Teaching Online with Zoom 2022 - A complete guide for beginners | P.D | Skillshare

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Teaching Online with Zoom 2022 - A complete guide for beginners

teacher avatar P.D, Making education fun with tech

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.

      Welcome to this class


    • 2.

      Zoom - First Look


    • 3.

      2 ways to create a zoom class


    • 4.

      Managing Participants


    • 5.

      Waiting Room


    • 6.

      Chat - Send a private text, save the chat and chat to participants in the waiting room


    • 7.

      Sharing screen #1: share desktop, an opened file and allow participants to share


    • 8.

      Share screen #2: share slides as Virtual background, share a portion of screen and share video & aud


    • 9.

      Exploring White Board & Improving students' interaction


    • 10.

      Breakout Rooms #1: open and close breakout rooms, broadcast a message, countdown and change rooms


    • 11.

      Breakout Rooms #2: assign participants automatically and manually, allow participants to choose thei


    • 12.

      Breakout Rooms #3: useful settings for classroom management, allow/not allow participants to leave


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About This Class

Transitioning from face-to-face to online teaching is not an easy journey for both us and our students. Having experienced this process myself, I created this class to walk you through all the essential features that you are most likely to use in your teaching. 

Who is it for?

  • teachers who have never taught on Zoom before and would like to get an idea of how it works
  • anyone who has some experience with Zoom but would like to brush up on their skills (this class was designed between January and February 2022, some new features will be introduced and explained) 
  • anyone who needs to use Zoom in their job 


Download Zoom here: https://zoom.us/download

Create an account here: https://zoom.us/signup


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1. Welcome to this class: Hello and welcome to this course. Teach online resume, a complete guide for beginners. My name is Paige and I work in the higher education sector in the UK. And I've been teaching on Zoom for a couple of years now, by the end of this course, you will get a set of skills that allow you to teach confident with Zoom. For example, how to share your screen, how to use whiteboard, assigning students into breakout rooms so that they can work in pairs or in smaller groups, or managing at tendons with lesson report, we will also be looking at some features that are available for students who attend through their laptops, but not for student who attends through their phones. And there'll be some tips for classroom management and tick to support student who are less confident with Zoom or less confident with IT in general, this course is for someone who has never taught on Zoom before. But if you've got some experience and would like to see some new update, please do stay. So before starting this course, there are three things that I would like you to do. First, number one is installing Zoom using the link that I put in the course description. Number two is to create an account with Zoom or lucky into your SKU or organization account. With number three, I would like you to lock in using a laptop or desktop computer just to experience all the features on Zoom. Other than that, nothing else is needed. If you're all set and ready to go, I'll see you on the other side and thank you for joining me. 2. Zoom - First Look: To create a Zoom link for your class, there are two options. Click on New meeting our schedule, but you can do more with schedule. I'm just going to go ahead and select schedule. Here we have topic. You can set your class name as for example, physics. With dead end time. When is your costs going to be? Or we can set is as a recurring meeting. So we don't need to create a new link every time we time zone. So it's not too important, just keep it as it is. Meeting ID. You don't need to worry about this. Just select, generate automatically with passcode. And if you're on the basic plan or meetings that you create will need a pass code. This course is designed in January 2022. So if you are watching this in, let's say 2023, things might have changed. Only if you pay for the Pro plan. You then can choose not to set a path coat. With wetting room. You can manage who you want to let into your costs or remove unwanted guests. For example, student who arrived late. So this is what it looks like to you when someone is in the waiting room. This is what it looks like for a student who he is in the waiting room. Personally, I do recommend using Waiting Room because you can do a lot with it. Authenticated user can Jain, if you tick this box, your student will need to sign into Zoom with your organization account, for example, ASU email is a good feature to manage attendance. With video, you have two options on our off for both the host and participants. So I usually select Alpha, both me and my students because let's say I'm starting a cost. But then I realized that my background is a little messy. So having my camera off when I first entered the cost will prevent people from seeing what they don't want to see or what I don't want them to say with audio. So just keep it as it is calendar. Now, if you lean your Zoom account with one of the calendars below. For example, with Outlook calendar. And if you set a meeting with a specific time, it will appear automatically after you create and save the meeting. If you're happy with this setting, click Save. Then copy the invitation and send it to your students. 3. 2 ways to create a zoom class: Creating a Zoom link for your class is fairly easy, even if you are completely new to Zoom and we're not watching this video, you can figure it out by yourself in like ten or 15 minutes because of that in this lesson, I want to share something more than just simply creating Zoom links like a where should we keep them so that our students can always find the right link for their class. Before we get into that, let's quickly go through how to create a Zoom class. There are two options. Number one is with a specific date and time, and number two is creating a recurring meeting with option one. The good thing about this method is you can see upcoming meetings when lucky into Zoom with all the meeting details. If you link Zoom with any calendars, the moment you save the meeting, it will appear right on your calendar without you having to create a new meeting, then copy and paste the Zoom link onto your calendar. The only thing about scheduling a class with a fixed time is that you will have to create a new Zoom link every time that you teach, if you're working with five or six classes, having to create a new link and then send it over to all your students extra time that you teach. It's going to take lots of work to solve this problem. You can create a recurring meeting. Zoom allows you to schedule meetings with multiple occurrences so that each occurrence uses the same settings and the same meeting ID. The only drawback with recurring meeting is that it does not show the time your cost starts and finishes, but you can always include it in your class title. As I mentioned at the start of this lesson, here are some tips on where to keep the Zoom links so that your students can always find them if you hold your classes on a virtual learning environment like Google Classroom or Blackboard, Try to keep the Zoom links where it is most feasible for your students. Let me give you an example. I'm hosting my classes on Google Classroom. When a student first login to the platform, this is what they see. They click on coursework. The Zoom link was kept at the top of the page. Yeah, it is very easy to find. If you have a work email which mainly are solely used to communicate with students, you can include the Zoom links in an automatic response. So even if you were in the middle of your class and a student emailed asking you about the link to join that class, they will get the answer in 1 second. 4. Managing Participants: If you click on participants, you can see how many people, including you, are in the classroom. We also have the option to invite someone into the cost by quickly sending them an email. You can admit student one-by-one or admit them all into your costs. When you remove a participant, these will show up on their screen. When we click on a participant, there are lots of things we can do. We can ask them to unmute themselves, send them a private chat pin, or spotlight them. You can make them a host for the class as well. If a student joint with the iPad, the default name might be iPad with his future, we can change to their actual name, putting students in the waiting room. If we do select this option, anything that is happening in the class right now, they wouldn't be able to see or hear it. When we scroll down to the bottom of the screen, we have some more advanced setting to play with. Ask all to unmute. This is what they will see if you're asked them to unmute, but they can choose to stay muted or follow your request. Mute upon entry. These lessons mute all participants before joining the class. Play Jain and leave sound. If we select this, both me and people who are already in the meeting will hear this sound when another student enters the classroom. And if they leave, we all will be notified by this sound. We can also lock the meeting to prevent any late arrival, just to avoid any distractions of having students trying to get in when you are already in the middle of the class. They were witching room. This is Cu, you don't really have to go to their website, zoom.us, then lock into your account to enable waiting room. You can do it right here in the meeting. Allow participants to unmute themselves. If we enable this, students who wouldn't need to ask for permission to unmute themselves. But if we decide not to allow them to do so, this is what they will see when trying to unmute. 5. Waiting Room : This feature allows you to hold all student in a waiting room before letting them into your class. It will give you some time to get everything ready before starting a lesson. As a host, you can admit them in one-by-one or admit student all in ones to enable waiting room. Go to Zoom that us. My Account Settings. So it's right at the top. Enable waiting room with wetting room option Zoom were asked you who should go into waiting room for me. I always select everyone. Apart from that, I also select, Allow participants in the waiting room to reply to host and co-host. One more thing that you need to do in order to use a waiting room is enabled it when scheduling a meeting. Right now I can see who's in the waiting room. I can remove or admit them into the lesson. I can send them a message. I can also put participant into the waiting room. If you click on the profile picture, three dot putting in witching room. Alternatively, you can also look for their name under participant. So click more. Put in waiting room to chat to participant in the waiting room, for example, telling them to wait for two minutes, are asking them to leave because they are too late. Student can send you a text from the waiting room if you are on the PET subscription, not the basic plan. This is what it looks like for participants in the waiting room for both phone and laptop user, they can see a message. The host will let you in tune, and they both can see and reply to a text send by the host. Now that you're a student or in the waiting room and waiting to die their class. I wanted to take this opportunity to remind them of our class expectation. For example, if there are ten minutes late, they won't be let in and they need to attend from an appropriate place. This can be communicated to students through texts or even by a short video. To do this, I will need to customize a waiting room. So if you go to Zoom that us, My Account Settings, waiting room, customized switching room, we have three options. With default screen, I can only change the title. So for example, I'm just going to add, thank you for waiting. The host will let you in soon. Now this is what they see in the waiting room with a second option, a logo and description. I can edit the title. I've loaded a logo and write a description, and the word limit is 400 words. For example. Before joining this class, make sure that you are attending from an appropriate place. Have your camera and audios test it. Not that student into a more than ten minutes late will not be allowed in. And I'm just going to upload a logo. Now this is what they see in the waiting room. With the last option, you can add a video. I'm just going to copy and paste the previous description into a video format. To do this, I use Canva, and now it is ready to be uploaded. This is what it looks like for participants in the waiting room. If you need instructions on how to create a short description video on Canva, please do let me know. With the basic plan, you can only enable the waiting room, but you can't really customize it. And as I mentioned earlier, is a one-way communication with just student. It means you can send them a text, but they can't reply. 6. Chat - Send a private text, save the chat and chat to participants in the waiting room: In this lesson, I will be sharing what you can do with the chat. What settings are available. For example, private chat, sending a PDF file, and how to save a conversation that you have with student. We will also be looking at some of the limitations with the chat function. If someone attend through their fond and as usual, what it looks like on the student's screen when we enabled certain setting will also be shown in this lesson. With a chat function, we can see texts from everyone in the town that they were sent. We can send a text to all participants. I'll send a message to someone privately. You can also chat with participant in the waiting room. I'm going to put set back in the waiting room to give you an example. You can share files with people. You can select it from your Dropbox or upload it from your computer. Sending an emoji or selecting skin tones. With the three dots, we have more setting. Both you and your student can save the chat if you enable this. If saving chat is not available for you, you will have to go to zoom.us. Click on My Account. Settings. In meeting basic. Allow user to save chat from the meeting. So here we have only host and co-host can save the chat or everyone can do this with the basic plan. Only you can save the chat, not your co-host. When you scroll down a bit, we see outer saving chat. It will say like this, the chat will be saved automatically when the meeting is finished. Let's have a look at this again with no one. It means the chat is disabled. This is what it looks like for students. When you disable the chat host and co-host, student can only talk to you, but not with other students. And only the host and co-host can send messages to everyone. Everyone. When students send a text, everyone in the class can see their message. Students can do send you a private message. Everyone and anyone directly, they have the option to send a text to everyone in the meeting, or they can send a direct message to you or another student in the class. These private message is not visible to you as a host. Participant attending through the phone can do pretty much everything with the chat, apart from uploading a file like participant who attend through a laptop, when they use a chat, they can't see what you are sharing on your screen. If you are asking your students to do a task that requires reading a text and answering corrections. They will have to jump between the screen and the chat. Apart from that, they can send the text to everyone, send a private message to you or to another student. Or they can also use the emojis. 7. Sharing screen #1: share desktop, an opened file and allow participants to share: This video will only cover the basic section of screen-sharing for advanced features, please find the next lesson. To start with. Let's make sure that you have all the ray settings that allow you to share your screen. So go to Zoom that US. You will need to lock in. So click My Account Settings in meeting basic. This is what you will see on your screen. Tick the following. Screen-sharing with who can share. It doesn't really matter because you can still change it when you are in a meeting. Right here we have disabled screen-sharing from meeting you host, and disabled screen-sharing when guests are in the meeting. Just leave these two because with the first option, with disabled desktop, you might want to share your whole desktop at some point, right? So I think that we're good to go. I'm going to walk into Zoom now and start the meeting. When you click on Share Screen two, we're at basic advanced and files. As I mentioned earlier, we're just going to go through basic in this lesson. You can share the entire desktop would just student, which means that they can see everything, including all the apps that you have on your laptop, your document, time note with dysfunction, they can see as much issue with iPhone, iPad via airplane or iPhone and iPad via cable. These two basically let you share your content from your phone or your iPad. But you will need to use a cable to connect your phone with your laptop. So for me, I don't think that I will use it a lot, but there's an option there. Width Zoom. You can share a selected file with your student. So here you can see Microsoft Word, google Chrome, Notion, PowerPoint, and Spotify. So these are the apps that I have on at the moment, I'm going to share my slides with students. This is what I see on my screen. So the coup things is participants can only see the file that I select. It even went, I've got multiple files open. This is my screened and what I can see, and this is what students can see, is completely different with sharing your desktop. When participants can't see as much issue with this feature, they can only see the phi selected. Personal. I think it is really cool when you are teaching and you might need to have a quick look at your lesson plan or check out the answer for a question that you are not sure about. So when you look down here, you can also share sound with participant. I'm going to play a video on Skillshare. By clicking this box, my students now can see and hear the sound from the video. One of the most important thing that you need to know before starting tutoring is your student motivation. You can also just unmute yourself. Zoom will pick up the sound from the video, but it will also pick up what you say. Why did they want to learn English or do they study for a degree? If you click on Share Screen again, who can share? So we have only host apart from you. No one else in the lesson can share their screen or participant. So anyone in the meeting can share their screen, including phone attendees who can start sharing when someone who is sharing, this doesn't mean that participant or you can see multiple screens. For example, if two or three students are sharing at the same time. But what it does is that a participant doesn't have to stop sharing in order for the next one to share their screen. For me, I think it is a bit problematic because let's say if a student is sharing their screen or if you are teaching a lesson. So let's say if a student and share their screen by accident. So this is not what we want. I would recommend for this, just select only host. If they are sharing through a laptop. They have as many options as a host. So we have sharing the deck, stop sharing a file, share sound. Yeah, I think that they can do estimates a shoe and to stop someone from sharing. At the top of your screen. Click View Options. Stop participant is sharing. 8. Share screen #2: share slides as Virtual background, share a portion of screen and share video & aud: We'd add farms features. You can share your slides as Virtual Background portion of screen computer audio, video and content from second camera. With the first option slides as virtual background, you can have a video embedded which are size. I'm going to select presentation one. Yeah, there you are. I think it's just going to be extremely helpful if you make a synchronous materials. I can also choose to record my meeting, then store it locally or on the Cloud. And just a note that starring a meeting on the count is only available for pro users, not users who are on the basic plan. Let's have a look. I'm making a video explaining the concept of modal verbs in English so that my students can get some idea of how to use them before they attend their similar. I'm going to choose slightly as virtual background. Hit the record button and start walking my students through the lesson. So it can implant. We can use them to talk about ability and possibility. Now that I'm done, the recording will only be available when the meeting is finished. So meeting here where we can find the recorded lecture. So I'm just going to play it to see if students can see my face and the slides as virtual background. It can impact. We can use them to talk about ability, a possibility. It's pretty cool. If you click on these three dots, I'll click on your video. We can resize and move the video around. Or if you don't feel like having your video embedded it right on the presentation. For example, your face, my cover, some of the texts, then select Split video from the slice. Your video will appear at the top of the screen. One of the limitations of sharing your slides as virtual background is that it does not support transitions, audio, or animations embedded in your slice. This is what I can do if I choose to share my slides by sharing my whole deck star or just shared a selected file. So we can see all the animations of texts jumping in and out of the slice. But with sharing slides as virtual background, our students will only see the whole page and no animations or transitions are shown. One more limitation is both UN student can annotate on the screen. The next thing that we have is share a portion of screen with his future, whatever that goes into this green box, your student will be able to see it. This can be fun if you're playing a game in class. For example, when you want to reveal a piece of information at a time. Or if you make note under your slide and you don't really want your students to see you're not. Then we have share computer audio where you can play a song, play an audio recording. This is very similar to sharing sound. If you play at, let's say a recording in the background and you're unmute. When we enable this student can hear whatever that you are playing. Then we have share video. This is only for downloaded videos, not online videos like let's say on Skillshare, on YouTube to create a new link and then send it over to older student. Each time that you teach is going to take lots of work. 9. Exploring White Board & Improving students' interaction: The whiteboard feature allows you to share whiteboard, or we can call it to blank page, where you and your students can both annotate on the screen. You can produ texts. I'm just gonna write Zoom whiteboard. We can underlie keyword, draw different shapes. Use DMS. Here we have a symbol of direction, correct and incorrect symbols, a heart and a starship. A question mark, I'm just going to copy and paste, let's say a correction. And then to see how students interact with the whiteboard gives you the question is, what's the capital city of the UK? So here's looks screen. And he would have to put a star next to the answer that he thinks is correct. Next we have spotlight where we have like a laser pen that helps to draw participant attention to certain point on our whiteboard and narrow. And again, this can help you do point at something. And the last one is vanishing pen, and which going to disappear after two or three seconds. We can also erase stuff or change the format of your text. You can change the colors. You choose how thick you want your texts to be. Make text bold, italic, or change text size. Then we've got the undo and redo. Instead of using the eraser, we can also clear all drawings all in one. By selecting clear all drawings. Clear your own drawings are clear. Students drawing. Before I try these feature, just want to show you that even when you stop sharing and then open your whiteboard again, your texts are still there. So if you are teaching, let's say a math class and have given your student a solution for a math equation. And what light is, save the answer so your students can have a look at it later on. So try to save feature. We can say what has been written on the whiteboard as a PNG or PDF file. If you want to enable or disable annotation for students, look at the top of the screen. So if you disable annotation for student, your student can no longer write on your whiteboard. You can hide student's name. So this is good for brainstorming activities and my students feel less anxious about not giving the right answers. We can also create multiple pictures at a time. I'm going to drag something on page two right here. And I can just switch between the two pages if I need to. Whiteboard can also be shared with participant in breakout rooms. So I'm just going to put looks in set into two different breakout rooms. I'm going to share my whiteboard from the main section. The only thing that students can do when we share a whiteboard or our screen to breakout rooms is that they can annotate, but they can share their own wife bought and then annotate on that. If you are asking your students to do, let's say, a brainstorming activity or a peer review task, tell them that they can share a whiteboard, not Tao ideas, then save it when they are done. 10. Breakout Rooms #1: open and close breakout rooms, broadcast a message, countdown and change rooms: The breakout room feature lets you assign your students to work in a group or in Paris. Before getting into all the details, let's make sure that we have enabled breakout rooms. Go to zoom.us. My Account Settings, emitting advanced enable breakout rooms, allow host touristy participant to breakout rooms when scheduling, allow host to broadcast message to participant. I highly recommend this just in case you need to send a quick message to remind students in breakout rooms. To open the breakout room. Click on this window symbol. Select the number of rooms you want to create. Create breakout rooms, then open all rooms. Now that student are in breakout rooms, we can broadcast a message. For example, remember to assign one person to get feedback. Your message will appear at the top of the screen. There are two limitations of broadcasting a message. Number one, there's a word limit, so it is not ideal for giving long instructions. Number two, when standing a link using broadcasting a message, student can only see but can click on it. To call your student back to the main section. Just hit the close all rooms button. On the screen, you can see our breakout rooms will close in thirty-seconds. It means students have been informed that they need to come back to the main section and have 30-second to wrap things up. During the 30-second, they can choose to stay until the end or can leave breakout rooms at anytime. To enable this, go to breakout rooms. See this symbol here. Select count out after closing Breakout room, and just select the amount of time you think that is reasonable. It could be 30-second, 60-second, or 120 seconds. 11. Breakout Rooms #2: assign participants automatically and manually, allow participants to choose thei: In this lesson, I'll be explaining the differences between assigning participants automatically, manually, and letting participants to their room with the first option assigned automatically. Zoom will do everything for you. If you have six students and 12 groups, Zoom will devise student equally into two groups of three. We can also assign a participant manually if you have a preference, this allows you to choose who should go to which room. Or what I usually do is assigned m student automatically, then just swap one or two students here and there to save time. So after creating breakout rooms, they small window will show up. At this stage, Zoom will show you if this is how you want to allocate your student. And they are not in breakout room yet. You can move students around. So I'm going to move to Zoom three. Or I can swap look and CEP. Let participants choose their own room. If you have no preference on who should work with who, or if you are playing a game in class, let students who their own room. To enable this, go to breakout rooms. Click on this symbol. Tick, allow participants to choose, boom, go back and recreate, select the number of rooms that you want. Select let participants choose room. You will see this small window. And at this stage, students are still in the main section and they need to choose a room to go to. So this is what students will see on their screen. For laptop user, tell them to click on breakout rooms. They can see who are already in this room. To Jaya room. Click on the number on the right and then click Join. For phone user, they will see this symbol on the left-hand side of this screen. And they have to do the same thing. So just click on Join breakout room, and then they have to select the room that they would like to go to. There are two tips that I think might be helpful when it's come to breakout room. The first one is to support students who are less confident with IT. Some students might get a little confused with which breakout room that they should go to or have the conduit. If this was the case, you can share your screen with them and show them the rooms that are available and who are already in that room. After they select a room, you can just assign them. They're tip number two, if you are playing games in class and they need to come up with a team name after they have decided who they wanted to work with and choose the name, assign them to breakout rooms, either manually or letting them choose their room. At this stage to help students navigate which room they should be, we can rename the room according to their team. For example, room one and m is now pineapple. Room two is Pat tie. 12. Breakout Rooms #3: useful settings for classroom management, allow/not allow participants to leave : In the last two videos, I explained the very basic of breakout rooms. In this lesson, we're going to look at some advanced settings just to make our life a little easier. If we go to breakout rooms, click on the two symbol. Allow participants to return to the main section at anytime. If we don't like the assumptions when students click Leave room, it is equivalent to leave the meeting. But if we enable this, when a participant and clicks on leave room, they will have two options. Leave the meeting, I'll leave breakout room. So I highly recommend selecting this automatically move participant into breakout rooms. If we don't elect this option, when we open breakout rooms, our student will receive a notification looking like this. We then will have to wait until they click on shy to be directed into a breakout room. This can be a bit hard for students who are new to Zoom or not IT confident, automatically close room after a certain amount of time. If you select this, you then don't need to close the breakout rooms yourself. I'm going to give my student one minute for this task. When they are in breakout rooms, they can see the count out hammer. If we click on this symbol again, we then can see notify me when the Tammy's up. Now, this is very, very important. If you don't feel like this, after the Tammy's up, zoom will close all breakout rooms, but your student will still have that 30-second, a one-minute notice, depending on how long you set the breakout room countdown for. If you do select this when the time is up, Zoom were asked you, do you want to keep breakout rooms open or close it now, if your students, him a little behind you then can chew the assumption to grant them another minute or so to work on the task. Or you can close all rooms if they are done.