Learn How To Transcribe

1. Learn How To Transcribe Promo: Welcome to the course. Learn how to transcribe. Learn how to transcribe has been designed by Elizabeth Uluru to equip everyone with the necessary tools, guidance, and instruction on how to become a successful transcriber and to provide their own transcription service to companies and clients. Elisabeth is a lifelong transcriber, teacher, instructor, and quality controller who aims to transform transcription enthusiasm into transcription excellence. Learn how to transcribes well-rounded and holistic curriculum consists following lesson one is our introductory chapter, which looks at what is transcription, who makes use of transcribers? And what skills do successful transcribers have? Lesson to transcription comprehension. Lesson three, comprehension example, lesson for transcription accuracy. And less than five accuracy examples. Lesson six. Common homophones. Less than seven, transcription formatting, less than eight, speaker labeling, less than nine. Spelling. Lesson 10 are advanced module, which includes notation tags, turnaround times the difference between verbatim and non verbatim transcription research and much more. Lesson 11, useful transcription tools. Lesson 12, where and how to find transcription opportunities. Join us today and be well on your way to transforming your skills and knowledge into a fully-fledged business. 2. Lesson #1 Introduction: Welcome to the course. Learn how to transcribe unskilled Share. My name is Elizabeth Murray, and it is my great honor and privilege to welcome you as your instructor and course guide for this course. Learn how to transcribe has been designed to equip everyone with the necessary tools, guidance, and instruction on how to become a successful transcriber. Thus, with this course, we aim to transform transcription enthusiasm into transcription Excellence. The first thing that we're going to look at in this course is what does it include? Our curriculum consists of the following. Listen number one is our introductory chapter, which looks at what is transcription, who makes use of transcriber? And what skills do successful transcriber is have listened. Number Two, we'll look at transcription comprehension and listened Number three, we'll look at a comprehension example. Listened Number four, we'll look at transcription accuracy and listened Number five, we'll look at accuracy examples. Listen number six, we'll look at common homophones and listen number seven will be looking at transcription formatting. Listen number eight will be looking at Spica labeling and listen number nine, spelling. Listen number team will have a look at our advanced module, which includes notation tags, turnaround times the difference between verbatim and non verbatim transcription. Research and much more. Listened Number 11, we'll look at useful transcription tools and listen number 12, where and how to find transcription opportunities. So without further ado, let's jump right into our first listen. Listen number one, what is transcription? Who makes use of transcriber? And what skills do successful transcriber is have. First we're going to have a look at what is transcription. The process of transcription. It tells transferring dialogue or spoken speech from an audio or video formats into a text format. Which leads us to the question, why do individuals or businesses need transcripts? What is the reason or purpose behind it? When we understand why people need transcripts, it will bear assist us to transcribe the recordings to the best of our ability more often than not, the reason why an individual man needed transcript of a recording is because of data. Individuals and organizations who required transcripts, regardless of which industry they're in or looking for specific information, which is their data. This may include but are not limited to researchers. This might include qualitative, quantitative or market research, business meetings, court cases, depositions, movies, TV shows, and many more. In addition, many individuals have telephonic interviews and record those interviews in order to compile a report without missing or forgetting any information. However, the majority of the time it is to gain specific information, which is their data. Keeping these professions and industries in mind, one can practice successful transcription by seeing oneself as a data miner, whereby it is one's job to transform and deliver audio data to what's clients in a text format. We believe, therefore, in order to successfully mind or gather that data, a transcriber needs to have the following skills and qualities. Firstly is the skill of attentive and active listening. The art of imitative and active listening includes comprehending what the speaker is speaking of and therefore correctly capturing the spoken data. Secondly, what needs a foss typing speed? Thereafter, one needs patients be a critical thinker and be familiar with and have a comprehensive understanding of grammar and spelling intricacies. Last but not least, one also has to be in possession of moral qualities such as reliability, trustworthiness, perseverance, and commitment. These qualities are vital in the building of professional relationships with both direct Chines and finished transcription organizations. Next, we're going to have a look at transcription comprehension. 3. Lesson #2 Transcription Comprehension: Lesson number two, transcription comprehension. The Merriam Webster Dictionary defines comprehension as the act or action of grasping with the intellect. In other words, understanding. Second of all, it is defined as knowledge gained by comprehending. Now, you may be the base transcriber with the fastest words permanent, right? However, if you do not comprehend what you are typing or what you are hearing, then your transcript. Weren't we accurate and won't be the best that you could possibly do or give to your client. All the teams to be accurate in one's transcription is determined by how well you comprehend what you are hearing. And to contextualize that which you are hearing. In other words, curriculum identifying what is happening in the audio and in which context the speaker's speaking. This can assist in deciphering difficult audio files with low audio quality. And she used the correct homophones, which brings us to what is the difference between hearing and listening. Hearing as a saint, that does not involve any conscious decision on your part. On the other hand, listening is an active process which requires attention and energy from the transcriber, who is the listener. Our reference there comes from clear living.com as transcribing errors, we need to practice active listening. And therefore we ask the question, what is active listening? Active listening means, as its name suggests, actively listening. That is fully concentrating on what is being said. Rather than just passively hearing the message of the speaker. This will in-tune assist one to comprehend speech that is heard correctly. As one is not only hearing that which said, but actively listening. To understand our reference there comes from skills you need.com. In addition, we will be talking about useful transcription tools later on in this course. Therefore, should won't be working on a specific transcription software or platform. It is recommended to adjust the speed of the audio in order to assist with comprehension and active listening. Next, I would like to take a moment to talk about hearing exhaustion or listener fatigue. Working as a transcriber, one will be exposed to many minutes and hours of audio and video files, which may on occasion cause hearing exhaustion. What causes hearing exhaustion? Most of us assume we hear with our ears, but in reality, our brains or the real workhorses, when it comes to making saints of the sounds in our environment. I would like to mention a few tips on how to combat hearing exhaustion. First would be to take a nap. A short nap lost in just 15 to 20 minutes will improve one's alertness and leave one feeling refreshed. Trnd restful longer than half an hour. As a longer neck may prevent one from falling asleep easily at night, leading to additional fatigue than next day. Next would be to take a walk. Getting outdoors for a brisk walk is a great way to boost one's mental and physical health. If possible, one can aim for a team to 15 minute distraction, free walk, and leaving one cellphone behind. Next, repeat to aim for quiet time. Not everybody is able to enjoy a nap in the middle of the day. And sometimes the wisdom might put a damper on an outdoor stroll. One could make up for this biotech and quiet breaks every few hours in order to give one's ears erased. Instead of switching on once TV or listening to music, it is recommended to rather read a book and stayed Last, but not least, try relaxation exercises. Meditating quietly or practicing deep breathing exercises are great ways to restore your focus and leave you feeling calm and relaxed. Stressful, definitely melt away and when will feel meekly refreshed of two widths are referenced. There comes from ever hear.com. In our next lesson, we will be looking at a comprehension example. 4. Lesson #3 A Comprehension Example: Lesson number three, a comprehension example. In transcription, it is not always clear and which industry one is typing a transcript. For example, a client might send you their files without sending hundreds of which industry they're in, or a comprehensive vocabulary of which terms are included in their industry. Therefore, what we need to do is, is to look for clues which will guide us on which research to do in order to comprehend in which industry the speaker is speaking in and which topic the speaker is speaking of. So always look for little clues that will help you direct and pinpoint what exact terminology the speaker is using and therefore what exactly the speaker is speaking of. The following example occurs in the medical field, where a doctor is giving a victor pertaining to a specific medical diagnosis. In this audio example, you will hear some of the terminology that he uses. And you will understand that some words that are audibly spoken on not necessarily spelled the way that they are saved. Very similar to homophones, where one needs to distinguish between there spelled T-H-E-R-E, and they're spelled THE IR, where when cease the word in exactly the same way. Whoever they are spelled in two different ways, it is recommended to talk and creates a first initial draft of your transcript and thereafter to go through it a second time and proofread it to ensure that you haven't missed any terminology like the one I'm about to show you. While the audio clip is playing. I would love to invite you to talk along with us with it on your laptop, PC. If you would like to open up Microsoft Word or Google Docs, which ever you prefer to use an SOP along with us in a verbatim format, which means we will include all stutters, false starts, and excessive speech. The body can start about a 100 to 300 grams of glycogen, which is the storage form of sugar and deliver. The muscle. Glycogen is not available, not available for brain use. But the body can convert propene through gluconeogenesis, the sugar. However, all the protein and all the glycogen, It's not enough to supply the brain with energy needs even for a short duration of fast. So biology has designed ketones. These are water soluble molecules that are derived from fart as replacement energy source for the brain than fasting. I'm going to reply the audio clip. In order for us to proofread the transcript we just typed. The body can start about a 100 to 300 grams of glycogen, which is the storage form of sugar and deliver. The muscle glycogen is not available, not available for brain use. But the body can convert protein through gluconeogenesis to sugar. However, all the protein and all the glycogen is not enough to supply the brain with energy needs, even for a short duration of fast. So biology has a design. Ketones, visa, border soluble molecules that are derived from fat as replacement energy source for the brain. Ben foster mixed. I'm going to read the transcript if you would like to read along and compare what you have time. The body can store about a 100 to 300 grams of glycogen, which is the storage form of sugar in the liver. The muscle glycogen is not available, not available for brand new news. But the body can convert protein through gluconeogenesis to sugar. However, all the protein and all the glycogen is not enough to supply the brain with energy needs even for a short duration of Faust's. Sorry, biology has designed ketones. These are water soluble molecules that are derived from fats as replacement energy source for the brain. When fostering the comprehension example I wanted to draw your attention to was around the word ketones, spout, kBT, e as one word and not KEY TO ACE as two words. Our audio clip reference comes from Dr. Nadira Lee, MD. The definition of ketones is also known as ketone bodies, which are byproducts of the body, breaking down fats for energy that occurs when carbohydrate intake is low. And our reference there is perfect Quito.com. This is a perfect example of a word or a terminology that can be misinterpreted and can be misheard, and can therefore be mistyped. Once again, certain terminology should give us a clue of what to research and to pinpoint exactly what the speaker is speaking of. Today's transcription is made a lot easier because of Google. One can quickie research and transcribe exactly what is seed. However, we have to be in tune with what the speaker is saying. Another example is in the DreamWorks movie called Mega mind, where mega mine creates a hero called Titan, which one would think is spelled T I, T. And whereby this year has spells its name as t, i, g, h, t. Next we're going to have a look at transcription accuracy. 5. Lesson #4 Transcription Accuracy: Listen number for transcription accuracy. Accuracy is of the utmost importance when transcribing. As each transcriber has to determine, am I correctly hearing and transcribing what words receded and who sit them. That will be your task and each and every file that you transcribe. As a transcriber, you need to discern and you need to distinguish between what is said and he says them. A transcriber should aim to transcribe precisely that, which is said and thereby achieving a 100% accuracy score. Some clients referred to a specific percentage of accuracy that they require. This may include certain freelancing clients. This may include when you apply to certain jobs as a transcriber. Then they will say the need at least a 95% accuracy rate, or 100% or 98% or whatever percentage there require. Although spoken dialogue is not always grammatically correct. Once transcript is 3e to act as an objective mirror. And therefore one should aim to preserve the integrity of the original speech. Therefore, one should not write or type one think this beacon, Maine to say. But what he or she actually said. Next we have a few transcription Don'ts, which are very important as once transcript is to reflect exactly that which is on the audio. Nothing more and nothing less than the first one is paraphrasing or omitting words in any Transcript. The second one is adding any words to any transcript. The third is substituting any words or speech, and the fourth is rearranging the order of speech. In our next lesson entitled accuracy examples, we will be discussing each of these transcription diets in more detail. Next, we are going to have a look at contractions. Since the word contract means to squeeze together, it seems only logical that a contraction is two words made shorter by placing an apostrophe where lets us have been omitted. Our reference there is grammar dot your dictionary.com. We're going to be looking at two different kinds of contractions. The first is formal contractions, and the second is informal contractions. Formal contractions are contractions that according to me or acceptable to use in your transcript. They include, for example, I'm cons we've should've could've she'll he's they'd warrant or weren't. There are many more that fall in this category. These are only a few examples. The most important thing to remember when using formal contractions is that once you start using them to be consistent throughout your transcript, for example, if you use, she'll come when she's ready. Unless it is a verbatim transcript to keep consistent with your formal contractions. If from the beginning you started typing, she'll then please do continue to type. She'll throughout your transcript. If you started with she will, then please do keep on typing she will throughout your transcript. Next, we are going to be looking at informal contractions. Please note that each and every transcription company that you may work for has got the iron individual requirements that are set out in their own style guide. These style guides are what you need to adhere to at all times and might include specific instructions regarding contractions. Please note therefore that these are general guidelines that I'm giving you, which I as a transcriber would recommend. In my own recommendation. I would therefore not recommend any transcriber to use informal contractions. Most of the spelling of informal contractions of phonetic, which means that they are written in the way that they sound. Please remember that these types of contractions are not correct speech. Our reference again is really learned English.com. Informal contractions include slang terms, for example, Ghana, Lamy, kinda, don't know, wanna watch our ya guarding. Give me in my personal opinion, when you hear someone use an informal contraction, stamp out the full width, they mean to say. For example, Ghana will be going to and Lemmy will be laid me. Therefore, formal contractions are perfectly fine to use, and informal contractions are not recommended to use. Therefore, I do recommend transcribes to use formal contractions and not informal contractions are references there again, are really learned English.com and English club.com. Next we will be looking at accuracy examples. 6. Lesson #5 Accuracy Examples: Listen number five, accuracy examples. First, we're going to have a listen to a little piece of audio and thereafter go step-by-step through each and every single example of hard transcripts can be inaccurate. Therefore, we are going to listen to our original piece of audio. And I'd like to invite everyone to type along with me and, or to write along with me, whichever is easier for you in order for us to show and demonstrate thereafter how transcripts may be and can be inaccurate. So please sit up your keyboard or your Microsoft Word program. Or if you'd rather like to write it down your notepad, whichever is easier for you. And we're going to focus on one or two key seats and says of transcription. So without further ado, we're going to listen to our audio clip. And of course, we all know that the smarter and athlete works and the more consistent they are with their work, the better they become. This means that if you want to create permanent and positive results, which will ensure your instrument can function to the best of his ability, then you need to think and train like an athlete. Next, I'm going to read the transcript of the audio clip back to you. If you would like to read a long and compare your written or typed transcript. And of course, we all know that the smarter and athlete works and the more consistent they are with their work, the bidder they become. This means that if you want to create permanent and positive results, which will ensure your instrument will function to the best of its ability. Then you need to think and train like an athlete. To illustrate our first inaccuracy example, I would like you to type below our original takes the following. And of course, we all know that the more intelligent and athlete trains and the more consistent they are with their training, the bidder results they achieve. This means that if you want to create permanent and positive results, which will ensure your instrument will operate to the best of its ability, then you need to think and train like an athlete. Now I'm going to replay the audio clip for you, whereby I would like you to read along with the audio, the second transcript or piece of text we just created. And should you like to highlight in red all those words that do not match? And of course, we all know that the smarter and athlete works and the more consistent they are with their work, the better they become. This means that if you want to create permanent and positive results, which will ensure your instrument can function to the best of his ability. Then you need to think and train like an athlete. Our first inaccuracy example is that of paraphrasing. The definition of paraphrasing is to express the meaning of something written or spoken using different words, especially to achieve greater clarity. So if you have highlighted the differences in grid, the read text is where which have been replaced with synonyms of the original words. To show how ticks can be clarified. In some way. This is something that all trans carvers or to avoid as one is only allowed to type that which is saved by the speaker. Next, I would like you to type the following as our second inaccuracy example. And of course, we know that the smarter and ethnic works, the more consistent they are with their work, the better they become. This means that if you create permanent and positive results, which will ensure your instrument will function the best of its ability. Then you need to think. Train like an athlete. Now I'm going to replay the audio clip for you, whereby I would like you to read along with the audio that transcript we've just created. And please highlight in red all those words that do not match. And of course, we all know that the smarter and actually works and the more consistent they are with their work, the better they become. This means that if you want to create permanent and positive results, which will ensure your instrument can function to the best of its ability, then you need to think and train like an athlete. In this example, we are looking at the inaccuracy of omitting or leaving out any text. The definition of a myths is to leave out or exclude someone or something, either intentionally or forgetful. Omitting or leaving out any text in a transcript is something that transcribes need to avoid and look out for at all times. And therefore it is imperative for all transcriber to preferred their work before submitting their final transcript. Next, I would like you to please type as our third inaccuracy example. And of course, we all know that the smarter and foster an athlete works, and the more consistent and impeccable they are with their work, the bidder they become each year. This means that if you would want to create permanent and positive results, which will ensure that your instruments will function to the best of its ability. Then you need to think and train like an athlete regularly. Now I'm going to replay the audio clip for you, whereby I would like you to read along with the audio that transcript we've just created. And please highlight in red all those words that do not match. And of course, we all know that the smarter and actually works and the more consistent they are with their work, the better they become. This means that if you want to create permanent and positive results, which will ensure your instrument can function to the best of its ability, then you need to think and train like an athlete. In this example, we are looking at the inaccuracy of adding any words to a transcript, which is also something we need to avoid. Many times transcribes can add words to a sentence to try and make sense of the sentence or contexts. Many times, speakers do not speak in perfect sentences. So it is a natural reaction to once you add takes to make the sentence full or complete, or to make contextual sense. Lastly, I would like you to please type as our fourth inaccuracy example, the following. And we all know of course, that the smarter and athlete works and the more consistent they are with their work, the better they become. This means that if you want to create positive and permanent results, which will ensure your instrument will function to the best of its ability. Then you need to train and think like an athlete. Now I'm going to replay the audio clip for you, whereby I would like you to read along with the audio that transcript we've just created. And please highlight in red all those words that do not match. And of course, we all know that the smarter and actually works and the more consistent they are with their work, the better they become. This means that if you want to create permanent and positive results, which will ensure your instrument can function to the best of his ability, then you need to think and train like an athlete. Most inaccuracy example is that of rearranging texts. The definition of rearrange is to change the position, time, or order of something. In this example, you can highlight the words in red that has been swapped or changed from their original place. Again, this is something that all transcriber or to avoid. As you are not allowed to touch the position or the order of any spoken text. Our reference for our audio clip is from Darren mux day. Next, we're going to have a look at common homophones. 7. Lesson #6 Common Homophones: Lesson number six. Common homophones. The definition of a homophone is each of two or more words having the same pronunciation, but different meanings, origins or spelling. For example, new spelled in EW and new spelled K in EW. We're going to have a look at a few common homophones, which is something that each transcriber should research as they are typing. The key with a golden rule when dealing with homophones is to consider the context in which a speaker speaking. Should you discern that the speaker is saying something that you know the spelling or the context doesn't fit. It may be a good time to research a few homophones. I'm going to read a few sing and says, whereby with Nike to type along with me, to discern and or determine the correct term of phone in each sentence are first sentences. They predicted there will be rain for the West Coast over Christmas. Our second sentence. Although she has people working for her across the globe, she's still has a tight rein on every part of the production process. Are. Third sentence is, he wanted to reign in a similar manner as his father, his kingdom. And our fourth sentence is, an excellent way to start. A pupil is on assure for jet horse without bridal, the master governing him by a leading reign until the pupil has acquired a firm seat and can be trusted with reins. As you can deduce. The above-mentioned homophones were rain spelled are in, rain spelled are EI, Gn, and grain spelled AR, E. In these three homophones, all sound the same phonetically, however, are spelled differently. Our first sentence, the Greek term of phone was rain spelled or a. In our second sentence, the correct time of Fern was rain spelled AR E. In our third sentence, the correct term of phone was Ryan, spelled R, E, I, G, N. And our fourth sentence are correct. Homophone was rain spelled r e i n. Next we are going to do a similar exercise with the different homophone. If you would like to continue to talk with us the following sentences to discern the correct time referring in each sentence. Our first sentence reads, as her driver's license assessment began, she gripped the steering wheel more tightly with each exercise. Our second sentence reads, she accidentally struck him with a stick and lift the great wheel on his arm. Our next sentence reads, will have to ensure that the kids go to bed on time tonight. And our last sentence reads, I also think that it's US should also serve the public wheel. As you can deduce the above-mentioned homophones, where we'll spout wh e l. We'll spelled w e a l, and we'll spelled W E apostrophe. All, again, all spelled differently. How ever pronounced similarly phonetically. Our first sentence, the Greek term of phone was we'll spelled wh, e l, r. Second sentence, the Greek term of fine was we'll spelled WEA. Well, our third sentence, the correct term of friend was we'll spelled W E, apostrophe ALL and our fourth citizens. The correct homophone was we'll spelled WE ALL. Another good tip to remember when dealing with homophones and which will help one is to read. Often. This will increase one's general knowledge and keep one in the loop of general good use of punctuation and spelling. This may include daily newspapers, novels, biographies, or anything else that you may enjoy reading, which will continually remind one of Greek punctuation and homophone usage. Almost like exercising a muscle in the gym. When exercised regularly. It will become stronger and stronger and which will later come naturally when exercised on a regular basis. Next, we're going to have a look at transcription formatting. 8. Lesson #7 Transcription Formatting: Listen number seven, transcription formatting. The definition of formatting is to determine, am I correctly communicating those words, annotations in a way that is easily readable and understandable. A part of formatting which we will be discussing next is basic punctuation and how it fits into transcription. Punctuation or the relevant marks that we use, such as a full stop, a comma, and parentheses in writing to separate sequences and their elements to clarify their meaning. Firstly, is the comma. The comma is to be used where appropriate, for example, where they are short pauses in speech. A transcriber is not to use a comma in x's to the point where it inhibits readability. In addition, some speakers may speak in very long sentences. A part of our duty as transcribe hers is to be able to discern when the speaker finishes the sentence And when he or she starts a new sentence, By discerning the tone and speed of their voice and also the speaker's communication style. This being said, if and where possible. And instead of typing one long sentence with multiple commerce, rather tried to break up a long sentence with a few shorter sentences. Next, we are also going to be looking at commas and two independent clauses. An independent clause has a subject and a verb. It can stand alone as a sentence. Should one misuse a mark of punctuation, it may risk causing confusion. I would like you to type with me the next two sentences to illustrate the use of commerce and independent clauses are first sentence reads as follows. Ben Smith, comma says, Jenny Jones comma is a delightful teacher, period. Our second sentence reads, Ben Smith sees Ginny Jones is a delightful teacher. Period. We often combine independent clauses in a single compound sentence to emphasize the relationship between the two of them, the punctuation of compound sentences varies depending on how you connect the clauses. Therefore, it is vital to consider the context speaker is speaking in and to punctuate it accordingly. For example, the music and the rhythm. Where are the Apple's? Next? We have parentheses and all brackets. Parentheses and brackets are used with their horrible non speech sounds in one's audio or video file. When we transcribe, we will use parentheses or brackets, depending on our client style guide to describe those non speech sounds. For example, it was so funny. Bracket layoffs, closing bracket that none of us could keep from smiling. Examples of audible non speech sounds are things like laughter or loves applause and singing. It is always good to confirm with your client or specific transcription organization which orderable non speech sounds they require. Another thing to confirm with your client or transcription company is to confirm song lyrics with his lyrics need to be transcribed. Or whether a notation tag may be included, starting with a bracket, stating singing and a closing bracket. Next, we have what we call an ellipsis. And ellipses to be used to indicate a speaker when they have trailed off or paused significantly in the middle of a statement. I believe it is a good recommendation to treat an ellipsis like a word with a spice before and after. Also to capitalize the word often ellipses if it starts a new thought. For example, she wants to go to the store. Spice ellipses, spice Capital later. We were already to go not knowing whether or not that was a good idea. Next, we have the use of hyphens, which are used to indicate abrupt interruptions and cutoffs. A hyphen is also used to indicate a stator in verbatim transcripts, and it is also used to join words as a unit. Next up, we have quotation marks. A quotation mark is used when a quote is directly stated or implied. For example, She said comma quotation mark, that's RK, period quotation mark. Please let that quotation marks are introduced bar comma for example. And then I thought to myself comma quotation mark. What if I'm late? Question mark. Quotation mark. When using quotation marks, the first word of the quotations should be capitalized. Please also refrained from using quotation marks in indirect quotations should speak a paraphrase what has been said. For example, The man said that he was in a hurry. Also, please note that commas and periods always go inside the quotation marks. Next up, we have time and days. Please confirm with your client and or transcription employer, should they have specific preferences about how days and times should be specified? However, my recommendations would be as follows, to always capitalize am and pm. And when a speaker says o'clock to spell out the number and phrase, for example, 11 o'clock. Next we have numbers. The general rule for transcriber should be to type out numbers one through ten, and they often use numerals from 11 onwards. Please note, however, that should a speaker mentioned multiple numbers in one sentence using numbers below ten and above ten, it is recommended to either use numerals or alternatively to spout out all numbers in order to improve the readability of the transcript. Please always remember, should one be working with a specific clients or transcription organization or employer that their style guide would need to be adhered to and would override these guidelines as these are basic transcription recommendations for when one is transcribing. Next up, we'll be looking at speaker labeling. 9. Lesson #8 Speaker Labeling: Listen number eight. Speaker labeling. Speaker labeling is very important in transcription as each and every transcriber needs to determine in each and every transcript whether I'm correctly hearing and transcribing what words receded and who sit them. To correctly indicates speakers in a transcript. The following three guidelines are recommended. The first recommendation would be in the event that a client has provided speaking names, that's a transcriber should use those names that the client has provided unless otherwise requested by the client. The second recommendation is to stay aware should a speaker be identified within the audio where we can specify and name the speaker accordingly. Should have speaker not be identified in the warrior, but still be discernible. We might use additional labels such as speaker 12 or three, or interviewer or professor, or any other appropriate label. The third recommendation would be in the event that there are too many speakers to consistently track and identify who has said what. For example, in a meeting or a panel discussion, then the transcriber should use their best judgement, choosing appropriate group identifier's. In such a scenario, however, it is recommended to use the labels male and female. As the use of numbers in this scenario is not recommended. As one cannot determine or confirm for certain how many speakers they are or which speaker said What. Next, we're going to do a few labeling exercises. If you'd like to join me in determining and researching the relevant Speakers Names. Our first exercise, our Redis instance as an example, where the speaker introduces the next speaker, which gives us clues. What's your research in order to determine the speaker's name? Welcome to the third quarter results for CIB C. Next, I'll hand it over to our CR. Please go ahead, sir. Here in this example, we know that the company's name as Ci BC and that their TSI or is about to speak. Therefore, we can Google CIB, see CEO, and confirm that there C IS Victor dyadic. This means that we may confidently indicate Victor idiotic as the next speaker when his dialogue starts, our next exercise reads as follows. It's such an honor to be serving as the CIF or forget, I will continue to do my best in this situation. We can Google CFO and gap and confirm that it is David Clark, who is the relevant Speaker. Our next exercise reads as follows. After I completed writing, Bye Bye Birdie, I decided to focus my artistic attention elsewhere. This gives us a clue that it is the author of bye-bye birdie. Where we can Google bye-bye birdie and author and can confirm that Michael Stewart as the relevant speaker. As previously mentioned, Google has revolutionized the way we can do research and find new information. Keeping this in mind, please be on the lookout for specific queries in your transcript of how to possibly find and confirm who the correct speaker may be and therefore provide more accurate and thoroughly researched speaker labels. Next, we will be looking at spelling. 10. Lesson #9 Spelling: Listen number nine. Spelling. When you transcribe, it is always best practice to confirm with your client which spilling very required. Whether it is United States spelling or United Kingdom spinning or Australia or any other country specific spending. It is also good practice to use both in online and offline spelling and grammar checker. For example, grammar Lee. It is also good practice to ask your client to provide a glossary if there are going to use specialized terms frequently within their order, if possible. Next, I'm going to quickly discuss how to change your language. If you are working in Microsoft Word, should you need to change it from, let say for example, United States spelling to United Kingdom spelling. First in Microsoft Word, we are going to go to the Review Tab. And thereafter we're going to click on language. Then we're going to click on sick Proofing Language. And then a language window will open up where we can see which language is currently selected. For this exercise, we're going to change our language cheat United Kingdom spelling, and we're going to click on United Kingdom. Thereafter. We're going to click on set as default, and then we're going to click on Yes. And RK. Please join us in doing a little taste in Microsoft Word. When we type the word color according to United States spelling, cURL, or R, you will see that Microsoft Word does not exempted. However, when we spelled the same word, according to United Kingdom spilling C, l, RUR, Microsoft Word does except it should want to be working in Google Docs, one can simply go to file. And at the bottom there's a little tab that says language. Now what do we got to language? The relevant languages pop up on the right-hand side. Here we can select which language we would like to choose. Let's say for an example, English, United States has been chosen as the relevant language. Let's go ahead and select United Kingdom. Thereafter, the language will be changed to United Kingdom English accordingly. Again, I would like to reiterate that I do recommend to read often as the sole enhance one's spelling, grammar, and punctuation on a continual basis. Once these skills develop, when will become so used to it that when one later sees a spelling mistake, it will jump out immediately. One additional thing to note is when proofreading wants transcript, please be on the lookout for words that may have started out as a spinning mistake, but was spelled incorrectly and is therefore not picked up by one spell checker. For example, if a sentence should read as my father took me for breakfast, reads as my faker took me for breakfast when spellchecker may not pick this up as an error. And therefore please be on the lookout for any mistyped words which may occur. Next we will be looking at are advanced lesson end module. 11. Lesson #10 Advanced Module: Lesson number ten, advanced module. First, we are going to discuss notation tags. In general. There are four different notation tags that transcribers can use. The event that a transcriber encounters any unfamiliar or difficult audio. The first one we're going to be looking at is the inaudible notation tag. The inaudible notation tear can be used when there are any unintelligible or in audible words within an audio file. Should, when we're doing medical transcription, this would be equivalent to a blank. The inaudible notation tech can be used for one word or for more than one word, including a phrase that is unintelligible. Then a tension target itself starts with a bracket. Then the word inaudible or any other description a transcription company may give you. Then a timestamp consisting of the hour, the minutes, and the seconds were in the audio of this stated in audible word or phrase occurs and is closed with another bracket. Illustrate the inaudible notation tag. I would like to invite you to type along with us the following sentence. He's in bracket, the word in orderable, double 0, colon 01, Karlan, 25, and closing bracket. And it went as planned. This sentence, we can see that the sentence reads as inaudible and it went as planned. With inaudible notation tag is noted at occurring at one minute and 25 seconds in the audio file. The second notation tag we're going to look at is the crosstalk notation tag. Crosstalk can occur very often when there are multiple speakers speaking over each other, which causes the audio to become unintelligible. Should you have the opportunity to speak to your client before they start recording their audio. For example, for research interviews or market research panels, please advise them with the following moderation points as it will assist in reducing the amount of crosstalk and inaudible notation tags and produce a much better quality transcript. First, please advise them to ask their speakers to only speak one at a time. Should an open question we asked to participants, for example, what is your favorite food? Open questions will encourage multiple participants to answer at the same time, most of which will be unintelligible to the transcriber. Rather advise them to ask their participants to raise their hands and allow each and every participant the opportunity to give their answer in an uninterrupted and clear fashion. Also, please advise them to be cognizant of anyone eating in the room. For example, a packet of chips or airplanes flying over, etc. This may also hinder the quality of the audio and produce more in orbital notation tags in their transcript. Returning to our crosstalk notation tag, the cross stroke notation tag is structured in the same way as the inaudible notation tag. When it comes to formatting. It starts with a bracket, the word crosstalk with the hour, the minutes, and the seconds. If you would like to type the following example with me. They decided bracket, crosstalk, double 0 colon 49, Karlan, 15 bracket. Thereafter they succeeded, where we can see that the crosstalk notation tech occurred in the audio file at 49 minutes and 15 seconds. Certain attention tag we're going to look at is the foreign language notation tag. Should there be any foreign language within an audio file, one can simply insert a foreign language and attention tag, which starts with a bracket. The words foreign language at a timestamp, which consists of the hours, the minutes, and the seconds, where in the audio file the foreign language starts. Again, should you be transcribing for a specific transcription company? Please refer to their style guide as to how to use notation tags accordingly. The forest notation tag we're going to look at is the phonetic notation tag, which can be used when one is unable to research and conclude a definitive spelling of a word or name, whereby one includes your attempted spelling in brackets with a timestamp. This allows a customer or a client to easily double-check the audio during their review. It is recommended not to use this tag when one does not know the Greek word when it's looking for. Therefore, it is there in the event that the spelling of a word or a phrase is uncertain. I'd like you to type along with me the following sentence. As an example. Today we will study the results of the bracket. The word neoplasm, spelled in IO, PLA is M and a timestamp consisting of double 0, a colon, 10, a Carlin, and the brackets, which consisted of immature, undifferentiated cells. We can see that this sentence reads us. Today we will study the results of the neoplasm, which consisted of immature undifferentiated cells. The notation tax starts with a bracket there off to the specified word and the timestamp next to it, specifying where in the audio the spelling is uncertain and is closed off with a bracket. Next, we're going to look at research. Research is extremely important in transcription. As many times one needs to be sure the names or places or spelling of certain words and terminology that speakers are speaking of. It's also good to note that it's not good practice to assume or to presume what the speaker is saying. It's always good practice to research certain names, especially of companies and organizations when the speaker speaks. Therefore, always research words or phrases or terminology that you are not familiar with. In addition, similar with researching speakers names, it is good to be on the lookout for any contextual clues within the audio to assist one in doing accurate research. For example, when a speaker says their company's name, it is good practice to research the Greek spelling of the name as certain companies and brand names today, spelled differently than in the past. For example, please Google the following brand names. Just see the differences in their spelling. Quickbooks, Cafe Presets, Quicksilver, core logic, and maybe fast. Also, if you can discern that the speaker is speaking in the medical field, that will assist you in your search. When searching for medical terminology, should you be uncertain of any terminologies spelling. In addition, Google has additional search tools that one can make use of to assist one in their search. Let's have a look at some of Google's additional search tools that can help one went searching and doing online research. First, we can put a search term in the search bar, for example, transcription. And thereafter we can go to the Tools button in Google. When one clicks the Tools button, there are additional tabs that show up that one can choose from anytime. The past hour, the past 24 hours, the past week, the past month, the past year, or a custom range that one can choose from. When it can also choose between all results or verbatim results. Meaning that one can choose the verbatim option if one, one's only the specified terms to be searched. Next, we're going to look at timestamps. An additional service one can offer to one's clients as a transcriber. That of timestamps. Clients can be offered a variety of timestamps at intervals that they prefer. For example, at every 25 or ten minute intervals. This service may be discussed with your client to confirm whether they require the service. As many transcribers charge an additional fee for adding timestamps to their transcripts. Next, we're going to be looking at gender on times. When one works for a transcription company. They will confirm with you what they're required turnaround times are. She'd want to have your own clients. I recommend it as a good practice to return one hour of audio to them within 24 hours. Shooter transcription, employer or client provide more than one hour of audio to you within a 24 hour timeframe. I would recommend to subcontract a fellow transcribers and in this way receive additional support. When it comes to transcription speed, I believe it is a good personal speed for a transcriber to be able to transcribe chain minutes of audio within one hour. Please note that with more practice, once transcription to her own time will most likely increase. Also, please note that one should always allow additional time to proofread once transcript before submitting it to a client or a transcription company. It is absolutely imperative for every transcriber. That each and every transcripts is proofread before it is returned to a transcription clients or company. Ascending excellent transcripts, bolts trust with your employer and clients, and also your own credibility, which in turn will build a stronger relationship with your employer and client. Next, we're going to be looking at the differences between verbatim and non-verbally. Some transcription. Non verbatim transcripts are trimmed to produce only the necessary speech and to improve readability. Things to exclude in non verbatim transcripts are things like false starts. For example, she didn't, the meeting started and it went well. Stutters and repetitions, for example, III, or she was very, very happy. And also in orderable non-speech sounds such as loves, a bruises, et cetera, and any filler words. For example, you know, thanks to remember not to exclude in non verbatim transcription, is any explicit or profaned contained. Next, we're going to have a look at two different exercises which demonstrates the differences between verbatim and non verbatim transcription. Our first exercise is from a popular movie called Michel black, where bull introduces the new stranger to his family. You will see that on the left-hand side we have our verbatim transcript, and on the right-hand side, we have our non verbatim transcript. Please feel welcome to read along and see how the non verbatim transcript has been amended to exclude any excess speech. Excuse me, this is daddy, come on, name. The suspense is killing me. I'm sorry. In my head. I'm sorry if this is Joe. Next, we have an interview from MSNBC where we again have our verbatim transcript on the left-hand side and are not verbatim transcript on the right-hand side. Please feel welcome to read along to see how they're non verbatim transcript has been amended to exclude any excessive speech? Yes. Absolutely, he should have. I believes that dragging dragging one's feet on this this idea that I believe that the President was genuine and authentic. His assessment in believing that his decades in the United States Senate and his relationships would be able to bring mansion and perhaps cinema along. I believe he was mistaken in that assessment. This particular transcript, it is wonderful to note that not only exists of speech has been trimmed from the transcripts of false starts has also been trimmed in this section where it says, and this idea that, you know, I believe this is a false start that does not add any new value to the transcript. Therefore, we may delete that particular sentence and start the sentence with, I believe that the President was genuine. This is a very good rule of thumb. Judging with a ticks should be kept or excluded in a transcript. Whether the false start adds any new contexts or value to the transcript. If not, please feel welcome to exclude it. Last but not least, I'd like to share a small non verbatim checklist that can be used as a rule of thumb when doing non-verbally some transcription, and that includes certain words, not to start a sentence with these words include. But so, and as previously mentioned, any filler words, for example, you know, or false starts. These words are never to be used when starting a sentence whilst completing a non verbatim transcript. Next, I wanted to have a look at the concept of critical thinking and how it relates to transcription. Firstly, what is critical thinking? Critical thinking is clear, reasonable reflective thinking focused on deciding what to believe or do, or in our context, what to hear. It means asking probing questions like, how do we know, or is this true in every case, or just in this instance? Or is this weird or phrase that I just heard truly correct? It involves being skeptical and challenging assumptions rather than simply memorizing facts or blindly accepting what you heard or read. Who are critical thinkers and what characteristics do they have in common? Critical thinkers are usually curious and reflective individuals. They like to explore and probe new areas and seek knowledge, clarification and new solutions. They asked pertinent questions, evaluate statements and arguments, and the distinguished between fact and opinion. There are also willing to examine their own beliefs, possessing a manner of humility that allows them to admit lack of knowledge or understanding we needed. There are open to changing their mind. Perhaps most of all, the activity enjoyed learning and seeking new knowledge, which is a lifelong pursuit. No matter where you are on the road to being a critical thinker, you can always more fully develop and finally tune your skills. Doing so will help you develop more balanced arguments. Express yourself clearly, read critically, and glean important information efficiently. Critical thinking skills will help you in any proficient or any circumstance of life, from science to art to business to teaching. With critical thinking, you become a clear thinker and problem solver. With this being said, please keep this in mind when transcribing is what I heard, correct. It's the speaker's name, correct. Am I confident in what I heard or should I rather use an inaudible notation tag? Keeping on questioning what you heard by creating objective audible filters makes one and keeps one an excellent transcriber and in good shape, for example, similar to a top athlete training for the Olympics are credits here comes from Lumen Learning.com. Next, we're going to have a look at what are proper nouns and how do I use them? A proper noun is a specific and not generic name for a particular person, place, or thing. Proper nouns are always kept closed in English no matter where they are full in a sentence because they're in downloads with a specific name. There are also sometimes called proper names. Every known can be classified as either common or proper. A common noun is the generic name for one item in a class or group. For example, palace, girl or book, a proper noun, on the other hand, names and noun precisely. For example, Buckingham Palace, the Empire State Building, or cynthia. The distinction between common and proper nouns is usually quite easy to mic. However, it can occasionally be more difficult to discern. When we speak. It makes no difference whether a noun is proper or common because it does not impact syntax. When we transcribe, however, we need to know which nouns are proper because we need to know where to place capital letters. Capitalization overuse is the most prevalent type of spelling error. There is. Psychologically it is difficult to resist using capitals to emphasize what we think is important in a sentence. Carefully capitalizing only proper nouns will enhance the readability of your transcript. And therefore, we're going to look at a few more in-depth examples of common and proper nouns. First, we're going to look at nouns indicating a family relationship. The nouns we use to talk about our families may cause a bit of trouble. Rule of thumb is when you use a word like mom, dad, or aren't, capitalized it only if the word is being used exactly as you would a name, as if you were addressing the person directly. If the word is not being used as a name, it is not capitalized, although it does not affect the word's importance. For example, in the sentence, please ask mom if she would like steak for dinner. The word mom would be capitalized. The sentence, is your mom coming over for dinner. The word mom would not be capitalized. Even if the speaker of the last sentence is acquainted with your mom. And his thinking of your mom's specifically, mom is not being used as a proper name, so it is therefore not capitalized. Water. Please note the capitalization of directions. The directions of a compass or not capitalized unless they are used as part of the proper name of a region. For example, the trial continued waste all the way to the coastline with the word waste is not capitalized. In the next sentence, when we say, What time is it on the West Coast, the woods West Coast or capitalized. Then we're also going to be looking at capitalizing seasons. Because we capitalize the days of the week and the months of the year, it is natural for us to sometimes kept closed seasons, such as spring, summer, fall, or autumn, and winter by extension. However, there should only be kept closed when they are used as part of a proper name. Jobs and other titles. It is very hard to resist capitalizing job titles. However, unless they are used in the act of naming someone specifically, please do not capitalize them. Therefore, to reiterate, please resist the urge to capitalize a job title if it does not name a specific person. Next, we're going to look at whether brand names should be capitalized. Went brand names come into common use to describe a whole class of items. It is easy to forget to kept clause them. Brand names, however, are proper names. For example, he asked his mother to hand him a tissue. Could you pass me the Kleenex? In this instance, clinics would be capitalized. In addition, please also keep in mind certain brand names and please also feel welcome to Google the following. Adobe Connect, Microsoft Teams and Webex. There are many more instances when you might have to decide where the renowned as common or proper to determine whether it is capitalized, when in doubt. Do it all the best transcribers do. Look it up. Our reference there comes from grammarly.com. Next we're going to be looking at useful transcription tools. 12. Lesson #11 Useful Transcription Tools: Listen number 11. Useful transcription tools. There are certain transcription tools that can be used to assist one in completing a transcript. The following are different transcription browsers and softwares which can assist one in completing one's transcript as they're contained keyboard shortcuts and other useful features. Please note that certain transcription softwares may change the audio in certain circumstances. And it is therefore strongly recommended to proofread once transcript using an audio player on one's computer. For example, VLC player. These tools include but are not limited to express Scribe oh, transcribe, transcribed really, and FTW transcriber. In addition to invest in a set of noise canceling your friends is also highly recommended. I also recommend the use of text expanders, which are also extremely helpful, especially when one is completing transcripts. In the medical field. In Microsoft word, May 1 make use of the order correct function, Macrosoft, which autocorrect feature makes it easy to type a very short phrase and have it automatically expand into a much longer block of text. To make use of this feature, select a block of text in Microsoft Word that you would like to automate. Then in the ribbon, click on File, and then options on the Word Options dialog box, click on proofing and then click auto correct options. And the replays field into a shorthand phrase that you would like to type and have it automatically expand to the selected texts. It is recommended, especially at the beginning, to start once phrase with a special symbol in order to avoid expanding text by accident. To make use of this function in Google Docs, one can go to Tools and preferences. Here, one can kick the field under replace and type the shorthand phrase and the expanded text in the width field. Please note that when working in Google Docs, than one shortcut can regrettably not have spaces in it, and therefore it needs to be one word. Please also note that you can only expand phrases with the first letter or all the thrush capitalized. And one can do so by capitalizing the first or all liters in once a shortcut. Please also note that text expanders can also be used for speaker labeling. Should you know the names and titles of each speaker, it is extremely helpful to include their names as text expanders and ensure that they are correctly capitalized afterwards. Then again, I would also highly stressed to install and check all your transcripts with grammar Lee, as it is a wonderful tool to ensure that once transcript is grammatically correct, Last but not least, certain trials fibers also prefer to use a foot pedal, which can also be connected to most of today's transcription softwares and browsers. Next, we're going to have a look at where and how to find transcription opportunities. 13. Lesson #12 Where & How To Find Transcription Opportunities: Listen number 12, where and how to find transcription opportunities. Transcription opportunities may initially be hard to find. However, there are certain ways one can look for specific opportunities. My first recommendation would be to sit daily alerts on all popular job board sites. For example, indeed, monster Simply Hired, et cetera. When applying to these vacancies, please ensure to include a cover letter which effectively communicates to the employer your ability and skill to competently complete transcripts and a reliable and timely manner. Also remember to include mentions of previous clients and or transcription companies you have worked with. In addition, also, please ensure to confirm with the employer what their remuneration structure is. For example, for audio minutes per page, and what their turnaround expectations are when starting to work with a new transcription client or company. Please remember to always be open and honest, especially when it comes to the volume of work. Some transcription companies, OSC beforehand, how much work or how many audio minutes one can complete in a 24 hour timeframe. When communicating with the transcription client or organization. Rather assert yourself beforehand. Should you not be able to complete a set amount of audio minutes within 24 hours instead of saying yes to your employer or client, knowing that you weren't able to be completed within the given time frame. Also, please allow the necessary time to proofread your work before returning it to your client and or transcription employer. Therefore, it is always recommended to keep one's credibility in mind when communicating with a new transcription employer or a client. Building trust is the most important currency one has, and therefore it is of utmost importance to always be honest and clear upfront about what one can complete within 24 hours and thereafter, submitting excellent transcripts. In addition, although it is tempting, it is better not to accept transcription opportunities. With the payments is extremely low. You have to value your time and therefore tried to apply it to opportunities with the primary structure will be worthy of your time. The next way one can look for transcription opportunities is by simply using Google. Many transcription companies accept applications from transcribing and are not always actively recruiting. Therefore, I would recommend one to Google transcription companies in a specific country or region. For example, transcription companies, England or the United States, Canada, New Zealand, or any other country that comes to mind who accepts international applications. And to visit those websites and find their careers or join us pij. Here I would review the requirements and apply to each and every company as a transcriber. Should they not have a careers page, head over to their contact us page, or find the company's email address. And either seeing through your application via their contact us page or send them your application and resume via email. Again, please ensure that your application and cover later is confident and routed correctly, which are streaking through, open up new doors for you. Next, we're going to look at how to set up an email alerts on a job board, for example, indeed.com. When you go to indeed.com, there are two fields at the top, namely a what and a where field. In the what field, you may insert any keyword that you are looking for. For example, transcriptionists, transcriber, quality controller, proofreader, or translator. You may enter your location or you can enter phrases such as re-emerge or work from home. They're off the you may click on the find jobs button where indeed will display all the relevant vacancies that are available for your specified keywords. To the right-hand side of your screen, you will see there is a box that reads, be the first to see new transcription is drops with a field below, where one right. Enter your email address. Once completed. May 1 click on the activate button, which will activate the e-mail alert, whereby indeed will also send a confirmation email to your inbox of relevant email alerts. Thereafter every time a vacancy is posted on Indeed.com concerning your keywords, you will receive an email notifying you of the vacancy. Should you wish to apply to a vacancy, it is recommended to do so sooner than later. Therefore, to conclude, thank you for yourself as a data miner, whereby it is your job to transform and deliver audio data to one's client in a text format. All the teams to be accurate in one's transcription is determined by how well you comprehend what you are hearing. And to contextualize that which you are hearing. In other words, correctly identifying what is happening in the audio and in which context the speaker is speaking. Look for clues which will guide you on which research to do in order to comprehending which industry the speaker is speaking in and which topic this BK, Speaking of, accuracy is of the utmost importance when transcribing. As each transcriber has to determine, am I correctly hearing and transcribing what words recede and who saved them. Remember, we're dealing with homophones which will help one is to read. Often. This will increase one's general knowledge and keep one in the loop of general good use of punctuation and spelling. The definition of formatting is to determine MI correctly communicating orderable speech in a way that is easily readable and understandable. Do I maybe have a style guide to follow? Speaker labeling is very important in transcription. At each and every transcriber needs to determine in each and every transcript whether I'm Curriki hearing and transcribing what's words received and who sit them. Please also remember to confirm with your client which spilling their required whether it is United States spelling or United Kingdom spelling, or Australia, or any other country-specific spelling. In addition, have I maybe missed any proper nouns? Have I heard this word of phrase correctly? Or should I rather use an inaudible notation tag? Also remember to make use of text expanders should similar terminology be talked often. And last but not least, please remember to put email alerts on job port sites such as indeed monster and simply hired. Thank you for listening to this course on skill share. I hope you enjoyed it. I trust that it has been beneficial to you. And I wish you tremendous success on your journey of becoming an excellent transcriber. And for me, Elizabeth Larue, I thank you again. Goodbye.