How to Use ChatGPT as Your Creative Project Manager

1. CPM Course Intro R3: Hi, everyone. I'm Vanessa S, and welcome to my course, how to use ShatGPT as your creative project manager. Now, you might not consider yourself a project manager, but you're a creative. And if you have any type of activity, task, or challenges where you have deadlines and, you know, you have work outputs. You have things that you need to provide, services that you need to create and complete, then you're a project manager. And most times you're probably doing it all yourself. Everything that's needed, you're doing it yourself. That's why this course is important, and that's why this course is for you. In this course, I'm going to show you the podcaster, the writer, the illustrator, anyone that's in a creative space that's juggling the different areas of expertise that are needed, maybe you marketer brander, the virtual assistant. You can be any part of that pipeline, right? I'm going to show you in this course, how to use Chat GPT to be the people that you need on your team. In this course, there are lessons. Follow the lessons, and then at the end of the lessons, at the end of the very last lesson, the end of the course, you're going to have a class project. I'll tell you more about the class project then. But for right now, if you want to know how to use Chachi PT as the other people on your team, so that you're not doing it all alone, there's classes for you, and I'll see you in the next lesson. 2. What is a Creative Project Manager R2: What exactly is a creative project manager? You might not call yourself a creative project manager, but if you're juggling ideas, timelines, drafts, and deadlines, you're doing the work of one. Whether you're a writer, artist, podcaster, or creator of any kind, managing your creative process means you're overseeing real projects with real moving parts, competing priorities, and a whole lot of context to hold in your head. And if you're doing most of it on your own, it can feel like wearing every hat at once. Each and every one of them at one time. There's always something pulling your attention and someone, even if it's just you waiting on the next step. This lesson is about giving you that mental weight that you have a place to land and letting chat GPT help you carry it. Not by replacing your voice or your vision, but by keeping everything organized, mapped out, and moving forward. And that's what this lesson is about. 3. Identify Needs Revised R2: This lesson, we're going to identify what you need. If you had a team of five people in the room right now, five people dedicated to helping you move your creative project forward, who would they be? Think about that for a moment. Don't think about names. Think about roles. Would you need someone to help you brainstorm, someone to map out timelines, a strategist to shape the big picture, an editor to clean things up, a marketing person to help promote it, a writer, an illustrator? This is where we pause and get specific because you don't need help in the abstract. You need the kind of support that matches the kind of work you're doing. Once you name the roles you need, you can start asking Chat GPT to step into these roles one at a time. And that's when it gets powerful, not because it's doing the work for you, but because it helps you do the work with more clarity. 4. CPM Live Demo R2: Hi, everyone. Welcome back. As you can see, I am in Chat GPT, and we are going to do a live demo. I just want to show you a few things just to show you how to set up your folder and how to work within it with your prompts and everything. So let's get started. The context for this demo, you're a creative entrepreneur preparing to launch a downloadable journal. You want Chat GPT to help you manage this project like a virtual project manager, keeping everything on track and reducing your overwhelm. So to start, the first thing we're going to do is create a name a project folder. So let's start by naming a new project and chat GPT so we can keep everything organized. Now, to your left, there should be a panel. You can't see it on my screen, but to your left, there should be a panel which has we'll say like new chats, search chats, library, Codex SRA, GPTs. So you'll have a panel. You want to click on New Projects. When you click on New Project, you have a box that comes up that has project name, and then you're going to give it a project name. For this project, I'm going to call it Digital Journal Launch. There and then create project. So you have digital launch journal and the folder that shows up after you name it, and then you have your chat box here. You can add files and then add specific instructions. Specific instructions would be something like don't add, you know, emojis to the content or don't add dashes or only use capital letters or, you know, something like that. Specific instructions, things that you want the Chat GPT to do. Also note that in your side panel, you should also see the name of your folder, which is now Digital Journal Launch. Next, we need to give hat GPT the right context so it knows how to support you. Here's a sample prompt. Hi, Chat GPT. I'm preparing to launch a digital self care journal that I design. I'm doing this solo and need help keeping things organized. I'd like you to act as my project manager. I need support with mapping out the timeline, planning the pre launch task, and making sure I don't miss any steps. Can you help? This opening message sets the stage and gives Chat GPT a clear role and responsibilities. Once you have your prompt, you click on this arrow. It's Black circle with an arrow. You click on it, and then you will receive a response. So Chat GPT is saying, yes, I can absolutely serve as your project manager for this launch, and it's telling you what it can do and how you'll start, is giving you step by step. Step one is going to give you a quick snapshot of your launch, and then it's giving you a tailored plan. Now, understand that each time you do this, even if you do this with the same question, it's going to give you something similar, but it's not going to be the exact same. A question that I get a lot is once Chat GPT gives you the response. Is this what you have to stick to? No. What you can do is you can go back and say, Okay, I don't want to do this. I do like this, or maybe I don't like any of it. I want to make some changes. You can create a dialogue with Chat GPT. So, for instance, looking at the quick snapshot of your journal launch, it's given six different details as plans. What if I don't want to do the format of the journal? In this stage. Maybe I want to format the journal first. I can tell Chat GPT Let's change the order of the details, or let's remove something. Or I can even ask it to elaborate. Once ChatGP knows your goal, you can begin brainstorming. For example, I might say, can you help me brainstorm ideas to pre launch content? I want to build excitement, but don't want to overwhelm myself with too much to do. Again, you click to submit, and it's going to tell you what it can do and why. It will always give you explanations. Now, remember, on the first page, I said, There right up under your folder. You can give it instructions. Well, if you don't want Chat GPT to give you detailed information, after every activity, you can tell it. Give me brief synopsis, give me brief sentences or don't give me additional feedback. That is something that you can tell it to do. Once it gets to know you, the more you use it and once it gets to know you, it knows what you like, and it knows what you don't like. It has a memory. So it will start to pattern itself after what it knows about you. Chat GPT might suggest blog post topics, teaser graphics or subscriber emails. You can keep going back and forth until something clicks. Remember, treat this like a real brainstorming section. This is one of those instances where you have the person that you need in the room, have dialogue with it. You don't have to use each and every idea. But you're creating momentum, and that comes with the back and forth of the dialogue. Now that we have a few ideas, we can ask Chat GPT to help prioritize them. So the question, can you take the pre launch tasks we discussed and break them into a weekly checklist for the next 30 days? Again, And Chat and GPT is saying, Yes. Here's a weekly checklist for the next 30 days. And as you can see, it's giving you a 30 day pre launch checklist for your digital self care journal. It keeps referring back to that. And then it's telling you in week one, your theme and your goal, and it's giving you all the task. And Week two, your theme and your goal, and it's giving you all the task. And it's doing this for four weeks. Now, it's asking you a question. Now it's saying, Would you like this turned into a printable or editable checklist, PDF word or Cava format. I can also add a timeline calendar or view if you prefer a visual version. Periodically, hat GPT, as I stated, as it's getting to know you, it's going to start to act like it's kind of to anticipate what you need or anticipate what you might want to do. Now, it's not human, so it doesn't have feelings, of course, but it's learning you. And so because it's learning you, and based on what you're telling it you need, it's trying to assist you as well as just do what you ask it to do. You can also follow up with, you know, follow up questions. You might ask it to organize this by week with due dates and estimated effort for each task. You can tell it that you want to break it down even further. Based on what you're getting, you're getting a foundation, and you tell it what you need and where you want to go from there. Finally, if you want a snapshot of where things stand, you can ask Chat GPT the following. Based on everything we've discussed, can you generate a one page report summarizing the key milestones and next steps for my journal launch? And it's going to give you a one page report summarizing the key milestones and next steps for the digital self care Journal launch. And it's giving you a target launch window, which is your goal date, a launch format, digital download, sales pattern. All of these things are again, this is Chat GPT asking questions and providing information based on what it already knows, what you have already told them, and what it's anticipating your needs are. So now, with all the information that you have, you can copy this information into your planner, your notion Trello, whatever tool you use. Chat GPT has become your assistant in organizing what you already know and helping you act on it, and it's helping you to plan and to brainstorm. So this demo showed you how Chat GPT isn't just a chat box. It can simulate the structure, clarity and support of a real creative project manager. Whether you're launching something new, managing a side hustle or just trying to get organized. These same five steps can help you stay focused and move forward. Now, don't worry. I know that this was a lot to see and read. So I'm going to copy and paste the dialogue, along with the questions, just as you see them here onto a Word file, and I'm going to add them into the class, you know, for class attachment so that you can read through it at your leisure. If you have questions, please feel free to email me. I will answer them for you. 5. Class Project R2: Hi, everyone. Welcome back. And if you made it this far, that means you have watched all the lessons, and you're ready for your class project. Right? Right. Okay. So for this class project, and it's very simple, what I want you to do is I want you to open up a chat GPT workspace. I want you to create a folder and I want you to start telling hatGPT who you are so that you can identify your needs. So you're going to create a prompt that says, you know, I'm so and so, and this is who I am, and this is, you know, what I'm looking for. Now, I've made it easy for you because I've already created a script for you to use to get the information that I'm seeking in your class project, okay? So you'll use that script, put the information, fill in the blanks, put the information in Chat GPT, filling in the blanks, that's important, okay? And then after you receive your response back, you're going to take that response and submit it as your class project in the class folder for your class project. Now, you can do this one or two ways. You can either take a screenshot of it or you can copy and paste it onto a document. So you can screenshot it or either add a or either copy and paste it to, like, a Word file and submit it that way, okay? Easy, right? Okay. And so, after you do that and you submitted your class project, think about also submitting your work to the student gallery so that other students can also see your work and weigh in on it, and you all can have dialogue about it because remember, it's all a learning process. Everyone is learning, so why not learn from each other. Okay, well, until next time. And good luck. 6. Wrap Up R2: Okay, well, ya, and welcome back. And congratulations. So, if you've gotten to the wrap up, that means that you've watched the lessons, you've submitted your class project, and now you're totally at the end. And the one thing I can say is that Chat GPT, just like any other AI format, can be extremely helpful, extremely helpful, especially when you are like myself, I'm a solo senior prenur, right? And so, I mean, just having to do so much, wearing so many hats is very, very helpful. But the one thing I want to state is that you need to be in control of what you're doing. You don't want to use Chat GPT or any platform to just do things for you. You want to be active. You want to make sure that there's accuracy in what you're doing. You want to make sure that it reads and sounds like you. You have to edit in order for it to be successful. You have to take a part of you and be a part of it in order for it to be successful. Otherwise, it's not you. It's the bot, right? So just be mindful of how you thoughtfully and engagingly use, you know, the systems because we're not trying to replace each other. We're just trying to make things easier and more consistent. It has been a pleasure. Check out the other courses that I have in school. She and look for more courses. If you are not connected to me already, you might want to be. Okay? Go ahead and follow. Send me a message. Definitely rate the course. Hopefully you receive value in it because that's what I strive for. Value. Not just, you know, not just good content, but value. So anyway, I will see you next time.