to add a level to our sort and we're going to sort by these check boxes whether they're true or false. Now when we do this, you see it still keeps the date as descending. And then the ones without a date, it puts the ones without check marks first and then the ones with check marks. That's how you can get the sorts to up here. And then if I click Filter, that area is going to go away. To re, access that area, all I have to do is click Sort or filter. And it's going to reopen up this section here. If you're ever confused on where that information is, you just need to click one of these two and you're going to get that information back. And then you can always press the X over here to delete any level of sorting or delete the sort altogether by clicking the Delete Sword button. 13. How to Filter Data in a View: In this video, I'm going to show you how to filter a view within notion. We can come up here, this is our table view. And we're going to click filter. When we click filter, it's going to show filter by. And we get a lot of different options here. When we're doing a really simple filter, let's say we want to filter for every checkbox that is actually checked. So now we're only seeing the checkbox says that are checked. Now we can add additional filters to this. We can add where the date is and this is where you're starting to get a lot of options here. Because some of those dates had a start date and an end date. You can see that we get start date or end date. We're going to go a start date because some might not have end dates. Then you can say is relative to today. And then it chooses here, these are all dropdowns for a reason. So that you can choose, in this you get a few different options. So you get something that's really simple, like is empty, okay? We're going to get these two where the date is empty. Or we can get where the data is not empty. And then we're going to get this one where the data is not empty. But we can get other options here, such as is, if we want to do a specific day, is before, or is after is on or before. It's equal to, or less than, equal to, or greater than, and then is between. So we can say is between this date and this date. This week and next week is relative to today. All of these, if we click them, it's a specific date. If we drop this down, we can get like today, tomorrow, yesterday. Very specific ones. Or you can choose a specific date so we can say is today, well, none of them were today. We can say is one week ago would be this past week here, or one month ago is in July. You can see the different things happening here, but we also have is relative to today. Then we can choose is past next, or this, and we get day, week, month or year. This month would be anything within August. If we wanted next month, we can do and then you can choose the number of months. Next one month would be September. Next two months relative to today, right? So next two months you can see goes through two October. And then you can also go into the past, the past two months. And so this is really counting kind of those specific months. So like the 22nd to the 22nd, so this should go to, you see, 22 June. So that's how that's counting it. It's between is going to be specific dates here, but is on or before you can have these dropdowns where you get to select those specific types of dates. So there's a lot of different options there that's available for your type of date. So I'm just going to say is empty here. And you can see that we're getting what's empty here. And so there's a lot of different types of options. So for example, if you have like a drop down, you can just check the different ones that you want or not want here. You can also limit whether it is not something, it's empty or it's not empty. So if we wanted the ones that specifically are empty, you can see it's going to stay the same. And if you want the ones that is not empty, you see that we have none here. But we can always remove this guy out. And you can see we can say delete filter there. And we're going to click here and say Delete Filter. And then we get back to just the select is not empty and so you can see that that's actually not available. That's not one of our properties. So we can show that property. I go and find the select here. And now you can see that that select actually has an option. That's really how simple filtering gets. It does have a lot of options in there. But what's actually really cool is you can create more advanced filters. If you just add filters here, it's always going to be added in an end way. It has to be this and this and this. But sometimes you want it to this or this and maybe this. So what you can do is click in the three dots or click Add Filter and say Add to Advance Filter. What you're going to do here is this is where select is not empty. You can add a filter rule, Then you can say date is not empty as well. You can see that we have this here. And if we add another filter rule, we can keep adding in S or Ors. Now if we wanted it to meet this requirement or a different requirement, we're going to turn this into a group and we're going to add that previous filter rule and select is not empty. Then we're going to switch this one out here to an or we're going to make this where name is not empty. This is now should be re showing all of them because any of them that the date isn't empty in. So I'm going to click that. Remove it. So you can see that even though this rule is date is not empty and select is not empty, You can see that a lot of these, the date is empty and the select is empty and it's showing up because we added that or name is not empty. Here, you can create multiple different rules and multiple different groups to be able to combine together. This is basically like putting parentheses around filters and R or Python to be able to state exactly how you want them combined together. And that's overall how to filter within your view. If you want to close this little area here, you can just click this filter. It's going to close it, but it still keeps those filters in place. And then to relook at them, you just click the filter again and it will show up here. Those are still staying in place. The other important thing to know is if you have a list or something like that and you have filters applied, and you drag something onto that list, you add something into that list. It's automatically going to apply that information to those filters as well. Just to let you know that, I hope this is really helpful. That is how you can apply filters to your views within notion. 14. Styling and Aesthetics in Notion: In this video, I'm going to show you some of the styling features that are available in Notion, if you want to make more aesthetic notion dashboard pages. So one of the first one is your cover image, So you can just add a cover image like you saw me do right there. And this will generally just add a general gradient to it and you can change the color. This allows you to be able to upload something, You can choose specific colors you can use, like the James Webb Telescope or the Nasa archives, or a lot of different publicly allowed images that you can use. You can also go to unsplash, which has a lot of different images as well. And you can search for an image. I'm going to search for work and get this nice like flat lay right here. And so you can have that there. So I accidentally pressed remove there. I'm going to do work again and add in that flat. Now whenever I hover over this, it will also allow me to reposition. I can drag this into the position that I want it to be and then click Save Position. And save it there. And that's what essentially gives me the ability to create a cover here. I can also add an icon in, so I can go to an icon and I'm going to just click one that I use a lot. Check marks are one that I use and I can control the color here. You can also use a Moji if you want or even add in your own custom one. You can see that that now appears here and it even appears as a favicon within my web page. That's the overall general aesthetics that you can add. You can then go ahead and color any piece of text. If I come into my calendar view, I can hold over it, I can go to Color, and you do like a brown color background, and you see that, that does that here. I can also always click the six dots to the side and add a color there. And so you can see I could add like an orange and that's going to overwrite that to an orange background. I can do that on a toggle list as well. I can come down to color and I can do a red background here and change those different things there. So that's very simple. Stylistic things that you can do, obviously you can always do formatting, so you have italics, bold, underline, strike through, or you can even look at it as a code as well. You can always do those types of formatting things as well within notion. Then the final thing that you may want to do is actually add in images. If I go to like an image, I can go to like slash and say like I want to add in this like fun music here. I can just throw in there. And that's a different way to actually start making it feel a little bit more stylistic, if that's what you want within your notion dashboard. 15. Next Steps: I hope you've enjoyed this notion course, so I'm going to just touch on a couple of things about next steps that you can do from this course. The very first thing is your project. Your project is to create your own notion dashboard so you can work with what you've learned within this course and think about something that you want to be able to organize. Whether that's a to do list, a task list, your reading list. Basically anything that you want to be able to organize or use. And then you're going to use the skills from this course. So you're going to start by creating an outline of your dashboard and what you want it to actually look like. Then you want to add all the different pages that you need. And then added the databases, the different database views. How do you want to show that data in different ways? Finally, you can add in aesthetics if you would like to to make it look assert way as well. Finally, you can please leave me a review below to let me know how you enjoyed this class. This is really helpful to letting me know also how I can improve on this course by your feedback. The other thing you can do is in the description below, there are going to be some courses that you may want to look at from this course. A few different notion courses that I already have on skill share, which should be freely available to you if you want to look at those courses as well. To do very specific things in notion including cellular notion templates, I would definitely check out the description below. Thank you so much for watching this course and please leave me a review below.