Sheet-to-Email Automation - image 1 - student project

Sheet-to-Email Automation - image 2 - student project

For this project, I built a simple workflow that sends me an automatic email every time a new row is added to a Google Sheet. I created a sheet with fields like Name, Email, Company, and Created At, and used Zapier to monitor the sheet for any new entries.

Whenever a new lead is added, Zapier detects the new row and immediately sends an email summarizing the information. This kind of automation is useful for quick alerts, small CRM-style workflows, or early-stage lead tracking.

How the Zap Works

Trigger:

I used the “New or Updated Spreadsheet Row” trigger in Google Sheets. Zapier listens for changes in the sheet and pulls in the latest row.
Action:

Then I added “Send Outbound Email by Zapier”.

This action sends an automated email to my inbox with the row details.
Output:

When I tested it, I received an email from Zapier Bot showing the new lead info (screenshot attached).

Challenges I Faced

The trigger column selection was confusing at first because Zapier needs to know which column should be used to detect changes. Once I picked one field (like Created At), the automation behaved correctly.
Testing the Zap initially sent empty fields, because my sample row lacked actual data. After filling real sample data in the sheet, the test worked perfectly.

Why This Zap is Useful

Even though it’s a simple workflow, it’s a common real-world pattern. Anyone working in operations, sales, or BD can use this to:

Get notifications for new leads
Track form submissions
Monitor changes in shared spreadsheets
Create lightweight alert systems without a full CRM

The screenshots show:

The Zap structure
The Google Sheets trigger setup
The email action setup
The final email I received

Gautham Gafoor

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