Microsoft Word 2016 - Word Bootcamp - Zero to Hero Training | Daniel Scott | Skillshare

Microsoft Word 2016 - Word Bootcamp - Zero to Hero Training

Daniel Scott, Adobe Certified Trainer

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52 Lessons (3h 19m)
    • 1. Introduction - Microsoft Word Zero to Hero

      1:36
    • 2. Exercise files, completed files & cheat sheets

      1:34
    • 3. Creating a formal business letter in Microsoft Word 2016

      3:40
    • 4. How to change inches to cm in Microsoft Word

      2:00
    • 5. Text formatting text like a pro in Microsoft Word 2016

      6:58
    • 6. How to put text next to each other in word using a text box

      6:29
    • 7. How to add images to Microsoft Word 2016

      3:49
    • 8. Final formatting for business letterhead in Word 2016

      1:36
    • 9. Saving for older versions of word and saving PDF files and Printing

      2:43
    • 10. Beautiful design inspiration for your next Word doc

      2:45
    • 11. Creating a monthly company newsletter

      6:04
    • 12. Adding & cropping images

      2:29
    • 13. Adding your default colors

      2:28
    • 14. Fixing and coloring images

      2:59
    • 15. Installing new fonts

      6:37
    • 16. How to set your default fonts

      1:33
    • 17. Line height, lines spacing & space after

      3:00
    • 18. Add a Drop Cap

      1:47
    • 19. Colored column or text box

      8:54
    • 20. Creating a 2 column layout on the second page in Word

      3:32
    • 21. How to change heading 1 style Word 2016

      2:19
    • 22. How to make our own custom style in Word 2016

      1:53
    • 23. Adding images that don't move along with the text in Word 2016

      3:48
    • 24. Adding a pull quote in Microsoft Word 2016

      5:28
    • 25. How to put text around the edge of a circle type on a path Word 2016

      4:19
    • 26. Formatting a long business report in Microsoft Word 2016

      4:52
    • 27. Creating a company template in Word 2016 using Style Sets

      4:47
    • 28. Remove double returns, double line spacing, double line breaks in Word 2016

      2:45
    • 29. Start page numbers on page 2 or page 3 in MIcrosoft Word

      2:27
    • 30. How to add a page break and column break in Microsoft Word 2016

      6:59
    • 31. Adding header to certain pages only in Microsoft Word

      4:55
    • 32. Word 2016 table of contents tutorial

      3:57
    • 33. How to create bullet list and numbered lists in Microsoft Word 2016

      2:29
    • 34. Create first paragraph indents in Word 2016

      2:31
    • 35. How to use tabs in Microsoft Word 2016

      4:50
    • 36. Adding a graph in Microsoft Word 2016

      4:35
    • 37. Linking an Excel spreadsheet with Word 2016

      5:15
    • 38. Creating an infographic or flowchart or diagram in Word 2016 - Smart Art

      3:56
    • 39. How to save and reuse snippets of text in Microsoft Word 2016 Quick parts

      1:51
    • 40. How to add and adjust comments in Word 2016

      2:17
    • 41. How to create a company template in Word 2016

      2:20
    • 42. Creating a timetable schedule using tables in Word 2016

      7:23
    • 43. How to use track changes in Microsoft Word 2016

      2:54
    • 44. Adding text on top of an image in Microsoft Word 2016

      5:48
    • 45. Adding Hyperlinks and turning off automatic Hyperlink in Word 2016

      4:03
    • 46. How to add Youtube or Vimeo video to Word 2016

      2:47
    • 47. Creating an Interactive PDF with Microsoft Word 2016

      1:52
    • 48. Sharing Word 2016 documents with others

      3:22
    • 49. How to make an interactive from in Microsoft Word 2016

      10:12
    • 50. Creating personalized letters in Word using an Excel spreadsheet Mail merge

      4:33
    • 51. What Next

      1:12
    • 52. Microsoft Word 2016 shortcuts and cheat sheet

      3:23
91 students are watching this class

About This Class

Hi there, in this Word tutorial course we’re going to learn Microsoft Word together. This is a project based course.

We’ll work through real world documents such as a formal business letter, monthly newsletter, a really long business report, a timetable and a visually exciting interactive PDF product document.

This course is for beginners. You don’t need any previous knowledge of Word or any desktop publishing experience. We will start right at the basics but quickly get into working with up to date modern features.

You’ll work with images, logos & specific company colours. You’ll create corporate templates and reusable styles - automatically personalizing them using Mail Merge.

You’ll learn to make a monthly newsletter with links & videos ready for sharing & commenting. You’ll learn how to take charge of long documents; cleaning them up and adding professional graphs, infographics, tables and much more including exercise files. We will give you a printable 'Cheat Sheet'.

Click here to download the exercise files.

Click here to download the printable 'Cheat Sheet'.

I will be around to help.If you get lost you can drop a comment on the video 'Questions and Answers' section that is below every video & I'll be sure to get back to you.

So my friend, now is your time to go from Word Zero, to Word Hero and for you to become the Microsoft Word professional in your office.

What are the requirements?

  • This course is for absolute beginners

  • You'll need a copy of Microsoft Word 2016.

  • No previous Word or desktop publishing skills are necessary.

What am I going to learn from this course?

  • How to work with your specific company fonts & colours.

  • Format text like a professional.

  • Work with various images, styles and implementations.

  • Save documents to older versions of Word.

  • How to save as a PDF.

  • How to make an interactive form.

  • Where to get inspiration for your design.

  • How to install new fonts.

  • Work with multiple column layouts.

  • How to personalise letters & envelopes from a list.

  • Adjust heading styles.

  • Work with really long text documents.

  • How to create a table of contents automatically.

  • How to work with bullets & numbering.

  • How to master tabs.

  • Create beautiful graphics & diagrams.

  • How to make an infographic.

  • How to work closely with Microsoft Excel.

  • How to work with comments & changes.

  • How to share you documents with others.

  • How to build your own company templates.

  • How to work with tables.

  • How to add videos to you documents.

  • You’ll get a cheat sheet, shortcuts and much, much more…

Who is the target audience?

  • Yes: This course is for people who need to learn Microsoft Word for work.

  • Yes: This course is perfect for people who need to upgrade their skills for their CV and job applications.

  • Yes: This course is for complete beginners and for people who know the basics of Word already.

  • No: This course is NOT for people who have advanced knowledge of Microsoft Word.

  • No:This is for PC version of Word 2016. (While 90% of this course will work on a Mac and in early versions of Word no guarantees can be made.)

Transcripts

1. Introduction - Microsoft Word Zero to Hero: Hi there, my name is Dan and you and I got to learn Microsoft Word together. Now, this is our project-based course. So we'll start with a formal business letter, look at a company newsletter, and then move into a longer business report document, as well as some fancy pants features with interactive PDFs and videos. Now, I've made this course for beginners. There is no need to have any previous word experience or any graphic design or desktop publishing experience. We'll start at the basics, but work quickly into the more modern features of Microsoft Word. You'll work with, images, logos, specific company cards, you'll create corporate templates and reusable styles, automatically personalizing them using my homage. You'll learn to make a monthly newsletter with links and videos ready for sharing and commenting. You'll learn how to take charge of long documents, clean them up, and adding professional graphs, infrographics tables and much more. There is also a downloadable exercise files in a printable [inaudible] you can use. So my friend, it is time to go from Microsoft Word zero to word hero, and for you to become the best word user in your office. Let's go to the course. It's not over there, that's just a whole but I feel like that's a good inspirational way to point the end. 2. Exercise files, completed files & cheat sheets: Hi there. Let's talk about the resources that you're going to need for this course. There is some exercise files. There'll be a link on the page here somewhere where you can download the files that we're going to use in this course, so go do that. What I've also done is at the end of every video, what I do is I save my Word document to exactly what I meant so that if you're having trouble with yours you can download mine, compare the two and see where you are at. There'll be a link on every video screen for that. The other thing you can do is I've made a cheat sheet. There's a video then at the end of this course, so you can go check that out. There's also a PDF printable version. There'll be a link on the screen here, where you can click and download a printable sheet where you print it out to disk and help you speed along, and it looks awesome. So go do that, and the other thing before we move on is that reviews, it's a bit early asking for reviews. But if you like the course, you like the style at any stage, drop a review because reviews, likes, shares those types of things is how a lot of the platforms where I distribute my courses, that's how they decide how good they are and how well they rank, and the more reviews I get, the better I display, the more clients I get, and the better I do. So you don't have to, but if you do find the course useful, jump in there and give me review. That would be lovely. All right, that's it. Let's get onto the rest of course. 3. Creating a formal business letter in Microsoft Word 2016: Hi there. In the next couple of videos, we're going to be building this formal business letter here in Microsoft Word 2016. Let's get started. First things first, let's open up Word and I'm using Windows 10 and Microsoft at 2016. To open it up click on the little Windows icon I find it's just easier where the bottom says ask me anything. I'm going to click Word and there it is there open them up. Great. This is our initial screen. You can start with a blank document, which is what we're going to do in this video. But what you can do if you want to maybe save some time, and work from a template at the top here there's search for templates. You can put in say letterhead, hit return. You need to be connected to the net because there are lots of stuff that it downloads from the net while it's working. Some sort of internet connection's helpful. You can see I put it in letterhead and I've got a few options. There's not a huge amount. When it comes to picking a template, often you got to kind of play with the words that you use. Instead of letterhead, if you just put it in letter, you get a big difference in terms of the results, can you see? This might be more what you're looking for and this is what we're going to be kind of aiming towards for us. Have a look through this. This might be you might find something in here like job done, skip this whole series of videos and just start working from these letterheads here. I find these templates a little bit tough because there's lots of automated bots in them. If you're new, you might find them not as helpful as they kind of appear to be. Now, even if you don't use these templates because there's kind of bits of automation in them. I find that language in them. It's really useful, if you need to I don't know. This one here, a letter confirming lost credit card, you need to have that pre-written. Go in there grab the text out of it and use it for your own stuff. There's some useful stuff and then there's some less than useless, like this one here. It's not nice and useful. Employee termination letter to show poor performance. It's kind of scripted and written and there's some good ones and there's some interesting ones. But anyway, we're not going to start with templates. What we're going to do is we're going to click go at home. We're going to start with a blank document. The first thing we do with any document is give it a save. You can see at the top left hand corner, there's this little old diskette thing click Save. Where we are going to stick it, It's up to you where yours is going to go. Probably the most common is if you click on browse and if you go to your documents on the left, I'm going to make a new folder in here to put all my files. Don't just dump them in here, you can, of course. But at the top here it says new folder. If you're using an old version of Windows sometimes you can right-click and go to New Folder. There will slightly different. With this new folder here, actually, I'm going to rename it, right-click it, we're going to rename. This is going to be my word class files and we're going to put everything today into that folder. When you've made a new folder and you hit save, it's actually not going to go inside of it until you click on it where it says double-click. Now I'm inside my documents, which is in this world class files. I'm going to give this one a name. Now when it comes to naming conventions, you can give it anything you'd like. In my case, I'm going to call it bring a lamp tops it's going to be the company and this one's going to be a credit letter that we're writing. At the end of these things often you can add a V1, V2, V3, for any adjustments you make, you'll come and say come back, never call it final. Final is the kiss of death. If you call it final, you'll have final two final were visited. Just a V1, V2 works great. Let's click Save. That's the super easy stuff out of the way. Let's move on to the next video. 4. How to change inches to cm in Microsoft Word: All right, in this video we're going to look to change the measurements. Okay from inches to centimeters, or centimeters to inches is up to you. Now, I'm based in Dublin and everything here is kind of metrics sizes. I need to change mine to inches because that's where most of my audiences is at you might be doing it the other way round. First of all is the page size. Okay, so what we're going to do is along the top here, this is called your ribbon and on the top here, okay, this big chunk here, and you can adjust the ribbon okay, by clicking these different options at the top, we're going to get a layout. Then you can see that ribbon adjusts. What we're going to do is we're going to do size and you'll see mine is set to A4. Okay, that's the normal letter size, but in the US it's going to be [inaudible]. Alright, so that's how to change the page size. Next, what we need to do is we need to change it from, you can see at the moment mine set to inches just because I changed mine a little earlier, and so you might be at centimeters. To change these across okay, what we're going to do is we're going to go to file then go down to options, and then go to this one called advanced, and then if you scroll all the way down, you'll eventually find under or is it there? He is under here somewhere. There is the under display. Okay and measurements [inaudible] you centimeters, obviously change it or millimeters is up to you. Okay, so I'm going to leave mine at inches at the moment because that's what I need. Alright, let's click OK. One cool thing you can do just before we go is that say that you're dealing with say you need to indent it into two centimeters. Okay. You can see it's set to inches there. Okay. What you can do is you can just type two and then type in the word cm for centimeters, and then if you click out of the box, you can see it does the conversion for you. If you're like me, you deal with a lot of metric and inches, okay. You can just leave it set to one and just force them in there. [inaudible] word does the calculations for you. Okay, so I'm going to set my back to zero, cool, that's how to change your units and increments using Microsoft Word 2016. 5. Text formatting text like a pro in Microsoft Word 2016: Hi there. In this video we're going to make this letter. We going to look at the tics formatting that makes it happen, especially looking at the things like space afters, that gaps that appear between these lines. So space after and line spacing also will cover basics fonts and font sizes. Let's get into it. So first step, let's bring in our text, so let's go to file and let's go to open, and I've given you some tics. Obviously you can just type in your stuff, will copy and paste it from an email, but I've got some stuff for us. So click open and what we're going to do is click browse and you've got to find out where you've downloaded the exercise files. The files that you can download from the site. So I've put mine on my desktop, you might be in documents, you can see it's called Word Exercise Files. Try and find him. Then here there is the letterheadtext. So opened that up, I'm going to select all of this, I'm going to copy it. You can hit "Control C" or you can hit copy them. Now I'm going to go to closing this one here, by having a little cross on the corner, and now I'm back to my original letter that I sit up. I'm just going to go to paste and you can see there's a big paste option here, or you can use control V, it's up to you. It was brought through my tics. It's not formatted yet, so that's what we're going to do next. First things first is, I want to play around with this top margin. My letter is sitting too high on the page. So to play with margins were going to go to layout. We're going to go to margins, and you can play around with just the premade ones, or you can down to, you can see just the margins of the space from the top and the left and right. There's a narrow option you can see gets it closer, and there's a few different ones we're going to go to customize and so back to normal. Now I'm going to go to Custom Margins, and what I want do is I want a nice big top margin of 2.5 and it just suits this later you can change rules. Let's click Okay, and its just going to make a better nice space from the top. You can adjust yours if you've got a really long letter. It's probably going to need to be a little bit higher to fit in all the copy. Now in this video, we're not going to cover things like if I had all text here and I go to the word home, this is where you'll find all the basic pots. So you can see bold and italics and underline. I'm hoping you can keep smashing away at these and work those out for yourself. We'll go through some of the more difficult ones to get there now. Probably the biggest one in terms of laying out your text is something called space after, or it gets confused with line spacing. So the space between these lines here, I'd like these to be all grouped together. So we need to play with something called space after. Now, people confuse it with line spacing. See that space between these lines here, it's actually quite a nice space between these lines, but it's the gap that's after or 10. So there is a return there and it gets down to the next paragraph and there's a space there and they call that the space after. So let's look to change our space after. So let's highlight all of this text here and click on home, and in the ribbon here, there's an option. It's this one here. It's got a little icon, line and paragraph spacing. Drop that down, and you can see I can play with the line spacing, make it bigger and wider, but that's not what I wanted to do. The line spacing is set to zero, but there's still space between them and it's called line spacing. If I click on that, you can see it's got a default of eight points between it. So there's eight points after each of these paragraph or turns. So you could type in zero here and it will all be gone nice. It is actually an easier way. So we're going to go to undo up the top here. This little reversing error here this is undo, means I've done something wrong and I go back one step, you can go forwards again, back forwards cases and there's undo, redo, and so I want to remove that, go to the same place. There's an option that says, you can see it says remove space after paragraph that just sends back to zero like we did a second ago nice. Now there is a space, a bigger space between here, that's just because I've got to return. I've gone through and put a manual returning and you could do that. If nobody's looking, you can just put returns in and you've got a nice big gap in there, and that is fine, but that doesn't make you a Microsoft Word price. Will continue into parts. I'm going to get rid of these returns. Goodbye. It's jammed up next to it, but we can just add our space after. So after the Cayman Islands, okay. So heavy cursor flashing anywhere in here, I'm going to say it's my line. I can go to line spacing options and I'm going to set this up to a space after you deal with points instead of inches. When you're dealing with space before and after, it's the same as the fantasy of an eight point font, 12 point font, you deal with the spacing and the same sizing. So I'm going to set in 20 here, okay. I click Okay, and it just puts a bigger space between these two.Now the spacing after these guys, okay, I'm going to want all of these just to make sure they're set to something that I like. So I'm going to select all of these guys, and I'm going to say, I'd like you to be line spacing of it set to eight, I'm going to bump it up to 12, just open it up a little bit. It looks more professional in my opinion. In terms of this space after here, so I'm going to click sincerely, okay. You can highlight it or to have your cursor flashing in there, It's up to you. Go back up here and we're going to put in a big chunk. So instead of 12, we're going to put in 50. Nice. Okay, just gives the place for a signature, even though most people just leave that signature out these days. Now you can see here there's a gap between these two and it's the default of eight points that's left over. So I'm going to slip both of these guys, come up to here and I'm going to set, remove space after, awesome. So the space after is used to separate out paragraphs, the line spacing, however, is the space between these lines. You can see these guys are lot tighter than these guys who do the line spacing. If I want to grab all of this and just open that out, the lines between here, is I can go up to here, line spacing and you can see as I get it bigger, they separate out. Okay, but most of the time you'll keep it tight, okay. Line spacing of 1 or 1.5 and play with a space after it to separate out the paragraphs. All right, the last little thing, super basic selected all make sure on home, you can pick a font and you can pick a size. By default, most people are using 12. I find 12 quite large and I end up at 10. Ten is what if you buy any magazine in the world ever, they will set to 10 points so they can fit enough copy in there. It's big enough that the majority of people can read it, but you might be setting yours to 12 or 11 somewhere it within that ride. Aids getting to small aids, what business cards often done it, and yeah, some people that might be visually impaired or just have poor vision will find aid. Typically hard to read so you can't see in bold letters and aid. 10 is the minimum, 12 is the maximum printed off at the office and see which buffer. Okay, so we're going to set ours to 12 the default, you can pick the fonts. From this list here we'll look at fonts a little bit more detail later on. That's going to be asked for formatting text in Word. Let's get onto the next video. 6. How to put text next to each other in word using a text box: In this video, we're going to look at adding ticks up the top here and the cool thing about it is that it's can go anywhere it likes. That's the big thing is I can say be there, be there, be there be anywhere I like without having to play around with margins and columns and all other nastiness, that's what we're going to do in this video, let's go and do it. First thing we need to do is we need insert something called a text box that allows us to stick ticks in it and move it wherever we like and we're going to stick an image in as well. First thing we need to do is if you're on home, jump to the insert tab and along here you'll find a venture, this one called ticks bucks. Now, what you might notice is that you might be looking slightly different from mine in terms of this ribbon along the top. That might just be because you're using the smallest screen size. Look at the layout here, there will side-by-side, but if I minimize QC words clever and tries to get them all instill, but can reorganizes them into smaller icons. You might think you've got a different version or things looking heaps, definite it just you might have a really small screen you're dealing with. This is a nice big HD screen. I'm going to go back up to the size, text books. There's a few different options, the first one is just the one we want. You can have a look through the other ones, there are lots of different options that you might have in terms of these random tics box pretty styled. So simple textbooks. It just dumps wherever your cursor was. Your's might be at the top, it might be around, so don't worry too much about that. What we want to do is couple things. There's two things we need to do, one is this is document and there's the anchor. The anchor is where he's connected to in the document and we want to move them around. There's two things we need to do. One is the anchor should probably be at the top here, the beginning of your document. You can just drag it around and stays on the side here, you can move it anywhere you like and we'll talk about the importance of the anchor a bit more in a second. In terms of this box, if you click on the edge of it not the inside just the edge of it, you get this little icon, that's the thing we need. Click on that guy and in your last options, what we want to do is we want to make sure it's this one here. So it's going to wrap around like we're doing here, but I want this one here says fixed position on page. Nothing really changes and it close down except now, I can move it around whereas before when it's move with text option, it can only go as high as the margin. So this is fixed position and move it up to where we want it for our details. We're going to put in our text, you could type yours in here. I'm going to go to file, I'm going to get an open and I'm going to go to Browse, and I'm going to go to desktop, I'm going to my weight exercise files, and I'm going to open up my business address. Click open, I'm going to select it all, go into hear and go to copy, close this one down then select and tick in here, deleted it and then hit paste. Now, I'm using control V, control C, we're going to use that more and more in the class. It's up to you though you can use up the top here, under home, there is copy and paste up the top. First thing we need to do is we need to write a line it because I want it. I just wanted to be align no official rule guess want to look nicer, so I'm going to select it all and we're going to be at home. You can see along here this the different paragraph rules and I'm going to align mine to the right. Now, we need to play around with the space after because there's big spacing between all of us, and I know you can do it by yourself now because you've done it in an earlier video. Go forth, do it. If not cant remember, going to remove something here so I could have space after. If you've got to real longer business name, I've got the world's longest businesses named bring your laptop, but say it's like bring your laptop and you can see it's breaking on lines. You might have to adjust the box by grabbing this age to make it a little bit bigger to fit everything in. You might have a big logo that's going to go in a second, you can adjust it that way and you can do the same with this bottom part here. I'm going to undo and do a couple of times. You can see when I hover above it the hands. Is control Z, so I'm using that shortcut to go back. I'm going to undo it until I'm back to my regular address. Last thing I'm going to do before we go is there's this black box that comes by default that I don't like are on the outside, you might love it. We can click on the edge of it, not the center of the edge and what you'll find is, can you see this thing that says format? It wasn't a before watch this. I clicked on here, gone. If I click on the edge of this, it's what's called a contextually sensitive menu that appears only when I've clicked on the edge. Here is going to give me extra options for formatting this box. Click on it, there's a bunch of ugly presets. Sorry would, but I'm going to go through and you could edit fill. Looking good, I'm going to say no fill, and I'm going to say the shape outline. I'm going to say no outline and that's what's going to give me just a nice simple box. I can still grab the edge and move it around, you can decide that that's where I want it, perfect. Now, the last thing I want to show you before we go is that little anchor we mentioned in early. If I click in here and I click on the edge, you can see this little anchor up here. Click on the edge E-books, this is anchor. It's not as important now because we've done this option where we say fixed position on page, we can move them anywhere we like. The trouble is that he needs to be there. It's like this is homebase that's only knows where to knows he needs to be up and right of that. Now, the problem is if I go to where it says Daniel and I hit delete, that's fine, and I start retyping it but watch this? If I grab all of this and delete it, can you see I've highlighted it and it's also grab the anchor, and you can see it's highlighted up there as well. If I hit delete now, bumper, I do that all the time and there's no way of like forcing it to stay there and never delete. You just got to be careful of things delete, it's probably because you've gone through and just deleted this. Now, way is a good place for this anchor wherever you are likely to not change. Maybe you can change it so that this anchor point here and double-click in [inaudible] click on the edge there is they're, dragging down. He could be there. It doesn't really matter where he lives, but you can delete them just as easily. Just trying to find a put a new document and where there's little achor doesn't end up in a bad spot or at least transit and delete them. You probably will. Let's move on to the next, but we added image up in this textboxes here and we'll look at images in general. I'll see you in the next video. 7. How to add images to Microsoft Word 2016: In this video, we're going to look at inserting images into Word. We'll also look at something slightly more advanced. We'll look at just putting in a nice basic logo in here. We'll also look at an image like this where he has the ability to move around wherever he likes and not be stuck down onto the text. Let's go and do that in Microsoft Word. To insert an image anywhere in your document, we're going to have your cursor flashing where you want it to go. I'm going to put over tune in just above my text. I'm going to move my cursor up, so there he is flashing. Then I'm going to go to my "Insert" panel. I'm going to go along to the one that says pictures. Click on "Pictures". It's going to open up my browser and I'm going to go and find it. If you know what it's called, you can just type in search here. Now by default, it jumps into pictures and see if it can find in here, if it is in here, job done. If it's somewhere else in the document, I know that mine is on my desktop. I know mine is in the Word exercise files and there's the logos that I've got. Now, if you've got a logo and you know it's in there, but you can't see it, it's probably because it's a format that Word can't use things like EPS and AI files and PSDs. If you know it's there but you can't see it, it's probably going to be format you can't use. To know it's there go to "All Pictures", go to "All Files" and these are the files that are in here. But where does is it just cuts it down to pictures that you can use. Think you would. I'm going to use the bring a laptop logo in here. I'm going to click "Insert" and it's put it in an appropriate size, which is great. If you always comes in at ginormous size, you might have to grab the corners and shrink it down. To shrink it down, don't use these edge ones. If I use this edge one look, I can shrink it down but squishes it. What you need to do is just use any of these corners, doesn't matter which one you use. These ones over here, these ones, I can just grab the corner and I have to drag it at in an angle. It's a bit weird, I understand. But you can drag it. If it flips upside down, give you [inaudible] go until it gets up the right way. If you're finding it really hard to resize, you can say up the top here, there's a height and a width. We're at format. We've clicked on an image where it formats and over here we've got height and width, so you might decide actually, I'm just going to shrink this down to say, two inches and it's more of an appropriate size and then now. That's putting an image just normally, it's not very exciting. He moves along with the box that he's inside. But I'd like to do now is insert an image and lean be like a lone wolf to be able to roam around the page wherever he likes. Because by default, if I put in an image, let's say put an image at the end of this paragraph here. I'm going to put him in, "Insert", image, here's a random image. Just for an example, that's him. You'll notice that he gets up and down depending on where the type is, which is cool. What I'd like to do is with him selected, I want to just drag him so he's hanging off the edge here rather than tucked in by the margins. To do it, click on image, this is little option in here and it says, the one I want is this one here text behind or it could be in front of this matter, either of these two options going to give us the desired result, watch this. The text flows over top of it, or you can have it in front of it. But what happens is if I grab the edge now, can you see. He's dude that I can move around and do whatever I want with. That's how you detach him from being stuck in the text. You need to keep an eye out on this anchor still. Because if I delete this anchor, the image is going to delete, so we need somewhere in the document to be held on to. That's how to get an image to detach from text and yeah, get him to move around by himself. That's it for this video. Let's go to the next one. 8. Final formatting for business letterhead in Word 2016: All right, so we've got a little bit of formatting left to do. Now, instead of covering every single formatting option, we're in home and not going through every single one of these features, you will probably cry if I go through them all. What I'm going to do is, I'm going to show you a really good way to get to them all really quickly instead of trying to remember am I to design, do I want to be on the layout. Let's start with uppercase, it's a nice and easy one. Down here it says, bring your laptop, CEO I want to be uppercase. So instead of trying to figure out which of these little tabs it is, this is handy little thing is this "Tell me what you want do" and I use this all the time because even I forget which one it is. What you can do is, just start typing in hand. You can see I can type in upper, you can see. Presto. It's giving me a little drop-down for change case and I can pick up a case. So instead of trying to find it, in this case is under "Home" and there it is the case changing, you can find it by just using this little option here. Same with, say justification. I want to select all this justification, and we've got "Left-align" We could use "Right-align", and right there is justification so we could change. But let's pretend we're somewhere else and we just don't know where it is. It's harder to text, "Tell me what you wanted to do", and I say, justify. I just put in J-U-S and you can see, it has already picked it, Justify, nice. I use that all the time instead of searching through all of the ribbons to figure out what you want to do. All right, so that is our teeny tiny formatting for everything of video using the "Tell me what you want to do" feature. All right. I'll see you in the next video. 9. Saving for older versions of word and saving PDF files and Printing: Hey, in this video, it's going to be a nice easy one, we're going to look at saving for an older version of Word, we're going to look at saving for as a PDF and printing. To save for an older version of Word, let's say we're sending it to somebody, they have a very old version, the version we've sent them is not working. What we can do is we can go to, or up there, click on "File", then go to "Save As", and where am I going to save it to? I'm going to save it to my PC, where's mine saving to? Mine's saving to my, I'm going to put browse, I'm going to put it in a specific spot, I'm going to stick mine onto a desktop, so I know where it's going. Okay, and down the bottom here where it says "Save As Type", drop this down, and you can see here's a bunch of different options. We're going to cut to the chase. There is the one that we're using at the moment, but then there's some older versions, okay, so 2003 and 97, so you can decide which of these you want to use, it's probably that one there will get you out of most of your troubles, and there are some features that won't work. If you're doing some fancy interactive documents and forms that probably are not going to work on the older versions, but everything we've done so far will. While we're here though, hey, there's PDF, okay, so I can save this thing as a PDF as well. If you are saving a PDF with lots of images in it, what you might do is that you might save it, and let's say it's really big in terms of file size, there's an option in here that says a minimum size and we'll just cut it down, the quality won't be as good in terms of the images, it'll look fine on a screen, but maybe not print as well, but at least it might be an e-mailable size now. I'm going to leave mine at standard, okay, and let's click "Save", hopefully now on my lovely desktop, and there he is there. There is my PDF file, and that I can dump into an email and send off, it's less small in terms of file size, so that's how to "Save as" all the Word files and PDFs. Let's jump back into Word and look at printing. There's nothing fancy about this, okay. What we can do is we can go to file and there's an option in here that says ''Print'', and in my case it's picked my office printer, and I can just hit "Print''. There's some basic things down here in terms of the page sizes, and you can change the different printer that it'll go to in here. What you can also do is by default there's the Microsoft Print PDF, it doesn't really matter whether you use this or the "Save as PDF", you end up at the same place, okay, so both do the same, then hit "Print" and away I go. All right, so that's saving for older versions, PDFs, and hitting print. Let's get onto our next project, which we're going to create our four-page business newsletter with a lot more details and we'll get into Microsoft Word. All right, I'll see you in that one. 10. Beautiful design inspiration for your next Word doc: Hi. In this video, we're going to look at getting started with a monthly newsletter for a company. Now, there's going to be a lot more tools we can to learn, but also there's a lot more creativity that goes into it. So if you are maybe new to design or at least like me, get a bit stuck doing the same old, same old, you need inspiration. Probably, the quickest and easiest way is to look to people that are already making beautiful stuff. See what they do and we're not going to copy, but we're going to use it as inspiration for her and stuff. You'll find like, I like term appropriation. By the time you look at the formula like, I like that, you changed your fonts, you use your colors, you use your images, your content, it's inspired by, but it's not direct copy all. The way to get inspiration for your next word document is to look at graphic designers. Often this I hit behance.net, it's where people were designers go and post their portfolios of really good stuff. You could use Google images. The problem with Google images is there's just as much trash in there as this good stuff, whereas Behance tends to have really amazing, beautiful stuff. So come into here, over here on the right type and search, you could put in company newsletter or what if you're looking for letterhead, but often what I find the easiest one to go to is an annual report. I know we are not making annual report, but it's the one that people spend a lot of money on and often have a lot of copy to deal with and can be really good inspiration for us. Then you just start going through and I had to hold down the Control key and click on a few of them, so he looks good. If I hold down control while I'm clicking, you can see they can open up in their own tabs. You can just click on one-by-one, it's up to you. I'm just going through things like the look of, and then you decide going through and saying, do I like this? I like the font, so I like this kind of Slab serif here. That's really cool spacing after, it's really cool with this white on black, he might not be able to do white on blacks, he might do something similar but with black ticks on a white background, that's cool. I've done this columns with a column start out quite far, so this is the inspiration that all sit through and go through and say, I like that, I like that, what do I like about it? This is quite cool. So grayscale, it keeps printing costs down, and I've used that color percolate marks which over you color percolate, your fonts, I like how it splits across pages. Now, I'm just waffling, but you get the idea, go through these things, find the stuff you like, that's really cool. They're slabby color but of gradient going on, and then once you get an idea of what you want to do, you can stop building yours in word and that's what we're going to do in the very next video. So inspiration done, let's get making. 11. Creating a monthly company newsletter: Hi there. In this tutorial, we're going to start creating a Monthly Company Newsletter. It's going to be about three or four pages and it's going to look something like this. It's going to be, I guess, less of a traditional Word document with things all over the place, more of a design piece. So we're going to learn all these pictures to make something like this. Let's go and do it. So first stop, I've opened up Word and we're going to go to "New" and we are just going to start with a blank document. Because I'm working on a European version of Word, it's set to A4, I'm going to switch mine to US letter. To do that, we're going to go to "Layout", then we're going to go to "Size", I'm going to pick US letter. Let's hit "Save" by clicking this little icon in the top left here. It's going to go to "Save As", I'm going to click "Browse", I'm going to put mine in My Documents on the side here. I've got this folder already called Word Class File. Open that up and then call it something similar to the project we've done earlier. For the letterhead, and we're going to do this Bringing a laptop to the company, and we're going to call this one newsletter and we'll call this one April 2017, and V1 at the end just so that we can keep versions if we need to do any changes or any people come back with comments, we can excuse V1, V2, V3. Let's hit "Save". Great. Next thing we need to do is we're going to work out our columns. Now, this one here is my finished version. So I want this, it's like a three column layout where there's two straight out over here, and there's one on the side. So there's two ways to do it, and the way we're going to do it. Well, I'll show you the way that you could do it. It depends on the way you're going to design. So we're going to get a layout. Go to this one, this is columns and this is one and here you can see this little icon here. It's going to do what we want. You can see at the top here and the guides gives you an indication of these two. A nice way to do this well and a cool little shortcut is if you do equals and then do Lorem, it's about that way and then to brackets and inside of that put inside something like 50, it's going to put in 50 paragraphs, something like that. So just after [inaudible] , you can see it just fills in a bunch of what's called Lorem Ipsum, just fake text. I'm just showing you this, that's cool. Put in placeholder text. But it's also good just to show you the columns. That would work for this if I didn't want to do this red box in the background. It's going to be easier at the moment just to have one column and a big margin on the right and then just put this in as a separate text box later on. So that's what I've done in this design. You can decide if you don't have this big red box and you just have text running down here, be perfect to use these columns right. Of course there's a left option as well. So I'm going to undo that. So I'm going to, see the undo options up here. I'm using control Z on a PC. I'm just getting back so I've got just a regular full width. So there's a couple of things I want to do now is columns and so I'm going to leave the columns as is. What I want to do is play around with the margins. So let's look at that. So going to margins, and I'm going to first of all start with narrow. Normal pushes it quite far from the edges, but I want mine to be more of a magazine feel in a magazine I feel like it's a bit close to the edges so you can see the text starts a little close to the edge. That's great. So margin set to Narrow. The next thing I'd like to do is actually I'd like to push this right-hand margin right in here. There's a couple of things you can do. Under margins, click "Custom Margins". I'm going to set mine on the right here to 3.3. The reason for 3.3 it just splits it into three even columns and I'll play around with it before you. So you might have to adjust choice as you are working. Let's click "Okay". You can see my margins now going to be in here. So, if I do my fancy Lorem and I'll type in 30, you can see this. It's not columns anymore, it's just a page but has a nice big fat right margin so that I can put that text box in there later on. So I'm going to undo. Great. Hit "Save". Next up, we're going to bring in some text. This is one can be quite important, because there's a couple of ways of bringing in text to make sure keep the formatting, lose the formatting. Yeah, there's a couple of options. So I've got some text for you to bring in. I click on "File" in the top left, click on "Open", and then go to "Browse", find the files that you downloaded. Mine are on my desktop. If you haven't downloaded the Exercise Files, there will be a link on the page here somewhere for them. Lets go to "Word Exercise Files". There's one called 02 Newsletter and we're going to bring in this newsletter text page 1. Click "Open". So I'm going to grab all of this, and I'm going to copy it. So I'm going go to up here where it says "Copy" and now I'm going to close it down. So we're going to bring in that text from that one you might be copying and pasting from an email, from anything, PDF, the principles are the same. Now, I could just use my shortcut Control+V to Paste, and it brings it through exactly as it was. That's not what I want. There's lots of formatting going on in this and I want to get rid of it. So there's two extra options. So under "Paste" here, this first one, can you say just hover above and it gives you a little preview. What's going to do? Really handy. Thank you Word. Where it says, "Keep Source Formatting", which is exactly how we did it. But then these is other two. This one here going to bring through things like the headings and you can see the italics is there, the bolds is there. So they are plain basics, which might be really handy if you've got a really long document and there are italics and bolds that need to remain, this could be option. For me though, I want to bring this last option which is like a super clean clear off everything and just plain old text. Click the last option. Lovely. Yeah, so that is how to bring in text, get a couple of different options. Now let's look at bringing in some images. 12. Adding & cropping images: Hi there. In this tutorial we're going to look at cropping an image in Microsoft Word. We're going to do something like this. We're bringing a large image, then crop it down to look something like this. Let's go do it. First step, we're going to put a return in just above our ticks to the top here all my image to sit just above this. Inserting an image is easy. Go to the insert panel along here there's one called pictures. What we need to do is we need to find on our desktop, there's Word Exercise Files and O2 Newsletter is one and the accord newsletter cover image, bring him in. When you bring in an image, it'll try and expand to fit the space provided. Now case it's the edge of this column here or the page width. You can make it bigger by grabbing the corners and easy-peasy, making it smaller as well. I'm going to undo. Now when you are resizing, make sure you use any of the corners. Corners are fine, doesn't matter which corner you use It expands nicely. If you start using these edges here, any of these edges, these are bad. Why? Because watch this, if I drag them in, squished image, you can fix it out by trying to do this, but I see so many images and logos or distorted and it drives me mad. So now undo that. Just make sure you using these corners here. Next thing we're going to do is we're going to look at cropping this image. Cropping is easy and you might be on Insert still. You've got a drag to this one that says format, so with the image selected, you'll see this little option this is format and is a bunch of stuff in here. The one I want is way down the end here. Yours might look slightly different. Yours might be bunched up in different icons, but keep an eye out for the one called crop. These little things appear on the side. All we need to do now is before I said you can only use the side. Now you can use this side, because it's going to do what we want. It's going to trim that in there. So I'm going to crop it in that one you might be just trimming off like little bits, so it's up to you how you want to work it, but you can also move the center of it, decide where, this is going to be cropped, so I'm going to have my kind of something like that when you are finished, click Return on your keyboard, and it confirms it. So I'm going to click it now and drag it. So it's like full width of this column. I'm just going to line it up with this so that it's nice big graphic at the top. These return up here, I want to delete, just so it looks all nice in the corners here and that's had a crop an image. 13. Adding your default colors: In this video we're going to look at creating a custom color, a corporate color, and then we're going to edit as the defaults for words every document has it in it. Let's go do it. First thing you need to do is you need to go to the design tab. Along the right edge here, there's one called colors, pop that down and here is your color line, you'll get some default colors in here. We're going to adjust this. Go down to customize color, you can see create a new theme color, and it's going to create a new theme color. Create the first and then we'll go through and set it as a default. We're going to leave the text default as black, but we're going to use these accents for our colors. Where it says accent 1, drop that down and go to more colors. This is where you get to put in your corporate colors. If you have no idea what your corporate color is, you're going to have to figure out what the RGB value is. Often if you've got a corporate manual or corporate spec document, it'll have your colors in there so figure out what those are RGB. Red, green, blue and you type them in here. Some looking at the bring your own laptop as spec document here and it says we've got a green and the red, green, blue values are: 24, 142 and 128. You can see it gives me this green color, click okay. Next one I'll trace next accent color, more colors, and I'm going to put in our rate. The red is 209, 95 and then 65, click okay. I can keep going through if I needed more, but I'm just going to use these accents 1 and 2. This is here for this document. There it works fine so I can select this, drop this down now, and you can see there's my two colors, and some random other ones. These are my two first colors and tens of that color, which can be quite helpful. What you want to do now is set it as the default for all new documents. Because if I create a new document now and I put in some text and I highlight it you can sent back to the original colors there. What I want to do is, once you've done it, there's an option here that says set as default, so let's click set as default and say yes. Now before making your new document, I go up to here, there's my lovely green and my red. That is how to add your corporate colors to word and then set it as your default. 14. Fixing and coloring images: Hi there. In this video, we're going to look at correcting your images, and making it look nicer, fixing the brightness and contrast, and we're also going to do something like this where we can make it black and white, add our corporate color to it and fade it out, so it's a nice big block image thing. Let's go and do that. First of all, we're going to look at maybe fixing the image up. This one's pretty good because it's a stock library image. If yours is maybe you've shot it yourself on your phone or on a camera and it's just not quite perfect. With the image selected, we're going to go to this one, this is Format, and we'll go to this one that says Corrections. The cool thing about it is, depending on how fast or slow your computer is, if you hover above it can you see my actual image over here. Just watch this if I hover above it. You can just slowly work your way through. Mine is a pretty fast computer and it's still pretty slow. You just decide whether you want this brighter or darker. This is my spectrum that plays between contrast and brightness. Now, sharpen and soften. You can soften it in the middle is like doing nothing to it. If you go this way, it gets a bit fuzzy. Might be because a background image. Nice and blurred out, and you can sharpen it up as well. I think it's a little bit auto sharp this one here. This is the basic corrections. What I want to do is I want to actually play around with the color. Under color, I would like the saturation here. You can bump it up. You can lower the saturation, just making it brighter and you can put it right down to zero percent. That's what I want to do in terms of this black and white. Other color tones, you can mess around whether you make it. This is curved in there. This just depends on, if you shot this inside in a office, it's often going to be quite blue, so you'll want to bump up the curve end to something high that looks more like daylight, and if it's shot outside and maybe too bright, you want to lower it down little bit, you can move it down. Mine's perfect so I'm going to leave it as is. I like these recolor options as well, and that's what I want to do. I want to do something like this. Can you see it's like a dark teal, but I want to use my actual corporate colors. If you want to have a specific color, obviously you can just wing it and pick a color here. But what I want to do is go to the one that says more variations, and you can see there's my color there. We edit this in our previous tutorial when we set it as the default. If you haven't done that tutorial, get a more colors and you can add your own corporate color there. Great. I like this. But what I'd also like to do is make it dark because it's a bit bright. I'm going to go back to Corrections, and there is an option in here. Brightness and contrast, that's what I'm looking for. Just style points, I guess. Click on that one. It's the right corporate color where it's in the right zone at least, and it's nice and dark now. That's basic corrections and adding a color to the top of your image. 15. Installing new fonts: Hi, in this video we're going to look at downloading and installing a new font to use. It's just going to be this guy. At the top here we using for a brand hitting. Let's go and look at where we can download them and how to install them. First off, where can we get fonts? Now you can pay for fonts. The best place if you want to buy a font, is some place called MyFonts. Now if you've got a font you need, your client uses it or I mean you need to buy another licenses where you go for paid fonts. It's called myfonts.com. There's lots of places you can buy fonts from. This is probably the best and the most common at least. What I really like about this site is that if you are looking for a new font, and they have really good, sometimes you look at a font you're like, "Is that any good?" But it's not until you save this font here, I'm not too sure about it. It's not until you actually see it laid up before you are like, "Actually, that is a really cool font." Okay, so I love that site for this type of thing you might see like there's the font, there uses part of other fonts as part of imagery. It's really quite cool. MyFonts is where you go to buy them. Let's say you've got no budget and like everyone does and you've gotta get some free fonts. So there's a couple of places, 1001 freefonts is one of them. Dove font is another. Those are probably the most common, the ones that I like the least, mainly because there's lots of junk there. There's just lots of stuff. You're never going to use these fonts shaped like cactuses. There's all random stuff. I like to jump to one of these two. Font Squirrel is really nice one, it's nicely curated, there is no junk there. They also have nice explanations showing you versions of it before you download it. Probably the most hidden gym of buying fonts, or getting free fonts is Google. So font.google.com is a really good site for getting fonts. Then I'll show you how we'll use this one and the technique is the same for lots of them. What you can do is, say you are looking for a font and it's for the bring your own laptop, you can go into here and it's just start typing. What's this? I can say, actually I want to know what this one actually looks like. You can see it before you actually download it. Sometimes you see a font that looks cool and it'll explanation, but when you type in your details, okay, it might look enough. I don't like that font. What we're going to do is we're going to go through and pick a font. I've already had a little look through. Up here on the right on search, I'm going to use scope. I like this one here, scope one. I'm going to click on it. You can see different things, but eventually what you want to do is go to this one that says select font. You can either do it in here or you can go back and you can click this little plus button in the corner there and it adds it to this little group down here. Starting into this little group and it's meant to be used for web stuff, but the cool thing about Google fonts, that you can download them to your system and use them for all sorts of things. You want to click this little arrow here, got him. It's going to download a folder. I'm going to put this in your exercise files or put it into O2 newsletter and I'll stick it in here for you, so you don't have to download it if you want to use it. Okay. Sometimes if you're working in a company, sometimes they don't like you downloading stuff. Okay. What happens is, it comes down in this little zip file. I'm going to double-click it to open it. There he is there, ScopeOne-Regular if can double-click them. Okay. We're going to click Install. I'm going to edit, cool. That is installed. Now if you've downloaded from font squirrel or 1001freefonts they are the same. You'll get a zip file, you open it up, you'll double-click them to install them. This font only has one white. Then this one here regular, but you might have a bolder italics, you might have to install a few different ones, rather than just the one like we did. I close this down and hopefully now if I jump back into my Word document, I can go up to here to my hitting here and I can decide you now are going to be at home. Jump this down, what I might have to do is just type it in here and just scope. There he is, nice. I'm going to increase the file size for my hitting. How big? Something like that. That is how to download and install new font, from any of the online options and yes, then using in your Word document. Before we go, I'm just going to tidy up the fonts. I want to use this, I would like to use my color that we installed earlier, my green. Where is it? Click on them. I make this a little bigger because you'll cut for making fonts bigger. Obviously, you can use this and it's pretty cool. If you haven't selected, you can use control shift to hold both of those down in your keyboard and hit the full stop key, and a comma key makes it smaller. So often that's quite a quick, easy way to go and do it. In terms of my body copy font I'm going to leave it as Calibri. Actually what I want to do is, I'm going to switch it to Arial just because a lot of people have their corporate fonts as arial. I do not like it. It's just a bit plain. That's going to be my fonts that I'm going to use in here and I might use the bold version on top. If my newsletter and for my actual body copy here, what I'm going to do is font sizes. If you are looking at a magazine, any magazine, pretty much like 99 percent of them are set to 10 points. That is the majority of the world can read it. It's a really common body's copy size where earlier visions were set default to 12, the newer versions sets it to 11. I think that's still too big. It really depends on your client. If you're dealing with the elderly or the visually impaired and you're going to have a font size, maybe 12 as a better size for you, but 10 is works for me. Printed off check and it looked a little small on screen here, but printed off and check it, just to get an idea because you might be looking. The other thing is that this takes two, you can see it's just mixed up Latin. It's not broken, it's just place holder ticks because we're designing more of a template here, no actual content. Unfortunately, the dynamic spelling checker is going crazy with red lines everywhere. What we're going to do is just disable that because it looks ugly for me. To remove it, jump up to file. Then go down to options. Then under proofing, there's just one here that says, check spelling as you type and just gets rid of the right wavy lines. We can do a spell check at the end we get [inaudible] in. Once we've got a copy in there but now it looks pretty. That's it for this tutorial. Next video we're going to look at sitting this stuff as the default. That would be awesome. Let's go do that now. 16. How to set your default fonts: Hi there, wonderful Word learners. At this tutorial we're going to look at setting a default font for your body copy whenever you open up a new document. By default, it's Callibri and the sizes are either 11 or 12 depending on the version you have. We're going to go and reset that now. We're going to select some text, in the previous tutorial, we set it to Arial as our corporate font, and we set it to sizes 10 point, but we want that to be true of every new document because now you open a document, it's set to Callibri in 11 so I'm going to close down. To do it, be on your home tab and along here where all this fonts are grouped. Can you see this is font option here and in the bottom right is this little file menu. I click on that and it gives me some options so I can go through it in here and it's picking up what I had selected, but you could go and manually adjust that in here. Once you've picked it, it's exactly what I wanted to be. Can you see it says Save as Default. Click "Save as Default". This document only will save as the default obviously just here. We want the old documents ever made. If I go and changes now and click "Okay", it's going to go. I don't want to change it. Why? Because as a trainer, I need everything to be default, but if you click ''Okay'', trust me. It will change the default when you make a new document and you start pasting and text it will be Arial in 10 point. That is how to change the default font size and font style in Microsoft Word. 17. Line height, lines spacing & space after: In this tutorial, we're going to look at adjusting your line-height, and something called the "space after". We're going to transform it from this, from the last tutorial, where there's a big giant gap underneath there and the type is a bit too close together, too, ready? Where that tucks up underneath, there's a bit more spacing in between the paragraphs. Line-height, "space after", let's go and learn that. Great. Let's look at line-height versus the "space after". Line height is the space between lines, and the "space after" is the space between paragraphs. If you want to open this up, which I do, this body copy here just needs, I want the space between the lines to open up, go to "Home" and along here, there's an option, looks like that little icon, drop it down, you can hover above. One, you might want to tighten it up, you can keep progressively getting bigger and bigger. I want mine to be about 1.5, looks nice. Maybe, 1.2? No, 1.5 for the line-height, but it hasn't adjusted the space between paragraphs. I feel like there needs to be more of a space here now, so that's called the "space after". I'm going to select all of this again, and I go back up to that same option, and there's two things I can do. Say you don't like this space. You're using double returns between paragraphs, but you've got this extra junk in here, so what you might want to do is, you might want to remove it, and that's quite easy. That same little option, there he is there, there's one that says "Remove space after," you can see if I hover above it, it removes it. It's cleared up down the bottom there. What I want to do is go to "Line Spacing Options", and I want to play around. See the default is set to eight point, that is the gap between these two. I want to make my bigger. I want to make mine, let's say 15, click "Okay", and I've got a bigger space between them. That is how to adjust the "space after". We're going to learn to add something to our menu you along the top here. What I like to do is, I'm always playing around with the spacing. You can see by default, this heading here has a big gap underneath. I might be on one of these other ones, but I use "space after" so much that I want to add it to the default. I can do that by grabbing this guy here, I can "Right Click" him, and say, "Add to Quick Access Toolbar". Where does he appear? He appears up here, so it means I can be in any of these and still get to my last "space after". It's one of the things that I do. Maybe I'm a font nerd. If you're font nerd too, you can add anything up there. Say you're playing around with any of these sizings, you can "Right Click" it and say "Add to Access Bar", and it can be up there all the time. I'm going to go in here, and by default it's eight point, I want to put mine down to zero actually after this, and you can start playing around with all these different adjustments. What I want to do for this guy is, I want to do the same thing, "Line Spacing", but I want to increase him up. This is just me playing around now, making things look nice. 18. Add a Drop Cap: All right. In this tutorial, we're going to put a giant letter at the beginning of a paragraph, the quarter Drop Cap and we're going to go and make it, and we're actually going to pick a different font style to make it look fancy. All right, let's go and do it now. Add a Drop Cap, okay, I'm going to have my cursor flashing anywhere in this first paragraph because that's where I want it to be. You can have it at the beginning if you really want to, but anywhere is fine. We're going over to Insert and all the way down over here is Drop Cap. So remember if you're using a different version of Word or actually your screen sizes different, it might be slightly different spot. Remember if I shrink this up, it will gets kind of jammed up into here and that's the one I'm looking for. Okay, so I'm going to big vision and Drop Cap and we're going to, if you hover above, you can see, giant L, okay?. Margin does something kind of different, it kind pops it into the left-hand side there, which is not what I want in this case, I'm going to go to dropped. You can't get a Drop Cap options and decide how many you want it to drop. So I'm going go to dropped and I'm going to decide on how many lines. Okay, I'm going to go three, but I'm going to pick a different font so I want to pick, what am I going to pick? I have no idea. I'm going pick, "Times New Roman", so it's a big kind of serif font, looks cool, often offset against send serif font, which is these body copy here. Serif fonts just so you know, these little bits to hang off the top. These little feet and things that poke off that called serifs and sends. Serif sends is Latin for, without. So without little feet are just a little square ones that don't have all those little extra bits. Anyway, that is how to add a Drop Cap in Microsoft Word. 19. Colored column or text box : Hello lovely people. In this tutorial, we're going to look at making this red box column thing that sits over here, okay, with budget text, red fill. Let's go and make this. It's called a text box. All right, so first thing we need to do is we need to be conscious of where we have our cursor flashing because that's where it's going to be anchored to so it doesn't really matter. I'm going to put mine in the beginning of my title, and we'll look at with a bit more detail afterwards. So cursor's there. I'm going to go to the Insert key. You might be at home, go to insert, and then we're going to find one called text box. Is there. Okay, couple of options we're just going to put in this simple text box and it goes in line which is a bit weird it, kind goes in and just kind of get some jammed in there. So next thing we need to do under to much. Is there. Okay? What we're going to do is with them selected, there's this little fly option here, okay. It's called layout options. So you got to cut the edge, click on this, and then we're going to use this one. This is the one that says, text behind. It just means it's detached from the flow of text and I can move them around. Now I can grab this edge, go up to here and line them up with this and drag them down, so it fits there. I'm going to maybe move them just a tiny bit there. Lovely, you can use your arrow keys. Can you see on my keyboard well you can't see, okay, but I'm tempted to tap on my keyboard and want to do a couple of things now want to remove the border and give it a big background color and play with this padding. So let's do that now. So the first thing we need to do is with this selected, okay, grab the edge of it. You might be still on home because there's this option that says format that thing there only appears when you have the text box, selected, which is it be is so grab the edge. It's contextual. Okay, means that it's optional mark up selected. So you can see a bunch of different stuff. There is some presets. Okay. Yeah. Colored presets. They some textiles. Terrible, I'm undoing. So what I want to do though is shape fill. I want to pick my corporate color. If you haven't, you can pick any color here. You can add more colors and pick them from here or type them in if you know the RGB value. I've got ones that defaults to that red, and where it says outline. Okay, I'm going to go to no outlines, there's no line around the outside. Next thing I want to do is I want to push the padding away, its bit too close to the edge here. So with that selected, okay, I've grabbed the outside of it and go up to here where it says, shape styles. There's all sorts of shapes styles. But can you see this little flat me [inaudible]? These are really important, okay, they don't look very exciting, but these little things showing you some information, if you pop that out, it gives you a lot more, okay. In our case, we want to play around with this last one here it say, layout and properties. We're going to text box, and there's our margins and you can just keep adjusting these depending on what you want to do. Now I've pre-written mine outs, and so I know what I want to do. The problem is have written them down in points because I was designing this stuff on a different computer. Now, let's say that you've got them. Its moment my computer set the inches. Great. If you have got millimeters though, or in my case, I've used points to the styles. You can go in here into select them and just type in points and it will convert them for you. It's a cool little extra feature. So I wanted 24. You can see inches this going to be too big. But if I put pt afterwards, you can see it's converted it. If I tab down to the next one, it's 0.33 inches nice. Okay. So you can type in anything if I wanted five millimeters, it will convert it for me as well. So the left and the right are going to be the same. So I know it's 0.33. The top kind of remember, what was my, I had 40 for the top pt and the bottom will do 40 as well 40 pt, great little conversion. Now, any text box that you see anywhere in Word, okay, over here you can type these in and it will convert it for you without having to do anything. So that's how to adjust the padding. Okay, we've done the color, let's do the fonts that go inside this thing now. So what I'm going to use is I'm going to grab this bit here. These are the bits of ticks I'm going to use. I'm going to cut them out. So it cuts, this is option up here, sorry, not it cuts, it just click this button or Control X. Select this text delete it, paste this in here. So now I'm going to do some basic formatting just select all the text. I'm going to pick you. Here we go. It's going to be ten points now it's going to be bigger it going to be 14. Come down then. Okay, and it's going to be bold and it's going to be white. What I want to do is [inaudible] I'm going to grab page 2 and say actually, my white go anyway. I'm going to put in ten, I'd like all you guys to be white, right? What I'd like to do as well is I'd like to remove the spacing between the two. Okay, it's called space after. So with this selected here, I can go to my little drop-down okay, and go to remove space after. So it jumps up next to it. What I'd like to do is maybe a line underneath, but of a horizontal rule. So I'm going to put ten because there is a gap between the two. I want to put a horizontal rule to put our horizontal ruler. Okay that goes to the edge is under this board is [inaudible] to home. There's this little icon and there's a bunch of different stuff. The one you want is horizontal line. By default, I don't know why we'd like to put it like a bit of a drop shadow underneath it. It takes the font color, so it's white. But if I double-click it, okay, I can get it into some adjustments for and I definitely don't want it to have the shady background, again. I want to use a solid color which is great. You can play with how tall it is, how thick the line is and yeah, and a bunch of different stuff. So I'm going to click okay. That's what I want great. Now in terms of the color, I going to double-click it again and there's the color here, white.Nice. I said it takes the font color. I lied. So and that's that guy I'm going to put in, so I've got the line. What I might do for this one as well as their space after between the line and off page 2 with that selected I'm going to this, I'm going to say remove space after. Nice. Cool. So the next bit is going to be skipping repeating. So it could be a little boring if you want to skip to the end and skip to the next tutorial going into that, if you want to follow me along, I'm going to put some cartoons and after these pages, and I'm going to grab this horizontal row, Select it, Copy it, Paste it underneath these. Underneath you, underneath you. Great. I want to match the size and the space before of these things. So a couple of things we need to do. Well we look at the format painter. We're going to look at it in a bit more detail later on. But basically it's. Select the text you'd like, hit Format Painter painted on the things to change them. Currently, selected. Here we go. Okay. Same with this, that's someone I liked with a space after colon. Does the format painter pick it up? It does. Great, we could set up styles, and we're going to look at styles a little bit. So probably differently. You definitely want to do that. Especially if this is not long, not too many things going on. So what a style we for it will probably just as long to do what we just did. One of the things we're going to do is there's a nice big gap at the top, but this guy here is at the top is quite gender. So I want a space any and you can totally just to return. Yeah, nobody's going to find you. I'll find you, you know, you are not doing it properly, but the proper ways is we've done space after, we can do space before as well. So with your cursor anywhere in this hitting here, I can say this one here. Got a line spacing is one called space before. So how much do I want? Maybe 20 points, I think. Yeah, just gives me my space there. So what I can do now is use my former paint should totally done this before I put the space before I did the first bit of content for my painter. Now cooler shortcut is we can do is we can do Control Shift C. So Control Shift C, will copy the format and then I can select this and go Control Shift V. Okay, highlight view go to V, Control Shift V. All right, so that's the formatting of this red box on the side here it's a text box can be moved. We've got some heading going on. We've looked at format painting a little bit space before and horizontal row. All right, let's get on to our next video. 20. Creating a 2 column layout on the second page in Word: Hi there. In this video, we're going to look at splitting our document into two columns. That's easy enough, but we don't want to do it just on the first page and all the pages, we want to start later on. We want to do this where I've got my first page and it's very different from my second, which is now two columns. I want to do that. Let's go and create two columns, but on the second page first. The first thing we're going to do is we're going to add some more copy. We've only got text, we've only one page. We're going to add the text for the rest of the pages. At the end here, I'm going to put in return, I'm going to go to File, Open and in our Exercise files. Exercise files browse on our desktop called Word Exercise Files. If you haven't got them, check out the link on the screen here somewhere, there will be a link to download these Exercise Files. Then go to Newsletter and there's Newsletter Text, page 2 and 3. Open that up. Select it all. To select it all is "Ctrl A". I do that by shortcut or you can just drag across it all and start sliding down, grab at all. It's going to copy and let's close this down. What I'm going to do is back at home, there's a couple of options for paste. I'm going to use this last one here is Keep Text Only. It just plain old raw text. Now, that's great. This things are what I want to fix. I want to fix the margin and I want to put this in two columns. Lets do the two columns first because that's what you came for. What I want to do first of all is I want to push this, so it starts on the next page. What we're going to do is just in front, right at the beginning of this first heading, I can go to Insert and there's one in here called Page Break. It just means that this is going to break the page and start down here because that's my first page and now, this is the beginning of my second page. Next thing I'd like to do is split it into two columns. With the cursor in the page you want to adjust and I don't want two columns in this first page. This is going to be the trick of this video. If you want it to be on all pages, just have your cursor in this first page as well. I'm going to have it here on my second page, I'm going to go to Insert tab and I should go to the Layout tab and then I'm going to go to Columns, and I'm going to just click on two. Two will give me what I want. But it's going to do every page, so undo that using a little undo option and go to More Columns, pick two and where it says Whole document, say This point forward. This means that wherever your cursor is and beyond. Now, I'm going to have this normal one column, then this one here which is two columns. The only thing you might not have done this with the giant margin on the right like I have here and to allow this text box to fit, so I'm going to have to fix that by going into Layout, go to Margins and I'm just going to pick Narrow. It's going to work out. Good. It's all two columns, got my margins sorted out. That is how to split it. Now, say you wanted to go back to one column here, because we're in here and go back to Columns, More Columns, you can apply, say three from This point forward, so two, three. I just want two, so I'm going to go to undo and that is how to split into two columns, but not doing it on the first page, you might skip the contents page, the inside cover page, and start on the fifth page, maybe. But the techniques are simple. All right. I'll see you in the next video. 21. How to change heading 1 style Word 2016: Alright, in this video tutorial, we're going to look at how to create a heading style one and you can see up here, I've made it to be my default, so I get to slip things and apply it easily. let's go and do that now. Okay, so first let's go and style our heading. All our headings are going to be these things already in uppercase to make it easy for you to find. For the selected you can use under home or you can see if you highlight stuff you get this menu option. Okay, I'm going to use our new one called Scope one. I'm going to make the size up to 14 and actually maybe even a little bigger, 16. I want to play around with a few things, I want to make it our color, we can force bold on top of it, but I'm going to pick a color. Let me use the green that we've been using and I'm going to make it even bigger, because I can't help myself. I'm going to play around with the space between lines, so I'm going to set it to zero and that's going to work for me. So we've set the font, the size, we want this to be our heading, our default heading up here looks like that. So I'm going to undo, what I'd like to do is update the heading one and what you need to do is with it selected, right-click, heading one and say update heading one to match the selection. Now, that is the style for heading one. Now, I can highlight this guy and go to heading one. Highlight this guy heading one. Awesome, so that's the way to reset your heading one style. You can do that for any of these styles in here, just highlight it and right-click them. Now, to speed this up, in case you have a long document like mine, instead of having that kind of click all that and then find it up here. You can hit "Control+Alt"And then one, is for heading one,two is for heading two. I'm just going through selecting it, finding my headings and a little more. Okay by "Control+Alt" one we'll get that heading one, put in there nice and automatic like. So the next thing we're going to do is we're going create a new one and we'll do that in the next video tutorial. So let's go and do that now. 22. How to make our own custom style in Word 2016: Hi there. In this video we're going to look at creating your own custom style, not one of the ones that already appear at the top. We're going to make our own. See in there? It's called first paragraph. We're going to be other slick stuff and apply them real quick. Let's go and do it. First thing we need to do is I'm going to create a first paragraph style because of what I want to do is every time after the heading there's a paragraph style. I want it to be bold and I want to use a red color. That's the thing that I want to happen. I want to say this is a style now because I'm going to reuse it over and over again. With the selected, what we're doing is we're looking for you and might have to click this again. Working for this thing to pop up, you see styles click that and I'm going to say Create style and a coolest one, first paragraph and it's called first para and click OK. You'll see at the top here, I've got this now called first para. I can go through and say, "You first paragraph." I've highlighted it and for some of them and some of them I'm just clicking in. Doesn't really matter how you want to do that and that well then. Yeah. That's it. One last thing before we go, let's say that I'll like it, but after a little while we need to do some changes. The client comes back and says, "Actually, can you make it bold and italics?" With this selected, you can make any changes. In my case I'm going to make mine italic and what you can do is right-click this up here and say Update. You'll notice the cool thing about updating it is that can you see all of the other parts that are using the same new custom style gets updated at the same time, giving you great control over really long document. That's it for making your own custom style in Microsoft word. Let's get on to the next video. 23. Adding images that don't move along with the text in Word 2016: Hi there. In this tutorial we're going to look at putting in images that are fixed to the page and don't move along, so this guy here is fixed. Watch this, for I can type anything and it all stays there and it doesn't move around with the type, so let's go and look at how to do that. First thing I need to do is place the image, so I'm going to put a return in here between these two paragraphs, and I'm going to Insert, and I'm going to go to Pictures, and I'm going to bring in. These are the files that we're using under O2 newsletter, you can download the exercise files as well for free if you want to play along. Go to Adobe Max. Actually, no this is the UX Course that we're using for this one. Goes in, matches the column width, you can resize it by using the corners. Remember, don't use the sides, because it stretches it but the corners are great. Now, at the moment though, It flows along with the text. So what I want to do is get it so that it, yeah, the text moves and the image doesn't. It stays where it is. So there's a couple of ways, there's this way, so with wrapping. So I've got this first option and it does what I want. It means that I can move this guy around and you'll notice that, if I put a return here it doesn't move or doesn't move. What happens is, with it selected, see the anchor point? That's where it's anchored to the text. So, its position is relative to this. So it's this far across and a little bit down. Problem is, down here it's great because of after the anchor, but if I put a return and up here. It flows along with the text still. But what I want to do is I want this option in here and I want this, so with that selected and I want this option down here, it says fix position on page so we're going to put square and then we're going to say fixed. So we've got some text wrapping, but we're going to say fix position on page. So what that'll do is that it won't move around. So if I select this one here, and I had return, you can see the anchor doesn't move, or well, the anchor does move, but the image doesn't. Its position is fixed there. So that'd be great if you want, say a pull quote in the middle, or there is a diagram that just can't move because it's specific for this page or one of these titles. So I'm going to undo that because what I want in this particular case is I want this to in-line text. Where is the next image? So Adobe Max, I'm going to put in, hey I don't have my first paragraph. Let's put him in. Then maybe after here I'm going to put in my next image. So you can skip along now, I'm just filling in the rest of this document, so we can move on. So Adobe Max goes in, insert. Great. Last thing I want to do before we move on is, there's this random space in here, can't remember where he came from, get rid of that guy. I've got this hitting that's at the bottom of this page. I want to push them to the next page. I can put returns in. But that's, not the clever way of doing it because if you add different texts or delete texts, it's still not going to work. It might come up and down. So with your cursor flashing just in front of this heading here, go to insert, there's one called page break. Now, for some reason I made this guy my first paragraph I'm setting him back to normal and what I want to do is we do page break. You might want to do a column break, let's say this one here we want to push to the next, actually page break will work again. Let's say this one here just happens to be Copy, Paste. It's just awkward down the bottom here, I don't want a page break because I don't want to push it to the next page, I just want a column break. So it's in the same position. Cursor at the beginning here, go to insert, go up to, instead of page break. Go to layout and there's this is one called breaks, and you'll find page break in there, but there's also mine called column break. There just put it to the next column. So it's up to you how you want to work. I'm going to undo because mine was actually looking just fine. I'm going to Save it. Let's get on to our next tutorial video. 24. Adding a pull quote in Microsoft Word 2016: Hi, there. In this video, we're going to look at putting in this pull quote here. Put a text, this one happens to be in a circle, but you can put it in anything and you can see it forces itself a little hole in the middle there and it doesn't flow along with the text, it's fixed there. Let's go and learn how to do that. What I'm going to do is, I'm going to put it on this third page here. For some reason, this max photograph is not under the right. See, I've got a little mixed up. I'm just clicking, holding and dragging it and I'm going to place it over here, the little gap in there. Actually what I want to do is I'm going to move it so it separates up here. I'm hitting again, delete a bit more of this just to give myself some space because I don't want any images on the second page because I want there to be room to but my big pull quote. You're going to have to adjust your takes and see yours is going to be completely different from mine. But anyway, let's do our pull quote. First of all, we need our big circle. Can do that, it's going to insert. There's one in here called Shapes, not online images. Click "Shapes" and I'm going to use this oval here. Now when you're drawing an oval, you can draw it freehand. Or probably what you want to do is while you're drawing it, back to Insert Shapes, oval, is hold shift while you're dragging it. Hold down Shift on the keyboard, click it, hold, drag your mouse out and you get a perfect circle. How big is this one going to be? I want him to be in the middle one, I'm going to put my Copy inside of it. Now, first of all, the ticks is hiding behind it. In this little option here, see Layout options, I want to do this one that says Square is going to put a big square. I want it to actually follow the edges, so keep tight and it goes around the edges of it. I also want to change the colors. If you're not under Format, so with that selected, go to Format, under Fill Color, pick any color you like. I'm to use that green that we've used for our corporate and where it says Shape Outline, I'm going to say No Outline to get rid of that. Great, so that's the circle. You'll notice that it fits nicely around here. But not so much, the circle is the end of the lines. This is where you get to decide, you might prefer to use justification. I don't like justification, I don't like that this doesn't align, but I also don't like justification, so it's up to you. I'm going to grab all of my text. Grab that, select all of my text dragging down, grabbing it all. Instead left align, I'm going to try this one here that says Justify. What Justify does is going to force to the edges there but you get this nice sides. Looks a little bit nice with this pan. Now what I'm trying to say, this pull quote wraps around the edge here. I'm going to undo because I don't like it. What I want to do is, the moment see the anchor points here, if I hit return, this guy moves along with the text. I don't want that to happen, we looked at in a previous video. Click on this, text wrapping and say Fix Position. It means that when I hit [inaudible] now, it still stays in the middle. We want to add some text to it. With it selected, right-click it, and there's one here that says Add Text and that will stick it inside. What I'd like you to do is copy and paste our quote that we've got. I've gone to File, Open, it's going to browse, let's find our Exercise files on our desktop under Word Exercise files, under 02 Newsletter. There's one in there called Quote. Open that up and I'm going to select it. I'm going to select this first, I'm going to copy that and I'm going to paste it in. I'm going to select it, it's already picked white, which is cool. When it comes to pull quotes, they need to be big so you can read them. It needs to be saved to font in italics. It doesn't have to be, but for some reason, colloquial language needs to be Times New Roman and it needs to be in italics and you need to put a little quote marks in. As mine on this keyboard, they're somewhere. There they are. That feels like it's a colloquial sentence from the days of you because that's got saves, I don't know why. But this selected as well, I'm going to go to Home, and I'm going to make it centered and I'm going to make it a little bit bigger. There works good for me. One of the things I'd like to do before we move on is that text is really tight against the edge here, so I want to play around with that. In these options here, we've picked this tight and we've picked because it fix position and you can go to see more. What I'd like to do in here is I want to play around with the text wrapping. Since both sides you can see left and right here it's pushing it out, so I'm just going to increase it up a little bit, maybe 3.3, just to give it a bit more room around the outside. The last thing is that mine's pushed towards the top. It's just because there is a return at the bottom here. If I delete it, you can see now it's fully in the middle, not driving me mad. That's how you do a pull quote. We've put a quote in the center nice in italics and quotation marks. Next thing I want to do is I want to put that Benjamin Franklin's name, that's his quote and I wrap it around and follow the curve of the circle, and we'll do that in the very next video. 25. How to put text around the edge of a circle type on a path Word 2016: Hello there, wonderful word people. We're going to look at doing this, where it's type on a path or that Benjamin Franklin there is going to wrap around the outside of the circle. So let's go and look how to do that in word, right? First thing I want to do is create a text box. So we're going to need to be under Insert, and this changes depending on where you are. If you have your cursor flashing inside of a shape and you go to Text Box, you get one option. If you're in your regular body copy here, you got text boxes, all these options. It doesn't really matter. You want to go to this one that says "Draw Text Box". Where we're going to draw it? Anywhere. What I'd like to do, instead of being any old shape, I want it to be a perfect square. It's going to help us make it into a perfect circle. Hold Shift while you're dragging, so click and hold before you let go of the mouse click Shift, you can see, perfect square. We can resize this afterwards. I've got my Text Box and what I'd like to do is I'd like to do a couple things. I want to double-check in here, that it sit to behind text and it's in a fixed position so we can move in and doesn't flow along with the text. That's phase one, let's get Ben's name in there. With the text selected, I want to do a couple of things. I wanted to go to home. I want to do it, so it's Italics and I want to match the Times New Roman that I was using. Size-wise, I'm probably going to bump it down to something quite small, maybe not this one. I want the text to be white. I won't make it white just yet because I'll lose it and won't be able to see it. I need to turn it into a circle. That's the important bit here. SO grab the edge of your Text Box. Go along to format, and in here we're going to go to the one that says, where is he? Text Effects. Click on this one. We're going to go down to transform and we're going to use one of these ones, you can see it on the edge there. It depends on which one you need. Have a flick around. I want mine kind of that sort of shape. What I want to do is I want to see this big rotation here? I'm going to rotate it around so it sits in the corner here, I'm grabbing the edges, I want it to be roughly about there, is my square big enough? You might have to make it bigger and smaller. Remember, holding shift while you're dragging it, will make it perfect. It's about right for me. Now I want to remove the white background. To do that, first with it selected, go to shape, fill and go to no fill. Let's go to shape, outline and go to new outline, and then go to text fill and go to what, and there is Benjamin Franklin. In the kind of corner there, I might want to make it a little bit bigger holding shift, you can use your keyboard to tap it around. That is how you get something to look like it's typing a path to match a circle. You could get it to match a square, a star, any shape you can build under Insert Shapes, the text will follow any of these lines or these patents. A couple of things before I go is that, weirdly, if you try and amend this text, I want to double click Benjamin Franklin. You'll notice that he ends up in the top-left. You're like, "It's broken." It's just when you're editing it. It's really hard because it's white text. So you might have to make it red for a second, change the name, and watch this, when I click out, it goes back to where it was. It's going back to the wrong color as well. So I'm going to undo, but that's just something that happens while you're working on it. Click it once, goes up there, click back off, back where it goes. The other thing is that I want to edit this text underneath, the "Tell me", but I keep getting Benjamin. So all you have to do is strig them off and then start working on this one. One last thing before we go, if I click on this, you can see this is the anchor. It doesn't really matter because, watch this, I can move this around and the text stays where he is. But if I delete him, that's a different story, if I click on him, I know that the anchors,is there but if I grab all of that and I delete, you can see, even though I'm not selecting this, I'm just selecting this bit over here. Can you see? Because the anchor gets all tied up in there, it can again get deleted. You might be working on a document and then one day you look at it and you're like, "Where the hang, did my [inaudible] work go?" It's because, unfortunately the anchor needs to be somewhere. If you going to put it somewhere, I don;t know, maybe put it there. Doesn't really matter where you put it because the text doesn't change. Just somewhere you're unlikely to select and delete, but it will happen, happens to me, happens to all of us. All right, let's get on to the next tutorial. 26. Formatting a long business report in Microsoft Word 2016: Hi, in this video we're going to look at formatting a really long document and we're going to start by bringing in all the text and playing around with things like what to do with the existing formatting and your current formatting, and how do I strip it out; those types of things. Let's go do that now in this video. First up, I'm going to open up Word and then we're going to bring in our copy. We're going to start a new document and we're going to go to Layout. We'll just make sure that the page size is correct. We're using US letter. I'm going to bring in some text. Now, I've got some text, you can download the files to play along with this tutorial. There'll be a link on this page here somewhere. Now, I'm going to File and Open if you haven't already. Download the exercise files on our desktop. This one called Word exercise files, and this one here called 03 long document. I want to open up Long text. This is a document being sent to me by a client or maybe by my colleague. What I want to do is select all the text now and move it into the other document. To select it all, I can click and drag. You could drag forever, it's a really long document so a nice easier way to do it is with your cursor anywhere in this document, go Control A on your keyboard, and let's click Copy. All right, let's close this one down and this is the document that I want to bring it into. To bring in texts is a couple of different ways. If I just on the top under Home and I click Paste, what it does is by default, is that it brings through the text and brings through all the formatting from the other document. You can see at the top here, it's updated Title and Heading as well. It's up to you whether you'd want this to happen, say it's perfect and you like it; Control V or hitting this Paste button here is perfect. But let's say you don't want any of the formatting. Let's look at some other options. I'm going to undo. Use this little backward arrow here for undoing. What I'd like to do is under Paste, this little arrow here, there's a couple of different options. The first one is what we just did by default, by clicking the big Paste button. Now, there's these other two. Merge formatting is a bit weird. We're going to escape him for a second. Let's look at this last one, Keep text only. Keep text only, you can see just brings through the raw text. What it hasn't done as you can see, it's not used title, it's not used headings so it's just pure text. Often I like this way. I like just cleaning all off and just working this way. Some of the trouble though it's the name gives it away it says,"Keep text only." It strips out any images that you might have so if you've got other parts of the Word document that you want to bring through, just know that Keep text only is going to rip it off and you're going to have to copy and paste those through separately, which is a bit of a pain. One of the other options in this, I'm going to undo again before it's all gone and one of the other options under Paste is this Merge formatting. It looks like it does exactly the same thing as Keep text only. What it's used for is, let's say it's wherever your cursor is and the style applying to that. Let's say I've got a title here and I've made it my title. I've got subheading and I've used this heading two for it, and now I've got this numbered list going on. That's where this other one comes into play and say, I have my cursor here in the title, and I go to this option that says "Merge formatting," Can you see? I click on it, it's put it through all my text as that title because that's where my cursor was. If I undo and if I have my cursor in the subheading style, and I go to Paste, then I go to Merge. You can see the whole thing is a giant subhead. When you'd use this is when you're maybe not copying the whole document across. It's when you're copying little pieces across. It's really handy say, if you've got a nice big table and it's got all sorts of different formatting and you're slowly moving things across. You can copy and paste into the cell and it will, if you use the Merge formatting, it will match wherever it's going. That could be handy. If you want to do the last thing, in this case is what I want to do, is I want to actually bring through all the headings, but I don't want it to be that ugly stencil font in the purple and the blue. I want it to come across, and I want it to remain titles and headings, but I want to use a style that exists in this document. I want to strip out all the formatting and match the formatting that I've got in this document. We'll do this by creating something called a style sit and we'll cover that in the next video. Let's go and do that now. 27. Creating a company template in Word 2016 using Style Sets: All right. In this video, what I want to do is to be able to pay something, it come through with the wrongful meaning from the existing document. But you have to click in there anywhere and say, "You are the right font, you are the right size, you are the right colors." Let's go and do that and we're going to set something called a Style Set. The first thing I need to do is to create a Style Set, Okay? I'm going to go through and the moment you can see my title up here is set to this giant [inaudible] purple font. I want to go and change that to the one that I want consistently across my documents. I'm going to select it up and I'm going to go through and our company font, is going to be this Tw Cen MT Condensed and it's not going to be this purple. I'm going to use this corporate green color. Now if you want to know how to update your default font colors, you can check out an earlier video I've gone through and how to do that. We picked out green. We've got the right size 28 is great, but you can still see up here that the title is set to that stents or purple. What I'm going to do is, I'm going to right click it and say "Update Title" to match the selection. You'll see now there's this lovely Tw Cen and yeah, so it means I can go through and say, "You're the title, you're the title and it makes it easy to update. The next thing I want to do is maybe update my body copy, okay? It's called normal. Okay, so I've got a selected it's defaulted to Calibri. Our company uses Arial and we're going to use 10 point as our default and you can go and make any adjustments that space before, deleting any of that stuff you can make an adjustment now. When you're happy with it and you've got it selected, right click "Normal" just like we did the title and say "Update normal" to match Selection. [inaudible] You'll see that it's gone through my whole document and everything else, because these all had normal applied to it, they've gone and updated. Great, same with my heading one. Same old, same old I selected it, I pick the font that we're going to be using, which is going to be Tw Cen. The font needs to be a bit bigger. It's going to be 22 and it's going to be not red, it's going to be a different red. My corporate red, it's a bit more washed out. Great. Now I need to right click it and update. I've gone and done that now. I need to save this as a style set and to do that, we'd go to this one called design, okay? That's the style set that I've got at the moment, this is the one for this document, but what I can do is I can right click it and say, "Save" it. I'm going to give it a name. I'm going to call this one the BYOL laptop Style Set. Give it any name you like. You can share these with people. You can go and find it, it's under this formatting here, then a quick style as you might have to do a search for it and share it with people, okay? I'm going to click "Save." The cool thing about that now is that if I've got a new document and I open it up and I paste in some text. I don't have to really do anything really. I brought through all the wrong formatting. All I need to do is go to design and go to this one is my second style set here called BYOL Quick Style Set and it's gone and adjust the titles and it's going to adjust the headings giving me consistency across this whole document. Let's say now that I want to go and update that consistent style, okay? I've decided that actually after a bit of use and we've decided that the title needs to be a bit bigger. Instead of 28, we're going to use, say something like 48 and that's going to be my heading size. We need to do two things. We need to update this title because that's the small font here. If I right-click it and say Update, you can see it's now the bigger version and now we need to save this style set again. All we need to do is go to Design, right click this first Style Set option, go to Save and just give it the same name. I'm going to click on BYOL Style Set, click Save, replace, say yes and it means now if I go through and create new document it's going to use this new style, which is great, but say I've got an existing documents. I'm going to jump to one that I've already got and it's using the small font size. You can see it doesn't update automatically. What I need to do is go through and click it again. Means that it's not going to run through all your documents and automatically update them. You set the click on the one called BYOL Style Set often it's the second one and just hover above them that give the different names and that's how to update your style sets across word. To finish off, we're going to create a new document and we're going to paste in our texts and it comes through as the wrong formatting and all we need to do now is go to design. Click on our BYOL Style Set and life is good and consistent. All right? I'll see you in the next video. 28. Remove double returns, double line spacing, double line breaks in Word 2016: Hi, there. In this video, we're going to look at removing all these double returns. There's one after this paragraph, and then there's another one to get down to this one. So it's going to look like this when we're finished. Let's go and do it. Now, why would we want to use it? It's because we've set something called the space after. There's already a gap between the two of these, and it's really easy to consistently go through the whole document and adjust it. You can see it's just under this little option here called line spacing. There's one called line spacing options, and we've set the spacing after to eight points, or at least that's by default. That's really easy to control are really long document. Controlling double spacing, what lot of people do is they'll highlight this little guy and the space between, and then go and adjust it. You can do that, you can see I can make it bigger and I can make it smaller. The trouble is if I have to do that over a whole document and somebody asks me to amend it. First of all, applying it across a whole document takes forever and if you had to change it, you just say no because it's too much work because what you do is you end up having to leading with double restrains. To say you got one of them, just one there to break it down to the next column, and use the space after. If you're looking to get more into space after, there's a video I've got earlier in this series, go check that one out. What I'd like to do is go and remove it. It's pretty easy. You need to be on "Home", you need to find down this in the "Find". Yours might be a slight different screen, yours might be a little bit tucked up like this, but eventually you will see this one called "Find". Click on him, use little drop-down arrow, take "Advanced Find". What we're going to do is to find and replace, and that's the thing we're looking for. Let me delete it. To get those bits in there, so find what? You're going to have to go down the bottom that says special, and I want to find a paragraph mark that's considered a single return at least. That is the little bit of code that indicates a paragraph break. What we want to do is we want to find one of them, actually, I'm copying it and pasting it, so we've got two of them. I want to find two, and replace with one. Cool. I'm going to go "Replace All", click back relax, 90 replacements made. Click "Close". Now, I've got a nice consistent document that doesn't have double returns, and it means now I can go through and adjust my space after very easy. I can select all of these paragraphs here, go to this option now, go to "Line Spacing Options" and increase it from 8 up to say something like 18, just to prove my point. Nice, and easy, and consistent. That's how to remove double line breaks in Word 2016. Let's get on to the next video. 29. Start page numbers on page 2 or page 3 in MIcrosoft Word: [Music] In this video, we are going to look at starting out page numbering at something other than page 1, it could be page 2 or page 3. Example here, we have our first page, with no page numbering. We've got our empty page. This is going to be our contents page, our table of contents that we are going to make a later, and the our third page has page 1 on it. Let us go and learn how to do that. To do this, the first thing we need to do is we need to insert a break. What I'm going to do in my case is, I want this to be on my title page, but I want there to be a lot of space after this and to allow room for my heading and my contents page. This is going to be on page 3 now. Instead of putting lots of returns in all page breaks, what you need to do is you need to go with your cursor just in front of where you want the page break to be. Go to layout, then go to the one called breaks. There is a lot of different options, but you need this one that says next page. Click on that. That is going to be my first one. If you want your page numbering to start at page 2, that is all you need to do. I'm going to leave that as my cover page and then I'm going to leave another space for my contents page. I'm going to insert a second one. This is my page 1. This is my page 2 which is gone to my contents page. But this is page 3, remember I want it to be page 1 now, because that makes more sense. What I'm going to do is double-click anywhere on this empty area at the bottom. That gets me into the header and footer section. You can see up here header and footer tools, it even grays out. I want to do a couple of things. The first thing it says link with previous. That just means it detaches from page 1 and page 2. Click on that. Nothing really happens except now when I go to add my page number, I'm going to insert mine at the bottom of the page. I'm going to use this first one, it's simple. It still says page 3, but now what I can do is I can go into page number, format page numbers. Start at one, click "Okay" and now if I close header and footer, hopefully if I go to the top now, page 1 has no page numbers on it. Page 3 is now page 1. But it is exactly what we wanted to do. That is it for this video. Let us go check out the next one. 30. How to add a page break and column break in Microsoft Word 2016: All right, in this video, what we're going to do is we're going to insert our column breaks. It just means that headings are going to start on the right page. You can see that this one's been pushed down to start on the very next page, instead that half straddling a page. We're also at the end here, we're going to design our homepage. It's all just techniques we've already used before. Yeah, so we're just going to squeeze that in here as well. All right, let's get on with it. So first of all, before we start putting in our column breaks or our page breaks, our document's going to be a two-column layout. So with my cursor, so I've got our first page, I've got our contents page, [inaudible] and then I've got my first bit of text. So I'm going to switch this to a two column. So go to layout, click columns and click two. If you're following along with this longer tutorial, and then that's going to work and you'll be fine. Because by default it'll try and change these first page as well. It'll put that into two columns. So, and the only reason it's not doing that is in the previous tutorial maybe we double-clicked here to here, and we said link to previous, and we turned that off, and we put in different sections that's allowed us to do this without too much hassle. If you're jumping into this video without doing the previous ones, what you might have to do is with your cursor here and you go to layout, you go to columns, instead of clicking two, go to more columns, then pick two and say from this point forward. Because I've got my cursor flashing in page 3. It's going to say, it's going to be two columns, but only from this point onwards. Great. So either way, we've got our two-column layout for our document. Now what I want to do is ours is not too bad. I had a quick little look through it. What we're looking for is column break. See this one here is about the worst. It starts here and it's pretty much the end of the page. You can get more like say, there's points where it's like there's no point having that start here. It'd be easier just to push it to the next page. Okay, so in our case, I'm going to select this one here. Actually, I'm just going to put my cursor just in front and then I get a layout, this one called breaks. We're looking at this one called Column break. Page break will work just as well here but column just because we're using columns, we're using column breaks. By a column break, it means it's going to push it to the next page. Then you just work your way through trying to figure out if there are any other bad paragraph starts or headings. The headings are actually okay. They all start at a reasonable pace. But let's say this one here. See this paragraph, there's no reason this should be just two lines before it gets started. It will make more sense to insert a column break. Not that one Click on Column, just going to push it through, just to line things up. It's called widowing, or orphaning when you leave half a paragraph all by itself. So I'm going to scroll down and just work my way through and put in paragraph and put in column breaks. Okay, now, and as you add say, images and charts and stuff like that, you're going to have to go and revisit this. So often I'll do this right at the end of a document as part of my final checks. I won't worry about it too much because there's too many ticks changes. If I go through and somebody removes lots of text, so they edited it down, you've still got this nice big gap now where that paragraph could totally fit. So don't do this and probably until the end. One thing we'll mention here as well before we move on, is if I got a view dealing with so many pages here like this one's not too long, it's 11 pages long, but imagine you're dealing with 50 or a 100 go to View, and we're going to turn on this one called Navigation Pane. What that helps me do is just like you can be on headings pages and pages I'm normally on. So I know a page I can just kind of scroll down and click on page 11 rather than have to scroll down or scroll up, or drag this little slider. It's quite easy to use this. The other nice thing is up in here where I've got headings, you can see these are actually the headings from the documents. See director's report. If I click on director's report, it jumps to there. We jump down to this page. Okay, back up to basis of opinion. It's a really nice way of navigating around. Often I'll have that up. You can also hit the Search option and it will just kind of slide down to where you need it to be as well. Okay, I'm going to close it down for the moment though. One last thing I'd like to do before we move on, and this is just a bit of housekeeping, is that I want to style this homepage here or my title page. Okay, so I want to push this ticks down. Now, if I was being Dan the teacher, I'd say definitely go in and make sure you're using Layouts, make sure you use margins, go to Custom Margins, put in the height that you want and make sure it's just for this selection, so it doesn't do it for all the pages. So if I go in and I put it [inaudible] let's put in five inches. It's going to push my margin down. Now, you could do that and that would work. But nobody does that. I'm undoing and [inaudible] I know you shouldn't do it this way, but it's the way everyone does it. I'm going to select the text, I'm going to go to a home, I'm going to make this look bigger. Maybe you can skip along because this is just me messing about. One of the things I want to do is I want to put a line above and below this thing. So I'm going to put in bottom border and I'm going to put in top border. So we get a line above and below. I also want to play with the spaces underneath. I want to push this title down a bit. So I'm going to go into this option, I'm going to go to line spaces. I'm going to put the space after, and I'm going to set it to 25. Just there's a gap underneath. I'm going to select this as well. These lines are just too close to the title for my liking. So I'm going to go into these borders, go to borders and shading. There's one in here it's called Options. We're going to set this to something like 15 at the top, 15 at the bottom. Click Okay. Yes, that's how I want it to be. Next thing I'd like to do is just select all of this. Just [inaudible] selected. If you have something selected and you adjust your margins on the side here, you can see I can kind of just push it in and it doesn't affect the rest of the document. Here's fine. I like it enough. The next thing you're going to do is insert an image that's going to go on just on this title page. We'll look at headers and footers in little bit. So I'm going to go to insert image. I'm going to bring in from our files [inaudible] desktop under O3 long document. There's an accountant logo. Bring him in. It goes in the wrong spot. I'm going to grab him and I'm going to say, this option here I'm going to say, behind text. Where is he gone? You click up here. Where is his anchor? I'm going to actually say, fix page position. The anchor I'm going to put just to put at the top there. We looked at the anchoring and all this kind of files. It takes behind stuff earlier on. So we haven't done that, go and check it out. That's how I want my homepage to be. All right, that's it for this video. Let's go and check out the next one. 31. Adding header to certain pages only in Microsoft Word: Hi, there. In this tutorial, what we're going to do is we're going to create a header and a footer that starts on a page other than page one. You can see header, footer, but there's nothing on this blank page, there's nothing on the title page, so it starts later on in the document. Let's go and do that now. For this to work, we need to have what's called sections in our document. Now, if you're following along in this tutorial, we've already created sections. You will remember, we did it a little earlier on. If you haven't, and you're just jumping into this one tutorial by itself, I'm going to show you. Let's say I've got this document here, and what I need to do is I want my page or my header footer to appear on some of these other pages, not maybe the first page or maybe not the second page. In our case, what I want to do is this is going to be my first page. This is going to be my table of contents so what I want to do is just the front of table of contents here, I'm going to say, Insert and I'm actually going to go Layout, I'm going to go to Breaks, I'm going to say, I would like to insert this thing called Next Page. That has broken this into a section, and then from here ongoing is another section. That's how you split headers and footers, because you can have specific headers and footers per section. You need to make this happen. I've cut this down into one section. I'm going to do two sections, so I'm going to put another one in here, and I'm going to go to next page, cool. That's the thing you need to do first. Cut these into sections. I'm going to jump back into the document that we've been working throughout this tutorial. Where is he? There he is. I've already done that for this case. Title page, contents page. What's going to come in my first page? What I need to do, is to add the header, all I do is double-click in this random area at the top, it's my header area. What we're going to do is we're going to put in an image on the top, and we're going to put in some text on the bottom. To insert an image, well, actually before we get started, this is the option here. If you double-click to go into header, it says Link To Previous. That's the bit we want to turn it off. We don't want to link to previous ones. We want him to be all by himself. Now what we're going to do is we're going to go insert an image or pictures. This is the image from the Word exercise files that you can download. There will be a link on this page somewhere. An 03 document. We're going to bring in our accountant logo. Click Insert. It's too big, I'm going to make him smaller, and a couple of things I want to do is, I want to move him over here, he won't move. Remember, click on this, click on behind text. I want to [inaudible] fixed position. Now, sometimes when you're working within the header footer, there's a few things you can and can't do. I'm going to click on him again, click on this, get a fixed position. If that ever happens to you, just click off, click back on. Now what I get to do is I get to move him wherever I like, cool. He's going to be up there in the top corner, nice and small. Down in the bottom here in my footer, what I'd like to do is, I've got my page number in here from the previous tutorial. What I'd like to do now is have the name of the document over here on the side. Photoshop's installed. It's good to know. What I'm going to do is, I'm going to grab this text here from, double-click, grab that, copy. What you'll notice is that you can see there's no header and footer on these pages here just because of just what I did this. I'm going to go back and to double-click footer, and just after the number one, I'm going to insert this tab here. It says Insert Alignment Tab. I'm going to do one on the right. If you want yours to be the center, you use Center. I'm going to use mine one on the right. I'm going to paste the text in, but I'm going to go to Home, Paste, and I'm going to use this last option, it says paste text only, otherwise the formatting will come through and it'll be that really big green color. Awesome. That's my header footer and it starting on its own page because of our sections, double-click. Now, you'll notice that everything is grayed out. Everybody hates it, and there's no way of turning it off. Now I know there's a sneaky way you can make the images stand out using the Windows media format, something like that. It's really hard to do and only works for the image. It doesn't work for the text. If anybody knows of a way to make all of this go nice and dark rather than being grayed out, that would be helpful. Send me a note in the comments. For everyone else, just know that when you do print this, it prints it full-color, even though I can see, watch this, it washes out when I click in here, and if you're sending it to a client and you just really want it to be full color, you can make a PDF. We've covered that in an earlier tutorial, how to make a PDF out of Microsoft Word, so you could send a PDF, and it would be nice and full color, or when you hit Print, it'll print out nicely. But until then, we have to live with grayed out headers and footers. So that's how to create a header footer that starts on a different page other than page one. 32. Word 2016 table of contents tutorial: Hi there. In this video we're going to look at creating a table of contents, then we're going to look at updating the table of contents and what happens creating some styles, making it bulletproof. Let's go and do that. There's two things that need to be in place before you can make a table of contents. One is you need a space to put it. We've got a nice blank page on Page 2. If you jumping into this tutorial and all you need to do is have your cursor where you want the blank page, go to Insert and go to a Page Break, and the other thing you need is you need heading set up. So I've got some text here,and you'll forget a home, you'll see that it's got heading one applied. It pulls this style through to create the table of contents. I've done here again as well, it's using heading 1, so those two need to be in place, then put your cursor where you want your table of contents to go, then go to this References tab. The first one here is table of contents. There's a couple of different styles you can pick, I'm going to pick this first one here, and well, you've got a table of contents is pulling through the heading 1 that I used the text from it at least, and it's bringing through its page number. The next thing is I need to look at what happens when I update it, changing the styles, those types of things. Let's go and do a couple of things. If I change the page numbering is pretty easy, say if this title here, say independence changes and I decide some other content goes in and he moves to another page. So what I do is back up in table of contents, really simple, click inside Update Table, and Update page numbers only. You'll see he changed along from five, he's now on Page 6, and he's now in 7, 8, 9. They all pushed along and that's really easy to do. Let's say it's something different in terms of the titles change. This one here it changes from basis of opinion just to the word opinion. I'm going to delete all of that. That's gone and changed. The last technique I use is not going to work. Let's go and style this because this is where it's going to bring in a little issue. If I style this and I say it's going to be just the slightly bigger font, 14, and I'm going to do a space after, just push them apart from each other, so I'm going to do maybe 16 points just to separate them all out. I do that okay. It's looking great and I love it. Then I go to this one here, this is Update Table and I'm going to update the entire table because I want that text change. So instead of Basis of opinion, I want it to be Opinion. Let's click Okay. You'll notice that it works, but it goes and leaves my formatting and replaces it. I can go and change it again that can be a little bit tiresome. What I'm going to do is before I go and update it, is I'm going to set that as a style, so I'm going to select this first option, and I'm going to be on Home, and here's all my styles. What I want to do is create one. In your Styles panel, there's this little fly-out in the right corner. We have to figure sizes. It was maybe a bit smaller like this, might be just here just like little insignificant tuned up page thing its super useful. Click on it here. What we're going to do is we're going to highlighted them, we've done some changes. He's going to be called TOC 1, but what I want to do is right-click TOC 1 and say Update this TOC 1. TOC is Table of Contents 1. I'm going to update him to match my selection. What that means is that it's not going to revert back to that original size. It's going to be the default template. Now when I go and update entire table, it updates the text but also continues to use the styling that have gone and chose. Close that down now. That is how to create a table of contents and either update the numbers or go through and update the titles as well. All right, let's go to the next video. 33. How to create bullet list and numbered lists in Microsoft Word 2016: In this video, we're going to look at creating a list. We'll both looking at numbered lists and bulleted lists, and how to do the adjustments for the space between the edges here and the space between the numbers and the content. Let's go and do that. To start our list, what we're going to do is put a return in here and I'm going to put in some text that I would like to be like to be our list. I'm going to select all of the text, and up the top here under home, we've got the two options. We've got bulleted lists or the one next to it, numbered lists. If I pick this bulleted list, there is a little triangle next to it, a little drop down, and I can decide on which ones I want to use. Say I want to use ticks, and the same with numbers and instead of having this one dot read, I can drop this down and I can pick from different options here, say it's this one and then a bracket. Lovely. The things that you might want to change this say it is the, if I select all the list, it's to do with these, how far away this is from the left and the distance between these two. These can be important. With them selected, you'll see up here my ruler. These are the bits that we can control. This first option here is where this number one's starts. So you want to rest them all the way along there. I'm going to undo, or let's say these other two options. These are the ones that people get sometimes confused about. It's really hard to click these just so you know, and if you finding it's not working, are you finding something's going wrong, it's probably just way you've started clicking. If I click the little triangle at the top, that's exactly what I want to do. I've got it wrong, undo, even I it's really hard to click these things. So I'll click the triangle at the top there. If I click the triangle at the top, can you see it moves just the text away from the numbers. But if I accidentally, like I did a second ago, grab the bottom part, this little white rectangle, if I click on that and drag it across, the whole thing comes and I've got to undo again. Great, so that's how to do the basic adjustments. A multilevel list is pretty easy. You have to return in here, and I hit tab on my keyboard, I get yellow. Okay, and I can go through and I want to insert things that are yellow, the sun and bananas are. To get these things to be not part of this multilevel list, I can put in the front here, and I can hold Shift and hit tab, and that will bring it back into my original list. Tab, pushes it out, Shift Tab brings it back in. That's it for numbers and bullets. We'll leave that one there. Let's get onto the next video. 34. Create first paragraph indents in Word 2016: Hello. Wonderful word people in this tutorial, we're gonna look at doing our first line indent for a paragraph. We're even gonna make it fancy and look italics fanciest. Still, we're gonna turn into a style so we can reuse it through a really long document over and over again. All right, It's going to it. Okay, It's pretty easy. If you want to do the whole paragraph, you can click anywhere in your first paragraph. Okay? And you can use these options here. Increase decrease. We want increasing. It pushes it over to the rights. Not quite what we want. Okay, What we want to do is just to the first line. So cursed anywhere in your first paragraph. What we're gonna do is under first. And it is actually no, We're looking for this one here. Okay, line in paragraph. Spacing. Drop this down. Go to the one that says line spacing. And along here, it's his indentation. We're going to use this one. This is special. This line, and we're gonna push. Can you see? It's kind of giving us a little preview. Only it's gonna push this in half an inch is works for me and click. OK, and that is how you ended the first line. This technique, it's used quite a bit when you're dealing with long documents. Just that's easy and visually easy to see when the first paragraph is. Okay, the titles there. But this gives us an extra que to know that the self first paragraph Okay, The other thing we're going to do and quite common, is we're going to sit this 12 italics. Okay, Song, use italics, and we're gonna see the paragraph style as well. Okay, so what we need to do is pop this out. I'm going to say new style down the bottom here, going to give this one called first paragraph first para que and I'm gonna click, OK, and then I'm gonna use it throughout my document. I'm gonna go there and then click first pair of or used the option of here, okay? And just go through and connect Elice up throughout the whole thing. Okay, That's it. I'm gonna carry on doing this, but that's how to do your first indent. You can see here. He's pushed on the wrong page. We did this. We did column breaks. Okay, which is not working in our favor right now, so I'm going to delete that up. There's joint column break now What? What? What I did in this tutorial to push him down. But anyway, at you, you this paragraph exciting stuff you can carry on to the bank's video now alive. Finished this up all right onto the next video. 35. How to use tabs in Microsoft Word 2016: Hi there Word people. In this tutorial, we're going to look at Tabs, we're going to do something looking like this and we're going to learn all the ins and outs. We're going to learn why they are a bit of a pain in the neck, and how to get around that. Let's go and do it. First up, we're going to go and bring in the text, you can just type yours in. I'm going to go to File, I'm going to go to Open and on my desktop, there's one called a Word Exercise Files, there's one called 03 Long Document, let's open up tabs and we'll use that content. I'm going to copy this, and I close it down, and inside of here I'm going to go return paste them in. This is bringing in just a bit of texts, there is no tabs. If you've opened a document or being sent a document that already has tabs and things that going horribly wrong, what might make it easier to see what you're doing is under Home, up the top here there's this one called Show Hide. Click on that and it just shows you all the invisible features of a Word document. This icon here indicates that there is a return, and you can see the little dots between words. What you might see is that there's a bunch of tabs in between, that's what a tab looks like, this little arrow here. You might have to go through, maybe just clean them up or just so you're aware of where they are. What I'm going to do in this course is, I'm going to put a tab between Name, Duration, and Cost. Then I'm going to go between JumpStart, I'm going to put tab to one month and cost. It's going to be the name, JumpStart and the duration is one month and the cost is $9. Do the same for the next line. Boot-camp and the next one is going to be 12 months and then the price. I'm going to turn these invisibles is off. You should only have one between a line, don't use multiple tabs to push the content out, just causes trouble. What I'm going to do is, I'm going to select all of you guys. By default Word has given me my first tab. By default normally there's a half-inch between them all, but this one here has jumped out and giving me my first tab, this guy here. You can see I can start dragging him along, and then the next one is automatic. If you don't have that first tab, it's going to try and automatically do it and it looks horrible. Often in the new version of Word, we'll at least, put in one for you and there's this little l for left align, we'll consider that at least. I've got this first one, so what I want to do is just click and drag it. If you end up clicking and dragging somewhat close but not there, and things are going wrong, it means you've put in an extra tab. To get rid of this extra tab I don't want, I'm going to click Hold and just drag it down off. Even then I didn't get it, Click and drag off to down here into no man's land, you can see it deletes. I've got my first tab, be sure to click on it properly. I'm going to decide where it's going to go, so I'm going to decide it comes across a little bit further. This is my first tab, my second tab doesn't exist here, I'm going to click in here. You can see wherever I click, it lines up with, you can see I can move him along, with a wrong one again, it's very hard to click on these guys. Those are my tabs, I can go and adjust. The things that I want to adjust at least, is that I want to adjust these ones here, because I want them to align on a decimal point, at the moment they are aligning left align, which is cool, but I want them to align on the decimal point. What I'm going do is, I'm going to click on these two, I'm not going to highlight that first one. Why, because I don't want the decimal point to align, I don't want the word cost to align, because it doesn't have a decimal point. I'm going to select on these, at the top here at the moment it's left align, I can double-click on it. Now remember, it's really hard to double-click on this thing, so be very careful where your cursor is, and then squint it there, get it really good and double-click it, I got it. It says I've got two tabs positions, there is this first one, which is this one here, at 1.13 inches. Then there's a second one. This first one here is a left aligned perfect, the second one, I would like to be decimal point. Click OK. It just means that you can see wherever this is, it's aligning with a decimal point. I'm going to drag them over a little bit just to fit in with those costs. First of all, you want to make sure that you've only got one tab between things. It's by turning on your invisibles just to check, and then you can go do any adjustments by clicking anywhere up here. Just be careful that you don't add an extra tab where we don't need them. I can tell by selecting a list, I've got one tab and a second tab and that's my decimal point tab. To adjust them is to double-click them. You can change from left aligned, in this case to our decimal point. Now, in saying that I find tables a lot easier to use, but we need to learn all the things that we can do, and all the things that will be thrown at you as a Word user. Let's leave that there and let's go into the next video. 36. Adding a graph in Microsoft Word 2016: Hi there, in this video we're going to look at making this pretty little graph and inserting it into a Word document. So let's go and do that now. All right. First up, let's put a return in. This is where I want my graph to go and I'm going to go to "Insert", and Word calls them charts not graphs. So I'll go to Chart and here's your basics. Okay. So we've got column, line and pie charts. Those are the ones you're probably going to use the most of. Within here, say the pie charts, there's a couple of different ways of displaying this data. So decide which one you're going to use. I'm going to use the plain old Column graph, this one here. Click "Okay" and it inserts it. It's given me this little Excel bar document and here it's inserted into my document. So I'm going to make it a little bigger. You can adjust the size. It puts it into width of your column or your page by default but you can drag it out in the old size. So I'm going to use this one and it's giving you some placeholder text. You could now just jump into Excel, copy the data, and replace it in here. We'll do that in the next video because we'll look at a bit more advanced using Excel, connecting it up. So what I'm going to do is, I'm just going to go through and delete a few things. I'm going to select these three and right-click them and say "Delete" columns. I want to get rid of those and you can see it's just regular bar chart now. Now instead of "Series 1", this is going to be "Gross Profit" and what I'll do is I'll put in 2014, 2015. You can see they're adjusting across here. I've spelled gross profit wrong, you can see that too. Nice. I'm just going to put in some data here. So 400,000, 425,000 then we jump to a massive three-quarters of a million and now we've gone back. Great. So we've got some data in there. We can make this a bit bigger so you can start see if you've got longer content. So the things you can change that you want to change is I'm going to close this down. Then what happens to a lot of people that close it down, they want to go and change this. To go and change it afterwards, you might be at home, it might be somebody else's chart, what you do is you click on the graph once, then you go out along to "Design", then this one that says "Edit Data". Click it up and magic, your little window pops back up again. If you lose it, that's what you can do to open it. Let's go and do some style changes. So with it selected, what you can do is double-click this green bar here and you can start playing around with these options. So "Fill", and there's some shapes, and here's my bar graph. So what I want to do is actually go to this first one here, go to "Fill". It's automatic. It's using some of my default theme colors. What I want to do is, I actually want to put a "Solid fill" in and I want to tell it what to do. So I can pick any of my colors here. I'll pick these guys. There's some other things you can do, so say, vary colors by point. Watch this, you see it automatically added a key down the bottom with the different colors, just to help you work out what's what. You might like that, you might not like that. They might be just some features on here from your graph you just don't want and that's where this little option down the bottom here is "Chart Filters". You can say, I want this one here, the second one down, "Chart Elements". Let's say I want them but I don't the "Legend", which is the key because somebody or whoever would work it out. I just want the colors because they look cool. So I've turned that off and you can see, you can turn on and off all sorts of different things in here. Well, the last thing that you might want to do with your graph is under this option, says "Chart Styles", there's some cool things you can start with. By default, it looks fine, looks perfect. You might go through and say actually, I'm liking this thing. You can start from here. You can obviously adjust it from here as well. You can double-click it, double-click the sentence here and go through and start adjusting colors and fills like you did before but if you're really close to the thing you want to start with. So that is how to insert a chart using Word. We're going to look at tying it in with an Excel document and a little bit more tightly in the next video. So let's go into that. 37. Linking an Excel spreadsheet with Word 2016: Hi there. In this tutorial we're going to look at how to bring in Excel documents into your Word document. We'll look at how to bring it through. It's just living in Word. We'll also show you how to connect it to excel, so it updates when excel it updates. Will also show you how to bring it in just as a pure old image. All right. Let's go and do that. The easiest way to get data from Excel into Word is to copy and paste it. In my Excel document here, I've got my report and what I'm going to do is I'm going to select all the text. What I'm also going to do is I'm going to select this bottom row here. This is just blank white row just to give it some padding at the bottom and keeps easier to do this in Excel than it is to try and put spacing in Word afterwards. I'm just going to empty blank cell down the bottom. I'm going to go copy. I'm going to jump into word. It mean this one here been to go online. [inaudible]. Where I'm going to put it? I'm going to put it just after here. Put it over 10 and I'm going to go to paste. There's a few different paste options if I hit paste, it puts it through as this first option here but there's a bunch of other options, so I'm going to undo. What are my options? The first one here, you can see the preview. It pastes it straight into word, there's no connection with Excel, so it's like separate. We can update it here in word, but there is no connection with the original. These two first options have no connection to Excel. The first one it keeps the formatting the second one doesn't. You can see it's plain sheet now. It depends on, if somebody's made some nice formatting Excel has got some nice formatting, so I want to keep it. What happens now if I click on this one here, I get it in and I can stop making a means. First of all, I can't see half of it because I've got a two column. What I can do is click up here. You click on this rectangle here and we're going to go to design, we're going to layout and then we're going to go to properties and we're going to say, I'd like the text to wrap around, click "Okay". It means it's going to poke out and the text is going around the outside. I've got my chat in here. What I want to do is on the right-hand side here is this little square and I can drag it in just the right stuff, fit with my document a bit better. I might have to play around with some of the cells here because they don't quite all line up. You can see you can adjust these quite easily here in Word. Now, what happens is if I make changes here in Word, they don't change the Excel document. I can get in here and change the formatting and play around with this thing now in Word and this is my preferred way of working. The other way of working is if I delete this guy here and we put in these options, this is quite cool. It looks the same, except that, it looks like you can change it. Watch this, I can go through and change this to 151. But what happens is if I go in and say save this one and I jump into Excel document and I go and change this, save that data changes here to 130 and I hit "Save. " I jump back here and to word, it doesn't update automatically, but if I close it, save it and try and reopen it, you get this thing and this annoys the hell out of me. It's cool because it means it's updating. If I click yes, it means it's going to go through a variety, anything I did in word and it's going to use it Excel data, you can see 130 here and you might love that. You might think that is a great idea. Often it is a great idea, but so many times that excel sheet gets lost and it can't find its data or somebody updates it for the next version forgets to change the file name. Sometimes it just gets lost on the server. You send somebody the Word document and you forget to send them the Excel document. In my opinion, I like to just link it in Word and if I need to update it as I just go and copy and paste it and update it. It's not a big deal. You might like it the other way. The last option that we'll look at, I'm going to select this one. This one is quite cool as well. I'm going to go back to Excel, I'm going to copy it, come here buddy, copying. In here my document, I'm going to put in paste as the last option here at the end which is pictured. There is one more option. This is just keep texts only, whereas the texts only option is terrible option. You can see it gets rid of all the formatting and just becomes this big jumble of text. This one here, it just becomes a pitcher and that's quite cool because you might be nicer to use a picture of this. Watch this, I can scale it up and I can do the same thing with text wrap. I can say I'd like to wrap it around and it can just be a nice big image that goes across. It does an update, you can't change it is just a graphic. That is how to bring in an Excel document and either paste it straight into Word, use an image, or linked to the Excel document directly. All right, let's check out the next tutorial. 38. Creating an infographic or flowchart or diagram in Word 2016 - Smart Art: Hello, wonderful people. In this video we're going to look at creating diagrams and flowcharts, and any infographic style thing you might want to make. Now, Word calls this SmartArt and SmartArt is awesome, and we're going to go off and let it now, let's do it. I'm going to put mine on page four here. I've got a bit of space. You're going to get in Insert and we're looking for this one called Smart. Now, we're not going to go through every single option here because there are lots, and the cool thing about them is that they are really easy to use and quite adjustable and yeah, some lovely things to it, there's lists and cycles and all sorts of stuff, what we're going to look at. I'm going to use this Relationships ones and we're going to be using this particular one. Why? I don't know, I just like it because, which one? This one here, basic radial, and yeah, its going to be helping us do the hierarchy of Bring Your Own Laptop and all the different components to it. Now, you can make it bigger by dragging these edges, mine's going to fit within this column here, and it's really easy to edit, you can either double-click on them and start typing. This is Bring Your Own Laptop, you see the size starts adjusting. We've got a Spanish version, or you can edit the takes via this little pop-out here on the left. I find this a bit easier, and this one in Ireland. You can hit Tab, I just hit Tab on it and it added the Tabs within there. I'm going to undo that, Bring Your Own Laptop, and there's one in, where is the one, this in Australia, and then there's one in an Online Version. Cool, and this into one they this is great. Now, let's do a couple of things, so I'm going to close that down. Let's say I want to change the colors, the colors are easy. You've got Design and Format, so Design is the shape, you can decide on different ways of displaying it and there are lots. You can shuffle through in terms of this Relationship one. I'm going to go back to the one I had, where is it? It is here, and there this particular style that's a flat one, but you can see you can go to full 3D, you might like it. Now, under format though, this is where we get to change it. Now, if you've got the whole thing selected and pick out Fill Shape, it picks the whole thing color. What we want to do is pick on one of these little guys and say, maybe just this guy's red or going to click on them, you can click on them individually and change the colors if you like. Now, what I want to do is, how add a style it, and let's say we want to add some more features, with Design, there is Add Shape, if I click on Add Shape, I'm going to add this one, you can see I've got a fifth option and I can go into here and I can say this one's Bring Your Own Laptop to, I don't know, where else do we have something New Zealand, of course we do, lovely. You can change the order of them by having this one selected here, and you can see I can move this one up. You can start shifting them around, like moving down depending on where you want them to go. Another nice thing you can do is that we've got them quite orderly. Now, all the SmartArt graphics suffice that moving these things around, I can start adjusting these to say maybe New Zealand, Australia ones need to be there, and the online one goes over here by itself and these two in Europe, all of these SmartArt graphs, doesn't matter which one you're using are all really customizable. I love SmartArt and hopefully you will too. All right, that's going to be it for SmartArt, let's get onto the next video. 39. How to save and reuse snippets of text in Microsoft Word 2016 Quick parts: Hi there. In this video we're going to look at selecting a chunk of either text or it can be anything actually and saving it so that we can reuse it. Rather than styles it's actually a block and chunk of text and it's called Quick Parts. So let's go and look at that now. So first of all, let's say that we've spent a long time doing this title, this first paragraph and this body copy and we use this all throughout documents, it's our style. So with that selected, I'm going to fancy it up a little bit, I'm just going to put an underline for no reason but I want to select all of this and this first paragraph here. Why? Because I'm just sick of having to, highlight the text, make it this, when I'm typing straight into Word. I just want to dump the text then and adjust it rather than having to apply the styles afterwards. So with it all selected, I want you to go to Insert and let's go along to this one called Quick Parts. So Quick Parts just saves a chunk of text with all styles so you can re-use it later on. So we're going to click ''Save Selection.'' I'm going to give it a name. I'm going to say this is, Chapter Heading and then I click ''Okay'' and it just means that when I'm working on any new document, I can go up to Insert, I can go to QuickDocs and I can click on this and I've just got a chunk of text ready to go. I can start adjusting it and editing it and pasting in the new stuff. You can do this with anything, it can be tables, it could be your terms and conditions, it can be your address, it could be anything. Terms of service, just stuff that you end up putting in lots. Just select it all, select ''Quick Parts,'' save it, give it a name and then you can click and insert it any way you like, easy-peasy. 40. How to add and adjust comments in Word 2016: Hello, wonderful word learners. In this tutorial, we're going to look at adding comments to a document, and replying to them, and deleting them, and adjusting them, changing of names, all that lovely stuff. Let's go and do it. What are we going to do? We're going to comment on something. This thing here is the only one with an underline. To add comments, you highlight the area that you want to comment on, and then you go up to review and then you can add new comment. I'm going to add a comment. This is the only heading with an underline. So perfect. It's edited, it's used my name. If it's using a weird name site, say, you've joined a company and it's using somebody else login or somebody else name, go to file, get down here where it says account and you can go to the one that says about me. What it'll do is it'll open up a website and will link to your Office account and just ask you to change your name and all your details. That maybe make it more helpful. The comment's there, it's great. You can see this little icon here. I can open and close it, and say, you've got a lot of comments and you're reviewing it. I've set this off and it's come back with a bunch of comments. This option up here under review show comments can be handy, so you can just slide down and just see when they apply. Also, it can be really a bit of a pain once you've fixed the lease, so just turn them off the same way. A couple of things, easy ones, resolving them, disgraced them out. It means that up being fixed or we've made that one understood, you can reply to them easily. One of the things also you can do is delete comments, so you don't need this one anymore. Up the top here, you can see this delete comments and this next and previous just allows you to flip through, say, it's a really long document like this one is. There's half a dozen, but their own random pages. You can just keep clicking this and it'll keep cycling through all the different comments. Then my friends is how to add comments to a Word document. Though we haven't covered track changes in this one, we'll do that in a later tutorial. Let's get going. 41. How to create a company template in Word 2016: Hi there. In this video tutorial, we're going to look at creating a company template. So we've gone through a lot of style, this report and previous tutorials we like it. What we want to do is make sure that we can save a version of it that the next person can use or say you designing it as a designer for a company, you want to give it to them, but you don't want them to be able to overwrite the original. So what we're going to do is we're going to get a file, save as, and we're going save something called at the top here, we're going to pick this one here called Word template. Essentially all it does, it means that it's going to be a document that can't be saved out of the top is. Going to give it a name. I'm going to call this one say reports, template, make sure it's a docx, hit "Save". What ends up happening is if I close this down now and I'll find it where it puts it in by default. It's in your documents and it puts it into this one called custom office templates and here's the report template I've got. Now this thing here probably, copy out and put onto the network drive if we've got one and this is what people will use to get started. When the calling about is, say try and open it, what ends up happening is, it actually sees it's document one along the top. It's not actually that report template. It's used to start a new document. It's also editable in here, but it just means that if I save this and close it, that report template, it's still untouched. But let's say you do need to update the template. The client comes back some changes or you need some changes, you can right-click it and by default it says new. You can right-click and say open. What that'll do is that it's very different. It's opened the report template and I can make adjustments to this template and close it back down. One last thing we do before we go is you can double-click it to open a new document like this. But what you might do is file new. The new here there's lots of different templates and these are the ones supplied by word. Now, this one here is personal these are the ones we've made. This is our report template and we can start from here as well. We're in the same effect. So we've got a new clean document to start working on. It doesn't really matter if you double-click the file or go to file new. All right, that is how to create a template using Microsoft Word. 42. Creating a timetable schedule using tables in Word 2016: Hi there. In this tutorial we are going to look at making a good looking table like this one from scratch. We will also look at starting with some of the templates because they can be really handy too. Let us get going. So we are going to get started, we are going to go to Word. Now before we get started and making our own one, it's great to know how to make our own, but often it is really good to just start with a template and so many good templates are online. In Word 2016, when you get started, there is this little search option. You might have to go to file new to get it, and we are going to type in. If you type in, time table, you get to Excel documents. If you put in timetable as one word, you get a couple from Visio. Now, since it's all about the language, it took me a little while to work out that actually schedule is that what we want, and you will find there is actually hundreds of schedules. You might just find like this one here, for feeding log, might not be exactly what you want. So there's this wiki homework. You can go through, maybe it is just there. It has got the alternating colors that you want, it has got the days of the week, but you just need to go and change some of the settings. It's often easy just to get started here, change the fonts, change the colors, take ownership of it. But that is not what we are here to do. We are here to learn to make a table on our own. So we are going to make a new document and we are going to go and get to Home. I am going to click Blank document. Great. So the first thing I am going to do is throw in a bit of text. Taylor can you speed this up for me a little bit. Great. So we have got a bit of a title going. Now we are going put in our table. It is going to go to Insert, so you can click this and drop it down and this where you get to decide how many rows across, sorry, rows down and columns across. In our case it's going to be five across by six down. There we go. Great. We've got a really basic table. We're going to fill in some details. Taylor can speed this up again as well. Even though I said five by six, I put in six by five again. So we're going to do a couple of things, is we're going to delete this row. We're going to click inside of it, right-click. There's one over here that says delete and we're going to actually delete this column. Great, down here we can right-click and we can go to Insert and we can go to row above or below. There's another option just to the left out here, can you see, just outside the box you can see this little plus button just adds another row as well. This one is going to be, that one actually goes in there and Client Visit goes in there. Great. We've got our table, we can resize it by grabbing the corner here. We're going to do some basic styling. I'm going to select all three across the top here, and we can use this little pop out to give it a fill color. I'm going to use my corporate color. I'm going to give the text the color of white, then I want to align these guys so they're in the center rather than up the top. You do it by this design on the top here and there's Layout. Layout's what we're going to use mostly and along here, there's the options of where you want it to set. So I'm going to align these guys center. I'm going to drag them up just like, fit a little nicer. I'm going to zoom in a little bit as well. So you're going to get a view and let's go Page Width. Great. I'm going to do the same for all of these. I'm going to select all of these and I'm going to go to Layout. I'm going to go to center it because it looks nice. Now we can manually go through and adjust the colors, but there are some options in here in Design you can click on. You can click this some basic ones to get started with. You might decide to actually something like this is a nice way to get started and you can go and adjust from here. I'm going to undo a bunch of times to get back to how it was. The next thing is looking at splitting and spanning. In this case, let's say the same person is required for all three of these. A contact person and a name. So I'm going to try and join all these. I'm going to grab these three and up the top here under Layout, there's an option that here that says Merge Cells. It puts it down to just one cell. Do the same with all of these. Maybe I want to select all of these and merge them together so that the contact name for this person is me. But I cover all three of these options. The other thing you can do is say you want to split this backup again. Let's say that I'm not in charge of dinner anymore. What I can do is I can go to Split Cells, and I'm going to split it into one column and two rows. Click OK. Even though I say two rows, it goes and jumps out and tries to match this, because it doesn't really know where to put those two rows. What I'm going to do is maybe join these two now and go to end. One of the last style things is let's select all of the test here. All of the table, at least and up here it says Borders. I'm going to pick No Borders and it removes them all or I can decide maybe just to put ones that are inside the horizontal border. Just get lines going across. But let's say that you want to set this as a template now. Now this is not an option that just say is, use this thing that I've made as a template for the next one. It's a bit lame that way. With the table is selected, what you can do up here under Design, you can use this little drop-down arrow here, that last one in that group and you can go, I'd like to make a New Table Style, but you have to base it not on the one that you've created, but on one of the ones that already exist in the templates along here. The Normal Table Style is the one that has pretty much no formatting. What you can do is you can go through and work your way through and adjust this. Don't spend too much time designing a table if you're going to turn it into a template, do it here. I'm going to go through, and I'm going to say, I want the whole table and I like to have the lines around it and I'd like the Header row to have this color applied to it. So I'm going to click on that. I want the font to be specifically, I want it to be Arial for the Header row, but I want it to be bold as well. You can go through and do these styles, give the style a name. So I'm going to call this one B-Y-O-L. Now if I go and make a new style, sorry, I'm make a new table and I make one that looks like that. Then I can click my style and it applies it. It's got the bolds in the top, and the regular text down the bottom. That's how to create a style, you do it after the fact and apply it there. Another thing you can do, and what I do often rather than setting up the style, is that I'm going to delete this table, go away, is just something called Quick Parts or in this case we're going to use a Quick Table. Select your table by grabbing in the top left corner. Let's go to insert and we could use, if you looked at it earlier, Quick Parts, Save Selection to Quick Part Library. Just going to dump that text onto your page when you finish. We've looked at that already. There's something very similar under the tables. If we go to Quick Tables right on the bottom here, Save Selection to Quick Table. I'm going to call this one my B-Y-O-L Table Style. It's going to save it to tables and click OK. What it means is later on when I'm working on a say, New Document and I need to get that table kind of roughed into there. I can go to Insert, go to tables and down here Quick Tables. My first, well actually not my first one, right on the bottom here,bring your laptop table. Now I can make my adjustments from here. So up to you how you want to get started whether you use the styles, or whether you use the quick tables. That is an overview of how to use tables in Microsoft Word. 43. How to use track changes in Microsoft Word 2016: Hello, wonderful people. In this tutorial we're going to look at doing track changes where you get these crazy lines where things have been deleted and other things have been added. We're going to tidy this up, make it look really easy to use and track our changes. The scenario is me, Daniel Scott, has drafted up this timetable and I need to send it to one of my colleagues, Emma and I want Emma to be able to go through and just check and make sure it's right and offer any kind of corrections. But what I'd like to happen is I'd like to track what's going on, what changes she makes so that I can agree or at least just be aware of what's being changed. To do that, we need to turn it on first. We need to go to review and we need to click this button that says track changes. Nothing really happens except that it's recording now. I save this, I e-mail it to her and ask her to send it back to me when she's finished. Now, let's say that I am in now and I go in here and I noticed that [inaudible] used a full stop instead of a semicolon, just little thing. I probably think we should probably be more specific up here and I want to use Bangkok rather than just Thailand. You'll notice that while I'm working on the side here, there's these little track changes here, these little colored colored bars. This is one called simple markup, and it's probably the best way to work because the other option is to work in all markup and it starts getting really confusing quite quickly. This one's not too bad because I've just done simple changes, but can get pretty crazy looking after a while. Simple markup's, great. What happens is you may click on this and just check, you can see per line it changes them on and on real quickly. She makes the changes, she saves it, sends it back to me. I open the document. It looks like this and I can go up to here and look at it differently. I can decide I just want to see all the markup because that's what all I'm going to do is check what she's changed. I can see she's deleted Thailand and gone to Bangkok and I can say I accept that one. This one down here. Now if you aren't sure which one it's at, you can use this is next and previous. You can see my cursor highlighting this next Previous, next Previous. I omit this one here, I'm going to say accept, I agree, this one I agree, and the deleting of that yes, I accept and there's nothing more to check. You can obviously reject, and say no. I'm going to leave it was. My advice when you have finished the document and you don't need to track changes anymore turn that off because things can get messy if people open up the document and they're all markups on and there's also junk everywhere. All right. That is how to track changes in Microsoft Word. Let's get on to our next video. 44. Adding text on top of an image in Microsoft Word 2016: Hey there word lovers. In this tutorial, we're going to make texts over the top of an image, this one's going to be movable and the image is going to be in the background, and it's not going to be washed out, we're going to do this gray box washed out box as well as part of it. So let's go and do that now in Microsoft Word. First of all, there's couple of ways of putting in an image that text can go over the top. The first way and the quickest way is a watermark, and I don't like it, but just check it out, it's got a layout., actually, go to design, and all the way down in here is one cool watermark, I'm going to pick custom watermark, I'm going to grab my picture watermark and I select the picture, and browse for file, and if you want to, you can download the exercise files, there will be a link on this page, we can go to the word exercise files, O5 interactive would mean use cover image. Click Insert, and you click Okay, and it's this washed out background thing here. We can do some adjustments to it, so wash this and go back into there go to custom watermark, and I can say actually I want it to be not washed out. Click Okay. It's still washed out but not as much as it was. It's weird. What they mean by washed out is, will it be washed out when it prints at the moment because I un ticked it, no I want to print it, it's going to look fine. But inward, it's always going to be washed out and I really don't like that about it. I like to use this [inaudible] I want it to be the in product if you know what I mean. I don't like watermarks, you can go and play with the size and stuff in here, but I'm going to remove this watermark and look at the easier way to do it. Well, now it's the harder way but the better way. First of all, what I need to do is I'm going to make a cover page and then put ticks underneath. What I'd like to do is insert a page break here, so I've got my other page. You can do it afterwards, but it's a little bit hard because these images all over the top and it becomes a little bit tough. I've got my second page that's where my content's going to go, this first page is going to be my cover page, and couple of things I want to do before I move on is I want to change the size to US letter and I want to change my margins to something narrow just because it's what I do, and I want to go to insert, let's bring here now image, cover image and it goes in as you imagine it, you can type in front of it afterwards, but you can't get on top. To get on top, you need to do two things. Is you need to select your image, go to this option in the top right here, you need to say behind texts. This thing here behind text and I'd like it to be in a fixed position in this case, because what I want to do is grab the edges here and make it nice and big and see it crops itself off the edge of the page, which is cool. That's what I want, like a big giant background image. Now I want to put text box over the top. Before I do that, I'm going to quickly, I promise, put in insert, I'm going to put in shape, I'm going to put it in a rectangle, and you might have noticed in the last one there was like a big rectangle in the background. That's what I want to do here as well, so I'm going to click Hold and Drag, I'm going to drag it off this edge, maybe down off here as well, and I'm going to fill it with black and I would like to lower the opacity of it. So what you can do under shape fill, you can go down to more fill colors and where it says transparency here, I'm going to turn it down to 55. Very exact. Actually if I click off, you'll see there's a line on the outside I want to get rid of, so with the selected, go to format, go to shape outlines and go to new outline great. Now I'm going to put in texts over the top. To do that, let's go to insert, and it's something called a text box. You can actually up here, my cursor, I can start typing of this text, so that's all you want, use one image and you just want to start typing over the background straight away, that's all you need, what I'm going to do is I would like to put in a text box, there's some pre-made ones, not fun of most of these that's why I want a plain box, you can do that by clicking Draw text box. I'm going to draw something that fits in there. I've got some copy that you can use for this exercise and it's under product information in LO5 interactive folder, I'm going to grab this chunk, copy it, go back to our document, paste it in here, there's a few things I need to do. First of all, I want to get rid this white background. You might be inclined to be back here and think I'm just going to go for this thing and this fill and something weird it's not what we want. What I'd like to do is click the edge and go to format and then use it. It's more of a shape than it is a fill like it goes back here on the home tab. So under shape fill, here's no fill and there is a back line around there so I want to go to shape outline, no outline, I'm going to select all the text and do some basic formatting. You obviously know if you're following along, you can stop this video, you're done. You've got a image in the background and text over the top. What I'm going to do now is just some font styling, I'm going to pick a font pick a size, just to make it look a little nicer. What I might do is select all of these and get rid of the space between the lines, here says remove space after paragraph, tighten them up little bit, select these guys and I might go just down to the line spacing 1. Nice. That is how to put texts over the top of an image a couple of different ways. I'll see you in the next video. Stay around, the next video's going to be about adding interactivity, so things like hyperlinks and videos, and creating interactive PDF type things. Let's go do that. 45. Adding Hyperlinks and turning off automatic Hyperlink in Word 2016: Hi there. In this video we are going to show you how to make links that will jump out to a website and how to store them so they are not blue and underlined, but also work through how to add links when they jump out to an email address like this one, and also, the lovely thing we are going to turn off when you hit bring your laptop.com, and hit return, it is not going to automatically convert it into a hyperlink. We are going to disable that. Let us go and do that in this tutorial. First up, we are going to bring in some tics. We are going go to File Open, and if you have downloaded the exercise files, they should be on your desktop. Where are your desktop? Where are exercise files? I am using this one quote O5 interactive, and my product information. What I want is, we have used this already on the cover, and a grip these if you do not have the files, there will be a link on the screen here some way to download them. I'm going copy all of this I'm going to bring it into my document, I am going to paste it in. There is a couple things we want do. There is some text here that already has an URL or website address, so we are going to put in our hyperlink. We are going to select it only, and then go along to insert. In the middle here is our kind of liked indirective links stuff. We are going to click on a hyperlink. That just means going to link to a website, where we are going to link to an existing file or web page, that is the one we want. Display takes days and this is the address. Great. This is where you can type in sometimes http://. Just copy and paste that from the website. If you have got a more complicated one, you might have Adobe.com on the site. I want to display text as just this, but actually linked to maybe, something really long in here.It might be under here, maybe inkling, and it might have all these other bits and pieces. It looks nice and the display text, but you just have this idly right on the bottom here. I will click Okay, and we get our lovely styling, you can decide on how to style this selected. Go to home, and decide actually I just want this to be black again, and I'm going to remove the underlined by clicking the underline option. It'll still be a hyperlink used to be able to click it and it will still work when we do an interactive PDF and the next video. The next thing we'll look at is adding an email address. I'm going to click this guy, and I'm going to go back to my Insert and I've got a hyperlink. There is an option here that says email address. When you have email address here, let's type in Sales. Just leave the mail to at the beginning there, and Adobe.com, I probably do not want maltreated display font that there, but that is required in the kind of code side of things. Subject line, so when people click on this, it is going to pre-fill in this object line, so what this is going to be, is going to be or to inquiry. It'll show [inaudible] inquiry, that loop. I am going to click Okay. Same sort of thing. I can restart it, but when that's collect, it's going to open up my e-mail. Either Gmail or Outlook, whatever I happen to be using my machine. That's hyperlinks and how to do e-mails. The last thing I would like to do is, really knowing thing that people have is when you start typing an email address, so you start typing in mind, bring your own laptop.com, and you hit return and you get the blue underlines and it does a hyperlink automatically. Already, I do not like that. What I want to do is, have undone that. I am going to turn that off by default. You do that by going to File, go along to options, go to proofing, and then this one here called autocorrect options. In here, the one we do not want as Internet and it would pass. Click Okay, and it means now when I type in my web address, bring your laptop.com for returning [inaudible] , does not force an hyperlink. I can edit myself later on if I like, but it is not making everything blue and underlined. That is how to work with hyperlinks in Word 2016. 46. How to add Youtube or Vimeo video to Word 2016: Hi there. In this video we're going to look at how to bring in a YouTube video like this one or Vimeo or any other hosted video service that you might want. They play straight within Word. We dice. Let's go do that. First of all, you need to figure out what video you're going to use. It doesn't matter whether you using Vimeo or YouTube or [inaudible] or any other video hosting program. We're going to use YouTube because it's the most common. Find the video, then you've got couple of options. The easiest way is to go down to share and grab embed. This is all selected, right "Click" it and say copy. Jump back into your Word document. Forgot where it's going to go. It's going to go just underneath here. I'm going go to Insert, and I'm going to go to online video. Here are the options. We're going to use this from a video embed code. "Click" in here, right-"Click", hit paste, and then hit this little arrow here. Here's my little video. Okay, I'm going to make it the size I want. Hit play. That's me doing other tutorials. Hey my name is Dan. I'm going to close it down. That's how to put in a YouTube clip one way. Let's just do one other option quickly. We can go into here, and go to Insert, rather than having to go to YouTube first. I've got my cursor where I want it to be. I can go to online video and I can just do a search in here. I can type in, like in my case, it was called something to do with the bring your own laptop company. Start doing searches and you can see there's a bunch of my videos, there's me. This might not be a really clever way of doing it, but let's say I'm going to slide on this one here, and then "Click' insert. If we're going to do it from Vimeo, it's very similar. Let's jump into Vimeo. In Vimeo, I found the video that I want to use. At the top here there's a couple of options. The one I want is this one here called share with the piper dot. "Click" on that one and "Click" this embed. Right "Click" it, go to copy. Jump back into your Word document. Just like we did with YouTube, go to Insert, online video, where it says embed code, right "Click" in here, "Click" paste, "Click" the little arrow and there we go. We've got a little Vimeo clip. My name is Dan. Yes. Putting in-video into Word, it's pretty easy. The only trouble is that the videos aren't actually part of the file. Internet connection is needed to go off to grab the videos from YouTube or Vimeo. That's it for this tutorial. Lets go to the next one where we get a bit more interactive PDF type-like. 47. Creating an Interactive PDF with Microsoft Word 2016: In this tutorial, we're going to create an interactive PDF. It means I can send somebody a PDF that I can download it from our website and there's some interaction. In our case it's going to be videos which we installed in our last tutorial and hyperlinks. Let's go and do that now. Now it's super easy. We're going to go to File, we're going to go to Save As. You can see mine, here's Save as Adobe PDF. Yours might not have that because I've got something called Adobe Acrobat installed. If you've got that, then you can go straight to this option here, but I'm going to assume you don't have it and we're going to Save As and we're going to go down to here it says Word document drop that down, we're going to go to PDF. It doesn't really matter which way you go. Then you click "Save". Now mine defaults and opens up in Internet Explorer for some reason. Yours might default and open up in something else. Let's go and check the interactive PDF. By default the PDF's come in directive. I'm going to find my completed files. They're there. Down the bottom here is this one here that I created. This is my PDF file. If I double-click them, it's going to put them in Internet Explorer. Now I'm going to right-click them and say open with, I've got something a bit more appropriate acrobat. You might have Acrobat Reader. They might be all sorts of things that will try and open it. They all work. If I look at this document here, is my friend cover, beautiful? As this page you can see it's opening, I clicked on it and there's an ad from YouTube. Same with the links here. If I click on the Adobe.com it's going to open up a browser and linked to that. That's my PDF. It has interaction and all we need to do is File Save As and change it to PDF. Let's get on to the next video. 48. Sharing Word 2016 documents with others: Hi there. In this video, we're going to look at sharing a Word document. Now, let's say the situation is I've finished this Word document and he does seem to to somebody either for a means or just to send it to them because I'm finished, and there's a couple of ways of doing it. I could just close down word and you say Outlook or Gmail and just attach the file and send it to them, and that works but there's some other options for sharing a document that we're looking at now. So we go to File on the top here, we're going to go to Share. The one I just described where I said just e-mail it, you can save some time here by going share email, sent as attachment, and that's really good if you're just dealing with one person, I'm sending it to Margaret. Here you go, I'm finished it, you can start using it now. Now, with that technique folds down is where I need to send it to 10 people. Here you go, Office, what does everybody think? This is where share with people becomes handy. If I click on share with people, it's going to save it to something called my OneDrive. One Drive is an alternative for Dropbox, if you've used that before, if you've never used any of those, it's just an online storage hard drive, and what that does is if I save it to that, they call it save it to the cloud. Is that I save it to this online hard drive and then I can link to all those 10 people, and I say have a look. The cool thing about it is that, say you are adding comments, it means that they're all adding comments to the same file, and it means that if there's a big glaring spelling mistake right at the beginning, there's not 10 people warning me of the spelling mistake. The next person that opens it up, we'll see the other person's comments and say, okay, we've already covered that, and a bit of a conversation can go. If you start sending it to 10 people via email, obviously, you're going to have 10 separate versions, nonetheless, middle-income, and yeah, you're going to have lots of work to do. So sharing with people, so share with peoples in your One Drive is free, well, it's part of your Microsoft 2016 license. I'm going to hit save and when you get here, click on One Drive. I'm going to save it to this One Drive and I'm going to give it a name promo document. I'm going to hit save, some stuff happens, and then this thing appears over here eventually, but sharing with people, I'm going to go share with people who are going to share with? I'm going to type in some email addresses here. You might have a bigger company and you might have a list of them in here, you can just click on them. In my case, I'm just going to click on, I'm going to add it to [email protected], and I'm going to share with him. The cool thing about it is, I can decide does he edit or can he just view. When he just viewing, he can add comments, but he can't go and change the text, which is quite close. Send him a message, hit share, and Taylor will get a link to this file, and they'll be able to add their comments and we can do that to multiple people. One of the last options in the Share option and here was this one here, you might not have this option. I've got it because I've got Adobe Acrobat installed on my machine. So this appears if you don't have it, don't sweat it. But this one here is useful as well, it's doing the exact same thing we just described, where you send it as an email attachment for comments. This is just sending a PDF version that you can allow people to add comments to. So very similar option about PDF rather than a Word doc. That is how you share documents in Microsoft Word. 49. How to make an interactive from in Microsoft Word 2016: Hi there. In this video we are going to look at making a form. They can be filled out in Word be e-mailed to us. So a couple of things that can make this form cool before we go and make it is that, you can click on the word name so people can't go in and adjust things and wreck your lines and stuff. But they came from and here it says "Click and tap to text," so I can put in my name. E-mail address easy. I may also put in my actual one. If you want to reach out, here I am. Course title, this is quite cool to drop down menu. So we will get to make some drop down menus. Date of birth, we have added a date picker. This little check boxes, you can turn it on and off comments is not very exciting. Just add any or comments if you like anything. If you hit the "Submit" button here, it is going to stick it in an e-mail and send it to us. So let's get off and start making our form in Microsoft Word. So I am going to bring in some text, just plain old text from my form. So "File," I am going to go to open and on your example files, there is one in 06 tackle forms. I am going to copy that and I close it down and bring it into this document. So what I don't want to do remember is I don't want these underlines, because underlines do this when people type them in and they destroy our formatting and everything jumps around. So what I need to do is I want to put in just some interactive forms and we need to get a little bit nerdy and it is not that hard, but we need to turn on something called Developer. Don't be scared. We are going to get a "File." We are going to go down to "Options." We're going to go down to "Customize Ribbon" and we are going to turn on "Developer." It is of like some hardcore, weird stuff that they hideaway and for us nerds. But it is not that hard, I promise. Developer and I have my cursor flashing where I want my first bit of text, and just in this option, I want you to limit yourself. All this other stuff is a bit more scary, but just the stuff in here. There is a rich text box, I am going to put in and the plain text box. So I am going to put in this plain text box, what were its text box allows people to put it in all stuff, images and hyperlinks and stuff. I just want to force them into a plain text, so I click on that second one. You see here that now when somebody clicks on it, they are going to be able to type into it. So I am going to type my name into it. Cool. So looks the same except I can restrict you and this and a little bit, so nobody can adjust the word name. The other thing I can do, is I can start formatting this. So I am going to undo tool. My ticks is gone. So how do I want it to appear at the moment have it selected. You can go up to this one called "Properties" and you can start playing around with do I want a box around the outside or do I just want none? That is what I like more. You can start styling this with different paragraph text, you can create your own style for these forms is up to you and I will click "OK." Just means that that is going to sit there nicely. When I start typing, there is no box on the outside and people can fill in their name. So I am going to do the same thing here. You are going to get rich text box. I am going to go to "Properties" and I am going to turn off. There is no line or on the outside. Now course title, so textboxes are pretty easy. The course title is going to be different. It is going to be a drop down box where people can pick from the options that I give them. It is this one here. They call it a combo box. So I can click on this one here called combo box. There is only one item in there at the moment. So we are going to go to "Properties" and down the bottom here, these are my drop-down list. We are going to leave choose an item because that is going to be the first option. We are going to click "Add." I am going to call this one, say they want to do InDesign training, with us, or they want to do Excel training. I am going to go through and add a couple of options, but lots of courses, so these are the options I want to be here. Weird thing is if I put a nun and the drop-down box doesn't work, so I'll leave it as bounding box and click "OK."What will happen is people would come in there, they are going to choose an item, drop-down menu, pick InDesign from the options. Nice. So I am going to leave that as item there, date of birth. We could just leave this as a text box and but we are going to use the date picker. With slick that I can go up to "Properties" and I can decide on how I want this displayed. I like it, like this. So it's got the day and the name of the month there. Next thing we are going to do, you require a laptop? This is going to be a tick box. This is going to be just tick it if you'd like this to happen so you can see it. There is a little check box. Nice and easy one. Click on it, it gives this, I am going to get rid of border on the outside. As an artist, the designer in me, don't like border on the outside. So we are going to uncheck that or check as they need. Comments. We are just going to put in another text box here, because, I am done, I am going to go through and split it with little light. Nice. So that is how to create a form. Now we've got the details in there, but was to hit this problem where people can go through and stuff missing without formatting. I just want people to only be able to type in these, without missing anything up. So what we are going to do is we are going to look at this one here. This is "Restrict Editing." Click on it. I am going to edit or restrictions could on this one here. I would like to say that this means there can't change anything. I want them to be able to change nothing but filling in the forms. Eventually, you have to hit this one, that says stop enforcing protection. So I click that. I could put a password, didn't so that only people that have the password can undo this. I am just going to click "OK" and not put in a password. Passwords always end up being a problem for me. So I believe that what ends up happening is, I can save this center to people. They can download it and unless they go into developer, and go to restricted editing and go to stop protection, they can turn it off within, but 99.9 percent of the population are not going to know how to do this. Even if they do who cares. So I am going to stop protection now so I can do some editing. So that is what you can do. Go back and start editing these bits, but with it on. Filling in forms, Stop Protection. Click "OK," and it means watch this. Click on these, I can click on the names. All I can do is into my text into here. I've got myself a nice little form that I can fill in now. Email. Daniel was item, can pick on Excel, my date of birth, laptop. Quick comments. Great. So now what do we do when we want people to send it to us? Now the easiest way is getting them to save it and email it to you, or printed off and posted in snail mail. Now is not ideal. There is a way of getting it, adding a button to it so you can get it to automatically emailed to you. There any trouble with automatic buttons is that we need to enable something called macros. What happens is if I send this word doc out till it to people or it's downloadable from my website and it has macros enabled. What will happen is a lot of people will freak out because macros do. Can contained malicious stuff and viruses. So what people tend to do, especially for big companies, they don't allow people to work on documents that have macros. Also it is a bit of a freak out for people opening the file and says, would you like to open macros? Macros, would you like macros enabled a lot of people just don't. So you might just have to write, please email this document to at the end. Unfortunately or print the stuck him off and print it and send it to us. So let's say we are going to go the whole hog and did the button option. So to get our button and there we need to over here versus restricted editing. Let's stop restricting it for the moment. You are going to have to use a somewhere else. Where were your button wants to go? Up here there is this little drop-down option, and we are going to use this one here. Rectangles call command button, go to pick. Now if double-click it, and what needs to go in here as a bit of code. So I have given you a bit of code, I am going to go back into word, and I am going to go to file open in your desktop on your exercise files, there is one, called forms and there is one in the called send form button code.z Open it up, grab that, copy it, and paste it into our Visual Basic. So this opens in the background. Don't be scared by it. That is a little scary. Just paste that between these two lines here though thing we might change as well is the name of the button by default. Whereas a called caption, because called command button one, let's just call this one "Submit." I am going to close it down and now going to "Submit" button. Now, to make the button work, we need to enable our restrictions again. So I am going to click off down here where we are going to click. Before let me save, I need to switch off design mode that comes on automatically, back to this mode. Let's hit Save. That enforcing what am I do is I have to go and clear off. I've got lots of ticks that I had in here. So because I am turning this back into a regular old form that doesn't have my details in it. So I am going to have to go and pick that first option because I missed about with it. So we have got all in here, we are going to enable our protection. Click "OK." Now it is form they can fill out, and when they are ready to hit "Submit," and what it will do is, it will open up Outlook now because I have been working on this document before. I have already enabled micros mind working. What will happen for other people is when they open this document, there is going to be lots of warning saying macros are being enabled. So not an ideal solution, but probably the best one is to have a little thing that says please print or please attach and send to this email address here. That is how to make a form in Microsoft Word. 50. Creating personalized letters in Word using an Excel spreadsheet Mail merge: Hi there, in this video, we're going to take this list from Excel, and merge it into Word using mail merge, and what it's going to do, it's going to automatically create pages in terms of our letter head and it's going to put all personalized. There's Daniel, there's Greg, there's Malcolm, all pulled from the database and automatically make this long document for us so we can print it off super easy using mail merge. Let's go do that now. Okay, so first of all, opened the letter that you want to work with. In our case, we're going to use Word exercise files. There's one in 07 Mail Merge and we're going to use this one called prospectus. Okay, so it's got some basic takes in here. What I want to do now is connect it out to a list. Now the list you need to have existing. I've got list in Excel. It's pulled from my database its got: people's first name, company, phone numbers, email addresses, addresses. The things I'm going to need for this letter. You don't need to clean it up. You can just decide which of these columns you want to use. If you don't have it already, you need to insert a row at the top. That categorizes the columns. It makes it really handy in Word, okay? Company, first name, last name. I've got that guy. I'm going to close him down. I don't need him now. Inside of this document, what I'm going to do is I'm going to go to "mailings" and up here I'm going to start "mail merge". I'm going to use a letter and I'm going to select "recipients". I'm going to use an existing list and if you're following me, on your desktop with the exercise files, there's one called 07 mail merge and there is an Excel document in there. Click "open". There's only one sheet in this case, one spreadsheet in that document. That's fine. Okay, so the things I need to do now is let's look at putting in couple of bits to personalize it so at the top here, I'm going to put in first name, last name. In here where it says "insert merged field" you can see here there is. This is the list i actually pulled from my Excel document, remember there was company, first name, last name. They also look different depending on your Excel sheet so I'm going to put in first name and then I'm going to put in a space, and then I'm going to put in last name so what's going to happen is when I hit "Run", finished merge, it's going to go through that list and replace first name with the first name from the list and the last name from that same person. I want a bit of a space in between the two otherwise the names would be jammed together. You can preview the results while you're working. This is not finishing it. Can you can see here "Preview Results"? It's just pulling the first record, from my Excel document. It's not finished. It's just a little preview so I'm going to turn that off. [inaudible] Returning, I'm going to put in the address and that's all I needed at the top. Along here, I'm going to say "Dear," and then I put a space in, and then I'm going to say, "Dear first name," and I'll put a comma in, and then space. That's all I'm going to use from this list, you can decide what you need to use and if I click "Preview Results", it's going to say, "Greg, " and then, "Dear Greg," and close. I'm going to have to do some spelling changes. But you can cycle through these lists, you can see here. I'm still just previewing. I'm just cycling to see what the rest of the values look like in my Excel sheet but we're still not finished. Keep saying that, I know. When you are ready to go, there's this option here, it says "Finish and Merge", okay? Print options is really common. All you do is hit print and that's it. It's going to not save them if you know what I mean. It's not going to create a document with a wall in there. It's just going to send them all to the printer with the right names on them and be finished. If you want to save them and have a printed version of them because at the moment, if i turn preview results over, this is like a working copy and you're always keep this one and I'll save this one and I'll keep it somewhere because it's first name, last name. I can go in and go select "recipients" and I can choose a different list. I do this every month, I send out a prospectus. I can just go to a different list and it will use the same formatting from this one. But let's say I do need a copy of this to send to somebody or I just want a physical copy, there's this one here it says, "Edit Individual Documents" click on this one, click "all". Can you see its actually a different file there's my other one before, there's my template version, it's created a separate version, and what it's done is can you see it's made a page on all of these, for all at different records ready to go. I can do what I want with this, I can print it off. Yeah, that's a separate document from their original. All right, that's how to use mail merge using Word and a little bit of Excel. 51. What Next: What do we do next? Next thing you can do is, I'd love to see some of the projects you're working on. Screenshot, leave it in the comments, post it in the project section depending on where you're watching this video. The other thing is if you'd like to, just leave a review, they really help me out. The next, in terms of maybe your professional development, Word is an amazing product. I love that there's amazing things you can do, but it is limited in terms of the grand scheme of things like a graphic design and desktop publishing. The next step up from this one, it's Big Brother is something called Adobe InDesign. Go check that out. I've got a course specifically for Adobe InDesign course, but that's the next leap from Word. What you also might do as you create development would be something like Excel. Excel can be scary, I've got a course on that as well, but I've got a demystified version of that in day-to-day product use of Excel for normal people. You might check that one out as well. All right, this is nearly it, nearly the end, this the cheat sheet and we'll be done. 52. Microsoft Word 2016 shortcuts and cheat sheet: Tip number 1, I've styled my first heading, but I've got to apply it through this really long document. Click anywhere in the heading, go control shift C, click anywhere in the headings you want it to go to control shift V. Super easy to apply it to lots of different things as you're working through a document. Thank you Microsoft Word, your awesome. Tip number 2, I've got a PDF. It can't be opened. It's all fixed or can it? I can right-click it. Go to open with Microsoft Word. Microsoft Word is going to say would you like to convert it into a word document? You say no way this way. Now all of the text is fully editable and when you're finished, you can hit Save and decide to keep it as a Word document or back out as a PDF. Thank you word. So tip number 3, I've designed a cover page, I've done my contents page and I'm about to style my body copy. I don't have the copy yet, so we want some placeholder text. So instead of going out to lump-sum dot com, we will love that site. We're going to go to equals and we're going to type in lorem, and in these brackets here we're going to type how many paragraphs we want. I want 150. The end here, hit return. Holy moly, easy peasy. Mixed up Latin words that I can use as placeholder text until I get my real copy. Great, onto the next tip. Tip number 4 I think, is I want this price and I want this price. So I try and drag across them both, but it grabs everything in between. What if there was a way I could do random selections which this like the first one, hold down control and shift and then click this other one. Look at that and maybe just this one for fun. Hit copy, new document and you can see it just brings through the bits I had selected. Great tip. Next one, please. You're working on a document like this newsletter and the file size is really big, so you've got lots of images in it. We want to lower the file size of this Word document. We can do that by clicking any one of the images, go up to format on the top. Then this option that says compressed pictures. Now untick the one that says apply to just this picture. I'm going to get it to apply to all the pictures and I pick a size. I'm going to go down to email size, click Okay, hit Save, and check your file size. It'll be a lot smaller. To the next tip. Tip number 6. I think probably this one has to do with measurements, especially when you're dealing with Imperial and metric changes all the time like IM. So I know that this box here needs to be nine centimeters high. But if I look under format, I can see that it's in inches and I have no idea what the conversion rate is. But what I can do is select the inches here, type in nine cm, just over the top. I can click out anywhere and you see it does the conversion for me. It's now converted it into the exact inches measurement. You can do the exact same thing with pixels or points. It's not just to do with height and width. Any box and whether has any measurement you can just type it in and it will convert it for you. Thanks Microsoft. The last tip, and this one is how to change the font size. If I select this heading here, I can hit control shift and then full stop to make it bigger and comma to make it smaller. While here, control B makes a bold control I makes it italics. That is the end about tips and tricks for Microsoft Word.