InDesign: Save Time by Using Nested Paragraph Styles - Gallery Labels | Benjamin Halsall | Skillshare

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InDesign: Save Time by Using Nested Paragraph Styles - Gallery Labels

teacher avatar Benjamin Halsall, Final Cut Pro X & Adobe Courses

Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

2 Lessons (14m)
    • 1. Introduction

    • 2. Create & Style Gallery Labels

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About This Class

If you are like me and want to save as much time as possible when working in Adobe InDesign then this tutorial is for you. Nested paragraph styles allow you to program your text formatting automatically. This is great for big bodies of text where there are clear patterns that InDesign can find and use to separate and style content.

Below is a list of my other Adobe InDesign classes on Skillshare:

Photoshop to InDesign: Creating Image Masks for Text Wraps

Adobe InDesign: Introduction to Shape, Image & Text Objects in-depth

InDesign: Placing Images, Scaling Images, Controlling Resolution & Rotating Images

InDesign: Create Custom Image Frames with Shapes, Type & The Pathfinder in this Graphic Design Class

InDesign: Create a Trifold Flyer

InDesign: Create Text Columns with Titles and Quotes that Span Them

InDesign: Table Styles & Scripts

InDesign: Create a Custom Newsletter Layout

InDesign: Tips for Customising Perfect Lists

InDesign: Save Time by Using Nested Paragraph Styles - Gallery Labels

Meet Your Teacher

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Benjamin Halsall

Final Cut Pro X & Adobe Courses


For the designer in you I create fun short lessons in Adobe Photoshop, Adobe Illustrator & Adobe InDesign. I include some creative and technical tips in all my lessons which are always easy to follow. Check out my popular Banksy Yourself Photoshop Class, how to create Polygonal Patterns in Adobe Illustrator or my Photoshop Drawing & Painting Fundamentals.

For Final Cut Pro X editors check out my course Learn Final Cut Pro X in 25 Minutes or learn how to put video inside type, create grunge style text or my basic and advanced split screen tutorials.

I look forward to seeing your projects and am always happy to answer your questions.

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1. Introduction: Okay, so I just want introduce what we're gonna do here in this lesson, Siris on in design and nested paragraph styles. So basically, what we're looking at doing is quickly styling and creating styles for paragraphs. And one of the ways of doing that is by using nested styles and design. It means we can have one paragraph with different lines in it. And we can actually style different elements separately and automatically, which can save a huge amount of time. So basically, we're gonna go from a plain text document. We're gonna take that into in design, we're gonna create one paragraph style, and then we're going to use that paragraph style, the style, each of the different elements that you can see here within our gallery labels on. We're also gonna look at how we set those labels up. So we have them four up on the letter sheep. So this is a great technique. If you're planning to make conference badges, you want to design them in design. You can replicate all of the techniques that were covering here for that type of project, and it can save a huge amount time when you're doing a designs. So we're gonna go in depth into the drop caps unless it styles in in design. And really, this is a great way to control your designs on to get great control over your content in in design. 2. Create & Style Gallery Labels: Okay, So in this tutorial, we gonna have a look at how we create gallery labels and in design. And one of the key things that we're going to focus on is how we can automate the formatting of those labels. OK, so if you have 10 21 100 orm or gallery labels to create in the format will normally be the same. You want to get everything in line nicely, have your crop marks in place. But also you want to be able to do the formatting as quickly as possible. And that's really we're gonna focus on by using some cool features in the paragraph styles , which will just have a quick peek out here. And that is thes drop caps and nested styles. And basically, what it means is we can set up a paragraph, and then within that paragraph, we can have styles. We could have styles a program based on the formatting off the lines within that one paragraph so the name of the artist could be formatted differently to the painting. We can have a talent for one on bold for another, and that's what we're gonna look at doing. And then we can easily replicate that all of our labels in one fell swoop rather than having to go through them all individually and edit them individually. So let's cancel out of that now with gallery labels. They're quite small. So what we'd normally want to do is put four labels on one sheet off letter or more or less , depending on the size of your calorie labels. But we're gonna go for four an art gallery labels going to be set up as a 5.5 inch by 1.75 inch document size. And you can see I'm typing in inches there. 5.5 and 1.75 It's translating it centimeters for me as long as I write the i n of the inch afterwards. Okay, so we've got to file new. I will click. Okay, Andi, basically, for this document, all we need is this one page and we just exporting out really for the crop marks of the edge. So we're gonna go to file the diary, pdf presets and high quality print, and we're exporting out the label by the crop marks. OK, on importantly, in the pdf options here, we're going to set up the marks and bleeds with the crop marks. And that's all we need from this. So now that's exported. We can close this file that we don't need it again. We don't need to save it, and we're gonna go to file and new document. Okay, now, for this document we're gonna set up is a letter size sheet, Okay? Not too worried about the margins here because we're gonna use are exploring. Pdf is a guide for the lay out of our labels. OK, so we'll click. OK, and we have our documents out, OK? And when you make your document, you just want to make sure that you have in the document set up facing pages turned off. So we'll click ok there and will now go to pages. Okay. And we're gonna jump straight to the A master. So here, we're gonna place a pdf that we just exported. So we're gonna go to file place or command and day control and a on the PC. We're going to jump to ah solder. And we're gonna grab this labels crop marks file that we exported. Okay, so now we can just click once and it will pop it in there. That importantly, you want to make sure that this is sized 100%. So you should see 100% here. And also, if you double click into it and you get the brown outlined, you should see 100% as well. You You don't want to drag it out otherwise would be changing the size. Okay, so now we're just gonna drag this up to the top on the center, and we're gonna add our textbooks in here. So grab the type toe, and we're just trying this out roughly. And then once we've done that, we're gonna jump back to the selection tool. And now that we have the box highlighted with selection tool, we can change the width and height to the exact height of our label, making sure that we type in inches there. Okay, so now we're gonna align these two, so I'm gonna select both these boxes and its window object and layout, bring up the align panel, and then just a line. Those and you can see the crop marks line up perfectly with that box. No one. Add some padding to this LaBella's well So I'm gonna go to object text frame options and then add in a 0.2 inch insect all the way around. Okay? So about half a centimetre. Okay, so that's my label format set up. Now, I'm gonna duplicate this, and I should be able to get for on this sheet. So I'm just holding down Holt with those both selected and grabbing them and selecting them . What we want to do now because we have our gallery text all in one document, we want to keep it as one piece of text is we're gonna link these together. Okay, So I'm just grabbing the box in the bottom right there and linking these together. And now when I go to my pages, you can see I've got those gallery labels set up and they're all linked together. So now I'm gonna jump back to my list of paintings here and copy them headed copier combined, See? And then we're gonna jump to this first box here on will hold down shift and command as we click to unlock that first box. Okay. I'm gonna pace those in, and you can see now that I've got eight paintings, they're not formatted yet to the spacing is all off. We're going to fix that in a second, but it's flowed through to the second peso in design is automatically detected that I've linked these boxes together and it's pushed my content to the next page will keep flowing through as we edit this text. Okay, so I'm gonna select all of this on go to my paragraph styles, and I'm gonna work with this paragraphs No one and we'll call it gallery label. We know it's the basic format. We're going to use Mary out pro, and we're gonna switch it to 14 points. Okay, so you can see straightaway that we have those labels nicely listed there. OK, now, one thing I want to do when we're formatting, each of these is one paragraph is just make sure that there are no paragraph breaks between these lines. So I'm gonna go to my type menu and show hidden characters, and you can see that there's a paragraph break between each of these lines here, so I'm gonna fix that now. So basically, I don't want any double paragraph breaks. I just want it all to be individual line breaks in my document. Okay, so I'm gonna go to edit fine and change, and then I'm looking for two paragraph breaks. So too, end of paragraphs, and I'm gonna replace that. Just delete this with one end of paragraph, okay? And I'm gonna change everything in the document. So it's replaced seven of them, which is great. And now I want to replace a paragraph break with a force line break. Okay, Now, the force line break is something that's used by the nested styles to format the type. So we'll see. Now, I'm just gonna do this by selecting one of my entries on changing the selection rather than the entire document. So change other than there, you can see it's put in forced line breaks at the end of those. So I just do that for each of days, and it will become clear in a second. Why with Dennis and you can do this manual as well. So if you select the end of the line, delete the paragraph and then hold down shift in presenter, it will put in a force line break as well. So delete hot downshifting. Press center. Okay, so let's close this now we've replaced everything. So we've got our type organized exactly as we want it. So if we have a look at one of these, the 1st 1 you can see that we've got name of the artist's comma and then the year in which they were born when they died. And then we have the name of the piece of work followed by the dates, the medium and then so on and so forth. Reach, defer entry. Okay, so let's format this all in one go. So if we double click here, So we're using the drop caps and nested style. So we're gonna go ahead and create in Unisys style, and we're gonna create a new character style. Okay, We'll call this name, okay? And we're gonna have this as myriad pro and semi bold. Okay, so what? We click, okay? It's gonna format, and it's just formatting it through to one word at the moment. Okay, We want to format it for this 1st 1 up to one comma. Okay? You can see now that it's formatting the name for each of these entries up to that comma. Okay. We're gonna create a new message style and we'll call this one born slash Died on for this one. Will his mirror pro and will use semi bold italic. And we want to do this up to the fullest line break. Okay, so you can see now it's formatted. We've gone up to the force line break, and it's formatted all those dates as semi bold italic. Okay. And then we're gonna go ahead on and format the name of the piece of work. Okay, so we're gonna go back into a paragraph style. We're gonna go to drop capsule nested styles at a new nest, his style, and we're gonna add what? Work name. And then for this, we're going to use that pro and it's hot. Okay, we're gonna format that up to the Kama. Okay? So you can see now all the names those pieces are formatted up to the comment. Okay? Okay. So now, for labels were pretty much done with the formatting with the drop caps unless it styles. And now we just want to space these out so that we just have one entry on each page. And so where we're gonna do this is by using a final place. So where we have a paragraph break here between the gentry actually going to change that to break the next content box. Okay, so if we go to head it fine and change, change our paragraph for the entire document, and we're gonna change it to the break character, and we're gonna change it to a frame break. So we changed all of those. You'll see now if we close this and zoom out that now we've put each of our entries into their own individual label. Okay, so now we're gonna work a little bit on there the size of these. So, actually, for our gallery enable, If we look at the basic character formats, we can pop this up toe 16 point for our size, and that's gonna fit fine. And we can also hard in a little bit of extra leading as well to space days out. Okay, so we'll go for 20 point leading, so you can see we still got space for other information in these gallery labels. But the main point here is that we for might it all those different gallery labels, along with the marks and bleeds with formatting for the different elements within those calorie labels. So in here in our gallery stars, one element we haven't yet styled is the medium. So if we wanted to start that slight differently, we could add a new nested style. Okay, Now, in orderto get to this entry, we actually have to skip over the date here, so we're gonna we're gonna have no nested style through toe one force line break. Okay, so basically, that's saying that we're not gonna format any differently. This state here and now we can add a new character style for the media. Okay, on, then, Under here as well we can also, for character styles, format things like the color. Okay, so we could just for illustration purposes for that. This is a magenta andi. Essentially, we conform at that has magenta. Okay, so we can do that to the end of the sentence. And that will form at all those as magenta. Okay, now, once we've finished formatting within the paragraph styles in order to get back to the character styles toe peditto so to take the magenta often make it's like different color. We have to go into the character starts rather in the paragraph starts So we're gonna jump in here and go to medium. We're gonna go to basic character formats, will take off the italic off of this and put it back to regular on them for character. Color will just select black, but will select a tent of black. OK, so you can see now we still have that text there formatted differently. Okay, so now we can go ahead and we can print that so far, print. Or we could go to file adobe pdf presets, High quality print. We can save this out way. Don't need to worry about any crop marks or anything like that here because they're all set up within our document already. So we can just go ahead and export. And now you can see we have our complete labels ready to be printed. Okay, that's been useful. If you have any questions about in design about setting type, then please don't hesitate. Toe get in touch of May. This is a really useful technique for formatting things like calorie labels, but also for formatting captions within a document. Andi can be used in lots of different instances for saving a lot of time within your in design work.