Subject: Unable to Attend Mandatory Meeting on 15.05.2024

Dear Moris Jason,

I hope this message finds you well.

I am writing to inform you that I will be unable to attend the mandatory meeting scheduled for 15.04.2024, as I have a previously planned vacation day which was approved on 12.05.2024. I had made these arrangements well in advance, and I wanted to ensure that my absence is communicated to you with sufficient notice.

I understand the importance of the meeting and am committed to staying aligned with the team’s goals and objectives. To ensure that I am up to date with the meeting outcomes, I will:

• Coordinate with a colleague to get a summary of the meeting and any action items that may pertain to my work.
• Review all meeting materials and follow up on any necessary points upon my return.
• Be available to catch up on any discussions or decisions made during the meeting at your earliest convenience.

Please let me know if there is any preparatory work, I can do in advance to minimize the impact of my absence. I apologize for any inconvenience this may cause and appreciate your understanding.

Thank you for considering my situation. I look forward to contributing to the team’s efforts upon my return.

Warm regards,

Mehrab Nehal, Senior software developer