Copilot for Microsoft PowerPoint - AI Powered Presentation Design

1. Introduction: Have you ever started at an empty presentation wondering where to begin or how to get things going, copilot can help you with that. In this course, I'll demonstrate how to use copilot properly to draft and outline your content, create complete presentations from scratch, and use custom templates that actually look good. You'll discover various ways how to edit and find tune your presentations, properly use Microsoft Designer, or create custom images with AI right inside copilot. Everything with practical hands on examples that will make you a better PowerPoint user. I'm there to make sure that everything what I've just said will happen. My name is Andrew, and I invite you to the co pilot in Microsoft Power Point course, where you'll Master AI Power presentation creation. 2. Getting Started with Microsoft Copilot: In this lecture, I will briefly explain the co pilot feature itself, so everyone is on the same page, no matter if you use a Windows device, a Mac device, or you use PowerPoint online. Technically, all three versions should be the same. All three versions should have the same features available, but it is possible that the Mac version gets an update a little later and you don't have a feature that is introduced in the Windows version. I can't account for that. I'll explain everything to the best of my ability. For now, when I'm recording this, I've just updated my Mac device, and I have all the same feature that on the Windows version. Remember as a Mac user that the PowerPoint online version is very similar to the Windows version. So if you need to check out the differences between your Mac version and PowerPoint online, you can go directly to the office website. You can open a new presentation or you can open PowerPoint from here. And this way, you could compare features between different versions, and if something is different, you could, for example, test it out in the PowerPoint online version. My second point for this lecture is the copilot feature itself. You can find the copilot feature in home, and on the right side, there is copilot. We can click on it to open the window that we will explore in a second. Few months ago, the feature was also added above the slide and unofficially the Microsoft Team calls it the Skittle. If I select ASC pilot, it will open the window as well. For this course, you will click on the copilot button a lot. What I recommend is setting the copilot to your Quick Access Toolbar. On Windows, you can do this by right clicking on the copilot feature and selecting add to Quick Access Toolbar. Now it will be far more convenient for us to work together because whenever I say open the copilot window, you will be able to click here on the Quick Access tool bar. No matter if you have the Quick Access toolbar on the bottom or here on the top, you'll have easier access to it. You won't always have to go to the Home tab. On AMAC device, it's also very similar. We can go to more commands. Instead of popular comand, you can go to your home tap. Here we have chat with copilot. I don't know why they don't just call this feature copilot. They called it chat with copilot, and by adding this shortcut, you'll have the copilot here as well. The last thing will be the overview of the feature itself. We will learn the copilot feature gradually over the lectures, but just to give you a very brief introduction, we can open copilot. We have a couple of sample prompts here. They will most likely change over time, and on the bottom, we can type our prompt itself. We will prompt a lot together during this course, so you will learn everything there is about it. One important notice, if you have trouble seeing the text here, you can always enlarge this. You can press your left control key, and with your scroll wheel, you can increase or decrease the size of it. So the same way you increase or decrease the working area, the same way you can increase the copilot area. However, if you close it and you open it again, it will be back at the regular size. So remember when you plan to close it often. Okay, this is it for the overview. Now we can start the work. I feel like we are completely set ready and prepared. 3. 01-01. Generating Presentations with Copilot: There are two main ways of creating PowerPoint presentations from scratch with Microsoft copilot. In this lecture, we will learn the first way. From the home tab, click on copilot, or if you have a shortcut, just use the Quick Access toolbar to access the co pilot window. We will click on the second prompt available here, create a presentation about, but we could just as well do this by hand. If you have a microphone connected, you can click on this icon and you can dictate the prompt. Since I'm recording this, my microphone is already in use, so I'll type it in by hand. I want to create a presentation about a marketing strategy for a new product launch. I will hit either Enter or send and allow Microsoft copilot to create the presentation. Because we already have some slides here, we can replace them or we have to replace them with the new presentation if we want copilot to continue. You can open an empty file or an existing file, and it will just overwrite all the slides. You'll see a few progress comments while copilot is working, and at any given point, you can press on Stop Generating to stop the process if you want to change your prompt. The presentation is completely created. The results are slides with pictures, with a title, and with supporting text. Additionally, copilot automatically writes speaker notes that we could use during our presentation. It's important that you learn and understand that copilot first reads your prompt, then it generates content, and after that, it selects the appropriate layout in his opinion. So depending on the amount of content that was generated, copilot can select a template and a layout based on that. If you already have a template loaded into your file, then it will use the one that is currently loaded. This is how you can create presentations from scratch with copilot. 4. 01-02. Designing Slides with Microsoft Designer: In this lecture, I will show you the importance of Microsoft Designer for copilot. On the home tab, on the right side, we have something called designer. Designer will help you make different variations of a slide. Now, in order to use it, you need to understand what actually happens. Let me go to the third slide. On the third slide, if I right click and click on Layout, you can see we have two content layouts selected. If you take a look at this layout, if I delete everything from it, because I want you to understand what's happening beneath. We have a title and a set two type of content boxes. So we have title, text, and picture. If I open designer, it will take matters into its own hand, and when I click on it, it will place the picture somewhere else. It will place the title somewhere else and place the text somewhere else in order to artificially create a new design. We are still on the two content layout that was selected, but the content is now somewhere else. The title is somewhere else, and the text in result this time it became smaller, but that's not as important. With help of designer, you can get variations of the selected layout on this slide. What is really useful is that Microsoft designer can help you clean up slides. For example, if you don't like that there is a small picture, and if you take a look at the layout, now you know why there is the picture on the left bottom side, you can use designer, and it will help you clean up the slide nicely so the picture is enlarged to the site of the slide. Sometimes copilot gets actually a little creative and gives us more interesting variations of that slide, like for example, here. However, it is very important that you understand that the better the template and the more layout that template has, the better also designer can be. Let me show you what happens if your template is a little more advanced, however, here, if I open the layout, you can see we have different very beautiful layout. Let me select Slide five. Let's open designer, and just so you see what happens here, I'll right click layout, and we have Title and content with Image selected. Since designer sees that we have beautiful layouts already created within this presentation, he will just select a different layout. If I click, for example, on this design, I write the layout, you can see it switched from Title and content image to two content three. Because we already have beautiful layouts designed, Microsoft Designer is just switching to a different layout for this slide. So Microsoft Designer at first, takes a look at your layouts and tries to select a different layout to make the design different. And if there are no interesting layouts, based on the Microsoft algorithm, it changes the design by, for example, placing the picture somewhere else, placing the title somewhere else, and placing the text somewhere else. This is the way I wanted to explain designer to you because designer isn't just a magic tool. Designer takes existing layouts into account, takes what he sees into account, and switches its position and changes the design a little. Sometimes, like for those title slides, we get more creative variations, but designer will not give you infinite results. I hope in the future, it will I can tell you that Microsoft will continue working on designer because people enjoy this feature very much, and it will be increasingly important for Microsoft copilot. 5. 01-03. Content with Narrative Builder: In this lecture, we will learn to create a presentation about feature, and I'll show you the differences between the regular presentation creating from the prompt itself. We can click on the co pilot icon above the slide and select Create a presentation about. It will automatically help us to outline and draft a presentation before it actually gets created. Let's say that I want to create a presentation about steps to start a podcast. You can use the same topic or something similar. I can hit play And before it actually starts creating the slides, it will give me an outline of what we have here. We are able to shift things around. If we feel that the sections should be different, we can delete the sections and we can add new topics. I wish we could directly edit the sections because we feel like they should be a little bit different. Maybe this gets introduced in the future. I, for example, feel that speaking clearly is very important, so I would like to add a new topic. Topic about practicing, speaking clearly. PowerPoint will now automatically add a new topic and give me an outline of this entire section. In order to make this a little bit quicker, I'll delete this topic and I'll generate slides. The way this feature currently works, it gives you a first slide and a genta slide, and it starts each section with an introductionary slide. As you can see, the design is very consistent and the presentation itself is beautiful and all sections have three slides. I'll select keep it. I'm in the slide Sorter view. I can double click on the presentation to enter here, and we could start our creation process. Adjust the slides ourselves or use designer to again, get some variations of the slides. But remember, we are limited to the template that we have. Currently, this template has this black bar above it. So most likely all the designs that we will have here, no matter if we use designer or use the layout, we will have this black bar above it. This is completely fine because this is the template that we are currently using or that PowerPoint chose for us. Some slides are made with text. So slides, as you can see, are made with this smart art. I wish we had a button that we can select whether we want to use those smart arts or not, but I'll show you later how you can overcome that. The create a presentation about is a very powerful feature that improves the creation process by drafting the content first and showing it to you. 6. 01-04. Using Microsoft’s Built-in Templates: In this lecture, I'll show you how to use co pilot with Microsoft's built in templates. Once you open PowerPoint, you can go to File, and here on the top side, you have different templates. You can select more themes and you can browse through the available teams. They aren't perfect, but there are a few that look quite good. I, for example, like this one. It's called Universal presentation by clicking on it, you can automatic download it and it is now loaded in my PowerPoint file. Whatever I create, we use the template that is currently present. If you don't have this template, just open the resources and open presentations from Microsoft template. It will open the same file with the template loaded. Whatever I create, I'll go to copilot. I'll select Create a presentation about Let's go for the history of electric vehicles. L sect Enter and PowerPoint will automatically create this presentation. It asks me if I want to replace the current content. Yes, I want because I wanted only to load the template. I didn't care about the content that is currently there. Remember, however, that if you use a template of your own, that you make a safety copy of the content that you have. It will take a second to create design. Microsoft and copilot. We're able to fit the pictures properly and use the text properly as well. As you can see, we have a very beautiful, very consistent in design presentation made in a couple of seconds, and it's much better than the regular basic templates that Microsoft offers us. If we go to designer, we can either change the design here, and it's not that designer is so wonderful that he knows how to create this design. I told you, and this is why this was a few lectures previously, Microsoft Designer tries to use the layouts that are in this template. And as you can see, we have a beautiful layout like that, or we have the regular blue layout. We can change them. Of course, the picture wouldn't fit here now, but I can delete or make minor design tweaks myself. To recap what we've learned in this lecture, you can open template from file selecting more themes and selecting a suitable theme that you think will look good with your presentation. You can browse through the teams, for example, by typing in Business, and there will be several templates to choose from. Once a template is loaded into PowerPoint, it will load its layouts. It will load the pre selected font, and it will load its pre selected colors for this particular template. Another benefit is that designer will have an easier time showing you different layout because it will use the layout that are already here. However, I found out that if I do custom designs here, for example, I add the shape, Microsoft Designer, all of a sudden will have some problem finding solutions and showing you different layouts. I think this shouldn't be the case. Just be aware of that. This is how you use Microsoft templates with Microsoft copilot. 7. 01-05. Using Custom PowerPoint Templates: We have learned about the co pilot narrative builder that first builds out the outline and then creates a presentation. Now I want to show you how you can actually use any kind of template you have or your company's template to create beautiful presentations like that. But there is something very important to understand in order for those templates to work with Microsoft copilot. Microsoft did write actually support article that explained this. In order for a company or a custom template to properly work with copilot, of course, you need to have some layouts within this template. That's what templates are for. But it would be preferable if within your template, you have several types of slides. You have a title slide, a agenda slide, a section slide that will be the beginning of each section, a content slide and a conclusion slide. It is not mandatory to have those layouts, but in order for copilot to understand what layout to use in which situation, it would be preferable if you have those and those should be the names for them. You can have the title layout called cover title or title slide. This will ensure that when copilot uses your template to create a presentation, it will use the according correct layout. For that very reason, I have created this completely custom template that I'll share with you. It is available within the resources that includes all the correct layouts that should be available for those kind of presentations. Why? Because when you use the PowerPoint narrative builder, it usually starts with a title slide and with an agenda, and then it creates sections. It always starts with a header slide for the section and with subsequent slides explaining these sections, the content slides. This is why I created a specific layout for the section header and specific several layouts for content one, two or three, so we have something to choose from. Of course, you could have more layout within your presentation within your template. But those should be also included in order for copilot to select them correctly. I will share this template with you completely for free. You can use it for whatever you want. And because I've created it, I know that when I select a different color scheme for this design, I know that it will still look beautiful. As you can see, whether I change it to this color scheme or a different one, it will look consistent with everything that is designed here. Let me get back to the original color and see you soon. 8. 01-06. Branded Templates for Company Use: In this lecture, I want to show you how you can create a complete presentation with Microsoft co pilot that actually looks good or with your company's brand template. That will also look good, obviously. So if you have everything prepared, you have a template. You can use this template for whatever you want. I've created it specifically for this course. You can open it from the resources. It's called Andrew's Temp. I have a sample logo here, but I'll show you later how to delete this and use it for anything you want. Only need to open this Power Point file to work with it, but you must know I have used the Poppins font. I have saved this font within this presentation file, but for future use, I would suggest that you install the font on your system in case you make any changes or you lose this file or you delete it. Okay, so let's start. Let's go to replace with presentation about, and I'm 100% confident that this presentation will be made properly. Create a presentation about just choose any topic, maybe ancient Greece. Ancient Greece, right? And it will now create the outline. I'll just accept the outline because it's not about the content, it's about what you will create because I made sure that this template has a title slide, has an agenda slide, has those header slides for our sections. It has content slides. I am 100% confident and already know how the presentation will look like. And as you can see, it looks at least decent, at least better than some basic templates that we have. We could, of course, use different templates with more layout but here, I wanted to share something actually usable that you can use for your presentations as well. As you can see, it created the presentation. For some reason, it didn't give any picture to the title slide. That's no problem. We could use Microsoft copilot to insert the picture. I'll show you soon how or just for the sake of this tutorial, let's go to insert pictures, stockimages, and I'll just select any picture we see here. It doesn't have to be matching to the template topic. All right. We have a picture now, and this is how I've set everything up. This is the agenda slide. You don't need a picture here. It's only there if you wanted it. You can see we have the agenda, and if I open the slide sorter, we have the section headers, then we have the content slides, and this is a completely ready presentation. The only little adjustment I would make is in the conclusion. As I see, it always colors the text black. So let me just select the text to be a bright one and the presentation is ready with one click. You could decide for yourself whether you want to use Microsoft Designer or select Layout and just select the layout on the right side. I have created Content one and Content two. Content two is with the picture on the right side. To get rid or change the logo with your company's logo, just go to View Slide Master and from the very first slide. This is the big Master slide. Delete or change this logo. I'll close the Master view. You can see it's no longer there. This is how you use branded template for your presentations with Microsoft Co Pilot. 9. 01-07. Working with SmartArt: When you use copilot and the narrative builder to create presentations, sometimes, at least at this point, it creates a slide, not only with a picture and explanations on the right side, but it creates a slide with the title and a smart art with three different boxes. And I'm not a big fan of smart art because when you resize one object here, you can see it messes up the entire design altogether. The good news series that I was able to talk to the Microsoft team about this feature, and I was able to ask why some slides are created with textboxes and some slides with Smartart. The answer is because in co pilot, slides are created first by entering your prompt. Secondly, the content is generated, and at the very end, copilot, based on the content it generated, selects the layout that it will use. So if there is a lot of text generated and there is a big placeholder on the layout, then there's a possibility that the smart art will be inserted there. So if you use a template with small placeholders, you'll most likely get only those pictures and text boxes. But if you have large placeholders, there is a bigger chance that the smart arts will be inserted. I want to show you a solution because I want you to become a better Power Point user and actually use copilot and don't be angry at it. You can overcome that. If you find the content is okay, you can either add a new slide with the same topic, and it will create probably a slide like that, or you can take the Smart art. Right click group, group or take your shortcut Control Shift G, and now it's just a bunch of shapes grouped together. I'll click once again, Control Shift G. Now everything is separate. The pictures, the titles, and the text. What I'm usually doing if I, for example, want rounded corners because those are shapes with picture fillings in them, I'm going to shape format, edit shape, change shape, and here you can, for example, select the rounded rectangle or circles. Let's select a circle. Okay? We have everything changed at once. I would now probably select those three back together, press Control G. So it's a bit easier for me to move them around. Beautiful. This way, I no longer have a smart art. I can change the size of one individual image by, for example, selecting and clicking it, and nothing will get messy. This is how you can adjust your smart art designs if you don't like them. 10. 01-08. Content from Word to PowerPoint: In this lecture, I want to show you how you can draft a PowerPoint presentation from the Word document. If we open co pilot, there is a feature called Create a presentation from file. Technically, it should be pulling up files from our OneDrive, but we can also paste the direct link. Microsoft advertises that we should be able to pull files directly, but if this isn't working for you, you can always use a direct link to the file. It's important that this file is available in your One Drive. You can use the same file that I do or you can use any document that you have. Let me go to the office website and I have my file prepared. I'll just open my file because I need to copy the link to it. It's not a problem. I'll go to Share, and here on the right side, I have copy link. The link will be copied into my clipboard, so I can paste that into PowerPoint now. Once you are within PowerPoint, you will just paste this link, you'll hit play. We need to again confirm that I want to delete everything here. Yes. I have selected a template, so PowerPoint will use this template that is loaded inside of this PowerPoint file. As you can see, it used the template. For example, here it made a mistake. It didn't show any picture, but we can very easily insert a picture later ourselves. As you can see, it gives me a great starting point for creating my presentation because the majority of content is already present. I could now fine tune it, tweak it, and because I've selected a layout, I already have the designs that I prefer. I'm always repeating the better the template, the better the designs will look here. I could I could possibly go to design, and I have some template saved. For example, the template that I showed you previously. As you can see by layout, my template is loaded, but since the slides already used the previous template, PowerPoint doesn't know, Hey, should I change this into this or this into this? I would need to do this by hand, but it's possible to use any template that you load. For example, I could click on Layout. Let's say that I want my content with the picture on the right side. Here I want my content with the picture on the left side. This is why I feel my design is a little better because it looks just cleaner. I could be using my template right away, but I don't want every presentation to look the same. Is how we can create presentations from files directly with Microsoft Co Pilot. 11. 01-09. Exploring the Copilot Prompt Gallery: This lecture, I want to give you an overview about different prompts that we can select in the co pilot window. Now, we have the co pilot window, and here we have a couple of starter prompts, but we can type in or try to type in anything. But if you want to make sure that co pilot will understand you, on the left side, we have view prompt, and this is the place where you can select import prompt directly into this window. I'll open view prompt, and as you can see, the few first ones are basically the most important ones. Add an image, add a slide, extract key information, and create a presentation topic. Have different categories, but don't be fooled. We have plenty of categories here, but there are just a few sample prompts that you could get inspired on, like recognized donors. I don't plan to use a prompt like that, but Microsoft wants to expand this library of prompts for it to be more and more usable. If you feel like you use one prompt more often than others, you can click to Book Market. Then you will be able to go to your prompt, and it will be within the bookmarks. You can, of course, also remove it by clicking on it, and you can get back. One important note, you can press Control F to find something. For example, you knew that you want to insert an image. So you type an image. Okay, it was at an image. You can scroll through to the bottom, create an image, at a stock image. Okay, those are the prompt that PowerPoint allows me to use and is comfortable with. So I on that. It would be pre populated in the typing area. Here you can type in. What type of picture do you want? Do you want an animal? Do you want a mountain or anything else that will suit your presentation? One more important information about the prompt, we are inside the Microsoft ecosystem. We can click on C A prompt to get us inspired with different prompts. You can see I'm logged in. I can select PowerPoint and I'll see all the prompts that are available here. I can show more and I can see the prompt and this library will surely expand. I can even get inspired. Maybe it won't work because they are dedicated prompts for Excel, but I can take a peek, I can take a preview and see what copilot is capable of in the different programs. What I like about that is that you can bookmark those here directly and they will be synchronized within your PowerPoint. You can simply copy the prompt. You can get back to PowerPoint and you can paste the prompt here. Remember about that that you can search for different prompts with this window. 12. 02-01. Adding & Modifying Content: This lecture, I'll show you how to add slides and start your editing with Microsoft copilot. I have another one of my templates, and here we have a presentation about begin your gardening journey, and we have plenty of things about gardening, but there is nothing about plant selection. We can tell copilot to add a slide about it. So for that, I'll open co pilot. I can either just start typing at a slide or if I forget how the prompt actually was written, I can go into my prompt gallery, and, oh, yeah, there was at a slide. Add a slide about selecting the right plans for a beginner, gardener. Okay, a prompt like that by hitting play it will add it as the next slide after the one we had selected. As you can see, it's already prepared, choosing the perfect plans for beginners. And here we have a couple of points about it. The same way, if you feel your presentation is lacking maybe an agenda slide or a conclusion slide. Oh, we have a conclusion slide here, but we could delete this conclusion slide and add agenda slide and a conclusion slide. 2000 years later. Because you may have an existing presentation that requires those slides. I would put the agenda slide as the first slide I would add a picture, and as you can see, we have this agenda written out. Also, a conclusion was added. I'm not a fan of this design, but the icons look pretty well. This is because this is, again, a smart art. As you know, we could either use the PowerPoint designer to change the designer a little bit to a customized design or ungroup it and redesign this ourselves. This is how you start editing a presentation that you already have with Microsoft Co Pilot. 13. 02-02. Inserting Stock Images: In this lecture, we'll add an image to our presentation. Now, we have a presentation and we need to add an image to it, whether we have a placeholder for it or not. We could, of course, dragon drop our own image. We could go to insert pictures and select a stock image or an online picture. But since this is a course about Microsoft copilot, we can use copilot. Let me go to my prompt. If you forget what type of images you can insert, just type image. Okay, add an image. What else did you have? Create an image and at a stock image. So I want a stock image of what do we have gardening of a garden. Let's just go for something completely plain and simple. Currently, the feature works like that, that it shows you several pictures. It shows you four different pictures. You can choose one of them, and you can select Insert. This was selected from the Microsoft 365 Content Library, since you have a license for copilot for Microsoft, so you are completely covered when it comes to any kind of licensing to this picture, and it was added to my agenda, and I could move on to any slide that I need a picture on. This way, you can simply add pictures to your presentations. 14. 02-03. Generating AI Images with Copilot: In this lecture, I want to show you that we can create custom images for our designs. We are on the same presentation, and as opposed to insert an image, we have created an image. I'll select the prompt that states generate an image of a garden and plants in it. Okay, very well written, but I think Microsoft designer will understand. The way this works, an artificially designed image will be created, and we will be able to put it directly inside of our presentation. It will take a second, but it's rather quick. It may not be perfect, but the feature will only get better over time. As you can see, we have the pictures, and you can select one of them, and I'll select insert. It's just basically a different iteration of the same picture. Now, because I already have a picture in my slide, it inserted separately. But if I would delete that, I have now an empty placeholder because this template has placeholders for pictures. And if I click on this picture right now, it will be inserted directly into this placeholder. Of course, you can click on the picture itself. You can go to picture format, and from the crop features, you will be capable of moving this around if you want to capture a different part of this image. I don't have to advertise this anymore. I think you feel that this will be a very prominent and strong feature now and in the future. 15. 02-04. Creating Images with Bing AI: In this lecture, I want to explain BinkCreate to you and what is actually happening behind the scenes. Microsoft owns the majority of Open AI. It uses Dolly for its image model, and we use now PowerPoints Create feature to create this image. But since we are inside of the Microsoft ecosystem, have you ever used BinkCreate? It's Microsoft's free image creator that creates artificial images. But I'm locked in. I've just now created an image, and if I go to my creations you can see the garden that we just created is displayed within my account. What's interesting currently in Power Point, we have only this one design, and I can make this a little bit clearer. So you see we have this one design. But what actually happened behind the scenes, Microsoft, with its Dali model, created two iterations of that. Perhaps you like the second one more. For example, I needed a picture of an ape scratching its head, and it returned this rather child themed design. But in the back behind the scenes, it also created a second version of it that I actually prefer much more if you ever run into trouble. The images here aren't enough for you. You can always switch to Bin create. You can download the image there, and you can bring it to PowerPoint. What's even better? Since you are inside of this ecosystem, you can click on this picture, and I could not only download it. I can directly right and copy this image. I could get back to PowerPoint and I could just paste it here. This would be so easy, but now it isn't inside of the placeholder. Well, if I would save this to my desktop and I would just dragon drop it here, it would be placed in this placeholder. But if it won't be placed in your placeholder, don't worry about. You will be capable of adjusting it. Just go to picture format, select crop, and you can crop it to shape, and I would use the rounded rectangle shape in this instance. This would result in a very similar picture. Of course, I could crop it again and I could make it a little smaller. It would take me some time. Yes, but look how simple it would be to create a very similar result with a different picture. If I would take the time to download this picture, I could directly drag and drop into my PowerPoint, and it will be automatically placed inside of this placeholder. So this is not a big deal. This is how you actually utilize BinkCreate if you need more iterations of your picture, and you want to see what you created previously. 16. 02-05. Cropping & Adjusting Images in PowerPoint: This lecture is a little bonus. Please remember that you can do plenty of edits within PowerPoint yourself, even if you aren't very advanced in PowerPoint, and if you need to learn more, I have a free course that brings you up to speed to the basic features of PowerPoint or a dedicated master class that teaches you everything at PowerPoint. If you would like this picture to be rounded and you don't have any placeholder for it, can click on the picture. You can go to picture format, and you can start using the crop function. The crop function not only allows you to crop a picture to a certain size, you can also crop it to a certain shape. If you know PowerPoint shapes, you can open the crop options, crop to shape. And for example, I would use the rounded rectangle or the circle here. Let's go for a circle. I would click on the Oval, and now the picture is oval. I would click on Crop again. I would select the Aspec ratio and make sure that we have a perfect square circle one to one ratio. Now it's perfect. We have the crop function open. Maybe let's make the ape a little bigger. Let's put it in the middle. It is scratching its head and by clicking on crop, the picture is now perfectly cropped. You could do this with any shape, and don't worry if copilot doesn't do something that you would like to see here, take your time and do those few edits. Remember that copilot gives some outlines and not everything can be designed with PowerPoints built in designer. We are limited with the designs to our layouts, so I often do this cleaning up myself. 17. 02-06. Rearranging & Structuring Presentations: If you have a presentation and would like to co pilot automatically divide it into section, there is a feature about that within copilot that's called Organize. You know that you can right click and select Add section and add a new slide. You can add a section, you can give it a title, and all the slides below will be inside of this section. But let us use an automated feature for that. Let's open our prompt gallery, and within the dit section, organize this presentation. By typing in organized this presentation into sections or just organize this presentation, PowerPoint will automatically add sections to it. As you can see, sections have been added here, here and here. What I like to do when sections were created, I'm going to view and selecting Slide Sorter. You can also select a Slide Sorter here on the bottom pane. When you select a slide sorter, here on the bottom right side, you can make slides a little smaller, and it's very easy to read the sections that were added. I assume that you know the presentation that you were creating and you can check the sections. You can move slides around. You can select several slides by selecting the first one, shift clicking another one, and you can move multiple slides at once if you prefer the sections to be different. Remember that at any given point, you can add another section. For example, you want the summary or the conclusion to be a separate one. No problem. The conclusion now is within a separate section. You take this as a starting point. It will save your time and a bit of hassle with doing all the sections. 18. 02-07. Refining Slide Text with Copilot: In this lecture, I'll show you how to rewrite the text that you have. Once we click on a textbox, the co pilot feature appears. The co pilot feature allows you here to how to rewrite, condense or make it sound more professional. You don't always have to keep the changes. You can, for example, select condense and you can keep it, regenerate, or revert back the changes. By regenerating, it will give you different versions of it, but they will be rather similar. Let's say that I want to keep it. Okay, this would be one. What if I don't want to use this feature? I don't want to how to rewrite or I don't want to condense or make it professial. I just wanted to have two instead of three bullet points. Now, about a year ago, this worked perfectly by going to Copilot and selecting rewrite this text to be more condensed or rewrite this text by just giving me two points. The way I overcome this problem, because it's not working currently, we got an error message is I'm creating the same slide, but in a different version. Add a slide about defining your podcast purpose on and niche, give me two bullet points explaining explaining it. All right. By that, I will create a new slide. This will be the next slide, and it should contain only two bullet points explaining the slide. As you can see, I have rewritten the same slide in a different way with less bullet points and less text. The third option that I use is going directly to chat GPT and just rewriting it there. Completely fine to do either of them. I want to stay within PowerPoint as much as I can, but there are certain situations where I feel that Chat TBD will do a better job, and I want to teach you only things that I actually use and that you will actually be using. I don't want to teach you co pilot just for the sake of teaching. I want this to be one of your tools that will save your time and not give you headaches. Thank you for listening. Let us go to the next lecture. 19. 03-01. Live Copilot Scanning for Insights: And that we created. I have a presentation about future tech. It uses my template, and there are different things about future technologies. I can open copilot, and by waiting a couple of seconds, it will draft some questions about the presentation itself that I could possibly ask Copilot about it. What advancements in AI algorithms are discussed? What are the ethical implications of biotechnology and genetic engineering? And I can refresh that to showcase different questions that Microsoft Copilot is going through when reading this presentation. I tell, Okay, yeah, I would actually want to know what copilot has to say. By clicking on one of those questions, it gets immediately answered by Microsoft copilot because on the back end it already has the answers prepared because it is actively scanning your presentation and the text that is inside it. I think this is a very good starting point to get to know a tiny bit about the presentation itself. The questions are always displayed on the bottom of the copilot window once it automatically scans it. 20. 03-02. Asking Copilot for Slide Explanations: This lecture, I want to show you that you can ask copilot anything, especially about the presentation that you are having. If you want to follow along, you can open the resource file. I created a presentation about some key metrics when it comes to investing in the stock market like the PE ratio. And let's say that you're opening this for the first time, you don't know anything about that. And even though we have an explanation here, you don't really understand it. So I would go to copilot. I will just go to ask copilot and I would ask Copilot Hey, explain the PE ratio to me like you would explain it to a child. I want this explanation to be rather simple, especially that the topic is complicated. All right. And this is the answer that I get. And I don't have to switch to hat GPT. I can do this directly inside of Microsoft PowerPoint and use copilot to give me an answer. I have a rather simple explanation. Like it would be possibly explained to a child this way, I could start learning about the things that I don't understand in my presentation. Let's say that you have a presentation about history about different ages and you would like to ask something about a specific age, why it is called like that or what has happened, then this is the perfect usage of Microsoft copilot, but you need to remember that every answer is created by AI and you need to be always careful because AI generated content may be incorrect, you always need to do fact checking depending on what you actually ask about. 21. 03-03. Finding Key Slides & Content: In this lecture, I want to show you a further prompt that copilot suggests when it comes to understanding a presentation. I have a presentation about communication here with different sections and slides. You can see that very prominently on the very first screen, we have understand, summarize this presentation and understand show key slides in the deck. Both of them even if they disappear from here in the future, you can either type them yourself or go to View prompt, of course, from the section, I would select understand and within the understand section, we have things like that. Stay on track, find specific information. This is very useful, show key slides and extract key information. I have read this presentation and I know that there is something about using technology and I cannot find it or I don't want to waste time on it. I would use the prompt where was the slide about using technology? Co pilot will search the presentation, will give me a result and will give me text. This text will have a reference number one, and when you click to the reference, it will show you the slide where the reference comes from. Then on the bottom, there are additional references, and this is exactly the text that was used to generate this answer. If I click on that, it turns out we have an entire section about this and Copilot brought me here. Another one is show key slides in the deck, and I don't really like this feature because how do you determine which slide is more important than the other? Yes, we get an answer, and we have basics to modern innovations and different slides. And again, we have direct links to those slides. Why is this slide more important than the other? He has to say something and he cannot give you too many slides, and this is why Microsoft wants your feedback. If you like what he did, please give feedback so the model becomes better. What's interesting that this feature allows you to play only the slides that Co pilot brought up as the most important ones. Now, we would very quickly skim through the presentation only through the slides that copilot decided. And this would be one interesting way to get a general idea of the presentation itself with just around six slides instead of reading all 25 or 26 of them. 22. 03-04. Summarizing Presentations with AI: Here, I want to show you how to summarize a presentation within Microsoft co pilot. And this is one of the better working features because, yes, we have most often a conclusion or some kind of summary at the end of the presentation. But there are so many slides and you think that you are missing something. This is where you can open a co pilot. And there you have, from the understand summarize this presentation. I can summarize this presentation, I will hit play, and it will generate the answer directly here within the copilot window. Again, it gives me references where the information comes from. So the first and second reference comes from this and this slide. I can click on the reference, so this slide will open. Additionally, I can open all the references, and here are all the slides that are being referenced and the text that was used to generate this answer. This is a very interesting feature, and we can go directly to certain references. Of course, it's a bit difficult if there are so many of them, so we can show less, but I really like that we have direct references here to certain slides. 23. 03-05. Getting PowerPoint Tips from Copilot: One little information you can ask copilot directly about Power Point. For example, how to add a slide in PowerPoint or how to change the color scheme. It will give you an answer without leaving PowerPoint. You will now know that by navigating to the home tab and clicking on the new slide, a new slide will appear. Let's test this out. I think this will work. Home, New slide, I can click on a new slide. Wow, this works. Remember, if you run into trouble, use copilot to ask things about PowerPoint. However, I have found that those answers are often very generic and sometimes I find it quicker to just search for the feature than to read all that. Remember that you can help yourself by asking copilot directly. 24. 03-06. Using Speaker Notes & Presenter View: I wanted to show you something about presenting, which is the notes. When you create content with copilot, on the first slide, it will say, AI generated content may be incorrect. Often it is, but it gives you such a beautiful starting point. What's more important, it gives you automatically created speaker notes. You need to always read them before your presentation to see if you really want to sound that and if this really helps you or it doesn't. But they are there, they are generated, and we should utilize. Because when you present a presentation, especially if you present live and you have two monitors, you can go to the presenterview. The presenterview allows you to showcase this slide to your audience, and you will see everything, including the next slide and the speaker notes on the side. You could write anything here, but PowerPoint has helped you and already wrote some speaker notes for you. You can even delete all the texts, have some icons here, and read this text while presenting. This would make up for a great presentation. Remember that you have access to the speaker notes by opening the notes function. You can, of course, edit the text and add something by yourself, but the default ones were written by AI. 25. Conclusion: Welcome to the summary of this course. I'll leave a link here, and this link, if I hit Control and click on it, will take me to the Microsoft copilot website. If I scroll through it, copilot says that you can possibly create a new presentation, summarize your presentation, organize your presentation, use your organization's branding, and I think we've learned all that and beyond. You've learned how to create, how to edit, and how to understand your presentation. I am completely confident that AI is AI and are you. There will be always the designer part that will be superior and the human touch can always elevate a presentation to new heights. But please use this tool as a timesaver. Would like to learn more, I have PowerPoint courses dedicated to teach you Power Point, Power Point design, how to create templates. Whether you need a business course or a general PowerPoint course, I would be honored to have a student like you to continue learning with me. Now, I'm thankful that you arrived at the end of this course. Big respect that you want to spend time on learning and wanted to learn co pilot. I think it's a great tool. It will get better over time, and I cannot wait what is in store for us in the future. Thank you and see you again. And