File 1 Non Verbatim

Narrator: Marcus White is the Managing Director of Quartz Power Group, an energy company. Every month, the Departmental  Managers meet to discuss high level issues in the company. Marcus is leading this months meeting.

Marcus: Ok, well good morning everyone thank you for very much for being here on time we've got a lot to do today so lets get started. Now everyone is here apart from John in Facilities but we have apologies from him.

Lydia : Ya

Marcus: Has everyone gotten a copy of the agenda? Good. Can I draw your attention to item four where its says presentation of online survey results. The presentation will be given by Ms. Patricia Reyes who is a representative of the research company we contracted to carry out the work. Ms. Reyes will arrive at 11:30 so I plan to break at about 11:15 to give her time to set up. It may also mean that we need to interrupt the first few agenda items, but we will come back to those. Lastly I would like to leave a little bit of time under other business  to discuss whatever might come out of the presentation. Ok? So, item one is relocation and plans for flexible working. Now as you know, Paul and his team have been working on plans to extend flexible working hours across the company, so Paul perhaps I can begin by asking you to fill us in on your progress.

Paul: Sure, Thanks Marcus (clears throat 1:54) well as Marcus said...

[break in recording 00:03:38]

Marcus: Thank you very much indeed Paul and on behalf of everyone I would like to say thank you to you and to your team for all the hard work that you've put in so far on this project, I really appreciate it. Before we move on to item two are there any comments anyone would like to make on item one.

No? Mya, I am aware that flexible working hours has a particular impact on some of your team. Do you have any thoughts on that?

Mya: Well from my point of view  what Paul is proposing sounds fine. I am a bit concerned about working  with the system of core hours and then flexible hours but I think we all need time to read through Paul's proposal in more detail before discussing it any further.

Marcus: OK that sounds reasonable. What do other people think? Do you agree with Mya that we need to look through the proposal in great detail first? Yes? Well I am sure we can return to it in next months meeting. Ok? Good. Are we all ok to move onto the next point? Right. So the up and coming board meeting... we don't have to spend to much time on this but there are one or two issues that we need to be aware of. Lydia can you warn me if we go beyond 10 minutes on this one?

Marcus: So those two people will be replacing the two members of the board that are leaving us... and that is everything I think on item two. So right, moving on to item three and the cost break down for the relocation. Now Mya, thank you very much for emailing the current figures to all of us. I hope that we've all have had time to look at them to read them through. Mya is there anything you want to add before I open this up for questions?

Mya: Not really, nothings changed since it was sent out as far as I know.

Marcus: Are there any questions arising from Mya's report? Matt you look as though you might have a question.

Matt: Yes, I suppose I do. Well its more of a comment really. The fact is, IT will have the highest cost attached to this relocation in terms of moving equipment and I will also need to bring quite a few contract people to help, but the figures in here don't seem to be the same the estimates I gave you. Its all going to require a lot of overtime in my department.

Mya: Well I have allocated some of the cost to the budgets of other departments that seemed the fairest way to do it . Otherwise as you say IT is responsible for a large part of the relocation costs.

Matt: So do you mean in any IT costs related to say marketing will be covered by the marketing budget?

Mya: Yes in a way. Look this might help clarify it. You see I have broken the IT department into segments.

Marcus: Oh I'm sorry can we continue this discussion after lunch? The lady from the research company is waiting to join us and present her results but before we take a break I just want to summarize where we are so far. Now my understanding is that Mya has tried to relocate the allocation costs across departments as far as possible but Matt feels that IT is still taking to many costs. Is that right?

Matt: That's about right

Marcus: Good. Let's take a break now and can we all be back here promptly at 1130 to continue where we left off. Lydia could you bring Ms. Reyes up please?

Lydia: [ inaudible 00:06:03]