Transcripts
1. Introduction to the class: Hello my friends, welcome
to the new class. This class is another part of the time management classes
that we started before. Before I talked about time management and how you
can use your time well, how you can get things done, and how you can
achieve your goals through using your
time properly. We talked about, before, we talked about
three steps that you need to follow or you
can follow so you can get the benefit of every single minute in your
day and get everything done. So you can get back
to this class, to the previous class. In today's class,
we're not talking about how to use your time. We're talking about the
time management skills that you need to
improve in yourself, in your personality,
in your life. So you can get the best use of your time because
sometimes we follow those three steps that
we talked about before, but we don't have those skills, so we fail to use
those three steps, those previous three steps. Today we're talking
about those skills, time management skills. But I can tell you that those skills are not only
for time management, you can use those
skills in your life. We can call them life skills, general life skills,
social skills, call them whatever you want. But if you really improve those 17 skills in yourself and your personality
and in your life, you will see the
difference in everything. You can use them
anytime you want. You can use them
not only in time, not only in using your time, not only in your work, not only in Getting Things Done, you can use them even if
you're dealing with people, even if you're
talking to someone, even if you're trying to
get your life better, you can use those calves. So now I'm calling them
time management skills, but basically we can
call them life skills, social skills, general scales, whatever you want to call them. Take those skills and try
to use them in your life. Start right now by
improving your life, improving your personality by using and improving
those skills. And you will see the
results immediately. Let's get started
with those kids. They are 16 or 17 skills. We'll talk about them all and
you will find that they are very essential and
important in your life. And you will, if you
use them in your time, you will get everything done. You will achieve your
dreams and goals, and you will get
your life organized. Let's get started
on those skills.
2. Skills to prepare yourself for managing your time : Okay, let's start
with the first scale. Goal setting. Of course, when we're
talking about time, we're talking about getting
our dreams done and achieved, and getting what we want done. We must talk about goals. And let me just introduce you to the real
meaning of the goal. The goal doesn't mean just
to have a professional goal. You're working, you have a
job or you have a career. And you have a goal to
just improve that career. Goal mean that you have
something you need to achieve in your
life in general. Even if that goal
was just to span a good time today,
That's a goal. Actually, because
people misunderstand the meaning of goal,
they are confused. When someone says,
I have a goal, so people immediately think
about the professional goals. Think about, he's a businessman, he's an employee who is someone who wants to
improve his career. So no, you can have a goal, you can have a daily
goal that you are a mom and you want your
kids to be happy today. I'm a person who I want to
spend a good day today. I want to go on a trip in
the weekend, next weekend. Everything is a goal. Everything is a goal. So every single day you can have a goal and you can
work for it, okay? So goals mean that
you have a target, you have something that
you want to achieve. No matter what this thing is, you have something in
front of your eyes. Goal setting means that every single day or
every single month, every single year, you must
put goal for yourself. So you're working on it. You're not wasting your time. You're working on a specific
target to achieve it. Maybe today, maybe this month, maybe this year, maybe
in my whole life. But I have something, I have a clear target. I have a clear thing
in front of my eyes. Skin number two is
prioritization. And this is a very
important thing in time management and
in life in general. Because if you have a lot of tasks in your to-do
list or in your life, and you want to achieve
them all, you have to bear. You prioritize your goals. You have to prioritize what's most important and
what's least important. Because if you started with the least important
task or goal, you are going to lose and waste your energy on the
least important thing. And then when you come to
the most important one, you have no energy, you have no time, you have no power to go on. So prioritize your tasks and
prioritize your goals too. It's making a list. Make a list for your
day-to-day tasks. Make a list for your
goals in general, make a list for
everything you need in your life and
prioritize them. What you need to achieve
right now and what can wait. When we talked before
about goal setting and about being successful in your
life in a previous class, we talked about your goals and the long-term goals
and short-term goals. Because we all have goals. We have goals that we
needed to achieve right now because they are long
and short term goals. And we have goals that we can achieve later because
it's a long-term goal. It needs a lot of
time, a lot of work. So make that list. And even if you are
making the list for your daily goals or tasks, make that list carefully. See the most important thing. Start to do at first and then
start to get things done. That is less important
in your list. Skill number three
is self-awareness. Self-awareness is something that you need in your
life in general, not just in your time
management skills. You have to know your
personal preferences. Because sometimes when
we are making our list, as we talked in
the previous kill, we are not identifying our personal preferences because some people can do everything, can do their best. In the morning. They are a morning persons. They are full of
energy in the morning. They can do everything they can get most of the things done. Others are not. Others can do that in the
evening, in the afternoon. See what kind of person you are. Some people are very, very active in the summertime, so they can put their most important goals
during the summertime. Others are in winter,
others are Info. Whatever person you
are who you are, see your personal and identify your personal preferences so you can get your things done. And that is also, in your personal life. Know exactly who you are, know exactly what type
of person you are. So when you're
dealing with people, when you are at work, when you're at home, you know exactly the kind
of person you are. So people can deal with
you according to that. So be aware of yourself. One day I was
talking to a client and we were having
a session together. So I was asking
her about herself, about she was
suffering or she has a problem about her
self-confidence. So we were trying to
improve herself confidence that we will take
in step-by-step. The way from the beginning, I was talking to her and I
asked her How in your vision, see that you can be confident. How you see that your
personality is confident. Describe that personality,
describe the things that you see in yourself
that then you can say, I'm confident, I was trying to work in her self
awareness and guess what? She stopped talking and said, I can't answer that
question. I don't know. She wants to be confident, but she doesn't know how
to gain this confidence, not just how to gain it. She doesn't know
what does it mean? Okay. I want to be confident, but I didn't know how this
personality can look like, how a competent
person can look like. So I was trying to work
in herself awareness. I was trying to make her
think about confidence. To make her think about the
person that is confident. How does he look, how does he feel? How does he act? How does he talk? How does he walk? How does he do
everything in her life? So now I'm talking to you
about your self-awareness. See exactly who you are, what are your preferences? How you can deal with things. Do you do with your time, deal with your life, deal with your family, deal with your self. Self-awareness is
a very good skill that you need to improve. Skill number four
is self-motivation. Motivation. It's a tricky word actually because we hear
it a lot these days. Every single day we
hear about motivation, we hear about passion. You have to be motivated. Don't lose your passion. You have to, you must
have a goal in your life. You must work for it, and so on. Motivation is a word or a skill. But we don't know how to
keep it going all the time. People think that they
have to be motivated. They have to be a
external motivated. They're awaiting
for the motivation from everything around them. I am waiting for people
to keep me going. I was waiting for people to
encourage me to do this. I'm waiting for
people to help me to get to my goals and
achieve my dreams. I am waiting for the
circumstances to be good. I'm not going to
work on my goal, to work on my target until the circumstances
are getting better. I am waiting for money
to get me motivated to get to the work that I
need to start and so on. People are waiting for motivation from
external resources. And exactly, That's not
exactly what you need. Today. We are talking
about self motivated. I want you to motivate
yourself from inside, get that internal motivation. Because not every time you will get the external resources, because sometimes people
are not supportive, sometimes circumstances are not getting that better
that you want. Sometimes money are
not here, and so on. What would you do? Would you stop doing things? Would use top
achieving your dreams? Would you stop getting
your things done even if in your
day-to-day tasks, would you stop doing your daily tasks just because
people are not helping you? Just because people are not
appreciating what you doing. So you will stop.
You will not do anything even for yourself. Of course not. I want you to be self-motivated. I want you to try to start to motivate
yourself from yourself. Give yourself the power, give yourself the push,
encourage yourself. Every single day in the morning, when you wake up in the morning, just start to encourage
yourself that you can do this. You can get things done. You can get your life together, you can get you the good
use of your time and so on. That's what we are talking
about, self-motivation. That's why we're
talking about it, because it's very important
and don't wait for it to come from
outside resources. Start to get it from
inside yourself. This is the most
important thing. Outside resources are changeable,
but inside resources, external resources are, will remain the same all the
time because that's you.
3. Practical skills you use while managing your time : Skill number five, focus, focus. And it's a very hard
thing to do these days. We are distracted
every single moment. Distractions are everywhere. Phones, TVs, people, social
media notifications popping up on our phones
every single minute. Scrolling down
social media because we're seeing other
people's lives, what they're doing,
where did they go? And so on. Distractions are
every, everywhere and life now has changed a lot. It's a very fast pace life. So we can't focus on one target, one goal, one thing,
one task easily. So what the skill that you
need to improve is to focus. You need to put all
your concentration on the thing that
you're doing right now. If you haven't, if you haven't a task right now and
you're getting done, you getting it done,
you must focus on it. Just turn off any distractions. Just get away from
any distraction. And try to focus on
what you're doing. Okay, concentrate and
try to get things done. If you are, if you haven't a
general goal in your life, try to focus on it. Don't try to distract
yourself with four to five to ten
goals at a time. So you're not focusing
on one thing. Try to achieve one thing at a time because it's not logical for a human to concentrate
on more than one thing. One big thing, of course, people can do two to three to four things at the same time, but it's normal things. But if you're doing or achieving
a big goal in your life, don't try to achieve that. I want to start a new business. I want to work in an old one. I want to travel. I want to buy another house
and just multiple goals. So you're not focusing
on one thing to start to focus on one than
the other than the other. And then you can get that goal done properly
and turn to the other one. So focused on what you're doing right now is focus on what you want to achieve right now and then turn
to the other one. Scale number six is
decision-making. We have a problem in that
area actually because people have a lot of decisions that they need
to make every single day. And if we came back to
the time management, we have to make decisions
to get you good, good use of our time. So we have to make
that decision. We have to study every thing
that is facing us right now. I'm not making a
decision out of just rushing things out or
overwhelming or something. I have to study everything. Well, I have to study
that goal, that task, that a thing that I want to do well before I
take the decisions. So then when I take
that decision, it's a good one,
it's a right one. I'm not taking a wrong decision. Okay? And also, I need to study
the consequences because every single decision you
take has consequences. Those consequences
will affect your goal, affect your life,
affects yourself, affect people around you. So study before you
make that decision, study exactly that goal, that thing steady
the consequences and then make a clear decision. Scale number seven is planning. What else can save you
time than planning? Planning is big word
is an important one, is an essential word. It's a process that
can save your life. Planning if you're
leaving things, just run around and you have a lot of things and you're
not you're not know, you don't know what to do
and when to do and what you need to get done in
your life is a mess. Your life is a big, chaotic one. So you're not getting
anything done. You're wasting your time, you're wasting your life. You are not enjoying your life, you're not doing anything. So planning is the
key to your time, the key to your success, the key to your relaxation, actually, because you know
what to do, when to do. Sometimes the tasks
can overlap, okay, we have a lot of things and
they can overlap or depend. Sometimes our tasks depend
on other schedules if I have ten things to do and three of them are
depending on others. So I need to plan. I need to know their schedule. I need to make that plan with them to make
that schedule with them, so know exactly when
they can do it and when I can depend on them on it. And if tasks are overlapping, so I can just ask
others to help me or tried to solve that
problem and so on. Planning can give you the solutions for
everything like this. Because if you just have ten things that you need
to get done today and you're not planning
for them and you're not seeing the whole process. When I start to do this, when I start to get
that task done, I see that I have two or three tasks now that I need to get
done and I don't have that time or that
I need to depend on that person and when I
ask that person to do it, he's doing other things
so I can depend on him. So that task didn't get, didn't work out, and so on. A lot of problems
that can face you. You must know how to plan, to manage your time. You must plan every single day, every single goal,
every single task. So you know exactly if you're dependent on
others to help you, of course you have to
plan that for them. You have to know
if they are free, when they're free, when they
can help you and so on. Planning is the key
for everything, the key for your time, The key for your success, the key for your achievements, the key for your life. Scale number eight is
communication skills, and we talked before about communication skills
in a previous class. You can get back to it. We talked in details about communication skills and
how you can improve them, how we can deal with people. Communication skills
are also very important for your time, okay? Because you have to know how to communicate in the way that
can get your tasks done. Because as we talked before, maybe you depend on others
to get your tasks done. And if you're
depending on others, you have to know how to
communicate with them. Sometimes things fail because you don't know how
to talk to them, how to communicate, how to
have that process together. So you misunderstand each other. You misunderstand the task, you misunderstand the time. You know, there's a big fail in this communication
so you don't get things done and
you're wasting your time, you're wasting your goals,
you're wasting your tasks, you're not getting anything to. Communication skills
are very important. And if you want to know exactly in details how
to improve that skill, you can get back to
the previous class about communication skills. You will see in details how
to improve those skills.
4. Social skills in time management : Number nine is coping
skills. Coping skills. As I said before, those skills are important for your life in general and
for time management. You need to improve
your coping skills in life in general and also
in, in time management. What does it mean to
improve your coping skills? Things don't get the way
you want every time. Sometimes things will be okay. Sometimes not. Sometimes our plan, where are
our goals will be achieved? Sometimes not.
Sometimes our clients will workout, sometimes not. So if you improved
your coping skills, that will help you to reduce the amount of time you
lose when things go wrong. If something went
wrong and you just got very angry and got very mad, and low self-control lost your focus lowest
your interests, lost your passion, lost
your motivation, and so on. So you're wasting your time
because you're not coping, you're not dealing with it
in the proper, proper way. So coping skills
need to be improved so you have to lower your
expectations a little bit. If you are having very high expectations
about that thing, about that person,
about that plan, about that task,
about that goal. So if something went wrong, if that person didn't
do the things you want, if that goal didn't get
achieved the way you want, you're losing
control on yourself. You lose in your passion, you losing your power
and everything. So everything will go wrong, your waste more
time in grieving on why you didn't do this or why you didn't
achieve it a while, that person didn't
do what you want it. So improve your coping
skills, know exactly that. Not every time things
will work out. Sometimes things are not okay, sometimes things are okay, and that's okay and you
can keep going afterwards. Scale number ten is
stress management. Yes. It's very stressful to
have a lot in your plate. And if you have if you woke up today in the morning
and you have a lot of things in
your to-do list. You can get overwhelmed. You can get tired, even before you start. You can get stressful
and that's okay. But you need to control
or manage that stress. So it doesn't control you. You know what I mean? Sometimes we are stressful
and that's okay. But sometimes that stress
can control us and control, are they control our
life and then stops, stops us from doing
what we want, from achieving what we want
from getting things done. Then lead, that leads
to wasted time more. So you have to
control that stress. You have to calm down, you have to relax before
you start relaxed? Yes, you have a lot of things. You have plenty of time. If you use that time, well, you can get
those things done. And if you prioritize
those tasks, you can get the most
important things done. And if you didn't have the
least important things, it's okay, you can get
them the next day. So just try to, if you did the previous steps, the previous kills,
if you planned, if you motivate yourself, if you worked out on
your tasks, well, you have a clear goal, you have a clear list, and if you lowered your
expectations and so on. If you ask people to help you, if you did everything, then that stress
will not control you because you know exactly
what to do and when to do. And you can control that stress. Scale number 11, working effectively with
others as we talked, maybe you need others to help you in getting your things done, getting your goals achieved, or tasks in a daily basis, you need others to help you. You need your, your partner, you need your kids, you need your friends, you
need your colleagues. Whoever you need, maybe
you need people to help you to get
these things done. You must know how to work
with others because in communication skills
section we talked about how to communicate with others so you can
get things done. So this is, there's no
misunderstanding between you. The quickest way to
get things done. It's related to
communication skills because everyone is different. Very important to know
how to talk to people, how to deal with them, how to communicate with them. Every one is different. So work effectively with them. Know that that
person is not you. That person has another
personal preferences, another life obligations, another personality,
another motivation, another dreams, another energy. That person is different. So you must consider
this difference between you and
that other person. If you did this, you will, you will work together effectively and you will
get those things done. But if you wanted others to be exactly as you are,
it's not okay. They will not be like that. You will not get along and
things will not get done. So improve your your working
effectively with others. Improve your skills
to know exactly the people you are
asking to help you. The next scale is recordkeeping. That's mainly related to work work issues if
you're an employee or if you're using those skills
in your career or in your work profession
area in your life. You need this. You need to save your
time by keeping record. You can know the
information you need. By creating a system. Create a system for yourself. You don't want to leave the information
out there everywhere. You need to create a system to organize those information, to organize the things that
you need to get back to. That system will make
things easy for you. If you want to get back to
that specific information, you know exactly how to get it, exactly where it
is, where is it? Okay. So create a system for
you. You know what? If you're a mom and you have
kids and you need it to, you also need to create a
system for your kids for whom? For your school stuff, had
their school stuff for your bills, for your taxes. Create a system in
your life, okay? Create your records in a particular way so you can get back to them as easy as you can. And that means that
you're saving time. You're not looking for
something in a pile of papers or a pile of shelves. And you're wasting time, of course, but if
you have a system, you know exactly where to
find that information, where to find that paper, where to find that document, and you will get it in a second. So create your own system. The next scale is
patience isn't there that we don't have
patients right now. We want things to
get done right now. Right now. The way we want, we're not patient, we're
not waiting anymore. I want my dreams to
get a to be achieved. I want that test to get. We do this every
single day actually, when we are doing
our daily tasks, writing them down, I
want to do this and do this and do this
and we are running. We're on the goal all the time. We're not patient. And if
we didn't get things done, we lose our our patients, we lose our temper
and we don't focus. Okay. Because we
lost our temper, We lost her patients. And when we don't focus, we lose time because we're not
concentrating on our list. So take your time. Take your time to
get the work done. If you took your time to
get it done properly, you will get it done. Right. And if I said that, I will take if I
said take your time, you would say by that
I'm wasting time. I need to get things done
as fast as I can know. If you rush things out. So you're not getting
them done good. So you're getting
them done wrong. So you're wasting your
time because you need to repeat that process
all over again. But if you took your time, you will get that
task or that work done appropriately so
you're not repeating it. Okay, so be patient and take your time to get
your tasks done. The last scale is forgiveness. What does it mean?
Think about it. You have a goal and
you have a task, and you have things that
you want to get done. And you didn't you didn't get those things done at the
at the time you want it. What would you feel and what
would you do to yourself? Would you beat yourself up
or would you let it go? I bet that you
would beat yourself up because you didn't achieve what you want it
at the right time. And that's the problem. If I started to beat myself up. So I am running
around in circles. I didn't get that done. I'm a failure. I can't do anything. I can't work. I can't use my time. I can be successful. I can't be happy, and so on. So I start to blame myself. I start to feel the
guilt that is at time waste because feeling guilty is not making
you do in any progress. It's just stopping you
from doing any progress. So forgive yourself. Okay. I had things that I needed to do today and I didn't
get all of them done. It's okay. I will work it out
tomorrow. Okay. I will make another plan. Maybe that plan didn't work out. Maybe something happened,
something urgent happen today, so I didn't get things done. It's okay, forgive yourself. Things happen every single day. We all make mistakes. I can define a goal that
I need to get done and I don't I failed to achieve
it at the right time. It's okay if I wanted
to achieve a goal in one week and I didn't and I
achieved it in two weeks. It's an okay. Start to forgive yourself. I'm not saying that waste
your time and it's okay. No. If you did everything right, if you did all your efforts, if you started to work hard
and anything happened to new or you made a mistake
during the journey, It's okay. Forgive yourself and start over. Don't waste your time
in blaming yourself. Don't waste your
time in being guilty and with all the
guilt on yourself, this is a waste of time. You don't just let it go and keep going and work
on another plan, work on another thing. Try to start and
start brand new goal or dry to start from the
beginning on the same goal, but just forgive
yourself and let it go. Okay, my friend, Those were the main skills that you need
in your time management. And as I said before,
those skills you need in your life in general, as you, as you saw, those kids are very
beneficial in your life. You can improve them to make
yourself better person, to make your life a better one. Thank you so much my friend.
Sarah Omar, Psychotherapist
