ChatGPT for Project Management | Automate, Communicate and Lead with Ai

1. Introduction & Overview of Class: Then, welcome to this amazing course that is prompt engineering for project management. As we know, in this today's EI world, the EI is going to change everything, and AI is used by in every industry. You can take any industry, tech industry, or healthcare industry. This AI is going to be amazing, right? So how we can use this prompt engineering for the project management. Okay, if you are the project manager, you have a lot of tasks need to be controlled in di life Rhyme. So in the workplace. You can take any two meetings, and you need to handle meetings and reports, all those things, right. So what are these, how we can use this prompt integrating for project management. Okay. In this course, we are going to see how we can use HAGPT or other AI tools as well. We can take Cloud notebook M and to create the mindmap stakeholder mapping, o communication draft using notebook LM and Cloud and Cha JBT to automate our Di project management task. Okay. This course is isn't it just tutorial, but it is a transformational guide that empowers you to leverage AI as our personal project co pilot, so you can lead smarter, not harder in the project management, right? So inside, you will discover how to craft powerful proms that help ChagPT handle your day to day project needs from writing status report to assigning tasks or mapping dependencies and even drafting stakeholder communications. But more importantly, you will learn how to reclaim your time, energy, reduce stress, and finally feel in control of your project, no matter how complex it is. Okay. By the end of this course, you will work with more clarity, right, and you will feel confident and supported because you are AI assistant. We are using the ChargePt as AI assistant. We'll be ready to ask the right potions and generate tiled outputs whenever you need them. Okay? And you will lead with the less burnout. Spend less time drafting emails, documentation, and more time making strategy decisions. Okay. And you can impress your stakeholders by delivering updates and plans that are clear, concise, and professionally structured every time. Okay, whether you are experienced project manager or someone who are eager to learn this project management using prompt engineering in today's AI world, so this course will help you transform how you manage projects using the power of AI. Okay. So in this prompt engineering for project management, you will learn how to turn HGPT or other AI tools into your personal project partner and we craft smart proms that help you to handle real world project management tasks like creating the status report, assigning the responsibilities and roles to to manage your project team and summarizing meetings and identifying risk, you can generate the project planning and timelines and more as well by using just simple and effective AI proms, advanced proms to automate all those things by using HGPT and other AI tools as well. Boosting your confidence and helping you step into leadership without burning out in the workplace as a project manager. Okay, so let's dive into our introduction to prompt engineering. 2. Basics of Prompt Engineering & Importance: Okay, what is prompt engineering? So if you all heard about, so the prompt engineering. So it is simple. The prompt engineering is writing the best and effective instructions to guide AI to get the better response from AI. That is simple. Okay. So that is about prompt engineering. So you can see designing effective inputs that is called prompts for AI tools to get the best AI output according to our requirements. That is simple. Okay, the key to getting useful AI generated outputs is to write the better inputs, right? So it is all about how you write the instructions, how you write the input to AI in order to get the best output from AI. Okay, that is simple. So the prompt engineering is nothing but the writing the best instructions or prompts to AI to get the better response according to our requirements. Okay, so the output is dependent on how you give the input, right? So for that, we need to learn some techniques and what are the best practices and how we can write the best two prompts. We will see all those things in upcoming sessions. Okay. So what happens, it enables automation of repetitive task. So how it can be automation. So we are not using here any automation tool like zap ma.com or other project management but we are using the hat GPT to enable the automation. Okay? So we cannot do all the automation, but we can save our lot of time in writing the best report in management. Okay, in task management, all those things we will see in the upcoming sessions. So this course is only for the specific project management task, so we will see this prompt digiering for specific application that is project management. Okay? So that's why we can easily use this any I tool like Cha GPT in order to save our lot of time in our daily project management task. Okay, so it enhances that decision making and communication. So by focusing on main task. So when you will try to automate the repetiative task, okay, using ChargePT so you can focus on main thing, okay, where the human value is very important. Okay? You can focus on that in order to take the best decision and lead the team very well. Okay? So far, we will dive each and everything. Okay? We will see all those things in upcoming sessions. Okay, let's see why it matters for project management. Okay, so white matters for project management. So as I said, so by using the AI for the repetitive task, so you can easily automate the repetitive task by easily. Okay, with the chat bit or other AI tool. Okay, we will talk each and everything in our upcoming sessions. But you can see white matters for project management. So as you see for every project manager or freelancer, anybody who are taking the a responsibility for managing the projects clients as well. So they have a lot of workload on DIE task. So by using the if I am right, so already so many companies, agencies or freelancers are already using the project management tools. But by using this hagiPT even more, it can save lot of time to create the status report or to summarize the meeting scripts or much more we will talk in upcoming sessions. So it can save time on status report and updates. It can streamline task assignment, right. So it can improve meeting summaries and action tracking, supports risk identification and mitigation, and it can help you to automate the communication and documentation. Okay? So AI is trying by large amount of data. Okay, I can help you to improve your communication with the client. Okay, it can summarize your meetings. Okay, I can help you to streamline the task assignment. Okay, I can save the time on on of reading the status report or to write the documentation and updates all by CNGPDO AI. So that's why you need to learn this amazing skill that is prompt engineering for the specific project management in order to save time, energy and enjoy the work line. I hope you understand these ones, and we'll see each and everything in upcoming sessions. So let's see how we can. So what is anatomy of a good prompts. Let's dive into that. Okay, what is the anatomy of a good prompt? So the output, the AIs output is depend upon the input that we given to AI, right? So how we can write the good prompt in order to get the best output. So we need to focus on these five different strategies in order to get the best prompt. So this is a simple one. If you're looking to learn each and everything about prompt engineering from basic to advance, I already created an full course. Okay, you can watch it and you can find the complete a prompt engineering for beginners course in my profile section. You can find out and you can learn come to this course. So how we can write a good prompt. So we need to focus on five different points. That is clarity, context, constraints, and examples and iteration. And we will see all those things. Okay, what is the clarity? Be specific and try to write the best instructions, right? So we need to write the specific. Okay. So remember one thing. So there is a difference between the designing prompt and prompt engineering. There is a difference between, right? So if you are just asking the question to I, what is the capaicity of France? What is the capacity of India, what is the capacity of America? That is a simple question you are asking to E. That is called an prompt. Okay? So what is called an prompt engineering is so writing the specific instructions, specific instructions for specific application to done that particular task. That is simple. So writing the specific instructions for specific application to done that task is called an prompt engineering. Okay, so there is a quiet difference between the prompt designing and prompt engineering. So in that prompt engineering, so you are looking to write the prompt for specific application. For example, project management, for example, marketing. Okay, so for to write the ad copy or to explain the particular topic, right? So you are going specific, right? You need to write the specific instructions, and you need to avoid unnecessary words, and you need to be specific for specific application in order to get the best result from AI. Okay, we will see all those things in the practical line. Okay, let's see what is a context. So before, for example, the AI is trained by different data, right? So the AI cannot A don't know about yourself, about your background, about your context, right, about your context in order to get the best output. So we're writing the prompt for ourselves, okay? The E didn't know about yourself. Okay? Then if you are looking to get the best result, real world results, by yourself, you need to provide your relevant bankroad information to AI. So what is the relevant background information? Not your personal details, but you need to give the relevant project details or project details or other data which is required to AI in order to get in order to generate the best response according to our prompt. Okay, we'll discuss each and everything in upcoming sessions. Okay, don't worry about that. And what are the constraints? So you need to define the output format or length. So you need to define you need to guide AI, so you need to generate this output you need to be specific in the output. You can guide by yourself. Okay, you can easily guide the AI to generate the output in some format specific format that you want, you can define all those things in the AI. You need to be constraints. You need to have the constraints in order to get the best and formatted AI output. You need to give some examples. You have written the prompt with clarity and you have already provide the relevant background and you have defined the constraints. Okay. Now what is examples? If you give the examples that you want already you based upon that example, it can also generate the same output according to that examples that you've given, so it can be best one. I can save you a lot of time in writing the prompts and getting the output from AI. So for that, you need to provide some examples as well. Okay, that is why I show AI what you want. Show AI what you want. That is called few shot prompting. And if you are looking to learn these different prom patterns, you can check it my whole prompt engineering complete guide my other courses. And what are the iteration? So you need to refine. Okay? After giving examples, the AI will generate the output, right? So after that, you need to see that output. Okay, you need to verify the output, whether the output is correct or not. Okay? When you give the prompt, after then AI give the response, you need to change the prompt according to the requirements of you in order to change the output. Okay? If you like the output, you can use it. If you don't like the output, you need to change the prompt. That is called an iteration. Okay? You can change that to guide AI, so please correct this and you can see anything, right? That is called an iteration. You need to refine the proms based upon the output. So this is the simple five techniques. Okay, basic five techniques in prompt engineering in order to get the best response from AI. Okay? So you can please focus on these five points. And based upon this, we will dive into how to write the proms for specific application for the project management. And we try to automate all those things Dale project managment that is status report, or task management, okay, or risk identifications, how we can automate this by using Cha GB and other IITs. Let's see into the next section. 3. Project Roles Allocation using ChatGPT - Part 1: We are going to use this particular AI business risk assessment software project details. So this is a sample project details I have created, right? So you can see this is sample AI Business risk assessment, software project. We are going to use these particular project details and team members in order to learn how we can use prompt engineering in our project management. Okay, you can see this is a simple project details. You can see project overview, project objectives, key deliverables, what are the teams and roles, responsibilities, you can see. Okay. You can see what's the timeline and key resources and tools needed in order to complete this particular project. Okay, success criteria and immediate next steps for Team These are some team members experience, name, education, all those things, you can see here. You can get this document. So you can access this document here, video or you can check out this project section. You can easily get this particular project details document for your reference. Okay. So let's dive into our Method one and how we can automate and how we can allocate the roles and responsibilities for team members according to our project details requirements and the team members skills and experience. Okay, let's dive into that. Let's come to this agibty I have only free verse, so we will try all those things here. Okay. This is a agibit you already know, so they have these tools, so you can create the image. You can directly search the web. You can write the code. You can run the deep research. So you have this only five creds left, and it can think for longer. Okay. So we will use the think for longer, right? So it will just give the best response by thinking. Okay? Okay, first, this is the context model, right? So this is a agibit interface, right? So you can also when we write it can detect all the things. This is the Vice mode by we can tell with these things, all those things you already know. But remember one thing. This agiPit is not only the model, we have the cloud notebook LM and other I modules as well, which works better than ChagpT. You can use them. You can follow the same process that I will show in the hagiPT. If you are looking to try out all other AI modules by yourself, you can just follow the same process that I am right now, you can follow all the same patterns, prompts in other AI modules in order to check the output of each AI module, and you can choose any one which shoots your requirement, all those things by yourself. Okay. So I will show only two AI models is TagPit and Cloud and I will show how you can check them output and how you can decide which AI model shoots for your task. Okay? I hope you understand these points. Okay, you can use all other AI models as well. Okay? So we will go for the first prompt that is this is what. So this is a simple best practice to use any AI model. Why? Because if you're read this, you are a helpful assistant. You will do what I tell you. You have experience in dictating unusual words and inaccurate information, and you will generate the best and most effective output without mistakes. Halluciation, sorry, hallucinations or inappropriate information. Do you understand? So by giving this prompt or the starting. So the chargebt is a great capabilities. So it has some patterns. It will follow all patterns, right. So when you give this particular first prompt here in the chat section, so it will follow the previous one, right? So it will follow this one. So by writing this prompt here, so you can easily control the whole chat interface. Okay, I will show in just seconds. Okay, you can see this here. So this is one. So already the chargebt is well trained and it will give the best output by giving this prompt at the starting, so we are adding even more one protection prompt. Okay, in order to get the best output without any mistakes, halinations or intropit information. So by this prompt, the AI is learning, so I need to be in this particular loop. Okay. By giving this prompt at the starting before any task, so the AI just work in this particular loop in order to get the best AI response. Okay? That's why we are using this. Let's give this. So this is a chatting sessions. So it will follow this particular starting prompt. Okay? That's why it can give the best output without any mistakes. So you can use this at every task that you are looking to get from AI. Okay. Yes, you can see the output. Yes, I understand. How can I assist you today? Okay, let's give our first task. So already, I have given this project all the prompts that is required you to in order to manage your project management dilettas, you can find out in this, uh, prompt sections or project section, you can usually get this. Okay. So just copy the first that is our lecture is going to project allocation prompt. That is Method one. So we will see how we can allocate the project for team members with their skills and experience in order to complete our project in time and effectively. Let's see this. So just copy this particular whole prompt and comes to hangibt and just based here. This is our most effective and prompt, right? So as you earlier see, what is the anatomy of a good prompt, right? So you can see there is a clarity context, constraints, examples, iteration. So we will see. So this clarity context, constraints, and iteration, we will see in this prompt. So you can see all this prompt here. You are an experienced project manager. So as we know, the great or best prompt pattern is assigning the AI for the specific role. Okay, AI will think in that loop only instead of writing all those things, right? So we are using here specific role to A. We are assigning the specific role to AI. That is you are an experienced project manager. This is the specific role we have assigned to AI in order to it behaves like a project manager, and it will think like a project manager, and it will do the task like a project manager. That is simple. So I have given this a background information. That is with deep expertise in assigning project roles and responsibility. Based on the team members. So as I said, you need to write the specific instructions for the specific task. Then only you can get the best output from EI. So for that, we have assigned some specific role to EI, and I have given the background information that is expertise in assigning project roles and responsibilities. So as I said, the project manager have different expertise. But in this, we are going to see how to assign the project roles and responsibilities to team members based on their skill set and experience. So for the specific task, we are writing the prompt for the specific application. That is, you can see base a team members, you need to assigning so you need to assign the roles and responsibility. There is called a specific prompt here. You can see here team members, skills, experience, and alignment with project requirements. You are object to ease. You are object to ease to ensure optimal role allocation that enables timely project delivery and meets high quality standards aligned with client expectations. So you can see, I'm giving the background information, I'm assigning the role. Okay, and I'm giving the task for the AI to complete it. Okay, you can see all those things. Here, I will provide you with the project details. You can see here. I will provide you with the project details in a document. After reviewing it, you must ask each team members a series of targeted questions to understand the suitability for specific roles. So once you receive this response, allocate roles, responsibilities accordingly. So this is a task I have given to AI, so we can check it all this here. So you can see, so don't worry. I'll give this all prompt pattern prompts in the document you can get from it. Okay. So you can check all those things. If any team member does not currently meet the skill or experience requirements, provide them with actionable steps to help them develop or acquire the necessary qualification. Okay, begin by analyzing the project details below, then proceed the question. Ing the team members. So what's happening here? So I am trying to use AI as a project manager. So I have given some background information, and I'm telling to AI. So just analyze my project details, and I will provide and just ask a few questions to my team members in order to fit their it or not this particular project in order to save the time or to get some effective project management in that. Okay, so far that we are using this prom pattern. I already explained more than ten prompt patterns which are very powerful, which can automate you something and which can help you to build something with the prompt engineering. So I have already created the course you can see in my profile section. That is very helpful, and it can help you to become more productive, also. So don't be confused if you just follow the prom and I already given this I already provided this prom in the document. You can find it. So let's go with that. So I have some basic details of some project. So let's dive into that and I will copy that particular project details, and we will add this to Cha GibT. Let's see that. So I have this simple example project details, so I will copy these we'll see whether this one some project details. I will provide to AI. Just come here, and click here. That is simple. Okay. This is the project details. Let's give to the AI. Not even start thinking about it, analysing the project team roles, all those things. No, if you see here, it is here's a quick analysis of a brief and roll requirements followed by the targeted quotis I will need to pose to each team member to assess fit. Okay, this is a method one. Okay? I will show another method which is quite useful or easy rather than this. Okay. So you can see a project at a glance, you can see a targeted quotien. So it has analyzed all the project details, you can check here, right? What are the role responsibilities, criticals that team member have in order to complete all these roles easily. Okay? So this is the targeted quis. Okay? These quotiens you can ask these particular questions to your team members in order to check whether they are fit or not to your particular project to complete it with the effective output. Okay? You can use these questions, right? You can use a question for front end developer, back end developer. You can see all these questions you can ask your team member or you can put to the test based upon these questions, okay? When they are giving the answers, you can provide here, right? Just give the answers for that, just give one, right, and give the particular answer in order to get the best output. Okay. So when you give the answers for this particular each, right? Like US responses, integration, when you give all the quotients for this particular questions, the AI, the Sha GPT, will automatically suggest you to which particular team member is best fit for this particular project in order to complete the project at a time with the effective output. Okay, you can use this prom pattern very well, right? So you can see the next step here. So please share each team member's name, current role, or title, if any, and any existing resumes or skilled summaries you have, I will then send these questions directly to them and capture the responses for optimal role assignment. So you can see here, this AI chat Ja TPT is just looking like a automation tool, right? So you can use this like this. For example, you can see here please share each team member's name, current role, or title, if any, and any existing resumes or skill summaries you have, I will send these quotiens directly to them. So let's see. I have already for example, I have ten different team members with the skills and all those things. I will copy it and I will share with the AI. Let's give here. So for you can ask these particular questions to particular team member to check whether they're fit or not. So even you can use this. Let's give what happens here. So I have provided all the different ten different team members skills and experience, it will start analyzing it. Now you can see below are the role specific questions, I will send it to each team member to gauge their fit and readiness, readiness. Now you can see this is our team members name that is front end developer candidates and greien. These are the role candidates, right? There's name, and there is some difference, right? So what happens here, according to their skills and experience, the AI will ask these particular questions to them. So when you ask these particular questions to the particular a team member. Okay, when I ask these particular questions to this particular team member, if I get the response from them, so I can choose, I can check whether they fit or not in order to complete this project. Okay, we can use this AI to automate these things, right? So instead of checking their resumes, instead of checking their skills and experience. Okay, instead of checking the whole project details, by myself, I can use the AI to automate my things to automate my task like this. Okay? This is simple how you can use all all these quiens as well. So when you give the answers for this particular is so you need to gather the answers from them. Okay, send them email or keep the test. Okay, you can use any Google forms or anything. You can keep just a quotiPos to them, just gather the answer from them and provide the answers here. Just come here and give the AS Johnson Johnson answers, right? LS Johnson answers, you can just keep one and give the answers like that. For each team member, you can get the suggestions from EI in order to he whether fit for this project or not. You can use this particular AI to help in this task management or project management. I hope you understand these points, right? So you can use like this. Okay. So we will see another method which is quite easy and very quick to manage or to allocate the specific roles and responsibilities based upon their skills and experience. We will see the second method. 4. Project Roles Allocation using ChatGPT - Part 2: Before going to that, so you need to focus on one thing. So this I module have the one option. That is, let's see that come to settings, and remember one thing, you need to be very focused on the data controls. Just come to the settings and click on the setting button and click on the data control. You need to see this it off this. Okay, improve the model for everyone. So this is important for every employer or everyone in order not to try this GPT model by your data. For example, the project details and all personal details can be very we are leading. Okay, we are giving the instructions to the AI with our personal details or project details, which is confidential, right? So without putting this off option, the project details and personal information that you have given to AI can be trained and it can give it can be show the details in other responses, right? So for that, you need to be very careful and you need to be a switch of this particular section. That is improve the model for everyone. Come here and just of it, that is simple. By this, if you're of this, now data is safe. Okay? Now data is not tried not trained by the model. Okay. So this is the hajbty have the great capability that we can easily control our data in this tajibty. So we don't find other AI models as well, so this trajty is amazing. Okay? So that's why you can use this Cha GP whole ha Git as an automation tool. Okay? So you can use all those things. Okay? This is a simple one method, right? So we'll dive into another method, which is quite easy and quickly we can allocate the roles and responsibilities. Okay, let's see that. Just come to this project. A prompt. I will provide this prompt also in the document. That is Method two. Project allegation prompt, Method two, copy it. Come to the ha GPT. The great thing about ha GPT is you can easily edit this particular prompt from the here. Just come here and just edit the whole prompt from here. Just past. Now, let's see what the output will be. Understood. To allocate roles most effectively, please share the list of your team members. So what happens there, the previous output. Okay. The previous prompt is when I give you the project details and the prompt, it will start asking the series of questions, right? You can see the particular questions that I need to ask you to particular team member, okay. So but in this method in the method two, right, you can see the prompt here. So what I am told to AI, right? So you are an experienced project manager assigning role and I have provided the background information like previous one, and I will just you can see the task to EI. Your object to is to allocate roles strategically to ensure timely project completion with high quality deliverables that meet our exceeded client expectations. So I will provide you with the project details and document outlining each team member's skills. So for example, if I think you have already a different team members details, deskills and experience, so you can easily just provide to you have already team members skills and experience, right? So just provide this team members skills and experience to AI and project details, and it will automatically allocate the roles based upon the project details and the team members skills and experience, which is helpful in order to allocate the roles and responsibilities quickly and fast. You can use this prompt pattern easily. Okay, you can check this prompt in the document. You can get it easily. Okay. So just to see here, the response is understood to allocate roles most effectively, please share the list of your team members along with their specific skills, experience levels, and any other relevant background information that is past project certifications. Once I have that, I will map each person to role whether they are add the greatest value or not. Okay. I will provide the list of the team members that I have already created this particular document already. Let's copy that particular team members details. Okay. So I am my project details document. So these are the team members name and experiences. You can see ten members. I have providing that team members details to AI. Let's check what happens. Now it start thinking. Now, you can see it has generated the suggestions or it has started allocating the team members. We can see here. Here is a strategic allocation of your team against the six core project roles. That is pairing senior leads with the junior supports where appropriate to balance workload, build redundancy, and mentor less experience. So members. So we can see this is the based upon the team members skills and experience, it will matching and it will allocating the rules and responsibilities for each team member with their duties, right? You can see with their duties and responsibilities. You can see here. This is a front end development. Okay. So as I said, my project required the front end development. So in that case, it will suggest the As Jensen and Pies front end react. They have the skills. So it has suggested this name, okay, this team member. Okay. And you will see the support Grays ten to use front end reactive Javascript CSS. So this Grays ten and Alice Johnson is the best fit for my front end development section or fender development. A project section. You can see all those things. You can see rationally, allys five years of react based UI work, make her ideal to own competent architecture, and mentors who can tackle routine future bills and styling mix. So the EI has generated some suggestions also how to allocate the rules and responsibilities by using these skills and responses. You can see here. So my project my project requires the front end developer, back end developer, data sign and AR skin gen Q, sorry, quality understand testing, right? And you can see DevOps and clot deployment, technical writing. So for this particular project, so I had just suggested to me that different people based upon their experience and skills. I can easily allocate these particular roles to my team members in order to couplet this project in time and with the client expectations very fastly and easily. Okay, you can use this prompt directly instead of previous method one in order to allocate the rules and responsibilities very fastly and quickly. Okay, you can see the next steps that suggesting AI. Okay, a quick off meeting, introduce the leads and supports review rules and expectations. Jira support, you can see that you have already the project sorry, project management tool that is Jira setup. Create a expert deliverably UI API, AI you all know already about this thing if you are a project manager, working in so and so company, if you're a freelancer, you can check it all those things Jira all those things by yourself. Even you can ask AGPD what is the Jira setup? How can I set up this particular in the Jira? It will suggest you, Okay, you can see the task breakdown. Under each peak, it should be decomposite, all those things, time lens, knowledge transfer. So this structure. Okay, so by by using this prompt, you can easily automate the allocation of your roles and responsibilities instead of checking by yourself. Okay, instead of checking their skills and experience by yourself, you can easily use this HGPT or AI in order to allocate roles and responsibilities for specific team member for the specific role and responsibilities to complete the project on time with the client expectations. I hope you understand this prompt very well. You can get these prompts all in the prompt document. Okay, you can find it easily and just go and check by yourself. Okay, you will save a lot of time in this. Okay. I hope you understand these points. And remember one thing. So this prompt pattern is best for the small projects or so no project is small or big. So you can use this prompt or previous prompt in order to get the best and deep analyzing of your team members, whether they have the skills or not by yourself as well. You can use. You can try out all these two different prompt patterns and use which best shoots for you in order to allocate the roles and responsibilities, but responsibilities for specific team member to complete this specific task or project in twin with the plant expectations. I hope you understand these points very well. So we can use this prompt very easily. Okay. And remember one thing, you can follow the same process another cloud at different. Okay, let's check it out. So by other cloud, whether the cloud and other models also follow the same proms or not. So the proms are same, but there's the difference in the output. Okay? The chargeability also generates some difference output and Cloud also give the different output right. So you can choose which model is performing the best in order to choose the best model for your task. Okay? You can use this. I will show only the cloud one. You can use other AI models as well by these prompts, by yourself, to try out which AI tool is working for you best. Okay, I hope this taggi great for this particular task to automate all those things. Okay, I will show in the next session, I will show the cloud how to check this particular proms in other AI models that is Cloud. Okay, let's dive into that. 5. Project Roles Allocation using Claude: Sessions, we are going to use two other AINLM models, that is Cloud and notebook M in order to check which AI model is best shoot for our task. Okay? So just the prompts or patterns are same, we will check the different AI models output and we'll choose which AI models shoots for us. Okay, so let's try. So just start from the same particular AI catn Okay, come to Cloud. Cloud is also best AI model, which is any task that is coding, for the specific that we are using the HGV latest model, the Cloud works like that in that version of Cha JB, right? So the cloud is also a good one. So as I said, you can use any AI model just follow the same process that I have shown in the ha JBT. So you can check the output and you can choose which AI model is best shoot for you according to your requirements. Okay. I'm in the Cloud one, so just create account and come to login. Just page our previous our starting prom and we'll see how this Cloud AI will behave. No, you can see. So when I provide this particular starting prom, you can see the response from Cloud. I understand you are looking for accurate and helpful information. I am designed to be helpful, provide accurate information and avoid mistakes when possible. I'll do my best to assist you with whatever questions or task you have. Would Would you like help with today? So the great response when compared to Cha GPT, you can see, I understand how can I assist you today. Okay. Let's see our first method in the same a cloud. Okay? We can see just copy this. So I will show only these particular thing. So we have another automation prompt we will see in order to automate our project management. So I will show only the ChargBT. So you need to follow the same process in other AI models by yourself if you want, in order to check the different AI models output and you can do whatever you want. Okay. I will just copy this particular method one prompt from hagiBT and I will paste here. Let's see what the what it will think. Okay? I will provide to Cloud. Now I can see the AI is suggesting something. Okay. So thank you for providing the comprehensive project to brief the AI Business risk assessment software. So this is my project details. It has analyzed all those things. You can see here for all team members. So now it has suggested some quotients. So before I can make optimal role assignments, I need to assess each team member. Current skills and responses, preferences, all those things. Now you can see this all there for all team members. Quotiens. What is your current job title? How many years of professional experience do you have? No you can see this. For all team members, it has suggested some four questions, okay. You can ask these particular four questions to all team members in order to categorize that particular team members in specific skill set. Okay? That is great one, right? So the hajt has not generated, right? The cha jet only generated the row specific technical quotients, right? So for the front end development, back end development. So for who? So the quotient is after categorizing particular skill set right for the front end development, back end development, right? So because our project have the requirement. So our project requires the front end developer, back end developer, data science, QA engineer, DevOps, all those things. By, right? So for this particular required technical aspects, has some questions, right? You can see you can ask these particular questions to your team members in order to allocate the rosa responsibilities. Okay, that we have already seen in the ChargePT. So, so the great thing about this cloud is it also has genetim for all team members. So before categorizing the team members, so it will asking the s for all team members in order to categorize the specific skill. Okay? So this is a great one, right? So you can see the cloud has some great capability rather than Hagib this particular task. That's why you need to use not only the HagibT, not only the cloud, you can use the gemini. You can use deeps. You can use the croc. You can use any AI model. Okay? You can check all I models output and just use that particular AI model, which shoots or which you like. Okay, which shoots what particular task? Then only you can use that particular task. You can use this particular AI module for the specific task. So because the ha jib have some capabilities in specific task or Cloud have the different capabilities in specific task, the AI models are different, okay. So for that, you can see the difference of cloud and Hajibt. The ajipy has not generated these particular quotients to all phone members. Sorry for all team members, but the Cloud has generated the quotients for all team members in order to categorize them in the front end develop back and development. That is great. Okay. You can see all those output. When you give the answers for these particular questions, the AI will generate allocate the roles and responsibilities for the specific team members. I hope you understand these points very well. So let's jump into another method to prompt. Okay, let's see. Now you can see this is the second method prompt. Just copy it come to Plowd and you can also edit this particular same thing here. Okay. Just come here. Past here. Let's see what happens. Then I will start analyzing this particular instructions. Now, you can see here. I understand the project requirements for the AI Business risk assessment software. So however, I noticed that while you mentioned you will provide a document outlining each team members skills and experience, I don't see that information you message. That is grade one. So when you compare this hag pit JagiPt response and cloud response, it is seem very understanding or very human conversation manner response. You can see all those things here. So to make strategic role assessments that ensure the best fit between team members and project requirements, I need to give these particular answers. Okay, I need to provide the team members skills or experience, all those things to AI in order to allocate the roles and responsibilities according to our project management that I have already seen in the tajibit let's provide the same data to the AI. So come here, you can also copy from here. Come to here and cloud, provide. Now you can see the project allocation from the cloud. Now you can see. Based on my analysis, each team member skill, experience, and project requirements, here are some Aro assignments. Now you can see front end development, Alis Johnson. Okay, and back end developer, Carol Lee. Now, for example, you can see Rational. Als has a five years of front end experience with exact skill match. Okay? Now, if you think here, right? So you can check which response is better. For example, you can check the Hagibty. So the agibit have in more creative manner. The response in If two and creative manner. You can see here for the front end development, the Al Johnson is correct. Though Cloud also picked the Al Johnson because they have the fs of experience in the front end, right? So for that, any AI model will suggest the Alert Johnson only or a different I models expertise they have. Okay. So the great thing about hagibD is it has generated the support section, that is Grace chaturs of front end help can support the lead. That is AS Johnson, which is a good one. But here, no, you can see it is only suggested the AS Johnson. Okay, you can see all those things Carloy who have more experience in that particular skill set. So it has matched the particular our requirements only. Now, if you see all those things, you can see here team member utilization. Okay, what is the reserve or support resources? Okay, it also generated the support section, rather than hagibo section, right? Now you can see her Grace chen, the hab also chosen the Grace chen for the support for the front end development, front end developer, Henri Patel, you can see the Henri Patel for the back end development as a supporter. Now you can see her Henri Patel for the back end developer as a supporter. Now, you can see all those things that because this AI model also matched the skills and experience. Okay. Based upon the skills and experience, Char GP also matched the skills and experience based data, right? So for that, you can use any AI model. The output is same, but type the style of output can be different. That is simple. Okay, you can see some strategic advantages of this assessment, experience optimization, skill alignment, risk mitigation. So this is the benefits of using this particular prompt. Okay? We can check it or all those things, right? So this is a simple assistant, okay? You can use this. You you can use any I module. Okay. Just use the latest version. You can use the Cloud four for better analyzing and for the coding purpose. And other thing, you can use the hagita as well. You can use the Gemini. Okay, we have another tool that is Notebook album, which is great one, right? So the notebook from Notebook alum from the Google itself, you can use this as I models only, but it is more helpful for you. For example, you can try anything. Okay? You can app the Google Docs, Google slides, link, website, YouTube or page, anything. Let's dive into our another session in order to use this notebook album for the project management task, how we can use this. Let's dive into that. 6. Project Roles Allocation using NotebookLM: Okay. In this session, we will see how we can use the Notebook M in order to understand our project details very well and to allocate the roles and responsibilities, and we can create the mindmap for it in order to organize the team members R project very easily. Okay? For that, we can use the Notebook M. Okay. So we will see this session how we can use for that. So we'll check it all those things. Okay. So this is the Notebook M is the quite different from different AI models like an gibtyCloud because instead of giving the prompt, we need to add some source. It can be PDF, it can be any text, all those things. Okay, let's jump into our So before going to the prompts, we will see how we can use this Notebook M to organize our project details and team members very well. Okay. For that, I come to my project details. Okay, from basic product details about that. Okay, I will copy this and we will see how we can create the mindmap by using Notebook LM in order to understand this project details by. Come to Notebook Allen. If you don't have an account, just go to Google and just to search on the Notebook M. It is easy, create the account and come here. This is the home section. Now, come to upload a source. Okay, you can click from here, ado, just click and Upload source. No, you have the three different sections. You can create you can add the source from Google Drive docs. Okay, you can put the link YouTube video. You can easily paste that text. Okay? So I have already just copied the project details text. A I will paste here. Just click here copy text and just paste here. Now, when you insert this particular source, then I will analyze it. Okay. Node can see the AI Business risk software project brief. Now you can see I have already added the one source here, right? You can see how. So by these, you can easily add a node, you can easily listen the audio. You can easily create the mindmap. So the great thing about this is you can easily create the mindmap very quickly in order to organize our project details or to read it very easily. Okay, you can just click on the Min Map. Now it can see that it has generated. Click on that. Now, you can easily understand your project details where you can see here. AI Business risk assessment software. Now you can see project overview. What is project overview? It has generated some key points. Okay, you can just see the identifiers pris task. So you don't if you don't understand this particular point, just click here. Okay, you can see the detail text of this particular point. I can see. Based on the source provided, the concept of identity assess and protect the risk is central to the project overview for the air business assessment. No, I can understand this particular point if you don't understand from here. Just click on it, you can understand these points very easily from here. That is simple. This is how you can use this particular mind map or notebook alum to create the mindmaps very well. Okay, you can easily understand these things. So what are the project objectives and what are the key deliverables, right, user interface, A skin j reporting model. You can see what are the teams roles and responsibilities? You need to have the front end developer, back end developer, so you need to in order to complete this particular project, you need to have the front end developer, back end developer these roles and responsibilities. So what are the project timeline, you can see requirement, design two weeks, development, six weeks. Now, what are the resources you need in order to complete this project? You can see AGR conference, version control, Github, slack, email. So this is generated based upon your project details that you have given to this notebook alum. Can easily organize these things, right? So instead of seeing the text large amount of text, you can easily create the mindmap in order to organize your project details, and you can easily just memorize it and create and you can easily manage your project very well. Okay? This is how you can use the notebook album. Okay? Not only for that, we can use for many tasks, right? So you can see the roles and responsibility each and everything. Let's see that also only. Not only that, you can easily download it here, you can paste in your desk or in the team space in order to just see, Okay, these are our goals, and we can easily create our mindset like that. Okay. I hope you understand these points. Come to here. Not only that, you can with this source, you can add up to 50 sources for free. So if you're looking to upgrad, you can upgrade it. Okay. You can add as many sources you want at a time and you can create all those things from here. So you can easily add a node. Okay. You can easily create the study guide also. Now you can see how it has generated the study guide. Based upon one source. Now you can see here. This is a study guide. Okay. Now you can easily read it, okay? And you can easily create the briefing doc. You can easily create the F. Like if you have the project section in which you can create this FAQ format, frequently ask questions format. That you can also create the timeline. You can also create the timeline that you can see here, it has generator. Now click on that. You can see the timeline about that. W is the phase one phase two you need to do? You need to focus on those things. You can also create all those things here. Not only that you can deep dive conversation, you can create this particular project details you can convert this project details into PwCst like the two persons are discussing your project details in order to understand instead of looking to text instead of reading the document, you can listen in the audio format in the podcast format. You can generate from here. You can see this is one. So if you click on here, you can easily listen it, listen to it. So this will take some few minutes. Okay. We can check all the other things also, right? So we can easily ask any questions to this. For example, it has suggesting some questions. What is the main what is the project's main goal? If I click here, it will start generating the answer based upon my project details. You can see here. Based on the resource the project main is clearly defined in the project overview, you can see the primary goal is to develop AI Power software solution that helps businesses identify as and protest task. So you can see this is the main goal. You can ask any follow up questions to your project details document or if you have any doubt regarding the project details, just come here and add the source. You can do in any IM module as well. Okay, you can add in the notebook ML one and you can get the answer from it. Okay? From here that I have shown the process here, no you can generate the mindmp. The best thing about this the two capabilities, that is generating conversion conversation and creating the mind app, which is great one in order to organize our project and easily understand our projects as well. And let's see this is one. Okay? Okay, now our project details are very well. No, I need to allocate the rules and responsibilities using Notebook alum. How can I do that? So just come to the same thing, come this and just copy your team members experience and details. Okay, copy that. Come to the this notebook lnum. EI has no has idea about my project details as well. No, it has generated some podcast no you can see here. I will Today, we've got this project brief in front of us. It's for something called AI Business Risk Assessment software. Right. Sounds pretty interesting. Yeah, so think of this session as, you know, getting the quick version, the blueprint. We want to cut through any jargon and just pull out the key stuff you need to know. Exactly. We'll walk you through what this software is supposed to do, what it's made of, and what success actually looks like, according to this plan. Okay, let's kick things off with the core purpose. You have listened this particular podcast, so this is very amazing. So the project details is converted to podcast in which you can easily understand your projects well, project details very well in order to organize and maintain it. This is simple. This notebook alum has a great capabilities. Now you can use it very for free in your Dali work life. That is very simple. Now you can also test. You can also create different more languages. You can take in French, Spanish, you can convert this particular podcast into another languages as well, also. Okay, now you can see, let's see how we can allocate the roles and responsibilities according to this project. We already seen, right? So we already seen the mind map. What is the mind map? So it has some project details, all those things. We try to. Okay, try to add the team members here. Okay? For the specific front end developer, all those things. Okay. Let's try into this chat model. Okay. Just I will provide the source here. First, come to this copy text plus and page here. Inside. And I will tell EI, I provided other suits which have team members skills and experience. Please match the team members with requirements of above project. So this notebook alum has two sources, that is about the project details and team members details. No, you can see here. I have just given the prompt. No we'll see whether it has generated the output or not. Okay. Based on the sources and conversation, your query asked to match the individuals listed in the tech professional directory. Now you can see it is a source that has EI already take in the data from it. Now you can see it has generated some front end developer, it has allocate the roles and responsibilities for the specific people. Now you can see this is the great one. Okay. Here's a match of the required project tools and skills available professionals. Now you can see front end developer required skills react angular. Now you can see matching professionals. Now you can see Alas Johnson, Gratian. So as we are already seen in the Cloud ChagPD, okay? You can see this is it has suggested this particular professionals or match the project requirements. No, you can see. Okay, so, this is in the text format. So if you are looking to create this particular people in the mindmap, you can create it. How we can create it just come, right? So we can tell to create the mindmap for it. Or we can tell to AI like that. So instead of creating the mid map, so we can directly tell to AI, include these professionals, match these professionals include the badge professionals, previous mindmap in the roles and responsibilities section. What happened here? Let's see. No it can see it has generated some things. So based on the sources provided, here is a breakdown of the team roles and responsibilities required for the business risk assessment software project with the match or professionals. No, I can see it has generated some things here. So it can copy there. Now. Let's see. Now, when you click on here. So for the front end developer, you can see here. What is the front end developers holes and response you can see here. Now, from the directly mind when you click on the teams and responsibilities, you can click when you click on the front end developer, right? Now you can see it will suggest the names of this particular two professionals. Okay? To professionals who are matched the requirements. Now you can check all this here, right? You can see here. So build UI components integrate. That has generated the names, Alice Johnson, Grayten. These two professionals are best fit for the front end developer. Okay. So this is how you can allocate the team members to project requirements by using Notebook alum. Just come to add the project brief, okay. Or you can add the project details, one source and you can add the details of the team members. Just tell to AI. I have added this particular team members, please match the particular rules and responsibilities according to the project requirements. Then it will add it and just come to the same mindmap and click when you click on the rules and responsibilities section, right? Front end developer or back end developer. No it will suggest the names who are matched the profile. Okay. Now you can see it has suggested the names. That is Alex Johnson and Grace Chen. That is how you can you can organize all those things. So I am giving the assignment for you. For your practice, please give the source. Please include the two sources in one source and try to create the mindmap which contains project details as well, and team members allocation in the same manmap. Okay, I'm giving the assignment for you. Please for your practice, please do this by yourself in order to understand this particular notebook album in the effective manner. Okay, I hope you understand this notebook alum very well. So remember one thing, there are a lot more other AI tools in which you can use in If for free also. To automate your task and to become more productive in our work life or professional life. So you need to learn all those things by yourself in this AI wall. I hope you understand these points. Okay. Okay, let's dive into our next section in which we will use CHGPTT automate our DLI project management task. It can be status report, it can be a risk identification. So we will see up to 14 different tasks we can automate with the HGPT in order to save time and become more productive. Okay, let's jump into our next session. 7. Project Status Report Generation using ChatGPT: Okay, up to now, we are clear and we have seen the two different methods of how we can allocate the roles and responsibilities according to our team members skills and experience. So in this session, we are going to see the whole automation system prom in which we are going to automate all the project management task by HGB, right? Using JGB. Okay, so I will show step by step how we can write the prompt for the automation and we can automate all those things. Just we need to give the requirements or the details that AI will ask to me. So in order to automate project management task. Okay, infuse seconds, we will see that. So before that, I'm going to show the process in chargiBt only. If you want to check other models output, you can take Cloud. You can take grog. You can take any deep sik like that models if you want. Okay, I'm going to show only this Cargib. Okay, let's dive into that. So I am providing the whole system prompt in the document you can get from this. Okay, so this is a system prompt for project management automation. That is LLM as we are going to use ha GPT as a AI assistant for our project management task, in order to save the time and energy. Let's see this. This is the pold system prompt. I will copy this from here. Don't worry. I am provided already this in the document, so you can get it from there. Okay, copy it and come to this hat JPT and we will edit the previous prompt here. Click here and we will paste this whole prompt. Okay. Let's do this. Yeah. If you see here, let's go to the prompt first. So you can see here. You are a highly skilled interactive AI project management assistant with expertise in all areas of project delivery, including status report, task assignment, meeting summaries, risk analysis, timeline planning, stakeholder communication, and more. So what's happening here is so great the effective prompt follows some systematic format that is assigning the specific role to AI, like we see this highly skilled and interactive AI project management assistant. This is an assigning a particular role to AI, right? So I have also provided the background information that is with expertise in all areas of project delivery, including status, all those things that project manager do. Okay, you can see here. Okay? If anything missed here, you can add it here as well. Okay. And offer that I have given the whole task to AI. That is when a user begins a conversation, example says hi or any message, greet them professionally and ask, welcome. What type of project management support do you need today? So this is the whole automation prompt, so this is the task I have given to AI in order to automate my Die project management task. That you can see easily here. This is all the prompt. Okay, you can see after that, please reply with the number or name of the task. So when I give when I reply is any task here. Okay, I will show infuse against. So once the user selects a task, ask smart follow up questions to gather only the required information for the specific task. What happening here when I say hi to this particular AI, it will start generating the series of quotient. It will ask to me that is required test. Okay, when I queue that particular answers for this particular questions, the AI will do all the specific tasks that we have given. Okay, we will see all those things in a few seconds. So information specific task, gather. Okay, examples for status report, please share this week's completed task current. So as I said, this is some examples that I have given to AI. Okay, we already seen the anatomy of a good prompt, right? We have seen the five different techniques that is assigning the role, giving the context. Okay, writing the prompt with clarity and providing the examples and iteration. Okay, what happening here? So I have provided the assigning role. Okay. And I have the clarity in this prompt that is you need to do the specific task. Okay, I have also provided the background information. That I also provided some examples, how you need to behave, how need to react. Okay, how you need to ask the questions. Okay, we can see for the task assignment. So I have given the four task as example. So it will automatically learn from it, and it will generate the other quotients for the specific task that we have given here, right? I hope you understand these points. After that, you can see after gathering the necessary information, generate a clear, actionable and professional output tailored to the selected task. Okay, if the user says start over or new task, return to the original list of task, always be proactive, concise, and business friendly. So this is the whole system prompt. Okay? With this prompt, you can create a number of tasks or you can create almost all the project management tasks. Okay, so this behaves like a project management AI assistant for you, okay? And remember one thing, don't overly relay on this particular AI because the AI can do the mistakes but that you need to use this tajibi as a assistant, not as a replacement. Okay, I hope you understand these points. Okay? You need to use this assistant, so you need to after the output, you need to check, you need to proof it and you need to edit according to our requirements. Okay, I hope you understand these points. Okay, let's see what is the output will be. You can see here. Welcome. What type of project management support do you need today? You can choose from. So as we said, so you can see this we have already seen in them how to work this prong. Okay, welcome. Okay. This is the message that here has generated. Welcome message. Okay. So these are some tasks that Dilly, the project manager will do. If anything miss, so you can edit from here and it will automatically generate here also. Okay. Now, you can see here. Please reply with the number or name of the task you would like help with. Okay? No, you can't take anything from here. Okay? So if you're focus on here. This whole HGPT is working as a AI agent or AI automation tool, or it will automating, all those things. Okay, generative status report, task assignment, all those things by HGP in order to save you time. Okay? In order to focus on main thing that is very most important in the project management. I hope you understand these points. Okay, let's start with the giving first. Okay. You can take anything. So this is can be jumble. Okay, you can write the task assignment first. Okay, you can take anything, you can jumble anything that is up to you which task you will choose from here, it will complete the task. Okay, I hope you understand these points. Okay. So let's take the status report first one. I will just write the one. Okay. You can write the status report as well. You can write the one also. Let's see what happens next. Okay, now when I click here one, it will start generating the status report quiens. You can see to generate a clear and professional status report, please provide the following questions. Okay, following answers, details. You can see tasks completed this week. Okay, what are the tasks you are completed this week? And current blockers and challenges, what are the challenges and failures you are faced during this completing the task. You need to write this and milestones achieved our progress against key deliverables and upcoming priorities or tasks for next week and any stakeholders updates or decision needed. So when you give the details for these particular quotients, then it will start generating the best status report. You can share it. You can show your stakeholders all those things by yourself. Is how you can save time, right? So you can see, you can type this in bullet points or short sentences ready when you are. So when I give the answers for this particular question, it will start generating the status report. Okay, let's see how the status report looks like. Okay? So I will just copy my whole details, right? And I will give to AI here. Let's see what is output. No, you can see the AI has generated the status report in formatted in a clear and professional style. You can see here. Okay, you can give to the internal team project leadership or client updates. You can see this weekly project status report. You can see project name, so I need to insert here my project name reporting date. Okay, what is your name and role that you have? Just taking the responsibility of this particular project. You can see here what is a completed task. So you can easily see this complete data this week, current blockers are issues, milestones achieved, upcoming priorities, all those things. You can see here, this is a simple and basic status report. Okay? You can generate it. So what you need to do, you need to check it all the output, okay, each and every point, and you need to if there is something wrong in that, you need to edit it and you need to do all those things by yourself because we are using the Cha chibD as a AI assistant, not as a project manager replacement. Okay? So it can do the mistakes. You need to edit and proof read it in order to make the status report very effective and clear. Okay, I hope you understand this point. This is a simple status report that you can see here. Okay. You can see here. Let me know if you like this exported as a PDF or email version or tailored for a specific audience. So you can go from here, just write, I need a PDF or you can take or email, just write an email in order to send your stakeholders, project internal team or any senior in order to make some adjustment to this report. We can go with that and we have already seen would you like to move on another task or make adjustment to this report? You can easily tell to EI, please adjust the upcoming practice next week. You can try to easily edit from here. Okay? If you have seen anything wrong in this particular report, we can tell to EI please change the name, please change this word. You can do all those things by yourself in this agibty itself. So what is the skill you need here? You need to be very focused and you need to be proactive in order to read and correct the output. That is why you need to learn this prompt engineering to save the time. Okay? No, it will asking me, would you like to move on then another task or make adjustments to this report? So if I write, so move to another task. Now it will again tell to choose the particular task from here. Now you can see it. That is a power of AI. That is how the HGPT and other AI models are learning from our data and instructions. That is why you need to be very effective at the writing the instructions. You can do anything with this AI right now. That is why you need to learn this prompt engineering. Okay, you can see here. What type of project management support do you need next? Please choose from the list above. That is how you can automate all those things, right? So in the next section, we will see that task assignment. Okay, let's dive into that. 8. Task Management using ChatGPT: Okay, let's see our task number two, that is task assignment. So we will see how we can assign that task to particular team members by using this Cha GPT automation prompt. Okay. So let's see that. I'm giving the task number that is second. That is second task that is task assignment. Let's see this how it will generate the output. Okay. Now it will start generating the same quotients that is required to assign a task. Okay, you can see here. You are selected a task assignment and to assign task effectively, I will need to I will need the following details. Okay. This is you can sue. What are the task description? What needs to be done? Okay, available team members, who is available for assignment? Okay, skill sets. What are the relevant skills or strengths of each team member, availability of workload or workload, any time, constraints or current workload to consider, deadline, if any. So Remember one thing. This is a simple automation. So we have already seen the two different methods in previous sessions in order to automate our task assignment to our team members. You can use that also. So this is a system project manager prom. So we need to try this also. Okay? If you want to do if you are looking to deep analysis and deep insights from your team members, you can use the previous two methods that I have already discussed with you in order to assign the roles to your team members, or you can use this simple AI assisted, for your task assignment. You can see this all this okay. So I will give these details for this particular task, okay, I will just copy that. And I also copy all these things. And So I have copied all the details of that, so I will just provide it here. Okay, let's see what happens. Now, thank you based on the information you have provided. Here's the well structured task assignment plan aligned with deadlines, skillsets, roles and priorities. Now, you can see this is the task assignment plan, okay? We can see requirement and design. So if you see this is detailed and current task assignment plan, okay? So in previous two methods, we have discussed that is the project allocation, project roles and responsibilities, allocation prompts, but this is the task assignment prompt. Okay? So for example, in today's, okay, the team members have their unique skill sets, all those things, but in that team member, so what member is absent today? Okay, not able to come to this office. Okay. So for that, you need to be adjust your team member, Okay, to complete the particular task today. Okay? So for that, you need to use this prompt as a task assignment, and you need to gather the information about your team members who are currently available, and you need to match these particular skill sets to the project requirements for the current availability. Okay, I hope you understand these points. Okay? In that case, you can use this task assignment plan for yourself in order I get in order to complete the project in effective and great way. Okay, I hope you understand the points. Okay, you can see this after giving the quotients after giving the answers or details for this particular quotis to AIA. Okay, now it has generated the output that is assignment plan, task assignment plan. Let's see this. So task phase requirements and design. So assigned team members, Frank, Alas, Carol, Arch, Bob, these are the names of the team members. Okay? So you need to see all those things priority. What is the priority of all Okay, so which one need to be complete the first. Okay, which is important. That is deadline is end of two week. So this is a high priority. You need to assign this task to this particular available team members as well in order to complete the project or task in end of the week to which makes the priority of this task as a high. So high. No, you can see all those. These are different tasks for the project requirements. You can see this the AI development reporting model. These are all the tasks need to be completed. Okay, according to the deadline and making the task as a priority, high, medium, low, that is simple. Okay. I hope to understand this, this is a task assignment whole plan you can use in order to buy yourself in order to complete all those things by your team members. This is how you can automate all those things. Okay, which savings you, a lot more time in doing the repetitive task or other things as well. Okay? You can see what are the nodes here. Grace can assist in front end from week three onwards since wire framing ends in week two. Okay? You can take these particular nodes or you can follow this particular steps procedure in order to go in order to complete the project before deadline and to make the things great. Okay, I hope you understand these points. So as I said, you can go move, you can download the Excel or PDA format. Okay. You know, if you are looking to take this output as a Excel sheet or PDA format. Okay, you can take all those things. Even you can generate the mindmap by just copy this whole the things, okay? Okay, copy this. Let's go to Notebook M. Okay? You can draw you can create some you can create the mind map for it in order to organize your team member for the current specific task in order to organize each and everything. Okay, come to here Notebook alum. Okay, copy the test from the hajPT and just past to this Notebook alum and just click on the mindmap. Not even start generating the mindmap. You can download it. I share with team members or even you can paste in our project workplace in order to complete each and everything very fastly. You can see here Air risk assessment project plan that is a task. So the task description, you can see requirement and designs weeks one and two. You can see each and everything, gather business requirements, create wireframes, mockups, all those things. Okay, Who are the team members need to be complete? For the front end, there are Alice Johnson and Cristan you can follow the back end, you need to choose the Carlo Le Henry Patel. Okay, data science, you can see the Bob Smith Eschel Gomez, and you can the Q engineer David Kim. These are the whole team members and what are the deadlines? Okay, you can see the requirement designs. Okay, what are the deadline, end of week two, end of six weeks, week six. What is the priority level that is high priority task or this one and the medium priority task or this one? And what are the summary table. You can check each and everything by using this mind map instead of seeing this whole plan. Okay, so when you see this, this is a simple table. We can see instead of seeing this a mindmap. Okay. Even if you're looking to manage this particular task assignment plan in professional way in pasting this particular whole the project roles and responsibilities in the team workplace, instead of drawing the table, you can just download this particular mind map and paste it into your project workplace in order to see this particular project goes in day by day in which you can easily create the mindset to complete the project before deadline in your team members. Okay, how you can manage a project. That is how you can use this AI to manage the project. That is how. Okay. This is why the prompt engineering is amazing skill that you can learn in this AI world. Okay, I hope you understand these points available. But this is a simple task assignment automation that is done by the project manager AI assistant. Okay, that is simple. Okay. You can take a doloadable Excel or PDO format. You can create the mindmap that have shown using Notebook LB. Okay, let's see, or if you like to move to the next task, let's dive into that. 9. Meeting Summary using ChatGPT: See our third task that is meeting summary. Okay. So instead, instead of giving the move to the next task from here, we can directly edit the task number at the first stage from here. Okay? Or you can take from here. Okay. Instead of that, we can easily edit the task number from here only. Okay. Let's edit from here. Okay? We can click here Edit button, go with the third task, okay? That is meeting summary. Okay, let's see this. No we will start generating the meeting summary required details. Okay. Now you can see to generate an accurate and professional meeting summary, I will need the following. Please upload or paste the meeting transcript, notes or key discussion points, optional but helpful details, meeting date and time, attendees, meeting objective or agenda. So this is simple details that is required by the AI in order to write in order to generate the meeting summary. Okay. So for that, you can upload the or you can upload the audio format of your team members, or you can upload the transcripts by yourself or you can give anything, okay? A format. Okay. So I have the copied version, text version, so I will just give these particular answers to these particular questions. Okay, let's see this how we can do this. So I will just copy all the details, right? And I will come to here. I will give the answers. Now you can see these are some details of this particular portions that is asked here by the AI. Now, you can see this has generated some meeting summary. So thank you. Here you are meeting summary for the AI Business risk assessment software project kickoff meeting held on Thursday Met nine, 2025. Okay. So this is a simple meeting that has held, okay, for the project kickoff. Okay, you can see this is the meeting summary that AI has generated. You can see the meeting title, date, facilator project manager. Okay, attendees who are the attendees? These are the team members that are attended to this particular meeting, okay? In order to discuss the project details. Okay, let's see this in detailed manner. Okay? What are the key discussion points that you have discussed during the uh meeting, you can see this is a simple discussion points you can write, instead of writing the paragraphs, it has generated some key discussion points which can easily readable and you can see there some effective points. Okay? These are the key discussion points from the meeting summary. What are the decisions made? Role assignments confirmed per the projects is skill matrix. Okay, support members to be paid with leads. Okay, tool selected, you can see the Jira for the task tracking, confluence for the documentation. So all details have included in the details of this particular transcript. Okay. So based upon that, it has generated the key discussion points, decision made. Okay, what are the action items? Okay, you can see. You can see the action item, what we need to, uh, take the action in order to manage our project very well, we can see set up Jira project board and assign the ensured task that it has been taken with the team leader, and deadline is May 30, 2025. Okay, create project documentation space in confluence Frank Wilson. Okay, May 30, 2025. This is a deadline and who are the owner of this particular task. Okay, you can take what are the actions, what are the tasks. It should be done before this deadline. You can see all those things, right? So you can see this is, would you like this exploded in specific format, word markdon or shared via email to another platform? So this is how you can easily I see the summary meeting summary instead of instead of listening the whole meeting, instead of listening them meeting by yourself, seeing them meeting by yourself, you can come to this particular AI to summarize the meeting in effective manner in order to save your time. So instead of seeing the 1 hour, two hour of meeting, you can come to this, you can just paste the meeting summary or audio format. You can easily get the meeting summary. This is how you can save time in project management daily task. Okay? This is how you can do this. So you can easily see the key discussion points. Okay, you can see the decision made and what are the action items, all those things. In easy manner, and you can read it and you can see whether the team member is doing great or not. Okay? That is how you can use AI to save time. Okay. So you can export this particular table or the format in the PDF word Markodom or even in the mindmap as well by using notebook m that I have already shown in the previous session. Okay? And you can easily shade via email to another platform, all those things by yourself. Okay, give your requirement here. Okay, you can see here or would you like to begin your new task? Okay. Let's see our fourth task. Okay, let's dive into that. 10. Risk Identification using ChatGPT: Okay, let's start our fourth task. Okay, as I said, you can go from here directly, or you can directly edit the task number from the starting itself. So let's edit the task number from here. Just come to this Edit button and click the fourth task. For the fourth task, you can see risk identification. So as you know, the risk identification is the most important task. You need to be very focused on that in order to manage our project very well. Okay. So I'm not going detail with what is the risk identification. You already know about that. So if you don't know about that, you can just go to the YouTube or online. So you can ask about this risk identification. You can use the Chabty Asbell to learn about risk identification. Okay? So let's see what is the risk identification. That is a task. We can see here. Okay. Now, you will start generating the so you can see, to help identify and assess the project risk effectively, please provide the following details. What is the current project plan or task breakdown? What is a project phase, key stakeholders involved? A known or suspected issues so far, critical deadlines or dependencies? No, once I have that information, I will generate a detailed risk register with the categories, impact levels, likelihood and mitigation strategies. So once you get the details for this particular following questions or details, then you will get all the best output in order to mitigate the risk or to reduce the risk in the project. Okay, let's see this. So I've already copied the details of my project for this particular quiens. I will provide it here. Now you can see this is the simple details of these particular is. Now, I can say, thank you. This is an excellent overview. Based on the provided project details, I have developed a risk identification report highlighting a key risk areas, their potential impact, likelihood, and recommended mitigation strategies. Okay, let's see what the output is. This is a risk identification report, AI powered risk management web. Okay, this is our project, not right. This is our project, right? Now, I can see project phase. Early planning, predevelopment prepared for core project and date is June 3 2025. Okay, what are the timeline risk? Requirements on wire framing delays. This is some faster risk. Okay? What are the description? Okay? What is the impact, likelihood, medium, mitigation? So you need to follow these particular strategies in order to reduce this particular timeline risk. That is simple. They can check assigning a lead to own the requirements phase, set internal mini deadlines and DLS standups to ensure clarity and momentum. Use collaborative tools like Mu or FIGMA for faster feedback loops. This is simple how you can use these strategies in order to reduce this timeline risk. Okay? And another thing that is AI model integration complexity. Okay. So as I said, every project has some complexity. Okay, so we need to focus on that we will face some bugs or more failures or issues, so you can easily follow these particular strategies in order to decrease this complexity. We can see schedule earlier cross functional sins between data scientists and backend developers, be model prototyping and EPA interface design in parallel with UI work. So allocate buffer time in a dephase for iteration. So this is a strategies for this particular project that is AI Power risk management web so it can be different for your project. Okay. I am showing this for example, so it can be different. It can be more for your real projects. Okay? I hope you understand these points. Okay? This is under utilized team resources. So this is a mitigation and bottlechNQA. You can see this is a medication, what is the likelihood medium impact high? What is the description. Now, you can see all this particular risk identification, each particular task or in each particular development phase, you can follow this particular mitigation strategies in order to reduce this particular task risk. Okay. And by that, you can complete the project very effectively and and very high quality. Okay. And even you can easily up manage your project in effective manner in order to complete that particular project before deadline without any mistakes or delays. Okay, I hope you understand these points very well. You can see what are the NST recommendations? This finalize a risk register in your PM tools like conference ira that is all but no. If you don't know, just go and learn about the project management tools in the Google or YouTube. Okay. So assigning risk owners for each area above. So you need to assign the risk owners for each area above who have the experience in managing the risk or bugs, all those things. Okay. And review and update this report at the end of each project phase. This is very most important. You need to, you need to review and update this report at the end of each project phase. This is some recommendations you can follow by yourself. Okay. You can see that Would you like to doaable risk register table, Excel or PDF format for ongointrocking, or should we move on another task. So you can easily generate this particular report, risk assessment report in the excel sheet or PDF format or anything that you can just you need to give please provide this particular risk assessment. Details in the email or anything that you are looking to want this particular report for you. So you can take anything from the AI, you need to know how to write our prompts by yourself. That is simple. So let's move to another fifth task. Okay, let's dive into that. 11. Communication Draft Generation using ChatGPT: Okay, let's see our fifth task that is communication draft. Okay. So we can directly edit the task number at the starting time. Okay, we have already seen the previous task. Okay, let's edit this particular task number from here. Okay. So let's just give the fifth number task number that is communication draft. Okay. Let's to the AI. No, the AI will ask the series portions that previously have done like what is the situation? Example, project delay, key update, milestone achievement or risk escalation, or who is intended to spend or group, a client, internal team, all those things. So what are the key points or facts that must be included? Okay, what tone would you prefer? So as I said, what is that communication draft? So if you are already project manager, who are looking to Along the project management, you already know what is a communication draft. Communication draft is nothing but communicating with your client, stakeholder, or internal team, which needs to be discussed a particular some topic or milestone achievement or something to update in your project. This will help you to organize the words, sentences, and to make your meeting or communication very effective. So this particular Basopan project, it will generate the best communication draft in order to use that in our meetings or in our discussion to make your communication very effective and show some professionalism in your body language. That is simple how you can use this AI in order to improve your communication. That's why we are using this communication draft task assignment. Okay, task. Okay, right now, we will give this particular I will give these answers for this particular questions in order to get the best communication draft for my project in order to I will communicate with my internal teams or clients very effectively. Let's give the answer for this. I will copy that particular answers and I will paste here. Okay, let's give these answers for these particular questions. Now, thank you. The AI response is, thank you. Here's a communication draft tailored to your situation, audience and tone. Okay. This is the project team assembled ready for kick off. So Hi team, I am excited to share that our AI Business risk assessment software project is officially moving into the kickoff and requirements gathering phase. So this is simple phase that I have given in this particular situation and all those things, project teams, what I'm going to, in which topic I am looking to communicate with my internal team or client. You can give this is editable by yourself because you need to give the answers, but these particular is, then you will get the best communication for you in order you can easily build some improve your communication skills, and that is how you can use this AI to improve your productive. Okay, you can see this is a high team. This is a subject. This is a simple email. You can take it or you can adjust talk within the meetings or phone or even your meeting discussion. This is a team. This is the communication draft you can use in order to make your communication very effective. Okay you can see Hi team. I'm excited to share that our AI business risk assessment software project is officially moving into the kickoff and requirements gathering phase. Okay? This is a simple phase that I have given in these answers. Okay. We can see here. So also primary roles have been filled with experienced team members. We also have four additional contributors who will supporting the leads and gaining valuable experience through mentorship. Okay. The project is on track with no delays or changes in scope or stakeholders at this stage. This is simple communication draft you can use or you can focus on these main points to make your communication very effective d meeting discussion or a communication with the client or stakeholders. This is how you can use this EI to improve our communication suggestion, you can see, would you like a version specifically tailored for senior management or sponsors as well. This is the internal team member. So you can easily convert this particular communication for your senior management or sponsors as well. So it will suggest the best communication and how you can talk with your team members and how we can talk with your senior members, stakeholders, buy effectively for the specific roles their values have. So you can easily build a strong relationship with your seniors and team members in order to achieve your goals in your workplace. That is how you can use this AGPT or AI in order to improve your productive daily life in daily life or communication, all those things for this particular project management. Skill. We can help you understand these points very well. This is how you can easily create so many communication drafts for your situations. Okay, who are the recipient or the client or internal team as well? And what are the key points you are looking to share with your team members or client, all those things. Okay, what are the tone you prefer? That is formal neutral, reassuring urgent? So you can change according to the recipient or the group you are looking to share the information. By them. Okay, so that is simple how you can use this AI to generate the communication draft by yourself. Okay, you can use this particular content as a base one, and you can add your own emotions or own effective strategies, all those things by yourself, because if you're already project manager, you have all the skills already, but you are using this particular AI as assistant or done the basic level of work, and you need to be focused on particular thing in which you can easily manage with your experience and skills. That is how you can use this AI as the AI system for your project management Di task. Okay? I hope you understand this task very well. Okay, let's jump into our sixth task. That is, let's say project planning. Let's dive into that. 12. Project Planning using ChatGPT: Let's start our sixth task that is project planning. So let's see the project planning in this session. So I will just take the sixth one. Okay, let's give to the particular task number two I. Now, you can see the response here, the project planning to help you create a solid and actionable project plan and the following details. So what are the details that I required, project name and objective, key deliverables, timeline or deadline, team composition, dependencies or punch trends, tools or methodologies. These are simple required data that is EI is looking for. So from me in order to create the project plan. Okay. So as I said, the first step to create anything is you know already as a project manager, so we need to plan our project first one. Then we can go the status report, then we can see the risk identification. As I said, you can just jumble all those things by yourself right. So I can go with the Okay, you can keep this particular project planning in the first. This is not a mandatory one. This is just a simple a task at least, okay. You can follow all by yourself. You can edit by yourself as well. I hope you understand these points. Let's do the quotThi is a simple details that AI is required in order to create the project plan. Okay, I will just give my project details by quickly. Just copy and paste these particular project details to AI. Let's give. So I already g in this particular required details to AI. Let's see what the responses. So thank you. That's a comprehensive and clear set of inputs. Based on the information you have shared a project plan outlined for the AI Business risk assessment software. So this is my project details, all those things. You can see what is the project plan? You can easily create this one. So AI Business risk assessment software project plan. This is a project overview. We can see what is objective. We have a design and delivery and AI Power web publication. That is all you already know about this. Okay? What are the scope and deliverables? Okay. What is the timeline and milestone? That is 11 weeks total. Okay? We need to clear all this project a deadline in just 11 weeks. Okay, you can see. So this is a planning week one, two planning and designing two weeks. Okay. What are the requirements? You can see all those things by yourself here. So this is a timeline. What are the team structure and roles? You can see the front end development is Alice Johnson. Grace ten supporter. Bend development is Carol Lee, Henry Patel, a Theta science is Bob Smith, Isbell Gomez, AQ Engineer. You can see all these things but we have already seen in the previous session that is task assignment, all those things by yourself. Okay. What are the tools and infrastructure we are using? You can see there's a project management tool is Giron confluence, rsion control is Github, communications Slack Emil or other things as well. Design is Figma. You can take either a development tools, VS code Picham or anything, cloud infrastructure Adios or Go good Cloud. That is up to you how you are using this project by yourself or your client requirement, you can do the plagetPw the basic level of project planning, you can use the AI assistant to make the base level of work. So, you need to be focused on what are the things need to be done by yourself, okay? So you need to focus and you need to add something after if you are not happy with this project plan, or you need to edit this particular project plan in order to complete the project very effectively before deadline. Okay? So you can see what are the risk and constraints. You can see what are the constraints must ensure secure data handling and what are the assumptions. Okay, team availability and skill alignment, no major external dependencies. All this you can follow these particular assumptions and strands as well. What are the methodology you are using Agile with sprint planning, deli standups, dative releases with feedback loops, sprint reviews and stro pectives and continuous integration or continuous deployment. Okay, that is simple how you can use this particular a project planning. This is a basic level of project planning. You can edit it, you can add so many things by yourself as a project manager or if you're looking to learn the project management, this is a simple basic skill. You need to use this AI inward Dai Lef as a project manager because AI is everywhere. So if you're not using this AI, you will lag behind the people, and you cannot save the time, and it can be the waste of time if you're not using the AI inward worklife. Okay. So this simple can save this particular basic level of project plan. So to make this very effective, you need to add your own assumptions, all those things because you have the specific skill as am sorry, as a project manager. Okay? If you're learning this project management from the starting, so you need to just learn this particular tools in infrastructure, all those things by yourself. Then you can understand what is a project planning, how we can do this, all those things by yourself. Okay, I hope you understand these points very well. In order to if you can change this particular project planning by using a minbPulso, Okay, we have already seen in the previous session how we can create them Mind for our project planning or details or in previous sessions already, we can check it out again. Just come to this. Okay, copy this particular project plan. Okay, I am showing. Okay. I'm again showing for your practice. Just come to this particular copy this particular data and come to the notebook alum. Okay, just come to add source, or even you can create the new one, create the new one and add the source and just page the copy text from here. Okay, click on the Inside button. That will start analysing your project details. Now you can click on the mindmap to create it. After that, you can easily create the mind map. Okay, you can see this is the AI Business risk assessment software project plan. You can see what is the project overview. Okay, what is the scope and deliverables. Okay, timeline and milestone. We can see week one through already, we can we have already seen the different mimps in previous sessions. Now you can use the same process. You can follow the same process in order to get all the midmp for your requirement. Even you can see to create a gant chart or print breakdown or project charter as our next output you can see, you can just see the project. You can tell to AI, just create the project. Charter, it can also clear that one also. You can see this, how it will generate the. Here's a professional stuturect charter for the AB assessment software project. This is a charter. You can use this particular project charter by yourself in order to manage work. Project plan in effective manner. Okay, you can do anything by yourself, right? If you know how to use this particular AI tools, that is enough. Okay, you can easily just convert anything in format, okay? Not only PDF, you can create the mindmap spring breakdown or can chat by yourself according to required bends. Okay, this is simple basic project plan. So if you are looking to I manage your project very well. You need to add your old creativity also. That is how you need to check the output of AI models and you need to edit it and you need to make that project plan in effective and efficient manner. That is how you can use this AI. Okay? This is simple project planning that we have already discussed all those things in these sessions right now. Let's jump into our seventh task. That is, let's see the budget estimation. Let's dive into that. 13. Budget Estimation using ChatGPT: At our seventh task that is budget estimation. Let's give the task number here. So you can directly edit from here the task number. Just give the seven, and you will get the series of ten to estimate the budget of our project. Okay. So these are some questions or details that AI is required in order to complete the budget estimation. Okay, so you can see what is the project name and brief description. So I will quickly give the answers for these particular questions and let's see what the output will be. Okay. Now, I have given all the details that is EI required, that is project name and brief description, scope of work or project duration, all those things I have given to this particular questions. Let's give what the output will be. No, you can see. Thank you, based on the information you have provided. Here is a professional and categorized budget estimation for the AI business risk assessment software project in US dollars, including a 10% contingency buffer. This is a simple answers that we have given to AI. So this can be based upon our answers to these particular questions. So the AI has estimated the budget of our project. Okay, let's see what the output will be. You can see the heading here and duration is 11 weeks, the currency is USD and team composition is internal resources only. Let's see, personal cost. What is the personal cost? It is a combination of internal team, hourly base or time based cost. You can see we are going to pay the front end developer as they are work right hourly rate. Cost estimation is $12,000 and estimation is weekly hours 30 hours duration, eight weeks. You can see back end developer right at 30 hours and he worked with 30 weekly hours right. So eight weeks, right? Hourly rate is $55. What is the cost estimation is $13,200. So this is simple calculation that AI has done according to our project details and team members and how they are work as a hourly basis or monthly basis. Like that, we can easily control our budget by using this EI assistant and we can estimate how much budget is going to be investor. Okay, all those things you can see, and what we have taken the tools and software resling in order to complete this particular project, you can see GA plus confluence. So this is S team plan we have taken. You can get all the cost estimation directly on the up pricing page, you can see the Github, Slack, Figma. So these are some tools and software we have used in order to complete this particular project, and this is a cost update. Okay, you can see. And what is a cloud infrastructure AWS? You can see these are the cost, monthly cost, cost estimation, duration three months. You can see something right. So this is a great detailed report a detailed budget budget estimation report. We can easily estimate how much cost is going to be, we need to invest in order to complete this particular project and we can easily charge from the client with our profit like this. You can see what is a contingency buffer 10%, you can see how to calculate this contingency buffer. You can see items of one to four, 10% of this all we have, this is the internal team cost. These are the tools. These are the cloud one and this is a contingency a miscellanous. This all comes under this particular thing and even you add this, you will get the $6,205. This is how we can easily see the contingency buffer. If you don't know about the contingency buffer, just go to ask the charge, what is the contingency buffer and how we can calculate it, you can find it in the YouTube or online. It is a easy one. I'm not going in depth office. You can see a total estimated budget. What is the total estimated budget is? You can see personal cost is going to be $48,000. Software and tools is $309 and cloud infrastructure is going to be $2,050 and something miscellaneous tools or always incomes under the $800. And what is the 10% of contingency, 6,002 not $5. And what is the total cost? When we add all those things, right? You can see 50 58,005 $4. This is a simple budget estimation of your project. In order to complete your project within the cost effective methods, you can easily manage your team members and resources and tools, and cloud and what are the tools and requirements that you require? In order to capleate that particular project, you can easily estimate the budget and you can easily manage your cost by using this strtbt assisted. Okay, even you can ask you to this AI, how I can, how I can reduce budget with our any loss of quality. So you can easily ask these particular questions to AI about your budget and what are the strategies to reduce the cost and without any loss of quality in the project. And how can you do this, all these things. But you can ask some supportive questions. You can ask some follow up questions to this particular AI assistant. After the budget estimated. You can easily get some strategies, techniques from AI in order to manage your project in the cost effective manner. That is simple. This is how you can use a chargeability as a assistant. Okay, I have told you, you need to use this chargeability as assistant, not as a replacement of any other budget estimation tool like that, okay? You can get some insights and you can get some information about the budget estimation from the AI. That is simple, okay? You can see some strategies you can use in order reduce the cost. Without loss of quality, you can see reassess team allocation and rules. Okay, use cross functional team members. What is the potential savings, you can save 4,000 to $6,000, reduce senior front end or Ben Hur by ten to 15% and increase junior support where possible. These are some strategies or techniques you can easily reduce cost. Save client cost as well as your profit all you can increase your profit. Okay? That is simple. Okay. And you can not only that, you can create this spreadsheet. Okay, you can see the PDF budget sheet. You can convert this particular tables in the spreadsheet template or timeline schedule or project planning as well. And you can easily just copy this, you can easily create the mindmap that I already showed in the previous session how you can convert these particular tables and content into the mindmap using Notebook alum. You can follow the same process here, just copy it, go to the Notebook alum and just insert the source as a page text and create the mindmap. That is simple. Not only the Cha chit, you can use Cloud, grog, any other AI model as well. Okay? That is simple, just to follow the same process, proms and techniques to convert the particular AI tool into the specific assisted. That is project management assisted. That is simple. Okay. Let's dive into another task that is the task, it's going to be timeline scheduling. Let's dive into that. 14. Timeline Scheduling using ChatGPT: Let's see our eight task that is timeline scheduling. So already we have seen the budget estimation in the previous session. Now we will discuss how to automate our timeline scheduling. Okay, as we know, if you are already managing your so many projects or if you're new to learn this particular project management skill, so you should know what it timeline scheduling is. So the timeline scheduling is nothing but scheduling you will dial task and to check whether a project is moving forward or not within the budget. Okay, that is simple. Okay, if you are looking to learn more about the timeline scheduling, you can assert in the online or YouTube. You can take help with that. Okay, I hope you understand these points. Okay, let's see how we can automate this timeline scheduling by using JAG. Okay, I am directly editing this task number here from here. I will just enter eight because our task is eight, the one that is time line sharing. Okay, let's queue So you can see, great, you have selected timeline sharing. We get started, please provide the following details. No, we need to provide these particular details in order to see in order to schedule our timeline. Okay? And then we can once I share these particular questions, like in the previous session we done, Okay, it will start generating the clear and realistic project timeline for me. Okay, let's see this. I quickly give the answers for this above questions, okay? Right. Let's see what is the output. Okay, thank you, BezerO the details provided. Here is a professional structured project timeline schedule for this particular project. Okay, now you can see the project timeline AI Business risk assessment software. No, it, it has generated the start date end date, working days, right, working hours, 9:00 A.M. To 6:00 P.M. Okay, you can see all these things. This is a timeline breakdown by phase. So what happening here, right? So I have given my projects have different phases, right? So it will generate them based upon my project details and structure, it has generated that timeline breakdown by phase. It can be different for you because your project requirements, details can be different, right? So for that, you need to see all those things by yourself. Okay? You can see the simple basic timeline scheduling here. It is a timeline for breakdown by phase. You can see phase one or phase requirements and design. Okay. So it will start from June 2025 in the June 13, nearly 11 days. That means a two weeks, it will take. Okay. Dependencies nodes includes specs, finalization and wireframes. No, you can see, these are the same phase development. We have different phases, right, developing, testing, deployment. Okay, all those things comes under this phase. Okay. We can see when this particular task is going to start and end and you can see what is the duration and what are the dependencies. Can see some things. Okay. You can see dependency is recap also. A development starts only after the requirements and design is completed. A simple suggestions or dependencies recap for this particular on timeline scheduling. Okay, I hope you understand these points. Now you can see some milestone highlights requirements completion, June 13 to 2025 development completion. When all things will complete, you can see this is some highlights from the timeline here. Okay. Now you can see it is a simple basic and effective timeline scheduling, you can use for this, right? So it is a simple final scheduling, right? So it is a simple fixed and final scheduling. So as we know, if we if you do the things correctly on time, we can follow this particular time. But during the development process or deployment takes time to solve the bugs issues, all those things. It can be changed over time. In that case, you can tell to AI here, just change duration, three weeks, you can easily just change the duration for the particular phase like development. If I take the development phase, and I will just tell to AI. What happens here, I will update the particular timeline for the specific development phase. Now you can see the breakdown of timeline by phase updated. That is updated. You can see for the development, it has updated the three weeks. Okay. Not only that you can change anything, you can update anything for this particular phase, timeline shooting. Okay, I hope you understand these points very well. So you need to come here, you need to edit the particular thing. After that, it will take the AI will take all your work and just copy the table and you can update anywhere by yourself. Okay, that is how you can use this gibt assistant in order to schedule your timelines, project timeline. Okay. No nest, you can see this. It can help you to generate the GAM chat also, right, in a PDF format or anything. You can take the calendar. Okay, you can tell to AI, I just give the format of calendar. Type. Okay? No, you can do all those things by yourself in order to manage this scheduling timeline. Okay? You can do whatever it may be. Okay. You just give instructions to AI in order to change or update this particular timeline by yourself according to your requirements. Okay? This is how you can manage your project managed by using Chat GPT or other AI model as well. You can do not only that, you can just copy this, right? You can go to Notebook album, and even you can create some mindmap. Okay, that already have shown in previous session, you can follow the same process, just copy it and go to the Notebook album and give the source as this content, and you will get the best mindmap, and you can easily just download it and you can easily paste everywhere you want. That is simple you can do how you can use this A just do the base level of work, and you need to take care of all those things by proof editing and even more to create some best effective and flexible timeline sharing by yourself. Okay, I hope you understand this particular task very easily. Please practice. Even more you can edit so many things. I have give an idea to you, for more understanding, for more practice, you can just go and do by yourself you can take the example and you can do so much things in this particular table. You can add anything by just giving the instructions here. Okay, I hope you understand these minds. Not only that, you can just create an image, you can search the web in order to if you are looking to integrate so many things, you can write the code. You can do some deep research, or you can use this thing for longer for reasoning purpose. All those things you can take by yourself. Not only that you can easily use IS More and dictate also. You can see all those things by yourself. You just need to try each and everything in order to become more productive in the project management task. Okay, I hope you understand these points very well. Okay, let's jump into another task with that e. We can see here that is ninth task that is performance monitoring. Let's dive into that. 15. Project Performance Monitoring using ChatGPT: Now, let's see our ninth task that is performance monitoring. So let's see how we can monitor our daily performance, our team members' performance in order to see whether the project is moving forward or not within our requirements or within the quality. Okay, let's see how we can do by this category. Okay, let's give the task number that is nine. Okay. Let's directly the ninth task from starting in order to simplify our interaction with habt. Okay, here, we'll just edit this particular task number with nine. Let's see what the quotients will be. Not it will set. No, it will generate some questions as we already learned in previous sessions. Okay. So what I need to provide the details, project name object to key performance indicators that is KPIs that is very most important. Okay, factor in our project development. You can see current status, what is the reporting period period and any specific areas of concern or improvement you want to focus. Okay, so I will give these particular answers very quickly. Now you can see these are some answers I have given to this particular questions. Okay, now you can see, thank you for the detailed input based on the information you have provided. Here you are performance monitoring report for the project. Okay? Now, you can see, right? So performance monitoring report. Okay? So I have not given this project name and details so for that it is showing to add the name here, right? So you can see what are the reporting period? Weekly I have just given a weekly, all these things in the answers. Okay, report type written place visual summer. You can use both this, okay? So this is a simple performance monitoring report. You can check by easily. Okay. So what is the project timeline adherence? You can see phase completion status. What are the phases we have that is requirement in design, development, pending? Okay, we have so many things pending to complete. Okay? Now you can see these are the pending task or phase. We need to just complete within that time in order to complete the particular project within the budget and within the time that we Okay. We can see some, right now, the phase requirements and design is in progress. Okay? According to my answer, it will showing down output here. Okay. You can use this as a simple basic level of monitoring by yourself. Okay? Instead of seeing the so many charts you can do by yourself here. Okay? You can see some milestone completion, milestone how we can see this is a simple box. Okay, table in format. You can see milestone, finalized specs, wireframes in progress. You need to inside the date, plan date when you are going to complete this particular phase or milestone. You can see whether there are any forecast you can add it here some notes, gathering requirements, scheduling, post design, all those things comes under this milestone completion. Okay. What are the key performance indicators, based upon our current project, requirements. You can see what are the task completion rate. You can see Jira sprint progress. These are the tools. You can see task completed 0%, detailed breakdown pending sprint kickoff. You can see some burn down chart available post sprint start. So if you don't know about this burndown chart, I will be available post sprint start, go and you can learn about Jira and sprint the tools you can see, you can learn the KPIs already you can use the ajibty to learn it or you can learn from the YouTube or online yourself. Okay. So I'm just showing I'm just giving the idea how you can use this particular AI to automate your things to save the times instead of seeing the whole document by yourself, you can only take the required information from that particular document or content, and you can see what are the most important things by using AI. That is simple. Instead of seeing all the project details, all the stuff, which is not important. You can use this tagPT to just extract the important points from the project, and you can focus on that particular things by yourself in order to save a lot of time. Okay? That is simple. You can see these are the quality metrics, early indicators, metric, you can see status, benchmark nodes you can follow a risk detection test coverage, not started here, okay? Our more than 90% accuracy and require staring data and integration. These are the s quality metrics right, we need to complete all those things within the time we have. Okay? What are the resource and budget adherence? You can see metric, her team velocity, resource utilization, budget adherence. You can see the current status spending fast fran end review, no variance yet. Okay, well be calculator once this print begins. Okay? These are some a performance monitoring. So you need to come. You need to check each and everything right by yourself by simple seeing each and every source, each and every budget, resources, security, okay, tools, and risk or concerns. You need to check each and everything. As a project manager, you have the responsibility, right to check all those things by yourself, o so you need to be very concerned about this particular data KPIs and tools and resources, whether the team is working correctly or not, what are the tools in use? What are the budget of these particular tools, team members? All those things come under your responsibilities, right? So for that, you need to learn how to use this tajPty to save time as well, and just see what is important. And instead of seeing so many documents stuff, you can easily focus on main points and required points by yourself to manage your project very well within the tie. Okay, I hope you understand these points very well. This performance monitoring, this can be different for you according to the project details and requirements. You can monitor all these things by using CharPT here. You can see all those tools, what are the tools going to be used in the project? Get herbs andM tested tools, AWS, data science tools, 80 feedback tool. Okay? This some risk or concerns, you can see it according to it can change according to the project, you have looking to managing. Okay? What are the next steps you can see Annex steps and action items, finalized detailed task, breakdown in Jira and start? This are some steps I need to follow in order to complete the project in within the time. Okay? What are the attachments visual to be included? If I need to do this, I can just visually create this particular checkbox content and I can use in Very well in order to manage our project management to it is completed or not. Okay, you can see. Would you like me to create these visual summaries now or help format this into a downloadable PDF or confluential ready document? So I can see where you can go with these particular things. You can doload PDF. You can just to tell to convert this particular PDF, okay? You can convert this particular into anything by yourself, just to give the instructions here. Or you can see, would you like to set a weekly reminder for future performance monitoring reports? Now, you also automate all those things right. But you need to give the data, right, like I have given this data. So you need to give the data. Oh, now, how you can get this data. You do not need to write this, okay? If you have you can gather the information from the team members in the audio format, okay, or in the text format instead of giving test, you can this particular file, audio file or anything, the ha GPT will automatically takes that and it will generate the best performance monitoring report. That is simple how you can take these things by ha GP itself to save what time. Okay? You can do anything with the ha JBT. And remember one thing I always say, you just need to use this as a AI assistant, and you need to be very focused and from some main points in order to do the project very well. Okay? I hope you understand these points very well. Okay, I can help you to just monitor all those things. Okay? I hope you understand this Performance monitoring very well. Let's jump into our tenth task. That is very easy. That is change request analysis. Let's dive into that. 16. Project Change Request Analysis using ChatGPT: See our tenth task that is change request analysis. So it is a very easy one. Let's see what the EI can help me in the change request analysis task. Let's give the number task number that is ten. It taking two hour long. We will just edit the particular task number from the starting only from here, right? Let's see. Just edit this task number ten. Now we will see what questions it will ask. Great, you have selected the change request analysis. To proceed, I need few details. You can see this. What is the requested change? Example scope, timeline, budget, resource future. Who requested the change, client internal stakeholder vendor, reason for the change request, current impact analysis, how will this change affect scope, all those things? Is this change urgent or can be planned into the future phase? Has this change been reviewed or approved by anyone yet? So this is simple great one. Right, because this AI is assisting in the project manager way, right? It is thinking like it is a project manager who have the ability to manage each and everything. So further it will asking something to change the request analysis. So this is simple, great way to in the professional way, you can edit all those things by yourself, okay? Not only that, you can easily directly change in the particular task by just giving the follow up questions from here in the particular task we have already seen in the previous session to update the particular timeline scheduling, Okay, to update some duration, right? You can do like that, but you can use this particular task number as well to look the professional, okay? All those things. Okay. So let's give the answers for this particular questions quickly in order to see what the AI can help me in this particular task. So I have given the particular answers to these particular questions. Let's see what this task can be help to me. You can see change request analysis report. Okay? Change title. So I have given some request to the AI, my assistant, HGB assistant as a project manager. I have request to change the project title and so much things. Now you can see, change the title. It has changed the title, integration of AI business risk assessment software with the third party BITs, W or Power BI. So date of request, it stick in the current ditch, Okay, submitted by some I have given some names that is Sara Chen head of Enterprise Solutions, so and so company potentially key client Okay, now you can see what are the nature of the change. So tight future addition out of scope, what is the justification worth the change? Okay, impact assessment, what can happen? Timeline impact, it will takes more than two to three weeks cost impact, it can increase or decrease according to our changing updating, source impact, quality impact. Okay, stakeholders review and feedback. Recommendation, would you like me to do form this formal change request document period for what? What happening here is instead of, for example, if the client had told you to change this particular future into some other future, so you need to change that particular feature, right? So further it can take time, it can take to additional deployment or development you required. Further, just come to ha GPT. Okay. Just take that particular note from the client or from any member, senior member, after submitting your whole project report. Just take any updates feedback, come to this hagPT and paste. You can use this particular task that is change request analysis task and paste and you will get all the report according to updating and changing some future feature in the software like that. And based upon that particular feature of new future, it will update all your timeline sling. What is the budget it can invested? Okay. What are the change you need to take? Okay? What are the steps you need to make? What is the timeline impact? Okay? What duration it will take to complete this to integrate the particular new future in this software? I will give all those things. You can see here. Okay, impact assessment, what is the scope impact? You need to take new API development for BI tool export it will take time, how much time it can take estimated increase two to three weeks. Okay, for the development phase, you can add all these things. Be. Instead of thinking by yourself how many takes it will take and what impacts it can help in order to add this new future, you can just come to AI, just come and give all the stuff to JAGPT and it will suggest the best things according to project details and new future adding in this particular task. Okay. That is how you can easily manage your feedback or adding new future or project. Okay. You can see quality impact, resource impact, what is the impact on quality also. You can see all the stakeholder review and feedback project lead that as well. A change is technically feasible and what is the head of product strategy. You can take all those things. What are the recommendation frame I from AIs, proceed with a formal impact review and resource allocation plan. So we need to follow these particular steps in order to add the new future or change some particular things in the project, okay? And see, would you like me to format this form change request document. We can get the PDF or what format, draft a communication email, even you can even you can create this particular whole report into communication email for the stakeholders, you can send them or you can revise the sprint or timeline planning. You can just go with the next step here. You can just give to the communication email, just go with the revised sprint. You can go with that or you can go with the updating timeline, timeline planning. All those things by USM, just go and you can follow up all these questions from here only for the particular task you are looking to go forward with this particular report. Particular request analysis. So this is how you can this is the change request analysis task that can help me in order to just what are the impacts if I integrate this new future? What is the timeline? What are the budget, what is the cost, and how much it will take a time to create to add this new future or update this particular thing in this project. It will show all those things I will suggest some recommendations, and you can follow it by yourself in order to come this in time within budget. So this is how you can use this particular task to change or add a new future to all those things in the project. Okay? That's why you can use this change request analysis. Okay. I hope you understand this task very well. Let's dive into our stakeholder mapping. That is slaving the task. Let's dive into that. 17. Stakeholder Mapping using ChatGPT: Let's see our 11th task that is stakeholder mapping. So as we know, who are the stakeholders, right. So we already know who are the stakeholders in our project or organization. So we can say this or can be team members or the internal team or external team. That can be anyone the stakeholders who are showing interest in this particular project, right? So you know who are the stakeholders are. So what is stakeholder mapping here? So the stakeholder mapping help us to create some communication maps, communication techniques in order to we can support each other or we can show interest. We can help to make successful our project. Okay. So by using this particular stakeholder mapping to check or to identify who are showing interest in this particular project. If you are looking to learn more about what is the stakeholder mapping, you can just learn from the YouTube or online, so it is easy, okay? So let's see how this AI can help me in this stakeholder mapping task. Okay. Let's give the task number directly from here. Just give our task number is 11, right? Let's see. Great. We have selected stakeholder mapping. We get start and please provide the following details. We need to provide all those details as we have already done in the previous sessions. Now you can see project name and objective list of known stakeholders, individual teams, departments, clients, vendors, et cetera. Each stakeholder's role, you can take decision maker influencer, team member, end user, anyone it can be, what their level of influence, right? Level of influence on interest and preferred communication method, email, meetings, reports, all o. So I will quickly give the answers for these particular questions. Then we will see what is the output. So I have given the answers for this particular questions. Let's see the answer. Thank you for detailed information. Here's a professional stakeholder mapping summary for your AI business risk assessment software project. Now I can see stakeholder map, AI Business assessment software. This is who are the stakeholder group, project sponsor, client, project team, team leader, end users, or regulator, potential members, right. You can see would like me to generate visual stakeholder influence and test matrix. So before giving that, you can see it has created some stakeholder mapping table in which we can easily manage people these stakeholders in order to complete our project successfully. Okay? So we can follow all those things. You can see role and interest, what are the interest of this particular stakeholder. You can see once the project defines high level requirements, approves, all those things you can manage these particular people's roles and interest in this particular stakeholders group. What the project team will take the hand in the role like develops and test software applies skills. This is how you can manage your team members, project sponsors, client, team leader, end user, and some potential regulator. You can see you can manage these people by yourself. As a project manager, this is your responsibility to manage all stakeholders. Okay? It can be a team project team, team leader, end user, client, all those things, right? So for that, you can just create this stakeholder mapping by yourself. Okay, you can just create this, but by using this TajiPT, give the answers like we have given already here. After it, we create that detailed stakeholder mapping. Okay. We can check all those things by yourself. What are the communication preference? So we need to reach out the particular people with their style and values that we given to this particular stakeholder, right? So you can get the suggestions from EI. So for the communication preferences for the project sponsor or client, you can use this executive summaries milestone reviews, right? So what are the key concern you need to take? You can say timely delivery ROI rate of return on investment and data security compens. You can see all those things, key concerns, and you can prefer the communications like this. Okay, for the project team, you can handle easily, right? So you can usually use the email or slag or online meeting like that. Okay. And with the team for the team later, you can directly communicate with the Jira or status update, and end users, you can formally demos or user guides support channels you can use for them. For the regulatory policy, you can potential, you can use a formal communication. This is simple professional steps or communication preferences. According to the stakeholders rules, you can follow them to look at the professional and to make the relationship very strong in the organization. Okay. You can follow this key concepts also clear requirements, what they are expecting from you. Okay, you can see all those things by here. Okay. This is all some table you can easily check and you can easily see stakeholder map in order to develop the communication with your stakeholders in specific way according to the stakeholders values, position, and communication. Okay, we can follow like that. We can use these communication preferences. So why we are using stakeholder mapping is what are the communication preferences I can take in order to interact with my stakeholders to complete this project in time this is how you can use the ha GPT as assistant to create the basic level. You can add you can change by using this simple interaction container, just to tell to AI to just update the project team influence level to high. Okay, you can update anything from the here. Okay? You can check all those things. You can do all those things by yourself. And you can see some suggestions from AI. Would you like me to generate a visual stakeholder influence interest matrix or a more detailed communication plan next? Or is there another project management task, you can see you can follow all those things, okay? You can easily create this whole stakeholder map into mind map. Okay, in order to see in order to organize your stakeholders very well. It looks like professional that you have created the mind map in order to manage your stake holers very well. Okay, I hope to understand this point, okay? Let's see how it can generate the visual stakeholder influence interest matrix. After, let's go with visual stakeholder influence interest matrix. It has generated some basic influence interest matrix like interest based on that, low high, you can see it is a simple chart that it has generated visual stakeholder influence interest matrix. We can see low high team leader, sponsor client. It is simple. I think it is not very organized. This is simple how you I just generate some following content from this particular AI assistant. Okay. This tragty has helping you to done the basic level and you need to focus on each and everything if it is done right or not because the AI can do the mistakes, right? So for that, you need to be very a conscious about what the AI has generating. Okay, you need to check and you can easily assay you a lot of time in the basic level of work by using JA GPT as an assistant. Okay. I hope you understand what the stakeholder mapping is, how we can use this HAGPT to create the stakeholder map in order to manage our stakeholders very well, according to their roles, interest, and their position, how can we can prefit the communication, according to their position, value, all those things in our organization. To make our projects very successful. Okay, I hope you understand this stakeholder mapping very well. As I said, you can usually just copy this particular table and go to Norbkalm create the mind map that I have already shown in the previous sessions many times, so you can follow those things. Okay. Let's see our toward the task that is lesson learned or post mortem report. Let's see that. 18. Postmortem Report Generation using ChatGPT: Let's see our 12th task that is post mortem report. So what is a post Moten report is? So as we know, at the end of every stage of the project, okay, the project team members on the project lead and project manager and stakeholders will review and evaluate the project report that is at the end of the project is called that is post MtemRport. Okay, I hope you understand this if you're looking to learn more about this post MtemRport, in the project management, you can just search it in online. You can learn from it. This is simple one, right? Let's see how it can create the post MtemRport by using this AGBT. Okay, let's see that. I have just directly edit from here only. Our task number is 12. That is post MtemRportO lessons learned. We can call it as a lessons learned, but most of the professionals in the organizations or project managers, we will use this post motem report like that. Okay. Let's do the 12th task. It's taking time, right. It has generated great. You have selected lesson learned or postmortem to generate an effect to an insightful post motum summary. So I will need a few details. So I need to give the details of my project like project name, project goes, what went well, what didn't go well, key challenges pace. These are some details I need to provide to this particular AI assistant in order to generate the professional postmortem to evaluate it and to check by all the team members, stakeholders, and managers in order to see whether the project has completed successfully or not, or we need to improve or update some things in the project. Okay, I have to understand these points very well. Let's give the details for this particular questions requirements. Okay? I will just give the answers for these particular questions, but quickly and I will just enter. Now you can see you can see the post motem report here. So thank you. Pacer on the details you have provided. Here's a professional post mottom summary for the project, business risk assessment software. Now, you can see lessons learned or postmtumRport. You can see the project name, duration, prepared by date. This is a template I need to use. Okay, I need to insert the project timeline, insert a name or role. In Saturday. You can see what's the project overview here, what are the objectives and deliverables and what went well. We can see how we can what things go well in the project during the deployment development. All those things comes under this particular section, what went well, and what are the challenges face skill gaps in support team, workload balance QADlas. This is according to our project details and answers that I have given to AI, it has generated some post motor report, right? It can be different according to the project details and requirements as well. You can see, what are the key metrics. You can see schedule variance plus one week delay during QA U 80 pass rate that is more than 95% of the test case is passed risk detection accuracy met all o documentation completion, 100% finalized before deployment. And you can see team utilization, a stakeholder feedback, it has to generate the feedback of the stakeholders according to your assets that have given to AI. You can see what are the improvement recommendations. We can easily follow these recommendations in order to do the things very fast and successful the project. You can see what are the supporting artifacts that is confluence final reports, Jira dashboard, internal surveys. Now, this is a simple post modem report. You can generate from the AI just by giving the details of your project to the AI, it has asked project name, duration, project goals, durables, what went well? What didn't go well. Sale said, you do not need to provide the text format only. You can use audio format and you can just give to the AI in order to save your time to create the post MtemRport. That is simple how you can use this ChaGPT as assistant to create the post MtemRport. So you can change each and everything by yourself. This is a assistant which will assist you according to your requirements, right? So for that you can change all the things by yourself. Even though you can tell to AI, you add this particular question here only, you can give the extra more information from here. This is not a fixer one, right? This is not a fixed one system prom. You can change everything by yourself, according to our real needs and requirements. Okay? The AI can do the mistakes, right? So in that case, you can change each and everything, which help you to become more productive in this AIs technology. Okay. You can use, for example, if you're looking to this is simple basic post motor report. If you find some templates, you can tell to AI just provide that particular template in the image or any format and it will generate like that only. It helps you to create like that only. You can also export as a PDF from this report and email content or presentation format also. Just tell to AI, create the above postmortor report into post presentation format, just presentation format, it will start creating the post mottomRport into the presentation format. Now you can see here. I will create the slide one title slide. You can follow this particular structure to create the slides by yourself. Okay. I hope you understand by just giving the slide two project overview, this is a slide two. Okay. Slide three, you need to just put these particular points in the slide with the great image in the right side. Okay, slide four, slide five K challenges, slide six, stakeholder feedback. Those things you can easily just copy this particular thing content and paste into the PowerPoint file or Google slides. Okay? You can see it is suggesting another task like, would you like me to create this as a PowerPoint file, PPTX, or a Google Slides link for you use to directly? So let's see whether it will create the link or not. You can use this by yourself using this simple chat assistant to help you to automate all those things by yourself. Okay? It is helping you to create the Google slides by just giving the step by step guide to you. You can see here's a Google Slides homepage where you can create and edit your presentation. To proceed, open the link, click blank to create new presentation, copy and paste the slide content I have provided the above into the slides. No, this is simple thing. You can easily create the simple slides. You can use the Canva, any other presentation tools, just copy and paste these particular points. And you can easily explain those points in front of stakeholders, project team, managers, sponsors that where it may be. Okay, I hope you understand these points very well. For the creating and managing post mottomRport, create it to present it by yourself by using just AI and some steps. That is simple. Okay. Let's see our 13th task that is scope definition. Let's dive into that. 19. Project Scope Definition using ChatGPT: Let's start our 13th task that is scope definition. So what is the scope definition in the project management? Okay, the scope definition is nothing but what are the scope? Okay? What is the scope of completing this project or deliverables or some goes within the project in order to complete the whole project successfully. Okay, I hope you understand these ones. So we will see each and everything in a few seconds. Okay, if you're looking to learn more about this scope definition, you can just learn from the YouTube or online. Okay? Let's go with the task number that is 13, right? Okay. Now we will see how this charge p can help me in this particular task that is scope definition. I need to provide this particular details like project title name, primary goals, what are the objectives. Okay, key deliverables, major in scope items, out of scope items, stakeholders involved, timeline or milestone expectations, if known. Okay? These are some details I need to provide to this particular particular quotien requirements to AI. Then I will get some scope definition. So as I said, it will suggest some clear and professional project scope definition. For me in order to complete the goals and primary goals or objectives within the project to complete whole project successfully. Okay, that is simple. Okay, let's queue the details for these quis quickly. So I have given the answers. Let's see. So I have given some project name, objective, what are the key outputs? Okay. What that definitely includes? Okay? And what are the stakeholders, primary objectives, all those things here? No, you can see. Thank you, based on the details you have provided. Here's a professional written scope definition document for your project. No, you can see. Project scope definition. This is a project name. This is a project overview, and what are the key deliverables, you can see user interface. These are the simple phases or deliverables I need to clear this one, I need to complete this one in order to complete our project successfully. These are the in scope items. What are the in scope items, web based applications, integration. These are sub level of project integrations, sub level of doing the work. These are the primary one. In that primary one, we need to complete these particular scope items. What are the out of scope items, this is the ongoing support marketing sales. It comes out of our scope items because what is out of scope items. So after the development deployment, the marketing is different. The development area is different, right? What is out of scope items? The items which are not related to the development phase or deployment phase, it will called as out of scope items. So what are the out of scope items? It can be a marketing, ongoing support, right? So features not directly related to the risk assessment or reporting, integration with third party platforms. Okay, that is called or out of scope items, who are the stakeholders? You can see end users, project team leader, sponsoring organization leadership? You can see some constraints timeline. This is 11 weeks, two weeks, we can see the phases, duration, two weeks it will take to complete the requirements and design, six weeks for development. Okay, two weeks for testing, and one week further deployment. Okay, resource Fixer ten member team, that is Fixer one. And what are the tools and platforms you're using, we already seen so many different reports we have already generated. Okay, you can use Jira, conference Github, Slag Figma, VS code, PyCharm, EWS, or Google Cloud as well. Okay, budget empiled with the team size, no experience, financial allocation. These are the assumptions. So you can follow these assumptions as well. Okay? As I said, you can also convert this particular into the PDF format. Okay? You can do all those by yourself. Okay. So this is about scope definition. Let's dive into last project management task that is dependency mapping. Let's dive into that. 20. Dependency Matrix using ChatGPT: Let's see our last project management task that is dependency mapping or matrix. So what is called dependency matrix. So if you are a project manager, already you are working as a project manager in so and so organization, you know about what is a project dependency matrix is. So it is simply called help the project managers to understand and to make their relationships with the components and tasks within the project. I hope you understand. So let's see our put in the task that is dependency mapping. So I'm giving the 14th number. Let's see how this tragic can help me in this particular task. Great. You have selected the 14th dependency mapping task to get started, please, provide the details. You can see, I need to provide this particular details in order to create the dependency mapping or matrix. Okay? I will give the answers quickly, right? Let's see that. So I have given the answers. Thank you based on your detailed input. Here's the dependency map for your project, AI Power risk management software. Now you can see this is called dependency mapping. We can see task or phase depends on right key deliverables, assigned resources, right? You can see critical milestones, visual flow summary, right, and each phase must be completed before the next begins. This is the simple dependency mapping or matrix. As a project manager, you need to check all those things by yourself in order to see in order to make the differ the things between the components and the task, all those things by yourself, whether the project is doing well or not by team members, all those things. Okay. You can see dependency mapping is what are the task phases. We have the different phases in the project to complete it, right? So what that depends on it depends on the starting phase. After the starting phase completer, we will go to the development side, right. So after the development, we will go further testing and QA. After the testing and QA, we will go to the deployment, right? This is a simple basic flow, which is dependent. The next phase is dependent on previous phase. Okay, we need to complete the first stage, first phase, then only we can go for the second phase. So as a project manager, you know, right? So if you beginner to learn this project management if you're not work as a project manager, this can help you to come standard from the crowd. You can see what are the key deliverables, finalize specifications, wireframes. We need to focus on this UI and Risk engine reporting model admin panel. So this is the things we need to complete in these particular phases, and what are the assigned resource. So you can see product owner, UX designer, technical writer, we want, for the development we want this particular team members, you can see all those things by yourself. This is called dependency mapping. What is the critical mistone you can see until okay, the duration, what that depends on requirement design. Okay? This is a milestone, we need to complete it. And this is the visual flows, Mary this requirements and design development testing your deployment. You can copy and you can create the minmp by us just copy this and go to Nor Calum and create that I already have shown in the previous session. Okay? You can see some suggestions. Each phase must be completed before the nest begins ensuring a linear and controlled delivery path. This is some suggestions and steps you need to follow in order to complete the project successful. Okay. You can also see, would you like A to create a Gant compatible version of this map or convert this into Visual diachram PNG or PDF, you can go with that. Okay, you can see directly convert this into the visual diagram, it will convert it. You can see just copy this one, Centll to A. It will convert this particular flow diagram into the visual design diagram. Now let's see how it can generate. So it is analyzing. I it is a simple visual diagram, which is not more clear and effective, but it can generate very well. Okay. According to your model, you are using hA chptPlusO you can use Notebook alum to create the create visual dichram by yourself very easily and effectively. Okay. I hope you understand these things very well, and one thing is, I forgot to discuss with creating this particular one system prom so we can easily edit all those things. Okay, for example, you can tell to AI, don't directly can tell to A in this particular system, so not to go out of this particular task. Sometimes we will give the task out of this particular project management. I will generate the answers. Instead of it is not a duty of this particular assistant. This assisted duties and task is only to assist in the project management task. For that, we can use some negative prompt techniques or from restriction to this particular AI assistant in order to perform in that loop only, not to go out of that loop. Okay. Just give the negative prom technique that is, don't do that task, which are not related to the project management. Okay. This is how you can tell to AI, you can add so many things by yourself according to our requirements, right? So it will follow those things only. For example, let's see how it can help, how it can behave right. Understood I am now set as a project manager assistant ready to support you in all areas of project delivery, professional, interactive, and with precision. Let's begin with it has already generated before it has generated. So now, instead of that, I will just write the task out of this particular project management, right? So like write a full article 0R YouTube video script, right? On AI. So what happens here, right? It will just it will refuse to generate the output. Why? So we have told to EI, don't do that task which are not related to the project management, which is great one. So for that, you can add so many restrictions here. Okay, don't include my personal names in the output. Okay, don't just convert all the project details into the so and so particular language. Like that, you can add so many restrictions rules in this particular EI assistant prompt. Okay, that is up to you to follow your rules and requirements. Okay. Let's take whether it works or not. Are some project management tasks. Okay, AI the AI assistant should not go out of this particular task. Okay. I have told to AI, write a YouTube video script on AI. Let's e whether it will generate the output or not. No, you can see. It is simply refused to create the YouTube script. Okay, you can see, you ask for a YouTube video script on AI, since your current focus is project management task, and you requested only project manted work. Creating a YouTube script on AI falls outside of the scope. Okay. So I would like I can help you create communication drops related to the project management or assist with any project related content. It is simply refusing to create the YouTube video script because it is out of your task. Okay? It is out of your project management task, right? So first, that you can add so many restrictions, so many rules not to follow. Okay, that is up to you how you can use this AI according to your needs and requirements. Okay? That is simple. Or if you think it is something missing in this project management task, you can add it here, right. So because the AI can do the mistakes, AI can miss some task, right. So you can also add so many tasks here just by giving 14, 15 from here only, right. You can add so many task that you like here only. It will automatically follow all those things from here. Okay. That is simple how you can use this particular AI Haji pit assistant as a project management task assistant. Okay. So I have already provided this whole prompt system prompt. In the document, you can get from it, use it and save what time, energy, and enjoy the work life. Okay, I hope you understand these points. 21. Final Words: Have learned so many things in the previous sessions how to automate our project management task using Char GPT and other AI tools as well. So what is next? So remember one thing you need to stay very updated day by day in this AI landscape because the AI is rapidly changing the world technology, all those things. For that, you can learn new things, right. So as a project manager, which can help you in your daily work life. So not only these Chachi pit, this is a Chachi pit is a small and very introductory course, right? So you have seen all the proms, all those things that I've already discussed with in the previous session. But if you are looking to automate those things, so I think if you observe. So manually, we have created some document, and we have given some details of our team members, all those things by ourselves. Okay, we have already seen in the manually. That's something we have generated reports using HGT right. So it is simple giving the input and getting the output, right. So what if you can automate those things by using some different AI tools like I will show something. So you can easily learn that and you can try to automate those things using creating AI agents and even upcoming in today's technology, the E agents are very amazing, and they are automating all those things using LLMs, Okay, by accessing LLMs and some workflows in the organization or in the businesses, right? So you can create all those things by yourself or I can learn the courses from different how to automate your tali tasks using creating the AI agents. Instead of giving the manual input in the ChargePT, you can also easily, you can easily automate all those things also by creating the AI agents. You can use make.com to automate some workflows. Okay, you can easily learn this. You can get the free account and you can learn from the YouTube or you can take any courses. So you can automate all those things using M. You can easily create workflow, right? Instead of using HAGPT you can easily integrate those so many tools, project management tools and LLMs. Right. So in order to save you time. So what you are so instead of just taking the input by yourself like generating the meeting transcript. So you can use this make.com or Zapier, or even you can go with the NetN, right? NetN which is very amazing tool, popular tool to create the AI agents right now, right? You can use this popular tool in which you can create the AI agents by yourself, am.com, or even you can create with the Zapier, right? There are a lot of tools you can use in order to automate all those things yourself, okay? You can create the automation workflows in order to automatically continuously work for you instead of doing by yourself, right? So you need to be focused on the output, whether the output is I effect or not. Okay, I will automatically takes in the previous sessions how we use the HGPT in order to generate the reports, okay, as suggestions or meeting summary budget estimation. We have done so many things in the previous sessions. Okay, you can learn and create you can try out for your requirements and need, and it will save you a lot of time workplace. Okay, I hope you understand these points. So we can save you a lot of time and you can enjoy your workplace. Okay, you can enjoy your life as well, and you can be very less stress, right? So that's why you can use these powerful tools like ten, make.com, ZaparTols, all those things by yourself. And even you can follow my account. So I am trying to create the basic and how we can create the EA agents using make Zapier and NNI ten in order to create some workflows and to make automation and to save the time and less stress in our work life. Okay, so I will try to create that course. Thank you for watching this course.