ToDoIst Mastery Course - From Complete Beginner to Expert | Demetri Panici | Skillshare

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ToDoIst Mastery Course - From Complete Beginner to Expert

teacher avatar Demetri Panici, Productivity and Intentional Living

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.



    • 2.



    • 3.



    • 4.



    • 5.



    • 6.

      Filters & Labels


    • 7.



    • 8.



    • 9.

      Keyboard Shortcuts


    • 10.

      Karma & Productivity


    • 11.



    • 12.



    • 13.

      Sharing & Teams


    • 14.

      (14) Mobile App


    • 15.



    • 16.

      My Productivity Method


    • 17.



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About This Class

Go from complete beginner to expert in ToDoIst in a little over an hour!

A complete walkthrough of ToDoIst's functionality to help you increase your productivity immediately.

Problems you might be facing

  • I want to use ToDoIst but the feature set is overwhelming

  • I lack control of my to-do list

  • I don't know how to integrate my to-do list with other applications

  • I have no concrete productivity system

  • I don't have a task capturing process

Who am I?

I’m a productivity content creator/consultant who loves everything about apps like ToDoIst. At heart, I'm a productivity enthusiast who loves to teach others how to live more effective and meaningful lives.

Why did I create this?

I want to help anyone and everyone utilize ToDoIst and task management applications in general to the fullest. A well-integrated task management system is not just a productivity solution, it is a life-CHANGER!

What you'll learn:

  • The complete feature set of ToDoIst

  • How to utilize keyboard shortcuts effectively

  • How to create unique views using custom filters

  • An organized and productive workflow

  • My unique productivity system

Meet Your Teacher

Teacher Profile Image

Demetri Panici

Productivity and Intentional Living


Hello, I'm Demetri. I'm a productivity and self-improvement content creator who loves taking concepts and tools to help others live more intentional lives. Creating content and consulting others on these concepts is my passion and is what drives me on a daily basis.

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Level: Beginner

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1. Introduction: Hi, My name is Dimitri. I'm a content creator and productivity enthusiasts, and this is my to-do list Fundamentals course. In this course, you're going to have all the tools that you need to go from complete beginner to advanced user introduced. This course will take you step-by-step and showcase for you all the functionality that's there for you introduced as a productivity enthusiasts and consultant, I know how important it is to stay on top of your task management and with to-do list as possibly the best task management app on the market. This application can help you stay consistent, organized, and productive in your day-to-day life. And that's why I'm making a course on it. In this course, you will not only learn how to use the application itself, but a method to go along with it to keep your life efficient and fulfilled. You'll also learn how to integrate to do this with other applications and how to bring it into your day-to-day workflow. You'll also get a look at the mobile app experience and how to do is can be used as a team without further ado. Let's dive right into it. 2. Navigation: Welcome, You made it to the course. In this lesson, I'm going to dive into the entire capabilities of to-dos from a navigation perspective, I'm going to go through all the different nooks and crannies here just to show you what the application has to offer. And then the other lessons we'll dive deeper into each aspect of those things. So starting at the top left, you can see that there is a close menu. So this little side menu here can be close by clicking on this for pressing M on your keyboard. And then right next to it, This is the home button. So if I press home here, it can take me to the today spot here. But what you could do from a keyboard shortcut perspective as press G and then H, and then you'll get brought back right to the today's section. Then this is the search capabilities that are in to do is do you have two options? You can either click on this and type things out. So you can type different things like the views that are there, like the Today View. And then you can press enter on it, or you could type out inbox and click on it. You have the option between clicking and hitting Enter. And then if you're actually not clicked on the search bar, if you just want to do a keyboard shortcut for this, you can press a slash and then it'll open up the search bar. Or actually if I click off of that again, you can press F and it will also do the surgery. And then you can search for things like side hustle, which is a project. And then once again, you can either click on it or press Enter, and this will open up the project side hustle. You also have the option to actually see specific sections. So if I put a slash within the command bar itself, you'll see it has the option for the different sections that are in there. So this is the video ideas. Here would bring me to that video Ideas section. So if I clicked off of that and it's slash video ideas, clicked on, that guy would bring me right to the section that I wanted. Now here on the top right, you can see that there is an Add task button here, which adds it to this section. But what you could actually do instead is if you're in to do is press Q, and it'll actually add the task anytime, right in this middle section here. And then this is your productivity section. We'll get into this later, but it kinda attracts how your productivity is going. And the keyboard shortcut for this is OP. So you do a little back-to-back keyboard shortcut here for these. And then this one is the help and information. This is, OH, right here you can see that there's a lot of different things to do is test for you. There are templates that they offer you. This has the keyboard shortcut area, just to showcase for you everything that's possible within the keyboard shortcuts introduced, which hopefully will learn a lot about in this course. Then this is really nice. If we press Control K, We actually have a really nice breakdown of what we can do within the application and then also do something about it. So it's funny, it shows you the actual keyboard shortcuts, but also in turn, you can do it yourself by pressing Add section like while you're on this page, rather than just like seeing a keyboard shortcut list and not doing anything about it. The control K command bars, really nice, and I enjoy it now once again, if we go back here, o and n opens up the notification. So if we press O n, You can see that it just pops up. What notifications are there? What's unread. And for me, I didn't really have any. But then if we go to the top right once again and click on this profile or press O. And then you, you'll see that there is a lot of nice settings here. And this application has plenty of things that you can do with it. So just going into the settings really quick, just a cool color. I want to break down for you guys is in the advanced settings that you can have a really nice keyboard shortcut for showing and hiding to-do list or a quick add test. So if we do Windows, Alt S, get rid of to do this. But if I do it anywhere, as you can see, I'm not on the application right now and I do that again. It'll bring it back up. So what I would recommend you do instead of having these keyboard shortcuts here. So just change it to the Alt and then the keyboard shortcut that it has for you. So I'm gonna change this to Alt S, similar to like how alt tab makes you be able to switch between applications. I liked the fact that you can do like alt Q instead of windows Alt Q. And it's just an easier experience. So now after I press update, if I go anywhere on my application and press Alt Q, I can now bring up a task and inputted how I would normally, also in the settings section, you can edit the theme here, there are a lot of nice options. I have the business version that I'm showcasing for you guys. So there's a fair amount of options here, doing an automatic dark mode switch between light and dark themes when your system does, I think this is good for people who can't decide whether they like dark or light mode on their system. Then if we go back here, you can see that there is an activity log where you can see all of the different tasks that you have completed. You can actually break it down by the different people. If you have different people on your to-dos to workspace and you have the business version. Then there's also the option for printing and then for integrations. There are a lot of different daily planner apps that can flow with to-do list. There is a sister app That's a chat app called twist, nice Google calendar sync, which will show later. And then for those people that are Business Admins account can actually add different users to it. And then from there I would be able to expand the functions of this application because it'll having more people on the platform would be great if you're trying to build out of business and use it as your task management system. So the inbox is a section where nothing has been assigned to a project. So of this guy got assigned to a specific project and I press Save here, It's gonna be out of that inbox. Then the team inbox is a section for those who run teams and heaven inbox similar to the normal inbox. Then the today pages literally things that have either passed up before or are on today's date. So if I change this guy to today. Let's see, it's today, but if I change it to tomorrow, build a database would disappear. And then if I go into the upcoming page, this also has things that are late with the overdue section here. You have the option to reschedule them right here, but this can't go backwards. This page can't go backwards. But what he can do is see the future in a few different ways. You can't click backwards like this. You can go forwards like this and go back to today. And then you can also scroll through it like this to see what is in the future for you. Then the filters and label section is something newer introduced. And this basically just showcase what different filters you can have. So if I go into this guy, you can see that this filter is if I edit it, filtering for things that are today and a priority for important tasks is what I tried to make for this guy. And then if I wanted to, I could add this to my favorites. So it could be a view itself. And then labels are the same thing. You can do the same thing with adding this to the favorite section. And this label is just a colored label that you can add two different tasks. So then there are projects and sub-projects. So this is a project example within here. This is like my side hustle for rise productive. And as you can see, there are sections that you can add within any of these edges, press S and made a section in there are a bunch of different sorting options that'll get into with task management later. But you have the option in projects to go between a list and a board view and group things in a bunch of different ways and sort them as well in different ways. Now sub-projects are actually pretty simple to do into do is, but not many people know how to do it. You'd literally just drag this guy from it being out in the blue over here to write under another project. So this is a subsection of the first project. And then if we just want to show an example of adding tasks here, I'm gonna press a, which is a nice one for getting a task in the current list that you're on. And I get put record to do as horse at 05:00 AM today. And then I can put obviously it's already in my side hustle. I can do a little ad if I wanted to side hustle, put a little label there and I can make it P1 so that I wouldn't know it's a priority one. And there's also the option to, after I press Add task, I can show you also the option to click into this and actually edit things from here, like selecting a project, getting labels, adding reminders. And then there's actually the option to comment on any project or on any task itself. But go here and put, I ended up making the course on time and commented there, this is something we'd have and there's actually the option for audio recordings and files and obviously him oh geez, in there too. This is pretty good for Teams as you can communicate with people. And if you pair it with twist, which is the chat application, it's pretty great. Then just some basic things into dualist, as well as the fact that you can import from templates, duplicate these projects export, show completed tasks because things usually disappear after they completed introduced, archive the project, delete it and chin and give a project calendar feed. So add tasks from the side, hustle calendar to your calendar and or share the calendar feed with others. You can do this apple outlook and then there's Google Calendar integration I'll get into later. You can also share this with other people. And then one last thing on the bottom left here. If I click on this, you can see I have some archived projects now you'll have way less projects with to-do-list free, but I am on the business version and these are archived from a pricing perspective, you'll see for free you get five active projects, five collaborations for project, a small amount uploads and some filters and then you get one week of activity history. For most people, I'd recommend pro as 300 projects is more than enough. 100 megabyte file uploads a bunch of filters. If you have reminders and then you actually can have your activity history and themes and auto backups. I would recommend pro for most people businesses good for people who are obviously trying to run a business, but most of us using to do as dark and any of that, and that's all on how to navigate throughout to-do list. Let's jump into the next lesson. 3. Inbox: In this lesson, we're going to dive into the inbox section. This, as I mentioned in the last lesson, is where basically all your tasks lie that don't have anything assigned to it regarding the project. So anything here in this task that I'd have would be mute without the fact that the project wouldn't change. You can even have different sections in the project. So I'm just gonna show you an example task yourself. I press a on my keyboard. I can make a new tests. Have to record this lesson now at ten AM today. And I can add a little label for a side hustle I wanted to do, and I can make it a priority one. Now, the second I assign a product of this guy, this is gonna get moved. So I'm just going to press Add task and then wait a second here. So this extra section, if I wanted to make a new section or delete a section or move a section I'm gonna do is suppress those three dots over there and then do whatever I want with this one and delete it. Then if I press S, I actually can add a new section. So this is side hustle in box. So if I wanted to just literally have an inbox for things that aren't yet figured out regarding what I'm gonna do them. I can take this and drag this guy here because it's like, I really don't know what I'm actually going to do it. I'm actually going to take the time off of this. I'm clue as clues as to what I'm actually gonna do this. If you noticed when I made a task, there's natural language processing with them and I'll get more into that later. But if I press Shift a, I can add a task above this one on the top of the list and then I'll make another task and not know what project it is for a second. Then I can actually press here onto this description and type out some things as an example, I have this task here. Now what I can do is obviously set the date and everything. But if I wanted to go into the task itself to change or projected sin, I could click on this guy and let's say it's a work project, then it would move it to work. Now, if I wanted to, I could change this between a list and a board view in the inbox section or after I check this off, it could even go and press Show completed tasks and see that the key thing to remember is that you can switch between a list or a board view in things that are considered projects. And if you noticed on this or any tasks that I'd make in to-do list. This inbox is considered a project, this team in boxes considered a project. But none of these are considered projects that today the upcoming the filters and labels. Now there's also the team inbox into du is, which is essentially the exact same thing. Now you can utilize the team inbox similar to how you use the normal inbox. However, the only difference here is that you can assign this to different people. And they'll get into more how to use to do is to Teams later. That's all on how to utilize the inbox functionality introduced. Let's go into the next lesson. 4. Today: Now getting into the next lesson, if we press G and then t will actually be able to go into the today section in to-do list. And this one is very straightforward. Essentially, if you have anything that is either overdue or is sent to be done today. So basically now or prior to now, you will have all of these showcase in your today's section. So the cool thing about this is that what you can do here is change it between different groupings. As I mentioned in the last video, you are not able to actually have things like today's section or the upcoming section have a Board List View Switch because it's not a project. But since this is a view itself, you can do some interesting things here. So what I have is custom sorting. I have it sort by due date and then I actually have it grouped by project. So as you can see here, I have my projects, work, cytosol housekeeping tests someday, maybe with a task management system that I use called the TTP method. Essentially, I have my life priorities in order. So with time blocking, I know that works the most important thing. And then cytosol is the next most important thing than housekeeping. Then obviously someday maybe tasks. This is how I have everything sorted. And then if I wanted to, I could make it reverse order for the different time aspects of it. So this is once again, if we go into the custom sorting, it's sorted by due date. And then whether we wanted to ascend or descend is the shift that we add here. Now if we wanted to change it based on the assigned to, I could have it be assigned a no one, which it's not only me, which nothing is. Now in order for that functionality to occur, you have to share the project, which this is not a shared project at the moment, but that's how the assigned two would come into play. If I wanted to change the grouping here, I could change it to the due date. So I could change it so that this would show me my overdue versus my today tasks as today inbox, it only is going to show you what's today and then prior. And then if I wanted to obviously sort this by due date, it would show me the this thing is at the top or I could have it show me the newest things at the top by having it be descending. Now there's also other options for grouping like assignee, date added, the priority. Now priority is probably a good one for a lot of people. So if I sign this guy priority one, most people care about priority one test first, I personally like to have it grouped by project and then sorted by the due date and have the oldest things be on top because that means what I'm behind on showcasing first, you can't add sections in this today view as it doesn't really make sense considering this as more showcasing what is indifferent projects. But that's the full functionality of what you can do in the today view in to-do list. 5. Upcoming: Jumping right into the next lesson if we press G and then you can actually go right into the upcoming section introduced. And as mentioned earlier, this is another view and not a project. So no, we cannot do much shorting here. There's not a crazy amount of functionality, but what you do have is the ability to go through all of your different tasks and reschedule them so you can get caught up on your task assigning, as well as see what the future holds for you, which has a few different views, which I'm sure people have their own preferences on. If I press this, this skips it every single week. So if I press this again, it'll go to the 24th week. And then this it'll go May one. And then you have the option to go through a calendar view here, which I like and this guy will get you right back to today. So if I do this, it'll just keep skipping months and then I could go here and I'll be there. But if I go back to today, what we can do is press reschedule and then I can make this today. And it would reassign everything that's overdue to today. Now I can undo that task at the bottom if I wanted. But this is a bulk change option at the top right in the upcoming section that I'd like. And obviously we can go through on any of these themselves individually and change it to today. And that would move it down here. If I actually change this guy to complete it because I've already done that, that would be done. Now you can't really see things that have been completed as this is a view and not a project, but it does have a nice place introduced as many people are looking to organize their workspace. But this is a good place to figure out what is overdue and what you have coming up short and sweet, this is pretty much all that you need to know about the upcoming section in to do it. 6. Filters & Labels: When it comes to the next section in todos, we're gonna look at the filters and labels view, which if you press G and then V on your keyboard, you'll be able to navigate there. So filters are essentially, as mentioned earlier, different use cases of queries that then allow you to have views that are a little bit different than just your basic project views. And then labels are small things that you can add to any task in order to label them. And they can go across projects which is the purpose of them mainly. So I want to dive a little bit into some use cases of filters and the overall functionality. And while I know some of this stuff may be advanced, just remember you can go in and out of any part of this course at anytime if you want to learn about different parts of it before you learn more about the filters. So an example of filter that I have here is a filter that basically showcases a query where it is tests that are today and are not priority for us. So this is important tasks, priority for on this. The lowest priority, it goes party 1234. And this filter essentially lets me only see tasks that actually have an important priority. In a priority system where you'd have one through 44 would almost be seen as we'll get to it at some point. So if I wanted to make a new filter here, I could showcase some of the different things that I'd want on it and make another filter would, I actually would recommend you do is press Q and open up a new task because you being able to see the names of things that you already have in this functionality is better than in the filter. So I'll show you what I mean. So if we do a pound sign and then side hustle, you'd be able to see that. And if I press Escape, he'd be able to see the fact that it gives you that natural language processing in that pop-up functionality so that you can see like what you have available for you, whereas I could do a filter. So I copy this, discard the task. If I make a filter, type in the query pound sign, side, hustle, you'll see that there's nothing popping up. So I didn't even know what's capable for me. But the nice thing about it is that you can just use the quick tasks functionality so that you can test that out. So if I go here and name this side hustle, you can see that it will give me everything that is under this side hustle project in this filter if we go back here. So as can be seen from that first, I mentioned the pound sign is the project's character that you can utilize here. So then if we go into something like this YouTube one, I can actually give some examples. So I'm gonna do an example task for the YouTube one. And then I'm gonna do an example task for the podcasts, showcase some functionality there. I'm going to schedule this guy for today. I'm going to schedule this guy for today as well. If we save this and then go back to the filters, we can see that if I do have this double pound sign side hustle, save it, go into it. You can see that there's the example YouTube task, an example task podcasts. So we go back into this filter and take out the double pound sign and just do hashtag side hustle. You can see that if I take away the second pound sign, that the subproject items won't pop up in this filter. So the only way to give everything under side hustle an opportunity to just be showcased is to have it be two pound signs instead of one. Now, if we want to go back into the filters here and I want to showcase, how do I get everything in side hustle but not have podcasts in there? What I would do is put everything in side hustle and not podcast. As you'll notice here, I have the YouTube tests here, but I filtered it. So if I put everything under side hustle and not which is the exclamation point, the podcast subproject. Now if I wanted to do the exact opposite, you will see this example. Youtube test will get switched if we go back to the filters and labels and change this to YouTube, that situation will be switched. So the example test podcasts now shows the YouTube one doesn't. You can use this kind of functionality with a few different things with that NOT AND, and an OR all these different things. So let's do another one here. So let's do pound side hustle. So we have everything under cytosol. And then the functionally that we can do for an OR is actually, this, is actually this symbol which can be found right where your backslash is just press shift and then the backslash key and then that stands for or. And then if I put pound sign for work, I will get anything under the side hustle or oriC section. Press this. If I wanted to change this side household to a cytosol and work one can actually showcase you a few things at once here. So the ads actually works with the labels. So I haven't at work one and I have an at sign hustle one. So if I did add warp or which is the symbol right? Backslash is if you press Shift Backslash, You'll have that little bracket. And then do at side hustle. This says two to-do list. At the label work or at the label side hustle. We don't want to make sure that I do here is actually do a parenthesis for this. Because I want to make sure that it contains everything. So this space kinda throws things off. So taking a look at our labels here, what we can see is that I have work side hustle housekeeping YouTube website, similar to what I have for my projects. What I can do with this is as you can see, there's nine things in total. If I wanted to tell to do is can I have things with work or side hustle showcased here? I would be able to do that by going here, doing at work. And then this symbol which is the brackets filtering situation for what showcases OR, and then at side hustle. And then this tells to do work or cytosol. Then as you can see, I have 1239 tasks here. So that's everything that's labeled that way. So this showed you a few things. You want to take the add symbol to showcase labels. This is the or symbol. And then once again, this is the ad. If we want to look for what is today or overdue, for example, is within the work tasks of the day, what we need to do is use parentheses. So parentheses are essentially the order of operations situation. If you ever took basic math back in the day when you had algebra, this is where this comes into play. So if we want something that's today or overdue parentheses and is a work task from the work project. You'll see here we have things that are today or overdo that comes from the work projects. Now if I wanted to go back and make an even more advanced label, what I could do his, and then on top of that I can put and not p2, and that would then get rid of anything that wasn't P2. So I'm not actually sure where they're heading of these. So let's see. We have a p fours in there that we don't want. So if I wanted to get rid of this P4's in here. So anything that wasn't urgent then this filter is pretty advanced Today. Or overdue tests that are within work that are not priority for desks. So this basically has what I need to do for work in here. These filters are really nice and have a lot of functionality in them, as you can see now another nice filter queries actually using the slash functionality. So this will bring up any section that you want. So I have one called video ideas. We did this slash video ideas. This would pop up this section video ideas so I can actually make that a custom filter. You'll see this is within cytosol here. So I can make filters that are even based off specific sections in an interesting one you can do with that in mind, It's actually do exclamation point and then slash and then actually an asterisk. This would pull up anything that doesn't have a section, as we see here this and make a new task doesn't have a section to it. And if I go in here, make a new task. As you can see, it's not a part of any section that asterisk is called a wildcard and basically figures out a little bit of a natural search query situation where if you have anything that's similar to it, it'll populate, which I like there isn't a crazy amount of use cases for it, but it is another step in the layer to learning this software. There is a Complete Guide on to do his website as to a bunch of different labeled examples and functionality there. I just wanted to point out for you a lot of practical ones, but you can do pretty much anything from having due dates, the labels, the projects, the filters, even this sections and whatnot figured out in this part of the application. And being able to quickly take one of these and add them to favorites is really nice as you then can have it as a point of reference that may be better than the Today View has in to-do list as unlike with that, you do have a little bit more control over what those tasks are and why you can't really switch between a board and a list view because this is a view rather than a project, it does give you more flexibility. That's all I have for this lesson on labels and filters. Let's jump into the next one. 7. Projects: So jumping right into projects, what we can do here is add them in a few different ways. We could obviously go to this plus sign and add a new project and you have the option to make it a default list or board view and edit to favorites. So I'm gonna add this two favorites, called this to do his course, press Enter, and then that creates the course. Now you also have the option to click on any of these with a right-click and add a project above or below, and then afterwards, change project color, ListView board view whether you want to add it to favorites. And then you can also share the projects, duplicate them. Email tasks of the project, have a project calendar fee, archive or delete them now. Now if we pull up Control K and type project and also gives the option to do a bunch of these different things in here as well, just really quickly being able to click in here. Or if we press G and the NP, we'll see we can actually go to a project in the search command here. Or you could have pressed F and then pound sign and then type whatever the project is in here and then click on IT. Projects are basically sorting tasks by different parts of your life or specific literal projects that you want within there. I personally think having different aspects of your life or your business be projects and it's sub-projects or what could be the specific projects themselves or the categories of projects like YouTube for me or podcasting would be another nice category. Under side hustle, which is the overall umbrella. Now, what I keep mentioning about projects is the fact that you can switch between list and Board views here, unlike with the views. So here's an example of what this olive board is, is essentially changing the sections so that they'd like flip on their side and they have little cards here. I think this is good for project management style of things. However, to do His may not be your best option for project management. I personally think of it as more of a task management application. So looking at this, we'll see the fact that this view can be changed in grouped by just this default here where it's just grouped by sections. And then we can have it be grouped by due date. This would be overdue, no due date, or we could change one of these two today. And then that would add another section. And then if I made something tomorrow, it would say tomorrow. And then if I made another one would be like next week. It would showcase the day. This one is currently grouped by due date and then date added as another one. It could just literally show you the date it was added. And then we can also change this by priority so that we can have it based on a priority system or we can change it back to default. So we noticed that the descending option isn't there. So if I made this group by due date, then I would have the option to sort it by alphabetical, due date, date added priority. So I didn't due date again, if I get the time aspect in there, it gives me the option to have things ascend or descend. And then the same thing for the priority, since it's ascend or descend. If I haven't sort by default, it gets rid of that option. The difference between sorting in ordering is this. The sorting is for this section, is the ordering is for the tasks within this section. So if I press this due date and change it, it's going to change what the sections are ordered by in the categories that are there. But the ordering within those sections will change based off this ascension in dissension. Now it would be nice if this also would change the sorting so that the due dates overall like the no due date would be on top if I flip this, however, that's not something I can do. I can only change the ordering of what's within these. And I'll get into later how I liked to have different things grouped in my Today view, in views that I have specifically with my TTP method. But for specific projects, you don't have the ability to really do a crazy amount of grouping outside of this section is that you create. So I personally think the default one is okay or the due date one is fine because without the sections that you make within here, you don't really have the capability to have much of that functionality or customization because you just kind of going along with what due date functionality is there. Because for this circumstance, if I wanted to upside of having this sort of inbox on categorized section thing here, I made another section by pressing S and put example In section. I could drag this above the other one and then that moves the sections around and gives you more flexibility within projects to see things differently as well as if I changed it to the board view. I could move these around just like this. And then I could actually do sorting just like I could in the List View, in the project board view, I can order things by their due date after I'd already sorted them by the due date, or I could sort them alphabetically and then have it go by top, bottom, or bottom, top with the alphabetical side of things. And the same with default, that would get rid of the ordering option and default literally we just let you drag them how you'd want it anywhere. And that's the same for the list view. So if I went back into the list view, this lets me drag them anywhere, rather than having the ordering being determined by sorting features, as mentioned earlier, if I wanted to make a subproject. So say for example, this course wanted to be broken down into different sub-projects. What I could do, let's go here to do his course to the actual one. You can actually make any edits to this course here you can only copy the link and edit the project, but you can't actually add any new ones here. We can remove it from favorites and edit the project, That's it. And then if I right-click here and do Add project below and name it introduction, but it can then do is drag here and that would be a subproject. Now everything within this. As mentioned in the filters and whatnot is under the to-do as course itself. And now if I make another one, entitle it navigation, which is the second lesson in this course, you can see I can actually make a subproject of a subproject and I can do this for a few times. And as you can see, it just keeps cascading down in this view here. I'm going to keep going until it won't let me anymore. And as you'll see, we have 123 layers of sub-projects before things cascade into working anymore. So I liked the fact that they've added this functionality of having multiple projects within projects. And just to show that it's not like a bug, I'm going to press M to close the menu, open a backup. And as you can see, it does work really well here. So if I change this actually to rise productive courses, I can then do is actually make a project here, for example, that would be like productivity apps. And then for example, I could move this out of this by dragging it to the left and make this guy renamed to do is then if I maybe wanted to, I can have projects for different like parts of lessons. I could do different categories of the first three, which would be the introduction sections. And then if I made another project below this by right-clicking and pressing below Project Add project below, I could do the sections that were more in line with functionality, that sort of thing. For this, then I could make another project that would be like intentional living. And this would be a subsection of the courses. But then I can obviously make a project below that would be minimalism course. As I'm very into minimalism. And then the different lessons and parts of those lessons I could prioritize in different projects here. Now this is a little much I just wanted to show you what you can tangibly do with some of these projects in to-do list as a lot of people just use the basic features of them, but it does go pretty deep. And as mentioned with filters earlier by putting an example task here and an intentional living tasks. And just really quickly show the filtering here. So if I go to sign hustle and work just changes to courses. I want to see, for example, everything within rise productive courses. If I go into the filter and labels and add a double hashtag rise breadth of courses that would add everything within that, only the first subproject, but the sub sub-projects. So my tests here, who's a to-do his tasks. We'll see whether this guy populates than it does to do his task and actually has all of those different ones. But if I wanted to filter and label more projects out, what I could do is due and not the to-do list course that during a little pound sign here. And courses would take out that to-do as course. Within that, there are layers that you can do within these different projects that are really nice. And if you even wanted to work with teams, I'll show you this later, but you can actually e-mail tasks to this project by going to right-click here, email test this project in taking this length in using it as a forward email, the email subject will become the content of the tasks, will the body will be added as a comment. And then you can set due dates by having these a different carat brackets and some of the natural language processing stuff. And you can actually read more about that on to do his website. And you can label your tasks by having the add symbol and how the priorities there. By having two exclamation points mixed with what priority level you want. And if you right-click here, you can also have a project calendar feed, which would add tasks from this project to your calendar and or share the calendar feed with others. This works especially well with Google Calendar with a bit of a sync that you can add, which I'll show you in the integrations lesson on this. But I just wanted to let you know that that is a possibility that you can use in to-do list. Now that's all I have for you on projects. Let's jump into the next one. 8. Tasks: Tasks are the next level in this course. And I know it's something that maybe you're very excited for it because this is the main part of the course, as it is a task management app. As showcase earlier, you can press Q to make a new task anywhere. And I just first want to go and show you the functionality of utilizing this task addition bar anywhere on this software. So here you can do a few different things. You can make the task name here. And then after you're having that basic typing, there are few things similar to what we showcased in filters that you can do. So the pound sign is going to change. What project goes into. Two pound signs won't do anything for you. You only need one pound sign for this. So we can do a cytosol task that can move it into the cytosol inbox. Now we could do slash and that would put it within an example section or that video ideas. So if I do this, this would add it to the videos Ideas section. So I'm gonna change this to do course plug, I plug this guy on my YouTube channel before I post the course. And then what I could do from there is at it and that would add label to it. And let's look. Youtube video, that's a label I could add to it. And then what level of priority do I want this four and this is a P1. Now what I could have done earlier, which is the last thing I could have done, is actually say to-do-list course plug tomorrow at five. Am. I could say I could do a recording of this to-do list course tomorrow at five. It's in my side hustle project. It's in the video Ideas section. It's a YouTube video labeled. So if I wanted to make a filter or labels view that only shows you two videos, I can have a P1 priority to it as well. So I know it's like urgent and I have a time I have everything set there. That's what you can do within this. You actually have an ability to create reminders if you have more than the free version of to-do list, this could just give you a notification. So like say I want to put like it says here today at two PM, just to remind me that that's what I need to do it it'll add it with that natural language processing to that time. And you can add multiple of these there. You have the ability to be notified in a few different ways. Alerts on your phone, your desktop, email alerts, all these different things will help you get reminded to do tasks that you find important to you. That's the overall functionality of how you can add a task there. But I want to dive into more of these tests here. So if I go to sign us all and go to that to do his course. Within these tasks, you actually have the option to have subtasks. And then there's a comment section and an activity section. Now when it comes to creating subtests, this is a task within a task. So say you're making a video, there's various parts to its own to do his course blog video. I do write, script, record, video, edit, video, thumbnail, schedule, video, post on social media pages. Those are all the different things that could occur within the subtests here, the options that you have for this are very similar to what you have for the main task itself. But you do have the ability to move this to a project. So I've actually click on one of these, so just press within them. They actually have sub-tests themselves. But if I go back, press this and actually change this to a YouTube project task, that would move it out of it. I'm going to undo that, but you can move the subtasks out of main tasks if you realize that they should be different, you can also add labels to them. You can also add priority to them and reminders and set specific times to the sub-test as well. And while you can complete it subtask in here, you can showcase on the bottom, but if you wanted to initially hide those completed sub-tests as well by clicking those three dots and going hide or show these. I'm going to untick that because I haven't done it yet. Drag it up here. And as you saw by that, you can drag these to be whatever order you would like them to be. So let's say for example, I actually gave a time for this tomorrow at 530 or 5M and press Enter that I made this edit schedule tomorrow at 530 AM. It actually would just show this for you. And the sorting options are not really there for sub-tests that you can't sort it by a specific thing. Like I couldn't sort it by the time that I had this sub-tasks set, but that's okay for me. Now, what both sub-tasks and main tasks have as well as a description. This is literally a, a type with no natural language repercussions because they've, that's how you spell repercussions or anything like that. This is literally four notes purposes. As I tell the camera while showing you the functionality, it doesn't really do anything outside of adding notes there. So that's an option for you as well if you want to add some things there. But there is a comments section too. So I am delaying this recording because this is an example for my course and not real and that would show the time I left the comments. This is great for teams. If you want to add different comments, do different tasks sitting, I get a delay. This project. If you use integration with twist, which I'll show you later, it actually would message this to different people, which is really cool. Now the activity within this would show you when you added the task and do different things on the task. At the very top, it'll show you when they're created time is, and then it'll show you more within it. Now, I'm going to point out when completing tasks, because if you complete the overall one, all of these will get checked off underneath it. Now the next thing I want to point out is the fact that you actually do have the option for recurring tasks and to do this, and this is done through natural language processing. I want to do an example recurring tasks in side hustle here. So let's go to the YouTube one here, and let's add a section that's called a weekly YouTube tasks, and then add a task called respond to comments every week on Monday at five AM. So as you'll see here, the way the natural language processing work does it picked up every week when I put every week, but then when I say specifically the day it then switch to on Monday, so don't even need this anymore. Say I want to respond to comments on Mondays at five AM. I could type it out as five like that or five. And then I add this task. What will happen is this task will recur at that time. Now you can do a lot of different natural language processing things. So this respond to comments thing is probably more accurate if I said respond to comments every day at In five AM, that's more accurate, having it be daily at five AM. So we can do more like this. Let's do one where it's create thumbnails once a month on Tuesdays. See what happened here is I had a once a month and on Tuesdays doesn't really work like that. So if I do once a month, I could then do is pick it on a Tuesday and then say once a month, then this recurs every month on Tuesdays. I can actually get rid of this text now because I already picked it up for me. There are a few other things we can do here. So every other week Let's do biweekly example task here. And there are an inordinate amount of natural language processing, things that you can go through here at specific times and it will recur the task. But what I want to point out here is if I say this is an everyday thing and I move this guy to today, and then I'm gonna give some subtasks, examples. Subtask example here, when it comes to recurring tasks in issue that actually occurs is by check this off and have this checked off. We'll see that the example recurring task. If I go into this, it auto has this subtask example here completed. That's a function that I don't really like about to do is that it auto has this subtask completed the next time. That's not really, that's not my favorite thing in the world. So if I get rid of that and then once again moved it back to today and check that off. You'll see that if I didn't have this sub-test manually checked off, it would then go inhabit not be refreshed. This is a bit of a buggy situation with to-do list. It doesn't auto refresh in that way. However, what's weird is that you can actually do a subtask example here every day. You can do a daily one as well. So if I go within this, you can see that there's a subtask That's today and it's sub-tests that is yesterday. So if I align them up again and then do this, then it would work so that they both end up doing the same frequency. So if you align your subtasks with your main tasks from a recurring standpoint, they work and don't like not refresh. It's weird. I know this a little confusing, but I did want to showcase that as it is not my favorite thing about to do is it has a little extra work, but hey, there's other applications that don't even have recurring tasks are really can't complain in that regard. And as you can see, once we get to activity, it showcases that I changed the date a few different times I completed tasks if few different times. And this is great for activity history purposes and for keeping a log, especially if you're working with teams or just for your own personal use as well, the overall capabilities of to-dos tasks are really strong and I hope this gave you a better idea of what they are. Let's move on to the next lesson. 9. Keyboard Shortcuts: When it comes to keyboard shortcuts, we have a lot in to do is we're gonna dive into the most important ones that I think will help you on a day-to-day basis. So in order to see the majority of the keyboard shortcuts, you have a few options. I like to press Control K to pull up this command bar. And this gives you a quick view of a lot of the functionality that you can have introduced. There's obviously the quick tasks you can have with Q. Sharing a project with append S, S makes a section in projects and a few other various ones. But if you want to learn about what different ones are there, you have this option by pressing Control K to open up the command bar. Or you have the option to go to the help area, which is OH and an H. And then you can quickly see the keyboard shortcuts. You can actually also see the keyboard shortcuts by pressing the question mark on your keyboard. And you'll actually have the ability to see those really easily as well. Now when it comes to these different keyboard shortcuts, I just want to point out this up arrow stands for shift, and that's a reason why there's a difference between doing different navigation keyboard shortcuts and there's G and then shift I for the team inbox and then there's G and then eyes. If I go, Gee, I'm in the normal inbox, we go G Shift I, I'm in the team inbox. That's what that up is showcasing. Then going between the list and board view, I press Shift V and I can go right back and forth between those two. Then when we go into the keyboard shortcuts, this gives you a fair amount of ones and I'll point out what I think are the most important, some of the most important keyboard shortcuts I think really revolve around the natural language processing and the addition of tasks and maybe moving things around in tasks or just at least adding things like sections and organization to your tests. You're going to see a lot of that in the Quick Add section with things like Q for adding a task which I've shown, picking a project with a hashtag, picking a section with slash, adding an assignee with plus for those people who have teams adding a label with the app and then setting a priority level with P1 to three or four. And then there's the navigation section which can be useful. Well, it is nice to just be able to click through all this if you do memorize things in regards to the layout of where everything is, you can be in this and then plus gt. And then really quickly you're gonna be in the today's section or in this, you can press GU really quick and you're gonna be there. And that's nice for the different views that you have. However, you're not really going to be able to do that with projects. The navigates section also has nice things like opening up the different settings that you'd want. So o and asking really get you quickly to the settings section. Then we have the edit task areas. So this is for tasks that are already created. So if we do want to change different properties within it, this is the section that would showcase what different changes we can make two different tasks and then there are different ways to add tasks. As mentioned earlier, you can obviously press Q to do this, and I can divide Alt Q to do this anywhere, whether I'm on to-do list or not, so that you can add a task at anytime when you're working on any project, but adding tasks in different places is important to note. When it comes to adding a test to the bottom of the list. That's just a, we go to something like this project work here, you'll see if I press a, it's going to go to the bottom. But if we press shift and then a, they actually get a task that goes to the top of the list as well. Another thing to note is that if you press Enter, you actually will get to save the task. You didn't have to do this and then press that. You can just press Enter. And then if I press Enter like this, it will just create the task and that actually have a new one populate under it. Now when it comes to editing task, if I press Control E, This is going to open up this section. And then we can do different things like changing things within this by doing the normal functionality, putting a pound sign or an app or whatever. But if we're not within it, we can actually press things like T, which will actually change the time, and then other things that are the exact same functionality when it comes to complete a focus task or common on a task, all of these different key binds when you're in this view, will change things. So if I press Y right now, it'll change the priority. And you can see that all of these have their place. And whatever you see here can be used with a shortcut and that can be easily seen in the keyboard shortcuts sections on to do us now, subtasks actually have their own keyboard shortcuts as well. So expand and collapsing a task is possible within a task and you can do indentations of those sub-tasks as well with control right, and control F. And then within navigating subtasks, you can actually click on these and go back and forth between this in a sort of navigation folding down system. And you can have the same things like changing the project with a key bind like just then I press V. Now when it comes to projects, we also have a fair amount of key binds. So if we go into a project here or you can do it in one of the more project-based views like the inbox and the team inbox. And we looked at the keyboard shortcuts. We've utilized some of them earlier. So there is the option to add a section with as few as list or board. And all of these are actually pretty functional and nice to use. Now you can't do different sorting, which is actually pretty nice. You can switch between things like if I go pee really quick, it'll change to sort by priority. If I go D, it'll be sorted by due date. And then if I press on and off of the one sorting, as you'll see, if I press D to sort by due date and then D again, it'll get rid of that sorting. Now if I press S, it'll add a section. And if I press Shift S, you'll see that there is the option to share it. And then any other of the shortcuts you want to see, you can play around with these using the functionality of to-do-list and going through this and practicing That's all I have for you on keyboard shortcuts, make sure to play around with those ones as there are a lot to remember, I know, but they are definitely worth practicing. Now let's dive right into the next lesson. 10. Karma & Productivity: Jumping right into to-do his karma. If we press O and then p, This opens this productivity section slash to do his karma section in your application. The daily view just showcases what your goals are in related to the amount you set in the karma and goal-setting. So if we go to there, we'll see that there's the option to have to do as karma on or off. And this is a thing that will help you stay motivated in an accountable so that you kind of game a fire productivity experience. You can achieve new levels by earning points for completing tasks and reaching your goals. These are all arbitrary goals you can stop yourself. And I personally have it centered right now at daily tests to we'd be tested 12, but that doesn't really matter. You can change this in a lot of different ways and just fit the needs that you want to have in there because it's kind of arbitrary how many tasks you completed in a day. It's about the quality of what you do within those tasks. Somebody like me might microtask everything, but somebody like you might have it be more a little bit like small project oriented for your tasks. This is up to you what you want to have here, but just to show you what it can do for you, There's the days off section so that you don't lose your streak when it is Saturday or Sunday. And you also can add a vacation mode. This time off means your streak in karma stay even if you don't hit your task or goals. This is really great for people who have those vacations come up and want to maintain their different productivity app idiosyncrasies. If we go back into this section and we can see that it is nice to view what my different days were like within this week. And then from a weekly perspective, it also showcases how well I've done with keeping my weekly task streak up. So it tells you what your longest streak ever was. It tells you what your longest streak rule was here for the daily view. And then from the camera perspective, it showcases different levels and points that you reached. So he got a gamify it by showcasing, hey, look I leveled up by just example task completing here. You'll see that in this I went from the four attitude at the time to five out of two for my daily tasks. And then as well here I moved up and then it's showing, oh my God, you're focuses on breakable. You're almost at the 12 tasks, as well as the karma goes up a little bit every time you reach those goals. And you'll see here that actually all of your completed tasks are at the top. And if you press View completed tasks, you can see that all projects in here are shown and you have the option to go into that Activities section and look at different things. But I really liked the fact that this is here to gamify things. As somebody who is a productivity nerd. I know that gamifying your productivity is a big way to get more productive and stay more productive. So I appreciate it for sure. That's all that I have for today. His karma slash productivity. Let's jump right into the next one. 11. Integrations: Moving on to the integration sections, if we go into the o and then you keyboard shortcut, we then can see there's a few different ways to get to the integrations. Either you can just press integrations here, but if you wanted to settings and then integrations. And what's cool is if we press discover integrations, there are a lot different things you can do with to-do list. I really think that the level of API that this application has four to-do list is pretty much unrivaled. Some of the new and notable ones that they have here is that you can add tasks and manager to-dos from Outlook Chrome extensions. If this then that, now I'm going to dive into a few of the different ones that I think work really well with to-do list. First and foremost, the best one in my opinion, is the Google calendar integration. So really quickly what you can do is I remove this example here. Remove this. I'm gonna go to Add Calendar in the Google calendar sync options. And what you can do is you can either sink all projects or a specific project into do as to your Google Calendar. So what I'm gonna do is sync this sign household one. And the option is to sync this Google calendar with different things so I can change the calendar, then I assign it to. So in here, if I go to my other Google Calendar account, what can be seen here is the fact that I have different calendars within Google Calendar that I can add here. So if I wanted to add a new one, and let's get this guy out of here. So if I unsubscribe from this, then I could go to the settings here in Google Calendar, press Add Calendar. Then I could go to create new calendar, call it side hustle press Create Calendar. Now, what I do here is just to show you, I'm going to disconnect all of this stuff. If I want to sign into Google Calendar, I would press sign into the to-dos web app and then I can press Connect calendar and I'm going to add it to my deep and ICI one press agree, and then it gives me the option. Okay, what am I going to do here? I can either assign it to a specific one like one of these side hustle ones that is made I have two names, cytosol, so this is gonna be rough. I got to figure out which one is new. Then I press this and then I go, I want to stick it to a specific project or all radix. I'm gonna do a specific project that to-do his project would be the cytosol one. Then you can change the Google event duration. So you can change it from anywhere from 15 to 90 minutes. And then you have the option to remove tests that are completed from Google Calendar or keep them on there. I'm gonna keep them on there. And if I press Connect in a few moments, what's gonna happen is in anything from my side hustle calendar, it's going to be added here. So if I go here, then go to my side hustle section. Let's try to make this task. It's today at five and let's make it seven just to get a little bit more of an example here, as can be seen here, I have this sign hustle now sinking in Google Calendar with my to-do list. Now I could change this to the color I want, I wanted to make it red to match the to-do list one there. This is pretty much easy sink that you can do. I already have a war Cohen's setup as well. So this is another way that you could time block theoretically with to-do list in Google Calendar by having this integration. So outlook has an integration that is similar in the sense that you can add things to it. But I would, I don't really think that it's great. I think it's still working on it. And it's not worth mentioning are diving into this video. I think the best calendar integration they have is Google Calendar. So I don't only want to show you the best system, and then I also want to dive really quick into two other integrations. So next what we have is twist. Twist is the application that to do is to uses for their chat side of the business. And it has a really nice integration set because it does function within the other side of the business. If you have a look at twist, you can see that for them in settings and members, the integrations piece is really nice. As you have personal or team integrations that you can have in there. And for me, I already have stuff set up where it's at, twist messages to your to-do list inbox and seconds get updates from tasks and comments from a todos projects. So if I manage this one in customize it and then remove it just so I can start it over again. You'll see that you have the option to add to his messages to your to-do list inbox in seconds or turn conversations into action with to-do list for twist. So I'm gonna add this one, it for myself, then go to View here basically with a single click, I can turn this into a to-do his task. If I go here, make a new video, press Enter for this, click on these three dots, and I could add it. There's two different options. Add to-do list and add to to-do-list inbox. This one will send you here and you have the option to go into your web browser into it. But with the integration that I added, I can do it within the application itself and it quickly does it. So actually you can see that it'll quickly send medium I inbox if I press View, and then it'll show the integration here. So if I go back to to-do list in my inbox, there will be, then make a new video on, that'll be really quick. Now, as was mentioned earlier, there is also an integration with having the commenting go back and forth between to-do list and twist. So get updates about tasks and comments from a todos project. So I'm gonna manage this one, then remove it so I can add a new one. And if we go into Browse once again to do his project that they stand top of your team's progress with today's project updates or twist. And then I press Add here, takes me to the twist website, I added to twist, and then you decide what channel is supposed to do. So post to channel general and in the following threads. So this will allow to do is to access your identity, add new comments to a thread. Who do you want to notify and you have the option to put everyone or only some people. I'm an install the integration right here, notify when tasks are completed or uncompleted. Notify when comments or edit is what I want. I'm gonna do this one for my side and my work on just as an example, do update installation. This installation is successfully updated. So if I go into one of these and add a comment for Twist, for twist in that work project, you'll see in the general session Dimitri entity common on task, build a database. And it says add a comment for twist. And then if I go back here and complete the task, that same thread should tell me that I actually completed a task. So if I go back to general here to deepen each user 14 completed a task, build the database, and that will work really well when it comes to teams and communication without having to say, hey, this person has done, if you use twist them to-do list or to-do list with other things like Slack and whatnot. This works really well. One last integration that I want to showcase is actually since Sama, so there are a lot of great daily planner apps on the market. And since Sama is one of them, as well as Aki flow and other ones. What we can do in these is really easily integrate what we have from to-do list inside of this. If I go here and press this Plus and just add this to do this integration at to do is I can go through an authorized in samatha. Let me use this. So if I go back into the application, will see here, I get all my little tasks from my inbox, which can be changed from Inbox team inbox today. Whenever a different view you want to have that comes from to-dos, do you even get your different filters in there, which is really nice. So today's work tasks are in there. It can take these and drag them into something like since Sama, really nice and easy, I think this works really well. Now you may be asking, what's the purpose of having something like this? Well, recurring tasks are a thing and you can actually recur tasks in to-do list and have priority levels. So I think that this is a nice thing to have for a daily planner app to pair with it, I think to do is to works great with daily planner app. So your task management app of choice can then have that and the Google Calendar integration as well as your Gmail or something like that. And since Sama, this works really well for systems like that. So those are some of the examples of the really good integrations that to do his Tez, that's all we have for this lesson. Let's jump right into the next one. 12. Templates: It's something that's really nice about to-do list is that it actually has template functionality. So if you go into any project, whether it be your inbox team inbox, or any of the projects you create and press these three dots. We can see that there is an option to import from a template or export from a template. If I go here, you'll see that it has the option to drag and drop a file here. And then when I go export as a template, you can export it as a CSV file or a shareable URL. Now, if we go to this Help section or press O and an H, you actually have the option to go to the templates page that to-do list kindly has few on their website. Here we can see that there is a way to kick-start your to do is experienced with a bunch of different templates. They've been working on this for awhile. There's ones that are more tailored towards boards, one that are tailored more towards goals and all these different things. So let's do an example for a content calendar. I press Use template and then use this template. If I'm signed into my to-do is to count while on to do his website nicely enough. It will add it for me already. So if I go back into the application, you'll see that it adds this different content calendar here. Now if I wanted to save this guy and exported it as a template, I could export it as a CSV file. You going to put it into my Downloads. Then if we go back into us and I wanted to import it, import from template, select one file, go to the download section for a side hustle, you'll see that if anybody does some sort of custom situation, it would import all of this and all it does is import the tasks when you do that CSV functionality like that. So what I need to do is still since I deleted it, Let's go to sign hustle and create it again from scratch. And then basically go here and add any of these that I would want to the project cytosol. So I could obviously go here to hustle and I could even move this side hustle or these video Ideas, Section two, side hustle and all different. These guys would then have to go back to there. Now then if you would want to export it as a shareable URL, you can copy this link. And then if I go into the web browser and paste this, this template will be added to your project list. This distinctly does something different than the CSV. Once the CSV one just kind of imports the different tasks once you're clicking on a specific project and go import from template. Whereas that clickable one will just create a new project with the same name, the same tasks within it. So those are the ways that you can import and export templates in to-do-list. Let's jump right into the next lesson. 13. Sharing & Teams: This lesson is about the ways that you can use to do just with teams. So the nice thing about this application is that it's not too intense when it comes to the functionality that is required for you to learn in order to successfully utilize the teams. But it is still worth going over. First and foremost, if you want to collaborate on anything, you're going to have to share different projects with people. If I press Shift S, it'll actually go to the sharing options. And you can also click on the top right of one of the projects or you can right-click on a project and press share project. Those are your three different ways to get that to be the case. I have a secondary account that I'm going to add myself on here. So if you add Minute Rice, invite it to work because this is fun, but his work, once the other person accepts the invitation, it'll change from pending to just being there and you can remove people from projects like this. And now that we have a person added here, you can see that it changes. On the top right, there are two different people that are on the project according to todos, which is accurate. Well, not really because it's just me. But still what now we can do is showcase how we can assign different tasks to people. So if I go to this little thing right here, we can assign to add Minute Rice productive that will have IT showcase in there to do is to inbox. So as you can see here, I have the AR assigned on my other account here, which is really convenient to see what is assigned to you. And then since this is actually integrated with twist, if you guys recall from before, what I can do is I could show an example of this task being completed. And you'll see in twist in the integrated channel that was made admin completed a test. This is really nice to utilize with teammates as you can have a system that keeps track of when people are completing tasks. Now something to point out that many people may be asking is, can you assign these tasks to individuals for the subtasks? And the answer is yes. So I'm gonna assign this overall tests to me. And then once we go into the subtask, you can actually see that there's the option to click on this for an assignee. And I'm going to assign to this task to admin at Rice productive. So as you can see, the main task is assigned to me, but the sub task is assigned to add Minute Rice productive, so it's completely different. And then another way to assign tasks as well, doing it in the natural language processing. So this is another sub-task. I do another sub task and you do a plus symbol, and then it'll prompt you to pick who you want to assign it to. So I'll do admin at rise productive again. Now, to be honest, the team inbox functionality will work just like this. If you have more than one member, I do not have another member on the team. So if I were to use this from a business admin standpoint, I'd have to go into the web app. So if I go here business admin, once again, you'll see that I can invite users, but I will not be able to do that because it does add to the cost of this and I'm not currently using it for my team. But if I were, the team inbox functionality could be used very similarly to how the inbox was shown earlier. Luckily for this application, as I said earlier, this is pretty cut and dry. So that's all I have for the Team functionality in to-do-list. Let's jump right into the next lesson. 14. (14) Mobile App: Now when it comes to the mobile app functionality on to-do-list, it's really solid and I think on the go you're gonna find it's a really nice experience. So I currently am using my iPhone as that as my mobile phone of choice. And I'm going to add a widget to this because I think it'd be nice to showcase the different widgets that you can have in this. And as can be seen, there always are a few sizes that you can do with widgets on the iPhone. And there is actually in the option to do an add task one specifically that smaller productivity wanted to show how you're doing in that regard. So I'm going to just use the default small one here. I'm gonna do add it. And this will show you a couple of tests that are there. So if I press into this, it'll just go in there. And I have the ability to do a lot of the different things that I can in the normal app. But what the main thing I want to showcase is the swiping functionality. So if I swipe right, I have the option to schedule it with a different date. And if I swipe to the left here, you'll see that there's a bunch of different things I can select. The top will show you for selected after you select for things, and then you can unselect them by doing the exact same thing. And then obviously you can check things off by checking it off on the application and it will make it disappear. You can do different searches in here, similar to what you can do in the application itself. So if I type work task, what it'll do, it'll actually bring up the today's work tests filter that I have. So it does work by having a basic search functionally. They can do the top, but you can actually filter it by different things like do I want to filter by the tasks that I'm searching for, the descriptions, projects, and all that you see here or do I just wanted to do an overall search and then it'll show you everything and it'll actually break it down. As you can see, this little gray part where it says filters, it'll act segmented by the different types of things. So if I do e-mail clients, you'll see that that is a task. You also have the option to press Search completed tasks, it as well, if that's something you want to do, and as you can see, it separates it by that gray bar. And I've emailed clients before and uncheck, that is an option here to now, as you'll see, this one is assigned to somebody and I am the one assigned to it. I have the option just like on the application to go in and edit this task. However, I'd want edit the description, edit the subtasks, and obviously also edit who it is assigned to. And pressing the three dots here would also let you edit the task duplicated, copy the link, hide or show subtasks, activity log. All these different things are just like you can do on the application itself. So it is pretty free-flowing in his grades. But if we go to the top left, we see basically the menu that you have in to-do list, and this is in the same exact orders. You have it on the computer and you have the option to collapse all of these, except for the views that come with the application. By default, you can add a new project by pressing the plus symbol here, you can give it a parent project, which is essentially making this new project, I'd make a subproject. So that's how you add sub-projects in there. You can add it to your favorites, share it with people, and in the options setting, you actually have the ability to do a lot of different things. Where here you'll see, do you want to sync the theme across devices? I do. Now if I wanted to untick this, then what would happen is I could change what the look is only for my phone. So this would make it a light theme on my phone, on me, but I do want to have it syncs across devices, So that's what I do there. And then there is the option to see your productivity and change your goals just like we showed with to-do his karma. And on the premium version you can change what the app icon looks like if that's something that you're into, which for me as somebody who is very into having a black and white aesthetic on his phone, this would actually look really good. In my opinion. There's a help and feedback section as well as the ability to manually sync in, even see the latest updates by pressing what's new on the mobile app. You can obviously also see notifications by pressing that symbol and mark them all as read by checking that box on the top-left hand, seeing what you have unread on the top right. And then on the top left here, we can see that productivity section really easily unlike the other one which was the settings for this productivity section. But you can keep up with what your weekly and daily goals are as well as a karma level that you're at. And you can then press top left, then go to the settings here again to change that. You can even create new filters in here so you can do those custom queries on the go if you think of some new ones that you want to do, which is a little bit advanced to do on the phone. But hey, if that's something that you're into, it'll work. And then anywhere you go on this application, you could add a new task really quickly. Let's say make a task tomorrow at 05:00 AM, pound sign side hustle at work priority two and all of that worked with natural language processing on my phone, which I think is really impressive. And I can press this year and it would add it. And then to go back into any of your project views, you just press on this like today's section, and you can pretty much have the same functionality on your mobile app as you would on your desktop. That's all I have for you on this one. Let's jump right into the next lesson. 15. GTD: Now there are obviously a few different ways that you can utilize this application for your needs. So I'm gonna dive into two different productivity methodologies in this lesson and the next one, getting started with something from David Allen, the GTD method. There is capture, clarify, organize, review, and engage. And nice enough, I actually have in my archived projects here, there is a GTD weekly review that you can find conveniently on the templates onto do So essentially what are those five buzzwords mean? They mean that at any point in time you're going to want to capture the different things that come to mind. So I have to take out the trash tomorrow at 05:00 PM. That did a couple of steps at once. So I captured the fact that I needed to do a task. I clarified what time it was then to organize where it's gonna be. I'm gonna do pound sign housekeeping tasks. And then I press Control Enter to get that guy where it needed to go. So now it's going to be in the housekeeping tests. So essentially what you're going to want to do is go into a consistently capturing mindset in. By doing that, you're going to put yourself in a more mentally clear space because when you consistently capture task ideas, you're not letting anything fall to the wayside and you're at least getting things onto not necessarily pen and paper, but to-do list in this case so that you can then clarify what times they need to get done, how important they are to you. Organize where they are going to go regarding your task management. And then you review those different things and GTD weekly review. And then you can engage with tasks. And engaging with the tasks ends up looking like a project view of that fits your needs. So by consistently capturing and then clarifying what different projects they're in and what times. And then by going into your inbox on a consistent basis in organizing them into those projects and then reviewing how your processes each week, you can then finally engage with something that makes sense for you. And completing those tasks is going to be different for every single person. Some people may prioritize things in a different way. So if you want to utilize GTD, it is just about getting in the capturing mindset and consistently doing the work there. I've mentioned GTD and made extensive tutorials on how to utilize to do is with GTD before. But what I recommend you do is take the principles of consistently capturing things and getting into the constant habit of organizing and clarifying what needs to get done. And then take that into the next lesson where I will dive deep into my productivity strategy that I like to use for to-do-list and other applications. Let's jump right into the next lesson. 16. My Productivity Method: The productivity methodology that I use in to-do-list and other applications is the TTP method. Essentially, I have organized this TTP method introduced by utilizing the different sorting features that are in the today view. And you can utilize it in other parts of to-do-list. But in the today view, I find that it works really well. So when you are working on things, it is important to organize your life in a few different ways. The TTP methods stands for Time trees and priority. What that means is that the first layer of task prioritization is time. If you have to go to the dentist at 12:00 PM, that is when you need to do it. That's just kinda how it goes. But then from there, there are different things that can help you stay in alignment by having different parts of your life mean more important to you. What I do is I organize my life into different trees. So as you can see here in this Today view, I have work at the top, then side hustle, then housekeeping, and then at the bottom here there is someday, maybe. So let's pretend that these had some due dates to make this, make more sense for you guys. I know someday, maybe tasks won't really have two due dates, but this is more for showcasing purposes. So the different parts of my life would be work side hustle, housekeeping slash life tasks. And then there's a section for someday maybe or I could even make a new one called growth. So let's pretend that I wanted to just quickly give you an example. So now that I've done all this organization, you can see that there are a clear set of things that go from top to bottom of what I need to get done. In a system where you would maybe be time blocking could work really well, is having different parts of your life be color-coded to go along with the TTP method and whatever task management system you do. And then in the time blocks that I'd have, I could basically work on what the to-do-list has right there for me in the time I'd have, you know, right now it's his family time. This is an example calendar because I don't want to show my real calendar on a video. But let's pretend that this was the housekeeping section. In this timeframe, I would go and track my finances because it's in the time block that I set for it because I want to organize my life in a way where I spend the most time doing the things that I want to and throughout the week I'm obviously going to have to do work during work time. But for me, I have worked at the top because that's the highest priority. And then side hustle would be next, and then physical and mental growth would be next, and then housekeeping and someday maybe tasks in order to get this functionality to work for you in to do is you need to do is go to the View here, group it by project, sort it by due date, and then ordered by ascending. So that means that it's gonna be grouped by project. It'll be sorted by top to bottom due date as in whatever the oldest tasks are, we gonna be at the top. So like if you're late on something, it's going to show up at the top. And then all of this is a top-down approach. If we go to the project section and we remember that this is grouped by project. What happens is if I change my life priorities and flip this. But today view would then show side hustle at the top. So then it's still a top-down of say, I am not in a time block. I had nothing to do with time blocking. The most important thing to me that isn't time-sensitive would be the side hustle tasks because it goes time if it has to be done at a certain time and it has to be done in a certain time. But since we're not time blocking in this theoretical universe of this example tangent I'm going on, you then would first tackle the side hustle tests because that's what's most important to you. But see you at a housekeeping tasks that comes up like, oh, I gotta go to the doctors at 03:00 PM. You obviously go to the doctors at 03:00 PM because time takes precedent. And then the last thing for all of this is that as a final layer of defense to get rid of all these tasks. And I make it so that two of these tasks, our left here and are at the exact same time. The final layer today at five AM task example P1, this guy would be a P2, the final layer of defense here to know what you should do when you should do it is a priority system, so nice enough for us to do hist has a priority system and since this guy is a priority one, it won't go above the priority to here. But if I make this a priority one, then go and make this guy priority three or two or four, it will make that one go below. Now, there are very minimal circumstances where that's gonna be the case and maybe we just get rid of the time associated with it. Make it make more sense for you. If we just have it be today and there's no time associated with it, then we know during a time block or during a time where we should be working on the side hustle stuff. That this test example is more important than making the obsidian video because it's a priority one. This system is something that I dive deeper to in my other content and it is the staple that I use in my day-to-day life. If you're interested in it. It's all over my social media and different videos that I make. That's all that I have for this lesson. Let's move on into the next one. 17. Outro: Thank you all so much for watching this course on to-do list. It has been my pleasure to go through this application with you and teach you more on it. This won't be my last course. I hope you guys check out my other ones and that you find value in the content that I create. Thank you all so much for watching, and I'll see you in the next one.