Time Management Class

1. Class intro: Welcome to my class about time management. In this class, I will share 17 practical tips that have to deal with time management for productivity, and for well-being. There are some materials shared with you for this class, and one of them is a quiz on time management. You can start with that, so you can check your level and how well you are already doing. In terms of time management. There's also a worksheet for you to use for some of you exercises and tasks that are part of this class. In Section one of that worksheet, you can reflect on the result that comes up in your quiz. You can go through this class by taking a five-minute lesson every day. Your first reflect on the task of the previous day. Then you'll learn the theory behind the new time management tip. And thirdly, you'll be able to put that tape into practice right away through a task. For the tasks, you'll be able to use the worksheet provided for you in the materials. And note book or a journal or other means of documentation that is suitable for you. And also in the discussions section, you can reflect on your learnings and discuss with others and exchange what you learned and learn from others. How did it work out for them? By taking this class in one month, you'll be an expert at managing your time. You'll feel more productive without feeling overwhelmed, and this will enhance your work-life balance. In this class, I'll be sharing with you ten productivity tips. And they touch things related to our behaviors, to our brain chemistry, to the physical environment we are operating in, as well as how we plan our day is how we utilize the timing. I'll also be sharing with you seven time management tips that have to do with our well-being. And those include managing our expectations, prioritizing and dropping tasks, being kind to ourselves, having a tribe around us and more 2. Day 1 Brain chemistry: Welcome to day one of this class. We'll talk a little bit about the brain chemistry. The way our brain works is that we are attracted to pleasure and we try to avoid pain. So you might have noticed that you are counting the days for that weekend party to come. But you are really struggling to get done some things that you don't really like doing and you try to postpone them or avoid them. So this relates to the way our brain works. Trying to avoid the pain and trying to seek pleasure. Knowing this and knowing a little bit what things to do. You can try to affected to some extent. So you can do the things that you want to do, but don't really feel like doing. And you can avoid the things that are not so good for you, but feel very pleasing. Before we get to your first task for this class. You might want to keep handy a journal, notebook or any digital means of documentation, because it will be very useful to you when we come to the reflection sessions in this class. For your task today, you can use Section two of your worksheets. You can list there the tasks that you really enjoy doing and can't wait for. And why is that? And also the tasks that you don't really like doing. And why, what is the reason that you don't like doing them? Keep your list handy as we will return to in the coming days. Good luck with your tasks a day and see you tomorrow. 3. Day 2 Reward yourself: Welcome to your first reflection exercise. Now, your journal or a notebook or other means of digital documentation will come very handy. As you may want to write down your answers to the following questions. You can think about yesterday's task and reflect on whether you learn something new about yourself. Whether you gain a deeper understanding of your pain points and what are those? Note them down. The goal of this reflection exercise is to help you visualize what you may already know, make it more concrete. Get it right in front of you clearly so that you can see your pain points clearly because awareness is the first step. This exercise, combined with your results from the quiz, will help you go through the rest of this class. Welcome to day two of this class, we'll talk about a rewarding ourselves. We learned about brain chemistry and how we are seeking pleasure. When we have to do some things, it can be beneficial for us to link those things with some reward that brings us pleasure. Then we are more likely to follow through and do those things because we will be seeking the pleasure that they will bring us. One example of this is when we're studying, we get constantly little bit of small rewards here and there. And those make the studies that are quite hard for our brain more pleasurable. And because the action of engaging in the study makes us feel pleasure, we are attracted towards continuing the studies, even though they are quite hard for our brain. Your task for day two is to go back to your list of tasks that you don't like doing and select one. You will attend to do that task today. And you will pick a reward that comes after you complete the task. If it is a longer one, you can cut it into smaller parts. Pick one and reward yourself for doing that. E.g. if my heart to do task was to take a time management course for 5 min a day. I could put for myself as a reward something that I enjoy doing from my list of things that I enjoy doing, like taking a walk at the beach. Every day. After my five-minute time management lesson, I would take a walk at the beach. You can think of your own reward. Or your reward could also come from the list of tasks that you enjoy doing and look forward to doing. Try today and let us know how it works out for you. 4. Day 3 Be accountable: Welcome to day three. First, we'll reflect on yesterday's task. You have to do a hard task and reward yourself for doing that. How did it go for you? Was it challenging or was it easy? Did it help you follow through with the task? How did you feel? Note all these down to your journal. Let's discuss together as well. How did it make you feel and how did it work out for you? In D3, we'll talk about accountability. It's maybe challenging to do something when you have accountability to know but it about it. What do I mean with this? I mean, that somebody would be expecting for you to do that. So e.g. I. Started learning how to, so I'm making my own clothes nowadays. But for a hobby like that where nobody is expecting anything from me, it might be challenging to find the time to fit into your schedule with all the other things going on. So what I did was to take up sewing projects. In a way, thinking about the birthdays of my friends that I would gift the things I made to them. So that may mean that it gave me a deadline, first of all. And then this social pressure that I'm their birthday is on that day and I should have something ready by then. So I made myself accountable in that way without anybody even knowing about it. Now if you are working with others, if you have a team, then if others know about the project that you are doing, if you need to report on that in a meeting or something, it will be even easier for you to create this accountability. But for other things that you are starting on your own. If you want to create a little bit more accountability for yourself, this is just an idea for you to try. And you can figure out your own methods of creating accountability in such a way as well that will suit your own situation. For your task this day. You can make a pact with somebody about something to make yourself accountable for what you want to do, but are struggling to do due to lack of motivation or lack of time or whatever the reason is. It could also be that you asked for somebody else to join you on, something that you are working on or doing as a hobby. It can also be like you create social pressure for yourself through some post online or telling a friend about what you're up to so that you know that next time you will see that brand, they will ask you about your progress so that can create a little bit of social pressure for you to actually do what you announce that you will do 5. Day 4 Easy good habits: Welcome to day four. Time for reflection again. First of all, so let's take our notebooks and write down our thoughts. How did yesterday's task go? Was it challenging? Was it easy? What was challenging and what was easy about it? The person you asked about, whatever it was that you wanted to do, how did they react? What did they say? How did you feel about it? All those things, write them down in your notebook, journal or whatever you are using for documentation for the purposes of this class. Think also about whether this helped you for through with the task. I know it's early on, but it's good to reflect on that as well. Right away. If it works for you, then you can keep it up continuously, how you feel about it. If it wasn't your cup of tea, then you don't have to do it. For some of you. It may be that this way of doing it with the accountability and social pressure is stressful. So it don't do it if it feels bad for you, There's many ways to get yourself to do something that you want. In time management is really all about serving your needs. One size does not fit all and you are here to discover ways to serve you. And something that has worked for somebody else may not work for you or it may not work for the particular situation you are in. So don't get discouraged. Just keep trying and coming up with ideas of your own as well to find your own time management tricks. Today we will talk about how to make good habits easy to do. Many things that we know that are good for us. We struggled to do because they are quite hard to do or don't fit our lifestyle so much. And the fact that we know that we should do them because there are good for us, doesn't really help us. You can watch the video here by Manet extern in and Jerry's Sterling Hall, talk about how our knowledge about these things doesn't really change our behavior. During the tasks today. You can also try it and check out for yourself. Does the knowledge help you, or does it change of behavior help you better than just knowing that something is good for you. For today's task, we are going to focus on some things that we know are good for us, but we struggle to do them. So think about, in your case, what is something like that? What, uh, you know, you want to do for yourself because it's good for you, but you're really struggled to keep it up. And try to think about what things could make it easier for you to follow through with whatever that thing is. So the task today is to kind of come up with ideas to test and try them out to change your behavior in some way and see whether making it easier to do that good habit will actually help you do it more often. One example for this would be that she wanted to walk more. So counting your steps taking challenge and a step counting app. Asking a friend to go out on a walk with you taking the staircase, trying to avoid the areas with the elevators. All these things can be something for you to try and you can come up with more ideas on how to do that. Good luck with your tasks today and see you tomorrow. 6. Day 5 Hard bad habits: Welcome to day five. Let's reflect now on the task of yesterday. Yesterday you had to make a good habit that you are struggling to keep up with, easier to do. So I wanna hear, what did you come up with? Was it challenging? What was easy about it? Let's talk in the discussion section about it and exchange ways that were successful for us. Use also your journal to write down your thoughts about this, to reflect on this exercise before we move on to the subject for today, today we'll talk about the opposite case of what we talked about yesterday. So bad habits and how to break them. We all have some bad habit that we keep doing because it makes us feel good. We know it's not good for us, but we keep doing it because it's bringing our brain's pleasure. So how can we reduce the pleasure? How can we make it more painful so that we will stop doing it or stop doing it as often, your task for today is to identify one such bad habits that you have and come up with ideas to change a little bit, your environment, to be less conducive towards that bad habit. So in essence, make it harder for you to engage in that bad habit. E.g. if you are eating too many sugary foods, not going to places where they serve them, or not buying them at the store might be helpful to you. Come up with ideas and try them today. 7. Day 6 Control the time you spend on tasks: Welcome Today six, it's time for reflection again. Take out your notebooks and journals and start writing your thoughts about how they did the task yesterday go. What ideas did you come up to try to break the cycle of engaging in your bad habits? Did that work out? And how did you feel about it? Was it challenging to do? Was it easy to do? Let's also discuss, in the discussion section. I want to hear particularly whether these behavioral changes helped you in any way. Breaking a bad habit or doing more of a good habit. Today we'll talk about controlling the time that we put on certain tasks. It's very important to somehow see visually and quantify the time that we spend on certain tasks. Because we might not completely realize what we're doing until we see it visually or quantified. For today's task, you can choose a tool with which to gather data about what you spend your time in. This data could come from your calendar or time tracking app, task tracking app. I'm at Google Sheets or whatever else you are using to count the time that you put in certain tasks. If you have something already available, you can go forward to take a look at the data you have. If you are not using any of these, then you could take some time, perhaps a week, to track your time usage and then only proceed with this exercise when you have your data and you're going through it, the things to consider are the tasks. Where is your time going to mostly? And what is the outcome of the time that you put in? How productive is your time use, and how do you feel about it? Do you feel you have enough time? Do you feel you don't have enough time? How is the situation for you? And where are you surprised by the results? Or was it how you expected it to be? Based on your responses? You could already start doing some changes to the way that you work. These changes could include adjusting the time you spend doing tasks, eliminating or delegating certain tasks, and prioritising other more fruitful tasks. We'll talk more about how to do those things in the following days. 8. Day 7 Timing is everything: Welcome Today seven, Let's reflect. What did you learn in yesterday's task? Was there something interesting that came up from the data about your time use? Did you make any changes to your calendar? How do you feel about those changes? Today we'll talk about timing and I wanted to mention an interesting author named Daniel Pink, who has written a book about the scientific secrets of perfect timing. According to paint, 2-4 pm, our test scores tend to be lower. More accidents tend to happen. So timing does have an impact on the quality of our work. This is related to our productivity highs and lows. According to pink, we all have peaks of productivity times during the day when we are at our most productive and our least productive. So this is very important to consider when we are thinking about when to put that important meeting, when to put that doctor's appointment and all sorts of the things that we want to schedule today. Your task is to identify when you are at your most productive and when you are a tier list productive. For this, you can utilize the section three of your worksheets. For me. I have realized that my first productivity peak in the day stars around 10:00 and lasts until lunchtime. Then it drops a little bit. And my second productivity peak comes a little bit later in the late evening, even after 09:00. So this helps me schedule things in my typical day so I can put the important meetings I have in the early morning, if possible, or late morning, 10-12, let's say. And then do some things that don't require so much focus and thinking. 12-3. After that, take a break. And in the late evening, only some of the creative and analytical work when that second peak of productivity kicks in. So go to section three of your worksheets and create a line that represents how your productivity moves in a typical day, going up and down at, at what times of the day. And that will help you plan your days according to when you are at your most productive. If you're struggling to create that line with your productivity peaks. You can think of past behavior Like Wendy alike waking up. When do you take your lunch? When have you had your most productive meetings? Like go back to your calendar and check, if you'll remember. Oh, yes, that was a very good meeting. There was a very productive meeting. Check. What times where those meetings scheduled. Is there any pattern in those times? Once you have your line, you will be able to then create an optimal day structure for yourself. This can also be found in section three of your worksheet 9. Day 8 Plan your schedule & set deadlines: Welcome Today, eight. Did you find when you are your most productive, I would love to hear from you when that time is to compare and exchange opinions about it and see what others are doing and what's working out for others. Let's talk in the discussion section about these productivity peaks. And in the meantime, in your notebook or journal, write down a few reflection thoughts. How did that exercise yesterday work out for you? What was challenging? What was easy? Did it help you identify the productivity pigs? Did you get it? If you have any questions, drop those in the discussion section as well. Today, we'll start talking about how to plan bigger time spans, weeks and months, and scheduling things. According to Brian Tracy, spending just ten to 12 min. Planning ahead for a day will help you save 2 h when that day cans for your task today. Take your optimal day structure that you created in section three of your worksheets and compare it with your calendar or with your to-do list or whatever you are using for scheduling and planning your tasks. And take a look at whether there are any inconsistencies. Like, did you the plan already, everything based on how your optimal day structure should be according to your productivity pigs? Or is there something that you could change, something that you could optimize with this information that you now have. As a bonus task, you can also create some deadlines for some tasks that don't yet have a deadline. And we'll talk more about setting deadlines in the days to come. 10. Day 9 Create a productive environment: Welcome Today. Nine, Let's take out our notebooks. So journals or whatever you are using to write your reflection thoughts down. And let's think about the task of yesterday. Did you compare this optimal day structure with whatever you are using for scheduling and planning? Did you find any inconsistencies that you make some changes? How did it feel? Was it challenging? Was there anything surprising? List all these things, think about it and noted down. And furthermore, let's discuss about it in the discussion section. So let's talk about whether it was easy to make these changes if there was something surprising. And also about the bonus task we've been deadlines. Were you able to set some deadlines? Do you use deadlines usually? Do you find value in debt inputting deadline? Today we'll talk a little bit about the environment that we operate in. Is it productive for us or not? What are some things that make it less productive? The environment can have a big effect on our productivity. If we are working on a messy or cluttered desk, it can even take one-and-a-half hours away from our day because we are trying to look for something or getting distracted by things that are on our way. So it's important to be organized and have a space that is conducive for our productivity. Your task today is to identify whether there is a pain point or more than one pain points in your environment that make it less productive for you? It could be that your chair is not comfortable enough that there is noise coming from somewhere, that you are lacking some specific tool or anything else? Least whatever pinpoints you can identify and think about them. Is there something that you could start with event today to add something or eliminate something that is distracting you. Or change something in the space so that it makes you feel more productive? 11. Day 10 Interruptions & distractions: Welcome to day ten. This is the reflections sections. So let's take the note books and journals out and let's start writing. Was it challenging to do yesterday's task? Was it easy to do? What was easy or challenging about it? First of all, where are you able to do some changes? And how did they work out? Did they make you feel better? Did they increase your productivity? Let's discuss in the discussion section also later on when you have more information, if you are not able to say right away about the impact. Because we could all learn from each other. Something that worked out for you in your space might work out for me as well and something that workout for me might help you as well. Today we'll talk about interruptions and distractions. This is the last time management tip that has to do with productivity. And here we take a look into other things that might be distracting us apart from the physical environment. So these distractions might also come from social media, from colleagues, from Allah, things that are not in our immediate vicinity. And apparently on average, every one of us gets an interruption every 8 min. And this can add up to 3 h of time wasted every day. So we have a very interesting task for today, and that includes a little bit of work. So we're going to be counting all the interruptions and distractions that occur during the day today. From this moment on. Whenever you get an email and you have to check your e-mail whenever you get something on social media and you go check your social media whenever you get a notification, whenever somebody comes up to you and interrupts you, all these things, note them down. And note also whether they were important distractions and interruptions or whether they wear end and at the end of the day. You will have visualized picture of how much you get interrupted. And you'll also be able to tell what was the biggest source of interruptions or distractions. And also whether they were important or whether they weren't. This will help you then to put some things in place so that you can avoid those things. I would recommend to take one of those things like, what was the biggest source of interruptions or distractions. And try to minimize that, finding ways to avoid that so that you block it off 12. Day 11 Multitasking & dropping the ball: Welcome today, 11. From here on, we will be taking a look at time management. It's with well-being in mind. But first, let's reflect on the previous task. So you have to count the occurrences of interruptions and distractions within a day. And I'm interested to know, what were your results, what was your biggest source of distractions or interruptions? Let's talk in the discussion section about that. And less exchange things that we tried to do to minimize those interruptions and distractions and a walk and worked out for each of us so that we can learn from each other as well. In the meantime, in your journal or a notebook, write down your thoughts about how this exercise worked out for you. What was challenging about it? What was easy? Where are you able to count these occurrences? And did you think of some changes to make? Was it possible for you to make the changes and what was the outcome? Reflect on all these. Today we are talking about multitasking and dropping the ball. So multitasking up to a certain level is quite healthy and can be very beneficial if you are doing multiple things that are somehow related and you take your learnings from one thing to the other. But multitasking has also a limit after which it can be quite mentally draining. So here comes the discussion about dropping the ball. And I heard this term in a Ted Talk by Tiffany do for, there's a link here. You can also watch it. When I'm talking about dropping the ball, it means basically dropping some task that I'm doing. And that helps me as I'm being kind to myself, to avoid taking too many tasks on to avoid potential burnout in the future. And it also helps me in my relations with others because I don't have to disappoint anybody in the future if I take on some tasks that I later cannot do. And I'm also showing my vulnerability, letting others to stand up to take some tasks as well. And being really self-aware and able to save what I can do and what I cannot. For today's task, you will make a list of how many hats you wear. Hats, I mean, things that you are or things that you are doing. It can be in terms of social relations. E.g. I'm a sister, I'm a daughter and a friend, but also from the professional side. I'm a student, I'm an entrepreneur, I'm someone's colleague. So all these things creates social ties, tasks, responsibilities to each other. So they are things to consider in terms of our time use. There is a limit to how many of such hats we can. Where most probably you are wearing at least five, and maybe around ten would be the limit. But that is up for you to decide. If you are currently feeling overwhelmed with the amount of things you have to do and the amount of different hats that you have, then it might be beneficial for you to make a priority list off the hats you are wearing. And by this, I mean to order them according to your values in terms of their importance, like which had is the most important for you, aligned with your values. And whichever had remains the last. Think about whether that had could be dropped 13. Day 12 Pleasing others & yourself: Welcome to Day 12. Let's reflect on what happened with yesterday's task. We had to list all our hats and potentially eliminate some hat if we felt too overwhelmed with the hats we have. So how did you find that exercise? What was challenging about it? What was easy about it? Is the amount of heads that you have currently good for you? Is it too much or could you even take more hats on how is the situation? I'm very curious to find out if you had more hats that you can handle. How did you handle it? Where you're able to eliminate some had are you finding it hard to do? Let's discuss about that in the discussions section and let's help each other even more in this process of dropping the hands, because that can be quite challenging. For many of us. There's never a good time to drop a hat, will always be waiting for that moment, but it will never come. It's a decision that we have to make and stick with it. Nobody else can make it for us. And we have to stand up for ourselves sometimes and make that hard decision. But making that decision will release time for other things that are more important for us and it will bring us relief. So it is worth it to take that step and do it. If it feels bad, if you change your mind, you can always go back. Today we will discuss about pleasing others and placing yourself as well. When someone is asking us for something, we don't want to let them down. And we end up saying, yes, although maybe we don't feel like it, maybe we have other things to do. But we'll say yes because they asked us or we feel obligated. But doing that all the time can turn us into a bitter people. If we are the ones who are all the time saying yes to things, and we're not ourselves asking others two things for us. And in the meantime, our own things that we want to do software because we are busy doing things for other people. So there is a line and we should decide what to say yes to, what to say no to. So when the question comes, we are ready to approach it in the way that we have already decided that this is something I'm going to go for. This is something I'm not going to go for. We shouldn't say yes to everything we are asked to do. We should know our limits. And you shouldn't think that. You will, then people will think less of you. If you say no. If you say no, they will respect him or they will see that you know your limits, you know yourself. And you are doing this for your own good, as well as because you don't want to disappoint others around you. So say yes to things but have a limit. Say no to something in yesterday's task where it talks about hats. And now we're gonna talk about tasks. So each hat comes with a certain off tasks that you have to do while wearing that hat. So how much time do those tasks take? Does the day have enough time for those tasks? Do you need to make any changes? You need to minimize the time spent on tasks for a specific hat. Or eliminate some of the tasks included in that head or drop the hat altogether. These are all things that you can reflect during this task and set some limits for you. How many tasks, how many, how much time for tasks you could take under one hat, e.g. if you are volunteering for a cause that you believe in, I could decide that I will do 5 h for that every month and I wouldn't do more than that because especially if it's something I really care about, it could really spiral out of control the amount of time that I started putting into it. But deciding this beforehand will help me know my limits that this is it I am contributing, but I have to think also my well-being and all the other things that I am doing well contributing for this 14. Day 13 Setting priorities: Welcome to day 13 and let's reflect on yesterday's task. Get your note books, journals, whatever it is. Note down some thoughts about yesterday's task. What was challenging, what was easy? Did you eliminate some Hat or task or did you minimize the time for something? What changes did you make? How did you feel about those changes? What impact did those changes have? Less. Also discuss in the discussion section. If you have difficulty dropping some things, what is making it difficult? Watch you are challenged about, let's see whether somebody else has a solution to propose for you. If you have any questions about these exercises with the hands and the tasks, if anything is confusing, let me know in the discussion section or send a message and I will reply. Today we'll talk about prioritizing. And I love this topic because it really forces me to take a look at all the tasks and weigh them and put them into an order. What is really more important than the other? Without this exercise, they all feel the same like everything is equally important, I should do everything. But actually, when doing this exercise, you'll realize that yes, something is a little bit more important than another thing. The more you do it, the easier it becomes to prioritize. You most likely have heard of the Eisenhower matrix or the priority matrix. And this, um, has four quadrants. There is the red, orange, green, and gray. In the red quadrant, there are the tasks that are very important and very urgent. So those tasks should be done right now. In the orange quadrant are the tasks that are very important, but they are not so urgent as the ones in the red. So they should be done next after the ones in the red are done in the green quadrant, go the tasks that are very urgent, but they're not so important, the bigger picture of things. So those tasks might sometimes take your attention away from the very important things you have to do. But if you have structured things properly, you may be able to also delegate them and get them done. The tasks in the grey quadrant are those that are not important and not urgent. So those are touched that probably should be eliminated. Your task for the day is to feel your own priority matrix and the section of your worksheet. Trouble with this exercise. If you are doing it for the first time or you're not very used to doing it, can be in terms of thinking that every task you have is actually very important. Ways that you could think about this exercise to help you put them into perspective and reorder them so that you see there a little shades between them that make one task little bit more important than the other. We'll help you feel this priority matrix. So some things that you could consider to think about in relation to this task when you are prioritizing, are, how aligned is the task with your values, how effective it is for the goal you have in mind to achieve with doing that and how urgent it is to do that task. So those three things will help you put your tasks in those quadrants in the priority matrix. The most important thing is to accept that not every task is equally important. If you accept that, then it will be easy to prioritize. If you're having trouble with this. Then in task two, there's also another way for you, which is to create a priority list instead of matrices. So the priority list forces you to order your task from the most important to the least important, relating with your values, the goal that you want to achieve, and how urgent task is. This exercise really forces you to put the tasks one after the other in LA. And you have to make these hard choices. Which one is the most important, which comes after that, which is third, fourth, fifth, etc. So it will help you a lot in prioritizing when you have your priority list ready, I would recommend to eliminate right away the three lost tasks that remain in the end. Then pinpoint from the middle part of the list what tasks could be delegated? What tasks could somebody else do better than you? Or what tasks would be better that somebody else is doing so that you are spending your time in things that are more important. The rest of the tasks that you deem have to be done by you that are worth your time. Schedule them to your calendar, except the first three. The first three tasks in your list, the most important tasks you could start doing right away from today. And if they are too big to be done in one day, then you can do an internal priority list for each of them with the same logic. Eliminate some things, delegate some things, schedule some things, and start doing the first task 15. Day 14 Managing your expectations: Welcome to day 14. Let's reflect on the previous day's exercise. You had to create some priority matrices and priority list. And now you can reflect what was challenging about that. What was easy about that? How to do workout? Did it help you? Was it useful? All these things, whatever you're thinking about this topic, write it down. And let's also discuss, in the discussion section about eliminating us, dropping the ball, delegating things. Are those things hard for you or easy for you? How do you manage to do them? Do you need advice about them? Let's share our experiences so we can learn from each other. Today we're talking about managing expectations. And here I will bring an example. We have team that sets to work on two goals. We have Team B who sets to work on for goals. And both of these teams achieve two of their goals. So this would mean for team 100% of the goals they set. But for team B, it means only 50%. So this has an effect on how the people in those teams feel. Because even though the amount of tasks was the same, the team feels more accomplished because they manage to do everything they had in mind. But team B was left with two goals on done this Tomorrow. This can affect a lot of things. Heart, how we feel about being productive and how overwhelmed we feel at work. So really managing these expectations are very important. And here comes the issue of being to time positives. So we think that tasks will be much easier and faster to do than what they actually turn out to be. Then we schedule a lot of tasks. I'm thinking that they will take less time, but they actually take more time. So it would be better to overestimate a little bit if we think that a task will take 5 h, let's schedule it for ten because there probably will be something that we didn't think of any comes later on and then it takes a lot of time. So things like this come into managing our expectations in terms of time management so that we feel we are productive. And this motivator ask your task for today is to go through your calendar and do a little bit of check up. Think about your expectations for certain tasks. And what you, what time you had scheduled for those tasks. They actually take longer or less time than what you had scheduled for them. Taking stock of these kind of things will help you then to schedule your upcoming weeks. So you can then think of future meetings, e.g. how long do your meetings usually last? How long will you need for the meetings in the future? Particularly if you're having back-to-back meetings. This can help you a lot so that you don't have to switch immediately from one meeting to the next, but you can schedule enough time so that you also have some regular time in-between meetings to rest and take stock of what happened in the previous meeting and prepare for the next one. 16. Day 15 Adapting methods: Welcome today 15, let's reflect on yesterday's task. How well have you managed expectations about how much time tasks require in the past? Have you succeeded or have things taken longer than you expected? And how were you able to use this information for the future? Did you make any changes? Like in terms of the time that you're scheduled for meetings or the time that you're saying for certain type of work that you do, were you able to plan next week with some more realistic expectations of how much time tasks will actually take to carry out. Let's also discuss in the discussion section what challenges you have in terms of managing their expectations, if any, and less, exchange our learnings. Today I want to point out that the time management tips shared here are examples. Their ideas. They're kinda like a guide to help you get started with thinking about time management. They can help you build the muscle memory to do this yourself. And they can also help you come up with your own time management solutions. So this is kinda like just to get you going. It doesn't give you tips that you can use right away, at least not. Holy. The time management tips shared here will be more effective for some than others. And you are encouraged to find your own time management solutions and let us also know about it. Let's learn from each other and exchange our success stories so that we can all be more productive in terms of managing our time. So your task for today is to take stock of what things you have learned so far about time management tips and how they fit into your schedule, your lifestyle. What has been the most effective time management tip for you so far? Let us know in the discussion section and try to figure out at time management tip of your own. Maybe it came up already in previous exercises. Maybe you can try it out. Now. Let us know about it and how it worked out for you. 17. Day 16 Being kind to yourself: Welcome today 16. Let's reflect on how yesterday's task wind. So in your journal, notebook or whatever method of documentation you are using, reflect on how yesterday's task. When did you come up with some time management solution of your own? How have you tried it? How has it worked out? Is it challenging to manage your time hasn't become easier now, how do you feel about it? Let us know of your successes and your attempts in the discussion section, I want to also focus on being kind to ourselves when going through this process. Not all the time management tips will be working out for you. Some of us may be struggling more than others to implement time management tips to come up with our own time management solutions. So be kind with yourself. These things are really subjective. It depends on each person, what solutions work and in what timeline they will work. So take your time, don't stress about it. Keep trying and you will definitely find something that works out for you. What we say to ourselves, that little voice inside our head has a big impact on how we feel and how we feel affects then the things that we do. So it's very important to not scold ourselves too much. We're not succeeding with something when we're failing with something. But to say that it's normal, it happens. And another time will come when we will succeed. Particularly when we feel overwhelmed with things that we need to do. Pausing is underestimated. The typical reaction is to try doing more, try going faster. And this, I've found from personal experience as well, has the effect of just making you feel worse. And taking more and more tasks on is not sustainable. It will make things worse. Instead, pausing, taking a step back, thinking things through, taking stock of what I actually working on, putting things into a new order, claiming something's up, eliminating delegating. All of this will help you feel better and be more productive. So go, try to go against this instinct of accelerating your speed. When you have a lot of things to do, try to pause instead and see what happens today. You can also take the chance in today's task to pause a little bit. You can ask for a day off or whatever else. You need to pause for a little bit. Maybe you can go back the list of items you listed in the very first exercise that you really enjoy doing and do one of those things. Take some time to think things through. Particularly if you are overwhelmed with your tasks at the moment. It might also be beneficial for you to create a line that you say to yourself. Sometimes that helps you cope with some things. I have here, the example of Marisa Peer came up with a line, I am enough. It's a very good line. Something to say to yourself, particularly when you're overwhelmed, when you feel like you are not doing enough that you should be doing more. Selling to yourself. I am enough has this kind of rounding and calming effect. We can come up with your own something that will keep you motivated, that good, well, that will keep you grounded. That will bring perspective to what you're doing. 18. Day 17 Having a support system: We made it to our last day, day 17 and get your note, books, journals, whatever it is you are writing on to reflect on how it felt to pause. And did you ask permission from somebody like that? You need to ask your boss for a day or four. How did you arrange these pores? And what happened? What did that person how did they respond? How did it make you feel what happened? Were you able to take a pause? And how did it work out? Let's discussion, share our experiences in the discussions section. For this last day, I want to talk about our tribe, the people who are close to us, the people we celebrate our successes with, and the people that we fall back on when things go wrong, it's important to have such a tribe supporting you, cheering you on, celebrating with you, because it makes it all worth it. Your tribe is also the people who will challenge you, who will motivate you to keep pushing on who will keep you accountable. The task for this last day is to acknowledge your tribe in some way. So who has supported you? Who is part of your tribe? Who has been challenging you, who has been motivating you, and how can you acknowledge them? How can you basically let them know that you appreciate that they are part of this support system. You have that they are either part of your family or your friends or colleagues who are dear to you. How can you show them your appreciation for their presence and for their motivation? This is our last day. Here. We have last reflection session for how did it work out for you to acknowledge your tribe? What did you do for the people who have been there for you? How did they take it? How did you feel about it? Write it down in your journal, in your notebook, but also share with us in the discussion section so that we all get some ideas of what can we all do to acknowledge our tribe? More often? 19. Class Summary & cited works: Congratulations on finishing the class on time management. You are now an expert time manager. And the way to go forward is to keep applying the tools that worked out for you. Find tools of your own to apply, to test and see how they work out for you. You can also go back to your journal or notebook where you were reflecting on the tasks and see whether some new ideas come up. We can also keep up the conversation in the discussion section. If you are trying something, you can get perspective from the discussions with others. And I would recommend when you are starting with the implementing some time management tools to take one at a time or a few at a time, not everything together. So even if you have started with one tool from this class, then you are already benefiting from it quite a lot. So add one tool and then when that has kind of become a habit for you, then you can keep adding more as you go for the purposes that you need them. When you need them. Here is a summary of what we have been going through in this class. Here is the list of books, videos, and other resources that I have referred to in the duration of this class. Thank you so much for your active participation in this class. And I'm wishing you many rewarding time management moments.