Practical Guide to Google Drive

1. Welcome to Google Drive Course: Hello students. My name is human shoe and I'm going to be a trainer for this Google Drive to what is Google Drive? Google Drive is a product of Google, which is a part of Google workspace. Actually, it is a backup and storage services. We will be learning what is Google Drive in detail in the videos. But before, let's understand what all the things that we are going to learn over here. Now the best part about this particular course is that it is completely based on my experience. I have shared all the methods which can be used to effectively use this particular tool. What are the topics that we're going to cover? Let's jump into that. First of all, you'll be understanding what is Google Drive in detail. Also, we will learn three modes of Google Drive. Once we will understand that, we will jump into fewer recommendation, which will be provided by me based on my experience on extinction and field techniques. After that, we'll be learning about what are the best way to use the action buttons, Share and link. Also, we will get complete understanding about how the desktop version of Google Drive works. You will get my best recommendation, trips and takes for that. And finally, we will be understanding few of the search and other options. Let's talk about the methodology of this particular course. It's going to be completely practical. And the best way to learn is to practice side-by-side. Now, all the methods which I have shown in this particular course is based on my experience. I've got more than four years of experience while using this Google Drive. Unlike any other storage facility, it has got many functionalities. One of the primary advantage of the methods which I've shown over here is that they are comprehensive and absolutely to the point. Apart from this, there are many ways of doing a similar task. So I have shown you all the ways through which you can reach to your certain goal. Apart from this, this is completely practical and as per the current market norms. So let's begin our Google Drive course. This is it for the video. Thank you for watching. Have a nice day. 2. Understanding Google Drive and it's interface: Welcome back students. So in this video, I'm going to describe you about the Google Drive application. Now. Google, what is Google Drive? First of all, we need to understand. So Google Drive is a file storage and synchronization services provided by Google. It has been launched in 2012. What it does, it allow user to store files or less a folder even in the cloud? By cloud, I mean, Google servers. Now, first of all, there are three versions of it that needs to be understand. The first version you are right now doing, which is the web version of it. In order to access the web version of it, you need to go to drive.google.com. You will have to login with your Google account or Gmail account, and you will have the access of it. Now for your information, you know, most of you are aware of also that Google Drive comes with a pretty storage of 15 GB, which is free to use. After that, if you are going to use, you will have to pay extra money. Right now you can see over here, out of 15 dB, I have used almost 79 per cent. Okay? This is one aspect of it. The first version I have told you about, which is the web version. Now the second version is PC application. Now BC application can be downloaded from here, this setting option. Let me go to the setting. Now here you will get to see the option which is get dry for desktop. Click over here. Here you can see the optional download dry or desktop click. And you can see it is getting downloaded. It is up to 50 MB. It's going to take around two minutes. In the meantime, let me tell you the third version of it. The third version is available in your movie. And if you have got an Android, then you will need to go to google Play Store. And if you have got iOS, then again, it is available in that particular store. Let's say here, in order to show you it's Google Play Store. And here I'm searching Google Drive. So this is the app I'm talking about, Google Drive. So this is a one form of Google Drive app which is available in your phone. Now combining all these three versions, overall storage, you are going to get only 15 GV across all these platforms. Now, whatever you are going to synchronize, Let's any files or folders, whatever you want to synchronize or upload that will be accessible from all these three platforms. Okay, Now let's come to the very important part which is how to upload any file and folders. So there are various ways from your PC or let say from your movie. Right now we are into this web version of extra form. How to upload any particular file and folder. Let me show you that. One of the way is very easy. Let me minimize this particular part, okay? Let's say here is this file which is real data. I want to upload this particular file over here. So simply I can drag and drop. And here you will be able to see that it has getting uploaded. So this is one of the way and here you can see the file has been uploaded. Now similar to file, you can upload the folder also in a similar manner. Another way of uploading any files and folders is to go to my Drive over here. Here you may go for this upload files or upload folder option. Let me go to upload folder. Let me go to desktop. From here, let's say I want to upload this, my folder. Sorry, let me select this and click on Upload. And once the upload, now it is getting uploaded here. So it's getting uploaded. So here you can see my folder is there. If I'm going to click, you will get to see the files within that folder. Okay, so one of the way I've told you, which is drag-and-drop and other ways from My Drive, you can upload a file or you can upload a folder both. Another way is to go to noon. Let me go to New. And from here also you will get to see the option of uploading the file or folder. These are the three ways. This is just an initial video I've made you understand about the environment of Google Drive. Does it for the video. Thank you for watching. Have a nice day. 3. Recommended Extension and Technique: Welcome back students. So in the previous video, we have seen there are three modes of Google Drive. The mobile-based, deck, Stock-Based, and web-based. Now, all these three modes having their advantages. However, my personal favorite is web-based. The reason is being here, there are many options of level. For example, let me tell you that how to organize the folder. So what I'm going to do here, you can see few folders like focus Qin, short poco pigs registration form, human shoots. So these are the folders actually. You need to right-click on the folder. And after that you may go for change color. From here, let's say I'm going for this particular color options. I've marked that as a green. And for your understanding, it can be considered important. So whatever color schemes you want to give, you can. And in this manner, it is very easy for you to manage the folders. Here, I'm using the browser which is Chrome, which is again the product of Google. You can understand. Now under Chrome there are many extension of level. As I told you, I will my favorite extension for Google Drive is save to Google Drive extension. For your understanding, I have typed it over here and the first result that we are getting that is save to Google Drive. You need to click over here. Once you will click over here, you will reach to this page. Now what is the advantage of this particular extension? You can save whatever you want to save from the web directly. For example, images, texts, screenshots, videos, audios, whatever you want to, what you need to do next, you need to click on Add to Chrome and click on Add extension. Now here you can see adding to Chrome is this extension is going to be added. Now that's the kind of message you will get save to Google Drive has been added to Chrome. Use this extension by clicking on this icon. That's the icon they are talking about, which was available over there. Let me click on extinction. And under this tension you can see this extension we just save to Google Drive. So that's the extension you can use. Now, let me show you the demonstration. So this is the website I've opened, and here's the image which I'm interested in. I want to save this directly to my Google Drive. So what I'm going to do when to do right-click and then go to save to Google Drive. And then we'll click on Save Image to Google Drive. This house getting downloaded, you can see 96% done, and now it has been downloaded. It is untitled image. Okay, Let me close it. Let me go to my drive. And over here, it should be reflecting. Let me refresh it. Here you can see untitled image, which I have just downloaded being save to Google Drive directly. Now there are many tips and tricks. There are many tools. My personal favorite, which I'm going to recommend to you in the further videos. Visit for the video. Thank you for watching. Have a nice day. 4. How to take advantage of Action buttons in Google Drive: Welcome back students to this Google Drive tutorial. Now, in this video, I'm going to explain few other options that you are getting once you have selected any particular file or folder. So these are the list of files and folders which are available in my Google Drive. Now, let's say I'm selecting this particular phi like this. Once you will do this, you can see this action buttons. Now one-by-one. I'm going to explain what are all these for? Now, the first option is to get a link, because this particular file is in your Google drive only, you will be able to access this. Now, if you want someone else also to have an access to this particular file, rather than you complete Google Drive account. You can create a link to this. In order to do this, this is already selected, you need to click on. Okay. So here you may see this option of Gatling and this is the link of it, simple, you can click on opening. But before I do that, I want to show you few options which are over here. So if I will go for by default option, it is coming as a restricted only people added can open with this link. Here. Let's say share with people and groups. I'm coming over here. And here I'm mentioning few of the e-mail IDs, or let's say contexts to whom I want to share this particular file. If I've mentioned a few of the e-mail IDs or let say contacts. Only. Those people will be able to have access to this particular file to the link also. Let's say I'm copying this link, highway. If you don't want it to be restricted, then you come here and you can choose this option which is anyone with the link. If you are going for anyone with the link, this means anyone will be able to open this particular file. Now here, this is very important. Few options will come. The first option is viewer. Another option is commentator, and another option is editor. Now if you want that user who's being able to access this particular file, we'll be able to do any changes in this particular file. Then you may go for editor option. Or otherwise you may go for commenter or let's say viewer option. Now, the link has been copied already. I'm just demonstrating to you, Let's say I'm doing copy paste and enter. It may take a bit of time. And here you can see with the help of that particular link, the file is now visible. Here. I'm trying to make changes, but I'm not being able to. Because this is the link for view only. You can see it. From here. I can just view, I'll not be able to make any changes. So this is how this get Link option works. Okay? Done. Now. The next option that I'm going to make you understand is the share options. So let me click over here. Now here you can mention the contact or the e-mail ID of the person you want to share this file with. Let's say I'm selecting this. Now, this option is checked by default. You can uncheck this also, which is to notify people if you don't, one that you're going to inject it, however I want that that particular person should be notified. Then I'm selecting this here also like length, you will get to see the options of viewer, commenter and editor. Same thing that if you want that particular person which is raised, in this case, HE, if you want that person to make changes in this particular file, then you may go for this editor option, which is the by default option. However, you may select your option if you want that this particular person should not be able to make any changes in this fight. He just being able to view this. But surprisingly, in this Share option, viewer doesn't mean that this person will be able to view only. Viewer means he will be able to download that file as well. So let me go over here to share with people setting. Now once I'm here you will see this option. Editors can change permissions and share. Okay, so he's not an editor, is just a viewer. So let's concentrate on the second line, which is viewers and commenters can see the option to download, print and copy this. They will not be able to make changes instantly, but they will be able to download the copy of it, which I don't want. So I'm going to uncheck this. Fine. Let me go back. And simply then I can click on the movement. I will do that. Then this particular person will be notified. Right now. I'm not going to notify this particular person, so I'm clicking on cancer. Fine. Now let me come to this option which is simply a preview option. This is selected and I can click over here. You will be able to preview the file like this. Wonderful. Now, another important thing is when you have shared this particular file, you can see here this particular share option is coming or the shear symbol is coming, which is good. Now here is this option of delete. If you want to delete any files, let's say I want to delete this, so I'm going to select this and delete. Now, delete is going to be in the trash. Let me go to trash. And here it is mentioned that items in Russia deleted forever after 30 days. If you want to empty the trash, you can do that. Okay. Now, there are three doors. This means there are even more options. So let me go over here. Now. First one option is opened with which application you want to use to open this because this is an XLS file, this means this is an Excel file, which is of course a Microsoft product. Now, if you want to open that with the help of you can let say f sheet also or Google sheets, the most appropriate is going to be Google Sheet. By default. Also it is considering Google sheet. However, you can control with the open width, width which application you want to open that particular file. Now, next option is show file location. This file is not within any particular folder. It's in MyDrive so that its location and that is what it's going to show. Now this option of add shortcut to drive is going to create a shortcut of it. In this dry highway is not very important right now because I need not to create a fur coat of it, because it is visible to me right now. But it is useful and I will show you the example. Next is moved to let me go to move to. You can move this particular file into my folder which is over here. Or you can scroll down, you will get to see other folder option also. Or you simply, you can create a new folder and you can move this particular file into that. Let's say I'm clicking over here and I'm mentioning, let's say practice. Now, move here. Now that particular file has been moved to practice folder. Okay. Now few more option that is at to start. If you're going to add to start, this particular file is a doubly Audi. I'm going to add to start. Then here you will get to see this tout option and this is going to be visible over here also, like this. Fine. Apart from this, there is this option of rename. If you want to rename this particular file. View details. Here you can see the details of it. What is the size of it, where its location, whether it is an Excel file or Google Sheets, you can see Google Sheet. Now there is one very important aspect that is, if anything, is Google sheet, that's not going to take any space at all, you can see in front of it it's simply blank. However, if it's an Excel file, let me open this. You can see in front of it is 42 KV. If it's any other, let's say application file, then going to consume fewer space. However, if you're using Google Docs, Let's say Google Sheets or Google Slides than did. Those are not going to take any space at all. Fine. Okay, so that was about the View Details means the information of it make a copy. Another copy of this particular file is going to create. Now copy of our w r is going to create. You can see that Quine, these are all in order to create a copy and this is to download this. If we're going to click over here, that particular file is going to be downloaded. These are the options over here. We can see them as action buttons. So this is it for the video. Thank you for watching. Have a nice day. 5. How to work with Google Drive Desktop version: Welcome back students. In this video, we are going to understand about the textbook version of Google Drive. So that's the installer that we have downloaded in the first video. And if you remember, let me click over here. Now, here is this message which is add an application shortcuts to your desktop. I want that at desktop. Shortcut to Google Docs, Sheets and Slides. I don't want. Fine. So let me click on Install. Once the installation has been done, that's the kind of message you will receive. Cooper arrives successfully installed. Fine. Close it. Let me go to the desktop and here you will get to see this Google Drive. Now. You can open this by double-clicking. So that's the skin. You will get the design into Google Drive and sign in with browser. Let me click over here. Let me sign in with my G-mail account. And after that, I'm going to show so I have signed in and there's a kind of message you will get, you have signing into Google Drive to continue to close the window and return to Google Drive. And here are a few suggestions and extensions are also coming. Hi, Well, I don't want to use them like no, removed from grown. Google Drive is a loading of pipe. Okay. So here you can see mine dr is coming. And these are the files and folders which are already there in my Google Drive. Now let me show you my PC as well. Apart from this particular C Drive, you will get to see this Google Drive. I told you that the space which is of level in my Google Drive is 15 dB and that's how it is showing. If you click over here. Now once you are over here, if you want to add any files and folders, Domain, go to MyDrive. And over here also, you can copy, paste any files and folders and that will be synchronized across all the data. Let's say. I'm going to select this particular fight, Alexa, this particular folder which is Excel exercise. Let me copy this and let me paste it over here. Now, once this particular folder is in this particular drive, then it's going to synchronize automatically. Now, very important aspect of it because of me. Take you to the DC once again, here you can see 15 GV is there and only three TVs left means to energy storage has been used. And whatever you are being able to see in this Google Drive that probably had been synchronized from my old fizzy, maybe this DC or all those files which are there in my Google Drive. It's comprises of Gmail and other files and folders. However, you can set up your friends for whether you want to synchronize a complete computer or few selected folders. So in order to set up preferences, you need to go to the icon. Here you can see the Google Drive. Let me click over here. Now, from here you will have to go to Setting option is this one. The first option is Preferences and go to Preferences. Under Preferences, you can see already one folder is added, which is excellent exercise, which I have added. Now here you may go to Add Folder and you can add as many folder as you want to or you want a backup to. Let's say I want to add this particular folder as well. So I've selected my folder. Let me click on Select Folder. Okay, now, the first option is by default selected, which is sync with Google Drive. That's fine. Now, backup to Google Photos. No, I don't want that. Click on Done. Now, I have taken the backup for two folders. Means this is the first folder, which is my folder, and another folder is this one which is Excel exercise. Now whatever you are going to put under this particular folders that will be automatically synchronized in Google Drive means that we'll have a backup. You can see the sizes. Well, let me click on Save. Okay, So it has been saved. Let me open the browser and let me go to that computer. My laptop. And here you can see both the folders are visible, and if you click over there, you will get to see all the fines as well which are under that particular folders. This how Google Drive textbook version works. This is it for the video. Thank you for watching. Have a nice day. 6. How to search in Google Drive and exploring other options: Welcome back students. So in this video, we're going to understand few more features in Google, right? So first of all, let's understand this search option. So like any other search option here also you will, you can type whatever you are looking for any file or folder. In particular. You may select the type as well. You need not to do anything extra, just you need to click over here and you will get to see all the file types. Let's say I'm looking for video. So let me click over here. And you will get to see all the videos which are available over here. Again, let me click over here. And let's say I'm looking for PDF file. So I've selected that. And you can see all the PDF files are coming in. And you can type whatever you want as well. Let's say I'm typing. Practice. Okay, and let me enter. And it's coming. Now, if I will click on here and you will get to see few more research related options. First of, first one is the dye. Here it is coming any, and you can select the file type over here. When you're clicking over here, you will get to see the final level of course, but these are the dominant ones. However, if you are not getting the file types from here, you can come over here and you can select the file type that you are looking for. Now here is the owner. Most of the time you are going to be the owner of the file and folders. However, you can select these options like owned by me, not owned by me, or specific person. Let's say if anyone has shared a file and folder with you, then you can select that. And here you can type their name or email address. The next option is the location. By location of the means where it is. It is in MyDrive that is in your computer might drive, or whether that particular file has been shared with you from someone else. So those files you want to access, let's say I'm selecting this one and select, let me search. Here. You will get to see all the options which has been shared with you. Okay? Now, these are also the options which are available, let's say in trash. However, you may go directly over here. Also, you can do the search based on approvals, date modified anytime today. Yesterday. And if it's not what you are looking for, the date modified human go for custom option. Here you can type the date as per unit. Let's say I'm coming over here. And let's say I've selected the date from this one. Let's say third of January 2022. Let me search. And here I've got the result. Fine. Now, it is based on date modified, then again the item name. And here you can type whatever you are looking for. Now. You can looking for has the worst. Now how it's going to search, look item name, let's say the filename is Excel exercise. Okay, so that's, let's say an Excel file name. So it's going to search that now has the worst means that particular file miss the Excel file. Within that file, there is a sentence or a word and that what you are looking for, so you can type it over here. And if there is any result, you will get to see that. Now it is shared to option means. You can simply share a file with anyone I showed you already. Now, you want to search any file based on whom you have shared to. You can type it over here. So these are a few predominant search related options. This is the reset option. If you have selected many options and if you want to reset it, you can simply click over here, is going to reset. This is all about how you can do the search. Let me come in the left-hand side and let me take you through the options which are available over here. First one is the MyDrive, which is ice cream. Getting to see. The next option is computers. And we have already seen that how this works. If you have got the PC version of Google Drive and if you have got any particular folders which are going to be synchronized, then you will get to see over here. So let me go to my laptop and you'll get to see there are two folders which is going to be synchronized automatically if I'm going to put anything in those particular folders. Next option is shared with me. Now here you will get to see all the files and folders which has been shared with you. You can simply come over here and view the file or the folder. Let's say every time you don't want to come over here, so you can create a shortcut of that. So in order to do that, Let's say I want to create a shortcut of this particular file, which is function data. So what I can do, I can simply right-click and we'll click on Add shortcut to drive. And then add shortcut. Fine, let me go to my Drive. Now here you can see a function data and you can see this symbol also, which is an indication of that this particular file has been shared with me. And you can have and you can access that particular file from here as well. Fine. Now, this is the recent tab. Now, which whichever files and folder you have recently used that will be displayed over here. Then this start option, if you start any of these files and folder, I've already shown you that how you can start anything rash also option we have already seen. If you have deleted any particular file and folder, you will get to see over here. These are the options. This is it for the video. Thank you for watching. Have a nice day.