Time Management For Busy People

1. Introduction: Hello everyone. Today we want to start with the first lecture of this course. This course is talking about time management. What are the objectives of this course? First of all, we are going to go over an overview about time management, time management functions. The third objective is what are the important techniques of time management? And then we are going to talk about the benefits of time management. Then some exercises in order to understand the concept of discourse. And finally, a project for the students. What are the target audience of this course? Any conference or profession that needs assistance with increasing efficiency and learning time management strategies in order to increase revenue. Is it a perfect audience? Employees who are stressed out at work, I'm tired of spinning their wheels are another key audience. Also, professionals, live, businessman, business owners, direct sales industry managers, directors, and also students and all people that wish to improve their time management skills. Now I want to talk about the level of this course. This course can be considered for beginners according to its objectives. 2. Time Management Overview: Hello everyone. Today we want to start with the first objective of our course, which is to take an overview about time management. Now, we want to give a definition for time management. Time management refers to the way that you organize and plan, how long you spend on specific activities and other way. Spend your time in different activities with organized way. Now we want to talk about the important tips in order to manage your time during a week or a day, for example, or a month. Have a clot visibly placed before you having a huge o'clock in front of you. We'll keep you aware of the time. At the moment. You will gain some time for your own time period. Also, create a new to-do list each day, every morning. You should make a list of the things that you want to accomplish for the day. Make sure that you keep your list realistic so that you have a better chance of getting to each thing. Your tasks should be arranged in order to an order of priority. Set goals. Assign a realistic deadline to each project, such as tasks to get ready for fall classes or projects related to your course work. Consider breaking them down into smaller tasks. Work smarter, not harder. Good time management at work means doing high-quality work, not high quantity. Another important thing is to make a time diary. Take a week, and the plot out what you do every day. Be honest. If you watch 2425 hours of TV each week, write it down. Learn to say no, which according to me is very important. Turn off your cell phone. When you when someone asks you to do something that you really don't have time to do. Say no, politely, but firmly. Spend time for yoga. Yoga, and meditation, meditation on daily basis. This will increase your focus on work. Target to be early. When you target to be on time, you will either be on time or late. Most of the times you will be laid. However, if you target to be early, you will most likely be on time. 3. Time Management Functions: Hello everyone. In today's lecture, we are going to talk about the functions of time management. There are four important functions of time management, which are planning, organizing, directing, and controlling. Planning is a core area of all the functions of management. It is the foundation upon which the other three areas should be when it isn't. The basic function of management deals with shaky out a future course of action and deciding in advance the most appropriate goals of actions for achievement of a breed of predetermined goals. Planning as deciding in advance what to do, when to do and how to do. It bridges the gap from where we are and where we want to be. A plan is a future course of actions. It is an exercise and problem-solving and decision-making. Planning is determination of courses of action to achieve desired goals. Thus, learning is a systematic thinking about ways and means for accomplishment of pre-determined goals. Planning is necessary to ensure proper utilization of a human and non-human resources. It is an intellectual activity, and it also helps an eye avoiding confusion, uncertainties, risks, etc. Now we want to talk about the second function of time management, which is organizing. Getting organized is the second function of, of time management. Management must organize all its resources in order to implement the course of action. It determined the planning in the planning process. It is the process of bringing together physical, financial, and human resources and developing productive relationship among them for achievement of organizational goals. According. So scientists to organize a business is to provide it with everything useful, or it's functioning, such as raw material, tools, capital, and personnels. To organize a business involves determining the providing a human and non-human resources to the organization. Organizational structure. Organizing as a process involves identification of activities, classification of a grouping of activities, assignment of duties, delegation of authority and the creation of responsibility, coordinating authority, responsibility relationships. Now we want to talk about the third function, which is directing. Through directing, management is able to influence and oversee the behavior of the staff in achieving the company's goals, as well as assisting them in accomplishing their own personal or career goals. Effective communication is vital and maintaining a productive working environment, building positive interpersonal relationships and the problem-solving. That is, the part of managerial function which actuates the organizational methods to work efficiency efficiently for achievement of organizational processes. It is considered life as part of the enterprise, which sets it in motion, the action of people. Because planning, organizing, and staffing are the mirror preparations for doing the work. Direction is that inner personal aspect of management, which deals directly with influencing, guiding, supervising, motivating subordinates for the achievement of organizational goals. Direction has following elements. Supervision, motivation, leadership, and communication. Supervision implies overseeing the work of subordinates by their superiors. It is the art of watching and directing work on workers. Motivation means inspiring, stimulating, encouraging the subordinates with the zeal toward positive and negative monetary and non-monetary incentives may be used for this purpose. Leadership may be defined as the process by which manager guides and influences the work of subordinates in the desired direction. Final one, which is communication. It is the process of passing information, experience, opinion, from one person to another. It is a bridge of understanding. Now we want to talk about the last function, which is controlling. Controlling as a process of monitoring performance and taking action to ensure the desire of the results. It C is to add that the right things happen in the right ways. And at the right time. It implies measurement of accomplishment against the standards and correction of deviation, if any, to ensure achievement of organizational goals. The purpose of controlling is to ensure that every thing occurs in conformity. With the standards. And efficient system of control helps to predict deviations before they are actually occur. It is the process of checking whether or not the proper progress is being made to get towards the objectives and the goals. And acting if necessary, to correct any deviation. Controlling is the measurement and correction of performance activities of subordinates in order to make sure that the enterprise objectives and plans desire to obtain them as being accomplished. Therefore, controlling has the following steps. Establishment of standard performance, measurement of actual performance, comparison of actual performance with the standards, and finding out deviation of any corrective action. Now we want to reduce time. What is time? Time is the most valuable thing of this planet. Time is money and money. This time. What we want to calculate the value of time, value of your time in your day. Your income divided by the working hours. 4. Time Management Techniques: Hello everyone. Today we want to talk about the eight important techniques of time management for busy people. First, we want to start with the first technique. Organize your work around your energy levels, your productivity levels, either directly related to your energy levels. So if you can try to schedule your hardest tasks for when you are in energy levels are at their highest. Second, make a plan for the day. Before you go to bed. Write a to-do list for the next day. When you plan ahead, you are mentally preparing yourself for any challenges you may face. It may also help you work faster and more efficiently. The third technique, to start your day, the most important task. When you start the day off, by completing your most important tasks, you will give yourself a boost of momentum and the real sense of accomplishment. The fourth technique of time management, to prioritize tasks. When every task is a priority, nothing is urgent tasks should be the highest priority. Then look at any high value tasks. Why? Litigating low priority tasks to the back of the queue? Learn to outsource. You do not have to complete every task yourself. Especially low priority tasks. Sometimes it is better to outsource these tasks if you can. So you can focus your attention on the more pressing tasks. Automate repetitive tasks. Fortunately, today, there is a lot of technology available that can help automate many of your tasks. Tools that can schedule your social media posts, create Canada email responses, and automatically fill an online forums at the touch of a bottom. Automating these tasks could save your several hours every, every week or each week. Eliminate unnecessary distractions. When you are distracted. It can take a while to get your focus back. This can greatly limit your productivity. The last technique to realize that things do not need to be perfect. Easy to get caught up in trying to make everything perfect. However, perfectionism will slow you down and could result in deadlines. Beingness. Practicing different time management techniques to see which May 1 work best for you can help lower stress, increased productivity, and is a great way to kick off the new year. 5. Time Management Benefits: Hello everyone. Today we want to talk about the important benefits of time management. First, one becomes more organized. As a result of effective time management. Keeping the things at their proper places minimizes the time which goes on unnecessarily searching of documents, pertinent files, folders, stationery items, and so on. For better time management. Individuals keep their workstations, study zones, meeting areas, clean and organized. People that they're to manage things. Well as a result of time management. Effective time management boosts an individual moral and makes him confident. As a result of time management, individuals accomplish tasks within the stipulated time a frame, making them popular and the organization, as well as among their peers. People who understand the value of time are the ones who managed to stand apart from the crowd. Individuals who finished off work on time or look up to by others. And our old way are always the center of attention everywhere. The third benefit, realize their goals and objectives within the shortest possible time span. Managing time effectively helps employees to meet targets way ahead of deadlines, and finish off task just when it is required, it helps an employee to reach the pinnacle of success quickly and stay firm at the top for a longer duration. An employee works just for the sake of working phase to create an impression and is never taken seriously artwork. Effective time management plays a pivotal role in increasing an individual's productivity. Output increases substantially, substantially when people manage their time well. Helps in better planning and eventually better forecasting. Individuals learn to plan things well and know where exactly they stand five years from now. Less prone to stress and anxiety. Remember, there is no point in wasting time and the Caribbean later finish off pending war on time. And then you would have ample time for your friends, relatives, and family members. Makes an individual punctual and discipline. One learns to work when it is actually required as a result of effective time management. To make the virtuous use of time, individuals should prepare a task plan or a to-do list at the start of the day to jot down activities which needs to be done in a particular day as per their importance and urgency against the specific time slots assigned to each activity. Task plan gives individuals a sense of direction at the workplace. And individual knows how his day looks like and eventually works accordingly. Loading and increase, leading to an increased output. 6. Exercises: Hello everyone. Today you want to talk about some exercises. In order to understand the concept of discourse. Size. Number one, the Mayo Jar. Jar activity demonstrates the importance of the wing. The most important tasks first, you have an empty jar and some large rocks, smaller rocks, gravel, sand, and water. Depending on what objects you put in first determines how much of the other items you can put an afterward. If you put some, nothing else will fit except some water. But if you start with the big drops, our most important tasks and go down, you can fit some of everything and exercise to dealing with distractions. Distractions can be deadly. Deadly to productivity. In this activity. You identify your distractions and then come up with solutions to solve them. One way is to track your time over a span of a few days. Of course, you may be able to just recognize some of the distractions in your life, write them down, then work on strategies to overcome them. If you do it as a group, work together as a class, or in groups. Write out your distractions and then discuss a solution. Size of three pi square. Each person gets a three pages with the 24 squares that represent that one to four hours of the day. On the first page, participants fill it out with the routine activities of their day. The second page is for the nonproductive time they use at all. On the 3rd, they add everything from the other two onto the, onto it. The empty space left is productive time. They can then see what they can reduce or eliminate to increase their productive time. Suicides for the puzzle, challenge. Divide your group into teams and give them a puzzle to work on. However, you don't give them what the picture looks like. That big picture. After a few minutes, you ask them what is missing, what is making it difficult? They will likely say they don't have the picture of what it is supposed to look like, then you give it to them. The point of this exercise is to show the importance of seeing the big picture when planning and choosing our activities. Exercise five, time waster. The goal of this activity is to learn how to overcome time waster. The group is divided into four teams. Each team is given an envelope that contains four index cards and a time waster is listed on the back of the envelope. The team gets three minutes to write as many ways to overcome that time waster and write it on the one index card. Then they pass the envelope to the next group and so on. After all, each team can present the results. All can vote on the best ones. Or however you want to go over the results.