Microsoft Word 2016 - Word Bootcamp - Zero to Hero Training

1. Introduction - Microsoft Word Zero to Hero: Hi there, my name is Dan... and you and I are going to learn Microsoft Word together. Now, this is a project based course... so we'll start with a formal business letter... look at a company newsletter... and then move on to a longer business report document... as well as some fancy features where they interact with PDFs and videos. I've made this course for beginners. There is no need to have any previous Word experience or any Graphic Design, or Desktop Publishing experience. We'll start at the basics, but work quickly into... the more modern features of Microsoft Word. We'll work with images, logos, specific company colors. You'll create corporate templates, and usable styles... automatically personalizing them using Mail Merge. You'll learn to make a multi newsletter with prints and videos... ready for sharing and commenting. We'll learn how to take charge of long documents... cleaning them up, and adding professional graphs... enter graphics, tables, and much, much more. There is also downloadable exercise files... and a printable cheat sheet you can use. So my friend, it is time to go from Microsoft Word Zero to Word Hero. And for you to become the best Word user in your office. Let's go to the course. It's not over there, that's just a wall there. I feel like that's a good inspirational way to point at the end. 2. Exercise files, completed files & cheat sheets: Hi there, let's talk about the resources... that you're going to need for this course. There is some exercise files. So there'll be a link on the page here somewhere... where you can download the files... that we're going to use in this course, so go do that. What I've also done is, at the end of every video... what I do is, I save my Word document to exactly where I'm at... so that, if you're having trouble with yours, you can download mine... compare the two, and see where you're at. There'll be a link on every video screen for that. The other thing you can do is, I've made a cheat sheet... so there's a video version at the end of this course... so you can check that out. There's also a PDF printable version. There'll be a link on the screen here... where you can click and download a printable sheet. Print it up, stick it next to your desk... and it will kind of help you speed along, and it looks awesome... so go do that. The other thing before we move on, is reviews. It's a bit early, asking for reviews, but if you liked the course... you liked the style at any stage, drop a review... because reviews, likes, shares... those types of things is how a lot of the platforms... where I distribute my courses... that's how they decide how good they are, and how well they rank. And the more reviews I get the better I display. And the more clients I get, and the better I do. You don't have to, but if you do find the course useful... jump in there, give me a review, that will be lovely. All right, that's it, let's get on to the rest of the course. 3. Creating a formal business letter in Microsoft Word 2016: Hi there, in the next couple of videos... we're going to be building this formal business letter here... in Microsoft Word 2016. So, let's get started. So first things first, let's open up Word. I'm using Windows 10, and Microsoft Word 2016. To open it up, click on the little windows icon. I find it's just easier where it says, at the bottom it says... "Ask me anything". I'm going to click 'Word'. There he is there. Open him up. Great! This is our initial screen. You can start with a blank document... which is what we're going to do in this video... but what you can do, if you want to... maybe save some time, work from a template. At the top here, there's 'Search for templates'. You can put in, say, 'letterhead'. Hit 'Return'. You need to be connected to the net... because there are lots of stuff... that it downloads from the net while it's working. So sometimes internet connection is helpful. You can see, I've put in letterhead... and I've got a few options, there's not a huge amount. So when it comes to picking our template... often you're going to kind of play with the words that you use. So instead of 'letterhead' if you just put in 'letter'. You get a big difference in terms of the results, can you see? This might be more what you're looking for... and this is what we're going to be aiming towards. So, have a look through this, this might be-- You might find something in here, and you're like... "Job done," skip this whole series of videos... and just start working from these letterheads here. I find these templates a little bit tough... because there's lots of automated bits in them. So if you're new, you might find them... not as helpful as they kind of appear to be. Now, even if you don't use these templates... because there's kind of bits of automation in them. I find the language in them is really useful. If you need to-- I don't know-- This one here, a letter confirming lost credit card... you need to have that pre-written, go in there... grab the text that you've been using for your own stuff. There's some useful stuff in there... and then there's some less than useful stuff... like this one here, it's not less than useful. Employee termination letter due to poor performance. It's kind of scripted, and written, and-- Yes, there's some good ones in there, some interesting ones. Anyway, we're not going to start with templates, what we're going to do is... we're going to click the word 'Home'... and we're going to start with a blank document. So the first thing we do with any document is give it a 'Save'. You can see, up the top left hand corner... is this little old diskette thing, click 'Save'. Where are we going to stick it? It's up to you where yours is going to go. Probably the most common is, if you click on 'Browse'... and if you go to your 'Documents' on the left. I'm going to make a new folder in here to put all my files. Don't just dump them in here, you can, of course. At the top here, it says 'New Folder'. If you're using an old version of Windows... sometimes you can 'right click'... and go to 'New', 'Folder'; they're all slightly different. So, with this new folder here-- Actually I'm going to rename it... so I'm going to 'right click' it, go to 'Rename'. and this is going to be my 'Word Class Files'. So we're going to put everything today into that folder. When you've made a new folder, and you hit 'Save' now. It's actually not going to go inside until you click on it. Watch this, 'double click'... and now I'm inside my 'Documents', inside 'World Class Files'. I'm going to give this one a name. Now when it comes to naming conventions... you can give it anything you like, so in my case I'm going to call it 'BYOL'. It's going to be the company... and this one's going to be a 'Credit Letter' that we're writing. At the end of these things, often... you can add a 'V1', 'V2', 'V3' for any adjustments you make... your comments that come back. Never call if 'Final'. Final is the kiss of death. If you call it 'Final', you'll have 'Final2', 'Final Revisited'. Just a 'V1', 'V2' works great! Let's click 'Save'. That's the super easy stuff, out of the way. Let's move on to the next video. 4. How to change inches to cm in Microsoft Word: In this video we're going to look to change the measurements... from inches to centimeters, or centimeters to inches, it's up to you. Now, I'm based in Dublin, and everything here is kind of metric sizes... so I need to change mine to inches... because that's where most of my audiences are... you might be doing it the other way round. First of all is the page size. So what we're going to do is, along the top here... this is called your ribbon, along the top here... this big chunk here, you could adjust the ribbon... by clicking these different options at the top. We're going to to go to 'Layout', and you can see, the ribbon adjusts. What we're going to do is, we're going to do 'Size'. You'll see, mine is set to 'A4', this little letter size... but in the US, it's going to be 'Letter'. All right, that's how to change the page size. Next what we need to do is, we need to change it from-- Can you see, at the moment mine's set to inches... just because I changed mine a little earlier. You might be at centimeters, so to change these across... what we're going to do is, we're going to go to 'File'... then go down to 'Options', and then go to this one called 'Advanced'... and then, if you scroll all the way down, you'll eventually find, under-- He's under here somewhere. There he is there, under 'Display'. And here in measurements, if you have 'Centimeters'... obviously change it, or 'Millimeters', it's up to you. I'm going to leave mine at 'Inches' at the moment... because that's what I need. Let's click 'OK'. One cool thing you can do just before we go... is that, say that you're dealing with-- say you need it indented into 2 centimeters. You can see, it's set to inches there. What you can do is, you can just type '2'... and then type in the word 'cm' for centimeters... and then, if you click out of the box... you can see, it does the conversion for you. So if you're like me, you deal with a lot of metric and inches... you can just leave this at '1', and just force them in there... and lovely old Word does the calculations for you. So I'm going to set mine back to '0'. Cool, so that's how to change your units in increments... using Microsoft Word 2016. 5. Text formatting text like a pro in Microsoft Word 2016: Hi there, in this video we're going to make this letter. We're going to look at the text formatting that makes it happen. Especially looking at the things like 'space after'... the gaps that appear between these lines. So 'space after', and 'line spacing'. Also, we'll cover basics like graph, fonts, and font sizes. All right, let's get into it. So first up, let's bring in our text. So let's go to 'File', 'Open'. And I've given you some text, obviously you can just... type in your stuff, or copy and paste it from an email... but I've got some stuff for us. So, click 'Open', and what we're going to do is... click 'Browse', and you've got to find out... wherever you've downloaded the exercise files. The files that you can download from the site. I've put mine on the desktop, you might be in 'Documents'. And you can see it's called 'Word Exercise Files', try find him. And in here there's the letterhead text. So open that up, I'm going to select all of this, I'm going to copy it. You can hit 'Control C', or you can hit 'Copy' there. Now I'm going to go to closing this one here... by hitting that little cross 'x' in the corner. and now I'm back to my original letter that I've set up. And I'm just going to go to 'Paste'. And you can see there's a big 'Paste' option here. Or you can use 'Control V', it's up to you. So let's go through my text, it's not formatted yet... so that's what we're going to do next. First things first, I want to play around with the top margin. My letter's kind of sitting too high on the page, so I'll play with margins. We're going to go to 'Layout', 'Margins'... and you can play around with just the pre-made ones... or you can go down to-- you can see, just the margins... that are spaced from the top, and the left and right. There's a 'Narrow' option, you can see gets it closer... and there are few different ones. We're going to go to 'Custom Margins'. So, back to normal, and now I'm going to go to 'Custom Margins'. And what I want to do is, I want a nice big top margin of '2.5'. It just suits this letter, you can change yours. Let's click 'Okay'. Just going to give it a nice space from the top. You can adjust yours, if you got a really long letter... it's probably going to need to be... a little bit higher to fit in all of the copy. Now in this video we're not going to cover things like-- If I had a text here, and I go to the word 'Home'... this is where you will find all the basic parts. so you can see 'Bold', and 'Italics', and 'Underline'. I'm hoping you can keep smashing away at these... and work those out for yourself. We'll go through some of the more difficult ones together now. Probably the biggest one in terms of laying out... your text is something called 'space after'. It gets confused with 'line spacing'. So the space between these lines here-- I'd like these to be all grouped together. So we need to play with something called 'space after'. Now, people confuse it with 'line spacing'... that's the space between these lines here. It's actually quite a nice space between these lines... but it's this gap that's after a 'return'. so there's a 'return' there, and it gets down to the next paragraph. And there's a space there, and I call that the 'space after'. So let's look to change our 'space after'. So let's highlight all of this text here... and click on 'Home', and in the ribbon here there's an option... it's this one here, it's got that little icon... 'Line and Paragraph Spacing'. Drop that down. You can see, I can play around with the line spacing, make it big and wide. That's not what I want to do. The 'line spacing' is set to '0', but there's still space between them... and it's called 'Line Spacing'. And if I click on that, you can see it's got a default of 8 points between it. So there's 8 points after each of these paragraph returns. So you could type in '0' here, and it will all be gone. Nice! This actually needs to be away, so we're going to undo. Up the top here, see this kind of reversing arrow here, this is 'Undo'. It means, I've done something wrong, and I can go back one step. You can go forwards again, back, forward, back and forth. So that's 'undo', and 'redo'. I want to remove that. So the same place... there's an option that says 'Remove Space After Paragraph'. That just sets it back to '0' like we did a second ago. Nice! Now, that is a space, a bigger space between here. And that’s just because I've got a 'return' in. I've gone through and put a manual 'return' in, and you could do that. If nobody's looking, you could just put 'return's in... and you've got a nice big gap in there, and that is fine... but that doesn't make you a Microsoft Word pro. So we're going to turn you into a pro. so we're going to get rid of these 'return's, good bye. It's generally next to it, but we can just add our 'space after'. so after 'Cayman Islands', have the cursor flashing anywhere in here... I'm going to say, there's my 'Line', I can go to 'Line Spacing Options'. And I'm going to set this up to 'space after'. You deal with points instead of inches... when we're dealing with 'space before' and 'after'. It's the same as the fonts, you have a 8 point font... 12 point font to deal with this spacing and the same sizings. So I'm going to set in '20' here. I'm going to click 'OK'. It just puts a bigger space between these two. Now the spacing after these guys... I want all of these, just to make sure they're set to something that I like... so I'm going to select all of these guys... and I'm going to say, "I like you to be line spacing of--" It's set to '8', I'm going to bump it up to '12' just to open it up a little bit. Makes it more professional in my opinion. Now in terms of this space after here... so I'm going to click 'Sincerely'. You can highlight it, or you could just have... your cursor flashing in there, it's up to you. We go back up here, and we're going to put in a big chunk. So instead of '12', we're going to put in '15'. Nice! Just gets the place for the signature. even though most of the people leave the signature out these days. Now you can see here, there's a gap between these two... and it's the default of 8 points that's left over... so I'm going to select that for these guys, come up to here... and then I'm going to set 'Remove Space After'. Awesome! So, the 'space after' is used to kind of separate out paragraphs... the 'line spacing' however, is this space between these lines... you can see these guys are a lot tighter than these guys. So do the 'line spacing'... if I want to grab all of this and just open that out... the lines between here, is I can go up to here... 'Line Spacing', and you can see, as I get bigger they separate out... but most of the time you'll keep it tight... 'line spacing' of '1' or '1.5'... and play with this 'space after' to separate out paragraphs. The last little things, super basics... select it all, make sure you're on 'Home'. You can pick a font, and you can pick a size. By default most people are using '12'. I find 12 quite large, and I end up at '10'. '10' is what-- If you buy any magazine in the world ever... they're all set to 10 points, so they can fit enough copy in there. ...It's big enough, the majority of people can read it... but you might be setting yours to '12' or '11', somewhere within that range. 8's getting too small, 8's what business cards are often done in. Some people that might be visually impaired... just have poor vision will find '8' typically hard to read. So you can't send bulk letters in '8'. '10' is the minimum, '12' is the maximum. Just print it off at the office and see which you prefer. So we're going to set ours to '12' to default... you can pick the fonts from this list here... we'll look at fonts a little bit more detailed later on... and that's going to be us for formatting text in Word. Let's get on to the next video. 6. How to put text next to each other in word using a text box: In this video we're going to look at adding text at the top here. The cool thing about it is that it's not being forced to be-- It can go anywhere it likes, that's the big thing... as I can say, be there, be there... Be anywhere I like without having to play around with margins and columns... and all sorts of other nastiness. That's what we're going to do in this video. Let's go and do it. First thing we need to do is... we need to insert something called a text box. That allows us to kind of stick text in it, and move it wherever we like... and we're going to stick in an image as well. First thing we need to do is, if you're at 'Home', jump to 'Insert'. And along here you'll find eventually this one called 'Text Box'. Now what you might notice is that... yours might be looking slightly different from mine... in terms of this ribbon along the top. That might just be because you're using a smaller screen size. Look at the layout here... they're all kind of side by side, but if I minimize... can you see, it's kind of clever, and tries to get them all in still... but kind of reorganizes them into smaller icons. So you might be thinking you got a different version... or things are looking heap stuff. It's just that you might have a really small screen you're dealing with. This is a nice big HD screen-- So I'm going to go back up to this size. 'Text Box', there's some beautiful options. the first one is just the one we want. You can have a look through the other ones there. There are lots of different options you might have in terms of... like these random text box, pre-styled. So, simple text box, and it just dumps wherever your cursor was. Your cursor might be at the top... it might be around, so don't worry too much about that. What we want to do is, a couple of things. There's two things we need to do, one is... there's this document, and there's the anchor. The anchor is like where he is connected to in the document... and we want to move him around. There's two things we need to do, one is... the anchor should probably be at the top here... at the beginning of your document, you can just drag it around. It stays at the side here, you can move him anywhere you like. We'll talk about the importance of that anchor a bit more in a second. In terms of this box, if you click on the edge of it... not the inside, just the edge of it... you get this little icon, that's the thing we need. Click on that guy. In your 'Layout Options' what we want to do is... we want to make sure it's this one here-- So text is going to wrap around like we're doing here... but I want this one here that says 'Fix position on page'. Nothing really changes. I'm going to close this down, except now, I can move it around... whereas before, when it's stuck at the ''Move with text' option... it can only go as high as the margin. So let's go to 'Fix position'... and move that up to wherever we want it for our details. So we're going to put in our text, you can type yours in here. I'm going to go to 'File'. 'Open' 'Browse' 'Desktop' I'm going to find my 'Word Exercise Files'. And I'm going to open up my 'Business Address'. Click 'Open'. I'm going to select it all, go out to here, and go 'Copy'. Close this one down, then select the text in here. Delete it, and then hit 'Paste'. Now, I'm using 'Control C' and 'Control V'. We're going to use that more and more in the class. It's up to you though, you can use, up the top here... under 'Home' there is 'Copy' and 'Paste' up the top. First thing we need to do is we need to right align it... because I just want it to be right aligned, no official rule... I just want it to look nicer. So I'm going to select it all, and we're going to be at 'Home'... and you can see, along here, there's the different paragraph rules. I'm going to align mine to the right. Now we need to play around with the 'space after'... because there's big spacing between all of this... and I know you can do it by yourself now... because you've done it in the earlier video, go forth, do it... if not, can't remember, go to 'Remove-- It's up here, this icon here, go to 'Remove Space After'. Now if you've got a really long business name-- I've got the world's longest business name, 'Bring Your Own Laptop'... but say it's 'Bring Your Own Laptop Bring Your Own Laptop'... you can see it's kind of breaking the lines. You might have to adjust the box by grabbing this edge... to make it a little bit bigger to fit everything in. You might have a big logo that's going in a second... you're going to adjust it that way... and you can do the same with the bottom part here. I'm going to 'undo' a couple of times. You can see, when I hover above, up there, it says 'Control Z'. So I'm using that shortcut to go back. I'm going to undo it until I'm back to my regular address. Last thing I'm going to do before we go is... there's this black box that comes by default... that I don't like around the outside, you might love it. You can click on the edge of it, not the center, the edge. And what you'll find is, can you see this thing that says 'Format'... it wasn't there before, watch this. I click down here, gone, I click on the edge of this-- It's also called a contextually sensitive menu... that appears only when I click on the edge here. It's going to give me extra options for formatting this box. Click on it. There's a bunch of ugly presets-- sorry, Word-- but I'm going to go through, and you could add a fill. Looking good! I'm going to say, 'No fill', and I'm going to say, the 'Shape Outline',. I'm going to say 'No Outline'... and that's what's going to give me just the nice simple box. I can still grab the edge and move it around... to the side, that's where I want it. Perfect. Now the last thing I want to show you before we go, is that little anchor. We kind of mentioned it earlier. If I click in here, I'm going to click on the edge... you can see, this little anchor appears. So click on the edgy box, there's this anchor. Is he important? He's not as important now... because we've done this option where we say 'Fix position on page'. We can move him anywhere we like. The trouble is that he needs to be there, it's kind of like... it's his home base, he knows he needs to be up, and right of that. Now, the problem is, if I go to where it says Daniel... and I hit 'delete', that's fine. Now I start retyping it, but watch this... if I grab all of this and delete it... can you see, it kind of highlighted it, and it's also grabbed the anchor. And you can see, it's highlighted up there as well. So if I hit 'delete' now, oops, I do it all the time. There's no way of kind of like forcing it to stay there, and never delete... you just got to be careful of things you delete. It's probably because you've gone through and just deleted this. Now, where is a good place for this anchor? Wherever you're likely to not change. So, maybe, you can change it, so this anchor point here. 'Double click'. Click on the edge, there he is there, drag him down. He could be there, doesn’t really matter where he lives... but you can delete him just as easily. So just try to find a bit in your document... where there's a little anchor... doesn't end up in a bad spot, or at least... try not to delete him, you probably will. All right, let's move on to the next bit. We'll add an image up in this text box here. We'll look at images in general. All right, I’ll see you in the next video. 7. How to add images to Microsoft Word 2016: In this video we're going to look at inserting images into Word. We'll also look at some slightly more advanced stuff. so we'll look at just putting in a nice basic logo in here. We'll also look at, say an image like this... where he has the ability to move around wherever he likes... and not be kind of stuck down into the text. So let's go and do that in Microsoft Word. To insert an image anywhere in your document... we're going to have your cursor flashing where you want it to go. So I'm going to put a return in just above my text. I'm going to move my cursor up, so there he is, flashing. Then I'm going to go to my 'Insert' panel. Then I'm going to go along to where it says 'Pictures'. Click on 'Pictures'. It's going to open up my browser, and I'm going to go and find it. If you know what it's called you can just put it in 'Search' here. Now, by default it jumps into 'Pictures'. Let's see if we can find it here. If yours is in here, job done. If it's somewhere else in the document... I know that mine's on the 'Desktop'... and mine's in the 'Word Exercise Files'... and there's the logos that I've got. Now if you've got a logo, and you know it's in there... but you can't see it, it's probably because... it's a format that Word can't use. You can't use things like EPSs, and AI files, and PSTs. So, if it's there you know it's there, but you can't see it... it's probably a format you can't use. To know it's there, go to 'All Pictures', 'All Files'. And these are all the files that are in here, but what Word does is... it just cuts it down to pictures that you can use. Thank you, Word. I'm going to use the 'BYOL logo' in here, and I click 'Insert'. It's put it in at an appropriate size, which is great. If yours comes in at an abnormal size you might have to... grab the corners and shrink it down. To shrink it down, don't use these edge ones. So if I use this edge one, look, I can shrink it down... but it kind of squishes it. So what you need to do is, just use any of these corners... doesn't matter which one you use. These ones over here, these ones. I can just grab the corner, and I kind of have to... drag it in at an angle, it's a bit weird. I understand, but you can drag it... If it flips upside down... give it a nice little go till it gets up the right way. If you're finding it really hard to resize... you can see, up the top here... there's a 'Height' and a 'Width'. So 'Format', we've clicked on that image with 'Format'... and over here we've got 'Height' and 'Width'. You might decide, actually I'm just going to shrink this down to, say... '2 inches'. It's more of an appropriate size in there now. So, that's putting in an image... just kind of normally, it's not very exciting. And he kind of moves along with the box that he's inside. What I'd like to do now is insert an image. And let him be like a lone wolf. To kind of be able to roam around the page, wherever he likes... because by default if I put in an image... let's say, put in an image at the end of this paragraph here. I'm going to put him in, 'Insert', 'Image'. I'll use a random image, just for an example, that's him. You'll notice that he goes up and down... depending on where the type is, which is kind of cool. What I'd like to do is, with him selected... I want to kind of just drag him so he's kind of... hanging off the edge here rather than tucked in by the margins. To do it, select the image, there's this option in here, and it says-- the one I want is this one here, 'Text Behind'... or it could be 'In Front', doesn't matter. Either of these two options is going to give us the desired result, watch this. So the text kind of flows over the top of it... or you could have it in front of it... but what happens is, if I grab the edge now, can you see... he's just kind of like the dude I can move around... and do whatever I want with. And that's how you kind of detach him from being stuck in the text. You need to keep an eye up on this anchor still... because if I delete this anchor... the image is going to release... so we need somewhere in the document to be held on to. That's how to get an image to detach from text... and get him to move around by himself. All right, that's it for this video. Let's go in to the next one. 8. Final formatting for business letterhead in Word 2016: So we've got a little bit of formatting left to do. Now, instead of covering every single formatting option... we're in 'Home', and not going through every single one of these features. You'll probably cry if I go through them all. What I'm going to do is I'm going to show you... a really good way to get to them all really quickly... instead of trying to remember... am I under 'Design', or do I want to be under 'Layout'? Let's start with 'upper case', nice easy one. Down here, it says 'Bring Your Own Laptop'. Say I want it to be upper case. So instead of trying to figure out which of these tabs it is there's this handy little thing that says 'Tell me what you want to do'. And I use this all the time, because even I forget which one it is. So what you can do is, just start typing in here. You can see, I can type in 'upper'... you can see, presto... it's given me a little drop down for 'Change case'... and I can pick up a 'case'. So instead of trying to find it, in this case it's under 'Home'. There he is there, there is the 'case changing'. You can find it by just using this little option here. Same with, say, 'justification'. I want to select all this, 'justification'. We've got 'left align', we could use 'right align'... and right there is 'justification'. So we could cheat... but let's pretend we're somewhere else, we don't know where it is. So hover on the 'text', 'Tell me what you want to do'... and I say, 'justify'. I just put in 'jus'... and you can see, it's where it picked it, 'Justify'. Nice! I use that all the time instead of searching through... all of the ribbons to figure out what you want to do. All right, so that is our kind of teeny tiny formatting... for everything of [video]... using the 'Tell me what you want to do' feature. All right, I'll see you in the next video. 9. Saving for older versions of word and saving PDF files and Printing: Hey, in this video it's going to be nice and easy one. We're going to look at saving for an older version of Word. We're going to look at saving as a PDF, and printing. So, to save for an older version of Word-- Let's say we're sending it to somebody that has a very old version. The version we've sent them is not working... so what we can do is... we can go up there, click on 'File'... then go to 'Save As' And where am I going to save it to? I'm going to save it to my 'PC'. Where else it might save in to? It might save in to-- I'm going to put 'Browse'. I'm going to put in this specific spot... I'm going to stick mine into my 'Desktop'... so I know where it's going. Down the bottom here, where it says 'Save as type'. I'll drop this down, and you can see, here's a bunch of different options. So, we're going to cut to the chase... There is the one that we're using at the moment... but then there's some older versions. 2003, and 97. So you can decide which of these you want to use. It's probably that one there, it will get you out of most of your troubles. There are some features that won't work... if you're doing some fancy interactive documents and fonts. That's probably not going to work on the older versions... but everything we've done so far will. While we're here though, hey, there's PDF. So I can save this thing as a PDF as well. If you're sending a PDF with lots of images in it... what you might do is, you might save it in-- Let's say it's really big in terms of file size. There's an option in here that says 'Minimum size'... and that will just cut it down. The quality won't be as good in terms of the images. It will look fine on a screen, but maybe not in print as well... but at least it might be an email-able size now. I'm going to leave mine at 'Standard'. Let's click 'Save'. Hopefully now, on my lovely desktop. And there he is there. There is my PDF file. And that, I can dump into an email, and send off. It's nice and small in terms of file size. So that's how to 'Save As' all the Word files and PDFs. Let's jump back into Word, and look at printing. There's nothing fancy about this. What we can do is, we can go to 'File'... and there's an option in here that says 'Print'. And in my case it's picked up my office printer. And I can just hit 'Print'. There's some basic things down here in terms of the page sizes. And you can change the different printer that it will go to in here. What you can also do is, by default there's the Microsoft Print PDF. It doesn't really matter whether you use this, or the 'Save As PDF'. You end up at the same place. So both do the same. Hit 'Print', and away I go. So that's saving for all the versions, PDFs, and hitting 'Print'. Let's get on to our next project... in which we're going to create our full page business newsletter... with a lot more details when we get into Microsoft Word. All right, I'll see you in that one. 10. Beautiful design inspiration for your next Word doc: Hi. In this video, we're going to look at getting started with a monthly newsletter for a company. Now, there's going to be a lot more tools we can to learn, but also there's a lot more creativity that goes into it. So if you are maybe new to design or at least like me, get a bit stuck doing the same old, same old, you need inspiration. Probably, the quickest and easiest way is to look to people that are already making beautiful stuff. See what they do and we're not going to copy, but we're going to use it as inspiration for her and stuff. You'll find like, I like term appropriation. By the time you look at the formula like, I like that, you changed your fonts, you use your colors, you use your images, your content, it's inspired by, but it's not direct copy all. The way to get inspiration for your next word document is to look at graphic designers. Often this I hit behance.net, it's where people were designers go and post their portfolios of really good stuff. You could use Google images. The problem with Google images is there's just as much trash in there as this good stuff, whereas Behance tends to have really amazing, beautiful stuff. So come into here, over here on the right type and search, you could put in company newsletter or what if you're looking for letterhead, but often what I find the easiest one to go to is an annual report. I know we are not making annual report, but it's the one that people spend a lot of money on and often have a lot of copy to deal with and can be really good inspiration for us. Then you just start going through and I had to hold down the Control key and click on a few of them, so he looks good. If I hold down control while I'm clicking, you can see they can open up in their own tabs. You can just click on one-by-one, it's up to you. I'm just going through things like the look of, and then you decide going through and saying, do I like this? I like the font, so I like this kind of Slab serif here. That's really cool spacing after, it's really cool with this white on black, he might not be able to do white on blacks, he might do something similar but with black ticks on a white background, that's cool. I've done this columns with a column start out quite far, so this is the inspiration that all sit through and go through and say, I like that, I like that, what do I like about it? This is quite cool. So grayscale, it keeps printing costs down, and I've used that color percolate marks which over you color percolate, your fonts, I like how it splits across pages. Now, I'm just waffling, but you get the idea, go through these things, find the stuff you like, that's really cool. They're slabby color but of gradient going on, and then once you get an idea of what you want to do, you can stop building yours in word and that's what we're going to do in the very next video. So inspiration done, let's get making. 11. Creating a monthly company newsletter: Hi there, in this tutorial we're going to start creating... our monthly company newsletter. It's going to be about 3-4 pages, and it's going to look something like this. It's going to be, I guess, less of a traditional Word document... but things all over the place, more of a design piece. So we're going to learn these features to make something like this. All right, let's go ahead and do it. So first up, we've opened up Word, we're going to go to 'New'. And we're just going to start with a 'Blank document'. And because I'm working on an European version of Word... it's set to 'A4', I'm going to switch mine to US 'letter'. And to do that we're going to go to 'Layout' 'Size' I'm going to pick US 'letter'. Let's hit 'Save' by clicking this little icon in the top left here. It's going to go to 'Save As', I'm going to click 'Browse'. I'm going to put mine in my 'Documents', in the side here. I've got this folder already called 'Word Class File'. Open that up. We'll call it something similar to the project we've done earlier... for our letterhead, and we're going to do this one. Bring Your Own Laptop is the company... we’re going to call this one newsletter. And we'll call this one... 'April 2017', 'BYOL Newsletter - April 2017'. And 'V1' at the end just so that we can keep versions... if we need to do any changes, or any people come back with comments. We can just use 'V1', 'V2', 'V3'. Let's hit 'Save'. Great! Next thing we need to do is, we're going to work out our columns. Now this one here is my kind of finished version. So I want this kind of like-- It's kind of a three column layout where it is too straddled over here. And there's one on the side. There's two ways to do it, and the way that we’re going to do it-- I’ll show you the way that you could do it. It depends on the way you're going to design. We're going to go to 'Layout', go to this one that that says 'Columns'. And there's this one here, you can see this little icon here, 'Right'. It’s going to kind of do what we want. You can see at the top here... and the guides gives you an indication of these two. A nice way to do as well-- And a cool little shortcut is... if you do '=lorem', spelt that way. And then, two brackets '( )'. And then side of that, put in, say something like 50, '=lorem(50)’ It's going to put in 50 paragraphs, something like that. So just after here, put in a 'return'. You can see, it just fills in a bunch of what's called Lorem Ipsum. Just fake text. I'm just showing you this, yes, it's cool, put in place holder text... but it's also good just to show you the columns. So this is going to be-- that would work, for this... if I didn't want to do this red box in the background. It's going to be easier at the moment just to have one column... and a big margin on the right. And then just put this in as a separate text box later on. So that's what I've done in this design. You can decide, if you don't have this big red box... and you just have text running down here. It'd be perfect to use this columns 'Right'. Of course, there's a 'Left' option as well. So I'm going to 'undo' that. So I'm going to, see the 'undo' options up here. I'm using 'Control Z' on a PC. I'm just getting back the stuff I've got, just the regular full width. There's a couple of things I want to do now, these columns-- I'm going to leave the columns as it is. What I want to do is play around with the margins. Let's look at that. So we're going to 'Margins'. And I'm going to first of all start with 'Narrow'. Normal position’s quite far from the edges... but I want mine to be more of a magazine feel. And a magazine I feel, it's a bit close to the edges. You can see the text starts a little close to the edge, that's great. So 'Margin' set to 'Narrow'. The next thing I'd like to do is-- Actually I'd like to push this right hand margin right in here. There's a couple of things you can do. Under 'Margins' , click 'Custom Margins' And I'm going to set mine on the 'Right' here to '3.3'. The reason it's 3.3, it just kind of splits it into 3 even columns... and not play around with it before... so you might have to adjust yours as you're working. Let's click 'Okay'. You can see, my margin's now going to be in here... so if I do my fancy '=lorem'. And I'll type in '30', '=lorem(30)'. You can see there, it's not columns anymore. It's just the page, but has a nice, big, fat 'Right' margin... so that I can put that text box in there later on. I'm going to 'undo'. Great! Hit 'Save'. Next up, we're going to bring in some text... and this can be quite important... because there's a couple of ways of bringing in text to make sure-- to keep the formatting, lose the formatting... yes, there's a couple of options. I've got some text for you to bring in, so I’m going to go to-- I clicked on 'File' on the top left. Click on 'Open'... then go to 'Browse' Find the files that you downloaded. Mine's on my 'Desktop'. If you haven't downloaded the exercise files... there'll be a link on the page here somewhere for them. Let's go to 'Word Exercise Files'. There’s one called 'Newsletter'. And we're going to bring in this 'Newsletter Text - page 1'. Click 'Open'. I'm going to grab all of this. And I'm going to copy it, so I'm going to go to, up here... where it says 'Copy', and now I'm going to close it down. So we're going to bring in that text from that one. You might be copying and pasting from an email... from anything, PDF, depends, they're all a bit same. Now, I could just use my shortcut, 'Control V' to paste. And it brings it through exactly as it was. That's not what I want, there's lots of formatting going on. So I just want to get rid of it. There's two options, two extra options. Under 'Paste' here, this first one, gives you-- can you see, I just hover above and it gives you... like a little preview of what it's going to do. Really handy, thank you, Word. Where it says 'Keep Source Formatting', which is exactly how we did it... but then there's these other two. This one here is going to bring through things like the headings. And you can see there are italics there... and there's bold there, so, like the really plain basics... which might be really handy. If you've got a really long document... and there are italics and bolds, it needs to remain. This could be an option. For me though, I want to bring this last option... which is like a super clean, clear of everything, and just plain old text. Click the last option. Lovely! So, that is how to bring in text, we've got couple of different options. Now let's look at bringing in some images. 12. Adding & cropping images: Hi there, in this tutorial... we're going to look at cropping an image in Microsoft Word. We're going to be doing something like this, we'll bring in a large image... then crop it down to look something like this. All right, let's go do it. First up, we're going to put a 'return' just above our text at the top here. I want my image to sit just above this. Inserting an image is easy, go to the 'Insert' panel. Along here there's one called 'Pictures'. And what we need to do is, we need to find on our 'Desktop'... there's 'Word Exercise Files', under '02 Newsletter'... there's one in there called 'Newsletter - Cover Image', bring him in. When you bring in an image it will try and expand to fit the space provided... and in our case it's the edge of this column here, or the page width. You can make it bigger by grabbing the corners, easy. I'm making it smaller as well, and I 'undo'. When you are resizing, make sure you use any of the corners. Corners are fine, doesn't matter which corner you use, it expands nicely. If you start using these edges here, any of these edges, these are bad. Why? Watch this. If I drag him in... Ooh! Squished image. You could fix it up by trying to do this... but I see so many images and logos, all distorted, and it drives me mad. So, I'm going to 'undo' that. Just make sure you're using these corners here. Next thing we're going to do is we're going to look at cropping this image. Cropping is easy. You might be on 'Insert' still. You got to drop to this one that says 'Format'. So with the image selected... you'll see this little option, which says 'Format'... and there's a bunch of stuff in here. The one I want is way down the end here. Yours might look slightly different. Yours might be bunched up in different icons... but keep an eye out for the one called 'Crop'. These little things appear in the side. All we need to do now is-- Before I said, you could not use the side, now you can use the sides. It's going to do all you want. It's going to trim that in there. So I'm going to crop it in that one... you might be just trimming off, like little bits, or-- It's up to you how you want to work it. You can also move the center of it, this side... where this is going to be cropped. So I'm going to have mine, kind of somewhere like that. When you're finished, click 'return' on your keyboard, and that confirms it. So I'm going to click' it now, and drag it... so it's kind of full width of this column. I'm just trying to align it up with this. Nice big graphic at the top. There's a 'return' up here I want to delete... just so it looks all nice in the corners there. All right, that's how to crop an image. 13. Adding your default colors: Hey there, in this video we're going to look at... creating a custom color, a corporate color. And then we're going to add it as the defaults... for Word's every document has it in there. Let's go do it. First thing you need to do is, you need to go to the 'Design' tab. And along the edge here, on the right... there's this one called 'Colors', pop that down. And here's your kind of like-- You've got some default colors in here, we're going to go in and adjust these. Go down to 'Customize Colors'. You can see 'Create New Theme Colors'. It's going to create a new theme color. So create it first and then we'll go through and set it as our default. We're going to leave the text default as 'Black'... but we're going to use these 'Accents' for our colors. So where it says 'Accent 1', drop that down and go to 'More Colors'. This is where you get to put in your corporate colors. Now, if you have no idea what your corporate color is... you're going to have to figure out what the 'RGB' value is. Often, if you've got a corporate manual, or corporate spec document... it will have your colors in there. So figure out what those are, 'RGB'. So, 'Red', 'Green', 'Blue', and you type them in here. I'm looking at the 'Bring Your Own Laptop' spec document here. And it says we got a 'Green', and the 'Red', 'Green', 'Blue' values are... '24' '142' and '128' You can see it gives me this green color here. Click 'OK'. Next one, I'll choose the next 'Accent' color, 'More Colors'. And I'm going to put in our 'Red'. So the 'Red' is '209' '95' then it is '65'. Click 'OK'. I can keep going through if I needed more... but I'm just going to use these, 'Accent 1', and 'Accent 2'. Great! So this is here for this document. That works fine. So I can select this, drop this down now... and you can see there's my two colors. And some random other ones. So these are my two first colors in terms of that color... which can be quite helpful. What you want to do is to set it as default for all the new documents... because if I create a new document now, and I put in some text... then highlight it, you can see, back to the original colors there. So what I want to do is-- I'm going to not save him. Once you've done it, there's an option here that says 'Set as Default'. Let's click 'Set as Default', say 'Yes'. And now, if I'm making a new document... if I go up to here, here's my lovely green, and my red. So that is how to add your corporate colors to Word... and then set it as your default. 14. Fixing and coloring images: Hi there, in this video we're going to look at correcting your images... making it look nicer, fixing the brightness and contrast. And we're also going to do something like this... where we kind of make it black and white. Add our corporate color to it, and fade it out... so it's kind of nice big block image thing. All right, let's go and do that. First of all we're going to look at maybe fixing the image up. This one is pretty good because it’s the stock library image. So if yours is, maybe if you've shot it yourself... on your phone, or on your camera... and it's just not quite perfect... with the image selected, we're going to go to this one that says 'Format'. And we'll go to this one that says 'Corrections'. The cool thing about it is, if you hover about it, you might have to-- depending how fast or slow your computer is... If you hover over it, can you see, my actual image over here adjusts. Watch this, if I hover above it. So you can just slowly work your way through. Mine's a pretty fast computer, and it's still pretty slower. You just decide whether you want this brighter or darker. And there's this kind of nice picture... that plays between contrast and brightness. Now, 'Sharpen/Soften', you can soften it in the middle. It's like doing nothing to it, go this way, it gets a bit fuzzy. Might be because of the background image. Nice and blurred out. And you can sharpen it up as well. Gets a little bit ultra sharp, this one here. Cool. So this is the basic corrections. What I want to do is, I want to actually play around with the color. So, under 'Color'... I would like-- the saturation here, you can bump it up. You can lower the saturation, just making it brighter. And you can put it right down to '0%'. That's what I want to do in terms of this black and white. Other color tones, you can mess around, whether you make it-- Can you see, it says Kelvin there, or K? This just depends on, like, if you shot this inside... in our office, it's often going to be quite blue... so you want to bump up the Kelvin... to something higher that looks more like daylight. And if it's sharp outside, and maybe too bright... you might want to lower it down a little bit. You can move it down. Mine's perfect, so I'm going to leave it as it is. I like these ‘Recolor’ options as well, that's what I want to do. I want to do something like this, can you see, it's like a Dark Teal... but I want to use my actual corporate color. So if you want to have a specific color... obviously you can just wing it, and pick a color here... but what I want to do is go to the one that says 'More Variations'. And you can see, there's my color there. We added this in the previous tutorial when we set it as the default. If you haven't done that tutorial, go to 'More Colors'. And you can add your own corporate color there. So I like this, but what I'd also like to do is to make it dark... because it's a bit bright, so I'm going to go back to 'Corrections'. And there's an option in here, 'Brightness/Contrast'... that's kind of what I'm looking for. Just style points, I guess. Click on that one. So it's the right corporate color, where it's in the right zone at least. And it's nice and dark now. All right, that's basic corrections... and adding that color to the top of your image. 15. Installing new fonts: Hi, in this video we're going to look at... downloading and installing a new font to use. It's just going to be this guy at the top here... we're using for our brand heading. So, let's go and look at where we can download them, and how to install them. First up, where can we get our fonts? Now, you can pay for fonts. The best place if you want to buy a font... is some place called myfonts. Now, if you've got a font you need, your client uses it... or you need to buy another license... this is where you go for paid fonts, it's called myfonts.com There's lots of places you can buy fonts from... but this is probably the best and the most common at least. What I really like about the site is that... if you're looking for a new font... they have a really good-- Like, sometimes you look at a font, and you're like... "Ugh, is that any good?" but it's not until-- Say this font here, I'm not too sure about it-- It's not until you actually see it laid up before you’re like... "Actually that is a really cool font." So, I love that site for this type of thing... you might see, there is the font there... you use this part of other fonts... this part of imagery, it's really quite cool. So, myfont is where you go to buy them. Let's say, you got no budget, and like everyone does... and you got to get some free fonts, so there's couple of places. 1001freefonts is one of them, darkfont is another. Those are probably the most common, the ones that I like the least... mainly because there's lots of junk there... there’s just lots of stuff here you're never going to use. There's fonts shaped like cactuses, or-- This is all sorts of random stuff. I'd like to jump to one of these two. fontsquirrel is a really nice one, it's nicely curated, there's no junk there. They also have nice explanations... showing you versions of it before you download it. Probably the hidden gem of buying fonts over getting free fonts is Google. So fonts.google.com is a really good site for getting fonts. We'll use this one, the technique is the same for lots of them. So, what you can do is-- Say you're looking for a font, and it's for 'Bring Your Own Laptop'. You can go into here and just start typing. Watch this, I can say-- Actually I want to know what this one actually looks like. So 'Bring Your-- see, you can see it before you can actually download it. Sometimes you see a font, and it looks cool, and a little explanation... but when you type in your details, it might look naff. I don't like that font. What we're going to do is, we're going to go through and pick our font. I've already had a little look through, and up here on the right... I'm searching, I’m going to use ‘Scope’. I like this one here, 'Scope One'. And I'm going to click on it. You can decide-- you can see different things... but eventually what you want to do is go to this one... that says 'Select This Font'. You can either do it in here, or you can go back... and you can click this little '+' button in the corner there. And it adds it to this little group down here. So, set into this little group, and the-- It's going to be useful web stuff... but the cool thing about Google fonts is... you can download them to your system and use them for all sorts of things. You want to click this little arrow here, click on him. It's going to download a folder. I'm going to put this in your exercise files... I'll put it into '02 Newsletter'... and I'll stick it in here for you... so you don't have to download it if you want to use it. Sometimes, if you're working in a company... sometimes they don't like you downloading stuff. What happens is, it comes down in this little zip file. I'm going to double click it to open it... and there he is there, 'ScopeOne-Regular'. You can double click him, and we're going to click, and install. I'm going to add it. Cool, And that is installed. Now, if you've downloaded from fontsquirrel or 1001freefonts... it does the same, you get a zip file... you open it up, you’ll double click to install them. This font has only one white, this one here, regular... but you might have a bold, or italics. You might have to install a few different ones... rather than just the one like we did. I close this down, and hopefully now, if I jump back into my Word document-- I can go up to here to my heading here... and I can decide, you now are going to be at 'Home'. Drop this down, and what I might have to do is just type it in here. 'Scope One', there he is. Nice! And I'm going to increase the font size for my heading. How big? Something like that. So that is how to download and install a new font... from any of the online options, and start using it in your Word document. Before we go I'm just going to kind of tidy up the fonts. I want to use this. I would like to use my color that we installed earlier... my green, there he is there, click on him. I'll make this a little bigger. Cool shortcut for making fonts bigger... obviously you can use this, and it's pretty cool... but if you have it selected, you can use 'Control Shift'. Hold both of those down on your keyboard, and hit the full stop key. And the comma key makes this more. So often that's quite a quick easy way to go and do it. In terms of my body cover font, I'm going to leave it as 'Calibri'. Actually what I want to do is, I’m going to switch it to 'Arial'... just because a lot of people have their corporate fonts as Arial. I do not like it, just that plain. So that's going to be my fonts that I'm going to use in here. And I might use the 'Bold' version, along the top for my newsletter. And for my actual body copy here, what I'm going to do is-- Font sizes, if you are looking at a magazine, any magazine... pretty much, like 99% of them are set to '10' points. Majority of the world can read it, it's a really common body copy size. Earlier versions of Word set default to 12. The newer versions sets it to 11, I think that's still too big. Really depends on your client. If you're dealing with the elderly, or the visually impaired... you're going to have a font size, maybe 12 was a better size for you... but 10 is what works for me. Yes, 10 works for me. Print it off, check. It looks a little small on screen here... but print it off and check it... just to get an idea because it might be looking okay. The other things is that, this text, as you can see... it's just mixed up Latin, it's not broken, it's just place holder text... because we're designing more of a template here, not actual content. Unfortunately the dynamic spelling checker is going crazy. Little red lines everywhere. So what we're going to do is, just to save all that... because it looks ugly, for me. To remove it, jump up to 'File', go down to 'Options'. And then, under 'Proofing', there's this one here... that says 'Check spelling as you type'. Just gets rid of the red wavy lines. We can just spell check at the end, we'll go to it all in the end... once we’ve got a copy in there, but now, it looks pretty. So that's it for this tutorial. Next video, we're going to look at setting the stuff as the default. That would be awesome, right? Let's go do that now. 16. How to set your default fonts: Hi there, wonderful Word learners. In this tutorial we're going to look setting the default font... for your body copy whenever you open up a new document. By default it's Calibri, the size is either 11 or 12... depending on what version you have, so we're going to go and reset that now. We're going to select some text. In the previous tutorial we've set it to Arial, as our corporate font... and we set the size as 10 point... but we want that to be true of every new document... because now, if I open a document, it's set to Calibri, and 11. So I'm going to close it down. So, to do it, be on your 'Home' tab. And along here where all these fonts are grouped. Can you see, there's this 'Font' option here? And at the bottom there is this little fly out menu. Click on that, and it gives me some options, so I can go through in here-- it's picking up what I had selected... but you could go and manually adjust it in here now. Once you've picked it, it's exactly as I want it to be. Can you see, it says 'Save As Default'. Click 'Save As Default'. 'This document only?', we'll save it as default obviously, just here. we want this for all documents ever made. so if I go and change this now, and I click 'OK'... it's going to go-- I don't want to change it. Why? Because, as a trainer I need everything to be default... but if you click 'OK', trust me... it will change the default when you make a new document... and you start pasting in text, and it will be Arial, and 10 point. That's how to change the default font size... and font style in Microsoft Word. 17. Line height, lines spacing & space after: In this tutorial we're going to look at adjusting your line height... and something called the space after. We're going to transform it from this... from the last tutorial... where there's a big giant gap underneath there. And the type is a bit too close together, to-- Ready? Where that tucks up underneath... there's a bit more space in between the paragraphs. So, line height, space after, let's go and learn that. Let's look at line height versus the space after. Line height is the space between lines... and the space after is this space between paragraphs. So if you want to open this up, which I do, the body copy here... this means-- I want space between the lines to open up. Go to 'Home', and along here, there's an option. Looks like that little icon, drop it down, you can hover above. '1.0', you might want to turn it up. You can keep progressively getting bigger and bigger. I want mine to be about '1.5', looks nice. '1.5' for the line height. but it hasn't adjusted this space between paragraphs. I feel that there needs to be more space here now. That is called the space after, so I'm going to select all of this again. And I go back up to that same option. There's two things I can do-- say you don't like this space... you're using double returns between paragraphs... but you got this kind of extra junk in here. So what you might want to do is... you might want to remove it, and that's quite easy. In that same little option, there he is there... there's one that says 'Remove Space After'. And you can see, if I hover above it, it removes it. It's cleared up down the bottom there. What I want to do is go to 'Line Spacing Options'. And I want to play around-- see, the default is set to '8 pt'. That is the gap between these two. I want to make mine bigger, I want to make mine, say '15', click 'OK'. And I've got a bigger space between them. so that is how to adjust the space after. We're going to learn to add something to our menu along the top here. so, what I'd like to do is-- I'm always playing around with the spacing. You could see, by default, this heading here has a big gap underneath... so what I want to do is, with this selected-- I might be on one of these other ones... but I use space after so much that I want to add it to the default. So I can do that by grabbing this guy here, I can right click him, and say... 'Add to Quick Access Toolbar'. And where does he appear? It appears up here. Means that it could be any of these, and still get to my line space after. It's one of the things that I do, maybe I'm a font nerd. If you're a font nerd too, you can add-- You can add anything up there. Say you're playing around with any of the set sizings. You can right click and say 'Add To Access Bar'. And it can be up there all the time. I'm going to go in here, and by default it's '8 pt'. I want to put mine done to '0', actually after this. And you can start playing around with all these different adjustments. What I want to do for this, is I want to do the same thing, the line spacing I want to increase him up. This is just me playing around now, making things look nice. 18. Add a Drop Cap: In this tutorial we're going to put a giant letter... at the beginning of a paragraph. They're called a drop cap, and we're going to go make it. And we're actually going to pick a different font style... to make it look fancy. All right, let's go and do it now. To add a drop cap, I'm going to have my cursor flashing... kind of anywhere in this first paragraph... because that’s where I want it to be. You can have it at the beginning if you really want to, but anywhere is fine. Then we're going over to ‘Insert’. And all the way down over here is 'Drop Cap'. Remember, if you're using a different version of Word... or actually your screen size is different... it might be at a slightly different spot. Remember, if I shrink this up, it all gets kind of jammed up into here. And that's the one I'm looking for. I'm going to go to the big version, 'Drop Cap', and we're going to-- If you hover above you can see, giant L. 'Margin' does something kind of different... it kind of pops it into the left hand side there... which is not what I want in this case, so I'm going to 'Dropped'. You can go to 'Drop Cap' options... and decide how many you wanted to drop, so I'm going to go to 'Dropped'. And I'm going to decide on how many lines. I'm going to go '3', and I'm going to pick a different font. So I want to pick-- What am I going to pick? I have no idea. I'm going to pick 'Times New Roman'. And click 'OK'. It's a big kind of like Serif font, looks kind of cool often... offset against Sans Serif font, which is this body copy here. Serif fonts, just so you know, these little bits that hang off the top... these little, like feet, and things that poke off, they're called Serifs. And Sans Serif, Sans is like, info without, so without little feet. It's just that little square ones that don't have all those little extra bits. Anyway, that is how to add a drop cap in Microsoft Word. 19. Colored column or text box : Hello, lovely people, in this tutorial we're going to look at... making this red box column thing that sits over here... with a bunch of text, width fill. Let's go and make this, it's called a text box. So first thing we need to do is, we need to be conscious... of where we have our cursor flashing... because it's where it's going to kind of be anchored to. It doesn't really matter, I'm going to put mine... at the beginning of my title... and we'll look at it in a bit more detail afterwards. So, cursor's there, I'm going to go to 'Insert'. You might be at 'Home', go to 'Insert'... and then we're going to find one called 'Text Box', there he is there. Couple of other options, but we're going to put in this simple text box. And it kind of goes in line, which is a bit weird... it kind of goes in and just kind of gets all jammed in there. Next thing we need to do, oops, 'undo'ed too much. Here he is there. What we're going to do is... with him selected, there’s this little flag option here. It's called 'Layout Options'. You got to click the edge, click on this... and then we're going to use this one that says 'Text Behind'. It just means it's kind of detached from the flow of text. And I can move him around. Now I can grab this edge, go upto here, and kind of align him up with this. Drag him down so it fits in there. I'm going maybe move him just a tiny bit. Lovely. You can use your arrow keys. Can you see, on my keyboard, well you can't see... but tap, tap on my keyboard. We need to do a couple of things now. I want to remove the border... and give it a big background color and play with this padding. So let's do that now. So the first thing we need to do is... with this selected, grab the edge of it. You might be still on 'Home'. Can you see this little option that says 'Format'? That thing there only appears when you have the text box selected. Watch this, it disappears. So grab the edge. It's contextual, it means that it's optional on what I've got selected. You can see a bunch of different stuff there, some presets. Colored presets. There's some text styles, terrible. I'm 'undo'ing. So what I want to do though is, 'Shape Fill'. I want to pick my corporate color, if you haven't-- you can pick any color here, you can add more colors. Pick them from here, or type them in if you know the RGB value... but I've got ones-- I've set the defaults to that red. Where it says 'Outline', I'm going to go to 'No Outline'. So there's no line around the outside. Next thing I want to do is I want to push the padding away. It's a bit too close to the edge here, so with it selected... I'll grab the outside of it, and go up to here where it says 'Shape Styles'. There's all sorts of shape styles, but-- Can you see this little flag, these are really important. They don't look very exciting, but these little things-- showing you some information, if you pop that out it gives you a lot more. And in our case we want to play around with... this last one here which says 'Layout and Properties'. We're going to go to 'Text Box'. And there's our margins. You can just keep adjusting these depending on what you want to do. Now, I've pretty much written mine out, so I know what I want to do. The problem is, I've written them down in points... because I was designing this stuff on a different computer. Now, let's say that you’ve got them-- at the moment my computer is set to inches, great. If you have got millimeters though, or in my case I've used points. You can go in here and just select them... and actually just type in points, and it will convert them for you. It's a cool little extra feature. So, I wanted '24'. You can see inches are going to be too big... but if I put 'pt' afterwards, you can see, it's converted it. And if I 'tab' down to the next one, it's '.33 inches'. Nice. So you can type in anything. If I want '5mm', it will convert it for me as well. The left and the right are going to be the same, so I know it's '0.33'. And the top, I can't remember what was mine. Add '40' for the top, 'pt'. And the bottom I'll do '40' as well. '40 pt'. Great little conversion. Any text box that you see anywhere in Word... over here you can type these in and it will convert it for you... without having to do anything. So that's how to adjust the padding. We've done the color, let's do the fonts that go inside this thing now. So what I'm going to use is-- I'm going to grab this bit here. These little bits of text I'm going to use, I'm going to cut them out. So 'Edit', 'Cut', and then there's an option up here-- sorry, not 'Edit', 'Cut'... it's just click this 'Cut' button, or 'Control X'. I select this text, delete it, paste this in here. Now I'm going to do some basic formatting, just select all the text. I'm going to go and pick you, 'Arial'. It's going to be '10' point, no, it's going to be bigger. it's going to be '14'. Calm down, Dan. And it's going to be 'Bold', and it's going to be 'white'. And what I want to do is... put a 'return' in, I'm going to grab page 2, and say-- actually, I'm going to put in '10'. I'd like all you guys to be 'white'. What I'd like to do as well is... I'd like to remove this spacing between the two. It's called space after. So with this selected here I can go to my little drop down... and go to 'Remove Space After', so it kind of jams up next to it. And what I'd like to do is, maybe this line underneath... bit of a horizontal rule. So I'm going to put a 'return', because there's a gap between the two. And I want to put a horizontal rule. To put a horizontal ruler in... that goes to the edge, it's under this border. So under 'Home', there's little icon. And there's a bunch of different stuff. The one you want is 'Horizontal Line'. By default-- I don't know why Word-- Word likes to put a drop shadow underneath it. It takes the font color, so it's white... but if I double click it... I can get into some adjustments for it... and I definitely don't want to have the shady background... and I want to use this solid color, which is great. And you can play around with how tall it is... how thick the line is... a bunch of different stuff. I'm going to click 'OK', that's what I want. Now, in terms of the color, I got to double click it again... and there's the color, white. Nice. I said it takes the font color. That's that guy. I'm going to put in-- I've got the line. What I might do for this one as well, there's this space after... between the line and after page 2. So with this selected, I go to this. And I'm going to say 'Remove Space After'. The next bit's going to be just repeating. It could be a little boring, so if you want to skip... to the end and skip to the next tutorial, go and do that. If you want to follow me along... I'm going to put in some 'return's after these pages. And I'm going to grab this horizontal row. Select it, copy it. Paste it underneath these... underneath you, underneath you... and I want to match the size and the space before all these things. So, couple of things we need to do. We'll look at the Format Painter. We're going to look at it in a bit more detail later on... but basically it's this. Select the text you’d like, hit 'Format Painter'. Paint it on the things to change them. Can’t be selected… Can’t be selected… Here we go. Same with this, that's what I like, with the space after gone. Does the Format Painter to pick it up? It does. Great! You, you, you... We could set up styles... and we’re going to look at styles in a little bit, so you probably be-- probably differently, you definitely want to do that, especially-- this is not too long, there's not too many things going on. So with the style we have for... it will probably take you just as long as we just did. One of the things we're going to do is... there's a nice big gap at the top... but this guy here at the top is quite jammed in. So I want the space in here, so you could totally just do a return. Nobody's going to find you after I do, if you're not doing it properly... but the proper way is, we’ve done space after, we can do space before as well. So, with your cursor anywhere in this heading here, I can say-- this one here, go to 'Line Spacing'... this one called 'Space Before'. How much do I want? Maybe '20 pt' I think. Yes, gives a nice space there. So what I can do now is use my Format Painter. I should have totally done this before I put this space before... and before I did the first bit of content Format Painter. Now, cool little shortcut is, we can do 'Control Shift C'. 'Control Shift C' will kind of copy the format. And then I can select this and go 'Control Shift V'. Highlight you, 'Control Shift V'. All right, so that's formatting of this red box on the side here. It's a text box, can be moved. We've got some padding going on... we've looked at format painting a little bit... space before, and horizontal rule. Let's get on to our next video. 20. Creating a 2 column layout on the second page in Word: Hi there, in this video, we're going to look at... splitting our document into two columns... but not just-- that's easy enough... but we don't want to do it just on the first page, and all the pages... we want it to start later on... so we want to do this, where I've got my first page. And it's very different from my second... which is now two columns, so I want to do that. So, let's go and create two columns, but on the second page first. The first thing we're going to do is we're going to add some more copy. We've only got text, we've only got one page... so we're going to add the text for the rest of the pages. So at the end here, I'm going to put in a 'return'. I'm going to go to 'File', 'Open'. And in our exercise files-- 'Browse', on our 'Desktop', 'Word Exercise Files'. If you haven't got them, check out the link on the screen here somewhere. There'll be a link to download these exercise files. Then we go, 'Newsletter'. and there's 'Newsletter Text - Page 2 & 3'. Open that up, select it all. To select it all is 'Control A'. I'll do that, my shortcut... but you can just drag across it all and start sliding down. Grab it all, let's go to 'Copy', and let's close this down. What I'm going to do is, back at 'Home'... there's a couple of options for 'Paste'. I'm going to use this last one here. 'Keep Text Only', so just plain old text. Now, there's a couple of things I want to fix. I want to fix the margin, and I want to put this in two columns. Let's do the two columns first, because that's what we came for, right? What I want to do first of all is, I want to push this... so it starts on the next page. So what we're going to do is, just in front... right at the beginning of this first heading I can go to 'Insert'. And there's one in here called 'Page Break'. It just means that this-- Yes, it's going to break the page, and start down here. That's my first page, and now, this is the beginning of my second page. Next thing I'd like to do is, split into two columns. So with the cursor in the page you want to adjust-- I don't want two columns in this first page. This is going to be the trick of this video. If you want it to be on all pages... just have the cursor in this first page as well. So I'm going to have it here, my second page. I'm going to go to 'Insert' tab, and-- Actually I'm going to go to 'Layout' tab... and then I'm going to go 'Columns'. And I'm going to select 'Two'. Two will kind of give me what I want, but it's going to do it for every page. So I'll 'undo' that, using that little 'undo' option. Under 'Columns', go to 'More Columns', pick '2'... and where it says 'Whole document', say 'This point forward'. It means that wherever your cusor is, and beyond. Now I'm going to have this normal, one column... than this one here, which is two columns. And the only thing, you might not have done this giant red... sorry, giant margin on the right, like I have here... to allow the text box to fit, so I'm going to have to fix it... by going into 'Layout', go to 'Margins'. And I'm just going to pick 'Narrow'. Yes, it's going to work out. So it's all kind of two columns. I got my margin sorted out. That is how to split it. Now, say you wanted to go back to one column here... just have the cursor in here, and go back to 'Columns', 'More Columns'... and you can apply, say to 'Three' from this section... from 'This point forward', so two, three. I just want two, so I'm going to go 'undo'. And that is how to split into two columns... but not doing it on the first page. You might skip the contents page, the inside cover page... and start on the fifth page, maybe, but the technique's the same. All right, I'll see you in the next video. 21. How to change heading 1 style Word 2016: In this video tutorial we're going to look at how to create a heading style 1. And you can see up here I've made it to be my default. So I get to select things, and apply it easily. Let's go and do that now. First, let's go and style our headings. All our headings are going to be these things already in upper case... to make it easier for you to find. With it selected, you can use, under 'Home'... or you can see if you can kind of highlight stuff. You get many options, I'm going to use our new one called 'Scope One'. I'm to make this size up to '14'. Actually, maybe even a little bigger, '16'. I want to play around with a few things. I want to make it our ‘color’. We can force 'Bold' on top of it, but I'm going to pick a color. I'm going to use the 'green' that we've been using. And I'm going to make it even bigger... because I can't help myself. I'm going to play around with the 'space between lines'. I'm going to set it to '0'. And the 'space after' there, it's going to work for me. So, we've set the font, the size. We want this to be our heading. Our default heading up here, looks like that. So I'm going to 'undo'. What I'd like to do is update the 'Heading 1'. And all that you need to do is, with it selected... right click, 'Heading 1'... and say, 'Update Heading 1 to Match Selection'. So now, that is the style for heading 1. I can highlight this guy... and go to 'Heading 1'. Highlight this guy, 'Heading 1'. Awesome! So that's the way to reset your heading 1 style. You can do that for any of these styles in here. Just highlight it, and right click them. Now, to speed this up... say you got a long document like mine... instead of having to click all of that and find it up here... you can hit 'Control Alt', and then '1' is for heading 1... '2' is for heading 2. Just going through, selecting it. Finding my headings, and I need two more. but 'Control Alt 1' will get that heading 1 put in there. Nice and automatic. Next thing we're going to do is we’re going to code a new one... and we'll do that in the next video tutorial. So let's go and do that now. 22. How to make our own custom style in Word 2016: Hi there, in this video we're going to look at creating our own custom style. Not one of the ones that already appear at the top, we're going to make our own. See in there? It's called first paragraph. And we're going to be able to select the stuff, and apply it really quickly. All right, let's go and do it. First thing we need to do is, I'm going to create a first paragraph style... because what I want to do is-- Every time, after the heading, there is a paragraph style... and I want it to be say, bold, and I want to use our red color. It's that thing that I want to happen. And I want to set this as a style as I’m going to use it over and over again. So with this selected, what we're doing is, we're looking for-- you might have to select it again, we'll get this thing to pop up. Can you see 'Styles'? Click that, and I'm going to say 'Create Style'. Now we'll call this one 'First Para'. Click 'OK'. You'll see at the top here, I've got this guy now called First Para. So I can go through and say... First Paragraph. I've highlighted it for some of them, and some of them I'm just clicking in. Doesn't really matter how you want to do that. That's it. One last thing before we go. Let's say that, we like it... but after a little while we need to do some changes... the client comes back and says... “Actually, can you make it bold and italics?” So with it selected, you can make any changes. In my case I'm going to make mine 'Italic'. And what you can do is 'right click' this guy up here, and say 'Update'. You'll notice, the cool thing about updating it is that... can you see, all the other parts that are using that same new custom style... gets updated at the same time giving you great control over a very long document. All right, that's it for making your own custom style in Microsoft Word. Let's get on to the next video. 23. Adding images that don't move along with the text in Word 2016: Hi there, in this tutorial we're going to look at... putting in images that kind of fix to the page and don't move along. So this guy here, he's fixed. Watch this, I can type in anything and it all stays there. He doesn't move around with the type. So let's go and look at how to do that. First thing I need to do is place the image. So I'm going to put a 'return' in here between these two paragraphs. And I'm going to go to 'Insert', 'Pictures'. And I'm going to bring in--... these are the files that we're using under '02 Newsletter'... you can download the exercise files as well for free if you want to play along. Go to 'Adobe Max'. Actually no, it's the 'UX Course' that we're using for this one. Goes in, matches the column width, you can resize it by using the corners. Remember, don't use the sides because it stretches it, but the corners are great. At the moment though, it kind of flows along with the text... so what I want to do is, get it so that the text kind of moves... and the image doesn't, stays where it is. So, there's a couple of ways. It's this way, so 'With Wrapping'... I click this first option, and it kind of does what I want. It means that I can move this guy around, and you'll notice that... if I put a 'return' here, it doesn't move, well, kind of doesn't move. What happens is, with it selected, see that anchor point? That's where it's kind of anchored to the text. So it's position is relative to this... it's kind of this far across, and a little bit down. Problem is, down here, it's great, because it's after the anchor... but if I put a 'return' in up here, it flows along with the text though. What I want to do is, I want this option in here... and I want this, so with it selected-- I want this option down here that says 'Fix Position on Page'. So, we're going to put 'Square', and then we're going to say, 'Fixed'. So we've got some text wrapping... but we're going to say 'Fix position on page'. What that will do is that it won’t move around. So, if I select this one here, and hit 'return'. You can see, the anchor doesn't move... well the anchor does move, but the image doesn't. Its position is kind of fixed there. Certainly great if you want like a pull quote in the middle... or there's a diagram that just can't move... because it's specific for this page or all these titles. I'm going to 'undo' that because what I want in this particular case... I want this to 'In Line with Text'... and-- where's the next image? So, 'Adobe Max', I'm going to put in-- I don't have my first paragraph, let's put him in. And then, maybe after here I'm going to put in my next image. You can just skip along now... I'm just kind of filling in the rest of this document... so we can move on. Adobe Max goes in. Last thing I want to do before I move on is, there's this random space in here. Can’t remember where he came from, I'll get rid of that guy. And I've got this heading that's at the bottom of this page. I want to push him to the next page. I could put 'return's in, but that's not the clever way of doing it... because, if you add different texts or delete text... it's still not going to work, it might come up and down. So with the cursor flashing just in front of this heading here... go to 'Insert', there's one called 'Page Break'. For some reason I made this guy my first paragraph... I'm just setting it back to normal. And what I want to do is, with the page break... you might want to do a column break. Let's say this one here, we want to push to the next-- actually page break will work again. Let's say this one here is-- just happens to be-- copy, paste, paste. It’s just kind of like all good down the bottom here. I don't want a page break... because I don't want to push it to the next page... I just want a column break, so it’s in the same sort of position. Cursor at the beginning here, go to 'Insert'... instead of page break, go to 'Layout'. And there's this one called 'Breaks'. And you'll find 'Page Break' in there... but there's also someone called 'Column Break'... and that just puts it to the next column. It's up to you how you want to work. I'm going to 'undo'. Mine was actually looking just fine. Let's 'Save' it. And let's get on to our next tutorial video. 24. Adding a pull quote in Microsoft Word 2016: Hi there, in this video we're going to look at... putting in this pull quote here, a bit of text. This one happens to be in circle but you can put it in anything. And you can see it kind of forces itself... a little hole in the middle there. and it doesn't flow along with the text, it's kind of fixed there. So let's go and learn how to do that. What I'm going to do is I'm going to put in on this third page here. It’s amazing, this Max photograph is not under the right-- I got a little mixed up so I'm just clicking, holding, and dragging it. I'm going to place it over here, pretty big gap in there. Actually what I want to do is I'm going to move it... so it kind of separates up here, so I'm putting you-- On my heading again, I'll delete a bit more of this... just to give myself some space... because I don't want any images on the second page... because I want there to be room to put my big pull quote. You're going to have to adjust your text. Obviously yours is going to be completely different from mine... but anyway, let's do our pull quote. So first of all we need a big circle. To do it, go to 'Insert', there's one in here called 'Shapes'... not 'Online Images'. Click 'Shapes'. And I'm going to use this 'Oval' here. Now when you're drawing an oval you can draw it freehand... or probably what you want to do is, while you're drawing it-- so back to 'Insert', 'Shapes', 'Oval'. It's hold 'Shift' while you're dragging it. So hold down 'Shift' on your keyboard... click, hold, and drag your mouse out, and you get a perfect circle. How big is this one going to be? Quite big. So I want him to be in the middle, and I'm going to put my copy inside of it. First of all, the text is hiding behind it. So in this little option here that says 'Layout Options'... I want to do this one that says 'Square'. It's going to put a big square, I want it to actually follow the edges. So click 'Tight', and it kind of goes around the edges rather than-- I also want to change the colors, so under-- if you're not under 'Format'... with it selected, go to 'Format', under 'Fill Color'... pick any color you like. I'm going to use that green that we've used for our corporate... and where it says 'Shape Outline'... I'm going to say 'No Outline', get rid of that. So that's the circle. Now, you'll notice that it kind of fits nicely around here... but not so much this side because it's the end of the line. This is where you get to decide, you might prefer to use justification. I don't like justification. I don't like that this doesn't align, but I also don't like justification. It's up to you. So I'm going to grab all of my text, grab that, select all of my text... dragging down, grabbing it all... and it's still left aligned. I'm going to try this one here that says 'Justify'. What 'Justify' does is it's going to force to the edges there... but you get this nice kind of sides. Looks a little bit nicer with this pull quote. Kind of wraps around the edge here. So I'm going to 'undo' because I don't like it. And what I want to do as well is... at the moment the anchor point's here, if I hit 'return'... this starts moving along with the text. I don't want that to happen. We looked at that in a previous video. Click on this. 'Text Wrapping', and say 'Fix position'. It means that when I hit 'return' up here now, it still stays in the middle. Lovely! So, we want to add some text to it. So with it selected, 'right click' it. And there's one in here that says 'Add Text', and that will stick it inside. What I'd like to do is copy and paste our quote that I've got. So I've gone to 'File', 'Open', let's go to 'Browse'... let's find our exercise files on our 'Desktop'. Under 'Word Exercise Files'... under '02 Newsletter', there's one in there called 'Quote'. Open that up, and I'm going to select this. I want this bit first, I'm going to copy that. And I'm going to paste it in, I'm going to select it. It's already picked white, which is cool. When it comes to pull quotes, it needs to be big so you can read them. I also need to do-- it needs to be a 'Serif' font in 'Italics'. It doesn't have to be, but for some reason... colloquial type of language needs to be 'Times New Roman'... and it needs to be 'Italics'. And you need to put a little quote marks in. Where's mine on this keyboard? They are somewhere, there they are. That feels like it's a colloquial kind of sentence from the days of yore... because it's got 'Serif's, I don't know why. With it selected as well I'm going to go to 'Home'. And I'm going to make it sort of 'center'ed. And I'm going to make it a little bit bigger. A little big, yes, better. That works good for me. One of the other things I'd like to do before we move on is... the text is really tied against the edge here... so I want to play around with that. So in these options here we've picked this, 'Tight'... and we've fixed the position, and you can go to 'See more'. And what I'd like to do in here is... I want to play around with the 'Text Wrapping'... and it's 'Both sides', you can see, left and right here, it's pushing it out. So I'm just going to increase it up a little bit. Maybe '0.3'. Just to give it a bit more room around the outside. The last thing is that mine's kind of pushed towards the top. It's just because there is a return at the bottom here. So if I delete it, you can see now, it's fully in the middle, not driving me mad. All right, so that's how you do a pull quote... where you put a quote in the center... nice in italics, with quotation marks. Next thing I want to do is I want to put Benjamin Franklin's name... that's his quote. I want to wrap it around, and follow the curve of the circle. And we'll do that in the very next video. 25. How to put text around the edge of a circle type on a path Word 2016: Hello there, wonderful Word people. We're going to look at doing this, where it's type on a path or that 'Benjamin Franklin' there. It's going to wrap around the outside of this circle. So let's go and look at how to do that in Word. First thing I want to do is create a text box. So we're going to need to be under 'Insert'. And this kind of changes depending on where you are. If you have your cursor flashing inside of a shape, and you go to 'Text Box'... you get kind of one option, if you're in your regular body copy here... you go to 'Text Box', it shows all these options. Doesn’t really matter. You want to go to this one that says 'Draw Text Box'. Where are we going to draw it? Anywhere. And, what I'd like to do is, instead of being any oval shape... I want it to be a perfect square. It's going to help us to make it into a perfect circle. Weird, huh? Hold 'Shift' while you're dragging, so click and hold... before you look out for the mouse. Hold 'Shift', can you see, perfect square. We're going to resize this afterwards. So I've got my text box. And what I'd like to do is, I'd like to do a couple of things. I want to double check in here that it's set to 'Behind Text'... and it's in a 'Fixed' position. We can move it, and doesn't flow along with the text. That's phase one. Let's start getting names there. With the text selected, I want to do a couple of things. I probably want to do-- I want to go 'Home'. I want to do it so it's 'Italics'. And I want to match the 'Times New Roman' that I was using. And size wise, I'm probably going to bump it down to something quite small. Maybe not this one. '10'. I want the text to be white. I won't make it white just yet because if I lose it I won't be able to see it. So, I need to turn it into a circle, and that's the important bit here. So, grab the edge of your text box, go along to 'Format'. And in here we're going to go to the one that says... 'Text Effects'. Click on this one, we're going to go down to 'Transform'. And we're going to use one of these ones. You can kind of see it on the edge there. It depends on which one you need, so have a flick around. I want mine kind of that sort of shape. And what I want to do is, I want to-- you see this big rotation here? I'm going to rotate it around so it sits in the corner here. I'm grabbing the edges, I want it to be roughly about there. Is my square big enough? You might have to make it bigger or smaller. Remember, holding 'Shift' while you're dragging it will make it perfect. That's about right for me. Now I want to remove the white background. To do that, first, with it selected, go to 'Shape Fill'... then go to 'No Fill'. Let's go to 'Shape Outline', then go to 'No Outline'... and then go to 'Text Fill', then go to 'White'. And there's 'Benjamin Franklin'. Kind of cool out there. You might want to make it a little bit bigger, holding 'Shift'. You can use keyboard to tap it around. That is how you get something to look like... it’s typed in above to match a circle. You could get it to match a square, a star, any shape, you can build... under 'Insert', 'Shapes'. The text will follow any of these lines or these patterns. Couple of things before I go is that... weirdly, if you try and amend this text - I want to double click 'Benjamin Franklin' - you'll notice that he ends up at the top left.... and you're like, "Ah, it's broken." It's just while you're editing it. It's really hard because it's white text. So you might have to kind of make it red for a second, change the name. Watch this, when I click out, it goes back to where it was. It's gone back to the wrong color as well, so I'm going to 'undo'. That's just something that happens while you're working on it. Click it once, goes up there, click back off, back there it goes. The other thing is that I want to edit this text underneath... the 'Tell me', but I keep getting Benjamin. What you have to do is, drag him off... and then start working on this one. One last thing before we go-- if I click on this, you can see, this is the anchor. It doesn't really matter because... watch this, I can move this around, and the text stays where he is... but if I delete him, that's a different story. If I click on him I know that the anchor's there... but if I grab all of that, and delete... you can see, even though I'm not selecting this. I'm just selecting this bit over here. Can you see, because the anchor kind of gets all tied up in there... he can go and get deleted. You might be working on a document... and then one day, you look at it, and you're like... "Where the heck did my pull quote go?" It's because, unfortunately the anchor needs to be somewhere... so if you kind of put it somewhere, and I've maybe put it there... doesn’t really matter where you put it... because the text doesn't change. There's somewhat you're unlikely to select and delete. That will happen, happens to me, happens to all of us. All right, let's get on to the next tutorial. 26. Formatting a long business report in Microsoft Word 2016: Hi, in this video we're going to look at formatting a really long document. And we're going to start by bringing in all the text... and playing around with things like... what to do with the existing formatting... and your current formatting, and how do I strip it out. Those types of things. So let's go and do that now in this video. First up, I'm going to open up Word. And then we're going to bring in our copy. We're going to start a 'New' document. And we're going to go to 'Layout'. We'll just make sure that the page size is correct. We're using 'US Letter'. I'm going to bring in some text. Now I've got some text... and you can download the files to play along with this tutorial. There'll be a link on this page here somewhere. I'm going to 'File', 'Open'. And if you haven't already, download the exercise files that's on our 'Desktop'. There's one called 'Word Exercise Files'. And this one here called '03 Long Document'. I want to open up 'Long Text'. This is the document that's been sent to me by a client... or maybe by my colleague. So what I want to do is select all the text now... and move it into the other document. So, to select it all, I can click and drag, and you can drag forever. It's a really long document, so a nice easier way to do it is... with your cursor anywhere in this document... go 'Control A' on your keyboard... and let's click 'Copy'. Let's 'Close' this one down... and this is the document that I want to bring it into. So to bring in text there's a couple of different ways, and if I just-- on the top, under 'Home', and I click 'Paste', what it does is... by default, it brings through the text. It brings through all the formatting from the other document. You can see at the top here, it's up there, the title and heading as well. So it's up to you whether you want this to happen. Say it's perfect and you like it, 'Control V'... or hitting this 'Paste' button here, it's perfect. but let's say you don't want any of that formatting. So let's look at some other option. So I'm going to 'undo'. I'll use this little kind of backwards arrow here for undoing. What I'd like to do is, under 'Paste' there's a couple of-- see this little arrow here? There's a couple of different options. The first one is, what we just did by default by clicking the 'Paste' button. Now there's these other two. 'Merge Formatting' is a bit weird. We're going to skip him for a second. Let's look at this last one, 'Keep Text Only'. 'Keep Text Only', you can see, just brings through the raw text. What it hasn't done is, you can see, it's not used titles... it's not used heading, so it's just pure text. Often I like this way, I like just kind of cleaning all off... and just working this way. Some of the trouble though is that it's-- the kind of name gives it away, it says 'Keep Text Only'. So it strips out any images that you might have. So if you've got other parts of the Word document... that you want to bring through... just know that 'Keep Text Only' is going to rip it off... and you're going to have to copy and paste those through separately... which is a bit of a pain. One of the other options in there-- I'm going to 'undo' it again before it's all gone. One of the other options, under 'Paste' there's this 'Merge Formatting'. Looks like it does exactly the same thing as 'Keep Text Only'. What it's used for is, let's say-- it's wherever your cursor is, and the style applying to that. So let's say I've got a title here... I got a sub heading. And I've used this 'Heading 2' for it. And now I've got this kind of numbered list going on. That's when this other one comes into play. And say I've had my cursor here in the title... and I go to this option that says 'Merge Formatting'. Can you see, its put it through as-- if I click on it, it's brought through all my text as that title... because that's where my cursor was. If I 'undo' and if I have my cursor in the subheading style... and I go 'Paste', and I go to 'Merge... you can see the whole thing is a giant sub head. So when you'd use this is... when you're maybe not copying the whole document across. It's when you're copying little pieces across. It's really handy, say if you've got a nice big table... and it's got all sorts of different formatting... and you're slowly moving things across... you can copy and paste into this cell. And if you use the 'Merge Formatting'... it will match wherever it's going. So that could be handy. If you want to the last thing-- In this case is how I want to do... I want to actually bring through all the headings... but I don't want it to be that ugly stencil font in the purple and the blue. So I want it to come across, but I don't-- and I want it to remain titles and headings... but I want to use a style that exists in this document... so I want to strip out all the formatting... and match the formatting that I've got in the document. And we'll do this by creating something called a style set. And we'll cover that in the next video. So let's go and do that now. 27. Creating a company template in Word 2016 using Style Sets: In this video what I want to do is to be able to paste something. It comes through with the wrong formatting from the existing document... but we have to click on it anywhere and say... "Bam, you're the right font, you're the right size, you're the right colors." So, let's go and do that. and we're going to set something called a style set. The first thing I need to do is to create a style set. I'm going to go through, and at the moment, you can see... my title up here is set to this giant stencil purple font. I want to go and change that to the one... that I want consistently across my documents. I'm going to select it up, and I'm going to go through, and-- our company font is going to be this 'Tw Cen MT Condensed'. And it's not going to be this purple. I'm going to use this corporate kind of green color. Now, if you want to know how to update your default font colors... you can check on an earlier video, I've gone through on how to do that. So, we've picked up green, we've got the right size, '28', that's great... but you can still see up here that the title is set to that stencil purple. So what I'm going to do is, I'm going to right click it... and say 'Update Title to Match Selection'. You'll see now, this is lovely 'TW Cen'. And that means that I can go through and say... "You're the title" Makes it easy to update. Next thing I want to do is maybe update my body copy, or my-- it's called 'Normal', so I've got it selected, it's defaulted to 'Calibri'. Our company uses 'Arial'... and we're going to use '10' points, that's our default. And you can go and make any adjustments, the space before... the [lettering??], any of that sort of stuff, you can make the adjustment now. And when you're happy with it, and you’ve got it selected... right click 'Normal' just like we did the title, and say... 'Update Normal to Match Selection'. You'll see that's gone through my whole document, and everything else... because these all had 'Normal' applied to it, they've gone and updated it. Same with my 'Heading 1'. I select it, I pick the font that we're going to be using... which is going to be 'TW Cen'. The font needs to be a bit bigger. It's going to be '22'. And it's going to be not red... it's going to be a different red, my kind of corporate red. It's a bit more washed out. So now I need to right click it, and 'Update'. I've gone and done that now, so I need to save this as a style set. And to do that we go to this one called 'Design'. That's the style set I've got at the moment... this is the one for this document... but what I can do is I can right click it and say 'Save' it. I'm going to give it a name. I'm going to call this one 'BYOL Style Set'. Give it any name you like, you can share these with people. You can go and find it, it's under this-- you kind of see this formatting here. It’s under 'Quick Style'. You might have to do a search for it, and share with people. I'm going to click 'Save'. The cool thing about that now is that if I've got a new document... and I paste in some text, I can-- you don't have to do anything really-- it brought through all the wrong formatting. All I need to do is go to 'Design', and go to this one... my second style set here called 'BYOL Quick Style Set'. And it's gone and adjusted the titles, and it's gone and adjusted the headings. It's given me consistency across this whole document. Let's say now that I want to go and update that consistent style. So I've decided that-- actually, after a bit of use we've decided... that the title needs to be a bit bigger. So instead of '28' we're going to use something like '48'. And that's going to be my heading size. So, we need to do two things, we need to update this title... because that's the smaller font here, if I right click it and say 'Update'... you can see, it's now the bigger version. And now we need to save this style set again. All we need to do is go to 'Design'... right click this first 'Style Set' option... go to 'Save', and just give it the same name. So I'm going to click on 'BYOL Style Set'... click 'Save', say 'Yes'. And it means now, if I go through and create a document... it's going to use this new style, which is great. Say I've got existing documents... so I'm going to jump to that I've already got. It's using these smaller font size... you can see, it doesn't update automatically. What I need to do is go through and click it again. It means that it's not going to run through... all your documents and automatically update them. You just have to click on the one called 'BYOL Style Set'. Often it's still the second one in. Just hover above them, they give the different names. And that's how to update your style sets across Word. So, to finish off, we're going to create a new document. And we're going to paste in our text. And it comes through as the wrong formatting... and all we need to do now is go to 'Design'... click on our 'BYOL Style Set'... and life is good and consistent. All right, I'll see you in the next video. 28. Remove double returns, double line spacing, double line breaks in Word 2016: Hi there, in this video we're going to look at... removing all these double returns. There's one after this paragraph. And then there's another one to get down to this one. So it's going to look like this when we finish. Let's go and do it. Now, why do we want to use it? It's because we've set something called the ‘space after’... there's already a gap between the two of these... and it's really easy to consistently go through... the whole document and adjust it. You can see, it's just under this little option here called 'Line Spacing'. There's one called 'Line Spacing Options'. And we've set the spacing after to '8 pts'... or at least that's by default... and that's really easy to control on a really long document. Controlling double spacing, what a lot of people do is... they'll highlight this little guy, this space between... and then go and adjust it. You can do that, you can make it bigger, or make it smaller. The trouble is, if I have to do that over a whole document... if somebody asked me to amend it... first of all, applying it across the whole document takes forever. And if you had to change it, you just say no, because it's too much work. So what you do is you end up having... so leaving the double returns, just say you got one of them... just one there to break it down to the next column and use the 'space after'. If you're looking to get more into 'space after'... there's a video I've got earlier in this series. Go check that one out. What I'd like to do is go and remove it; it's pretty easy. You need to be on 'Home'. You need to find down this end there's something called 'Find'. Yours might be at a slightly different screen. Yours might be a little bit tucked up... but this button, eventually you'll see this one called 'Find'. Click on him, use the little drop down arrow. Click 'Advanced Find'. And what we're going to do is do 'Find and Replace'. And that's the thing we're looking for, looking to delete it out of there. So, to get those bits in there-- it says 'Find what'. You're going to have to go down the bottom that says 'Special'. And I want to find 'Paragraph Mark'. That's considered a double return, a single return at least. And that is the little bit of code that kind of indicates a paragraph break. What we want to do is we want to find one of them. Actually, I'm copying it and pasting it, so I've got two of them. So when I find two I replace with one. I'm going to go 'Replace all', kick back, relax. 90 replacements were made. Click 'Close'. Now, I've got a nice consistent document that doesn't have double returns. And it means, now I can go through and adjust my 'space after’ very easy. I can select all of these paragraphs here... go to this option now... go to 'Line Spacing Options', and increase it from '8'... up to say, something like '18' just to prove my point. Nice and easy, and consistent. All right, that's how to remove double line breaks in Word 2016. Let's go on to the next video. 29. Start page numbers on page 2 or page 3 in MIcrosoft Word: In this video we're going to look at starting our page numbering... at something other than page 1, could be page 2, page 3. Now, an example here, we've got our first page... with no page number, we've got our empty page... this is going to be our contents page, our table of contents... that we'll make a little while later. And then our third page has page 1 on it. Let's go and learn how to do that. To do this, the first thing we need to do is we need to insert a break. So what I'm going to do in my case is, I want this to be on my title page... but then I want there to be a lot of space after this... and to allow room for my heading, and for my contents page. So, this is going to be on page 3 now. What I'm going to do is... instead of putting in lots of returns in, or page breaks... what you need to do is, you need to go to-- the cursor, just in front of where you want the page break to be... go to 'Layout', and go to one called 'Breaks'. Drop this down... and there's one in here, there's lots of different options... but you need this one here that says 'Next Page'. Click on that. That's going to be my first one. Now, if you want your page numbering to start at page 2... that's all you need to do, but I want mine-- so I'm going to leave that as my cover page... and then I'm going to leave in another space for my contents page. So I'm going to insert a second one. So there's my page 1. There's my page 2, which is going to be my contents page... but this page 3, remember, I want it to be page 1 now... because that makes more sense. So what I'm going to do is... double click anywhere in this empty area down the bottom... that gets me into the header and footer section. You can see up here, 'Header' and 'Footer' tools, everything grays out. Now I got to do a couple of things. First thing, it says 'Link to Previous'. That just means it detaches from that page 1 and page 2. Click on that, nothing really happens... except now, when I go to add my page number... I'm going to insert mine at the bottom of the page. I'm going to use this first one, just as simple. It still says 'Page 3', but now what I can do is... I can go into 'Page Number'... 'Format Page Numbers'... 'Start at 1', click 'OK'. And now I close 'Header' and 'Footer'. Hopefully, if I go to the top now, page 1 has no pages numbers on it. No numbers on it. And page 3 now is now page 1. Confusing, but exactly what we wanted to do. That's it for this video. Let's go check out the next one. 30. How to add a page break and column break in Microsoft Word 2016: In this video what we're going to do is we're going to insert our column breaks. It just means that headings are going to start on the right page. You can see, this one's been pushed down to start on the very next page... instead of that kind of half straddling a page. Also, at the end here, we're going to design our home page. Just techniques we've already used before. We're just going to squeeze that in here as well. Let's get on with it. First of all, before we start putting in our column breaks, or our page breaks... we need to-- Our documents are going to be 2-column layout... so with my cursor-- I've got a first page, I've got a contents page... where I'm going to put in all of that. And then I've got my first bit of text. I'm going to switch this to a 2-column. Go to 'Layout', click 'Columns', and click 'Two'. And if you're following along with this longer tutorial... that's going to work, you'll be fine. The reason it's not going to-- because by default it will try and change this first page as well... it will put that into two columns. The only reason it's not doing that is... in the previous tutorial, remember, we double clicked in the header here... and we said 'Link to Previous', and we turned that off... and we put in different sections... that's allowed us to do this without too much hassle. If you're jumping into this video... without doing the previous ones what you might have to do is... with your cursor here, and you go to 'Layout', 'Columns'... and instead of clicking 'Two' go to 'More Columns'... then pick 'Two' and say 'From this point forward'... because I've got my cursor flashing in page 3... it's going to say-- It's going to two columns but only from this point onwards. Either way, we've got our 2-column layout for our document. Now what I want to do is-- Ours is not too bad, I had a quick little look through it... and what we're looking for is column break. See, this one here is about the worst. It starts here, and it's pretty much the end of the page. You can get more, say, points where-- There's no point having that start here... it would be easier to just push it to the next page. In our case I'm going to select this one here. Actually I'm just going to put my cursor just in front... then go to 'Layout’, there's one called 'Breaks'. I'm looking at this one called 'Column' break. 'Page' break works just as well here... but 'Column', just because we're using columns we're using 'Column' breaks. It means it's going to push it to the next page... and then you just work your way through trying to figure out... if there are any other bad paragraph starts or headings. The headings are actually okay. They’ll start at a reasonable place... but let's say this one here, see this paragraph? There's no reason that should be just two lines before it gets started... it would make more sense to insert a column break. That one, click on 'Column'. Just kind of push it through, just to align things up. It's called widowing or orphaning... when you leave half a paragraph all by itself. I'm going to scroll down, and just work my way through... and put in paragraph... and put in 'Column' breaks. As you add images and charts, and stuff like that... you're going to have to go and revisit this. Often I'll do this right at the end of the document as part of my final checks. Don't worry about it too much because there's too many text changes. And if I go through and something ruins off the text... so edit it down, you've got this nice big gap now... where that paragraph could totally fit. So don't do this probably until the end. One thing worth mentioning here as well before we move on is... if I go to 'View'-- we're dealing with so many pages here. This one's not too long, it's 11 pages long... but imagine you're dealing with 50 or 100. Go to 'View'... and we're going to turn on this one called 'Navigation Pane'. And what that helps me do is just kind of-- you can be on headings, pages, and pages [??00:03:41are at normally on]... so I know what page-- I can just kind of scroll down and click on page 11... rather than scroll down, or scroll up... or drag this little slider, it's quite easy to use this. The other nice thing is... up in here, where we got headings, you can see... these are actually the headings from the documents, see 'Director's report'? If I click on 'Director's report', jumps to there... it jumps down to this page. Back up to 'Basis of opinion'. It's a really nice way of navigating rather than often I'll have that up. You can also hit the 'Search' option... and it will just kind of slide down to where you needed to be as well. I'll close it down for the moment though. One last thing I'd like to do before we move on... this is just a bit of housekeeping... is that I want to style this home page here, or my title page. So I want to push this text down now. If I was being Dan the teacher, I'd say... definitely go in and make sure you're using 'Layouts'. make sure you use 'Margins', go to 'Custom Margins'. Put in the height that you want... and make sure it's for just this selection... so it doesn't do it for all the pages. So if I go in and put in-- or let's put in '5 inches'. Just going to push my margin down. You can do that, and that will work, I know everybody does that. I'm 'undo'ing, and I'll just put returns in. I know, you shouldn't do it this way, but that's the way everyone does it. I'm going to select text, go 'Home'. I'm going to make this look bigger. Maybe you can skip along because this is just me messing about. One other thing I want to do is... I want to put a line above and below this thing. So I'm going to put in 'Bottom Border'. And I'm going to put in 'Top Border', so I got a line above and below. I also want to play with the spaces underneath. I want to push this title down a bit... so I'm going to go into this option. I'm going to go to 'Line Spaces'. I'm going to put the 'space after', and I'm going to set it to '25'. Just serves as a gap underneath. I'm going to select this as well. These lines are just too close to the title for my liking... so I'm going to go into these borders, go to 'Borders and Shading'. And there's one here called 'Options'. We're going to set this... to something like '15' at the top, '15' at the bottom. Click 'OK'. That's kind of how I want it to be. Next thing I'd like to do is just select all of this... just the paragraph selected... you have something selected and you adjust your margins on the side here... you can see, it kind of just pushes it in... and it doesn't affect the rest of the document, he's fine. I like it enough. Next thing I'm going to do is insert an image... that's going to go just on this title page. We'll look at headers and footers in a little bit. So I'm going to go 'Insert', 'Image'. I'm going to bring in from our files. Under 'Desktop', '03 Long Document'... there's 'Accountant Logo'. Bring him in. Goes in the wrong spot, I'm going to grab him, and I'm going to say-- this option here, I'm going to say 'Behind Text'. Up here. Where's his anchor? I'm going to actually say 'Fix page position'. The anchor, I'm going to put just at the top there. We looked through the anchoring and all this kind of files-- text behind stuff earlier on. If you haven't done that, go and check it out.. It's kind of how I want my page to be. All right, that's it for this video. Let's go check out the next one. 31. Adding header to certain pages only in Microsoft Word: Hi there, in this tutorial what we're going to do is... we're going to create a header and a footer... that starts on a page other than page 1. You can see, header, footer, but nothing on this blank page. There's nothing on the title page... so it starts later on in the document. So let's go and do that now. For this to work we need to have what's called sections in our document. Now, if you're following along this tutorial... we've already created sections, you remember? We did it a little earlier on, and if you haven't... and you're just jumping into this one tutorial by itself... I'm going to show you. Let's say I've got this document here. And what I need to do is I want my page... or my header/footer to appear on some of these other pages... not maybe the first page, or maybe not the second page. In our case, what I want to do is, this is going to be my first page. This is going to be my table of contents. so what I want to do is, just in front of table of contents here. I'm going to say 'Insert'-- I'm actually going to go 'Layout', 'Breaks'. I would like to insert this thing called 'Next Page'. That's broken this into a section... and then, from here, ongoing, there's another section. That's how you split headers and footers... because you can have specific headers and footers per section. So you need to make this happen, so I've cut this down into one section. I'm going to do two sections, so I'm going to put another one in here. I'm going to go 'Next Page'. So that's the thing you need to do first; cut these things to sections. I'm going to jump back into the document... that we've been working throughout this tutorial. So I've already done that for this case. Title page, contents page, what's going to come in my first page. So what I need to do is, to add the header... what I do is double click in this kind of random area at the top... it's my header area, and what we're going to do is... we're going to put in an image along the top... and we're going to put in some text down the bottom. To insert an image, or actually, before we get started, it's this-- this is the option here. So we double click to go into here, it says 'Link to Previous'. That's the bit we want to turn off, we don't want to link to previous ones... we want him to be all by himself. And now what we're going to do is... we're going to go insert an image, or pictures. This is the image from the Word exercise files that you can download. There will be a link on this page somewhere... and '03 Document', we're going to bring in our 'Accountant Logo'. Click 'Insert'. It's too big, I'm going to make him smaller. A couple of things I want to do, I want to move him over here... he won't move, remember, click on this, click on 'Behind Text'. And I want to go 'Fix Position'. Now sometimes when you're working with the header/footer... there's a few things you can, and can't do. So, when I click on him again, click on this, go to 'Fix position'... so they have average use, click off, click back on. Now what I get to do is, I can get to move him wherever I like. He's going to be up there in the top corner, nice and small... and down the bottom here, my footer... what I'd like to do is... I've got my page number in here from the previous tutorial. What I'd like to do now... is to have the name of the document kind of over here on the side. And Photoshop's installed. Just good to know. What I'm going to do is I'm going to grab this text here from-- Double click, grab that, copy. What you'll notice is that, you can see... there's no header and footer on these pages here... just because of what I did there. So I'm going to go back in to double click footer... and just after the number 1, I'm going to insert this tab here. It says 'Insert Alignment Tab'. I'm going to do one on the 'Right'. If you want yours to be at the center, you use 'Center'. I just want mine on the right. And I'm going to paste text in, but I'm going to go to 'Home', 'Paste'. And I'm going to use this last option, it says 'Paste Text Only'... otherwise the formatting will come through... and it will be that really big green color. Awesome! So that's my header/footer... and it's starting on its own page because of our sections. Double click. Now, you'll notice that everything's grayed out.. Everybody hates it, and there's no way of turning it off. Now I know there's a sneaky way you can make... the images kind of stand out using the Windows media format... something like that, it’s really hard to do... and it only works for the image, doesn't work for the text. If anybody knows other way to make... all of this go nice and dark rather than being grayed out... that would be helpful, send it to me with a note in the comments. For everyone else, just know that when you do print this... it prints it full color even though I can see-- watch this, it washes out when I click in here... and if you're sending it to a client... and you just really want it to be full color you can make a PDF. We covered that in an earlier tutorial... how to make a PDF out of Microsoft Word. You could send a PDF, it would be pretty nice and full color... or when you hit 'Print', it will print out nicely... but, till then, we have to live with grayed out headers and footers. All right, so that's how to create header/footer... that starts on a different page other than page 1. 32. Word 2016 table of contents tutorial: Hi there, in this video we're going to look at creating a Table of Contents. Then we're going to look at updating the Table of Contents... and what happens, creating some styles, making it bullet proof. Let's go and do that. There's two things that need to be in place... before you can make a Table of Contents. One is, you need a space to put it; we got a nice blank page on page 2. If you're jumping into this tutorial... all you need to do is have your cursor where you want the blank page... go to 'Insert', 'Page Break'. The other thing you need is, you need headings set up. I've got some text here... and if you go to 'Home' you'll see that's got 'Heading 1' applied... it pulls this kind of style through to create the Table of Contents... here again as well... choosing 'Heading 1', so those two need to be in place. Then put your cursor where you want your Table of Contents to go. Then go to this 'References' tab. And the first one here is Table of Contents. And there's a couple of different styles you can pick. I'm going to pick this first one here. and voilà , we got a Table of Contents. It's pulling through the 'Heading 1' that I used... the text from that at least, and it's bringing through its page number. Great! The next thing I need to do is... I need to look at what happens when I update it... changing the styles, those types of things. Let's go and do a couple of things. If I change, say-- the page number is pretty easy, say, this title here... say 'Independence' changes, and I decide... there’s a lot of content comes in and he moves to another page. So what I do is, back up in Table of Contents... really simple, click inside, 'Update Table'... and 'Update page numbers only'. You'll see, he changed along, from 5 he's now on page 6... and he's now on 7, 8, 9... So they're all kind of pushed along, and that's really easy to do. Let's say it's something different in terms of-- say the title's changed. This one here changes from 'Basis of opinion' just to the word ‘Opinion’. I'm going to delete all of that. So that's gone and changed. That last technique I used is not going to work. Let's say though, let's go and style this... because this is where it's going to bring in our little issue. So, if I style this, and I say it's going to be just a slightly bigger font... '14', And I'm going to do the 'space after'... just to push them apart from each other, so I'm going to do maybe '16 pts'... just to separate them all out. And I do that, and it was looking great, and I love it. And then I go to this one here that says 'Update Table', and-- I'm going to update the entire table because I want that text changed... instead of 'Basis of opinion', I want it to be 'Opinion'. So let's click 'OK'. You'll notice that it works but it goes and leaves my formatting, replaces it. I can go and change it again, that can be a little bit tiresome. So what I'm going to do is, before I go and update... is I'm going to say that it's a style... so I'm going to select this first option... and I'm going to be on 'Home', and here's all my styles. What I want to do is create one, so in your 'Styles' panel... there's this little fly-out in the right corner... so however big your size is, yours might be a little bit smaller like this... it might be just here... just like a little insignificant turned up page, it's super useful. Click on him here, and what we're going to do is, we're going to-- so, we’ve highlighted him, we've done some changes... he's going to be called 'TOC 1' but what I want to do is... right click 'TOC 1' and say update this ‘TOC 1’ TOC is Table of Contents. I want to update him to match my selection. And what that means is that it's not going to revert to that original size. It's going to be the default template. So now when I go and 'Update', 'Entire Table'... it updates the text but also continues... to use this styling that I've gone and chosen. Close it down now. That is how to create a Table of Contents... and either update the numbers or go through and update the titles as well. Let's go and do the next video. 33. How to create bullet list and numbered lists in Microsoft Word 2016: In this video we're going to look at creating a list. We'll both look at numbered lists and bulleted lists... and how to do the adjustments to the space between the edges here... and the space between the numbers, and the content. Let's go and do that. To start our list, what we're going to do is put a 'return' in here. And I'm going to put in some text that I'd like to be our list. I'm going to select all of the text, and at the top here... under 'Home', we've got the two options. You've got bulleted lists, and one next to it, numbered lists. So if I pick this 'Bulleted list'... there's a little triangle next to it, it will drop down. I can decide on which ones I want to use, say I want to use 'Text'... and the same with numbers, instead of having this one dot red... I can drop this down, and I can pick from different options here. Say it's this one, and then a bracket. The things that you might want to change is, say, it is the-- if I select all the list, it's to do with these... how far away this sits from the left... and the distance between these two, these can be important. So with him selected, you’ll see up here, my ruler... these are the bits that we can control. So this first option here, it is where this number 1 starts. Say you want to kind of rest them all the way along there-- I'm going to 'undo'. Or let's say these other two options. These are the ones that people sometimes get confused about... and it’s really hard to click these, just so you know. If you're finding it's not working... or you're finding something is going wrong... it's probably just the way you started clicking. If I click the middle triangle at the top... that’s exactly what I want to do, I want to kind of move-- I've got it wrong, 'undo', even I, it's really hard to click these things. So I'm going to click the triangle at the top there If I click the triangle at the top... can you see, it moves just the text away from the numbers... but if I accidentally - like I did a second ago - grab the bottom part, this little white rectangle. If I click on that, and drag it across, the whole thing comes. I have to 'undo' again. So that's how to do the basic adjustments. Our multi-level list is pretty easy. I hit a 'return' here... and I hit 'Tab' on my keyboard, I get yellow. And I can go through, and I want to insert things that are yellow... the Sun, and bananas are. To get these things to be not part of this multi-level list... I can bring them in the front here, and I can hold 'Shift' and hit 'Tab'. And that will bring it back into my original list. 'Tab' pushes it out, 'Shift Tab' brings it back in. That's it for numbers and bullets. We'll leave that one there. Let's get on to the next video. 34. Create first paragraph indents in Word 2016: Hello wonderful Word people. In this tutorial we're going to look at... doing our first line indent for our paragraph. We're even going to make it fancier, and look italics. Fancier still, we're going to turn it into a style... so we can reuse it through a really long document, over and over again. Let's go and do it. It's pretty easy. If you wanted to do the whole paragraph... you can click anywhere in your first paragraph. And you can use these options here, 'increase', 'decrease'. We want to increase it, pushes it over to the right, not quite what we want. What we want to do is just do the first line... so cursor anywhere in your first paragraph... what we're going to do is, under that tab is-- no, actually we're looking for this one here, 'Line and Paragraph Spacing'... drop this down, go to one that says 'Line Spacing'. And along here it says 'Indentation'... we're going to use this one that says 'Special', 'First line'. And we're going to push-- can you see it, it's kind of given us... a little preview of where it's going to push this in. Half an inch works for me, I'm going to click 'OK'. And that is how you indent a first line. This technique is used quite a bit when you're dealing with long documents... just that it's easy and visually easy to see where the first paragraph is. The title's there but this gives us an extra cue... to know that this is our first paragraph. The other thing we're going to do, and quite common... is we're going to set this one to italics, so I'm going to use 'Italics'. We're going to set a paragraph style as well. So what we need to do is-- I'm going to pop this out, I'm going to say 'New Style' down the bottom here. I'm going to get this one called 'First Para'. And I'm going to click 'OK'. And then I'm going to use it throughout my document. I'm going to go there, and then click 'First Para'... or use the option up here, and just go through and connect all of this up... throughout the whole thing. That's it, I'm going to carry on doing this... but that's how to do your first indent. You can see here, it's pushed on the wrong page. We did this, we did column breaks... which is not working enough right now, so I'm going to have to lift that up. I’m enjoying column break now. That’s what I did in this tutorial. Push him down, but anyway-- You, you... you, first paragraph. Exciting stuff. And you can carry on to the next video now while I finish this up. All right, on to the next video. 35. How to use tabs in Microsoft Word 2016: Hi there, Word people. In this tutorial we're going to look at tabs. We're going to do something looking like this. And we're going to learn all the ins and outs. And we're going to learn why they are a bit of a pain in the neck... and how to get around that. Let's go and do it. First up, we're going to go and bring in the text, you can just type yours in. So I'm going to go to 'File', 'Open', and on my 'Desktop'... there's one called 'Word Exercise Files'... there's one called '03 Long Document', let's open up 'Tabs'... and we'll use that content. I'm going to 'copy' this, I’m going to 'close' it down... and inside of here I'm going to put a 'return', and 'paste' him in. So this is bringing in just a bit of text, there's no tabs. If you've opened the document, or being sent a document that already has tabs... and things are going horribly wrong, what you might have to do is-- what might make it easier to see what you're doing is... under 'Home', up the top here, there's this one here called 'Show/Hide'. 'Click' on that, and it just shows you... all the invisible features of a Word document. This icon here indicates that there's a return... and you can see the little dots between words. And what you might see is that there's a bunch of tabs in between. That's what a tab looks like, this little arrow here. So you might have to go through... maybe just clean them up, or, just say you're aware of where they are. What I'm going to do in this course is... I'm going to put a 'tab' between name, duration, and cost. Then I'm going to go between 'JumpStart'. I'll put a 'tab' to one month, and cost. So it's going to be the name 'JumpStart'. And the duration's one month, and the cost is $9. Do the same for the next line. So 'BootCamp'... and the next one is going to be '12 Months'. And then the price. So I'm going to turn these ‘invisibles’ off. We should only have one between the line. Don't use multiple tabs to push content out, just causes trouble. So what I'm going to do is I'm going to select all of you guys. By default Word's given me my first tab. The default, normally there's a half inch between them all... but this one here has jumped out and given me my first tab, this guy here. You can see, I can start dragging him along... and then the next one's automatic. If you don't have that first tab it's going to try and automatically do it... and it looks kind of horrible, so often, the new version of Word... will at least put in one for you... and that's this little 'L' for left align, or consider that at least. So I got this first one. What I want to do is just click and drag it. If you end up clicking and dragging somewhere close... but not there, and things are going wrong,... it means you've kind of put in an extra tab. So to get rid of this extra tab-- I don't want it, I'm going to click, hold, and just drag it off. Even then I didn't get it. Click and drag off to down here into no man's land, you can see, it deletes. I've got my first tab, be sure to click on it properly. And I'm going to decide where it's going to go. So I'm going to decide it comes across a little bit further. This is my first tab. My second tab doesn't exist here, I'm going to click in here. You can see, wherever I click it aligns up with. you can see, I can move him along, oops, got the wrong one again. It's very hard to click on these guys. So those are my tabs. I can go and adjust-- things that I want to adjust at least... is that I want to adjust these ones here... because I want them to align on the decimal point, I don't want them to-- at the moment, they’re aligning left align, which is cool... but I want to align on the decimal point. So what I'm going to do is, I'm going to click on these two. I'm not going to highlight that first one. Why? Because I want the decimal point to align. I don’t want the word cost to align because it doesn't have a decimal point. So I'm going to select on these... and up the top here, at the moment it's left aligned. I can double click on it. Now remember, it's really hard to double click on this thing. So be very careful where your cursor is... and then squint at it, get it really good, and double click it. I got this. It says I've got two tab positions. There's this first one, which is this one here, at 1.13 inches. And then there's this second one. This first one here is the left align, perfect. The second one, I would like to be decimal point. Click 'OK'. It just means that-- You can see, wherever this is... it's aligning with the decimal point. I'm going to drag him over a little bit, just to fit in with the 'Cost'. So that's how to create-- so first of all you want to make sure you've only got one tab between things. So by turning on your 'invisibles', just to check. And then you can go do an adjustment by clicking anywhere up here. Just be careful that you don't add an extra tab, we don't need them. I can tell by selecting all this, I got one tab, and a second tab. And that's my decimal point tab. To adjust them, it's to double click them. And you can change the left align, in this case, to a decimal point. Now in saying that, I find tables are a lot easier to use... but we need to learn all of the things that Word can do... and all the things that will be thrown at you as a Word user. Let's leave that there, and let's go on to our next video. 36. Adding a graph in Microsoft Word 2016: Hi there, in this video... we're going to look at making this pretty little graph... and inserting it into a Word document. So let's go and do that now. First up, let's put a 'return' in, this is where I want my graph to go... and I'm going to go to 'Insert', and-- Word calls them charts not graphs. So go to 'Charts', and here's your basics. So we've got column, line, and pie charts... these are the ones you're probably going to use the most of, within here... say the pie charts-- There's a couple of different ways of displaying this data... so decide which one you're going to use. I'm going to use the plain old 'Column' graph, this one here. Click 'OK', and it inserts it. It's given me this little Word document... sorry, this little Excel bar document. And it's gone and inserted it into my document. So I'm going to make it a little bigger. You can adjust the size... it puts it in the width of your column or your page by default... but you can drag it out to any old size. I'm going to use this one. It's given me some kind of place holder text. You could now just jump into Excel... copy the data, and replace it in here. We'll do that in the next video. We'll look at it a bit more advanced using Excel, connecting it up. What I'm going to do is, I'm just going to go through and delete a few things. I'm going to select these three. I’m going to right click them, and say, 'Delete', 'Columns'. You can see, it's just kind of a regular bar chart now. Now, instead of 'Series 1', this is going to be... 'Gross Profit'. And what I'll do is I'll put in... 2014... 2015... You can see, they’re adjusting across here. I've spelt gross profit wrong, you can see that too. And I'm just going to put in some data here. 400,000... 425,000... then we jump to a massive three quarters of a million... and now we've gone back. So we've got some data in there. Let's make this a bit bigger... so you can start to see if you got a longer content. Some of the things you can change, that you want to change is-- I'm going to close this down, and then, what happens, a lot of people... they close it down, and they want to go and change this. To go and change it afterwards-- you might be at 'Home', you might have somebody else's chart. What you do is you click on the graph once... then you go along to 'Design'... then this one that says 'Edit Data', click it up. Magic, your little window pops back up again. So, if you lose it, that's what you can do to open it. Let's go and do some style changes. So, with it selected, what you can do is double click this green bar here. And you can start playing around with these options. So 'Fill', there's some shapes, and here’s my bar graph. So what I want to do is actually go to this first one here, go to 'Fill'. It's got an 'Automatic', it's using some of my default kind of faint colors. What I want to do is, I actually want to put a 'Solid fill' in... and I want to tell it what to do. So I can pick any of my colors here, I’ll pick these guys. I'm also going to-- there's some other things you can do, so say... 'Vary colors by point', watch this... you can start having kind of more of--... you see, it's automatically added... a key down the bottom with different colors... just to help you work out what's what. You might like that, you might not like that. There might be just some features on here... from your graphic you just don't want... and that's where this little option down the bottom here is, 'Chart Filters'. You can say, I want-- actually, that's slightly different. I want this one here, 'Chart Elements'. Let's say I want them but I don't want the legend, which is the key... because somebody will be able to work it out. I just want the colors because they look cool. So I've turned that off, you can see, you can turn on and off... all sorts of different things in here. Next thing I want to do... or the last thing that you might want to do with your graph is-- I know there's an option here, it's says 'Chart Styles'. This is one cool thing you can start with. By default it looks fine, looks perfect. You might go through and say, "Actually I'm liking this thing." You can start from here, you can obviously adjust it from here as well. You can double click it, double click to see this here. And go through and start adjusting colors and fills... like you did before, but-- might get you really close to the thing you want to start with. So that is how to insert a chart using Word. We're going to look at tying it into an Excel document... a little bit more tightly in the next video. Let's go and do that. 37. Linking an Excel spreadsheet with Word 2016: Hi there, in this tutorial we're going to look at... how to bring in Excel documents into your Word document. We'll look at how to bring it through so it's just kind of living in Word. We'll also show you how to connect a text so it updates when Excel updates. We'll also show you how to bring it in just as a pure old image. All right, let's go and do that. The easiest way to get data from Excel into Word is to copy and paste it. So, in my Excel document here I've got my report... and what I'm going to do is I'm going to select all the text... and what I'm also going to do is I'm also going to select... this bottom row here, this blank white row... just to give it some padding at the bottom... it heaps easier to do this in Excel... rather than to try and put spacing in it in Word afterwards. So I'm just going to have an empty blank cell down the bottom. So I'm going to go 'Copy', and I'm going to jump into Word. In Word, this one here is going to go on this page here, 5th page. Where am I going to put it? I'm going to put it just after here... put in a 'return', and I'm going to go to 'Paste'. There are a few different paste options. If I hit 'Paste' it puts it through as this first option here... but there is a bunch of other options, so I'm going to 'undo'. So, what are my options? The first one here, you can kind of see the preview there... it pastes it straight into Word. There's no connection with Excel, it's kind of separate. We can update it here in Word... but there's no connection with the original. So these two first options have no connection to Excel. The first one keeps the formatting, the second one doesn't, you can see... it's kind of a bit of a plain Jane sheep now. So depends on, if somebody's made some nice formatting-- ours has got some nice formatting so I want to keep it. What happens now, if I click on this one here, I get it in... and I can start making amends. First of all I can't see half of it because I got a 2-column... so what I can do is, click up here, click on this kind of target here. And we're going to go to 'Design', no, we're going to go to 'Layout'... 'Properties'... and we're going to say, "I'd like the text to wrap around". Click 'OK'. It means it’s going to kind of poke it out... and the text is going to run around the outside. So I've got my chart in here. What I want to do is, on the right hand side here, there’s this little square... and I can drag it just to kind of fit with my document a bit better. I might have to play around with some of these cells here... because they don't quite all line up. You can see, you can adjust these quite easily here in Word. Now what happens is, if I make changes here in Word... they don't change the Excel document... so I can kind of get in here and change the formatting... and play around with this thing now in Word. This is my preferred way of working. The other way of working is, if I delete this guy here... and we put in these options... this is quite cool, it looks the same except that-- it looks like you can change it... watch this, I can go through and change this to 151... but what happens is if I go and say save this one... and I jump into Excel document, and I go and change this... say that data changes here to 130... and I hit 'Save'... and I jump back here into Word... it doesn’t update automatically, but if I close it... save it, and try and reopen it... you get this thing. This annoys the hell out of me. It's cool, because it means that it's updating-- if I click 'Yes', it means it's going to go through... override anything I did in Word... and it's going to use that Excel data. You can see 130 here, and you might love that. You might think that is a great idea. Often, it is a great idea but so many times that Excel sheet gets lost... and you can't find its data, or somebody updates it for the next version... forgets to change the file name. Sometimes it just gets lost on the server... you sent somebody the Word document... and you forget to send them the Excel document. In my opinion, I like to just link it in Word... and if I need to update it, I just go and copy paste it, and update it. It's not a big deal. But yes, you might like it the other way. The last option that we’ll look at-- I’m going to select this one, this one's quite cool as well. So I'm going to go back to Excel, I'm going to copy it all. Copying. And in here, in my document... I'm going to put in paste as the last option here at the end... which is ‘Picture’. There is one more option, it says ‘Just Keep Text Only'. The text only option is a terrible option. You can see, it gets rid of all the formatting... and just becomes this big kind of jumble of text. So there's one here that becomes a picture... and that's quite cool because it might be nicer to use a picture of this. So watch this... I can scale it up, and I can do the same thing with 'Text Wrap'... I can say I’d like to wrap it around... and it can just be a nice big image that goes across. It doesn't update, you can't change it, it's just a graphic. So that is how to bring in an Excel document... and either paste it straight into Word using image... or link to the Excel document directly. All right, let's check out the next tutorial. 38. Creating an infographic or flowchart or diagram in Word 2016 - Smart Art: Hello wonderful people. In this video we're going to look at creating diagrams and flow charts... and any sort of info-graphic style thing you might want to make. Now Word calls this Smart Art, and Smart Art is awesome. And we're going to go off and learn it now. Let's go do it. I'm going to put mine on page 4 here, I've got a bit of space. I'm going to go to 'Insert', I'm looking for this one called 'Smart Art'. Now we're not going to every single option here because there are lots. And the cool thing about them is they're really easy to use. And quite adjustable, some lovely things to it. These lists, cycles, and all sort of stuff, we're going to look as-- I’m going to use these relationships ones... and we're going to be using this particular one. Why? I don’t know, I just like it because-- Which one? This one here. So 'Basic Radial', click 'OK'. We've just got-- it's going to be helping us do the hierarchy of BYOL... all the different components to it. You can make it bigger by dragging these edges. Mine's going to fit within this column here. It's very easy to edit, you can either double click on them... and start typing, this is 'BYOL'. You see this size starts adjusting. We've got a Spanish version... or you can edit the text by this little pop up here on the left. I find this is pretty easier. There's one in Ireland... there's one in, oops. You can hit 'Tab', I just hit 'Tab' on it and it added the tabs within there. I'm going to 'undo' that. 'BYOL', and this one in... where's this one, there's one in Australia. and then there's one in, an online version. And that center one there, this is-- Now let's say-- let's do a couple of things. So I'm going to close that down. Let's say I want to change the colors. the colors are very easy, you got 'Design' and 'Format'. So 'Design' is the shape, you can decide on different ways of displaying it. And there are lots. You can shuffle through in terms of this relationship one. I'm going to go back to the one that I had. There's this particular style, that's the flat one. You can see, you got a full Nav 3D, you might like it. Under 'Format' though, this is where we get to change it. Now if you’ve got the whole thing selected... I’m going to pick up ‘Shape Fill’, picks the whole thing in color. What we want to do is pick on one of these little guys, and say... maybe just this guy is red. Click on him. So you can click on them individually and change the colors if you like. Now, what I want to do is-- that’s how to style it, and let's say we want to add some more features. So with 'Design' there is 'Add Shape'. So if I click on 'Add Shape', I'm going to add this one... you can see I've got a fifth option, and I can go into here... and I can say, this one's BYOL-- I don't know, where else do we have something-- Aah, New Zealand. Of course, we do. You can change the order of them by having this one selected here. And you can see I can move this one up. You can start shifting them around, bring them down... depending on where you want it to go. Another nice thing we can do is that... we got that kind of a quite orderly... now all these Smart Art graphics-- Watch this, if I start moving these things around... I can start adjusting these to... maybe New Zealand, Australia ones need to be kind of there... and the online goes over here by itself, and these two in Europe. So all of these Smart Art graphs... doesn't matter which one you're using... all really, really customizable. I love Smart Art, and hopefully you will too. All right, that's going to be it for Smart Art. Let's get on to the next video. 39. How to save and reuse snippets of text in Microsoft Word 2016 Quick parts: Hi there, in this video we're going to look at... selecting a chunk of either text, or-- it can be anything actually. And saving it so that we can reuse it, rather than styles. It's actually a block and chunk of text, and it's called quick parts. So let's go and look at that now. First of all, we're going to find-- Let's say that we spent a long time doing this title... this first paragraph, and this body copy. We’ve used this all through our document, it's our style. So, with it selected, I'm going to-- you can see that a little bit. I’m just going to put in an underline, for no reason-- but I want to select all of this, this first paragraph here. Why? Because I'm just sick of having to highlight a text... make it this, when I'm typing straight into Word. I just want to dump the text in, and adjust it... rather than having to apply the styles afterwards. So, with it all selected, I want to go to 'Insert'. And let's go along to this one called 'Quick Parts'. 'Quick Parts' just saves a chunk of text with old styles... so you can use them later on. So we’re going to click 'Save Selection'. Got to give it a name, I'm going to call this one 'Chapter Heading'. And I click 'OK'. It just means that when I'm working on any new document... I can go up to 'Insert', I can go to 'Quick Docs', and I can click on this. I just got a chunk of text ready to go. I can start adjusting it, and editing it... and pasting in the new stuff. You can do this with anything. It can be tables, it could be your terms of conditions... it could be your address, could be your-- anything. In terms of service, just after you end up putting in lots... just select it all, select with 'Parts', save it, give it a name. And you can click and insert it anywhere you like. Easy peasy. 40. How to add and adjust comments in Word 2016: Hello wonderful Word learners. In this tutorial we're going to look at adding comments to documents... and replying to them, and deleting them, and adjusting them... changing their names, all that lovely stuff. All right, let's go and do that. So what are we going to do? We're going to comment on something. So, this thing here is the only one with an underline. So, to add comments, you highlight the area that you want to comment on. And then you go up to 'Review'. And then you can add new comments. I'm going to add a comment. 'This is the only one with an underline'. Perfect, it's added there, it's used my name. If it's using a weird name... say you've joined a company and it's using somebody else's login... or somebody else's name, go to 'File'. Go down here where it says 'Account'. And you can go to the one that says 'About Me'. And what it will do is it will open up a website. And will link your Office account, and just ask you to change the name... and all your details, so that is making it more helpful. So, the comment's there, great, you can see this little icon here. I can open and close it. Say you got lot of comments, and you're reviewing it. So I've set this off, and it's come back with a bunch of comments. You can-- this option up here, under 'Review'... 'Show Comments' can be handy. You can just slide down and just see when they apply. Also, to be really a bit of a pain once you kind of fix the [list]... just turn them off the same way. Couple of things, easy ones... 'Resolve' just grays them out, it means that they've been fixed... or we’ve kind of made that one understood. You could reply to them easily, and one of the things-- also you can do is delete comments. Say you don't need this one any more, up the top here... you can see this 'Delete Comments'... and this 'Next' and 'Previous' just allows you to flick through. Say it's a really long document like this one is, it's half a dozen. But there are all random pages, you can just keep clicking this. It will keep cycling through all the different comments. And that my friends is how to add comments to a Word document. We haven't covered track changes in this one, we'll do that in a later tutorial. All right, let's get going. 41. How to create a company template in Word 2016: Hi there, in this video tutorial... we're going to look at creating a company template. We've gone through them, we've styled this report in previous tutorials. We like it, what we want to do is make sure that we can save a version of it... that the next person can use... or say you're designing it as a designer for a company... you want to give it to them... but you don't want them to be able to override the original. What we're going to do is we're going to go to 'File', 'Save As'. And we're going to save something called-- Up the top here, we're going to pick this one here called 'Word Template'. Essentially all it does, it means that it's going to be a document... that can't be saved over the top of it. We need to give it a name, we'll call this one 'Report Template'. Make sure it's a 'docx', hit 'Save'. And what ends up happening is if I close this down now, and I’ll find it-- Word puts it in by default, it's in your 'Documents'. And it puts it into this one called 'Custom Office Templates. And here is the 'Report Template' I've got. Now, this thing here probably-- yes, copy it out and put it on to the network drive if you’ve got one. And this is what people will use to get started. Now the cool thing about it is if they start, say they try to open up... what ends up happening is, it actually-- can you see, it says Document1 along the top. It's not actually that report template. It's kind of used that to start a new document. It's all sort of editable in here... but it just means that if I save this and close it... that report template is still untouched. Let's say you do need to update the template. The client comes back, some changes, or you need some changes. You can 'right click' it, and by default it says 'New'. You can 'right click' it and say 'Open'. What that will do, that's very different... it's opened the report template. And I can make adjustments to this template and close it back down. One last thing we'll do before we go is... you can double click it to open a new document like this... but what you might do is 'File', 'New'... and in 'New' here there's lots of different templates. These are the ones supplied by Word. Now, this one here says 'Personal', these are the ones we've made. This is our report template, and we can start from here as well. We end with the same effect, so we got a new clean document to start working on. Doesn't really matter if you double click the file, or go to 'File', 'New'. All right, that is how to create a template using Microsoft Word. 42. Creating a timetable schedule using tables in Word 2016: Hi there, in this tutorial we're going to look at... making a good looking table like this one from scratch. We'll also look at starting with some of the templates... because they can be really handy too. All right, let's get going. So we're going to get started, we're going to go to Word. Now before we get started making our own one... it's great to know how to make your own... but often it's really good just to start with a template. So many good templates are online. In Word 2016, when you get started there's this little search option. You might have to go ‘File', ‘New’ to get it. If you type in 'time table'... you get two Excel documents. If you put 'timetable' as one word, you get a couple from Visio. It's all about the language. Took me a little while to work out... that actually 'schedule' is that word we want. You'll find, there's actually hundreds of schedules. You might just find that-- this one here-- might not be exactly what you want. Say this 'Weekly Homework'. You can go through, maybe just there... just kind of alternating colors that you want... it's got the days of the week... but you just need to go and change some of the settings. It's often easy just to get started here. Change the fonts, change the colors, take ownership of it... but that's not what we’re here to do. We're here to learn to make a table on our own. So we're going to make a new document. We're going to go 'Home', click 'Blank'. Great! The first thing I'm going to do is throw in a bit of text. Tayla, can you speed this up for me a little bit? Great! So we've got a bit of a title going... now we're going to put in our table... so just going to go to 'Insert', click this and drop it down. And this is where you get to decide how many rows down and columns across. In our case, it's going to be ‘5’ across, by ‘6’ down. There we go. We've got a really basic table, we're going to fill in some details. Tayla can speed this up again as well. So, even though I said 5x6, I've put in 6x5. So we're going to do a couple of things. We're going to delete this row. We're going to click inside of it, right click. And there's one up here that says 'Delete'. And we're going to actually delete this column. Great! Down here we can right click and we can go to 'Insert'... and we can go to 'Row Above' or 'Below'. There's another option just to the left, out here, just outside the box. You can see this little '+' button, adds another row as well. And this one is going to be-- ‘Dinner’ actually goes in there... and 'Client Visit' goes in there. So we got a table, we can resize it by grabbing the corner here. We're going to do some basic styling. So I'm going to select all three across the top here. And we can use this little pop out to give it a fill color. I'm going to use my corporate color. I'm going to give the text the color of white. And then I want to align these guys so they are... in the center rather than up the top... and you do it by-- There's 'Design' along the top here, and there's 'Layout'. 'Layout's what we're going to use mostly. And along here there's the options of where you want it to sit. So I'm going to align these guys 'center'. I'm going to drag them up just to get it to fit in a little nicer. I'm going to zoom in a little bit as well, so I'm going to go to 'View'. And let's go 'Page Width'. Great! We're going to do the same for all of these... I'm going to select all of these, go to 'Layout'. 'Centered'. Looks nice. We can manually go through and adjust the colors... but there are some options here in 'Design' you can click on. There’s some kind of basic ones to get started with. You might decide, actually something like this is a nice way to get started. And you can go and adjust from here. I'm going to 'undo' a bunch of times to get it back to how it was. The next thing is looking at splitting and spanning. In this case, let's say the same person is required for all three of these. My contact person, and name, so I'm going to try and join all these. I'm going to grab these three, and up the top here, under 'Layout'... there's an option here that says 'Merge Cells'. And it puts it down to just one cell. Do the same with all of these. Maybe I want to select all of these and merge them together... so that the contact name for this person is me... but I cover all three of these options. The other thing you can do is, say you want to split this back up again. Let's say that I'm not in charge of dinner anymore. So what I can do is, I can go to 'Split Cells'. And I'm going to split into '1' column and '2' rows. Click 'OK'. Even though I said 2 rows, it jumps out and tries to match this... because it doesn't really know where to put those two rows. And what I'm going to do is maybe join these two now. Go to 'Merge'. One of the last style things is, let's select all of the text here... all the table at least, and up here where it says 'Borders'... I'm going to pick 'No Borders'. And it removes them all, or I can decide... maybe just to put ones that are inside the horizontal border... just to get lines going across... but let's say that you want to set this as a template now. Now there's not an option that just says... 'Use this thing that I've made as a template' for the next one... so it’s a bit lame that way, so with the table selected... what you can do, up here under 'Design'... you can use this little drop down arrow here, the last one in the group. And you can go 'I'd like to make a new table style'... but you have to place it not on the one you've created... but on ones that already exist in the templates along here. So the normal table starts the one that has pretty much no formatting. So what you can do is... you can go through and work your way through and adjust this. So you don't spend too much time designing your table... if you're going to turn it into a template, do it here. So I'm going to go through and I'm going to say I want... the whole table to have lines around it. And I'd like the header row to have this color applied to it. So I'm going to click on that. I want the font to specifically be 'Arial' for the header row... but I want it to be 'Bold' as well. So you can go through and do these styles, give this style a name. I'm going to call this one 'BYOL Style'. Click 'OK'. Now if I go and make a new style... sorry make a new table... 'Table', looks like that... then I can click on my style, and it applies it. It's got the bolds in the top, and the riddly text down the bottom. So that's how to create a style... you kind of do it after the [??] and apply it there. Another thing you can do... and what I do often rather than sitting at the style, is that-- I'm going to delete this table. There's something called 'Quick Parts'... or in this case we're going to use a quick table. So select your table, by grabbing in the top left corner. Let's go to 'Insert', and we could use, if you looked at it earlier... 'Quick Parts', 'Save Selection to Quick Part Gallery'. And it's just going to dump that text on to your page when you're finished. We've looked at that already. There's something very similar... under 'Tables', if we go to 'Quick Tables', right down the bottom here... 'Save Selection to Quick Tables'. I'm going to call this one 'BYOL Table Style'. It's going to save as a table, I'm going to click 'OK'. What it means is, later on, when I'm working on say a new document... and I need to get that table kind of roughed into there. I can go to 'Insert', 'Tables’. And down here, 'Quick Tables', my first... actually not my first one. Right down the bottom here, 'BYOL Table'. And now I can make my adjustments from here. It's up to you how you want to get started. Whether you use the styles, or whether you use the quick tables. All right, that is an overview of how to use tables in Microsoft Word. 43. How to use track changes in Microsoft Word 2016: Hello wonderful people. In this tutorial we're going to look at doing track changes... where you get these crazy lines, where things have been deleted... and other things have been added, so we're going to tidy this up... make it look really easy to use, and track our changes. So the scenario is, me, Daniel Scott has drafted up this time-table... and I need to send it to one of my colleagues, Emma. And I want Emma to be able to go through... check it, and make sure it's right... and offer any kind of corrections... but what I'd like to happen is, I'd like to track what's going on... what changes she makes, so that I can agree... or at least just be aware of what's being changed. To do that, we need to turn it on first. So we need to go to 'Review'... and we need to click this button that says 'Track Changes'. Nothing really happens except that it's recording now. Now I 'save' this, I email it to her... and ask her to send it back to me once she's finished. Now, let's say that I'm Emma now... and I go in here, and I notice that it's a full stop instead of a semi colon. Just a little thing. I think we should probably be more specific up here. I want to use Bangkok rather than Thailand. You'll notice that while I'm working... on the side here there's these little track changes here... these little kind of colored bars, this is what I call simple markup. And it's probably the best way to work... because the other option is to work in 'All Markup'. It starts getting really confusing quite quickly. This one's not too bad, because I've just done some simple changes... but it can get pretty crazy looking after a while. So simple markup's great, and what happens is, Emma can click on this... and check, you can see, those lines kind of turns on and off real quickly. So she makes the changes, she saves it, sends it back to me. I open the document, it looks like this. And I can go up to here and look at it differently, I can decide-- Actually I just want to see all markup because... what I want to do is check what she's changed. I can see she's deleted Thailand, and gone to Bangkok. And I can say I accept that one, this one down here... Now if you aren't sure which one it’s at, you can use this... 'Next' and 'Previous'. You can kind of see my cursor highlighting this, 'Next', 'Previous'... So I'm at this one here, I'm going to say 'Accept', I agree... this one I agree, and the deleting of that, yes I accept. There's nothing more to check. You can obviously reject, and say no, I'm going to leave that as it was. When you're finished, my advice when you are finished with a document... and you don't need to track changes anymore... turn that off because things can get messy if people open the document... and there are all markups on, and there's all sorts of junk everywhere. That is how to track changes in Microsoft Word. Let's get on to our next video. 44. Adding text on top of an image in Microsoft Word 2016: Hey there, Word lovers. In this tutorial we're going to make text over the top of an image. This one's going to be movable. The image is going to be in the background. It's not going to be washed out. We're going to do this gray box, kind of washed out boxes, well it's part of it. So let's go and do that now in Microsoft Word. First of all, there's a couple of ways... of putting in an image that text can go over the top. The first way, and the quickest way is the watermark. I don't like it, but let's check it out. Let's go to 'Layout', actually go to 'Design'... and all the way down in here, there's one called 'Watermark'. I'm going to pick 'Custom Watermark', I'm going to grab 'Picture Watermark'... 'Select Picture', 'Browse' file, and if you're-- if you want to, you can download the exercise files... there'll be a link on this page. We can go to 'Word Exercise Files', '05 Interactive', we’ll use 'Cover Image'... click 'Insert', and click 'OK'. And it's kind of this washed out background thing here. We can do some adjustments to it. Watch this, I can go back into there, go to 'Custom Watermark'. And I can say, actually I want it to be not washed out, click 'OK'. It's still washed out but not as much as it was, it's kind of weird. What happens is, what they mean by washed out is... will it be washed out when it prints? At the moment, because I unticked it... when I print it, it's going to look fine... but in Word, it's always going to be washed out... and I really don't like that about it. I like to use, it’s where doc is kind of like... I want to be the in-product, you know what I mean. So, I don't like watermarks. You can go and play with the size and stuff in here... but I’m going to remove this watermark and look at the easier way to do it. Well no, the harder way, the better way. First of all, what I need to do is, I'm going to make a cover page... and then put in text in underneath. So what I'd like to do is, insert a page break here. So I've got my other page, you can do it afterwards... but it's a little bit hard because there's images all over the top... and it becomes a little bit tough. I've got my second page, that's where my content's going to go. This first page is going to be my cover page. Couple of things I want to do before I move on is... I just want to change this 'Size' to 'US letter'. And I want to change my 'Margins' to something 'Narrow'. And I want to go to 'Insert', let's bring in our image. I'm going to bring 'Color Image', it kind of goes in as you imagined it. You can type in front of it afterwards but you can't get on top. To get on top you need to do two things. You need to select your image, go to this option on the top right here. You need to say, 'Behind Text', this thing’s going to end up behind text. And I'd like it to be in a 'Fixed position' in this case... because what I want to do is grab the edges here... and make it nice and big. You see, it kind of crops itself off the edge of the page, which is cool. And that's what I want, kind of like a big giant background image. Now I want to put a text box over the top. Before I do that I'm going to quickly - I promise - put in 'Insert', I'm going to put in 'Shape'. I'm going to put in a 'rectangle'. You might have noticed in the last one... there was a big kind of rectangle in the background... that's what I want to do here as well. So I'm going to click, hold, and drag. And I'm going to drag it off this edge, here as well. And I'm going to fill it with black... and I would like to lower the opacity of it. So what you can do, under 'Shape Fill', you can go down to 'More Fill Colors'. And where it says 'Transparency' here, I'm going to turn it down to '55'. Actually, if I click off... you'll see there's a line around the outside I want to get rid of... so with it selected, go to 'Format'... 'Shape Outlines', 'No Outlines'. Great! Now I'm going to put in text over the top. So, to do that, let's go to 'Insert'. And there's something called a 'Text Box'. You can actually, up here, my cursor, I can start typing over this text. So that's all you want, you just want an image... and you just want to start typing over the background straight away. That's what you'll need. What I'm going to do is... I would like to put in a 'Text Box'. There's some pre-made ones, not a fan of most of these. I just want kind of a plain box, you can do that by clicking 'Draw Text Box'. I'm going to draw something that kind of fits in there. I've got some copy that you can use for this exercise... under 'Product Information'... in our '05 Interactive' folder. I'm going to grab this junk, copy it, go back to our document, paste it in here. There's a few things I need to do. First of all, I want to get rid of this white background. You might be inclined to go back here, and think... "I'm just going to go for this thing, and this fill," kind of just something weird, not what we want. What I'd like to do is click the edge, and go up to 'Format' and then use it. More of a shape, than it is a fill, like it was back here in the 'Home' tab. So, under 'Shape Fill', we go to 'No Fill'... there's a black liner on the outside. I want to go to 'Shape Outline', 'No Outline'. I'm going to select all the text, do some basic formatting. You’ve already seen now, if you're following along... you can stop this video, you're done. You've got an image in the background, text over the top... but what I'm going to do now is just some font styling. I'm going to pick a 'Font', pick a 'Size'. Just to make it look a little nicer. What I might do is select all of these... and get rid of this space between the lines. You can see, this 'Remove Space After Paragraph'... tidying up a little bit, select these guys. And I might go just down to 'Line Spacing' of '1'. Nice. All right, that is how to put text over the top of an image... in a couple of different ways. I'll see you in the next video. Stay around, the next video is going to be about adding... interactivity sort of things, like hyperlinks, videos... and creating interactive PDF type things. Let's go do that. 45. Adding Hyperlinks and turning off automatic Hyperlink in Word 2016: Hi there, in this video we're going to show you how to make links... that will jump out to website. And how to style them so they're not blue and underlined... but also work through how to add links... when they jump out to an email address... like this one, and also, the lovely thing... we're going to turn off... when you hit bringyourownlaptop.com, and hit return... it's not going to automatically convert it into a hyperlink. We're going to disable that. Let's go and do that in this tutorial. First up, we're going to bring in some text, we're going to 'File', 'Open'. And if you've downloaded the exercise files... that should be on your 'Desktop'... 'Exercise Files', I'm using this one called '05 Interactive'... my 'Product Information'. What I want is, I want—we’ve used this already on the cover... and I grab these, if you don't have the files... there'll be a link on the screen here somewhere to download them. So I'm going to copy all of this, and I'm going to bring it into my document. I'm going to paste it in. There's a couple of things we want to do. There's some text here that already has the url, or website address. So we're going to put in our hyperlink. We're going to right click it, sorry, select it... and then go along to 'Insert'. And in the middle here is our kind of like interactive links stuff. So we’re going to click on 'Hyperlink'... which just means it’s going to link to a website. Where are we going to link it to? To an 'Existing File or Web Page'... that's not what we want, display text as, and this is the address. Great! So this is where you can type in... sometimes, 'http://'... so just copy and paste that from the website. If you've got a more complicated one... you might have adobe.com on the site, but actually - I want to display text as just this - but actually link to maybe something really long in here... might be under here, maybe 'inkling'... and it might have all these other bits and pieces. Looks nice under display text... but you have just have this ugly url down the bottom here. I'll click 'OK'. And we get our lovely styling, you can decide on how to style this. Select it, go to 'Home', and decide. Actually I just want this 'black' again. And I will remove the underline by clicking the 'underline' option. It will still be a hyperlink, you will still be able to click it... and it will still work when we do an interactive PDF in the next video. So the next thing we'll look at is adding an email address. So I'm going to select this guy, and I'm going to go back to 'Insert'. And I go 'Hyperlink', there's an option in here. It says 'E-mail address', and we have email address here. Let's type in 'sales'. Just leave the ‘mailto’ at the beginning there... and 'adobe.com'. I probably don't want ‘mailto’ to display, bumped out there... but that's required in the kind of code side of things. 'Subject' line, so when people click on this... it's going to pre-fill in the subject line. So what this is going to be is, it's going to be... 'Order Inquiry'. I'm going to click 'OK'. So instead of [?? 00:02:59] I can restyle it... but when that's clicked it's going to open up my email... either gmail, or Outlook, whatever I happen to be using on my machine. So that's hyperlinks, and how to do emails. The last thing I'd like to do is... a really annoying thing that people have is... when you start typing in an email address... say you start typing in mine... 'bringyourownlaptop.com', you hit return... and you get the blue underline, and it does a hyperlink automatically. I really don't like that. So what I want to do is... I've undone that, I'm going to turn that off by default. And you do that by going to 'File'... go along to 'Options'... go to 'Proofing'... and then this one here called 'Auto Correct Options'. And in here the one we don't want is 'Internet and network paths'. Click 'OK'. It means, now when I type in my web address... 'bringyourownlaptop.com', put 'return' in... yes, it doesn't force in a hyperlink. I can edit myself later on if I like... but it's not making everything blue, and underlined. All right, that is how to work with hyperlinks in Word 2016. 46. How to add Youtube or Vimeo video to Word 2016: Hi there, in this video we're going to look at... how to bring in a YouTube video... like this one, or Vimeo, or any other kind of hosted video service... that you might want to play straight within Word. Happy days! Let's go do that. First of all you need to figure out what video you're going to use. It doesn't matter whether you're using Vimeo or YouTube or Wistia... or any other kind of video hosting program. We're going to use YouTube because it's the most common. Find the video. And then, a couple of options. The easiest way is to go down to 'Share' and grab 'Embed'. This is all selected, right click it, say copy... jump back into your Word document. Where is it going to go? Mine's going to go just underneath here. And I'm going to go to 'Insert', 'Online Video'. And here are the options, we're going to use this, ‘From A Video Embed Code'. Click in here, right click, hit 'Paste', and then hit this little arrow here. There's my little video. I'm going to make it the size I want, hit play. And, it's me, playing out the tutorials. I'm going to close it down. That's how to put in a YouTube clip one way. Let's do one other option quickly, so we can go into here... and go to 'Insert', rather than having to go to YouTube first. I got my cursor where I want it to be, I can go to 'Online Video'... and I can just do a search in here. I can type in... in my case, it was called, something to do with... 'Bring Your Own Laptop', my company. It starts doing searches, and you can see... there's a bunch of my videos, there's me. This one, a really clever way of doing it... but let's say I'm going to decide on this one here... and then click 'Insert'. If we're going to do it from Vimeo, it's very similar. Let's jump into Vimeo,. In Vimeo, I found a video that I want to use. And at the top here there's a couple of options. The one I want is this one here called 'Share' with a paper dove. Click on that one, and click this 'Embed'... right click it, go to 'Copy'... jump back into your Word document... and just like we did with YouTube, go to 'Insert'... 'Online Video'... where it says 'Embed Code', right click in here... click 'Paste', click the little arrow. And there we go, we got a little Vimeo clip. So putting in a video into Word is pretty easy. The only trouble is that the videos aren't actually part of the file. So internet connection is needed to go off... and grab the videos from YouTube or Vimeo. All right, that's it for this tutorial. Let's jump into the next one. We'll get a bit more interactive PDF type like. 47. Creating an Interactive PDF with Microsoft Word 2016: In this tutorial we're going to create an interactive PDF. It means I can send somebody a PDF, they can download it from a website... and there's some interaction, and in our case... it's going to be videos which we installed in our last tutorial... and hyperlinks. So let's go and do that now. It's super easy. We're going to go to 'File', 'Save As'. And you can see, mine here is saved as Adobe PDF. Yours might not have that... because I've got something called Adobe Acrobat installed. If you've got that you can go straight to this option here... but I'm going to assume you don't have it. And we're going to go to 'Save As'. And we're going to go down to here which says 'Word Document'... drop that down, we're going to go to PDF. It doesn't really matter which way you go. I'm going to click 'Save'. Now, mine defaults and opens up in Internet Explorer for some reason. Yours might default and open up in something else. Let's go and check that interactive PDF. So by default, PDFs come interactive. So I'm going to find my completed files. There they are there, down the bottom here... is this one here that I created, this is my PDF file. If I 'double click' him, it's going to open up in Internet Explorer. Now I'm going to 'right click' him and say 'Open with'. I've got something a bit more appropriate, Acrobat. You might have Acrobat Reader. There might be all sorts of things that will try and open it. They all work. So, if I look at this document here... here's my front cover, beautiful. This page, as you can see, it's opening a clip on it... It's an ad from YouTube. Same with the links here, if I click on the 'adobe.com'. It's going to open up a browser and link to that. So that's my PDF, it has interaction... And all we need to do is 'File', 'Save As', and change it to 'PDF'. All right, let's get on to the next video. 48. Sharing Word 2016 documents with others: Hi there, in this video we're going to look at sharing our Word document. Now, let's say the situation is, I've finished this Word document... I need to send it to somebody, either for amends... or just to send it to them just because I'm finished... and there's a couple of ways of doing it. I could just close down Word, and use, say Outlook, or gmail... and just attach the file, and send it to them... and that works... but there's some other options... for sharing a document that we'll look at now. We go to 'File' along the top here, we're going to go to 'Share'. And the one I just described, where I said just email it... you can kind of save some time here by going 'Share', 'Email'... 'Send as Attachment'... and that's really good if you're just dealing with one person. I’m sending it to my rep... "Here you go, I've finished it, you can start using it now." When that technique kind of falls down... is when I need to send it to 10 people... "Here you go, office, what does everybody think?" And this is where 'Share with People' becomes handy. If I click on 'Share with People'... it's going to save it to something called my OneDrive. OneDrive is some alternative for Dropbox. If you've used that before, if you've never used any of those... it's just an online storage hard drive. And what that does is, if I save it to that... They call it 'Save to Cloud'. ...it's that, I save it to this online hard drive... and then I can link to all those 10 people, and I say, "Have a look." The cool thing about it is that, say if they're adding comments... it means that they’re all adding comments to this same file... and it means that if there's a big glaring spelling mistake... right at the beginning... it's not 10 people warning me of the spelling mistake... the next person that opens that up will see the other person’s comments... and say, "Okay, they've already covered that"... and a bit of a conversation can go. If you start sending it to 10 people via email... obviously you're going to have 10 separate versions... none are going to link up... and you're going to have lots of work to do. So, 'Share with People' is a nice handy one. Your OneDrive is free. Well it's part of your Microsoft 2016 license. I'm going to click 'Save', and when you get here, click on 'OneDrive'. So I'm going to save it to this OneDrive. And I'm going to give it a name, 'Promo Document', I'm going to hit 'Save'. Some stuff happens, and then this thing appears over here eventually. Sharing with people... I'm going to go, 'Share with People'... Who am I going to share with? I'm going to type in some email addresses here. You might have a bigger company, and you might have a list of them in here. You can just click on them. In my case I'm just going to click on-- I'm going to add, to 'tayla@byol.ie'... and I'm going to share with him. The cool thing about it is I can decide, does he edit, or can he just view? When he's just viewing he can add comments... but he can't go and change the text, which is quite cool. Send him a message, hit 'Share', and Tayla will get a link to this file... and he'll be able to add their comments. And we can do that to more sets of people. One of the last options in this 'Share' option in here was this one here. You might not have this option. I’ve got it because I've got Adobe Acrobat installed on my machine... so this appears. If you don't have it, don't sweat it... but this one here is kind of useful as well. It's doing the exact same thing we just described... where you send it as an email attachment for comments. This is just sending a PDF version... that you can allow people to add comments to. Very similar option, but PDF rather than a Word doc. All right, that is how you share documents in Microsoft Word. 49. How to make an interactive from in Microsoft Word 2016: Hi there, in this video we're going to look at making a form... that can be filled out in Word, and be emailed to us. So, couple of things that make this form cool before you go and make it... is that you can't click on the word 'Name'. So you can't go and adjust things and wreck your lines and stuff... but they can fill in here, that says 'Click or tap here to enter text'. So I can put in my name. Email address, easy. I might as well put in my actual one. If you want to reach out, here I am. 'Course Title', this is quite cool, it’s a drop down menu. So we need to make some drop down menus. 'Date of Birth', we've added a date picker. This little check box here, so you can turn it on and off. 'Comments' is not very exciting. Just add any old comments, you like anything. And if you hit this 'Submit' button here... it's going to stick it in an email and send it to us, kind of. So, let's get off, and start making our form in Microsoft Word. I'm going to bring in some text, just plain old text for my form. So, 'File', 'Open'. And on your example files there's one in '06' called 'Forms'. I'm going to copy that. I'm going to close it down and bring it into this document. What I don't want to do, remember, is I don't want these underlines... because underlines do this when people type them in... and they destroy our formatting, and everything kind of jumps around. So, what I need to do is I want to put in just some interactive forms... and we need to get a little bit nerdy. It's not that hard, but we need to turn on something called 'Developer'. Now, don't be scared. We're going to go to 'File', down to 'Options'... go down to 'Customize Ribbon'... we're going to turn on 'Developer'. It's kind of some hard core Word stuff that they hide away... for us nerds, but it's not that hard, I promise. 'Developer', and I have my cursor flashing... where I want my first bit of text. And just as a little option I want you to kind of limit yourself... also, this stuff is a bit more scary, but just the stuff in here. There's a 'Rich Text' box I'm going to put in, and the 'Plain Text' box. I'm going to put in this plain text. Rich text box allows people to put in all sorts of stuff... Images, and hyperlinks, and stuff. I just want to force them into a plain text. So I'll click on that second one. You can see here, now, when someone clicks on it... they're going to be able to type into it. So I'm going to type my name into it. Cool, huh! So, kind of looks the same, except that I can restrict this in little bits... and nobody can adjust the word 'Name'. The other thing I can do is I can start formatting this. So I'm going to 'undo' till the text is gone. So how do I want it to appear? At the moment, have it selected, you can go up to this one called 'Properties'... and you can start playing around with it. Do I want a 'box' around the outside, or do I just want 'none'? That's what I like more. You can start styling this with different paragraph text. You can create your own style for these fonts, it's up to you. And I click 'OK'. It just means that's going to sit there nicely... and when I start typing... there's no box around the outside, and people can fill in their name. I want to do the same thing here. I'm going to go to 'Rich Text' box, go to 'Properties'. And I'm going to turn off-- There's no line around the outside. Now, 'Course Title'-- text boxes are pretty easy. The 'Course Title' is going to be different. It's going to be a drop down box... where people can pick from the options that I give them. And it's this one here, they call it the 'Combo Box'. So I'm going to click on this one here, called 'Combo Box'. And there's only one item in there at the moment. So I'm going to go up to 'Properties'... and down the bottom here, this is my drop down list. We're going to leave 'Choose an item'... because that's going to be the first option. We're going to click 'Add'... and I'm going to call this one... say they want to do 'inDesign' training with us... or they want to do 'Excel' training. 'Excel' training. I'm going to go through and add a couple of options. We got lots of courses. These are the options I want to be here, and-- weird thing is, if I put a 'None'... the drop down box doesn't work, so leave it as 'Bounding Box', and click 'OK'. And what will happen is, people will come in... they’ll be able to 'Choose an item'. There's the drop down menu, pick 'inDesign' from the options, nice. I'm going to leave that as item there. 'Date of birth', we could just leave this as a text box... but we're going to use the date picker. With it selected, I go up to 'Properties'. And I can decide on how I want this displayed. I like it like this, so it's got the day and the name of the month there. Click 'OK'. Next thing we're going to do, 'Do you require a laptop?' This is going to be a check box, like a-- tick it if you'd like this to happen. You can see, there's a little check box. Nice and easy one. Click on it, gets this. I'm going to get rid of the border on the outside. That’s the nice little designer in me... don't like the border around the outside. So they're going to uncheck that, or check it, as they need. 'Comments', we're just going to put in another text box here. Because I'm Dan, I'm going to go through, and spell it all right. Nice. So that's how to create a form. Now we’ve got the details in there, but we still have this problem... where peple can go through and start messing with our formatting. I just want people to only be able to type in... these without messing anything up. So what we're going to do is we're going to look at... this one that says 'Restrict Editing.' Click on him. I'm going to 'Editing Restrictions', click on this one here. And I'd like to say that-- This means that they can't change anything. I want them to be able to change, nothing but 'Filling in forms'. Eventually, you have to hit this one that says... 'Start Enforcing Protection'. So click that. I could put a password in so that... only people that have the password can undo this. I'm just going to click 'OK', and not put in a password. Passwords always end up being a problem for me. So we'll leave that. What ends up happening is, I can save this, send it to people. They could download it, and then, unless they go in to 'Developer'... and go to 'Restrict Editing', and go to 'Stop Protection'. They can turn it off then... but 99.9% of the population are not going to know how to do this... and even if they do... well, who cares. I'm going to 'Stop Protection' now so I can do some editing. So that is what you can do, go back and start editing these bits. 'Editing Forms', 'Start Protection'. Click 'OK', and it means-- watch this, I can't click on these, I can't click on the 'Name's. All I can do is enter my text into here. And I've got myself a nice little form that I can fill in now. 'Email', there you are. 'Course Title', I can pick on 'Excel'. My 'date of birth'. 'Laptop'. 'Comments'. Great. So now what do we do when we want people to send it to us? Now the easiest way is to get them to save it and email it to you... or print it off and post it in snail mail. Now that's not ideal, there is a way of adding a button to it... so you can get it to automatically email that to you. The only trouble with automatic buttons... is that we need to enable something called 'Macros'. And what happens is, if I send this Word doc out to people... or it's downloadable from my website and has macros enabled... what will happen is a lot of people freak out... because macros can contain malicious stuff. So what people tend to do is, especially big companies... is they don't allow people to work on documents that have macros. Also, it's a bit of a freak out for people that open the file that says... “Would you like to open Macros?” “Would you like macros enabled?” A lot of people just don't. So, you might just have to write... “Please email this document to” at the end, unfortunately... or “Print this document and send it to us.” Let's say we're going to go the whole hog and do the button option. To get a button in there we need to-- over here where it says 'Restrict Editing'. We'll stop restricting it for the moment... and you got to have your cursor somewhere else... wherever your button wants to go. And up here, there's this little drop down option. And we're going to use this one here, 'rectangle', called 'Command Button'. Now double click it, and what needs to go in here is a bit of code. I've given you a bit of code, I'm going to go back into Word. And I'm going to go to 'File', 'Open'... in your 'Desktop'... on your 'Exercise Files'... there's one called 'Forms'. And there's one there called 'Send Form Button Code'. 'Open' it up, grab that, 'copy' it... and 'paste' it into our Visual Basic. So this opens in the background, don't be scared by it. Yes, it's a little scary. And just paste that between these two lines here. The thing we might change as well is the name of the button, by default-- What is it called? Caption. It's called 'CommandButton1'. Let's just call this one 'Submit'. Cool. Now I'm going to close it down. And now I got a 'Submit' button. Now, to make the button work we need to enable our restrictions again. So I'm going to click off down here. And before it will let me save I need to switch off 'Design Mode'... that comes on automatically. Back to this mode, let's hit 'Save'... 'Yes, Start Enforcing'. What I might do is I'd have to go off and clear off-- I've got lots of text that I had in there... so because I'm turning this back into our regular old form... it doesn't have my details in it. I'm going to have to go and pick that first option because I messed about with it. So we got it all in there, we're going to enable our protection. Click 'OK'. Now it's the form they can fill out. And when they're ready they hit 'Submit'. And what it will do is it will open up 'Outlook'. Now, because I've been working on this document before... I've already enabled macros for mine for working. What will happen for other people is when they open this document... there's going to be lots of warning saying 'Macros have been enabled'. So, not an ideal solution... but probably the best one is to have a little thing that says... "Please print" or "Please attach and send to this email address here.” All right, that is how to make a form in Microsoft Word. 50. Creating personalized letters in Word using an Excel spreadsheet Mail merge: Hi there, in this video we're going to take this list from Excel... and merge it into Word using Mail Merge. And what it's going to do is it's going to automatically create pages... in terms of our letter head, and it's going to put, all personalize... there's Daniel... there's Craig, there's Malcolm, all pulled from that database... and automatically make this long document for us... so we can print it off, super easy, using Mail Merge. Let's go do that now. So first of all, open the letter that you want to work with. In our case, we're going to use our 'Word Exercise Files'... there's one in '07 Mail Merge'... we're going to use this one called 'Prospectus'. So it's got some basic text in here. What I want to do now is connect it up to the list. Now, the list, you need to have existing, so I've got a list in Excel. It's just kind of pulled from my database copy with first name... company, phone numbers, email addresses, addresses... things I'm going to need for this letter. You don't need to clean it up... you can just decide which of these columns you want to use. If you don't have it already, you need to insert a row on the top... that just kind of categorizes the columns... makes it really handy in Word, so company, first name, last name. I've got that guy, I'm going to close him down, I don't need him now. Inside of this document, what I'm going to do is... I'm going to go to 'Mailings'... and up here I'm going to go 'Start Mail Merge', I'm going to use a 'Letter'... and I'm going to 'Select Recipients', I'm going to 'Use an Existing List'. And if you're following me, grab the-- Under 'Desktop', 'Word Exercise Files'... there's one called '07 Mail Merge'. And there is an Excel document in there. Click 'Open'. There's only one sheet in this case, one Spreadsheet in that document. That's fine. The things I need to do now is... let's look at putting in a couple of bits to personalize it. So at the top here I'm going to put in 'First name', 'Last name'. So in here where it says 'Insert Merge Field'... you can see here, this is the list actually pulled from my Excel document. Remember, there was 'Company', 'First_Name', Last_Name'... this will look different depending on your Excel sheet. So I'm going to put in 'First_Name', then I'm going to put in a 'space'... and then I'm going to put in 'Last_Name'. What's going to happen is, when I hit 'Finish & Merge'... it's going to go to that list and replace 'First_Name... with the first name from that list, and the last name for that same person... so I want a bit of a space in between the two... otherwise the names will be jammed together. You can preview the results while you're working, this is not finishing it. Can you see here, 'Preview Results'... it's just pulling the first record from my Excel document. It's not finished, it's just a little preview. I'm going to turn that off. Put a ‘return’ in, I'm going to put in the 'Address'... and that's what we need on the top. Along here, I'm going to say "Dear"... and I'm going to put a 'space' in... and then I'm going to say "Dear First_Name"... and I’ll put a comma in, and a 'space'. That's all I'm going to use from this list... you can decide what you need to use. If I click 'Preview Results', it's going to say "Dear Greg"... Enclosed-- I'm going to do some spelling changes... but you can cycle through these lists. You could see here, I'm still previewing... so I'm just cycling to see what the rest of the values... look like in my Excel sheet... but we're still not finished . I keep saying that, I know. And when you are ready to go... there's this option here that says 'Finish & Merge'. And 'Print' option is really common. All you do is hit 'Print', and that's it. It's going to not save them if you know what I mean. It's not going to create a document with it all in there. It's just going to send it all to the printer with the right names on them... and be finished. If you want to save them and have a printed version of them... because at the moment, if I turn 'Preview Results'-- This is like a working copy, and you'll always keep this one off. Save this one and keep it somewhere because it's first and last name... I can go in, and go 'Select Recipients'. And I can choose a different list. So I do this every month, I send out a prospectus... I can just go to a different list... and it will use the same formatting from this one. Let's say I do need a copy of this to send to somebody... or asking for a physical copy, it's this one here. It says 'Edit Individual Documents', click on this one. Click ‘OK’. What it's done is, can you see, it's actually a different file. There's my other one before, there's my template version. It's created a separate version. And what it's done is, can you see, it's made a page on all of these... with all the different records kind of ready to go. I can do what I want with this, I can print it off... and yes, that's a separate document from the original. All right, that's how to use Mail Merge using Word, and a little bit of Excel. 51. What Next: So, what do we do next? Next thing you could do is... I'd love to see some of the projects you're working on. So, screenshots, leave that in the comments. Post it in the project section... depending on where you're watching this video. The other thing is, if you liked it... leave a review, they really help me out. The next, in terms of maybe your professional development. Word is an amazing product, I love it, there's amazing things you can do... but it is limited in terms of the grand scheme, or grand things like... graphic design and desktop publishing. The next step up from this one... its big brother is something called Adobe InDesign. Go check that out. I've got a course specifically for Adobe InDesign, of course. That's the kind of next leap from Word. What you also might do as your kind of creative development... would be something like Excel. Excel can be scary, I've got a course on that as well... but yes, kind of got a demystified version of that... kind of like day-to-day product use of Excel for normal people. So, you might check that one out as well. All right, this is nearly it, nearly the end. Just the cheat sheet, and we'll be done. 52. Microsoft Word 2016 shortcuts and cheat sheet: Tip no. 1; I've styled my first heading... but I've got to apply it to this really long document. Click anywhere in the heading, go 'Control Shift C'. Click anywhere in the headings you want it to go to, 'Control Shift V'. Super easy to apply it to lots of different things... as you're working through a document. Thank you, Microsoft Word, you're awesome! Tip no. 2; I've got a PDF... it can't be opened, it's all fixed, or can it. I can right click it, go to 'Open with', 'Microsoft Word'. Microsoft Word's going to say... 'Would you like to convert it into a Word document?'... you say, no way, yes way. And now, all the text is fully editable. And when you're finished, you can hit 'Save'... and decide to keep it as a Word document, or back out as a PDF. Thank you, Word. Tip no.3; I've designed a cover page, I've done my contents page... and I'm about to style my body copy. I don't have the copy yet, so I want some place holder text. So instead of going out to lipsum.com - we all love that site - we're going to go equals, and we're going to type in lorem. And in these brackets here we're going to type in... how many paragraphs we want, I want 150, '=lorem(150)' At the end here, hit 'return'. Holy Molly, easy peasy. Mixed up [??] words that I can use as place holder text... until I get my real copy. Great, on to the next tip. Tip no. 4; I want this price, and I want this price... so I try and drag across them both... but it grabs everything in between. What if there was a way I could do random selections? Watch this. Select the first one, hold down 'Control Shift'. And then click this other one, look at that. And maybe just this one for fun. Hit 'Copy', 'New Document', and you can see... it just brings through the bits I had selected. Great tip. Next one, please. Working on a document like this newsletter... and the file size is really big, so you got lots of images in it. We want to lower the file size of this Word document. We can do that by clicking any one of the images... go up to 'Format'... then there's this option that says 'Compress Pictures'. Now, untick the one that says 'Apply to just this picture'. I'm going to get it to apply to all the pictures. And I pick a size. I'm going to go down to 'email size', click 'OK', hit 'Save'... and check your file size, it will be a lot smaller. On to the next tip. Tip no. 6; This one is to do with measurements... especially when you're dealing with... Imperial and Metric changes all the time, like I am. I know that this box here needs to be 9cms high... but if I look under 'Format', I can see that it's in inches... and I have no idea what the conversion rate is... but what I can do is, select the inches here, type in '9cm'. And I can click out anywhere. Can you see, it does the conversion for me. It's now converted it into the exact inches measurement. You can do the exact same thing with pixels or points. And it's not just to do with height and width... any box in Word that has any sort of measurements... you can just type it in, and it will convert it for you. Thanks Microsoft. The last tip, and this one is how to change the font size. If I select this heading here, I can hit 'Control Shift'... and then full stop, '.' to make it bigger... and comma, ',' to make it smaller. 'Control B' makes it bold, 'Control I' makes it italics. All right, that is the end of our Tips and Tricks for Microsoft Word.