Create a professional email signature

1. Intro: What you're looking for a job or searching for new clients, chances are that the communication happens through email. Emails are a major means of communication in our day, and especially when you're using it for professional reasons. Well, they have to look professional. One of the best ways to level up your e-mails is to use an e-mail signature that looks professional, represents you and it has all the relevant information the recipient may need. In this course, we will talk about the importance of email signatures, how to create one, and of course, how to add it to your image client. There are many free online tools you can use to create your email signature. But for the purpose of this course, I created the symbol tool that they will use to create the email signature. And of course added to my Gmail account In case you would like to use this one, I will add a link in the description without further ado. Let's get started. 2. Why you should have an email signature: Having an e-mail signature when sending an email is like giving someone your business card. If you're a professional who wants to up their game and better your personal branding you should have on. First of all, they look professional. Imagine that you're applying for a job by sending them an email. Now, this is a plain text email. You write it any assignment off with regards and your name. That's pretty boring right? Now, imagine that you're writing the same e-mail, but instead of signing off booth just your name. You also have a picture of yourself, a phone number, maybe your website, and so on. This looks much better, right? Even a very plain signature can make your image look more professional and help you convince the recipient to give you a job. It shows that you are professional and that you are taking it seriously. Number to have in an e-mail signature makes it easier to conduct year. Since email signatures contain personal information, then make it easier for the recipient to contact you, for example, by phone. Now let's go back to our previous example and imagine that you are writing the same e-mail, of course, without the signature and you forget to add your phone number. You realize this a couple of minutes later. So you send them a second email saying, Hey there, I forgot to give you my phone number. So here it is. Well, this is not professional level. Edit would not have happened if you had an e-mail signature in the first place. Three email signatures can help you attract followers. It is very common to add social profiles on email signatures, and this makes it easier for recipients to find you on Facebook, let's say, or Instagram. And of course, if they elect your content, they will follow you there. Or let's say that you have a personal blog. You may even attract new readers. Number for email signatures help you be more recognizable. It goes without saying that you should RD or photo on your email signature, whether it be your logo if you have one or just your face, if you decided to use a personal image, I would try to match it with the ones on your social media so that you have consistency. So now that you know why it is important to have an e-mail signature, Let's go ahead and create one. 3. Create the email signature: So you can find many free tools to create your email signature by just Googling three email signature. Let me open this one by HubSpot Otherland sample. You can select how your email signature will look like. And let's, let's go with this one is you can also fill in your personal information. Of course, like all tools, your website URL, e-mail address. You can also audio or a physical address if you would like, even though if you had not accompany, I would not do that. If you're a freelancer, for example, I would not know I would or would not want someone to know my home address. You can also add your social media, as we said before, like LinkedIn, Facebook, Twitter, Instagram. You can also set the colors in order to match your personal branding. If you have any calls, for example, that you usually use. Also the font, the font size, of course. And last but not least, the pictures as I see in this one, you can also create a CTA button. That's one. Neutron is nice. Let's try another tool. For example, my signature dot io. And let's go actually to free templates. You can select the Templates likely with one with HubSpot. And yeah, you can fill in the forums with this one actually, you can select more social media. For example, if you're a YouTuber, you cannot deal YouTube channel here. Yeah, you can browse around and find a solution like the most. But for the purpose of this course, I will use the one I created, which is a very simple one, as you can see here in the top, we have the final result, how the signature look like. There are no templates to select from. You can also note and social media. Yeah, this is a pretty basic signature with just your image, your personal information, name, and position for number, email, and just your websites. That's all. And thus basically the most important stuff you need on a signature are borrowed from the social media, but not to keep this chord symbol to follow and straightforward. I did note out social media functionality here. You can feel free, of course, to use any other tool with social media because it's important to have them on your signature. So let's get started by adding the name. And then they position. And then they phone number. Also they email. Yeah, I will just leave this as it is. And the website, maybe I will add my real website here. And also the image will in order to keep your privacy secure and not need to upload your photo somewhere. I did not include the upload functionality. So all you have to do is find the photo you would like to add. And based on the URL here, for example, you can use the photo you have on Facebook, for example, does your profile picture or the one from your Twitter or Instagram photo just needs to be uploaded somewhere. And you can paste the URL here. So let me just do that. And the signature is basically ready. That's it. We can see the preview being already updated with my photo and everything else that we added. So I have to do is just copy the signature. So yeah, if he noticed that there are instructions here on the right side of the phage. Basically, I just have to fill in the email signature and then click the Copy button, which is always what we did. And then go to settings on the SAML provider. For this one, I will use Gmail as we said. So let me go there. And now here on the general dub, if we scroll down almost to the bottom, we can save this signature setting. Basically I have no signature here, so I will just create a new one and just name it signature. And as you can see here, there is a blank box created already for me, which basically means that you can create a basic signature here. For example, you can add a photo, you can add text and chains they formed, or make it bigger. Make it bold. You can do pretty basic stuff, but you cannot change the template, the layout. So let me delete that. And basically they have to do is to paste. Since we click the Copy button on the tool and we can see the signature of here. So let's scroll all the way to the bottom and click Save Changes. So basically our signature is created. And in order to verify that, Let's compose a new email, some text here, and there is no signature. Basically you have that lead to this insert signature icon and select the signature just created. And just like that, the signature is added to the ML. Now I could send this e-mail, but I don't want to select the signature every time I am creating an e-mail. So basically, let me go back to settings and scroll back to the signature settings. And here, signature defaults. Change this to just the signature. Go back to save. And let's compose another email where we can see that the signature is already added. No need to add it manually anymore. Basically, this is useful if you have multiple signatures that you would like to use. Or maybe you have email or lysis and you have a different e-mail signature for each Himalayas. But there you could also set the default signature for that email as well. And that's basically it. 4. Outro: Having an e-mail signature can show professionalism and also boosts your personal brand. By now you should have, you know, an e-mail signature, etc. So if you want to take a screenshot of it and add it to the class project. Now if you like this class, make sure to follow me to be updated for upcoming courses and also if you want, please take a moment, deliver review. Thanks for watching this course. I hope to see you on the next one.