Learn PowerPoint Now: Microsoft PowerPoint for Beginners

1. Introduction: Hi, are you someone that's wanting to learn how to use Microsoft PowerPoint? You have little to no experience with this program. Perhaps you want to learn how to use Microsoft PowerPoint for work or personal reasons. Not to worry with my Learn PowerPoint now, Microsoft PowerPoint for Beginners course. I will show you the foundations of the program and how to use it through interactive video lessons, exercises, and exclusive resources are only available to students enrolled in this course of mine. On top of this, whether you have an older version of the program or in your version of the program, it doesn't matter because throughout, across the board, a function and the layout of the program is about the same. Now on top of this, even though I will be showing you how to use the program on a Mac computer. I do include shortcuts for PC users as well. So definitely enroll in this course today if you're looking to learn about the basics of Microsoft PowerPoint in order to create beautiful presentations and so much more. I hope to see you there. 2. Launching Microsoft PowerPoint: Hi and welcome to the first section of the course, introducing you to Microsoft PowerPoint. In this section in the course, we will cover a variety of things, from launching PowerPoint to learning about the elements of the program, and so much more. But before we get to any of that, let's go ahead and launch the program. So at the bottom of my screen here you can see I have my Microsoft PowerPoint program icon. You want to make sure that this program icon is available and easy to find on your computer when you start it up. Because that way anytime that you may need to access or open the program, it'll be right there for you to do so. Let's go ahead and open Microsoft PowerPoint by left clicking once. Alright, so as we can see here straight off the bat, we're taken to the home screen. We can see that here at the home button and select it on the left side of the home tab. Every time you open the Microsoft PowerPoint program directly, you will see this screen. This screen lets us access a variety of things that we will talk about right now. So as we can see here later, cross at the top horizontally are themes. And in case you're wondering what a theme is. The theme is basically a pre-designed and preformatted skin for your presentation. By default, we will always have blank presentation selected first. But if you want to use a fancier theme that Microsoft has already made for you to use for free. You can definitely go ahead and do so. We will talk about this a little bit. Next, a blank presentation. We can also see that we have the ticket tour. Welcome to PowerPoint presentation. This is a small PowerPoint presentation that Microsoft has made with some tips and guidelines to help you get started with using the program. You can check it out if you'd like. But since we're already going to be covering the ins and outs of the program in this course. We're not going to go over this mini-tour, but just know that it's there for you in case you want to take a look at it. Then after that, we have the recent button here below the themes. And we can see here that it says recent presentations will appear here. So since we're just starting with PowerPoint for the first time, we didn't have any presentations laid out yet. But note that here, the recently worked on presentations that you worked on will appear from most recent to least recent as you scroll down. This is a very useful function because that way it'll retrieve all the things that you've worked on in the past day, our week or whatever have you. And therefore, you don't have to go searching your computer for whatever presentation was that you were looking for, because it will likely be here already. Then next to the recent button, we have the pin button. In case you don't know what this is. A pen is basically painting something that you find important and keeping it at the top. So any presentations that you may want to work on later or are urgent for you to work on, you wouldn't make sure that you pin them. So that way they appear here, and as you can see here it says pinned presentations will appear here. Then next append, we can see the share with me button. This shared with me button is all of the presentations that other people have shared with you and they will appear so here. In case you didn't notice yet, Microsoft PowerPoint allows you to work with others and collaborate on presentations. So if someone else invited you to edit a presentation or work with them on one, you would have access here and you wouldn't be able to see them here. This is what recent pinned and shared with me are below the themes view. So now that we've talked about that, Let's move on to the New button here on the side. So we can see here that this plus button with the word new Android takes us to the variety of themes that we just talked about. These are again preformatted and pre-designed skins that you can use an import into your PowerPoint presentation from scratch. All you have to do is change the text and the design will already be important for you. This saves you the time of having to customize and make your presentation fancy, especially if you're either out of time or don't know how to do so yet. But this is something that we will cover in this course as well, of course. But just know that we have a slew of different skins or themes rather that Microsoft has made for us to use with PowerPoint already. But again, by default, blank presentation will always be the selected option. Again, underneath we have recent, which we just covered is another view to get our most recently worked on PowerPoint presentations. Then after that we have shared again what we talked about as well. Powerpoint presentations that other people have allowed us to see or work on with them and collaborate. Then lastly, we have the Open button here. The Open button in case you don't know what this is. It's basically for opening any PowerPoint presentation, whether it's a recent one or one that you have worked on before and so forth. This requires you to dig into your computer files should you choose to do so or retrieve them from your OneDrive? Your OneDrive is basically where your work is stored on Microsoft's digital servers. It's kind of like iCloud if you're familiar with that. But the Microsoft version of this one drive is very useful for you to backup all your presentations and files onto because should something happen to your computer, your data and files will be stored on your OneDrive. And of course, in order for you to have a OneDrive, you need to have a Microsoft e-mail, which of course is free to have and create. But nonetheless, your OneDrive and your actual computer hard drive are the two different places in which you can retrieve PowerPoint presentation and files from. So just know that this is what the Open button is for. So again, we have a recent folders that we've opened or retrieved PowerPoint presentations files from or from our OneDrive, the digital Microsoft Online Server, or our actual hard drive, which in this case is on my Mac because I'm on a Mac computer. Alright? And of course if I want to add another location, I can do so by clicking Add place. So I can add a specific folder or whatever have you. Then the last thing to talk about when launching PowerPoint is the little search bar here at the upper right. If you're looking for a specific function, specific presentation file, you can search for it by the title or by the name of the function and the button. But again, this is just another great way to access something quickly in case you need to do so. Nonetheless, these buttons here already should do the work for you and should have everything you need covered. So now that we've talked about that, it's time to actually get started into launching the program itself and creating our first Microsoft PowerPoint presentation. So we would do that, of course by clicking Create here. And we will continue to do this in the next video. 3. Introducing the PowerPoint Ribbon: Welcome back. So in this video we will be introducing the PowerPoint ribbon. And in case you don't know what it is, we will talk about why the ribbon is so important to the PowerPoint program and why it is very useful as well. But before we can introduce the ribbon, we must first actually get into working on a presentation. And we will do that by working on our first plank presentation. So in order to do that, we must make sure that the blank presentation theme is selected. And then click the Create button here at the bottom, right. Alright, so now you can see I've done that and there we go. We can officially see the PowerPoint program in action. Now, this is what you will see anytime you work on a presentation new or old, right? And this is very important because this is the window that actually is the program itself in terms of working mode, editing mode, and so forth. So let me just close this here to the side and talk about the PowerPoint ribbon. The ribbon is these nine buttons here that you see at the upper left on the screen. These nine buttons are essential and crucial and we will be talking about each one of these buttons in this course later on. Now these buttons, of course, are called and makeup what is known as the ribbon. The ribbon, of course, are these nine buttons. And each of these buttons contains specific functions that allow you to do different things or tabs. Each of these tabs allow you to do a variety of different things based on the title of each of these tabs in the ribbon. By default, every time you open the program and work on a presentation, you will be taken to the Home tab or button in the ribbon. And this is the button that of course is kind of like the main tab within the ribbon. And it's also the first one. But we have other ones as well, such as insert, draw, design, transitions, animations, slideshow, review, and view. And if you saw as I was clicking those, each one of these tabs and the ribbon had a variety of different buttons in each of them. And in cases seems overwhelming. Don't worry, because like I mentioned before, we will be breaking down and talking about every one of these buttons within each tab in the ribbon. But the point of this video is just to introduce you to the ribbon and to know what it is. It is these nine main tabs are buttons that allow you to execute a variety of different functions towards your presentation, such as adding or editing text, changing the color of the text. Adding, we're inserting shapes, drawing shapes, inserting new designs and themes, inserting transitions, which we will talk about later on in this course. Inserting animations, 3D animations or 2D animations, again, something that we will talk about later on. Or adding a different view to the program, such as slide-show view, which allows you to view your presentation as if you were presenting it to the public eye. And also review in which lets you add comments or other things in case you're working on a collaborative presentation. And of course, view, again, which allows you to view this presentation in a variety of ways, such as a presentation mode in case you're presenting it to other people. But of course, this is what the Microsoft ribbon is. So anytime you are asked about the ribbon, know that it is these nine buttons within Microsoft PowerPoint that allow you to do a variety of different things. And of course, each of these tabs is named differently to let you know what type of buttons each tab contains. So if I'm interested in inserting an image or a shape to my presentation, I would likely go to the Insert tab, right? So therefore, this is why these tabs in the ribbon are named as such. Within the ribbon, you also have the share and comments button in the upper right side. The share button just allows you to share this presentation to other people. You can upload it again to your OneDrive, which is the online Microsoft server that other people can access if you choose. Or you can send a copy by e-mail and so forth. And comments of course just lets you add comments here to the side, like if I click new for example. And then I can type a comment telling the person or myself whatever I need in case. Let's say I want to work on something in this presentation later on. And I want to make a little comment to remind me, I would go ahead and do that, type in the comment and then click this little button here, this little arrow button, and it'll post the comment. As you can see here. We have a little comment button or notification rather under this slide here, this first slide. But again, this is getting a little ahead of ourselves here. We'll talk about all of this terminology later on. Just know that this is what they share in the comments button or four in the Microsoft ribbon. And anytime you want to get rid of that view, you just click the comments button again. Alright, so this is the Microsoft PowerPoint ribbon, and I hope that this helps. 4. The Slides Side Tab: In this video lecture, we will talk about another essential and important component and part of the Microsoft PowerPoint program. The slide's tab panel, which is here on the left side. On the left side is where all of your slides can be viewed. And this is important. But before we get to talking about that, you might be wondering what is a slide? A slide is basically a page, a presentation page. The more slides you have, the longer your presentation is. Your slides are numerically in order. So your first slide, also known as the cover, will be here. And then the rest of your slides will fall under that. In this video, we will cover things such as how to create a new slide and so forth. But first, let's just talk about this slide tab, panel here. Every time you want to access a certain slide. For example, let's say you have a long presentation and you want to jump to a certain slide, all you have to do is left-click one of the slides once. It's as simple as that, and we'll learn how to do this as well by creating another slide right now. If you right-click under a slide, you will have a variety of options such as cutting, which is removing the slide, copying, which is copying the slide, pasting a slide. This is if you have a copied slide already in your clipboard, you can paste the slide to duplicate it. You can also click select all, if you want to select all of your slides at once, then an addition, we can do the important new slide function here. So if I want to create a new slide, all I have to do is right-click under my first slide. Or I can also add a section. This is something that we will be talking about later on. But sections are basically points within your PowerPoint presentation that introduces a new section just to keep things more organized and an order. Additionally, we have the zoom function. If we want to make something bigger. If I want to zoom in, I will increase the quantity and then everything will become bigger within these slides side panel, as you can see, it increased a little bit and push the presentation here a little bit to the right because I made the left slide tab panel bigger. In addition to this, we also have the slideshow function, which then lets us see our presentation in presentation mode. And if we want to get out of here, we can just hit the escape button on our keyboard. But nonetheless, these are some great functions that these slides tab panel lets us do. And if I decide to hover over a tab and right-click, it lets us do similar things, except with some added buttons, such as formatting the background, which allows us to change the background, color, the design and so forth. Also hide slide. Let's say I don't want the slide to appear anymore, or I just want to temporarily hide it. I can do that. And as you can see here, a little band type sign appeared on the upper left-hand corner of this slide. Then in addition, if I right-click again to see the rest of the buttons, you can see that the height slide is checked. So that means that this is in effect. If I want to remove that, I will just click again, left-click hide slide, and it removes that. Then I right-click again and the little check has gone. Some other buttons that we have introduced when I right-click on top of a slide, or again, zoom slideshow mode. And then a new button, new comment, which we talked about in the previous video lecture. If I want to add a specific comment, I will do so here by right-clicking and clicking Comment. Then what happens is that the comments panel appears here on the far right side. Then I can either see my previous comments or add a brand new comment should I choose to do so? Let's go ahead and create a new slide so you can see how this looks like in action. So I will right-click under the first slide or above the slide. It doesn't matter. And then click the new slide button. And if you noticed, next to each of these buttons are some keyboard shortcuts. So that means that you can access or do these and execute these functions using your keyboard as well. So you didn't have to click. But I'm just gonna go ahead and click new slide. And as you can see here, a brand new slide was created under my first presentation slide. So as you can see here now my presentation has two slides. And when I click each one of these, the presentation view here changes. This is something that we'll talk about in the next video lecture. But nonetheless, as you can see here, I left-click in each of these slides once I can go to each one of them directly, instead of having to scroll endlessly or figure out how to do that, I can just left-click each one of these slides on these slides panel. But again, this is why this slide's tab panels so important in PowerPoint. Because it is where all your presentation pages are stacked up nicely for you to access and preview without having to look at them one by one. They are all here for you to look at. And you can obviously left-click hold and drag them up or down, above or below each other to reorder them. So let's say I prefer the second slide to be my cover. Then I would left-click hold and drag it above the first slide. So then my second slide becomes my first slide, and then my first slide becomes my second slide. So as you can see here now the cover first slide is now the second thing that's showing, instead of the first edition, if I want to undo that, I can just left-click hold again and drag it below. As you can see, there's like little orange lines appearing. Those are just showing you where the slide we'll move to. Above or below, right? So this is how the slide tab panel works. I hope this helps. 5. The Presentation Window: In this video, we will talk about the presentation pane window within Microsoft PowerPoint. Much like the ribbon and the slide's tab panel, the presentation window pane is very important and essential to the PowerPoint program because it lets you not only see your slide for your presentation, but also lets you edit it. In addition, right, so in contrast to the slides panel here on the left side, which only let us see our different presentation slides. The presentation window here on the right side center right, lets us actually edit as well. And this is important because this is where you'll be spending the most time when working on your PowerPoint presentations, the presentation view or pain rather. Now as we can see here, the center of our first slide, it says click to add title and then click that subtitle under it. This is where you will always see every time you create a brand new blank presentation, because this is how presentations and presentations overall in PowerPoint are formatted. You typically have a cover page and then the rest of your presentation. So much like you would have an introduction paragraph to an essay. You would have your cover page to your PowerPoint presentation. So notice how when I move outside of these lines, my cursor turns into a regular cursor. But then when I go within the borders of these lines, my cursor changes to a text line, which allows me to then click and start typing in whatever it is I want. So I will typically name this my sample presentation. And then under it, clicked Add subtitle. I'll add my name by John. And then solidify those changes. I don't hit the Enter or Return button on my keyboard because that instead creates a new line. What I do is I just click outside of this, left-click once and the border will be gone. Just like that. So as you can see, I typed in my name of my presentation and then the author who created me. This is typically how your cover page should look like and signifies to whoever is viewing your presentation that this is the first slide. You want your slides to be, of course, an order, much like an essay, introduction, body, conclusion. Same thing with your PowerPoint presentations. But let's talk about the presentation paying a little bit more. So we now know that this is the presentation pain. If I wanted to edit how this text appears, I can play around with these borders. I can drag it. When my cursor turns into a little compass, I can move the text around however I want. And as you can see, little lines are appearing that kind of set the text into a preset area, whether it's the center or the left, or the right or up or down. This is to keep your presentation looking neat and professional. And you also see some measurements along there. But if I decide to click on one of these little squares, instead of moving it around, you see that there is an arrow pointing up and down, which lets me move this around as well, but in a different way, right? So as you can see here, I can drag it up or down and it moves it left and right and so forth. This is another way to modify your text. An addition to this, I can also tilt it by clicking over here and left-click holding. And I can tilt my text to a certain angle should I choose to do so, the default will always be 0% or rather 0 degrees. And that is another way to modify straight off the bat, your text within the presentation view. Everything that you change here is what your viewers will see. So the way you're seeing it now is how the viewer will see it. But when you see the lines around a textbox, for instance, an element in your PowerPoint presentation know that you are in edit mode. But if you don't see any lines around any images or text boxes or anything. No, that you're not so much in edit mode but in presenter or view mode. But anyway, the point is if you want to get to actually edit whatever elements, text images, or whatever are on your PowerPoint presentation, you just go right ahead and click above the text or whatever have you. Now, in case you're wondering what happens when I right-click on a slide in the presenter or Presentation View Pane in PowerPoint. Well, we can see that a variety of options pop up, right? Some of these buttons, if they're grayed out, means that you are not able to use them, they're not available to use. But if they are white and not faded out or gray, it means that they are clickable and that you can use them. So by right-clicking on a presentation slide in the presentation window pane, I can create a new slide, duplicate this current slide, or delete the slide. I can also hide it, which we've talked about before. And then there are some other things. Such as the ruler. What is the ruler? The ruler is basically a ruler that appears above and to the side of your presentation slide and lets you change or view an eyeball on the margins, for example, of your textbox, right? So as you can see here, this is very helpful because whether I expand or reduce this, as you can see here, the little line above and the ruler of follows along. So that way I know how many inches my textbox is. For example, if you're into really eyeballing things and are into keeping things centered and so forth. You can use the ruler. But of course you don't have to, because like we saw earlier in this video, PowerPoint already has these things centered to the left, to the right and so forth. For you to not have to work with the ruler. But should you choose to. This ruler is very helpful to help you eyeball the different sizes of the elements on your PowerPoint presentation. Let's go back and right-click on our slide. We can hide the ruler again by clicking it. But let's click guides. Now, I hover above guides, and as you can see, I have add vertical guide at horizontal guide and so forth. What is this? Well, again, this just has to deal again with the different layouts in terms of formatting your text, margins and so forth, right? So as you can see here, this created a vertical guide right down the center of my PowerPoint presentation. Let's say I wanted to make sure that my text is very centered. I can use this visual guide to make sure that it is. This visual guide makes it very clear that my text is not centered from my sample presentation. So thanks to this middle visual guide, vertical visual guide, I can then center it correctly right down the middle. So that's how it can be very helpful. And of course, if it's annoying you that it's there, you can just go back to guides, right-click guides, hover over the word guides and then remove the vertical guide. By hiding the guides by clicking here guides. That's how you remove it. But then let's talk about the other things that were available when we right-click, which were below guides. We also have Zoom, which again we talked about earlier in this course, which lets you zoom in to things higher number means the more zoomed in it'll be. So right now it is at a 103. Typically the default will always be fit to your computer screen size or 100%. But let's say this is not big enough for me and I want to make it more zoomed in says clearly see the details. And I will just click the 200% as an example and click Okay. And as you can see, it made the presentation a lot bigger. It zoomed in. It didn't change the actual size of the presentation slide. If I let say send this to someone, it just changed the view. Because again, we need to remember we are in presentation window pane view. We're not actually changing the size of the PowerPoint presentation itself, just the view in case that, say some text is too small for us to read. We would use this view function here to let us zoom in. And as you can see here at the bottom right, we also have another way to zoom in or zoom out so you don't have to right-click. It says 200 per cent here. I can click here and change it to a 100. Or another fun way to do this is to click the toggle circle here and then drag it back to 100 or whatever percent I want it to be at. So just know that at the bottom right is another way to change the zoom function and feature. Again, if we right-click on the slide itself, not within the borders of a certain element. We then also have Format Background, something we talked about but didn't really get to explore. So let's go ahead and click Format Background. Format Background is where you can change the color of the background, right? Right now we can see that we have a solid fill in our background, which means that it is just a solid color. But I can also add a gradient if I want to be fancier. And then it adds this gradient, which is basically a color fade out. Or I can add a picture or a texture. I can also add a pattern should I choose two? And then there's a variety that Microsoft PowerPoint already has included. For the picture texture filter or fill rather, I can insert something from my computer. Let's say I have a nice background on my computer that I want to use a nice little image. I would click here and click Insert, and then choose something from my computer that's an image file obviously to use as the background for my presentation, background for this slide. Specifically, I can also use something that I copied and paste it here using the clipboard button. Or I can again use a texture that PowerPoint has included in the program for free. Then I can change the transparency mode, how opaque it is, aka how light or dark it is. I can also tell it, meaning that the picture will appear throughout the entire presentation as opposed to just a certain part of it. That does not look good. And on top of this, we can also change how it appears in terms of left to right and so forth by changing the numbers here. And so much more. But this is of course really in detail and depends on you and how you want your backgrounds to peer. It is typically recommended that you have your background across your entire slide covering every single inch and centimeter because it looks unprofessional. If your image background is only for a certain portion of the background of your presentation. So just be aware of that. But again, this is what the Format Background button is within the right-click panel of the presentation pain in PowerPoint format background, we have slideshow, which we're not going to talk about again because we know it takes us to the view mode. If we wanted to view the presentation as if we were presenting it to someone, then new common again, we're also not going to talk about because we know by now what comments are and how to create them in PowerPoint. But this is what is available when you right-click on a slide in the presentation pain in PowerPoint. Well, let's talk about some other things that this presentation pain offers. If I decide to right-click on an element such as this texts element, I have a variety of other different things that I can do, such as exiting the edit mode, right? So I'm no longer editing it. Or I can go back and right-click again. Make sure you don't have anything highlighted. And then I can change the font, paragraph style, and so forth. Or I can also look up certain words if I want to use certain words from my slide or whatever have you. There's also at the store is a translation function if you're wanting to create your presentation in a different language, and so much more effects, etc. We're not going to talk about all of these things yet because again, all of these functions will be covered when we get to the Microsoft ribbon buttons later on in this course. But just know that you can also access some of the functions and features by right-clicking on an element within the presentation pain in Microsoft PowerPoint. Now another thing that you may have noticed is that when I added the Format Background, it only added it to this slide. If I click the second slide, it's a white blank background. So just be aware that when you add Format Background, It's not going to do it to the entire PowerPoint presentation. But it is recommended that you keep a consistent background throughout all of your slides in PowerPoint to keep things professional. So if you are wondering, well then how do I make sure that everything has the same background? So I don't have to do this one by one. We can do is again, right-click here, and then click duplicate slide. Then it creates another slide with the background that you had in the first one. So again, that was just by going to right-click duplicate slide. Now we have two slides with the same background. Make sure that you typically do this to the first slide and then the rest when you begin working on your presentation that we didn't have to go back and change them one by one. But again, a neat feature that the slide's tab panel houses that you can select them all by right-clicking the slide itself and then clicking Select All. Then of course you can duplicate the slides from there as well by clicking duplicate slide or format background to give all of these selected slides the same background we just gave. First to write. Again by going to picture a texture fill. And as you can see, all of them changed to the same background. But nonetheless, this is how the slide's tab, the pain and the presentation pain work hand in hand in Microsoft PowerPoint. And these are some of the features that the presentation window pane and Microsoft feature offers. So I hope that this helps. 6. The Quick Access Toolbar: Welcome. In this video lecture, we will talk about the Microsoft PowerPoint Quick Access Toolbar. Much like its name suggests, this toolbar lets us do things and execute functions without much clicking. The Quick Access Toolbar can be accessed here and seen in the upper left-hand corner of the Microsoft PowerPoint, next to the close, minimize and expand buttons here at the upper left. We first start off with the auto save button. The auto save button is a really cool feature that PowerPoint and all Microsoft programs include, is that if you're someone that's worried about losing data, or let's say your computer accidentally shuts off and you were working on a presentation, you're worried that you might lose something. It's recommended that you have the autosave feature on because what this will do is it will save everything automatically for you. So anytime you make a small change or a big change, it doesn't matter because PowerPoint, we'll save it and create an auto save. For that presentation you're working on. A change as little as a period being added will trigger PowerPoint to save the new version of your PowerPoint presentation. So that way, the most recent PowerPoint version of the presentation is saved in case you lose Internet access or your computer shuts down randomly, technology can fail. So this auto save feature is very useful. And of course turn it on, you just toggle off to on. And then you must make sure that the presentation has a name and you specify where you want your auto save files to be stored in. And typically this will be under the OneDrive, which we talked about is linked to your Microsoft e-mail account. So make sure that you have a Microsoft e-mail account if you want to have this on. Of course, you can store this in other places as well should you choose. But the OneDrive is the most recommended place. Alright, so let's get out of this. So after the autosave, we have the home button. The home button will just take us to this window which we are familiar with by now, which is before the actual presentation editing mode in PowerPoint. This screen here is the screen that we saw in the first video lecture in this section of the course. This is the home screen which lets us either open another PowerPoint presentation to work on or create a brand new one from scratch. Again, this is the Home windows. So to access that easily, you just click that home icon or button in the Quick Access Toolbar. Then after that, we have the save button. This save button here has a little floppy disk icon. And we click this button anytime we manually want to save the presentation. So instead of autosave, you can have just this button clicked every time you want to save a new version of the PowerPoint presentation you're working on. And of course, this lets you save not only to your OneDrive, but also to your hard drive if you choose. And what I mean by that is OneDrive is of course, online saving. Your hard drive is saved to your actual computer, your computer files. So that's the Save button. And then next to the Save button we have to really useful buttons. We have the undo button and then the Redo button. So let's say, let's start off with the undo button. Let's say you made a change that you regret or want to undo. How would you go about that? In PowerPoint, you just click this back arrow or undo button as many times as you need to. Or you click the little triangle pointing down next to it. And it'll show you the variety of things that you did in the past. And if you want to undo multiple things at once, you just select all of the things that you want to undo and then click and you see how all do this right now, you'll see how it works. So I'm going to undo the four typings that I did. And as you can see, not much changed because of course we didn't do very much. But if I wanted to undo some more, I would just keep on clicking the Undo button and so forth until everything is back to how it was originally, right. Just keep on doing. That's how this works. But if I want to redo and let's say I changed my mind and I actually want that change that I had back. Then I just click the forward pointing arrow or the arrow pointing to the right, which is the Redo button. And it'll just redo everything that I undid. So again, the new slide came back, the old background turn into new background, and we are back to where we were. So that's how the undo and redo buttons work in the Quick Access Toolbar. And lastly, in the Quick Access Toolbar we have these three dots, which lets us customize our toolbar here if we want to add more buttons to it. So as you can see you here, we have five checks, which means that there were five buttons here in our little toolbar. If I wanted to add more functions or commands to this little toolbar, I just click one of the ones that aren't checked and it will add it. So for example, let's say I want to add a print button. I would just click Print. And as you can see here, a little printer icon just appeared in my quick access toolbar. But let's say I wanted to remove that print button again. I just clicked my three dots here, the customized toolbar button. And then click Print again, which is checked, and then click it to uncheck it. And then the print button goes away. It's as simple as that. So this is the quick access toolbar within Microsoft PowerPoint. I hope this helped. 7. The Title and Search Bar: In this video lecture, we will talk about the Microsoft PowerPoint title bar and the search bar near the Quick Access Toolbar, which we just talked about, is the title bar here at the center. The title bar will always show the name of your PowerPoint presentation. This presentation is called Presentation one. So this is the name of our PowerPoint presentation file. In case you're wondering why it's presentation one. This is just a default name that PowerPoint gives two brand new blank PowerPoint presentation files. So just be aware that if you see this is just because PowerPoint generated it itself. Now if you're wondering how to customize it to an actual title that you want. Don't worry, we will get to that in the next video lecture. But for now, just know that this is the title bar up here and the light gray above the Ribbon. And it contains the title of your PowerPoint presentation and the file name. In older versions of Microsoft PowerPoint, you will see a dot pptx or just dot ppt at the end of the file name or presentation name rather because that is the file format of PowerPoint presentations. That is the suffix or the acronym that they have created for PowerPoint file presentations. So anytime you see dot ppt or pptx, just know that it is a Microsoft PowerPoint presentation file. So again, that's all there is that needs to be said for the title bar. Then for the little search bar, we can see it up here in the upper right-hand corner of the program with this magnifying glass icon. If I click it, I will be able to search and presentation anything that I look for. For example, a word, let's say I want to find the name John in this presentation, I just typed in the name and then hit Enter on my keyboard. And then it highlights the results. One of two in John here is selected. Highlighted. If I wanted to find the other John, I just click this little triangle pointing to the right and it takes me to the other place in my PowerPoint presentation where the word John exists. So as you can see, this is very useful if you're working on a long PowerPoint presentation are trying to find a certain sentence or word to edit or remove. And of course, if I click next to the magnifying glass, there's a little triangle button pointing down. If I click that, I can then do Advanced Find, which lets me find special things, such as not only words, but if words are capitalized or certain words that are lowercase, right? Or words that have a certain grammar associated to them. And on top of this, I can make it match the whole word instead of just a few letters within the word, right? So for example, if I search for John, I'm only looking for results that include all four letters in the word John, right? If I have this whole word only checked, and on top of this, I can also do replace with, which is a great feature that we will talk about a second. But again, going back to the magnifying glass, Let's remove here what it says, and click it again. Next to the magnifying glasses, this little triangle pointing down, we can click Replace. It'll take us to the same place, Find and Replace. Just showing you that again as to how to get there. If I want to replace a certain word that is found throughout this entire presentation with another word. I can do that with just a few clicks. So let's say I want to replace the word by with something else, right? So then I would click where it says fine what, and type in the word. By. Then I would replace it with, let's say from right. Then I would click, Replace All or replace. If I click Replace, it will do it for justice slide. But if I click Replace all, it'll do it for all slides. So let's click Replace All. And there we go. It replaced a word by two from an all slides of this PowerPoint presentation. So as you can see, this is how the Find and Replace feature works under the search bar and search icon in the search bar in Microsoft PowerPoint. We can also replace fonts as well. Let's say my presentation is in a certain font, and I don't like it. I can do that as well. But this is obviously something that we'll talk about later on in this course to not get ahead of ourselves. But just like you can replace words, you can replace fonts as well to change the style of the font. And then just next to the search bar is this share to Microsoft if you want to help them improve the program. But nonetheless, this is the Microsoft PowerPoint title bar and the search bar. I hope that this helped. 8. The Status Bar: In this video lecture, we will talk about the Microsoft PowerPoint status bar. The status bar can be found at the very bottom of this program. This light bar, this light gray bar that you see here at the very bottom is the status bar. And the status bar is more useful than one might think because it tells us a lot about our PowerPoint presentation. For example, to start off this status bar at the bottom left, you can see here it says slide one of three. Slide one of three is also, of course, counting the slide number that we are presently on. And how many slides are in our PowerPoint presentation. Whether I'm on slide 12 or three, the status bar here at the bottom left updates the number to tell me what slide I am currently on. So it can be very useful to look there if you don't want to look at the slide tab panel here at the left side. The status bar also tells you what slide you are on, your PowerPoint presentation and how many slides over all your PowerPoint presentation has. Then next to slide number is of course, the language. You want to make sure that this is always accurate to the PowerPoint presentation language you're using on. Because of course, if it's not accurate, then it'll be harder for PowerPoint to pick up incorrect words, grammar mistakes, and so forth. You want to make sure that this is always accurate to the language that you are working with. And here it says English, United States. So of course this is accurate. Then after that, the status bar has this really cool accessibility feature. Accessibility is basically a button that contains recommendations to help make your PowerPoint presentation more understandable to viewers. So here it says accessibility investigate. This means that I have some errors and tips that Microsoft PowerPoint wants to give me to help make my presentation better. After I clicked the Accessibility button. We can see that here on the right side and your pain appeared, the accessibility pain. And we can see that PowerPoint found some errors such as a missing slide title in slide three, which makes sense because there's nothing there. So something has to go there. And some tips which include a duplicate slide and saying that I have two slides that are exactly the same. And this can potentially interfere with making my slide clear and easy to understand. The PowerPoint program even has this. It has not only errors, it can not only detect errors within your PowerPoint presentation, but also even give you tips and recommendations. So that is a great feature that is in the status bar. Then after the Accessibility button we have here, the Notes button, Notes button. If I click it in the status bar, a little tray will appear here where it says click to add notes. And these notes won't be seen in your presentation. These are just for you, the creator to have as whether a reminder in case you need to work on something or just other little tidbits of information. Again, I clicked the Notes button and this little tray here where it says click to add notes appeared. I can just click left-click ones and start typing in whatever little note I want to make to myself about a certain slide. Let's say this slide I want to work on a little bit later, but I don't want to forget this. Or let's say you're working on a long presentation and you might forget what number the slide that you need to work on is. That's fine here you can create a little note which is kinda like a ribbon on your finger to help remind you. So then I can add a little note here that says something like work on this later. And then I just click out of there and it just adds it there. So that is the Notes button here in the status bar, that is the function and what it does separate from comments, which of course we talked about earlier. So we won't again, which have their own little pane on the right side and work differently. Then after notes and comments in the status bar, we have the normal view, which is the default view that PowerPoint will always be and will be selected. If you de-select this, it'll show the slides side tab bar as just a different view. And I don't recommend this view because you won't be able to preview what your slides actually look like without having to go to them. It'll just show them as many squares with the name of the PowerPoint presentation file. So you typically want to make sure that normally selected, it's the recommended view for PowerPoint. Then after that we have the slide sorter button, which lets us see our slides exclusively. So it removes the presentation window pane and only lets us see our slides. So let's say if you're working with a variety of slides, 30 or more, and you don't want to keep scrolling up and down, up and down. You can click slide sorter to have them laid out in a more clear way. So that way you don't have to scroll as much. And of course to get out of this, you just click slide sorter again. So that's a cool little view there. If you need to use it. Then after that we have Reading View. Reading View just removes all of the buttons and the slide side panel and just lets us see our presentation proper. To exit out of this, we would just hit the escape button on our keyboard. So that is the Reading View. And then after that we have the Zoom Toggle, which we talked about earlier in this course, which lets us either zoom in or out of a presentation slide to make the view either larger or bigger for us to view. And of course, we can also change the numerical value instead of toggling that button, should we choose to do so, and instead choose a number. But again, this is the zoom out and zoom in feature toggle within the status bar, and then of course the numerical Zoom button as well. Then the last button in the status bar in PowerPoint is here, bottom right hand corner, which is fit slide to current window. This is basically just a fit button which will make the slide fit into the presentation pain of your Microsoft PowerPoint program depending on how big your computer screen is. So that's just an easy way to get out of. Like let's say, I zoomed in a lot and then I don't want to manually type in a number again or drag it back to the center. I can just click this button and it'll drag it back to what it was. But again, this is the status bar within the PowerPoint program. And I hope that this helped. 9. The "PowerPoint" and "File" Buttons: Welcome. In this section of the course, we will talk about the Microsoft PowerPoint menu bar, which is the menu bar that appears when you open the program. And we will talk about certain features of these buttons and only a select few of them, because a lot of these menu buttons can be found in the ribbon, which we will get to in the next section of the course. So let's go ahead and start off by talking about the first button in the PowerPoint menu bar. The menu bar, by the way, is this bar here that appears above the Microsoft PowerPoint Quick Access Toolbar, title bar, and search bar. So basically it is above the program. It is where your battery information, the date, and the time is found. And so much more. Basically, it's kind of like your computers uppermost bar. Now if you're on Windows, you typically have this somewhere else. So this is more so if you're a Mac user, but nonetheless, the buttons are pretty similar. And in this video, we will also talk about how to save a PowerPoint presentation with a title of our own selection. So let's go ahead and start off by talking about the first button found in the PowerPoint menu bar, which is the one that says PowerPoint. Here, it's not much to it. The first button is about PowerPoint, which tells us the version of PowerPoint that we have, the PowerPoint on our Mac. And so much more, it's not much to it. That's just what it is. That's why it says about PowerPoint. Let's go back to it. And then under that we have preferences. So this is an important button if you want to modify some preferences or settings in your PowerPoint program, Let's click it. We can change some settings such as the General settings or more specific settings, such as the view, the ribbon, how we want the ribbon to appear, and how we want edit mode to appear in so much more. But we won't talk about every single one of these buttons because of course, these buttons more so deal with changing the interface of the program and how we want the program to appear. And of course, this is not so much the focus of this course because this course is PowerPoint for Beginners. So we are working with what is by default selected by PowerPoint. So we don't want to work on too much of these custom settings though if you are interested, I do recommend that you check these settings out if you do want to change some very specific things. But nonetheless, this is the Preferences tab under the PowerPoint button in the menu bar. Alright, so let's exit out of here by clicking the red circle and going back to the PowerPoint button. Okay, and so then after that we have sign out. So again, as we talked about often earlier in the video lectures, is that we must be connected to a Microsoft Outlook e-mail to get the most out of our Microsoft programs such as PowerPoint. And so therefore, if we want to have things like our one drive connected, or we want to have our autosave turned on and so forth. We make sure that we have a PowerPoint connected account and Microsoft e-mail as well. And so that's why this says sign out here, because it lets you sign out of your Microsoft e-mail in case you want to sign into another Microsoft e-mail account, or you're working on a shared computer and someone else wants to sign in instead and have their files appear instead. But nonetheless, this is just why it says sign out. Then underneath that we see services. Services. This just deals again with specific preferences related to the Microsoft program. If we want to modify this, we go to our computers service preferences. This is a more advanced and in detailed thing that you don't have to worry about if you're just working with default PowerPoint itself. So we're not gonna get into that. Hi, PowerPoint is if we want to hide the PowerPoint program. So let's say if I click it, it hides it. And if I want to retrieve it, I just click the icon from the very bottom. Then let's go back to the PowerPoint button. And then underneath that we have hide others. So this will be hiding other programs and other things in terms of PowerPoint. If we want to not have a PowerPoint program that is blocked or other things that are in the way we would do that. We would click Hide others. So that is what that is for. Show all, of course, shows them all again. And since PowerPoint is the only program we have open Pretty much, That's why nothing changed there. Then after that we have quit PowerPoint, which obviously will quit the PowerPoint program. That is everything in the PowerPoint button itself within the menu bar. But now let's get into the very important button in our menu bar, which is the file. But the file button is very important because in this tab or button, we have a variety of different things that we can do. We can create a brand new presentation, a brand new PowerPoint presentation. We can create a new presentation from a template or theme that again, you can have downloaded from the internet or one that Microsoft PowerPoint has already provided for you. Then we also have the Open button, which lets us open a PowerPoint presentation that we already have in our documents are in our OneDrive. Then underneath that, we have opened recent and here you're recently worked on PowerPoint presentation files will appear. So that's a great little function there in a shortcut to save you some time so you don't have to go digging in your hard drive, your documents folder, or your OneDrive looking for a file or PowerPoint presentation. Then we have clothes, which obviously will close this drop-down menu. And then we have the very important buttons, Save and Save. As we already know that we can save either through autosave or through the little floppy disk icon here found in the quick toolbar that we've covered earlier on in this course. But another way to save as by clicking Save As and save as is important because width save as we can then save this presentation with a name that we choose instead of a default name that PowerPoint selects for us. So instead of presentation one, I can name this whatever I want. So let me remove presentation one and instead name this my first presentation. Then I can choose where I want to save it. Do I want to save it on my OneDrive or on my hard drive. As you can see here on my Mac, this would save it to my actual hard drive on my computer as opposed to Microsoft's digital online servers through OneDrive. And then the file format, which is always recommended for you to keep as pptx PowerPoint presentation because it is compatible with the newer versions of PowerPoint. However, you can save it as older formats, such as PowerPoint in 1997 to 2003 and so forth. You can also export this as a PDF file. If the person you're sharing this presentation with doesn't have Microsoft PowerPoint or other formats as well. But it's typically recommended that you keep this as what it is. The default settings, microsoft PowerPoint presentation, dot pptx. Then by clicking Save, I will actually save it to wherever it is that I selected, which was here on my OneDrive in the documents folder. I can also add a place or a new folder to save this in, right? And then I can set that as my default saved location. So that way I don't have to go through this process every single time. And PowerPoint will know what folder to store my presentations on or n by checking this. Nonetheless, this is how it works when it comes to saving as know that Save and Save As are two different things. Save just automatically saves it has whatever named PowerPoint has chosen for the file, which is typically presentation 123 and so forth. Whereas save as triggers this little pop-up to appear where then you can type in a specific name for your PowerPoint presentation file. I recommend always giving your presentations specific names, because if you don't, it'll be confusing to know which presentation is what, right? And it'll be confusing for other people as well. So now that I've given this a default name to a custom name From presentation one to my first presentation. Let me click Save and notice what will happen in the title bar. Let's click Save. And look what happened in the title bar. It changed from presentation one to my presentation. And the status is saved. And it tells you when it was last saved. Just now. And if we click this little triangle, we can see where it was saved as well. So again, we did all of this just by going to the File button or tab in the menu bar and then clicking Save As, then save as a copy. Again, if we want to make a duplicate of this file, we would click Save as a copy, Save as Template. Let's say we want to keep this formatting in background for future PowerPoint presentations. We would click Save as Template. Then we have the Export button, which again, if we want to export this as a PDF file to other people, we definitely can. And the cool thing is that with PowerPoint presentations, we can also export them as videos, as you can see here, video files, mp4, MOV, or we can also export them as plain old images, JPEG, tiff, PNG, GIF, BNP. These are all image files and video file formats. So that's a cool thing if you want to share this PowerPoint presentation with others that may not have PowerPoint on their computers, right? You can save them as PDFs or videos, or even image files. Then we will do that by clicking Export here. And of course, the same thing. You make sure that you select where you want that presentation to be stored and whether your OneDrive or on your actual computer. Alright, so let's click Cancel and go back to File. Then under Export is move. So if we click Move, it'll just let us move our presentation from one folder or place to another. So let's say I don't like that. I saved this presentation to the Documents folder in my OneDrive. I can select it and move it to another place. By clicking where it says new folder and creating a new folder. And let's do this for the sake of demonstration. Create. And then I want to move it. Then I'm moving it from this to my untitled folder. So I selected my untitled folder and then I click Move. That means it changed from my Documents folder in my OneDrive to my untitled folder in my OneDrive. So that is what the Move button is for under the File tab in the menu bar in PowerPoint. Very useful if you want to move your files around without having to drag and drop or dig for files manually. Rename is not available. It's grayed out. Anytime you see grayed out button in PowerPoint, it means that it's not available for you to click to use or rename obviously just lets us rename the name of our presentation. Sometimes this is not available for you to do because again, you are either working on it or because it is currently saving the file or because you manually have to do it yourself by going to the folder in which this file is located. Then under rename we have brows version history. This shows us the previous versions of the PowerPoint that we are working with. And then this will load your OneDrive if you saved it on your OneDrive and show you the different versions of this PowerPoint presentation in the past and the most recent one as well in the current version. So this is a cool feature that PowerPoint offers. If you have a Microsoft e-mail and a OneDrive connected to your Microsoft program. Alright, so let's exit out of this and go back to PowerPoint. Alright, and then in the File tab under the menu bar, we see the drop-down again, and then afterwards we have the share button. The share button is very useful if we of course want to share this presentation to other people. We can invite people to view this presentation, edit it by typing in names or e-mail addresses up here. Names is if you have contacts enabled on your computer, email addresses, obviously you just type in the email address and then type in the message if you'd like. If you have the can edit button selected, that means that you're also giving these people edit access. So be aware of that. If you uncheck it, then they can only view this and not edit it as well. But again, that is just the difference between having the candidate checked or unchecked. So you can share through this way, through e-mail addresses. But there are other ways to share as well. If I click File and I go to share again, I can also copy the link to this presentation, which is cool because Microsoft PowerPoint has this enabled. Now you can use PowerPoint links to share this with other people. All I do is click Copy link. And then this sharing link is copied to my clipboard that I can then paste for other people to click on and see this presentation through the window that we saw earlier in which my internet browser appeared. Then another way to share is of course, if I copy the view and edit link. So instead of only allowing other people to view my PowerPoint presentation through the internet, they can also edit it as well. And then some other options that we talked about is of course, sending the presentation to them through whether it is Outlook or your mail app on your computer or mail program or whatever you have installed. You can do that through that as well. Or you can also share, of course, by sending it as a PDF file instead of a PowerPoint file in case the person you're sharing this width doesn't have our point. So those are some great ways to be able to share your PowerPoint presentation. A lot of variety there. Then we have always open read only. This of course just opens a different type of view which only lets us see this PowerPoint presentation in read-only view. And then after that, we have restrict permissions. So again, if you are working with something that is quite protected and you don't want other people to mess with this and you're having a lot of people use your computer or there are a variety of people logging onto your computer. You can restrict this PowerPoint presentation to of course, be password protected, which is the next button down here, passwords. And then you can encrypt this PowerPoint presentation to only be accessible if you know the secret password by checking, encrypt this presentation and require a password to open. And then you type in your secret password here. Though of course, make sure that you make this password easy to remember for yourself because if you lose it, you won't be able to access this presentation. Alright? So that is a cool feature to be able to lock your presentations in order to avoid other people from messing with them and so forth. Then compress pictures. This is if you have a lot of pictures on your PowerPoint presentation. And let's say they're huge and take some time to load or making your file really big and slow to load. Compressed pictures is a great feature because it reduces the size of the pictures without losing the quality. And you can choose here the type of quality that you want and how much you want your pictures to be compressed, the more you can press lower quality of the pictures will be. But the easier they will be in faster will be the load. And of course it will make your PowerPoint presentation file a lot smaller. So that way when you're sharing it with other people, it takes them less time to load and open. Then underneath that, in the File tab we have Page Setup. Page Setup obviously is how the setup for each slide is shown. You obviously want to make sure that your PowerPoint slides are always in landscape mode, also known as a rectangle, not portrait, because we are working with slides here. So slide is sized for widescreen, which is the default. We want to keep it as that. And it tells us the width and inches and the height in inches as well. And of course, the orientation that it appears in, you don't want to mess with these settings, leave them as is again, we want to work with what PowerPoint gave us for the sake of this course. Then after that we have print. So of course, if you want to print this PowerPoint presentation, you can do so by going to File Print as we just did. And then you want to make sure that your printer is selected. And you can even see how this would look like if it were printed. You can select to be printed in black and white or in color. And you can even show details such as the paper size. And if you want to print certain slides are just one or two of them, and so forth. And the layout, of course, if you want again, color or just black and white. So there's a lot of variety here with printing options, with PowerPoint, this is something you can explore if you are interested in printing out your own PowerPoint presentations. Then lastly, after print, we just have properties under the File tab button in the menu bar in PowerPoint. And properties just tell you statistics and information about your PowerPoint file, such as of course, the size of it, when it was created, when it was modified, what type of file? It is, very in-depth things that you really won't have to work on that much or view. Rather, if you're starting off with PowerPoint, but it goes very detailed. It can tell you how many times you've worked on this. How long you've worked on this, how many slides there are, how many words there are? A lot. Powerpoint is a great program because of this, because it contains so much information and so much capabilities. So just be aware that this is what the properties button is under the File button in the Microsoft PowerPoint menu bar. And with this, we have covered all of the buttons within the File button in the Microsoft PowerPoint menu bar. So I hope that this helped. 10. The "Edit" Button: Welcome back. So now that we've talked about the File button within the menu bar in PowerPoint and the PowerPoint button itself. Let's talk about the next button. In this video lecture, we will talk about the edit button within the menu bar in Microsoft PowerPoint. So the Edit button is also very important because it contains a lot of things that we can do through shortcuts in this drop-down menu under the Edit button. As you can see here, we have undo and repeat properties. You can undo and redo things in the Edit button, in the menu bar in PowerPoint. Below that we also have cut and copy, so we're able to delete things and also copied things as well, specifically text or images, or even entire slides using the Edit button from the menu bar in PowerPoint. And then underneath that we have three different paste options. We have regular paste which pastes regularly as in nothing to it. It just pastes everything you copied as is. Or paste special. Let's click Paste Special. Paste Special. Great. Because let's say you copied a lot of information from somewhere else. And it has its own formatting and font style and color. And you want to paste that into your presentation, but you don't want to transfer that color and font style onto your presentation because that's sometimes happens. So what do you do? Well, you go to Edit and Paste Special like we just did. And we paste this as unformatted text. And what it will do is that it will paste the text that you copied, but strip away any of the formatting, the color and so forth, and just paste it as blank normal text that falls in line with your text font, style and family that you're using in your PowerPoint presentation. In case you're wondering if there's a way to paste things from other sources and make them fall in line with your font style and size that relates to your PowerPoint presentation. Without having to do that yourself. You can definitely do that by going to Edit, Paste Special and making sure that you paste this as unformatted text and then you would click okay. And of course, it will paste that wherever it is that you desire. But under Paste Special, we also have paste and match formatting. This is different from what we just talked about. This would actually make sure that the text that you pasted, which I just did right now as an example, fits with the formatting and the style of your current PowerPoint presentation. So this is just another way to do it. If you don't want it to be just super plane, but also want it to be related to the texts that you're using on your presentation. So just so you know. Alright, let's go back to edit and let's undo that paste and click Edit again. And under paste and match formatting is clear. So clear is if I had some texts that I wanted to get rid of, I just go to Edit Clear and it removes the letter. I meant to do that again, and it removes the next letter. So again, this is not the best way to delete things. I would probably rather just select everything and then hit Delete on my keyboard. It's a really clear everything. But in case you want to do that, you have the edit clear option. I'm going to undo that lead and undo the clear of those two letters. Alright? And then under clear we have select all, which lets us select the entire text or element in the borders of the selected element, which is this one. Or if I wanted to instead select from John instead of my sample presentation, that wouldn't make sure I first select from John, then go to edit, select all, and then it selects that text. Notice that when I'm not in a specific element and then I go to edit, select all. Instead it selects all of the elements as opposed to the text, a certain element. So that's just a difference. And you will know that these are selected because the borders of the elements will have appeared in popped up. So that's the difference between selecting all within an element and then selecting all. With out being an element. It selects the whole, entire slide instead, the elements on that slide, I should say. So that's the difference. Alright, and then after that we have Edit, Duplicate. This is not able to be used right now because it's faded out. But how this works is you first have to select everything on the slide in your presentation and then click Duplicate. And what it'll do is just make a copy or a duplicate of the elements that you had selected. So there is a shortcut to do that, if you please. And then after that we have delete slides. If you want to delete the slide, we would just click Delete slide and then it removes the slide. Alright, so then let's go ahead and undo that. Then underneath the lead slide we have removed section or renamed section. This is something we haven't gotten to yet. But again, much like we have slides in PowerPoint, we can also break these slides down into certain sections are kind of like chapters. I can say the first three slides are my introduction section, then the next three are my body section, and then the last three are my conclusion section for a total of nine slides. If I wanted to remove a section, I can do that by clicking here or rename a section. I can do that by clicking here. Then after that we have defined feature, which lets, lets us find certain words. And we talked about this feature before when we were working with the search bar earlier on in this course. This has the Find and Replace feature in the search bar here in the upper right-hand corner. That's just another way to access it. The Find and Replace features, of course, that are found within the search bar. Then we have toggled drawing under the Edit button within the Microsoft PowerPoint menu bar. Toggle drawing is great. If you want to draw on your PowerPoint presentation slide. You can see here my cursor turned into a dot and I can draw on it if I please. This is probably something you won't be working with, but know that it is there under the Edit button in the menu bar. So no need to worry about that. Then after that we have start dictation. This is a really cool feature that PowerPoint has. So if you're not a fast typer or you just don't like typing that much. You can actually dictate what you want to be written on your PowerPoint presentation slide. So all you do is you would have to connect your microphone and you can use your computer microphone for this. Give PowerPoint access to your microphone and then just start speaking away. And then powerpoint will pick up the words as best as possible and write them onto the presentation. This is a really nifty feature that PowerPoint actually. If I click Start dictation, my computer asks me, Do you want to enable dictation to start dictating, press the Control key twice, or to start dictation from the Edit menu. Then of course, all I would have to do is then speak. And then powerpoint will write out the words that I'm speaking onto the slide. You'd have to make sure of course, that you have an element selected first. And that of course, you see the borders of an element to know whether you are in an element are not. Only then can you actually start dictation. Because if you're not, then it won't have anywhere to write it in. This is a cool feature if you have a microphone, but you don't have to have a fancy microphone for this, you can just use a headphone set. And PowerPoint actually picks up the words pretty well. And of course, if there's a word that PowerPoint that and pick up, you can manually go back and type it and change it yourself. Then lastly, we have emojis and symbols. The images and symbols is just a way to access the emojis tray. If we want to insert emojis and symbols onto our PowerPoint presentation, we can definitely do so by going to Edit emojis and symbols. So that's a cool little feature there as well. But all in all, this is the edit tab in the Microsoft PowerPoint menu bar. So I hope that this helped. 11. Other Things to Know About the Menu Bar: Welcome. In this video we will talk about some other things that are important and good to know about the menu bar within Microsoft PowerPoint. So by now we have talked about the File button and the edit button within the PowerPoint menu bar. But what about these other buttons? View, insert, format, Arrange tool, slideshow, window, and help. Well, as you might have already noticed, a lot of these buttons here in the menu bar, or identical to the names of some of these tabs within the Microsoft PowerPoint ribbon. And that is because the menu bar is just another way to access these same areas in which you can execute certain functions related to inserting images, for example, or formatting text and so forth. So therefore, we're not going to cover the rest of these buttons in the menu bar in this course. Because again, a lot of these will be redundant if we do so because again, these are ribbon buttons and a lot of these buttons are exactly the same on a Mac, you will see these buttons above the Microsoft PowerPoint program on the menu bar. Whereas on a Windows computer you will see them and below the ribbon. So just know that a lot of these buttons in the menu bar can be found in the ribbon as well. They're just another way to access the things that you can do in the ribbon, in the menu bar. As you can see, we can create a new slide, duplicate slide, things and functions is that we've already covered and learn how to do earlier on in this section of the course. So again, it would be redundant to cover these buttons repetitive because again, they do the same, identical functions and features. However, I will say though that the file and edit buttons are unique. And so those are the two main buttons in the menu bar that you'll be working with any way. Because again, a lot of their features aren't found in the ribbon or outside of it, such as the Save As feature. So you want to make sure that you pay attention to the file and the edit buttons, at least which of course we've covered earlier on in this course. However, should you ever need help outside of what this course provides? For example, if you have a question or something like that, PowerPoint and Microsoft have included a great help guide to the PowerPoint program that you can do by just searching for a question here, typing in a question and a bunch of articles and they're helpful, useful user guides will appear here. You can also click PowerPoint help as well to get more tips and guides, so forth within PowerPoint. So you don't even have to go to an Internet browser. Everything is in here for you if you need more help, of course. But again, these are just some other important things to know regarding the menu bar within the Microsoft PowerPoint program. And know that of course, it depends whether you have a Mac computer or a Windows PC and where this menu bar will appear. But nonetheless, that a lot of these buttons in the menu bar are shared with the Microsoft ribbon buttons. So I hope this helps. 12. The "Home" Tab: Alright, so welcome to the next section of the course. In this section, we'll finally be able to explore the Microsoft PowerPoint ribbon, also known as the nine buttons in the upper left hand side which compile and compose the ribbon. We will talk about each one of these tabs and the ribbon and the buttons under each of these tabs. So we can then be able to fully use PowerPoint to its maximum potential. And on top of this, if you feel like I'm going too fast, no worries, you can always rewind the video lectures. And on top of this, I've also included a resource for each one of these ribbon buttons and tabs. And on top of this quizzes at the end of this section of the course. So that way, if in case you forgot anything, that will help you reinforce what you've learned. But nonetheless, let's get to it without further ado. The first button within the Microsoft PowerPoint ribbon is of course, the home button. This Home button here that we see in the upper left-hand side, takes us to the first button in the ribbon, and it will be the button that by default you're taking two every time you open Microsoft PowerPoint. Why is this button the default button and the first button in the ribbon? While, because it contains some of the most essential buttons within the PowerPoint program. So what we're gonna do in this course, for every one of these ribbon tabs, we're going to start with the buttons from left to right. And we're gonna be talking about each one of these buttons and what each button can do along with some examples along the way. Now if you see some buttons that are grayed out and faded out and are not clickable. This means that these buttons are only exclusive to be able to use when you are working with an element in your presentation slide, such as a text element or an image and so forth. Alright, so let's get started. In order to activate these buttons entirely, I'm just going to select my text element here in my PowerPoint covers slide. As you can see, some of these buttons turned white instead of faded out gray. But let's start off with the very far left. So we start off with the Paste button. We know now that the Paste button will paste anything that you have copied in your clipboard. Let's say I want to copy this word presentation, right? I can click the Copy button, or I can click the little triangle next to it and just copy or duplicate this, but we just want to copy this. So I'll click Copy. Notice how after I did that, the Paste button is now clickable. This is because I now have something in my clipboard. And we've talked about this already that in PowerPoint and in Microsoft programs in general, there's a variety of ways that we can paste things. We can paste things using the theme as into it falls in line with what the theme of our presentation is. We can keep the source formatting. For example, if this were a bulleted list, if I paste it using this option, it will keep in the bullet-pointed list, so that's text formatting. Or I can paste this as a picture, not just as text, but as a picture. Or I can just keep the text as is plainly and paste it as that. If I click Paste Special, I have some more ways in which I can paste this word that I copied onto my clipboard that we've talked about before, right? We can keep it as how it's formatted on the website that we copied it from or the other place where source that we copied this text from. We can keep the formatting which we also talked about. Or we can keep it as unformatted text, meaning that there's no formatting. So if this were a bulleted list are included any fancy fonts or any colors, this option would strip all of that away. We can also paste this as a PDF or a picture, which we talked about just now. So there's a variety of ways in which we can paste things in PowerPoint. But to keep things simple, you want to make sure that you just paste regularly by clicking paste, or that you paste using the unformatted text. So I'm gonna go ahead and click, paste. And boom, there you go. It just pasted the word that I copied, which was the same word presentation. And as you can see here, a little button appeared because it's giving me paste options if I want to keep it how it is, or I want to change it to another format or look. But for the sake of just demonstrating how the Paste button works within the Home tab in the ribbon. That's how it is. And with that, we've also covered the Copy button. Now if I highlight this word again, the cut button is now clickable. If you're wondering what that is, a cut just means to delete. So if I click the cut button, it will just remove the word. So that is just what Cutting Does. It deletes things. So let's go ahead and undo that. And then underneath that we have format. What is format will like it says here, we can copy formatting from one location and apply it to another. So we just talked about this, right? Let's say I copied the word presentation and it has certain style associated to it, a certain color associated to it. And I want all my text and my PowerPoint presentation to actually look like that as well. Well, if I click Format. My cursor will turn into this line with like little paintbrush icon next to it. And then everything I click or select will be formatted. Just like that as well. Just like the word that I pasted, or just like the text that I intended to replicate and formatting. So that is what these buttons do. Paste, Cut, Copy and format. And again, cut, removes or deletes things. Copy self-explanatory, paste is self-explanatory and formatting, of course, copies formatting into a variety of places and more so deals with formatting text, not so much images or videos. Then we have the new slide button. Within the Home tab in the Microsoft PowerPoint ribbon. We can also access the ability to create a brand new slide. Next to this, you'll see a little triangle. And I want to mention this now, anytime you see like a little triangle next to a button in a Microsoft program like PowerPoint. That just means that there are additional options for you to check out. And it will bring up a drop-down menu once you click it, such as this. So as you can see here, we can create a new slide as is if I go ahead and click this, it will just create a blank default slide that looks like this. Any slide that is in your cover slide, such as your first slide, We'll have your title and your body like this. It will always look like this. And then of course, the buttons here to give you the options in case you want to shortcut out a video or a table or an image or whatever have you. But back to the new slide button, we have a little triangle next to it. And if I click the drop-down, shows you that there's a variety of different slide types which you can add to your PowerPoint presentation. We have the title slide, which is similar to our cover slide. The first slide which has of course the title and then the subtitle. Then we have the title and content, which is this slide we're on right now, which has the title of the top and then the content here below. Then we have Section hetero. This is typically used when you create sections within your PowerPoint presentation. Something we'll talk about in a little bit. But again, as we know, we can divide up our PowerPoint presentation by sections to keep it more clean and organized. Then we have two content. So as you can see in the preview here, this slide has a title and then two columns next to each other. Same way with comparison. Then we have a title only slide, which only has a title text box. Then we have a completely blank slide which has nothing at all no text elements. And because it has no texts elements, That's why it is blank because it has nothing at all. The rest of these slides have borders and boxes because they are taxed elements that will appear automatically once you left-click these ones each, and they come with the slides preformatted. Blank is the only one that doesn't have any of that. So that's kind of like a free roam slide in which you can do whatever you want, paste anything you don't have to follow any formatting. If you choose. Then we have a content with caption and picture with caption, slide formatting. So again, as you can see here, we have more than just one slide type. We have a variety here to choose from to make our slides more customized. And then below that again, we have the duplicate slide feature or button which we used before already. And then outline in case you're wondering what outline is. It takes an outline for your PowerPoint presentation that you already have on your computer. And it can replicate that onto this PowerPoint presentation. So that way you don't have to build it from scratch again. And reuse slides is a similar concept. We can reuse slides that we already have worked on in previous presentations in the past, we're working with PowerPoint. But again, this is, of course if you've worked with PowerPoint before, okay, so that is the new slide button here along with little triangle drop-down to give you a variety of other slides to work with, should you choose. These are preformatted with texts element boxes for all except the blank one. Alright. Then after that we have the layout button, which again has a little triangle next to it. So these are some additional ways to get to creating slides with preformatted boxes and text elements. All of these we just talked about. So this is just another way to get to what we were just on in the new slide button. Then we have reset. So this resets everything back to how it was. Normally. If you added a bunch of new slides, reset will just bring the slide back to how it was when you added it for the first time. So let's say you added a slide from new slide or layout and you customize a lot, but you regret that and you don't want to keep clicking undo, you can just click Reset. Then we can talk about the suction button, which we have been mentioning earlier in this course, but haven't really gotten to. So sections. Clicking this, we can add a section to our PowerPoint presentation. So again, what is a section? A section is basically a group of slides within your PowerPoint presentation. You can have more than one to make your slides and PowerPoint presentation organized. So let's go ahead and click Add Section to take a look at how this looks. So let's go ahead and click it. And as you can see here, it added a section after my first slide, my title slide, and it says untitled section. I can title this section however I please, and then add whatever information I choose to do so typically those sections are only one or two words. You don't really want to add too much here because again, this is just to help you break down your PowerPoint presentation into sections so it's easier to navigate for your viewers. So perhaps I would name this section, my introduction section, and then I hit the enter button to solidify that change. And therefore, these three slides below 234 slides 234 are now part of my introduction section. And as you can see next to the title of the section, there's a little triangle pointing down. This just allows you to either show the suction, not sure this section at all. So this is useful if you're working with a lot of slides and you want to hide them from view temporarily to get to other ones. And PowerPoint is really useful because it even tells you how many slides each section has. So it says here parentheses three. And that is true. There are three slides in this section. That is how the sections button within PowerPoint works. So now you know how to create sections within your PowerPoint presentations. So now we get to the middle or left middle side of the home tab within the Microsoft ribbon. Here is where we work on all of our text editing options when it comes to size, color, and so much more. So in order for me to activate these buttons, I must first select on a text element. And then these buttons come alive and I can click them. Let's start off with where it says here Calibri light headings. So this is your font style or your font family. If you don't know what that is, it is just the type of font that is being used in your text element, in whichever texts element you are currently clicked on, not for the entire slide. Hovered is recommended that you use the same font family across your entire PowerPoint presentation to make it easier to follow and more professional. As you can see here, you have a variety of different fonts that you can use should you choose to do so. But again, this can be changed just by clicking any one of these. Though, if you already have texts written, you must first select the text by double-clicking it. And then changing the font family by clicking the little triangle and then choosing a different font, for example, Ariel. And as you can see, it changed the font style from Calibri, arial, just like that in one-click, that deals with changing the font family. Then next to that, we see the number 60. So as you probably assume this deals with the font size. The bigger the number, the bigger the font will be. So right now, this is 60 for this selected font or text in this text element. If I make the number bigger, the text will be bigger. If I make the number smaller, the text will be smaller. So this is just how it works. So this number here, you can also type in numbers if you want. And I type in the number 60 and then hit Enter, and then it changes back to 60. Now remember you have to have your texts selected, because if I do these changes without selecting the text, it won't apply as you see here, it will only apply for the texts that comes afterwards. And so therefore, it's very important that you select the text that you are going to modify. If it's already written. If I hadn't nothing here, I would make sure to first play around with these settings and then start typing and to avoid having to select anything. Okay, So then after that we have these two letter a's. We have a big a and small a. This is just another way to increase the font size or decrease the font size. The big a increases the font size. The small decreases the font size is just another way to change the font size. Then after that we have a with an eraser. This just clears all formatting. So if this text was modified or made fancy and whatever, this neat little button removes all of that fanciness and brings it back to how it was. Alright, then underneath the font family name we have this be, this is just to make text bold and in case you don't know what that is, that just kinda makes the texts thicker so it's easier to read. So that is just a bold button. The next that we have a slanted eye that is to italicize texts and that just makes texts slanted, as you can see here, live changes. And then after that we have a U with an underline. This just makes Text underlined. So again, notice how after I click these buttons they become light gray. That means that they are currently in use by this text. If I click them again, it'll remove the effect and it will no longer be light gray. So if I remove also the italic and the bold, as you can see, there are no longer in a light gray square. And of course the text changed back to how it was. Then after that we have the a and B with a cross line across it. This is just to cross or strike through text as you can see here. When I do this, it creates a line across the text. This is just in case you want to use this for any reason you may. You definitely have this option here called strikethrough. This is the strikethrough button. Then after that we have two buttons here that deal with equation and also code. So superscript and subscript superscript and makes the text float at the top. Subscript mix texts float to the bottom. As you can see here it's happening. This is more so if you work with exponents and mathematical equations and whatever have you in science formulas, you have those two 0 as well. Then after that we have this AV with arrows, two arrows pointing opposite each other. This is character spacing. So you can also change the spacing between each letter. Very tight, makes the texts really close to each other or the letters really close to each other. Whereas very loose makes the text very apart from each other, the letters very apart from each other. So this is just what this button is for. The character Spacing button, normal will always be the default. And then after that we have these two A's here. This just changes the lowercase or uppercase of your text, right? So maybe you want to make your text in a sentence case. So only the first letter would be capitalized. Or maybe you want to make everything uppercase, you select uppercase and then your texts all becomes uppercase. This is if you don't want to take the time to manually do that by yourself. You have this nifty little button here that can do this work for you, The Change Case button. Okay. Then afterwards we have this Highlight button here, which lets us highlight text, kind of like a highlighter that you would use in real life in a book or magazine. If we just click this button, this text here will have a yellow highlight behind it. You can also change the color of the highlights by selecting the text and then clicking this little drop-down menu. And then you have a variety of different colors to choose from to change the highlight. Then next to that Highlight button, we have a, uh, with a red bar underneath it. This is the text color button. So I would highlight the text. And if I want to change the color to red, I just click it once and then my text becomes red. If I want to change the color from red, again, I just click this little triangle next to it, and I have a variety of colors to choose. So let's say instead of what I want to make this text LU, or go ahead and do that by clicking blue. There we go. My text is now. So that is how you can change the text color within PowerPoint in your slides. Alright, so then we move to the next section of the Home tab in the Microsoft PowerPoint ribbon. The center section. This more so deals with the formatting of your texts. So like creating bullet points, numerical lists, indenting things, and so forth. So in order for me to accurately demonstrate the capabilities of this, I'm going to move on to another slide to show you. Let's work on this slide and click here in the content where it says click to add text. And I'm just going to type some things. This is sample text. Hello. As you can see, this is a bulleted list. And this is why, as you can see up here, the bulleted button is in light gray. Anytime an element is using a certain button, it will appear with a light gray background. So if I want to change these bulleted circles to something else, I can do that as well by using that bulleted button. So let me select my bulleted list. And you'll know everything is selected because it will have a orange tint background to it. And then click this little triangle next to the bullets. And as you can see here, I have a variety of different bullet point shapes to choose from. I can do circles, squares, checkmarks, whatever have your diamonds and so forth. So you don't only have to stick with circles, you can definitely choose whatever you'd like from that as well. And you do so by clicking the little arrow pointing down next two bullets. Whereas this button right here, it just removes the bulleted list. And that is why it's no longer in a lighter gray background. But if I click it again, it'll re-add the bulleted list. And now the bulleted list button is in light gray. This is how the bulleted list feature works in PowerPoint. And then next to that, I have the numerical list. Feature, so instead of bullet dots, I could use numbers, right? So a numerical list, one dot, two dots, right? And again, next is the numerical numbering button. I have a parentheses option, Roman numerals, letters, whatever have you write. If I don't want to stick to this layout and it'll change it for you like that with one-click. And again, if I want to remove it, I just click the button and then it removes it. If I want to add it back and just click the numbering button again and it adds it back. So it's as simple as that. Now after that, we have the indentation buttons here. So we have to indent less or indent more. If I click indent more, you will see what will happen. It indented the text and pushed it a little bit to the right. But if I want to indent it back, I just click the plus button and it'll undo that basically. So this is very useful if you're working with paragraphs and essays, right? You want to indent your first line of your first paragraph, and you can use these indentation buttons. Though of course, you won't be working on with paragraphs as much in PowerPoint because PowerPoint isn't really a program intended to write essays on, That's Marsal from Microsoft Word. But just know that you have that capability here as well in PowerPoint. And then after that we have the Line Spacing button. So much like we can change the spacing between each letter. We can also change the spacing between lines. So I can change it to be double-spaced, as you can see here. And then it made this bulleted list lot more expanded. If I wanted to undo that, I can just go back and click 1, which will be always default selection. So that is just what the Line Spacing button does in PowerPoint. Then after that I have the Add or Remove Columns button. So this is a useful feature and button in PowerPoint if you want to, of course, create multiple columns within a slide. So I can not just have one column, I can have two columns, three columns, whatever have you. But again, instead of doing it like this, you want to make sure you'd rather create a new slide that already comes with more than one column, right? Like the two content or comparison slide. But just know that you can also do that through here in PowerPoint. And it'll create multiple columns like that. Nonetheless, one column will always be the default. Okay, So before we talk about Convert to Smart Art, Let's talk about the things under the bulleted list and numbering buttons in the Home tab within the PowerPoint ribbon. So as you can see here, we have four buttons that are full of lines. These are the alignment buttons. With these buttons you can align text to be aligned to the left, to the center, to the right. Or justified. And justified means that it'll align to the left and the right margins equally. So that way both margins on both sides of the slide will be equal in terms of texts. You may have seen this when you're writing essays and your margins must be the same on each side to make the paper more readable. That is what justified is. So again, if you ever want to align text to the left, to the center or to the right? These buttons are very useful here within the Home tab in the ribbon. Then after that, we have this a with two arrows pointing down, which is a text direction. This is if you want to rotate your text. So rotate 90 degrees, rotate tucks 270 degrees or whatever have you. This is the Rotate Text button and changes the text direction. Horizontal will always be the default. By the way. Then after that we have this rectangular icon, which is the aligned text button. Instead of aligning things left, right, and center, this aligns them to the top, the middle, or the bottom. And we have more options here. If we click Align Text Options, which go more into detail, should you choose to do so. And of course, this deals with more-so shapes and so forth when it comes to text, which is a little bit more advanced and we will get to this later. But just know that you're not just limited to aligning text left, right, and center, but also top, middle and bottom. And top will always be the default selection. Then lastly, within this portion of the home tab, we have Convert to Smart Art. And Convert to Smart Art. What does that mean? Well, smart RR graphics, which are a part of PowerPoint. And as you can see here, they include charts and nice little columns and so forth to make your PowerPoint presentations look a bit more professional and customized. If I select any of these, it'll import the look into the text. So of course, the more things you have selected, the more complicated it'll be. We're not going to get into this too much because this still is more so with another tab within the ribbon that we will talk about later on, which when it comes to, of course, adding designs and so forth. So let's just undo that. But that is what the Convert to Smart Art button does in case you don't want blend text, you can definitely choose from one of these designs to change your text into. Alright, and near the right side of the home tab, then we get into picture shapes and text box. So of course this is if I want to add a picture to my slide here, I can click the picture button and then I have the option to choose from my photo browser, which of course is within PowerPoint, and also takes from my photos app if you're using a Mac. And also I can take a picture from my hard drive, any computer image that I have, all my hard drive, any image file I can take from there as well by going to picture from file. I can also use stock images that are available to use. You know what stock images are in case you don't. These are just default images that are made already taken already and available for you to use. And they don't require any payments that are free to use. And they come in PowerPoint here already for you here on the left, I'm sorry, on the right panel. So therefore, you don't even have to go on your Internet browser. Powerpoint has this included for you when you go to the picture, stock images. So that's really great if you're someone that doesn't have a lot of images on your computer. And then lastly, within picture, you can always use pictures from the Internet. So if you have a URL link or a website link, you can definitely use that as well. Or you can also use a search engine like Bing to search for categories and images that are available for you to use within PowerPoint. And you don't even need to leave your Internet browser. All you have to do is click the image and then click Insert, and then it will insert that image into PowerPoint. Again. This is just something that's a little bit more advanced when we get to adding pictures and so forth and formatting pictures. That is for another tab within the ribbon. But nonetheless, this is how you add images and pictures into your PowerPoint slide using the Home tab. Alright, so let's get out of here. Alright, and then afterwards we have these shapes button. So this Shapes button here lets us insert a variety of different shapes into our PowerPoint slide. So we can add squares, triangles, arrows, or whatever have you, and we can draw them. As you can see, my cursor turned into a little plus sign. So then I would left-click hold and drag this out. And then I create a little arrow here. Again, this more so deals into shapes which we'll talk about in a later tab within the ribbon. Know that you can do that and access that through the Home tab as well by going two shapes here. And of course you have a variety of different shapes to choose from. If you like. Then we have the textbox button. So in case we want to include a new text box, we can draw a text-box on top of the text box or just draw a textbox in general. And you can see the size dimensions of my box. And then when I left-click hold, it creates the box. And as long as I keep holding, it'll keep expanding the textbox, the one I let go, it'll create the textbox and then I can start typing in here as well. So that is if you're interested in creating brand new textbox within your PowerPoint slide, know that you're not limited to just two, as you've probably seen so far in this course. And every time you select the text in it, powerpoint will move to that element in the slide. Then near the end of this Home tab in the Microsoft driven, we have the Arrange button. You arrange button allows you to reorder objects. Sometimes you can probably have like for example, two images. One is on top of each other. Let's say you want a certain image to be in front of another, then you would reorder the object by clicking one of these different capabilities. We can bring a picture to the front. We can send a picture to the back. We can bring a picture forward or we can bring a picture of backward. So if you're working with two images, think of it as two images overlapping with each other. And these allow you to either bring one above the other or beneath the other. We can do this with objects as well. We can align objects to be to the left, to the center, to the right. And we can also rotate objects as well. This button arrange is all about just reordering things, how we want them to be. Obviously, since we are not working with much right now, there isn't much to rearrange. But know that you can always also rearrange the order of your slides here as well. Should you choose to, by going to this Arrange button in the Home tab of the Microsoft ribbon. So for example, I can make slide to slide three or back to two, should I choose to do so? And to solidify these changes, I would click OK, Right? But again, that is what the Arrange button here in the Home tab in Microsoft PowerPoint is four. Then after that we have quick styles. Quick styles is basically to create a custom look, a preformatted look with a color and so forth that PowerPoint has already made. So if I don't want to keep this basic text and I want to create something that's fancier. I can click a quick style and then it will insert that into the textbox. So as you can see here, it change the text color and added a nice orange background. Or I can do a different color should I choose to do so? So this is if you want to live in up your slides so that way they don't look that dull and boring, or we use the same colors. So just know that quick styles allows you to do this as well. And this one even has a nice little gradient. So there's a lot to choose from here from the presets in quick styles. And of course, if you want to go back to the regular, you just click the simple white default. Then after that we have Shape Fill and shape outline. Of course we can't say much of these right now because we're not working with shapes. But if you want to fill a certain shape with a certain color, whether it is a shape or a textbox like we have here. We can do that by clicking Shape Fill, and this will only create a color for the element we're in. Notice how it didn't make the orange background for the title. But if I move to the title like adjusted from content to title and then click Shape Fill. I can then choose a color to then fill this text element as well. Let's say I want to make this one red. And there you go. So that's how this works. Okay, so that's Shape Fill. Next is shape outline. Shape outline creates a little outline. So a border around your elements, whether it's a shape or a textbox like we're working with right now. So let's say I want to create a little outline that it has a black border. I can change that as well. And I can change the weight to make it really thick or really thin. And as you can see here, if I move away, it created a black outline or a black border around my text box because I use the Shape Outline button and I change the weight. I can also change if the line is a straight line, squiggly line, jagged line, I can also make it dashed or whatever have you. So there's a lot to choose from, as you can see here, a lot to customize, width as well. So that is the shape, outline, and shape fill buttons within the home tab. Then the last button within the Home tab in the Microsoft ribbon is design ideas which popped up earlier. Powerpoint is so advanced now that it even gives you recommendations for your slides. In case you are not someone that's very creative with these type of things. They even give you here on the right side, design ideas that you can just one-click import onto your slide in case you like how they recommended you. Some of these. So if you're someone that really doesn't know how to format your slides or has no idea how to make them pop and make them look customize. All you have to do is click design ideas. And then the PowerPoint algorithm comes up with some great designs that they think will fit depending on what you already have in your PowerPoint slide. So this has been the home tab within the PowerPoint ribbon. The first and default tab and button within the Microsoft ribbon, and one of the most important buttons in the ribbon. So I hope that this helped. 13. The "Insert" Tab: Alright, so welcome back. So now that we've talked about the Home tab within the Microsoft PowerPoint ribbon. We're now going to move on to the second tab or button within the Microsoft PowerPoint ribbon, the Insert button. So as you can probably assume from the title of this button, this all deals with inserting things onto your PowerPoint presentation slides, such as shapes, images, and so much more as we'll take a look in a second. So like in the previous video, again, we'll start from left to right within the buttons. And we'll begin with the new slide button. So yet again, the new slide button appears here within the Insert tab in the Microsoft PowerPoint ribbon. So we're not going to go explain this button again, because by now we know what it does. It of course, inserts a brand new slide into our PowerPoint presentation. But then after that we get a new button that we haven't seen before, this table button. So this table button allows you to insert tables into your PowerPoint slide. The cool way about adding a table is that we can use these little cubes. And then PowerPoint tells us what the size of our table will be when we hover over these cubes. So as you can see, the more I hover over, the more cubes turned white, and then the bigger the number gets. So this would be, for example, an eight by seven table, right? Whereas if I bring it back, it makes the table a little smaller. So take a look at what this would look like. Let me create a three-by-three table and then left-click ones to show you how PowerPoint will add this table onto my slide. There we go. This is our three-by-three table, right? So we have a total of nine columns in this three-by-three table. And then I can go right ahead and start typing in whatever the names of these columns would be, right? And so forth. So this is how you add a table with in PowerPoint. Another way to add a table within PowerPoint is if we go back to the insert tab, we can see that if we look next to the table button, there's again a little arrow triangle pointing down. So the one that we just clicked, Let's click it again. And instead of using these cubes are squares. Again, let's go down to where it says insert table. If I click Insert table, this will let me add a table by manually inserting a numerical value of how many columns I want and how many rows. And just so you know, columns go horizontally and rows go vertically. So if a table has the same number of columns and the same number of rows, they will be like our table here, three-by-three. So this is just another way to insert a table if you want to use a numerical value. So this is how we insert tables within the PowerPoint program using the Insert tab. Then we have the pictures button here, as you can see, this is to insert a picture, and we've talked about this earlier on, that we can insert a picture in PowerPoint using a variety of different methods. We can use the PowerPoint built-in photo browser, or we can take a picture from our hard drive or our computer rather. Or we can take a stock image from the Internet or take an image from a search engine like Ben. So again, we have variety of ways to be able to insert an image onto our PowerPoint slide. This is something that we covered earlier, so we're not going to go in depth again. And two, how to do this? But now you know that you can also do this through the Insert tab. Alright, and moving on, after the pictures button, we have the Insert Picture screenshot button. So this is a little different. So this is inserting a screenshot picture into your PowerPoint slide. And a screenshot is of course a screenshot of your computer screen. So if we click this, what PowerPoint will do is take a photo of our computer screen and then insert that into the PowerPoint slide that we're on. So if I click this little arrow pointing down, you can see that this is what the screenshot would look like. And then if I click it, it will insert it into the PowerPoint slide. It's a really cool feature and you don't have to waste time editing pictures doing this yourself. Powerpoint has this built-in with just one click. So let's go back to the insert tab. And again, that was the screenshot button. You can also click Screen Clipping. And what this will do is that this will actually record the computer screen. Should you opt for a video instead of just an image? So then afterwards, we have these two buttons here, Get Add-ins and my add-ins. And this is something that's really cool about PowerPoint, that you can install add-ons to the program. And in case you don't know what atoms are there, basically just apps that you can use to enhance and boost PowerPoints capabilities. Let's go ahead and take a look at the PowerPoint add-ins store by clicking Get Add-ins. So again, as we can see here, there's a variety of different add-ins that we can add to our PowerPoint program that allow us to do unique capabilities that PowerPoint alone can't do. But through the power of these atoms, we can do these things such as, for example, viewing the web or adding forms, quizzes, and surveys to our PowerPoint slides and so much more. And again, this is not just strict it to PowerPoint, but all of the Microsoft Office programs have this capability. So if you've ever used your smartphone and downloaded an app on the App Store or the Google App Store. Know that these atoms are similar to those types of apps. Powerpoint would be your phone, and then these atoms would be the apps that you add to your phone to enhance your phone's capabilities and what it can do. Okay, and as you can see here on the left side, there's a variety of different categories to choose from. Education, productivity, visualization, the best apps. You can also sort the apps by popularity, the rating, the name, and when they were released, you can also search for an app or a capability here in the search bar. So that's a great thing to know about this. And then underneath the Get Add-ins button, we have the My Add-ins. This shows you the add-ins that you already have installed into your PowerPoint program. By clicking the little arrow next to it. It will show you a list of your recently used add-ins and all of your atoms, if you have any I don't have currently any installed. But if I wanted to take a look, I could just click My Add-ins and then they would appear here. Alright, let's move on. So that was the Get Add-ins and my add-ins buttons within the Insert tab. So then we can go on to the shapes Button. Shapes button is obviously to insert a shape into our PowerPoint slide. So we can definitely insert shapes and you have a huge number of shapes to choose from here, you just one-click and done, right? So let's say I wanted to insert this star. I just left-click once and it inserts that star. Actually let me get rid of this screenshot here so that way we can have a better view of our little star. There we go here in the upper right-hand side. And again, I can go back to the insert tab and add another shape. Let's say this time I want to add a rectangle. And I also have the capability of drawing a rectangle instead of just one-click adding. So that's the cool thing. I can also draw shapes and not just, you know, basically insert them with one click. I can also draw them to the dimensions that I prefer, like we just drew this rectangle here. Alright, so let's go back to the insert tab. So those are the two different ways you can insert shapes. You can either one-click them and it'll add them to the slide. Or you can draw out your shapes by clicking one and then left-click, holding and dragging like so. Then we have a little line here. So again, that was the shapes button within the Insert tab. And you have a huge variety of shapes to choose from. And of course, you can also click the shape. And then you can modify the color, the size if you choose by dragging the boarder's out and so forth. Afterwards we have the icons button next to shapes. So instead of adding shapes, we can add icons. And icons are really small little images. Typically if you've ever been inside of an Internet browser and you've looked at your tabs, you can see that next each tab there's a small, tiny little icon. That is what an icon is. And they're very small typically and already come with their preformatted shapes. As you can see here, we're taking a bunch of icons that are stock images. And we don't even have to leave the PowerPoint program. So let's say I want this icon that is these nice 3D glasses, right? I would just click it once and then click, Insert. And as you can see, PowerPoint added that to my slide and then I can drag it around and drop it wherever I please. This is different from images. Images are different from icons, so that's just something to keep in mind. And of course, you have a variety of categories in icons. Look at this one is security and justice. But again, there's an endless variety to choose from. Okay? So that is the icons button within the Insert tab in PowerPoint. Then after that we have the 3D models button. So we can insert even 3D models into our PowerPoint slide. As you can see here when I click this button, a little tray appears here on the right side. And we have a variety of 3D models that we can take, again from the Internet. I click View all animated models. We can see here that there are a variety of great 3D. I pop in models that you can insert into your PowerPoint slide. Let's say I want to add this model of the Earth. Click Insert and watch how it will insert this 3D model into my PowerPoint slide. Alright, and as you can see here, there is a variety of controls. I can shift it, move it around, move it up and down. It's really, really cool how PowerPoint has this, right? So you're not limited to just one. You can do a variety. And you can also pause the animation or let it play. You can also resize it again by moving the borders and the different dimensions of the model. So again, this can be done just by going to insert 3D models and clicking 3D models. And then it opens this tray here on the right. But if we take a look at the little arrow pointing down next to 3D models, we can also insert 3D models that we have on our computer or stock 3D models from the Internet, which is where we were just at. So again, you can insert these 3D models, whether it's on your computer or from the Internet. And you don't even have to leave the PowerPoint program. So that's really cool. So then let's go ahead and get rid of this model. Actually. Take a look at the next button, Smart Art. So the Smart Art is a fun and also eye-catching graphic that you can add to your PowerPoint slides. We've talked about this actually earlier in this course, that you can have a variety of different charts and pre formatted tables and pie charts and so much more that you can just one-click and add into your PowerPoint slide. And then all you have to do is add the information yourself. For example, if, let's say I want to add these four squares, I can then add the images that I want here and where it says text, just type in whatever it is I want, right? So I didn't even have to work on designing anything or formatting anything or coloring anything. These SmartArt graphics already came in the PowerPoint program made by Microsoft. When I go to the Smart Art button within the Insert tab. And as you can see here, there's a variety by category to choose from. So definitely take a look at these if you're interested when you're in PowerPoint. Alright, let's move on to the next button. Let's get rid of this SmartArt graphic. So then we have chart. So we can insert charts into our PowerPoint slides if you're making a presentation that deals with a lot of data or research studies. This will be very useful to you. And we have a variety of different charts. We have column charts, line charts, pie charts, et cetera. Again, much like the SmartArt graphics, you can just one-click, add them into your PowerPoint presentation. But do be aware that if you're gonna do this, you will need to work with Microsoft Excel. So that way you can add your data for your chart there and then be able to bring it to PowerPoint. So just be aware of that. And we're not going to open excel right now. But just know that that is how it works with charts. And you have variety of different templates to choose from. So no need to worry that there might not be one that relates to the type of research or chart that you're trying to present and create, right? And again, you have a variety of templates here. And you can also create your own templates to get from later, as you can see here, where your chart templates that you've created and saved in the past will appear. Alright, so let's get out of here and then take a look at the zoom button. So the zoom button is a button that lets you create summary slides for your PowerPoint presentation. So let's say that you're nearing the end of your PowerPoint presentation and you're gonna create a summary of every slide are just a few select slides, for example, the sections of your PowerPoint presentation. You can definitely do so by going to this Zoom button here and then clicking Summary Zoom. And then what will happen is that you can select one or multiple different slides to create a whole summary slide. To select more than one slide, you have to hold the shift button on your keyboard as you're doing this and then left-click the slides that you want to add. So I am holding the Shift button on my keyboard and then I selected all four of these slides. And then I'm going to hit the insert button next and take a look at what happens. It created a brand new slide with these four slides in the slide to create a summary slide to wrap things up nicely. For example. So that was done by going to the zoom button here in the Insert tab. Then we also have section zoom. So we can also do this for sections. As I mentioned earlier, you don't have to do it for every slide. You can do it for only the sections in your presentation, the section slides in your presentation. And we also have the last option, Slide, Zoom to create a summary slide, but for every slide in the presentation. So again, this will either insert things into the slide or create a brand new slide, like in the summary zoom feature or Option. So that is the zoom button within the Insert tab. And then after that we have the link button. If we want to add a hyperlink, which is a website, we can do so here by clicking the Hyperlink button. And then here it says link to an existing file or web page. So I can add a website address, or I can do this document so I can self-reference my own presentation slides as a link. So that way when the viewer opens this file and then clicks the link, it can take them to another slide in my presentation, or it can take them to a website. Or it could take them to a file, or it can take them to their e-mail provider. And this can happen if I decide to insert an email address, right? So there's a variety of things to do here. So for the sake of demonstration, I'm going to create a hyperlink within a text word. So let's go to this slide and highlight the word presentation. Let's say I only want to make this word a leg. So I go back to Insert and then hit the link button and then type in the website I want to add. So let's say I want to add Google.com as my link for this URL, for this hyperlink, I type in the website and then I hit the Okay button. Notice how this word presentation now turns into a blue underlined word because that signifies or implies that this is a link, a clickable link. So then that way when my presenter clicks this word, it will take them to the external link, the external website, google.com. Then now let's move on to this action button here with the star. So this action button basically is similar to the link button except that there's more capabilities here. So when they are taken to the hyperlink, I can take them to another slide, a previous slide, a URL, which is a website like we just talked about. Or it can even open another PowerPoint presentation or even another document and so forth, right? I can do all of this. I can also run a program. This is more for advanced things. So don't worry about this. But let's say if I'm running a script with code or a program, I can definitely even add that as a link. I can even attach a sound for every time the person clicks the link. So that way, let's say once they click a link, I want to add a little bit of a click sound. That way every time they click the word presentation, a click sound happens, right? So that is even something that you can add as well. Additionally, that was all the mouse click Settings. Then when we click the mouse over settings, when the person hovers over the link, such as going above it with their cursor. What can happen is that they don't even need to click it. They can already be taken to the next slide, or the URL or another presentation or file just by hovering over the link, not even clicking it. And again, you can do this with scripts, code. And also again, attach a sound when they hover over the word that has a link. What this would mean is that every time the viewer either hovered or click to this link, I can attach a sound to it. And so much more on by going to this action button here within the Insert. So know that you're not just limited to adding a website. You can also reference your own slides for the person to be taken there on click. And you can also even attach sounds and so forth. Alright. Then afterwards we have the Comment button, which we've talked about a lot in this course already. So we're not going to get into it. But yet again, this is another place where you can access the comment and comments pain within PowerPoint. We've already talked about how comments work. So we're not going to do So again, but just know that you can also access comments through the Insert tab in PowerPoint. And then after that we have the textbox button. We can insert a text box. This is also something that we've talked about earlier. If we left-click hold and drag, we can create a textbox to then be able to type in new text, right? So that is again by going to the textbox button here. Then after that we have the header and the footer button. The header and the footer button. If you don't know what those two things are, the headers, the very top of your slide or page, and the footers the very bottom of your slide or page. So again here we can see the preview of how the header and the footer would work. These three little columns that you see here at the bottom would represent the footer on this slide. And I can add a variety of things down there. I can add the date. In various formats the time and so much more. I can also say on what slides the footer shows this information. And of course, if it's going to be there at all. And I can also say that I want to exclude the footer from appearing on the title slide, which is the first slide. So you have all of these unique capabilities. And so then you can either apply to just this slide alone or applied to all which will then have the footer apply to all of the slides. And in this case, all of the slides except the title slide because I have the don't show on title slide option selected. But that's the difference between apply and apply to all apply just applies it to the slide you're on and apply to all applies it to all of them. Then after that we have the notes and handouts options. So again, here it'll show you where this will be located. So this would be on the bottom right, whereas the slide was all the way in the left, center, and right of the bottom part of the slide. But in notes and handouts for this specific highlighted area. And again, I can also add the time they're header there, a footer there and so much more. And so therefore, as you can see when I chuck header and footer, it highlights those two parts as well. So again, if you want to add things to the very top or the very bottom of your slides, aka a header and a footer. You can do so by doing so here, you have a variety of things to add down there. Whether it's the time or the date or a fixed look for the time, the date, 12-hour clock or 24-hour clock. You can exclude certain slides from showing this footer or header. And you can exclude the title slide from showing this footer or header. And of course, you can also choose when you want this change to start appearing. And then if you click apply to all, as you can see here, it applied it very faintly here we can see now the date and the slide number in the bottom left and bottom right-hand corners of these slides. Okay? So that is the header and the footer button in the Insert tab. And then after that we have the word art. What? The word our button is basically fancy 3D type of text. So let's say I'm not satisfied with this. Look, I want my text to pop out and be more 3D and so forth. I can click Word Art and then select from one of these different looks that are 3D. And then just one click, insert them by doing this, left clicking and take a look at how it created an inserted a word art textbox with this text that's more 3D and has a background and shadow to it to make it look more lively as opposed to the other 2D that I had before or behind it, right? So again, this is what word art is. Anytime you want to create fancier 3D letters and texts that pops out of the page. You can create these word art type of fonts. As you can see, I just did here by going to Insert WordArt and then selecting from any of these that are available that Microsoft PowerPoint has built in into the program. Okay. So then after that we have the date and the time button. So this just deals with what we just talked about, right when we were in the header and the footer button, we can select the header and the footer to show the time and date in our slides in our PowerPoint presentation. Should we choose to do so by clicking the date and time button. And it just takes us back to the same window that the header and footer button did. And we can choose how the time looks, how to date looks, and so much more. So again, this is just another way to access what we were talking about in Header and Footer by going to date and time in the Insert tab. And then after that we have the slide number button. The slide number of button again takes us to where we were in the header and footer button. Because again, this deals with what will appear on the header and footer, not only the date and time, but also the slide number as well. And we can see that we do have a slide number here at the bottom right. Of course the number two because we are on the second slide. And yes, we also have the date and the time at the bottom left here. So just know that the date and the time and the slide number buttons, along with the object button, are all relevant to the header and footer. So let's just go ahead and lastly click the object button. And so the object button is basically Will, we can add is a variety of objects that relate to the older versions of Microsoft Excel or Microsoft Word or whatever have you. And so if you have objects from those programs that you've worked on before, Let's say you've worked on Microsoft Word or Microsoft Excel. There's an object there that you want to implement into this PowerPoint slide and presentation. You can definitely do so by going here to insert object. And it will insert whatever it is, either a worksheet or a chart or a document. And you can even display it as a little icon instead. And it will show you the icon page for that respective Microsoft program. So this is typically what a Word file looks like. And this is typically what an Excel file looks like. And you can have these inserted in your PowerPoint slides. And when you do so, what will happen is that it'll try to open the program that you selected to retrieve the file and then insert that into your Microsoft PowerPoint slide. Okay, so we're not going to open Word either because again, we're focused here on PowerPoint. But just know that this is how you can do so you can cross-reference your files and insert objects between Microsoft Office programs. Okay, and then afterwards we have the equation button here. So what is the equation button? Well, if you work with mathematical formulas or scientific formulas or whatever have you, we can definitely insert these type of special symbols, such as the greater than, less than signs, special arrows, cosine and Pi sine and so much more. If you're definitely someone that works with these things, you can add them here by going to Insert equation. And then next the equation button, which is a Pi icon. There's a little arrow pointing down when you click it. Powerpoint is even pre formatted some formulas for you that you can just add with one-click and it's pretty amazing. So for example, this quadratic formula, I would just want to click it and then it inserts it into my PowerPoint slide. And then of course I will just change the values by typing them out myself depending on what they are, right? So this is really cool and saves you the time from having to actually manually create this formula yourself from scratch. Again, that's by going to Insert equation and not clicking the pie chart, but the little icon next to it. And you have a variety of mathematical formulas here to choose from. You can also of course, insert a brand new equation that you create. But to make your own equation, you click the little pie chart icon, and then you have variety of icons and so forth, choose from here, and also fractions, scripts and so much more. So if you're definitely mathematical and scientific person, you'll know what to do with this. You'll know that again, you'll be working with these and you don't have to even format these equations from scratch because they already pre-made for you in PowerPoint. So again, that's the Insert equation button. Really cool. Then after that we have the symbol button. So this is to insert a unique symbol. We talked about this before when we were looking at emojis. So if I want to insert an emoji as a symbol, I can definitely do so. You just click the Symbols button and then this little tray pops up. And whatever emoji I click or whatever symbol I click will be added to my PowerPoint slide. And of course, you can choose emoji variations and so much more. But again, as you can see, it created that little emoji that I selected right there and inserted into my PowerPoint slide. Then the last two buttons in the upper far right-hand corner of the Insert tab within the Microsoft PowerPoint ribbon or the video and the audio button. This is obviously to insert video or to insert audio. Let's first talk about inserting video. So when we mean inserting video, we can choose from a variety of sources to choose from. We can choose from our movie browser, which again, will take from any previous things that you've worked on in PowerPoint or if you have a Mac from your photos app. And additionally, we can take a movie from our hard drive for our computer, which is what movie from file is for them. We can also take stock videos from the internet as well. And it'll load up that little tray that we're familiar with in which we can even insert stock videos from the internet onto our PowerPoint slide without even leaving PowerPoint. And the last option is to take videos from the internet as well. So this is of course, by pasting the URL. So maybe you have a video from YouTube or any other online video hosting platform. You can paste the URL here and it will insert and embed the video player onto this slide. So that's a really cool feature right there. If you're someone that is interested in adding videos into your PowerPoint presentations. Then lastly, the audio button. This is to insert audio. We can insert audio from our audio browser, aka our audio library. So if you have a variety of MP3 files or any other type of audio files on your computer. What PowerPoint we'll do is look for them and so forth. If you have them on your computer. And then if you go after that, you'll see audio from file. This will take, or rather input audio files from your computer, so from your hard drive. So that is of course another option. And lastly, you can even record audio within PowerPoint. Now, PowerPoint wouldn't be needing my microphone and then I would give it the access to it. And then when I click Start Recording, PowerPoint will actually record my voice. And then when I'm done, it'll add the audio to this PowerPoint slide. So that's a really cool feature. Okay, So this has been the Insert tab within Microsoft PowerPoint and the second button within the Microsoft PowerPoint ribbon. So I hope that this helped. 14. The "Draw" Tab: Alright, welcome back. So in this video we will be talking about the Draw Tab button within the Microsoft PowerPoint ribbon, also known as the third button in the Microsoft PowerPoint ribbon. So as the name of this button implies, the Draw tab contains buttons that are all about drawing things into our PowerPoint slides. Let's start off first here in the far left with this draw button here. Let's click this button here, which takes us into Draw mode. When we're on Draw mode, we can then see that our cursor turns into this dot. And we can draw and doodle on our slide in our PowerPoint presentation. This is something that we've talked about earlier, right? So you have to do is left-click hold and drag however you want to create lines or drawings or whatever have you. But then if we want to erase what we did, we just click this eraser button up here and then just click the lines that we want to erase. And as you notice next to the Eraser button, there's a little arrow pointing down. We can change even the size of the eraser stroke eraser is specifically for erasing lines, but we can also have a small eraser to erase certain parts of that line. Or we can create a medium eraser to create a larger eraser that erases more. And then lastly, the segment eraser, which just is kind of like the stroke eraser, which deletes the whole line and of course, delete segments. So even with an eraser, There's a variety of erasers to choose from to erase your doodles when you draw. We also of course have a lasso eraser which selects certain parts of the slide to erase from if it had a drawing on it. So let me go ahead and drag and to show you what I mean. So let's say I draw this squiggly line and I want to select. So I can use the Lasso Select tool by clicking it like I just did. And then as you can see here, there's a little lasso being created as I'm left-click holding. Know that this is useful if you definitely want to select certain portions or the whole, entire drawing or doodle. And of course, as you can see here it says you can turn ink into shapes and text. So we'll talk about this a little bit later when we get to the buttons that are coming on later on. So let's click, Got it. And notice how after I selected it with loss of select, I can even also increase the size of my doodle if I want to. Then afterwards we have the Add pen button. So the Add pen button is basically the place where we can select what type of, basically instruments to draw with that we want. We can use a basic pen, which of course has these varieties, right? We can have a basic black pen, a red pen, or a highlighter, right? And as you can see here is I'm using them. They all have their respective colors. We can also of course use different highlighters as well and change the colors of these highlighters to whatever we want. Let's say I want a red highlighter. I just went ahead and click this little arrow pointing down and change the color by clicking it right. On top of that, we also have pencils, which are of course, signaled by a pencil symbol. And again, I can also change the color of a pencil. If I want to know that pens are very differentiated depending on what symbol they are. If they look like a pencil there, a pencil, they look like a pen. Pen. And if they look like a highlighter and then there are highlighter. So just be aware of that. In addition to the symbols here of a pen, pencil, and highlighter, you can also see that they have their colors associated. So when you click on them, you're not only taken to that type of pen, but also the color associated with it as well as you can see here, I went from a red highlighter to a yellow highlighter to now a blue pencil and then a black pen. Okay? So you do this by going to add pen and selecting which one of these you want, pen, highlighter or pencil. Now some cool features that PowerPoint has within the Draw tab in the ribbon is ink to text, ink to shape and Ink to Math. Let's talk about these. So these buttons basically relate to that little pop-up that appeared earlier when I drew this squiggly line here. So ink to texts allows you to change lasso and other little doodles and drawings into actual text. So let's go ahead and do that. Let's go ahead and select this squiggly line with the Lasso, and then click Ink the text. As you can see here, it changed it to a dark because the PowerPoint program thinks that that lasso is equivalent to a period. But let's say I try to write out a word in pen, right? So let's say I tried to write out the word hello. And then I highlight it with the Lasso Select button. Then I click Ink to text. And it'll turn this inked Hello into a text. Hello, As you can see right now. There we go. Just like magic, isn't that cool? It can even turn doodles and drawings and recognize them and turn them into actual texts letters. So from drawn letters to actual texts letters in font. Additionally, we can do this with ink to shape. So let's say that I draw out a shape. I'm going to draw a square that's probably not that straight or even, but again, I'm using my trackpad here, so bear with me. This is my squares. You can see it's not the most squared square. But let's say I want to turn it into an actual shape. Then I again go to lasso select, highlight this square that I drew, and then click ink to shape. This will turn my squiggly square into an actual square-shaped with all four sides being straight. So again, it's really cool how PowerPoint can do this. And lastly, you can also do this with Ink to Math. You can actually draw out math formulas and equation formulas and so forth, like I'm doing with this pi symbol. And then turn this pi symbol into an actual math symbol by using again Lasso Select and then clicking Ink to Math. There we go. There we have pi 3.14. So this is the ink to text, to shape and Ink to Math buttons within the Draw tab in PowerPoint, really cool features of PowerPoint. Then lastly, we have the draw with trackpad button. This is if you're on a laptop like me and you're not using a mouse, you use your trackpad. I drew with my trackpad. So if I have this on, I can definitely draw using this PowerPoint built-in trackpad. And all I have to do is just move around on my trackpad and write whatever I want or draw whatever I want, like this with just one finger. Again, as it says here, draw with one finger, move with two fingers, and then press any key to exit. So this is a really cool trackpad feature that PowerPoint offers as well. So let's exit out of this. So that's just what the draw with trackpad button is for. But again, I'm already using a trackpad, so that would be redundant. But nonetheless, this is a cool feature to have within PowerPoint. So this has been the Draw tab within Microsoft PowerPoint in the Microsoft PowerPoint ribbon. I hope that this helped. 15. The "Design" Tab: Alright, welcome back. In this video lecture, we will be talking about the Design tab within the Microsoft PowerPoint ribbon, the fourth button in the ribbon. So now let's talk about the design tab and its purpose, along with the associated buttons and features and so forth. So as we can see here in the upper left, we can see a variety of rectangles here. And these should look familiar to you because we did cover this a bit in the beginning of this course. These are themes with different templates skins that you can one-click, insert into your PowerPoint presentation. And the best part of these themes is that they already come designed as you see them up here. And you don't have to work with code, with editing, with none of that stuff because Microsoft has already done the work for you. All you have to do is type in your material and your texts and your images. You add them as well, and that's all you have to do. And so if I click one of these, Let's take a look at what happens. So let me click this green one right here. And look how my title cover slide changed. Just one click, a color changed. And also the positioning of the text, along with a nice little design here that's tricolor. And anytime you do this, the design ideas panel on the right side will pop up to give you some additional ideas that are associated with this theme. And so if we scroll down, we can see that PowerPoint not only has designed a theme, prosper even gives us additional different additions to this theme that can look good and work with the steam. It's really cool. And as you can see, the first one or two have animations. It has fade in texts, so you can even have that in your PowerPoint presentation. And that's also something we'll talk about later on when we get to the Animations tab. But nonetheless, this is what the buttons here are in the upper left. They are just themes. And we're going to take a look at some more of them. When we hover over here, you'll see a little arrowhead pointing down. We click that, and then we have the full view of the themes that come with PowerPoint. Now, are you limited to these themes alone? No, you can get some more and we'll talk about that in a second. But as you can see here, we have these teams under the office category, meaning that these themes came when you installed PowerPoint. Now, if we want to install some more themes, we can definitely do that by clicking over here where it says browse for themes. So when we click here, we will be taken to our documents folder or wherever it is on your computer to take PowerPoint theme files from. If you didn't know this. The PowerPoint themes skins are downloadable and you can get some from the Internet through a variety of websites that sell PowerPoint themes that are customized and pre-designed for you. And there are also some free ones as well. And you can download those PowerPoint templates skins from those websites, download them onto your computer, then upload them here and import them into your PowerPoint program. This is really cool because this then means that the options for themes and templates on PowerPoint are limitless. So you're not only stuck with the ones that come with the PowerPoint program up here, but you can always of course, import some from your computer and the ones that you download from the internet. And also, let's say you did do some work and you did modify a theme yourself. For example, let's say I played around with this theme and modified it myself. But I don't want to lose this team and I want to use it perhaps for future PowerPoint presentations. Well, how would I do that? Well, to do that, you again hover over here, click the arrow head, and then click where it says save current theme. And what this will do is it will save this modified or customized theme that you edited. And you can even give it a name here to export it as along with tags that you can add here to help you categorize this team and find it easily. And you can also of course, select where you want to save this theme, which is typically in the themes folder in PowerPoint. So again, you can even do that as well if you customize one of the themes that came with PowerPoint or one of the themes that you downloaded, then you can attribute this theme that you customize and modified onto your future PowerPoint presentations and slides. Alright, so let's just click cancel to get out of here. So that was of course, the upper left-hand side of the Design tab. Then we get here near the right side and we see some more template theme skins. So we see that we have this time more so a color variation to the one that we already imported into our PowerPoint presentation. So we have the green version, the blue version of the yellow version, and the red version. And all it does is change the color. Again, you get some design ideas here on the right side into design ideas, pain. But again, this is just color variations of the theme here that you select. The color variations are over here. And again, when you hover over here, there's an arrowhead pointing down. You are not only limited to these four colors and you can of course, select your own. And PowerPoint even offers a variety of color palettes that you can choose from with colors that work together. So let's say you're not someone that knows what colors go with each other. Not to worry because PowerPoint even has created color palettes that would go along with each other to create a balanced look on your PowerPoint presentation. You can always, of course, click customize colors if you want to add your very own. And on top of that we have fonts here, so we can even change the font that is being used in this PowerPoint presentation and the slides. For example, I click Calibri, it changes to calibrate. This goes for all of the slides, and especially for your PowerPoint presentation. This is useful because you want to make sure that again, your PowerPoint presentation has a similar font or uses the same font throughout all of it to keep it professional organized, of course, cohesive. So again, let's go back here, the arrowhead, and that was fonts. So we know now we can also change the color palette and also the fonts. And then lastly, background styles. We can also change the different backgrounds that appears. We can do this by selecting a color. So let's say I want to change it to this peachy color. And you see how it added this type of greater than, less than sign. So it's really cool that you can do this in PowerPoint because you're not only limited to just color or font, but even also the background itself, the design that appears in the styles, of course that show up. And if you click Format background here, you get some additional options that you can play around with that we've talked about before, right? We've seen this before. We can play around with the transparency. The higher the number, the more transparent, the lower the number, the less transparent. We can change the type of fill, whether we want it to be a picture, or a color, or a gradient or a pattern. There's so much to choose from, right? So this is something that you'll play around with when you're working with PowerPoint presentations. So then let's go ahead and get out of here. And so then that was of course, this arrowhead here within the secondary themes and templates trait in the Design tab, in the PowerPoint ribbon. So that was colors, fonts, and background styles. And of course, if you don't like that change, we can always just reset the slide background. Then after that we have slide size. So this is to change the size of your slides. We typically want to keep our slides as rectangles because that way it is easier to present. Therefore landscape mode, or as you can see here, widescreen 169, right? This will always be the default setup, but you can change it to standard for three. This will make it a smaller size. This is not recommended. You really want to keep it as is. But if you're someone that wants to work with smaller presentations and smaller slides, then you can change this instead of 69 widescreen, two standard for three. And of course, that would require you to scale the slides and presentation down. But we're not gonna do that, so I'll click Cancel. But again, this is useful if you want to change the size of the slides themselves. If you go to page setup, we have more options when it comes to that. We have not only widescreen, but also a variety of other sizes. We can even change this to an 8.5 by 11 paper, which is your typical paper that you would like print vertically from top to bottom. But again, this is unusual for PowerPoint presentations. Nearly all PowerPoint presentations will be rectangular sized, 169 ratio. So just leave it as widescreen. But again, you can change the dimensions yourself and also of course, the orientation and the scale of everything. We can also even edit the header and the footer, which we've seen before and talked about. So we're not going to talk about that again. Alright, so let's click Okay, so that was the slide size button here. Then after that we have the Format Background button, which is another button that we've just talked about, which allows you to edit the background image and color for your slides. So again, you can choose a color to fill, a gradient, or a picture, or a pattern, whatever have you. This is completely up to you and requires you to just play around some more with this to see what you like or what you don't like. But again, this is something that you can access by going to the Format Background button within the Design tab. And of course, if we don't like any of our changes, we can reset the background. Or if we like our changes, we can apply them to all of the slides in our PowerPoint presentation. Alright, and then the last button in the upper far-right in the Design tab within the Microsoft PowerPoint ribbon is the design ideas button, which we've just talked about and has appeared earlier on in this course. This just opens a pane on the right side that gives you some more ideas that PowerPoint recommends that would work well with your current setup of your slide. So again, some of these even have animations, transitions and also fonts and texts that fade in and fade out. If you want to make it really fancy, you can do that just by one clicking. You can choose any of these that you want just by clicking them once like this. Alright, so this has been the Design tab within the Microsoft PowerPoint ribbon. I hope that this helped. 16. The "Transitions" Tab: Alright, welcome. In this video lecture, we will talk about the Transitions tab within the Microsoft PowerPoint ribbon. This is the fifth button in the Microsoft PowerPoint ribbon. And so let's talk about the Transitions tab and its features and what it can do for your PowerPoint presentation. So the Transitions tab is really cool because these can create nice visual effects between slides for your PowerPoint presentation. So that way when you're presenting it to other people, when they move from slide to slide, they will get nice transitions, such as effects like fading in and fading out, zooming out and zooming in, cross fades and so forth. So it's kind of like it adds more of a movie effect to it and also a nice touch to it along with some professional type quality because it shows that you actually added everything that PowerPoint can offer into your PowerPoint presentation. So let's start off by talking about the Preview button. So as we can see, this button isn't clickable right now because of course we haven't added any transitions yet to our slides to preview what it would look like. But once we do this preview transitions button will become active to click. So we can then take a look at how our transition looks. So then let's talk about over here all of these different transitions that appear. Now I'm not going to talk about each one of these, because as you can see when I hover over them, PowerPoint tells you what this transition does. So that's really cool as well. When you're working in PowerPoint, you can take the time to look at how each transition moves and so forth. None is the default if you have no transitions. But some of the more known transitions are wipe and fade. Fade obviously is self-explanatory. Even these icons here are serving to help you visualize the transition phase, transition phase between two slides. So let's go ahead and add it by clicking it to see how it looks. So as you saw there, that was a little preview. Let me do that again. If you didn't see you saw how the fade just worked. It faded between my two slides, my third and my fourth slide. Notice how I was on my fourth slide when I clicked the fade transition, and it added a little star icon here under the number four. That means that this slide has a transition associated to it. So now you know, if you ever see a little star in your slide side panel under a number of your slides. That means that that particular slide or slides have transitions associated to them. Again, this little star represents that the slide has a transition. So that was the fade transition. There are other ones like push, wipe, split, reveal. As you can see, a lot of these are really cool and add more to your presentation. So it's not just boring going between 123 slides. It actually creates a nice visual effect. And of course, if you click this arrow head pointing to the right are some more options. And if you click this arrow head pointing to the bottom, you can see in one view all of the transitions that PowerPoint comes with. And it's a lot, right? So you'll definitely play around with these to see which ones you like most. But again, to keep things professional, I recommend sticking with either the fade or the wipe transitions. But again, your presentation, your rules so you choose whatever you like. But again, these are what transitions are in PowerPoint. And we see that we even have little categories here that split up transitions based on what kind of style they are, the exciting or the subtle, right? So are they in your face or are they low key, right? So that's a cool thing to know about transitions in PowerPoint. Then we can also see that the preview button and became clickable. So let's go ahead and click it to see what this does. Again, this just shows us our transition and how it would look like when presenting. Then after that we have the Effect Options button. Let's go ahead and click this button. This allows you to customize the transition. So you're not only limited to the transition animation that PowerPoint comes with, but you can also change things like the direction it transitions from. For example, from right or from left, or through black from right or through black from left, right. So there's so much here that you can modify alone with justice one transition. If I decide to change my transition to, let's say, a wipe transition, I can again go to effect options and change where the wiping comes from. Does it come from the right direction, from the top direction, from the left direction, from the bottom, diagonally, etc. So there's a lot here to definitely play around with. For each of these transition effects, you can change the direction and the color even of each transition. You're not limited to just the default animation presented here, but by going to affect options, you can even customize the effects animation for the transition. Alright, so then after that, we have the duration. So this, like it says here, specifies the duration in seconds of the transition. So depending on how big this number is, is how long the transition is going to take to finish an effect. So right now it is at 1 second. So that means that my transition when presenting will take 1 second. So between, let's say slides 34, it'll take 1 second for the transition to animate and get there. If I want to make Transition shorter, I obviously would make this number smaller by clicking the arrow head pointing down. And now I made it half of what it was 50, right? If I want to make the transition longer, I of course click the arrowhead pointing up. Now I doubled it to two seconds instead. So this is how this duration works. And if I click preview, I can see how this change versus before when it was 1 second. As you can see, this is a lot faster to fade in and fade out because again, this is only 1 second compared to two seconds. So you can even play around with how long your transitions take to complete their effect. And then after that we have sound. We can even add sounds between transitions. So when the presenter, like yourself, moves between slides, a sound can play. You can have many sounds here. An arrow sound, a breeze sound, camera sound, cash register sound. And that means that every time you transition between the slides, if I choose, for example, the cash register sound, that means that that sound will play every time I go between slides. I can even also choose other sounds as well that come from my own library on my computer. And on top of this, I can even loop sounds. And if you don't know what loop means, it's just there, the sound, but the default will always be no sound. And then after that we have on mouse click. So if you are presenting and you're using a mouse or a clicker as some presenters do, you can make these transitions happen when you click. This means that when you move on to the next slide, it will only happen when you click on your mouse or your clicker. So this will always be checked by default. Anytime you click, you will move on to the next slide in your PowerPoint presentation. And this is a very useful feature because that means that you are in command. So the slides move when you instruct them or command them to by clicking. And of course this will always be checked by default. And then after that, we have the after here with the time as well like we saw in duration. If you instead want to make your slides appear for only a set amount of time, you can definitely do so by clicking here where it says after in this little box and checking it. And then after means that after this certain time PowerPoint, we'll move on to the next slide. So let's say that after five-minutes, right? I want PowerPoint to move on to the next slide. So this is how this works. And of course this is completely up to you whether you want to make your slides move on command when you click or after a certain set period amount of time. So let's say maybe you're on a time limit and you want to make sure that you stay within the limits of the time period. You can definitely have this option selected so that each slide moves by itself, say after every five-minutes, right? So again, this is up to you if you want this feature in your PowerPoint presentation. Okay, And then after that we have the applied to all button. The supply to all button will apply the transitions between all of your slides. So this is really cool because that means that you're not just limited to having a transition between two specific slides. You can if you choose to. But also this means that you don't have to manually go one by one through each of your slides and manually do this transition, adding and clicking. You can just do apply to all. And as you can see now, there's star transition shapes underneath every single one of my slides here in the left side slide tab panel. So that's what's really cool about this apply to all button is that it just applies it to all in just one click. So now between every slide in my presentation, there's this nice wipe transition that we see here. This has been the Transitions tab within the Microsoft PowerPoint ribbon. I hope this helped. 17. The "Animations" Tab: In this video lecture, we will talk about the Animations tab within Microsoft PowerPoint. The Animations tab is the sixth Ribbon button within PowerPoint. And so now we'll talk about the associated buttons and features and functions that we can do under this tab. So in the previous video lecture, we talked about the Transitions tab and how transitions, our animation effects between slides. Well, the difference between transitions and animations is that unlike transitions, animations aren't between slides. They are actually animation effects that are on your slides. So we will talk about how we can animate objects on our PowerPoint slides in this video lecture. As you can see here, most of the buttons are not clickable. They're faded out, such as the Preview button up here in the upper left-hand corner, which will start with the preview button is also known as the preview animations button. And this button will let us see and preview our animations that are present on our PowerPoint slide. The reason why this button is not clickable is because of course we haven't added any animations onto our objects in our PowerPoint slide yet. So let's go ahead and get started by doing that. Let's click this, my sample presentation here. This is our textbox element. And notice how when I did this, a lot of the buttons up here on the Animations tab became clickable, right? This is because now we have selected an element or an object on our PowerPoint slide that we can then apply animation effects onto. So up here in the upper left side, we can see that there are some green stars here with some names underneath the star. But this is the different animations to select from that we can apply to this element in our slide. And every time you hover over them, PowerPoint gives you a brief description of what each animation entails and looks like. If we click this little arrow head pointing to the right here, we can go and see more animations that come with the PowerPoint program. So these animations are pretty self-explanatory. But again, if you want to know more about each one, you just hover over them and then powerpoint will tell you. Additionally, if you click this little arrow head pointing downwards, you can see the full drop-down menu of all of the animations that come with PowerPoint in this section. And there even categorized by basic, subtle, moderate and then exciting. So the basic ones are the ones that don't move as much. Subtler are the ones that are still kind of low key. And then the moderate and exciting ones are ones that are a bit more in your face when it comes to animations. Let's go ahead and apply one of these animations onto our text here in our slide. Let's go ahead and add in the fly in animation. So as you can see, when I added it, it played, it gave us a little preview. And this little box here with a number of one appeared. What is this little box? Well, anytime you add an animation onto your elements in your PowerPoint slides, you will have these little boxes here. They'll pop up and we'll talk about these more in a second. But right now let's continue talking about the buttons. So now that we've added the flying animation to our my sample presentation texts, we can see that that animation is selected, so there's a gray border around it and that the preview button is now also clickable. So when I click Preview, take a look at my slide. It plays the animation, the flying animation that I added to the text. And if we click this little arrow head next to the button pointing down, we can see that we have preview and Auto preview. What is the difference between both of these buttons? Well, Auto preview as a default selection, so I'll talk about that first. Auto preview means that every time you add the animation to your element for the first time, it'll auto play it for you to see it on click. So this means that anytime you add an animation onto objects and elements on your slides for the first time, they will play immediately once. So you can take a look at how they move. Whereas preview is on your command. So they don't move until you click the Preview button up here. So that is just the difference between both of these. But just know that auto previews always going to be the default selection. And anytime you click Preview here, up here, you can always take a look at what the animation looks like. Alright, so with that, we've covered the preview button and these animations appear in the green stars. But then if we take a look to the right of that, we have some more animations here and golden stars, which again have titles under them. These are some more additional animations that you can apply to your PowerPoint elements in your slides, right? So again, if you click this little arrow head pointing to the right, you can take a look at some more that are offered. And again, if you click this little arrow head here pointing to the bottom, you can see the full drop-down of the additional animations, again categorized by basic, subtle, and moderate. And lastly, exciting. So these are again, some additional animations that you can apply to your elements. And on top of this, these animations deal more so with color, as you can see here, fill color or font color and so forth, transparency. So you can even change the color of when your text animates. And in addition to this, you can add some transparency to it. You can also make your text spin. So if I click this little spin effect, take a look at my text and my sample presentation on my slide. As you can see, it spun around. So these are some additional animations that you can add here that PowerPoint offers for your elements on your slide. Then after that, we have the exit effects button here, this red star, this button is different from the other ones. The star rather is different from the other two colors, the green and the golden ones. Because this deals with effects for when you want to make your elements leave the slide. If you haven't noticed by now, all of the animations that we talked about and have seen so far introduce the text or the element rather onto the slide. Onto our slide on her presentation. Exit effects to use with effects that remove the texts from our slide. So if we want to remove this, my sample presentation text, we can go to exit effects and select the texts that takes it out. For example, such as the Flyout button or effect. So let me click this fly-out button and take a look at my text. When I do that. As you can see, it flew out, right, just as the animation says, self-explanatory. So it takes the text away from view in our PowerPoint presentation in slide here. So this is what exit effects are. They differ from the other two because these effects deal with removing the objects from the slides. And you have again, a variety here to choose from that are categorized from basic, subtle, moderate, and again, exciting. Then after that we have path animation. This is a cool feature that PowerPoint has because this lets you modify and change the direction of the animation that your object contains. So you don't have to stick with the basic directions that PowerPoint offers. You can choose your own here, for example, let's say I wanted to make this my sample presentation move in a star path. I can go ahead and click the start button and take a look at my text on my slide. As you can see, it moved in a star direction. Then I have this little star line here behind the text to let me know that this currently has the star path animation associated to it along with the path animation button now changed to a star. You can also change it to any other one that you want. And these are again categorized by custom, basic, and complex. So depending on whichever one you want, you just one click and add them. In case you're wondering what this green and red button or circles rather are. In these. It's just means where the effect starts and ends or where the animation starts and ends. Again, if you hover over these PowerPoint tells you a little brief description about each one. Okay, So that is the path animation button in PowerPoint under the Animations tab in the ribbon. Then after this we have the Effect Options button. So this is a really cool button because it lets you customize the effect, the animation effect much more. You can change the animation effects color also change how much points the star has. Do you want a simple 4 star or a regular standard five-star, six-star or an 8 star. So let's say I want to change from 4 star to a six-point star. My animation becomes more complex and it now has a six-point star. I can also of course change if sequence as one object. So this means that do I want this entire element to move as one object? This will always be the default selection. And then afterwards I have the origin locked and unlocked as you can see here on lock this checked. This origin deals with making your animation editable or not editable. Locked, solidifies the changes and then locks the animation to stay as-is. Whereas unlocked lets you change the animation effect along with of course, the color or the shape of the star and so forth. So typically unlocked will be the default, but if you want to make your changes as is no longer editable, you would just go ahead and click Effect Options and check locked. Well, let's leave this as unlocked for now and then go back to Effect Options. Then after that we have edit points. So this is really cool as well because this lets us edit the points in our animation. If we go to Effect Options, Edit Points, we can change the points in our animation and how they appear. So if I wanted to, of course change, like let's say I'm not satisfied with the star looking like this. I can click Edit Points and drag around each little square, which represents a point to make my star a unique star that I can then apply if I like it by clicking Edit Points. And then when I click the preview button, it changes to that animation that I just edited with the points. So now my star looks more like an explosion sign or a sign that you would see on sales and so forth, right? So again, you can even change the points in your shape for your animation. So this is really cool because you can get really, really detailed in terms of your customization options here. As you can see, I'm doing, I'm playing around with the points. And each point represents an animation spot to where the text will move to. So just be aware that you even have this option here under Effect Options. And then lastly, we have Reverse Path Direction. Earlier when we were talking about the red circle and the green circle under path animation, as you can see here, this just reverses that. So then for example, let's say if it starts from the left and moves to the right, the Reverse Path Direction would then start from the right and move to the left, if that makes sense. So it just reverses where the text moves to. The tech started moving from left to right under the Effect Options Reverse Path Direction button, it would then start moving from right to left. So it just reverses it. Okay, and then after that we have the animation pane button. What this will do is it'll just pop up this animation pane here on the right side. This is what happens also when you double-click the little number here that we talked about earlier, this little square with the number. This little square with the number will appear for every element anytime you add an animation to it. And let me show you, Let's say I also want to add an animation to this from John text element. Well, I clicked it and then I wanted to add, let's say an appear animation to it. It just appears, right? Notice how when I added that little number appeared as well. Instead of having just one box with one number, now have two boxes, 12. So then when I click Preview, I can view both of the animation's happening on my slide. Now, anytime I double-click this number, any of them, the animation pane will appear here on the right side. The same one that we accessed by clicking the Animation Pane button up here. It's the same thing. Whether you click this button up here, Animation Pane, or double-click these two little squares. The animation pane will appear on the right side. And so this animation pane is really great because you can change a lot of things. You can move around the order of the animations. So the one that was the second is now the first and vice versa, by left-click, dragging and moving it, or by using these little arrows here. You can also click Play from. This decides where you want to start playing your animations from. Do you want to start from your first animation or from your second animation? And when you hover over each of these animations, you also get more information such as what type of animation you're using and who added it. And then you can even delete these animations by clicking this red X. Like for example, if I do so right now, I just removed one of the animations, the one that was from John. And notice how there's little number went away here with the square. On top of this, I have variety of other effect options for each animation. I can change. For example, the timing. Don't want to make the animation long or short. For example, the duration here, I can change it to be five seconds or very fast, 0.5 seconds. I can even play around with how long it'll take for this animation to happen, the duration, but we'll talk a little bit more about that later on. We could also of course, add a trigger. So for example, if someone does something on your slide that can trigger the animation, whether it's on a click or on clicking a certain element on your slide, such as a picture. If the person does this, then the animation will happen. So that's known as a trigger. So you can add that as well to your animation should you choose to do so. And lastly, down here we have text animations. We can animate the text all at once, or even by word or even by letter. So you animate letter by letter. So this is up to you, right? And then we can also group the text as one object, so that way it moves as just one object entirely. So this is all depending on you. How you choose to do this is your choice. And you can play around with these settings when you're working in PowerPoint yourself. Alright, so let's get out of the animation pane by clicking this X up here. Moving on to the next button, the trigger button, which we just talked about. You can also access that by going to Animation Pane. We can create a trigger to launch or start the animation whenever a person clicks a certain element in your PowerPoint presentation. So let's say if someone clicked this image here, that would be the triggers that would make this text down here, again to animate or move. That makes sense. So this is how you can add triggers to your PowerPoint slides when people are opening it and going through it, if they click a certain thing, you can make certain things move as well. So this is useful if you're trying to make a very interactive and animated PowerPoint slide presentation. So just know that that is what the trigger button does up here. Then we have the animation painter button. What is this button for? What is it used for? Well, this button is really cool if you want to paste the animations that you have on this object in your slide to another object and your slide with just a few clicks or one-click rather, let's go ahead and take a look at that. So let's click animation painter. And let's say I want to add this animation that I have this star here to this other texts object on my slide that says from John. So I clicked animation painter and then I click the text element from John. Now look, now my from John also has that star animation as well. And again, the little number two square popped up yet again, telling me that I now have two animations in my slide here in my presentation. So that is the animation painter button. Then lastly, what we have here is the duration, which we said we were talking about earlier on, and now we'll talk about it again. Now. This is to modify how long you want your duration of your animation to be. Typically the default will be two seconds, as you can see here. By clicking the arrow head that's pointing up, you can make it longer. And by clicking the arrowhead is pointing down, you can make the animation shorter. So this is just how long the animation will take to complete its animation. So if I make this really long, like let's say five seconds, this animation will take that long to complete. Whereas if I make it really short, like let's say two seconds, the default than this animation will only take two seconds to complete. I can also of course, go in and type in a number of myself instead of using those arrowheads. Right above that is, of course, the start onclick button. This is just a timing of your animation. Again, another thing related to the timing of your animation. You can choose when your animation begins. So does it begin when people click? Or do you want it to begin with the previous animation starting first or after the previous animation. Typically you want to leave this as onclick, meaning that this animation won't happen until you get to this slide and then they all happen at once. But you can also change which animations happen when the order of them as such, which is why these little squares here have numbers. Because you can also change if you want all of the animations to animate and happen at once or one after the other. So this is what this deals with. We can change the order by again clicking twice here and popping up the animations pane and then reordering which animation is what. But again, this is what the start onclick animation timing has to do and deal with in PowerPoint. And again, the duration to change how long the animation will last for. This has been the Animations tab within the Microsoft PowerPoint ribbon. I hope that you found this helpful. 18. The "Slide Show" Tab: Welcome. In this video lecture, we will be talking about the slideshow tab within the Microsoft PowerPoint ribbon. As you can see up here, the slideshow tab is the seventh tab within the Microsoft PowerPoint ribbon. And we'll be talking about what this tab is used for along with the associated buttons under it. So let's start off with the upper far left or with the play from the start button, as you can probably assume by the name of this button. And play from start button lets us play our PowerPoint presentation in presentation mode from the very first slide. So as you can see here right now, we're in the fourth slide here. But if I want to change to presentation mode, it will take us to the first slide by clicking play from start. So let's take a look at what that looks like. So as you can see here, we've been taken to the very first slide in our PowerPoint presentation. And this is presentation mode, what we're in right now because we can see the program turned into a full screen slideshow mode. And so therefore, this is optimal for when you're presenting this to other people, your presentation in public or in a classroom setting or whatever have you. You want to make sure that you are in this full screen mode because that way the buttons and the PowerPoint program aren't appearing and other distractions aren't visible on the screen. But as you can see here on the bottom left, I have five buttons here on this tray. So let's go ahead and talk about them because they can actually do a lot and are pretty useful. So let me first start by talking about these two arrows. One pointing to the left and the other pointing to the right, the arrow pointing to the left and then circle is the previous slide button. This button lets us go back to the previous slide. So let's say we're on slide two instead of one. If I then click the left arrow button, it would then take me to slide one, the previous slide. Whereas conversely, the arrow pointing to the right is the next slide button. So by clicking this, it will take us to the next slide. So we're on slide one, and then I clicked this button once, and now we are on slide two. Okay, So that is what the function of these two buttons are. But I just wanted to say that a good shortcut to avoid having to use these buttons is hitting or pressing rather, the left and right arrows on your keyboard. Because these are easier to use to get through slides instead of having to manually go ahead and use those buttons there in the bottom left-hand tray. Then after that we have a pen tip icon. As you can see here. This pen tip icon lets us change our cursor from the typical cursor to a variety of different options. We can hide the cursor so that way it's not floating around as we're presenting. We can then make it visible again if we have the hidden option selected. And we can also change our cursor into a pen if we want to write annotations and other scribbles and notes on our slides as we are presenting them. So if you want to do this and know that you can do that through here. And this pen tip icon also lets us change the pen color of the pen tip to any other color that we want. And we can even change it to be a laser pointer instead of a pen. So as you can see here, my cursor turned into a laser pointer. So I can point people into what I want them to focus on in the slide. And additionally, I can also change the laser color of the pointer to another color, for example, green. Notice how when we are in laser pointer mode, the icon changes from pen tip to a laser. Then I have other options here, like a highlighter. I can have a highlighter on my slide show if I want to. So I can highlight certain things that I want people to take note of. So that's really cool. And of course I can also change the color of that as well through pen color, but I can also erase things I don't want anymore through the eraser as we just saw was there. So I will just click things and erase whatever things I want to be gone from my presentation. But another way that you can do this so that we don't have to keep clicking and clicking is to instead go here to the eraser pen and click once and everything will be gone, right? Notice that in every one of these there's keyboard shortcuts to let you do that with your keyboard instead of having to click around. So that is what this pen tip button is for. But the automatic selection will always be the default selection. Because again, that will take you back to the cursor that we all know by now. Then after that we have the two Cs button here, which is the closed captions button. And this button is really cool because it lets us add captions below our PowerPoint slides as we're speaking. Powerplant can pick up voices and then add the words onto the screen. So in case you're presenting to people that are hearing impaired or whatever, have you had any other disability. This would be very useful for them as well as you're presenting. So that is what that closed caption button there does here in the bottom left. Then after that we have this circle with three dots. This just gives us more options to be able to visit or view the next slide, or go back to the previous slide, or view the last viewed slide, which is just another way to go back to the previous slide. We can also change the size that we want to go to. So I can manually jump to certain slides here so that way I don't have to go in chronological order. For example, let's say I want to jump to the side my sample presentation, which is my fourth slide. I did that. And then it took me here back to my fourth slide. But again, clicking this button with the three dots and then going to buy title and selecting the slide that I want to jump too. Okay, then after that we have custom show, which we'll talk about later. So no need to worry about that right now. And then after that we have screen, so I can change my presentation screen to be a blank black screen or a blank white screen. So instead of slides, I can show just a blank screen and these two colors. And this is useful if before you're presenting, you don't want any distractions, or you just want to talk a little bit before you start showing off your PowerPoint presentation. Then after that we have used Presenter View, something we'll talk about in a little bit. This is a useful button if you're going to be pacing yourself or timing yourself as you're going through your PowerPoint presentation. But we'll talk about this later. So let's go ahead and go back to this button here and exit the presentation mode, and then go back to the US slide-show mode. Then afterwards we have keep slides I updated. This will always be by default selected. So in case you want to keep any of your slide changes shown in your presentations as they are made. Then you make sure that you have this selected. So that way none of that changes are left out. So keep slides updated. We'll basically just update and include all of these updates in your PowerPoint presentations when you present them. But then underneath that we have update slides and as you can see, it's not clickable. That is because of course we do have slides updated already enabled. But if you don't want that, you can just select that and then it'll have that they're de-selected. Okay, so then next we have pause here. So pause is useful if you want to pause your presentation because you have the ability to loop your presentation on its own. So that way it presents each side for a certain amount of time if you want that to be enabled, we'll talk about that in a little bit and how to loop your presentation or your PowerPoint presentation as you're presenting it. But if you did have that loop option selected, you can click pause here. And what it'll do is it'll pause wherever it's at in the presentation. And so therefore, you have that manual control here. And resume will then just allow you to continue. Then n show, of course, we'll just end the presentation mode or sideshow viewer that we're on right now and take us back to the program with all the buttons and the tray and the ribbon showing again. So that is what those five buttons are in the bottom left-hand side under the Slide Show or presentation mode in PowerPoint. Then after that we have the play from current slide button, which you might already assumed by its name. It allows us to begin playing or PowerPoint presentation from the slide that we're currently on. So right now I'm on slide four. If I click this button, it will start the presentation from slide four instead of slide one. So that is all that button can do. By the way, a good shortcut on your keyboard to get out of slide-show or presentation mode is the escape button on your keyboard. So just press Escape to go back to this viewer with the PowerPoint program buttons included. Okay, so that's the escape button on your keyboard. Then after that we have Presenter View. So this we've seen a little bit before, right? This is useful, this Presenter View mode. If you are someone that wants to paste yourself as you are presenting your PowerPoint presentation. So as you can see here, I have five slides and my PowerPoint presentation. Let's say I want it to be speaking for a minute per slide, right? Then I would go ahead and click Presenter View as I just did and then start talking. And as you can see here in the upper left, I have a little timer here that tells me how long I've been in presenter view. So that way I know that I'm either pacing myself well or I need to work on speaking either slower or faster. So again, I can click these arrows here to manually go to each side, or just go ahead and directly click each one of these. And then each one will be bordered by a blue border to let you know which one you're on. But this is what this presenter mode or view is for. If you're someone that definitely wants to work on timing yourself and pacing yourself as you are presenting in PowerPoint. And you even have tips here to give you some keyboard shortcuts like I've been giving you, to give you an idea of what you can do with your keyboard alone. So that way you don't have to keep clicking all over the screen presenting because that can get distracting. So definitely check out these keyboard and mouse shortcuts under the tips button in the Presenter View button. And then afterwards, we can add even notes to ourselves in these slides and presenter view by going to each one and clicking here where it says click to add notes. So maybe in this one I wanted to say speak less next time. So that way I know that myself, that I perhaps too much in this particular slide and I want to shorten the amount of time that I speak here because it's taking too much time, then I can change even. The size of the notes text by clicking these two letter A's here. Alright, so then let's go ahead and click and show to get us back to where we were outside of Presenter View. So that was the Presenter View button in PowerPoint. Then after that we have custom show. So this is a really cool feature that PowerPoint has. Customer show lets us create custom slideshows that only show certain slides within your PowerPoint presentation. Let's go ahead and take a look at this by clicking custom slideshow. So as you can see here, I don't have any customer shows, but to start creating the show, I click this little plus here, and then I can even give this slideshow name. So let's say I want to name this slides 24. I only want slides 24 to appear in this custom show when I'm presenting this to other people. Then after I've given my title to this slideshow, I want to then click the particular slide I want to add here on the left side. And then click this Add button in the middle. And then it'll add that slide to the custom show on the right side. Then I go ahead and make sure I click the second slide, slide for that I want to add to this particular slideshow show, and then click the Add button again. And now as you can see here, I have two slides here, sides 24. And by clicking the sides on the right, I can change the order by clicking these arrows here. So let's say side four appears first instead of sidewalks and vice versa. I can do that by clicking these arrows up and down. And I can also delete a slide from this show by clicking this minus sign. We're not going to do that because we want to slides in this show. Again, I have slides to insides for in this particular show. Then to create this custom show, I would then just click. Okay. As you can see here, it appears now under my list of customer shows, you can have many and just dropped down here lets you edit them if you made a mistake or copy them if you want to duplicate this particular show. But nonetheless, let's go ahead and click Start show. So then we can see our PowerPoint presentation for this particular custom shelf. You can see it started off with slide two. And then the next slide will be slide four. Right there, side form. So this is how custom shows work in PowerPoint. If you only want to show particular slides within your PowerPoint presentation. Alright, so this is a very useful button for this purpose. Then afterwards we have the rehearsed with Coach button. This is another button that lets us speak into PowerPoint. And the PowerPoint will pick up one hour words. So as you can see from the bottom right, we see that it says Welcome to PowerPoint Presenter Coach. As we rehearse, as you rehearse rather will give you feedback on how you're presenting. And then at the end they'll give you a summary of what they think. So if I click start rehearsing, PowerPoint will do is that it will begin listening to every word I'm saying. So as I start talking, you can see the little timer here at the bottom right telling me how long I've spent talking in seconds. And then as I just keep going, tips will appear here in the bottom right, telling me if I'm doing good or I need to work on and improve on certain things. This is useful if you want to improve your diction and also your public presentation skills. See, you just gave me a tip here. It says pitch, try varying your pitch and so forth. Then let's say I'm done. And I really want to take a look at the summary of what they think so far. I can click this pause button here to pause everything that I'm saying. And then maybe I want to take a deep breath and then continue. And then it'll go ahead and listen again and exclude the part where I paused. But let's say I'm done with this and I want to go ahead and receive feedback. Then I just hit or press the Escape button on my keyboard. And then a rehearsal report will appear here of what they thought about my speaking and presenting that we just did and you just saw. So this is really cool because it goes really in-depth. It tells you the summary of how long spent talking and how many slides you spent talking on, along with their recommendations such as avoiding filler words and repetitive language or even tells you that things that you need to work on and the things that you've done great. So it says here, nice work. Your variety of word choice will keep your audience engaged. And then it says here, inclusiveness, great job. Your use of inclusive language was excellent. Then if I scroll up, it even tells me the pace that I spoke at, the number of words per minute, and my average pace over time during the minute that I spoke. It'll even tell me and my pitch. How was my pitch? Was I monotone or was I varying and pitch, right? And then lastly, originality. You avoided reading slide texts aloud, and that's good for keeping the audience engaged with your message. And this is actually one of the most important tips you can ever get when presenting in PowerPoint. You don't want to read off the slide. Because again, your audience will see that and read that anyway, when you're presenting a slide, you should be introducing new and original information that only comes from you when you're speaking. So definitely keep that in mind. Do not read your slides out loud off as is verbatim, you have to add some additional in original information yourself. But anyway, this is all under the rehearsed with coach, but let's go ahead and exit out of here. Then after this, we have the setup slideshow button. This gives us more opportunities to customize how we want our slideshow to be presented. We want it to be in full screen, or do we want it to be browse by an individual such as a small window? Or do you want it again to be fullscreen here, the first and the third options don't differ much because the parentheses really tells you how it will be presented. Full-screen will always be the default because it'll cover your entire screen. That's where it's full screen. But if you do want to show your presentation in only a window, meaning a portion of the screen. You have this second option here, alright, but presented by a speaker, full screen will always be the default. Then after the words we have Show Options. So again, here's where we can loop our presentation as much as we want it to. And in case you don't know what loop means is just basically playing our presentation over and over and over repeating itself, right? So if I have this selected loop continuously until escape, this means that when I'm presenting in slide-show mode, the slides will continue to play over and over by themselves from the beginning to end until I press the Escape button on my keyboard. But definitely don't have this selected if you want to take control of when the slides change using the arrows. So just know though that you have this option here with loop continuously. Then afterwards we have Show with narration and show without animation. Show without narration. In case you've added narration to your slides. You can definitely avoided the captions from being seen or shown on the screen by checking this box here and then show without animation, if you have any animations on your PowerPoint, presentation slides and you don't want them to be shown. You can check here so that way the animations aren't included. Then afterwards we can even select what slides we want to appear in our presentation. Do we want all of them to be shown? This is the default, or do we want only a certain range to appear, right? I can choose from one to three, or from two to three, or from two to five or whatever have you write. You can even play around the range of the signs that you want appear in your presentation. Or we could even grab from a customer, show like the one that we've just made earlier. We can use these slides to and for custom show to only show slides to enforce when we're presenting. But all will always be the default selection. And then advanced slides. So again, we can choose to advance the slides manually, which means that the slides won't move on to the next slide until you press the arrow or button that signals to go to the next slide. Or you can use the timings from Presenter View that you've included to only cap each slide to show for only a certain amount of time. But again, this is up to you. Manually will always be the default mode. Then lastly here we have monitors, slideshow monitor, automatic or primary monitor. This just is if you're going to be presenting this presentation on multiple screens and you are connected to multiple computers. But automatic will always be the same thing pretty much as your primary monitor or rather the computer that you're using in working with right now and seeing this on right now. But just know you don't have to worry about this too much unless you're someone that works with a variety of computers and want to present in a variety of different computers. But automatic will always be the default selection. Alright, let's go ahead and click. Okay. Then after this we have the hide slide button. The hide slide button is really useful if we want to hide a particular slide from view. So for example, if I click it and then click it again, you'll notice how this slag slide to, to kind of faded to white and has this icon appearing in the upper left-hand side. And you'll also notice that the slide is being hidden because the height slide button is activated on this particular slide. If I've moved to another slide, you'll notice that this button won't be backed by a light gray color anymore. For example, if I click slide three, the hard slide button is now no longer backed with a light gray. If I move back to slide two, then we see that light gray again. But again, the more useful way to find out if a site is hidden or not is if it has this faded white over it and this little icon on the upper left-hand side. And what this will do is that when you're presenting, it'll skip over this slide. So in this particular instance, it'll go from side one to slide three in the presentation and skip slide too. So if you ever want to hide particular slides when you're presenting, you can do so by clicking here where it says Hide slide. Then afterwards we have the rehearse timings button. So this is if you want to again, rehearse for how long you want to spend. On each slide in your presentation, just sum up how long you spent presenting overall using this presenter view that we are now familiar with. We have this little timer here at the upper left-hand side that tells us how long we've spent on this slide and presentation in general. We can also pause it by clicking the pause button here, or reset it by clicking this arrow that points clockwise, right? So that is just what the rehearsed Timing button is for. You can practice and rehearse your pace and your time in your presentation. So you can then know how long these slides take you to present and how long this presentation takes you overall to present in general. This is what The rehearse timings button is four. And notice how when I tried to escape it, it says, total time for your slideshow was 50 seconds. Do you want to save the new slide timings? If I click Yes, then I will be able to use these 50 seconds as a way to cap my presentation when I present it to be only 50 seconds. Meaning that these slides will go through all five of these sides will be shown for ten seconds each, if that makes sense, right? Because I kept it at 50 seconds and it took me 50 seconds to get through this presentation. And since there are five slides, there's ten seconds per slide to make up 50 seconds. Okay? So if I click Yes, I can then use this under the custom show option or the other button that allowed us to add custom Show Options, which was the setup slideshow button. And then go here where it says use timings if present. And then I can use that 50 seconds here to only show and kept my presentation for 50 seconds. But that is what the rehearse timings button is for and it's very useful. Then after that we have record slideshow. So this is really cool because it lets us record our PowerPoint slideshow in the mode that we're in, right? So if I click Record Slideshow, what this will do is that PowerPoint will ask for my camera access. And it will record the presentation after I click this red circle up here. So as I'm going through this presentation, it will record everything and then exported as a video file. So just know that you have this capability as well in PowerPoint. And you can do this by clicking the red circle here after you've clicked Record Slideshow. And it'll tell you up here for how long you've been recording. And let's say you don't like this. You can click this trash icon here to throw it out. Or you can click this pause button here to pause the recording so that way you can take a break or whatever have you. You can also include your microphone to be included as you're presenting so that we have picks up your voice as well as you're going through the slides. But again, this all depends on you. And you also have the ability to play around with color here. If you're using a pen that we've talked about before, right? As you are recording your PowerPoint presentation size, you can even draw on this as well. And the recorder will pick up the drawings and scribbling is as well. So it's really cool. It'll pick up everything that you do on the slides. But again, you'll need to give PowerPoint access to your camera and your microphone for these particular settings. Okay. So let's go ahead and exit out of here. So then that was a Record Slideshow button. If you ever want to record any of your slideshows and presentations in PowerPoint. And then we have clear here. So again, we have more options here. We can clear timings on all slides. So this just ties in again to the 50 seconds that we were just talking about. If you want to have your sites to be shown for an unlimited amount of time, instead of 50 seconds, you would click Clear timings on all slides. And we can also clear narration as well. Then afterwards we have play narrations. This will be selected by default. But again, if you don't want the narrations to show and appear as you are presenting this presentation. For your particular PowerPoint presentation, you can de-select this and then the narrations won't be included, so people won't see or hear them. But again, by default this will be selected. Then after that we have to use timings chat box again, this ties into the 50 seconds that we were talking about. If we want our PowerPoint presentation to be using the timing that we talked about in setup and rehearse timings. We can check, use timings. And so then when I click play from start, it'll start this at 0 seconds and then end at 50 seconds. All five slides, ten seconds each. But again, this will be your choice if you want that to be a thing. If you have, let's say time constraints when you're presenting a presentation, this might come in handy. Then we have the show media controls. This just deals with, of course, the little buttons here that we are shown and talked about in the bottom left-hand side. So when we have these selected, they will show here at the bottom left-hand side, which are of course these buttons here, these five buttons in this tray, that is the media controls button. So by default, media will be selected. Media controls rather it will be selected. But if you don't want them to show, you, just de-select this checkbox and then they won't appear when you begin presenting in the bottom left-hand side. Alright, so that's just what this is for. The default will always be checked. So that way when you start presenting, they appear here at the bottom, left, right. Then after that, we have always used subtitles. So again, if you are presenting this presentation and you want to include subtitles in your presentation, you must make sure that you click this. Always use subtitles selection because this will apply for your presentations in general. So that way, if you know, you're gonna be presenting to people that are hearing impaired and so forth. They can read the subtitles. And so therefore, there'll be presented under your slideshow and science as we saw earlier in this video lecture. And then lastly, we have Subtitle Settings. So we can even change the language of the subtitles. Again, you want to make sure obviously that the subtitles are within the language that you're presenting in, but you have a variety of languages to choose from. So this is really cool, and we can choose the language for the spoken subtitles and also for the subtitles that appear on the screen. So you have a variety of options to choose from. And then afterwards we have microphone. So this is useful. You want to make sure that you are correctly set up with the microphone. That is going to be picking up your voice the best. Typically though, you can use your built-in microphone on your computer, which in this case my MacBook Pro microphone. But the danger of sometimes doing this is that some of these microphones are not the best quality. So that way when you're speaking, the subtitles might be incorrect, the words might be incorrect. So make sure that you try to use a external microphone, or at least try to be as close as possible to your computer so that way when you're speaking and projecting the subtitles will be accurate. Words that appear under your presentation and your slides. You can even change the position of where your subtitles appear, right? Typically the default will always be below the slide, but you can even change them to be above the slide or over the bottom of the slide, or over the top of the slide. So overlaid just means over instead of creating a black bar under or above the slide itself. Lastly, we have system caption preferences. This will take me outside of PowerPoint to my computer system preferences for my captions. This is outside of PowerPoint, so we won't talk about that, but just know that it is there in case you want to check it out. Okay, so this has been the Slide Show tab within the Microsoft PowerPoint ribbon. And I hope that you found this useful and helpful. 19. The "Review" Tab: In this video lecture, we will be talking about the Review tab within the Microsoft PowerPoint ribbon. The Review tab is the eighth button within the Microsoft PowerPoint ribbon. And we'll be talking about what this tab is used for along with the associated buttons under it. So we can see here starting in the upper far left-hand corner, there's a spelling button. And as you may already assumed by the name of this button. This button lets us do a spell check for all of our PowerPoint slides. So if I click it PowerPoint, we'll do a quick run through my presentation to see if there are any spelling errors. And since there aren't, this says spell check complete. If this shows up, this means that you're in good standing and that you don't have any spelling errors. However, what would this look like if I did have a spelling error that PowerPoint picked up? Well, let's take a look at this. Let's go ahead and modify this word and make it incorrect. And then click spelling again. This time you see it doesn't say spellcheck complete. Instead it added a jagged red line underneath the word that is marked as incorrect. And opened a panel here and the right side. Anytime you see a red jagged line underneath a Word. And Microsoft programs such as PowerPoint, means that the word is marked as incorrect as it's spelled incorrectly. And you need to address it, which is why there is a line underneath it. Now, in this spelling mistake, we see that first there are three buttons here we have ignore, ignore all, and add. What are these buttons mean? What are they used for? Well, ignore would let you tell PowerPoint to ignore this particular spelling mistake and move on to the next one. So let's say this isn't actually a spelling mistake, but PowerPoint thinks it is. You can just click Ignore to let PowerPoint ignore that particular word or spelling error. Ignore all however, would let you tell PowerPoint to ignore all of the spelling mistakes it thinks it has found within your presentation. So all of these red lines would disappear because you would tell PowerPoint to ignore them all because they are not actually spelling errors. Whereas ad would let you add this particular spelling error to your PowerPoint and Microsoft dictionary. What this means is that in the future if you type this word, it won't be marked as wrong by PowerPoint because it's added to dictionary. Now this is useful if you're working with typing people's last names or company names or whatever other specific nouns, right? That aren't general. And so therefore can be picked up as wrong by PowerPoint. This happens if that happens where you can do is you can double-click the word, select it and then click Add. So then therefore it's to your dictionary and they're in the future. It's not marked as wrong anymore. But let's just fix this spelling error. So right now what I can do is click the first word or any other word from the list here to change it to the correct version. So since sample is the actual correct word, then I will double-click sample to change it and we'll take a look at what that looks like in a second. But I just wanted to mention that after you add words to your dictionary, you can also go down here where it says here add words to. And then it says here custom dictionary. The dictionary is the dictionary that you compile and add words to by clicking Add up here, okay? So just know that you have that feature in PowerPoint as well. If you work with nouns that aren't found in a dictionary but are still correct, such as lastName and so forth. You can click Add here. Now let's go ahead and actually fix the spelling mistake using the spelling panel here on the right side. So I double-clicked and the spelling error. Now I'll double-click the word sample and let's take a look at what happens. There we go. It fixed our error for us. We didn't have to type anything or we didn't have to type the word all over again, we just double-clicked. And then it added the letter M again. And now it says spellcheck complete again. Because now we are back in good standing and everything is correctly spelled with an our PowerPoint program and presentation. Okay, so then when we click this X here to get out of that spilling tray, and then the button afterwards is the source button. So let's go ahead and click our tucks element here again, so that the source button can be clickable. And that the source button is really useful if you are looking for adjectives or other words similar to yours, such as synonyms. And you can take a look at any words here from the list that appears. So right now I'm highlighting sample. And here's a list of words related to sample or list of synonyms rather related to sample, right? Model, trial, mockup and so forth, right? So if you're ever in a situation where you find yourself repeating a word too much, you can use this thesaurus built-in within PowerPoint so you don't even have to leave the program and go in and Internet browser, you just click this to Source button. And this little panel here on the far right appears with synonyms. And then if you click this little icon here, that's a magnifying glass with the arrowhead. It even tells you your history of words that you've searched for with a thesaurus. So it's very useful. You can use any of these words then within your PowerPoint presentation. So this is a really great feature with the source in parallel. Alright, so let's go ahead now and close this, the source here, and then go to the next button. Then we have here Check Accessibility, right? So check accessibility allows us to make sure that our PowerPoint presentation is actually clear, to understand and cohesive and concise and so much more right here when I click the accessibility within the Review tab, and I click that, it gave us this little tray here on the far right. And what PowerPoint just did is that it inspected our entire presentation for any accessibility errors. And as you can see here, I have some right here on my list of errors. And it says that I'm missing text. Very detailed. It tells me where I'm missing text. It says where I'm missing the slide titles and where I'm missing section names. So you obviously don't want to have this in your actual presentations. You don't want to miss any slide titles. Every slide within your presentation should and must have a title. And of course, you also want to keep your sections clearly defined. And also you can include alternative text so that way people can see taxed when they hover over an image or an element on your presentation. But nonetheless, since we're working with just sample presentation here, this is not so important, but just know that for your presentations you must always have a slide title for each slide. Of course content. Then after errors, it tells us also the warnings. So things that are kind of just alerts, not an actual error, but kind of alerts for you to check out. It says Warning, hard to read, texts contrast. And notice how when I close the little arrowhead just closes the drop-down and then when I click the little arrow head, it gives me the drop-down of errors. But when I close the little arrow head, there's a number in parentheses. This is the amount of errors or warnings in this case that you have. So then I click the little arrow head pointing to the right and you can see that, yes, I have three warnings here. So it says that in these slides, slide to slide two, slide two. So in this slide side too, I have three warnings that deal with texts contrast, meaning that the text is hard to read because the colors are very similar, or just don't go and contrast with each other very well. Again, of course, this is something that you should keep in mind in your presentations. You always want to make sure that your text contrasts with each other very well. If you have a white background, have darker colored texts such as black and so forth. Or if you have a dark background, make sure that your text is very light, such as white, yellow, and so forth, right? So this is what this is for. Then we have other warnings here as well. And we even have some tips, right? So after warnings, we also have tips that PowerPoint gives us the checkout. And it says here that I have a duplicate slide title with slide for. So again, this is just something else that you want to keep in mind. You don't want to duplicate your slide titles. Every slide should have a unique title and unique content with few exceptions of course. But nonetheless, this is what this accessibility check Accessibility button does. In PowerPoint. It checks your presentation for any errors when it comes to clarity or cohesion and so forth. And this is really important for you to check out because it will help make your presentation better and easier to understand. And then down here we have this checkbox that says keep accessibility checker running. Well, I work. You want to make sure you keep this truck to this will always be checked by default, because this means that PowerPoint will continue checking your work as you add more things to your PowerPoint presentation. So that is the Check Accessibility button. But next to it we have a little arrowhead pointing down, which gives us more options. We can again check accessibility, or we can check accessibility when it comes to alternative text. So for example, if I have an element that I want to add alternative text, this is text for people that may be disabled and so therefore they need additional texts to help them and so forth. You can add alt text. So therefore, you can even describe each one of your elements in your PowerPoint presentation for people who, for example, are blind or have low vision, right? So this is really useful if you'll be working with that. Then underneath alt texts, we have selection pane. So we can select a variety of our elements here through this drop-down in the selection pane here on the far right. So that way we can break down our slide and each, and every slide in our PowerPoint presentation by every single element. And notice how there's an eye next each one. If I want to hide a certain element from view, I will just click this little eye here and then it removes it. So if you want to remove elements from your PowerPoint slides, the Check Accessibility selection pane button is a great way to do that. You just de-select or select the eye on every element. I can also show all of the elements on the slide or hide all of them as well. For example, show all, just keeps them as is, whereas hide all hides everything except of course, my template or my theme. Whereas show all, shows all of the elements. Again. This is a useful little feature here under Check Accessibility. And then lastly we have accessibility help. So powerpoint has its own little Accessibility help manual here for you. So if you have any questions, you can type something here or so forth. We've seen this before when we talked about PowerPoint having its own little Health Manual. If you need additional help with anything, you can just type the question here where it says Search help in the search help search bar. Okay, So let's exit out of this. So that was all under check accessibility. Then afterwards we have the translate button. Translate button is really nifty because when we click it, a little panel here appears a little pain here on the far right. And it lets us translate text into another language. So for example, it says here select text from the document or slide in this case, and enter it here to translate. So let's say I want to select where it says here my sample presentation. I double-click that and then I hold left-click and drag to the right to select it. And then let's say, I want to translate this from English to another language. Let's say Spanish. I would go ahead and click Spanish. And then PowerPoint translated that text, my sample presentation into Spanish. Well, let's say I want to do this in reverse. I would click this little button here. And it goes from Spanish to English. And every time I hover over a certain word, it even tells me what word is in the translation when I hover over it. So this is really cool. You don't even have to leave the program or find an online translator. Powerpoint has its own built-in translator as well. If I just click the Insert button, for example, if I wanted to click the Spanish version of my sample presentation, I will just click the Insert button and then powerpoint would add it to my slide just like that in one click. This is really cool. But let's go ahead and undo that. So that is the translate button within the review tab in PowerPoint. It will also detect the language that the texts you already have on your presentation is written in. This is useful if, let's say you're working with presentations written foreign languages, and you don't understand, you can definitely use this Translate button to translate the text yourself. Alright, let's go ahead and click out of this. And then after the translate button, we have features that we talked about before earlier in this course. We have the new comment button here, which we can add new comments to elements in our PowerPoint presentation slides. So we're not gonna get into detail with this again, but just know that you can access the new comments and comments pain by going to the Review tab in PowerPoint as well. And of course, writing your little comment here. And then clicking this icon here to add the comment. That is the comments pain here on the far right. After clicking New Comment. Then we can also have delete comments. And we can delete this particular comment, or we can delete all the comments on this slide. So if I had multiple comments, I can delete them all with this selection here. Or let's say I have multiple comments throughout my entire PowerPoint presentation. I can delete them all using this button here, delete all comments and presentation. So just knowing that you can delete multiple comments in one-click with these two buttons here, as opposed to just using delete, which deletes comments one-by-one. Then we have the Previous and Next buttons. These just let us sift between comments in our PowerPoint presentation. And as you can see here, because we've done this earlier on in this course, I do have other comments as well. So if I click this previous button, it takes me to the previous comment. And then if I click the Next button and it'll take me to the next comment in our PowerPoint presentation. So that's what these two buttons are for. The comments will always appear here on this right side pain. Then after this we have the Show Comments button. What this will do is it'll just show us the comments pain here on the right side. Then there's a little arrowhead pointing down here. So we have two additional buttons. We have Show Markup and then show advanced markup. Usually the first two will be what is selected. But just so you know that markup is the comments and other things that you add onto your PowerPoint. Slides in your presentation. Show advanced markup, shows more advanced things such as advanced comments. But just know that basically show markup and show advanced markup. Show you basically the comments and other little tidbits that you add on two elements in your PowerPoint presentation to remind you of things that you have to work on. Or just general comments that you've made to yourself or other people in the past. Markup is just another word for basically comments and other little tidbits here that will appear on the right side, such as, for example, the responses to the comments or for example, threads. So in case you don't know what a thread is, is let's say I wrote this comment and someone else replied. Like for example, Thanks. I click this little icon here to add that comment. This would be in reply actually, so this would be a reply to my comment. So I have now created a comment thread. So this would be an advanced type of markup as opposed to just regular markup. So as you can see here, when I de-selected it, a little text bubble here went from purple to white. And then when I re-select, show advanced markup, take a look at that little bubble again, it turns purple. This is because again, advanced markup shows us advance things related to our comments such as common replies, comment, threads. And of course, you can always edit your comments by clicking Edit here, and then deleting them by clicking Delete here as well, and so forth. So let's go ahead and close this. So that was the arrowhead next to the comments button, Show Comments button. Then we have the always open Read Only button. What this button does is that it will let us open this PowerPoint presentation in read only mode, not edit mode. So we won't be able to edit the PowerPoint presentation any longer. We will only be able to view it in read mode. This is useful if, let's say for example, you're sending this PowerPoint presentation to a colleague or a friend. You don't want them to have edit access. You can click this read-only button to let them know, hey, only open this in read only mode. So that way you don't accidentally move an element around or add any additional texts by accident or whatever have you. You can do always open read only so that way all of the things related to your PowerPoint slides such as elements, aren't modified and the changes are solidified. That way, none of these types of borders and each element will appear. It will only be in read mode, only like this, as you see right now, without any of the elements having borders and editing borders and so forth. So for example, like this, this would be edit mode right now, because you can see the borders of the selected element. Read only mode would be the slide without these type of elements and additional textboxes like so, like this. Then restrict permission. So this is if you want to restrict the permission for who can of course, change. Again, your PowerPoint presentation, for example, the elements on the slides and so forth. So let's say that you don't want the person that you're sending this to be able to edit it. You can restrict the permissions to not let them do that. In addition to this, you can also restrict permissions to only certain people have certain abilities within your PowerPoint presentation. For example, you can only let certain people be able to read it and then let other people edit it. Or you can give the permissions for both of these things to certain people as well. So this is really useful if again, you're sending this PowerPoint presentation to someone else and you want them to have only certain permissions. And you wanted to restrict them from being able to do certain things, such as editing the slides and so forth. So that way the PowerPoint presentation only arrives to them in read only mode as they can only view it. But they can't modify or edit anything on the PowerPoint presentation and the slides. So that is what restrict permissions is four. And lastly we have the height Inc button. The hide ink button lets us hide any ink or scribbles that we've made with the pen feature that we've seen earlier on in this course on our PowerPoint slides. So for example here in slide to have a variety of scribbles and so forth that I've drawn on the slide. If I click Hide ink, take a look at what will happen. As you can see, it hit all of those scribbles that I had here. And you can tell that this is enabled because again, the button has a gray background associated to it. Let me de-select it. And the scribbles return. And then after that I just have a little arrowhead pointing down. Again. I can hide ink on this particular slide, or I can delete the ink on this slide. So it'll delete the ink on this particular slide. Or if I undo that, I can also delete the ink found throughout my entire presentation with just one click. So here you go. If you ever want to delete any scribbles or so forth that you've made on a particular slide or throughout your entire presentation, or you can do so in one-click with these two buttons here. Alright, but this has been the review tab within the Microsoft PowerPoint ribbon. And I hope that you found this helpful. 20. The "View" Tab: Welcome. In this video lecture, we will talk about the View tab within the Microsoft PowerPoint ribbon. As we can see up here, the View tab is the last and final button or tab within the Microsoft PowerPoint ribbon. And as such is the ninth button in the PowerPoint ribbon. So let's go ahead and talk about the buttons that appear underneath this tab when it is selected. Let's start off with the far left for upper left-hand corner again. So as we can see here, we have five different buttons. We have normal Outline View, Slide, Sorter, notes, page and reading view. So all of these five buttons have to deal with a different view layouts that we can change PowerPoint to show us. So normal by default will always be the Selected View. And the normal view is the view that we see right now on our screen, right, we have this slide's tab on the left side. And then the slides pane here on the right. This will always be the normal default selected view, but let's say you want to switch it up and mix things up for a bit. And you want to view PowerPoint using a different layout, you most certainly can do so by clicking the outline view button here. And after we've done so, you can take a look at how our slides side bar has changed. We don't see our slides as thumbnails anymore. Instead we see them as tiny little boxes. And instead of being able to see what's on the slides, such as the side content through the thumbnails. We instead get to see the slide title along with the text content in each slide. So if you want to change how your slides tab looks, you can definitely do so with the outline view button. After that we have the slide sorter view. The slide sorter view removes these slides pane on the right side and just leaves us with an extended or expanded rather slide side tab bar. So it takes up over the entire PowerPoint screen from left to right. And instead, let's us just see our slides as thumbnails. Here on the left side. This is useful if you want to take a break from being able to see your slide here on the right side and a big editable view. And you just want to take a look at them as thumbnails for a second to make sure that let's say, for example, they're in the right order. Or you want to take a look at more specific details in terms of the animations associated with each one, or maybe the comments, right? So again, this is all up to you. This is just the slide sorter view, a different view within PowerPoint that removes the slides pane here on the right side that we've all come to know by now. Then after that we have the notes page view. This lets us change the view of PowerPoint to what it would look like. Should we decide to print any of our slides, right? And underneath we have the notes. Pain that we know by now is always here at the very bottom right, a little vertical line and put instead in the notes page view. It prioritizes the notes so I can start typing in my notes underneath each slide. So that way if I print out my slides, for example, on an 8.5 by 11 size paper. It would look exactly like this. When I printed out the slide would be at the top. And all the notes regarding the side would appear here in this white space. And then where it says Header, there'll be the number of the slide. So that would be the number one. And then underneath where it says Footer, that would be obviously things that are appearing in our footer. Such can be the number of the slide or the date that the data's already appearing here in the upper right-hand side. So anyway, just be aware of that, that you can use the notes page view. Should you decide to view your sides this way? Then after that we have a Reading View, the Reading View button. The Reading View just changes our entire PowerPoint program to basically almost like a presentation mode view in which we will see our slides, take over our entire PowerPoint program. Remove the tabs, remove the ribbon and so forth, and just be able to scroll through our PowerPoint presentation like this. This is just what this view is for. Of course, the Reading View button. And if we wanted to get out of this, we just hit the Escape button, press the Escape button on our keyboard. So that is the Reading View button right there. So let me just go back to the normal view. So again, now we've covered what these PowerPoint buttons here under the View tab, or for normal, of course, will always be the default. But you have four other options. Should you want to change how your PowerPoint program is laid out in terms of view mode. Then after that we have the Slide Master button. So the Slide Master button is an interesting button because it lets us change and format our entire PowerPoint presentation slides. So in case you're someone that doesn't want to take the time to format your PowerPoint slides and structure it nicely. I bulleted lists and so forth. You can just use this button here under the View tab, the Slide Master button. In PowerPoint, we'll even do this for you. It will create a layout and generate a layout for all of your slides and your presentation. So that way everything is organized and all you have to do is go ahead and start clicking and typing in the text that you want to basically write. This is really cool that PowerPoint has this because it saves you the time from having to manually decorate and format your PowerPoint presentation. And so as we can see here, we have variety of different views for each side. And they are in order in terms of how they are organized. And PowerPoint even gives you the textboxes with the recommended things that you can add there, such as the images and also the text belongs there. So this is really useful if you don't want to spend time doing this yourself and formatting basically a slide or an entire presentation. Powerpoint can do this for you again by using the Slide Master button within the View tab in the PowerPoint ribbon. Then after that we have the Handout Master view. So what this does is that it lets us a view, our PowerPoint presentation slides, and again, a printed type of Page Layout view. So let's say I want to print out my entire PowerPoint presentation handout mode. And these little squares here or rather rectangles, the PowerPoint slides will appear within my presentation. I can format how many sides appear in each page that I print out or in each view here rather below by clicking up here where it says two sides, six sides, nine slides or whatever have you right now as you can see here, because it has the light gray background. This means this button is selected six slides and yes, of course we can see here that there are six rectangles for six slides here, but I can obviously change this to another button should I choose to do so. And so therefore, my sides will be printed within these rectangles below. Okay, so this is just what the handout masters for if you're thinking about printing out your PowerPoint presentation and giving it out as a handout. Alright, so this is just another view. This is what this is for. You can always play around with the outline and how many sides appear on each page. You have up to nine slides to appear on one page. So obviously, the more slides, the less detailed each side will be. So if you really want to let people be able to see the detail in content within each side of yours. Try to stick two or maximum four slides per page. And you can even change out the orientation, whether it is going to be printed out in portrait or landscape mode. Landscape mode is typically what is used for presentations. But when you print out things, typically portrait is used. And we can even change the slide size to a smaller standard for three, or the typical widescreen 169. I don't recommend you play around with this, keep this as 16.9. Unless of course, you don't have that many content and images and elements on your PowerPoint slides and your presentation. Let's go ahead and click Close Master and go back to the view tab. So that was of course the Handout Master button. Then after that we have the view notes master button. The notes master button is similar to the handouts Master View button, except this one prioritizes again our notes. So it will also be able to show us the content on our slides. Text-only mode below. So again, this prioritize this more so the text view as opposed to the fancy design and theme and template view. If you definitely want to print this out and prioritize the text on each side as opposed to the fancy design. Then perhaps this Notes Master view is the view for you. And you can go ahead here under the View tab by clicking Notes Master. And then it'll be right here. And again, header will typically show the number of the slide that this page is. And the footer will typically show whatever you had on your foot. Or in our case, we had the number of the slide and also the date. Data is up here in the upper right-hand side, and much like in the handouts Master view, you can also again change the orientation of the page, whether it's going to be printed in portrait or landscape mode. Or again, you can change the size of the entire thing by scaling it down or keeping it as is. And you can even reduce the amount of things that are appearing here, such as, let's say you're going to remove the date. We want to remove the page number. If we don't want that to appear on our printed out pages, we can just uncheck each of these boxes. Alright. That is of course, under the View tab, the notes master button. And then after this we have the ruler and the guides, buttons or check boxes rather. So as you can see throughout this course, I've had the ruler enabled here. But you don't have to. If you uncheck this box here, you can see this ruler. It goes away from our slides pain. But if I check this box again, the ruler is added again. We're not going to talk about what the ruler is four because we already did earlier on in this course. But again, if you want to eyeball the size of elements, you can definitely use this handy ruler that your cursor follows, as you can see here with the line above, horizontally and vertically. Also then we have the guides checkbox. We've also seen the guides earlier on this course. If you want to keep everything symmetrical, all of the elements on your page. You can use these guides checkbox to help you eyeball that as well. But the default is that both of these will be de-selected or rather unchecked. And then after that we have the notes pain button here. As you can see, this is selected because again it has a light gray background associated to it. But the notes pain as we know by now, is right under our slide view here. It's right here where it says the word hello, right? So we can add notes underneath each one of our slides. For ourselves. Our viewers won't see this pain down here. Only we will end. This is useful if you want to create notes here to basically kind of remind yourself of things or things you have to work on or whatever have you. You can use this notes pane here to select it and have it show underneath the slide and the slide pain. You just click here, the Notes button here, and then the little nodes paint appears underneath the slides on the right side in PowerPoint, you can just go ahead and type in whatever you want down here per slide, each side can have its own little note paint below it. Alright, so that is the Notes button. Then after that we have the zoom button, which we know by now. We can change the zoom of the slide in our PowerPoint presentation. So if we want to make things closer or rather more doable than we make the number or the percent bigger. If you want to Zoom things out, then we make the number smaller. So let's say I want to zoom in on my slide. I would click here where it says 400% and then click Okay, and you can see how zoomed in. Now I am in this one particular slide, but then there's a useful button. If you want to go back to the default that it was before, you can obviously of course, click Zoom again and then click Fit or type in a number, typically 100%. But instead of doing this the long way, you can just go ahead and click this button next to zoom, called fit to window. When we click it, we can see it zooms back out the slide to fit our screen. So this is a very useful little button here, fit to window. It will always make and show your slides in PowerPoint to fit your screen on your PowerPoint program. Alright, so that is the fit to window button next to Zoom, and that is also the zoom button as well. If you want to zoom in. Then the last button within the view tab here in the PowerPoint ribbon is this Macros button. And this is something that I really won't talk about a lot because this more so deals with advanced Microsoft Office users. And if you're just starting with the program and you just want to use it for the sake of completing presentation, so forth. You really won't be needing this button here. But macros is more so if you want to basically create a function that is repeated often and so forth. So in case this is a little confusing to you, let me talk about this a little bit more. So in PowerPoint and in Microsoft programs in general, you can create a command that instructs PowerPoint to execute over and over again. So let's say for example, I use a certain formatting for all of my presentations. I can create a macro. So that applies that in one-click to, let's say this presentation. I would go ahead here and give this macro the name of formatted presentation. Then I click this little plus button. I can also add a description, but right now we're just going to click this little plus button. And when I do that, a window here that lets me type in basically sort of code, as you can see here, the module code. Let me type out a little command, encode that format, my presentation, how I want it to, but I can then apply as a macro in any blank presentations. If this all sounds confusing to you, no need to worry because again, if you are starting off with PowerPoint and Microsoft programs in general, you don't have to worry about this. But macros are basically for creating functions through code that allow you to execute different things rapidly and automatically. So you don't have to do them manually one-by-one, such a specific formatting when it comes to slides and so forth. But you really don't need this anyway because the PowerPoint program has so many other buttons that allow you to do things like that, such as, for example, the Slide Master or the handout and notes master buttons anyway. But just know that that is what macros is for. It is again, a series of commands that you can create through code and you can group together as a single command to accomplish a task. Alright, so this has been the View tab within the Microsoft PowerPoint program and the Microsoft PowerPoint ribbon. I hope that this helped. 21. The "Tell Me" Button: Hi, this is just a little bonus lesson, but in case you were wondering what the Tell Me button next to the View tab and the Microsoft PowerPoint ribbon is. This is just a great little shortcut to tell the PowerPoint program what you want to do, what function or action you want to do. All you have to do is click where it says tell me and then type in what it is that you want to do. And PowerPoint will give you a list of the actions are buttons that are relevant to that search function. As we can see here, we have already some suggested actions that we can tell PowerPoint to do, such as start the presentation, changed the layout of the slide. Insert picture or insert shape. Whatever it is that you type in this little text box. Powerpoint will then list out a variety of different buttons that contain the keyword that you typed in. So this saves you time from having to look for the button yourself. And on top of this, Let's PowerPoint do this for you. So this is just what this little Tell Me button here is for. It's a useful little shortcuts with that way you don't have to go ahead and search for the button. If you don't know where it is, you can just type in the keywords related to what you want PowerPoint to do, such as insert a shape or start your presentation or whatever have you. And as soon as you do this, PowerPoint will either do the action if you've supplied enough keywords for PowerPoint to know exactly what it is you want it to do. Or lists relevant buttons related to your input. Alright, so this is just what the Tell Me button is for up here next to the View tab in the Microsoft PowerPoint ribbon. Hope this helps. 22. Conclusion Video: Hi and welcome to the thank you and congratulations video. First of all, I would like to again, thank you so much for enrolling in my PowerPoint course. I'm very thankful that you selected in my course, out of all of those courses that are out there. And on top of this, I would like to then congratulate you for completing my course and getting this far. I hope that you now find PowerPoint, a very useful program and know how to use it to create great presentations both personally and professionally. And I hope that you found this course very useful as well to get you there because you are now equipped with the basics and foundations of the PowerPoint program. And you now know the skills and buttons and knowledge in order to be able to use PowerPoint to its maximum potential. I would like to also ask you if you could please leave a review for this course, if you enjoyed it or if you didn't, because this will help me and also future students know if this is the correct course for them. And then it'll help me in anything that I can potentially improve regarding this course. But again, thank you so much for enrolling. And on top of this, I have attached a resource that gives you some additional tips and recommendations to help you create better and more professional presentations and PowerPoint. So again, thank you so much. Congratulations. And I hope you take care. Bye.