Time Management & Productivity Deep Dive

1. Introduction: Today is the oldest who have ever been, and the youngest you'll ever be again, Eleanor Roosevelt. From this moment in time, you will never be any younger, but you will continue to grow older. It's time that you leverage your full potential by getting the most out of every minute of the day and create your time to achieve more goals and attain enormous success in your life. And I will show you how you can do that without compromising on your health, your relationships, or family dime by employing the best tools and proven strategies in this course, It's hard to customize them to suit your needs if you are enrolling for it I management course, I know you are already highly skilled. You are already highly efficient that you know your goals and you don't want to waste your time. But have you, have you ever wondered why despite having all the wonderful apps like Evernote, hi, Google Calendar, I have tripled D If this thing bad, Calendly toggle. Stress and anxiety levels rise, instead of dropping. We feel cluttered and clueless because the fundamental skill of managing time is not based on apps, It's based on mindset. This could do allocate time for deep work, distractions, daily errands, and of course, fun. In this course we will learn how easy it is to manage time and become unstoppably productive with easy to implement principles and concepts like Pomodoro Technique, Eisenhower Matrix, Pareto principle. I'm batching, I'm blocking 3s1, G3 are thinking, birthday cakes, mind-mapping and things like optimizing emails, keyboard shortcuts, bookmarks. This course, it also includes two different meditation techniques. And meditation and mindfulness meditation and a bit of your girl with a more holistic approach, each of these concepts is extremely effective on its own. But when you apply this in your life and figure out what's working for you and what's not. You can, you can design your own time management slash product DVD framework. The purpose of time management is to help you reduce your distractions, increase your focus and clarity. Device robust action plans that you can attain, save you from I'm leaks IT care of your health and enable your peak product Unity. My name is Charlotte. I started my career as a computer programmer. I used to develop back and back-end application features. I now have more than ten years of work experience in different roles across different industries. Now I run an e-commerce startup in Bengaluru, India. I always thought that I'm not able to do maybe endless and other things that I'm capable of doing. Always stressed. Kaffee needed to burn out. That changed gradually over the years. As is, I started to read books on my management self-improvement, watching YouTube videos related to product every day, and also applying all those things that I learned in my own life and finding out what works and what them. Now I think I can share some of these with you in a farm of an online course. You can find more about me on my website, Shelter.com without any further ado, let's jump right into the course. 2. Can you really manage time?: Really manage time. We all have 24 arts. But some of us get more things done than others, isn't it? Now, no matter how we plan on B and prioritize a, asks, there can always be some factors hindering our work. Our plants, such as falling sick, the computer stopped working, a sudden prolonged power, good internet issues, a natural disaster, an accident or mishap. And even if you try to reduce asleep to get more time, it'll affect our productivity. Quite significantly. Easy time continues to go on, gives us some roadblocks along the way. So I believe time management is essentially self-management. We can develop skills to optimize our tasks, performance thoughts, and emotions. To get more things done within our day, we can increase our energy and focus levels through exercise and diet. We can get more time or multiplier time by optimizing, delegating, automating many of our tasks. In this course, we're going to dive deep and learn everything to multiply our time. 3. Reducing your distractions first: Reducing your distractions is the first step of time management or self-management. Do you know what this tax is the most? While I know what distracts you the most. It's your smartphone right there. Now, smartphones are amazing. They have made our lives easier in so many different ways. It works as a dictionary, a calendar, a library, the best communications tool, the best tool to quickly find information, but anything. Monitoring device, a torch, a camera to shoot high-quality photos. And for k videos even I'm shooting this goes with my iPhone 11 now. It can do so much more. Smart point is truly a blessing to the human race, but we have come to a point where it's damaging our productivity. The global average smartphone usage is now about 4.5 hours today, which is 31.5 hours a week, 126 hours in a month, and a staggering 1512 hours a year. That's 63 days, precisely, more than two months we're spending on our smartphones. Now, you might or might not be using your smartphone that often, but that shiny little device in your pocket always wants to grab your attention. And it has cool little tricks to do that, such as never-ending notifications. You get notified whenever you receive an e-mail. If somebody started a live video on Facebook, when somebody adds a story on Instagram, a message in your Alina, what's a group that you're in a new YouTube video from your subscriptions. And then there are food delivery apps like Uber Eats, asking you if you're hungry or not. Constant offering of cashback coupons and discounts from apps like Amazon. Also, you get notified if your phone battery level is down to 20% or ten bursts and it wants you to charge it to get more productivity, killing notifications, it's damaging your focus. And productivity. Big-time. Probably more than you realize, keeping you away from the success that you want. What's the solution here? We're going to talk about three solutions. Number one, set a time to check your phone. Five-minutes. Every art is a good starting point. A five-minute every R is a good study going, but that doesn't really mean that you're gonna be checking your phone for a one-minute here, one minute there, one minute here, and a two minute somewhere around here. Not gonna work like that. Five minutes every R means that after 55 minutes of focused work, you can check your phone for five minutes. That's it. That's pretty simple. Now, if you can do that, the, this fraction goes by. Smartphones will be minimized number to turn off notifications, go to Settings, go to notifications, click on the app. That distracts it the most by sending a constant notifications and during the allowing notification of you may have to do this little differently depending on the phone or you are currently using. Number three, keep your phone on silent or flight mode while you are working or studying. That's it, three things. Now, you might ask, what about productivity apps like Evernote or Google Docs or calendar? I'd say use those apps on your PC or Mac as much as possible. Now, our smartphones, the only distractions that we have. Well, anything that breaks your attention, he's a distraction and you need to identify and eliminate those fast. In the following chapters of this course, you will learn some of the best strategies to skyrocket your mental focus that will take care of most of your distractions. I should say, distraction triggers. Another most common productivity killer is your own body. If you're not eating healthy, not drinking enough water, not doing any form of exercise, or not sleeping enough. You might get really bad headaches while working. Giant pain, worst-case MCI, mild cognitive impairment, which creates problems with your thinking and judgment. So please take good care of yourself, my friend. You have a long way to go. Thank you very much for watching the next lesson will be candle metadata for focused training. 4. Focus training with Candle Meditation: If you really want to take your productivity to the next level, if you need to develop laser sharp focus. But it's easier said than done. Sometimes when we're trying to do more, we end up doing less. Sometimes when we try to concentrate on something. Somehow we lose our focus. Inadvertently engage in context switching, which is dependency to shift from one unrelated task to another. One of the most common distractions or productivity killers, these are own inability to control our thoughts and worries. One of the best ways to overcome this and develop a laser sharp focus that I know of is practicing candle meditation for five minutes every day. Meditation is a very powerful tool, if not the most powerful tool, to improve your mental focus, willpower, decision-making skills, judgment, I side and sleep. Here's how to do it properly. Turn off the room lights or draw the window shades close. Make sure the room isn't too bright. Sit comfortably in front of the table, light up a candle and place it about an arm's length away. Set of five-minute timer on your phone. Ensure the cannulas position at your eye level or slightly below. Close your eyes and three breaths. Slowly open your eyes and start easing and the trim. Command him the flame is the highest achievement of your life. Beautiful. It's bright. It's irreplaceable. The result of all the hard work that we will put in. Thankful to yourself. If your eyes are getting more cream. Linked sensation loop. Stop the timer, North the candle, and keep your eyes closed for about another 30 seconds. Individualize a flame, even with your eyes closed. Slowly open your eyes and notice how you need to practice it every day. The best time to practice that I recommend is at night before going to bed. Now, if you're suffering from epilepsy or eye disorders or diseases like cataracts, glaucoma, myopia, lie appeals, stigmatism, etc. Please avoid Canada meditation. What do you can alternatively do is take a piece of paper and make a small dot like this using black ink, preferably face at about an arm's-length at distance, and stare at the dot for five-minutes. Follow the same steps that I mentioned about handling meditation, but there will be only one change. You should have enough light in the room. Please start this simple practice from today before you go to bed and be consistent at it. Believe me, you will be astounded by the results. That's it for this lesson. Thank you very much for watching. In the next lesson, I will discuss how to strategize your days and weeks ahead. Minimize wasting. Thank you so much. 5. Using a Planner like a PRO: The Highly Effective People and global leaders don't really wake up clueless every morning and stopped planning at the breakfast table. The do it the night before. When you are done with your work for the day. Create an engaged in a night ritual for yourself. The night patrol should consist of using a planner for planning your days ahead, optimizing your to-do list, optimizing your schedule for the next day. You got to do journaling and candle meditation. Let me just show you an example of how you can construct your own nitrate tool. You can get to simple books from Amazon. And one is everything isn't great and gratitude journal. And the other one is everything is planned planner with Eisenhower Matrix. The interior pages looked like this. You can find these on Amazon.com, amazon.com.UK, amazon dot d, All of these Amazon websites. Now both of these books are designed by me algorithm while the person page, if you buy these books, but I'm not trying to sell you these anyway. You can buy any other planner or any gratitude journal you like and customize them based on your needs. You can also download and print the attachments in the course resources section. Devote one hour before you sleep towards your night. Rich full preschool begins with putting your thoughts on paper or a physical planner. Begin with planning the week. For the following week is gonna look like. First we need to set three goals for the week. Then we briefly outline plans for each day of the week. Then we move on to plan our next day. First we write the eight and then the theme for the day. The team can be like family they wear your day mostly revolves around your family planning day, where you spend most of your planning for something or, or a learning day or a deep workday. Essentially the simply be, will be centered around one activity, one task, one goal that you will spend most of your time on. Then we set up three goals for the day. Next, we ride out to do list. There are two things that you should keep in mind when you construct your to-do list. Number one, thinking two categories, work-related tasks and personal tasks. Number to think and write down all your work-related tasks first. Then your personal tasks or daily errands are nonessential tasks. Now if you remember these two things, it'll be easier for you to think and plan more constructively and identify the nature of each task. Write down everything that needs to be done tomorrow. It's not all work and no play. We will work and we will also play. I personally loved to play video games. On Sundays. I keep one hour for playing on my PS4. Add on the to-do list. Maybe I'll write something like complete the first three missions in act one of those steps is Sheila. Okay, so once you are done writing everything in your to-do list, you can then mark the individual tasks completed with the right delay, with the right words, a row, or cancel with an X, as in when you were processing each task. Then we optimize our to-do list with Eisenhower Matrix. The Eisenhower Matrix is a simple decision-making tool to prioritize your tasks based on urgency and importance. Quadrant one is tasks you need to get done first, you do, or quadrant two is where you spend most of your time. And brainpower. Q3 is tasks you can delegate to others or automate, like paying bills, email or hard drive backup. And the last quarter in Q4 is tasks you can avoid doing. Every day you will discover new tasks that can be automated, tasks that can be entirely eliminated. Gradually, you will do a little bit deeper understanding of your daily patterns and focus on only the things that really matter. We start by evaluating our tasks based on urgency and importance. Then we write down the numbers beside each task to-do list in the Eisenhower matrix in appropriate quadrants. So now I can just look at the Eisenhower Matrix and decide easily work to drive my focus. Let me move on to plan each individual are half a day using a method called time blocking, which is mostly popularized through Elon Musk. But time blocking is one of the most effective and proven ways to overcome Parkinson's Law. You do it like this. You divide each individual are in your schedule into 30 minute blocks with two columns like this, or 20 minute blocks with three columns like this, or 15 minute blocks with four columns and no column. If you will use an R for only one task. And if you will use two hours or three hours for one task, then you mark those R's like this and write the task down. You can write a number from your to-do list, right, the task, whatever suits you better. I personally use 30-minute blocks where I also apply something called the Pomodoro technique, which I'll be discussing later. The first thing and your schedule should always be a morning, which will, if I wake up at five, I keep one are reserved for my morning ritual, which includes taking a hot shower to enhance blood flow in my body. 15 minutes, Isabel. Minutes south of mindfulness, meditation, Reading, being a visit manner. When preparing some dodgy link below for myself. Keep the boring tasks or tasks that use a lot of your brainpower in the early hours of your day, breaks in your schedule as well. I make sure I at least have 30 minutes break from my lunch and ten minutes break. Every are effective. People always take breaks to improve their concentration. And at the end of the following day, don't forget to read your day and begin planning for the next day based on how your day went. Then we move on to gratitude, journaling. Gratitude journaling increases your productivity and happiness. It reduces stress and promotes better sleep, and it also strengthens your relationships. Write down the five things in your day that you are thankful for. I recommend that you choose five categories to write. First, the people who have been helpful to you. The opportunities that he got. Events like meeting a friend after years, objects like your smartphone or computer for aiding in your work. And something random, like great weather or an unexpected discount that you got. You can know more about gratitude journaling in my other Skillshare course, happiness Secret, Seven Secrets for everlasting happiness and rapid growth. Beautiful nitrate rule with candle meditation or gazing meditation that I spoke about in the previous lesson. Now some of you might argue, oh, I don't have so much time for planning or meditation and writing about what I am thankful for. I'll just show you a code of Brian crazy that has completely changed my life. It goes every minute you spend in planning saves n minutes and execution. This gives you 100% return on NLG. I hope this lesson proves to be beneficial. If you have questions, please do ask me. In the next lesson, I'll talk about I'm patching. Thank you very much for listening. 6. Time Batching: Time batching is one of the best time management techniques that you can master to save a considerable amount of time and increase your efficiency time batching is grouping similar tasks together for an end goal will try to understand the concept of batching with a few examples. So how much time do you think it will take for boiling one potato? And how much time do you think it'll take to boil five potatoes? Essentially the same amount of time. That's time batching. Now, I'm working from home. But earlier when I used to go to the office in the morning, I used to spend some time everyday to decide on what am I going to wear today. Then I realized that I'm getting a lead quite often and spending much time on something that's not as important. Then I decided to organize my closet on Sundays and decide on my shirts for the, for the entire week and kind of get them isolated from the rest with a red border shirt that I would never actually wear. So shirts for the week are separated from other stuff. That saved a lot of time every morning, instead of being clueless about what aware, I could spend a little more time in the breakfast table or reading something. Nowadays, I worked from home and I don't feel like cooking every day for myself. Earlier, I used to order my lunch in the afternoon. Then I'd place another order for dinner in the evening. One outer for afternoon, lunch and dinner. Two orders are used to place in one day. Now I only plays one order in the afternoon for both lunch and dinner. I just hit my Dara in the microwave when it's time. That's how I grouped to similar activities together. Things work differently for all of us. What might work for me might not work for you, and what works for you might not work for others. You need to be a little creative. If you look carefully, you will find a lot of such reveal instances where you could easily apply the principle of batching and save plenty of time. So let's just open up our planner and divide our schedule into five parts. The first part and the last part will be personal time or BD. The second part will be deported or dw. The third part is going to be essential worker EW. And part four will be daily errands and groceries. Or D E slash G. Deep work is work that will require most of your attention like researching or brainstorming, developing content, analyzing data, coding for an important feature, devising business plans, important meetings, etc. The essential work is where you answer phone calls, meet people, reply to emails, and daily errands is where he spent time grocery shopping, and deliver or pickup males, etc. Then you further group similar steps or activities for each of your tasks. Or applied time blocking that I talked about in the previous lesson. Time batching prevents you from context switching. You'll be able to focus better and get things done better and faster. I hope the concept of time batching is clear to you. Please ask me if you have doubts. Thank you for listening and see you in the next one. 7. Pomodoro Technique: Pomodoro is Italian word for tomato. The Pomodoro technique uses a timer to divide your work in the 25-minute blocks with five-minute breaks in between and then 15 minute break after four tasks or four pomodoros, users have to focus for 25 minutes to get some of the tasks done. It's easier to focus for a predefined short period of 25 minutes. And you always have it in mind that I have to finish this task, finish this amount of work before the timer starts to buzz. With the Pomodoro technique, you will essentially start noticing that how fast time is running out and rapidly developed laser sharp focus and higher speed at work. You just need to identify the amount of work that you are going to get done in the next 25 minutes, then set a timer on your phone and then get started with the work. Once the timer starts to buzz, you can take a five-minute break and then again, repeat the process. After four Pomodoro sprints or one hour, 55 minutes later, and give yourself a 15 minutes break. I have personally been using the Pomodoro technique for two years now, and it has increased my product DVD quite significantly. Now, you can use your phone to set the timer, or you can also head over to shuttle the.com slash pomodoro and set the predefined timers of 25 minutes, five minutes, and 15 minutes. It provides the ability to maximize your focus with creative freshness so that you can complete your projects faster without getting distracted. Also, keep in mind that just to complete your tasks within a specific period, you may compromise on the quality of your work. And that's never a good idea. Before you set the Pomodoro timer, always estimate the amount of time or pomodoros you will need to spend on tasks to get it done and review. I highly, highly recommend the Pomodoro Technique. For all of you who wanted to increase productivity. One pro tip that I'd like to share with you is if you're using your phone dimer, invest in an inexpensive mobile stand, only costs about a couple of dollars and place your phone. They're not this way, but this way so that you'd avoid touching the screen constantly out of habit and just focus on your work. It'll anyways, buzz and inform you when the time is up. Thank you for your time and I'll see you in the next one. 8. Eating that Frog: Eat that frog. Do when you run great ways to stop procrastinating and get more done in less time. Book by Brian Tracy, one of my favorite self-development authors. In this book, Bryan coats, the late great American writer and humorist Mark Twain, who said, eat a live frog first thing in the morning and nothing was will happen to you the rest of the day. Well, Brian suggests that consider that frog is the most important and difficult task of the day, which will require a lot of your concentration, brainpower and energy, and something that you would likely to procrastinate eating that frog or completing that asked first thing in the morning will ensure that the rest of the day will be an easier right for you. And use developed both momentum and a sense of accomplishment so that you feel confident throughout the day. I have already mentioned in one of my previous lectures on time batching the importance of keeping the Epworth DW part the first thing in the morning and just place your Frog of the day at the top of your BW schedule. In this book, Bryan also suggests that you develop a positive Addiction. Nope, definitely not. Where do you might be thinking? He's talking about endorphin addiction. When you finish an important task, it triggers the release of endorphins in your brain. These endorphins give you an actual high. It makes you feel more positive. Enable creative, and confident. When you prioritize eating that frog of yours, the first thing in the morning, that sense of how it's done or the release of endorphins and your rain will let you focus on other important tasks more constructively. It will significantly improve your mood and efficiency, which will aid in managing your time more effectively. The moral thing to understand here is prioritization. We often then do, do the easy tasks for standard procrastinate on difficult tasks. When we do that, the frog or the difficult task of lingers In your thoughts and bothers you by saying, Hey, it's not done yet. When are we going to work on me? That makes you makes you easy tasks, also difficult for you to focus on. Prioritize the most complex and important tasks first, and stay high on endorphins. Thank you for listening. In the next lesson, I'll talk about Parkinson's law. 9. Parkinson’s Law Simplified: 955 spiral Northgate Parkinson rural, a humorous essay for The Economist. In that essay, Parkinson shared a story about an elderly women. If you just search on Google for Parkinson's Law, The Economist, you will be able to find the original essay. So let me just read a little bit out of it. And it will easily understand what Parkinson's Law is all about. It's a commonplace observation that work expands to fill the time available for its completion. Does an elderly lady of leisure and spend the entire day in writing and dispatching a postcard to her niece at Wagner reaches an hour will be spent in finding the postcard and other and hunting for spectacles half an hour in a search for the address. And hour and a quarter in composition, and quite a few minutes and deciding whether or not to take an umbrella when going through the pillar of rocks. In the next treat, the total effort which would occupy a busy man for three minutes. And that's what we know as the Parkinson's law. Work expands to fill the time, a simple and trivial task and take an entire day or just a few minutes based on the time, the availability you, many of you were not even born in the postcard era. So another example would be say you have a flight to catch next week and you need to pack your stuff, you're likely to consume your entire week planning what you should include or by choosing clothes checking and double checking if you have taken everything ensuring that the check baggage is under allowed weight limits and so on. But if you have a flight to catch tonight, you'll pack your stuff within a matter of few hours. Now, what's the point here? The point here is that we need to overcome Parkinson's law by allocating a specific amount of time to complete tasks that we're likely to procrastinate. Bead Parkinson's law. We'll go back to our handy dandy planner and walk you through a couple of examples. If today my plane takes off at 09:00 PM, I need to reach the airport at six PM. Leave for the airport at five. I need one R to get ready. And I only have to us for packing my stuff from 02:00 PM to 04:00 PM, unblocked doors for backing our essentials, toiletries, clothes, documents, electronics, chargers, and ensuring the weight of our baggage is under allowed weight limits. If my flight is taking off next week, instead of either procrastinating or spending too much time on it. Today, I'll block one are in my schedule to pack all my stuff that I'm not going to use on a regular basis for the week. Plague some clothes and documents so that I don't have to face an $11 crunch. And I'll of course block one are put back stuff like electronics chargers, toiletries, etc. The a, my flight is taking off. There are a few points to observe here. We are more likely to procrastinate on tasks that we have more than enough time to finish. We also tend to waste a lot of time either running behind perfecting the task or doing completely unrelated or unimportant tasks for filling of the time that we have. If we have more than enough time to complete a task, it doesn't really matter whether it's just a trivial past or an important task. The task should be done as soon as possible within a specific amount of time by setting a deadline. So that we can focus on other important aspects of your life. If you really want to take full control of your life, identify where and how Parkinson's Law is eating up your time and restructure your schedules accordingly to beat Parkinson's Law. Thank you for listening and I'll see you in the next one. 10. How to double your Productivity with the 80/20 Principle: Let's talk about how to double your productivity with the 8020 principle. In 1897, and Italian economist and civil engineer named Vilfredo Pareto was looking at the patterns of wealth and income in 19th century England. And he discovered that 80% of the wealth and land belonged to 20% of the population. He also found that the 1820 pattern repeated over other countries and other centuries as well with mathematical precision. Hidden, wondered if it was just a freak coincidence. Will it work if applied to anything else? Much to his surprise, he noticed that the API 11. The One Thing: If you indeed one, manage your time more effectively, then you need to narrow down your focus, buddy, I have this book with me. I called The one thing like Gary Keller and JPL person. This is one of the best books on productivity that I highly recommend that you read. This book fundamentally, it tells you that success is a result of limiting your concentration. Just one thing. You need to be doing fewer things with more effect instead of doing more things with side-effects. When he will open the first page of this book. It says, if you chase, do rabbits, you will not catch either one. Russian reverb. Let's understand the concept of the one thing with some examples. So famous and successful people like Mark Zuckerberg or known for only one thing, that's Facebook. Jeff Bezos for Amazon, Celine Dion of her singing, David bacon for football or soccer. Either routes for golf, be famous and most used apps are also based on one thing. Amazon for shopping, WhatsApp, for messaging, Netflix for movies streaming. The most famous gadgets are also based on one best feature, PlayStation four, it's gaining experience. Gopro, for example, for shooting hybrid, smooth, high-quality POV for videos, Kindle for its reading experience. I hope you got the point. The way you apply the principle of the one thing is by identifying what is your most important goal and allocating most of your time and energy for that one goal, the one thing and we applied for your long-term goals, short-term daily goals and milestones. Focusing on one thing at a time will prevent you from context switching. Help you be stress, improve your mental focus and clarity, and significantly minimize leaks. In the next lesson, we're going to discuss how not to multitask, which is another important time management principle from the same book. The one thing. Thank you very much for listening. I'll see you in the next one. 12. How not to multitask: In the previous lesson, I talked about the concept of one thing from the famous book, The one thing by Gary Keller and purposes. In this lesson, I will share with you another wisdom from this book on multitasking. This book suggests that multitasking is a lie and a productivity killer. Multitasking are constantly switching between different tasks, makes you lose more time and kills her product that will be completely, you may say that I can walk doors the grocery store and talk over phone. Yes, sir. You certainly can. But if you notice, you'll find that you are paying most of your attention to the conversation and not on walking. But when you find a busy road, the cross, you would switch your attention to the road and put the person you are talking to on hold. You cannot actually do both attention-grabbing tasks simultaneously. You can probably do two things at once, but you cannot focus effectively on two things at once. Identify the tasks that you constantly switch between a lot of young moms prepare breakfast while helping their kids get ready for school, constantly switching between them back and forth. Now if that X1 are doing them one-by-one or preparing the breakfast first, and then help their kids get ready for school. Only 45 minutes, saving 15 precious minutes. Google all these similar tasks together, and then prioritize the groups, The execute the group tasks one by one. And in the end, you will find that you actually save some time. And the quality of your work has also improved. Essentially tasks grouping and focusing on one thing at a time are going to prevent you from multitask or context switching, whatever you want to call it, apply the principles of I'm patching and time blocking, which I discussed previously to allocate specific amounts of time for each task and minimize the urge to switch multiple tasks back-and-forth. Thank you very much for listening. I'll see you in the next one. 13. Thinking 3S-1G-3R: What's 3s1? G3 are, well, three is one. G3 are, is a simple framework that I have developed that helps me think, plan, and execute and looked at situations. And It's positively and productively. So whenever we think about a big project or a big goal, or even think about managing our time or effectively, a lot of things play in our mind. We always think about the corresponding steps, roadblocks, rewards, okay, so how do I do it? This is going to be step number one. Step two goes like this. My life will be so much better if I can achieve this. Well, you know, three years, one g3, our helps you put everything on paper so that it's easier for you to visualize your goal and plan more effectively. Eta piece of paper or a notebook or your journal, and make five columns like this. Just draw four vertical lines. Then write step one, step two, step three. Then on the fourth column, draw a big circle and a smaller circle inside. And then a dot inside. Then draw a small box with a ribbon. And X3 are times three. Beside that, three years is three steps. One g is one goal, and three r is three Rewards. First, write the goal with a deadline that they want to achieve with the thoughts you're having. And three rewards that you will get if you can achieve that one goal by the deadline, then visualize that you have achieved the goal and got all the rewards. You will fill in. Great. Then you need to kind of reverse engineer that what steps or actions that you took that made, made it possible and write down the three successive actionable steps that lead to that goal. And all the shiny revolts in the end. Let's apply this to a thought to get clarity. So the thought is that you're thinking about losing weight. So let's quantify and shape that part. The goal is to lose £5 in 30 days by end of February. So just a simple thought of losing weight has now got a shape that what do you really want and a deadline to achieve that the rewards are more confidence in better health and better flexibility. Then how will you actually make it possible in three actionable steps. Step one could be cutting down on fast food or unhealthy food. Step two could be consulting a depletion. Step three could be joining a yoga class or a gym and monitoring your weight regularly? Yes. A step can consist of more than one actionable item. That's it wasn't that easy and fun. 3s1, G3, aureus, not essentially designed as a goal-setting framework. It's rather put shaping framework or decision-making tool, because almost every thought that comes to your mind has an underlying goal. The thing is that in the end, we can decide if we should pursue that thought or not based on the value of the rewards and the amount of effort that we need to put in to achieve that goal. It simply gives you a better clarity and clarity is the foundation of peak performance. 3s1, G3 are, will help you define, break down, and simplify any of your thoughts. Plans, goals, problems, apprehensions, and many more in a positive and outcome oriented way. It'll save you a lot of thinking time and ate your product duty to a whole new level. You can get my three years one G3P or thought organizer from Amazon to organize your thoughts and plans. Just search on Amazon for 3s1, T3, or portkey per journal. The interior basis will look like this. Hello, reduce short-lived dot com slash planners or else you can download and print this 3s1, G3 were framework from the course resources section as well. Even though you can just make the five columns on a regular journal or a notebook and work on your thoughts. It's totally up to you. That's it for this lesson. Thank you very much for watching. I'll see you in the next one. 14. Prepping for victory with 6P Rule: Prior proper planning prevents poor performance. Also known as the sixth rule, is I think one of the best exercises to improve your time management skills. It simply means that planning or actions ahead of time to avoid for performance, if there are some big tasks that you need to carry out, you'd never want to compromise on your preparation or planning. There's a famous quote by Benjamin Franklin that goes, if you fail to plan, you are planning to fail. Let's suppose that you're a big task is speaking in front of an audience of 500 people. And you've never done that before. You have no experience whatsoever. It's going to happen on Friday and today is Monday. How would you prefer that? Now, if I were you, I would apply the trickiest one, G3P, our framework that I talked about in the previous lesson. Thinking 3s1, G3 are, I'd write down the goal first with the deadline and then the rods and all my actionable steps. The goal is to deliver an engaging speech in front of an audience of 500 people on Friday. And the rewards are increased confidence, popularity, and money. So the actionable steps that we're going to be watching, how other speakers and deliver their speech to a similar audience. Internet research and the best practices guides and recommendations when preparing my speech or outline, then practicing and delivering in front of a tiny audience of my friends and family. Another example, let's suppose you have a cooking channel on YouTube. You share recipes, you have a good amount of subscribers. And one day you thought I'll share a recipe of vegan souffle, which you've never prepared before. If you just jump in shooting the video with lights, microphone, camera, makeup. And in the end it turned out hard. Ralph, uneven, unpalatable. You just lost a lot of time there. Where do you should've done is applied the 3s1, G3, our framework here. The goal is to shoot the recipe of vegan souffle on Sunday. The results include views, subscribers and Lenny. Actionable steps are gonna be finding a vegan souffle recipe that works for a similar recipe. Internet research, all questions and doubts. Then preparing it in small quantities and identifying what work. And that's how you prepare for victory with the six-day rule. And of course, you can add my three is one G3P, our framework on top of it for better output. Thank you very much for listening. I'll see you in the next one. 15. How to Say No: Let me ask you a question. Are you a people pleaser? If you said yes, then please consider changing your attitude, saying yes to every request or proposal thrown at you and make you easily taken for granted. Reduce your productivity and focus and make you regret what alpha1, it's extremely important and exhibit of mental strength to be able to say no. The reason a lot of us are not able to say no most of the time is because we're afraid that we will disappoint someone. We would hurt their emotions or appear rude. Well, yes, it might somewhat hurt their feelings. But you can Malory down by saying it politely with the reason for you to know, you can say things like, I surely think about it, that sounds fun, but I have plenty of urgent work left. Let's do it some other time, please. I'm really sorry, John. A plate full right now. You know how much I would've loved to help you out. But at the moment, I really have some challenges of my element. If you politely say no, like the examples I've given you, you're not sound rude and it won't affect your relationships either. So don't be afraid to say no when he wants to say no. Prioritize your life and your work, it will not only save you a lot of time, but it will also make you feel empowered. Thank you very much for listening. I'll see you in the next one. 16. Birthday Cake: How do you celebrate your birthday? You invite a select group of your friends and family. You've got your birthday cake and share it with everyone. Well, if you're working on a big project or maybe you are struggling to meet the deadline. Are not able to handle everything on your own, but you should create that project as a birthday cake. The end goal is just to finish the cake. So all you have to do is make smaller and larger slices of the cake. Share some of that with the people you have chosen. Iep, how much, however you want to eat. Keep the leftover slices in the fridge, which you can decide to eat later or share with somebody. We're essentially talking about delegation. Delegation is one of the most vital skills you can learn in time management. I kind of talk a little bit about delegation when I was explaining the Eisenhower matrix in the using a planner like a pro lesson, where you delegate some, some of your tasks are automate, some of your tasks that are not important and not urgent. But now we're talking about delegating bigger stuff. So I make online courses that I published on Skillshare Udemy. Most of the time goes into my content preparation, shooting, and editing. So after I upload my courses, I want the feedback of my students so that I can make my next courses better. My courses would need some marketing. I delegate a bad work, someone who is skilled at online course marketing. And that's how I can stay focused on what I do best, which is course creation. And after a few months, I will also outsource or delegate the shooting and editing, which I'm currently doing now. And that's how I'll be able to create better courses by just hitting one slice off my birthday cake. That's it for this lesson. Thank you very much for listening, and I'll see you in the next one. 17. 7 PRO tips for effective Time-Management : In this section, I will give you my top seven steps to reduce time, wasting, saving, and retaining your time effectively. Tip number one is wearing the right watch. I'm wearing these two watches on my wrist. One is the Apple Watch, where I get all my notifications, monitor my galleries, check messages and reply ulcer. And I can also make or answer calls if my phone is not nearby. I can find my iPhone from this watch. I can check my heart rate and so much more. And the other one is just a digital watch. It just provides me with a diamond vulvar or 24 hour format and alarm and a stopwatch. That's it. What would a productivity nerd choose to wear? Any productivity nerd will choose the $10 digital watch over the Apple Watch, whether they are working. What why? Because it doesn't distract. You don't need to charge it every day, just replace the battery in seven years. And it has all the necessary functions related to a1 time. So choose a watch that shows you the time and doesn't demand your time. Charging it. Tip number two is speeding up videos and podcasts. Few years back, YouTube launched a feature to control the speed of the video. You are watching. A video is ten minutes long. You can watch it at up to two x. Essentially it will finish watching it in just five minutes. And the same speed feature can now be found on Udemy. Skillshare, even Netflix. This has proven to be extremely helpful in saving valuable time. I watch videos at Dweck's where I feel the continent is kind of boring or the speaker is slow. And I switch back to one x of when there's something that's demanding more of my attention. Whenever you were watching a video or listening to a podcast, use this speed control feature to save time. Tip number three is setting smarter deadlines. Setting a deadline means and getting a task within a specific amount of time. Otherwise there might be ugly consequences. Always set deadlines with contingencies because you never really know what can go wrong. No matter how vigorously you plan, problems always occur, always divide your work in this smaller milestones and set attainable deadlines for each milestone. Setting as smarter deadline also means not committing to something that's not really possible to carry off. Tip number four is to leverage your commuting time. If not driving. Whenever you are commuting, unless of course you are driving, your goal should always be to leverage that time either for your work or personal development. You can read the newspaper or listen to podcasts or watching videos, reply to emails. You can also schedule calls if that's not too disturbing for your fellow passengers. If it's conveniently enough that you can also finish our report or presentation. Tip number five is organizing bookmarks and folders. You can have a lot of pages bookmarked like this. On the top bar you can see how a lot of bookmarks, and if I click here, you'll be able to see that I have so many bookmarks. What are you going to want to do is hit Option Command B if you're using Mac or Control Shift O, if you're using a Windows, what that does is it opens the book Box Manager. Now you can see all the different bookmarks. Here. On the left-hand side you can see we have bookmarks bar and different subfolders inside the bookmarks bar, and other bookmarks and mobile bookmarks. Make sure the bookmarks bar is selected. Bookmarks bar is this thing here. Every time you open a tab, this bookmarks bar will stay here on top. Everything is arranged the same and the same way it's arranged here on top. And whenever you make a change here in this list, it'll be immediately reflected here on top. For example, if I move down here, you'll see a varphi moves down here as well. Okay, so make sure the bookmarks bar is selected. And you're going to want to click on this three vertical dots here on top right corner and click on add new folder. I'm going to name this folder work. And click on Save. There the folder appears, you can see at the bottom. And it has also appeared here on the bookmarks bar. If I click on work and then I can also create a sub folder. Inside this folder, I'm going to click on this three vertical dots here on top again. Click on Add New Folder. And I'm gonna name this spreadsheets. And click on Save. As you can see, our sub folder is created inside of our work folder. Now it's time for us to move this work folder on top here in the bookmarks bar so that it's easily accessible from everywhere. How do we do that? Click on bookmarks bar, and scroll all the way to the bottom. Here we can see the work folder. And I will crack this walk folder all the way. Maybe here. You can see our work has appeared here in the bookmarks bar. If I click on work, you'll be able to see that I have spreadsheets here and there's nothing in there. If I want to bookmark this page, and let's click here on the bookmark icon. And I'll be able to select a folder from here. Now as you can see, the work folder appears here. Also these spreadsheets folder. I'm gonna choose work and click on Done. Now you can see we have an outline of Business Management here. And I can access it from anywhere, anytime. Now it'll be easier for you to navigate to all the different pages you often visit. And it will save you a lot of time. Tip number six is not to run behind perfection. I have been developing web applications since 2009, almost 13 years earlier, whenever I was working on any feature or functionality, for example, the search function, I would always try to make it perfect. I would've spent maybe one day developing the functionality and three days perfecting it. And when I thought it was perfect, I would find more rooms for improvement. I could never be truly satisfied. So I gradually understood that I can always make something better but not perfect. I stopped running behind perfection, but I made sure whatever I do, it's functional, it's good enough and it's done. When you run behind or perfecting something, you will always lose valuable time and show that your work is good enough and done. If number seven is creating teachings, the idea of a cheat sheet in time management and productivity is to have all the information written down or printed on a sheet of paper and backing it to the wall in front of your desk or near your work area. To never have to struggle. Do memorize, or searching on Google for things like complex formulas, important functions, commands are boilerplate codes if you're a programmer, asked forward, hence, keyboard shortcuts, etc, in a way that suits you the most. So I have created this colorful cheat sheet for me with all the different information that I almost always need, I highly recommend that you create a similar cheat sheet for yourself and updated with new information or create more cheat sheet with time. That's it for this lesson. Thank you very much for watching. I'll see you in the next one. 18. Managing Browser Tabs: If your web browser looks like this, not only slowing down your computer, but it's also slowing down your productivity. So there are a couple of ways you can organize the tabs. I'm using Google Chrome as I'm sure most of you are using Google Chrome. It runs a bit faster than other browsers. It has decent features. And the best part is all the available Chrome extensions that make your life a little bit smoother. So the first thing is tab grouping. I have three Wikipedia pages to Google search pages for YouTube tabs, to Skillshare tabs and three Yoda main tabs. What I'll do here is I'm going to right-click on a tab and click on Add Tab to new group. I'm going to name this Skillshare. I'm going to select a color. Now I'm going to click outside. Okay, so now that's done and our tab is in this Skillshare group. And now I can move this Skillshare page, this group by dragging it here. And it'll be inside the Skillshare group. And now I can collapse the group by clicking on the Skillshare. Here. It's collapsed and now it's uncollapsed. I can view the tabs here. This is essentially tab grouping. I'm going to do type grouping for all the other tabs as well. So now let's go to YouTube and I'm going to create a YouTube group. So right-click, Add tap the group, new group. And I'm going to name this YouTube. And I'm gonna choose this color here, and I'm going to click outside. So I can either drag something here in this group or also I can right-click and click on, Add, tap to group. And then YouTube does the same thing. Essentially. All our YouTube tabs are now in YouTube group and I can collapse the group. So this way it'll be easier for me to manage the groups. And I can also easily navigate to where I want to. But this will continue to use quite a lot of the computer's processing power and slow down your computer. What I recommend is that you can use to free Chrome extensions to speed things up. The first one is called the great suspender original. Let me open a new tab and search here for D equate suspender regional. And I can click on the first link, which is chrome.google.com. This is the one I'm going to click on Add to Chrome. And I'm going to click on Add extension. The great suspender original has been installed and it has opened this page, the settings page for the create suspender original. So the idea of the great suspender original is to suspend different tabs that you are not using for a long period of time. It'll automatically suspend those tabs. And it will save your computer a lot of processing power. So that way your computer will not slow down. You don't eat up a lot of processing power, your computer and heat up and your productivity will rise. So the first thing you'll see here is that automatically Assessment tabs after one hour. So I usually keep it four minutes. If I'm not working on a diet for ten minutes, it will automatically be suspended. And I'm gonna show you how it works in a moment. There are some other settings as well. Never suspend been passed, makes sure it's checked. Never suspend abs that contain unsaved performing and all the different settings here. I usually keep it like this. But if you feel like changing any of these settings, you can do that. Now let me show you how it actually works. So I'm gonna make the ten minutes to maybe 20 seconds. I'm going to, in some dabs, maybe I'm going to bend this tab here. Udemy. And maybe I'm going to pin the staff as well. These are in tabs, so these will not get suspended. But all the other tabs are getting suspended. If you can see here, these two tabs are not suspended, but if I click here, you'll see that this page is suspended. This one is suspended, this one is suspended. Suspended, suspended even in the groups, you will see all these pages are suspended. So whatever pages not end has been suspended by the great suspender. But what I can do here is that I can just click here and it'll be unsuspected or it'll be reloaded. I'm going to go back to the grade suspender settings page and I'm gonna make it and minutes just the way I like it. And yeah, that's it. I highly recommend that you use the grid suspender Chrome extension to speed up your computer and speed up your product video as well. All right, so moving on to the second extension. The second extension is called One dab. I'm just going to search on Google for one tab. And there we have it. One dab, Google Chrome Web Store. This is the one offered by one-tab.com. I'm going to click on Add to Chrome. Click on an ad extension. It's added here, as you can see in, but it's not showing up here. So I'm just going to click here and click on icon beside one lab. And now it's been, so I'm going to end this one as well. The grid suspended original. What I'm gonna do here is that I'm going to right-click on this one tab icon and click on Options. This is the option space of one tab. One tab basically converts all of your open dabs into a list. So all of your apps will be minimized through a list and can be accessed from one single tab. You can tweak all the different settings here, but I prefer to keep it like this. I don't need to change anything from here and I can close this out. So let me just show you how it works now. Maybe I have this Udemy page. Now if I click on this one tab icon here, all the different pages of tabs that I have here will be converted in one dab. Let me just show you how that works. But one thing is there that it will not convert the data. So we have pooping tabs here, the Udemy one and the Skillshare one. These are the labs that will not be converted into one lab, but rest of the tabs will be converted into one tab. What I'm gonna do here is I'm just going to come here and click on this icon. And boom, everything is converted in one tab. Everything is essentially converted into one list. If I click on restore, all, you'll be able to see that all the tabs are restored. But the tab groups are no longer there, are. Youtube group is no longer there, and our Skillshare group is no longer there as well. So bats, That's one of the drawbacks that say, I'm going to click here on one tab again. And if you want to restore just one tab, then you can just click on that. And this page is restored. And I'm going to click on one tab again, and it'll come here in one tab. If you wanted to delete the Bab from this list, you can just click on this X beside the tab and it will be deleted. You can also share these times with anybody like by clicking on Share as web page. And when you do that, it just creates a link here. You can copy this link and share it with your teammates or colleagues. And if you click on More, you can name this tab group. So maybe I can name this productivity. You can do a lot of things with one bab depending on your preference you can use any are all of the three methods that grouping the great suspender and the one BAB. And play around with them to understand what suits you better. The goal should be to speed up your computer and productivities so that you can narrow down your focus. Hope you enjoyed this lesson. Thank you very much for watching, and I'll see you in the next one. 19. Mastering Keyboard Shortcuts: Time management or increasing your productivity means doing more in less time. For that, you need to master keyboard shortcuts for the programs and operating systems that you use most of the time. Here in this lesson, I will show you all the important keyboard shortcuts for both Windows and Mac. That'll save you a lot of time. It'll also show you keyboard shortcuts for Gmail and Google Drive, Google Calendar, YouTube, and Facebook as well. You may already know many of these, but there's a good chance that you might learn something new. Pc and Mac keyboards have modifier keys. Keys that work in combination with other keys to perform various different things. There are four modifier keys on a PC keyboard, Shift Control Windows, and old modifier keys for Mac systems are Shift Control, Option, command, and Caps Lock keys. We will use this modifier keys to perform all the various different tasks that will save us a bunch of time. Let's start with windows, the windows key on your keyboard and perform a variety of different tasks other than just opening the Start menu. Whenever I prepare content for my courses, I do a lot of Google search and use a word processor to make notes. It's really a hassle to switch back and forth between the browser and the word processor. While the browser window is open, I hold the Windows key and press the left arrow, and it snaps the browser window to the left half of the screen. And I opened my word processor and hold the Windows key again and press the right arrow, and it snaps my word processor to the right half of the screen. Now, I can look at something on the browser and make notes on the word processor at the same time without toggling between them. And if I wanted to maximize any of these full size, I would hold the Windows key and press the upper row wise. For minimizing. I'll hold the Windows key and press the down arrow. So play with it and you will get a hang of it. Similarly, if you press Windows key plus e, it opens the file explorer window. Cky plus a opens the Action Center. Windows key plus D minimizes or restores all open apps. Windows key plus i opens the settings app. Windows key plus l locks your device. Windows key plus period, opens the emoji panel. Windows key plus print screen captures and save screenshot in screenshots folder, which sits inside of the pictures folder. Also you can hit the Windows key and any number to open apps located in the given position on the taskbar. And it can also minimize that app for you. And if you are writing something and you want to delete a word, rather than hitting the backspace for deleting each letter. Hold Control and press backspace. It'll delete the word at once. Control Z or Control Z is undo, as you probably already know. For redo, it's Control Y. When you have multiple tabs open in your browser, you can toggle between them by holding Control and pressing Tab or hold Control and Shift together and press Tab to toggle backwards, to toggle between open apps or the Alt key and press Tab. For the apps, you will also be able to find the shortcut keys for different operations from its menu bar. If we want a complete list of keyboard shortcuts for Windows, you should be able to find it in the course resources section, a Couperin, and highlight the shortcuts that you will be using most of the time. And stick it somewhere in your workspace where you can see it all the time. Now let's talk about mac shortcuts. One thing I really like about Windows is the ability to snap any window to the left half or the right half of the screen with a predefined keyboard shortcut. But for Mac, you will have to create the keyboard shortcut yourself. The manual way to do the same is to click. The window option in the top menu bar. And you will see these two options, style window to left off screen or right of screen. But we don't want to click on them. Now if I just press and hold the Option key, these options will change from dial to move. If you click on Move window to left side, it will snap the window to left side of the screen. You can do the same with another window as well. Move window to right-side of screen this time. There you go. So I recommend that you create a keyboard shortcut for this as it'll come in handy. So you need to click on Apple icon at the top left corner and click on System Preferences. You can also open the system preferences from your keyboard, hit option and F2, and then Command L. Then click on keyboard, shortcuts, select App shortcuts. Click on the Plus button to create a new shortcut. Now it's asking for many title which you can find from the window menu while holding the Option D. Alright, move window to left side of screen, word by word. And then our shortcut, I'll choose shift, the demand left arrow. And I'm going to create one more. Plus I can again. Menu title will be moved window to right side of the screen. The shortcut this time will be shift command, right arrow. We have created all the shortcuts. Now we can close this. Okay, Let's test it out. I'm going to press Shift Command left arrow, and it worked. Now let's repeat the same with the right arrow shift command, right arrow. Now both our keyboard shortcuts are working. Utilize these keyboard shortcuts to move the windows to either sides. If you want to open the Finder app, you don't have to always go all the way down here and click on this finder icon. You can simply press Option Command space. This actually opens these searching this MAC we know, but you can actually navigate through your files and folders from the sidebar here. When you were working on a report or presentation and you were probably writing a lot and he wanted to delete the word instead of hitting backspace to delete individual characters. Use Option Delete. To delete the entire world. Quickly delete a line, use Command Delete. If you want to include some emojis in your writing, you can open the emoji panel by just hitting Control or Command Spacebar. Screenshot of the entire screen. Hit Command Shift three. It'll look like this. If you hit Command Shift four, you'll be able to select an area to capture. Demand shift for spacebar will let you capture a screenshot of the highlighted application. In order to log a device, you can hit control command queue. For keyboard shortcuts for a specific app. You can find the keyboard shortcuts from its many. I think these were some of the most useful keyboard shortcuts and Mac, if you want to complete list of keyboard shortcuts for Mac, you will find it in the course resources section, acre print, and highlight the shortcuts that you will be using most of the time. And stick it somewhere in your workspace where you can see it all the time. Now let's move on to Gmail. Hold Shift and press the question mark. And it'll show you all the different keyboard shortcuts that you can use on Gmail. All of these are quite self-explanatory. And you should also enable the additional shortcuts to navigate across in bulks and drafts starred reply by just pressing our report spam and lead, compose a new message. And so much more, I can simply go to drafts by hitting G and then hitting D. G signifies go. And E is for going through drafts. I can also hit G and then i, and I am back to my inbox. Let me just open an email. I can star or OnStar this by just pressing S. I can reply to it by just pressing R. I can press C to compose a new email. If I hit the forward slash the search bar and gets highlighted, and I can easily search for an e-mail. This works for you do as well. If you just add the forward slash key, it'll highlight the YouTube search bar as well. I think you've got the idea. So go to Gmail and use Shift question mark, and you will see all the useful keyboard shortcuts there. Similarly on Youtube.com, Let's open up a video and hold Shift and then press question mark, and he will see all the shortcuts here as well. I mostly use for shortcuts to save my time. And those are decreased playback rate, increase playback rate. Toggle full-screen and mute. Let's check them out. Shift Gama or shift less than key, decreases the playback rate. Shift period or Shift greater than D, increases the playback rate for toggling full-screen. For mu. And the usual play pause with Spacebar, see with the arrow keys. So the arrow keys will allow you to seek five seconds backwards or 5 second forwards. But if you press L it'll seek ten seconds forwards. But if you press J, it We'll see ten seconds backwards. These keyboard shortcuts are really useful and will save you a lot of time when you were watching videos on YouTube. Now let's go to Google Drive. Here also, you can hit shift question mark and see all the different keyboard shortcuts. I mostly use the shortcuts to create a document or upload files. If I press Shift F, it creates a new folder. And if I press Shift U, it lets me upload a file to my Google Drive. Let's just open calendar.google.com and then press our magic buttons, shift question mark. So most of the things here, it can be done just by pressing a button. You can toggle between a, a view, week view, one of the few year view, etc. Just by pressing one or two or three, you can navigate with B are n. You can create an event just by pressing C. Now let's open Facebook. It's of course better to use the web version if you really want to reduce your social media usage. I'm going to press Shift question mark again. And it shows all the different keyboard shortcuts here as well. I mostly use the j, k LLC and slash keys. So I can jump to the next pose by hitting j. I can also go back to the previous posed by hitting the K key. I can like or unlike the posts, by hitting the L key, I can leave a comment on a post by just hitting the CGI. If I wanted to search on Facebook, I can just hit the forward slash key. And it'll highlight the search bar on Facebook as well. Just like Gmail and YouTube, even if you use Outlook web, you can hit shift question mark. The shortcuts will appear here as well. You can go to drafts by hitting the G key and then you can go to inbox by hitting the G key. And then you can create a new e-mail message by hitting the N key. It's very similar to Gmail. So that's it for this lesson. I really hope that you learned something new. You enjoyed watching this lesson. Thank you very much for watching, and I'll see you in the next one. 20. Optimizing e-mails: Emails can be really frustrating when you don't know how to optimize them properly. I'm gonna show you how you can optimize emails in both Gmail and Microsoft outlet. I'll discuss four fundamental strategies here. Number one is checking frequency. How often should you be checking your emails in the mud to enabling offline mode. Number three, using stars, labels and folders to organize emails. And number four and subscribing and sweeping. Let's first talk about checking frequency. How often should you be checking your e-mails? Checking your email too often drains your attention significantly, reduces your productivity. It also increases stress and anxiety. Even new e-mail notifications popping up in the corner of the screen also cause serious distraction and makes it difficult. A good Back to work with the same level of focus or state of mind. The first thing you should be doing is turning off. Next up notifications for emails. If they are enabled. If you're using Gmail and go to settings, I'm just going to click on this icon here, Settings icon here, and go to all settings, seal settings. You need to ensure that mail notifications off is checked. If you're using Outlook web, then you need to go to settings here. Click on the Settings icon and make sure that the text up notifications is off. Now based on your job or business, you can set a checking frequency of every 45 minutes, one hour, or four hours. In most cases, an immediate response is more frequent. However, it'll vary. I recommend that you check your emails between 11:00 AM, 06:00 PM. Checking e-mails should not be the first or last thing of your day and should not be more than four times a day. Now let's talk about number two, enabling offline mode. It's important to understand that e-mails can be highly distracting, given it's just a spam or a notification from LinkedIn that somebody has viewed your profile. Click to find who probably you are going to ignore it momentarily. But bad unimportant email will cause you're wondering who viewed your profile. Such e-mails and notifications are highly distracting. And if you don't do anything about it, it will absolutely kill your focus and your work will suffer from that. If you have set your checking frequency, it's time to enable offline mode. And the concept of offline mode is simple and quite self-explanatory. The app doesn't connect to the internet unless we choose to disable it. However, all the new messages will be there. Once you disable offline mode, if you're using Gmail, you need to download an extension called boomerang search on Google for boomerang Gmail. We're going to click on boomerang gmail.com, Boomerang for Gmail. Now, you might notice a pricing menu at the top right corner. If you click here, you will see that next free package. You will get many of the features and you don't have to enter any credit card information whatsoever. Let's go back to its homepage. I'm going to click on this boomerang logo. And you can see this giant red button, which is saying, add this to Gmail. Need information about all the different web browsers it supports. I'm going to click on, add this to your Gmail button. That brings me to the Chrome Web Store. I'm going to click on Add to Chrome. I'm going to click on an ad extension. Alright, Boomerang for Gmail has been installed. And it says, welcome to boomerang. Let's connect to a Gmail. You have an option to sign in with Google. Now if you don't sign in, then you will not be able to use Boomerang bars, as it says. No thanks. I don't want to use Boomerang. If you sign in. You agree. Our terms of use. Alright, so let's sign in with Google. We are going to click on Allow. Once you're logged in, it gives you a quick tour of all the different features that it has and you can watch different demos to learn more. But I'm going to exit from here by clicking on the Skip button right here. Now there are a couple of changes here we'll notice here. One is the boomerang logo right here at the top. By clicking here, it will be able to change all the different settings of Boomerang for Gmail. And there is one Chinese always button here on the left-hand side. I'm just going to take you back to my old inbox and you will see there is no boomerang logo and no balls and arcs here. We're going to talk about AWS inbox. Let's click on walls inbox. When you click the button for the first time, is going to give you a quick tour of all the different functions of poles in Marx. But I'm just going to skip it and it'll see quite a lot of options here. So the first thing you will notice as turn on auto responder, when your e-mail inboxes paused, you want to make sure that you have an auto responder turn on. If somebody sends you an email, they will get an automatic reply. That your inbox is paused and you'll be able to check your email at a later point of time. You can change the subject and the body of your auto responder, and you can turn it on or turn it off. It totally depends on your preference. So I'm gonna leave it on for now because I'm just going to show you a demonstration of how it works. And then we have another option here, which is unpause automatically after two r's. Okay, So if you check that, it will un-pause your inbox after a certain point of time. Or you can choose a specific time when he wanted to pause. I'm gonna make it up go to AWS for now. You also have delivery exceptions here. And if you check that, you will continue to receive emails from certain addresses. You will mention here, for example, I'm just going to write John Doe marketing, proton, mail.com. Even when your inbox is paused, you will continue to receive emails from John Doe marketing at proton mail.com. Or you can also choose to continue receiving emails. If there are certain words in those e-mails. For example, urgent. You can write urgent. You can also make exceptions for certain domains. For example, I'm just going to write borrow phi.com. Okay, So if an email has been sent to me from borrower phi.com domain, I'll be receiving that even when my inbox as polished. Then we have hide label. Hide Label is extremely important when you are posing your inbox. Because how Boomerang works is that it creates a label and directs all the incoming emails too bad label. All the incoming mails will not be displayed in your inbox, but it will stay inside of that label. And that label will show up right here, somewhere below centered grads. So that's kind of annoying and you will be notified, okay, you have one email or two e-mails in bad label. So if you click on Hide label, that label is hidden from your site. It will not be displayed here. It will be displayed somewhere below where you will not be able to see it. So make sure Hide Label is checked. Then you have bring messages into inbox on a schedule. So if you want your emails to arrive in your inbox at a particular time every day. So you can select that maybe 810 AM in the morning. You will want to receive all the messages in your inbox, 155455, you can change it, of course. You can also check weekdays only if you want to. It's pretty self-explanatory. You can bring messages into your inbox on a schedule. So I don't usually keep it on well, it basically depends on the type of work you do. I'm gonna keep it off. Click on AWS and marks. Alright, so our inboxes now paused. And now you can see OLS inbox button has become unpause inbox. So we're going to go ahead and try sending an email to this email address. So I'm just going to open, add luck. Alright, so let's create a new message and I'm going to press N, and that will create a new message. I'm going to write the email address here. Okay, so let's click on Send. Now let's go back to our Gmail inbox and we don't have the email. Okay, So let's go back to our outlook and see if we have received the e-mail from auto responder is probably in the other section. We have received the mail. My inbox is paused. Thanks for emailing. I post my inbox so I won't see your email for awhile. If it's urgent, please contact me another way. You got it. Now let's go back to our Gmail inbox. If we want to check your neural messages without and posing your inbox. And then what you can do is you can click here on more and scroll down. You'll see a label called inbox posed and the current eight. And click here. And you will see the message here. If we wanted to unpause your inbox, you can hit on unpause inbox and it will unpause. And this message will now be transferred to your inbox. And as you can see here, the test message has now been transferred from the inbox posed label to our inbox. If you want to pause your inbox again, you just click on polls Inbox. And you can all do all the different settings and click on AWS, makes sure Hide Label is checked. You can turn on or off the auto responder and also make sure unpause automatically is checked so that you can continue to receive emails in your inbox. And if you're using Outlook, you go to send, receive tab and click on work. I'm offline. Number three, using stars, labels, and folders to organize emails. In order to organize your e-mails in Gmail, you have two fundamental options. You can either choose to store it or create and use different labels for different categories of emails. Let me try and explain starring to you. You probably already know starring, starring is nothing but marketing and email as important by clicking on the star option or star icon beside each e-mail. So I can mark probably a few emails are starred. And now I can find all these three emails in my starred folder here. We can also OnStar an email by clicking on the star icon again. We can star and Onstar. Now in Gmail, you have 12 different stars that you can assign you an e-mail. If I go to Settings and click on seal settings and scroll down to the stars section. You'll see that we have 12 different stars to choose from. But currently, we have the yellow star in use and all the 11 stars in nonlinear. So you can choose between the presets of one-star, four-stars or all stars. I'm gonna keep it one star. So you can use any of these stars here. In order to use a particular star, you just need to drag it from not in use, to use. So I'm just going to use this one so I'll drag it to any news. And I'll also drag this one. This one. And this one. Now five-stars are in use. Now let's scroll all the way to the bottom and click on save changes. Now if I click on the star icon, you'll see that it started. And if I click again, it will see it's unstirred. But if I continue to click here, you will see I'll be able to toggle between all the different stars here. Another option is just by pressing the Escape key on your keyboard, by selecting the email. And you can just press the S key to toggle between all the different stars here. Let's start some more emails. All right, so we have started quite a few emails here with all the different stars that we moved from nodding used to use. Now if I go to the Start folder. You'll see all these start e-mails with different stars. So that makes it very easy for you to distinguish between different emails. Now let's talk about labels. Labels are basically folders. In Gmail lingo. For example, I have a lot of different emails from a lot of different centers. For example, I have e-mails from Kotok bank. I have e-mails from Facebook, I have e-mails from Google. I have bicep as are so many different emails as you can see here. Okay? So if I wanted to categorize emails, I can definitely started, but a better option is creating labels for different types of emails to easily find them. Okay, So in order to create a label, you need to go to Settings and click on Settings. And then click on the labels tab here. You'll see a lot of different labels, which I already have. And at the bottom you'll see Create new label button. If you click on create new label, you will be able to create a new label. For example, I'm going to create a new label called coded bank. We can also nest label under another label. That's just reading a subfolder. So we don't want to create a subfolder now, we just want to create a folder. And I also don't have a parent folder or a parent label. We don't require this next level under right now. So I'm just going to go ahead and click on the Create button here. So I'll label is created. And now what do you want to do is create filter for this label. Let's go to filters and blocked addresses tab here and click on create new filter. Now you have quite a lot of options to create your filter. But for now, I'm just connect, click on has the words and write hotel. Then I'm just going to click on Create filter. Now that brings me to the second and final step of creating the filter. So we're just going to apply the labeled coded bank. These e-mails that has the word codec in it. And also makes sure that you apply the filter to all the matching conversations. Ok? And you can also choose all the different options from here, such as skipped in bulks. If you don't want the email to show up in your inbox, you can archive it and it'll only show up under the label coated bank or inside the folder, coated band, whatever you want to call it. You can also store it. You can also select never send it to spam, or always mark it as important based on your requirements. So I don't require any of these options right now. Apply the label and also apply a filter to matching generalizations are only the two options I'm going to select and I'm going to click on Create filter. Okay, so our filter has now been created and we can now see all these e-mails inside of our codec bank label. Okay, So now if I go to inbox, you'll see that the Quota Bank label is now applied to all the emails that had the word Kodak. Right now, the coded bank labeled doesn't have any color assigned to it. That's why it's gray. But you can change the color by clicking on the three vertical dots beside Caltech Bank label and choose a label color from here. Maybe I'll choose this one. Now the color has been applied. You can also change the color anytime you want. Now that makes everything so much more organized. Create labels for different types of e-mails that you receive on a regular basis. And that'll help you navigate to different types of emails as and when you need it. Now if we go to Outlook, things will be little different in Outlook from what we've seen in Gmail. As you can see, there's no starred folder or starred category here. Now, if you want to start e-mails like Gmail, you will have to do it a little differently here. We'll go to Settings, search for categories, and we'll click on categories. We're going to create a category. I'm going to name it starred. And let's choose a color. I'm going to choose the orange color and click on save. Now you can see we have successfully created a category called starred. Then we will just click on the star icon. This means that this category is in our favorites. Now, let's close this. Now we can see we have a starred category under Favorites. And if you click on Start, you'll see we don't have any email here. Now let's go to our Inbox. If you want to start this e-mail, we will click here. And we can click on categories, then click on starred. Okay, so now it started and we can find this email here in stored. You can do with multiple emails at once. You can select multiple emails and click on categorize, and click on start. Now you can easily find these emails in the starred category here under Favorites. Use that to organize your emails. Now we can create as many categories as we like. So if I go ahead and click on Settings again and search for categories. And we can create another category, let's say project a. And let's give it a color. I'm going to select this one here, maybe purple, and click on Save. We're also going to make sure that we started this category to make sure it falls under Favorites. So we're going to click on close now and we have project a here. If I click on Project a, and there's nothing inside Project a. Now, let's categorize some e-mails under project a. We have three emails on the project a and three and stored. Now I hope you've got a basic idea about categories and how things work here. Now let's talk about flags. If you hover over these emails, you'll see that we have four different icons. There are four different options. The first one is delete, the second one is marked as read or unread, and the third one is flag, and the fourth one is Ben. If we click on this flag icon, it basically means that this email needs follow-ups. We're going to flag a few emails. If you want to search for this flagged emails. Well, there's no flagged folder on the left-hand side. So in order for you to search for this flagged emails, you'll have to come to this filter option here on the right-hand side and click here and click on flag. It'll only show you the flagged emails. Now let's go back to our inbox. Flag the emails that need follow-ups later. Now let's move on to folders and sub-folders in Microsoft Outlook. As you can see here on the left-hand side, inbox junk mail grabs, everything is under folders. You can minimize or maximize the folders from here. And you'll see that we also have a new folder option down here. If I click on New Folder, I'm gonna, I'm gonna name this Microsoft Ads. I have a lot of e-mails from Microsoft ads. I'm gonna hit Enter. And you can see that we have Microsoft adds here. So if I click here, you will see nothing in this folder. We're gonna move some emails in the Microsoft adds folder. Okay? So in order to do that, we can drag an e-mail inside Microsoft Ads, click hold, and drag to Microsoft ads. Now if we wanted to move multiple emails and then select those emails and drag them inside the folder. That's how easy it is to organize things in Outlook web. Well, things work absolutely similarly in outlet extra per app, the fundamental goal here is ensuring your email is clutter-free and important messages. Our easily discoverable number for subscribing and sweeping. Well, you may have or have not signed up for e-mail newsletters that are not providing you with any real value, but clogging your inbox. You lose your precious time going through them and deleting them or archiving them. And sometimes it becomes hard. To find your important emails, the best way to deal with these kinds of emails is to stop receiving those emails completely by choosing to unsubscribe. Now, you will find a tiny unsubscribe link at the bottom of these e-mails. For example, if I click here on this e-mail, I'll scroll all the way to the bottom. Now, you'll see that to unlist, click here. Now unlist and unsubscribe or the same thing. So you can click here to unsubscribe. But Gmail makes it a lot easier with an unsubscribe link at the top. So if I scroll up, you will see an unsubscribe link right beside the sender's name here. So I can click here and click on unsubscribe. Now you can see the notification down here, unsubscribed. Let's try with another e-mail. If I go to inbox and click on Grid, we have the unsubscribe link beside the sender's email address. And we can also scroll all the way to the bottom and will also find the unsubscribe link here. So we'll click here. And yes, you have successfully unsubscribed. Let's close this window. So we have unsubscribed from two centers. It works the same way with all other email clients. And for that reason I'm not going to show you how it works and outlet. Moving on. Now let's understand the concept of email sweeping. There are going to be emails that you prioritize differently from the most important emails. And for that we have an option called sweep and outlook. If you click on any e-mail, you will notice the sweep option, the GAAP. Now I'm not sure if it's available on the next version yet, but it'll sync with your extra version of Outlook. If you sweep from the Outlook web. If I click on Sweep, I'm basically setting a rule that messages from the sender will land in a different folder. Now if you choose the first option, it'll move all the previous messages or all the messages that are in your inbox to a particular folder that you choose from this drop-down menu. If you select Move all messages from the box folder and any future messages, the upcoming messages from John Doe will also be moved to that particular folder that you choose. If you choose the third option, always keep the latest message and move the rest from the inbox folder. It'll just keep the latest message in the inbox and move rest of emails to the folder that you choose from here. And then we have always move messages older than ten days from the inbox folder. You can choose that dude depending on your preference. So what I'll do here is I'll choose the second option. Move all messages from the inbox folder and any future messages. And I'm going to create a new folder by clicking on the drop-down menu. And I can choose any of the folders, or I can create a new folder. You might notice that we're not getting any, any of the categories here. We will have to move it to a particular folder. So these are all the different folders that we currently have. And I'm going to create a new folder to keep all the messages from John Doe in that folder. So any messages that I currently have in my inbox from John Doe will be moved to that folder. And any future messages that John Doe will be sending me will also move to that folder. And it'll skip the inbox. It'll not land in my inbox. It will go directly to that folder. I'm just going to create a new folder. I'm going to name it john Doe marketing. And I'm gonna hit Enter. And I'm going to click on Okay. Now we have successfully created the sweep rule. Now we can click on OK, close this dialogue box or we can click on View rules to review the rules and that you said messages from John Doe. If the message was received from John Doe, move the message to folder John Doe marketing and stop reassessing a more rules on this message. If you want to edit this rule, you can click here on the pencil icon and you can edit rule. Let you create it. Okay, I'm gonna close this now. We'll pick on this card. Now, if you see we have John Doe marketing here. And if I click on John Doe marketing, we have two e-mails from John Doe. And if I go to my inbox, you'll see those two messages from John Doe no longer visible in our inbox. Those two messages are now moved to John Doe marketing folder. Now let's see what happens if John sense another e-mail. We're going to go to Marks. And I'm just going to go to John's email and marks here and create a new message. And I'm going to send an email to my Outlook e-mail address, which is. This one shot at hotmail.com and subject will be test three. I'm going to click on send. The message is sent. As you can see here, that we don't have the email from John here in our inbox. But if you notice here, the number will increase from one to two in a moment. Hardly took five seconds, and now we have two here. I'm going to click here. But before clicking on John Doe Marketing, see that we don't have the message in our inbox. We only have it in our John Doe marketing folder. This is the email that we just received. Similarly, if you're using Gmail, let me go back to Gmail. If you're using Gmail, you can also set sweep rules for you e-mails here, we have two messages from John Bu let me click on one of the emails. Now in order to create a sweep rule for emails coming from John Doe marketing at broader middle dark NTLM. You need to click on, you need to click on these three dots here at the top right corner, and click on filter messages like this. And click on Create filter. Then you want this messages to skip the inbox. So select this skipped the Inbox checkbox here. Then he won't do apply the label. So check the apply the label here and choose a label. So we have coded bank label here, but we're going to create a new label here. Labels are Fuller's in Gmail, as I've already told you. I'm just going to create a new label here and make it john Doe marketing. And click on Create. Then we will also click on, also apply filter to do matching conversations. I'm just going to check this box here and then click on Create filter. You need to wait a couple of seconds here. These two messages from John Bu, now move to John Doe marketing label here, which you can also call a folder. I'm just going to make it a different color. Maybe I'll choose blue. Now, if I go to my inbox, you'll see those e-mails from John Doe no longer here in my inbox. Let's try sending another email from John Doe marketing. And let's see if our sweep rule works on, on. I'm going to come here and create a new message from John Doe marketing. The email address that I want. And I'm gonna click on Send. Now come to my inbox here. Refresh. Let's try and refresh. Once again. Nothing in my inbox but the number has increased from one to two in John Doe marketing label. If I click here, we have received the email best sweep and Gmail from John Doe marketing. And it has landed in our John Doe marketing label. Now if you've come to this label, now you can choose to delete some of these emails star, some of them are even move some of your inbox. Now in order to move one of these e-mails to your inbox unit is select the email that you want to move and click on this Move Tool icon, and click on Inbox. Bad actually doesn't move it here in bogs, but makes it appear in your inbox. So if I click on Inbox, you'll see I have this e-mail in my inbox with the bag and John Doe marketing. And if I click on John Doe marketing label here, I'll also see this email within bulk stag here. And I can remove the inbox tag by clicking on the X icon beside inbox here. If I click here, you will see that the email has disappeared from my inbox. So I hope you got the basic idea how things work here. That's how you keep your emails organized and clutter-free. So those were some of the best and simple strategies that you can apply. Optimize your emails and use your time more effectively. Thank you very much for listening, and I'll see you in the next lesson. 21. Using Slack: E-mail is the old fashioned way of transmitting information. It doesn't really suit a proactive aim to quickly send information, media spreadsheet, links, presentations. If you are a part of a team who are constantly information is being shared via internal e-mails or WhatsApp. You should definitely look into Slack because it's just chatting like WhatsApp, where you can also create different groups for discussing different topics. Let me take you to my Slack account here. And as you can see, these are all the different groups that are created here. So if I come to this group in general and click here, you will see all the different messages from all the different people. So this is a group, but slack likes to call it channel, channel and group. The same thing. Also, you can quickly send files who any of the groups or channels, or you can send files through yourself as well. I can share a file by clicking on the Plus button here and click on upload from your computer. Okay? If I do that, I can choose a file and I can write something about it. Check it out. I can click on Send. There you go. I've received the message. That's how easy it is to send files to different people or different channels or groups. You can also create a channel by clicking on Add channels here. Create a new channel. And let's name it. Skillshare. I'm gonna make it private for now. And click on Create. Now it's giving me an option to add people here in this group or channel, but I'm not going to add people now. So I'm just going to click on Skip. This is a private channel and that's the reason we have this lock icon beside Skillshare. Whatever I share in this channel will be private to me and I and only access the information shared in this channel. I hope you got the idea what a private channel does. Now, one of the biggest reasons why slag is so popular around the world is because of its search function. You can search literally anything here on Slack from any point of time. You can search for messages, you can search for people. You can search for attachments or files across all the channels and DMZ. Now if I click on Search bar of phi here, you'll see I'm getting a lot of options here. You can select any of these options from here. What are you looking for? So for example, if I click on files, I'll get a list of recent files here. I can also search for a particular file. So for example, if I search for CV, I have a file fresher cv Delta ODD. So if I click here, the file opens up here. If I click here, it gives me a full-screen view of this particular file. I hope you got the idea. And if you're looking for messages that contain the word blog, you can simply write blog here and click on the first option, search messages, files, and more. It'll show you everything that has the word blog in it. For example, this link right here has the word blog in it. This image file has the word blog in IP. Slack is a super powerful tool and the best thing is, it's essentially free for small teams are startups. It's super-fast and can be accessed through web. Next up apps and mobile apps. If you're not using it already, you're probably losing a lot of your vital time. That's it for this lesson. Thank you very much for listening. And I'll see you in the next one. 23. 3S-1G-3R Maps: In the previous lecture, we talked about mindmaps. Here we're going to talk about 3s1, G3, our maps. So the idea is that we transform our handy-dandy 3s1, T3 or framework into a more apprehensive, able, colourful, and presentable mindmap, which we can call a 3s1 G three our map. The benefit of this 3s1, G3, our map, is that you can scale up the map with more and more information regarding the goal, actionable steps and rewards, you should use the map for more serious plans and the column-oriented version of it for smaller milestones that do not involve a lot of deep thinking. Now let's go to mine Meister and create our 3s1, G3, our map. Okay, so we're here on mine Meister, and this is our previous project that we were working on. So I'm just going to click on this back. I can hear and it'll bring me to the main dashboard. Now, I can click on this giant plus icon here and create a new mind-map. The first thing that we're gonna do right here is the goal. And I will create new children of our goal. So I'll hit tab here and write t rewards. I'm going to hit Enter twice. And this one will be three steps. And I'm going to hit the Enter now and navigate through three rewards. And hit tab here and create the three rewards here. So the first one will be rewarded, one that'll hit enter and enter again. Throughout 23. Now I'll navigate through three steps. I'll do the same thing here, but this time it will be step one. I have accidentally hit tab. So if I want to undo that step, I can hit Shift Tab. Tab again. I'll hit Enter, and this will be our step two. Step three. All right, now let's create some emojis here. For the goal. I'm going to select an emoji from here. I'm gonna select dark from here. For the rewards. We're going to click on rewards and select gift, maybe this one. For our steps. We can select the bolt icon right here. Now let's apply the 3s1 G3 are map to one of our previous examples. Now let's suppose that you need to speak in front of an audience of 500 people. You've never done that before. You have no experience whatsoever. And it's going to happen on Friday and today is Monday. Now, how do you prefer that? Okay, so let's apply 3s1, G3, our map here. The goal is to deliver an engaging speech in front of an audience of 500 people. On Monday. We've written down the goal and I'm just gonna go ahead and hit Enter. Then I'll navigate through rewards and let's edit reward one, I'm gonna hit Command Enter or Control Enter. Or if you're using Windows. And I'm gonna write increased confidence. I'll hit Enter and I will press the down arrow to go to reward to add, I'm going to press Command Enter, and I'll edit this one as well. So this one will be popularity, and the third reward will be money. Now we're done with you was at now, let's edit the three actionable steps here. Ok, now we have created our 3s1, G3, our map. And now we can go ahead and choose a theme for our 3s1, G3, our map. I'm going to click on this theme icon here. I can choose one of the themes from here. Alright, so I've chosen prison and I'm going to close out of themes. So yeah, that's it. We have successfully created these 3s1, Z23, our map. Now the way the map differs from the column oriented version is that you can create more topics or more children. Under each step. For example, I can click on this topic here, watch how other speakers deliver this beat. And I can hit tab to create a child of this topic. Here I can write YouTube. I can hit enter and enter again. And maybe I can write Google. Maybe I can read daily motion. You got the idea of what I'm trying to say here. You can create infinite number of branches for each topic. Now that makes these 3s1, G3, our map extremely powerful and extremely easy to use as well. Now I really hope that this lesson proofs to have beneficial for you. And I'll see you in the next lesson, which is boost your energy levels with yoga and mindfulness meditation. Thank you very much for listening. 24. Boost your energy levels with Yoga & Mindfulness Meditation: Okay. So what do you do to increase the battery levels of your phone? Your charge it. We also get tired and we charge our reboot ourselves with food and sleep, isn't it? But as the day progresses, our energy levels slowly decrease. And at the end of the day we sleep. And then there are days where we feel unmotivated, unhappy, clueless, we feel lonely. We feel like a loser. And of course, we get headaches. What can you do to stay energized throughout the day and minimize negative emotions and headaches. There are two practices that I recommend here. Yoga for your physical health and meditation for your mental well-being. And I promise you that it won't take more than 25 minutes to complete both yoga and meditation. Let's talk about yoga first. Yoga is not just stretching as many of you think it to be. Yoga is a lifestyle choice. It involves a Hamza, nonviolence, compassion towards animals, which means consciously choosing to be vegetarian or vegan. I have been a vegetarian since 2017 and a vegan since 2018. I've also been an animal rights activist and I also all interior for peta, people for the Ethical Treatment of Animals. Now it's one of the best choices that you can make for your health and environment as well. Now, if you go vegetarian or vegan, you should follow an Indian diet to get the required amount of Rabin carves, fat, vitamins, and minerals. Consult with a professional dietitian before you switch your type. I'm not gonna talk about animal abuse or things like that here. I just wanted to let you know that yoga involves compassion towards all living beings in developing a sense of gratitude and thankfulness for everything. Developing kindness and generosity, healthfulness and proper diet. And two kinds of exercises which, which boost your physical and cognitive energy. And those two kinds of exercises are stretching exercises and breathing exercises. Breathing exercises is also known as Brown I am or pranayama. So head over to YouTube and search for YouGov YouTuber, watch this 15 men daily routine for beginners. This is a fantastic video for beginners. It explains the proper way to do both stretching and breathing exercises. Get yourself a yoga mat and just spend 15 minutes on yoga every morning. And believe me, you will find noticeable improvements in your energy levels and speed at the workplace. Although yoga is symbols, some of you may find it difficult at first. Try doing only the simplest of yoga poses, then slowly level up. Now let's understand mindfulness meditation. I know that you have for this term meditation so many times and probably makes a lot of you cringe. But let me simplify this for you. You just set a timer on your phone, sit comfortably, close your eyes, and feel your breath. That's it. Mindfulness meditation is practiced by global leaders and entrepreneurs to increase focus and clarity. Improve emotional intelligence, reduce stress and anxiety, achieve better health and immunity, and boost happiness levels. You just need to set a timer on your phone. Sit comfortably, close your eyes, and feel your breath. That's it. Begin put your headphones on. Go to YouTube and search for mindfulness meditation com, and click on this video, Daily Calm, ten minute mindfulness meditation, and follow the instructions. When you're ready, close your eyes. Or else you can download apps like Headspace or come from Apple App Store or Google Play Store and start using them. Meditation will minimize your negative thoughts significantly and boost your productivity and happiness. Of course, you will sleep much better. Just spend 15 minutes on yoga every morning, followed by ten minutes of meditation. It will absolutely take your productivity to a whole new level. Thank you very much for watching and I'll see you in the next one. 25. Top 5 Self-Care Tips: If you are spending most of your time working and you want to get more things done as quickly as possible and put that many of you are not taking good care of yourself. Work is important, my friend, but your health is even more important. I'm gonna give you five tips for self-care that you should incorporate in your life. If number one is drinking enough water when you're thirsty, you drink water. The thing is that you are a bit dehydrated already by the time you feel thirsty. If you want to your brain and body to function more efficiently, you need to stay hydrated, drink small amounts of water throughout the day, and make sure that you are drinking at least 64 ounces or two liters of water every day. Unless, of course, if you have specific health conditions, you should also incorporate water-rich fruits like watermelon, grapefruit, beaches in your daily diet. Tip number two is working out every day. Working out helps you boost your immune system. It speeds up your metabolism, improves your memory and brain function. It helps you to lose weight and combat diseases. If you maintain a healthy body, you will be more proactive and get things done way faster. I have already talked about yoga in one of the previous lessons called boost your energy levels with yoga and mindfulness meditation, the reason I recommend yoga is because you don't need to go to a gym. Especially now during COVID-19 pandemic. You don't need any pieces of equipment whatsoever other than just a yoga mat. It's really simple. It's really simple and will be suitable for most of you. If you have an injury or disability, try walking or doing seeded exercises like shoulder retractions, knee lifts, tell me twist, etcetera. Number three is getting enough sleep. I will just tell you a story. Back in 2006, during my high school exams, I was studying for 1819 hours every day for two months. Before the exams began. I was only sleeping for ours. Everything was going according to plan, my prep course grade. So he pulls a series of mine tests, each on a different date, thankfully, with one or two days gap in-between. But I feel sick after the third test. My hands were shaking like this. It was forgetting everything that I memorized so well. And when the results came out, my score was just average. I worked so hard, but I didn't get the result that I was expecting. But I learned an important lesson here. You cannot compromise on sleep and adult would need anywhere between 79 are soft shut I sleep. Your body heals when you sleep? I sleep anywhere between 78 hours every day and I never compromise with sleep for anything. Jeff Bezos, the founder of Amazon, sleeps for eight hours and his net worth is $200 billion, maybe more than that, 100 billion with a B, Bill Gates sleeps for seven hours. Elon Musk sleeps for at least six hours. Now, these people have proved themselves to be the most productive people on earth without compromising on sleep. Sleep for at least seven Rs for better cognitive performance and productivity. Tip number four is eating more Southwick. Southlake food means freshly prepared, healthy, well-balanced, vegetarian food with seasonal and local ingredients that based on good, incorporate more scientific food in your diet and reduce packaged food or food that has been sitting in your fridge and gone stale. And of course avoid fast food or be fried food as much as possible. It'll make a positive change in your life. Chances of you falling sick will minimize significantly and effectiveness will increase noticeably. If you want to know more about Southwick food or lifestyle, you can refer to Saturday diet, Wikipedia page or assertion you view for the only diet plan that Ayurveda recommends. And watch this video by 50 over. Ip number five is listening to music. What are some of your favorite tracks? How do they make you feel? Listening to those everyday? You see music improves both your productivity and cognitive performance. It reduces stress and anxiety and improves your mood significantly. I know you might be busy, but schedule at least ten minutes of your day for only listening to music and nothing else. Many of you might say, well, I listened to music while driving man. Well, that's good man, but it's not really, not nearly as effective as it can be if you just focus on music, the lyrics, the way it's making you feel, the emotions and thoughts are changing with the music. Or else you can also play an instrument like a guitar, the anode, violin, drums, or any other instrument that you know playing. It'll have a **** lot of positive effects on your productivity. Those away with all five self-care tips from me, I really hope that you incorporate these steps in your life and take care of yourself. I'd like to end this lesson with a code by Princess Diana. Every one of us needs to show how much we care for each other. And in the process, care for ourselves. 26. Key Takeaways & Conclusion: Welcome to the final chapter of the course. Let's talk about the five different attachments that you will find in the course resources section. First, the first is Week Planner. It's a simple planner to plan the week. Then we have a planner. Planner comes with a to-do list, a schedule and Eisenhower Matrix to prioritize and delegate, automate, and eliminate unimportant tasks. Then we have gratitude journal. It's designed for you to express thankfulness for everything good that happened with you today. Then we have keyboard shortcuts and veins, both Windows and Mac shortcuts. And we also have key takeaways. Key takeaways is a document with all the key course takeaways so that you don't have to re-watch this course to find something, I'd like to request you to please take a moment to read the course and write a review that I will understand the areas of improvement. And new students will be able to decide on enrolling. According to me, there are six key takeaways from this course. Number one, takeaway is identifying and eliminating your distractions. By management begins with identifying your distractions and getting rid of them. Things that mostly distract you like social media, the internet, gossip, chats, notifications, news calls, text, everything, all of that reside in your phone. It's easy to optimize your smartphone usage and fixed most of your other distractions when you stop complaining and start working on your environment and mindset. Takeaway number two is work on your focus. Focusing on a single task for longer durations is becoming extremely hotter for most of us. There are two ways to deal with it. One is the physical way of dealing with it. So we can bring our mental focus and clarity back with annual meditation or gazing motivation or other types of meditation techniques, which does not require a lot of planning. Another way is by incorporating techniques like Pomodoro, time batching. I'm blocking 3s1, G3 are Eisenhower Matrix delegation automation, elimination, et cetera. But the best approach is to understand that it's not one or the other technique. A carpenter, for example, doesn't only work with nails and Hammer. He also keeps measuring paved screwdrivers, power drills, chisels, levels, the bevels, layout squares, and so much more at his disposal. It's up to you to choose your tools correctly and keep yourself away from context switching. Takeaway anniversary is elimination. Elimination plays a key role in time management and productivity. Some tasks do not compliment your skills or potential and end up draining your energy and vitals buy-in. So there are ways to identify those using Eisenhower Matrix. Categorize tasks based on urgency and importance and overcoming Parkinson's law or procrastination by re-evaluating deadlines, task periodizing, time blocking, and I'm patching techniques. The key is to develop the skill of isolating the result, producing activities from the whole bunch of other stuff that you do. And try viewer focus where it needs to be. And the Pareto Principle or the API 20-year-old is made it just for that. Takeaway. Number four is delegation and automation. There are things that you cannot eliminate or delete from your legs. So there are essentially two ways to deal with them. One is that you delegate or outsource some of your tasks and do is automate whatever you can, bill payments, computer backup, etc. When you eliminate and delegate and automate and start to prioritize the most vital goals and activities. You can then discover that you have enough time to have some fun. You can spend quality time with friends and family. You can travel, you can hike. You can join on offline class to learn something that he always found interesting. If you develop critical time management skills, you'll always be able to create your own time and space takeaway. Number five is speeding things up. You can speed up YouTube videos or audio podcasts to two or even more. You can learn different keyboard shortcuts for the program. So the apps that he mostly use, you can reject or refuse incoming requests. You can improve your physical agility with yoga. I already talked so much about all of these, but I have to tell you something. It's not how much you can do or achieve and less time. It's how much you avoid doing to produce extraordinary results. Takeaway number six is health held is one of the most important aspects of your life. And many of us are unknowingly damaging our bodies by not taking care of ourselves. One of the best books on productivity by various called Tools of Titans. This book right here, the tactics, routines, habits of Billionaires, Icons and world-class performers. You will find that almost everyone, every successful entrepreneur, athlete, the leader, team interviewed the great care of their health and diet. In this course, I've talked about yoga and meditation, sought VIP food, drinking more water, and getting enough sleep, which most of you can incorporate in your daily lives. See the thing is, the more you take care of your body, the more your body will take care of your productivity. Make sure you know where you are going. Your journey is fun. Thank you very much for taking this course. And from the bottom of my heart, I wish you all the very best.