Organize Your Content With Notion

1. Organize Content in Notion: Hi, I'm Alina raster. And in this course, you are going to learn how to create a content planner in Notion to be able to organize all of your content ideas. This is the exact planner we are going to be creating in this course. And you can follow along step-by-step for how to create this planner. Just to give you an idea of what you can do is you can come over and create content ideas. So I can come over and I have a YouTube content ideas. I have different buckets here. So I can create a content idea like how to organize your YouTube ideas. So this has already set it as a YouTube video. And then what I can do is come here. And I'm actually going to be able to go to my schedule YouTube videos and you can see how to organize your YouTube ideas appears here. And I can just drag it onto the calendar wherever I want to publish it. So I can come back to my content calendar. You can see that it appears here. And I have several different ways that I can examine the status. This is by the published date. And if I go to the creation date, you can actually see it's already appearing on the creation date, even though I have not created it in this course, I'm going to show you how to automatically create your creation dates or you're filming dates based off of your published date. And then you can also see it down here in your different boards. So you can see by media, by status, by platform, all your different ideas and content. And then finally, you can also look at your different content by the platform that you're working on. So if you're just trying to see what's coming up next in your different platforms. There is another way to view your YouTube, Instagram, and Twitter content. Alright, here, in this, I am teaching you the skills to actually develop all of these different things so that you, for your project can create a content planner that works exactly how you need it to work for you. I'm really excited to share this with you guys. So let's go ahead and dive into this course. 2. What is Notion?: So to get started, I first want to explain what notion is. A notion is basically a mix between a database and a document like a Google doc. So this is just a blank page and Notion and generally you'll give your blank page a title. So I'm just going to say what is notion. And then from there, you can basically start with an empty page and you can just press Enter and then you have this empty page. If I backspace out of this, you have all these things you can add in just from the very beginning, but I'm going to start with an empty page to show you what this is. So the very first thing you can do is you can just use this as a document so I can write. Hi, welcome to Notion for content organization. This is the first video. I can always highlight over this and be able to turn it into different types of texts. So I can turn a text into a heading. All these different things that you can do with almost any other document type system. And you can do things like bold, italicize, underscore any of these things, right? So that's the basics of just notion as a document. But this notion has the capability to include databases. And that is really where the power of notion comes from. So all I have to do to include a database is type slash, and this is gonna give me all the different commands. So from here I can add in all these things I can do just like a normal document. But then I can also add in databases here. And so basically what each one of these lines is a block. A block can either be text, it can be a leak, or it can be an actual database. So I'm going to re-brand up this list. If we scroll down, we see the databases block. I can add in basically any of these databases and you can see a database as inline or a full-page. If you do it as a full-page, it's going to create a whole new page. If you do it in line, it's just gonna be in line within this document. And I'm just going to add in a table view right now what is notion as a new database. So this is now my table database and I can add in whatever I want. And the rest of this course, I'm going to be showing you how to actually organize your content within here. But this is just an example one for now and then I can give tags, and these tags are basically a select option. So what this allows you to do is to be able to filter, sort, and show all of the information in this database in different ways within Notion. So that's just a very basic overview of what notion is. And then the rest of this, we're going to be building out a content planner for you to be able to organize your content within notion. 3. Creating a Database: So picking up from where we left off, I'm going to start by creating a new notion page. I'm gonna come over to my private and I'm just going to click this plus here. And this gives me a new notion page. So I'm going to call this my content planner. The very first thing that I'm going to do is create a database. So I'm gonna go ahead and press Enter and start with a new page. And then I'm going to create my database. I'm going to scroll down to the database section. I'm just going to start with a table view. And this is where I'm going to go ahead and create the actual database. So I'm going to create a database as content planner. So I named this content planner and then course just because I have multiple of these so that I will know which one was made for this. And so now I have the very basic database that I want. So this is going to be my, just where I'm going to put all of my content in. So I'm going to have the name and I can change this to the title or the content. And then I can have tags in here so I can tag them by content. And then what we can do in the next lesson, I'm going to show you how we're going to start adding in properties to this. 4. Adding Properties: So now that we have our database, Let's start adding in our actual different properties. Are properties are things that are going to help us to be able to control how we see this content, control how we search for it, filter it, all of these different things. So we have a title and our tags. Now a few other things we might want to have is the platform. I'm going to add in, platform in here. And then once we do this, once we add in a property, we want to select its type. And so we're always wanting to think about our future, how we're going to use this data, what text is searchable, but you can't really do any filtering by it or showing it in a different view or anything like that. And so what we wanna do is if we want to be able to select for it in the future, we really want it to be a select or a multi-select. So I'm going to place this as a multi-select because you may have be re-purposing your content. So you may have one piece of content that you're going to show on Instagram and YouTube shorts. So I want you to be able to select all of those as an option. I'm going to click Add options and I'm going to click YouTube, Instagram, TikTok, facebook, and I'll add in Twitter. These are cutscene of some of the big ones, but you can add in as many as you'd like here. And so now we haven't added anything in here, but we do have our platform there. Then in addition to platform, we can have content bucket. And this is basically like if you're talking about Notion, there's several different things you can talk about within notion and being able to have those as different content buckets. And then for this, I'm going to just have it as a select, which means you can only select one, you can't select multiple. And I can be done editing that property. Then we can add in other things we might want is published date. We can do that and we would want to select this as a date property. And then I might even add like creation date. And this would also be a date property. Then we can even add like tight or medium. I'm going to add in media and I'm going to make this a multi-select and I'm going to add an options, like it's just text, it's a video, or it's an image. That way if you're trying to like, decide on what you're doing on a different day, like Instagram content, you may want to mix these up. And that would give you the ability to be able to see that visually as well. We have media and then the one other thing I'm going to add in is just type. And so I know like some people will do like a Tuesdays tips or Wednesday something else. Or even if you have like tutorials and talking head videos and things like that, I'm going to allow you to have a type. So this is just kind of basic properties of every single piece of content that we are going to try and organize in here. So in the next lesson, we're going to fill in some data in here and then we're going to start playing with how we want our ultimate dashboard to look. 5. Adding Content : Now let's start filling out some of this data real quick just to give us ourselves like some ability to see it. And then we can start filling in some tags. So let's say this is like about YouTube, and let's say this is maybe about like the script As a software. Let's say title number two is about YouTube studio and tidal number three is going to be about, I'll just make it about Notion organization. Then let's throw these on some different platforms. So we'll say this is going on YouTube. This one's gonna go on Instagram, and this one is going to be on Instagram, TikTok and YouTube shorts. So now we have all of these. Then we can have put in different content bucket. So I'm going to say that this is YouTube. This one's also about YouTube, and this one's about Notion. Then let's just go with, this is going to be a video. This is gonna be an image because it's on Instagram. And then this one's gonna be like a real video type thing. And I'm going to leave my type blank for now. So now we have at some basic data just in here. And so now what we're going to be able to do is create different views off of this. That's when it's going to make it a little bit clearer how this is going to help you organize it so much better. 6. Views: This lesson is going to be an introduction into Notion views. And then in the next lesson, we're actually going to create a dashboard with a lot of different views for the same information. So right now this table right here is known as a view. And what you can do is you can add in new views. So if we just click here, it's going to say New View and we're going to name it. So there's a few different options for the views you can have. You can have a table which is what we've been working with thus far, or you can have a board. So I'm going to do this by, by platform is gonna be the name. And then what I can do down here is where it says Group By what I would want to do is click on that. And I want to change the group by column to the platform so that it now shows the different platforms. And then from here I can actually organize this. So I could say maybe I want to see all my YouTube's first and organize it that way. Then Instagram, then Facebook, twitter. And then I can actually choose to hide any of these as well. So I might hide those that have no platform or I can hide one of the platforms on here. So you can see that my different titles fallen here in different places because they are associated with different ones. So my title one is YouTube. My title three is all three of these, YouTube, Instagram and TikTok. And my title too is just Instagram. So this gives me a way to just kind of organize things and see them all by a specific group. The other thing we can always do here is also subgroups. So if we come up to these three dots, you can see that we have lots of different options for what we can do. And one of those things is click a subgroup so we can subgroup by content bucket. And what you can see that is doing is now showing you the content bucket, everything within that, within the greater grid of the platform. And so that's an option you can do and you can always click and hide any of these as well to show the hidden groups. So that's a little bit more of an advanced thing. But the other thing you can do with any of these is come into properties. So if we look at the different properties, you can see right now it's only showing the title. And you can come in and add any of these to it. So since we're already showing the content bucket here, That's probably not a good one to show, but you could show the media. So you could see very quickly with the colors here of what is actually being included with that piece of content. So the two other common views that we're going to discuss is a calendar view. And so whenever you do this, you're going to have, you can choose to toggle on or off the database title. But you're going to have show calendar by and so in this you can only show it by a date. And so we can just have our published date. And then we can just say this is our calendar and click Done. Now, since none of our things have a published date, they're not showing up here, but once we set that, they are going to show up here, you can see that we can access our views just by being able to click and go back and forth here. So it's here and then you can come back to the calendar view here. So that's another one. And again, you have the same ability to control the properties and filter and sort which we're going to cover a little bit later. The final view that I want to show you is I'm just going to add another view and I'm going to click a list view. So in this, I'm just going to put YouTube videos and I'm going to have it be a list. I'm going to click Done. And so what I'm going to specifically do here is actually add a filter by platform. And my platform should only be YouTube. And so that allows me to just show my different titles just really quickly as a list. And then I can control whatever properties are over here as well. The next several lessons are going to be on actually creating our dashboard within notion. So we can easily access the same information multiple different ways to make it really easy to organize our content. 7. Structuring Your Dashboard: We just created a bunch of views and now what I'm gonna do is start working on creating a dashboard. The first thing I'm gonna do is set my structure for my dashboard. So one of the first things I'm going to do is come click these three dots up here. And I'm going to move it to full width. So now we have the full width to work with. So what I'm gonna do is click down here and I'm going to just type a little texts. And what am I going to do is move it up above my calendar. And then I'm just going to type some text again and pull it to the end till I see this vertical line and then I'm going to drop it. And what this is going to do is create a column. And so now I can move or adjust the width of this column. If you come just to the outside of your plus sign, you can actually adjust the width of this column. So what this allows me to do is now take this and put it over here so that my database is only on the main portion of this and is not all the way over here as well. What I'm gonna do is actually create this as a calendar so I can delete out these other views. So I'll have to do is come right-click and I'm just going to click Delete. And now all of my data is still within this database. I'm just deleting the different views. So the only one I'm going to keep right now is this calendar, and I'm gonna go ahead and also hide that title. So if I come into layout where it says Show database title, I'm going to hide it. Then I'm just going to call this my content calendar, highlight it, and change it to heading one. And then over here, I'm going to call this my content. I will show you what we're gonna do under here in a few lessons. So that's kind of the basics there. I'm going to press Enter and then I like to have a quick link section. And so what this is gonna be is one, if you'd just like to have maybe certain things that you're working on. Websites you regularly visit that can be under here. But it can also be where we're going to add in certain pages that gives us functionality like coming up with content ideas or scheduling out our video ideas. And so I'm going to hover over this quick links and instead of turning it to a heading one, I'm going to turn it to a toggle heading one. This means that whatever's inside here, wherever I put my links, I can just easily toggle it up into it, then toggle it back down. So then whenever I press Enter, you'll see that I am shifted under this quick links, which means that this will actually be included in Quick Links. So I'm gonna do is press Enter again and backspace. And that's going to move me outside of quick links, which means that it is now it's old block. So I'm going to put in my different content. So let's say YouTube, but that's going to be my YouTube content. And these are all going to be toggle headings. I'm gonna do my Instagram content and I'll do my Twitter. I'm not gonna do it for all of my different platforms. I just want to show you what's going. So we're going to do that and I'm going to hi to all of these so we don't have to worry about the empty. This is the general layout for my dashboard. And then I can have additional space down here. I'm going to put my content boards down here. I'm just gonna make this heading one. And I am going to fill out all of these within the next few lessons and really show you what I'm doing with all of these things. 8. Calendar Views: So we're going to have a different lesson for each of these sections here. The first thing I'm going to work on is my content calendar. So right now I have just my calendar. So what this is going to show right now if I come in here, I'm gonna go to my layout. And this is going to show calendar by published date. And so the only thing that's going to appear on here is the published date. So my titles will appear on the published date. So real quick, I'm going to come into no date. I'm just going to drop these onto my calendar real quick. So now they're all added in and I'm just going to move them along to different places. So now these three have dates. This has now set, they're published eight. And the other thing we want to do, so I'm going to change this and I'm going to rename it. And I'm gonna say calendar, Published, published date. But the other thing you may want is to be able to see a calendar by creation dates. We're going to add a new view. We're going to click Calendar. And then instead of by published date, we're going to say by creation date. And then I can drop these back in to my calendar. I'm going to move these just along so that they're not they're published date and creation date aren't the same. So now I can rename this and we're going to say this is calendar ation. So now we have a calendar by published date in the calendar by creation date. So if we come back to calendar by published date, I'm going to come in here and one of the properties I want to show you is platform. So you can see right now, it's really nice whenever you create your database this way because you can have one calendar for all your different platforms. But maybe you just want to see and look at your YouTube videos and different things separate from each other. So I'm going to create a new view. This is also going to be a calendar, and I'm just going to have it by published date, and this is going to be my YouTube schedule. I'm gonna do that so you can see they still show up here. But when we come to filter, I'm going to filter by platform. And this is only going to be YouTube. Now, only my YouTube videos will show up here and I'm going to hide that database title real quick. Now, this is my YouTube schedule and I can do the same thing for my other ones. I'm gonna do my Instagram schedule, ran a hide that database title click. Okay. Then I'm just going to hit my filter. Platform is going to be my Instagram. So this allows you to be able to just quickly with a glance, go over to the platform you're thinking about at that moment and look at your schedule for that platform alone. But then also be able to just come over and look at what is your publishing schedule for the future. So in the next lesson, we're going to walk through how to create a specific list so that you can see your videos that you need to be working on or publishing this. 9. Content This Week List: So now we want to work on our content this week. And so what we're gonna do here is we're going to add in another view of this calendar but in a different spot. So I'm going to type the forward slash combat down to my databases and click List View. I'm going to connect it to the content calendar planner. And I'm gonna say new empty view. And this view is just going to be content this week. And I do want it to be a list, but I don't need to see the title and I'm going to click Okay, and come out here. Right now this is just showing everything, right? It doesn't know that I only want things that are going to be happening this week. So what we're gonna do is we're gonna come up here and we're going to click Filter. And we want to filter either our creation date is this week or are published date is this week. You could eventually develop this out into two different lists, creation and publishing, but we're gonna do it for both. So what we have is in our filter, we have creation date is and we can select a specific date here. Or we can change our is. So we can say is before, is after on or before on or after within, empty or not empty. We're going to say within. And then if we come over here, this gives us different options for what we can do. So we can say this week and now it's going to automatically come from Sunday to Saturday. And whenever you start the next week, it'll automatically dynamically change. That allows us to do that. Well, we also want is for anything that's getting published to also be in here. Maybe you create a couple of weeks out from actually publishing. So you want to know both what do you need to create this week and what is getting published this week. So we can have in a filter for our published date and we're gonna do the exact same thing we did before is within. And then we're going to click over here and say this week. Now you can see that we only have one. We have tidal tube, but if we come over to our creation date, we should still see title to an Title three. So there's a slight issue with this. I'm just going to expand this out for a second so we can see. So what I'm gonna do is come in here and say Add to advance filter. And then I'm gonna come in here and say Add to advance filter. And so what this did is it now included these in an advanced filter. And you can see it says Where this and this. And that is why it's only showing one. It's basically a Venn diagram and it's only showing whatever is in the middle. And we want this to say, or if it matches at least one of these filters, it will show up. Once we do that, we see we get title to an tidal three that show up here. And if we throw, because this is the same, if we throw, this is here. It's now going to show up here. And then if we put it back down here, it's going to show up later. That is overall how you create out this section. I'm going to move it back over. Now what I wanna do is also include the properties to be the platform that it's going on. And I'm going to include the creation date in there. So you can see that this is going on Instagram and its creation date is January 19. And this one has a lot more so you may not be able to see it all. So I might just include the platform or nothing at all if you just want to be able to see it like that, but you can always alter your properties just like this. So in this lesson, we covered how to create basically a list that will show you the content that is either going live or you need to create. This week. In the next lesson, we're actually going to jump down here and show you how to create specific list for your different content based off the platform it is going on down here. 10. Platform Lists: Now we're going to create specific list based off of the platform. So I'm going to drop down my youtube and I'm going to click in here. And what I'm going to do again is add in a database view. And this is also going to be a list view. And we're going to connect it to that same database content planner Course. And then I'm going to have a new empty view. It's going to be a list view. I don't need to show it. And I'm going to say the videos, list and click Done. So now what we wanna do is filter by platform only including YouTube videos. Now, this is going to get really, really long, right? If you have all of your YouTube videos, this is never self clearing. It's going to start getting really long. So what I want to do real quick is I'm actually going to come in here to my properties and add a new property. And this is going to be published. I'm just gonna put it published as a question mark. I'm going to click to Add. And then the type I'm going to make is actually a checkmark checkbox right here. Now whenever you publish it, you can hit your checkbox and it's going to be okay, that is actually published complete, which means you don't really need it in these lists anymore. So what we're gonna do is create another filter. And because I do want this to be an end, it needs to be on YouTube and it needs to be not published. It's fine to just add it in here, unlike previously where we had to manipulate that further. So what I'm going to do is have this published. And I'm going to say published is unchecked. If it's unchecked, it stays on here and you can see that removed title to off. So if I come into Title, Title three, there are moved Title three off. So if I come into here and uncheck it, it's now going to show up on here. This just gives me an easy way to be able to see what's coming up next. So I don't always have to scroll through here or go to the YouTube schedule and then scroll to be able to see it. So we're just going to get a little bit more practice and do the exact same thing for all of these. We're going to scroll down, add in a list view created off the same one, new empty view list. We're not going to show it and then we're just going to say it, Instagram content list. Then we're going to add in our filters of platform is Instagram. And the other filter I'm not going to do published it. That would be another way to do it. Instead of having a checkmark, you could always do the published date has passed. I'm not gonna do that just because you may like, I might forget to move it and it's not actually published. So I'm going to click published is unchecked. And so that one is all ready to go. I can hide that one and I'm just gonna make one more for Twitter. So come in, ListView. Same one, new empty. We're going to call it tweet. Just not going to show the database. And then that's done. And then we're just going to add our platform. Twitter. And the other filter is published, is unchecked. So right now we don't have anything that meets those. The other thing I want to show you real quick is to actually sort these so that the ones at the top are something specific versus the ones at the bottom. We're going to do is come in here and click Sort. And I'm going to sort this by published date. And we're going to do us endings. So this should be the soonest is earlier in the list. And we'll come and do the same thing here as well. So sort by published date ascending. And so you can see this is Title two is before Title II. So you're going to see them in order here, and I'm just going to add it to this one to publish date. There we go. We've now filled out these sections. The last thing we wanna do is they come down here to content boards, and then we're going to come back up to the Quick Links, specifically. 11. Content Boards: Now we're going to come in and add in some boards. So I'm just going to click a forward slash and we're going to come into down to our databases. We're going to add in a board view. This is kind of an iterative process, but we're going to add in that same database and then we're gonna say new empty view. This is already grouping by content bucket, so that can be the first one we have by content bucket. So that is fine. And then I like whenever I'm in here, I always like to hide those database titles. So I'm going to hide that. And then we can also have a new view. And I delete our table view. We're going to add in a new board views. So we're going to keep that. We're going to do a new empty view. We're gonna do a board view. And in this one, I'm going to group BY, we've already done content bucket. So we're going to group by media. So if we kinda decide what we want going on there, I'm going to hide no media. We're gonna go back. I'm gonna go to Layout and hide that database title. And in here I'm actually going to add in my properties and add in my content buckets. So now we can see these here. So let's change this title out real quick so we can know what we're working with. So this is by medium. So what's nice about this is that if we wanted to change this specific content from an image to a text instead of going into it and doing that change, all we need to do is drag it. And that's going to automatically update this. Or we can drag it back to image. You can add in new ones here. Or you can even say, oh, I want something to specifically to be an image. I'm just going to add it under that specific thing. I'm going to delete this. So whenever you're adding under, you're automatically giving it the properties of that column. So here's a couple ones and so the third one I'm going to do is by status. And so we're gonna do this same one here. Empty view. We're gonna say by status, this is gonna be a board view. And right now we have no way to dictate status. So what I need to do first is add in a property. I'm going to add in a property here and there's actually I'm going to call it status, new property status. So there's actually a property called status. We have not started and that's gonna be our default. Everything is going to become not started. So instead of in progress, I'm gonna delete that as an option. And my in-progress options are going to be outlined, created. That also could mean like filmed, edited, approved, and then scheduled. And then I'm going to outline these. I'm just going to re-edit these to be a little bit more in order. So Scheduled would come at the end. There we go. Then my done, I'm gonna say is actually called published. There we go. So now I have this property in here. That's good to go. So now what I'm going to do is come back here and I'm actually going to come in here, go to layout and go groupby. Instead of content buckets, this is now going to be status. We can move our content through these different statuses. So we can say that's outlined, that's created and filmed and that is edited. So this allows us easy ways to be able to look at our different content ideas by bucket, by media, by status. And you can add in a third one here. By platform. We're connecting there. We're gonna do a new empty view by platform. This is gonna be a board and we're going to do the group BY is set of content bucket is platform. There we go. Now we have all of our different buckets down here that are our boards down here that we can look at as we're trying to analyze our content. So next, we're going to come up and do some quick links to create some pages that you can easily be able to organize your content further come up with ideas, schedule your content, everything like that. 12. Scheduling Page: So we're gonna come up under Quick Links. And the first thing we're gonna do in this lesson is create a scheduler. So we're going to just say schedule and I'm gonna make this specific type. So we're gonna say schedule YouTube videos into a page. And now I can click on this page and I'm now crew come to a completely empty page here. So what I'm gonna do is just type some text so I can create two columns. I'm going to come all the way to the left. Where is it? There it is. This one's a little bit closer. We're going to come in here. And I'm gonna come up here and make this into a full-width page. And now what I want to do is this is going to be on schedule videos, and this is going to be my YouTube content calendar. I'm going to make my calendar bigger and I'm going to set both of these two. This one, I'm actually going to make a toggle heading and I'm actually going to say that's my YouTube content calendar. Right below it. I'm going to say my YouTube creation calendar. So I'm going to have this again as a toggle one heading. And this, I'm just going to make a heading one tier. We want a list again. I'm just going to type in a list view. We want to connect it to that same one. This is going to be an empty view. It's going to be a list. I'm not going to show the title name there. And now we want this to have two different filters on it. The first filter we want is the platform because this is only going to be YouTube. And the second filter we want is the published date. And we want the publishing date to be empty. So this basically means that these are the video ideas that we have an even scheduled. Then over here I'm going to drop this down and create a calendar view. Click that, click over here. And then I'm just gonna do my calendar published date. Then you can see all of your things going on here. So what happens is if I come in here and I say my published date, I'm just going to clear it. You can see it's now showing up in this list. It is currently an unscheduled video. And what this allows me to do is just to be able to look at all my unscheduled videos and just drag and drop them on the calendar for when I want to do it. And I can always pull them over here if I just want to clear that again so I can clear all my dates just by pulling them here and then just drag and drop as I want. So then the other thing I'm gonna do is just create a calendar view. And I'm gonna do this and I'm going to create that creation date there. So now we have, if I want this one to be set on assert it. So let's say I know it's going live on the 25th here. And let's say I want to create it two weeks before. So it's getting created on the 11th. So now I can drag and drop between these two calendars as well. So that is an easy way to create scheduling pages. I'm not going to create them for every single platform, but you get the idea of what is going on here. And I'm just going to recreate this onto here. So the next thing I want to do is show you how to create an easy way to add in content ideas as well. 13. Content Ideas Page: Now that we have our scheduler, let's add in. We're just gonna go ahead and add in a page. And this is going to be our YouTube content ideas. And what we're gonna do here is we're going to do a board view. We connected it to that same database. We're gonna do a new empty view and we're gonna make it a board view. And this is going to be just our content ideas. And I'm not gonna show the database. So we have all of this in here. And now what I want it group BY is our content bucket. So that's awesome. And I'm gonna go ahead and make this full width just so we get more width in here. So now what I wanna do is add a filter in here. So my filter is going to be the platform which is only going to be YouTube. Now, what this allows you to do is add in all of your content buckets up top. And then when you need to come in and create content ideas, you just go, okay, what are my different ideas for Notion, I'm going to add in organizing content. And that's now a new guy. I can come in and add in how to build a dashboard in Notion. So all of these are just ways to easily be able to come in here and develop out your ideas just based off your content buckets. Now if we come back out here, we can go into schedule YouTube videos and you see that they now easily appear up here. And if I drop them onto here, and let's say I drop this into here. So we're just kind of building out how you would do this. And now you see that that now shows up on my content for this week and on this dashboard here. So that now you're probably starting to see how this is all coming together. And it's also going to be on my youtube list down here as the top one. What I need to build out this week. The next couple of things we're actually going to walk through is a couple more of the advanced features of notion that just allows you to go over the top and really be able to allow this to automatically organize things for you. 14. Relations and Rollups: So the next thing that's really helpful whenever you are trying to organize content is being able to link multiple databases together. So I wanted to show you how to do this with hashtags. So I'm gonna do is under my Quick Links, I'm going to click Add and I'm going to add in a new page. This is going to be my hashtags. And what I'm going to create in here is just a table, and this can just be a table. So basically what just happened is this converted the page into just a table. I'm going to click a new database. And my new database is just called hashtags. So my name is going to be the name of the hashtag. And then I can have a tag so I can have this leg, a topic if I wanted to. Or I could even add in a number so I could have like number of hits on it for that. So this just allows me to have just a hashtag database. So I can click in here and I can say like hashtag, youtube, hashtag notion, hashtag, content creator, something like that. Now that I have this, I want to now link it to my content table. So what I'm gonna do is I'm going to come. So what I can do is I'm going to add in a new property here. And I'm going to add in what's called a relation down here. So if I click Add in relation, it's going to ask me, what database do you want this relation between? And I want it between the content planner. I'm going to click that gun. And it's going to say related to content planner, you can have a limit, so you can only allow it to choose one. I'm going to allow it to choose all. So basically, hashtags can have many post and post can have multiple hashtags. And then I'm going to show it on the content creator or the content planner side. So I'm going to just show it as hashtags, like it said there. You can see it's basically leaking back-and-forth hashtags and content planner. So I can add this relation in. And so now what I'm gonna do, I'm gonna change this name here. So I'm gonna say this is just basically content that is using that hashtag. So now if I come back to my content planner and let's say I come in here. You can see that hashtags now show up here. And so instead of having to rewrite your hashtags every time or have it as a, like a select. You can now have it in relation to that database. So I think click empty and it's going to start populating my hashtags in here. So I could click YouTube and it's gonna click, I can see it here and then I can just add it. And now that hashtag, youtube is now linked to this, how to build a dashboard of notions. So I probably should have chosen the notion one for this. So I can add another one in here and add in that notion one as well. Now these are LinkedIn here. The other thing I can do is in here, I want to let me go ahead and hashtag. I'm going to put in number of hits. I'm going to say this gets 10,000, this gets 20,000 or 200,000, and this gets 500,000. Now we have some numbers in there. So what if I wanted to really easily see what number of hits, the variety I have on my hashtags. So I'm just going to come in here. What I can do is I'm gonna come in here and I'm going to add in a property. And this property is going to be a roll. A roll-up is basically going to take any parameter or any property of a different database and display it for what's been connected. In that roll up, I'm going to say my relation is to hashtags, because that's the only relation I have here. And then I can choose the properties. So the property is going to be the number of hits. And I'm just going to say Show original, but you can say shall unique values show original, sum, average, medium range, all of that. So what I can see is I've now chosen to hashtags, and I can see that one of those has the YouTube has 10,000 and the roll-up has 200,000. Whatever I'm developing this out, I might add in a bunch of different hashtags and I can easily see those here. You can use this in any way that best makes sense for you as well. You can even do a relation to the same database. So if you want to link an Instagram photo is promoting a YouTube video, you can actually link that together as well. But that is how to do a relation in notion. 15. Formulas: I want to introduce you to formulas. And specifically I want to create a formula that allows us to set a creation date. So we can click on any one of these. It will affect the entire database. And what we're going to do is add a property. And what we're going to add is a formula. So when we click that, we can name it. So this is going to, I'm going to recreate creation date and I'm just going to set this to auto. And so what we can do is we are in event edit our formula. And what we wanna do is subtract a certain number of dates from our published date. So to do that, we would enter date, subtract and then date subtract. If you click here, you can see that it takes in three different arguments. It takes in the date that we want to subtract from, the number we're going to subtract from. And then what are units is, and all of these are lowercase. So we're gonna take our published date, subtract so many days, let's call it 14 days. So you're going to create two weeks before you publish. And then you're going to say days here. Do this. We can just look on this side and look for the property. We want to we want to use the property published date. We're going to subtract 14 days from the published date. And then we can click Done. Now what that's going to do since the published date is January 19, it's subtracted 14 days. So it is now January 5 would be our creation date. Now because in the same database we have things like Instagram, YouTube, all of these different things. One thing you might wanna do is have a certain number of days based off of the platform then. So you can create a new property. Let's add a property in here, and we are going to label this properties days between creating and publishing. And this property is going to be a number. Make it a number, cool. So now we have that as a number. And then if we come back into our creation date, well, we can do is instead of having 14 in here, we can make this dynamic by choosing this property that we just created. So now we have it as that. Right now it's going to be empty. But as soon as we fill in this property, so if we make that 14, It's automatically going to update to here. But now you have to manually put it in every single time, right? So if it's a YouTube video of demand, manually put in 14, or if it's something else. So let's take this one step further and we're actually going to make this a formula as well. So if I click on this, I'm going to click Edit property and I'm going to, sorry, the type is going to now become a formula. And we're going to edit this formula. So what we're gonna do is use the if command. And so what this is going to take in is what's called a boolean. Basically it's just a true or false value and we're going to actually create this true or false with other logic. So it's going to take in a Boolean and then you give the value if it is true, then the value if it is false. So will you have to start out first, is what operator you want. So we want equal. We're going to do equal. And then we're going to come back and click platform and then comma and what we wanted equal to. And so let's say we want it equal to YouTube and then close this. So this is our first argument is whether the platform is equal to YouTube. So if it is equal to YouTube, this would say true. So we want to give it the value if it's true. So maybe you film your YouTube videos 14 days out, and then you can do the value if it is false. Well, we have multiple platforms here. So instead of just putting two days or something like that, we're actually going to redo another if statement. So we're gonna do if and then equal again. And then we're going to take that same platform and say if the platform is equal to TikTok, remember to keep any like strings like this at, in your quotations there, then we're going to close that parenthesis. So this is saying if the platform equals TikTok, we're gonna say that that gets a five here. And then if it does it, so all your other ones, Instagram, facebook, Twitter gets up. Let's just say that so that we don't have to go through as many iterations of this. Way you can see is that it's not letting me press Done. If you get this, that means something's wrong with your formula. And it's telling you it's at character 81. So it's telling me I have a parentheses. So basically I have missed a parenthesis. So I have my equal, that is good. I have my five and my two and my parentheses here, which is the closing of this if statement. So I don't have one for this one. So all I need to do is add another parentheses and click Done. So now this is YouTube. It's setting this to 14 and January 5th. Now if I change this to TikTok, even see that creation date auto changed. So now I only have two days to create before it goes published. And so that auto date creation is automatically changing to only two days. Now before that, There's a lot of different really cool ways that you can use formulas. I just wanted to show you a few here to get you excited about the different possibilities. So there is a building out the functionality of how we would organize things. I finally want to show you how to build out the aesthetics and here, because as you can see, this is not the aesthetic notion board. So that's going to be in the next lesson. 16. Aesthetics: Finally, we're going to make this look more aesthetically pleasing. So we can come up here and the first thing we can do is add in a cover photo. And it's just going to put in a random cover photo here. And we can change this. So you can choose from the gallery. You can upload your own photo. I'm just gonna go to Unsplash and I'll do like content creation. And let's just click a photo. There we go. So now we have what looks like is some transmitter receivers. You can reposition it. So I can drag it to be more down with the lens and the mic there and just click safe position. So now we have this and then the other thing we can do is add an icon. And so you can see over here you have all of your icons here. And this is one thing you can do to make it more aesthetically pleasing. For this, let's add in an icon and you can also create custom icon so you can upload a file. Let's see, do they have a YouTube icon note? So let's create a video icon. Let's just do that and then you can choose the color. I like going kind of a gray there. So that's one of the ways this is starting to become a little bit more aesthetically pleasing. The other thing we can do, we can actually give any of these things actual color. So you can come to texts color and you can choose a gray background or a different colored background. Or if you click here, you can see here this background is only covering the words. If you want it to fill the whole length. You can come over here and click Color. And then if you click gray background, it's filling in this whole width of the column here. So let's do this for all of these, pick some different colors here. Youtube will be read. Instagram be maybe brown, and then let's make Twitter. Blue will make our Quick Links like purple. Alright, so now we have it like this, and then we can change our icons for these as well. So this one, I'm gonna make this a calendar. Stick with the gray theme here. Let's make this like a light bulb for ideas. And we have a hash. Yes, there we go. You can also do things here like underlining this and Bolding it. Since it's already a heading, It's already going to be bold. Or you can even change the color. So we can change this to a gray color just to kind of give it some visual interest here. So overall, that's a few things that you can do to be able to just make it more aesthetically pleasing. And so now you have a base template here where you can start adding in an organizing all of your different ideas for your content when you're going to publish them. And even have some automated fields for the different content you want to create.