Notion for Teachers

1. Course Trailer: If there was just one thing that's going to completely transform, you, teach it. It's how to organize your cells effectively. No one really teaches us how to do this, but by making some small, yet significant changes to our approach, we can dramatically affect our performance, our outcome, and our stress levels either, um, whereas I've been working as a secondary school teacher in the UK now for seven years. On the side, I run a YouTube channel and I'm lucky enough to be a father to two beautiful children. If you've ever stepped foot inside a classroom, you'll know just how intense and full on that environment can be and at first how threatening it might feel as soon as you go in there as a teacher, you really feel like the full weight of the room is resting on your shoulders. Effectively, what we are is performers and wearing a 2530 pupils. And there are multitudes of things that need to be quickly taken into consideration and dealt with. Otherwise, the class can fall into disarray experience as a teacher coupled with being relatively assertive and analytical in nature as lead men. And in some ways forced me to evaluate and develop a system that helps me to solve some of those problems that we encounter day in, day out. The issues that we're going to discuss and not pedagogical. We're not gonna go into how to deliver your content, classroom behavior management or assessment. For example. We want to be more effective with our teaching and planning. We want to feel more organized to be able to put our pupils first there to be less multitasking and to have more free time both in and out of work. Some of us might even be looking at going up the career ladder and not quite sure exactly how they can improve that performance. There are obviously daily challenges they face. Lack of time for planning and organizing this performance pressures, paperwork, data. So another challenge for me was actually the bank of resources that we've got to constantly juggle. We've got them saved in many different areas, such as in emails, archives, sql Servers, personal computers, hard disk drives, USB's, the Cloud. Often the result is that we feel completely stressed and burned out. The content that I'm going to share with you in this course is something that I wish I would've known a few years back. And I really do believe that it's gonna go a long way into making a much more organized. And hopefully I'm making you a little bit happier. The cost will be separated into three parts. Part one, that tall part to the strategy and part three, the conclusion. In part one, we will discuss notion and talk about the watts, the why's and the how's. Part two will be where we use what we have learned in part one to start constructing a usable, highly effective workspace. It'll teach you the basics of content management, layout and design, and how to set up a database, calendars and task lists, all of which interrelate to help save time and increase their performance. Finally, we'll finish with a conclusion where we will summarize all of the things that we've learned. And I'll also share some further ideas on how notion may be able to benefit you and your career. Some of these classes will be more relevant to you than others. So feel free to jump around and perhaps just watched the whole thing. 2. 1.1 - What is Notion: You made it welcome. This is 1.1 what he's nauseous. What exactly is it? Well, in my words, I would explain it as a single-space while you could think right, planned captured thoughts, managed projects, or even run an entire component and do it exactly the way that you want. It is a very simple and clean workspace. And in many ways it can be used as the centralized hub for all that you do. I also use it further to store images, video files, links, and bookmarked website maps, activities, truckers, contact schedules and more. The list is almost endless. It is fundamentally simple to use and it feels quite intuitive with drag-and-drop and super-fast searches, the best thing is that you can literally designed the pages how you want. It can be customized to look, feel, and work however you want them to. Another thing I find incredible is that I can have pages within pages into infinity. 3. 1.2 - Why use Notion: This section, I have further broken down into Part a and Part B. This means that should you not have any interest into how I came to discover knowledge at all? Then you can just jump ahead to part B, where I'll give you ten good reasons for using Notion as a teacher in 2019 to 21. My lifestyle, some monumental shifts on that required me to be highly proactive and productive. The path of discovery, and in some cases, re-discovery led me to sapiens and Harmodius book by Yuval Noah Harari. Within these books, there was lots of discussion about the way that we make decisions and how our brains, George information, calculate an act. The idea was that our minds possibly worked. In fact, algorithmically. It really led me to rethink my approach to life and ponder thoughts about how algorithms are used in different fields, industries, and mediums to accomplish certain goals and resolve problems. It led me down many different avenues that took me eventually to a guy called Ali Abdel. You may have heard of him. He is a doctor and a YouTuber. And he shared knowledge about this app, the change that using Notion made to my life as actually vast, but That's enough about me. Puppy will allow ten reasons why I think Notion is perfect to use integer. Number one, it's just a text editor. If all you want to do is add a few notes, maybe do a grocery list. Notion makes it really easy to get started. You just click, Add a page, enter a title, bright wherever it is that you want. Number to organization. A simple notion has no notebooks or sections. It allows unlimited nesting without restriction, you get to decide how your content is organized. Number three, it has a super clean and minimal interface notion. Packs in a massive arsenal of functionality. Most apps would handle this with menus, task bars, tabs, widget, and other clutter. But Notion gets the out of the way. It keeps the functionality easier, accessible in an away from site number for everything is a block. This is one of the most important aspects to understand about nausea and it's something I really struggled to get my head around at first, but every paragraph, header and embed is just a block. Blocks are easy to drag around the page and into all the pages in all the projects. Number five, you can easily embed anything with the forward slash. You can perform nearly a 100 tasks that may sound like a lot of scrolling, but jumping to the one that you want is as easy as typing in whatever you think it is. The mistake, you can make data tables laced, galleries, calendars, bolds. More tables work just like spreadsheet Lisa just less for with optional added data. Galleries can be for images, text or anything else. Starting from scratch can be overwhelming. Fortunately, that as a template for almost anything that you want, most text editors have got web, mobile and desktop version notion is no exception. Dome9 notion is very affordable. You can actually use most of notion free forever. The biggest limitation of the free plan is how much you can upload. However, nothing He's locked, but it is the perfect tool for knowledge. Workers. Notion can be used to bookmark and save and embed websites. And eventually you can actually build something that people are calling a second brain, which essentially allows you to get all of the stuff out of your head and into a visual form where they, the way you can create past that leads to all the paths, to all the paths, you can cross-reference your knowledge with a database. You can then analyze data with different views depending on your current work focus, mi mile. You can use the calendar to track deadlines and schedule appointments. And you can use the built-in Kanban tool to manage individual projects. Thank you very much for listening. That was 1.2. Hopefully you found some bits of value within that and hopefully see you in 1.3. 4. 1.3 - Pricing: Welcome to 1.3 pricing. Well, the price of notion is actually free. The free options are, however limiting features. The features are actually some of what I rely on most in the paid version. And that is the ability to upload files, photos, and PowerPoint, etc. The option also to go back to older versions of a page that you've done just in case you made mistakes in the future and you want to go back to a previous day. The free version will however, allow you to basically do everything else. Nothing is locked to search like you would find in some other softwares. As a teacher and educator, however, you can actually get the full version for free. You would need to use your school or college e-mail address for this that may or may not put you off personally, as I use Notion for other areas of my life, I wanted it to be completely personal to me and separate from my place of work. Though, I should add that the option to transfer your workspace over to a personal account in the future. Lei today it is always there anywhere. 5. 1.4 - Installation: This one we're going to talk about how you can install notion. If you know how to use a computer, you likely already know how to install stuff. If you have no problems installing software, then please by all means, just skip this video. But yeah, basically, we want to visit the notion that ISO website. Now if you only intend to use the software via browser, I, you don't want to install the install anything on your computer and just hit Sign up as you arrive, filling you Google or Apple login details or create an account using your email address. If you do wish to install the app, which I personally do recommend, then you're going to want to go over to the Downloads tab, hit Mac or Windows, just as simple as hitting the button relevant to yourselves. I'm on a Windows computer, so I'm going to just click back to download is completely effortless, takes less than a few seconds. And once it's finished, you just open the file and neural way. He signed in same fashion that I've just mentioned. If you want to install it at the smartphone, that all you need to do is pop over to the app or plaster typing notion, select Download, and it will automatically install it via when he's downloaded, you find it in your apps. It will then pop up with a login page, followed by the new notion default setup, as we've just mentioned. I hope that's been of some help to you. In the next video, we're gonna talk about the anatomy of nausea and exactly what everything is and what everything does so that it doesn't seem so overwhelming when you're just getting started. So thank you very much for watching and I'll see you in the next one. 6. 1.5 - The Anatomy of Notion: In this video, we're gonna be talking about the anatomy of notion. Because this course is primarily aimed at showing most teachers how notion can be used for us. We need to concentrate most of our focus onto that. If however, you've never tried the app before, you've never even heard of it. Then it makes sense to spend a little bit of time learning the bare-bones of block, the buttons and stuff actually do. When you open up Notion for the first time, you're going to see a default setup with a couple of pre-made templates for you to start from mine. As you can see, it's already been populated. But don't let this confuse you at all. All of the icons that you see are mine have been put there by me. Feel free to take a look the ones loaded onto your workspace if you've not used for them, or would rather create your own, either from a different template or from scratch. Just hover over it, click the three dots, hit delete. And it's as easy as that. But you're looking at now is basically a home screen. Onto the sidebar over on the left you can see that there is a sidebar picture the sidebar as being a little bit like the toggles on a website. The sidebar is also where you can organize your workspace. You have the ability to drag and drop open the toggles and see where things are without even needing to actually head over to the page itself. The main areas are the favorites and private, private beam where your workspace and all of its pages are actually located. And obviously within the favorite page, it's where you're going to find the pages that you favorited. This is real time saver and saves you from effectively having to start from the home screen every time you visit your knowledge and workspace. At the top of the sidebar, you're gonna see several menu options. Here's an overview of each of these. At the very top, you've got your workspace switcher. Click on new current workspace his name to switch between workspaces that you belong to or create a new one or add another account, or even just log out. So below that there is quick find. And one of the real handy things about using this app is how fast and accurate research actually is. You just click open on the North and search window. And there you will find that you can either tie or just look at recently visited pages. I've personally never used this actual button. And I find that the shortcut of Control and D, at least on a Windows is much faster. Then further below, you can actually find the updates button. You click it to see any notifications that is on your workspace is also a menu that contains revisions that were made on pages that you follow or have made new mentions if you're part of a team. New work assignment. There is also like a little red notification badge dot L appear when you've got unread notifications, such as the ones that you'll find on the calendar. I use this button where I've got deadlines or debts that I've put into my calendar, and that's about it. So next we've got the settings and members button. You click to open this control panel for editing your account information and workspace settings. Within there, you've got payment plan or billing information in here. You'll also find information on how to earn credit and actually get your personal plan cheaper. You can add members. And then there's the other fund angles that you're likely to find in any of the SAR settings page. Below this, you then have the templates and import buttons. If you have anything in places such as Evernote or Trello, I want to bring it over to nausea without having to go through the tedious approach of copying and pasting that stuff, then this button will serve you really well. Last, but by no means least we have the template button. Notion is absolutely packed full of really great templates. Some created by the developers themselves and others have been shared by individuals. There are literally tons of really cool and fun templates that you can have a flip through and have some fun with it. Sure to check those out. And that about wraps it up for this video. Hopefully this has given you a very brief overview and you feel a little bit better about it. Remember, mine is gonna look a little bit different to yours, but let's just keep things nice and simple for now. I don't want to overload you with it all. I'll see you in the next one. 7. 1.6 - Platforms: Hi, Welcome to this one. This is gonna be a super-duper quick little video on Notion and platforms. If this is something of little to no interest yet, then please once again skip to the next part. I'm just doing this for the sake of completeness. And I'm sure there'll be those of you out there who may find this information useful holders may be not. So of course, as previously stated, it's available across all, that's web, desktop, smartphone, Microsoft, Apple, Android, et cetera. Now, for some of the finer details, the desktop app is used as the main device for both construction and maintenance of your content. And I find it much faster. That is because it does away with bookmarks, tool and search bars acquainted with normal web browser, the Android app then can be used on the goal when you're aware from the PC, the bonuses that you have everything right there in the palm of your hand. It does, however, have the size of the screen to battle with, which can make it a little bit impractical to do anything substantial. I also find that the app sometimes can be a little bit slower to load in comparison, I use it for daily tracking, shopping, and task list, as well as note-taker and more than anything else, all of which it's perfectly suited for. I do use it for many other things too. This is by no means an exhaustive list. Here's a comparison of law times for those of you that are interested. As you can see, the smartphone app does a good job of actually squeezing your information into that little tiny screen. It does look a little bit different. The layout when it's on the smartphone versus a PCR, the desktop app, but it's all still there and it's perfectly usable. As I say, it's probably just not the best tool to use solely. So that is the end of this short video. Thank you very much for watching. This also concludes part one, and I'll look into nausea and as a tool for helping us to become better organized within our profession. I hope that it's been of some use TR and you found some of what I've said has resonated. I'm just really glad that you've stopped by and you've stayed up until this point. So thank you so much for that. In part two, we're gonna be looking at how the app can be used within the realm of teaching will go a little bit deeper into Notion and teaching in general before zooming into the finer details of how it can actually be utilized to help facilitate your role. I'll see you in the next one. 8. 2.1 - Storage: One of the main hurdles to being organized that I faced was the digital clutter that surrounded me. Files would be stored on school servers within staff areas, pupil areas, and personal areas. Some might be on a cloud-based system such as OneDrive or stored in archived emails, it would be a personal USB staff USBE, another maybe other personal devices such as cameras and phones. And you may even have some old CD rums floating around to it was always an issue for me. A 100 different files stored in a 100 different places. It was clunky and it was time-consuming. Then you get organized, you'd save it onto a memory stick or hard drive, then you'd forget to bring one in or it starts working, the PC won't recognize it, or you lose the wire you might find and I'll copy somewhere, then you'd adjust it and end up with a ton of different copies of the same file. Notion can be a solution to a lot of these issues. Content Management is much easier and I'm really excited to show you this approach. So how do we add a file? Then, first off, you want to find the file than simply drag it over to where you want it to be. Another way to do this is to hit the forward slash and then start typing file upload. You can even type in picture and tap the button, choose the file. Another way to do this, at least with Word documents, is to hit the Import button on the sidebar and find the option for word in there. Remember though we do need that paid version. If we wish to upload files bigger than five megabytes, once file is on your workspace, you can simply click it and it downloads a copy of that file. Videos and images are a little bit different though once again, you will load it by doing what we've just discussed with the dragging or the forward slash. And that actually lets you embed them directly into your page, which makes them visible. If of course you don't want to have to view that image or video and you just want a link for it, then you just do the forward slash and file command instead. That's about it. As you can see, it's really simple and straightforward. I would actually like to add, though, a little bit of a teacher in this class. For those who might have immediately started wondering, I really wouldn't save pupil or staff data to it. So no pupil for us trackers or assessment details, no contact details or even names. If I'm ever going to mention a pupil in my school journal more on that in a later video. I actually use initials for the first and last letter. But that's as far as it goes. Just make sure you're following your own school's policies on GDPR as they're extremely strict and they can land you in a lot of trouble if broken. I obviously don't hold any responsibility for whatever you choose on your own Notion workspace. My video is merely for entertainment purposes only and I can actually give you professional advice if you do wish to have that obviously seek a GDPR rep within your school. You could probably also speak to teach in unions for advice as well. Breaking GDPR rules can actually result in huge fines for both the school and individuals, and it can actually even lead to dismissals. Unfortunately, notion also has a policy to help guide you on this issue. So if you want to have a jump over to the Content and Use Policy, that will give you a little bit more clarification as to what you're allowed to upload and whatnot talk loud, please, though, do not let any of this away. I promise it's not something that you'd need to worry about. I've never found any of this to be a hurdle in any shape or form. Keep your school's data where it belongs, both staff and pupils, and pretty much everything else that you would want can go in here. And that's it. Hopefully that's been an informative video for you. Yeah. See you in the next one. 9. 2.2 - Design Layout: We come across these ions good and bad and all fall on a daily basis. We're forever surrounded by graphic design. Be it on letters, vehicles, advertisements, website, we find it on packaging, Apps, products, the list really does just go on and on. Some of the designs become across can be really good. Especially things like logos that use things like negative space or those are just terrible thing. The pollsters, your cover teacher in science might have had you do way back when you were in school or the birthday cards that you made for your parents when you were. A lot of people never really developed beyond this. Think about the leaflets that come through Edo, the old-school takeaway that can be really visually not easy, cluttered, and disorganized instinctively, I think we all know when we come across butane, great design. But now might not be able to put our fingers on exactly what it is Just as we know Bob. So why am I mentioning this in the first place? Why are we looking at the fundamentals of design layout? Well, it's because given the opportunity in our busy lives, it's all too easy to gloss over this part and just create another chaotic workspace. Before we've even begun, we've all seen how so many teachers use blurry, misshapen and pixelated images in their resources and power. Bi and teachers the world over are renowned for their really bad PowerPoint presentation. If this is an issue for you, then having a cluttered notion workspace, he's gonna save you time and it won't leave you feeling fresh and organized. Instead, it will just become yet another cumbersome piece of software that you'll probably leave behind in favor of the old methods. I want you to know how important a good layout. Here's some examples. Using a kind of first principles approach to this. We're going to break it down into a set of questions to help us define what exactly is that we want from our own space. So first off, what are your priorities? What do you use the most? How much information do you need to see? Can you lead your eye? What's the first thing that you need to say? How easy is it to find? With those questions in mind? I'd like to add that uniformity, symmetry really help us with organization as just keeping it as clean as possible. With symmetry comes balance. It helps us with our ability to find stuff on the page. Another thing I really want you to think about is whitespace. Whitespace helps us to feel calm. Our eyes are always scanning. And as soon as our eyes glance across a word, our brains read that and it forces our brains to work. Think about this part really carefully. Because remember, when we're up in front of a group of 25 plus pupils, all sat waiting. The last thing that we want to feel is the pressure of having to concentrate with the information I've just mentioned and the questions that I've just paused, I'd like to set you a little task of answering them based on your own role. What are your answers to this? Think really, really hard and concentrate on the fundamental truths. Be completely honest and intentional about what you come up with. And hopefully that will help you with your own organizational journey via nausea. If you're still struggling to come up with answers that you might be a little bit uncertain about. Ask yourself why five times for each answer that you could come up with. And that can often lead to a little more clarity. Thank you so incredibly much for watching this video. I hope it's been of some use here, and I will see you in the next one. 10. 2.3 - My Layout: Welcome to another video. This one is going to be a general overview of the way that I chose to lay out my own workspace is by no means perfect nor a finished article. Mind you, I don't recommend ever will be as I'll forever be morphing it to suit my daily needs and this is always changing. Summarizing the last class then what we had to look at was the fundamentals of design layout, both good and bad designs. And towards the end of the video, opposed a few questions. Hopefully by now you've a go answering these and have gotten to the root of your needs with a clearer image of what it is that you wish to accomplish within your own layout. Here's some of my answers to those questions of which there were many. I want it to be able to see absolutely everything. So no scrolling all there, right in front of your very eyes. I needed my layout to be quick to navigate. My second answer was for it to be clean and simple to very much the same as before. Cleanliness within a workspace is visually more attractive and it's easier on both the brain and the eye with less information but our eyes to flip through and also consciously read, we can more easily find what we need is akin to place in your car keys on the kitchen side as a pollster, under a pilot letters and paper, or in the laundry basket inside a trouser pocket. Eventually we find them, please just not ideal. Another answer was grouped categories with drop-down boxes that can be expanded and retracted at well, I don't want to have to go route and through things to get to where it needs to be for me. And the way that I work, I like to have it in front of me. The problem with this normally would be the insane toggles solve this issue here. A toggle can be opened and closed and it can hold a series of other toggles that way you have it where you want, but it's hidden from view until you actually need it. Onto the next answer sidebar access from the main page. So pretty self-explanatory this one, but I didn't want to have to find my way in actual teaching page by also going through the rest of my Notion workspace. It is there and I can get to it like that, but it's not fast enough. So these few things alone lead to less cluttered thoughts, less time wasted trying to remember where everything is, what files in what location and endless scrolling and slow loading. That is all for this video. Now, in the next class we're going to look this layout in a little bit more detail. We're going to zoom in and look at how each feature can be used. And I'll give you some reasoning to support this idea. Really hope that you've enjoyed this course so far, and I'll see you in the next video. 11. 2.4 - Rules/ Values: Hello, Welcome to this video on rules and values. What is this and why is it at the top of the page? And how do we actually use it? Schools and other teaching environment. It's usually follow rules and regulations as I'm showing you more than aware. Now, I don't want to actually wish to teach it to soak eggs here. But let's look at this for a second. Why do we have roles? Well, there aren't many roles not entirely relevant to this course. So let's just look at the classroom rules specifically why them? Well, they're designed to assist the teacher in behavior management and to ensure that there's a positive environment for learning where all pupils feel safe and comfortable. Consistency is crucial in creating space for effective learning environment. Environment, students are more able to participate in learning more effectively when they have a clear understanding of classroom procedures. And they're important if students can name the expectations and receive consistent responses to their behavior, there is better control of their actions. Now we all know this. If we didn't, chances are we probably wouldn't have made it this far in our careers. I know you do. It is really easy to become complacent, lose a bit of discipline, and potentially put this kind of thing to the back of our minds. I see it all the time. I hear about it from pupils. Some teachers are known for being really strict that follow the rules all the time. And I also know teachers that are on the opposite end of the spectrum delayed by chilled out funny, and use the rules more as a kind of general guiding compass than anything else. It's definitely has its merits and the pupils tend to get on better with that teacher. They enjoy the lessons. And you could argue that you remember more in the lessons that you have fun in. It does actually come with consequences though. If one teacher follows the roles and new dome, it gives the pupils mixed messages about what he or she cannot do. Some pupils use this to their advantage and may misbehave in this kind of scenario since he never follow the rules strictly, starting now is pointless and pupils aren't stupid. They point fingers and asking parents or even other members of staff, it may land you in hot water. I believe the best teachers are the ones who follow the rules, know the rules and use the rules, but not in an unfair, over-exaggerated manner. It's all, don't make a big song and dance about it, but I followed nonetheless onto values then, well, this would be where you put your own personal routine. At least that's what I've put it. It could be how you wish to start an end the lesson, such as you get pupils to line up outside in silence. Why I stand at the door addressing uniform issues, taken mobile phones, etc. Then explaining that there's a five-minute started us waiting for them as they go in. This kind of routine sets the tone for the lesson and it helps pupils to understand their boundaries. Of course, this may be completely irrelevant to you. I myself was found it really useful. Having this at the top to remind me, of course, both of these things, both rules and values usually become ingrained and habit. It's something that I find really useful and hopefully you will do to once you've come up with your own routine and you've written it down. You may, you can work on it from that point and you can actually tweak it and adjust it just until you get it just right. And you'll know is consistent results. Because let's be honest, we're not perfect and chances are list of routines could probably be improved. And therefore, having it as a list. And realizing that one of those things is not working, you can easily just take off and replace it with something else. Because you can go back to previous versions of this. You can actually see what it is that you changed and no any sort of improvements based on it. How have I actually made this? Well, I've just made lists hidden within toggles to make the same, you hit forward slash on a new page. Typing t. Go to the toggle that you want and start typing if you've already typed somewhere else it in an e-mail or a word processor, just simply copy and paste it over. I found I have to have mine side-by-side to help prevent scrolling. You might also want to change the color of the text or the background. As a little mini task for you, I would like you to have a go at making this yourself. This will set you up nicely for the next video. Thanks very much for watching, and I hope you enjoyed it and I will see you in the next one. 12. 2.5 - Task Lists: Am I okay to assume that the majority of us at some point probably heard of a task list. I've certainly not asked to everyone. But I do record is quite lightly that those who have no what one is. And the title itself, I suppose, is pretty much self-explanatory. We humans lightly understand that there might be written off the cuff as and when they Thorpe part of a personal work project. Or perhaps they're recurring sets of responsibilities such as Charles or jobs that need to be completed every shift. I myself, I've tried a few different approaches over the years using apps such as keep to-do list and Evernote. Or physically with post-it notes, scraps of paper, diaries, calendars, reminders, alarms, or sometimes even just result into sending myself notes by email or Facebook. Probably more to the problem I always found was that there always seemed to be some kind of friction when making or using them, either at lose the pad or the paper, the pen runs out gets lost. The apps are always an extra thing to download, to install. And then remember to use every single time. I found that they became easily disorganized as well. I used to have Paul states all over the place in pockets, wallets, the glovebox on the kitchen side. It was chaos. Anyway. When you first got into teaching, did everyone around you have a true steel teacher plot it? Essentially it was a diary. Were still given them every single year to help us with our planning. Truth be told, how many of those run out of space in there. Or sometimes we get to use it for a couple of weeks. I've always struggled to be consistent with it. Well, at some point I got right into eel or mosque and I really wanted to know how we achieve so much. Found out that he or at least these assistance breaks down their entire day and five minute slots. That's a lot work. This could be achieved more easily with something like Google Calendar that lead me onto that. And well, after spending a couple of years using this, I realized actually there's a better way to make use of a colon death, at least for me. And I hope that it will help you out to see what I really, really hope that you gain from this video is the feeling of control. V, to feel a little bit better about planning ahead and remove as much friction as possible from your already busy and chaotic schedule. You've probably being used in task lists and calendars your whole life. Hopefully you see the benefit of building the system. Okay, So onto the meat. Now you'll notice online we've got a hold. So we're going to recreate that now. We click new page. We're going to call it hold forever icon you want there. Let's make it a file or something like that filing cabinet. Let's do that. Now. We're going to create another page. So we click new page, and this one, we want it to be a table. And you click new database at the bottom. And we're going to label the table tasks. Now you can see that we've started with this blank table. We're going to change this around a little bit. This name one is where you would put your tasks. I'll let we can change that to tasks if we want. Task. Over here, we've got this column, which is actually a multi-select option, but we're not actually going to use this. We're going to click Edit property. And we're going to change this one to just select. We're going to call it status. We're going to add a new column by going over to the plus, let's call it Don. Change that to the checkbox. We're going to add another select options are again, go down to where it says Type, going to select. In this one, we're going to call priority. Last but not least, we're going to add one last column and we're going to make that one a date. This I'm making as a due date. You've got the options down here to adjust how you want it displayed. But although I, I'm just gonna leave it as it is. There we go. Start off by dragging this over to the edge. That's that. I mean, you can make this look however you want it to look. We've got this check column, which allows you to check it when you've finished the task. Then we've got the tasks column, which looks like it's just one little bar, but actually it's a full-page this. So what, I'll show you what I mean. So let's type a task in a task, but actually you can see this little button that says Open. Well, if you click the button, it opens up and it's on page now you can do whatever you want in there as if it was anywhere else on your workspace. You can also open it as a page. That's it. That's a task. And within it you could have its contents if you really needed to. But if it's something small, you might only ever need it to be written as that list for MATLAB. Over here we've got priorities. Within priorities and status, you'll notice that there's no options. So these are select columns, which means that whatever is in it, you can just click is really, really handy for speed in time, speeding things up a little bit. But in priority, I'm gonna write in first priority, then second priority, then third priority. And you just click the button down there. Now, when I click on here, you'll see these three options. You might also want to add a reminder. If you felt like that was something that you would use. Another thing that you can do with the select columns is you can actually adjust the color in and you can also move, move them around if you really needed to as well. If you want your first, because the most important, let's make that red. And then this one could be amber or yellow. Then the last one could be green. Next time you'd put a task in. You can just head over to your priority and you can click first. Now in the due date column, you're going to put the date that you intend to do it. You would just click it and then click the date that you want and it automatically fills in. That speeds things up a little bit. The other hand, the thing about that is you can actually put reminder. You can add a reminder to that so that it will put a little red thing up there on the top-left, just to let you know that you've got an upcoming task. Lastly, in status, we're gonna put lastly in status, we're going to it so that this one is a score task. Now the reason we've got the status column is because we're planning on using this database as a central hub for lots of different bits of data. All that we really need right now is what we can see in front of us. But later on when we're making something else, I'll show you that we're going to change the status and it might display certain things differently. What we're gonna do now is we're going to add a filter. The filter or peer. We're going to make status is school task. You can see now it is only showing tasks that I've got the status of school task next to it. Okay, so now we've created a task list and we've also created our hold. We're just going to drag, Let's give our task list and actual icon. So we're going to put a tasks into our hold. There you go, you can see it. I'm going to just start a new page for a second and just pretend this is my teaching page down here. Now, underneath teaching, we're gonna pull that database that we've just made. We're going to put it in here. So you're going to hit the forward slash and you're going to type in link. You will see this link to page, but there is actually a little hidden one called linked view of database. Click that. He's going to ask you which database you want me to link it to. And we're gonna click Tasks. Now, this teacher page is completely taken up by this, and obviously we're not going to want that. But we'll sort that out in a second. I'd like you to do on this bit is to add a filter status to be school task. Now it's only going to show the school tasks as you can see. The next thing I'm gonna do is I'm going to sort and I'm gonna make the priority Ascending. It will make sure now that if I add anything else and it's second priority, five, try and make this third priority. And then the one underneath second priority. It should sort them as you can see there. Now the other filter that I would like to add to this linked database is to make so that anything that's being checked disappears, add a filter and the dawn is unchecked. The reason we want it click to unchecked is because once I click it, it will disappear. Now this is not disappeared, It's not deleted. It, It's still in the database, but the filter is only allowing it to show the unchecked ones. If you wanted to change that you just clicked to checked. And that's like a fast way. I've been able to see the work that you've done that day. The next thing I would like to do is just hide that database title because I find it's a little bit. Now I'll link to database is actually finished. We're going to click on the dots there. I'm going to click Duplicate. That's not going to duplicate the database. That's just duplicating the link to the database. I'm gonna do is I'm gonna add an option in here for upcoming dates. Then I'm going to head over to the status for the filter and I'm going to change it to Coen dates and to hide school task. Now as you can see, it's the exact same table, but once for school tasks, only once for upwind dates on there. If I add another thing down here for upcoming dates, it's going to automatically come up with that. But if I change that to school task, it will pop up automatically on the one above. So you can see now that they're synchronized, create a toggle. So forward slash toggle. And if you make it like a toggle heading three or something like that. And in this one we're gonna put tasks. Then below it. We're gonna make this one up. Claiming. What I'll then do is drag in this one into tasks and this one, this table into upcoming dates. Now we've got this nice clean space. I then like to drag them so that they're actually side-by-side. So if you just drag it right up here to the far corner. Now we've got tasks and upcoming debt, okay, now we've got it looking a bit neater. We're going to head over and duplicate this upcoming dates one, so if we just hit the six dots, click on Duplicate, then we're going to drag it so that it's not underneath. We're going to drag it there, so it's in its own space. Open it up. And this is the exact same table as the one there. But this time I want to change the view. So if you just come across to the six dots and you're going to change the layout to calendar. I like to use this light traditional visual calendar to actually import almost school dates and deadlines and whatnot. But I then actually prefer to read them in list form next to my task list. That way I can actually see what I have coming up this week, as well as the tasks I wanted to achieve that day. It just makes it a little bit clearer for me. I found this layout, saw them useful. It just makes so much sense. Don't worry, we don't need to ditch Google Calendar or anything. I haven't, but I do find that using this for work is much, much better. That's all for this video, It's been an absolute privilege to share this with you. I hope you have a great day and I shall see you in the next one. 13. 2.6 - Lessons: This one might be a little bit cheesy for you guys, but please just stick with it. Hopefully it's not gonna be too about. Monday morning, we wake to the sound of the alarm. It's still dark outside and it's cold after a visit to the loo and then the shower, we brush our teeth, gas else dressed and sneak off out of the front door. As we drive to work, we'd run through in our head all of the things that we need to do that day, the things we need to catch up on their meeting that we have to attend after-school. The pupil you promised to help last period on Friday, right before you left. Who wants to come at dinner time to finish their practical you remember IT staff briefing and you've forgotten to I and you share it the night before, you'd look messy and unprepared in front of the whole school. He pull up in the carpet, turn off your engine and take a deep breath. The last moment of peace before the chaos of the desktop. Zoom ahead to period one, snake project. What lessons are we on again, you asked the pupils what we all did last week, and if you're careful, you can wing it. Disguise you genuine question as an assessment of the groups learning. I remember. You congratulate the pupil on the right answer. Thank their lucky stars they remembered and you get on with the lesson. This is the kind of day or I lived for way too long. I'm I the only one. Have you ever felt at that to perhaps some of you may be able to relay it all. There's wouldn't dream in million years of going into school. So unprepared. I want you to know that those of you who manage your role so well, who are already so organized. Well, have my absolute respect as a teacher. You've got a job to do. And of course, that is to teach to help facilitate learning and share knowledge between you and them. We do this in a whole host of different ways. There's a plethora of different approaches. Hold books written about it. What we do requires an absolute ton of resources. Resources like lesson plans, worksheets, reference materials. We've got less than PowerPoint schemes of work assessment grids. We might have ordered forms, checklist, behavior guides. There's an, there's obviously a huge number of different things that we need to keep in our arsenal. Remember when we talked about our priorities, while this is where you're going to put what we've learned into action. I recommend my priorities are likely to be different to your own. You'll have to take what I'm going to say here with a pinch of salt. I teach Key Stage three and for the moment it broken down that year, 7891011. Those are my main headings that are one across the page. Obviously, I want them place in front of mehr as soon as I get into my workstation and take up the majority of my field of view. Therefore, I will put them side-by-side to reduce that scrolling. Underneath these headings are then placed toggles for each project that teach in that year group, you however, might have got topics. You may have even got different subjects and that's absolutely fine. I've taught here SHE in the past and this could easily fit into here too. So now we've got the heading and below it we've got the topic or project. Within that, I then place all of my lessons. I teach 13 week rotations. So therefore it's 13 lessons. I will have my lessons numbered from one to 13. If you've got lessons which go much beyond this, say 20 plus, then it might make more sense to you to divide this part into terms are half terms. Then within the term, you could add the lessons like I've done here. In there. I like to also add a file section within that. I like to place project booklets, schemes of work, and any other relevant things. Remember, keep these clean and minimal, only have what you need in there. Another little tip for you is to name the lesson toggles so you know what's actually in that lesson without needing to actually open its contents inside the lesson, I tend to put the lesson PowerPoint, maybe any resources. But you could also put extension tasks, links, lesson plans, wherever it is, directly linked to that lesson and you want to use then you will put it in there. Now, when I rock up to my year seven snake lesson, all I've got today, He's log on gotta notion, couple of clicks and I mean, start by hitting the forward slash. I'm going to type in headed. I'm going to have mine as a heading into the I'm going to type my seven and then going to press Control and D three more times. Change these it to the other year groups. Then I'm going to drag them side-by-side by just pulling it up towards that, right. The next thing I like to do is just change the color of the background. These can be obviously whatever you want it to be. I'm going to click typing forward slash toggle. I'm going to call it snake. Project. Below that. Food. And below that we've got project. I'm just going to populate the rest of these and then I'll show you what I'm doing. Obviously these are all empty. We're going to click the inside. We're going to forward slash toggle again. We're going to call it less than one. I'm going to call this health safe. Then obviously you want to continue filling all of these in. Now I have it. That's essentially the finished page. We can open it up. We've got our lessons. And then within our lessons, we would put our PowerPoint or YouTube videos or whatever it is that we want to put in there. This is my finished page. And inside each one of these, we've actually got our PowerPoint. There we go, less than one health and safety and numeracy of named them so that it's easy to spot with the lesson is and inside it, the PowerPoint, I'll click it. There we go. This grown-up kid stuff. I've actually put pages instead of toggles. And each one of these pages, I've got things relevant to those parts. As an additional guide for tracking your lessons, I also find that you can change the color of the lesson that you teach in that week. It makes it much faster than to pick out where you need to be next week. So I'll just turn it green. Awesome thing. And added bonus is that if you know exactly what you're looking for, you can just press the Control and pain search option type in snake and it will lead you to exactly where you need to be even faster. Thank you very much for watching this video. I hope that you found what I've said interesting and useful, and I shall see you in the next one. 14. 2.7 - Meetings: Hi, Welcome to this video. Inside this one, you're going to learn how to set up a basic database for meetings. One advantage of doing this is that it will help you capture a detailed picture of those meetings and improve the quality of your notes. It also serves as a thorough record and you might find that useful in evidence in your practice, either for appraisals or promotion purposes, or maybe you just want to take on the roles of responsibility. I think that you'll find that it also looks and feels more formal, organized, and professional than scribbling notes down in a planner which you renew every single year. It's also really fast to complete and it can be made even faster by creating an additional template. The meetings and their contents can also be found rapidly by typing control and pay well, anywhere. Here's how I've chosen to approach this. First thing that we're going to do is hit new page. And in there we're going to click Table. Once it opens again, we want a new database. And at the top we're gonna call this one meetings. Now, obviously, you met with what we're hard before you say about this blank table. And this time the columns that we're going to put on on it as follows. So we've got type. We want the date created. We want select one that we're going to call type. You want another select. We're going to call place. Could call it location as well. We want these to be renamed into notes. We want a multi-select which this one already is. And I'm just going to call this who width. But if you've got that word for it, in fact, I call it just with last but not least, we want another select will type in action. Required. That's about all we need. So I would put the debt at the start and so you need to rename that to debt. Then if I just delete all of these ones are then have a type shrink that down. I'll also then have the place with action required. That's about all we need for that part. Now, when we start our new, now when we first start inputting our information again with the selection, you're going to find that there's nothing underneath them. So far, the types I have got departmental, I've also got CPD, DIP, and so on. With the place, you would just have room number. So let's just for argument's sake, just call it room one to room three. And then you can have names. Or as I've said previously with GDPR related stuff, you can just have your initials. So if I just put some initials down, I know they are in our school. They actually use initials for everything. So I've learned to remember their initials. And then action required. We just want a yes or a no. All it does is it provides us with a bit of information as that serves as a reminder that we've got something that needs to be done because of that meeting. With regards to the notes, we've got this little box here and you can just click open type in, I don't know, behavior. Then down here, you can just type everything that was said. You can add a type it like that or you can make it open as a page. And then again, like I like to do, you could make a full-width small text. And there you go. You can just start typing straight away all your information that's already basically filled in. So easy to do. If I was to do a new meeting, you just click New. And then you can just go straight to open, lock that layer and fill it in on here other than the table. So you can say I had a meeting with ds in room one and it was a department based meeting. Then at the end you can fill in whether there were any action required, but yet just tap wherever it is that you need to type in there. And that's it, simple as that. Now when it's filled in a little bit more, you'll start to see that it looks a bit like this. As you can see. It is quite, it's quite nice looking. He's all organized and you can actually search within your table with that little icon there. To get our meeting database onto our teacher page, you're going to hit the forward slash. You're going to type in link and go down to linked few of database. Inside there you're going to click meetings. And I don't actually want that to be under that, under that column there. So I've dragged it to the bottom and there we are. I don't also don't want to have to see this slot that I'm gonna type in. Forward slash page, call it meetings. Put an icon on there. Then. Main page. I'm going to drag that car, that database into the meetings. Then you can just play around with that and make it look however you want it to look. There we go. That's how we do it. Hope of being of service tier and that what I've shared with you or helps you out in some way however small. That is the end of this video. I shall see you in the next one. 15. 2.8 - Resources: Guys, In this video, we're gonna be talking about how to organize our digital resources in a way that reduces that friction that little bit more and hopefully allows more time for productivity. These videos all crossover to some extent, what we've already talked about, the bonuses of uploading files into Notion and how prioritizing and keeping only the bare essentials in the exact place that each needed. Here's what you need to reduce waste of time. This is definitely something that I believe to be true, and hopefully you can see that too. But what then do we do about all that other stuff? The files that we don't use daily or maybe even occasionally, it took me a long time to build up my little bank of resources and I'm quite fond of air. And I like to have a dig through it every now and again, lots of these files I actually happen to cross in unique instances during work experience at different schools. And they can't always be replicated. And I bet some of you out there that's also developed a bit of a weird attachment to yours too, but that's totally okay. Don't worry about it. In this video, we're going to take a look at how we can store them within nausea. And I've broken it down into seven parts. Cover work, extension tasks, differentiated where seasonal work, isolation, teacher resources and other. I've actually placed these into my main teacher page as links to their own pages as well. Instead of toggles on your main page, you've now got some headings green across tasks that you've got your day, so you got your roles and the values. Now below that, we've got this secondary area. And as you can see, resources right there are further divided into cover extension differentiate at seasonal isolation and teacher resources. My cover one is probably the most useful because as we know when you're all fill, last thing you want to be doing is planning work. So all you would need to do is once you've called in work or wherever for whatever reason it just click cover. Cover lessons. In here are further broken it down to the types of lessons that might be teaching. So for example, let's have a look in general, the ante in here. I basically just take my pick of the most relevant cover lesson. There is an email it over, and that's that in here is where I would lob basically everything else. Here's how to do it. On me for main column, I've got these secondary column. We'll just put our resources down here for now. We're gonna do the same as before, forward slash, head, a heading to call this one, resources change the color. And then underneath here, instead of having toggles, we're going to have pages. So what I recommend you do is you actually go to your hold. You create your pages in here. So forward slash page. And let's call this one. As I've shown you, mine is actually broken down further pages. So that would be forward slash page again. And you could call that food. Go back out. If you want to add an icon, you can just click the icon there. When we go inside these groups, you would put your work. Let's just drag a random file over. There we go. That's how you would do it. Now back in the Teacher page, we're going to hit forward slash link to page am I going to link it to page that we've just created, which we've called Cover work. There we go. So when you click it, you're in it. The bolus of it being in your hold is that if I hover over here and you go in your hold, all of your pages are going to be in there. That is the end of this video. I shall see you in the next one. 16. 2.9 - Technician: If you've got technicians in your department, you might find some value in this video. If not, you might still find some, but you might not. And instead, you might find skipping to the next video a little bit more preferable. So I went with a technician daylight, and I've not always be not great at utilizing them to either my pupils, all my own advantage. I'll often just to do everything myself because he only seems so busy everywhere. He walks in the department. People are always coloring him and requesting jobs and orders and help. In this video, I would like to share with you how I've changed this and how you might want to use Notion to help you manage this unique role is one of those situations, a thing where you never really get shown to how to manage and use a technician. I've worked in places where this didn't really matter because they were pretty much self-reliant and they knew exactly what needed to be done and they just plot on with it. But I have also a witness the other end of the spectrum where the technician literally hangs on every single request. Having a technician is a huge, huge privilege and not something to take for granted. Bought bad management can lead to more work for you and them not less little bit about technicians then they actually using the arts, design and technology, science. It, IT, and I've even heard of them being used in PE, where the skills learned in this video, I might translate, some, might be to use guide and inform your teaching assistants. You could also perhaps use this as a head of department dealing with your department management duties or support staff. So a DNP technicians role is to support the school DNC department. Now, here are some of the things that they do. So they'll prepare equipment and materials. They'll support the teacher with practical lessons. They'll advice to advise students and sometimes staff their work to make sure that it's correct and they using the machinery properly. Maintaining the equipment and tools in the workshop, in the classroom, control in stock levels and older and newer equipment. These roles can be highly demanding, both for the teacher and the technician. But as we're talking about teachers and notion here, we're gonna focus on how we can best deal with helping to organize and manage and keep track and responsible of these responsibilities. This is where we're going to introduce Kanban boards. Kanban boards are a really great way to track projects through the project life cycle. Kanban boards allow you to set up columns that represent a specific phase of that project cycle. And they use these cards to represent each part project or part of a project. The process to create a camera on board in Notion is really straightforward. So just click new page. On here. You can see there is an option for board. We clipboard. What do you want to view as a bode? Well, we've not made anything yet, so you would just click New dead space. There's your basic Kanban board straight off the cuff. That's how easy it is. It's already made for you. All you've got to do is just fill these cards in. This Kanban board. Let's call it orders. Then down yet we'll have got to order. And it's as simple as that. Now these are null status, so they could just be things that you've written off the cuff. But what I actually prefer to do is just get that the way or in fact, I think you can hide it. That's it. That's how you make a kanban board. Now, all you need to do is to click New. Let's type in pens, pencils, etc.. And if you actually click that, eats a page, you see just like everything else, you can open it as a page and you can put pictures in there. You can put links in there, anything, whatever you want to. The way that I've set mine up is in a page. I've got my orders. Then my Kanban boards actually down here. And as you can see, it used quite often. The way that I use is I would click New. I would type in what I want. So let's call it pencils again. That's when that's like my initial stage. Once I've passed it on to the technicians by e-mail or no, or sometimes word of mouth, but not very often. Olive pot folded to technicians. Might check later on with them, later on that week whether they'd ordered it. And if they have, then I will put it on ordered. And then once it is here, I'll put it on arrived. I'll leave it on there for a bit general air and then once it's been on there for long enough, I will drag it to archived. Another kanban board is in my technicians tasks. I will click New, fix, pillar, drill, choke. That's just when I'm stream of consciousness. When it when it pops up, I'll just nip to my mobile phone, I'll fill it in on there. And then later on when I've told him about it, I'll drag it to the same folded to Lee. And then when it's done, I'll put it uncompleted and when it's being completed, I'll generally put it on archive bit later on. I've got a table view so that you can actually see when the job was created, what status it's currently at, whether whether they're on our technicians. Absolutely amazing. So they all basically go straight to the archive. And that's that. Sometimes you'll say I'll do it Thursday. And that's why I've got a due date. So we can put it in put it in on Thursday. But generally, I don't need to use any of this other stuff. And I just find using this board itself much easier. Also within my technician column, there is data tables have designed for parts to each and every project for OLS has tens of parts. These in the past have been filled in on paper, audit forms, word of mouth, or email towards the ends of projects or score years when we need to. Being very inconsistent. If however, you create an itinerary, equipment or parts list that contains links, photos, and all the details are instructions. It reads that need to redo this year upon year, and then he has direct access to read from your database. And the best approach is to have it all sorted and organized inertia. So to summarize this video, I think it's really good idea to use Kanban boards to track your orders and jobs. It's also a good idea to have a product kit list or uploaded so that when something needs ordering, it makes it even easier to do. The contents of this video, of course, are unique to my situation, but I really do hold that within it. You can see details which are actually transferable. Thank you ever so much for watching this video. It's been a pleasure. I'll see you in the next one. 17. 2.10 - Admin: Hi guys. This is another one of those nice short videos. It's really handy to have an admin section on your teacher page where you can place anything that isn't directly related to your day to day role. So things that you could place within it. Appraisal saw maybe linked to past and present. School-wide documents such as policies, diaries, assessments, ADLs, department uniform guides, teaching and learning frameworks, and so on. You could also place your timetables, all rotations if that's relevant to your department. Again, it's all right there it seemed one place on one page. So there's no head into school servers or websites to find this information. Obviously, everybody's priorities here are going to be different. I'm not going into any more detail about it. I just thought that you guys might benefit from sharing that with you. I hope this has been of some use tier onto the next video, which is the final part. Thank you very much for watching. 18. 2.11 - Chain of Command: If you're new to a school or work in a school is really, really big. You may not be able to remember all of the staff and the management and that roles, responsibilities, and the contact details. At least that's what I've found. Now of course, when you within the realm of teaching, you've got these chains of responsibility. And people are obviously responsible for different avenues. So there'll be some that are responsible for safeguarding. There'll be behavior, will be careers, and obviously need to know these people and their details. So that should the need arise, you can go down the correct chain of command. Of course, I'm teaching you nothing new there. But what I actually do to sort of brought this because I work in such a big score and the roles are always changing that I can't always remember who's who and who's doing what. So what's really important is that I've got access to that information and it's usually sent to you at the beginning of the year and it's in Latin, little file somewhere saved on the school servers. They might have e-mailed it you out. It can sometimes be a bit long-winded nightmare, trying to find where that firewalls or the e-mail that led you to the file? Once I've found that, I actually put that put the contact details into a link that I've caught onto my space. But remember, we're trying to alleviate some of that unwanted pressure. So it's really handy to have a screenshot of this or at least a link to it in your nausea workspace somewhere. So thank you very much for watching. Part three will be our concluding part, and it will include a bit of support and information, a few tips that relevant to everything that we've already gone through. Hopefully, I'll see you on the other side. Thank you again. Goodbye. 19. 3.1 - Optimisation: Hey guys, welcome to another video. This part is about how we might optimize our workspace to help reduce that friction we talked about in our last video, just that little bit more. So looking over to the sidebar then, well, the sidebar should be as empty as possible. Everything in it should be absolutely essential and necessary for your goals. And remember he priorities and how anything unnecessarily makes a brain work. That a little bit harder. If you're not sure what you should actually put in your favorite, then just leave that empty for now and just let time dictate what pages you visit continuously. The next things that you can do to optimize a notion workspace is to use tags and texts can be used to help you track down whatever it is that you're looking for with the search tool. By the way, there's a web clip at all for notion that you just installed into your browser whenever you are visiting a website, instead of clicking that favorites button or sharing or copying and pasting links, you just click the web clipper button. It will actually copy it over into Notion to wherever you want it to be. And that is really, really handy to have, especially if you put tags there, you're just taking the content from it. The way that it works is you would click the app. I've got this set so that it will save into the Resonance Calendar of mine. And all you would need to do is click Add New Page is as easy as that. Then you can click Open in Notion. There we have it. It's actually saved this computer integrated manufacturing page into my actual Resonance Calendar in Notion. There it is with all the moving pictures and everything, all of the info. There we go. Linked databases. We've already spoke about this one, but where possible, try and link your database is rather than making new ones for each and everything that you need to do. The reason I would say this is because if you've got some central database that has got all sorts of different bits and bobs on it. Well, if you add the filters, you can obviously only visualize whatever it is that you need to say. However, if you wanted something deep down in this database, you could just pull that up. If you've got multiple databases, it might be alright if you've got like one or two or three or maybe even five. But what I've actually found in the past, if you make too many databases, you can't remember where it was. They might be something that you were adamant was in a certain place and actually turns out to be in this other place. You can use the Search option. But again, it's just a little bit, it's a bit clunky. But that's just my personal preference. Obviously, it's completely up to you what you want to do it yourself or images in place of words. If you're visual like me, sometimes. Like, do you know how I've got my lessons from seven to 11? Well, instead of those headings, you can have a blank, completely blank white space. And for each year group, you could just have, I don't know, five pictures? Yeah, 7891011. For each each one of those pictures, you can make it unique to yourself. And then you click it. It opens a page with all the E7 stuff on it. Come back out. You're buying opens a page with all year all your year eight stuff on it. The reason I didn't go down that route was because just the very fact that I had to go into a page to come back out of it, to go into another page to come back out of it. Especially. I just found that for me I prefer to have it all just right there, infinitely various toggles. That's how obviously I've shown you how to do it. But it is just an idea that if you visual, you might find pictures and a little bit better for you. You could also link other apps to your actual space, such as your emails and your registers. My school's Internet already has these on the school computers. So it's not something that I personally need to do, but it would be a nice feature to add if you needed to build in templates for repetitive actions. If you find yourself doing something like, let's just say like an older form. And every single time you fill in all the details in, well, you can actually make a template that you can save so that the next time that you need to do that task, you just tap the button and away you go. Whereas this is the actual templates button that's got whole template pages in there that let's say you've got like a diary page. Well, you can actually make an actual template that if you press the button to insert into your workspace, and let's have a look at that now. Firstly, navigate to the place where you want the template to actually be. We want ours and our teaching page, but there's no use for it, just being right there. So we're going to head into our meetings page that we made earlier. And we're going to head into the notes section. Once you click that, you can see that it says right there, press Enter to continue with an empty page or create a template. You just want to click the create a template button. Now it says here at the top you're editing a template in meetings. This area right now, I'll open it as a page. This is our template down here, and at the top we're going to call the template. And that's that. Once we've finished, you can just go back for this template that's called notes. So if you click that button now, our template comes up. Next time what we are writing, you're going to click New. You can go into your notes. You can open it as a page if you want, and you can click there. We have our template. Another way to create a template is, as you can see down here, we don't have the Add Template button. So if we wanted to add a template to our main page like this, you just hit the forward slash and you type template button in. And then you name it again. So let's call it notes again. And down here, I want to delete this to-do list and we want to pull our content in. And then that's it. You just click away from it. You can click Close. And so now we've got a template down there for knots. So when I click it, that appears another thing that's really handy that I actually found was backlinks. So if you could have your entire workspace visualized, you'd actually find that it's similar to a tree. You start out with the big trunk, like your homepage, but then that branches off, let's say into teaching. Then obviously further and further until you are in this labyrinth. If you want to backup a little bit of back-and-forth between pages, you can just use the back button at the top of the page. Though, you pages aren't always on that same branch and sometimes you don't want to have to keep going back, back, back, back until you get to a certain point to go down that route. Instead, a way around this would be to obviously put it in your favorites on the sidebar or in the private section. The problem I found with this is that then gets cluttered up because you might go to these regular pages all the time. They might be like a certain fashion that you do it in. So for example, when I go to my to-do list that my personal one away from teaching, I often find that I do my to-do lists in the morning, but I also do my daily habit tracker in the morning too. I actually have them in the sidewalk season that often. But before I put them in the sidebar, I actually put back links on the top of each page. So I farm in the to-do list, I can just click habit tracker. And if I'm in the habit tracker, I can just click To Do List. Same goes for, I've actually got this in my teaching area, the technician section. So what usually when I'm doing technician, he related things, I'm putting down things that need to be ordered. I might also go, oh, there's a job there as well for the technician. And I can just click on the technician at the top and jump straight to his page without having to go back out and then back in again. I hope that makes sense. Okay. Another one. I think I mentioned this a few times, but having a hold where all of your pages a cat. So instead of making pages within pages and losing them, just like the sort of databases that are telling you about. You just add all these pages to the hold. And then when you're in the page that you're actually wanting to be in, say a teacher page, you link to a page rather than having the actual page in your workspace. Does that make sense? So you would have a hold full of actual light originals if you will. And then in your actual pages so that teacher page, you would have links to those rather than the actual pages there. And if we didn't do this, then our pages would be scattered across many different pages and it would make them harder to find and it would be a little bit less consistent. I think another handy tip would be to have hidden columns that contain necessary but unnecessary to see all the time things. This is similar to what I've mentioned before in a database where you don't necessarily need to see all of the information all of the time. So yes, you may have this incredibly large and diverse database. But if it was all visible, other than looking impressive, it would actually be kind of useless and clog up the screen. And it would make you have to hunt around for that information. It makes sense then I think to have a lot of this hidden. And here's how to do it on to hover over your table. And then the top right, you'll see three dots on there. You can click that shown in table one. Now, we've only just made this, and obviously we've only put what we need in there. If for whatever reason you wanted to Nazi some of this, then you would just click the eye and it would make it invisible. While I found this useful for in the past is when we've been showing somebody something with more sensitive information on it. So things that I don't necessarily want people to see. And I would just click the i guys, that is the end of this video. Thank you so much for spending this time with me, my little van, and for looking at my ugly mug with my tentacle teeth and my crazy hair. Yeah. I shall see you in the next one. 20. 3.2 - Embedding: Guys, Nice to see you. Welcome back to me a little van. He might have heard of embedding before. I've certainly mentioned it a few times in this actual black course. But if you haven't, it means to place content into your workspace instead of just linking it. Power of embedding in Notion is great. Say you find a YouTube video that you want to watch and use via class. Well, the relevant lesson, you just put an embed play directly from notion instead of having to load up YouTube. So that's a lot quicker. Embedding websites is an absolute game changer. It really is within your Notion workspace. If you embed a website, that website is literally in your page, you can place your mouse over the Embed and literally flipped through their website without ever having to actually go onto the Internet browser. This saves a tremendous amount of time. It's useful for things like timers and calculate as to if you place an embedded link to either of those, then there on your page. And that's that it gives you incredible freedom. Because what it does is reduce that friction even more. So it means that you don't have to have everything downloaded, saved, uploaded into nausea and, or having multiple tabs open on a browser where you're flicking from browser to back to our video, back to your PowerPoint, images or maps or online storage such as Google Drive. You can actually have your Google Drive in your actual notion that has got basically your whole file system that you can access direct. You can even embed the Google homepage and search directly from within nursing if you really wanted. So you've got you've got everything in one place. It really is great. Here's how to do it. If we hit the forward slash AMI, click em bed, you can click Google Maps there. Now it's asking you for an embed link. If we head over to these many websites that we do with this, I've gone to embed Google Map, dotnet, type in whatever it is that you're looking for. Then you click Get HTML code, copy it, and paste that into the, there we go. We've got a map. Now, you can obviously resize this. Look however you want, forward slash embed again. And there you can see it'll drive. You can choose where you Google Drive is, and then you can select the folder, the file, wherever it is that you want to share with yourself. Let me just, I'll just share a PDF. You can actually share the whole folder, but that's how we would share the PDF that popped up. You go down on a YouTube video and we click Share. You can get the Embed link there. Again, copy it. Notion, paste it into there, and click Embed link. There we have the video. Anyway, that is all for this video. Thank you so much for stopping by really is an honor to be able to do with this full year. And I'll see you in the next one. 21. 3.3 - Appraisals: Hello and welcome to another video in this course. And using Notion within teaching, this will be a kind of short one about appraisals. If you had to pass a course on your journey to become a teacher, then you've more than likely at some point had to gather and develop a portfolio of evidence to support your role and your learning. Usually there are observations done by mentors and other teachers. There's essays and exams, and then there's the actual portfolio of proof, you evidence of what you've done in relation to the teacher standards, for example. And this helps paint a picture of your progress to you superiors so that they can judge here and so on. Back when I was at university, it was referred to as a PDP. So that's like professional development portfolio, whatever it's called, where you are. I'm sure you can relate and understand how one's created. Usually you're given target and you work on accomplishing them by taking falls, collecting references and work you've created. If you move away from university and start an actual job, you'll realize that it didn't actually end there. There are those things that we call appraisals. Whichever school, Europe, it makes sense to gather evidence for your targets, doing it within areas actually perfect for this. Because whether you upload files directly to the app itself, all linked to elsewhere, It's really handy having you work on demand, again in the same place as everything else. Some of the benefits of saving your evidence here is that you can easily search for it. Should you employ a request specific items, you can make it short the created and last update at a time. And that'll really help support you to. You can show previous versions of the page, which means that you can evidence how you've progressed throughout the year. And of course, you can include links and photos files. Of course you'll do they say exactly how you choose to do it. And it's completely up to yourself. Merely pint in the finger here at what you could do with it if you really wish. As always, guys, thanks very much for listening to this video. I'll see you in the next one. 22. 3.4 - Parents Evening: Parents evenings. Wow, they're tiring, aren't they? Don't get me wrong. It's often an eye-opening and humbling evening. And I love getting to meet all the parents. And I see it as quite a privilege. But boy, oh boy, we're not usually at our best around that time, our rumbling Belize and maybe 14 hours behind us, it can be really hard to focus and be on top of your game. I'm I wrong? One thing I think we could probably all benefit from here is a little bit of a guiding compass. Now of course, we're all different and I'm sure there are those of you out there that have little to no interest in structure in such a thing. I've been doing this seven years. And I still find myself a little bit on confident and nervous and find that I'm nipping over to blogs and other websites with other good ideas on how to be an effective parents evening host. I'd also ask colleagues about how they were going to approach this. And maybe some of the things that they are planning on saying, it's one thing, blogging it to your pupils that you might get away with, but it's probably not going to cut it here with the parents. I think building a place within the notion workspace here could be really beneficial to your practice. So how then could we structure this? Well, my main concern when parents evening rolls around is the pressure of making parents feel that their child is known and the supported. They want to know what they're getting up to in class. But the problem is, I teach around 400 pupils are weak and 80 per cent of them, I only have a one hour once a week. It's not always easy remembering names, the person themselves and their peculiarities. And I think teachers normally counter this by relying on their data. I've heard teachers talking to the parents as if their child is a cog in an engine, a statistic. The data really is important, of course, but these parents have come to find out about their children who arguably spend more time at school than at home in the waking hours, at least as a parent myself, I'd like to know all about their day, their relationships, their effort and their behaviors, and of course, their friends and their assessment data. I therefore try to make sure that I gather as much evidence as I can about them before going in. This stuff can take up a considerable amount of mental energy. It makes sense then to reduce our workflow, we want to have a clear goal for each child and their parents. So my preparation goes like this. I have a link to the data and have a link to their appointments. Beneath is, I'll have my plan of how each meet him or go a framework with a clear beginning, a middle, and an end. This framework usually include any details or facts about the course or anything in relation to potential answers to questions that might arise, as well as links to booklets and projects that I can show the parents had also have links to assessment grids, curriculum roadmaps, and other things relevant to the year group that I'm doing the parents evening for. So if it's for Key Stage four for example, I might even have links to light employers, careers fairs, local further education providers. Beside this, I've actually also found it useful to include a list of sentence starters and speeches, a list of adjectives, strengths, weakness, areas for development. I know that's kind of cheating a little bit, but sometimes all it takes is one little kind of glands down and write at the top of the page somewhere. I'll usually have a set of reminders and values to help keep me on track of what parents evenings really about. You could embed a time are also in there if you really wanted to. I'm always really amazed how some of the other more experienced teachers flow effortlessly through all of the right things with an amazing vocabulary and they're able to navigate conversations with ease. Of course, we're all very different. And this sort of thing comes with experience. Whereas one person might be naturally methodical and calculated. Others, others may be more expressive and impulsive and make things up as we go along. I think a subtle mix of the two is probably best. And hopefully what we've discussed here will go into some way of helping you accomplish this. Thank you very much for watching this video, guys. We're almost at the end of this course. If you think this is gonna be something that's really useful for yourself, then I'm just really glad that I could help out in that. I'll see you in the next one. 23. 3.5 - School Journal: Hi guys, Welcome to this video. Thanks very much for coming back. This one's going to be a little bit of a long-winded, more seriously kind of video about the school journal. So why? Why would you want a school journal? How do I explain this? We'll start with how it could be used in your own role first, and then I'll branch off and give you my personal reasons for choosing to have a score journal. First and foremost, it can be used to track and monitor your progress, conversations to help you in building a portfolio of evidence, to using your favorite when you're applying for an extra roles within school or positions that are higher on the career ladder, it can be optimized with templates and filters in order to show off you in the best light. It also looks really professional. Secondly, though, it's a bit dark. But I'm going to be really honest here. I have to give you my own reasons for starting this journal out. Of course not been mentioned in any names or schools, as this will be extremely unprofessional. It's my story and I believe that he's a tail worth telling in case you have been through something similar yourself. Some departments in schools can be extremely supportive of one another. There's not. So I've experienced the latter more times than a character. Remember within this teaching environment, I hope that's not true for yourselves. Slt, That's the senior leadership team and middle management can sometimes have a bit of an agenda. Now please bear with me. I know this sounds a little bit so a conspiracy theorist, I've actually heard out of the horse's mouth that schools have agendas from unions and from high up members of staff. I know that this sort of thing goes on. It may be nothing personal. But if you find yourself part of one of these bigger plans, paper trails can be made that conspire against you. I've personally been victim to this kind of treatment and have had to deal with very sneaky and toxic politics, felt very threatened. Informal meetings that are in fact very formal when you go in and you're completely unprepared, only to be met with a cast of different characters like the head, the deputy head, the EHR, somebody taking notes in the back, Questions can pop up that you weren't prepared to answer in an attempt not to look like you don't want to answer, you answer with information that could be further targeted. This might lead you into extra CPD cut hours or more hours. There could be many things that could be an outcome to that. I have seen and know of colleagues that go from comfortable cemented positions within the school. Being told there is no job for you next year, completely out of the blue. The stress and politics del, to a member of staff in this situation is often kept very discreet and very quiet. It's kind of one of those things where people know it is happening, but nobody really shares that information because it's unprofessional. And it often comes out in light, sorry, passive aggressive, leaving speeches and things like that. I've personally experienced, my efforts would work and answers been twisted and turned into formal concerns before my very eyes. Once a situation such as this has arisen, emails and monitored very closely, conversations, actions around school. Data less than performance, planning, clocking in and out and feeling threatened can seriously impact all of these. If you falter is pounds down and used for evidence that you aren't performing is one reason to use this journal. However, you may have also been dealing with bullying at work. I've also dealt with this two and found that if I recorded notes of what was said that when the house, the y's and the details that I personally felt much more comfortable. And I've obviously gone a long time without doing this. And it's kind of come back and bit me a little bit. So since Diana, I've done this school journal about a log of everything that's happened at my own and as my own peer portrayal of evidence to support me it with images, screenshots, whatever. Just remember to stick within that GDPR policy and notions roles. So unfortunately, the school journal actually stems from negative beginnings for myself, I hope that those of you watch it and haven't experienced any of what I've just mentioned. If you have, you'll know exactly where I'm coming from and how these peer portrayals are created against. Yeah, and so my sort of fight back to that because he can't just start shouting about it, is to build your own peer portrayal of evidence to support you. If anything like this ever comes up, ever. You've got evidence to prove what you were doing with your time, how much work you've done, the quality of your work when you did it, how you did it, etc. It really, really does make you feel much better. That the same goes for conversations as well. I've been in rooms where people have said things that they shouldn't really shouldn't have been saying to me. Felt disempowered and weak and pathetic, powerless, needed a way to get that, that feeling away because you would have that happen. And then immediately go to the next lesson where you've got these beautiful young children all staring at you with glistening eyes. You know, waiting to be inspired. And you've gone into that room with all the baggage. So yeah, it's really, really handy having a place to just get that out. Hopefully you might never need to use it. I've realized it's just best to spend those few minutes a day logging your daily actions to cover your own trucks and look out for yourself. Hopefully, than need will never arise for you to actually use this journal. But if it did, you've got a huge body of evidence to support your career. Now, even if you did try to use any of these in a formal situation, they'll probably only take it as informal evidence anyway, because it's your word against theirs and it will likely hold emotional power that might not necessarily show the true happenings in the best light. I don't know if that makes any sense to you. All the things that you could truck compliments. I got a lot of compliments from the pupils and I really love to keep track of them because it really warms your heart when if somebody comes up and tells you that you're their best teacher and they'll love your lessons and he's really got to hold onto that. Clean and tidy and all of your daily tasks that include where you worked, what on, and at what times. So for example, if you sneak off into the room T4 and get on with some work in one of your free periods during your day. If just not that down on what you were doing, concerns. If there are any concerns whether you've witnessed something or somebody said something, not about the pupils, of course, like cut more concept per personal concerns. Then obviously write that in there. Remember you don't have to be really careful with how you report things and not to put names and whatnot in there. Conversations that you have where people don't need to do that. Obviously, it's something I'm throwing your way. What you've done in your personal time. So our breaks and lunches before and after scores, any value that you've added. So like if you fixed a machine or if you've door or whatnot, or if you've done something worth mentioning to sing your praises, put that in there. You can use the school journal to help you with your memory. If you just jot down notes, where would you put the skull journal? I personally put it on the sidebar. Got good access to it there. You want it to be immediately reachable. Because if you if somebody's just said something, somebody just happened, if you don't want to have to go looking for the school journal, believe me, I've tried. If you've just got it just there, right. Friendly face. You've already unknown and you already doing you at wherever, click it. You just type in whatever it is that you need to fill in there and then when it's fresh. So how would you do it? Well, I've made it into a database and I've got three columns on Sure. Okay guys, so here is the skull journal. It's very basic which needs to be as it's usually completed when you're in a bit of a rush in-between lessons or whether what I've actually done is created a table in a page. I have added the created date and multi-select tags, nots it. Now the only other thing that I have done is when I click new, I've made a template that is called school task template. Each day when I come in in the morning, I will open this up and I'll click school tasks template. And then I'll just put something like that in. And then down below, I have got once again our task list database or the EHRs that created these for today on the status is a school task. That's it. I have got now inside my school journal. Today, I have got the I arrived at 750 and I have refilled my snake box. You can use this as your task list instead of the one that's on the teacher page if you want. What I've also done is in my personal area. I've actually got a completed this week and a completed today area. If I click complete it today, everything that is being completely today will show up in there. Let's click that off, refilled the snake mark. There you go. I use it for doing tasks like that. But I also use it for notes, a complement, especially that, but although that and I'll call it a compliment, that's that. Now if I removed these three roles on the skull journal, you would actually find that it's insanely fault. Things like free concerns, value-added compliments, collaborative practice, games, PDP, personal time. I've got all these things. So if I ever want to search for a certain thing, let's say complements, all of the compliments will pop up. That's all for this video, guys. Thank you so much. Once again, it was a bit of a long-winded and a bit or anymore original one. And it was another big reason as to why I felt like I needed to share this with you. I really do think it'll be useful for yourselves. Unfortunately, schools are rife with politics and it is one of those things that can eat your pin side and stress you out. And obviously you don't want to be taken that stress home to your family because then you're gonna be losing that rapport that you've built with them and the respect and the love, and you're going to just not gonna be the best version of yourself. And you're gonna take that back the next day and then the next. And it can eat you up to the point where you end up needing time off of work to recover from stress and anxiety. He's just not good. It's not good. Having this school journal has actually helped me a massive amount with things that have gone on in school regarding politics and Boolean. Yeah. Thank you very much for watching guys do appreciate it. I hope you found some value within that for yourself. I'll see you in the next one. 24. Conclusion: Hi guys, Welcome. You've made it to the end of this journey. This is the conclusion. It's been a long one. It's taken me a long time to film. My eyes probably grown like a good inch or two since I first started filming. And I just really just wanted to say thank you. From the bottom of my heart. Honestly. This is my first ever Skillshare course. I realized there's been a lot of bits that probably could have been a lot better. And hopefully, I've improved gradually as I've come on. So yeah, my intention was to try and make this try and make your lives that little bit easier. And hopefully I've done that and hopefully you guys feel that you've come away with some of them after watching this course and it's not being a waste of your time. I would absolutely love to hear from you as a thank you for getting to the end of this course. I have popped my full template in the downloads bit for you to use it to your heart's content. It might not be perfect for your own practice, but it might help me start. Thank you all very much for watching. See you around.