PREPARE AND DELIVER A 15-MINUTE SOCIAL MEDIA WORKSHOP FOR EMBASSY COLLEAGUES BY AUGUST 3, 2026.
OVERALL GOAL: Prepare and deliver a 15-minute Social Media Workshop for Embassy colleagues by August 3, 2026.
Step 1
Review feedback and identify improvements to the draft presentation
Step 2
Update the presentation structure and key messages
Step 3
Incorporate social media analytics and audience data
Step 4
Add examples of high-performing social media posts
Step 5
Select and edit photos, screenshots, and visuals
Step 6
Proofread and finalize the presentation
Step 7
Submit the revised presentation for review
Step 8
Schedule a 30 meeting to review the plan with the team and Incorporate final feedback and edits
Step 9
Submit for PAO Final approval
Step 10
Deliver the workshop on August 3
TASK ANALYSIS WITH TIME
Step
Estimated Time to Complete
Actual Time to Complete
Difference
Step 1: Review feedback and identify improvements to the draft presentation
45 min
Step 2: Update the presentation structure and key messages
1 hr 30 min
Step 3: Incorporate social media analytics and audience data
1 hr
Step 4: Add examples of high-performing social media posts
45 min
Step 5: Select and edit photos, screenshots, and visuals
1 hr
Step 6: Proofread and finalize the presentation
45 min
Step 7: Submit the revised presentation for review
15 min
Step 8: Schedule and conduct a 30-minute team review meeting, then incorporate final feedback and edits
1 hr
Step 9: Submit the final presentation for PAO approval
15 min
Step 10: Deliver the workshop on August 3
15 min
TO DO LIST
Review feedback on the first draft.
Update the presentation structure.
Refine the key messages.
Simplify content for a 15-minute workshop.
Update Embassy social media audience data and quizzes.
Add examples of high-performing social media posts.
Select and edit photos, screenshots, and visuals.
Format slides for consistency.
Proofread the presentation.
Submit the revised draft.
Schedule a 30-minute review meeting with the team.
Incorporate team feedback.
Submit the presentation for PAO approval.
Rehearse the presentation.
Deliver the workshop.
Do First - LIST important tasks to be done immediately.
Review feedback on the first draft.
Update the presentation structure and key messages.
Incorporate analytics and audience data.
Add examples of top-performing posts.
Submit the revised presentation.
Submit the final version for PAO approval.
Schedule – LIST Important, but not-so-urgent TASKS TO be scheduled.
Select and edit visuals.
Schedule the 30-minute review meeting.
Rehearse the presentation.
Deliver the workshop on August 3.
Delegate – LIST What IS urgent, but less IMPORTANT. CAN YOU delegate to others?
Ask a colleague to proofread the presentation.
Request additional high-resolution event photos from team members (if needed).
Request feedback from the SCC team during the review meeting.
Don’t Do – LIST WHAT IS neither urgent nor important. don’t do at all.Add unnecessary animations or transitions.
Spend excessive time changing colors or fonts.
Include extra information that doesn't support the workshop objectives.
Search for additional statistics that will not be used.
PERSONAL REWARD LIST
Take a outdoors walk .
Listen to music.
Watch an episode of my favorite series.
Finish work early for the day.
GOALS:When I complete...
I will...
1. Reviewing and revising the presentation structure
Take a outdoors walk .
2. Updating the analytics and visuals
Listen to music.
3. Submitting the revised draft
Take a outdoors walk .
4. Completing the team review meeting
Take a outdoors walk .
5. Receiving PAO approval & rehearsing the presentation
Watch an episode of my favorite series.
6. Delivering the workshop successfully
Finish work early for the day.
Nicolau Baptista