My Productivity Process

My Productivity Process - student project

This class was incredibly helpful to see the areas where I can improve my workflow to get more done. I also really appreciated the emphasis on prioritizing the right things as opposed to just trying to get as much done as possible. I'm definitely guilty of that sometimes!

My workflow and productivity are organized in a couple of ways. 


I use Trello - the visual aspect of the board and the ability for everyone to immediately see the status of every project without having to click on anything or see all of the nitty gritty for every individual person is invaluable. We all know where everything is at all times, cutting down on the status check ins and letting us talk more about our stumbling blocks and problems we're trying to solve along the way. It's really enhanced the way we work as a team, and we couldn't function without it!


Individually, I use Airtable, which lets me build a database of information I can pull from for my projects, which often overlap in terms of tasks, etc. Just like Trello, it has an app as well which I can access on the go, which is really helpful. I enter every single task I need to do into there and it filters out as I mark it to done, ensuring I'm always focused on what I need to accomplish next.

My Productivity Process - image 1 - student project


Email can be a huge time waster for me, especially when I'm not organized and have to spend a bunch of time searching for the information I need. Now, a major priority for me is making sure my inbox stays clear. I make folders for every project I'm working on and send new email into those folders. The only emails in my inbox itself are those that I need to take action on. As soon as that's done, they're archived. I also have filters set up for regular, informative email blasts so I can read them at my own pace without clogging my inbox. It's been life changing to see this everyday instead of thousands of emails all in my inbox: 

My Productivity Process - image 2 - student project

While I feel like I have my task management and information organization under control, where I really feel like I can improve is time management. I'll often go head down into a project for as long as it takes to finish, then look up when it's done and realize I'm starving and haven't taken a break in several hours, which can mean that I'm a little bit burned out for the rest of the day. If I worked to take more regular breaks and get back to work on time, I bet my afternoon/early evening work periods could be more productive. I'm excited to try the pomodoro technique and time blocking to see if that will help!

Becca Cloyd
Content producer at Skillshare