Better charts and data visualisations in PowerPoint - Techniques to stand out when presenting data

1. Introduction: Data visualization is very important in presentations because it turns the data into something that is simple to understand. Powerpoint graphs and charts are an excellent way to show information visually, allowing an audience to understand and focus on what you are saying. There are lots of types of graph in PowerPoint. So it's important to choose the type of graph that suits your data and simplify your graphs. So the audience doesn't have to work hard to understand your message. Hi, I'm Alan, a presentation designer who's been using PowerPoint, but over 20 years. In this course, I will show you how you can quickly make easy changes to charts to improve how you present your data with impact. We will look at bar charts, pie charts, pictorial charts, key data point charts, and proportional area charts. And in each example, show you how some simple changes can make your data standout. In most examples, we will keep the data live in PowerPoint so it can be easily modified at any point. I'll also show you how you can convert Charles into shapes to give you full flexibility on how you want the chart to look and take your design to the next level. I hope you enjoyed the course and please get in touch with me if you have any questions. 2. A simple but impactful bar chart: So we'll start off by drawing a simple but impactful bar chart. To do that, we'll go to Insert Chart, and we'll choose the first one that comes up by default, which is a clustered column. We can now resize the chart. This acts just like a group of objects. I'll just center that on my page. This here is the window of the data. The vanilla can shut down because we'll be editing it in a minute. We'll just close that the colors of the graph are automatically generated from the theme. And if we go to Design in this variance box, we can select the drop-down and go to Colors. And you can see that at the moment is just the default Office color. For this example, I'll just be using blue because it's a slightly nicer theme. To the right of the chart that we've just added in, there are three icons and these are always available and the chart is selected. The first one, a little plus symbol, is the chart elements. So when you click on this, it allows you to tick each of the chart elements on or off the display them or not. So e.g. we don't want the chart title because I've got a better title above. So I'm just going to click this and it will go. The one underneath is the style or color. This will let you choose variations based on the theme that we've just selected, and also some different styles depending on what you're looking for. We'll just stick with the default one for now. And this third option of the Chart Filters. This will allow you to select which groups of data you want to display. In this example, I'm going to take off series three series to just be left with series one. While the graph is selected, chart design will be available at the top. From here. You can go through the options that we're also available from the three icons on the right of the graph, as well as Jews change chart type. So e.g. we could just select pie chart and this would change into a pie chart. Or just press Control Z to undo this. But that shows you how you can easily switch between different styles of chart. Just going to go back to the filter, make sure that series three and series two are off because I'm going to carry on adding some data to this. So let's quickly add in some dummy data. I'm going to right-click on the chart and choose edit data. This will open up this small window. It's based on Excel. And it will allow us to type in our data to be using series one. And I'm just going to type in some example data will now adjust the formatting to make this graph look a bit nicer. If we right-click anywhere on the graph and choose Format, Chart Area. You then have these available options. If I click on the bars, you will see that it's showing, but I can adjust the gap width, e.g. I'm just going to bring this down a bit. 90% looks quite good for me on this graph. E.g. I. Can also change the color. Now, if I wanted to highlight just one individual bar, say food, could just click on this. So effectively, the first time you click on the bars, it will select all of them. And if I click a second time on the single bar, I can just select that single one and change the color of that one. In this example, there are a number of things that I don't think I needed. And to not show certain elements, we can click on the graph and then we can go to Chart Elements. We can turn them off if we want to, e.g. we can turn off the grid lines by clicking this arrow. You can also click on the exact thing you want to get rid of and then press Delete on the keyboard. Now I'd like to add data labels. So again, we can go to Chart Elements and click to put the tick in the Data Labels box. Now if we click on these data labels, we have various options available in the format panel. So if we go to this chart icon here and tick down Label Options, you can choose what you want displayed inside the label. And as it happens, this is correct at the moment for what I want. But you can also choose things like inside and outside. And I'm gonna go with inside end for this one. I get white, get bold. I'm using the font victory. Then we'll size this up a bit. That's looking good. We also don't need the key or legend at the bottom because it's already in the graph. It's a good idea when designing graphs not to duplicate on the information if it's not needed. So I'll click on this once. And I can either go to the plus for the chart elements here and turn off the legend. Or I can click on it and press Delete as I did earlier. So this is looking pretty good. I'm also going to change the font and the horizontal axis. One thing that you can do that works well in graphs like this, is to add call-outs to reinforce your message. So if I click on the graph, just move it down that way a bit. I can then paste in some call-outs that I designed earlier. And again, if we want to change the width, the gap width, I can just drag this down a bit. Looking good. It's important to keep text to a minimum and try to keep your message is clear and simple as possible. Now I can add some animation to the bars. Will click on the graph again. Go to animations, will choose something quite simple. I would often choose with a vertical bar graph, such as a wipe from bottom to top. We'll just play that and show you what it does. Those all come on at once. If we click on the graph again and go to buy element in category, those will come on one at a time. If I click on the Animation Pane. And then these small arrows here will reveal the rest of the animations. You can see what it's doing. So on each click, one of the categories wipes on. The first one, happens to be the axes which are normally disliked fade on. So I can click onto that. Choose a fade just for that one. And set that to happen after previous. So now the axes, but these words in here will fade on first, then on each click, each bar will come in. In this example, I would probably bring these call-outs on either when the third one comes up or at the end. So I'm just going to add a fade for those. Great. If you want to add some further styling to the graph, you can do that with any of the built-in PowerPoint styles. So we could click on that. Shape effects shadow. And that will add some shadow to all the bars, e.g. as with all the other PowerPoint effects. And you can adjust this if you want. We'll go to format data series will go to this middle icon here, which is the effect, e.g. if you thought the shadow was a bit much, you can take it down to something like 80 per cent for a softer effect. We could also click on the bars. Do something like gradient fill. Just drag out these colors. I will set my stroke color to blue, set my end color to blue, and then just drag the brightness down so it fades. Brighter color at the top to a dark color at the bottom. And again, we could go back, click once to select all of these. Click a second time, select just the food one, and then change that to the yellow. Will also click on the second color and change it to the yellow. And again, just drag the brightness down a bit so it fades to a slightly darker yellow at the bottom. There's a nice way of creating a basic and impactful charts with just a few clicks directly in PowerPoint. 3. Moving beyond standard styles: Here's the graph from the previous section. This time, I'll use a dark background. By adding custom graphics, we can create unique variations that aren't available as PowerPoint options for charts. Here, we will create some examples often used by designers in high-end infographics. So firstly, we'll select the chart, will go to Chart Design and then click Select data. At the moment, I have seven categories in one series. I'm going to click the switch row slash column button, and then click, Okay. What this has done is it has now switched it. So I now have seven series in one category. And I've done this so that we can use the series overlap option later. Now we can add the data labels. So I can click on the first bar, not the data label. And it will appear up here. So I'm just going to make it white, old 24. Then if I right-click on the data label, I can choose Format Data Labels and then choose center. And that's where I'm going to add it for each of these bars. Just do that quickly now. Now just put them in the center. Each of the bars. I can close this data box down because I don't need it at the moment. This first example, I'm going to change all of the bars into a bell curve shape. One way you can do that in PowerPoint is to start with a triangle. I'll make this have no outline. Gradient fill. I'll just take out these stops. And I'm going to make both of these stops, the standard color light blue. But the one on the right stop to, I'm going to make 100% transparent. And to make this into a bell curve, I can right-click on it, choose Edit Points, go to the top point, right-click on it and choose smooth, and then left-click on the bottom-left point, you'll get these two white handles. I'm going to drag this one down to here. And the same for the right point. So there's our bell curve. I'm just going to make this a little bit wider. Move this out of the way. And to use this in each of the bars, I can press control C to copy it. I can then click on one of the bars. Go to the fill option and choose or texture fill. The default is always the first one of these textures that I can now choose clipboard. And it will use the one I've created. And I'll quickly do this for the others. They won't look correct just yet because we will need to adjust the gap width in a minute because we've already chosen that picture. I just have to switch it to picture and it will go to the most recent picture. So now if we go up to the Series Options, we can adjust the series of overlap and the gap width by type in 50 for the overlap. The gap width is zero. We now have a great looking custom design. And the data is still in a PowerPoint Live chart, so it can be changed at any point. And the visuals will automatically update. If you'd like to choose different colors for the different data points, we can click on the graphic I have here. Change the colors. E.g. I. Can pick this blue. And again, adjust the transparency. If I press Control C on that one. We can then click on the first one. Then choose clipboard again. Now I'll just quickly add in the colors from the theme for the other data points. That's looking good. We can always move off the shape in case we need to use it again. Finally, we can remove the access from the bottom. We'll click on the graph and then click again for the axis and press Delete. And if we go to the plus, I can add it in the legend. By default, it appears up the side, but we can also click on it and then choose the legend options here, e.g. the bottom. I'm going to make that white and bold and then just bring up the size. Excellent. It's an alternative for this. You could just use triangles before we converted it to a bell curve. Or you could use these curved tower shapes. Anything that you think looks good that will just add a bit of interest to a standard bar graph. Once you have done all this work, once you can save it as a template to use it whenever you want. We could click on the chart, right-click and choose Save as Template. And I'm going to call this towers dash gradient. Now e.g. if we're starting with this chart as we did at the beginning, we can click on it. We can go to Chart Design, Change Chart Type. Look in templates. And you'll see the gradient one that we just saved is in there. We can click on it and click Okay. And that will immediately change it to our new design, which is an excellent time-saver, because once you've created these graphs, you can save them as templates and reuse them again easily. 4. Using graphics for a unique look: You can add any image into any bar chart that the image will be stretched, which does not look good. E.g. I'll take this leaf texture. Click on it and press Control C. Go back to my bar chart. Click on the bars, right-click and choose Format Data Series. Then go to the paint bucket for fill and choose picture or texture fill. Now, when we click on clipboard, it will load in the image that I copied. Now to make these look good and not stretched, we just need to crop the image and resize it until roughly the size of the bar for each one. So if I Control Z to undo, I'm going to Control V to paste in my image, will just size this down by dragging the corner handles until it's about the height of the 371 transport bar. Now, we'll crop it till it's about the correct width. So we can right-click, choose crop and dragging This black vertical bar here. That's about the right size. So when I move this off, I can press Control C. Go to the bar, click once to select them all. Click again just to select the 37 1 bar. Then go to the fill option again. And now when I choose picture and clipboard, it will be the correct size without stretching the image. Now, if we take our image that we've already cropped because we know it's the right width. We can just adjust the height. Doesn't have to be exact. When you press Control C. Click once to select all the bars. Click again just to select the 268 bar. Again, go to Fill, Picture, Fill, and clipboard. Now, I'll just quickly apply this to the others. Just as a reminder, for the final one, we're right-clicking, choosing crop, adjusting the black handles. So it's about the right size. Then clicking Control C to copy. Click once to select all the bars. Again, select just 1 bar, then go to fill and choose picture. Remember to click clipboard, because otherwise it will just use the picture that you previously used clipboard. Now, we can move the image that we're not using anymore off the screen and have a look. Looking good. Now, all the images aren't stretched and just add some interest to a bar chart. If we want to highlight a specific one. E.g. 371, I'll just raise the size of it up again for this one we're going to copy. Before we copy it, we can go to picture format, color, e.g. pick one of these, highlight the colors. Now when we copy it, click once, click again, fill a clipboard. So now that's highlighted one of the options to help your audience follow your story. And because this is a PowerPoint Live graph, I can right-click on it, choose Edit Data, and type in a change to this data. And it will automatically adjust. However, if you make a big change to one of the data points, you would need to crop the image again so that it doesn't look too stretched. Small to medium changes will probably look just fine. Here's another example I've made using a different photo that each of the categories in the data. For this, it's best to use simple images that aren't too busy. As you want to be careful not to make things too distracting. And finally, I'm going to show you an example used on a dark background where I'm going to take the texture from the stock library. And I'm going to use this. So Control C to copy it, resize it, so it's about the right height. Then right-click and crop. Drag the handles in. My press Control C. Click once on the bars, click again to select just one of the bars. Go to the Fill Options, and choose picture clipboard. Again, I'll just quickly fill all of these in. Now we've done all these. You can of course add any effects. If you think it improves the look. E.g. I. Can click on all of these, then make sure Effects is selected in the format data series. You can expand the 3D format options. And I'm going to choose material, metal, lighting, right room, angle 180. And then just add some bevel. I'm going to choose angle and select 15. So it's quite big. There's a way you can easily add images into your bar charts and add the PowerPoint effects as well. 5. Pictorial charts in any shape: You can create a pictorial bar chart by overlaying shapes or illustrations or over the bars to change their shape. This creates a more visual representation of the data which is more original, impactful, and memorable. In this example, I'm going to use an icon of a drinks bottle, which I would just take from the stock images and icons section. I want this to be about 9 cm high. And I'll just move this out of the way for now. And the first thing I'm going to do is delete the category one chart title. So I'll just click on that, press Delete. And also the legend. I'm going to click on these and choose add data labels. Then I'm going to get rid of the vertical axis. So I'll click on it and press Delete. Finally, click on the grid lines and press Delete. So that's our starting point. I'm also going to make the gap between the bars less. And for this, I'm going to use zero per cent series overlap and ten per cent gap width. Now I'm just going to make these different colors. So I'll click on the bars and then click a second time just to select the first one in this instance. Then click on the second bar. Click on my third bar. Then the last bar. I'm now going to change the fonts and the positions of the data labels. So I'll click on those and to center. Now I'm going to make these fig tree white. Old 24. I will also change the horizontal access text. So I'll click on that. Victory owed. For these, I'm going to make them 20 point. Then make the graph a little wider. I'm actually going to move down this axis very slightly, just by adjusting the distance between it and the bars. And to do that under the Format Axis section, we can go to Labels and type in here. So I'm going to choose 400. Now going to draw a gray panel just by picking up rectangle. Make sure it's got no outline. The light gray fill. Now right-click and choose Send to Back. We'll also send to this. Make it a tiny bit narrower. Now we can use the bottle icon, so I will click on that and drag it into position. I can click on the graph and drag it down to get it to the right height, I want to create the cut-out, which is how I want to present this information. I will need to draw panel over the top. And I will send this to back. And then send the greater the back. So I can see it. Then we can click on the blue rectangle, then hold down Shift, and click on the bottle. We can then go to Shape, Format, merge shapes, and choose fragment. Now I'll click off it and then I'll just click on these parts that I want to remove, which is this middle bit, this bit, and the top bit. I can now right-click on the blue panel. Choose bring to front. And you can see how it's created the cutout of the bottle over the top of the graph to create a pictorial chart. Now we'll press Control D to duplicate Control D again. Control D again. Control D again. Control D again. And I'll move this over to the 45. And Control D again. Move this over the 32. Then we can select all of these on holding down the Shift key to select the additional ones. Make the background of these white and the Shape Outline, no outline. Now I can make the panel a little darker and adjust it says the right size. Like this zero just to be nudged up a bit. So to do that, so we can click on all of them. Click a second time, and I can move this up. That's what we've ended up with, a really nice-looking pictorial chart. And we can quickly add some animation to this. I click on the chart. It animations, select wipe, go to the Effect Options and choose by element and category. Then if I go to the animation pane here, all the different animations, and I'm going to click on the background and just choose the background itself to fade. The rest will wipe on. So now when we run it, the bottom ones will fade on, on the first click. And then each subsequent click will bring on the contents of the individual bottles. If you would like to use a background, you can right-click and choose format background, picture or a texture fill. Insert stock images in this example. I'm just going to choose this. I can then make my text white. I can now select the white panels. So click on the first one and then Shift-click for the subsequent ones. Each of these, I can choose slide background fill. So there's a way of using the pictorial charts over any background. 6. Pictorial stacked charts: Another variation of this that can be useful is a pictorial stacked chart. Here's a standard stacked chart. The chart type is 100 per cent stacked column. And if we click edit data, here's the data. Or we just have drink 1.2 in these two rows. Then we have six data points. One for each the categories that we have in the first row here. So the first thing we'll do is make it a lot wider. We can delete the grid lines, so we'll click on the grid lines and click Delete. We can also delete the vertical axis. Now, if we click on the data points, we right-click and choose format data labels. We can turn on series name and turn off value. We'll just do that for all of these. I'm also going to change the font to fig tree as we used before. Make it bold and 20 points. If we want to copy this format to the others, we can click on it once. Press Control Shift C, and then click on the next one and Control Shift V. It's a quick way of easily applying the exact text formatting without having to select it all again. Now I'm going to move these data labels to the left. So I will click on one of them. Hold down Shift, which will keep it locked to its y position, and then drag it over to there. I can also tick on Show leader lines, which will draw a line between the data label and the data. Now I'm going to do the same thing for these. Each time. Holding down Shift as I drag dragging across. Now just do the same for the other side. And the leader lines will automatically be turned on for these, because we turned it on the left part of the chart. Just going to line these up. I didn't have to be exact as long as they're close enough to look like they're all in line. Now I'm going to move this axis, the horizontal category axis to the top. To do that, I can click on it. Make sure I'm in the Format Axis option on the right. And the Axis Options section. Go to labels. And then under Label Position, choose high. For the distance from axis. I'm just going to put that on 40. I'm going to get rid of this line at the bottom, this gray line for the horizontal axis as we don't need it. So I'll click on it once. Then go to the fill and align options and choose no line. Now I'm going to paste in the shape that I had before, which is this bottle. And I've made the fill gray so I can see what I'm doing. Now. I'll just move the graph and make it slightly taller. Set fills in the whole of the bottle shape. Great. If I hold down Control and Shift while I click on these side handles, it will expand it equally in both directions. That now perfectly covers the graph. Control D to duplicate. And I'll just move this one over to cover this side. The final thing is we'll just fill them in with a white color. Now I'm just going to select everything except for my title. And hold down Shift to move it down a bit. That's looking really good. Now we'll just add in some animation. So we'll click on the chart, go to animations, wipe, then click on Effect Options and choose by element in category. Finally, we'll just go to the animation pane. The very first thing the background will make pacified instead. So now let's play it. It will fade on the category names. Then reveal the different information in the pictorial chart as we click. So there's how you can use a shape to build great looking pictorial stack chart. 7. Converting to shapes for full flexibility: There is lots of flexibility in what you can achieve using a live chart in PowerPoint. By converting to a non-life graph, you can have virtually limitless possibilities to customize the style. Here we have a live chat where you can right-click and edit the data and change it to anything. You want. To convert this into a non-life chart, which is basically PowerPoint shapes. You can click on the graph, Control X to cut, then go to Paste, Paste Special, and choose enhanced metafile. Now, we basically have some PowerPoint shapes that are grouped together. However, the chart is no longer connected to the data. So it's a good idea to keep a copy of the live chat if you want to edit or update to the data at a later date. If we right-click choose Group, Ungroup. Powerpoint will ask if you want to convert it to an office drawing object, and we'll say yes. So now we have a number of PowerPoint shapes and text, a group together. So we can right-click and choose Ungroup once more. And you can see the individual items. Now e.g. we can click on these shapes. Go to Shape Format, edit, shape, change shape. We could choose something like top corners, rounded. And you can see how easy it is to change the shapes of the bar chart that you wouldn't be able to change in a live Powerpoint graph. We could make the shapes fully rounded by clicking on them and dragging the small yellow dots in until they're fully rounded. We can shift, select all of the text, the data points, and hold down Shift to drag it down into a better position. We could, if we want, add some different effects to any of these. So if we click on them all and go to Format objects, you could go to 3D format and choose Top Bevel, round with a width, e.g. a. 30 point. I could also click on the figures and add a shadow to help them stand out more. This would also work well on a dark background where we just have to select the text that was gray and dark gray and change it to white. We could change these shapes to something like cylinders. If we go to Shape Format, Shape, change shape, and then select cylinder and the basic shapes section. Now we could select all of the data labels, drag them up, holding Shift. And then in this example, we don't need the axis line. Now because these are shapes, we can animate them. However we like. I could select both of these and group them and apply the animation fly-in. Click on the Animation Pane, and then select a smooth end. If I grouped these using Control G Each time, once I've selected both of them, I could then use the animation painter, which is up here to apply the animations to the other elements in the graph. So if I double-click on the animation painter, I can now click on each one of these and it will add the animation directly to it. At the moment, these will all come out on click. I wanted them to come out automatically. I could select the last one and then shift select the second one, then click after previous for all of them. Now, as students I click, these will all come out automatically. Then select the data labels and choose an animation for those as well. These will have float in. I could set the duration to half a second, the same as the cylinders below, and then click after previous for all of them. I could even add some icons today's. So I've now selected the data points. I'm going to bring them to the front and move them down to the middle. Now change the animation of these to zoom out. And I'll paste in some icons. These are all from the icon library. You can go to Insert icon, type in the search bar and then pick up anything you want. And I'll just quickly drag these so they come up in the right order. Great. So you can see how converting into PowerPoint shapes from a live graph can give you a lot of flexibility to design the chart however you would like. And it gives you the option to animate them however you want. 8. Powerful pie charts: With a few modifications, you can easily improve the visual effect of a basic pie chart. If we go to Insert Chart, I click Okay. This is the default pie chart, that PowerPoint we'll add in. And I'm just going to quickly paste in some data that I'm going to use for this example. We'll now close down the data. And I'm first going to delete the title, which I'm not going to use. So I'll click on that and click Delete. Now, we can right-click and choose add data labels. We can now change the data labels. So we'll right-click, go to Format Data Labels and change this to category name. I'm also going to make them white and bold. And 18. We have different options available for the label position, such as center, inside and outside end. Best-fit. If you've chosen outside end, then of course it would be a good idea to use a dark color. I'm going to choose best-fit to start with. You can always click on the Data Labels and then click a second time on the individual data label. Move it to any position you think looks the best manually as well. We can now delete the legend because that's clear from above. Which section is which. We can now form at it under Label Options. So that it also includes the percentage. We could also just click on the percentage up the size of that by a few points, say to 32. You've got a basic pie charts, but one that looks much better than the default because it's really easy to see the different values. Single slices can also be moved out of the pie chart to highlight them. So we can click on the Chart, click again to select the individual slice. Then under the Series Options, we have the option point explosion. I'm just going to type in 25%. Then e.g. we could put a bit of text to show what it's highlighting. I'll just paste this in. We could go one step further with the highlighting. By clicking on the chart. The paintbrush option of choosing color, something like monochromatic. So that would make them all blues. And then just click and click again to select this piece and make this the bright color. So everything else would be shades of one color. With the key points you want to draw attention to. We've made just that, the highlight color. 9. Enhancements and variations: Let's go back a few steps to the slightly reworked Pi to show how you can add some simple enhancements or variations, this time on a dark background. So firstly, we can go to Chart Design, Change Chart, Type, and choose something like this, which is a doughnut chart. I can then move the data labels back to where they should be. We can also go to format data labels. Make sure that show leader lines is turned off. And that will hide the lines between the chart and the label. You can see that looks pretty good. Sometimes you won't have much space on the doughnut chart to actually put the data labels on. But then we can move them to the outside. E.g. if we click on the chart, go to Series Options, then donut hole size and change it to 70%. We could then click on each one of these data labels and drag them to the outside. I'm going to make the doughnut chart a little bit smaller. Like clicking and holding the mouse down and then holding Control Shift and dragging. And that will make it smaller from the center. And this can be useful, e.g. if you want to put some more information in the center of the chart, I'm just going to paste it in this inflammation, which is just an icon and a piece of text. We could also make a variation of this chart that's 3D. Double-click on the chart, go to chart design and change it back to pi. But in this case, I'm going to choose 3D pie. The kid now click on the chart, go to the fill and align options and change the line to black. Then if we right-click, choose 3D rotation, you have the option to change these settings. We have to be careful to choose a value or rotation that is clear. E.g. something like this. The segments in the pie aren't that clear. So e.g. if we use 50, that's easy to see. And we can now click on the Data Labels and drag them back onto the pie because they're quite clear to see. Now, if I click on the corner, hold down Control and Shift and drag outwards, that will actually expand the pie from the center. You could also further add effects to this, such as shadow. If we go to the Effects option, shadow, I'll just choose a preset, something like that, and make some small adjustments. So I'll change the transparency to 80 per cent and the blur to ten. Adding the shadow just adds a little depth to the 3D pie and makes it look as if it's lifting slightly off the slide. 10. A custom stacked 3D pie chart: We can create a cool looking custom 3D charts like this by starting with a standard PowerPoint pie chart. We'll make a couple of quick changes to this. So I can remove the title by clicking delete the legend. Then I can go to the plus and choose Data Labels. If we click on the Data Labels and then right-click and choose Format Data Labels. I'm going to turn on percentage, turn off value, turn off, Show leader lines, and also select category name. Now I can make this white and bold. I will also click on the pie into shape outline, no outline. For the last thing. Before we actually break it into PowerPoint shapes and make it 3D. I'm going to click on the pie and change the angle of the first slice to 290 degrees. This is so the biggest pieces at the top, which will look correct when we make the 3D version. Next, press Control X to cut and then go to paste and paste special and choose enhanced metaphor. We can right-click. Go to group and choose Ungroup. Then say yes. We'll click on the top piece of the pie and shift select to select the other pieces. Go to Shape outline, and make sure it's got no outline. Then right-click and choose format objects. We can make it 3D. So we'll go to the Effects options. And under 3D rotation, I'm going to make these 300 degrees under the y rotation option. And under 3D format, I'm going to make them 100-point depth. Then finally under lighting, I'm going to choose Soft from the neutral section. These are starting to look good. I'm now going to give them a different depth. So for the first one, we could e.g. give this 140, then 105, 70. For the final piece, 35. We can now change the order of these from front to back. So I'm going to click on this one, right-click and choose Bring to Front. For this one, I'm going to right-click and choose Send to Back. And then finally, the one at the top Right-click incentive back. We can click on this shape and align it using the cursor keys. If you want to zoom in, you can use control and the mouse wheel or the slider in the bottom-right corner. That's looking pretty good. We'll just adjust this one as well. We can now format the data labels. So these I can make 18 and these 36. I'm going to put these in a circle, which I can give the shape, outline of the color it's connected to. I'm going to fill it in this dark gray shape, outline, eyedropper, select that. Drag the text on, right-click and choose Bring to Front. Make this a little bit bigger. I'm also going to make this the same color as the shape. I can select all of these by holding down the mouse and dragging the marquee selection window over the top of all of them. Then bringing this down to where I want it. I'm going to draw a connecting line between this and the shape. Make it the same color outline. I'm going to make both of these outlines a tiny bit thicker. Probably 1.5 points. That's looking good. On now, duplicate to quickly make the other three. So I can click on this circle, Control D to duplicate. Right-click send to back. I can make all the numbers 36 by shift clicking to select all the same with this for the category names. Them 18. And click on the color and use the eyedropper to take the color on the section they correspond to. Just quickly position these in the circle. I can even duplicate this line and drag it to the place that I want it to go. Then make them the right color. Control D again, to duplicate it. In this line up to wherever you think it looks good. I drop her again to make it the right color. Bring these to the front and position them with the cursor's. One more Control D to duplicate. Send to Back. Looks good. Now let's quickly add some animation to bring it to life. We can click on this. Then shift click to select the other pieces of the pie. Animations. Choose fly-in. We can then change the direction they fly in from, say, e.g. this one could come from the top. This one can come in the bottom right. This one from the bottom left. This one from the left. If we click on animation pane, I can shift select to select all these four animations. Right-click on them, go to effect options, and then make sure they've got a smooth end. I'm also going to add a tiny bit of delay, quarter of a second. Each one, which will just stagger the animation. So the first thing will happen, then there'll be a quarter of a second delay before the other thing will happen. Looks great. I'm going to slow this down to 1 s in total. Then group these by shift clicking to select them all. And then pressing Control G. And then choosing fade from the animation menu. And after previous from the start section in timing. I'll just quickly apply the same to these. Then we'll play that. Excellent, a really nice way of turning a standard PowerPoint pie charts into a custom 3D graphic. 11. Key data points: You can use a pie chart to add impact to key points of data, especially when sharing percentage values. In this example, we're going to use the doughnut chart variation to create some great looking key data point charts. We'll go to Insert Chart Pie and then choose the doughnut option. We're just going to use two figures are key data points. So I'll put 80.20 in and just delete these two and close the data window. I'm going to resize this a little bit and then delete the title and delete the legend. Then resize it a bit more and position it here. If I click on the plus, I can add data labels. And I want these to be percentages. So I can either right-click, edit the data and make them percentages in there. Or right-click Format Data Labels, and click on and turn off value. It's a key data point, so I don't need this value. So I'm going to click on it and press Delete. And if I click on the chart and then click again, I can re-color individual sections. For this section, I'm going to use a green color from here. And for this, I'm going to make it a gray. This isn't the key data points area. Then I will make this fig tree extra bold. I think these data labels look good in the middle and big. So I'm going to position it in there. I don't want these leading lines here. Turn these off. You can either click on them and press Delete or right-click Format Data Labels and then turn them off the option there. I'm going to make this 48 point font size. Then adjust this box so you can see the text. Position is in the middle. Then I'm going to make this a tiny bit smaller. I'm just going to paste in some text. Just create three other examples to go on this page to show you how easy it is to duplicate this and edit the data. So I'm going to paste in my text a line at all. Then duplicate the pie chart. This one, I'll change the color by clicking on the pie chart. Then a second click on the individual part. Eyedropper. And I'm just going to take the color out of the text I have below. Then when we right-click and edit the data. And we'll just need to move that data label back into position. Great. I'll just quickly do the final two. So that's clicking on the whole chart. Control D to duplicate. Then you can hold down shift while dragging this to keep the y position locked. Again, we'll click on the chart once like a second time to select just the relevant part. And then go to the eyedropper tool and pick the green from here. Then right-click Edit Data. This just going to type 73, 27. Then move the data label back into position. So there's a really nice way of using a doughnut variation of a pie chart to create some really nice key data points charts. We can now make it look slightly different with some easy variations. So I can click on the Chart. Click again on the gray part. Then under the format data point, I can go to fill order to solid line. And I'll just enter something like ten point here. Then click on the green section. Go to 3D format and choose something like angle from the top, bevel options. Then I'll give it a width of six and a height of two. Can see that creates a nice raised 3D effect with lighting. Just quickly apply those options to the others. So I'll click on the Chart. Click again to select the gray part. Go to the line and type 10-point. Do the same here. Then we'll apply the same raised Bevel effect to the other colors, which was in effects top bevel, angle and 6.2 for the width and height. Remembering each time to click once to select the whole chart, and then click again just to select the colored points were changing. There's a nice way of making some small variations to create an interesting and impactful key data point chart. 12. Another distinctive look: Here's another example of moving away from standard styles to create something more unique. This time, we'll create three panels to put the charts on those, I'm going to use a rounded corner rectangle. Just drag this out. Click on the yellow dot to make the rounded corners less round. Then give it no outline and a light gray shape fill. Now Control D to duplicate. And Control D again. I'll select all of them. Control G to group and center them. Now I'm going to add a standard pie chart. So I'll go to Chart and choose Pi. Only want this to have two values. So I'm going to use 64.36, then deletes the other two. Now, make the chart smaller so it fits on the panel and delete the title and the legend. I will also click on the Chart and give it no outline. We can add a data label. For these data labels, I want them to be percentages. So I'm going to turn on percentage and turn off value. And I want them to be fig tree, extra bold, white, and 36 point size. I don't actually need the 64, so I'm going to click on that to delete it. Then for the 36, going to size it up and put it over the middle. I'm now going to draw a smaller circle and aligned it to the chart. For this, we can click on circle, put it roughly in the middle. Then if you hold down Control and Shift, you can draw out a perfect circle. That's about where I want it. I'm going to give this no outline. While we're working on this. I'm just going to make this circle white, so it's easy to see what's happening. Now we can click on the light blue section of the pie chart that's behind this circle. I'm going to change this to black. And then under the fill options, I can adjust the transparency and change this to 60%. On the dark blue section. I'm going to give this no fill. Now we can fill in our center point blue. Then if we click on the chart, go to the surrounding frame, right-click and choose bring to front. You can see a nice effect to show a key data point. Quickly paste in some text, then show you that once you've gotten to this point, it's easy to duplicate and make variations with different data. To make variations of these, we'll need to copy both the circle and the pie chart. So if we click over here and then drag the marquee over them, they will basically select both. And then to copy, if we click on this and hold down Control and Shift while we drag, that will keep the y position locked to keep it in line. And we'll do this again for the third one. Now if we right-click, we can edit the data. Each time we did the data will need to move back the data label that's in the middle. The easiest way to change the color, to shift click to select all of these, right-click and choose center back. Now, let's change the color to what ever we want. We'll make the one on the left a darker blue and then a green on the right. Now if we click on the panels, send those to back. Then on the charts and bring those to front. There's all variations on how to show key data points. And I think this has a really nice effect that gives you a more unique look. 13. Creative use of the arc shape: Another look that is popular in brochure and website design. These cool looking data points. Although similar to the first example, powerpoint will not let us use these rounded ends on a standard Pi. So these would need to be drawn with shapes. But by using a particular PowerPoint shape, we can make this very easy. So we're going to start with an arc, the Shapes menu. So we'll click the arc, click anywhere on the page. And that will draw the beginning of the arc. If we right-click and choose Format Shape, I can then adjust the width. I'm going to make this 30 point. And under cap type, I'm going to choose round. I'm not going to make this part gray. So I'll go to Shape, Outline, and choose gray. And under size, I'm going to make this 6.2 cm. Now I can press Control D to duplicate. And I'm going to make this one blue. So I'll go to the outlines and choose blue. We can adjust the end points. So we'll go to this yellow marker and drag all the way round, not too far. Otherwise it will disappear and start another one. But we're just back off until it covers all the way round. And then we'll align both of these. Now, we can adjust this end taught to every data point. We want. The first data point I'm going to use, it's going to be 75%. So about three-quarters of the way round, we can use the marquee tool to select both of them and drag them into the center. I'll just quickly paste in some text and align this. Then I can use Control D to duplicate everything. So hold down the mouse, drag them, are cared for everything. Control D will duplicate everything. Control D again. There's our three key data points. Well, the one in the center, I'm now going to color this purple. I get something like 50 per cent. And then I can just always click on this yellow dot and drag it back to 50%. On this one. I'm going to make this 60%. Drag this down to about 60%, which is about here. And then finally, we'll just paste in the other text. And we're all done. A really nice way of making a stylish but adjustable key data point chart. 14. Proportional area chart: This is a useful graph type known as a proportional area chart. It is good for comparing proportions, size, quantities, et cetera, to provide a quick overview of the relative size of data without the use of scales. Unfortunately, PowerPoint doesn't have this built-in directly as a chart style. So we have to use another chart type. But by making a few quick adjustments, as I'm going to show you here, it's easy to take the other chart and convert it into this proportional area chart. So to start with, we'll go to Insert Chart, go down to XY scatter and choose bubble. Just going to drag this into a rough position and resize it. Now I'm going to edit the data and I'm going to put in five values for this proportional area chart. And I'm going to put the values in the size column. Then just drag down this handle. So it includes the five data points. And for the x values, we can just put something like 12345, which will just put them across with a small gap. And for the y values, we can just put 1. Kt will put them all in a line. So there's my five values. We're now just going to make a few small changes to get it looking good as a proportional area chart. So I'm now just going to send them up. To do that, I can click on the axis, go to format axis, then set the maximum two. Now I can click on the bubbles. I'm going to scale the bubble size to 200 to make them a bit bigger. And just stretch this out a bit more so they're not touching each other. Now I can delete the access by clicking on it and the grid lines by clicking on them. And the axis at the bottom. And these final grid lines. We can add the data labels by going to plus and choosing data labels on our choose the right font. I'm going to use fig tree, bold and white, 48 point size. To get the correct numbers in them, we can right-click, choose Format Data Labels, select value from cells, and select this range. And press Okay. Then we'll take off the y-value and the show leader lines. We can now color each of these by first clicking on the circles and then clicking on the individual circle that you want to color. Then to make the final changes, we're going to convert this into a PowerPoint shape. So it's always a good idea. Before you do this, you save a copy of the slide with the editable data on it. And to do that, we can view the thumbnail and press Control D on this second slide here, we can convert it to a PowerPoint shape. So if we select the graph Control X to cut and go to paste special and choose picture SVG. We can now right-click and choose Convert shape. I can now right-click and choose Group, Ungroup to ungroup all of these and get rid of the text here that we don't need. Then I can group each one of these individually. I can move this across by holding down Shift to lock the y position. I can align them by using distribute horizontally. I can now paste in the text descriptions and align these. And I'm just going to put an outline on each of these circles. So I'm going to click once to select the group. Click again just on the circle to select that. Go to Shape, outline, and select eyedropper and pick the color, same color as the circle. Set the width to 20 and the transparency to 50. I'll just quickly apply this to the other ones. So clicking once to select the group, clicking again to select the individual circle. Making sure that the colors selected from the actual circle itself. Then selecting 20 width and 50 transparency. That's looking good. Now we'll just add some quick animation. I'm going to add a Zoom to these. Fade with previous to these. So there's the proportional area charts. A nice way of using an XY scatter bubble chart in PowerPoint and converting it into this good-looking proportional area chart. 15. Horizontal bar chart: Horizontal bar chart can provide a good alternative to the standard column chart, as it can allow for more room, particularly if you have categories with long titles. So we'll start with going to insert chart, going down to bar and choosing the second option along, which is a stacked bar. I'm going to quickly pay some data in. This is an example I found with some long titles. It just has one series of data. Click on the Chart Title, and click Delete. Click on the legend and click Delete. Grid lines as well can go. And also the horizontal axis texts can go. I'm just going to re-size this a bit. And I'm going to make this text white. Now, we could make this text a bit shorter to work in one example. Then add some data labels. On these, make them white. Right-click, choose Format Data Labels. Go to Number. And choose percentage. With no decimal places. I'm going to make these 24 point an extra bold. And I'm going to choose to have them inside the end. Now if I click on the bar, I can go to gap width and change that down to something like 40 would do. Now, I'm just going to color them from the palette. First one is fine. The second one. Third, fourth. That looks good for a horizontal bar chart. By making some quick changes, I think we've improved the look a lot from the default PowerPoint chart. What if the text we started with couldn't be edited down? Let's quickly make an alternative design that allows more room for the text and looks equally as good. So let's go back to this stage. We can click on this right-click and choose Edit Data and then add in a series too, so they go up to 100. So I'm just quickly going to paste in that data. Now. We can go to Chart Design, Change Chart Type. Take it from a stacked bar to 100% stacked bar. Now we can delete the other information that we didn't use last time, such as the chart title, legend, and text at the bottom of the x-axis. And also these grid lines. We'll add in the data label again. But only want the data label for the dark blue sections. I'm going to make these 48. An extra board. Does before we made these percentages by going to format data labels and then choosing number and percentage. I don't need any decimal places. So I'll set that to naught. If I click on the bars, I can take the gap width down. In this case, I'm going to choose 20 per cent for the position of these data labels. I'm going to choose inside and this looks pretty good, but we can also go one step further. I'm going to make these gray because they're not as important. I would click on this text, choose Edit Data, copy this text with Control C. Now I can delete this from here, and you'll see the bars expand over the page. Then I can just use a text box over the top of each one to put the text back in. This looks good. Now going to quickly paste in the text for the others to save time. Then, as before, we could color these different colors from the fame. Looking great. A quick way of making a horizontal bar chart that works well even with very long text. And finally, I'll show you how you can quickly animate these seem just click on the bars. Go to animations. Wipe. I'd normally set these to come from the left. If they were a horizontal bar like this with the data points on the right. Then we can go to effect options and choose by category. So they'll happen one at a time. Then we could also fade the text up as each one comes out. So e.g. I. Can click on fade after selecting all of these. I can make them happen with previous. And then I can click on these small arrows to expand the contents, which actually shows the order that the charts coming out. And then I can just drag the text boxes into the right place. So the first bit of text, which is this, I'm going to set to come in with previous. The others are already set to with previous. Then I can drag them in to the correct place. So now the first bit of text, we'll come up with the green bar. Second bit of text, we'll come up with a slightly Mint here colored bar, and so on. So now we have a nice-looking horizontal bar chart with long text descriptions that still editable. And it's also animated as well. 16. Something more creative: Here's the design that moves away from standard PowerPoint styles to something more creative. This look must be created using shapes, but I will show you how it can be done quickly and easily. So we'll first start with a rounded rectangle, which is this second option in the rectangles section. I'm going to right-click on this. Choose Format, Shape. Go to the size options. I want it to be one high by 20 wide. Then select a light gray fill and no outline. Click on the small yellow dot and drag it to the right to make the corners fully rounded. Then center it up. Click Control D to duplicate and drag another one down, and Control D. And Control D again. Now we can create a colored bars. We can click on this Control D to duplicate, to make the colored bar. I have my colors down at the bottom here. So I'm just going to pick a color for the first one. I'm going to align it to the top and left. And if I click on the middle handle, I can then drag it to whatever size I want. Who leave it there for now and duplicate it to make the others Control D. Control D, or Control D. Let's create a circle. We'll click anywhere to add that. Make that the same color with no outline. Type in the percentage. Make it the correct font that you want it to be. I'm going to use fig tree in 24 point and bold. And then I'll right-click and choose format shape to make sure this doesn't wrap. And then go to Text Box and turn off Wrap Text in shape. I'll press Control D to duplicate to make the others Control D and Control D. Type 3,050.80. In these just as examples. Now we can move the circles into position, e.g. the 50, I can just center and that will be 50 per cent. Then if I hold down Shift and drag the 60 across, its y position will stay the same while its x position changes. I can do the same 30. And for 80. It doesn't have to be exact. It's more a representation of where they are. And to get things looking visually interesting, we can now re-size the bars. So I'll click on the first one. Hold the middle handle here, drag it across. And the same for the second one. And the last two. I'm now going to put the text on the bars. And to save time, I'm just going to quickly paste in some text. And then I'm going to change the colors. The other colors I have here. So that's just the fill colors. The both the bar and the circle. That looks good. And now we can add some animation. And in this example, I moved the circle across from the left to the right and then faded in the line behind it. So we can go to the animation section of the ribbon. Click Add animation, and from the motion path section, choose lines. The default will be to move down. But we want to choose left and then select Reverse Path direction. And if we click on this green, it becomes a red dot. And I hold down Shift and just drag it to the end point. Now, that will move from the left to the right. And I also want to add a fade. So I'll click Add animation fade. So it fades on as it moves. And then go to the animation pane. I want to drag the motion path down, so I'll click on it and hold and drag it down below the fate. And then say, I want the motion path to happen with previous. Now when we run this circle will fade on and move from left to right. Then after it's done, I want to fade on the bar. So I can click on the bar and choose fade and then set that to after previous. So now we have the first one working. We can use the animation painter for the others. So we'll click on the circle. Click on animation painter, click on that circle. And then all we have to do is adjust the start position, which is this green triangle, that when you click on, becomes a red dot. And then we hold down Shift and just drag it. So it starts at a similar position to the one above. I can click on the bar and out of fade. Select it to happen after previous. So that should be the first two. Then I'll click on that one again. Animation painter 50. Quickly adjust its start position at a fade to the bar of the previous. Then one more time with the animation painter to the 80 and adjust that. So there's a nice way of using PowerPoint shapes and animation to make something more creative and help visualize your data. 17. Better line charts: A line chart displays information as a series of data points called markers along connected lines. It is good for showing data changes at equal intervals of time. To add a line chart, we simply go to Insert Chart, line and click. Okay. I'm just going to drag this down and adjust it to fill out the page and center it. Let's edit the data so we have time along the x-axis and just one line. And to save time, I'm just going to paste in some data for this example. Now, I can remove what I don't want in the chart by clicking on it and then pressing Delete. So that's the chart title and the legend. Let's add some markers. We can right-click on this and choose Format Data Series, go to the fill option, and then there'll be the option marker. I can click on Marker Options and then choose automatic or built-in. I'm going to choose built-in, change it to circle, and then make it size ten. And I'm also going to click on the axes and just make the font slightly bigger. In this case, I'm going to choose 18. 18 for this as well. If you intend to look at the data in great detail, you might want to keep the y-axis, but you can still simplify this by changing the intervals and click on this axis. Then go to Units major, e.g. type one. You can also change this into a smooth line rather than a straight line. And to do that, we can click on it, go to the Fill Options and choose smooth line. This can be used when you want to suggest a smooth gradual change in the data values and is sometimes referred to as a spline chart. Let's add some more data so you can see how clearly you can compare the three sets of values over time. So we'll right-click Edit Data. Again. For this example, I'm just going to save time by pasting in some data. Now we can add the markers and smooth align in both of these new datasets. So we can right-click Format Data Series, fill marker, Marker Options, and then choose built-in and a circle. And then make it size ten. And go right to the bottom and choose smooth line. Quickly apply that to this one as well. I'm going to make this dark blue line a lighter green. So it's easier to see. Then, rather than put a legend at the bottom where you have to reference the legend against the colors. I like to just put the text next to the lines themselves because that's easier to follow. So we'll just paste in these examples here. Now, select everything and just move it to the left slightly so it's centered. Here. There are a lot of data points. So generally it's better to do a design like this, not to add individual data labels to every circle. It's also good to keep the line thickness and marker quite small. You can clearly define the differences between the data values. Finally, for this example, we could go in and add some animation to each of these lines. So we can click on the chart, go to Animations, choose wipe, then go to effect options and choose from left. We now go into the Animation Pane. Then under Effect Options choose by series. You'll see that each one of these will come out one at a time. I'll expand the contents in the animation pane. Click on the background because that one, I want to just fade. So click fade. That will mean that the background of the chart, which are the grid lines and the axes text will fade on. And then each of these lines with the data points on, wipe on from left to right. I'm just going to slow down the wipe slightly. So for these series lines, I'm going to select them all and choose a duration of one-and-a-half seconds. Then I'm going to select the text. Choose fade for these. And after previous, then drag them into the position I want them to reveal. So first, the background of the chart will fade them, then the line or fade on, and then the texts of the end. For a second example, we can go back to our one line of data. I can show you some variations on how you can make this look better. For most data values across time, the important thing is to show the trend or pick particular values to highlight. So in this example, we could make these markers much bigger. We can right-click on these, choose Format Data Series and go to Fill marker. And under our marker options, I could select something like 50. And I'll click on the line and make that five points so that's thicker as well. Then go to the plus and choose to add the Chart Element Data Labels by selecting this, clicking on the Data Labels and then the label position options, choosing center. Now, we'll make these white 24 points and extra bold. This makes it very clear to see these values. And if we wanted to remove it, we don't really need the vertical axis anymore because all the data points are written on there. We can even move the grid lines if we wish, by clicking on them and pressing Delete, which gives us a very clean and easy to see layout of data. For another variation, we can click on the markers, go to Fill marker, Marker Options. Make these 30. Select solid line for the border width of nine point. Then for the fill, choose white. Then click on the Data Labels and go to label options. And select something like below and make these the same color. We could also vary these colors by point. And to do that, we can click on them, right-click and choose Format Data Series and go to Fill marker. And then it will say very coloured by zero point. And we can take this. Now, this will reset them all, but we can go in and select them back to what we want. So if we click on the markers, we can select Marker Options, Built-in 30 to reset those back. And then we can select Automatic. And nine point for the line. And then a solid fill of white. For these data labels. I'm going to choose black. Once you've chosen to vary colors by point, you can change the colors by clicking on the graph, go into the paintbrush, color, and then selecting the color you want. But this will reset the points. So you have to just go in and turn them back. So we'll click on them. Go to fill and choose marker again. Then make sure we select the width at nine point and the fill to be white. So there's a nice way of breaking out of the standard line chart in PowerPoint to make something more visual and more impactful. 18. Area chart options: One more option for this kind of data is an area chart. So we could start with the chart we left in the previous lesson. Go to Chart Design and then choose Change Chart Type. We select area and click okay. It's pretty similar to the line chart, but with the area below the line filled with color. It also has some limitations such as no line, no markers, and limited Data Label Options that can look good for certain types of information. For this, I will click on the Data Labels and click Delete, then go to plus two axes and put back on the primary vertical. And also the grid lines are vertical gradient is a good look for this type of graph as it accentuates the relative height of each point. And to do that, we can click on this right-click and choose format data series. Go to Fill, choose Gradient fill. We can click to drag off these and we'll just be left with two colors. Are just select any blue for the top one. And the same blue, the bottom one. Actually make it darker. And then no border. And graphs like this. A call-out box could be used to focus on a particular point of importance. For these, we could use something simple, like a rounded rectangle. I'll just choose the same color. No line. Pick that color. And then a triangle. Well, hold down shift and rotate it. Make that the same color as well. Then make the triangle a lot smaller. And then center it. Control G to group. And there's our call-out box. This example. I might put some texts like this in it. Click once, click a second time to get to the inside group. We can start typing in there and I'll paste in the text I had. I'll make it bold font. And also I can use control and right square bracket to bring up this text. There's a nice way of showing how to focus in on a particular point in your chart. This type of chart is also good for comparing different sets of data. So I'll just get rid of this call-out, right-click and edit the data. We'll just paste in the set of data that I had and make sure that it's included. Then go to the second set of data. Right-click Format Data Series. Choose a gradient fill. In this case, we can set this color to aqua. This color to aqua. Then darken the bottom slightly and make the top slightly transparent. This will allow us to see through the different datasets so they can be easily compared. 19. Quick access toolbar: One thing I've used to save time throughout this course is the quick access toolbar. This is built into PowerPoint, but it only comes by default with a few options. However, it's easy to add your own. I'm going to be sharing my version with you and I'm going to show you how you can easily install that if you want to try it out. The quick access toolbar is currently all of these icons that are underneath the ribbon. And the reason it's so useful is that it saves a lot of time because you can put in any options that you use a lot. And you can get to them straightaway. And they're always in the same place. So if you want to try out using my Quick Access Toolbar Options, the easiest way is to go to File Options, Quick Access Toolbar. Then there's the option to import. If you click Import customization file, you can select my file. Then you can click Open, and that will add them into your Quick Access toolbar. And there are a couple of other options that I like to change as well. The Show Quick Access Toolbar should be ticked anyway. Unless you've hidden it. Then I like to choose the toolbar position to be below the ribbon. And finally, I'd like to take off always show command labels because that keeps it a small icons that are easy to get to rather than wide buttons with all the text. Finally, we click Okay. But then you should be able to see my Quick Access Toolbar. If you wish to remove anything that you never use from this Quick Access Toolbar, you can do that easily by right-clicking and choosing Remove from Quick Access Toolbar. If there's an option that use a lot that you want to add into it. It's as simple as right-clicking on any option in the ribbon and choosing Add to Quick Access Toolbar. 20. Summary: Well done for completing this course. I hope you found some new ideas for how to present your data in PowerPoint. You should now be able to make more effective charts to present your message with more clarity and impact. If you've enjoyed this course, please leave a review and if you have any feedback, please get in touch.