Real Productivity: How to Use Asana to Organize Your Life & Feel Accomplished

1. Introduction: Hey guys, Welcome along to this asana productivity course. My name is fewer goad, and over the last five years I've been running my two core businesses directly from home. During this five-year journey, I've learned how to create simple systems to not only better manage my time, that actually how to multiply my time by leveraging technology like Asana and also productivity strategies that I've picked up from influential individuals like Stephen Covey, James Clear, Rory Vaden, Darren Hardy, and others. Within this practical productivity course, I'm excited to share how you can effectively use Asana, which is a free all in one task management platform to create more time and to organize your life while also feeling accomplished in your personal and professional day-to-day activities. My goal for this course is to help you achieve real productivity with Asana by sharing how I use Asana and keep productivity strategies to organize my life. Now, don't worry, I'm going to present this class in a way that is actionable for everyone and in a way that anyone can follow along and use based on your own personal situation. Okay, so with that introduction out the way, let's go ahead and get started with this asana productivity course. I hope you enjoyed the class. 2. Creating Your Asana Account: Okay, so first what we need to do is create a fresh Asana account to organize our life. Now before we do that, the reason we want to leverage tools like Asana is because these tools allow us to create systems and solid habits by making the process fun, easy, and enjoyable. Now, while I walk you through how to organize your life with Asana, I'm excited to share actionable strategies that you can use to feel more satisfied, motivated and accomplished, and all your daily activities. Okay, so with that out of the way, let's go ahead and dive into my computer and get started with Asana. Okay, so to sign up with a signer for free, simply hit over to your browser and type in Asana.com. And that's going to take you to this webpage. Then simply navigate down to get started. Then navigate up here and add your e-mail address. Then once you've added your email, come down and click Sign Up. Here you have the option to continue with Google if you have a Google account or you can come down and if you don't want to continue with Google, complete your sign-up through the email we've seen to your e-mail address for the purpose of this asana course, I'm going to hit over to my email inbox and locate the verification e-mail. Once you've located the verification e-mail and your email inbox, go ahead and click Verify E-mail address. You just need to simply add your full name and add a password. Then once you've added your name and password, go ahead and click Continue. Here, asana is going to ask what kind of work that we do and what do we want to use Asana for? However, because we're going to use Asana to organize every area of our life. What we want to do is navigate up here, click on the type of work and navigate all the way down to the bottom and select general project management. Because essentially what we're doing is becoming the project manager, the project architect of our life, essentially, so we can better organize our day to day activities. So go ahead and select here, then click Continue. Then here asana is going to ask what our main objective is for using Asana for us, what we want to do is select a personal task management organized to-dos and plan out my workday. So go ahead and select personal task management. And shortly what we're gonna do is navigate through the structure and the design of a signer so that you can better organize your life. It come down and click Continue. Now here we're given the option to add our first tasks. Think about tasks as important jobs, activities, and habits that you do on a daily, weekly, or monthly basis. However, what we're gonna do is skip this part because what I'm going to do is show you how to add tasks once we've arrived inside Asana. So go ahead and click Continue. Here we have the option to choose how we want to view and organize our tasks. Again, I'm going to show you how to do this inside Asana. So go ahead and click Continue. Now because Asana is a project management software, you can also invite individuals to collaborate with you. However, today, because we're just using a salad to organize our life, we do not need other people to join us on Asana. So go ahead and click Continue. And like I've mentioned, asana is a free software that you can use to organize your life. You can also access a Santa across different devices on iOS, android, or on desktop. Now that you've created an account, I recommend that you download the app onto your phone so that you can seamlessly manage and organize all your day-to-day activities across devices. Okay, so once you've signed up to Asana and you've downloaded the app onto your phone. Go ahead and click Skip for now. And congratulations, Just like that you've completed sitting up your Asana account. Now if we navigate up to the top right-hand corner, you'll notice that you're currently on a 30-day trial. However, after the 30 days, you'll be downgraded to a free plan and everything that we're going to cover in this online course to help you organize your life with Asana, you can do with the free plan. Okay, so now that we've completed this lesson for signing up to Asana, we can now move into the next lesson, which is all about understanding your Asana account. 3. Understanding Asana for Productivity: Okay, So after completing the initial sign-up, you will have arrived inside your Asana account. Now one of the main reasons I love to use Asana to organize every aspect of my life is because of the concept habit tracking. Did you know that the most effective form of motivation is progress? And Asana makes progress easy with habit tracking by making activities obvious, a visual representation of what needs to be completed also assign a makes habit tracking attractive by allowing us to see visual progress. And finally, Asana makes habit tracking satisfying by allowing us to take off or cross off all our daily activities or our to-do list. And let's becomes a form of a repeated rewarded for us. And don't worry, I'll dive deeper into examples of habit tracking as we learned further into Asana. Okay, so here we are inside our Asana account. We've completed the sign-up. Now it's important to understand the structure of Asana. We can organize our life now as Santa is broken down into workspace. And if we navigate over to the left-hand side, you can find your workspace over here. Then within your workspace we have projects, and as you can see, we have a default project over here that was created when we signed up with Asana. And for the purpose and simplicity of this online course, what we're gonna do is name our project. The project we're going to use in this online course Is My Life project. We're gonna keep referencing back to my life project. However you can call your project anything that you like. And this project is used to manage all your activities, habits, tasks, everything that you do on a day to day, week to week or month to month basis. And we'll talk more about that shortly. Then within your projects, you have sections. As you can see, we have a default section up here. We've got another default section here and another one down here. And these sections are used to categorize your tasks. Within this section up here, new tasks, you can see that we have it to tasks. And like I mentioned, the task can be anything from activities, habits, jobs, anything that you need to complete. And then within tasks, you also have xs, two sub-tasks. And these are basically tasks within tasks. So essentially what we're gonna do in this course is show you how to create your own project and then manage your day to day, week to week or month to month tasks so that you can better organize your life. And again, we'll talk more about the structure of a signer as I walk you through the process of ECI creating and structuring Asana to organize your life. Okay, so now that we understand the basic structure of Asana, what we're gonna do is navigate over to our first project over here. Remember this is the project that was created by default when we created our Asana account. Okay, so what we want to do is work from a completely fresh account, a blank canvas. To do that, what we're gonna do is navigate over through the three dots next to this project. And click here and then navigate down to delete projects. And then simply click Delete. Just like that, we've deleted our default projects and now we can start from scratch. And that is it for this lesson aimed at helping you understand the structure of Asana, The next lesson is about customizing your first project and using this project to organize your life. 4. Create ‘My Life Project’ & Organise Sections: Okay, so now we're going to organize your life by first creating a project inside Asana. And remember, we're going to call this project my life project. Now you can actually organize all the different areas of your life by creating multiple projects. However, I personally find it easier to manage all your personal and professional activities together in one project rather than jumping between multiple projects. And by creating one project, you can simply structure all your different tasks under specific sections. And this is exactly what I'm gonna show you how to do right now. Here we are back inside our Asana account. Now if I navigate over to the left-hand side, you can see that I have home selected. Now if I navigate down the left-hand side and locate, create a project, this is where we can create our first project. So go ahead and click create a project. Then what we want to do is go ahead and create a project from scratch. Go ahead and click Blank project. Then go ahead and name your project. Remember for the purpose of this assignment course, we're going to name our project, my life project. Because what we want to do is organize our life by creating a project within Asana. However, if you don't like the name of this project for managing your life, then you can always change this to anything that you like. Then simply navigate up to privacy and click here. This is where we have the option to make our project public to our workspace or private to project members only. Now if you're the only one using Asana, it doesn't really matter which of these options you select. However, if you have multiple projects that you're managing within Asana and you've invited other people to join you on Asana, then I recommend clicking private to project members. And that way only you can view this project. Then down here we have options to how we want to view our project. We're gonna keep lists selected for now, then come down and click Continue. Then go ahead and select goto project. Congratulations, Just like that you've created your first project. Now think about this project, my life project as a productive environment. Now your environment is where you spend your attention, your time. It could be online or offline. For example, if you're on holiday and you're spending time with friends and family, Vin, you're probably not gonna be productive because you're in a relaxed environment. Or if you're at the gym and you're working out, then you're in an environment that influences you to work out. Or for example, if you're at work in the office, this work environment will have a strong influence on you for getting work done. So think about Asana, especially this project as an online productive environment that has a strong influence on your productivity. Basically, by using Asana to organize our life, we're creating a productive environment. And this is the foundation for helping us stay motivated, getting tasks done, feeling accomplished, and simply just showing up every day. And this is a strategy I cannot emphasize enough to maximize your productivity. Remember, the environment has a strong influence on your productivity. Okay, so now what we need to do is group or bulk similar activities using sections. And what this is going to do is reduce the time friction of jumping between completely different tasks. So what we're gonna do is simply navigate up to Ed section. The first section that I want to create within my life project is my workouts. This section here is going to be used to group all our weekly workouts. Example going on walks, runs or hitting to the gym, or hitting to yoga or Pilates. This will vary between everyone and this section here is all about creating healthy habits for working out. Then think about other activities that you do on a given day, week, or month. For example, for me, that is replying to emails. I reply to emails every morning and evening. So the next section for me is going to be called my e-mails. And I'm going to talk about how to create customized and group tasks within each section in the next lesson, okay, so now I've added two sections. I'm going to navigate down here and add another section. This section is going to be called my social media. The purpose of this section is to manage all my activities in regards to social media. And this is part of my professional activities. I run two businesses and therefore I need to manage my social media activities for both those businesses. And so I'm going to group all those social media activities under my social media. Now it's important to take the time and thinking about the different sections that you can use to manage all the different activities in your life. Okay, so what I'm going to do is come down to Ed section. And this is going to be called my videos. And this section is going to be used to manage all the different activities that I do on a weekly basis and regards to video editing, video creation. So again, these are professional activities that I want to manage within my life project. Now what I'm going to do is come down to add six and again, and I'm going to add my readings. This section here is going to help me build good habits and regards to reading. So this is a personal activity that's going to help me build the habit of reading non-fiction every single day for the purpose of this asana online course, what I'm going to do is come down and add one more section. I'm going to call this my projects. This section is going to be used to manage all the daily tasks that I do for my clients. Now remember, like I mentioned at the beginning of this lesson, what you can do is you can split your projects into multiple projects. This is an ideal structure if you have many personal and professional activities that you need to complete every day, that way you can categorize and allocate the different activities that you engage in every day into either a professional or business project and a personal project. You can also create projects specifically for clients. However, I'm going to keep my life simple by managing all my daily, weekly, and monthly activities that I do in my personal and professional life in one project, my life project. Okay, so now that we've created our project and our project sections, we can now move into the next lesson, which is all about structuring, creating, customizing our tasks so that we can organize our entire life completely with Asana. Okay, so let's go ahead and jump into the next lesson. 5. How to Manage Your Life with Tasks (Recurring Tasks & Habits & Prioritization): Okay, so now that we've created the project, My Life Project and grouped all the different areas in our life by creating sections in our project. Now we need to create, customize, and group all the different tasks and our life. Remember tasks within Asada, our activities, personal or professional activities or jobs that you need to complete in order to reach your goals and needs can be one-off tasks, or they could be reoccurring tasks that covered. Let's go ahead and jump back into Asada and organize your life with tasks. Okay, So BEC inside Asana, you can see that we're inside our my life project. And you can see over here we've created multiple sections that will be used to manage the tasks in our life. And these sections within one project will be used to manage and group all our personal and professional activities that we engage in every day. Okay, so let's go ahead and start adding tasks. What I'm gonna do is navigate up to my workouts, which is a section up here. And then I'm gonna go ahead and click Add tasks through the section. And this task is going to be called Yoga. Now using Asana to organize your daily tasks and habits that you want to create helps you build systems and concrete habits by automating the cube, which is a visual representation that needs to be complete. So for example, this is the Q here, this is the task, the habit that needs to be completed. Then what I'm gonna do is add another task and this is going to be called Run. Then below this task I'm going to add one more task within this section, my workouts. And this is going to be called, Jim. As you can see within my first section that I created my workouts. I have three habits that I want to perform every week. And remember, like I mentioned in a previous lesson, we introduce you the habit tracking. The first step to habit trekking is making it obvious, making it visual. And as you can see, we have a visual representation of the habit that we want to complete. Now what we can do is go ahead and click on one of these tasks. I'm going to go ahead and click on this task. And this is where I can assign an individual. I'm gonna go ahead and assign myself. Let's say for the purpose of this habit, this task, what we want to do is set up a reoccurring event for us each week. We go to yoga every Tuesday evening and every Friday evening. So what we can do is go ahead and set that up by clicking on due date. And I'm going to go ahead and select this Friday. Then I can come down and click sit to repeat. And as you can see, I want to repeat this habit or task weekly. I can change that to monthly, yearly, periodically or custom if I liked. I'm going to keep weekly selected in below weekly. What I can do is select the days that I want to perform this habit. I'm gonna go ahead and select Tuesday and then keep Friday selected says you can see every Tuesday I have yoga in every Friday. I also have yoga. I can then also navigate down to add time. And for me I have yoga every Tuesday and Friday at 530. Think about your daily, weekly or monthly tasks habits. They one-off or are they reoccurring? If it's a habit, then you want to make that habit reoccurring, just like I've shown you here, then what I can do is exit out of that and then I can come down and add a description if I like. Now, depending on the nature of that task activity habit, you might not even need to add a description. However, for the purpose of this task, That's habit, I'm gonna go ahead and simply add a description. And as you can see, this is an example of a description. So I've added that I've got yoga with Benny every Tuesday and Friday, and this is the location. So basically you can add any important information and you also have formatting options down here. And then if we navigate up to the top for this particular task, we can also add attachments. For me. Maybe it's a confirmation e-mail that I've booked in yoga every Tuesday and Friday for the next five months. Some heavy with that task, what I'm gonna do is close the details for that task. And as you can see, I've simply gone head and customize that first task. Now you don't have to open up details for each task if you don't want to, if you just want to add the date, you can go ahead and do that by simply navigating over to the due date. And for my weekly run, what I'm gonna do is come down and click on the sixth, which is a Wednesday. And then I'm gonna come down to sit to repeat, and I want to repeat my run every Wednesday. This is a wind stay habit that I want to form. I want to go on a run every week on a Wednesday. And again, I can come down and add a time if I liked, but I'm just going to add that date in there, then I can navigate up to assignee. And then I can simply go ahead and add myself. Now you don't have to assign yourself if you don't want to, because it's only you using your Asana account. However, I like to add myself in here because it reinforces that this is an activity that you need to complete. So what I'm going to do is now come down to my videos and I'm gonna go ahead and add a task to this section. And I'm going to add filming. Then below that I'm going to add another task, and this is going to be called editing. The envelope editing. I'm also going to add publish. The first task up here is filming the video. The next task is editing the video. And the third task I have down here and my videos is publish the video. So what I would first do is navigate over to assign this task, I'm going to add myself, and then I'm going to navigate over to due date and click here, and I'm going to select the 4th of April, and that is a Monday that I'm going to come down to sit, repeat, and filming for me for my business videos happens every Monday. I can also go ahead and add a time, which is going to be first thing in the morning, nine o'clock. Now what I could also do is if I wanted to add a start time as well as an in time. So for example, if I knew how many hours it should take me to film a video, what I could do is click Stat time. And then what I would do here is go ahead and select nine o'clock. Then over here, where I would change the time to the end time, which could be, let's say one o'clock. So it takes me four hours to film a video. And then if I click out of it, I can come down and click on More details. And then you can see the start and end date over here. Now if I exit out of more details and then navigate down here, you can see that for this particular task, filming, this state has already passed and it's red because I haven't completed this task. But let's say that I did complete this task and what I would do is simply navigate over to filming, then simply click here to complete the task. Now, you'll notice that the task will remain here. However, it's just not as prominent as these other tasks. And because it's a recurring task, you will see that the new task for the following Monday will appear. Now we don't want to see any of these completed tasks. So a better way to do that is simply by navigating up to all tasks. Click here, then come down and select and completed tasks. And as you can see if we come down here that has removed the task that we've already completed. And now if I complete a task, so for example, if I go ahead and complete this task for next Monday, you will see that the task is automatically removed and you get a visual representation of that task being completed. And as you can see, it's satisfying because you get to tick off all your completed tasks. And because this is a reoccurring task, the task will reappear, however, for the following Monday, which we haven't completed yet. Again, for example, if I have completed this run today, what I would do is click Mark as complete. And as you can see, we have a visual representation. It's satisfying because we get to mark that habit, that task off our list. And then you can see that that task is generated again for the following day, which is an alkane the following Wednesday because we want to go for this run every Wednesday. That is how you can simply add tasks to your sections within your project. Now, what you want to do is make sure that all your tasks within your sections are simple. Make each task simple. What you want to do is create bite-sized activities that at easy to complete, this is going to feel more rewarding and satisfying for you if you can break down your activities into smaller tasks, says you can see under my videos, you can see that I've broken up the activity of ECI creating and publishing videos into three separate tasks, filming, editing, and publishing. Okay, So what I'm quickly going to do is go ahead and fill out all my sections and all my grouped tasks to each of the sections, because I've showed you now how to create each task. And then we're going to dive into ways that you can further structure Asana to organize your life. This is where you want to take the time to add all your tasks, either one-off tasks or reoccurring tasks. So go ahead, pause this lesson at the wrist of your tasks and then we'll dive deeper into Asana. And as you can see of quickly gone ahead and created my life project. This is an example of this structure of my daily, weekly, and monthly activities that I need to complete in my personal and professional life. Now, an important productivity strategy that you can execute right away that will help you manage yourself more effectively, is all about putting first things first. This is a chapter within the Seven Habits of Highly Effective People. Basically, what you're doing is you're putting the most important thing first, not the most urgent thing. This means being clear on your daily priorities and acting on those priorities first. And this is what Highly Effective People do. For example, if I navigate down to projects and projects, I have client a, B, C, and D. These are jobs over the next month that I need to complete. Now let's say that the most important job is client C presentation. What I could do is drag this task up to the top, and that is the most important project that I need to complete. You can also manage your sections. For example, this section I can drag this up to, and let's say below emails. And now my project section is below my e-mail section. You can simply drag and drop your tasks and drag and drop your different sections to structure your life. Now another strategy that I want to mention to optimize your time is all about grouping or bulking similar activities. This strategy allows you to reduce the time friction of jumping between different tasks. For example, under the section my social media, you can come down here and you can see that I have a task which is reply to messages, and I also have another task which has reply to comments. So basically one day every week, what I do is I reply to messages on social media and one day every week, I also reply to comments. And you'll notice that by grouping activities, you're gonna save a lot of time long-term. And this is a powerful and simple productivity strategy. Now if we navigate up to my workouts, this is a section that has my health based habits, exercise based habits that I want to solidify. James Clear talks about the misconception about building habits, rather than focusing on how much time it takes to build a habit, you should be focusing on how many repetitions does it take to form that habit? So by adding habits to your project, my life project, you can ensure that you're completing habits through repetition. Now you can also navigate up to list, which is below overview. And you can click here to view your project with a different layout. At the moment we have a list selected. You can also click board, which allows you to view your project in a visual board layout. However, it's a lot easier to track your habits in a list structure to organize your life. Now what we're gonna do is navigate over to all tasks and come down through and complete the tasks. Now you can also navigate up to project actions, and you can come down and save the current layout as default. If we click here, that's always going to show incomplete tasks by default, which means every time we complete a task, that task will be removed from our list. So go ahead and select Save Layout as draft. Now if you log out from a signer or you jump between different views, you're always gonna have incomplete tasks edit here. However, if you want to be able to see your completed tasks as well, then come down and click All Tasks. And then you can go ahead and save that as a layout. That is how you can simply manage your personal and professional day to day activities using tasks. Now in the next lesson, what we're gonna do is further organize our life with Asana using subtasks. Then following this, we're going to better organize tasks that linked together as well as multiply your time by leveraging dependencies. Okay, so let's move on to the next lesson. 6. Creating & Managing Subtasks: Okay, So next I'm going to briefly explain how you can use subtasks to further organize your life with Asana. Okay, so here we are back inside out Asana account, as you can see, we're inside the My Life Project and we currently have tasks selected. And remember, this is the interface that we've been working with. Okay, so let's dive into this lesson, which is all about creating and leveraging sub tasks. Now think about sub-tasks as micro tasks of your main tasks. As you can see under each of these sections, my workouts, my social media, my emails and more down here, we have our main tasks, or you can call them macro tasks. Now what we want to do is leverage micro tasks or sub-tasks. And you can use subtasks to essentially better manage your main tasks. And I'll show you an example of this. If I navigate down to this section, my social media and I navigate down to publish content down here, this is a main task and this section, my social media. Now if I click on Details, that's going to generate details for this particular task. Now to simply add sub tasks or microtasks, just click Add sub-task and your main task, okay, so the purpose of this task is to publish content, as you can see here. Now, what I could do under sub task is add the platforms that I want to publish content to. For example, I could add YouTube, then LinkedIn, Facebook. For the purpose of this example, one more which will be Instagram. And as you can see, if we navigate over to the far right-hand side of these subtasks, we can go ahead and add due dates, as well as assign individuals that are responsible for these sub-tasks, as well as add other information over here like notes and comments, similar to what we can do with our main tasks over here. For example, if I navigate down to Instagram and then click on subtasks, notes and comments. That's going to generate all this information which is similar to the information that you can edit when creating tasks. Okay, So we're going to leave that blank for now and navigate up through escape. And then if we navigate down to publish content, which is our main task, you can see that we have four sub-tasks over here. If we click on here, that's simply going to generate are four sub tasks. Or what we can do is navigate over to this error icon over on the left-hand side next to publish content. And click this. And that's going to generate a drop-down of r sub tasks on our main interface. Okay, So again, what we're gonna do is exit out of these subtasks for the task published content by navigating up too close. Okay, so it's as simple as that to create subtasks for each of your tasks, what you want to do is take the time to navigate through all your different sections and tasks and identify if each of those tasks require sub tasks. And this is just a more effective way to streamline your day to day activities by organizing them through sub tasks. Now, like I've mentioned multiple times in this online course, technology allows us to create systems and enhance our productivity. So just quickly before we finish up this lesson and if I navigate down to publish content, which is our task, and then L sub a task down here, which are our four social media channels that we want to post to. What we can do is automate the posting process by leveraging tools like the meter Business Suite, which allows us to simultaneously share content on both Facebook and Instagram without jumping between both these platforms. There's also another social media management tool that we like to use and talk about, which is called Zoho social. And this free social media management tool allows you to connect each of these social media platforms and simply schedule or publish your post simultaneously and directly onto each of these platforms. Rather than jumping between each of these platforms, which can take time to construct the same post on each platform. This creates time friction and can actually be a big waste of time. So leveraging social media management tools like Zoho social, the meter Business Suite, HootSuite, and others, allows you to streamline this posting process. Okay, So now that we've covered the subtask to better organize our day to day activities. What we're gonna do is now move on to the next lesson, which is all about dependencies. 7. Leveraging Dependencies: In this lesson, I want to share how you can further streamline and better organize your life by leveraging dependencies within Asana. This allows us to better prioritize our daily activities by sitting up a dependency for connected activities that must be completed in a specific order. Let's dive back into a Santa and let me explain what I mean. Okay, so remember, dependencies are connected activities that must be completed in a specific order. And before I dive into an example of how you can leverage dependencies to better organize your life and feel accomplished. It's important to mention that to leverage the feature dependencies, you do need to upgrade to a paid plan. And the reason we can use dependencies in this free plan is because we're still on the free trial that allows us to use premium features. However, this is the only premium feature that we're going to mention in this online course. Everything else that we've covered you can use for free. Okay, so an example of this is if we navigate down to my projects, these are our client projects that we need to complete. Okay, so for the purpose of this example, let's say that client C needs to be completed first, I need to complete the presentation before I can work on the client a logo. So basically this is the specific order that I want to complete these projects, these tasks. So to do that, all I would do is navigate over to details for client. Then I would navigate over to Ed dependencies. And it makes sure you have blocked by and then select the task that is dependent on you completing before you can work on this In task. So the example I'm using is client see, I want to complete this presentation with my clients. See before I can work on the logo designed for client a. Here we have clients see presentation. I'm going to add that in here. And then I will close the details for that task. Now as you can see, if I navigate down below projects, we have this timer icon here. And as you can see, I cannot click this task to complete the task. I cannot tick off this task. It's not going to let me unless I complete this task first. For example, let's say that I completed the presentation for this client. Now remember, this could be for any day to day activities that you do that you've planned within Asana, you can sit up dependencies. So I'm gonna go ahead and click this tech. And as you can see, I've marked client C presentation as complete down here. Now as you can see, client a logo design now allows me to mark this task is complete. Before there was that timer icon. You can create as many dependencies as you like. For example, if I navigate over to Client B and I click on Details, and then I go ahead and click on Add Dependencies. I can navigate over to, let's say, client logo design. And now this task is dependent on this task being completed first. Now what I could also do is navigate over to client D strategy session. And I can also add a dependency. And this time I'm going to add client be launched Google Ads Campaign client be launched Google ads campaign over here. This is the task. And then I can exit out of details. And as you can see now, I have connected activities or tasks that must be completed in a specific order. This is what a dependency is in order for me to complete client D, this project, this task over here, I first need to complete client B, but in order for me to complete client be launched Google Ads Campaign, this task, I first need to complete this task here. So what I would do is mark this task is complete. Let's say that I completed this specific task today. The net task is now labeled as complete. I can now go ahead and complete client be launched Google ads campaign. So I can start working on this task. And as you can see now I can start working on the third task, which is client D strategy session. So remember, this is just an example for how I organize my life. You do not need to leverage dependencies. Remember this is a paid feature. However, it is an effective way to structure your priorities and for you to manage and organize your priorities, your tasks that both urgent and important dependencies are a great way for you to further structure and organize your life inside Asana, we can also navigate up to subtasks. Remember in the last lesson, what we did is we created four subtasks under publish content. What we can do is click on details for the subtask and we can go ahead and add dependencies. However, there is a brief understanding on how you can leverage dependencies if you decide to use a pay plan inside a Santa. Okay, so now that you understand the dependencies, what we have currently done in the previous lessons is showed you how to organize your life and feel accomplished by leveraging strategies that you can use every day, as well as aligning those strategies with technology. And the technology that we've focused on in this online course is Asana. Now in the bonus lesson that we're going to cover is how you can track your time for each of the different tasks that you do on a day to day, week to week or monthly basis. This allows you to allocate and understand the time it takes to complete specific tasks. And we're gonna leverage a free tool which is called toggled track. In the next lesson, we're going to briefly explain how you can leverage toggled track and align with using Asana. 8. How to Track Time (Toggl Track): Now in this lesson I want to quickly share a helpful browser extension called toggled track that you can use to track your daily tasks and identify how long it takes to complete your daily activities. This allows us to understand the time allocation for completing specific jobs, habits, tasks, and other activities. Okay, So let's dive straight back into my computer and jump into toggled track. Okay, So like I mentioned, what we want to do is leverage toggled track, which is a time tracking software that you can leverage for free. Now to arrive at the toggled track website, simply hit over to toggle.com forward slash track. And that's gonna take you to the toggled track website. Now there's many different platforms that you can use to track time using toggled track, you can either download the browser extension for toggled track on Firefox or Google Chrome, depending on the one that you use. Or you can also download the application onto your desktop, either if you have a Mac, Windows or Linux. And you also have the option to track your time across different devices. For example, you can download the application for free on your phone, on iOS or Android. And remember this is a completely free time tracking software, although they do offer paid plans, but we're just going to talk about the free plan. So go ahead signup and we'll meet you inside your toggled track account and show you how you can simply leverage this tool. Okay, so here we are. We've arrived inside our free toggled track account. The first thing that we want to do is navigate up to track and make sure that you have timers selected. Then simply navigate up to What are you working on and type in the specific task that you're working on. For example, within our Asana account, we have one task which is creating content for social media. What I could do is track the time that it takes for me to create content for social media. Then all I would do is navigate over to this start time at this Play button over here to start the time entry. As you can see, the timer will start over here. Now let's say that I've completed creating content for social media. I've completed this daily task. What I would do is go ahead and click Stop, and that will generate how long it took me to complete that specific task. Now what I could do is let's say that I was just pausing because maybe I wanted to eat lunch and then I was going to continue this task after lunch. Then what I could do is go ahead and click Continue time entry. That's going to continue the time entry up here. Again, when I want to pause or stop this time entry, what I would do is click stop. And then what I can do is navigate over 22 over here, click down and you can see I have two time entries for this specific task. And then you have details about the time you started and stopped working on this task, as well as the total time. Now what you can do is rather than jumping onto the whip version of this software or the application on your phone or the app on your desktop. What you can also do is download the Chrome extension. And this is a simple way to start a time entry. And for us we use the Chrome extension. So what I would do is head over to our browser and type in chrome.google.com, afford slash webstore. And then all I would do is locate, toggled track. And that's going to take me to toggled track productivity and time trek it. I'm going to go ahead and add this to Chrome. Add extinction. Once you've installed the toggled track browser extension and you've logged into the software, what you can do is simply navigate up to your browser, your extensions, and click on and locate the toggled track, then you can come down and simply add what you're working on. So for example, let's say I wanted to find out on average how long it takes me to plan content for social media. What I could do is navigate up here and type in plan content. All I would do is simply click Start time entry. Then I can exit out of that and work on creating a plan. Once I've completed, finishing that plan, all I would do is navigate back over to this extinction and then come down and click Stop. Okay, So there is a brief overview of how you can leverage toggled track to understand how long it takes you to complete specific tasks. Then what you can do is navigate back over to your Asana account. And what you can do is select on each of these tasks the details, then you can click on due date. You can add a stat and in time based on The time that you've realized, you need to allocate towards this specific task. Or you can simply add details about the time allocation for that specific task. So you know that you're not overspending time or you're not spending enough time on that specific task. Okay, so what I'm gonna do is exit out of this task. And just like that guys, you should now know how to leverage Asana to organize your life and feel accomplished. That is everything we wanted to show you inside of Asana to get started with leveraging Asana to better organize your life. 9. Final Thoughts & Conclusion: Here we are. Congratulations, you have made it to the end of this real productivity course. Hopefully this has given you a complete understanding of how to use Asana to organize your life and feel accomplish. Now to remain excited with your daily activities and long-term goals, it's important to be consistent, to consistently show up, perform, and execute. Remember, make it easy breakdown your daily activities into bite-size pieces. Also habit trekking, which is an important concept that we've mentioned a lot in this online course is made easy with tools like Asana, which helps you feel more motivated and accomplished with your day to day activities. And like I've mentioned multiple times in this online course, the most effective form of motivation is progress and assign a helps us track our daily, weekly, monthly, and yearly progress, as well as helping us build unshakable habits. Now I hope I've achieved my goal for this course, which is to help you achieve real productivity with Asana and with key productivity strategies that you can use each and every day to organize your life and feel accomplished. Okay, So once again, thank you so much for giving me your valuable time and energy. Now if you want to connect with me online, what I'll do is add all my channels down below with that heavy note. Thank you. Take care and I'll see you next time.