Transcripts
1. The Benefits of Productivity: Productivity is cake. Productivity is the
measure of efficiency. There are many ways to
maximize your productivity to lead to more successful
workflow and outcome. Every workday is different. The variations
between our work days are becoming more noticeable as the number of workers
who adhere to a standard nine to five
schedule continues to decline. Despite these
distinctions, there are three themes common. Making little adjustments
to your routine might have a significant impact
on your output over time. Start with only one
suggestion and build up from there as you learn what
works best for you. The second is to
take responsibility. Sometimes it helps to have
someone else to answer to, whether it's a weekly
check-in with a coworker or your own deadlines that
you announced to others. The third is to remember that your human recognize that
it's normal to make mistakes, lose focus, and have a
terrible day every once in a while is better to forget
the past and move on. In this class, I have compiled everything I have learned
that is transformed my life. I have read article after
article, book after book. And we're going to go through
the most useful as well as any cheeky tools I have
found along the way. I'll come up, your life is
about to get more productive.
2. Prioritising is KEY: Time and time again, you'll find yourself in a
position where you need to do many high-priority
tasks simultaneously or in a very
compressed time-frame. Prioritizing the tasks
and placing them in order of most important to
least important is vital. If you don't
prioritize your to-do list is time that you started. Here are five
strategies that may be used to prioritize work. One, don't fall for the attraction of to-do
lists to set priorities, all you need to
do is be aware of the many chores that must be completed and set them
in order of importance. In order to prioritize projects, look at them from
two perspectives, importance and urgency. The most pressing matters
should be addressed first, followed by the least pressing, and everything else should be placed somewhere in-between. This is good, but it might lead to a false feeling
of accomplishment. For example, asking if I
finish everything on my list, will I have done my
finest job today. You'd spend time every
day refining the list as you went along and would
never get it right. To give your whole attention
to the topics that will encourage expansion when running a business so you actual job, it's easy to become
overwhelmed by the seemingly endless
list of things that may be done to make
things better. However, just two of those
things have the ability to increase your success
by orders of magnitude. If you can keep your mind on just a few things,
you'll be okay. Tasks are not the most useful conceptual
tool and prioritizing, rather, themes are more useful. Which two or three factors are
most important for growth? If any action that does not directly affect these factors, it's not worth putting
much time into. Quick tip for when
you have your list. Once you have prioritized it, say you have ten items, cross off the last five. In reality, you don't have
enough time to get to them. If you do, You haven't executed the first vibe to
the best of your ability. Remember there at the top of your priority
list for a reason. Don't worry about
being flawless. Humans tend to be
ambitious perfectionist. We find it difficult to accept anything less than perfection. But if you want to be
effective at prioritizing, you need to be able to abandon
a project in the middle of the process in favor of one with a higher return on
investment, aka time. While it goes against
common sense, striving for perfection
might actually hold you back when you're
trying to get work done. In order to get more done with a better probability
of good outcomes, you need to be prepared
to do things halfway. This is a challenge
even for top achievers. Take care of the most
challenging tasks. Procrastination is not
a kind of laziness, but rather a form of avoidance. And it is human
nature to put off doing tasks that we dread. Goldman Sachs CEO has
been quoted as saying, The first thing I do every day is the thing I hate the most, do the things that he
despised him first. So you can get them
out of the way, free up mental and physical
resources you'll need later. If your boat is leaking, don't try and fix it
by patching the holes. You may wish you
had more hands and feet if you spend your
time spreading them out over the deck in an
effort to stop leaks that you have sprung
in your company time, personal life, the bot itself may actually be
the source of the issue. Decisions on what to prioritize
always need to be made. Assuming everything is okay, something will always
seem to be on fire. There was a major
warning sign if you feel like you have everything
under control. This indicates that
you are focusing on the most pressing matters. Key takeaways from this lesson, we often face situations
where we've got a lot of high priority activities at once in a short amount of time. Salt the jobs from least
important to most important. Remember, if your
boat is leaking, don't attempt to repair
it by patching the holes. It's our tendency to put off completing chores that we fear. Remember the CEO quote, the first thing I do every day is the thing I
despise, the most.
3. Effective Time Management Hacks : Have you ever noticed that some people appeared
to be able to fit everything they
want incest schedules, whilst others seem to be constantly juggling
competing priorities. It's not possible that some people are just
less busy than others. They are probably
making better use of their time demonstrates an
excellent time management. In this lesson, we're
going to be going over time management hacks. The capacity to manage your time effectively and efficiently
is known as time management. One definition is the ability to accomplish your goals
without feeling rushed. It may seem easy on paper, but putting it into
action is another story. The basics of effective time management
are outlined here. Time management is the art of getting the most out of
the time that you have. But what happens when you
maximize your efficiency and productivity yet still
fall short of your goals. It may be best to look
at it by management as a combination of working effectively and
allocating your time. Once you've written out
your priority list, find out how you'll
handle things. Whether that's by doing them by herself or handing them
off to somebody else. Oh, and stick to your plan. Don't take on yourself the urgent but less critical chose, instead, assign them
to someone else. Kickoff your to-do
list right now. Get on with the next
item in the agenda. Once you've finished,
what should you do if a crucial task
and keeps getting pushed down the priority
list in favor of less pressing but equally
vital commitments. First, you need to decide
how crucial it is. Do you need to do it? Or you just convincing
yourself that you should closer maybe an eyesore. And I saw some actual
depression for some of us. Maintaining an orderly
workstation and regularly updating your software will help you remain
on top of things. One must know, tidying, hint. You should start your belongings
into three categories. Keep, give away and throw away. Do something useful with it, or keep it if you need
to keep it for later on, get rid of anything that is
no use to you or anyone else. Go with the flow. We all have optimal work periods and those time tend to
be very consistent. Tasks that are more
challenging should be scheduled during those periods. However, you should
also include in time for tasks that have to be
done at specific intervals, such as meetings, visits to places like the bank
or the post office. If you find yourself
with ten minutes to kill in-between meetings, it might be helpful to
have a list of non-urgent, yet essential activities
ready to be completed. For example, this might
be the perfect moment, the send that email confirming
your upcoming holiday. One tip, take advantage of
time management software. Paper diaries and to-do lists
are still used by some, and that's completely okay. However, if you want to
rely on technological aids, there are currently several
options for doing so. You can organize
your time and set up appointments with the aid
of apps like Calendly, Microsoft Bookings
and Google Calendar. I have an episode later that
shows my solutions to this. Don't put things
off without first investigating why you want to get things done immediately if they are truly
time-sensitive and crucial. If it can be done
within five-minutes, the trick is just to do it without even thinking about it. The more time you have to
think about something, the chances are it'll end up at the bottom of
your to-do list. Keep calm and keep
things in perspective. Perhaps the most essential thing to remember is to keep calm. Too much to do might
make you feel stressed. Don't worry too much. If you don't do your
final task of the day. If you prioritize well, the world won't end. If you put it off
until tomorrow. It may be preferable
to rest up for the next day by going home. I'll turn it in early
rather than rushing to fulfill a deadline that
might not even be important. If you stop for a second and
re-evaluate your situation, you could discover
your viewpoint has shifted significantly. Key takeaways from this lesson. Learning how to effectively
manage your time is crucial since none of us have enough of it to do all that we need to do. The key to effectively
managing your time on tasks is to differentiate between what is urgent
and what is not. If you put something
off that seems urgent but isn't very critical, you could discover that you
no longer need to do it. Don't worry too much. If you don't do your
final task of the day, the world won't end if you
put it off until tomorrow.
4. How to Minimise Distractions: Minimize distractions. There are several
opportunities in life to fritter away hours. We may maximize our productivity and improve our chances of success by eliminating
as many sources of distraction as possible
from our daily lives. In this class, we're
going to be going through some of
the helpful ways. You can minimize distractions. If you're in a rush, I
need to get things done. You may find the
following list helpful, but don't limit its use just to the office implemented
in your daily life. Utilizing even a few of these
basic tips can help you get more done in less time and
improve your efficiency. Calls. Don't disturb others around
you by talking on the phone. Unmute whilst you're working. Pop miss coals straight to voicemail and schedule
certain times to check it. Set aside time throughout
the day to take Coles and then let people
know when that is. If you stand up as you
talk on the phone, studies suggest that this makes individuals
more efficient. Act quickly, even if it involves writing things down
on a to-do list, on any commitments made
during a phone call. Keep a list of frequently
called numbers nearby or program them into
your phones, address book. This will eliminate
a lot of time wasted searching for numbers. Email, limit yourself to a
few daily e-mail checks. Remember to log out of your email client after you
have finished using it. The constant pinging of your
inbox may be quite annoying. Wasteful of time
seems as you're going to be checking it once you
get to know the vacation. Conveniently organized and
file emails with the aid of predefined folders and roles you create in your email client. Remove any unwanted
messages from your inbox. Immediately. Don't hesitate to delete any messages that
are not urgent. For example, generic
emails that don't concern you personally
go into this category. Forward emails to
someone who can offer a better answer.
If applicable. You may not hold the
answers to something rather than waste your time
playing Chinese whispers. Just hand it off to them to make the most efficient
use of your time. Read and answer to each
relevant email just once, and do so within a timeframe
allotted for that task. Delete the e-mail once
you're done with it. Remember, not all emails labeled urgent or
high-priority, really? Well, not to you anyway. Meetings only attend
meetings that are relevant to you is essential
to hold this meeting. And what will it
be accomplished by having it aimed to appear on time for meetings
neither early or late. You should prepare for the
meeting by learning it's objective and renewing
its agenda in advance. Agree in advance how long
meetings will go on for. This is a lifesaver. Start and conclude. The meeting on time
at timed agenda is a very useful key takeaways. From this lesson. We may maximize our
productivity by eliminating as many sources of
distraction as possible. Read process, reactive, or
take actions on messages. As soon as they've
become feasible.
5. Getting Rid of Digital Distractions: Digital organization. Get that digital
clutter under control. Imagine getting on your
computer in the morning and desire in a clean desktop. Start the day with just you and a clean backdrop
instead of Pilate papers and stickies and
documents on your desktop. To be fair, however, it is not impossible. Use a cloud-based
service such as Dropbox or Google Drive to store your files so that
you can access them from any computer
or any mobile device. Google Docs and Dropbox both have version control
of documents. So you can see older
iterations of those documents. Keeping your computer tidy, not only frees up mental space, but also makes it easier
to locate certain files. I've been able to locate things in their appropriate
directories, which has saved
me a ton of time. Instead of making
things from scratch, are looking them up online. I know exactly where
they're stored. Make sure your files
are organized. I use an app called
folders Heidi on macOS, and this saves me loads of time, and it does it all for you. It's also a good idea to pay attention to the
emails you get daily, as well as those
you actually open, unsubscribe from the ones that you don't actually find useful. You can use a bulk
unsubscribe tool in a single operation to unsubscribe from
those mass emails out your browser's clutter. The key to living
without digital clutter is finding out how
to efficiently absorb the digital
information that you've bombarded with
on a daily basis. These are all wonderful
beginning steps. But there's something
even more important, knowing when to turn it all off. There's some evidence that blue light from
electronic devices may interfere with the brain's
production of melatonin, leading to less restful sleep. Key takeaways from this lesson. Use a cloud-based service such as Dropbox to
store your files online so that you
can easily access them from any computer
or mobile device. Organize your inbox as
new messages arrive by filing them away in
relevant folders, remember to disconnect from
all electronic devices before going to bed to get
them more restful sleep. Most leap equals more energy and ultimately,
more productivity.
6. Gain 2 hours back EVERYDAY: Using AI to manage your day, artificial intelligence
isn't coming. It's already here. Ai already touches our lives on a daily basis,
believe it or not. By 2030, studies expert
panel anticipates that AI will be widely used in fields such as elderly care, education, and public safety. And increasing emphasis in artificial intelligence
is being placed on developing systems that can work in tandem with humans. In this class, we're going to
be discovering the power of using artificial
intelligence and the effects that it
can have on your life. I, productivity. By taking advantage of many time-saving
opportunities it presents, we can be more productive. One of the most wonderful
things about AI is that it can learn
about you as you go. One of the most
undervalued things about it is that it may also help you learn more about yourself as you try and
reach your objectives. In other words, it allows you to be more efficient
in your job. I use an AI tool
called motion to organize all of my
calendars and life. What he's motion. Motion creates a schedule using a smart one-of-a-kind algorithm. All automatically. You just input your
tasks and off you go. The system prioritizes work that is most essential to you. It also gives you a
bit of peace of mind, knowing that motion is keeping tabs on everything for you. The program guarantees that nothing falls between the gaps. Meetings are also handled
through the smart calendar, your tasks, the list of things
that you need to get done, your activities, and
produces one precise, optimal timetable
to get it all done, including scheduling
breaks within your day. Key takeaways from this lesson. By 2030, ai will be widely used in fields such
as elderly care, education, and public safety. Ai already impacts our
lives on a daily basis. One of the best things about AI is that it learns
about you as you go and effectively makes you
learn more about yourself. This helps you work smarter
and meet your end goals.
7. How to Change Your Mind: I am a really
disorganized person. Just ask my parents who used to keep a laundry basket
outside my room, hold all of the things
I hadn't put away. For the sake of my sanity. I'm always on the outlook
for simple and I mean, simple methods of
maintaining order. I'm going to show you the
strategies that have helped me. Here are some tips to help
you clean up your act. Makes sure everything that
you own possesses a home. I have a designated shelf that I keep all my snacks
on in the office, gets organized and find a home for everything
that you own. Make the chore of cleaning and more enjoyable task by
treating it like a game. For instance, how quickly
can you organize your room? But you can't put all
of these clean laundry away in five-minutes. Really. Watch me talking at belongings. It's time to get rid
of some of them. Purge through your belongings roughly once a month
and yeah, that often. And donate your
outgrown clothes and other objects instead of
letting them pilot in a drop, saying, but I could
need it someday, is no defense against clutter. Despite its sentimental value. Your high-school t-shirt of the thank-you card from work
out needs to be kept. Your personal
mementos limited to one box at home and one
folder at the office. This is what it means. Speed more organizing your life. To ease the emotional toll of purging your beloved
possessions. Consider rewarding yourself for each item that you
sell or donate. A tradition of mine
to reward myself with a new tree whenever I get
rid of a lot of stuff, like when I clean up my desk, I have from buying a new
lamp or an iPad holder. It's okay to be afraid. Constantly reminding you of your responsibilities
is crucial. I use an artificial
intelligence program called motion to schedule
each day's activities. This will be covered
in greater depth in a different lesson. The need for a shift
in perspective. Experiencing losses
in life lessons that impacts, in my experience, the ability to let go of the things that serve
no practical use, but nonetheless retains
sentimental value, has made me more adaptable. To be honest, I really despise doing housework,
preparing meals, and cleaning because I don't
feel like my efforts are being put to good use
in the here and now. One thing that has
helped me is shifting my perspective on the
so-called chores in life. It's no longer I
have to do this, but rather I get to
do this. In my mind. Gratitude can make even the most mundane
jobs more manageable, such as cleaning the car
or doing the laundry. You remember how
fortunate you are. Just takes a little
moment to reflect on your life and realize it
could be a lot worse. Because I'm a real
life on tidy person. I can attest to the fact that the effort is well-worth
it in the end. Key takeaways from this lesson, donate your outgrowing clothing instead of letting it
pile up in a drawer. When the clutter piles up, it's tempting to feel helpless. But remember that a lag of
perfection is also okay. To ease the emotional toll of purging your beloved belongings. Consider rewarding yourself for each item you sell or donate. The ability to let go
of things that serve no practical use but
retains sentimental value, has maybe more adaptable.
8. Productivity Hacks - That Actually Work: Productivity hacks that
have changed my life. Everyone wishes that they have more time so that they could
do more in their lives. But the fact remains
that every one of us has the exact same number
of hours in a day. Some people seem to
be able to get more done in less time than others. Here are a few tricks
that I have learned and implemented into my life that have made me
more productive. Use Sunday evening for
organizing the week. Learn to say no. Focus solely on the thing that you're
seeking to achieve. Gets a cleaner and quit wasting your valuable hours on
this work each week. Your time is worth a lot more. Turn off your email
notifications on your phone. Use a basic to-do
list and just put three to five items on it that you want to
achieve each day. Organize your day
so that you spend most of your time on tasks
that matter the most, not the ones that
matter the least. When you finish your task, you should always know what
task you're going to do next. Don't forget to give
yourself a decent tend to 20-minute break every two
hours to do some push ups, downs, whatever, and
just get some fresh air. Brakes are important. Ask yourself, is what
I'm doing right now, bringing me closer to what
I want to accomplish. Yet clear about your end goal. After all, if you don't have
a goal, you can't skull. Keep your energy
up by listening to cheerful music whilst you work. Make use of a notebook to jot down random
thoughts and ideas. A week later, you might
go over it and actually see and salvage
really good plan. Document your accomplishments
in some form, whether it's a notepad
or an online diary, quit putting things off
and just get started. Disconnect from the Internet. If you need to get some
writing or creative work done, choose a coffee shop that
doesn't have internet. Avoid the word
should and replace it with Shell in a sentence. Don't pick up the phone. Literally, they will leave
a message if it's urgent. Key takeaways from this lesson. These are methods that you've put into practice will allow you to get back precious
hours of your day. Use a basic to-do
list and just put three to five items on
it to be done each day. Organize your day so that
you spend most of it doing the tasks that
matter the most to you.
9. Circadian Rhythms - Know your Body: Circadian rhythms, circadian
rhythms of physical, mental, and behavioral changes that follow a 24 hour cycle. These natural processes
respond primarily to light and dark and effect
most living things, such as animals,
plants, and microbes. Now, you're probably wondering why I brought this topic up. In order to work
more efficiently, we need to understand
how our own body works. It's almost like body hacking. But if you have a true
understanding to why you typically find it hard
to do your best work. At 09:00 AM, you need to connect and listen
to your own body. Circadian rhythms can influence important functions
in our bodies, such as hormone release, eating habits, and digestion. Body temperature. However, most people
notice the effects of circadian rhythms on
their sleep patterns. The circadian rhythm
controls the production of melatonin is a hormone
that makes you sleepy. It receives information about the incoming light from the
optic nerves in your eyes, which relay information from the eyes to the brain
when there's less light. For example, the circadian
rhythm tells the brain that it needs to make more
melatonin and as a result, you get more drowsy. What factors can change
circadian rhythms? Changes in our body and the environmental factors can
cause our circadian rhythms to change and natural dark
light cycle to be out-of-sync. For example, mutations
or changes in certain genes can affect
our biological clocks, jet lag or shift work. Of course, these changes
in the dark light cycle. Light from electronic
devices at night can confuse our biological clocks. These changes can cause
sleep disorders and may lead to other chronic health
conditions such as obesity, diabetes, depression,
bipolar disorder, and seasonal affective disorder. Once you understand
that, ironically, the world does
revolve around you, it's time to change
the way that you work. Watch the next class
where I'll go into more depth about
connecting with your body.
10. 10: In this class, what carrying on the conversation of being in
tune with our own bodies. As we've covered circadian
rhythms in this class, we're going to go through
what a Kronos type is. Chromo type is the
natural inclination of your body to sleep
at a certain time, or what most people
understand as being an early bird
versus a night owl. In addition to regulating
sleep and wake time, genotype has an
influence on appetite, exercise and cold
body temperature. Appetite exercise and
cold body temperature. It is responsible
for the fact that you feel more alert at certain periods of the
day and sleep at others. So chromo type versus
circadian rhythm. Sleep chromo type is closely related to circadian rhythms, which controls the
day-to-day sleep-wake cycle, releases melatonin
in response to environmental cues such
as light and temperature. Circadian rhythm can be trained by adhering
to a strict schedule. The underlining prototype exists on a more permanent basis. Types of genotypes, say type
one small right there you, there are four types
of coronal types. Lion, the lion krona type
stands in for the early bird. These individuals wake up early and are most productive
in the morning, but may have more
trouble following a social schedule
in the evenings. The bear, the bear coronal type makes up about 55 per
cent of the population. People with this
intermediate coronal type tend to follow the sun. They do well with
traditional office hours, but also have no problem maintaining a social
life in the evenings, they often have a 3PM
slump in the afternoons. Wolf, The wolf is the
coronal type equivalent, the classic night owl. And it's believed to make up approximately 15%
of the population. Dolphin, the dolphin
coronal type is based on the ability of real dolphins to stay alert even while sleeping. Human dolphins are best
described as insomniacs. So a night owl may be able to wake up at 07:00 AM
every day for work, but they may not be productive and tall later on in the day. Alternatively, an
early bird may wake up bright and chirp here for
their seven AM shift, but then start to feel sleepy already in
the late afternoon. Scientists consider
it very difficult or impossible to purposely
change your coronal type, though it may shift throughout
the course of your life. What determines
your coronal type? Coronal type can vary
from person to person, dependent on genetics,
age, and other factors. Some scientists believed that coronal type may
differ according to geographical location
due to changes in daylight hours is
a general rule. Most children have an
early chromo type. Beginning in adolescents,
coronal type is pushed back, leading to the myth
that teenagers are lazy because they find it difficult
to wake up for school. Phenotypes then gradually
shifts earlier and earlier, starting from the age of 20. Whilst most coronal types fall
within a reasonable range, total possible range of bedtimes stretches as long as ten hours between extreme mourning types
and extreme evening types. While these types can give you a general idea of
your ideal schedule, there will always be variations
from person to person. Having a better
understanding of how you are wired may help
improve your sleep. There are a few books that
go into deeper detail about genotypes and
I really recommend that you find some time to get familiar with how
your body works. More essentially, how you
can plan out your day to maximize your time and impact.
Sian Morton, Videographer
