Capture One Masterclass: The Modern System to Manage Your Photos Like a Pro!

1. Introduction: When I started taking photographs, the first problem, remember, was being overwhelmed by the number of pictures. So to store and organize your delta, a well-defined and efficient strategy. And today many of my clients come to me with the same identical problem. How can organize my images better? How can I find them easier and faster? And where do I need to save them? I've been using X or Y software to handle my images, but I don't know how to set it up correctly. And my folders and files are all over the place cell multiple hard drives. So I know they have to do our workflow solution, but I don't know where to stop. I know it's frustrating. I've been there. But here's the good news. I'm here to help you to solve all these problems. So by going through my proven framework in caps, you wanted to use as professional photographer every single day. Discovering all the real essential needs to know to successfully mastered the condition of your photo management system, the photocatalytic. Hi, my name is Andre. Very welcome to this class. I'm a professional photographer and educator based in Italy. I be shooting professionally for about 12 years now. And I've also had the hundreds self Dorcas improve their skill set Through my photography workshops. So one-to-one coaching, post-processing classes and free photography lessons on YouTube. I published many photo editing tutorials for me to channel captain one. But this class is not about modeling what we're going to be chlorine. How to create a reference to catalog from scratch and mastering you my favorite techniques to make the process smoother MC. Then we're going to learn how to use the power of metadata to create what I like to call your personal Google search for your photos. And lastly, we will go deeper into image organization by mastering different powerful tool sets and then MAP group. But in catalog with your photos, this is a metal that I've been developing for a very long time and it treats every level from beginner sweatpants. I've made many mistakes along the way and that's why they wanted to create something that I knew was the most efficient. And that cuts out a lot of the crap of the things that you don't need them and avoid a lot of mistake that I made. So without further ado, join me in this class and less rethinking the core of your photo management lag problem. 2. Catalog Concept Overview: One of the most important factors after we don t know that our images on our computer is discoverability. So how easy is to discover what we shot in the most easier and faster way. How many times have you asked yourself, where is that image? I know is on some drive or other, but exactly where picture there's 0 generic, undefined images folders on your hard drive. All your images are storing one single place, perfectly grouped, named, and fully organized so you can find in, use them in a split second when you need them. That's cool, right? Well, I'm right here to give you the solution that we have been looking for and puts you in control of your work before diving into cataloger creation and catalog management, if you are not very familiar with cataloging software, I want to quickly explain what is a Catholic believer and answer. A lot of people get confused just about understanding what this term applied to photography means. The catalyst is the place where capsule one we store links to your photos, previews of your photos and all that developing the info you do through your photos. Along the way, It's just a database. Your photos are not actually storing the catalog or they are stored on your hard drive. At anytime you can go and find the photos on your hard drive. If you are unaware of what our previous, just smaller versions, jpeg essentially of every single photo that you import it into your catalog. The reason being is that makes the browsing through collections of photos in caps with one faster. There is positive, it's nice and snappy and you don't have to wait for capsule. Want to go and look for the Raw file and read the data on the raw file image. So it's really about performance plus some other benefits too, and other aspects to keep in mind that capture one is non-destructive. So that means that you never change the raw file. You never edited the data in there, rho phi. Every single adjustments you make is going to be stored in the castle database as a sort of a group of instructions that it's showing you how an image is going to look at in a capsule one. Put it this way. You know what the music plays. Now think of our catalog as an infant, it's playlists manager. For example, think about services like Spotify or Apple Music. The actual songs to reside in a huge driver in the Cloud and they are linked to the artist's page. Then by using the plaintiffs so you can link and organize the same song seen too many different playlist sorted by genre, mood, the theme, and so on. So we can listen to the same song as part of different places. The lagging in this example, right? Your cup one catalog can be stored anywhere on your computer or even on an external drive. If your story to own an external driver, that's dry, we'll needs to be plugged in when you want to use capital one. The only thing that's really matter is that Capital One and you know where it is, I'm using Capital One for almost a decade now, and I have only ever use one single catalog. I highly recommend you to keep just one catalog to and utilize capital 100 rooms and other powerful tools like keywords. Somebody that we are going to get through in the following lessons to keep your personal and professional images are separated and organize it. You have one database that knows where all your files are. All my worker images and family images are storing one catalog. Their main reasons I choose to do this is that I think is frustrating to go between two or more catch blocks. Actually, there is no limit on the number of photos. So you can have in your gut through one catalog. I have ten of thousands of photos in my single catalog and it's still run perfectly. Of course, if you wish, you can have as many different catalog as you want. So if that works best for your workflow, Chapter one accepts their images from many different sources as the memory cards from external hard drives connected from the computer itself, from another categorizations. So in the next lessons, why we won't cover all sources. We will learn that the most common input scenarios that I find most useful for the majority of users and for getting started with cataloguing. So here is what we're got to start. You need a computer with capture one in style. This video, I'm going to use the Mac version of capsule one. But for Windows users you can easily follow every single step. And as the card reader, if you don't have an integrated SD slots on your computer. And understand our hard drive where we're going to store our images using an external hard drives. Sodium, which is your life, will be much, much easier. I highly recommend using it to store, adjust your images. Because as your library grows so you can get bigger and bigger hard drives, That's all you need, okay, now it's time to create your first new catalog, and that's gonna be in the next lesson. 3. How to Create and Where to Save Your Catalog: I want to do is to fully automate the system so everything just falls into place. And the first step in our process, getting images into the application writes. But before important then you need to have a catalog. So just right off the bath and we're gonna start by creating a new catalog from scratch. And for the sake of the tutorial, I'm going to suggest you do the same thing. I'm assuming you have captured one already installed on your computer, right? So how do we do that? I'm going to add up to one. And let's start by coming up to File and you just go to New Catalog. This is the first step in building a solid and very efficient editing workflow. Now, our new catalog is going to want a name. So let's call this handrail a very Catholic. You can call it whatever you want, whatever makes sense to you. By default, the cattle will be created in the pictures folder. You can put it wherever you want. But my suggestion is to create a safe dedicated folder named, for example, capture one cataloger. I would avoid using the system default folders like pictures or documents to put the catalog database. I don't want to take any risk of deleting if you accidentally why I'm moving files from those folders. So ideally, we want our catalog database to be in the fastest, the most accessible, high-performing place that you can put in. Now, generally, that's the internet driver of the computer that you're working on. If you use an SSD external hard drive, but you can consider saving also the catalog there. But cataloger and images that don't have to live in the same location. So we're going to click on the three dots and then navigate to the particular folder. You like. I'm going to save it in the main user folder on my Mac and into the new Capital One and a catalog server folder. Now I click Okay, and here we have our first cousin. Let's have a quick look at the finder. Here's the folder we selected and the destination folder for our catalog. This is the actual catalog database where all the information about the images will be stored. This is your home-based, this is the foundation of your workflow. If for some reason, at some point you don't remember in this folder and puts a your catalog with right-click over here in the catalog name you can see the full path where your catalog database Resize, right? Awesome. Okay, see you in the next lesson to learn how to import your images. 4. Importing Images from a Generic Folder: Before important your photos, ask yourself the hard way I want to store my images. Many photographers that I've spoken to, they either wants to store them by location or by events or subjects, right? You may also want to have a folder for your clients shots and other for the family shots and another one for your financials. But let's say I want to organize a group of images I shot during a trip to Iceland, but I was also leading a workshop. So now, where does that go? Does that go in my location folder? Does it go in the workshop folder? And what if I brought one of my family members or within some Here is the deal. If you have to ask yourself, where are the images go, You have already failed because you have to choose. That means it's not going to be consistent anymore and the whole thing falls apart instantly. What we're going to set up is natural workflow, where you don't have to choose an automated process that you had just goes completely consistent and where you don't have to think about, about it. Here is where our capsule one is enormously powerful and it gives you different options and all the tools you need. So set up a reliable, efficient, and automated system to manage your entire photo Archive. Let's bring some are Petrosky into the application right now, I just created a folder with some random subfolders where I started a whole bunch of random pictures in there from different days and from different shoots. And I put it on an external hard drive connected to my Mac. And this probably starts to sound a little bit familiar to you. Write everything I'm showing you in this lesson is gonna be fully automated. So any setting that we choose and the import panel is going to stay there. So it wouldn't change unless we change it it intentionally. As I said before, everything that you have to do more than once, It's a terrible workflow. There are several ways that you can input your face, but I found that the easiest way to do it is simply to find your pictures where they are and just drag them right on top of the capsule one viewer either. Now we're going to select our example folder and we're going to drag it right onto capsule one. And it's automatically gonna open this window. We choose our important dialogue box. Okay, so here we are. This is the important dialogue box, Capital One as a baby, structural architecture and design. We have a number of areas here with several options. So that's a needs to be addressed. On the upper left-hand corner, we have input from our source of where images are coming from yesterday memory cards and it's not hard drive and so on. This is the railroad place where you want to select the source folder from where to import your images. So now we have to preview them and select which images we want to import. Let's say we want to select them all. We're going to take this big old checkbox. There are a couple of useful functions are here. I want to highlight this slider up here that allows you to increase or decrease the size of determination. And then another interesting one function is this icon that shows her or a highest of the large preview is pretty handy for our closer image review if we're not sure about some specific shots. So next destination. Now, this is critical. This really is foundational to the entire thing. Where do I put my images right? How do they store them? That should be automated. So how do we automate this? The only way we can automate this. So debt is accurate and is consistent every single time is by date. So the input to area is where we define where our images are going to reside once the application acknowledges them. So we're going to select the option Copy to folder. In this way, our images on the next tuple will be copied to this destination folder on your hard drive. And from here we're going to create the new main folder that we will call Photo Archive, click Create, and then select it as in portfolio. That's where I'm going to place the images before moving to the next area, we're going to take. The option includes subfolder assert, which is useful for locating all the images are on a memory cards or other source folders. And always select this group. Duplicates, which determines if a source images by these duplicate off another one that's already in the catalog. This picture is quite handy, especially when imported from memory cards that haven't been erased. There are formatted yet. The previously important images to remain on the card would be excluded from the input processor, preventing unnecessary duplications. Now we have to define the folder structure. And to do that, we need to use tokens. Tokens basically extract some form of metadata from the photo or from capsule want to create a folder. In this case, we are going to set tokens to, in a way to split our important images into individual sub folders by date. The hierarchy we are going to choose to. The images is by ear, month, and the actual images date, capture one. Basically it looks at the photo as being important, checks what day it is, creates a folder for the ear, a subfolder for the Martha, then creates our next are some folders of the actual data and put the photo in there. So just do all that automatically and consistently. To create this kind of hierarchy, we need to select the image that you have token in four digits. Then we need to add forward slash to select the next level folder. Let's go ahead by adding the image small thing, two digits. And then we need to put the tokens for the actual full date fallen. So again, we're going to select Image year in four digits, dash, image month, dash, and imageData of months. Here below we can see how the folder structure will be. I recommend saving this configuration as a custom preset by selecting Save user presets and naming the presets as you like. I personally don't use the backup to option in Capital One. I like to pick up only the selected images rather than all the shots are straight out from the SD. These two traits are simultaneous copy of the important images as a backup, you can import your images from an SD card to the photo archive folder in an exact copy is simultaneously backed up, but two are connected portable external drive. Next step, naming, there are many options to name your advice into naming tablet or you can just lead capture one uses the camera survived system. You can get quite creative actually by using Capital One's tokens in your naming regime or using texts or any combination of the two. For example, you could format cell the filenames with any of the dozens of metadata tokens that the camera supplies. I usually prefer to go with the standard naming convention. I always leave image name, but if you want to rename your files again, you can use tokens. Let me show you quickly how to customize the naming. It's pretty easy. For example, we may want to name each phi with Icelander, the data of the image, and the progressive number. Let's do it. We're going to put it in the job name, Arslan. Then we're going to select the three dots here. Select the token, job name, dash, imageData, dash, and four digits counter, click Okay, and here you are. Make sure to reset the counter by selecting these three dots and click on reset import counter on the Meta Data tab, we're going to add the copyrights so you will put your name and we will leave it actually the other models alone, and we are now ready to select important. Finally, port goes quickly and all the images are available right away as Alice and still loading. All the images are important to the catalog by default arrive at in the catalog collection. Recent impulse. Couple of collections are not actual folders, just place holders. They help you to quickly see all images from a recent important. Now we are ready to selecting, rating, labeling, and organizing the image to sit in many beautiful and sophisticated ways. But before going deeper into the organization, we must first see how to import images from an SD memory card. And I want to show you also on additional methods to link your images to the catalog. Great, see you in the next lesson. 5. Importing Images from SD Memory Card: To improve your images from an SD memory card, that process is ridiculously simple and everything we discussed in the previous lesson also applies to it. Okay, here we have got a memory card sitting in the card reader slots are so straight away you can see the import dialog as pop it up and he's showing us the images in the card. For now on, you don't need to touch any of the previous settings. Everything has to be consistent and you are basically good to go. Now select, Import All. And you can see capture one is populating our main photo archive with a new images from the SD card, all sorted by ear, mouse, and date Sweet. There is an additional methods though to link images to the catalog and then refer it to the attitude catalog function that you can find here in the input to section. What does that actually mean? So that means captured one is going to reference those photos that are in their location. We're not going to move, then we're not going to copy, then we're not going to do anything else. One will just know where to find them and that will be added to the catalog. So this is a nice option if you have already gods and organizational structure on your hard drive, it, you just want to capture one at to see that, then you can do so. One doesn't have to move anything around. Let me show you an example. Here we have a folder with a bunch of sub folders with some images, instead of importing them using copy to cataloger. In the input section we are going to use to catalog. So let's select the Import all. As you can see, the import process is quicker since capsule one doesn't need to make a copy of the fires. But the crucial difference is that these images don't reside in our main hard drive, but they are just linked to the catalog from the original location folder. If we move over one of the images, right-click it and select Show in Finder, we can clearly see that the tamponade points to the original location. This is the main difference between a copy to catalog and the altitude cats are both useful, but you have to be aware of how the two work. 6. Link Images with Add to Catalog: There is an additional methods though, to link images to the catalog. And I'm inferring to the Add catalog function that you can find here in the input to section. What does that actually mean? So that means capture one is going to reference those photos that are in their location. We're not going to move, then we're not going to copy, then we're not going to do anything else. 21 will just know where to find them and that will be added to the catalog. So this is a nice option. If you have already gotten an organizational structure on your hard drive, you just want to see that, then you can do so. Capital One doesn't have to move anything around. Let me show you an example. Here we have a folder with a bunch of sub folders with some images. Instead of importing them are using cockatoo cataloger. In the input section we are going to use to catalog. So let's select the Import all. As you can see, the import process is quicker since capsule one doesn't need to make a copy of the fires. But the crucial difference is that these images don't reside in our main hard drive, but they aren't just linked to the catalog from the original location folder. If we move over one of the images, right-click it and select Show in Finder, we can clearly see that the terminal points to the original location. This is the main difference between a copy to catalog and the outer two cats are both useful. But you have to be aware of how the two work. 7. Moving Files and Folders, and Troubleshooting: Let's talk about moving images and photos around. Let's say you want to move to some images from a folded into a new folder. And so you could be tempted to go into the Finder. Let's just find this location, right-click it and say Show in Finder. This is the actual folder where it is recited in here. I could start dragging pictures around and find that don't do that. One is actually not a file browser. It's not constantly monitoring the folder send collection that are present in your catalog. So it's not always scanning and looking because that would be a huge performance to treatments, especially with big catalog. So you shouldn't start dragging folder. So images around in the Finder. You should do all of that inside the library tool tabby income through one, which is a super simple. It will save you a whole bunch of time. Just go to the folders area, then click on the image or folder you want to move it and drag it to the folder you prefer lysol, you get a warning that says disliked the image, that will be more of that. So it's basically more of that on the desk. Select mover. And now we can find the pictures there. The polar serine caps or one lists your folder. So mirroring define their layout and the number of fires the image folder is listed right here. It's a very different from these other two areas, the catalog collections for end-user collections, which aren't beared solid. In other words, so you can move folder so images around from one to another and it doesn't change the actual location of the images. The photos area represents where the master images actually resides. So when you move for folders or images around it, you are literally changing their physical location inside a hard drive. Anyway, occasionally and even accidentally, you can make changes behind the Capital One's bags, so to speak, that he doesn't really know to exist in those cases. What can happen is you can have photos and certain locations. Does capsule one doesn't even know about. So what you need to do is synchronize the folder. And now I want to talk about how you can do that really easily and really quickly. So for example, you can see on my external hard drive, I have this folder of images called the drone shots. And here is my mean photos folder. If I drag this one into this folder and then go back to capture one, I'm not going to see the drone shots folder. City doesn't know that exist, doesn't know that I made an adjustment behind capsule once bag, so to speak. So if ever, you need to just double-check or correct a mistake, what you can do is right-click or control-click on this folder, this contextual menu, what we're looking for is the option to synchronize the folder. So go ahead and click on that. It will open up a dialog saying that set found a bunch of photos that aren't in this folder. What you want to do is important these new features. So go ahead and click sync. And then what we happen is it's going to bring a indoors photos. It's also going to bring in that folder name for me. And what do we be able to see is that we now have this particular location with these photographs that I hadn't brought in and so it basically corrected any issue that I had. So whenever something like that happen, so just keep in mind, you can always right-click or control-click on a folder name. To synchronize encapsulation. We scan for anything that's different and then you can click sync. If you didn't find anything, no big deal. Just hit Cancel and mover on your way. If you like, you can tick the show important checkbox. So to review what images are going to make a selection. Another common scenario is when you move or rename and already indexed folder or image outside capsular one. When images are added to our capstone, want to catalog the location of those images is tracked when adjustments and meta-data remain within the catalog. So when he misses them, folders are moved within kept x1, the links between the catalog and the images remain intact and new issues arise. But if you move or rename images or photos outside of capsule one using the finder explorer or other application, the link breaks. This course is images to show as offline because capsule one no longer knows where those images are. Anyway, the actual process of reconnecting offline folders or subfolders is fairly easy. Cuts one provides a handy function called locates, that helps to relocate offline follows or individually images. Let's see an example. We are in the finder and we have this folder with a bunch of images. Now, we're going to move this entire folder to another location. And as you can see, almost instantly capture one can't recognize anymore the physical location of that folder. And we have got these offline beds here next to the folder. All the images container in that folder. To make up to one aware of that folder, again, we need to relink it. To do that, we just need to go over the specific folder in the fullest module. Right-click select to locate. Now we need some pointer to the new location of the missing folder and click Open, and it's done. The fall is now linked correctly. It's the catalog to link the offline images. It's the same process. Let's say we rename these images in the Finder lag before the offline beds pops up and caps no longer recognize the picture. Again. What we want to do is to go over that image, right-click and locate. Then select the raw file with a new naming. At this point and you get a warning that says select a file. It has a different name than the original file. Do you want to use the secular fight anyway? So confer. And here we are. We are correctly relink the image. In general, you should try to perform all operations between capsule one. However, if you accidentally messed up with moving or renaming files and folders Outside capsular one. This is a pretty easy fix. 8. Deleting Photos, and Trash Folder Usage: You have a couple of options when you need to delete images and capture one, you have this area that we call the catalog pressure. It's in the catalog collection area. This is kind of the limbo of your semi deleted images. That means they are no longer in their collection. The old images, neuron D in any of their projects. But let me explain to you how this whole thing worse. Let's see, I want to delete these two images. So let's select both and right-click it from here, we're going to select the option, deletes a move to catalog Trisha. At this point that our images are still physically in our dry, but they are visually moved to the trash folder. So if we move to the trash folder, they are here in holding and they can just stay here. Now, you're catalogs still has to keep track of them. You are not cleaning up any space or by moving things to the trash. Once they need to go away, then you can come over to the trash, right-click and then you can empty the trash. At this point, you get a warning which says Delete from disco or removed from catalog, which move from cataloger. The two pictures are no more linked to any collection, but they still live in the hard-drive. With the delete from this option, you are actually getting rid of them. You won't see them anymore. In all images. They are gone and that this space has been cleaned it up. So that's the way trash works income to one. You can delete them from this girl right away if you want. So under image in the top menu here. Or you can move them to the control Tricia. And then when you are fully confident that they need to go away, then emptied the trash. 9. Keywords: Create Your Google Photo Search: This is one of my favorite practice when it comes to photo catalog organization. Once we have imported our images into the catalog, now we need a way to find them like everything with the least amount of effort possible. In this lesson, I want to introduce you to curing keywords in caps on our way to describe key elements of a photograph. Keyboards add a description to an image and if done correctly when used in conjunction with filters, they are a powerful way to find specific images quickly in a large catalog. When I started out as one user, I was a keyboard fanatic. I was trying to remember to keyboard almost everything. Anyway, you easily end up spending a lot of time putting the keyboards that you will most likely never, ever look for. In this lesson, I want to show you a better and my personal streamline methods of finding images in our catalog based on how we do access them in our head without using tons of useless keyboards. I call these metals are bad people. Events, places, as we saw in the important lesson that we store our images by date. But try to think for a moment and think about five or ten emitters. Think yourself in your mind. How do you remember them? How do you access them in your ulnar head? You're not thinking about when you are not thinking about specific dates, right? I'm pretty sure you are just thinking about the image itself. There are actually only a few words that you need to think about to find the pretty much any images you ever taken is the picture about a person, is the picture about an event, a tripper workshop, whatever. What is the picture about a place? That's how PEP works. So who, what, and where. That's how we're going to set up, but our keywords. And you don't have to go any further than that. Often just one or two keyboards is all we need. Okay, so let me show you how to set this up. In the Tools Panel. We have got many different tabs. The tab that we want to use now is the meta-data tool tab. This tab allows you to insert keyboards and specific information in addition to the basic metadata from a camera that you can view in the metadata tab, keyboarding photos should be an important part of everyone's digital workflow and capture one when we add the keepers who are amateurs, those same keywords can later be used to search it and find images in our capsule one catalog in a breeze, especially in large catalog. So what are keywords? Keywords are basically metadata or information in the form of words that you can add to an image file. The keyboard metadata is added to your images in Capital One's metadata tab. And the simplest way to keyboarding is to type them into the keyboard entry box in the keyboard tab. Simply highlight the image that you want to add the keyword set two and then type the words that make more sense to you to describe the photon, all separated by a comma, for example, for this image. So we could add the ice down the calmer and ulama Lueger as keywords and the press Enter. To make the process faster, we can apply the same keywords to multiple selected images. But before doing that, always makes sure the Edit Selected function is active. If not, so the keyword will be applied only to the selected shot. My favorites approach though, is using a keyboard library, which is a set of keywords that are linked together. Once we have created a keyboard library, adding them is as easy as choosing the keyword library and clicking the ones that's applied to your image. The huge advantages of using a keyword libraries that we can organize keyboards in hierarchy to add multiple keywords to our photos. At the same time. Basically, this involves placing keyboard within keywords. So assigning the lowest level child keywords to an image that adds all the keywords are in the hierarchy. Okay, let's implement our keyword elaborate ticket events of the methods and the hierarchies. Remember, our goal is to create a workflow that serves consistency. So the first step is defining our keyword instructor is absolutely important for any future catalog, service, and organization. First thing first, we want to create our three main keywords on which to build keyword the hierarchies. So we're going to add the keyword people than events and then places. These are our base keywords. Okay, this is the start of what we call a hierarchy. Everything else falls inside of these three folders. Just about every image we ever taken and we fall inside of one of these three categories. Now, let's look at this first group of images, right? Let's take this picture and ask yourself, what is it? Where is this place? Well, I took this place in Iceland, saw the more logical thing to do is add the keyword Iceland, right? Nice. We're going to right-click on places. Embryo gonna choose Create keyword child inside of places and name it to Iceland. Do you see this arrow on the left hand side of places? This is what we call a nested folder structure or a hierarchy. Let me show you what I'm talking about in defining display. So we can be more specific on this landscape is in the eye standing highlands, so I can add another keyboard highlands. Right-click on Iceland, create keyboard child. And we're going to type highlands. Again. We can be even more specific. This mountain is in laminar logarithm. So we can add the keyword London or Lueger, so all the highlighted keywords, so with the solid gray are the active keywords. Now you're going to start to see what I'm talking about. We have this hierarchy in place, right? This can go on and on. If we wanted to add a top layer before Iceland, let's say we want to add Iceland as a child keyword of Europa. We can do is create a new Europe keyword child in places, and then drag the keyword Icelander right inside of Europe, super-easy. Ironically called keywords, can be added by separating them by greater or less than symbols. Hovering over the keywords, you get the tool tip or showing their full bath. And important thing to keep in mind is that each catalog has its own keyword library. If you decide to create a second of multiple catalogs and you want to use your custom keyword. You need to export keyboard elaborate with the function export keyword library, which creates a text file. And on the New Catalog, select the three dots here. Select Create keyword library, and then from keywords text file. The reason why keyboards works so well is that you only have to enter one keyword. That's the whole point of having a hurricane place. Let me show you what I'm talking about. If you want to find these images again. And that's the whole point of this. In the first place that you don't want to have to do a lot of work, right? That's the reason why we are even doing this course is to show you the most amount of results for elisa FOR possible. We want to do everything in just one or two clicks. So here's what we're gonna do. We're gonna select the entire folder, right? We're not going to go image by image. So hit Command a and it's going to select all the images. And now we just have to keyboard. It's a onetime with one-click. Before moving to the next lesson, let me show you how I actually do it for a folder so that you can follow me along with the process. Also, be aware that keyword search is case sensitive, so I highly recommend being as consistent as you can integrate in your custom keyboards. Otherwise, it's pretty easy to find yourself with a bookkeepers with the same name. And that's a fantastic way to screw up the hierarchy organization. 10. Reviewing and Rating Your Photos: Reviewing everything your images is part of the organization process. I like to do this right after I finished keyboarding kept one provides a couple of different ways to tag your images. One is the attack method. Right there. Just click on that little box and you can see we have these different color label set available to us. And then of course, the classic star rating, which I really love, where you have 0 to five stars Using groups, projects, and albums. Something that we will see in the next lesson are great ways to easily locate and keep track of images, but it's not always enough. Sometimes you need that extra information or better rating or labeling to notice important eaters. That's where rating stars and color tags come into play. Using a combination of these tagging metals means that you can customize a rating system for your specific needs. Start reading a color tags can be used in several other scenarios and your preferences might be quite different from mine. You can use them to rate your list or most favorite images to label images that have been processing and capture one. Or to label images. You edit it in Photoshop to identify images you want to print. Or to label acetylcholine, which is a use for exposure blending, and so on and so on. These are just some of the ways you can use star rating and color tags. In Capital One, you will want to start by selecting the photos that you want to preview. I usually go through this selecting process after I've imported all the images into a dedicated All Photos album like this. And I will show you in the next lesson how to create it together with an efficient for the organization structure. So now I will start review process by selecting the first image here in the browser. Here in the viewer, I can get a nice big image of each of the pictures. You would need to in this metal, I can go through the whole film strip using the arrow keys on my keyboard. As I said, that there are hundreds of ways to do this selection. I usually use our basic ring labeled select the shots that I want to keep her. Actually, one feature I like to enable speed to speed up. The selection process can be found here in the top menu under a selector, selects next webinar and colored tag. So that being said, when a photo gets labeled, it will automatically jump to the next shot. That doesn't make much difference if you just have a bunch of photos. But for Lunch series with hundreds of humans, this is a big time-saver. Okay, after I've finished lagging images, I like to take a second pass to apply star rating. The star ratings you can use to target your very best photos. But first I want to filter out all of the images that went on flagged for the first pass. There is a filter model here below. We have to click on the green flag that turns to the filters on. And now all of the images that went on flagged that are hiding from the film strip. They are still there. If we click on the checkbox over here, all the images come back. If we turn it filters on, we are seeing just the images with the color tag. And now we can go back through their whole set of the selected shots and apply star ratings. At this point, I'd just give it a five-star with a five on my keyboard, but that's up to you. Maybe you have got a system where you use different numbers depending on what you are looking for. You can completely customize it for yourself. So I would just start a couple of these images quickly going through using my right arrow key. Now I can filter this down even further by adding the 5-star to the filter. So now we see only the images that were labeled ends there and ready to be edited. There are lots of options here for tagging your photos, customize our rating system for yourself and then stick with it. Taking the time to review and Rachel, images right after they are important and will help you find the best photos. So to edit when you move forward in the workflow. Now we are ready to discover how to stop and efficient virtual folder structure to organize our images and pick it up and software written process we just learned. See you in the next lesson. 11. Organize Your Photos with Groups, Projects, and Albums: One implemented an excellent system to organize images. Say it's put together a tool set that can make it easier to keep track of your photos with beautiful automation functions. As you can see here, we have the capsule collection area where we have all images in the catalog and the reset input. So that's where the images go when we bring them in. But they are not organized at all. So right below the catalog collection, we have got the user collections. This is the air that we get to control. A collection is a visual folder that exist the only inside of one catalog. You can use collections, group photos from different folders without actually moving or duplicating them. And Photoscan belong to multiple collections as well, providing lots of flexibility for organizing your catalog. It's all about the hierarchy. There are four different options in capsule once a user collection, so that can help sort your images. Groups, projects, albums, and smart albums. Groups are canceled images, but they can control projects and outcomes. Groups can also be nested within each other, which is very handy. Groups help you organize your collections and they come in really handy if you have a dose and dosing of collections. As you can see, there are some groups that are already here. I've already set up a few groups by using the same approach we use the for keyword searches. So we have three different categories, people, events, and places. Here we can add a group inside of an allyl group is so you can ask the Eurogroup same side of each other. You can't do that with the projects and animals only with groups to create a group project or album. When we go to the library panel and next to the user collections, we see this plus. I click on the plus and then it creates a group project or Smart Album. So let's create a group called Norway here on places. And I could just simply drag and drop the group and Norway in Soma Europe group. And imagine you have a lot of collection albums and it just feel they're all the way up. But I can collapse this down to habits, look more organized and make it easier to find images. Groups are a great tool to organize your capital. Projects. Can't hold it any individual images or other projects, but you can nest groups, albums, and smart algorithms. Projects are super useful to limit the search to only albums inside that project. And I will show you in a second how these work. Album, sir, are exactly what you would think they are. They hold your photos. And lastly, smart animals can display photos based on specific criteria and can be nested inside of groups and projects. If they are inside a group, but they source from your entire catalog. But if they are inside the projector, they only work with the images that are a part of that particular project. That's the crucial difference in combining smart Adams with projects. And we showed you in a moment. So here we have the foundational structure. There are the three groups. Inside groups, I put some projects, and then inside the projects we have albums. This is the basic hierarchy of organizing it in a user collection. Let's take our descent important and less do a liter organizing. Here we have some images from the dolomite so we can put them in events. We've caught up to the plaza and we're going to create a new project inside the group workshops. We're going to call it a dolomite winter 2022. Make sure to be descriptive and consistent with your naming convention is really important to keep everything well organized. If we have already seen it, we can't put images inside the project. So I always like to start by creating an old photos album that contains all images I shot during that trip. So I click on the workshop folder, go back to the plus icon right here. Now let's create a new album called all photos. Here we are. All Photos is our starting point. Now let's select all the images from the last input command a to select them all. And we're just going to drag them into all photos right here. The next formula I like to have is the biggest album where I put just the images I picked up as great shot, but I'm still not sure which of them I'm going to edit it. Then the last one is the selected boom with adjuster, the hero shots that I decided to edit for the pixel and selected albums. I use SmartArt. Smartart most are very handy for creating collection of images that meets a specific set of conditions. One keeps track of a tone of metadata for your photo. So there is an almost unlimited number of options when creating a Smart Album. Here, I already created a few smart albums. And as you can notice that there is this gear icon on the collection that lets us know that that's a smart album. So here is one way to use it. For example, let me show you how to set up two different types of smart algorithms so that you might find it helpful to create a smarter moon. We right-click on the plus next to their user collection set or right-click over the winter of 22 projects. And this time we, we choose Smart Album inside dolomite, winter 2022. So now we will create a Smart Album of all the images in the project that they have. Hello, I'm sorry that they use for a rough selection of the images I want to keep up for potential future edits. Now at the top, but I'm just giving the collection name them so that I know what the contents are. Then we'll come down to what the metadata criteria are. We're going to click the plus icon here to add a new search rule, as we saw in the previous lesson about rating a labeling to identify the images that I liked from a serious, I apply a green color of tags. So the first option we want to have here is that we are going to match the color of tagger. If it's equal to green, then we would say, okay, almost essentially we have a collection with all the images labeled with a green tag. So based on the metadata of color tagging, that smart acronym is automatically populated for the selected album. I apply the same technique as you can see. I applied a search criteria to group or all the images in the project are rated with five-stars. These are just the images that I want to edit. So the future of final product. Let's do this one more time with that keyword. I like to create smart albums for multiple uses. For example, all the edited photos or a specific place, Let's say I want to dynamically grouper all the editing shots from dolomite despite the workshop tripper or the they have been taken. Let's read it as Martha album for short. So we added a dolomite keyboards. To enter their keyboarding lesson. We're going to name it SmartArt and stalagmites under the group folder Italy. And then down here we want to find the keyword. So we have to click plus. And this is where we find all the different types of metadata that we could build a as Martha album on. We are going to come down to the one that says keywords. The keyword contains. And this is where we put the keywords. So the keyword have to have been applied in the catalog someplace for these to work. Then as we wanted, just the edited version, we need to add an extra rule by adding the five-star rating we used before to identify the final product. So we're going to click plus rating and equals five. Then I'll say, Okay, and here we are. Here we have got to all the edited shorts about the daptomycin. Be aware that since medallions automatically populate, you can't remove or add photos to them. The only way to change the contents of a Smart Album is to edit the criteria for the Smart Album or an editor there metadata in the image. I can manually move the images between collections only with regular Adamson, for example, let's say we have two standard items with some images inside. Lastly, as I mentioned before, smart tablets behave differently based on where they reside inside the project or upside of project. Let's make an example to show you what's the differences. I'm going to create a new Smart Album in events with a simple five-star rating criteria activity. And as you can see, these SmartArt boom is searching for all of every photo in their user Collection folder. Whereas if I move the same SmartArt inside the dollar-wise project, it picks up the images rated with five stars, but related just to the dolomite summer of 2021 project. Or if I move it into the Tuscany project, we are limiting the search only to the Tuscany photo. So the smart target is limited to what's inside the project. That's the crucial difference between a project and a group. The product of limits, the scope of the smart albums. This is a great way to have all the photos off a specific location or events or person collected together automatically. And if you're smart about the way you set up your smart albums, you should be able to find the images that you need that quickly at anytime. So this is the basic organization of metal that are using insider of user collections. 12. Sort Your Images with Filters: Your photos contain a lot of Beta data and then you can use these painterly the information to filter and search as selection of images using the filters module in the library tool tab. I've selected, all images are in the catalog collection section is. So I can use the filters module to search through all of the photos in my catalog. That's how I usually use filters to search through my entire catalog for something that I'm trying to find. The filters model is very powerful where we have mainly filtering options like rating, column, tag, keywords, and many others. You can activate by going over the three dots, show hide filters, and Tuesday in the metadata that's accommodate your needs. Moreover, you can stack these up to narrow their selection. This is a nice function to filter your images out in a very efficient way. So let's take a look at how we can search for photos using this. Let's say you want to search for the best hero shots in your entire catalog without having to go through each folder one at a time, looking for them. With the Filters Bar, I can filter by the keyword workshops to see every photo in that group. And then filter further by holding down Option and selecting the five-star rating. And here we are all our edited hero shots. So I really needed to fill this metadata for that. If you want to be even more specific, you can add an extra criteria, let's say Iceland summer of 2021. So now we have only their hero shots are in workshops in Iceland summer of 2021. Catherine Warner allows you to create a smart home based on fetus. Let's see. We want to create a dedicated Smart Album for all the hero shots taken with a specific lens for a sample. My beloved Fujifilm of 50, One 140. So what we need to do is first we are going to go to all images. Then we need to select the criteria. So the five-star rating that identifies the hero shots, and then the camera lens for the female, 50 to 140. Right? Now we can convert this to our collection, like us mirth Algoma or an album in the search bar to the right. So there are three little orange dots. If you click that, a dialog box pop up and in the active filter area, capture one or radius at our bullet criteria for sorting the images. So now down here I can say Create Smart Album. We're going to call these Fujifilm 50 to 140 best shots and click Save. To stay always organized. We can create a group called Global smart albums and drag the new Smart Album inside it. Here we've got all the batch short capture with Fujifilm of puberty is 140 in our catalog. This folder will be populated dynamically every time we add new hero shots taken with that lens. For a sample, let's just add the five-star rating to some other photos like this. If I go back to our Smart Album, all the new chart selected, pop it up but nicely. This is a way to sort and organize the images. I like quite a lot. With all the options available in the filters module, you should be able to find it and filter just about anything quickly like this, especially if you took the time to keywords and rates, uh, your images right after importing them. Alright, see you in the next lesson. 13. Catalog Backup: Don’t Lose Your Work!: And ask me for Doris, don't make too much attention to is backing up debt capital. We spent a lot of time and energy on organizing and editing our images. So great amount of work. So we want to make sure our main catalog is safe. Now, if you come down to file a, you go down here and select the backup catalog. You get this dialogue box that says the catalog handrail very Catherine will be backed up. The backup only course the catalyst, structural metadata and adjustments. No regional images are backed up. So keep that in mind. This backup process are good for everything but the original raw files. Then it even tells you the location where you can store and find that backup in case something goes wrong. Then you can also optimize the catalog and test the integrity at the same time, all you got to do is click on Backup. It's really quicker. I highly recommend choosing. So a different hard drive it in a dedicated folder to backup your catalog. And since we're using a reference catalog system, so your region R, Rho Phi, so lever on I sent a hard driver there. Not only do you have to run their catalog backup, but as we have just seen that, we have to make sure that your masters are being backed up as well. There are many problems on the market to pick up those masters on a regular basis. So make sure to take care of these key step or to not lose any of your images. Because for a photographer, that's one of the worst thing that can happen. We don't want that to happen. 14. Final Thoughts: Thanks much for watching my cuts from one class. I thoroughly enjoyed sharing this with you. I hope that you now feel confident in your understanding of the capsule one application and how it can work for you to set a strong foundation for your photo management. Remember to keep in mind that concept to me, explore in this class and as you're working on your own project, if flight to discuss the cursor, if you have any questions, I'd love to hear your feedback. If this working for you, if there is any issue that you are having your thoughts about. So the entire workflow is a wholesale. Please feel free to post your thoughts in the discussion sections are on these courses page. If you have the time and wouldn't mind sharing your experience by leaving me, a review, would be super grateful to learn more about me, my work and workshops. Check out my website and follow me, do too. But until next time, this isn't really very thanks again for watching and go out there and broken all the jobs.