Thanks Brian for sharing so many useful tips – I've started applying the time management ideas to my day-to-day (especially timeboxing and Pomodoro technique).
My productivity system involves a few different tools, both digital and physical. As a former copywriter, it always starts with a pen and paper, and then moves onto the computer for trackability and speed.
1. Physical Lists
Whether it's a small notebook, a scrap of paper, or the back of a bill envelope, I'm constantly making lists on paper. Everyone has their own style, but for me it's important to keep these organized visually while at the same time NOT be too precious about them.
For example, I don't use any special kind of notebook (it's actually better if it's a random ugly "found" notebook and not a brand-new Moleskine that I'd worry about messing up). Really any scrap paper or the back of printouts is ideal. (Going green!)
In terms of visually organizing to-do's on these lists, I use a series of different shapes to denote high, medium and low priority tasks.
Some of this was inspired by Ryder Carroll's Bullet Journal concept.
2. Google Docs + Sheets
I find most of Google's products to be incredibly useful for productivity – specifically docs and spreadsheets. Across the Skillshare team, we probably have tens of thousands of documents shared which just makes projects more fluid and productive.
For my own personal goals and financial housekeeping, I also use docs and google sheets every week.
Again, much of this starts as a physical list on paper, and then gets pulled into the digital space later.
3. Trello Boards
In terms of content management and keeping track of our publishing calendar at Skillshare, we pretty much live and die by Trello. This helps us see the status of every project, which key people are involved, and allows us to communicate important steps without filling up somebody's inbox or wasting their time with a meeting.
It's also helpful to take a holistic look at what other teams are working on at-a-glance by checking out their Trello Boards (rather than pinging them with a bunch of questions).
I really like the way this class shows different ways of using a Trello board, and also found the Inspiration section on your site useful.
Some action steps I definitely want to work on, now that I've watched this class:
Thanks again for the class, Brian!