Transcripts
1. 1 Introduction: Hello, and welcome
to the course. My name is Richard Anderson and I am your award
winning instructor. In this course,
we'll be exploring how you can use Auto AI and Google slides to increase
your meeting productivity. We'll be exploring the
Auto AI interface. We'll also be looking
at how you can have robots transcribing
your meetings. We'll also be looking
at how you can use Google slides and also
important notes from Otter AI, as well as increasing
your knowledge of prompts and allowing you to
practice using prompts, too. Experience in 4,100 and
fortune 500 companies, as well as my experience
in government boards, I'm sure that I can help you. Let's begin your Otter AI
and Google Slides journey.
2. 2 Otter AI interface: Welcome back to your course. And in this section,
we're looking at how you can actually
get started with auto.ai and have a robot attend your meetings and use those
notes in order to create a slide deck for your meetings or to help other colleagues
that you've missed out with some graphics
and some images which you can use on
Google slides as well. So to sort of
reinforce the points. So it might be a newsletter
that you send out for your team and just to keep everyone updated
and informed. So if you don't want just text, but you want it back to by images and particularly
a slide deck, so this is a great
course for you. The first thing
you'll need to do is actually go along to outta.ai. So what is Otter AI? So what that is is it's a transcription and
note taking service. So it will actually
transcribe notes. And in particular, what
we'll be looking at today is having a robot
attend those meetings, transcribe the meetings,
and then have you access those notes and actually have them put
onto Google Slides. So we'll be looking
at that today. So the first thing
you need to do is head along to
your search engine, whatever browser that may be, and just go along searching otter.ai AI, whatever
you want to put there. That will then take you
through to this website here. And all you'll do is you'll follow along the sign up options that will finally take you
through to this page here. So to give you a quick glance or in a nutshell
exactly what this is, so I'll just fill
you in just now. The only things you
really need to know about outta doteI are
these things here. So it gives you a
quick tutorial, so if you did want to go
through that you can, it also lets you
know a record of all the notes that you've added, so that will be there too. From there, all you'll need to do is if you needed
to do a search, you can do that here,
which is great. You've also got the capabilities of inserting a meeting URL, such as Teams,
which is something that we'll be doing
later today, too. You can record live
transcription, as in recording your voice and have that turned into text. That's what transcription is. And you can also
import any audio or video using this
Import button, you can upload it in
these formats here. You can browse file and
just have them sent over to ota.ai and have
that transcribed too. The other bits here or any
notifications all appear here. If you wanted to
create a workspace for collaboration, you
could do that here, too. That would be under
the business terms. Of course, you've
got the home page, which is the main page
that you'll usually be on. So you'll always
come back to home, so bear that in mind, too. You've also got Otter AI chat. So it's a whole
section dedicated to you querying the notes, so that's something
that we can do too, and it's a feature that
we'll be using today. A record of all
your conversations will be also stored here. Okay, you've also
got shared with me, trash, and of course, you've got channels,
direct messages, and folders, which can
be found here, too. We'll be concentrating
specifically on this option here, so on the homepage. That's the general layout
of how otter.ai works. And we'll look at
how you can actually have a robot attend
your meetings, transcribe those
notes, and then use those notes for Google
slides in the next section.
3. 3 Robots Transcribing Meetings: The next step in the
process is to actually have otta.ai attend the meeting. So in order to do that,
you'll need to have some software which you'll need to have ready to go
installed or otherwise. So first of all, I would encourage you to
head along to Teams, which is a free service
that you can use, and of course, just
go along to Teams, and then you can actually
download Teams as Microsoft Teams by searching
it in your search engine. So go along to Microsoft Teams, putting it in your browser. Or, of course, once
you've got that, you can actually
click Download Teams. And then, of course, if
you want to download it as a desktop app, that's
something you can do. Once you've downloaded it, it will take you through
to this page here. And, of course, once
you're on the homepage, I want you to click on calendar. So calendars where you'll
need to go to in order to get started and also
start a new meeting. So in this case, I'm actually going to create a new meeting, and that meeting
will start at 12:30, and I'm going to call it Test
seven for argument's sake, and I'm going to click Save. From there, it will
prompt us and say, do I want to copy the invites? I can do so. I'll just click
that because I'm happy. And, of course, what I can
do from there is I can actually join the meeting
immediately from here. But the first thing I'll need to do is I need to click on this, and then I'll need
this meeting code. It's letting me know here that the meetings
already started. That's from Microsoft
Teams perspective. And then what I'll
need to do is I'll need to click Copy in order to get the link for this
meeting that's happening. So I'm just going to click Copy, which is the symbol
here, you'll notice, and I'll click Copy there. From there, I'll need to
go back to my otter.ai. And then from there,
what I'll do is I will paste in the meeting notes. I'll press Control V in
order to paste it in and then I'll press Enter
in order to accept that. So now it's letting me
know just down here that the wonderful bit of kit that we've just
installed here, which is Microsoft Teams, there's a meeting and what I
like to join that meeting. So if I go back to Teams, I can actually just
click on it and I can actually join the meeting directly from my calendar,
which is something I'll do. So I will click Join from there. And it will ask me whether I
wish to switch on my camera. In this case, I'll say no,
do I want my microphone on? I'll also say yes to that, but no to the camera. So the camera will
be turned off, and I'll join now. As you can see here,
it actually says Richard's Otter Pilot,
which is a guest. So this is the robot which is effectively joining the chat, so I'll click admit
to let the robot in. From this point onwards, it will start taking notes. I will just act as though
we're having a meeting. This meeting is all about gathering information and I
want you to take down notes. So just imagine a
manager is having a meeting or a colleague is having a meeting, you
with another person, you're having a meeting, and
what you're looking to do is to get some notes that you
can use on Google Slides. So for the purpose
of this example, this meeting is all
about how I can actually improve productivity
by using robots, and the robots will be coming in 10,000 batches of robots, and I would like Tony
to work on the project. And once Tony has worked on it, I want him to give it to Pete. And once Pete's worked on it, I want him to give it to Kelly. And Kelly will be
responsible for it. Don't forget the main
point here is that we have as many robots as possible
working on this project. So from there, what I will
do is I will end this. Thank you very much,
everyone for attending. Thank you, and goodbye. I will end the meeting, and that will end
it for everyone. I will click nd it has
now ended the meeting, and once I go back to otter.ai, which I'll do just now,
you'll see that it will actually tell me that the meeting has transcribed and that the meeting has ended. Sometimes it doesn't
always update immediately, so it's important that
you end it there. So if you see that it hasn't
done as it should do, then you can just
end it manually. However, in this case, it
has, so I'm very, very happy. So, in which case,
then all I'll do is I will click on
these meeting notes. And then as we can see here, it's actually transcribed
that meeting. So what we'll do in the
next section is we'll look to see how we can
get these notes over and along to Google
slides so that we can start working on our
presentation from there.
4. 4 Setting up Google Slides and Importing Notes: Once the robots have
attended your meeting, they've provided you with this fantastic transcript,
which you found. The next thing you'll
want to do is to actually go along
to Google slides. So what you'll need to do
is to use a search engine, so just by searching
Google Slides. And then, of course, you
can access it that way. Just follow the options along
for the sign up process. If you have a Google account,
you can just use that, too. And then it will
take you through to this wonderful page here. So on this page, it gives
you some amazing templates, as you can see here,
photo album, portfolio. You've got blank
presentation as well. If you just wanted to start
from scratch, your big ideas, wedding, lookbook, and
so on and so forth. So that's something
that you could do. And in this example, you can also see that
there's more which you're hitting through here
if you did want to as well. But in this example,
it's also given us this great one
that I normally use. I'll just go back to here, which is the photo album. And in this case,
I'll just click on that one because it's
one I prepared earlier. So as I've gone through
and I've got my layout, I've got this
fantastic slide there. I'm very, very happy with it. I can see that it's exactly
what I'm looking for. The next thing I'll
need to do is to get the notes that were actually on Otter AI over
to Google slides. So in this hypothetical
situation, you know, I've been in a
meeting and I've been able to get through the
information that I've needed, but now I need to actually
get those notes over to you. So what I'll do is
I'll go along to the notes this is the
meeting that we just had. So all I do is I'll
click on that. And then that just confirms it gives us some
actionable items. I could also just copy and
paste that if I wanted to. I've also got an outline
here, which is also great. And, of course, I've
got my transcription, which is here, too, and I'll just have
a check to see it's exactly as I was hoping
for, and I can see it is. So all I'll do from
there is I'll ask AI in order to pull the information
from my last meeting. So that was my last meeting. So give me information about my last meeting for a slide deck. So all I'll do here
is just correct that, and I'll press Enter. And all it's doing from
there is it's going along. It's locating the last
meeting I've had. It's now giving me this
wonderful wonderful layout here. And all it's done
here, as you can see, is it's giving me those
key points that I needed. And I can ask a
follow up question. Can you suggest title. This is otherwise
known as a prompt, and that is otherwise an
instruction that you're giving to the
artificial intelligence in this case, which is Auto AI. So all I'm doing
is I'm asking it, Can you suggest a title? And it's giving me a title here, which is improving
productivity with robots. So I'll use that title
in my slide deck. And what I'll do
is I'll put it as a nice little subtitle here. We are, so I've literally
gone along to Otter AI. Again, I was just on
this section here, which is the AI chat function. And all I've done is I've copied and pasted that
along, so as you can see, my slide deck is now
coming together, and if this was
for my team notes, so reminders of
things that we need to do, this has
now given us that. I can then fill in
these parts here, so I've written my name
already put in the dates. I've assumed it's 3,099
as the potential date. And then from there, I will
go along to the next slide. And as you can see from there, what I'll need to do is only
to get those key points. So we actually
suggested some earlier, which were for a slide deck. So all I'll do is
I will literally copy and paste these
points along here. So I've copied that. And
now what I'll do is I'll go along to my notes,
as you can see here, and I will paste
those in here and I will edit and paste
without formatting. So it keeps the original text. And all I'll do from there is I will make that
a bit smaller. As you can see here,
it's getting even smaller, and there we go. And as I put those through
there, as you can see, it's completely
coming together with those main points from the
meeting, and there we go. So as I stretch it out, just so I can see everything
that's happening there, I can even bullet point them
immediately from there. And there we go.
And you can already see it's coming together
in such a lovely way, and it's keeping
together the main points of what we wanted
too, which is great. And I'll just leave
it with a title. And you can see how much time
this has already saved me because a colleague
would have needed to have written up
all those notes. They would have had to have
left all the key points. And this has already saved me a significant amount of time simply because I don't actually have to add any notes to this. 99% of the work has already been done by artificial
intelligence. So the robot has given me
the information I needed. It's also just provided me with the key points that I
needed for my slide deck. Then it's also giving
me what to remember here as well. And here we are. So I will also go back to this, and I will go to the thread
and I also ask it to suggest a thank you message. And let's see if it
will come up with one. There we and so at the end, it will give us that wonderful thank you message which is
there. It's a very long one. Just explaining,
dear colleagues, thank you for your
time and input. It's just a suggestion, and I'll put this because
this is all I really wanted to put there at the end. So all I'll do is I'll go
back to Google Slides, and I'll go along
to this slide here. I will edit and then I'll paste without formatting
that's very important. Otherwise, you'll
find it usually has these, there we are. I usually has those sort
of things around it. So you want to paste it
without formatting so that it maintains the original
font. So there we are. And all I'll do is I will take that and put it
straight in the middle, so I'll align it to the center and move it along that it's got a more natural feel to it. And there we go. So I've got my meeting notes.
I've got my title. I'll even just call it
meeting meeting notes, and we've got a
little subject title there, our little subheading, which is improving
productivity with robots, completely generated
by AI itself. And then, of course, we've got some great
points here, which, again, came from our meeting, which the robots had
included for us. We then put that down as bullet points in order for our team to
remember what that is. You can even make it a little
bit bigger at this point. You can literally play around with this as much
as you so please, you know, as you would do on your Google slides as
well. There we go. And again, you've
got your reminders there as you would
do on your packs, and then you've got your
closing message, once again, completely generated by
artificial intelligence. And there we are. And if
we didn't want that slide, because we had no further
information to add, we could just delete that
and then end it there. What you could do from
there is you could actually just go along and
then click File. You could download
that as a Power Point, which you can find here. You downloads options there, depending on your
browser, of course. And then, of course,
you can download it as a PDF documents as well. We'll have a look
at it as a PDF. Again, it's still maintained
the title of photo album. So if you did want
to change that, you could always just
call it meeting notes. And again, you've got
your general layout, which would include anything you wanted the new presentation, you could do that,
so to import slides. Make a copy of the entire presentation or selected slides. Download, which is here. If you wanted to
email this as a file, that's something you
could do, rename it. You've got some also great
options, including edits, which is, if you make a mistake, you can always undo
there, redo there. Follows much of the
same template as Word, for example,
Microsoftware, there is pace without formatting, which
is very important, especially if you're
getting notes from Auto AI over to Google Slides 2. And of course, if you wanted
to view it as a slideshow, there are some
great themes there, too, as well as image. So if you wanted to do
a bit of multimedia, including audio and video, that's something you could
do as well, insert charts, and so on and so
forth there, too. And, of course, adding a new
slide can be done from here. If you wanted to duplicate aside the leap one or skip one, there's some that you
could do from there to or add transitions
to your slides, you could also do on
this option as well. And those are the main
functions that you would need in terms of
your presentation. So in this case, I
just updated the name, and I wanted to download it
as a PowerPoint presentation. So as a PowerPoint or
even a PDF, in this case. And then what I can do from there is I can just open it up. As you can see here, here's
my entire meeting notes, which I got through
robots actually grabbing that information
from the team's meeting. And what it's done
now is it's given me or suggested a title,
which I've put in here. I've actually just
kept my subject, my main title, which
was meeting notes. I've gone for improving
productivity of robots there as my subject head I've put in
the key points to remember, as you can see, it works out for a wonderful presentation. And, of course, AI has also generated this
closing message here, which is thank you
for your time and input at our productive
meeting yesterday, which makes for a great little
template to send around or a great little PDF to send around for anyone who missed
the meeting, as well. So you can see that
you've actually saved a significant
amount of time just on how you would
actually collaborate with your team members in terms
of Google slides and, of course, at AI for your artificial
intelligence capabilities.
5. 5 Prompting: Something else that
you can do in terms of enhancing your Google
slides presentations and maximizing your AI capabilities would be to just ask
Otter AI based on the information that you've
got from this transcription and for all what's pulling the information
from your meetings, is if you wanted to
add a few more points. So you may want to
add a few more points to your slide deck,
so it ended there, but perhaps you want to insert more questions to make it a bit more interactive
for your slide. So something that you
could do is you'd click along to this Otter AI, so ask anything to Outer chat. So that's the Otter AI chat. And you'd want to follow
along the thread. So all you do from there
is you would click Reply, so click on the
subject to what you've done and then click
on reply from there. And then from there, all you
would need to do is just, can you suggest a question to add to the slide deck. And you'd insert this prompt. So in this case, I've asked it can you suggest a question
to add to the slide deck? So I may wish to add
another question. So it's saying
based on the notes, it's looking at how can we ensure a smooth hand
off to the robot, smooth hand off of the
robot productivity projects between team members as we
scale up implementation. So that's something I might
want to ask the team. So it's giving me a
suggestion of a question. So I might then go back to my Google slides and decide that actually I want to add this in for our colleagues to
actually think about. So all I'll do is I
will duplicate a slide. So all I'll do is I'll
duplicate that one. And then from there,
I can therefore put this in here for the purpose
of example, of course. And I can put that
as a question. So I've gone to the text. I've copied that text, and then all I'll
do is I will copy and paste it in without
formatting once again, just so it honors
the original font. And then, of course, what
I'll do is I will maximize it to give it some
bit more of mph, if you will. I'll make it bold. I'll also make it quite
centered. There we go. And again, you can always move that around however you see fit. And I might also
decide to make it italics and underlined,
as well, if I wanted to. Looks a bit better without
it, so I'll leave it there. And then, again, a
question completely generated by artificial
intelligence, which has now added an extra
slide to our slide deck. So this is now giving
us that question of how can we ensure a
smooth hand off of the robot productivity
products between team members as we scale
up implementation. And these questions could go on. I could also insert an
extra slide if I wanted to I could actually
just click Copy, click on the gap here and
press Control V for paste, and that gives me
an extra slide. And I can add another note here, so I might just want
to Can you suggest a fun fact related to Robots. So in order to keep
the meeting fun, I might want to also insert
some fun facts, as well. So that's something
I could do, too. So all I'll do is
I'll wait for it to generate a response,
which it has. So, here it is. It's a fun fact about robots, as
you can see here. So the first robot
was created in 1921 and so on and so forth. The word robot comes from
the Czech word robata, which means forced labor or
surf and so on and so forth. So what I'll do is I will take
this fun fact there we go. And it is great. So since then, robots have come a long way and
are now used for everything from manufacturing
to exploring other planets. So what I'll do is,
I'll copy that note. It's a great note.
I quite liked it. It's very informative. Thank you very much. Artificial
intelligence. And then I will paste
it in here, again, without formatting to
honor the original font, and I'll just add
in the T there. And if I'm quite happy
with that as is, then I can leave it
exactly as it is, or, of course, I can
always change that around as I so please, as well. And again, there you are. So that's a great way of
using prompts in order to further dig deeper or add extra slides into your slide
deck or from a meeting, which was set up by
robots or if you will, was attended by robots, which fed us the
information that we needed and also
the key points in order to present
this information in a very meaningful
and instructul way. And, of course, if you
needed extra points, you can always go
back to Otter AI and go along to
this Otter AI chat. Then insert more suggestions based on what we're
asking for in order to increase your productivity
and also enhance your meetings when it comes to Google slides and utter AI.
6. 6 Conclusion: Congratulations. You've
reached the end of the course. You now know how to
use the Oti interface. You also understand how to have a robot attend
your meetings, as well as using Google slides and importing notes from Oti AI, and of course, you've increased your knowledge on prompts, too. All the best in your AI journey.
Richard Andersone l Finance, Author, Voice Over, Finance Expert
