Ultimate Microsoft Word 2019/2021/365 Basic To Advance Course

1. INTRODUCTION OF MICROSOFT WORD COURSE: Welcome to Complete Microsoft Word guide basic to advanced course. I am Mah Baradj, and I will be your guide on this journey to Mastering Microsoft Word. This course is designed to help you develop a deep understanding of word, whether you are starting from scratch or looking to police your existing skills. This course, we will cover everything from the basics to advanced features of Microsoft Word, whether you are a beginner or someone looking to enhance their skills. This course is structured to meet your needs. By the end, you will be able to create professional policy document with ease. Let me introduce myself. I am Havier Baradaj, with over 20 years of experience in Varsia industries. I've been using Microsoft Word since the starting of my career. The goal is to share the knowledge and insight I have gained over the years, helping you become proficient in word just as I have. Here is a glimpse of what you will be learn in this course. You will start by navigating the word interface, then move to the mastering auto correction and selection techniques, managing clipboard content, formatting tables. You will learn how to structure your document with page layout and sections, enhance them with images, graphics, three D objects, and charts, and even use advanced features like mail merge. Finally, you will polish your document with spell check, comments and printing options to ensure their professional and ready to use. This course is perfect for beginners who are new to the Microsoft word? Professionals looking to enhance their document creational skills? Students who need to produce well structured assignment, freelancers, content creators, and anyone preparing for certification that require Microsoft word proficiency. In any of these describe you, this course is tailored to meet your needs. Why should you learn from me? With over two decades of experience, I have developed a deep understanding of Microsoft word, how to teach it effectively. I bring real word insight and practical tips to the table, ensuring that what you learn is not only theoretical, but also highly applicable in your day to day task. The course structure to guide you step by step from the basic to more advanced features. Each lesson is packed with practical examples and exercise, allowing you to apply what you learn immediately. The interactive content is designed to make your learning experience engaging and effective. If you're ready to unlock the full potential of Microsoft Word, I encourage you to join the course today. With expert guide and comprehensive curriculum, you will be well on your way to mastering Microsoft word. Let's get started. 2. BACKSTAGE VIEW: Everyone. In this video, we will learn about the backstage view of the Microsoft document file. We have already discussed about the tabs, ribles and commands and some other options available on the screen. When you click on this file menu, you will get some other options which I'm going to explain in this video, and we can say, these are the backstage view. If you click again on this arrow button, it will go back to this screen. If you click on this file, you will get some options. This is the home screen. Here you will get a lot of templates and recent used files, and you can pin any file, and you just click over there and you can access that document. It is very useful. You can pin the document which you use regularly. We are going to create a new document, we can click on the blank document or recently used templates will be available here. But we have another option for new document. When you click over there, here is a blank document, and you will get a lot of templates provided by the Microsoft. Even you can search by the name or any keywords related to your document you are going to create. There are some categories available, so you can create on business cards. So all available template will comes. You just select and download, and you can use it. It's very easy. Next one is pen. Here you can browse your computer or any file. Also, you will get recently used documents here, and you will get the pinned document over there. You can also browse the folder. Recently used folder will come here, then go to Info. Here you will get information about your document. The first one is the protect. If you click, you will get options. When you want another user open this file, it always open by read only. Then you can encrypt this with passwords. You can restrict editing, restrict access. You can add digital signature, and you can mark as final, which will be a part of review system. Next one is check for issues. You can inspect the document whether any hidden properties or the personal information available. You can check the accessibility and the compatibility. We are using 2019 version of document if you open any document, which is older version l1997. So there are some features which is not available in this, and some are available We can check the compatibility using this option and we can manage the document. Sometimes we were working in some document which was not saved. 2019 version of document provide this option managed documents. If by mistake or power failure or your document or your computer get closed, you can come over there. You can find all your related documents, which is unsaved actually, so you can browse recent unsaved document, and you can delete if you do not want to save these unsaved files, and this is for AddIs. We will discuss later on. Here we have two options for saving a document. One is save and second is Save S. First, we will discuss about Save S. You can browse your one drive directly here, once you log in, then this PC and the browse like this, and we have options to save a document in some other formats. If we select Save S option. If we want to use any VBA, we have to save this document in word macro enabled document. If we want to save this to the previous version 97 to 2003, we can create the template using this option. There are a lot of options we can discuss in coming sections. This is the way we save as. If you click on Save and click on Browse, you can give the name, and you just select the option and click on the Save button, give the name, and it will get save at the location you selected. The next option is related to the print. Once you click over there, you will get options related to the print. We do not have any content in the document. That is why we cannot see the preview of the content. If we have any content, you can see. So there are a lot of options. We will discuss later on all these options. Then we have share we can share it on the Cloud. We can e mail the document directly from this. You can send as attachment, you can send as PDF, XPS, and you can do the internal fax system if available in your office. Then we have option for export. We can export the document in the PDF file or XPS. If you have not yet worked in the PDF, PDF is a secure document in which no one can do any editing. But these days, there are a lot of tools or softwares available online or offline, you can do the editing. So sometimes you want to send, so you can use the PDF and you just click on Create and give the name and give the location, it will get safe. And you can change the type as well. And the third one is closed. Once you click over there, the document will be closed, but the word is open by default. And this is the option related to your license in the account. And the last option is related to the word options in which you will find all the options related to MS Word, how this will work. There are a lot of options related to your interface, proofing, saving, language, accessibility. So we will not cover all the topics, but important topics we are going to cover in this course. So that's all for this video. We will start with a new topic in the next video. 3. CREATE NEW DOCUMENT AND SAVE: Hello, everyone. Welcome once again in the Microsoft document Complete course. In this video, we are going to discuss about how you can create a new document blank document and with the template one. In the previous module, we learn about the interface, tabs, ribbons, and backstage Vo. So this is time we are going to use shortcut key for creating a new document. Whenever you open Microsoft Word first time, it will give you a blank document. But if you want a template, let's example, you want to create a resume for yourself. So how are you going to find the templates, click on File tab. Come to new section, and here type resume. Press inter or click on this magnifier. It will search all templates available online for Microsoft document. You can also see the preview. So whatever you like, select. So let's say, I'm going to select a very simple one. So I'm going to select this one and click on Create. It takes time to download and boom. You got the template. Now you can do the editing. You change the text, name, whatever, or you want to enter any new information, you can do that. Will discuss about some formatting options in coming sections. This is how you can create a document using the template. Now it is time to save the document. It's very simple. Just click on this save button or the shortcut key is Control S. You can see the name document two. It means this is the default name given by the MS office, but it is not yet saved. Once you saved, the document name will appear over there. Click on this button or click O press Control S to save this one, or if you want to save this first time, it will ask you the file folder where you want to save, and we have another option for saving this. Click over there, click on browse and select the folder where you want to save this one. I'm going to save this one in my project. So I have created one document. I've created a new folder called template or whatever you want to give the name you can give. Select that folder, give the name of file. By default, the text from the first line of the document appear in file name. You can rename this or you can continue with this. So I'm going to use this one, Cen Resume, and click on S button. Now you can see the name is appearing over there, and this document has been saved. Now, I want to create another document, but this time a blank document. There are fewer options which you can use. You can just press Control N is the shortcut key, or you just click on file, click on New, click on blank, or from the Home tab, also, you can click blank document. And you can start typing. Here are a few options related to the typing I'm going to discuss in this video. If you made any spelling mistake, let's say this one, it will suggest you will get the underline red right click and you can select the appropriate name. If you made any mistake in grammar, let's say I have given this coma and after that, I put so many spaces, if I just select and presenter. You're going to face two lines in the blue. That is a sign of grammatic mistake, right click, and you can fix it or you can ignore. I'm going to fix this one. Again, it is asking. Yeah, it's fixed now. Once you start typing and you have a lot of space, the cursor will move to the next line automatically, that depends on the text you're going to type. Or if you think your paragraph or the line has completed and you want to move to the next line, we just press inter one time, two time, three times, whatever is your requirement. Then click on this Save button Control A. If you click over there, you will get default location in One Drive. Click on More to move to the Save as option. You can select the recently used folders over here or you can click the browse and you can select your folder, give proper name and click on Save button. That is also going to save. This is how we create a new document. We start typing, and this is your new document. 4. HOW TO OPEN WORD DOCUMENT: Hello, everyone. In this video, we will learn how to open a word document. In the previous video, we created this resume file, and now I'm going to close this one. Click on file, and then come to close. We have another file which is open right now. We are going to close this one as well. So I'm going to close this one. Now we have blank document, which is opened already. Now I want to open my two of document, which I closed recently. For opening, we can use shortcut key called Control O. It will open this option. And here by default, you will get this option rest. So here you can see today, I open two documents. We can see the list, and we can click and we can use this. Let's say I want to open this one, so I will click and it will get open. This time, I'm not going to use shortcut. I will click on Fi pen. Again, I came to the same open option. Here I can select the file which I want to open. But this time, this file is not available here. So I will click on Browse and by default. Last open folder or in which we saved our file last time will come automatically, and you can select your file, click on open. Your file will get open. Again, I'm going to close. And this time, I'm going to close this one as well, file and then go open. And here I want to pin this file. So now you can see this got pinned top of the list. So next time, whatever the file we open will come just below of this option. Can pin so many documents which we use very frequently. There is no need to browse the folders and then open. You just click on Open and select this one and you can start working in it. I want to explore some more options. If I click on browse, double click on the top of this window. You will get few options over here. Click on More and you can see some options like large icon. These options are available in windows for all softwares, but I'm explooring here in the MSW because some might be useful So if you want to see the large icon, you can select this one. If you want to see the preview, just click on this, select any document, and you can see the preview, and then you can open. If you do not know what is the content in this file, somebody has sent this file. So you just select, see the preview, you can see a few pages, and then you can open. You can disable this option. Again, clicking on this option. And we have few more options like large icon. So you will get this kind of display then medium icons, small icons, and list, and details. This is the most frequent display option. Here, you will get the name, last modify, type, and the size, and you can select tile and the content. So I'm going to back with my details, and then you select the file, click on open. It will get open. Now, we are going to explore some options. If I click over here, and I will open my both of files. I want to open both of files, which I created, and now I want to see side by side. So then click on this view button. And come to Window group, and here we have option view side by side, click and select the document, which you want to see. So I want to see this one and click OK, and you can navigate both the file side by side, and you want to came out from it. Just click on maximized button, that file will be maximized and you can see a few more options like split, we will discuss this one if you have a long file, and you want to see data from pages downside, so you can split the document and then you can move You can go through and then you can remove the split. You can arrange all. We will discuss these options later on in details. In this video, we learn how we can open our document. In the next video, we will learn how to navigate a word document file. 5. NAVIGATE THE DOCUMENT: Hello, everyone. In this video, we will learn how to navigate word document. Here, I have a document file in which I have some content. If you go left bottom, you can see page one of three, four, 943 words. So this is a document with three pages only. And few paragraphs. If you go down, you can scroll wheel of your mouse. You can go through all the document. So this is the one way you can navigate your document. I will let you know some other options as well. This is the three page document only, but you may have 100 of pages of document. So it is very important to know how you can navigate. Is a very good option in Microsoft do document called section, which we will learn in coming sections. But right now we will go through the document without the sections. You can use scroll bar. Just click on this and pick and you can just go down through your mouse and you can go through your complete document. The page number is coming. You can go through like this. That's the easiest way. And the next shortcut key is, if you click on the top of that, and you want to go the bottom of the document. The shortcut key is Control plus inter. Now I'm at the bottom of the document, and if I want to go back, then Control plus home. You will come back to the top of the document. Now if you want to navigate each page one by one, you can simply press page down, simply press page down one time, two, three, four, like this. So it will move downside the page. If you want to see your page keyboard only, you can press page down. It will move to the display part only. So let's say we have already seen this part up to sale of codes. Now I want to see after this one. So press page down one time, only the display part. Now the next part of the page will appear. Page down for going downside and use page up for upper side. And press Control home to come up. Now press control plus page down to go to the top of the second page. Now control plus page down once again. Now I'm on the top. I mean the first line of the third page. If you press control plus page up, you will move to upper side, one page, you move one page upside, then page up once again. And now we will learn how to navigate in the paragraph. So let's say this is the paragraph, and now press control right arrow key, it will move one word, second word, third, four, five, like this. So if you press right arrow key, it will move right hand side after one word like this. And if you press control plus left side, it will move or jump to left hand side, one complete word. And if you press control Down arrow key, it will move to the next paragraph. You can see right now it is on the inspection of goods and rejection. Control plus down arrow key, it moved to the risk of losses. Control plus page up to move one paragraph. This is the shortcut keys, you have to learn and remember for navigating the document. 6. FIND REPLACE & GO: Lo, everyone. In this video, we are going to learn about some very interesting options called Find Replace and go to. If you have hundreds of pages in your document, and you want to find some specific word with some specific criteria, that option is very useful to you. So where you can find this option, come to Home tab. And on the last, right hand side, you can find editing Group. Here we have Find, replace and select. If you click on this little arrow button in the Find command, we have three options. Find, Advance, find, and go to. So first, let me click on Find Command. Here we got Navigation option on left hand side. So let's say you want to find any word. You can type over there, and it will search for you. So let me type sale. So once you start typing, all the words related to this search will be appear on the document highlighted in the yellow color. You can also see some lines. So you can easily navigate the line, and once you click on it, let's say, I want to click over here. So that is selected right now, and you are on the same line on the same word you searched. The one way to search and click on this X button to remove all your searches. Select somewhere in the document and press Control home. Once again, I want to search. But this time, I want advance search. The shortcut key for find command is Control F. Actually, we have to close like this, and now I will press Control F. You can see, this is the shortcut key. I'm going to close this one. And again, I'm going to home tap, right hand side. Click on this find, and this time, I'm going to select Advance W. So this time we got some pop up with some extra options. So here whatever you type last time will come automatically. When you click on this combo box, all list recently used searches appears over there. So I'm going to cancel again, advance search, and this time you have to click on M. And here we get some more options. So, let's say you want to search match cases. Match catches means you want exactly match cases, whether it's small caps. So let's say I have this one, and it is in, I change it to small case. So this word is in small case, and I'm going to search in proper case. It means the first character in caps. If I click over here and if I search, if I click next, it won't search. It will search exactly as the match case. So you have to type your word carefully. So the next one is find whole word only. If you click over here, let's say, let me show you one thing. If I remove from here, and I disable this one. And if I click on Sailor, if I click on Find Next, so you can see Sailor is selected, but it's partially selected. S is not selected because it is searching the characters you put in this field. But if you select, find whole word only, Then it will search the complete word. Otherwise, it will not search anything. You can see you have reached and the document, we could not find anything. So click No, and you have to remove. The next one is use Wildcard. That is very useful. Select this one. And here you can use Strick and let's say you want to find all word starting. B U. So the word must start from the Corrector with correctors, B U. Click on next. So if I go to here, I click Find next. So it is searching complete. You can see B U is available here, but it is searching complete sentence, complete paragraph, and you put like this. So if you find next, so it will find like this, you are getting B U. It is starting BU and ending with BU only. This is the way you can use wildcard. You can also use question mark, one, two, three. It means it must start with the with the cor BU, and there must be a five cector, but last three Corcor can be anything. If I click, I have to use wildcards. You can see buyer has been selected. If I changed this one, let's say buyers, it will not search this time if I put here next. So this has been skipped by the system. And next one is sound like English. So it will search by sound like bier fire, like this. Find all words from English. So this is forms only, and you have so many options like match prefax, su fax. So you just go through, you will get some idea Basically, we use Find and Match case and Wild Card sometimes, so you can go through all these options. So it would be very helpful for you. And the next one is replace. If you click on this, replace. So here, you can find any word using these criterias as well, and you can type any word which will be replaced. For example, I want to replace all sailors with, let's say party name. Let's say I want to type sailor here. Let's say first party, and I put my cursor on the top of the document. And now we have to click on Replace. If I click on Replace all, it will replace all the words in one go, or you can click on replace one by one. So we selected seller here and click on Replace. It replace the First seller and find the next seller. So you can use Replace button. That's very useful actually. And the last one is GT. I'm going to close, and you can find GT from here, and you can find replace from here directly. And the shortcut key is control for replace. So I'm going to delete these ones. I'm going to go to Here, we have many sections like page. If you want to go any particular page, you just enter the page number. Let's say I want to go to the page number two and click, G two. I move to the page number two. We have not yet learned about the sections, so you can type or give the section number. Document will be moved to there. Then line, bookmark, comment, footnote, field, footnote, and Note. There are a lot of options we will learned about. This is very useful for navigating the document. In the next section, we will start formatting of the document. I'm going to close this one. 7. BASIC EDITING: Everyone. In this video, we will learn about the very basic of the editing of any word document. Here I have some paragraph. Now I want to add some text or I want to delete something. Let's see how I can do that. First of all, we have to go to that paragraph and we have Inter. We have to click on a particular place where we want to add some new text. So let's say I want to add not. The buyer is not. I will click, and you can see the cursor is blinking. Now I can add my text, not and give some space. So this is the way you can inter any text anywhere in the document. Now I want to delete. We can use Backspace and the delete button. So what Backspace is doing, you can delete left hand side correctors, and if you want to delete right hand side, you have to use delete button. Once you press the delete button, it will delete one corrector. You can do that. If you want to delete, complete row or a word at a time, so you have to select. We will discuss this advanced editing in coming section. Right now, we can use backspace and delete button. Now, let's say you have deleted something which you don't want. You can use undo. You can see this little arrow if you put your mouse over there, so you can see undo. It means you can undo the last action. So once you click, you can see the letter, the word entitled coming back. And if you click on this little arrow button, you can see all the actions which you can undo. If you want directly move to the naught, and you can redo also, it will just do the reversal of undo. If you think you have done some thing wrong, then you can do do. These two little arrows, this is undo and this is do, and the shortcut key for undo is Control Z and for redo Control Y. These are the shortcuts which you use very frequently in the word document during the editing of any document. 8. PRACTICE SECTION: Hello, everyone. Now we have completed our section two. Now it is time for practice. For your practice, first of all, you have to open this practice module two, then you have to remove these areas and enter your name, your company, and then address, date, and then you have to remove the recipient name, you have to enter, and you need to add one paragraph. Also, change some line. Use backspace or delete button, then do undo and redo. And finally, you have to save this file by another name. And then finally, you have to close this. So this is for your practice. I'll see you in the next section. 9. AUTOCORRECT WITH BONUS TRICK: Hello, everyone. Welcome to the new section. In this video, we're going to learn about auto correct option. So I have already opened my word document. Now I have to start my work. So let me give you the live example, how I work in my office. Let's say I have opened one document. Now I want to start creating my new document. So what I will do, I will press Control for new document. I can see the window is very small. I need to zoom out a little bit. So I can use my mouse wheel, rest control and use the mouse wheel to upper side. So it will zoom out, and then I release my control button and use my wheel once again to see the top of the page. So this is the way I start working in document. And after that, I just start saving the document. So I press Control S because I don't want to lose my work. So it is very important to save the document first. We have already explained. I have already explained how to save. Go to more options, go to browse, select the folder in which you want to save, give the name, and press inter to save the document. Now on the top of document, we can see the name. Now we can start our work. So let me show you some examples of auto correction. When you start typing, document has their own dictionary for spelling and for punctuation. It will do some auto corrections, which is enabled automatically.'s say I'm going to type the by mistake, I type wrongly TG. And then when I press space, it will auto correct. Let's say I want to type, we should a S OU LD, but by mistake, I put wrong spelling, when I press space bar, it will auto correct automatically. So there are many words, I mean, huge words of dictionary, which will be corrected automatically. But sometimes if it is not available in the dictionary of the document, which you can add manually, and next time, it will autocorrect automatically. And also when I press ter, let's say I want to type one quarter. So I type one upon four, and when I press space, it will correct automatically in a particular format. You can see one by four. Also, I use superscript or subscript. So let's say I type first day of the month, one S, and when I press space, the ST becomes the superscript. Let's see third floor like this. This is the option of autocorrect, and we have hyperlink as well. If I give any website link, so it becomes hyperlink automatically when I start typing ww google.com. And when I press inter or space, it becomes H hyping. Hypink means whenever I click over there. If I select, and if I press Control plus click. Control plus, click. It will open the website in the default browser you have selected. So these are the some options. So now I want to clean my page. So the shortcut is just press Control A to select all the data, all the content of the page, and you can use backspace or the delete button to get rid of all the data. The next shortcut or auto correct option for some formatting lines is use hyphen sign three times one, two, three, when you press space. So when I use three hyphen signs, one, two, three, and press inter, it converted into straight line. The next, if I use shift three times hyphen, one, two, three, and press inter. It becomes thick, or we can say the bold straight line. We can use this working very smartly and quickly. It will increase your productivity and speed. The next one is etion if you press Strack three times shift or a Strack and press inter. It gives you a straight line in different format. And when you use hash, so shift has and when you press inter. You will get this kind of straight line. Now I will explain from where we can control this. Just go to the file tab. This is the backstage view and go to options and select proofing, and then autocorrect options. So, this is the place where you can handle auto correct. Let's click on auto correct. Here, you can add or delete or can see what can be replaced automatically when you use certain characters. For example, if you put C in the parenthesis, it becomes the copyright sign. If you use E, it becomes Euro and trademark. You can put TM in the parenthesis, it becomes a trademark. There are many things, which you can explore. So you can use arochs to create these kind of arrows in the word automatically. And now I will give you one bonus tip. And what is it? Let's say I have a company name, which is very long. I'm working in a company, the name is very long and with the address. And in the day, so many times I need to type my company name and its address. So I can add this in the auto correct. So let's say, our company name is innovative environmental solution and sustable technologies corporation, and this is the address. I type this address so many times, and it's very annoying to type such a long name and address. There are other ways to save our time. We can just copy paste on textop in text file, and we can just copy paste. But that also takes time because every time you have to open that text file. So instead of this, we can use one great bonus trick. So just select using your mouse and press control C to copy this one. Okay? We will explain this copy paste in coming sections in details, and then go to files, options, proofing, auto correct. And here you can see these all text which we copy coming automatically. Now, I want to put some shortcut combination of characters. So it automatically comes whenever I type the combination of these keys. So I want to use I E S, the first character of the four words in the company name. So let's say I E S S. And click add, then, and then. So next time, now, let me check I ESS. And press space bar boom. We got the name. So this is how we can use the auto correction. And this is the very practical example you can use in your professional and personal life to increase your productivity. You can explore some more options in auto correct by going that way, so you can do the correction of math, auto corrections, auto format, as you type lot of options which are self explanatory. So you can see what you can use, and what will be the more practical examples, I will also explain in coming videos or sections, so you can use or to correct option of the Microsoft word in your ok. 10. AUTOCORRECT WITH BONUS TRICK 2: The next shortcut or autocorrect option for some formatting lines is use hyphen sign three times one, two, three, when you press space. When I use three hyphen signs, one, two, three, and press inter, it converted into straight line. The next, if I use shift three times hyphen, one, two, three, and press inter, it becomes thick, or we can say the bold straight line. We can use this working very smartly and quickly. It will increase your productivity and speed. The next one is striin. If you press estrik three times shift or estrik, and press inter, it gives you a straight line in different format. And when you use hash, so shift has and when you press inter. You will get this kind of straight line. Now I will explain from where we can control this. Just go to the file tab. This is the backstage view, and go to options and select proofing, and then auto correct options. So this is the place where you can handle Auto Correct. Let's click on Auto Correct. Here you can add or delete or can see what can be replaced automatically when you use certain characters. For example, if you put C in the parenthesis, it becomes the copyright sign. If you use E, it becomes Euro and trademark. You can put TM in the parenthesis, it becomes the trademark. There are many things, which you can explore. So you can use arochs to create these kind of arrows in the word automatically. And now I will give you one bonus tip. And what is it? Let's say I have a company name, which is very long. I'm working in a company. The name is very long and with the address. And in the day, so many times I need to type my company name and its address. So I can add this in the auto correct. So let's say, our company name is innovative environmental solution and Stable technologies corporation, and this is the address. I type this address so many times and it's very annoying to type such a long name and address. There are other ways to save our time. We can just copy paste on textop in text file, and we can just copy paste. But that also takes time because every time you have to open that text file. Instead of this, we can use one great bonus trick. So just select using your mouse and press control C to copy this one. Okay? We will explain this copy paste in coming sections in details, and then go to files, options, proofing, auto correct. And here you can see these all text which we copy coming automatically. Now, I want to put some shortcut combination of characters. So it automatically comes whenever I type the combination of these keys. So I want to use I E S S, the first character of the four words in the company name. So let's say I E S S. And click add, then, and then. So next time, now, let me check I ESS. And press space bar, boom. We got the name. So this is how we can use the auto correction. And this is the very practical example you can use in your professional and personal life to increase your proactivity. You can explore some more options in auto correct by going that way, so you can do the correction of math, auto corrections, auto format, as you type a lot of options which are self explanatory. So you can see what you can use. And what will be the more practical examples? I will also explain in coming videos or sections. So you can use or to correct option of the Microsoft word in your org. 11. SELECTION TECHNIQUES: Hello, everyone. In this video, we are going to learn about selection. But why we select any content? Because you can see there are a lot of commands available on the home tap for doing the formatting of the text. Let's say this one, I want to make it bold. I want to highlight this. So I without selecting, if I click on B, system will don't know which content system will highlight. For this, computer should know that which content or which object has to be bold if someone click on this command button. That is why we have to select a particular content or text or any object. So we normally work with the drawing or some text in the document. So we have to select these characters, words, lines, paragraphs, or sometimes all the documents. For this, we have to select this one. So there are many ways for selection, you can use the mouse and the keyboard. My preferences always goes to the keyboard. Because when we use the mouse and the area or the content is huge, it is quite difficult to manage the selection, and it's time consuming as well. But if you use the keyboard, You can save your lot of time. So let me go one by one. First, we will learn how to select using your mouse. For selection, we always use left click button. Let's say I want to select this excuse, the first word. So I will double click. It will select the complete word, a single word. If I triple click, it will select a complete paragraph. If I want to select a single line only, so I will use my cursor or mouse or arrow on the left hand side of the line. You can see it becomes an arrow in white color. And when you single click, the single line will be selected. One more thing, whenever we select any text, a small formatting menu appears. So this is the very good option if you use mouse for formatting. So whenever you select anything, let's say I want to highlight delay. I select, and then I click on Bolt, G polled. I can undo now because we are learning the tricks for selection only right now. And the next option is using your mouse. So you have to click and hold the left button, and when you drag or move your mouse downside, the text will be selected. If you go a little bit down, it will move to the downside. And when you release the mouse button, you will get the formatting option or you can do from here. And if you roll your mouse wheel to the upper side, you can see the selection area. When you click anywhere on the document, it will deselect it, or you can use keyboard button when you move, it will deselect automatically. So this is how you use mouse for selecting the content on the MS Word document. Now it is time to use the keyboard, which I prefer. So here we have already discussed about the home and buttons. Whenever I press control home, I come top of the document, when I press page down, I'll come down. Now, let's say I want to select excuse only. So the first way is to press shift, shift always use in the document for selection. So whenever I press shift and hold the shift button and use right arrow key. So this time, your cursor will become the selection, and it will start selecting. So if you press two time two correctors, three, four, five, and so on. And if you press shift and hold and also press and hold right arrow key, it will start selecting like this way. When you release, it will stop. Now you can do your action. Okay? Now, I release the shift button. Also, I press any arrow key up, down left, right, it will deselect, and your cursor will be on the place where we started. Now I want to select excuse in one go quickly. So this time, I will use shift, press control, shift, press control, and right arrow key. It will copy. It will select a single word. If you press and hold shift control and write too Key once again, it will select the second word, third, four, five, six, and so on. This is the second way. Now, my task is to select a single row at a time. This time, I'm going to use shift press shift and hold then down arrow key. It will select the single line in one go. Then press and hold the shift button in the keyboard. Then again, down arrow key, down arrow key, down arrow key. It will select number of lines, you press the keyboard. You press the down arrow key in the keyboard. Now we will learn some combination of the mouse and the keyboard. Put your cursor. And now let's say I want to select up to this area. So put your cursor over there and press and hold shift button in the keyboard and click here. It will select this particular area. And put your cursor at any word. Let's say beginning of this one. And let's say I want to select a particular line. Let's say it starting. This line is starting from here and up to the next full stop. So just press control and click any word in this line. It will select a complete line. Starting after a full stop, and to the next full stop. The last one is Control A. We have already learned about this. When we press Control plus A, it will select all the content in the document. We have this option in the ribbon as well. Go to Home tab. On the very right, we have options select, click over here to press and select Control A. It will do the same action. As we press Control plus A. We have one more option selecting the object. This is used to select any shape, text area, et cetera. So we will learn in depth in coming sections because right now we do not have any line or any drawing. So these are the options for selection. In the next video, we will learn about the copy paste option, which is very useful for formatting and working in the MS document. So see you in the next video. 12. CUT COPY PASTE CLIPBOARD: Everyone. In this video, we will discuss about copy paste option. We will try to cover all the options related to the clipboard in this video. So all the options related to cut copy is available at Home tab and in the first action clipboard. And why it is in the first place, because it is the most use commands in the document or any other part of MS office such as Excel PowerPoint. That's why they are available on the first place. So let's explore all the options. First of all, we cut, copy, and then paste. In the paste, we have some more options. So let's learn about the cut. As we already discussed for doing any formatting, we have to select the content past. Let's take one example. My task is to move the first line to the end. How can I do that? First of all, we have to select this one, so I'm using the mouse. I already explained for using the complete line, press Control and left click. And now click on Cut and come to the end of this paragraph, give some space control plus V. So this is the way we can move using the cut option. And if you undo, let me show you one trick for this. First of all, you have to select this one and then control and then left click, and then you have to drag it. Make sure you press and hold the control and the mouse left button and release the mouse button and it will move, and you can do the changes if you want, you can put ftp. This will create a copy of the line. Now I will undo, and now you want to move this just select and left click, and then simple move, and you can delete unwanted characters. Now we want to use copy. Copy is used to create duplicate of the object. Let's say I want to move this paragraph to the top side. So I will first make some space, and then I will select this one. So I want to duplicate this, not moving. So first of all, we have to select, then we have to click on copy and then put your cursor where you want to paste, and then click on paste or use the shortcut key Control V, and you can delete the vantage section or correctors. The shortcut key for cut is Control X. If you put your cursor on the cut, it will show you the shortcut key, control X, and control C, and control, Ds are unique in all softwares of computers. In the MAC, instead of control you have to use, command. Now we will discuss about the paste option. So let's say I selected this one and I copy. Once you click on this paste purton. On the upper side, it will paste. We have already done that. And if you click on this little arrow button, downside of this, we have some more options. The first one is keep sourcing format. Keep source format. Let's say I would select this one and I will highlight and I will make it bold as well. Now I will copy, and let's say I want to paste over here. If if I select this one. You can see the preview. I did not click yet. It will paste the content with the source formatting. If you select the second option, which is merge formatting, means whatever the formatting of the original place that will be used. The third one is paste as a picture. Why we use this option. Sometimes we want to paste some content which we do not want to be altered or edited. If we paste this as a picture, no one can add the content of this text. The last one is keep text only. Means we do not want any formatting. We want complete original text. This is the option. We have some more options like if we click on pace spatial, so we get some more options, and these options will be discussed later on in details as and when required. And the last one is clip boat. When you click on this little arrow button, you will get this option. Clip boat. Here we have option paste all and the clear So whenever we copy any data or any line or text, it moved temporarily in this section called clipboard. So let's say if I copy, it is coming over here. And now, if I click here, and then I can paste, simply click over here and you can paste and delete. If I click over here, so it will be used as a paste. And if I add, let's say, I want to add this paragraph or line, let's say, only this word, I copy, it added over here. And if I want to clear all the items from the clip pod, simply click on, clear all. This is how we use clip pod cut copy paste option, which is the backbone of all the softwares of MS office, not MS office, all softwares used in windows. In the next video, we will explore some more options related to the formatting, keep watching, keep learning. See you in the next video. 13. FONT FORMATTNG PART 1: Everyone. In this video, we are going to start formatting the text. I have open sales contract template. You can use that. And we have option for formatting on the home tab. Once you click on that, we have already discussed about the clipboard group, but we will use the format painter. And the next one is related to the font. So we will use these options in this video, and let's see what is the impact of that. First of all, I want to change. I want to make some headings like this. Now, because this is the paragraph, and these are the headings for that. I want to make stand out of these all headings. As I have already explained earlier, For doing the formatting, we have to select. Only single line. The best way is use the mouse, put it at the beginning, and then left click. The whole line will be selected. After selection, I want to change the font. The option is available at Home tape. Just click on that. Come to the font group and click on this little arrow button. This is the option from where we will select the font. Here is the complete list. If you want to change, once you hover your mouse on the font type, you can see the preview. Let's say I want to select this one, select this one. And now I want to increase the size of this font. So on the very right of this font, we have a font size option. Click on it and you will get the different size available. Once you hover the mouse, you can see the preview, and if you think it is fit as per your requirement, you can select, and then click. It is got selected. More option, you can just click over here and you can enter the size you want, let's say I want to make it 40, or you can reduce to 30 directly type and press enter. I want to select 24, and on very right of this font size, we have two more options. The first one is to increase the size. And the next one is to decrease the size. You have to click. It will increase. If you click on this, it will decrease. If you do more clicks, it will increase the size and you can decrease it. So it is on 20 now. Now here, I have option for change case, which I will discuss in the next video. And next one is to make it bold. When you click on it, it will get bold and it is highlighted. And this is for Italic, and this is for Underline. You can see one option, one little arrow just right side of the underline. Once you click on it, we have more option for underlining. Let's say I want to make it double line, then thick line, then dash line, and this one. And we have underline color as well. So let's say I want red underline, so I can do the changes. So we have more options, and now press control z two undo because I do not want any underline and italic as well, and I want to remove this fstop as well. Now we have to select once again. After that, I have option for strike through. Sometimes when we do any contract or create a contract. So if it is complete, then we have to strike through like this, and we have already discussed about subscript and superscript. And now I want to explain very good option for doing the formatting. That is called sequencinal commands. And using the Ault key from the keyboard. Difference once you press the ult key from the keyboard, you can see the characters on the tab. Once you press that particular character from the keyboard, let's say I want to go to the insert. That tab will be open, and you can see more characters on the commands. Once you press on these commands, that command will be activated. So now I want to go to the home. Once again, I want to press t. It will remove. Once again, we have to press. And then for going to Home tab, I want to press H. And now I want to change the font. So I have to press F two times F F. And then Alt down arrow key to open the list of fonts and use the down or up arrow key from the keyboard. And let's say I want to change it to let's say Broadway, select and press Enter. Have not selected the characters or the line. That is why we did not get any impact. For this, I want to select my shortcut key, shift down arrow key, then Alt H F F, then Alt and down arrok. This is the sequence. And now let's say I want to change the phone to Broadway and inter. You use the mouse, it takes a lot of time. But if you use the keyboard, and if you work without mouse, so your productivity will increase. So let's say I want to select this paragraph, so I will press shift and hold, I will press and hold the shift key, then down arrow key. All paragraph has been selected. Now, Alt H, and let's say I want to increase the font size. So F S. And then Alt down arrow key, I will select and enter. It's very easy. Once you start working on document, you will learn all these sequence because these are the most used sequence. And now, if you decrease it, press control Z to undo it, and you can also use the shortcut keys, Control B for bold, control I for italic, control for underline. And if you want to increase the size, you can use the shortcut key. And if you don't remember, No problem. You just over the mouse, this one. So it will let you know the shortcut key. It is control shift and this greater than sign. So if you select the content and control shift, this one, if I press this one, so it will decrease, and it will increase. So I have to press control shift and hold, then I have to press these keys. Like this, you can use the shortcut key sequence and also mouse for working in it. So in the next video, we will explore some more options for font formatting. 14. FONT FORMATTING PART 2: Hello, everyone. In the last video, we learn about some features for font formatting, and we will continue with that. We will use some more options in the font group. First of all, we will learn how to use change case. First of all, I want to select this paragraph. It is in the CAPS Capital letters. Now I want to change the case into small letters. So I have this option here. If you click on this option, you have sentence case, lower case, upper case, capitalize each word and toggle case. I want to make in the sentence case, the first character or the first letter of the sentence will be in the upper case and remaining all in the small case. This is the sentence case. Select once again, and come over here and you can change to lower case, and you can capitalized each word and you can create total case. I would like to maintain this paragraph in sentence case. The next one is remove formatting. If you select any paragraph and you click on this, it will remove all the commands of formatting. It will be in the default formatting. The next one is text effect and the Typography. For example, I select this one, and if I click on it, it will change and give you more options related to the formatting. I would like to suggest that just think about your content. Who's the reader and who's the user of this file? If it is in the professional way, I do not think you use these because it doesn't look good. But if it is for some other purposes, like for banner and for formatting and for display purposes, then you can use this option. You can use the pre formatted. Let's say I want to select this one, and if I increase the font. We have some more options if you click once again here. I can set the outline, what would be the color then the width of the line dashes formatting, outline you want to create and the colors. You can maintain the shadow. You can maintain the reflection, you can maintain the glow, the number style and ligature stylistic fonts. You can use and you can play with it. I'm not going to waste your time for doing the formatting. You can use and then explore all the options. And I would like to clear the formatting. And then we have this option, which is very useful because it is used for the highlighting. So you select any word if you want to highlight, and then click on this button, it will highlight, and you can have some more options if you do not want, then select a no color. But before that, you have to select and no color. The last one is to maintain the color of the font. Let's say I want to change the font color. I will select and click on this small ero button. You can explore some more options. These are the theme options standard options. If you click here, you will get more options related to the colors, and if you click on custom, you can select and you can give the RGB code as well. If you click, you can give the Hexa code as well. Lot of options for color. If I click, it will become d and then undo because I don't not want Now, I will have one more option called format painter. I would like to make it a little bit small and let us say, I want to change the formatting of all headings similar to this one. Just put your cursor in between on the font you want to format, put your cursor, and then click on format painter single, and then select the font or the line or paragraph on which you want to apply that formatting. If you release the mouse, the formatting of this will change. But you can see that now cursor has been changed, so you can do it in one go. But if you want to do the formating of more text, so you have to double click on it. And now you can see the cursor has been changed in the paint brush, and if you just select, you have to just select, it is in the paint format only, so you can just select that particular area or text or content on which you want to apply this formatting. And if you just click on it, it will remove. So I'm going to undo because I do not want to maintain the formatting on it. And the last one is this small aero button on this formatting on this tab. You just click on it. So you will have the options. This is similar to the font. You can change, you can maintain the font color, you can underline. And here I have strike through, which is available. It is for double strike through, superscript subscript, all small all caps are hidden. These are already available, and you can maintain the font style, and this is the size, and this is underlying color if you select style. And the next one is Advance, and this is for scaling the font. And this is for between the collectors. Let us say I selected this one and go to advance. And if I here, and if I select expended, so you can see the space between these collectors has expanded. If you click on it, it will be condensed. And you can maintain this using the points from here. So let's say I want to expand, and I want to increase, and if I click okay, so you can see the space between all correctors. So select again. And click on this and similarly, you can select the position it is raised lower. This is raised, and this is lowered and it is normal. You can maintain this using these points, and you can use these options as well, and these are already available in this ribbon. You can set this font or everything as default. Whenever you open any new document, these settings will be applied if you want, and you can click on text effect if you want to maintain, and this is applicable on this. Hopefully, this formatting will cover all the options available in the document, and we will explore some more options related to the paragraph in the next video. 15. CREATE NEW TABLE: Hello, everyone. Welcome once again, in this video, we are going to draw our first table in the MS Word document. For this, come to the Insert tab and select table option from here and click on this little arrow button. You will get a few options. First one, we will use insert table options. So you can see some cells are displayed on this tool just over the mouse on these cells, so you can see a preview of your table. So right now I have selected four first cells if I come down to the second. So some cells has been highlighted. Five by two table has been written on this tool. It means we have created five columns and the two rows. If you go down or who the mouse, so you can select the number of columns and rows based on this. And once you click on it, you will get your first table. Now, click anywhere outside the table and presenter. Need some space to create a new table using our second option. Click again on this Insert tap, click on this table. And this time, I'm going to select Insert table. So here I have option. I can into the number of columns and a rose, and when I click on it, this time, I have five by two. We got our second table using our second option. There were a few more options, which I explain later on, this autofit behavior and that remember dimension to the new table. I'm going to cancel this one. Again, I clicked on outside the table and give some space. And this time, I'm going to use very wonderful option called Draw table. Click on this Insert tab, come to the table, and this time select a draw table. And you can see my mouse has been converted into a pencil. So now just press and keep hold your mouse button and draw your table outside border first. And when you release, you can see the table. And now we have to create columns and the rows. And for this, it is very easy. Just select the area or the first line and click and hold the mouse and come to the downside of the table table line. Release the mouse, you got your first column. So this is my first column, and let's say I want a separator of this column. I'll draw one more line. So let's say I want here, than I want here, I want here. So it's very easy. So you can draw a table like this where you have to manage the merged cells. So it's very easy. Instead of creating this type of table, and then you merge the cells and remove the lines, it's better to use draw tool. That's very wonderful. Once you select this option, you can see one more table tool option appears on the top of the document, that is called Table Tools. Here I have to more tabs whenever I select the tools for creating table. So right now it is layout and draw table has been selected. And if you want to remove any line, so just select table eraser. Say I want to remove this line, just click on it. It will remove that separator line and that cell has been merged. So whenever you type, it will move to the content in this cell will be moved to this cell only. Now, let's say I want to remove this one and this one. So it's very easy. So by that way, you can create your table in the MSW document. Later on, I will explain. In the coming videos, I will explain some more options related to the table. 16. INSERT DELETE TABLE ROW COLUMN: In the last video, we have created a few tables. In this video, we will insert some content and we will learn how to insert or delete rows and columns. Let's say I want to delete this complete table. So whenever I click inside the table, you can see a plus sign on left Top Corner, click on it. You will select by clicking on it, you will select the complete table, and now press delete from the keyboard. It will delete the content inside the table, not the table. Once again, click on it. Now, right click and cut, or you have Option Delete the table. Then only you can delete the table. So this is way you delete the complete table. And let's say the second option for deleting the complete table is available in the table layout option. Just click any table. Let's say I have selected this table and come to the layout tab and come to the Delete option, which is just right hand side from the Draw group, and click on it, and here on the last, I have delete table. When I click on it, it will delete the complete table without selecting. So this is the way you can delete the complete table. And now I want to insert columns. So for inserting a column, Just over the mouse, top of the column. You can see the cursor has been changed to the down aro. When you click on it, it will select the complete column, and you can see a small option. Top of that, insert is coming. When you click on it, you can see inserting the columns left or the right. So I want the column to the right hand side. When I click on it, I'll get new column on the right hand side. This is the one way to create. Again, I'm going to select this one and go to the layout tab, which selected automatically You can see the same options inserting the columns to the left or the right. This time I'm going to select left. Now, I want to delete a column simple, you have to select, and you can see by default, the layout tab has been opened, and this time I'm going to select delete, and you can delete, then you can select delete column, so it will delete the column. The second way to delete the column, you have to just click on it. Keep hold the left button and select the number of cells. Complete cells, it means the column and come to the delete and then select the columns or right click on it, that selection area, and you have option, delete column. This select one, that will also delete the column. In the similar way, we can insert or delete the rows. But here right now we have some different options. So when you hover the mouse, between these two rows, you can see a plus sign is coming. Just put your mouse like this. So when you see click on it, it will insert a new row between these two rows and you can start typing or you can enter your content. This is the one way, and you can hover when you move your cursor to the left hand side of this table, your cursor has been changed to this way. And when you click on it, complete row has been selected, and we can see one option. So insert, click on it. Insert a row above or the below. So this time I'm going to select below, we got our new row. And the same option, when you select and come to the layout and have option below and above. So you can insert by that way. And if you click in any cell, right click, then right click after clicking on this table, right click, and then we have option insert. So from here, we can insert column to the left hand side, column to the right hand side, insert above, insert below, or we can insert a particular cell. So these are the options for inserting new rows and how we can delete, the select, come to the delete and delete row. Again, I'm going to select the row and come to the layout tab, select the delete row, and we can delete. It's very easy. This is the way we can insert or delete rows and column and the tables. 17. INSERT CONTENT ADJUST CELL HEIGHT WIDTH: Hello, everyone. In this video, we are going to insert some content in our table. So first of all, we have to select a cell in which we want to enter our content. Let's say, I'm going to maintain a database for my employees. So select the first cell of the table and start typing, let's say serial number. Press step from the keyboard, it will move to the right hand side to the next cell available in the table. So let's say it is name. Press tep I will move again to the right hand side to the next sell and enter let's say name and the last name and press sep, date of birth, and then salary. When you press tab, it will move to the first cell of the next rope, because we do not have a next cell to the right hand side. This is the way we create and enter the data. You can enter all the data, and after that, you can urge the height and width of the column, which I will explain in this video as well. Let's say, I want to insert serial number first. So if I enter one and when I press ter, it is not moving to the next cell. Instead, it created a next row in the same column or cell we can say, whenever I press backspace to delete that space. And for going to the downside or any cell, you can simply click on it and start typing or you can select the down arrow key from the keyboard. And you can select name. Now you can start entering the name. Let's say I entered John P and second June 1 981 is the date of birth. And we can see if the content of the cell is not fit. It automatically move to the next room. So it means I need to urge the width of the cell. For this, put your just use your mouse. Just put the mouse on this line. So you can see the cursor or the mouse icon has been changed. And now we can adjust the width. Just do the left click and hold the left button. Now you can move to the right hand side or left hand side, according as per your requirement. So now you can see I have enough width for my date of birth. But you can see it was not moving to this side. It was adjusted inside the table only. So now if I want to adjust the right hand side last line or the column line, just put your mouse over it and click and hold the left button and you have to move to the right hand side like this and it will adjust. So by that way, you can adjust the width of any column. It's very easy. In the similar way, you can adjust the height if you want. Let's say I want more height for my column, first, which is actually the heading. So just put your mouse over this separator line or you can see a line for the column, and you can move it to the downside or upper side it will not move because our font will not allow, the font size will not allow this. If you go down like this, so you can urge the height. And if you want to increase the size, the select, the complete row, and you can align the text first to the center and make it bold, and you can do the formatting, which we already learned how to do the formatting. This is the one way to using the height and the width of any cell and column. And the next option for adjusting the height and width is available on the layout. Just select any cell and come to the table tools and come to the design tab, and you can see cell size. So you can select at off it, which is according to the content and at off it. This is for the table actually, and this is for the fixed. So I'll explain, this is for the height. So here, the first row height is 0.75 in centimeters. And if I select the next row, the height is 0.28, and this is the width 0.2 0.49. If I select this one, you can see four centimeter. So manually, you can do or you can adjust by your mouse, whichever is suitable for you, you can use that option. 18. FORMATTING: Low everyone. In this video, we are going to do some formatting in the table we designed in the previous video. So for designing or do the formating, which we already discussed in some previous sections for formatting. So as I already explained for doing the formatting, first of all, we have to select the content in which we want to apply some formatting. So in this case, you can select a particular text, which is quite similar, whenever you select using your mouse, keyboard, using the shift plus right hand or the left arrow keys, you can select any content inside the table using your mouse like this, when you click and just hold the mouse button, and when you move, you can select and do the formatting. You can see small tool bar is coming so you can apply the formatting. The next way, if you want to apply the formatting, the complete row or a particular cell. Let's say, I want to increase the size of these names. So what I do, I put my mouse over the first cell. Left click, hold the mouse button, and move to the down. Move to the down. It will select the cells, and then we can do the formatting. Let's say I want to make it center. I want to increase the size. We can use all the formatting options. Let's say I want to apply the center for complete column. So it's quite similar. Just put your mouse over the first row. Just top of that, like I am doing, you can see the mouse cursor change to the down arrow. Just click on it. It will select the complete column and make it center, or apply the formatting which you want. Similar way, I want to apply here as well. Let's say you want to apply the center alignment to the complete table. For this, we have to select the complete content like this. I'm using my mouse, and now we can apply the center. So you can see all the content is aligned center. So you can use highlighter, color change. You can change the font, you can increase the site, so you can use these all formatting options. 19. BORDER STYLES: Hello, everyone. In this video, I will discuss about the borders. We can see the lines in the table. That is called border. First of all, I will remove all the formatting and come to the design and come to shading, and I don't want any color. So we can see easily all available borders. I want to change the border of outside. So first of all, I will select this one. Complete table table and come to the table design and then pods. Click on this little arrow button. And here, first of all, I need to change to no border. So we can see the preview and click click anywhere else on the document outside the table. So we can see there is no border available. Again, I will select all the table. And now click on this border, and now I will see the preview. We want bottom border. We want top border. We want left, right, all and this is outside only. This is inside only, and this is inside horizontal border inside vertical border, and this is diagonal down border, diagonal up border. And this is for horizontal line, and this is for the table, and this is view grid lines. Right now, we cannot see anything. If you want to see the gridlines, which is not printable actually, so you can use gridlines. Now we can see the grid lines only, so we can easily determine whether is border if we apply. So this is the gridlines only if we want to see, and now click again on it. And now click here and click on border and Shading option. This is more advanced options, where we can manage the width and the color of the border. First, we have to apply, let's say, I want to apply outside border, and I want to highlight it. I want to increase the width for two point, and here is the option. Where do I want to apply to my table and only for cell and only paragraph or text. Right now we are working on table, so we will select this one. And here also we have options, whether we want to apply that border inside the table as well, so we will select this one. Right now, you can see I have selected the box. Top, this is bottom, this is left, and this is right. These are highlighted means all are selected. Let's see if I click on, what will happen? Please highlight it properly. Again, I'm going to select this one. I will select this one. I will change the color to this, and let's say I want to like this. Now I want to select this one. You can see the colorful dash line is appeared, and you can increase the size as well and now click. And we tables horizontal line has been changed. Come again, go to borders and savings. Can select these options. The first one is if you don't want any border, this is for box, this is for all, this is for the grid only. It means outside border and the inside and which is pre defined. You can change if you want from here, color, and the size, and this is applied to the table. And then right now I'm going to apply nothing. I removed all the borders, and I want a simple one. So I will click and now I will click on borders, and I will apply all borders only. And by default, it is big, so I will change this same from here, and I will change this to. Ten. Click Okay. Back to normal. So this is the way you can design and play with the borders styles. In the next video, we will learn more about styles, which is predefined this one, how we can use these, and how we can create our own style. 20. TABLE STYLE: Hello, everyone. Welcome once again. In today's video, we are going to discuss about the border style or the table style we can say. So let's say I have created a simple table, and now I want to give a professional look. So just select the table or put your cursor inside the table and select the table design and come to this table style option. Just click on this button. So I'm moving my table down. Okay, and now click over here and now just hover the mouse over any style. Let's say I want to hover here. You can see the preview of your table. It will convert and give the beautiful professional look in a single click. Let's say I want this one, this one, and you can move this one, so many styles and you can see the live preview. Select, and just click. The style will apply in a single click. Now you want to make some changes. It's very easy. We have already discussed how you can change the color, how you can change the border. Everything everything we have discussed already and learn how we can use. Uh, on the left hand side, we have a few more options like table style options. The first one is header row, which is already enabled. I I untake, so it will not consider the first row as a table. These options will apply only for table tiles. If I select this one, so we got beautiful adder. And if we want to do some calculations and we want the total row, if you unable this option, so last row will be considered as a table, and it will be highlighted separately. In this case, it is not applicable. In this case, it is not applicable. So I'm going to disable this one. The next one is banded rose. You can see the alternate rose has a different color. That is called banded rose. If I disable this one, so we cannot see the color. If we want, then we can use if you want to take the print out, so it is not advisable to use this if you don't want to take print only share on PDF on in the MS Word document, then you can use it. And this is for the first column. If you want to highlight, you can see it's quite bold. And if you want to highlight the last column as well, so you just unable, and this will be highlighted, and this is for bandit columns. It is quite similar as the bandit rose. So you can see these are highlighted, and we have a separate alternate color after every column. I do not want this in this case. And now, if you want to do some changes and you want to save that style for your future, just click over here and click on modified table style. And first, you have to change the name here, and you have to give the style based on, and these is called grid, if I cancel. So this is the first grade. This is second grade fourth, fifth, like this. So sorry, it was changed. No problem. This one as well. And now again, I'm going to click over here, modified table style. We can change the font from here. We can increase the size, we can make it bold, italic underline, and we can change the font color from here. And from here, we can select whether we want to apply this formatting to the whole table or Hader row total. All options are available, as I already explained. This is for border. This is for the border line width, this is border color, and where we want to apply that border. And this is also for color, and this is for the alignment. All formatting options are available. But if you save the settings, so you can see these two options only in this document. It means this formatting will be saved only in this document. You cannot use that formatting in a new document. If you want, then you have to select this option, new document based on this template. So first of all, you have to create your own template then save, and then you can use it. It's very easy. So this is how you can use the table style options. Below that, you have a few more options for clear. If you don't want any formatting, just click on clear, and you can create your new table style. Click on it. It is quite similar option as we discussed earlier for modification. Here you have to give the name and here, Make sure you click on this new document based on this template so that this template, the style will be available to the new document in this system in which you are working. So this is all for table styles. We will learn more things and explore the options of layout in the next video. 21. FUNCTION IN MS WORD DOCUMENT: Hello, everyone. Welcome to my new video. In today's video, we are going to explore how we can use functions in MS World. Let's take one example. I have a table in which every employee getting bonus and salary, I need to calculate the total earnings by the each employee in MS Word document only. I can do this simple calculation in Excel, but it is not allowed for me. I need to do the calculation in this word document only. How we can achieve that? Yes, we can do. First of all, we have to create this kind of table. Now select the cell in which you want to apply that function. Now, click on layout, and come to the last option, formula. Click on it, and by default, system will read your data in the table, and it will suggest what do you want? If you have already worked in Excel, in which actually we give the reference of the cell from which we want to take the numbers and do the calculation. But mathematical calculation in the MS document is quite different. You want to calculate the sum from the left. If it is okay, then click, but before that, you need to define the number of format as well. Click over here, so you can see what kind of formatting you want. For example, I want this one and click Okay. So it will do the calculation for you. But normally in Excel, what we do, we create a formula using the functions and we copy and paste. But that is not possible in the MS document W document. Have to do the calculation, each and every cell. And one more thing, it is not dynamic. Dynamic means whenever I change any number in the references, this will not change. Every time you have to do the same work, click on it and click on, then it will work. Let me show you. I change the number, I press tab. It is not going to change. You have to select this one, come to the formula, and click, then it will change. In a similar way, I will use, so I'll do it quickly. Sorry. This time, it took the reference from above, but we want from left. So you need to change this to left. And then you can copy this one, select the format, and click Okay. En you cannot do the copy paste of the function. This is the disadvantage of using the calculations. So I'm going to remove this one. So I'm going to use I will change this. Sorry. Okay, I'm not going to waste your time. I'm going to remove this one, delete. Complete room. Finish. This is the way you can use the functions. So let me explore some more about functions. Click on this formula. And here we have the paste functions. Means, what are the functions allowed in the word? And it is very difficult to use. For this, you need to click on this button. It will open the help. It will open the help website of Microsoft, how you can use it. So you have to go down and you need to find, we can use average count max product sum, and this is how we use. So you can use this syntax, and these are the functions and examples everything has been explained. But my suggestion do not use this one. Instead of that, you can use the Excel inside the word document, which I'm going to explain in the next video. So stat tuned for the next video. This was the option. Normally, I do not use in the word document. I always if I need to do some calculations in the MS document, so I always insert a Excel file, and then I do the calculation. So see you in the next video. 22. CONVERT TEXT TO TABLE MERGE SPLIT CELLS: Hello, everyone. Welcome once again. In today's video, I'm going to explain one advanced option of table in the MS Word document. So here is a scenario. I have some paragraphs when heading. It is detailed overview of a root, our depth guide. My task is to convert this data into the table. So what can be the option? The first one who do not know how to use the advance option, first, he will create a table in which he will copy paste all the data. But if you know the advanced options, MS Word documents, so you can use that one. So first of all, I need to identify that in this data, what is the common thing? And I need one separator so that the system can understand how it will define the columns, how it will define separate columns for these paragraphs. So if you see First of all, I have route one, this is the heading, then we have duration, and then we have this paragraph. So this is our task, we need to identify or copy paste. These are total four paragraphs, but if we have more than 2030 or a huge data, the manual work could be difficult. We can use the computers automatic function. So first of all, we need to identify and just click on this button from the home tab, this one. This will let you know where you have the separator thing. So if you see Uh, this is the inter mark. So wherever we press the inter, this sign is coming, and for space, we have dots. And for this arrow button, we have a tab. These represent a tab. So if I use the separator tab, it can be anything that depends on your data. So this is just an example. So in our case, we have tab. So I I use the tab as a separator, so system can understand and can bifurcate this data into a table and different columns. So I disable this one, and I will select that data first. So last one is not related, but I will select. No problem. In that, Now, come to insert and tables and use convert text two table. Here, you can see number of columns is 74 by default, and you just leave that option as it is by default, and separated text. We have to use that one. Is others by default. So if it is not defined over here, let's say paragraph coma or tap, then you can use separator. It can be a, it can be coma is already considered over here. But you can use other separator if provided. In our case, it is tap. I will select this one and you can see number of column has been changed to three only, number of rows to five. Now click Okay, and we got our table. It's very easy. If you go down, we can see this paragraph is coming in the first cell or column. We can merge this one, select this three columns and. Once you hover the you can merge the cells by clicking over here in the small tool, or we can find this option in the layout. Here is the option merge. We can merge, we can do the split, and we can do the table split as well. So let me show you the split as well. First of all, I need to click on merge, so it has got merged. Now if I want to split. If you want to do any formatting, you can do that. Now we will learn about the split. Let's say I want to split. First of all, I will copy this data, come to the end of this and paste. Now I want to split this one. So you have to select that cell. Okay, I will delete that cell as well. So I will delete the cell. And now I want to split this one. First of all, I will select this one. You can see a small arrow is coming, so it means you can select a single cell and now come to layout and click on Split cell and how many splits you want. So I want two columns and one row only and Mr cell before the split. Okay. And now you can cut and paste. So like this, you can do the split. So this is the advanced options of table. You can convert the text into the table. In the next video, we will explore some more options related to the tables. 23. QUICK TABLE: Hello, everyone. Welcome once again. In this video, we are going to learn how to create a quick table, and also how we can create a table template and save in the system so that you can use that template repeatedly. First of all, we will learn about the Quick table and come to and come to Insert and click on Page Break. Now, again, come to Insert tab and click on table. On the last, we have one option, Quick Tables. Here, Microsoft provide some predefined formats for our quick use. If you go down, let's say you have some beautiful tables with headings, sub headings. We have calendar. So many options, we have, like, I want to use table list, and we can do the modification as per our requirement. We can use calendar, click on it, Quick table, and we can use the calendar, and we can do the modification as per our requirement. Okay. So now we will learn how we can create a template. First of all, for example, in your organization, you are in HR department, and you are responsible for joining the new employee. This is the form. This is a very basic form, so you can design any form. And now every time we need to fill this information and take the printout, take the sign, and do the other things, then you have to save this form in your record. There are many options, but the simplest option is you can save this table as a template in the quick format. Just select on this plus sign. Just click on this plus sign to select this table and now click on Insert tab table Quick table, and at the last. We can see save selection to Quick table gallery. One option will come. And here you can give the name and give the gallery, whether you want in tables or somewhere else. And this is where you can maintain whether built in or general. These are the category. You can give the description form for new joiner or new joining employees. And that's all. You have to click on button. And next time, whenever if I go to the end, all ten B, this is the sequencial shortcut for inserting the page break, which I generally use. Now I'm going to click on Quick table, and at the end, we can see new joining. Click on that, that table will appear. So this is how we can use the Quick table in MS Word document. 24. SORT: Hello, everyone. In this video, we're going to learn about how to short the table data. For example, I have one table in which we have serial number, name, and some information related to our employees. It is date of birth. I'll change. Okay. Now my task is to do the shorting. So first, we have to do the ascending order in serial number, then the name. So I will select the table by this way or just click on this button. Now, click on layout in the table tools, and in the data, we have option shorting. Click over here. And now in the blow of this option, we have one option called my list has Hader o or no Hader o. Yes. As we know that, we have Hader o. So it is considered the first row as a header, and you will see the all data or the column name by their headings. So first, I need to short the serial number, and the type of data is numbers. And we can use ascending or descending by using this way, or how we want to do the ascending and descending orders by paragraph, so that will be by default option. If we want to do the shorting by using another value, let's say, I want to short by name as well, so I will select the name, and I need to define what kind of data it is. It is text. By default, system will automatically see what kind of information we have entered in our table, so it will consider the value automatically. And here also the paragraph, and we want to do the shorting by ascending only. Now click on. Data has been shorted S per hour, instructions given in the system. This is the way we do the shorting in the MS Word document. 25. PAGE BREAK: Hello, everyone. Welcome once again. In today's video, we will learn about page break. In Microsoft word, page break are a vital tool for maintaining a well organized and professional document layout. They allow you to start a new section or chapter on a fresh page, which is particularly useful for reports, books, and formal document. By inserting page breaks, you can ensure that the titles, headings and large elements like tables and images are properly positioned, enhancing readability and visual appeal. Additionally, page breaks help prevent awkward formatting issues, such as orphaned lines and fragmented graphics, ensuring that your document is very clean and cohesive. Whether for printing or digital view, using a page break efficiently can greatly improve the structure of presentation of your work. Let's start in the MS Word document. I have sales contract in which I have many pages, and so many paragraphs with the proper heading. Now, if you look at the first page, I have first the heading, then sellar buyer, and then the element of the contract has been started, like atical definitions. Now you can see sale of goods is appearing And the remaining part, the second paragraph of this particular paragraph or the heading is coming to the next page. That doesn't look professional. Now, you want to move to this sale of contract to the next page. So when you take print out, it looks very professional. So the one way is to just click on the left hand side of the heading and press inter, and you can move the complete document. But here we have one problem. If you insert some more text, like I want to insert one more line of this contract. And when I press enter, it will move to the downside. The complete content of the document move downside. If I paste, you can see the gap of this will increase whenever we insert a new line. That is the problem. So the alignment of all text will be a per required. So I'm going to undo this one. Now we are going to use page break, which available in the Insert tab. Just come to the Insert tab, and here the first option. In the first group in pages, we have page break. Just click on it. It will move the content after that to the next page only. Now if we copy and we paste more data, it will not move. If I paste more data. So you can see just backspace. Now if I press intern. And I I insert some more data in the definition, you can see it is coming to that particular area, and the rest of the page move to the next page only. This is the one way and this is the way you can huge page break, and I'm going to undo this one. And let's say you want to remove that. So if you have more data and it moves to the next page and you can see a blank space in the page number two. If you want to remove, and you want to see where I applied the page breaks. So just come to the home tab and click on this ide end display, and you can see page break is coming. And you need to just select this one and click backspace to remove that page break, and you can hide this one. And you can start. Now go to downside. And you can see here I have one more paragraph for partially going to the next page. Now I want to move this definition to the next page so I can use the page break. Now I want to use the shortcut key, and the shortcut key is control plus Pinter. And the second one, undo, we can use the sequence t N B. So these are the shortcut keys you can use for page break. I hope you will use this page break in your work. 26. COLUMN PART 1: Hello, everyone. Welcome once again. In today's video, we are going to discuss about columns. In Microsoft Word, you can use columns to make your document look more organized and easier to read, especially for newsletters, browsers, or articles. By splitting your text into two or more columns, you can create a layout similar to the newspapers or magazines. This helps to break up a large block of text making the content more visually appealing and readable. Let us begin. I have sales contract in which I have heading then seller buyer. More paragraphs with the headings. Now you can see, I have sailor and buyer here, but this space is blank. Now I want to move this buyer over here. If I start typing because this is a complete line. If I start typing my sailor or buyer, it would be very difficult for me. There are many options which we can use. We can create the table, and in the first cell, I can enter sailor's information and the buyer's information. But I want to use the column, which is the right and the perfect way to maintain or make the two columns in which the data looks good. Because whenever we do any editing or add some more content, it would be difficult for us if we use table or any other option. So for inserting the columns, first of all, we have to select the content and then come to the layout tab And here, on the first group page setup, we have option columns. Select this one. And here, we can insert the column as per our requirement. Right now, we want to insert two columns, and we have already selected our content and then click on two, you can see it has been moved to the right hand side. Whenever I let's say, I copy this one and copy and when I enter, it will move to the downside because we have selected the text, and then we created our columns. But if I create the new document, And here, if I insert the layout, let's say, I want to click on layout and click on column, and then two. And if I paste, let's say I want to paste some data. It is coming to this way. If I paste more data, so now you can see here, this is the first page, and this data is coming to the downside of the page. And once it is filled with the full data, it will move to the next column. So this works like that. So it is very important where we are going to use the column option. I'm going to close this one, and I'm not going to say 27. COLUMN PART 2: Hello, everyone. Welcome once again, in today's video, I'm going to explain some more options related to page break and column break. So let's say we have so many paragraphs, which are the terms and condition of the sales contract. And if you go down, it is up to up to here only. So below that, we need to take the signature. So for that, first of all, let me suble click, and I'm going to insert columns. Columns only. So you can see it is applied to the whole document. And from here on wards here, I will insert page break control plus Enter, and I do not want page break after that. So what I will do, I will put my cursor over here, ter, and I will come here more and like this, I will select. I do not want the column after this point forward. So I will select one only and click Okay. So we have columns up to this. And after that, if I press delete button from the keyboard, the witness thereof, these things will come, and now the same thing I want to apply for this. I will select these content, and I will apply to columns, and this goes to the these are the schedules. I want to take the print out of next page. Control plus Enter, this is Schedule one, and for Schedule B, also I want to the next page, and this one also to the next page. If I press control home, I'll come to the top of that agreement, and now I will save this by pressing control S. Now let me see what we can do some changes. So sales contract, everything is fine up to here, fourth option, fifth, nine, tenth. Okay. So you can see it is coming over here, so I will presenter. It will move to the next page. So everything is looking quite good. If I presenter, So I need some more space for signature. And now I will move to the Schedule one, the next page schedule B, and now Exhibit one, additional terms and conditions that also coming to the next page. So everything is looking good in this sales contract. So now, I want to explain some more advanced options related to columns. So simply come over here and click on more columns. Here, you can manage all the columns. Let's say I want three, you just click over here and you can see the preview in this window, you can also manage. If you want more than three, then you can insert more columns by increasing these numbers. Four. Sorry, I reduced actually. I need to click on I need to increase to clicking on this pero button. You need to select this option, line between, so you can see a line. And you can also manage this weight. But before that, you need to disable this option. And now you can increase the weight as per your requirement, and you can do the spacing as well. So you can see the space between these columns are coming over here, so you can manage from here, and this is the option where you want to select in which area you want to apply. If you select this section means it will apply to the complete document. And if you select this point forward, which already I, which I have already explained previously. So this point forward. Let's say my cursor is over here. So from this point onwards, this column will be applied. Let's say I want four or four columns you will see. And if you want to apply to the whole document. So select this option and click and click on button. It will apply to the whole document. I'm going to cancel this one. So I want to display the line only. So let's say I want to copy this control and for the new document. I want to paste over here, and I will go to insert, sorry layout columns, more columns, and this time, I'm going to apply two columns, but I want to apply line. Okay. I need to paste one more. You can see one line. I'll increase and I'll show you one more thing. Let's say I want three. It is coming in the three and more columns, line between disable this, and we can manage the width by using these options. Click Okay. Now you can see we have less width in the first column, a little bit more width in the second column. And I have much more width in M. Third column. So these are the options you can apply for professional letter writing, for books, or any other kind of document in which you want to apply these. 28. ADDING WATER MARK: Hello, everyone. In today's video, we are going to discuss about watermark. In Microsoft word, a watermark is a faint design or text that appears behind your main document text. You can use watermark to show that a document is a draft confidential or for review purposes. Watermark help to communicate important information about the documents status without interfering with the readability of the main document. Let me show you. I have sales contract. It is draft. Now I want to share it with the buyer. We are the sailors. So maybe they will make some changes. So it is in the draft, it is not yet finalized, or maybe I'm giving to my senior officer, some manager or managing director or proprietor. Maybe I'm sharing with this to my management for review, and if they want to add or delete any point. So it is in the draft condition, not yet finalized. So what I will do, I will come to the layout, for adding a watermark, come to the design tab, and in the last page background option is coming. This is the grow, and here we have option Watermark. Just click on Little arrow button. And here you will find some pre defined or designed watermarks above, we can see confidential. We have disclaimers like draft, and already they are diagonal. This is straight. So you can use whatever you want. Let's say I want to use this one, I'll select, and you can see it is coming in the background in the very fade color. And it will be applied to all the pages in this document. So whenever someone take the print out or they can do any editing, it will not make any problem. So now I'll tell you how you can change the text or some more options. Again, I'm going to this option. And here, Below side, if we want some more predefined, so we can select this option, and we can go to the office.com from where we can download. We can remove by using this option, and if we want a custom watermark, click on this. You will get this option. Here, if I do not want, so I will simply select no watermark and apply. It will gone from our document. Now if you want to insert any picture. We have to select this one, select the picture. It will come in the background. The picture should be saved in your computer. Now, I want to insert some text. By default, it was draft. First of all, you have to select the language in which you want. By default, the language you selected for your system will appear. So you can also change if you want. And from here, you can change the text. If you click on this combo box, you will have many options which is already defined. But if you do not want, so you can delete this one. Let's say I want to insert the copy or any information or your company name, let's say, I want to insert V tutorial. And you can change the font. You can change the size, and you can change the color from here. So this color doesn't appear well, so I want to change to this one. And let's say I want and here also you can apply the layout. You want horizontal or diagonal. So I want to apply in diagonal So now we can see the V Tutorial our company name is coming and click on close. It's very easy. So this is how you can add a ata mark in your word document. 29. HEADER AND FOOTER: Hello, everyone. In Microsoft word, head of footers are sections at the top and bottom of each page where you can add text or graphics. They're very useful for including important information like page numbers, document titles, date, and authon name that you want to appear on every page. To add a header or footer, you need to go to Insert tab and choose header and footer that I'll explain in this video. This help keep your document organized and professional looking by providing consistent information on each page. So let me come to the Insert and go to the section here, Header and Footer. So first of all, header will come top of the page and Footer come bottom of the page. We have option whether we want to apply on each page. We also have option whether we want separate adder on first page. And on remaining pages, we do not want same header. We want some other adder that I'll explain. So first of all, I want to insert adder. The first option, you can come to the insert and click on adder. So I will show you a predefined or the formatted styles of headers, or the second way, is just double click on the top area. You can see header section, one is coming, and the content of the page become gray. Now you can add any picture, any graphic, or any text if you want. Let's say, for professional look, I want to create a header look. So I want to type my company's name. Now I want to select this one, and I can increase the size, go to home, click on it. And make it bold. And now here, I want to add some information. Alignment should be on the right hand side. For this, if you remember, we have inserted these small tapes. So right now, I'm going to click tab button. It comes on the center side. If you want to enter any information in the middle of the document, press tab, and it comes to the right hand side. Now, let's say you want to insert date, telephone number or any other important information, which will appear on every page. So let's say I want to insert a date. So just type the date. Let's say today is sixth June 2024. You need to select this and you need to make the changes. That's all you need to do to insert the date. It is just a text. But if you want, that will update any Other date. Let's say tomorrow, you want to open this document. This date will not update automatically. But if you want Microsoft Word has option for this. First of all, you have to delete this one. Now you can see header and footer, new tool has been appeared on the tab. Just click on it, and here we have some options for inserting if you want to date, then here you can insert date and time. Just click on this. And here the options. Here you will get the all format of dates. Let's say I want to use this one. And here is the option. You have to select this one. Update automatically. Click Okay. So next time, whenever someone open this document, that date would be updated automatically in the background, and it will display on this document. Press enter. It will move to the next, and here you can enter the address, e mail ID, contact, or any other information. Let's say I want to insert one line. Come to here, insert, come to shapes, and select this one. And now you can draw a line, press shift so that it will be in horizontal position, and you can change from you can change the color or appearance. Let's say I want in the black, so select this one. And whenever I select any graphics, which will we learn in coming videos, how we can insert the more graphics. Automatically one new tool related to the drawings will appear that the first one is the shape format. So that will appear. Now, double click inside the content. So now you can see the adder has been generated. Now if you go to the next page, that will also appear. Now it is time to learn about the footer. Just come down to the bottom side of this page, double click on it. You can see the footer section. Now, let's say I want to insert Page number, but before that, you can insert a line if you want. So that looks quite good. So again, I'm doing the same thing. Now, insert let's say page number, come to the Hader and footer section. And this time we have page numbers, and here we want to insert bottom and we have different formats for this as well. So Let's say I want this one come out from here. And now go down. It will appear to the next page. And you can see the page number of this document will be coming. It is changing automatically, it is third page, and that is the page. And you have so much options which you want, so you can select from there. Again, I'm going to double click on it, and we have some more options come to the header and footer. Let's say I want different kind of formats, which I already explained, so you can select from anywhere and do the changes according to your requirement. We also have some in built format for Footer as well, so you can select from here. And these are the page numbers. You can change the format as well, page margin, current position. So you have a lot of options for the formatting. You also have information related to the document, let's say, autame, file name or file path. Whenever we have so many documents. Sometimes we take the print out of two copies, one for office purpose, and second for giving to our client. But maybe later on, we forgot where is the main path. In the office copy, we normally insert the path of the file. Let's say this is the path of this document, and when we take the print out, it comes. But when we take the copy for our client purpose, so we remove this option. So that is very good option. I'm going to move this one. And we have quick parts as well, Auto text document property that we already discussed. And we can insert the picture as well using our computer and this is for the online. And from here, we can go to the header and then go to the footer. And here we have option, whether we want a different first page, so select this option. Now, if you come over here, if you do any changes, let's say I'm going to insert these two lines only. So if you come down, select this option first, and let's say V tutorial. It is in the small case only. So double click on this. And if you see, I'm going to remove this one. So we have different header on the first page, and remaining all pages, we have similar header and footer. And you can also create a different header and footer for even add Odd pages. You can maintain the margin using this option. If you want to come out, you just click on Close Header and Footer. This is how we can manage our header and footer. 30. INTRODUCTION OF SECTIONS: Everyone. Welcome once again, in this section, we are going to start sections of Microsoft Word. That is very wonderful feature of Microsoft document. In Microsoft Word, sections help you divide your documents into parts that can have different formatting. Example, you can use sections to have different adder or photos. You can change the orientation of some pages. Or also, you can switch from one to multiple columns within the same document. So sections make it easier to apply specific changes to parts of your document without affecting the rest of your pages. L et's take the example. I have this sales contract. So what I want, I want to keep the first content related to the sales contract, let's say this content to the first page only, and I want to move the rest of the content from the next page onwards into the two columns. On the first page, I do not want any columns. It would be a single column page, and also I want to center the alignment of the all content vertically or horizontally as well. On the last, I have some schedules for which I want to move to the next page, and On the last schedule, I have a picture. So this is in the portrait orientation, which I want to change into the landscape orientation that can be done using the Saction option of the Microsoft document. 31. APPLY SECTIONS IN MS DOCUMENT: Low everyone. In this video, we are going to start section. So as I explained in my previous video, that we can do the different formatting of each page using the sections. So if you come to the left bottom of the document, you can find the section. Right now, there is one section. It is showing one section only because we have not yet defined any other sections. Let us begin. My task is to move the content from this onwards to the next page. For this, first of all, you have to put your cursor in front of the text. You want to move to the next section. That is very important. I want to move this content to the next page. Here, now come to the layout tab. And in the page set up. Here. This is the page setup. This is the first group. Here we have one option called page break. Inserting a section, just click on this break. And here we have two options. First one is for page break, which we have already discussed in previous video. Now move to the second section, which is called section break. The first one is next page that is used to insert a section break and start the new section on the next page. So first, select the content, you want to move to the next page and come to the layout, select the break and select this option. Now you can see we have content, which we want only our first page. And when you click on this page, you can see the section one. That is very important. If you move to the next page and click on it, you can see the section two. So now we have two sections, and we can do the formatting as for our convenient or requirement. Let us say, I want to do the vertical alignment to the center of this page. For this, you have to click on this rubaton, and you got this option called page setup, and here, move to the layout and select vertical alignment to center and make sure you have selected applies to this section. That is by default option. If you click over it, you will get this point forward whole document. It means what you want if you select this option, this point forward means whatever the section we have after this point, this particular formatting or the layout will be applied. I select whole document, that formatting would be applied to the whole document. But if I select this section, so it means this vertical alignment or any other kind of formatting will be applied to this section only. So I have selected the vertical alignment center. Now click on, and you can see it has been moved to the center. Now, select your content. Let's say this one. I want to click on Home button and make it center as well. So now you can do any changes if you want. Want to do one more changes in the first page, that is the margin. You can see the page width is this one. It is almost 22 centimeter. I want to reduce this margin. For this, you have to click on this section and come to the layout. And here we have first option called margin. Click over here and go to custom margin. And here, also, we have option called this section. Make sure you selected this option applies to this section. Otherwise, this particular formatting, as I have already explained earlier, it will be applied to the old document. If you selected this one. So make sure you selected this document. And then come to the margin, and I want to reduce this left margin to one and right margin to 1 centimeter as well. Now click on, and you can see the margin has been reduced. But if you come down to the second page and click over here, You can see the margin. It is the same as previous because it has not yet changed. Okay. So now, my next task is to create I want to move this buyer side to the right hand side, and this can be achieved using our table option. So that we have already discussed, but I want to explain once again for your practice. Come to the Insert and click on table. And this time, I'm going to select this option. And it's very simple. Select your contain, Control X to cut this one, Control V to paste, and again select control X control We backspace if you have some space like this, and now we have to remove the border as well. Select your content, come to the layout slid table design and here select no border and make sure if you can't see these dotted lines, make sure you unable the view grad lines option. Once you select that, so delete some space and control S to save this document. And you can see the preview, click over here, and I want to reduce the size of these columns and select this table and make it center as well. So no control S. See the print preview looking quite good. You can increase some space between these lines. So here we discussed how we can use the section. So in the next video, we will discuss how we can apply the multiple columns in this section. 32. SECTIONS IN DETAIL: L, everyone. Welcome once again in the complete tutorial of MS Word. In this section, we were discussing about the section feature of MS Word. We already discussed how to apply the sections, and we created our first section in which we made some changes, which was applied to this section only. Let's say margin and about the vertical alignment as well. So now moving to the next part, now I want to apply the columns to this content. Make sure you put your cursor in front of your text in starting. We can say, and now come to the layout tab, select the break option, and this time, we are going to select continuous option in the Saction brakes. Use insert a section break and start the new section on the same page. It means it will continue until the end of this document, whether you have ten pages, 100, 1,000, any number of pages, so it will be continue. So just select this one. And now we can see the section three over here. And as you can see, if you go down, it is the section number three, and now I want to apply two columns for this one. So again, I'm selecting. I'm putting my cursor in front of the first word of the content, and now come to the layout tab, select the column, and this time I'm going to select two. We have already discussed, and now we can see all our content has been moved to the two columns. So all other options related to the columns, we have alldy discus, so you can apply if you want to put a line between these two columns or you can just the width. So you can do what you want. And now go down and we are coming over here. Okay. So from schedule, I want to move this content to the one column. So first of all, I need to put my cursor in front of this schedule A, and this time, I'm going to create a section a separate section and select the layout, select the break, and come to the continuous, and we can see Section four over here. And I want to remove the column two columns. I want this in single column. And also I want to move this one to the next page. So for this, we can use the page break or we can use other options of sections. But as we have already discussed, the page break, so I'm going to use the page break. So this is the section number four. And if in top, I also want to move this one to the below site. For this, we need to create a continuous and move the column as well. So it's looking good. We can create some more space between these and now moving to this part as we have already discussed, how we can apply the schedule to the next page. So select this one. Now I want to change the orientation layout of this page to the landscape. Select this one and create a new section, come to the layout, go to break, and select continuous, and then move to the page break. This is the section number six, and put your cursor in front of the first text of this section, and now come to the layout, go to orientation, and select landscape. But if you want some more options related to orientation, click on this little arrow button and select, sorry, in the margin, you can select landscape and make sure you select the option apply to this section only and click Okay. So I'm moving to this page. Okay. The picture is not yet fit. I'll remove some space by deleting some data. So if you come upper side. You can see pages are in portrait. And if you go to this section or this page, the page is in landscape mode. Select the picture, you can increase the size. We will discuss all these options later on. Separate section related to the graphics. Select this one, click home, M it Santa. And you can save this document as well and see the preview. So this is the fifth page. So this is first two pages and quite looking good, and this is our landscape page. So in the next video, we will discuss about header and footer, how we can create a separate, a different header foot of in each section. 33. APPLY HEADER AND FOOTER IN SECTION: Low, everyone. In the last video, we discussed about the sections and we learn how how we can apply the sections in our document to creating different formatting for each section. In this video, we are going to learn how to apply the different header and foota in each section. Let's say in first page, I do not want any header and foota the second page onwards, I want header. Now go double click on this area, and header foota tab will be available. Now click on different first page. So right now, I'm on the page number two of Section two, you can say, come over here and create your header. In the similar way, we already discussed how we create the header and footer. So I'm going to inter my company name, V tutorial and select this one and make it bold. Increase the size. Also, I want one line. So I will insert one line as well. Come to the insert tab, click on shapes, select this one, press shift and drag your line, change the shape if you want. I'm going to increase the width, so this is looking quite good. Now, double click on it. Control. As to save this one. Now, come up. You cannot see any header. You can see a header of this section. Now, double click and disable this option. As you can see, we have created our header and footer, which is applied. If you double click on it, we applied this option. Different first page that is appear on our first page of this section. We have not yet applied any header on this section. That is why this option is coming. Now, I want to apply this. If you go down, you cannot see a header because we selected a different header for the first page. If I remove this one, sorry, first of all, I need to copy, double click on it, control C to copy, and remove this one. And here you can't see anything. Now paste, double click on the contain and move to the downside. We can see the header in this page and page as well. And now the same will apply to the footer side. So I'm going to select the footer. So come over here, double click, and let's say I want to insert a line. Select the shapes, select the line, press shift, and draw your line. Press and hold the shift button from the keyboard, and draw your line, change the formatting if you want, and then type your text. Let's say, I want to insert the page number. So go over here, select the bottom. And I'm going to use this option. Now, double click, save this one and see the print preview. By that way, you can apply the header and photo in the section. 34. INSERT PICTURE: Hello, everyone. Welcome once again in this video, we will show you how to easily add pictures to your document, whether you want to use images from your computer, or you want to insert pictures directly from Internet, or even you can add from the one drive. We will guide you through each step. Adding pictures can make your document more engaging and professional. So let's get started and learn how to enhance your word documents with images. So here is my document in which I want to insert a picture first from Hard drive. And for this, click on this Insert tab. Come to the pictures option, click over here and go to the folder where you have saved your image. Select the image, click on Insert. Image has been inserted in the document. Now we will learn some more options, but before that, you can see a new tab has been opened in the document called Format. Here we have so many options in different groups, which we will learn later on in this section. Now I want to adjust the width and the height of this image. But you can see for adjusting the height and width, you can see, once you click on this image, some circles, small circles are appeared. So if you select any corner circle, so the icon of mouse has been changed. So you can just click and drag to the down or upper side to see the results. So wherever you think it is as per your requirement, you can leave this, so you can use any corner one. So the aspect ratio of this image will be maintained. But if you select any circle, which is in the middle of the image, if you click and hold the button to the left hand side, you can see image width has been decreased, but height is the same. So aspect ratio is not maintained and image looking distorted. So this is for the width, and this is for the height. And once you insert any picture, the width of the picture will be adjusted according to the width of your document. That is automatically option. So once you click on this image and adjusted the width, and it is right now left hand side aligned. I want to change that alignment to the center. So for this, you have to first select your image and come to the home and come to the paragraph and select this center option. Now image has been aligned center. And now also you can try this option for increasing the height and width. And if you select the corner, the aspectrao has been mentioned as I have already explained. Now I'm going to insert a new image from the Internet directly. For this, just presenter one or two times, and again, come to the Insert tab and click on Online pictures this time. And here we can search the image from the Bing directly. There are already some categories available, so you can explore these categories. But if you want a specific picture, this time, let's say I'm going to find pictures related to the Taj Mahal, so type your keyword and press inter. Here are some pictures, and you can see creative common only. These all pictures appeared over here are the creative commons means if you use anywhere in your document or your picture or video anywhere, you will not get any copyright strike. If you disable this option, so you will see so many images, but they may have copyright issue. So my personal suggestion, avoid this copyright issue. So now I'm going to select this one that is looking quite good. And if you want to select multiple images, Word will accept that one also. So I have selected two images, and you can see Insert, and two is coming in the brackets. So I'm going to click over here, and it will be downloaded from the Internet. You can see downside the two images, and all other options will be same as we have done in the first image, like if you want to maintain or adjust the height end width, select the corners, and you can do the same and click on the right hand side and presenter. So the next picture will be moved to the Billow side. So this is the option to inserting the image. In the next video, we will explore some more advanced options related to the image and the graphics. 35. TEXT WRAP IN MS WORD DOCUMENT: Everyone. In the last video, we discuss how we can insert pictures in the plank document. Now we are going to insert pictures or images in which we have some content. The option will be the same, but here we have some more options related to the wrap text. Because sometimes we already have texts, and now we need to insert the image in between them. So we have some options that we are going to explore here. So first of all, I will insert at the end of the document. So come down and make sure you place the cursor where you want to insert the picture. Again, I'm going to insert the picture, but this time, I'm going to use sequence shortcuts. For this, I will use t go to n f insert and P f inserting the picture from your local hard drive. So I'm going to press P. I got my picture in this folder, press Shift tab to go back, select that one, press Inter. So right now, I use the sequence shortcuts that saved my time. So it's very easy. Alt N P, correct? So you need to remember these, and we can do the actions as we discussed previously. Now, I want to move this picture between my content. I'm going to select this picture and hold my left holding the left button. And if you come up move slowly and leave your picture where you want to insert. So let's say in this paragraph, I'm going to insert over here once I leave the button, so my picture will be here, and if you see, there is a small option is coming. This one. If you hover the mouse, it is layout options. So now we will explore what are the options related to this. So again, I'm going to click somewhere else. Now I will click outside the picture in the document. So here are some options. But now picture option is not coming. Again, I will select this one, then picture tool will come. And here we have format. If you click over here, So here we have option called wrap text, and if you click on this, options over here. So these options are quite similar, so I'm going to cancel this one, and we will explain these options. So the first one is which is selected right now is in line with text. It means the picture will be in line with the text. So on the top of that, you can see some text on the below side, also, you can see the text. And if you increase or decrease the size, so that will be adjusted automatically. Here, if you see there is a space on the right hand side, you want to utilized that space as well. For this, if you select once again and come to the format and click on Rex tap, if you select square, this is the option where you can use this picture in your paragraph. The paragraph text will be continue, and the picture will be over here. You can move your picture. So that will be adjusted on the left hand side blank space, if available. But it is quite annoying, so you can adjust to the right hand side to the left hand side. That totally depends on your requirements. So that is very useful option. So let's say I want to I want to use this picture here. Again, I'm going to select. So this is my second option. Come to the picture tool, format, and wrap text. Again, click over here, then tight. So the text will be quite closer. But almost the option will be same as square. So once again, click over here, come to the format, and this time we are going to select next option, that is through. Text flows through transparent area of the picture, closely following the ages, if you select that option. The next one is top and bottom. Text wraps above and below the picture, but not on the sides. So it is quite similar to the in line with text. And the next one is behind the text. The picture appears behind the text with the text overlaying the image. And the next one is in front of the text. So this time, the picture appears in front of the picture covering it if there is any overlap. So if you select this one, and if you move your picture, it will not affect your text. You can use that picture if it fit with your requirement. So mostly we use this option for adder and foot. And we have a similar space. We have a spatial or separate space for the pictures. We have already designed then we can move that picture very easily. So our other formatting will not affect. And there are some more options which we are going to explain in the next video, so stay connected. 36. PICTURE STYLES: Hello, everyone. Welcome once again. We were discussing about the pictures in this section. We already discussed how we insert the pictures or images from our local hard drive on online in the previous video, we discussed how we insert the picture between or in between our text or the paragraphs. So now we are going to explore some more options relate to the picture tos. So select any picture which you inserted in the document. And picture two appears in which we have format. And middle of that, you can see picture styles. We are going to explore the options for picture style. So just click on this little arrow button. You will get some options. So these are the predefined borders or the styles of the picture. So if you have the mouse, so let's say I'm going to start from here, you will see the preview of the image, how it looks. So I'm going to move my picture a little bit below site. I'm going to remove this one. Okay. And finally, I'm going to select this one and click over here. So now we have a better review. So I will select this one, this one, that is looking quite good. You can see the reflection rounded rectangles. This is the thick border picture frame like, and this is in the val shape. And these are the some options which you can explore and whichever is fit as per your requirement, you can use that. Now, I'm going to explore some more options. Just come to the right hand side with this option. We have three options, picture border picture effect picture layout. So first click on border, and here we can define the color of the border. So let's say I want border of this tile. Select that one and come down and select the weight of the border. So if you select three point, you can see that you want some more lines. First, you have to select that one, come once again on the border, select that one and click on more lines. On the right hand side, you can see the picture formats, related options, and here you can use no line, solid line, gradient line, color, transparency, there are a lot of options which you can explore here. You just click on X button to close. The next one is styles, which kind of border you want in dashes. So this is this one, this one, so you can explore. And once you click on this more lines, you will get on the options related to the picture format on the right hand side. I'm going to close this one. The next one is picture effect. Click on it. So these are the preset formats which you can adjust as per your requirement. So once you hover the mouse, you can see the preview. Once you click on that, the right hand side option will appear, and you can get the values of these options manually. So if you select pop, these are related to the formats, which you can explore yourself. So downside, you can see shadows option. So first, I'm going to remove the line effect shaft edges, just over the mouse, you will see the options. Bevel. And these are the three D rotations. So just explore and select any kind of formatting which fulfill your requirements. In the next video, we will explore some more options related to the pictures. 37. REMOVE BACKGROUND COLOR CORRECT OF PICTURES: L, everyone. Welcome once again. In this video, we are going to explore some more options related to the picture tool in the format tab. So we have already discussed about the borders and picture ties. So I'm going to close this option and select your image so that your picture tool appears. Select the format tab. And this time, first, I'm going to explain the remove Background option. That is very good option provided by the Microsoft in the MS Word. Select your picture, for example, you want to remove the background of your picture. So Microsoft word can do that. Just select the picture and click on background remove. So it will automatically select the area. It depends on what kind of picture it is. So once it is, you can see in this dark portion that red magenta color, this is the part of the image, which will be removed. And once you clicked on that, so some more options or one tool related to the background removal appear on the ribbon. So the first one is mark area, which you want to keep. Select this option to mark areas you want to remove. And if you select this for discard all or click, finally, you done with your editing or selecting the area. So if you see this part has to be selected, must be there in the picture and some part of that. So what we are going to select first, this one. So just put your cursor and mark some lines. So system will try to catch which area must be keep in this picture. So I'm going to select this area, and you have to mark like this. So I'm going a bit quickly for time saving. I want to keep this as well. So this automatic selection depends on the picture. So this one only for keeping, and you can do more practice. This time, I'm going to select Mark remove. So once again, I'm going to select let's say this tree. Okay, this tree will be removed, and I want to remove from here as well. Yes, this area will be removed. So basically, this magenta color fill the area will be removed. And once you've done with your selection, just click on keep changes. So you got your results. And you can remove, if any, outline or the border you have selected. So it looks quite good. So now I'm going to select once again this picture and exploring the option in the adjust group. So we already discussed about the removing background. Now, click on this correction. So here you can do the changes. You can increase or decrease the brightness or the contrast of the image. So once you hover the mouse, it will display the preview, so you can select any which is as per your requirement or fit with your picture. And the next one is, if you want to change the color, so you have saturation over here, if you want to increase saturation, then select this one, then color tone, and then recolor. Now the next one is artistic effect, let's say, this one just over the mouse, it will change the picture. So just go through all these options. These are related to the formatting. So once you do the practice, you will know each option in detail, but it comes with your practice only because for artistic or designing work is different person to person. And this option is very good if you have a lot of pictures. So let's click on this, compress pictures. So select the first option if you have multiple pictures, and you want to compress that. Because every image has a lot of weight in size. So if you put ten to 20 pictures of heavy weight size, so the size of your document will be increased. So that is very good option. And you can select this option if you want to delete the cropped area. The next one is resolution, high fidelity HD print ab EA or the default resolution you have already selected. So you can select as per your requirement, just go through all our self explanatory. So I'm going to cancel this one. And on this way, if you want to replace that picture with another one, So select this option for your local drive. This is for the online, and this is for the icon, which we will discuss incoming sections. Okay, we have already discussed about these, and we have one more option, which is very good. This is called picture layout. So just who the mouse, You will see you can put some text in it. So what I used regularly is, mostly I use this option. Here you can insert some text related to the image for more explanation. So these are the option related to picture layout. On the right hand side, we have bring forward sand backward. Let's say we have two images, and I want to bring the selected image to the forward, so I will select that one. Sorry, this one. And if I want to send that picture to the backward side, so I will use this one. Uh, I will show you how we will use this one. So I'm going to insert some more pictures. So let's say I want to insert some aeroplane. So this I have selected this one. So I'm going to select send backward. This one, I have to wrap first, wrap two square. And now I want to send backward this picture. So this will be on the back backward. I want to bring it to the forward, so I will select this one. So this is the option. And this is for the alignment, and this is for the selection which we already discussed. And this is for the rotation, if you want 90% left, and this is for vertical. This is for horizontal. And you can do the cropping. As well. Select this option if you want to crop. So first, I'm going to adjust this. So cropping is very easy. Select this option, click on this crop, and now we can see some area. If I put my cursor, it will change like this. If I go down like this, I want to crop this area. And once I click outside this picture, that part will be cropped from this picture. So this is for cropping. So we can change this to the shape as well. If you want, you can maintain the aspect ratio. And you can manage the height and width manually of this picture. So you can insert the height and width over here. So here we are going to these were all the options related to the picture. In the next video, we will explore related to the graphics or icons. 38. INSERT GRAPHICS IN MS WORD DOCUMENT: Everyone. Welcome once again in this video, we are going to explain or discuss about the inserting shapes. So first of all, we have to go to the Insert tab in the word document. Then come to this section illustration and select the shapes option. Just click on this little arrow button. So we have so many types, which is categorized in this first one is recently used. Then we started with lines, rectangles, some basic shapes. The first one is paragraph, then block arrow, then equation shapes flow chart if you are interested in creating any flow chart, then you can use them. And then we have stars and banners, and on bottom, we have call outs. So now we can draw our new line as well in the new microsoft word document, 2019 on words. First of all, I would like to draw a simple line. For this, we have to select this option and click left on this option, and your cursor will be changed, and then you have to click from one point, hold the left button and draw a line. So you can move up and down, dignal, or a straight one. So we normally want to draw a straight line for this, we have to select shift. So once we select, it will be straight, and we release the mouse and the shift button from the keyboard, the line would be in straight. So once again, you select that line in the ribbon, you can see drawing tool. Under the drawing tool, we have format. It is quite similar to the picture tool. But as it is a part of graphics, that is why the drawing tool is coming. And on the very left hand side, we have insert shape option, which is quite similar. If you click on this, so we have all the options. So right now, we can draw a second shape. But before that, we need to explore the options related to the line only. And then here we have shape styles. So every shape have a different kind of style options, which we will explore. One by one. And if you want to change the color or style, just click on this button, and you can select in a single click, the shape or the style would be changed. Let us I'm going to with this style, and the shape fill option is not available because we cannot fill any other color in the line, which is already filled. Next one is shape outline. Click over here. Here we can change the color. Let's say I want this one, and we can change the width. We can change the weight of the line, and we can change it to the dashed one, and we can select the arrow, which one we want. Okay. So I'm going with this one only. And the next one is shape effect. This is quite similar to the pictures. You can select any options, which if apply for your shape or requirement. You can explore these options. Now, let's say, I want to draw a circle over this line. We can draw on it. We can draw any shape top of any graphic or icon. Again, I'm going to select this one. I'm going to select this one, come to the format. This time, I'm going to select the option from here. I want to draw this val, so I will select this one. And I will draw like this. So it will be the shape you draw. If you want a complete circle, so you have to press shift, and then when you draw, it will be in the rounded form. So just once you've done with your drawings, release the mouse and the shift key from the keyboard. Once you select that one, you can move that shape. So I'm putting this shape on the top of this line. And again, we will get some more options. So this time the shape style is differ from the line. This time we also have shape fill option enabled. First, we will explore the shape styles. Once you hover the mouse, it will be changed. So I'm going to select this one, and this is for the presets. These are the theme styles, so you can explore some more themes from the Internet. So these are the professional styles we can say. So I'm going to select this one this time. You can change the field color from here. You can adjust the gradient. You can change the texture, and the next one is shape outline. If you don't want to select this one, you can increase the weight. You can change the. This time, arrow is disabled because we cannot insert an arrow. And the last one is shape effect, so you just over the mouse to see the preview, whether it will fit with your requirement or not. And you can bring back and bring in front. Let's say I want to bring forward the line. So I'm going to select, or better you select this one, come to the format, and similar to the image is, come to bring backward, sorry send backward. Click on this little arrow button and click on send to back. So now the line, we can see the full line, and this shape is back of this line. You can also adjust the height and width of the shape from here. We can do the rotation. So every options is quite similar in the shapes. So you can just play with these shapes. Okay, I want to show one more option. Just click over here and this time, I'm going to use this star. In some shapes, you may have this option. And once I draw that one, and if I change this to, let's say this one, so once you select that one, you can see an extra circle here. So if you select and you increase or decrease, you can see the changes in the shape. So that this option is totally depend on the shape to shape. In some shapes may be this option will be available. In some shapes, you don't have. So just explore these formatting options and you can do comment if you have an inquiry. I'll try my best to give my answer as soon as possible. 39. INSERT ICON AND 3D MODELS: Hello, everyone. Welcome once again. In this video, we are going to explore our next option that is called icons and the three D models. Icons are quite different from the shapes. That gives very good professional look in your document if you use the icons. Just click for inserting any icon, click on this Insert tab, then come to the icons and click over here. So that can be downloaded from the Internet. And these all icons, are categorized. So you can explore, or you can simply search all related searches will we appear. So you can explore, let's say, related to the interface of the document, so you can select. These are a play forward, backward, pause, This is location. This is the process. So, you can use this is for games. So it's very simple. And here you can see only in single color. So let's say it is Danger, and it is in the black color, so you select and click on Insert, so it will be inserted in the document wherever you have put in on that. And you have to change the wrapping of the image. So this time I'm going to select square. So let's say I want to put this here. Once you select that, Actually, the wrapping is very important. When you play with image icon or any other type of graphics. You need to give some more time for wrapping the text. Once you select that and come to the graphic tools and click on format, you have some more options. You can fill more colors. Let's say I want in the red color. So I'm going to select this one. You can increase or decrease the size by using simple these little arrow on this. So this is quite good. And now I'm going to use a three D model. So let's say I want to insert. In the similar way we can select any part of the document. And click on Insert, and this time I'm going to select three D model. If we have already downloaded and saved the model in our local hard drive, we can select from file. Otherwise, we can always go to the online. And here, these all three D models are already categorized for our better searching. So let's say, okay, we were working on Taj Mahal. So let's say we have Taj Mahal or not. PR keyword presenter, we could not find. I will remove the space as well. Let's see, no. It is not available. So I'm going to close and go back. So we will select any animal, let's say, Okay, go to the toys. So let's say we want to explore this one. Okay. Select and click on Insert. It will be downloaded from the Internet. Then you can move in the best part of this three D model, you can rotate them. You can see a small option. Just put your cursor over there, and then if once you move your mouse, it will be moved like this. You can use as per your requirement, and once you select that and select square, adjust the heighten width and you can. This time I'm going to use this one to this. Select that paragraph, and sorry, select a paragraph like this and make it justified. So now it is looking quite good. Okay. So this is quite good and move the three D model like this. Select that one and go to the format. And here we have three D models styles, and you can reset. You can insert more three D models from this option. Rest, all our options are quite safe. These are the options we can use to insert for an ICN or three D model. 40. SMART ART: Hello, everyone. Welcome once again. In this section, we are going to start Smart Art. Smart art in MS Word 2019 is a tool that helps you to create visuul representation of information easily. It allows you to turn text into diagram and graphics, making your document more engaging and easier to understand. With Smart art, you can create flow chart, organizational chart, and process diagrams without any graphic design skills. The benefits include improved clarity, better, visual appeal, and the ability to convey complex information quickly and effectively. Smart Art is perfect for making your report presentation and other documents look more professional and visual appealing. So how we can use it's very simple. Just come to Insert tab. Here we have already discussed about pictures, online pictures, shapes, icon, and three D model as well. So after the three D model, we have Smart art. Just click on it. Here, all flow chart and Smart graphics are available, which is categorized. The first one is here you will find all available Smart art graphics. You can categorize like ist process cycle, hierarchy, relationship, matrix, pyramid picture. Also you can download from the office.com. So we will take the example of hierarchy. So I will take this one and selecting your choice of organizational chart or any process thing. Then click. Okay. Here you will get the option. So first of all, I want to Close this option if you get it. We will discuss it later on. First of all, we will discuss about the styles. Then we will add some content on it. As we have discussed, MS Word provide so many styles pre built in the document, we can use them in a single click in the Smart art Microsoft provided some styles. So once you create any smart art graphics, you will see smart art tools. The first one is design. In the design tab, come to the Smart art sys, click over here, and you will get some sys already generated in Microsoft document, suggest over the mouse to see the preview, and just click and it will be applied to your design. So let me go with this one, and on the left hand side, you can see the layout. Click over here to explore more layouts. So select any which fit as per your requirement or you like. So there are so many options available here. So I'm going to select the standard one only. And now we are going to enter our content in it. So first of all, I'm going to enter contain, just click on it. Just click on in any box and start typing like managing So the MD, then we have sales, and then here, we have account. You can enter anything, marketing HR. So you can create a chart like this, hierarchy chart. So once you click outside this Smart art, all options will be gone from the ribbon. Once you select again, all will appear on the ribbon. Smart art, And now, let me tell you how you can add or remove the new shapes. So let's say you want to add a new shape after the HR. So just click on it, and on the design tap, you have create graphics. The first one is Add shape, and when you click on this little robo turn, we have some more options like add shape after. So once you click on it, after that, you will get one more box in which you can enter. Let's say service, and you can also add some more graphics like I have selected this one, and now I will select before or above. So we got the option. So Marketing moved to the Blow side, and we got one box above this marketing. Going to undo this one. So you can add the shapes. All options are available, and then we have promote or denote. Let's say our sales GM got demoted. I got promoted. So let's click over here. It will come to the just after the sales. Let's say I want to promote the marketing department. So I selected the marketing box and click on promote. It will move above. It will adjust automatically. And if you demote, it will come to the same point. And we have some more options like move above up and move down, and we can change this from right to left as well. And once you click, it will come back to their original point. We can also change the color, select this one, and we have a lot of color combination options. You go down, you can select any which fits your requirement or you like. Once you change over here, so SmartAd styles will also change it and you can select any one. Let's say I'm going to with this one, and now you can change it with the layout as well. Let's say this one. If you want to insert the images of the person, so you can select this one. This is also looking very neat and clean. If you want to insert the text or some name, so you can use this one. There are a lot of options so you can explore. This is also very good option for horizontal hierarchy, and this also horizontal multiple labels hierarchy options. Just explore the options and select any option which fulfill your requirement. I'm going to with this one. This is how you can use your Smarard. We have one more option for filling the content on it. You can see this option. Just click on it, and here we have options. Let's say I want to insert some data below the services. I services, then presenter and press tab, and here you can enter the data at C G service general service West. And if you want to enter under the marketing, then east west north in and press tab if you want to enter more data under the North. So you can see Smart art will change or adjust the shapes automatically. Under the north, you can enter anything and it will adjust automatically. This is how you can use this option as well for filling the content in your smart art. If you have any query related to this, just let me know in the command box. 41. INSERT CHART: Hello, everyone. Welcome once again in this video, we will learn some more options available in the Insert tab. Come over here. We have already discussed about page break tables, illustration. In the illustration, we discussed how to insert pictures, icons, smart art. Now it is time to learn about the charts. Charts are very good option to present your numbers into the visual representation. So inserting a chart is very easy. Just click on it, and all charts has been categorized in this option. Select as per your requirement. We have line chart, pie chart, bar chart, area, map, stock, surface, rodar, tree map, Sunburm, histogram, box, what of all, funnel, and combo. So I'm going to select column, the simple one, and you have some different options available in each category. Select which fulfill your requirement. I'm going to select a very simple one and click Okay. Once any chart has been inserted, you can see a small table. For creating any chart, we need some data. So Pi default some demi data will be available in the microsoft word, it quite similar to the Excel shape, you need to rename or just enter all the data for which you want to create a chart. Let us see the series one. If I change in the above, let's say, Jen FAP and March, so we can see the series. This series has been changed Jen FAP March, and here if I change the category, let's say east west north south. So now we can see all has been changed. This is East Data. This is West Data, this is North, and this is the South Data, and all colors are representing over here. So we have sales in January in the east this much, and this is for West, and this is north and this is for the South. Similarly, we have Fab color which representing over here. So this way you can create your chart. Also, you can change the numbers if you want. Everything will be. Automatically updated in the chart you can see. Whatever number you feed will change there. This is the way you can enter your chart. Now we will explore some more options related to the design of a chart. So once we insert any chart, you can see the chart tool appears in the ribbon. Here we have two options, design and format. Format is quite similar. We have already discussed all the options related to the format, so you can use them. These are quite similar to the pictures and graphics which we already discussed. So now, coming back to the design. So here, every chart has different elements. So we can alter or we can change them from here. So just click on this little arrow button. So here we have all the element options which we can add or do the alteration. Let's say aces, which we need, primary horizontal and primary vertical. And you can see the live preview whenever you hover the mouse on the options. Access title. If you want to change this title, this is the access title. Now hover the mouse on the chart, if you do not want select none, above or centered overlay. So I'm going to select this one. And if you want to change the title, simply click and remove the content and type your figures or your title like sales data. That sort. You need once again, select this one. And click on aliment and you can change the data labels. Right now, it is none center. You can see the number has been appeared. So inside and base, outside and Data call out. Again, I'm going to Data table. Data table is not added to this graph. So we have selected none. If we want, then we can select with legion keys and with no legion keys. So I'm going to select none only, and we can go to the error bar, if any error is there, so we can select. And we can select grid lines if we want. All options are available. These are the legions, right, top, left. Wherever we want, we can select. So this is the bottom right now, and this is the trending line if we want. So we need to enter some more data related to the trend line. And we can have quick layout options as well. So over the bows and see which fits as per your requirements, it's predefined only. You can remove this one if you want to change or add some more data. Just come to this added data only. So you will get this table, and you can change the color theme as well. So select which you like. Here we have chart styles, click on it, and select that option which you want. So I think this one looking quite good. And you can also change the chart type by selecting this option. And you can select any other chart and click Okay. It will be changed. So this is how you can add the chart on your MS Word document. If you have any query related to this, just let me know in the comment section. 42. TAKE SCREENSHOT: Hello, everyone. Welcome once again in today's you. We are going to discuss some more options available in the Insert tab. Just click on Insert tab and click on this and then come to the screenshot. Click on this Little arrow button. And here you will get all windows already opened in your desktop. So you can select the screenshot will appear. Let's say, I'm going to select this Chrome screenshot. It is coming over here directly, and this will be appear as a picture or image. This will insert the complete screenshot of that software or the window. If you want part of that. So again, come to the insert pap, click on the seltle arrow button, and this time I'm going to select screen clipping. Let's select this one. And now I can take the screenshot of any part of the screen like this. And this time you can see, we have one more options We have one more option. Click on Insert, come to the screenshot and select screen clipping. But before that, I need to adjust my screen. I need to open this one, and this time I'm going to select. Screenshot and select screen clipping. And now we can just select the area for which we want to take the screenshot. So let's say I want to take the screenshot of this image. It will be inserted in the document, and now we can make the changes, whichever we like, we have already discussed this in detail in previous videos. This is how you can insert the screenshot from your dektop. We will explore some more options available in this tab incoming sections in detail. Thank you for watching. If you have any queries or concern about this video or the section, just let me know in the comment or the question section. I'll try my best to give the answer as soon as possible. 43. WORKING WITH ENVELOPS: Hello, everyone. Welcome once again, in this video, we are going to explore some more options related to the mailing. In MS or 2019, we can easily create and print envelopes for your letters. This features helps you format and address envelopes quickly, saving your time and efforts. With word, you can customize the size font and layout of your envelope to suit your needs. The benefit include a professional look for your mail, ensuring accurate addressing and the ability to print multiple levels efficiently. Using MS Word for envelope is perfect for both personal and business correspondences, making your mailing process smoother and more organized. This option is available on the ribbon called mailing. The first one is envelope. Click on it. This window will appear. The first option, you can enter your delivery address, and here we can enter the returned address. So now we can directly take the print out by clicking on this print option. It will directly go to your default printer, and this is the option where you can select the feeding option of envelope according to your printer. Just click on it. Here we have printing options like face up, face down, and these are the options, so you have to select. This will totally depend on the printer option. I'm going to cancel this one. If I click on this option button and come to the envelope option, we have some more options. Here we can select the size of the envelope. Click on it, you can explore all the available options. Select whichever the size of your envelope. From here, we can change the font size, bold italic and all the formatting features for delivery address. And this option is for returning address. And here we can see the live preview. Once you're done, you can click on O K button, otherwise, click on cancel. And on the right hand side, we can see the preview. Once you click on it, that option will be open. We can use the outlook contacts by using this option that is not enabled in my computer, so we cannot use it. If you are maintaining your contacts in the outlook, so you can directly insert the contacts or the addresses from your outlook. And this option is available if you want to see, you can add the delivery address and the return addresses in your envelope in this document for future use, click on this document. And then this is your delivery address, and this is your return address. This is a simple text box, so you can move as per your choice. And if you want to add some more texts so you can do the alteration as per your requirement. The first page that will be generated this envelope, so you can simply take the printout and you can make the changes from here as well, and below of this page, you can see the document in the A four size for your ladder. You can create your document or your ladder here and you can take the printout and you can take the printou of your envelope using the first document. 44. WORKING WITH LABELS: Lo, everyone. Welcome once again. In this video, we will explore the options labels. In MS Word 2019, you can easily create and print labels for varicious purposes. This features allows you to design labels for addresses, products, file folders, and more. World provide template that make the process quick and straightforward. The benefits include saving time, achieving a consistent and professional look. And the ability to print multiple labels at once. Using MS Word for labels help you stay organized and ensuring your label is neat and precise. It is whether for personal, business or organizational years. So let us start. Let click on this label. Option will appear by default. The last used address will appear on here. You can change if you want, and then we have option for printing just below this address. The first one is full page of the same label. So labels are nothing but the sticky nodes. It can be in any size. A four, A five different kind of labels available. So you have to select which fits as per your requirement, but normally used for address purposes, A for size in which we have 43, 44, or 20 labels that depends on the size of labels. If you want to print that address on all the labels, select the first one. Full page of the same label, you want to print single label, then you have to select this one, and you have to tell the system which label you are going to print, row number and the column number, that will appear over here. So if I change, let's say, I'm going to use fifth row, so that would appear over here, and then you click on the print command, that would be printed. But before that, you have to select which kind of printer you have selected and feed your printer. Then click on this option button. And here, if you have continuous feed printer, then select this one, and then you have to tell which tray of the printer is going to use for printing the labels, so you have to click over here and then select. So by default, In all part of the word, this one has been used a very US letters, and in each label, you will find the code. So code, all codes are available. So these are predefined in the system. So normally 8160 or the 20 has been used. So you can select and then click on. And this time, you can see the format has been changed. So I'm going to select full page, and we're not going to print, I'm going to create a new document. After feeding all the Dara, you have to click on new document, and you will get the complete page with the same address. Now you can take the print out and you can just take out that sticky note from your label and you can paste wherever you want to. If you want to print multiple addresses, separate level in each level, we have to use mail merge, which we are going to start from the next section. If you have any question or query related to the envelope and labels, just let me know in the question box. I'll try my best to give the answer as soon as possible. Thank you. 45. INTRODUCTION OF MAIL MERGE: Everyone. Welcome once again, in this video, we are going to start using mail merge. If you have not yet used or heard about mail merge. So let me explain one scenario. So you are responsible for sending the payment collection reminders to your all customers. For that, the matter of the letter is same. It means all the paragraphs and the content is same, but you have to change the concerned person name, their address, and their outstanding amount. Invoices. That can be a different matter, but we are taking this scenario for sending the outstanding amount letter to all our customers. For that, we need to take the print out of letter with the customers details. But this time we have 100 customers, so it is very difficult to create a letter for each and every customer one by one. For this, we can use the mail made. We will maintain Accel or a spreadsheet in which we will maintain all our data, where we will find our concerned person, company name, their address, e mail ID, contact details, and the outstanding amount and the due dates as well. Once we have that data, then we can merge with our document. There are three steps involved for creating a mail merge in the MS word documents that first we have to decide which kind of document we are going to generate, whether it's letter, envelope or e mail or any directory. Once we decided, we created our content. Now we need to connect with the data source that I have already explained, it can be an MSXs, SAP or any data. But most of the time we use celpread sheet as a data source, then we have to merged this with our data. These are the steps involved, which I'm going to explain in coming videos, so stay tuned for learning the mail merge in details. Thank you. 46. MAIL MERGE LETTER: Hello, everyone. Welcome once again for sending the remainder letters for your outstanding amount. First of all, we have to design our letter. So here, for an example, I have already created my outstanding letters in which I created my adder and the footer as well. So here we need to insert our customers name and addresses. For this, I have created one list in Excel as well. So here, if you are using any software for your accounting, so you can export the data and you can create such list, and make sure you create the header so that you can easily identify of your data in the MS word. First name, last name, company address City, country, e mail, outstanding amount with the currency code and the due date. So that data has been saved in my local heartaches. Now I have to do the mail merge. Open the document, so I have created this letter, this one. So we have to start the mail merge visit. For this, you have to click on mailing and then click on Start mail merge option. And here, as I have already explained, we can create the mail merge for Latter, e mail, envelope label directory. We will explore later on all these options. First of all, we are using it for Latins. So we need to use the mail merge wizards for this. Come down and select step by step, mail merge Wizard and click on it. On the right hand side, you can see the wizards. So you can increase the size if you want. So here, just actually, I have already, so you must be on the first app. So this is the first step. There are total six step. This wizard, first of all, we have to define what kind of mail merge or the document type we want to use for this mail merge, select the letter and click Start document. This is our second step. We need to connect the Dera. Now we want to tell the system where we are going to use this mail merge, whether in the current document, starting from a template or starting from the existing. If you have started this mail merge in a different document, and the document in which you want to apply the mail merge is saved in your local hard drive. Click select the more files and click on Open and then open that particular document and then start it. But we want to use mail merge in our current document. Select this option and click on select recipient. Here we need to define our data. Here we have three options. Use an existing list, select from outlook contacts if we want to retrieve the data from the outlook and type a new list. Select that one, if you want to create a new list and then create over here, and here you will get the predefined adders. You can see all type of information titled first name, last name, company name, everything is available. But here, the problem is we have to type one by one, all the data. We can customize the columns as well. Now click over here and select any column which you do not want. Let's say I want to remove country, select this one and click on delete. Click on Yes. Select work home, delete, and then click yes, like this. And if you want to add some more data, then you can select add and type a field name and click on k, it will be inserted over here. You can move the columns as well up and down using this option. First of all, you have to select, then click on move up and down. Once you are complete with this customization, click on. I'm going to cancel this one because I'm not going to use this option because It takes a lot of time. I have already created my list in separate Excel spreadsheet that I have to use. For this, select, use an existing list option and click, write your letters. Click on after selecting this option, click on Select a different list. And now go to your folder where you have saved your list, so my list is saved over here, selecting this one and click open, and select the sheet in which you have your data, make sure you have selected this option, first row of data contains column header. Click Okay. If you want to deselect any particular data, you can deselect, otherwise, leave it as it is and click on button. Now, our data has been connected. So once you do any changes, if you want to write the Letter, you can write and you can do the changes as per your requirement. So I have already created that content. Now I want to insert the first name. So come over here, give some space. And this time, we are going to select Insert Merge field. So Come on the mailing lab mailings and write and insert fields. Select In Merge field and select first name, then give some space last name. Give Ca, if you want, otherwise, you can remove, insert your company name, then insert address Ca City Ca country, enter e mail and any other information if you want to. Now we have to enter our outstanding amount over here. Balance of select the outstanding amount, gims of space, and due date will appear over here due date. Now, You can see the preview. Click on this preview results. Everything is fine. I think we need to remove the space between the lines. Come over here and remove space after the paragraph. I want to highlight the name, selecting this one, make it bold. I want to highlight the company name as well. So I'm going to select this one, make it bold. Also, the outstanding amount, selecting this one, I'm making bold and the date as well. Save this one. Everything is looking good. And now preview here a letter. So this is my preview. And now complete the merge. Here, if you want to print without seeing any preview, you can click on Print button. You can select all if you want to print all the documents in one go. You can print current record only, or you can give the range from two the values. I'm going to create a new document with all the data. I'm going to select added individual letters. Here, I'm going to create all selecting the all and click on Ok button, and it will generate a new letter for me. Now I have a new letter in which all you can see page one of eight. This is my first company, ABC Corp. Outstanding amount is CAD 500. If you go down, this is X Y limited CAD 750. And this is tech innovation CAD 200. So you can cross check your data if you want. And finally, if you want to do any changes in the particular letter, you can do and take the printout. So this is the one option you can use in your mail merge. We will explore some more options related to the mail merge in the next video. 47. MAIL MERGE LABELS: Hello, everyone. In today's video, we are going to create mail merge to our labels. So my task is to create labels for my company code, which we created in our Accel spreadsheet. For this, first of all, come to the mailings and click on Start Mail Merge Option. And this time, also, we are going to use step by step mail Merge Visit. Click on it. And here, this time, we are going to select labels and click starting document, and change document layout first. Before that, you have to select your label option. Click on it and select the label type you are having. So I'm going to use 8620 this time and click Okay, and now select the recipient, click on the next option, and I'm going to use an existing list. Here also you can create a new list. All options are same as previous video. I'm going to click brows. Going to my template and selecting my list, open, selecting the sheet, click Okay. I'm selecting all my records. And now we need to insert my fields. For this, click on Insert Merge field, first name, space, last name, inter company name, inter address space City Ca space. Country. And if you want, you can select the data and remove the space after the paragraph or before paragraph and now come again to the mailing list and do not forget to update the labels. Now, Control has to save this document. I'm going to change the names. I'm going to change the name so you can easily identify label generated and saving this option. And now I'm going to review the result This is the preview, save it and arrange your labels if you want and complete the mail merge, and this time, also, you can take the printout directly or you can create the individual label. We got our new list and control P to take the print out from here. This is how you can create the labels. In the similar way you can create the envelope as well. 48. INDEX: Hello, everyone. Welcome once again in this video, we are going to learn about Indexes option in Microsoft Word. In Microsoft Word, an index is a helpful tool for organizing and finding information in a long document. An Index lists all important words and topics along with the page number, where they appear. To create an index, you can mark the word or phrases you want to include, and word will automatically gather them and generate the index for you. This makes it easier for readers to find specific information quickly without having to search through the entire document. Using an index is specially useful for books, reports, or manuals, where readers might need to look up terms and topics frequently. It saves a lot of time and improve the documents overall usability. So let us begin in our document. We have already created one sales contract in our previous videos, so we will use them. As I have already explained, indexes are useful for books and reports where we have 100 of pages. But right now we have only five pages, but I'm going to explain how you can use index and how you can create the index in Microsoft document. First of all, you have to select a particular line or paragraph or text for which you want to create index. Let's say, I want to start from the definition. I'm going to start from here, select that definition and come to references. And on the left hand side, the second paragraph from the left hand side is indexes related to the index. So the first one is Mark entry. Click on it. You will get the option. So first of all, we have to give a name. So that can be anything. You can change it. You can give sub entry if you want. You can select current or cross references or the page range. You can make it bold or italic. As you can see, this is a definition. This is the heading of our text. So I want to make it bold, and I want to mark it Mark Button. And close this one. As you can see, there are some codes which are non printable. And if you come home, we can hide or display. So this means it is marked as index, and this is the code for that. Okay? So now the second one is the sale of codes, so I'm removing this one, and I'm again selecting this one, going to reference, and again, I'm going to mark, and I'm not changing the entry. And this time also I'm going to make it bold and mark. Closed. So this is the one way we can mark it as index. Now we have to create. So it totally depends whether you want to create the indexes in the last page of the document or the top page. So I'm going to create at the last page. So I'm going to press control and button. And I'm going to insert a page break. Control plus enter is the shortcut key. And again, I'm going to press control plus enter to create a one more page break. Now I have to insert index from here. So make sure you put your cursor where you want to insert. And again, come to references and come over here come in the index group and select Insert index. And here we have other options such as right aligned page numbers from template, select this one, and here tab liter. We already discussed in previous sections. So the left hand side word will be connected to the page number. So this dotted line will be denoted as a liter. So this will be the connector actually. We have three options dotted and and this one. I'm going to select this one and we can leave other options as it is. And now I'm going to click Okay, and here we have our indexes. Now it is in the two column, which I have to change. Now I'm going over here once again and insert And this time, I would like to change it. And here we need to maintain how many columns we want. I want in single column only, so I've reduced two to one, and now I'm going to click on Okay button. Here we go and come to the home page and click on it. So now I have definition here, sales of goods. So whenever I clicked on it, it will move to the first page. So this is the way we can create the index of a single line. What if you want to mark specific word, which appears so many times in this contract, let's say sales. Or contract, it can be anything that totally depends on the requirement of the client. So I'm going to press control F to find sales and press center. So it appears in two ways only here and somewhere else. If I clicked, Okay, so I'm going to create this as index. So as it is highlighted, come to the reference and mark tree. And right now, we would like to make it italic. And this time, instead of marking single one, we have to select Mark all, and then close. And then press Control down oke. Come over here, right click and update the field. So whenever we marked any new entry, we have to update the fields, or we can come over here and click date. So here you can see it is coming sales and all the definitions. So this is how you can mark the indexes for your books or long reports or the manuals. That is very good option provided by the Microsoft in Microsoft document. So I'm going to remove this one and saving this one. 49. TABLE OF CONTENT: Hello, everyone. Welcome once again, in this video, we are going to explain how to use table of content. We already discussed how to create indexes. Table of content, if you have read any book. You can see in the front page all the details of all chapters than subjectors, and sometimes in details of every section of the book. Similar things we are going to create in our Microsoft document that is very easy. Right now, we are on the sales contract we have created in our previous video. It is not yet defined as table of content, which we are going to use right now. For this, first of all, we have to mark headings, subheadings, paragraph, and titles. Then can only system can read what could be the table of content. So let's say this is the sales contract, and this could be our first heading. So I'm going to select this one. This would be the first heading. And then select definition. This could be our first heading, and then press control, I'm going to mark these all headings as heading two. So I can do it in one go. So the first thing is we select that definition or the first line and mark Heading two. Or if you want to mark multiple lines heading two, you have to select them first. For this, I'm going to press control and marking my second line. Then come to second page, select third line, fourth line, fifth and sixth, 789-10-1112. That's all. Now, click on Mark two from the Home tab under the styles. So these are marked now Heading two and save these. And the first one is heading one. Now, I want to insert heading a cover page. Then I will insert my table of content for this. First of all, click on insert and click on cover page, and I'm going to select let's say this one. Here we can change sales contract. You can remove this and insert the date from here. Go down, everything is coming. Leave them as it is. So it looks very good. And now click over here, press Control plus inter to insert a page break and come up to that page, save this, press Control to save this one. And we can view this in one page view. This is the multiple pages. If you increase the size. I'm going to close this one. So the first page, Yeah. It is looking nice. The first page, this second, which is the blank, and this is the third page. And here I'm going to insert my table of content. For this, first of all, I will write something like table of content. Center select this one, come to home. This is normal. Increase the size, make it polled center center alignment. Now I'm going to insert, click on references, and then table of content option. Just click on it. You will get a lot of predefined table of content format. You can select as per your choice. So I think this could be a great one. And that's all we need to do. And now we have sales contract. And this is in table format. So now if you want to go to the confidentiality, so you have to click with control key and click over here, you will move to that particular portion. So this is the option. And if you go down if you reduce the size. So you can easily see, this is the sales contract. This is the cover table of content. And these are all our pages, and we can create such beautiful document, which looks very professional. You can create books, which can be converted into e books. Also, this is very helpful in creating manuals for any particular procedure. So this is a very good option provided by the Microsoft in Microsoft Word. So you have to use this. You have any query related to that, just let me know, I'll try my best to give the answer as soon as possible. 50. THERUSUS AND SPELL CHECK: Hello, everyone. Welcome once again. In this video, we will learn how to use Toss and spell check feature in Microsoft Word. In this video, we will show you how to use these tools to improve your writing. This feature help you to find synonyms, making your writing more varied and interesting. Spell check help you quickly correct spelling mistakes, ensuring your documents are error free and professional. By mastering these features, you can enhance your writing, save time and make a great impression with your documents. Let's get started and see how these tools can benefit to you. For example, I have a document in which we are going to introduce ourselves to our clients, in which intentionally I misspelled some words. We have already discussed earlier in this course, where I explained how we can check during the writing or typing of the letter or sentences. We can auto correct these mistakes. But sometimes if it is not corrected, we can use some features. We can use this feature called Toss, in which we can find the pynonyms. Let's get started. Let's say I have this introduce. We are delighted to introduce our company. If you select this word by double click, if you triple click, the whole sentence will be selected. Do you remember the shortcuts we have already explained? No worries. Double click, selected, and then right click. And on downside, you can see synonyms. Just put your cursor there, and you will find present familiarize announced. These are the synonyms to this word. But if you're not satisfied with that, you can click on theorisis. On the left hand side, you will get more options related to the word we have selected, like present, familiarize, host, present. So you can check. Which fit with your letter or the paragraph or the sentence, and select that one. And then on the left hand side, once you hover the mouse over it, you will see a small arrow. Just click on it and click on Insert. It will replace that word. So I'm going to undo this one. This is the option to use the thoracis. Now, you can, there are so many red lines in this document, and we already discussed how we autocorrect. But if you right click on any word which has a red underline, it means it is misspelled. So just right click, you will get the suggestions. So let's say our correct word is tutorial. I'm going to select and click on it. It gets selected. But we have one more option called Spell check. For this, come to the review chap and click on Spell and grammar. On the right hand side, you will see a complete paragraph and the suggestions with more details. Now, if you want to change, select that word. So let's say, in our first paragraph, it is we are delighted to introduce our company and it is misspelled, and it is delighted. So click on Little Arrow button, so you can read allud this word. You can spell out can change or you can add to auto correct, or just click on it to replace it. The next one comes automatically, that is education. Click on it, then individuals, then office, and then software, then Tutorial, understand knowledge. I'm just clicking on this button. The word we are going to select. Now industry, current something confident. Tutorial once again, and then V Tutorial. And top of that we have, and this is Street and then City V. If it is fine, then you can add this word to your directory. So next time, whenever you type this word again in your letter or paragraph, you will not get any error. So just right click and click Add to directory. And everything is fine. Now we can click Resume. And we got the message. Spell and grammar check is complete. We now we cannot see any error in our letter that looks very professional error free. So this is the option you can use to enhance your writing skill and save your time. Thank you for watching State Tune for Mo features. 51. COMMENTS: Hello, and welcome to this course video on using the Commence Option in Microsoft Put. In this video, we will show you how to add and manage comments to make collaborating on documents easier. Comments are very useful for giving feedback, asking questions, and adding some notes, even without changing the main text. For example, if you're reviewing a report and want to suggest a change in a paragraph, you can highlight the text and I leave a comment with your suggestion. This helps keep the document organized and make it easy for others to see and respond to your feedback. So let's get started and learn how to use comments effectively. In the previous video, we have created one wonderful introduction letter. And now I want to give my feedback, or maybe I'm going to send this letter to my manager to review it and want his suggestions about a particular paragraph line sentence or anything. For this, first of all, we have to select that particular area. So let's say, I want to select this complete paragraph or a particular sentence. Now, come to review tab. And here we have option called new comment. We also have some options, but as we have not added any comment in it, these are not highlighted. These are grade out. Once we insert a new comment, this will be available. And we have one more option for giving a new comment. Just right click, and on Buw side, we have new comment. And click on it, and the all text will be selected. And very right hand side, you can see my name, Mahir Barada. So whoever the author of the document comes automatically. Next time when you share it with someone else, and then they will open and add some comment, you will get his or her name in reply section. So let's say, I want your opinion about this paragraph. We will do the spell check. It's correct. Now I will click somewhere else, and user can see this comment. Whenever he over the mouse of this paragraph, he will see Mahavir Barada as given a comment, he can read, he or she can read, and then provide a reply by clicking on this little arrow button reply. His or her name appear over here. And they can put their comment on it, and they can also click on Resolve, or maybe you can or the main author can click on this resolve button, that I'll show you later on this video. But you can see on Review button, these options are highlighted now. So we can use. The first one is delete. Let's say you want to delete, after doing all these things, you do not want you don't want to keep the comment on this document. So you just select any particular comment and then come over here on review tab, comment section and then click on this little arrow button and then can delete. Even you can delete all the comments in this document, that's totally depend on. You can move to previous or the next, and you can hide or show the comments. So now on the right hand side on the margin area, we cannot see any comment, but we can see a little icon of a comment so that anytime any user review or This document contain a comment. So who over the mouse, click on it. He can review it. And once it's done, click on resolve and close this. So no one can see any comment because it is already resolved. If you click on it, it means it's grade out, it means it's resolved. This is how we can use the comment, and now I'm going to delete all my comments. I selected this. Come to the review tab, comment section, click over here, and I'm going to click on delete comment all comments in this document. All gone. I'm going to save this one. So this is how you can use comments in any documents and enhance your productivity in the MS Word document. 52. PAGE SETUP: Hello. Welcome to this course video on using the page setup option in Microsoft Word. In this video, we will guide you through the Visio setting available to customize your documents layout. Page setup is a powerful tool that allows you to adjust the margins, paper size, orientation, and more to ensure your documents. Look just the way you want. For example, you can change the orientation from portray to landscape if you need a wider layout for your table or chart. You can also adjust the margin to give your document more white space or fit more content on a page. By mastering the pay setup option, you can create a professional looking document tailored to your specific needs. Let's get started and explore how to make the most of these features. We have a letter. Now we want to adjust the margin of it. For this, first of all, we have to go to the layout option. Here we will find all the options. We have already discussed about the breaks, but now we are going to discuss about the margins, which available under the page chat up. Click on this button, and here are the margins. Before that, I want to explain what are the margins. On this page, you can see it is not coming. Let's enable that feature ruler Okay. So on this document page, you can see some margins, some white space. This is called margins. On the top of the document, we have called ruler. The some part is grayed out, and some are white. The gray area is a margin area, so we cannot write. That area will be blank whenever we take the print out. So that is required to filing this document because later on we will take the print out and we will do the punching and we will keep this document in a physical file. So we need some space on it. The same thing is for the right hand side as well, so we can adjust this one. In the document, we have three type of margins, top, bottom, left, right, and header and footer. Header and footer we have already discussed. If you double click on it, we have some top space that is for margin for header only. If you click down, we can see the ruler on the right hand side as well. So this is a header margin, and this is where we can type our content. Now we can adjust this margin going to lay out page. We have predefined margins, normal, narrow, moderate wide mirrored and office 23 by default. So let's say if I select Narrow, the margin decreased. Now, press control Z to undo this one. If you want to maintain the custom margins, select this option, and you can enter any value on top, left, bottom, and the right. From here, we can manage the orientation of the page as well. Make sure you are on the page setup and the margin tab. So from here, we can change it to the landscape and the portrait, we already discussed this option in the section. We have already discussed this option in the section video. Is the preview, and this is the option where we can apply this. If we select this option from here, by default, the whole document will be selected, and you can select at this point forward. Section option is not coming because we have not yet defined any section. Once you've done it with your margin layout, everything, just click on set as default. Whenever you create a new document, these settings will be applied by default. Now, come to the paper section. From here, we can define what kind of paper size we need. Let's say we have a printer in which we can use A five as well. A five is just half size of the A four size paper. But generally, we use A four, but for some billing purpose or any purpose, if we want to change, then click on here and we can use A five B five letter, executive, or whatever we want. Below side, we can define the width and height, which comes by default if you select the paper size, and in the middle, we can see paper sore. In some printers, we may have different trays for different paper size papers. So we can select the particular tray in which we have one document. So that's all. After you've done with your all options, just click on O K button. I'm going to cancel this time. And after the margin, we have orientation, which we have already discussed, we can change the orientation from here as well. And from here, we can change the size, which we already discussed, but we discussed from the advance options, which we can again open from here. So you can define the paper size from here, and column we have already discussed, and everything we have completed in previous videos. So this is for layout, you can manage your margin documents, paper size, and related features. So we will explore the printing option in the next video. 53. PRINTING DOCUMENT: Hello, everyone. Welcome to this course video on using the print setting option in Microsoft Ford. In this video, we will walk you through the Vice setting, you can adjust to print out your document exactly the way you want. Print settings allow you to customize how your document will appear on the paper, including options for selecting the number of copies, adjusting the page ranges, and choosing specific pages to print. You can also modify settings like paper, size, orientation, and the quality to ensure your printouts meets your requirements. For example, if you need to print a booklet, you can set up your document to print on both sides of the paper and in correct order. By understanding and utilizing print settings, you can save time, reduce error and produce professional quality prints. Let's get started and learn how to take full advantage of these powerful features. For printing a document, first of all, we have to open this document, and then you have to press Control P, which is the shortcut key for the printing options, or you come to the file tab and select this printing option. And you will see the preview of your document on right hand side. You can reduce the size by clicking over it. You can increase or decrease the review of your page. Now let's talk about all the options. On the very left hand side after this menu, we have print options. The first one is printer selection. This setting lets you choose which paper to use. If you have multiple printers connected, you can select the one you want to use from the drop down list. If you click over here, you will find all the printers connected with your computer. The next one is copies. Here you can specify the number of copies you want to print. For example, if you need three copies of the document, you can simply set this number two, three. You can increase or decrease the numbers from here. The next is page range. You can select the options from here, just click on it. And the first one is all page, print the entire document. Current page, print only the page you are currently viewing. The custom range allow you to specify which page you want to print, such as one, 23, five, seven to nine, to print a mix of page ranges and individual pages. So if you are going to select this one, so you can mark like one, two, three, give Ca, and then 729. It will skip four to six pages from your document, it will take the print 123 and seven to nine. The next one is, so I'm going to select print current page. The next one is print one side or print on both side. So if you click on it, print, select this option to print only one side of the paper. Select this option to print on both sides of the paper, which you can save papers and reduce the thickness of your document. The next one is collate it, print your document in sets, which is useful for multi page document. For example, printing three copies of a Pi page document, will reduce this set of document and uncolate, print all copies of your page together. Using the same example. If you produce three copies of page one, the three copies of the page two and so on. So once you select this one, and you are going to print three copies. And if you are having three pages in your document. So 123 pages will come out first, then 123, then 123. It means the three copies you will get it. If you select uncollected option, then the first page will be printed three times, then the second page will be printed three times, and so on. The next one is pot orientation. So as previously discussed, we can change the orientation from here as well of our document. I'm going to select this one. And from here, we can select the paper size as well. And this is for the margin, and this is for one page per seat. So if you click over here, this setting let you print multiple pages on the document on a single sheet of the paper. For example, you can print two, four, six, eight, and more pages on one sheet. Which is useful for creating hands out was saving the papers. The next option, scale to paper. This option allow you to scale your document to fit a different size of paper. For instance, you can print a document designed for A four paper on letter sized paper. If you click on this page setup, so you will move to this option, And from here, we can select the print related options. If you click on this layout button, from here, also, we can manage the borders, line numbers, header and footer margins. So that we have already discussed in the section video. And finally, once you're done with your settings, just click on this button to fire the printout on your printer. So this is how you can take the printout of your documents. If you have any query, just let me know, I'll try my best to give the answer as soon as possible. 54. WORD OPTIONS: Hello, everyone. Welcome once again in today's video. We will explore the options of word, which is related to the settings, which you can find on File tap. Et click on it, and on the downside, you can see options. Let's click over here, and you will find a lot of options which is divided in different categories. So the first one is general, and the first one is user interface options. So this is the option where you can off and on the Mini Tool bar on selections. So when we working in the MS word, we feed some content. And whenever we do any selection using the shift or mouse, a short mini tool bar appears. So you can disable that option if you want using this option. The second one is unable life preview. When we do the changes in the font or the styles. So we see the live. We can see the live preview, which we can enable or disable from here. If you untake this option and click Okay, you cannot see a preview. You have to select, and then apply that style, then only you can see the formatting. The next one is update document content while dragging, so you can choose this option, whichever suits your requirement. The next one is personalize your copy of Microsoft office. If you remember, when we were doing commenting in our document, you could see my name. You can maintain your name over here, and that will be appear on the comment section. Also, as a user, people can see your name in the editing section. These are the some options. Now we're moving to the display. Here, I'm going to show you this one. Always, so these formatting marks on the screen. If you remember, I'm going to disable this one. If you remember, normally we use this option to display non printing caracters to find out the page break paragraph, pace tabs. So if you want to see these symbols permanently on your document, so you can enable or disable from here. If you want to enable then thick and click Ok, whenever you press any tab, you will see this arrow sign. This will not print in your document, but you can see on the pages. The next one is proofing, This is required to check the spellings. That area, auto correct option we have already discussed earlier, and this one also we have discussed if you want to do the spell check in upper case as well. So just take this one. Enable this option if you want to ignore words in upper case for spelling and ignore words that contains numbers. System will ignore these numbers. Ignore Internet and file addresses, flag repeated words. You just go through all the options which are self explanatory, enable or disable as per your requirement. Next one is save. Here we will find the options related to saving the documents. The first one is say file format. So click on this little arrow button and find out all the options. So you can define the default document type over here. Normally, in all cases, you have to save your document in DOCX format, which is the latest version for 2019. The next one is save auto recovery in every 10 minutes. System will auto save if you have not pressed the control, and this is for keeping the recovered documents, and this is the location. You can change it from here and you can define your File location in the system. Whenever you press save button or use Control S, every time your document will be saved in this file location. And the next one is for language. Here you can define the language, and the last one is advance. Here are so many options. Just read and go through all the options. In the last, I'm going to explain some options relating to display option. Here you can find if you want to see the shortcut keet in the screen. You can enable or disable the horizontal scroll bar verticar ruler bar. There are a lot of options, and all our self explanatory, just go through all these options and enable or disable as per your requirement. And the next and the last one is customized ribbon. Click on it. Here you will find all the tools available in the MS Word. So you can find on the right hand side all the tabs, and if you click on this plus sign, you will get the grouping, and under this grouping, we have tools. Further, we can define. You can enable or disable any options, and you can also create your own tab and you can create a grouping using these options. These are the popular commands. If you click on all commands, you will get all commands available in the MS Word. You can select any tool from File tab, and also you can manage your Other tabs as well. Click on this Quick Access Toolbar, which we have already discussed, so you can add or remove the tools available in other tabs, such as in the file tab, not the file tab. In the home tab, we want to move bold. We can add and then we can remove by selecting this one and we click on this remove, I will get removed. Click Okay to accept your customization. Now we can see the B which is used for making your content in the bold format. These are the options related to the file options or the settings related to the word documents. 55. PROTECT YOUR DOCUMENT: Hello, and welcome to this course video on using the Password Protection Option in Microsoft Word. In this video, we will guide you through the steps for secure your document by setting passwords for opening and editing them. Password protection is a crucial feature for keeping sensitive information safe and ensuring that only authorized person can access or modify your document. For example, if you have a confidential report that you only want your team to view and edit, you can set one password to open the document and another to allow editing. This way, you maintain control over who can see and change the content. Let's get started and learn how to protect your documents effectively using these powerful security features. This, first of all, we have to open our document and come to the file tab and click on Save as button. Then browse. Instead of just giving the name and click on save to save this document. Click on this tool button just left hand side of this save button. Click on this little arrow and select the general option. And here you will get the option to enter your password. The first password is to used for opening the document, and you can set another document, another password for modifying it, or you can enter only one password. That totally depends on your scenario. Here I'm going to enter password to open. Y. And here I'm going to enter for modifying and click, and you have to re enter the password for open. It would be the same as you entered here, and then re enter the password for modification as well. The both the both password can be same or different. It's totally depend on you how you manage. So I'm going to change the name as well. So this would be 13.2 password protection. Now click on this save button. Now I'm going to close this one and reopening this document. And this is see how this password protection is in action. Inter your document, inter the password to open it first. And then enter your password to modify or just click on this button to read only. Now you cannot do any editing if you try, if you save, it is not going to save in this document, but you can save in another document. This will be totally password protected and you cannot save this because you can see the read only message on the top of this document. Now I'm going to close once again. I'm not going to save this one. I'm going to open once again, entering my password to open, entering my password to modify as well. So now, it is open in the proper format in which we can do the editing. So this is how you can use this wonderful option for protecting your document with the passwords in MS Word.