Marcus: Ok, well good morning, everyone. Thank you very much for being here on time. We’ve got a lot to do here today to, so let’s get started. Now everyone klj; from John in facilities, but we have apologies from him. Has everyone got a copy of the agenda? Good, ok can I draw your attention to Item 4 where it says presentation of online survey results. The presentation is going to be given by Miss Patricia Reyes, who is a representative of the research company we contracted to carry out the work. Miss Reyes will arrive at 11:30, so I plan to break at 11:15 to give her time to set up. It may also mean the we may need to interrupt the first few agenda items, but well come back to those. And lastly, I’d like to leave a little bit of time at end of business to discuss whatever might come out of the presentation.

OK so, Item 1 is Relocation and Plans for Flexible working. Now as you know, Paul and his team have been working on plans to extend flexible working hours across the company.  So Paul, perhaps I can begin by asking you to fill us in on your progress.

Paul: So, thanks Marcus. ….

Thank you very much indeed. On behalf of everyone, I’d like to say thank you to you and your team for all the hard work that you’ve put in so far on this project. I really appreciate it. Before we move on to Item 2 are there any comments anyone has uh anyone would like to make on item 1.  No?

Maya, I’m aware that flexible working hours has a particular impact on some of your team. Uh, Do you have any thoughts on that

Maya: Well from my point of view what Paul is proposing sounds fine. I’m a bit concerned with working with a system of core hours and then flexible hours. But I think we all need time to read through Paul’s proposal in more detail before discussing it any further.

Ok that sounds reasonable and what do other people think, and do you agree with Maya that we need to look through the proposal in more detail first? Ok, well I’m sure we can return to this at next month’s meeting. Good are we all ok to the next point?

Right, so the up-and-coming board meeting, now we don’t need to spend too much time on this, but there are one or two issues which we need to be aware of. Lydia, can you warn me if we go beyond 10 minutes on this one….. so, those two people will be replacing the 2 members of the board who are leaving us……And that’s everything I think on item 2.

Ok and moving on to Item 3 and the cost break down for the relocation. Now, Maya thank you very much for e-mailing the current figures to all of us. I hope that we’ve all had time to look at them to read them through. Maya, is there anything you want to add before I open this up for questions?

Maya: Oh, not really nothing’s changed since it was sent out, as far as I know.

Are there any questions arising from Maya’s report? Matt, you look as if you might have a question.

Matt: Yes, I suppose I do. Well, It’s more of a comment, really. The fact is, IT would have the highest cost attached to this relocation in terms of moving equipment and [unintelligible]. But, the figures in here don’t seem to be the same as I the estimate I gave you. This whole thing will require a lot of overtime in my department.

Maya: Well, I have allocated some of the costs to the budgets of other departments. That seemed to be the fairest way to do it. Otherwise, as you say, IT is responsible for a large part of the relocation costs.

Matt: So, if you mean to say any IT costs related to say Mach 10 will be covered by the Mach 10 budget.

Maya: Yes, in a way, look this might help clarify it. You see I’ve broken the IT department up into segments.

Oh, I’m sorry, can we continue this discussion after lunch? The lady from the research company is waiting to join us and to present her results. But, before we take a break, I just want to summarize where we are, so far.  Now, my understanding is that maya has tried to allocate the relocation costs across departments as far as is possible but that Matt feels that IT is still taking too many costs. Is that right?

Matt: That’s about right.

Good ok Let’s take a break Now and can we all be back here, promptly at 11:30 to continue where we left off. Lidia, could you bring Miss Reyes up, please.