Time Management Toolbox l Master your Productivity & Organisation with Psychology Based System/Tools | Self Clarity Academy By Sanja Stojanovic | Skillshare
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Time Management Toolbox l Master your Productivity & Organisation with Psychology Based System/Tools

teacher avatar Self Clarity Academy By Sanja Stojanovic, MA Psychology Professor, Writer, Creator

Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.

      Intro / What you will learn in this class

      2:04

    • 2.

      Tool 1 : Wheel of Life Tool

      4:58

    • 3.

      Tool 2: Let's Set Goals

      7:30

    • 4.

      Tool 3: Let's Set Priorities

      2:58

    • 5.

      Tool 4: The 1-1-1 Technique

      6:03

    • 6.

      Tool 5: Let's Manage Multitasking

      5:57

    • 7.

      Tool 6: Let's Stop Procrastination

      4:51

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About This Class

Hello lovely students and welcome to this practical and interactive class : Time Management Toolbox l Master your Productivity & Organisation with Psychology Based Techniques

As a psychologist and life coach, I created science-based  8-week training to help my clients to overcome life obstacles and improve their personal development skills. 

This class is actually one week of that training and it will help you to become more productive and organized using simple psychology based systems, techniques and tools.

In this class you will learn to:

  • ORGANIZE AND CLARIFY ALL AREAS OF YOUR LIFE
  • SET GOALS
  • SET PRIORITIES
  • MANAGE MULTITASKING
  • STOP PROCRASTINATION
  • and more...

In this class you will get:

  • Effective tools
  • Science-baked information
  • Clear instructions
  • Interactive class
  • Creative techniques

Who this course is for:

  • Anyone who feels stressed
  • Anyone who lost focus and motivation
  • Anyone who feels disorganized overwhelmed, frustrated
  • Anyone who think stress is taking control of her/his life
  • Anyone who wants to level up in career and life
  • Anyone who want to change her/his life and improve well-being
  • Anyone who feels it's time to finally gain unshakable productivity mindset

Happy learning and growing,

Sanja, Self Clarity Academy

Meet Your Teacher

Teacher Profile Image

Self Clarity Academy By Sanja Stojanovic

MA Psychology Professor, Writer, Creator

Teacher

JOIN MY NEWEST CLASS: Top Productivity Habits & Hacks for Creative Creators: System to Transform Your Creative Work/Output

Subscribe to my YouTube Channel

Hi my creative friends,

My name is Sanja, I am MA Psychology professor, BA Psychologist, writer and founder of Self Clarity Academy. I dedicate all my time to gathering knowledge, combining valuable ideas and creating meaningful and useful online courses. Each of my courses is carefully designed and covered with scientific facts followed by interactive workbooks and presentations.

Through my work, I am trying to answer one question: How can we cope with our life obstacles, live our bes... See full profile

Level: All Levels

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Transcripts

1. Intro / What you will learn in this class: This week, we are going to learn about time management. We're going to learn how to set priorities, how to organize time, how to set goals for every area of your life. How to set actions in order to achieve those priorities and goals. How to stop multitasking, and how to stop procrastination. So all skills that you will be learning this week, arm basically time management and organizing skills that show shouldn't and could apply in every part and every time in every area of your lives. First, we're going to start with the Wheel of Life, which is the culture tool. And we will explore six basic areas of your life, which are health, love, career, family, fun, and social life. We will set goals and we will set priorities. But I will implement here on the one great and simple technique that will help you to achieve those goals. Ok. That one technique works the best for me and I use it every, every time and it's 111 technique. With that technique, we will learn how to set actions, how to stop procrastinating, and how to stop multitasking. I will just ask you to download Arab PDF file that I prepared for you. And you can find every PDF file just below the lecture, ok. Just find that download or print. Nevermind, just you have to use those PDF files and beepers. So if you're ready, we can start. 2. Tool 1 : Wheel of Life Tool: We'll start with the wheel offline. If you never heard before about we love live. It's one really, really useful culturing technique. And all life coaches use this technique. So we are going to use it right now. We'll of life represent areas of our life. In this we love live. I will present your six areas of your life and we will work on six areas of your life. Why this is important? Because sometimes we're stuck because we dedicate our life only to one area. Or if we have one problem in just one area of one life, you forgot some other areas of life. In the key of meaningful life is really the bounce. So we'll have live is here to present us on a paper. How balanced is our life? Can we find the balance? Or we can. Okay, let's first do the task. Please download the PDF file and follow my instructions. So now you should see on your paper this chart, this is your real life. As you can see, we have six areas. Health, love, career, family, fun, and social life. Those are some crucial areas of our life. Your task is to score every area from one to 101 is I am really not satisfied with this area of my life. And tan is I'm really, really satisfied with this area of my life. So please take a minute for every area, think a little bit and then score. You just bored the number. Let's start with the first area, health care. You should think about physical and mental health. All together. You should include spirituality. So how are you satisfied with your physical mental health and reach your spirit talk. Score. Next area is lost. How are you satisfied with your love life if you are in a relationship or marriage, how are you satisfied with you and your partners relationship? How do you function? How do solve problems? Okay, now score number three, career. Career is not just a job that you are currently working. I want you to think out of the box and to think a little bit about what is your passion? Is your job? Your passion is that something that you really want to do? So score your career. Family. Here I want you to think about relationship with your family members. This part here is really important because psychology research has shown that if we want to be truly happy, it is important for us to build and have good relationships with our closest people, with our family members. So think a little bit about it and score family. Next area, fun. When we are kids, we're really know what is fun. We know how to laugh. We forgive really fast and we find a joy in allele things. And then when we grow up, we simply forgot. Sometimes we just see life as obligation, as full of obligations, tasks and thinks that we have to do. And then we don't have time for the things that we want to do and we take life so seriously. And we forgot to have fun. Think little bit and score your fun. That's part of your life. How much are you satisfied with that part of your life? Social life. Think a little bit about this area of your life and score. Well done. So right now you have scores for all that areas of your life. And what are we gonna do next is we're going to set goals. Let's go. 3. Tool 2: Let's Set Goals : It's time to set goals. When we speak about time management. Or if your research about time management, you will see that one of the first things that everybody will tell you is important to do is to set goals. And that's what I'm gonna do right now. Download that PDF file. And we can start with goals settings. There's one thing that will be different. And it is one rule that a really wants you to follow because every time when I followed that rule, it was successful. Okay. The rule is one goal, only one goal for every area of life. When we set a lot of goals than we create mass, we want to simplify our life. It doesn't matter how much time you will need to achieve this goal. Later. You can. For example, say, I have one week to achieve this goal, or one month to achieve this goal, or two weeks to achieve his goal. It really doesn't matter. What does matter is to suck in your brain only one task for this area. And then you will be really relaxed and motivated to do that. Why we are setting only one goal? When we achieve things, we activate the dopamine in our brain. Okay? And when we set some goal, or ten goals, 15 goals, some goals that are very, very far, then we end up with a lack of motivation because we don't see the end and the dopamine is just going to sleep. So why creating Lelong goals? Simple goals, one goal. And we said the time that is near, we will be motivated to do that. And the dopamine, We'll rise up very fast. And that rising of dopamine will be motivational for us to continue. And that's something that is crucial. Let's set no goals. Health area of your life. Think a little bit and set only one goal. And that goal can be better. Morning routine, health your morning routine, for example. Next area, law of area. If you're single, you can set the goal. I want to find the partner. And if you have a partner, if you're in a relationship or in a marriage and you don like how audit function, you can set the goal. I want to have better connection with my partner. Next area, career. Think a little bit about your career and set one, only one goal. For example, let's use one of my examples. Ok. I can say I want to finish this course. So on the one goal, finish this course in two months, okay. So in my example, what is FAR and what is near? I can said the call for my career to have 20 courses. How far is that? Well, if a create this course is very seriously like IU and like I want to do. And I wonder those courses to be really professional. So I need to get her a lot of information. I need to read a lot as I do every day. Okay? Those HomeKit courses could be achieved in 20 years if aid dedicate one year for every course, alright? And that can be the lack of motivation because that'll go all is too far. So my goal for rising the dopamine will be, I want to achieve, I want to finish this course into months. Now, you set your goal according to your job. What is your current job? Family area. Set one goal for family area. That goal can be I want to spend more time with my family. I want to talk with them. I want to play with my kids. I want to forgive to my family members or to one of my family members or something. Just simply think and set the goal that you want. Fun. What can you do to have more fun? Yes, that can be the goal. I want to have more fun in my life, or I want to laugh more. When was the last time when you really laugh? Can you remember that time? Why you stop laughing? That's what I asked myself. Ok. Yes. I lost my father and that was a disaster for me and for my mind. I lost another family member. By van, I ask myself, OK. The sadness will be the part of your life. The grief will be the part of your life. But does it mean that you will exclude and the other feeling that exist? So if you have the grief, inner life, Sina, real, you exclude the joy forever. That was the big question that I asked myself and that was when I decided to put my life together and to left again. Okay. So I want you to do that. No matter what happened to you, we all have different stories, but I want you to just separate those two things. Okay? Involve joy, happiness, and smile in your life, set one goal right now. And social life, I want to find more France or I want to get connection with my old friends. Now, when we have all those goals, we can use the technique 111. Let's go. 4. Tool 3: Let's Set Priorities: We have life areas, we have scores, and we have goals. So it's time to prioritize. If we want to get things done, we have to decide what are we gonna do first, what are we gonna do second? And to organize those things in some order so we can get directions what to do. It's easy when we have somebody to tell us. Just do that first, do depth-first, do depth-first, okay? But when we have to decide by our own, it is not so easy, okay? If, when we have to be our own boss and to decide what to do with all those things. We stuck. Okay, so and that's why we have to learn how to prioritize things. Right now, I want you to download the PDF file, of course, and to prioritize all your goals and life areas. So I want you to start with the number one and to end with a number six. So number one will be the area of your life that is the most important for you. And like that, you will just go 1234566 is the not so important area for you right now. If you can't decide because you will, maybe there'll be destructed, you will be, may be say this goal is important but this leaf area not so important right now. So if you get confused, just look at your paper, your wheel of life. And the lowest score that should give to an area of your life, that area will be the priority number one that we need to fix. So if you gave the social life area number two, and that's the lowest that you gave. You will mark this social life area of your life as a priority. That's the first thing to fix. So you understand this and now let us do that. So for example, priority number one can be social life. Priority number to help family, fun, career, and laugh. Okay, so those are just an example. And I want you to set your own priorities when you done, open the next lecture and download the next video. 5. Tool 4: The 1-1-1 Technique: And now it's time for 111 technique. What does it mean? One life Area, one goal, and one action in order to achieve the goal. So I want you to download that PDF file and you will find some cards raid there for every area of your life. Your task is to write down on that card. One thing that you can do in order to achieve your goal, to be closer to achieving that goal. So download the PDF file and open it. There you will see cards. We're going to write down one action for every goal that you wrote down in the previous lecture. Let's start with the first one. Helped Look at your Mall and set one action, arrived down on that card. One action that you can do to achieve this goal or to be just closer to the goal. So we said that we want to have the better and healthier morning routine. Drink one cup of water every morning or drinks Moody every morning. So that's one action, only one. Next law of life. If you are single and you set the goal that you want to find the partner. What can be that one simple action that you can do to achieve this? And if you're in a relationship and you said that your goal is to have better communication with your partner. You can set the action. For example, sit and talk with my partner 15 minutes every night before bed. Just sit and talk. Okay, now, career. So think about your career. Think about where do you want to be, What are you want to do? What I wanted to achieve and sat on the one action that you can do. So we mentioned my example and I said, I want to finish this course in two months, okay? So one action I can do is to record every day, for example, or work only on this course and not on another five that you have on your mind. So null, right now, you're not working on a course about anxiety, about emotional intelligence, about fear. We are working on a course about stress. So my action can be read and record only about stress. Now you'll find your action. One, family. The goal is to spend more time with family. So one action can be watch one comedy movie with my family, once-a-week. Fun. The goal is, I want a life more. So action can be watch funny clips on YouTube every night before bed. After I finish with talk with a partner who ok. So one action that you know that can really make you smile and social life, Look at your goal. And right now, one simple action that you can do to achieve that goal or ought to be more closer to that goal. For example, just call Old France or go out and find new friends. So right now you have some papers in front of you. You have your life areas, you have your priorities, you have your goals, and you have one task, one action to do for every goal. Now we will set one moral rule because it will be confusing if you want to achieve all goals to work on all life areas. And that's why we said the priority area. And start like that. First, I want you to set time one week, one month, okay? One months can be really, really good time. So one months for the area on our priority list, the first priority. You should spend this month working on that one goal for that one area that is number one on your priority list. That is the simplicity of these 111 technique. And you can apply this on any area of your life. Simplify. Prioritize, find one area. Find one goal. What is the most important and the Gore, or what is the most harness goal? And start with one simple act. 6. Tool 5: Let's Manage Multitasking: Enemy number one in time management. When we have so many obligations. And I know how is it to have so much to do and to have so many roles in life. I remember my really, really great teacher from my psychology University. And she's very successful woman. And she had a tough life, but she is very successful. And she was talking about the problem that woman have. And today, it's, they want to just accept so many roles in life. We have Rawls. But if we want to achieve peaceful life, we have to know how to manage those roles, okay? We get under distress because we think that we are victims. We have so many things to do. We have so many roles, okay? But I want to change the mindset right now. How are we going to change mindset in order to change the stressor? Okay? We will immediately say to ourselves, we accepted, okay, I accepted all those roles. And then we have to multitask because we feel that in one day we don't have time to achieve every single task and obligation that we have to do. So let's learn how to stop that multitasking because multi-tasking and it's a proven that causes stress. We think that is the best way to finish things, to get things done, but it's really not. So what is the best approach? Doing one by one, finishing one thing and then go to another. And here is the moment where we have to implement the time management awareness that they have 24 hours. So I prepared the PDF file. You will download it and you will organize and mark your time in blocks. All right, we will set the time for every role that we have. For example, from 05:00 AM to 06:00 AM. I am not mom, I am not businesswoman. I am not housewife. I am not anything. I am just a human mean. Ok. It's time for my self awareness. Okay. Then I mark on the list from 06:00 AM to 08:00 AM. I am Mom. Okay. I'm preparing kids for kindergarten, for school. Nevermind. I'm going I'm just doing things that are connected with the family and the family man and the family Woman. Okay? So I'm doing only the things that are connected with that part, with that role or with that area of life. Next, from 08:00 AM until 12 AM. I am businesswoman, I am psychologists, i'm life coach. I'm giving sessions, I'm working with my clients and I'm recording the Udemy courses. Okay. In your example, that's of course something different or maybe similar, but working time. Okay. From this to that, this is my working time and just mark that as working time. And it's the end point. I'm not going to do anything else. Alright. Then from 12 to 3pm, I am housewife. I will clean or I am house man. I'm a no. Is that therm exists in America in English language. So yes, in this time I will be doing anything what is for home improvement, for example. Okay. So we can stop here with examples. I think you get the 0.38 blocks for every part of your life or for every role that you have in your life right now, if we look at our real of live, we can do that. Also. We can set block for family time block for career block for fun part, and block for social life block for partner. Ok. So by this, we are really, really helping ourself to get things done and not be stressed by not knowing what to do first, what we started, what is in the middle, what we finished. Okay? And there is one rule that you have to follow. I have to finish this. And then when I finish this, I will do another. Alright? I think now you are ready for the next, like. 7. Tool 6: Let's Stop Procrastination: Procrastination is something that we all have in our life. And it really can ruin all the work that we have done. What is procrastination is basically like putting off and throwing all those papers that you were working on in this section, in this previous lectures. And just ruining all your effort because you simply don't have motivation to do all those things that you rode on, all that paper's procrastination is giving up. I will give up. I have to do this right now. It's on my to-do list. But I don't feel motivation. I don't feel the term ing to do this right now. I just don't feel very well and I will just skip this. I will do it later and later. I will repeat this pattern like I don't have motivation in later and later. And then what we do is recreate that mass again. So procrastinating is lack of motivation. But if we don't have motivation, that doesn't mean that we can't actually stand up and do, what do we have to do? By not having motivation? That doesn't automatically mean that we don't have ability to do that. So the simple rule is stand up and do. What do you have to do this week we are basically practicing how to be determined, how to respect all things that we have done, how to respect our life areas, our own goals, our priorities, and how to don't let that lack of motivation to stop us. Because when it comes to that moment, when you feel the tool procrastinate and that you will give up. You can say to yourself, No, I will not give up. I will just stand up and do what is on my to-do list. Download a PDF file, and then you will find two sections I have to do. And I would love to do when you feel and this lists and when you look, at least, I would love to do you have a lot of motivation to do that? You would stand up and do that just right now. But when you see the list, I have to do. You don't have so many motivation. So how is that possible? Because when we see the word have automatically in our brain that put us in the role of wisdom. I have to do something I don't want have and want to words. So if we see have, that doesn't signal to our brain that it's something that we really want. It signals to our brain that is like something that somebody is pushing us to do. And then we feel like a victim. I have to do so, but I, I think I don't want to do this. Alright? So what are we gonna do is we're going to reverse this. We're going to change our beliefs and our thoughts about this half. So I'm not going to see myself as a victim here. Okay? I will say I accepted all this and I am going to do that. Okay? So automatically this have I'm starting to be want. I am choosing to do this. And that's how you would give yourself little bit power and little bit motivation. So your task for this week is to resist that lack of motivation, to be determined and to do those things that are on your list. Stand up and start right now.