WPS Office Writer Tutorial: Best FREE Alternative to Microsoft Office 365

1. Course Introduction: Ps Office Suite is an all in one office suite that integrates writer spreadsheet, PDF and presentation in one software. It's available for Microsoft Windows, Mac operating system, Linux, IOS. You can find it in Android and even Harmony operating system. It's developed by Kingsoft, the Chinese company. I'm Dr. AS Abdahi, I'll be the instructor for this complete beginners course. I'm a university lecturer, a digital content creator with a Phd in civil engineering from University Technology Petronas. The outline that we're going to cover is subdivided, the components of this course into sections. Section one is going to cover WPS writer. Under the section one, we're going to cover a number of topics including introduction to WPS and how to download and install WPS office suite. How to the general overview of the WPS platform. We look at the formatting text, how to format text, How to format paragraph. How to add headers and footers in WPS office suite. How to write equations, complex equations. How to insert and format tables. How to deal with images and shapes. How to add them and format them accordingly. How to insert hyperlinks. How to cert and format charts of different types. And how to insert watermark, how to add line numbers. We move on to look at page breaks, how to add page breaks in WPS office suite. Then we'll look at page borders and colors and page colors. We'll look at this in details as well. We'll look at multiple columns. How to create multiple columns within a particular document. We're going to look at page margins and orientations. And then table of content. How do we generate table of content and automatically update it as we write in WPS office suite? Then we're going to look at review features. How do we review a particular document between a lecturer and a student? How do you review and send your reviews to the student, and how does the student accept or reject a review? We're going to look in detail about the review features in WPS office suite. Then we're going to look at changing the view options. How do we change the various views of the various view options within WPS to have the best usage of WPS office suite. Then we're going to look at how to add a cover page and how to use defined and replace feature within WPS office suite. Then lastly, we're going to look at the WPS special features. How to convert what documents to PDF from PDF to text, from PDF to images. We're going to look at all that and how to export your files from a Word, from documents to PDF about this is going to be in detail. The course is designed strictly for beginners, people who have no even prior experience in using computer or in document creation and editing. With just minimal knowledge of computer operations and mobile mobile device, you should be able to use this software very effectively. I would like to sincerely thank you for joining me in this course and I look forward to seeing you on the other side. 2. Downloading WPS Office Suite: Okay, in this class, we're going to look at how to download and install WPS Office Suite. To download and install WPS Office Suite, all you need to do is to come to your browser, open your browser, and come to the search bar over here. You can search for Google if you want. You can come down here and just search for WPS Office Suite, just like you can just enter. And you can see it over here, the first one, WPS Office Suite free office download for PC mobile and all that is an office suite for Microsoft Windows. It's an all in one Microsoft Office suite that integrates Word Docs, PDF, Excel, and spreadsheets, and even Powerpoint. Okay, all in one encompasses all in one. So the first thing that comes in is Ps.com You can see it over here. So once you click on Wps.com it is going to bring you to this website. Okay. You can see free all in one WPS. You can just go ahead and download it from here. You can just go through it and install. It's very easy to download and install. Once you download from here, you can just go ahead and install free all in one office suite for mic or Mac updated. Okay, it has automatically detected that system that I'm using is Mark. So it has given me the options for mark. A free and powerful suite, writers spreadsheet, presentation and PDF toolkit compatible with all mark versions and work across Apple devices and support multiple languages. You can go ahead and click over here to download and you can just download it directly. Again. It's available for Mark, operating system for Windows, operating system for Android. You can find it on Android as well. Most Androids, they have it or IOS. You can see them inbuilt in IOS as well as Linux. Okay? So depending on your own operating system, whichever one you have, you can just go install. So you have to create an account. Just go ahead and download, install, and then I'll meet you at the other side. In our next class, we're going to look at the general overview of WPS, how to open it, and what are some of the key basic features that you can have access to once you start WPS. Thanks for watching and I'll look forward to seeing you in the next class. 3. Overview of the Platform: Once you download and install WPS, you can just come all the way to the launch part over here. You can just click and you can come over, you can see WPS over here. Okay. You can just click to kick and you'll be welcome to this very platform. The first thing you'll see that you'll be prompted to the recent items here. You can see all the recent documents that you've opened or you've worked on recently. And you can come here to see the starred ones. Okay. Documents that you've worked on. And you start, you can see it over here. The document that you shared with, shared with me. You'll find them over here and shared by me. You will equally find them over here. If you share a document is shared with you, you can equally find all of them here. You can work on the cloud. You can enable auto save on the cloud, so you can just work directly as you're working. It is saving equally on the cloud. You can have access to your desktop, okay. All the folders that you have on the desktop, you'll be able to have access to them and all the files. You can have access and document as well. You can get around to have access to all your files that you have in your document within your system. Okay? To the left over here, this is at the home tab. You can see you can come to a new over here and you can be able to create a new document. Now, it's important to stress out that WPS comes in all in one, Like we've stated earlier. You can have the document which you have Word document, just like the Microsoft Word version. It is called Document in this case. And you can have spreadsheet and presentation. In each case, you can start any document from scratch, okay? From scratch or from a template. You can start from a blank pages directly from here by clicking on blank page. Or you can see different templates that you can work. Starting from letters. You can see resumes. You can just easily click and customize invitation letters, letters, work related letters. Come over here and see many more. And you can see them according to the categories, okay? And use navigate around. And you have the option to just click on any one of them and you can kick start using them. You can have spreadsheet, okay? You can have spreadsheet, different kind of spreadsheet. You can start from a blank page also, and then you can use the templates as well. You can come down and see more and you see the categories as well. Spreadsheets, just functions just like the way Microsoft Excel functions. Okay? Most of the cells and the data are just arranged the same way you see in Microsoft Exam. Later we'll see in detail how to use each of these features. Then we have the presentation presentation functions, just like the way Microsoft Powerpoint works in Microsoft Office suite. Okay? So you can start from a blank page also. Or you can start from different kind of templates, be it based on education or business summary or work plan, or summary, or fresh style or different kind of styles. You can just come over here to see based on the categories, how you can start. Okay, next is you have PDF. The PDF option gives you the opportunity to create a PDF or you can open a PDF document over here, or you can create your own PDF. Just like the way you create Microsoft work, you create a PDF document and you'll be able to work on it and save it everything in PDF. Later, I will show you in detail as well how to use, how to work on this and creates the document directly. And then down here you have other recommended features like you can convert PDF to Word. You can convert any PDF document to Microsoft Word or Picture to PDF. You can convert PDF picture to PDF, and then you can convert PDF to picture, vice versa. Okay? Or PDF to Excel or PDF to Powerpoint. You can do all these conversions, and as we go along in this tutorial, I'm going to show you basically how to do all this. Okay, so this is just a bit about the general overview of the WPS platform. We've created a template. You can be able to see it over here. Okay, it on document spreadsheet, Powerpoint, you will be able to see the template that you've created over here. Or your favorite, you'll be able to find them accordingly. For now, for this tutorial, this is just a bit about the overview of the platform. In the next class, we're going to look at what document, okay, it's overview and what, and what you need to understand to start using it. Until next time, thanks for watching and I look forward to seeing you in the next one by. 4. Overview of WPS Writer: Thank you so much for joining me once again in this tutorial. We'll look at the Word Document or the document version of WPS. How do we work it? Okay, how do we do some very basic editing in the word document? But for now we'll look at the general overview of the word document platform. You can come to new, and like I've explained in the previous video, you can start your document from template like we have shown earlier. Or you can start from a blank sheet, which we are going to start at this moment. So you can click on blank sheet and it's going to open a blank of paper, just like just like the normal piece of paper. You can see this is the four type of paper. You can see everything just like the way if you have used Microsoft Word before. It's similar to the Microsoft Word arrangement that you have the paper in four size and you have the Home tab where you have the copy and paste option. You can do different copying and pasting. You can copy things from different places and come and paste them in this document, you can do format painter. I will show you how to do format painting. You can do a lot of text editing, okay? Can change the phone style, the phone sizes and different sizes. You can increase or decrease sizing from here and you can increase. You can do with all these other text editing, basic text editing features like change the color, change the background color, and do some suffix and prefix to your document. You can ball alize and underline. You can do all that from here. And different alignment and different kind of arrangement of the texts. Okay? You can do different styles. From here, you can create your new styles, or you can come to Microsoft Word type setting. You can do different kind of what type setting, or you can do fine and replace. Or you can change the selector. Or you can change very basic settings from here, just like you have the Microsoft Word, you can come over to the insert features. Insert different things from page break to blank page to tables to pictures to shapes, different shapes pictures you can invite insert pictures from your computer or from a PDF document or picture to document. You can do all that You can insert directly from external sources. You can add comments in cases when you want to work collaboratively with others. Or you can check the charts or what ads. If you are interested. You make envelopes and you can create head fo page numbers, watermarks. You can do all that from here with just simple simple click. I'll show you in detail how to use all of this feature. And then you have the page layout where you can change the orientation of the pages from portraits to landscape or change the main, okay? You have the option to change the margin to any kind of size you are interested in, or you can change the effects. Or you can change the columns to one column or two columns. You can have other preferences as well, different preferences. You can create table of content from here. Different style of table of content. I'll show you in detail how to create all the ins footnote, you can do all that. We'll go into detail about how to use this. Then mailing options, you can insert an open data source, insert different fields, and you can E mail things or document as you're working on them. From here. Then we have review features. In cases when you want to edit your student's document or you want to review data, you can be able to insert comments, be it typewritten comment or handwritten comment. You can do that. You can do text to speech or you can check word count or spell check they are about. Or you can accept or review changes that someone has made in a previous document that you're working on, we're going to look in detail about how to use all that. Then you have the view options. You can change the view to outline view to web view to navigation pen. You can play around with the ruler option. You can enable all that from here and table grid lines, you can enable that. Zoom in and zoom out. You can go to page with multiple pages, single page. You can change the view from here, sections, You can add different kind of sections. Table of contents, margins. You can change orientations as well as page numbers and head on foot. I will explain some of these in the previous class. You have special features, okay, where you can convert from PDF to Word, PDF to Excel to Powerpoint. You can export documents in PDF, or you can export them in picture or thereabout. It's very easy to make use of all these features if you have tried to use the Microsoft Word before. If you have used Microsoft Word before, it's very easy to have access to and use this Word document Over here. You have the other options, like the zooming options. You can zoom in and out and you can scale to fit. If you want everything to be full screen, you can click on this and you'll be able to have a full screen. You can change the percentage, you can increase. Right now it is a 150. You can reduce or increase the zoom level. Do all alignments there about. We'll go in detail. I will show you how to use most of these features. At the bottom left, over here you have the word count, spell check. You can have character account. You'll be able to see everything, all the details of what you're working on over here. This is a bit about the general overview of the word document platform. Okay, in the next class, we're going to look at how to bring in text, how to type in text, how to copy and paste text from other platforms, and do some very basic text editing in this very platform. On the next class, thanks for watching, and I look forward to seeing you in the next class. 5. Basic Text Formatting: Okay, welcome back. In this class we're going to look at some very basic text editing or text formatting using WPS office suite. You can see that, like I've explained earlier, the document we are right now in the WPS document portion. The first thing you need to do is to save this document. To save a document, you can come all the way to file over here. Once you're on the file, you can come to save us, okay? And you can define the location where you want to save it. For example, I want to save it in this location desktop and have this WPS document. I can just come over here, give my document a name, for example, I can see text formatting in P. Then I can save it in this section one for example. It's just an example. You have saved your WPS word document and you can see the name that you've given it. You can start by doing some very basic text editing To write a text, you can go ahead and start writing. You can type by the keyboard, you can type anything as you hit the return key or the Enter key, you're going to change to another line and you can go ahead and write anything accordingly. Alternatively, you can go to any portion or anywhere you have any document you can copy and bring it in over here and paste it. For example, I have this document. I have this text that I have generated in GPT. I can just come over here and just highlight some portion of it. For example, from this introduction I can just select and come down maybe here, up to this point right click and see a copy. I can come back to my WPS, create another line. For example, with the return key, you can go ahead and past indirectly with control V, or alternatively, this is going to past in with the format that it has came in with. You can come over here, click on this, and you can see Keep text only. These are different formats that you can past documents on. You can match the current formats that you're working on in this particular document or you can keep text only. That's the one. I always prefer to past the text without any formatting as it is. Okay. So you can see this is the text. Or you can come down and see matching the current format. If it's going to match the current format, then it's going to come in with this haphazard nature. But then you are free to always come over here and do formatted text the way you copy it from the chart, GPT for example. Or but alternatively, and the best way is to keep text which is going to keep only the text without any kind of formatting. So this is how to copy and paste and how to write anything. And if you want to edit any portion of the text, you can just navigate with your mouse and just click anywhere and you can add document or you can add any text. Or you can delete with the delete key on your keyboard. It's very easy to do that. Or you can highlight by just double clicking within the text. You can click double click to select a word. Or you can click okay with triple click, you can select an entire paragraph and you can go ahead and copy. It can past somewhere. Or you can select an entire paragraph and just delete it. You can do anything you want, the testing. Also you have the option over here. You can do the same testing options that we've explained. You can do pest special, or you can set default testing from here. Or you can do three that we've explained. This is how to bring in text and how to write text in WPS. Another thing that I want to show you is basic editing in text. For example, for you to do any editing within text, all you need is to highlight that text by selecting it and selecting the entire theme within that text. You can just click anywhere and drag to select the text. You can come over here, you have different kind of text editing features. Like you can change the font style, different font style. As you hover over the font, you'll be able to see that the effect is having, changing on the text that you are having over there. Okay? And see the font that you have selected. It's being reflected in the text that we've highlighted. Okay? You can just go ahead. You can change the phone style and you can change the size. Okay? Over here, you can increase or decrease the size of the text that you've highlighted as well. If you've highlighted this text and you come to sizing over here, you can increase or decrease the size. Also as it is increasing, you can see the preview on the text that you've highlighted. Okay, Right now, I think you can keep it here. We still selected that particular text. You can bold it. You can utilize it. You can underline it as you wish and you can see it's bolded, it's italized, and it's underlined. These are just very basic changes or features that you can access. You can strike through if you have the option, if you want the option to strike through, strike, strike through. Just like when you are editing something you've edited or you've deleted all this or you don't want this in the document, you can do double striking. Also, strike through. Is it a single one emphasis mark? You can create emphasis mark if you're interested or you can do subscript or superscript. Okay? This is superscript. And the subscript, if you have something like writing an equation. Later I'll show you in detail how to write an equation instead of x squared, you can just write x two. And with this, you are free to make it a superscript by taking it to be x square. You can see now you've taken it to the top. Or you can do subscript by bringing it to the bottom, just like you now bring it to x2x1. You have the option to select any text as well. You can change the different word. You can change the coloration and make it look like this. You can put in shadow effect on the text you've selected. Or you can put in reflection effect if you want to add reflection or glow effect. These are features that you can add, especially when you are dealing with headlines or headings, or you want to deal with specific characters for poster creation or thereabout. Then you can select any document, any part of the text. You can change the color of the text by just coming here. You can select different coloration and you can go ahead and change it to maybe red color, this is it. Or you can change it to any color. Maybe green color or this color. Okay? You can see the color has been changed. If you want to change the background of the, you can come over here. This is for background color. You can change the background background color of that particular text. You can see you change the background color accordingly. Just like that. Okay. If you want to remove, you can always come over here and see no color and it's going to remove the background color as well. Okay. So you can see it. It's very easy to play around with the text over here. This is a Sor if you want to clear formating in any text, okay, You can select the text, something like this and you want to clear all the formatins. You can just click and you can see it is back to the way it was when it was pestedft. Play around with the caps. You can change the case or you can do enclosed character character border. You want to create character border or phonetic guide. Let's say you want to change the case of this. You are free to change it to sentence case or lower case or Opa case. You can do to case between Pa and lower case. Let's say we want to change everything to Opa case with just one click, everything is going to be converted to Opa case. You can see everything has been done okay. If you want to do character shading, then you can come over here. Alternatively, if you want to increase the size of any text that we've selected, you can use these two features. The first one is to increase, make it bigger. The second one is to make it smaller. You can use both of them to increase or decrease the sizing. Okay, this brings us to the end of this class on basic text editing WPS Office suite. In our next class, we're going to look at paragraphing formatting, okay? Where we are going to have the option to use all of these features. Like the numbering, the page numberings, the paragraphing numbers, the alignments and different features. I'm going to show you in detail how to use all these until next time. Thanks for watching and I look forward to seeing you in the next class. 6. Paragraph Formatting: Okay, welcome back. In this class, we're going to look at paragraph formatting in WPS. Assuming we have this document, okay, That we've just copied and pasted this document from somewhere. We're trying to play around with the paragraphing issues. Okay. You can see we have the paragraphing issues. Okay. Everything is at the home tab. You have the option to play around with the numbering, which is the first one. We have different bulleting, okay? Different kind of bullets. You can, you can insert bullets of different types. You can see different, different kind of bullets, assuming we want to insert for this very list of texts. You can come over here, select them, and come over here and put this bullet format. You can see the formatting. Or you can change it to this type if you are interested. Or you can change it to this tick type if you're interested, depending on the bullet you are interested in. Or you can come over here and set numbering, you can have different numbers, 123, just like 123 separated by different brackets. You can use this, you can see it as just separate them. Or you can have 123 in Roman numerals of different types, small letters you can see. Or you can have 123, but then of BC, just like. You can have them in ABC format and you can have them in ABC separated by bracket as well. It all boils down to you how you want it. For example, this is the first one assigning bullets and numbers to any list, okay? You can select any text and you can do all alignments from here. You can align left, right. Now everything is aligned left. You can see it. A default, you can align right. If you click, you can see it has been aligned right. Everything now is centered to right. Or you can align center, this aligned center, This is aligned right and everything is now centered is known at the straight line from the right angle. You can see it over here. Or you can do justification by just clicking here. And it's going to readjust everything to fill up the edges. Okay. You can see it professionally done or you can extend to fill up everything. You can stretch around to make everything fill up to stretch the text or the wardens around. So it's just filled up the entire thing. Okay. You can see everything is now fixed at both ends. Or you can play around with the line spacing by just clicking on this is the default is at 1.0 which is single line spacing. You can make it 1.5 And you can see the spacing, the vertical spacing in between the lines have increased. In some cases when you're writing project or thesis, you may require to go to double line spacing, and that's when you come to 2.0 and you can see this spacing has actually increased to 2.0 across different lines. This is the feature that you're going to use to increase or decrease the line spacing as you saw for now. I'm going to keep it at 1.5 over here at the top. You can play around with the indentin right now. You can press this one to increase the indentin, which means to move inwards from the main bar or main end. You can move the paragraph inside. You can keep moving inside if you want. You can see you can keep increasing the indentin, or you can reduce it by using this feature to reduce the indentin and you back to where you started. It all depends on what kind of writing or criteria you are using in your write up, and you can be able to do that and adjust accordingly. Next we have the character scaling. Okay? This one you have the character scaling. You can combine character everything in one place, two line in one, okay? You can do two line in one, or you can fit a text to a particular place or to a particular width, okay? You can do character scaling. Also, you can increase this character to 66, or you can increase, decrease it to 66. Previously is that it's a 100. You can decrease it to 66, or you can increase it to 200, which is going to increase the sizing. Or scale it up directly. Or you can do combined characters or combine two line in one. For example, you can select these two lines and everything is going to be in one line. You can come here, combine two lines in one, and it's going to pop up that you are going to combine this into one line and say yes. And you can see everything is now converted into one line. As you write accordingly, these are just some very basic features you can feel free to go around to continue to try them, to play around with them and see how you can use them. Over here you have the sorting, you can sort from A to B, one to ten. You can do sorting from here, and you can show hide editing marks in cases. When you want to show hide editing marks, editing marks actually enable you to know different. You can show editing marks so you can see the editing marks. They are very small, but you can see them and you should be able to know that at this point you have this editing. At this point you have in editing in between each word, you can see the marks, the points are showing when you have created a space in between the words or there's a character in between the words, you should know when you make a mistake of having two spacing between words, be able to know by just by the signs. Okay. It's very easy to do that. Then you can apply shading from here using this. And you can apply different borders and different border lines. You can see bottom border if you want to add bottom border. Or you can add all borders from here if you want to or you want to have outside border, just like so by just clicking, you have the outside border. Or you can come over here and see all borders and it's going to create border across the text that you've highlighted. You can play around with the ruler option over here. If you need to insert a tab, you can just square ahead and insert tab from this feature. Okay, but paragraphing in general, this is just a bit about how to deal with paragraphing and the text advanced text editing, incorporating paragraphing and all that. In the next class, we're going to look at how to add headers and footers. Okay, how to add headers and footers in WPS. It's very easy, but it's very fantastic as well to learn how to do it. Until next time. Thanks for watching, and I look forward to seeing you in the next class. By. 7. Adding Header and Footer: Okay, welcome back. In this class we're going to look at how to add header and footer in WPS office suite. To add a header and footer, we've just inserted, we just created this document if you have remembered from the beginning is just the normal text that we have. If you want to add a header and footer, all you need to do is to come from the Home tab over here to the Insert tab. You can come to Insert, and you have the option to insert header and footer. Over here you can see header and footer. Once you select header and footer, the header and footer option is going to come indirectly from here. And you can see it and you can see it directly from here. This is header and foot, head and foota. As a tab here, you can see all the different features that you have access to as you are writing the head and foot. You can insert page numbers if you want. There are different formats to insert page numbers. You can do entire document, you can do from current page or you can do from a section. You can apply the position of the numbering, okay? From left, center, right, outer, inner. You can do all that. You can have different kind of formats in the page numbering. You can see different kind of numbers, 1-21 with dashes, 123 with dashes. And you have page on page two, page one of two, page three of five, page three of ten. There about you can do all that and you can see different kind of formatting and arrangement. Once you select okay to this, it's going to take in as the format of the page number. Now page number also you can insert from here. Once you have the head and foti about, you can come over here, you can see different styles like we've just explained earlier. You can delete a page number if you want or you can insert it directly, assuming I want to insert at the top head left. Okay? Or you can do bottom just like the way we have in our normal document fui, middle. So you can just select on this and you can see page one, on page two arranged over here, Okay. If you want to show headline, you can even include the headline for this. You can show headline once you select. It's going to have the lines at the head. You can see it's going to have the lines at the head. All the headers are going to have this line defined. At this moment, I don't want to show it. You can say delete line and it's gone. You can have a text. You can do page page if you want page a total of page, page of Y, you say page page X means page one, page two. Just like if you want to do um, page X of Y, which means page one of two is there are two pages here and this is the first one. This is page two of two. You can delete the other one. Okay? You have to delete first, you have to come over here and delete page numbering after you've deleted. Then you can come over here and say, page X of Y. This is page one of two. And then you can come page two of two of two about. You can see the arrangement that we've selected at the top right, top left of the page. That's when you see it. If you want, you can add date and time. You can click to Add Date and Time, and you'll be able to select between the different available formats. Is it this normal date, time, or with the date just like Sunday, June 11, 2023 or 2023. This format, the less we're going with this format. United States, the language. And you can update automatically as the document is being opened in another date. Maybe for example, at a subsequent date, not today. You can click on Ok and it's going to insert that date for you if that's what you want. Or you can equally select it and move it somewhere. Okay, You can move it somewhere with the tab key if you want to. You can keep it at the extreme end or define wherever you want to put it within the document. And it's going to be there throughout the head and throughout the head. Okay. You can have date and time. If you have any picture that you want to insert, you can insert from a file, from picture to text, from a PDF picture to PDF. Or you can insert from other devices as well. You can bring in text or bring in your image from a file, and you can just easily attach it directly. For example, I want to insert this, put this as one of the images in my head. All you need is just to bring it in and then you can scale it down to, to any smaller size you can just fit in. And maybe you want to add your logo there. Your company logo or thereabout can make it smaller and you can crop it. Also the different features that you have, you can crop it or you can convert the picture to text or picture to PDF. You can do all that from here. This is still on head and foot. You can still come back to the head and foot. We're still on the head and foule. Click. Okay. You have the option to switch between header and footer. You can switch between, you can change the fields or you can come to previous head if you wanted to have previous header or next header. You can also insert accordingly. You can do header and footer options. You can check and you can increase or decrease the heights from here if you want. Or you can insert alignment tab. If you are interested in that, you can come over here to do page set up. You can arrange the pages accordingly. It's very easy to insert header and footer. All you need is just to understand that this feature works perfectly as you work. If you want it, you can delete a page number, you can change the format like we've explained. You can rebuild the page number directly from here, continue numbering there. About once you're done, you can come over here and close. If you want to delete any page number like I have shown, you can come over here and just delete the page numbering directly. Okay. It's very easy. Once you're done editing the header and footer, you can either double click out or you can come over here and close and you have whatever you have as a header and footer, just like we've explained. Okay, I think that does it for this class on how to insert header and footer. Thanks for watching. In the next class, we're going to look at how to write some basic equations in WPS document. Until that time, thanks for watching, and I look forward to seeing you in the next class. By 8. Writing Equations: Okay, welcome back. In this class, we're going to cover how to write equations in WPS office suite. We're going to start with how to write basic equations, okay? To complex equations, we're going to write these equations directly that we have. This is equation one, equation two, and equation three. These are just images that are copied and pasted just for illustration purposes. Okay? We're going to write them in detail. Okay, How to write them complete using WPS. The first thing is we can come anywhere below here. We can just click to just give us ourselves a space. We're going to write these 11 plus x of x cube plus two x plus into five minus three. All you need is to come to inst, if you want to start writing any equation, you can see in and you can come over here. These are the two things you need. Either a symbol, these are list of symbols that you can bring in at any given point. Or you can come to equations directly. If you click on this small drop down or this drop arrow, this arrow, you can see built in equations that you can use. If you have used the equation editor in Microsoft What It's something very, very similar. You can see the very basic equation that you can have access to. You can see them, the Taylor expansions, the trigonometric functions, and the Furia series. You can see all of them over here. The binomial theorems, you can see all of them. But then in this case, we want to write this very basic equation. Okay? You can come to equation click over here and you can see the equation editor. This where you're going to do all of your typing by selecting equation. You can see it enables the equation tuba. Over here you have the list of different objects that you can bring in. You want to have access to the previous equations like we've explained. You can see them from here. These are different features or objects that you can bring into operations, you can bring into your equations. Then over here, you have the different functions, different functions like fractions. You can see the arrangement for fractions, different fractions. You can see scripts. You can see superscript, subscript, and all that different exponential functions. You can write them from here. And you can have radicals with brackets of different types, cube roots, square roots. You can see them over here. You can write different brackets over here. Then we have integrals. These are different integrals with different limits, okay? As extends zero to something, you can define the limits. Any integral, you can see them over here and you can define directly. We have the large operators, okay? If you have large operators, you can see the features. All you need is also select and bring it in, and then you can define the different rest of the feature. Then you have different types of brackets. Okay, Different brackets are over here. If you want to add any brackets, you have sine functions, the trigonometric functions, the sine cosine, and ten functions, and accents. You have different accents over here, as well as limits. You can see limits as tons to the log functions, operator functions, you can find them over here. And the matrix functions also. You can see them different matrix in cases when you're designing a matrix. But for this one we are just going to write this simple equation. 11, 11 plus x. At the moment we can see that this is a fraction. The first function, the first feature over here, this is a fraction. You can come to fraction over here and just click, we have this literal fraction. So you can see at the numerator level, you have 11 plus x. 11 plus x. So you can have plus x. Okay, Come down to the denominator in half x cube, this is subscript. You can come to subscript over here. And you click on this one because this is subscript. So you can put x and then you can go to the subscript function and put the cube. Then you can come all the way here to the end. This when you inside the plus sine and you come and put two x plus 2x2x into. Now you have a bracket. You can inside bracket manually from your keyboard or you can come here, this is a normal bracket. Then you can come back here and say five minus x. You can see now we've just written this equation perfectly, 11 plus x over x plus 22x into five minus x. You can see this is very perfectly written in PS. Now let's go into this a bit more complex equation to write with it. Let's click on Enter to create the space that we're going to write. You can sue as usual. You can come to Insert, go to equation, and then you can start writing this one. Also on its entirety is a function, a fraction. You can come over here and come to fraction, the numerator. This one you have the negative, then you have plus or minus. You can come to this, okay? You should be able to have plus or minus here. You can see it over here. Plus or minus the square root of, you can come to square roots over here. Square root of what? You can come down. Inside the square root of, you have now the superscript B squared, okay? You can come over here and say B squared. Then you can come down, okay, with the arrow and then put minus 444c. Then you can come everything inside the bracket and all over two. As you can see, this is perfectly written and this is the equation you're writing in this format, okay? Now let's go to the more complex one, which is this one with the limit function. You can just click, it's very easy to write. You can still come down to inst, go to equations and you can come to this function. The first one, the left hand side, is a fraction. You can come to the fraction part. And just right, you can come to the numerator denominator and you can now see the dt. And then you can use the arrow sine and put the equal sine. This is equal to n. This is a limit function. You can come over here. Where is the limit function? This one you come to. This is limits. But then you have to define it, it as tones, zero of something. This is the function we're after. You can come to limit as h tones to zero h with an arrow. You can come and select this arrow that says tones to zero. Then we can have the next function over here written in this. This is the next function, and you can see the entirety of the function is a fraction. You can come over here and select this fraction at the top here, you can put the fraction, this is into t plus h. You can see, you can come to brackets over here, into T plus H, you can see T plus H. Then outside you have minus F of T. Then you can do the same brackets, okay? Then put your inside f of t, and then you can come down to denominator and come down to the denominator and then put in this H. This is all over h. Now, this function is now rewritten in this. The whole idea is for you to know which of the equations you're going to write. How is it going to be written? You can just write it directly. Okay? In cases if you have to include any character symbol, you can also bring them different symbols from here. In cases if you can find them in the equation symbols, you can always bring them in from here. You can click to see more symbols. If you're interested in seeing more symbols and you can see them, you can check the different fonts, you can check the different character. If you are interested in special characters, you can see them to symbols. You can see them as well from here. Okay, symbols, You can come to subsets. You can see Latin supplement, Latin pi extension. You can check all the different number forms. You can see different symbols from here. Okay? Basically, this is how to write an equation and insert symbols and objects. I hope you enjoy this video. In our next class, we're going to look at how to insert tables in WPS office. Suit. How to insert and format tables in WPS office. Suit. Until next time. Thanks for watching and I look forward to seeing you in the next one by. 9. Inserting and Formatting Tables: Okay, in this class we're going to look at how to insert and format tables in WPS office suite. To start with, all you need to do is to identify the place where you want to insert the table, assuming I want to insert my table here, okay? I can just create this space and come back to the top over here. And you can start inserting the table by coming from home to insert. And you can see tables over here. You can click on this small drop down, just like the way you work in Microsoft Word to insert tables over there. The same way you can see the table definition. This is one by two, This is three by five, which means three rows, five columns, okay? You can do 105 by 75 rows, seven columns. For this case, I want to insert something simple like a three by four table. You can just see I've just inserted a three by four table. It's very easy to add more selves across maybe rows and columns. If you want to add more rows, you can come to the plus sine over here. You can just click and you can see you've added a row, can keep adding. If you want to add columns, you can just come to this plus sine and you can just hover over it and keep adding more columns. If you want to remove, there are different ways to remove it. You can come over here, select a given section, and you can come over here and delete. Because once you select the table, you can see the table tools over here just enabled, and everything that has to do with table have been enabled over here. Anything you want to edit, if you want to delete this column, you can just select. You can come over here and click on Delete. And it's going to prompt, In which one do you want to select? You want to delete the column, or you want to delete the rules, or you want to delete the table in its entirety. So let's say you want to delete this column. And you can see it has just deleted the column for us. If you want to delete, you do the same thing. You can just highlight the role I want to delete these two rows, you can come to delete and you can see Delete roles. And you can see it as deleted, just like alternatively. Also, you can hover over any role. You can see the negative sign, which means delete. Okay. The positive sign which means addition. Okay. Later I'll show you in detail how to add different things. Like the header, we can add different text inside our table. Okay, let's say we add some texts in the table. Let's say we have this text. We've added, we can add numbers. Let's say we have these functions. Okay, Let's say we have this text added into our table. We can select the table, we can select the entire top row. And just make it, you can bold it. Let's say we can bold this section. We have bolded this section. This is the headers. Then this is the side rows. You can adjust the length of the roles by just selecting. Can select and right click, and you can come over here and have different features. For example, you can do auto fit to content or auto fit to Windows. Whatever is in that table is going to be fitted automatically to the table or to the Windows, or to the content that you've created. Based on the content is everything is going to be readjusted. For example, if I say auto fit to content, you see everything is being readjusted. Let me undo this. If you come over here also and click can come also and see auto fit to Windows. And it's going to adjust everything to fill up the spacing within the Windows. You can come also over here and still right click and you have the option to do testing, copy features. You can copy, copy the table and test it somewhere. Or you can insert different things. For example, you can insert a column to the left, column to the right, roast the above, roast below. Or you can do different kind, or you can delete the table. Or delete a particular cell, just like we've explained. Later, I will show you how to marge a particular cell and create different splits in cells. Okay, let's say we select this text, assuming at this moment I want this function, these tables, these two to be matched on these two cells to be matched. All I need is to select the cells. I can write, click in them and see much cells. Okay, Much cells. And everything is now from two cells to one. Let's say this is 34, this is 11 cell. If you want to split it into three, also you can do that, split cells. For example, this one cell, I want to split it into three. All I need is selected, right click, and say split cells. Now I can define the number of columns that I want, assuming I want it to have three columns and one row, just like we've explained. This is one role, you can see now it's been divided into three. You can have maybe equation 12.3 depending on how, what you are writing or what kind of content you have, you can always split around with the functions the cells you can split, or you can select everything here and just match everything into one cell. Just select and match cells, and everything now becomes one. You can select the entire table and you can change the format. Okay, table properties. You see different formats over here, you can select table properties and you'll be able to see table rows. These are different properties like the alignment left text wrapping. You can do text wrapping directly or you can change, check the raw format, specify the row height if you have a specific height you are targeting or you can do columns, specify the column. If you have any column, any special column that you're targeting and the cells also you can define them, the top right and center the vertical alignment. When you write, when you type a text, the default is it remains at the top. But once you select this, it's going to be centered automatically. Whatever you write, it's going to be centered in the table. Okay? So once you say okay to this, you can see everything is now centered around that particular cell. So you can do different kind of things. You can select this eraser, and you can manually different elves, for example. You can select this and you can see it has been erased. And you can select this. Also, you can erase directly or you can select this, You can erase that particular line within the table manually. You can format or customize your own table. And if you want to draw a table manually, you can come also to draw table, select it and you can be able to click just to draw and you can draw on your own manually. You can see just drag and drop, and now you've created another cell. The draw selector is there. Okay. So you can see from here you can draw just drag. And you can see you can draw any cell. You can see from here very easily. You can draw accordingly or you can insert anything inside within the particular cell. You can draw to just connect if you like. You can draw manually. Okay. On your own to just connect and reconnect the tables. And you can see now we've just drawn everything. Once you come back, you don't draw in, you can just come over here and click on this, and the selector is gone. You can insert rows above. You can select anything, for example this one. You can insert a row above. You can insert above. You can sit below whatever you want to insert. You can insert rows below. You can insert this one above. You can insert all that you can inside to the left. You can insert the same thing to the right. If you want, you can do all that. Okay, let me undo. You can do different things. You can split, split, split cells and split tables accordingly. From here, you can do auto fit like we've explained in the right click function. You can do auto fit content to windows to roast and columns. You can switch, if you would like, you can switch the rows and columns as well. You can change different text font styles, sizing, bolding Italyzing, of a particular function in the table. Just selecting the table, okay? By just selecting the table. And you can change all that from here, from the font style in the table in its entirety to the underlying bolding Italyzing and text sizing of the texts that are involved in this very table. Okay, you can do text direction as well. You can change the direction of the text accordingly, just like you can do fast calculations. You can search different borders heads and convert table to text. You can do all that from here. It's very easy. I think this, I think that does it for this tutorial on how to insert table and do different kind of formatting with the table. Okay, it's very easy to play around with it once you want to detect the table feature to come back, you can just come to the top here and all the features that you're supposed to do the basic editing with it are going to come out. You can sort, you can do all things from here. Okay, so I think that does it for this tutorial on how to insert and format your tables. In the next class, we're going to look at how to insert and format the shapes and images in WPS office suit. Thanks for watching and I look forward to seeing you in the next class. By. 10. Inserting and Formatting Images and Shapes: Okay, welcome back. In this class, we're going to look at how to insert images and shapes in WPS office suite. Okay, to insert images, all you need is to specify the location where you want to insert the image directly as when I want to insert my image. At this point, all I need from the home tab over here, I can come to Insert. And you can see picture over here. You can go ahead and click on this small drop down. Okay? This small arrow. And you can have to insert from a file in case I always insert my images from a file within my system. So you can just navigate to wherever you have that particular text or that particular image you want to insert. Assuming I want to insert this, How to Make images Talk, which is my latest video previously that I've just posted in my channel. You can go ahead and click on Open to insert that particular image. And you can see it clearly inserted in our WPS office. Now one thing you should pay attention to is once you insert an image, you can see the image tab and the picture tools enabled over here. You have a range of different features to access as regards this particular picture. But before we go into deep into the details about this, you can have the quick access toolbar that you can access directly from here. For example, you can change the alignment, the layout options of this particular image. You can put it in line with the picture just like now. The default is it's in line with the picture. You can wrap it at the top of the picture in the square format or tight within the picture. Or you can tight it through the picture in case through the text or above the text in front of the text. If you want to move it across, if you put it in front of the text, it means I can move it across the text and nothing will happen. You can see my text is not going to be displayed. I can still come back here and select tight with text and everything is going to be very tight with the text. As I move the text, you can see the image also is going to move with it. You can come over here for effective usage, you can always put it in front of the text. You can move around and specify its locations. For example, you can just come over here, bring it down, and just make sure that the image is positioned here. This is the first thing, the quick access to the layout option. And then you have the Pettuview. Once you click on this is going to preview the picture. How it's going to show in your own document, how clear it's going to show. You can always view it and you can click out to come out can use the crop feature to crop feature enable you to increase to crop the image across crop from any angle. Once you're done cropping, you can just click out and you can see the image is just cropped, okay, if you want to take it back. The advantage of cropping and deleting is that cropping, once you double click and come to crop again, you can crop it back to where it started, Okay? You can see you can crop it back to any location of your choice. You can do this and take your image back to where it is. Okay. You can see as you double click, you can convert the text to Ward or you can picture to PDF. You can do all the conversions from here. But now let's go in detail into the picture tools that you have access to. Once you double click on any image that you are working on, the first thing is you have the add picture. If you want to add a picture, you can just add it directly from another location. Or you can click here. You can add from the different features that we've explained. You can replace this particular picture by selecting it coming over here. You can replace it with another picture, assuming I have this other picture, I can just quickly replace it with it. And you'll just see just one click. You can see it as replaced. You can compress the picture if you don't want the sizing. Do the cropping. You can crop with different size. Over here, different shapes. You can use different shapes. The default is the rectangular cropping. If you want, you can do polynomial cropping. You can crop across the lines. Okay, Different shapes, just like. Okay, You can just go ahead and give it a try to see how you can crop it in that particular line. You can see right now we've cropped in this direction, but I don't like it like this. But the kitten is, you can crop in any angle of your choice. Then you can have the picture. Enlargement can enlarge it. You can play around with the margins. You can play around with the sizing. Okay? You can increase the width and the bottom width, okay? He can look the aspect ratio for further increase or changes. You can reset the size if you want. You can set transparent color in cases when you want to change the color to transparent, you can change the color to automatic to gray scale. With just one click, you can see everything is now being changed to gray scale. You can play around with the different brightness and contrast features. You can just go ahead and increase and decrease the contrast in cases. When you say automatic, you can play around with the contrast. Nature can increase or decrease the contrast of the image. Okay, accordingly. You can see it is changing. Have different bunch of effects that you can play around with from the image. Like the shadow effect. If you want to add the shadow effect, you can see it. You can add different soft edges. Three the edges or the view. You can change the view to any of your choice. You can go ahead and play around with it. You can add some reflections if you want, just so that you can appear. It all boils down to you. You can go ahead and play with it accordingly. You can put picture outline if you want to put in the outline. You can come down here and insert different outlines and put in different kind of lines accordingly. You can reset the picture to where it was or how it started. Can rotate different angle, 90 degrees to the left, okay. Cord. Or flip horizontal if you want to do the flipping as well. But I don't want to do all this, but it's up to you. You can change the grouping. You can group the text, the images. If you have more than one, you can group them. And you can put in the different alignments depending on the location you have and bring forward backward depending if you want to put it in layers. Okay? If you have other texts or you want to bring it below the text or above the text, you can do all that from here and do different picture to text or picture to PDF. Combating, you can do all that from here. This is all about how to import and manage your images or pictures in WPS. Let's try to import and manage to learn how to insert different shapes in WPS. To insert shapes is the same way. From the home tab, you can come to insert shapes. You can come to shapes. Over here you can see D shapes. You can insert different shapes like you have the preset from lines to rectangles, to basic shapes, to block arrows to equation ships or anything. Flow charts, you can do all that from here. Let's say we start with basic lines. You can just select a line, you can come over here and start drawing. It's very easy. You can start drawing and you specify the position of it Also from here you can see just draw an arrow if you want, you can come over still to insert. Can insert this shape, maybe you want this rectangle. Can insert a rectangle. And once you select a shape, you can see the shaped feature over here, The drawing feature. You can play around with the coloration of it. Okay? The inside color, okay? And the field color can change it over here and change it to any color of your choice. The outline color as well. You can play around with it. You can change it to any color. You can play around with the thickness of the width, okay? You can see right now it's at one p, one point. You can come to three point, or you can come to 4.5 point. And you can see it is increasing accordingly with the page numbering. The border, um, sizing, okay? You can do multiple things like the dropper, if you want to have a particular color from somewhere inserted into this, you can use the y dropper feature. Okay? For example, right now you can come to the field color. You can see eye dropper. Where do you want? Assuming I want this yellow color inside. As the field colors come to the yellow color, anywhere I can see this is the yellow color. I can just select it and the inside the border becomes yellow automatic. If I want the inside to be yellow also, I can come to the field color, come to Y dropper, and then select the yellow portion of it, or the red portion, just this one. And just click, everything becomes red. That's how easy and fantastic it is. You can use the format painter shape effects also, you can add all the shape effect, the glowing, the reflections, the shadow and all that. And you can play around with the alignments of different alignments of the shapes. Okay? You can specify the position as well. If you have grouping, you can select multiple shapes and group them. Can select just the whole of a shift key in mark, and you can group them accordingly. You can group just like when you want to move them, you can now move them together. Let me show, you can just select and you can now move the two of them together, because they are grouped. If you want to group also, you can just select and you can come to the grouping and see on group. And you can see it's now grouped. And you can move individually the shapes. Okay? You can play around with the position. Also bring forward or backward, or you can wrap it around the text, okay, square or in align with text. Just like the default that we've explained. In shapes, in images that it comes in line with text. You can put it behind text or in front of text if you want to move it across text without playing tempering with the text, just like this one, you can see it's now in front of text. That's why we're able to move it across without having any effect on the text. This is basically how to insert any shape. Okay? Can insert anything and play around with its features. From here, can insert text box also within the shape that you've added. Okay? Vertical text box. Horizontal text box. You can just in inside. Okay. Inside the shape that you've created. And you can start writing your document accordingly and you can arrange it to fit in the content within that particular shape. You can see very nicely. You can insert and do virtually anything from insert. You can insert anything, anything at all, any shape of your choice, and come over and just insert it directly. You can select this. You can see you can draw it very easily. And you can always come back here, select anyone, and you can just insert it and play around with the features. Can have the quick access to Ba, also to change the borders, the shape field and outline. You can do all that. And the shape style, different style. You can see different styling from here. You can just go ahead and play around with it. It's very easy and fantastic to play around with shapes and image. I think this does it for this class on how to insert images and shapes in WPS office suite. In our next class, we're going to look at how to insert and deal with hyper links within WPS office suite. Until next time, thanks for watching and I look forward to seeing you in the next class, bye. 11. Inserting Hyperlinks: Welcome back to this class. In this class, we're going to look at how to insert hyperlinks within PS Office suite. To start with, you can just specify where you want to insert the document or you want to insert the hyperlink, assuming I want to insert it. At this point I can see see more here. I want everything to be within this here. Okay? You can select and highlight where you want to insert that document or that, or that piece of command on that website. Okay, let's say I want this here. Once someone clicks it to take him to somewhere, where do you want to insert? You can select it and come to Insert over here. And you can come to hyperlink. The top right over here, you click on or hyperlink. And this is the Hyperlink tab where you can add anything. This is the first one, the default one. You can add existing file or web page. If you want to add a web page or an existing file, all you need is just to navigate to wherever that file is, assuming I want to add something like this picture within this document. Okay, I selected, then you can see the address, it's been added to this link. Once I click on Key Here you can see the color of the text has changed. Which means if you select the command key or you hold the control key in your keyboard on Windows on Mark is command. Once you click, it's going to open this image for you directly. Which means it's been hyper linked to that particular text. This image had been hyper linked to that particular text here. Okay, once someone click on here, it's going to pop up to that. Okay, If you want to edit, you can just write Click and come to Edit Hyper Link. If you want to insert something else, for example, you don't want to insert a picture, you want to insert a website. You can come over here and say Epic Digital Academy.com for example. You can just click on Okay. And this is going to be, once you want to see more, you click on this is going to take you to Epic Digital Academy. If you click on this, hold on the command key, click on this, and everything is going to take you straight to Epic Digital Academy. Just like so you can see it has just taken you over there. This is the power of the hyperlinking. You can come over here, all right, click and say Edit, Hyperlink again, and you can insert places in this document for example, you want to see more and more is at the top of the document or within the header, or within a particular bookmark that you've created. Let's say, I want anyone that click that here to go to the top of the document. I can say okay to this. Once someone click this, once he's working, you just click on this. It's going to bring you to the top of the document just like so you can see here now at the top of the document. This is the power of the hyperlinking. If you want to remove the hyperlink, you just write Click and come to remove hyping or you can copy hyperlink or open Hyper Link if you want to open it directly. Or you can select the hyperlink and do many more things you want to remove, you just click Remove and the texts back to where it was. Okay, This is the power of hyperlink. You can connect anything. But the key thing to make sure when you want to transfer these documents to another document or to another computer, make sure that the directory where you have this hyperlink, maybe a document, maybe a PDF file, is in the same directory with this computer. In the same file with this file that we're working on. Okay? If it's on a different file, then it's not going to open it for you directly because you can hyperlink even PDF document. Let's try to hyperlink a PDF document. From here we can say maybe you want to add this, my CV. This is a PDF document you can click on. Okay, it's been hyper link. So once we hold on the command key and click on this, it's going to open that, the PDF document directly that we have. Okay, it's very fantastic and easy to go ahead and look at it. Okay, this brings us to the end of hyperlinking in WPS office suite. In the next class, we want to look at how to customize and add charts. Okay, how to add charts and customize them in WPS office suite. Okay, until next time. Thanks for watching, and I look forward to seeing you in the next class. By. 12. Inserting and Formatting Charts: All right, in this class we're going to look at how to insert and format chart in WPS office suite. To insert and format chart, all you need to do is to come to Insert over here and you can come to Chart over here, okay? The first thing is you need to identify the place where you want to insert the chart or the graph or whatever you want to insert. Whatever chart you want to insert, you have to specify the location where you want to insert it directly as I my chart here we can come to Insert all the way and come to Charts. And once I hit on charts, you can see it's going to pop up with the different charts. For example, we have the column charts where we have this much type, okay? We can move around to see samples. You can see these are different column charts. You can see multiple of them. Can see them. Okay? We have also line charts. If you're interested in line charts, you can see them of different kinds, different styles depending on your choice and how beautiful you want your graphs to look like. We have pie charts as well. Different pie charts, you can see them across. And you have the pi, this is pi pi. You can see them of different types. These are different. They all portray their own way of showcasing a given data. We have bar charts as well of different types. We have area charts of different types. If it's what you want, you have XY scatter, okay? You have scattered xy and you can see different other line graphs over here from the scattered graphs. We have stock graphs if what you want. We have radar and we have combo graphs and we have other templates as well to check from for the tutorial. Let's say we are going with simple by charts here we just select the first one and say, let's use this one. And you can see it has just imported it for us. Once you imported a chart. You can see the chart tools enabled. Over here at the, at the top of the ribbon, you can see the different properties of this particular chart that you've inserted. For example, you can add different elements from here, such as the axis can add primary horizontal axis, primary vertical axis. If this is what you want, you have the vertical axis. You can add Axis title. If you have Axis title and you're interested in adding Axis title, you can just go ahead and select on this. And you can see the Axis title over here. This is for the horizontal. And you can add another one for the vertical axis. Okay? As well, you have vertical axis, for example. You want to see this vertical is for something else and this horizontally for something different. So you can add, can have data labels, okay? You can have known and you can have center labels. You can have inside end labels and different types. Okay? You can even go for more options to see the different locations where you can add the data table, data labels. Okay, We have data tables as well. If you want to insert the table beneath this particular data, you can also insert it as well with no legend or with legend you can insert. We have Aero Bus in cases where you want to showcase or portray the arrow in your Abs. In your chart, you'll be able to see standard error, percentage error, or standard deviation. Be able to showcase all these from here. Then we have the grid lines. Okay? Green lines are good when you are trying to showcase the different points in your chart. Very small level, okay? You may want to show in the variations at precise levels. Grid lines are very, very important. And we have the horizontal and vertical grid lines. And in some cases you can have both of them. Then we have the legend. Where do you want to position the legends? Usually at the default is at the bottom of the chart. Okay, You can see, you can put it at the right. Right. Now you can see it is now at the right. Or you can put it at the left. You can put it anywhere you want. But at the left is good. But then it's affecting the graph. It shows the graph. And a little bit smaller, you can put it maybe either at the top or at the bottom is good. Let's have it at the bottom. I think it's cool at this point. Then you have the trend line. In cases when you are plotting points, you may be able to directly plot the trend line depending on what kind of graphs you are plotting. In the case of by not be able to plot line over here you have the quick layout where you can have those features that we've just talked about enabled. And you'll be able to see as you hover over any of them, you'll be able to see the results, even the one showing the points at the end of it all. You can see them directly. You have different formats. You can just click on this. And you'll be able to see different styles, different theme to the charts that you can add directly. For example, if I like this, I can just quickly selected, you can change chart type from here. If this is not what you want, you can easily come over here and you change. To the ones that we've just highlighted. You can change it very easily. You can select a given data or edit data on your own. Or you can come to the chart right click anywhere and say Edit Data. And it's going to prompt in this particular place where the default data that was used to plot this chart is from. You can see over here, the main source of the data for this plotting. If you know your graph or your chart is something like this, then you can come over here and change the values. And change the levels as well. So you can have a very cool graph, for example, at this moment you can change this from category to something like trials, okay? And you can see automatically it's updated directly. And category three, maybe I want it to be results, okay? Something like that. And you can see quickly it updates the results. You can easily change everything including the series. You can come to series one and you can give it another name. For example, you can change the variables as well. For example, from 2.5 you can make it five over here. And everything is going to change on this particular chart, okay? You can see this is series one, series two, series three, just like series one, series two, series one, series 23. Depending on the variation you can see in each category, we have series one, series two, series three. You can change the data from here and you can change the axis definitions also from here. Then you can play around with the layout options. You can move it in line with text, this particular chart. Or you can, you can wrap it in front of text or below the text or thereabout. Or you can wrap it tight around a text. Okay? It's all boils down to you however you want it. Then you can define the chart, chart title as well from here. So you can just a graph of category. Chart of category with series. Okay? You can, you can click out and select this. Select this particular one and you can move it across within the chart. It's very easy to select. And you can change different things. You can change the type of you can enable or disable the different chart elements. Also from here data table you can with just one click and you'll have everything down here. This is more or less like a short cut as you change the values from here. The equally effect on the chart as well. Okay. This is one way to create the chart. Down here, you have the sta, you can be able to sort the data, okay, accordingly. And you can come to the settings, be able to open for more settings that you can play around with. You can go ahead and give it a try and see how you can play around with different features and different charts. Let me just give you one more example of a chart that you can play around with. Depending on what kind of research or what kind of data you are trying to come across, you can come to insert, Always come to chart and you can go to maybe a pie chart, for example. You can select this one, this first one, and you can see the different charts. Okay, these are different elements. You can see first quarta, second quarter, third quarter, and fourth quarta. If you need more, you can still get more. Okay. So you can see you can change the coloration and change the type of charts accordingly. And you can double click at any given point to have the access to these effects. For example, the field and line color. What kind of color do you want to play around the effects? What effect do you want? The series? What kind of series do you want? You can click also to have a look at some of the very basic features you can always write. Click and come to Edit Data. And it's going to pop into that particular source of the data that we've just talked about in this, in this particular pie chart. Okay, you can just go ahead and change the value in the first quarter, change the value in the second quarter, and change value in the third quarter. For example, once you see five here, everything is going to change directly on this. Okay? This is very easy to use and very easy to play around with. You can have it pestered in your document at any given point. You can always resize by coming to the edge and dragging and make it smaller. All right, this is just a bit about the chart in WPS office suite. In our next class, we're going to cover how to insert watermarks within the WPS office suite document. Okay, different kind of watermark. We're going to learn how to insert and play around with the features as well until that time. Thanks for watching and I look forward to seeing you in the next class. Bye. 13. Adding Watermark: All right, welcome back. In this class we're going to cover how to insert watermark within WPS office suite. Assuming you have your document opened over here and you want to insert watermark just to protect it against usage by other personnel or by other students, by your friends or colleagues in the office. You want to protect this document and make it confidential or you just want to make it, this is just review copy. Just for the professionalism sake. All you need is to make sure that you open your document in WPS and you can come to Insert as well. And you can come all the way to Watermark. Down here you can see Watermark and you have the, you can just click on it. You have different precepts when it comes to watermark, for example, this is confidential. Once you click on it, the entire document now becomes confidential. You can see this is confidential. This is confidential. This is confidential on all the pages. It now takes in this feted confidential which appears behind the text. Okay, if you don't want this, you can just come all the way again back to the watermark again, you can see you can change it to different. This is not original or this is original. You can see this is agent, you can just select on any of them. This is agent Gent depending. Okay, Watermarks are very powerful to just showcase. This is top secret. For example, this is top secret. You should just be aware that this is top secret. This is something you should not play with. Okay. You can customize it to different forms. For example, you can say, you can insert the watermark. And you can remove the watermark directly from here if you want to add a given default or customized one And come to this sign, okay, you can just click on this sign and you have the different features to add the watermark. For example, you may decide you don't want to add a text, you want to add a picture. You can just click Enable, this picture watermark. So you have to say, Select a picture, for example. Here you can just navigate to wherever you have a picture saved somewhere. Maybe it's a logo or something you cherish, for example. You can just move around. May want to have one of my pictures. I may want to add one of these pictures. Maybe Google pictures, just to show that this document belong to Google. Just an illustration you just select and you can see it has taken the picture. You can see the preview. It's not going to show at this moment, but it's going to be washed out, which means it's not going to be transparent. It's not going to be fully colored. Okay, It's going to be a little bit the transparency. It's going to be reduced. You can see the zoom feature. It's automatic. You can zoom 250, 200 as the case may be, as you wish. Leave it at automatic and the format. It could be a horizontal text box if you want it. You can make a diagonal if you want, or you can change the vertical nature from bottom to center or to top accordingly. Once you hit okay to this it's going to apply to the whole document or to a specific section that you're targeting. For example, for this one we're going to go to apply it to the whole document. Once you say okay to this, it's going to take in that and you can see it over here. Okay, this is it, the Google sign. It's glad it is washed, so you can see it as just our watermark. You can add text, also customized text, something like not the default ones or the preset ones. If you want to add your own, you can just come over here to the plus sign as well. Click on the plus sign, but this time you are not going to add a picture watermark, you're going to add a text watermark. You can just click over here. And the default ones, you can see them from this content. You can see confidential, top secret, distribute, agent sample, original draft. You can see all of them from here. You can vary the size over here as well as the phone style that you are going to use in writing that particular text. You can vary it, the color as the default is this one. But you can vary the coloration depending on what you want. Okay, This is the default. This gray color. You can vary the format and the horizontal and vertical alignment. You can vary as well. The transparency is default at 50% At 50, you can increase or decrease it to make it glaring, visible or not. You can see the do not copy as a sample. This is the grey nature of it. Can change it to maybe something like red. And you can see the color just change directly, assuming I want it to be, do not copy like this. Maybe I want to change it to something. This is private, For example, private. If you want something like this, just go ahead and say okay to this. It's going to take as our own. It's going to add up to that. You can come over here and just click. And it's going to take in that as our own watermark. See private, private, and you have to remove the other ones. For example, you have to remove the entire Water Mac if you want to remove everything. And then you can add one, maybe private. To add one private, you can see private. The coloration took in the coloration as well. If you want to change the different features. Okay, of this particular private. You can see inside water here. Now you can change it to maybe not horizontal diagonal. Okay? You can make it diagonal. And you can see it's just giving you the preview. You can select it and you can see it made everything diagonally here. You can see it very visible. Okay, so at any given point, if you intend to remove the watermark, you can come over here, remove mark, and your document is now free of watermark. Okay? So I think that does it for this class. In the next class, we're going to look at how to add line numbers to your document. Okay? This is very important when you're writing journal paper or conference paper. So that people, so that editors can be able to track a given change or a given correction and do it correctly. Until next time. Thanks for watching and I look forward to seeing you in the next class. By. 14. Adding Line Numbers: All right, so welcome back. In this class, we're going to look at how to add line numbers to your document in WPS office suite. Like I've explained in the previous class, adding line numbers is extremely important, especially when you are writing a journal paper or a conference paper, or any kind of document that requires someone to track a given correction. So you can be very specific in identifying the areas where one should pay attention to or one should pick on a mistake. Or if you have corrected a document, it becomes very easy to reference your correction and where improvements are made within that particular document. So let me give you an example so you can know exactly what we're talking about from the home tab. If you want to add line numbers to your document, you can come to Page Layout over here. And you can see line numbers at the center over here. You just click on this. You can see right now it's set to non, You can put it at continuous line numbers, continuous reading. And you can see from the beginning to the end whether there is something in the line or there is nothing in the line. It's just going to label it as a line. Okay? Whether there is a text in it or there's no text, everything is going to be labeled. You can see the labeling. Everything is being captured. If you want to direct someone, you can see line 28, and it's just going to bring them over here. Whatever word you think is having a mistake can say line 28 and the fifth word in 28, or in line 33, or line 34, the fifth word. And very easy, someone can easily get there and make the correction. Or if you make the correction, you can see the corrections have been effected between line 30 and line 34. For ease of reference, the first type of line, the first lines, line numbers within a document is this one the continuous? Or if you want, you can see restart on each page. You can see in this particular page you have the numbers one to 27. The next page also start afresh, one to 28, and the next one start one to 25. As soon as you finish a particular page, it is the line number starts from the beginning. Okay? If you want to reference this kind of line numbers, you can see on page five, line six, or on page five, line ten. Or the corrections that can be found in page page six, between line seven and line 15. Okay? This very detail and it's really, really helps during editing process or editing a particular document. Okay? You can say restart at each section if you have sections clearly defined within the particular document you're working on, it's going to restart after a given section. Once you get to a particular section, it's going to start afresh something like that. Okay? And we can see compress a particular paragraph. Maybe you're on this paragraph and you want to compress it. It's going to compress and it's not going to number that particular paragraph. You can see it has now compress it without numbering. Everything in that paragraph should now take in as a single line. Okay? You can do not show lines on this line and it's not going to show any line here. Okay? You can see line number settings. You can come over here and you can try to play around with the settings. It should start at one and counting the interval should be at one. Or if you want, it can be at 2345 depending on your choice. But the default is at one. You have one increment, 1-2 to three, to four, to five to six. You can have the text should be from automatic. Okay. The way it should be, the numbering can restart at each section or at each page, or should be continuous, depending once you specify from here you click on. Okay. It's going to take in that numbering that you've specified, okay? At any given point, if you decide you don't want line numbers, you can always come to line numbers and you can say none and it's going to remove it for you, So you don't have any line number within your document or after the correction you want to submit the final document. You can just go ahead and remove the line numbers by selecting none and you can go ahead and present this or submitted to the editors. This does it on this editorial about how to add line numbers to your document in WPS office suite. In our next class, we're going to look at page borders and page colors. Okay? How can we add page borders? How can we add borders to our page? The different types of borders and coloration to our page as well for your own professionalism in writing. Until next time, thanks for watching, and I look forward to seeing you in the next class. Bye. 15. Page Borders and Colours: Okay, so welcome back. In this tutorial, we're going to look at how to insert page borders and page coloration to your WPS office suite. Okay? To start with, all you need is just to be on that particular document that you want to insert the page borders on. You can just come all the way to page layout, okay. You can see page borders from here. You can select on page borders. And you can see the different kind of defaults, the different kind of settings. This is page border and you can see the settings. You have none, right now it's set at none. And you can set a box, you want a simple box. Around your text, you can see the definition of the kind of style that you may have. You have multiple styles that you can pick from if you are interested boles for this tutorial. At this moment we go with the play line. Then you can change the coloration if you want. You can go with something like or something like this. Then the width of the line, you can play around with it. The thickness of the line, you can play around with it. And at that particular line is going to carry, you can play around with it as well. Then what boarder do you have the preview? You can preview on each angle. Right now, everything is selected, the four angles are selected and everything is going to be covered. This should be applied to the whole document or to a particular section, or the first page, or to all page except this. Okay? You can define which page should contain, but at this moment I want to include everything to the whole document. Then once you are set with this we're setting, you can just go ahead and say okay to this. And you can see you've inserted border to your text or to your document. You can see the border is very clear and very clean. If you do want to customize it one more time or you want to customize it again with different features, you can still come back to the page layout and come back to borders. Okay. You can just go ahead select any, assuming we'll go with something like this. You can see the preview from here. And you can just go ahead and say, okay. And you can see it has changed everything to that particular line. You can play around with it depending on your choice. Depend test. What kind of test do you have? What kind of line? If you have a given definition, maybe you want something like this, something like this. You want it to just on the side bar on the top and bottom can see this is, this is bottom you can remove on the sides. Just like once you say okay to this, it's going to be on the top and the bottom that is going to carry this border, okay? The border is very interesting. It makes your work look very, very professional and nice. You can go ahead and play around with it. Depending on what kind of document you are trying to produce, you have more options also, from here you can play around with the top and bottom, okay? From this much distance from the text and this much distance from the bottom. If you don't want it to be perfectly aligned to the textures like we have in the document, you can play around with the left, right, top, and bottom, and then from text or from margin, depending how you want to separate the document. You can go ahead and play around with all these and see which of the features you find interesting and you can play around with it. You can come to the shedding in cases if you want to change the field color, can change the field color as well within that particular border. For example, over here, assuming we select this and we want everything to be complete border, we want the shared to take something like this. You can see the preview. Okay, we can see the definition. Everything is taken. Once you see, okay, everything becomes this coloration. If you want to remove the border. Okay, at any given point you want to remove border, you can just come over here, come to the border. You can come to Non Once you click on Okay. Everything now goes back without the border. Okay. You can see how powerful this feature is. Very easy to just play around with, to create borders, to make your work a professional and nice. The next thing is we'll try to look at the page coloration, assuming we have some border. Let's have some very basic border. Assuming we have this border, like this one, okay, Maybe coloration, we can select something like this. And then we say, okay, this, assuming I have this border and I want to put in some coloration to the page. And come all the way to the same page layout and come back to page coloration. You can see the multiple colors that you can put on the page. For example, you can go with this gradient. I always like to have gradient. You can see now everything changes to coloration. Now, this red color is not professional. We can have something like this. You can see the document is changing completely. If you don't want this, you can go ahead and come to more colors. You can come to more colors, and you can define the color that you want by just navigating around. You select a given color, you say, okay, and everything turns to that color. You can see, I think this is cool because it aligns with the text. Also, if you want more colors or you have a specific place that maybe you want the coloration to be from this color. From this yellow color, you can come to the same color. You can come to eyedropper. Eyedropper is a feature that you can use to navigate to wherever you want to pick color from. Assuming I want this yellow, I can come over here, you can see with the eye dropper. Once I click everything, now becomes that color, okay. Now becomes this yellow color. And see within my document. Okay, If you want, you can come to Picture Background. If you have a picture that you want to put, you can easily select the picture and you can use that as your background. Okay, just go ahead, select any picture and you can come bring it in and you can see the preview once you say okay and it's going to set this as a background for, you can see very nice this picture background. If you don't want the picture, you can maybe set other backgrounds. Maybe gradient background, texture background, or pattern background. Let's say gradient or let's say texture. You can select the texture from any texture, assuming you can select this or you can go with something like this. And once you say okay to this, everything now becomes this. Background you can see, you can play around with the background color and even add different texture to it or different gradient to it, so it looks fantastic and nice. You can come all the way and put in the texture, you can change it to something like this. And once you say okay, the whole right up now changes. You can see the power of the coloration in the page. Okay, at any given point. Also, if you want to remove the page, color can just come to no color and everything now removed and it's now back to plain white background like we have. I think that does it for adding page borders and page color to your document in WPS office suite. In our next class, we're going to look at how to add multiple columns within a particular document. This is very useful when you are writing a paper, sometimes in some papers in some journals, the requirement is that you have two columns for the document before you submit. We're going to look at how to do that with WPS office suite in the next class. Until then, thanks for watching and I look forward to seeing you in the next class by 16. Inserting Multiple Columns: In this class, we're going to look at how to add multiple columns to your WPS Office Suite document. Okay? All you need is to start by opening the document. Once you have it opened here, you can come to page layout over here, Page layout. And you can see multiple columns in this. Okay? Like I've explained in the previous class, multiple columns are very important, especially when you're writing a conference paper or a journal paper. Sometimes the requirement is that you make it two columns. Or in some cases, they may define more than one column in a given arrangement of the columns that you may have in that particular paper or in that particular magazine or thereabouts. So to do that, to insert multiple columns, all you need is to come to page layout. And you can see columns over here, you can see one column which is the default, one which is just the single document like you have here. You can make it two columns and you can see everything is now combated to two columns. You can see this document is now two columns, which is the requirement in some papers. I'm sure you have seen that you can make it three columns as well. If you want, you can make it three columns and you can see the document is now three columns. Okay? So you can see three columns. You can make it multiple columns. Or you can come to more column option over here. So you can change it to different arrangement depending this is three, this is 123. You may want it to be left columned, okay? And you want it to be right columned, just like the arrangement should be right columned or the left column. Just like once you hit, okay, everything is now going to be changed to the left columned, just like. Okay. It's very easy to just do it. You can come over again more columns, you can play around with the number of columns. Alternatively, you can do it manually if you want it to be three. If you want it to be four, you can see you can make it to be four. And once you hit on okay, it's going to make it four columns. Just like if you want it to be 20, you can as well make it 20 depending on your choice. More columns. And you can see now the default, what we said is four. And you can see the preview from here. Okay, there should be a line between, If you want to have line in between the columns, you can enable the line in between. Once you say okay to this, there's going to be a line in between the columns. Just like you can see the line coming in between all the columns. I think this is exceptionally next level. You can use it to write anything, any of your content, more columns. And you have the option to define the spacing, the column width, and the column spacing. Okay? You can define everything from here depending on what kind of requirements you have. You can apply this effect to a particular section of the document from this point onwards or forward. For the whole document, you can apply to the whole document if you wish. Once you select, maybe in my own case, I would like to apply to the entire document. You can just go ahead and say apply to the entire document. Once you say this, everything is going to be taken to default. Now, at any given point, if you don't want to have your paper or your conference paper or your journal article to have multiple columns still, come back to the page layout. Come back to columns and see one column and everything is going to go back to the single column like you started. I think that does it for this tutorial on how to add multiple columns to your document. Be it your conference paper or be it the journal paper. In our next class, we are going to look at page margins, how to add page margins and orientations to your page. Okay? Until next time. Thanks so much for watching, and I look forward to seeing you in the next class. Bye. 17. Page Margins and Orientation: Okay, welcome back. In this class, we're going to look at how to add page margins and change orientation within WPS office suite. If you want to add a page margin or you want to define a given page set up, all you need is to come to page layout over here. And you can come to margin at the top left. Over here you can click and you can see different margins. The default is a normal one, which is the one we're on at the moment. This is the normal. You can come back to margin and you can make it narrow. If you want to make it narrow, margin is going to be narrow. Okay? You can see it's no narrow. Okay? You can do, you can see the margin is larger in size. Okay? The length of the margin is bigger, larger. If you want to make it narrow, you can just come over here, make it narrow. The length of the margin is going to be smaller. Okay? You can still come back and make it moderate. And this is the one that most people use in their document. It contains everything and then it stays well defined. Okay? If you want, you can go to wide, which is going to make it more narrow. Takes very little text within a particular page. You can see the arrangement, this is wide and you can go and do custom one. Okay? Custom margin. From here you'll be able to have different page set up, but at this moment we just specify margins. You can define the top of the page. How much inch do you want? As you increase, you'll be able to see the view from here. You can define the left margin. How much length do you want it? How much inches do you want? Can change the unit of the margin from inches to point to centimeter to millimeter. However you want it, you can change it. Then the bottom also on the right length also, you can change in each case, you can change the units and do the changing accordingly. Orientation, You can change from here from portrait to landscape. And you can see the preview from here once you say, okay, it's going to go back to this particular orientation once you say okay to this particular selection that we've made is going to take over. Like now we've converted pages to landscape, everything is now changed and the margin is what we have selected. That's taking effect on you can always come back to margin, come to custom margin. And you can change the page orientation to any and the multiple pages you can add to all the pages or mal imagines or, or book fold, or reverse book fold, depending however you want it, you can just click and it's also going to show you the preview. And you can apply to the entire document or to a specific point from this point onwards, you want that default, you want that effect to take effect. Okay, this is page margins. You can go to paper sizing if you want to play around with paper size. You can see the custom size is the one that you have at the moment. You can go to four to different kind of paper size three or thereabout. These are Chinese numbers. I'm not familiar with it because WPS is developed by a Chinese company, okay? Can play around with the width and the height of the paper however you want it. And then the layout. You can play around with the different sections of the layout as well and document grid if you want to inside a grid to the document for ease of understanding. And you can have vertical and horizontal grid combined. You can define the number of grid for clarity if you want. And the columns explain how to use columns. How to make a paper to have multiple columns in the previous class, and I'm sure if you have not gone through that one, you can just still go ahead and go and check it around. For this tutorial, we're just going to focus on margin and how to change the different layout depending on even the paper you're writing. Some may come with defined margins, top, bottom, left, and right. Do they want the margins to be defined? You can just follow around and you can change it accordingly according to the requirements for orientation at any given point. You can see orientation from the page layout, you can see orientation. And you can easily convert a paper to page, to landscape or to portrait by just coming to orientation. And you just click and everything is now back to portrait. You just click and everything is now back to landscape, depending on what kind of paper or what kind of journal you're writing, or what kind of requirement is needed for that particular document you're producing. You can either produce a portrait or landscape with just a simple click. Everything is going to be perfect. The margins, you can follow around and play around with it to have your document changed to a specific margin that you are targeting. Okay, I think that does it for this tutorial on how to play around with margins and orientation of a particular page. Thanks for watching. In our next class, we're going to look at how to add table of content to our document. How to add specific table of content automatically. And as we update the document, it's equally going to update the table of content as well in our document using WPS office suite. Until next time, thanks for watching and I look forward to seeing you in the next class by. 18. Generating Table of Content: Okay, welcome back. In this class, we're going to look at how to insert table of content within your document in WPS office suite. To insert a table of content, all you need is to come to the location where you want to insert the table of content, assuming I want to insert it at this point, okay, on this page. So maybe I can go to the next page and just be hitting Enter. I can start my document in the next page as I want to start from here, and I want my table of content to appear on this page. All I need is to first start by formatting my documents to create headings on the document, assuming I have this very document. This is chapter one, this introduction. Let's say this is heading one, heading two, maybe heading two, this is heading two, which is subheading one. And this can be heading three, which is under heading two. This can be heading one, heading two, heading three, as the ranking level might be, I can define all of them. For example, I can come over here, select heading one, over here. Now it is defined, but I can see this pacing is too long. I need to format this head. One right click on it and see modify style. And I want to come over to this style and maybe reduce the definit spacing in between. Once I say okay to this, you can see the spacing has reduced. You can format, you can modify anything as regards this head one. You can modify the formatting type. You can modify the sizing of the text, whether it should be bold or allied or what style it should have. Is it Latin Asian? You can play around with it. You can play around with the styling as well, based on is it normal or is it style? For following paragraph, you can still follow it, it from here. Once you don't, you can just go ahead and click on Okay. Or if you want to add Check out Formatins, Maybe you can check out the phones, paragraphs, tabs, and border number. You can do all that. You can play around with all these from here. At any given point, you'll be able to see the preview over here, okay? Okay. This now becomes our heading one. This one now is our heading two, which is a subsection under heading one. You can come over here and say heading two. You can see also the distance is much, so you can right click and modify the heading two, Can come over here and just select this, maybe reduce the spacing in between. You can see this is introduction. Once you hit on, okay, everything now becomes neat. This introduction, maybe you can have this definition of environmental sustainability as heading three. Okay? You can equally right click and modify it, make it something like this. You can reduce the spacing and say, okay to this as well. You can see the spacing has reduced, okay? This one also, you can reduce the spacing a bit if you want o have chapter one. These are subsections, you can go ahead and be defining them accordingly. This another subsection, you can call it maybe heading two, then this one may be heading three, okay? So we just simple click, you are defining them. This one can be heading two also. For example, this is chapter two. We can see this is heading one, this is chapter two. And then we can see this one is heading two, for example, this one is heading three. Once you define the headings on all the texts that you have, okay, This one may be heading two, maybe heading three, this chapter three, you can as well define it as head on this one, heading two or something like that, okay? It's very direct. Once you have everything defined, you have the headings defined, you can come over to the first page. Then you can go all the way to references and you can come to table of content over here. You can select between the different table of content that you have. This is level one and this is the arrangement that you have this level two and how it's going to be arranged. This multi level here you can see level one, level two, level three, and this is the arrangement. For example, on this one you can see a sampled preview of what it's going to look like on the page. Let's say we go with this. We select this, and you can see it has just inserted the table of content for us automatically. It has peaked the number of pages and everything. All you need is to come to this catalog, for example, right click and see Table of Content. Now you have your table of content fully written in cases where you vary anything and see it. Even over here at the content side menu, you can come all the way down and do some basic editing on your own. If a parent venture, you change something, assuming you change something, maybe this one chapter one, this introduction. And you have it to be Introduction to Sustainability, for example. That means you have tempered with the title of this particular one over here. Now you will not see the change, okay? It's just carrying introduction, but if you want to update, it can always come to update table of content. It is going to ask you to update page numbers if you want to update only page numbers or if you want to update the entire table, you can select this one which is what I want to do and one cyclic on. Okay? You can also see it's been changed to introduction to sustainability. Okay? That's how to virtually add the table of content and to even update some of the features that you have. Okay? You can just go ahead and keep writing. Once to finish your writing, you finish your editing, you can always come over here, update the table of content with just a simple click. It's that simple to update, okay? At any given point also, if you decide to remove the table of content, you can come over here and remove the table of content directly from here with just a simple click and everything is gone, okay? Basically this does it for the tutorial on how to add table of content within WPS Office suite. I hope you enjoy this video. In our next class, we're going to look at how to play around with text editing. Review features. Okay, review features within WPS office suite. If you have a journal paper or you have a project students that are submitting documents for you. I'm going to show you how to review their documents digitally without you printing and doing manual corrections on them. And then you can resubmit back and they can work also on them and resubmit back to you. You can do all that digitally without you wasting your pen or even wasting your time printing and reviewing the hard copy. Okay. So until next time. Thanks for watching and I look forward to seeing you in the next class. Bye. 19. Document Review Features: In this class, we're going to look at some of the review features that you may come in contact with when you're editing document or when you want to review a particular document that students have submitted for you. Is it a journal paper that you are assigned as one of the reviewers to review a document? You can edit it digitally and send back to those people or the authors and then they will edit to you. You can collaboratively work together in editing the documents. Okay, all the corrections made. And you could be able to track and make the editing accept or reject the comments you have made. Maybe make their own comments also. So you can collaborate digitally within a particular document to start with, assuming we have this document that we're working on, assuming this is an assumption, we can come to the review features over here. The first thing you need to do if you want to review any document, assuming this is the document that is provided by one of your students for you to review, you can come to review over here. And you can come over to Track Changes just here on Track Changes that enables whatever you're going to do here. This WPS is going to track the changes for the other author to be able to view and make comments or edit on it, Assuming I select this whole place and delete it. It's going to tell me, it's going to tell the other person that deleted this portion, this is what I deleted and I think select maybe I can come over here. A long term plan for ecological funds, for example. You can see now it is making it in red. You can see these are some of the things are things I have done. If anyone wants to see the comments, you'll be able to know that something was done with this vertical line. Something was edited here. Also with a simple full stop. If you add a full stop, here is going to show on read that something is added. Maybe if you select this particular whole paragraph and say delete this is going to show that you have deleted this much document, this much information within the document. If you add also the same way, assuming want to select a particular portion of the document and make a comment, I can highlight the document. Maybe I want to make new comments. You can see now I'm making comments as myself. Dr. Show. Kindly move or rephrase this paragraph. Okay. Can you rephrase this paragraph? And you're just going to do, once you highlight, we are going to see the paragraph and this comment is made by me. You can see now we have made some series of comments over here. And maybe I can highlight some portion of this also and say kindly update, okay? Okay, so once I say kind update, we can come over here and you can see now we'll be able to see that there's a comment over there. Kindly update And it's made by me, Dr. Shi. You can see now after submitting to the document to your student back after reviewing it, maybe he is to accept or reject some of the suggestions that we've given in the document. You have to off the track changes. Once you off it, you'll be able to accept or reject the changes assuming this is your students. Now on the other side, he is reviewing what you have reviewed. You can see that Dr. she made this comment, update this. If you accept this, if he updates this, you can come over here and reply to this particular document and say done. Or you can say delete the comment because you have updated already. Or you can reply the comments, You can say, maybe that's on your own side. You can reply to the comment. You can say updated already. Kindly check, for example, if you like, you can say done just coming over here to the same drop downs, don't commenting. And now you can see it has grade everything because you've commented on it. Then on the next correction, this one has deleted this portion. If you have accepted that that portion of the document should be deleted, you can just click on this green tick to accept it. If you have not, you can click on the X portion to redo it. Let's do, you can click on the X if you didn't accept and that particular text that he has deleted will be reverted back to its place if you want, at the given point. For example, this one, he has added this, okay? If you want, you can accept, you can just highlight and accept change and now everything becomes normal. If you want, you can reject. It's all boils down to you at a given point. It if you have gone through the corrections and you're citing with what he has corrected, you can just come over here, Accept all the changes in the document with just one click. Or you can reject all the changes in the document with just one click. You can move from correct portion to the corrected from next previous, next previous. You can be moving across across the document, across all the edited portions of the document. You can always compare two documents. Maybe this is the original document. This is the revised document. You can put them side by side to be able to compare and see the changes that he has made through the commenting. Now, another thing that you may need to understand is you can see handwritten comments in cases. Once you select handwritten comments, you have the option to select a particular portion of the document. Make your own comments with the hand routine feature. You can maybe edit this or you can say this one should be removed or something like that. You can strike this through or you can highlight anything and make your comments directly. Now you can do that with the ball point spin or you can do water color brush. The same way is water color. You can select and make the edit. You can make some highlights and say these are important places that you should pay attention to when you're working. I've highlighted all of them. Chapter two is extremely important, so pay attention to it. And pollution and waste are important. So pay attention to it. You can just do all that, can do in shape also to do the same thing. You can highlight something, some features maybe within a particular image. You can be able to highlight something and define something. Or you can use the Sa at any given point if you want. The Sa can help you to an tingting edits that you have made within a particular document. Once you're done, you can close and then go back to the normal one. You can always insert a comment, you can always check out the word count by just selecting everything and say what count. And it's going to give you the entire number of pages, number of words, number of characters with spaces and without spaces. All these key details, you can get them with just a simple, just a simple click. Okay. You can see how perfect and powerful this is. When it comes to the selection, you can do spell check as well. You can come to the small drop down here. You can do spell check or set language. Or you can change the options in cases when you don't want to work in English language. You can do text to speech directly. You can highlight a portion of the text. Okay, and just come over here and say text to speech. Environmental sustainability is of paramount importance as it ensures the preservation of ecosystems for text big. So you can see how powerful it is. You can easily listen to the reader. Okay, this is text to speech And click over here and show the toolbar if you want to show or if you don't want to show, you can reduce it and you can edit the volume of the reading from here as you wish. And you can play around with the voice speech, or you can change the voice speed also from here. If you want to increase it, this is the average 50% If you want to increase, you can go ahead and increase. Okay, This is basically how to do it. One last thing is you can restrict editing also from here. Once you click on this, you can play around with the editing, maybe you can restrict the person or someone who can edit. You can set production to limit the number of people who can edit or someone who can have access to the document on its own. Okay, If you want to set restriction, you can go ahead and set restriction if you don't want, you can remove. One last thing is you can show all markup from here. Final show mark up or final original show markup. Or you can do original and it's going to go back to the original document. If you want to see final show markup, you can show the markup on its own. Okay. But at any given point, once you finish editing or reviewing what your supervisor has edited, you can go ahead and show the final, which is without the markup. Without the mark up, so you just be able to see the final corrected version of the document. Okay, so I think this does it for the tutorial on how to use the review features in WPS office suite within your document. In our next class, we're going to look at how to change the view options, the various view options that we have within WPS office suite. Okay, Until next time. Thanks for watching and I look forward to seeing you in the next class. By. 20. Changing the View Options: Okay, welcome back. In this class, we're going to look at how to change the view options within WPS office suite. To start changing the view options because it's important to have the different views and introduce different features that can help you maximize your productivity. Within W, the blue PS Office suite, all you need is just to come to View Options over here. And you can view the document in full screen mode with just the selection of full screen and everything is now full screen. You can see the percentage of the zoom level, this is now one 30% if you want, you can increase or decrease it from here, just directly by clicking this 170. But you can keep increasing, or you can go back and decrease. And you can quit the full screen mode over here by just clicking on quit screen. This is the default, which is the print layout. This is outline view, which is the one that you can see how the arrangement of the document in stages and including the levels outline view and have other things to play around with at the outline view. You can always close if you're done, but still within the view options, you can check the web view. This is web page view, okay? This is a web page view. In cases, if you want to see the web page view of your document and always come over here and there's this navigation pin. You can enable it if you want. Let's go back to the page print layout and then we can try to show the navigation pen. Navigation pin. Navigation pen is actually important if you have it within your left or right of the document, you can just within a click to take you to a particular section that you're working on directly. It's just going to give you a preview of whatever you have within this document. Over here, you can enable the pages, okay, So you can be able to move from page to page, just like you can just navigate around. It just gives you that ease of access to navigate around within your document. You can bookmark things or you can bookmark pages. And you would be able to see all the bookmark that you've made within the document over here. And you can search the document for a particular keyword or for a particular page or anything within that particular document. Okay, let's come back to the main navigation pen. And you can go back to the view options as well. And then you can check out, you can enable the ruler. Okay, if you want to enable the ruler, you can see it. Let's close the naviication pain. You can see the ruler that enables you to not the width. Or if you want to increase, play around with the margins. You can do that with the ruler as well. And you can see it both left and at the top, and at the sides. Okay. So you can be able to adjust accordingly the margins or the arrangement in the document. You can enable markup if you want and you can check out a few grid lines if you want to enable grid lines to your pages, you can do with just one click. You can have grid lines enabled. If you don't want, you can disable and you can have the task flow. If you want to restrict editing of your document or you want to set in another preference, you can always set from here, close have table of grid lines. In cases if you want to have you can zoom in from here. You can leave it 100% with just a simple click. Or you can play around and make it full width. If you take the entire full width of the document with just a simple click, you'll be able to have the access to that. You can navigate and come back to the 100% zoom feature. Then you can make it one page. Right now it's one page. If you want to make it multiple page, you can see it's now multiple pages. Everything is now converted to multiple pages. You can see them very easily. You can go back to one page if you want. This is the eye protection mode. In cases where you want to minimize the rays coming out the reflection from the screen, you can use the protection eye protection mode so there is little impact on your eyes. When you use the eye reflection mode, you can arrange the document with horizontal textbox or you can do cascading. You can do all that. You can enable new windows. If you want to create a new window, you can do us with just a simple click. Or you can split the window if you want into two, just something like that, and you can cancel the splitting, or you can remove the new window if you wish. Okay. This document, it just gives you another new tab. Because in WPS, you can have multiple of tabs that you can be working with simultaneously within a particular document. Let's remove the eye protection mode and you can view side by particular document. Okay, you can view side by side, this one and this one. You can scroll accordingly. Right now you can see you can scroll individually. The scrolling has been synchronized. They scroll together. If you want, you can off the synchronization and you'll be able to synchronize all the one page and be able to compare with the other page over here. Okay? You can synchronize them individually and you can reset the position if you want. If you don't want this side by side, all you need is just to click okay. Click it out. I think this does it for this tutorial on how to check out the view options to be able to enhance your productivity within the Microsoft WPS Office suite. In our next class, we're going to look at how to add cover page to your document to make it look professional for submitting all for presentation to a third party. Until next time, thanks for watching and I look forward to seeing you in the next class. By 21. Adding Cover Pages: Okay, welcome back. In this class we're going to look at how to add, remove cover pages within your WPS office suite. All you need to install inside your cover page. Actually, the reason why you need a cover page is to improve the professionalism in your document, assuming I want to. Inside a cover page at the beginning of this, this can go to a fresh page. And then we can start in chapter one. Just open the document that you want to inside the cover page on and you can go to the beginning of it where you want to inside the cover page. And then you can come to the tabs over here and come all the way to sections. Okay, the section over here. Once you're in section, you can come down to cover page. You can see it over here. You can see the preset ones. You can see this one. You can see this. You can see this one. With just a simple click, you can be able to just add, can cover pages if you want to have your resume cover page, you can do that. You can have other design like puzzle or so. The cover pages, you can see the sample thesis cover page, transverse cover pages in case where you want everything to be in a landscape and you can have them in different formats. Let's say we want to add the normal one standard. So you can just go ahead select this cubicle and you can see it has just made this cover page and took everything to the next page. Okay, here you can write the title. You can write the title over here. So you can select and maybe play around with it. From here can come back to home and maybe make it a bit smaller. Now this is the Concept of Sustainability. And now you can add some text by Dr. You can see, now this makes it a professional cover page. You can see the title and the author. Okay, that's all. Maybe you can put in a date. Over here, you see June 2023. Okay, I think this, this looks cool. You can just scroll around and see now you have your cover page. At any given point, if you want to change the cover page, you can still come back to the sections. Come over here and you can change it to any other one. For example, the faces type. This is pass type you can just select and it overrides that now gives you the tasks version. What you now need to do is you can, depending on the format that you university used to have, you can put the name of the inverse, name of the thesis or the title of the pass over here. And then you can put the name of the student, student, ID, thesis advisor, or supervisor, and his name over here. Once you put in everything, it now becomes customized. And then you have your document accordingly. You can go ahead and play around with it however you want it. The cover pages, you can put them, the resume type if you want to put this one or you want to put something like this. Also you can easily with just a simple click at the title and author's name. This one also has given you the idea of how you can make it okay. You can just go ahead and play around with it at any given point. If you decide to remove the cover page, all you need is to come back to the section, go to cover Page, and come down here and say remove the cover page. And it's going to be removed directly with just one click. I think this does it for the tutorial on how to add cover pages to WPS office suite. In our next class, we're going to look at how to find and replace within a particular WPS document. Until next class. Thanks so much for watching, and I look forward to seeing you in the next one. 22. Find and Replace: Welcome back. In this class we're going to look at how to use the find, replace feature within WPS office suite. All you need is to just open your document. Maybe there are some words that you want to find and there are some words maybe you want to replace with. Instead of you to be doing it manually on your own to be finding the world one by one. You can do it in a professional way, in automatic way to just generate the finding, just find it for you. And then you can go ahead and replace directly whatever you want to replace with just a simple click. So all you need is to just come over to the Home tab over here and you can come to find a replaced feature you can find or you can do Common F to just start finding for example, I can come over here and see common And it's just going to pop up the fine feature. I can find this word money, or I can find the word ecosystem. Can just click and you can see it has shown ecosystems over here. Okay, you can find next. And it's going to show me another one, Ecosystem down here. Whatever you want to find, you can find directly. Or you can go ahead and say find the word money anywhere. Can see it has shown me. You can find the next one and see it has shown me as well. Alternatively, you can do replace, if you want to find money, you can replace it with the economy. Or you can replace it with something like poverty. Okay. Find the word money and then replace it with poverty. So all you need is to find the next, you can find them and you can do replace one by one if you want or if you want. You can replace all at the same time. And it's going to show you all done. Writer made two replacements, so it discovered two money and replace them with two poverty within this very document. Okay, see how fast and fantastic went on. You can do the same also for let's say ecosystem. Find the word ecosystems and replace them with the word poverty. And you can just replace all, It's just going to go all done, right? Replace seven replacements. We've just done seven replacement within this. This is very easy. You can check out special characters in cases if you want to check out, you can check out more features over here and come to the more features you can search all by match sensitive, you can specify how you want the search in the finding to be. You can see match sensitive if the wording that you've speed, if anything is capitalized, it is not going to fish that as a word that is going to replace. Or you can find the whole words only if there is a, for example, ecosystem. There is no S in that word is not going to include that. Or you can do use Wildcats depending on your own choice. Okay? So you can specify the criteria for the finding over here. You can match prefix and suffix if you want still to be very specific in the finding. You can do all that. From here, we can define all that, the formats. You can define the format or the coloration or the highlighting, the paragraphing, the tab nature of that particular word that you're trying to find. Then again, you can go to any section of the document within. For example, you can go to a particular line. If you just click, you can see I want to go to line 25, line 35. And once you click, it's going to take you to line 35 directly. You can see how fast and fantastic this can be. This is very fast. You can click you to any section, you can just name the section and can take you to another page. For example, I can go to just click and you are on page three right now. Okay, This is how powerful define and replaced feature is in WPS office suite. You can do fine only and you can do replace or you can do go to like we've just explained within the document. I think this does it for the tutorial on how to use, define and replace feature within WPS office suite. In our next class, we're going to look at how to use some of the special features in WPS, okay? Such as how to convert a PDF document to Microsoft Word or a PDF to L or PDF to Powerpoint. Until next time, thanks for watching, and I look forward to seeing you in the next class. By 23. Inserting Page Breakes: Okay, in this class we're going to cover how to insert page break in WPS office suite. To start with, all you need is to come anywhere within your document that you intend to insert a page break. You can just come over assuming in this page I want to insert a page break at this moment. At this point, all you need is to come in over here. There are two ways to to access page breaks within WPS. The first one is at the Insert metal. You can see it over here where you have different kind of page breaks. You can break page brick which is the default one. Okay? You can see page brick directly or you can do column brick in cases when you are working with multiple columns. And you can do text wrapping brick if you want to break from a text wrap to another section. Okay? So you can do next page section brick, start a new section at a new page break. Okay? Or continuous section page break, even section page break. You can do all this if you wish. Another way to access page break is by coming to page layout. You can see it over here, Breaks, okay? You can access the same page break from this angle as well. For this one, we can just stay at the inside menu, assuming we want to create a page break at this moment. At this point, all you need is to come to breaks. You can come over to page break over here. And you can see it has broken the page from this moment and everything now move to the next page. From this point that we created the page, it moves to the next page. You can try to view that by making this smaller. And maybe you can come to view and say, maybe you want to view multiple pages. Assuming I want to make it multiple pages, it becomes very easy if I want to break. At this point, all I need is to come to the same insert and go to breaks and still page break. And you can see it has broken from this page to this point, okay? It's very easy and very nice in cases where you want to just see how you can play around with your text, you can play around with it. In cases where you want to see where there are page breaks within your document. All you need is to come back to the home tab over here and you can come to this icon, this very small one that's called Show Hide editing Marks in WPS. If you click on this small drop down, you can come over here and say Show or Hide Paragraph Mark. Once you click on Show or Hide Paragraph Mark, you'll see the exact places where there are page breaks. For example, at this moment there's a page break over here and there's another page break over here and it broke into this point, okay? If at any given point you decide to remove page breaks from your document, you can still see that at this point you have a page break. All you need is just select the page break and delete, and then the document is back to normal. Select this one also and delete, and the document is back to where it was before. It's very, very easy feature to use at any given point. You can still come back and show this so that you can have your document fully. The reason for that is to show all the taps and the spacing and characters in between the words. Okay, I think you can just go ahead and play around with the page break options and try it on your own any other way you want to play around with it. But I think that does it for this tutorial on how to use page break. Thanks for watching, and I look forward to seeing you in the next class. 24. WPS Special Features: Okay, welcome back. In this class, we are going to look at the special features within WPS office suite. Okay, what are some of the special features that you have in office suite? All you need is to come to the home tab, open the document you want to play around with, and then you can come all the way to the last tab over here, which is the special features. Some of the things you can do with these special features are you can convert your PDF document to Microsoft Word Word document in WPS. This document can be opened also in different platforms such as even Microsoft Word. You can take it to Microsoft Word and you'll be able to, over there, you can do PDF to PDF to Powerpoint. And you can export this document in PDF. You can export to a picture. You can do picture to text combusion if you want. You can do picture to PDF, or you can do text to speech combusion Also by selecting a given writer, a given reader, and the speeding and the pitching and other features that you may need. Then you can do screen recording. Over here with this WPS, you can see if all in one platform you could do virtually anything you want as regards the text editing or even content creation to some extent. Let me give you an example of how you can convert a PDF document by just coming to click on PDF Word. You can see over here, you have to drag and drop the file, or you can click to navigate where you have the PDF document as you're going to have it here. This confirmation booking. And I can just click on open. I can just go ahead and see convert because just two pages you can see it is just going to convert it for me very perfectly. You can see right now it has finished the converting and it has opened everything in Microsoft Word. Okay. You can see the two pages. You can go ahead and edit the content of it. So you can see, you can edit any section of it. You can delete any part of the document and you can add your own also. Okay, you can edit it, which confirms that it is a Microsoft Word document. This is very nice and very perfect. It's one of the powers of WPS. It does all these within just click now. Let's try another one, PDF to Excel. You can just do the same document and we can just go ahead and click Convert. And it's going to convert for us directly See, but this time around to Excel. You can see it has now just converted everything for us to the spreadsheet. Okay, you can see it has opened it in spreadsheet for us. Everything as it is here, you can see everything is in cells and see the cells. You can go ahead and edit accordingly. As you saw wi within the cells, you can select a given cell and you can make the adjustments. You can see the cells that you can add other things if you want, but this has shown into combsion. Go ahead with these places and make your changes accordingly as you wish. This is one of the powers of WPS office suite. Let's say at this moment I want to come back. I need to maybe do one last thing. I want to export this particular document that we have on sustainability. I want to export it to PDF. All you need is to come over here if you want to convert PDF to Powerpoint, the same way to just open it in Powerpoint or the presentation mode that you have over here. Let's say we're converting this confirmation to Powerpoint and just see within one click you can just convert it to Powerpoint. You can see now everything is converted to Powerpoint. It takes in the format or the slides as it is. If you want to have a different slight site, then you can go ahead and have a different slide site. But this just show you an outline. You can move from one slide to another and you can add these slides accordingly. Later I will show you in detail how to work with Powerpoint presentation within WPS office suite. For now, this is just the conversion to Powerpoint. Let's do one more special feature. You can come back to some special feature and then this time around with the sustainability document. Okay, you can do export document to PDF. You can export this entire document that we have to PDF. Right now, it is about ten pages. You can export it. You can go ahead and say export. You can see the status over here. Once you finish the exporting, it's just going to okay, right now it has finished the exporting. You can specify the directory over here if you want to save it at a particular location. So you can click custom directly or same directory. If you want custom directory, you can define the directory over here. This a download is in downloads. You can close on this and maybe you can go to download and you'll be able to see it. You can see the document over here converted to PDF. Once you just double click, this is sustainability. But in PDF, once you double click, it's going to open. This is it opening so you can see it over here. It's just open in PDF. This is in PDF format, okay? That has just converted for us, okay? You can go ahead, go back over here, close on this, Maybe minimize this. We can still go back to our sustainability document. You can go ahead and try other things from picture to text, from picture to PDF, text to speech or screen according. All you need is just to select, maybe this one you want full screen or you want a specified area. You can just define it accordingly. If you want full screen, you have to define the mic that you're going to use. The audio, the output settings, okay? And the format or the format that you want. It is 720 up to 1080. For the free version, you can go up to four ATP. And if you want watermark, you can go ahead and do it and put in the different Am onto a watermark. Or without mark, you can just see and you can start recording your videos and open the folder to specify where you want to save it. Also from here. Okay, so feel free to just explore the other features. I've just shown you an example of how to use some of them. So I think this concludes the entire section on how to use the document within WPS office suite. In our next section, we are going to look at presentation as another section that we want to cover within WPS office suite. How to make stunning Powerpoint presentations. And some of the key details on how to play around with them and make your presentation sound and appear professional. Thank you so much for watching. This. Brings us to the end of the section, and I look forward to seeing you in the next section. By