Declutter Your Mind: Simplify and Organise Your Notes With Google Keep

1. Introduction: Do you feel overwhelmed by the huge amount of notes that you've got scattered around in notebooks, posted notes, or randomly saved documents on your computer? Well, it's time to get organized. Hi, I'm Sharon, and you're very welcome to this class where you're going to learn how to be more organized with your notes using a free app called Google Keep. I'm a virtual assistant and have been running my own business since 2010. I help confidence coaters focus on doing what they love by taking care of their operations and admin side of their business. A few years ago, I also started up Sharon's tutorials. Mainly because I was being asked so many questions by my clients on how to do things with different pieces of software, for example, Camera and Zoom and Microsoft Office. So I thought why not start a blog answering these questions by sharing step by step tutorials? And that's what I did. I also started a Youtube channel to run alongside the blog, and I now focus more on sharing tutorials to do with Google apps to help solopreneurs, freelancers, and other small business owners get to grips with using the free version of Google Workspace. Now I use Google Keep on a daily basis in my own business, as well as for personal use. It's brilliant for your weekly shopping list, so if you've never used it or maybe you've dabbled with it a little bit but didn't really know what you were doing, I'm really excited to share with you exactly what you can do with Google. Keep, there is so much more to it than just taking notes. You can share your notes. You can set reminders, you can add images and drawings to them. You can color code them. And you can use Keep with other Google apps like Gmail and Google Docs to help you be even more productive. Throughout this class, you'll be learning everything you need to know in order to submit your class project. Which is to create a note or list that meets specific criteria, such as including a colored background, an image, or drawing. You'll learn all about this in the next video. Now, I can't promise by the end of this class that you're not going to be buying even more notebooks because I still do. But you will feel more in control, more organized, and more efficient in managing your own notes. I really hope you find the lessons useful. If you have any questions, just let me know and I'll do my best to help you. Now if you're ready, then let's get started. 2. Class Project: Welcome to your class project. Your project is to create a new note or list in the main Google Keep Web page. It needs to include a colored background and an image or drawing, and you can make a note about whatever you like. It could be a shopping list, It could be gift ideas. It could be plans for next year's holiday or something completely random. I will leave it up to your own imagination. So here's what you need to do. Log into your Google account and open up the main keep web page in your browser. Create a new note or list. Give the note a background color, add an image to the note. There's bonus brownie points if you include a drawing to take a screenshot of the note and upload it to your project section of this class and job done. If you have any questions, feel free to let me know. And I can't wait to see what you come up with. So let's move on to the first lesson where you're going to learn the different ways to access Google Key. So I'll see you there. 3. How to Access Keep: Hello and you're very welcome to this Google Keep class. Now before we dive into the actual main Google Keep page, I want to point out a couple of things that you need to know about. First. Firstly, you must have a Google account in order to use Google Keep. It doesn't matter if you have a free version or the paid version of Google Workspace, but you must be logged into the Google account that you want to open your keep with. Secondly, I would recommend that you use the Chrome browser. Whenever you're using Google, keep on your PC. Mainly because Google own Chrome. All the Google apps work together really well. Now, it's not the end of the world if you do use a different browser. But be aware that there may be slight differences to the settings, or features, or options available to what I'm showing you here. Because I'm using Chrome after you're logged into your Google account. There's actually a few different ways of accessing Google Keep. So let's get onto the PC. The first way of accessing Google Keep is if you're logged into your Gmail or Google Drive or Google Calendar or any Google Doc, then you will have what's called the side panel over here on the right hand side. And Google Keep is this yellow square with the white light bulb in it. Now if you click on here, it opens up like a mini version of your Google Keep notes. So any notes that you've done, either on your phone or on your PC will be here Now, Don't worry too much about this side panel because I will be taking you through all of this later on in one of the lessons later on. Now the second way of accessing Google Keep is, again, if you're logged into your Gmail or Google Drive or Google Calendar, there is a Google Apps grid. And it's up here in the top right corner. There's a nine square grid. If you hover over it, it says Google Apps. So if you click on there, it lists all of the Google apps that are available to you. And if you scroll down until you find the Keep logo again here, if you click on there, it opens up your Google Keep on its main webpage here. The third way of accessing Google Keep is through your mobile phone. If you download the app called Google keep notes onto your phone and you can access Google Keep that way. Again, it syncs with your actual account, so whatever changes you make on your PC, they'll automatically be updated on your phone. Now again, I've got another lesson later on where I take you through everything to do with using the phone app as well. So don't worry too much about that just now. And the final way of accessing Google Keep, it's on your main browser. So you just type into your browser, Keep.google.com and it opens up Keep on its main webpage here. So this is where you can change any of your settings. You can carry out, you can move your notes around, and you can carry out general housekeeping of your account. This is what we're going to be using primarily in this class. So now that we're in the main Google Keep page, in the next lesson I'm going to give you a brief tour of everything on the page. So I'll see you there. 4. Overview of Keep Webpage: So now we're in the main Google Web page. And before we dive into creating notes, I just want to give you a brief tour of the actual menus and options that are available to you in this main Google Web page. Starting with the left hand side of the screen, you can see that there's a menu here and above this are three horizontal lines. If you click on that, it's called a hamburger menu. And if you click on that, it minimizes the menu giving you more space here in this middle section. Now you can hover over each of the icons, and it will expand and tell you what each icon means. And then when you come off it, again, it will minimize. If you actually want the menu to remain there and stay there, then just click back on the hamburger menu and it comes back staying with this menu. The very top option is Notes. So this is how you get back to your main notes section, which is this middle bit here that you can see and it shows all of your current notes. Next we have reminders. If you add any reminders to any notes, then if you click on here, it will only list those notes with reminders. So it's a quick way of filtering out the rest of the notes that don't have reminders. I'll be showing you all about reminders in another lesson. Next we move on to Edit labels. So you can see that it says Edit labels. And once you've actually created any labels, they will be listed above where it says edit labels here in this left hand menu. There's a lesson all about labels and organizing your notes a bit later on. Then we have the archive folder, and this is where all your notes will live once you've archived them. The final option is the bin folder, or it might say trash, depending on where you are. It says bin on mine because I live in Ireland, so it's using the UK, English as the main language. Whenever you delete any notes, this is where they will end up for seven days, after which they are permanently deleted. Now we move on to this main section, here in the middle, and this is where all of your current notes will live. Any notes that you've deleted or archived will not be shown in this main section. You'll need to click on the archive or the bin or trash folder over on the left hand side here. Now moving on to the top bar here. First we have the search bar which you can use to quickly find any notes that meet certain specific criteria that you set. I'll be going through this in more detail in a later lesson. Then we have the Refresh button, which is this arrow here in the top right. So let's say you've added notes to the key app on your phone, but they're not showing, you can't see them here on this main page. If you just click Refresh and it will refresh your page to include any changes that you've made. Next we have the view layout options. So there's two different view layouts. You've got the grid view and the list view. So you can see here we've got the 2 bars and that's because I'm currently in the grid view, so if we click on there, it will change to List view, which you can't really see at the moment because there's no notes here. But you can see that the 2 bars has changed to four little squares, which represents a grid. So you click back on there and it will change back to a grid view. Next to this we have the cog wheel or the gear icon, and this is where your settings are located. Again, I'm going to be taking you through all of your settings in a later lesson. That was just a brief tour of your main keep web page. And the next lesson we'll move on to creating notes and the different types of notes that you can make. So I'll see you there. 5. Creating Keep Notes: You can see here we're still in this main Google Keep Web page. We're going to be focusing on this main section. In the middle here you can see there's a main bar here at the top, which is where you can take a note. You'll also see that you can create a new list. You can create a new note with a drawing, and you can create a new note with an image. I'll be going through all of these with you later on. In this lesson, we're focusing purely on making a standard basic note. Click on Take a Note, and it will open up a new note for you to enter the details. The first thing we need to do is give this a note, a title. So for example, if you're using it for personal use, then it could be something like your weekly shopping list. If we just type in we can't spell weekly shopping list and click into where it says take a note and this is where you can type in your grocery list. Let's say we'll have, once you're done, click on clothes or click off the note anywhere else on the screen. And it will save your note for you. Or it could be that you want this to be a note for your work or your business. And you've got some ideas floating around in your head about the next marketing E mail that you want to send out. Again, click in, take a note, I'm just going to give it a title, E mail marketing. And then click into where it says take a note. And you could and just type in the details, you could have something like that's just a quick example there. Again, once you're finished, you can either click anywhere off this note or you can click on clothes and it will save the note here and there they are. The notes are saved in your main section. Notes are going to be listed in descending order by date. The newest one will always be first. If you want them in a different order, you can just click and drag them to whichever order you want. Anytime you want to edit a note or add more text to it, just click into the note itself. And it will open back up for you to make any changes. And then simply click back out of it again to close it. If you want to duplicate a note, then click into the note that you want to copy. Click on the three dots here at the bottom. And then click Make a copy. And then click close. And this will give you an exact copy of the note ready for you to make changes to it or rename it, et cetera. So now that we've created a basic note, in the next lesson we're going to be looking at how to set a reminder for your notes. So I'll see you there. 6. Using Reminders: So let's go into the marketing e mail note here. Click into it. So it opens up, and I want to set a reminder for this note. As I want, I want the e mail campaign to go out in the next two weeks. To set a reminder, we click on this little bell icon here across the bottom. Every time you hover over any of the icons, then it will tell you what they do. So this one says, remind me. Click on there and you've got the option of setting a time reminder, and you've also got the option of setting a place reminder. For this example, I want it to be a time reminder. And you can see we've got some default times here already set up. But I want to, I want to set up my own date and time. We click on Select Date and Time here, then we can just click on the date. We can just give this a time. Let's say 12:00 You've also got the option of setting the reminder as recurring by clicking on this dropdown arrow here next to where it says it doesn't repeat. And you can select either one of the preset ones, as in daily, weekly, monthly or yearly. Or you can customize your own and set up your own repeating schedule. We don't actually want this to repeat, so click off there, and once you're happy, just click Save. And you can see there's a little label here at the bottom of the note giving me the details of the reminder. If you want to edit the reminder at all, you can just click back into it and choose another date and time. And then click Save when you're finished. And if you want to remove the reminder completely, you can just click on the cross that appears over here on the right hand side when you hover over the reminder. And that will remove it. And then once you're happy, you can just click close. Now we'll look at the place reminder. Let's take our weekly shopping list. Now if you don't need to edit anything in the note itself, you can just hover over the note and the icons that appear along the bottom. So I'm just going to click on the reminder, the bell icon again to set a reminder instead of the tape date and time. I'm going to select a place. Make sure that Keep is allowed to access your location. And then we can simply add in the address of the shop or the store of where we're going to be shopping. In this example, I'm going to add in Tesco port leash, which is where I'm based, it's this one here. Once the correct address has appeared, you can just click on it to add it to the reminder, and then click Save. So you'll see the location reminders now appeared at the bottom of the note. And you can click into it to edit it again. Or if you hover over it, there's a cross that appears if you want to delete the reminder altogether. So this is something that I actually do every week on my phone. I have my shopping list set up on my notes, and I have the place reminder for the store. And then what happens when I get to the car park of the store? A notification appears on my phone telling me that I've arrived at this and there's a reminder set and the note actually appears with the shopping list. It's brilliant. Now another example of when you could use this for professional use is if you're meeting a potential client and you've made some notes about the client in Google Keep, if you're meeting them at a hotel, or a restaurant, or somewhere, you could actually set the place as the reminder. And then when you pull up it outside the hotel or wherever, you'll receive a notification reminding you of the notes that you've made about the details of the client. Meaning you can quickly read through them before meeting them. So if you have a lot of notes saved here in this main section and you just want to see the ones that have got reminders on them, the quickest way to do that is to click on the reminders folder here on the left hand menu. This will show just the notes that have got reminders set both in both time reminders and place reminders. So if I go back into the notes and I remove the time reminder on this marketing e mail one, I'll just delete the reminder on there. And now if I click into the reminders folder on the left hand menu, it only shows me the weekly shopping list because that's the only note that has a reminder set to it. And then to get back to the main notes page, just click on Notes on the top of the menu. And you can see all your current notes will be there. So that's just a couple of different ways you can use reminders to help you keep track of your notes. In the next lesson, I'll be showing you how to share your notes with your work colleagues or other family members. So I'll see you there. 7. Sharing Your Notes: So we're going to work with this e mail marketing note here that we created earlier. Let's say I want to share this note with my VA, as I want her to also do some work on it and add some more ideas to it. So to add her as a collaborator, we can just hover over the note here. And click on this little person icon with the plus symbol of bavette here. When you hover over it, it says collaborator if you click on there. And then you simply add in the person's name or e mail address that you want to share it with. So I'm just going to add my VA email address to this. And if you have more than one person, you can press return and then put in second person's name here or E mail address that you want to share it with. I've just have this one person here. That's all I want to share. So as soon as soon as I'm happy, click Save, and then you can come out of it, Cindy, you'll now see the person's profile image at the bottom of the note here. And if you hover over the image, it will give you the person's E mail address of who you're sharing it with. Now they will also receive an e mail notification letting them know that you've shared this particular note with them. Now it's worth pointing out that if you've set a reminder with the note, that reminder does not transfer over when you share that note with somebody else. The reminder is just for you. Also, the collaborator that you've shared the note with will only see that particular note. They won't see anything else on your Google Keep page. If you want to remove the collaborator, then simply click on the profile image at the bottom of the note here. So it reopens the sharing options here. And then just click on the cross that appears on the right hand side of their name here to remove them. Again, that's one example of sharing a note. Another example could be the weekly shopping list that we've got here. It could be a good idea to share it with other members of your household in case they get to the store before you do, and they can just update the grocery list as and when needed. That's just a couple of examples of sharing your notes, whether it's for professional or personal use. In the next lesson, we're going to be looking at the layout of your notes and how to make them stand out a little. I'll see you there. 8. Using Colours and Images: Starting with a colored background. A quick way of making a note stand out from the rest is to apply a color or a background image to it. To do this, you hover over the note and you can click on the paint palette here at the bottom of the note. This opens up a selection of different colors and background images for you to choose from. And you simply select whichever one you want to use and it will apply it to that note. For example, the weekly shopping note that we've got here. If we click on the paint palette here to get the background options here, it might look better to have a background image rather than a color to it. These are the colors across the top, and the images are across the bottom here. If you hover over each of the images, it tells you what they are. So you've got groceries, food, music, recipes, notes, places, travel, video, and celebration. Now this is a shopping list, so groceries would actually suit this quite well. So click on there and come out of it. And you can see it's now applied the background image to it. And if you change your mind and you want to remove a color or an image, simply click back onto the paint palette here. And click on the very first option that you have here, which is the default option, which means nothing, no color, and no image. Click back on there and it will reset it back to plane. The next icon along from the background options here is to add an image. If for example we use this e mail marketing note here, I might want to add a screenshot of part of an e mail that I've received that I've found interesting or that's relevant to this note. To do that, we click on the ad image icon here and navigate to wherever the image is saved on your computer. And click open or double click on the file to open it. You can see the image is saved to the top of the note here. If you want to add more than one image to the same note, then again just click back on the ad image icon here and navigate to where the second image is that you want to add to it. And then just double click on it, or click or click once, and then click open and it will add it to that note. If you change your mind at any time and want to remove any of the images, simply click on the note to open it up and then hover over the images. And you'll see that there's a bin or a trash can that appears in the bottom right corner of each image. And then just click on there to remove that image. So we've just got the one image. Now for this particular note. It's worth pointing out that removing the image won't actually affect the actual text in the note itself. It is purely just the image that gets removed. So that's how to add an image to an existing note. But what about adding a new note with an image? When you create a new note here, there's an option to add a new note with image here over on the right hand side. If you click on there, then navigate to where the image is saved and it will add it to the image. Now this is my lovely rescue dog, Zena. You'll see the picture is actually quite big when the note is open. But don't worry, this will shrink down once we actually come out of the note. I'm just going to give the note a quick title. I'll just type in a few lines into the note here, so that's done. And I just click on close, or I can click anywhere outside of the note itself to close the note down. When I click out of the note, you can see that it resizes back down to a usable size. One thing to point out is that it's worth keeping in mind the size and orientation of the image before you add it to your note. If you've got your notes in list view by clicking up here to List view, then the images will be in full size. If I just click list view and you can see Zena's image here is massive compared to the others. Again, I'm just going to go back to grid view. Just bear that in mind when you upload your images. Again, we can quickly remove the image by clicking back into the note itself, hover over the image, and click on the bin or the trash can in the bottom right corner of the image to remove it, And that's it. So adding colors or images to your notes will really help them to stand out, especially if you've got loads of notes saved. Another idea is if you color code events in your calendar, then you might like to also use the same color on any notes that relate to that specific event just to help you keep track of your notes in a more organized way. In the next lesson, I'll be showing you how to keep your notes even more organized using labels, as well as pinning and rearranging your notes. So I'll see you there. 9. Organising and Labels: One way to keep your notes organized is to use labels much in the same way as you would do in G mail. Now you can have as many labels as you need and you can apply as many labels as you like to each note. So there's a couple of different ways to create a label. The first way is to click on Edit Labels. Over here on the left hand side, this will list any labels that you've already created. You can see the very top option here is to create a new label. If I type in Holiday and then press the Tick to accept it and it will add it to the list of labels underneath. We can then carry on and create any more new labels if we want to. And then once you're happy, just click Done and it's finished. You can see that the holiday that we've just created is now listed over here on the left hand side. The second way of creating a new label is by hovering over the note that you want to apply the label to. Let's take this e mail marketing note here. We hover over the click on the three dots here. And we can click on a label, will list any labels that we've already created and also enter label name. Here we can enter a new label name. The option to create that label is here. Click on there, and it now adds that label to that note already. And it's also added it to the list of labels underneath it here. Then once you're finished, just click anywhere out of the note. And you can see that it's applied the label here at the bottom of the note. You'll also see that it's added it to this left hand menu here. We've got one for Holiday and one for to do. The labels that are listed here on the left hand side is another quick way of finding notes that have those labels applied to it. We can click on any label and it will just filter the notes that have that specific label applied to it. And then to get back to the main page, we click on Notes again. Back to the main notes page. I've already showed you one way of applying a label to a note. Another way is using the hashtag symbol. Let's say we're creating a new note, we'll give it a title. We're busy typing away the details here. If we now type a hashtag symbol, it brings up your label list, we can start typing in something else. Let's say we type in Christmas. You can see it's got Plus, Create Christmas. We can click on there and it's created the label Christmas here. That's applied to it here. It's also given the hyperlinks. So we can automatically go to that label if we want to. I actually just want to get rid of this, but the label still stays. And then once you're happy, click close or click off of that note, you can see the label name is still here and the label has also been added to the left hand side. What if you want to actually change the label that's applied to a note or rename any of the labels? Well, again, there's a couple of different ways to do this. You can click on Edit Labels here on the left hand menu. And if you hover over any of the labels, you've got a trash can or a bin that appears over on the left hand side, and that is just to remove the label. When you delete a label, if we just delete this one here, it tells you that it's going to remove it from all of your keep notes, but the actual note itself will not be deleted. It is literally just the label that's deleted. If you want to rename any of the labels, then you've got a pen icon to the right of the label name. You can simply click on there and it will highlight the label name for you to overwrite with a new name. And then once you're happy, just click on Done. And that's it. Now another way of editing or removing a label is in the note itself. So let's click into this e mail marketing note here. And we want to quickly remove the label from this e mail. We click on the three dots here, and you'll see that where it used to say add a label, it now says change Labels. So you click on there and you can see that the to do label is the one with a tick next to it. Which means that it's applied to this note. You simply untick that and then tick any of the other labels to give, to apply that specific label to that note. If you want to or you can leave them all unchecked, which means that there's going to be no label associated with this note. Now I'm just going to put to do back on for the time being. Another real quick way of removing a label is when you hover over the actual label name in the note here without clicking into the note, you can see that there's a cross that appears next to the label if we go to this one here for Christmas, and you'll see that a cross appears when you hover over that label name. And that will just remove the label from that particular note. By default, your notes are arranged in the order that they're created, with the latest one being first, you can change the order of the notes simply by clicking and dragging the note where whatever position you want it to be in. Now, the only exception to this rule is any pinned notes. To pin a note, you just click on the pin icon that appears when you hover over the note. There's a pin icon that appears in the top right corner here. If you click on that, a section is created here at the top that says pinned. And any pinned notes will be kept in that section. And then underneath that you have a section called Others. And everything else will appear in there. And you can pin as many notes as you like so that they appear in the pin section. To unpin a note, simply click back on the pin in the top right corner, and it will unpin it and move it back to the top of the rest of the notes. Now if you want to select more than one note at the same time, say for example, we wanted to add the same label to the shopping list, as well as the e mail marketing one here. Then you just simply click on this little tick symbol here that appears over the left hand corner when you hover over a note. If you click on there, you'll see across this top bar, it says one selected. If we just click on the weekly shopping list, one, you'll now see it says two selected. Now when you select more than one note, the menu that normally appears at the bottom of the note here is gone, and it's moved up to this top bar Here we can pin both of the notes, we can add reminders to them. We can change the background, we can archive them. If we click on the three dots, it gives us a few more options. The one we want is to add labels or change labels. If we click on there, we can select a label that is now applied to both of these notes. To deselect the notes, you can either click on the cross up in the top left corner here, or click anywhere on the screen, and they'll be de selected. Just a quick reminder to finish off this lesson, that you can change the view layout of the screen whenever you want to by clicking on the icon here in the top menu. That tells you whether it's being changed to list view or grid view, whichever view you're currently using. That will be the same. If you click into any of the labels here on the left hand side, it will be the same kind of view. I know how to organize your notes a bit more. In the next lesson, we'll be looking at archiving and deleting. I'll see you there. 10. Archiving and Deleting: Firstly, what is the difference between archiving and deleting? Well, when you archive a note, you're basically storing it away in a safe place in case you need it again. Later it disappears from your main page here and goes straight into any labels that you've applied to it. And also, all archived notes go into this archive folder here on the left hand menu. So your archive notes are still there and they're still found when you search for any notes in the search bar. On the other hand, when you delete a note, it goes into your trash folder here on the left hand side. It goes into there for seven days, after which it's permanently deleted. And also, any notes that you delete will not be shown in any search results when you type in a criteria in the search bar here at the top, so you can archive a note without being in the note itself, you simply hover over the note here and click on the icon. That's a folder with the downward pointing arrow. It says Archive. When you hover over it, if I just archive this e mail here, click click on the icon. And you can see it's now disappeared from the main notes page here. And if we click into the archive folder here on the left hand side, you can see that the note is there. If I just click back into the notes page here to get the other notes that we've got, you can actually archive multiple notes at the same time as well. Again, you can click on the tick that appears in the top left corner here, so that it says here two have been selected. And then click on the archive icon here in the top right corner. Click on there, and they've now disappeared. Click back into the archive folder here on the left, and you can see that they're all there. Now, if any of the archived notes here have also got labels applied to them, then we can also click the label folder. Over here on the left hand side, we can see that this one here, mum's Christmas present has got Christmas label applied to it. So if we click on Christmas, then it will also be here, but it will be under the section called Archive again. If we click on to do one here, we can see that we've got a current note that has got the To Do label on it. And then we've also got this one here that we've just archived. That's also got the to do label and it's now in a section called archive within the to do label itself. One of these is a current note and one of them is an archive note. If we go back into the archive folder, so you can see all three here that are archived. And if we want to actually archive a note, we simply hover over the note itself. And click on Archive, which is the folder with the upward arrow inside. Click on there, and it will move the note out of the archive folder and back into the main notes page. And you can see there it is. Now, again, if you want to unarchive multiple notes, click back into the archive folder here. And let's say we want both of these to be unarchived. We simply click on the tick that appears on the top left corner. Go to the top menu here, and we can click on the unarchive icon, which is the folder with the upward arrow pointing in it. Click on there, and they'll both be removed from the archive folder. And they're now back in the main notes page. Now it's worth noting that if you archive a pinned note, it removes the pin from that note. When you unarchive it, it will just move it back into the main notes page without a pin. So you will need to go back in and re, pin it to the top of the page if you want it to be pinned. So if you want to remove a note completely, you can hover over the note. Click on the three dots and then click Delete Note. This will move the note from your main notes page here, and it puts it into the bin folder or the trash folder over on the right hand side menu here. Also bear in mind that when you delete a shared note that it will also disappear for anyone that you've shared it with, they will no longer have access to that note. Now if we click over on this bin folder here or the trash folder, you can see that the note we is here that we've just deleted. And there's a notification at the top of the page that says, notes in the recycle bin are deleted after seven days. There's also the option of emptying the bin here if you want to delete it straight away, as in now. Now if you've made a mistake and you want to restore the note, hover over the note, and you've got two options. You've got delete forever, as in permanently delete. And you've got restore. If we click on restore, it brings the note back to its original location. We go back into the notes and you can see that it's back here. If we've archived a note, we'll just archive this note here, and it's in the archived folder here. We then go into that note and delete it. It's now in the deleted folder here. When we restore that, it will restore it back to the archived folder, which was its original location before you deleted it. If we go back into the archive, you can see that it's now here. The note is restored to whichever location it was in just before it was deleted. And that's archiving and deleting. Archiving your notes is a great way to keep your main notes page declutted, yet you still have access to the notes for later use if you need to. In the next lesson, you'll learn all about using a different type of note, which is a list. I'll see you. 11. How To Use Lists: So far we've looked at all about creating and using notes. In this lesson, we're going to be looking at lists, which is a different type of note. To create a new list, click on the check box over to the right of where it says, take a note. On the main notes page here, there is a check list, a checkbox here. Click on there and it will open up a new note. But instead of a section for you to enter details, it has a checkbox instead, for you to list an item. Let's give this a total weekend chores and then we just type out each item. Press Return at the end of each one to move on to the next item. Once we're finished, we can either click off the note or click on Clothes. And there we have our checklist to check off any items on the list, just click on the checkbox and the item is crossed through and moved to the bottom of the list. Now you can do this without clicking into the note itself if you want to. If you do click into the list, you'll see that there's a new section at the bottom that has completed items. Basically, any of the checked off items will automatically be moved under this section, and it's a collapsible section as well. So you can easily click on here and it will collapse it down just telling you how many items are completed. And if you click back into it, it will then expand it and tell you which items have been completed. Now that we're in the list, you'll see that you've got the same icons on the bottom as you do in the standard note. We can set reminders, we can share the list, we can change the background, we can add an image, and we can archive the list. Now when we click into the three dots, you'll notice that there's a few changes to the options here. We've still got deleted a label, add a drawing and make a copy. But we've now also got untick all items and delete ticked items. Let's just check off a few more items on this list, then click back on the three dots. Now if we click untick all items, they're all moved back up to this top section and none of them are completed. Let's just check off some more again, Click on the three dots. Now say delete ticked items and you can see it. They're now deleted from the list completely. I've just quickly added back on the ones that we deleted next. You might want to indent some of the items. For example, where we've got tidy office here, we could indent the item that says sort out boxes in the office as it's part of the tidy office main office item. To do that, we can click on the six dotted grid. This six grid that appears to the left of the item, and you can see that the cursor changes to the cross. We can click and drag that up and over to the right a little bit, and you can see it's indented, It comes in. Release the mouse, and you can see now that this is a subheading to the tidy office. If we click in to sort out boxes in the office, if we wanted another item underneath that list as a subheading to the tidy office, we just click return and type in our next one. And you can see it's in line with this one above it, which is indented from the tidy office. So we could add something like finish, finish filing, I can't spell. And you can see we've now got these two items that are indented under the main heading of tidy office. Now another quick way of indenting any item is to do it as you're typing out your item. So let's say we were doing this wash and change bedlinen, and we want this to be indented, then you would press the control and the square bracket. The square bracket to indent the item. And if you wanted it to go back to being a main item, then you would click on Control and open square bracket to bring it back again. If you wanted to change the order of your list completely, then again you could click and drag grid that appears on the left of each item and just re, order the list. You've also got the option of deleting any items by clicking on the cross that appears. When you hover over the item, there's a cross that appears over here on the right hand side. And you can quickly click on there and it will remove that item from the list. Now the final option I want to show you in this list is if you decide that you don't want to have it as a list anymore and you actually want it as a note, click on the three dots here at the bottom and you'll see there's an option that says Hide tick boxes. So if we click on there, and you can see that the list has now been changed to a note. And it's also removed any of the indented items. It's now all in line as a note. So once you're happy, click on clothes, and you can see this is now a note. Now again, it works the other way round too. So if we take the weekly shopping list and we want to change this to a list instead, which might suit it a bit better, you can simply click on the three dots at the bottom of the note and click on show tick boxes. And this now adds it as a list instead of a note, which to be honest, probably will be better for a shopping list anyway. And that was all about lists. In the next lesson, we're going to be looking at adding drawings to your notes. So I'll see you there. 12. How To Add Drawings To Notes: Now you might be wondering, why would I need to add a drawing to my notes? Well, to give you an example, my other half has a gardening business, and he will often use the drawing feature to sketch out a plan or ideas of where to plant certain flowers. Or if he's on site with a customer and they want ideas on where to create a pathway or wild flower gardens, then he will quickly sketch something out on Google Keep, as well as taking photos and add them all to a specific note or list. That way he's got all the information all in the one place to create a new note withdrawing. Click on the paintbrush icon to the right of where it says, take a note. Here there is a paintbrush icon that says, New Note withdrawing. When you hover over it, click on there and it will open up the blank drawing page. Now it may open up as a full screen, like this one here, or it could be in a smaller window. If it is a full screen like this and you want to change it to a smaller window, we simply click on this icon here in the top right corner, which is four little arrows pointing inwards. So if we click on there and it reduces it to a smaller window. Now if it's opened up as a smaller window for you, and you want to actually enlarge it to a full screen. Then again, you can click here on this icon here that has the four arrows pointing outwards. And that will change it to a full window. So I'm just going to click back on it because I want it to be a smaller version. So we've got tools going across the top here. So we've got the eraser, we've got a pen, a marker pen, a highlighter, and a background tool. If you click on the drop down arrow next to each of these, the pens here, then you've got the option of changing a color. If you click on the little arrow to the right of the colors, it gives you a few more options of colors. And then across the bottom here, you've got the thickness of the actual point of the pen. So let's say you want to rearrange the furniture in a room in your house. You could use the drawing tool to map it out. And map out the room layout and where you want to put things. For example, I'm going to click on the pen, I'm going to go black, and let's make it a bit thicker. I'm going to say I want a room layout here. Okay, I'm no good at drawing, so you'll have to excuse this. We've got a door here, we'll have a window here, and we'll have another window here. This is the window. This is a window. You'll have to excuse the drawing. It's really bad. And this is the door. Now we can say we want to add the desk. I'm just going to choose a different color for this. Let's go to the marker pen, the desk. I'm going to choose that color. Yeah, we'll go there. We'll have a desk here. That's the desk. Let's say we've got a bookshelf here. This is a bookshelf, okay? If you want to erase any of the drawings, click on the eraser icon here. And then just click on any of the thing that you want to erase, and it will just get rid of it. If you click on the drop down arrow here next to the eraser, you've got the clear page which clears the whole thing. Now if you want to change the background of the drawing, say for example, this actually probably would look better with a grid layout, then there's an icon here, You click on there, and you can actually have a square background which is like the grid, which probably would have worked better to have that at the beginning. And then you can just follow the lines, or you can have a dotted background, a ruled background, like a paper background, and you can have none. You've also got the select tool over here, so if you click on there, you can select any element of the drawing. So let's just say we want to select this letter D here. If you click on there, it selects it And you can resize the letter. You can change the rotation of the letter. And you can see it's just literally picked this one element here, so the actual straight line of the D is still here. And you can also move it, just drag it to a different position if you wanted to. That's the Select Tool, now I'm just going to undo. You've got the undo and the red buttons here as well, up at the top. So I'm just going to undo that to move it back again. There's a few more options available to you if you click on the three dots here in the top right corner, If you wanted to add a new drawing, this opens up a brand new blank page again. And you can see at the bottom here, you've got drawing two of two. If you click on the arrows, you've got drawing one of two and then click on the next one. And you can always just add another drawing here. Now you can add as many drawings as you like to this particular note. I'm going to click on the Delete, which will delete this drawing, two of two. It just leaves us with the first drawing here. And if we click back onto the three dots here, the next option is to export it as an image. This will save the drawing as a PNG file to your downloads folder on your PC. And the final option is self explanatory that deletes the current drawing. Once you've finished with your drawing, you click on the back array here, and this will take it back to the note where you can then add the title. If we call this new office layout, you can add in details and then click off there and it will save the note here. If you change your mind about having the drawing in the note, then you click back into the note itself and you hover over the drawing. And the trash can will appear in the bottom right corner here for you to delete it if you want to. So that's how to add a drawing to a new note. If you already have a note or a list saved and you want to add a drawing to it, then you can do even if you've already got an image saved to the note, you can still add a drawing to it as well. So for example, the e mail marketing one here. So we just click on the three dots in the bottom right corner here. And then we can click on Add Drawing. And it will open up the drawing window for you to do your thing. We're moving on to the next lesson now, where you'll learn how to use the search function. So I'll see you there. 13. How To Use Search: So the search bar is at the top of the screen here, and if you click into it, it opens up like a filtering system where you can choose a specific type of note that you're looking for. You can choose a specific label that's contained in the note. You can choose a thing or a theme that relates to the note that you're looking for. And you can also search by person that you've shared the note with. So if you click on any of these, and it will automatically filter out notes that don't meet that criteria. So for example, we want to look for a note that contains an image. Click on images, and it shows me the two notes that contain images. The search bar now says search within images. We want to search for a specific word contained within one of these notes. If we just type in webinar, and you can see it's filtered out, any notes that don't contain that word, leaving me just with this one here. And it's even highlighted where the word is, how handy is that? And then to come out of search, just click on the cross here and it would take you back to the main search bar page. Now if you don't want to use this filtering system, that's fine. You can simply just type any word in the search bar and it will still do its thing. If I type in the word mum, then it filters out all of the notes that don't have that word in it. And leaves me just with the note that does have that word. Now, it's also worth remembering that the search results will include any notes that are currently archived, but not include any notes that are currently deleted or in the bin or trash folder, and that's how you use search. In the next lesson I'll be showing you Google keeps settings that you might want to change, so I'll see you there. 14. All About Your Keep Settings: Like any other software, I always recommend that you take a look at the settings and defaults of that particular software, and that's exactly what we're going to do in this lesson. The settings for Google Keep are found by clicking on the cogwheel or the gear icon in this top right corner here. Click on there. And then the first option is called Settings. If you click on there and it opens up the settings options for you. Now the first section is this notes and lists. The first one is to add new items to the bottom. This means that whenever you want to add new items to a checklist, that they will automatically be added to the bottom of the list. If you don't want that to happen, then uncheck this box here next to it. So next we've got move ticked items to the bottom. So remember when we covered the lists in an earlier lesson, any items that we ticked were moved to a separate section at the bottom of the list. If you want the ticked items to be left where they are within the list, so it will be a mixture of ticked and unticked items. Then make sure that this box is unchecked. If I just uncheck this and quick save Now if we go into this weekly shopping list checklist here, and we start ticking off a couple of these items, you can see that they remain in the list itself. Whereas before they were moved to the bottom of the list. So if I just uncheck those and click close, it's up to you which one you prefer, whether you want them to stay where they are or whether you want them to move to the bottom. Personally, I prefer to move them to the bottom. I'm just going to go back into the settings and check the box. Next we have Display Rich link previews. This is if you include a hyperlink in your note and it will automatically include a preview of that link. I'll just show you what I mean. Again, just save this. If we go back into the e mail marketing E mail here, inside this note, I'm just going to add in a link to mail chimp. Because that's like the marketing software that I want to use for this specific E mail marketing. I'll just type in there, Click on Return and then click Close. You can see at the bottom of this note that there is a preview to the actual hyper link that we've just added in the mail chimp. So if we click back into the note and you can see there's three dots to the right of this preview here. If we click in here and you've got the option to remove the preview, or you can copy the URL link. We can now also delete this hyperlink that we've added into the description. We can actually remove that and it will still keep the preview link at the bottom here. That's what the rich link preview is. If you don't want that option available, then just make sure that that box is unchecked. If we go back into the settings, the final option within this top section is enable dark theme. If you prefer your screen to be dark, which is a bit easier to see, then you would tick this box. If I just tick this and click Save, this is what the dark theme looks like. I'm actually just going to keep it like this because it's a bit easier on my eyes in my old age. It'll go back into settings again. The next section is the reminder defaults. When we set a reminder, it automatically comes up with some preset times for morning, afternoon, and evening. Now if you find that you're always changing, say, the morning time to 915, then to save yourself a bit of time, you can actually change the defaults here and so that it will always be set for that particular time. To do that, you just literally click in to the time and change it to whatever time you prefer. And then once you're finished, click on Save. The final section is to enable sharing. So if you want to share your notes with anybody, then just make sure that this is checked as well. And then once you're happy, click on Save, and they will be saved. Just a quick note that you can also toggle the dark mode on and off by clicking into the cog wheel or the gear icon in the top right corner. And the disabled or enabled dark theme is the second option here, underneath where it says setting. In the next lesson, I'm going to share three useful tips that I use in my own business as well as the keyboard shortcuts to help you save a bit of time when using your key. 15. Useful Tips and Shortcuts: In previous lessons, when we've looked at the three dots at the bottom of a note here and we've clicked on it, you might have seen an option that says copy to Google Docs. So this is such a useful feature. Let's take this e mail marketing campaign note here. Let's say I want this note to be more impactful. So I want to move it to Google Docs where I can see it in full effect and I can format it a bit better. We click on the three dots at the bottom of the note and we click on Copy to Google Docs. You'll see a notification that appears in the bottom left corner saying it's copying. Then once it's copied to Google Docs, it will then say Open Doc. And there's a handy link here that you can click on and it will open it up and a new document. This is what the document looks like. You'll see that it's taken the title of the note which we had as e mail marketing, and it's applied that as the title of the actual file, the actual document itself. You can easily click into here and overwrite that with a different title if you wanted to. You'll also see that it's copied the image that we had included with the note, and then the text here is underneath it. We can just go ahead and use any of the Google Docs features and tools now to make it look a bit better, add comments to it if we wanted to share it with somebody else as well. So all of that will be available to you as a normal Google doc. Now, just a quick note here to say that the original note is still in your Google Keep here and it doesn't get removed or anything when you copy it to the doc. Also, the Google doc is a copy of the note at that particular time of copying. It doesn't sync with any updates that you do in Google keep itself. So just bear that in mind that once you've copied it to Google Doc, any changes that you now make to the keep note will not be changed in the Google doc itself. And in the later lesson, I'm going to show you even more ways of using Google Docs and keep together. Now, moving on to tip two, and if you're already logged into your Google account, then this is a really quick way of starting a new note. If you're not actually in Google, keep all you need to do in your browser, type in note new, and this will open up a brand new note in your Google keep. You don't physically have to be in your keep to do this. You can just type in note in the browser and it will open up your keep with a new note. Now this next tip is brilliant. If you want to copy the text from an image that's saved to a keep note and then paste that text into the note itself. For example, if you found an old notebook with some great ideas written in it and you can take a photo of that page, upload it to your keep. Grab the text from that image and it will paste the text into your note without you having to retype everything yourself. To do this, you simply upload an image to a new note. This is a photo of just a sample of a notebook, a page and a notebook here. Once this image is uploaded, you can click on the three dots here and you have the option of grab image text. Click on there. The text that was in the image here, which is from the notebook, will now be put into the actual text here, which is just brilliant. You can then remove the image if you want to by hovering over the image and clicking on the trash can that appears in the bottom right corner of the image. We'll remove the image, this is the note now click back into it, and then just edit it as you need to. We'll move this as the title. Then we can just quickly edit the text if needed, and click Clothes and Job in. So this is really useful. If you come across a magazine article or a recipe that you want to keep, just take a photo of it, upload it to a new note on your Google up, and then grab text from the image and it will just put all the text in the note for you. And then you can just remove the image if you want to. It's such a useful feature. Okay, so moving on to keyboard shortcuts, so if you click back onto the gear icon or the cog wheel in the top right corner here, there's an option that says keyboard shortcuts. And if you click on there, it brings up a full list of handy keyboard shortcuts for you to use. Now, I'm not going to go through all of them here because you can just read through them yourself. But a few of the ones that I regularly use myself are to create a new note or L, to create a new list, to pin or unpin the note and control and to toggle between grid and list view. They're just a couple of the keyboard shortcuts that I use on a regular basis. In the next lesson, we're going to be looking at integrations and how keep is used with other Google apps, starting with your mail. I'll see you there. 16. Using Keep with Gmail: First, you need to be logged into your Gmail. And there will be a side panel over on the far right of the screen here. Now if you can't see it, there will be an arrow in the bottom right corner that when you hover over it, it says Show Side Panel. Click on there and the side panel will appear. The side panel is a feature that lets you access and use other Google apps directly within mail. And one of those apps is Google Keep. Look for the Keep icon, which is this yellow square with the white light, Ubnt. It says Keep. When you hover over it, if you click on there, it opens up a mini version of your Google Keep. It should be up to date with any notes or lists that you've already created in Keep. Whether that's from using your phone or the main keep web page in your browser, It works much the same way as what we've gone through already in the main keep web page. The only difference is there's not as many options available in the side panel to add a new note. You would click on Take a Note. Or you can add a checklist by clicking on this checkbox here where it says a new list. Add a new note. We give it a title and we can, we can add the details here. And then when we're finished we can click on Done. Now if we click on these three dots, you can see the only options available are to archive or delete the note. And that's it if we click into an existing note, say for example this one, and then click into the three dots. You've also got the option of opening in the main Google Keep web page, which will open it in a new tab on your browser. You can also Pin or unpin a note as well by clicking on the Pin icon in the top right corner of each note. And if you want to open the main Google Keep web page itself, there is a launcher icon here in the top right corner as well, which will open up the main Google page in a new tab on your browser. So a real handy feature is if you have an e mail open, say for example, this one. And then you create a new note or a list in the side panel here. So let's say we take a new note and we call it e mail sample. It will automatically include a link to that specific e mail that's open on your page. Even if the e mail is then archived, you can still click into this note and the link to the e mail will still be there. Click on there and it will open up the e mail in a new tab. So if I just click Done. If we now go back into the main Google key page, you can see this new note here, E mail sample. And that's the link to the e mail. So if you click on there, it will open it up in a new tab in your browser, and it opens up that specific e mail. It's a really good way of remembering what that note or list was referring to in G mail. And if you don't want the e mail to be linked to the note anymore, then if you click into the note, hover over the link here. And click on the cross on the right hand side to remove the source completely. So that's how to use keep with mail. In the next lesson, we're going to be looking at using Google Calendar with your keep. So I'll see you there. 17. Using Keep with Google Calendar: Hello and welcome back. In this lesson, we're going to be staying with Keep in the slide panel, but this time it will be using it with your Google calendar rather than G mail. So why would you use Keep with your Google Calendar? Well, for example, let's say you've got a meeting booked in your calendar with a potential client. You've done your research and you've got, you want to add some notes. The event, so that you can make a good impression with the client but they've accepted the invite to the meeting. Anything you add in the description, they will also see that's where Keep comes in. Double click into the meeting or event so it fully opens on your page. Then go over to Keep in the side panel over on the right hand side. If you can't see that, just click on the little arrow in the bottom right corner here where it will say Show side panel, Keep is the icon, the yellow square with the white light bulb in it. Click on there and then click in to take a new note. Give it a title. I'll quickly put Sharon Research and then just add some details. I'll just put details one, details two, and so on. So you can see here, it's also included a link to the actual event, the actual calendar meeting, much the same as what it did with mail. Click on Done, and we can come out of this, Come out of the calendar, out of the meeting. When I next go back into my Google keep, whether that's through the main web page, the side panel, or my phone, I can click into this note here. Click into the link, and it will open up the specific calendar event in a new remember, we can also add reminders to the keep notes. If we wanted to look at this research half an hour before the actual meeting, I would just come out of this. We can add a time reminder to be 15 minutes or half an hour before the actual meeting. And we'll be notified at that time for us to quickly read through before we meet the client. I love how the Google apps all integrate with each other. And in the next lesson, you'll learn how to use Google Keep with Google Docs. So I'll see you there. 18. Using Keep with Google Docs: In this lesson, I'm going to be sharing three different ways you can use Google Keep with your Google Docs to help you be a little bit more predictive. So the first way is to copy a note or a list from your Google Keep to a Google Docs. Now we've already been through this in an earlier lesson, so I'm just going to quickly show you how to do it again just in case. So let's take the e mail marketing one. We click on the three dots here and we say copy to Google Docs. We wait for it to say that it's been copied and to open. So we click on Open Doc and it will open up the Google Doc for you. So we've got our image here and then we've got our text here already. And that's it. That's the first way using keep with Google Docs. Now if you've already got a document open, like for example this one and you want to copy a note or a list from Google Keep, then we use the side panel. We can click on Keep here in the side panel, which is the yellow square with the white light bulb in it. Click on there, find the note that we want to use. And then we can simply click and drag. But we just make sure that the cursor is where we want it to be. So we just press Return a few times. To come up here we find the note that we want to use, and we can just click and drag into the Google Doc. Another way of doing this is by hovering over the note that you want to use. Click on the three dots and there now will be an option that says Add to Document. And we can just click on there. And again, it's added to the Google Doc that's open here. Now remember it will paste it wherever your cursor is on the document. Just make sure that you've placed the cursor in the right position before you do this. Now the final way is if you've got some text that you want to copy from the document itself into your Google Keep. I'm just going to close this side panel here. First to do this, all you need to do is simply highlight the text that you want to copy. Right. Click the mouse and then click Save to keep. Now if you're not already in keep in the sidebar. This will automatically open a open up, keep in your sidebar. And you can see that it's pasted, just the highlighted text here in a new note. The note is also under a new section at the top here that says related and everything else is underneath it. This is telling me that this note here is related to the document that's actually open here. If we click into the note itself, there's also a link to the actual document itself, which is really handy. Now. The same also works for images. This is an image at the top here of the document. If I just close the sidebar to show you, if we write, click on this image, go to View more actions and Safety Keep. It will open up your Google Keep here and you can see it's copied the image here to a new note. Again, it's under the section called related because it's relating to the document that's already open. If we click into the note, it's also giving me a link to this open document. Now if you don't want the link included, you can simply click on the cross. When you hover over the link, click on the Cross on the right hand side to remove the source. I hope it's given you a few ideas of how to use Google Docs with your Google Keep to help you be a bit more productive in your working day. So far, all of these lessons have been about using Keep on your computer. In the next lesson, I show you how to use Google Keep on an Android phone. I'll see you there. 19. Using Keep on Android: Google Keep syncs across all of your devices, making it really easy to access no matter where you are. In this lesson, you're going to learn the basics of how to use it on an Android phone. Firstly, you need to go into your Google Play store and download the Google Keep app from the playstore. Then once it's downloaded, find it in your apps and click on it to open it. Now depending on how many Google accounts you have, it will automatically open up using whichever Google account you're currently logged into on your phone. If it's the wrong one, simply click on the profile image in the top right corner and choose the Google account that you want to open and keep. You can see here, these are all the notes and lists that we created so far in the previous lessons, and they're all up to date on my phone. To create a new note, you click on the plus icon in this bottom right corner. Then fill in the details as before. You give it a title, then fill in the details. Now you'll notice across the top of the screen that you have a few icons. The first one is to pin the note. It will always be displayed as the first note that you see. And then to unpin the note, just click on the pin again. The next icon along is to set a reminder. This can be either a time or a place reminder. For example, I set the place reminder as the store where I do my weekly shopping. It basically brings up my shopping list every time I arrive at that store, it's really handy. The final icon across the top is the archiving icon. This basically removes the note from your current notes page and puts it into the archive folder and any relevant labels if any are applied. Moving onto the options at the bottom of the screen. On the left hand side, you've got the plus symbol. If you click on there, it will bring up some more options for you. This is where you can take a photo, you can add an image to the note. You can add a drawing, add a voice recording. The final option is to add tick boxes. This change, this changes this note to a list. The next icon along is the paint palette. If you click on there, you can change the color of the background and you can apply a background image as well if you want to. The next icon is for formatting text. So you can put stuff in bold. You can underline things. It's pretty self explanatory, really. You then have the undo and the red buttons next to it. And then the final option on the bottom is the three dots. If we click on there, it brings up a few more options. Here's where we can delete the note. We can make a duplicate copy of it. We can send it, which will copy it, to Google Docs. Or you can send it through other apps on your phone. You can share the note by clicking on Collaborator, and then adding the person's e mail address of who you want to share it with. You can add a label to the note if you want to. The final option is help and feedback, which gives us some useful resources if you need any help using it. That's what's available when you create or click into any note or list. Now that we're back on the main screen, you can see there's another four icons across the bottom of this screen. The first one, this checkbox, is to create a new list. Again, you would give it a title and then add in the list items. There's a couple of items there. We've got the same formatting options across the bottom as we had before with the note. But the only thing different with this is that you've now got three dots to the right of the title of the list. If we click on there, there's an option now to hide checkboxes. This means it will change it from a list back to a note. The next icon along the bottom of the main page is to create a new note with a drawing. If we click on there, it opens up the drawing tools. Across the bottom you've got the select tool, the eraser, and then the pens. Now if we click on one of the pens, it will bring up the colors and there's a little arrow to the right of the color. If you click on there, it opens up some more colors for you. Then along the bottom, you've got the options to select the thickness of the point, the pen point. Then across the top of the screen, we've got the back arrow, which takes us back to the note. Then we've got the undo and redo buttons. And if we click on the three dots over on the right, it gives us an additional menu where we can show the grid. If we click on there, this opens up the different background grids that are available to you. You can see that's now a dotted background. The next one down on the three dots is to grab the image text. This is really handy if you've taken a photograph of a page in a notebook, for example. You could upload the image to the note and then grab the image text and it will type out all the text from that image. It's really useful if you take lots of screenshots as well. Then the next option down is Copy, which copies the drawing to the clipboard. Then we've, which sends the drawing via different apps that are on your phone. The final option is to delete the drawing. If we click on the back arrow to go back to the note, we can give it a title and some details. And then click the back arrow to get back to the main screen. And there's the drawing that we've just done. Going back to the icons across the bottom of the screen, the next one along is to create a new voice note. This is a really handy feature if you click on the microphone and then it asks you to say something, just start talking and it will now type out everything that you say. It's such a time saver and I often use this, if I'm out walking the dog, an inspiration hits me, then I can just click into my keep and start a voice note. When you've finished, just stop talking. It will now upload it as a note. Now the text will need formatting, but the great thing is that it also saves a copy of the recording with the note itself. You can always click back into it and listen to it again if you need to. You can also remove the recording if you don't want it saved with the note by clicking on the trash can here on the right hand side, and it will delete it, It is a really handy tool. The final icon across the bottom is to create a new note with an image. Click on there and you can either take a photo or choose an image from your gallery. To select multiple notes, you press and hold the first note that you want to select and then tap any others that you want to include. It tells you in the top left corner here how many are selected And you've got the icons across the top to apply a bulk action such as pin them all or add labels and so on. I'll quickly take you through where to find the different menu. Now starting with the top left corner, you've got the hamburger menu, the three horizontal lines here. Click on there and it brings up a menu much the same as the left hand menu in the main keep web page. On the browser you've got a list of the folders to be able to filter just what you want to see. For example, you can click on a label folder and it will show just the notes that include that label. You've also got the archive and deleted folder and the settings folder as well. If we click on the settings folder, this is the same menu as the settings on the web page. Any changes you make here will automatically change when you access keep on your computer as well. Next across the top is a search bar. Click into there and it brings up the same filtering system as we saw on the web page. You can easily and quickly search for a specific type of note or label, or anybody that you've shared the note with and so on. Next we have the view layout. So you can toggle between the list view and the grid view and that's it. That's basically how to use keep on your Android phone. Just one thing to remember is that anything you do on here on your phone will be updated the next time you open up your Google Keep on the computer. So now we're moving on to the final video in this class and I'll see you over there. 20. Wrap Up: So, yeah, you've reached the end of the class and thanks so much for joining me. I really hope you found it useful and that you'll now start using Google Keep to help keep your own notes more organized. If there's one thing I hope you take away from this class, it's that there's no wrong or right way of using Google Keep. If you want to color code all of your notes in bright pink and purple, then do it. If you need to set reminders to help you remember all of your notes, then do that. Google keep needs to work for you and you alone, Okay. Now a quick reminder about your class project. I really hope you have some fun with it. And remember to share your notes or lists in your project section of the class, and I'm really looking forward to seeing them. If you have any questions, feel free to lose them here and I'll do my best to help you. Also, feel free to give me a follow here on Skillshare and you'll be kept up to date with my other Google Workspace classes that I'll be recording for you soon. And if you want to follow me on social media, my handle is at Sharon's tutorials and you can follow me on Facebook, Instagram, Youtube and Linked in. So come and say hello on any of those platforms. And lastly, I would love it if you would give me a review for this class. I'll let you into a little secret. This was actually my first class on skill shares, so I would really, really appreciate it if you would give me some feedback. Thanks again and happy note, taking bye for now.