Do not have multiple systems. As you increase the number of systems you make it more and more difficult to find things which you have to do. For example, if you use todoist as your todo app than don't combine it with Habitca because you will just end up confusing yourself and will just not do the work.
How do I take control my own time?
- try small and focus on one habit that you'll like to change
- Goals: review your progress - and do it every single week
PLAN - DO - REVIEW MODEL
3 priorities for the week
3 priorities for the day
3 wins for the week
The reason why you use different systems is because you discovered something wrong with the system and looked at the new solution as a way of fixing it.
As soon as you realize that every system has its own pros and cons, you will just stick to one system.
Simplicity + Consistency = Productivity
Drive Question: How do I take control of my own time?
If you don't take control of your calendar then the end result will be not be productive.
Goals help you prioritize working on the most important things.
Use 3 rule. Narrow everything down to 3 priorities so you just focus on the most important tasks.
* rule of three. * imagine a rate/hour you'd charge for each task. make times for the ones you value more. (eg. $10/hr: book tickets, check email, expense reports. $100/hr: outsourcing simple tasks. tests, follow up. $1000/hour: delegate complex tasks, creating campaigns. build sales funnel. $10,000/hr: company strategy, recruiting key executive, public speaking)
The trap that most people fall in is that they are very busy so they feel productive. But you can busy with a lot of $10 per task which won't make that much of a difference compared to working on a $10,000 task.
Demo: Calendar Walk-Through
Always carve out time. Things that you want to work on must be scheduled into your calendar.
Review every Monday morning or Sunday night and ask the these questions:'
What are my goals?
What did I accomplish last week?
What are the three outcomes I want to accomplish this week?
Use time boxing. Time boxing is essential because it is a forcing mechanism to get much as you can get done in that time frame.
When you will be doing your planning session, try to think the wins that you want to accomplish by the end of the week.
Think of your day as a gas tank as the day goes it gets empty so try to do all the things which require deep work to be done in the morning when it is full.
On Friday make a document with 3 questions:
1. What are the big wins for the week?
2. What are the big misses or learnings?
3. What are the priorities for the following
The hardest part of the three by three by three review is the Friday review.
Keep open times on your calendar for unexpected events that are urgent.
Start small and delete one tasks
Propose more efficient collaboration channels: email, chat, etc.
Be proactive (not reactive) with emails. Try not to check it more than three times a day.
If you are starting out then just focus on the three priorities of the week as that will cover majority of the work that has to be done.
4 App Types to Try
"To-Do" Task App
Always have a place to jot everything you need to execute.
Examples include: Microsoft To-Do, Todoist, Things, etc.
Use bookmarking to avoid distraction in the moment.
Example include: Pocket, etc.
Use tools to build repetition and momentum.
Examples include: HabitBull, etc.
If you track a habit and you do it everyday for 66 days then it becomes normal.
Make space to explore ideas and goals.
Examples inculde: Google docs, Dropbox Paper, Evernote, Notion, etc.