Transcripts
1. introduction to the SAP SD S/4HANA Down Payment Course: Welcome to the SAP S4 hana down payments for sales and
distribution curves. We are a collective expertise if we consultants with decades of experience and we are eager to share our knowledge with you. In this class, you will learn from our experience not only how to set up the master records and just create the
damping request, but also how to link
the down payment to the process and
later have to get the invoice and apply
the dumping into it. Actually. But here we
have the full content. The first is just a
quick introduction to the SAP S4 hana, how to connect and use a theory. Then we'll start the process and we'll just create
the sales order, setting up a new special
general ledger transaction, which at the end of
day the downpayment is special general
ledger transaction, so well, we'll start with that. Then we'll just have a
dumping in monitoring. We will create an
see the consequence of the down payment even in
financial accounting later. But we will pose the goods issue within
sales and distribution and just run the bidding
process so we can post the invoice
at the end of the day. This is an account
receivable that we have in a financial accounting. Because of that, the
next step is to post the incoming pavement
when we actually receive the payment
from the customer. But of course, considering
the first down payment, and after we pose that, the last step is just to check the update to the customer
account because of course, everything now has
to be a cleared, so well, we have
covered that process. We will close the course and
of course we invite you to keep checking our following
courses on the platform. But well, without further ado, let's start with
the first lesson. And again, you can
contact us using our contact details at any
point if you have any doubt, we can help you with
any other topic. Just please drop
a line using 123, learn ACP at gmail.com. So thanks so much and we'll
see you in the lesson.
2. Process to connect to SAP Fiori: In this lesson, we want to show the steps that we need to
follow to start using fury. And of course, this is really important and relevant
because as we know, fury is one of the cornerstones
of these new releases. So we will just show
the steps to connect. That will be just the first
thing. We will run an app. As we probably know by now, the theory apps are built using a technology that
is very similar to the technology that most of the websites that we
use everyday use. So for this reason, we need to use a web browser. So it most of the modern
browsers can just work with theory just seamlessly
without any issues. But then the decision is just pretty much a
matter of taste. And we really like Safari, wheels like Firefox and Chrome. So in this run, now that we're in a
desktop computer, we will use Chrome
to show the steps. Actually, we already have one window of Chrome open and we will
just open a new tab. Definitely as you can see, that ministers of
the system have just also enabled quick
link into your 11. So let's just click on that one. But of course, it just valid to say that at the end of the day, this is just a URL. And most of the times the users that will work
with VRE every day, they just set up
a quick shortcut. Just like in the desktop, like a shortcut that you can just double-click and
they will take it. The computer will take you
directly to this website. So we can start using theory. Of course, as you can see
even from this first screen, we have a much nicer, more graphic and just
user-friendly user interface. So well, let's start
with the steps. Let's just enter our user. And of course, the buzzword. We could change the language to any of these available
languages, for example. But right now what we have, we'll just go with English. So let's move on. And at first it will just load what we
call the theory Launchpad. Just think of these
as your homepage. And we could use these tiles
just to click on them. And the tail will just call
the underlying application. But actually, we will start with just something really easy, which is an inflammation
of them report. But for that, we need also to discuss the objects that
we have at the top. They seem like hyperlinks
is just like texts. But actually, at
the end of the day, this is just a group of apps. So let's switch to the group
of apps for controlling. Because here we have the rubber that we went to run right now, which is the cost centers plan. Actually, this report will allow us to query the database. So the system can
show the values for a given cost
center and we can compare the actual
implant column. So we can compare actual costs again against plans, plan costs. So let's run this app just really easy because we just
need to click once on it. And of course, at first, just with the parameters
that we need to complete to query the
database shows up. So let's start with
the fiscal year. We will also select a
posting period for you. And it's important
to maybe notice that we have this red asterisks
for some of the fields. For some others, we
don't have those. But of course, these
are just the, a, like a way to point out that
the field is mandatory. So well, also, it's important maybe to notice is that actually for
all of these fields, we have this icon on
the right-hand side, which is like two squares
on top of each other. And for people who have been using the SAP system
for a long time, even the previous
graphical user interface. In the classical one. You are familiar with this
because the much code, just in theory it
looks a bit different, but it's the same principle
for some of you that are maybe new to Sep. Let's just
show how can we use it, it just by clicking on it. And the idea behind this, actually, as you can see, like a rapper in itself. Because the idea is that anytime a user has a doubt on which, like, what value should the user select
for a given field. But they can do is just they
can use the match code. And again, it's like
a little rubber that will show all the
permitted values for that particular field. So for us, in this example, we want the actual plan
version, version 0. So we can just
select that values, select that line and click Okay. And also all
immediately will have the correct value for the field. So it's like what's a
way to prevent errors? Just because we use
only possible values. Because those are
the only values that will be shown
by the match code. So let's now continue
with the company codes for these will enter
the IV, which is what? D dash ten, and the cost center, which is for these
example, a ten, 1200s. After we enter all these parameters,
let's just click Okay. And as easy as this will have immediately the
data in our report. The app is now executed it query database and just very quickly
just show the results. Of course, this is
just a, for example, we can see the GL account that
was used for this posting. We only have one actually. It's the value is
four, €90 with $0.91. Well, this is just a
very simple example that are much more complex
apps that well, depending on what we went
for an up with was built. This was just a quick
example. Just record. We have finished just comparing, for example, the actual
against them out. It actually against that plan, which of course is actually
the plan is completely empty. So the difference is
the actual amount. That is just like a quick look to their
report to the center. And of course just do one
of our first few reps. So now we just want to show the steps to, hey, quit this up. For this video is really easy. We can just click the
zippy logo at the top left and immediately
will interfere lunch. But with this, we want just
to finish this lesson. And of course, we just imagined to keep learning
with all of the rest.
3. Create Sales Order for Down Payment scenario: We know that the ERPs
and integrated system, and now we want to
focus on integration between sales and distribution
and financial accounting. Actually, we will focus right now on the down payment process. And for this we'll start
with a new sales order. So we have these definitely
saves group of apps. And we will use the
create sales order fury. Yep. So let's start
that one. Of course. I mean, we went for this
scenario just a standard orders. So we will use the
OR, or their type. And for the sales organization
will use a double 0. Our sales organization right
now for this scenario, the distribution channel is ten, just direct sales and the
division is doubled zeros, we just cross division. Okay, with those values, we can just continue. Let's click Continue
at the bottom just to get to the main screen. And of course, the first
thing we need to set up is the salt party at
the ship to party. So for both of the Buddy's, we'll just see just
a example customer that we have set up here. So everything is correct. Now, we can proceed with
the customer reference. For that, we will just type the customer reference
directly, the 4711. Then what the customer
reference date, we will just select
today's date for that one. So now for the requested
delivery date, we will switch these do in
a month is just a human. But we will choose right now, seven, June 7th. So that's okay. Now we can proceed. And actually, this
is for a service. So let's use the ID for
the service which is 11. Just installation services. So that is the material
codes for the service. Now, but we just
want the quantity is one service were
selling at the end. We're going to use a
customer material number for this service. Actually, they the IV for
that one is for dozens, 711. So similar to what we had
in the customer reference. So that is that is correct. Let's just double-check that
we have the correct blender. We can assign the plant, which is the double 0. And then we can
just press Enter. That is to validate the data. First. Because we have been
modifying the dates, we will have a just a warning here that the bidding date is
to remind us, that's fine. We can continue. And first we will double-check
the item category. We went for these, which is Milestone billings. So here we have it. That is correct. Actually,
because of this, we can double-click just to get the full detail for the item for disease or the right them. Because we want to
double-check them. They're building plan. So
let's have a look here. As you can see, we have the first language is
the most important thing right now for our process. Here we have it set up a down
payment for ten per cent. So that's fine. It's not blocked, it for 10%. So €1 thousand. And that is something
that, well, I mean, it's just the basic data that
we need four years later using the same order as the preceding document
for the down payment. So of course later
we will have also the invoices that's
coming in some of the next lessons right now, we will just go back
so we can save. Okay, I'm might have
some village in Boston, but that's fine
for our scenario. Let's save these sales order. And let's just wait for
the fury up to finish, because of course we need
these ID for the document. We have now a new
standard order. This one is 351. So let's write the number down. Of course, as you
know, this is one of the most important values that we will have
for the process. And it's fine now we have it. Let's close the fury up. With these. We finish for today,
thinking you all.
4. Using the Post Billing Document app to create the Down Payment req: Right now, we have only
created the sales order. And as we know, this is a document that is
relevant for logistics, but it has no consequences yet. In financial accounting, even though we have a billing plan, we have done pavements
and then milestone a bulk billings that then these
documents have an impact, directly impact in
financial accounting. That's going to come later. Actually, this lesson
is probably the, one of the most important of these cycle because we will use a pose billing documents of urea to create the
down payment request. And well, for these,
jump into sales. And here we have the create
billing document theory up. Of course, this app
will always show the previous document we have been working with the
same order that we created. So it's fine. We can just press Enter. And as you can see, a apa has found that it's important right now to create the actually
the down payment, but it's a down payment request. How can we know that? Because at the top-left we have here down payment requests. Later, we will
understand a bit better. What is the difference between a down payment request and
an actual down-payment? Moving right now, what
we see right now, this is just a down payment
request for €1 thousand. If you remember, there's the
down payment was for ten per cent and the value
for this document, for the sales document,
it's €10 thousand. So yeah, we have that
correctly set up. The dates are correct. Everything is fine. So we can just proceed and
save at the bottom right. And now they're coming back with this success message that the document has been
saved correctly. We have the ID nine
multiple zeros, 111. But what's important and we can accomplish that right now. It's just have a
look at document, not only the logistic document, but also their fight
document that was created according to or things to this
scenario, these steps. So for this, let's click More. And within willing document, we can just click Display amble. Again, the latest document
that we have been using, the one that was created as a billing document
some seconds ago. Now it's defaulted here. So we can just continue
at the bottom, right. We can click Continue. And here we have the detail. Of course this is just
exactly what we were checking the previous screens. But now we have the
difference because now instead of having just a
temporary number here, a temporary ID for document, now we have the actual
ID for this document, the net value, the
payer, everything. But then again, we were saying that we want
to understand a bit better what has happened for
us in financial accounting. So let's click the
accounting push button. And able, this is the document, but it's really super
interesting document because most of their
fight documents that a, you will see throughout
your time using this API. They have at least
two line items are most of the times
three or even more. But right now, this one, we only have one line item. As you can see,
it's just the f is this special year indicator for a pit down payment requests
and it's only one line. Again, this document is not even part of the
financial statements. Actually. The document is not even we didn't have a 0 balance. So it's not even complying with the most basic
accounting rules. But that's correct because
at the end of the day, this is not a
financial document. It's not something that actually we can consider as part of the
financial statements. So what's important then? It's the amount we have requests for 1100 considering
also the tax, the 10, which is 10%
tax when 1010%, 1100. And well, again,
the important thing with especially general
ledger transactions is that they use a
different account, not the main account
that we have in the master record for
their business partners. So what we can do right now, what we can show right now, is there within more there? Oh, well, actually, we can just double-click
the line-item. It was listed in the, but actually it's
right in the screen. There's the push
button or we can just double-click on it
on the line item. And as you can see, the
e-mail account that was posted two to 11, Nine, one triple 0. So that is exactly right. This is not the recommendation. And Canada we have in
the master record for the business partner
for this customer, this is an alternative
recondition account, and actually this is the account for down
payment requests. What's important is that
later we will convert, will transform the
down payment requests into an actual downpayment. And also when we accomplished
that the account will change and then later when we assign the down
payment to an invoice, also the account
will be different. Either concision and
Gamble be different. So it's just like
a pile of course, in the process some steps, but every time we continue
to the next step, we will have a different
yield account, a posted too, because again, that is the magic, that is the main thing with
the special GL transactions. So well, after we
have seen this, we can just go back close
and finish the theory up. And of course, we just wanted to thank you all for
your attention during this lesson and invite you to keep learning
with the next one. Thanks so much.
5. Discover the Down Payment Req using Manage Customer Line Items Fiori app: We showed in the previous lesson that the theory app
create billing documents, actually created a new document, but this is not an invoice. Actually. This is
not even a document that will show up in the
financial statements. It is actually just a request, it down payment
request, of course. So in this lesson, we will assume that we are just accountants working especially evils in
account receivable. Because our job is just to go through the account
of the customers multiple times a day at least
and just find if there is something new that we should
contact the customer for. Just the pressure,
maybe it's a payment, something that is overdue or
just even a down payment. Because if we don't
receive the money, but if it's if it's
an overview in both, then we can even start a
legal procedure sometimes, or at least charging is some interests on the money
that we haven't received yet. But if it's something
more like a down payment, but sometimes it
might be even worse because we haven't
received the down payment, we haven't received the money. And because of that, we haven't even
started working with producing the product
that we are about to sell it or just the service. Actually, our scenario
is more for services, but regardless, we have to receive the money
or it's bad for us. It's bad for the customer
because we don't, because then the customer
might be thinking, Oh, they are probably working on the order
right now and we're not, and then we lose the customer. So it's also bad for us. It might happen that, but again, for everyone. So because of that, Let's show the process. Again. Let's assume we are
just accountants working in. Accountants working does
in account receivable. And let's use the managed
customer line items for Europe. So of course, the first thing is just to set up the
ID for the customer. Which view? Remember
it's like the EC double 0 and then the ID of
the company code here. And then if we use the filters
as they are right now, actually, let's try this. Nothing will show up. Because if you remember, we have been saying
that this request is not even a normal item, is not even considered to be part of the financial
statements. It has no financial impact, soap, no accounting impact. So if we leave the item
type as normal items, nothing will come
out of these query. But actually we can just delete the item type and then we can open the list
of possible values. For example, if we select especially general ledger
transaction and weekly go, again, nothing will show up because this is not
even down payment yet. It's a down payment requests. And that is a big
difference because a down payment request
is what we consider just a note that item is again, it's not even showing the
financial statements ever so. Well to understand the use of these and just to
see the consequences. Customer line items,
Let's click note that items and click Go. As you can see now, the
result set is not empty, then the query is coming
back with data with, of course, our
downpayment requests. How can we know this is a down payment requests
just immediately because of the F letter in this
special year indicator column. This is again like the most the most especial of the special GL transactions
because again, these one is not even part
of the financial statements. What is also important? It's the net. So again, we should
be contacting the customer because we
haven't received the money. Journal entry type
is interesting is RV AND amount, which is 1100. Well, again, just
to double-check that this is not even part
of the financial statements, just to be sure, we can click
the Manage journal entries after clicking the
number of the document. And immediately we have
at the top this thing, item one out of one. So that is something that should call it like
our attention immediately, should jump immediately for us. And we would have to say, Hey, how is this happening? For documents? In, for financial
accounting documents, we need at least two items. So what is happening here? The document should be balanced, but then we just
check that this is the down payment requests that this is posted to an
alternative account, not to the main or
confusion account that we have set up
in the master record. Actually, we can click at
the bottom right corner back to your journal entry. And again, it's obvious that this is not even
a full document, that that is not even part of the financial statements because we only have one light night, nothing here after that one. So yeah, everything is
correct as you can see now, we have the general your
account correctly set up here. And what's important
is that in the header, we immediately know that this
is a note that item again, so we know it's fine if we don't have a 0
balance with the document. We have we also know that this is coming
from is z because we have a billing document
transfer type that the IDs RV. And we again, we know
that this is du. So we have to contact the
customer immediately. If we jumped to related
documents, of course, we have access to not only the billing document a,
What's great dignity, but also the sales order, again created in as D. So again, we always have the full access to the history of the value, so, well everything is correct. We can just click
then the zippy logo. So we come back to
your launchpad and we've finished with
this, these lessons. So hopefully you can
join us in the next one.
6. Convert Down Payment Request into Down Payment using Fiori: So far we only have a
down payment requests, and now we need
to transform this into a full downpayment. For this, we will jump into financials and we will use the post customer
down payments fury up. Of course, we can use the
down payment requests as just something to
be considered as a previous document that for
these Fool down payment. But well, the first
thing is just to complete the document date. We went the same date for the posting date and
the document date? That is correct. Now, then let's
complete the IV for the company codes
and equivalency. The next thing is the
ID for the customer, which is the AUC 0,
if you remember. And of course our
special deal indicator, which lets have a look
using the match code. We'll use the a, which is
the full dump payment. So we can just select
the value from the list. And then we can just about the next thing is just to
continue with the bank data. Right now, we will set
the main bank account. Actually, this is the
GL Account that maps the main bank account and the amount which is
1100, if you remember. Now, it's important to check here at the
top that we have their requests push button that will allow us just to consider the
previous document as a base document for them
for the actual downpayment. Just before we proceed. We can also assign these
two separate center. We'll use our PCA. So let's click request. The app will check the
account for the customer. And this comes up, of course, when only when dumping request, which is the
one that we have. Of course, we can just select the line and click
posts at the bottom. With this, the theory
I will come back with this success message
at the bottom in new document is posted. Now, of course, we will check the consequence in
the coming lessons. So for right now we can
just close the fury up and we finish for today. But again, just keep
learning with all of our trainings and please
join us in the next one. Thanks so much.
7. Display the Down Payment in the Customer Account: Now we have the down payment
document and of course we just want to check how it looks like and just if
there is a consequences to the managed customer
line items fury up. So let's jump into financials. And here at the end we have our managed customer line items. Then let's just complete the ID for our customer
and for the company goes. Okay, well, we know that the first
thing we have to modify, just the item type. We don't want normal items. Actually, we want
especial GL transactions. So after we have selected the
other one, Let's click Go. And as you can see, we
have now the down payment. This is of course, the document. As you can see, this
one is still open ear. We have it is not clear yet, and it's for 1 thousand
mile, 100 Euros. But it's also important just to double-check what happened
to the down payment request. So actually we will switch to all items because
that one is cleared. And we also need to select
note that the items, again, remember that just dump him requests is always
a note that item. It doesn't matter if it
has been clear or not. So if we change those two values in the
parameters, as you can see now, we have the two lines, the F, which is the
down payment request, it has been cleared. And well, of course, it actually it was
clear by the document, the down payment document. You can have a look at that. If you scroll to
the right hand side using the clearing
Andrew column, we have them document number
for the actual dumping. So yep. Everything is
correctly set up for the clearing of the
dumping request and the creation of
the down payment. And just quickly, if
we check the document, we will with no with no window. Right now we know that the document is now
a down payment. Now the down payment request. So what is important also is that the account is different. As you can see, this has been
moved to the 21194 times 0, just the down payment
customer account and it's for €1100. Everything that we have been a working with and expecting
about the process. So everything is correct. We have the correct status
now for the dump and requests the correct before
the down payment and later, we will continue that process, have some billing using
the billing plan, of course, having some
invoices Actually. So that later we will apply the down payment to
these documents. Actually, this is
going to be the one of the most important things and especially things
about the process. Because when we run the gray
billing documents up again, you will see is something
really interesting. Just the fact that the
system will automatically assign to these efforts
in both the down payment, so we don't even have
to worry about that. But then again,
this is something that is coming in
the next lesson. So we'd definitely hope to see you there.
Thank you so much.
8. Check the Reconciliation Account in the Customer master record: The reconstitution
account that is used for just normal a items such
as the ones that we were asking in the
previous lesson just at the start of
the bridge, Listen. All of those invoices, payments and all of those, they have a similar thing, which is that they use the reconciliation
account that we have set up in the master record
of the business partner. So in this lesson, we actually want to show that master record using the
managed business partner, partner master data up. Because a later we will check the financial statements
and we want to understand the consequences of using it just especially generic
transactions and also using just normal
transaction, normal items. So let's, let's just
wait for the app to load so we can look for the master record of
our business partner. And here we have it. Let's use the id, it, the AC. And we can just then click Go. The app. We'll come back with the result from the
query to the database. And as you can see,
we only have one. Of course when master
record that has this id. That is totally correct. This is the name of the
costumer EBIT of the address, but rose, but the most important thing is just to get into the details. So we can click at the end of the line exactly to
double-check the details. And this is just because we
want to understand again, the data is shown
in the in the app, but also what is the
reconciliation account? And this is a setting that is completely company
called dependent is a company called
dependent setting. So first we have to
select the correct role. And as you can see, we have
the customer role here. This is the one that we
want to look for right now. So we can click at
the end of the line just to get into the
details of that role. And actually, as you
can see now we have a company code section so we can just scroll down
so we get to that section. And within that section will
have all the company codes that really can we can
have postings using them. Right now we want to
look for the DAW 0. So let's double-click
on that one. And again, this is
just the company codes that we can have postings using these business partner muscle
records within the details. For example, here for
our company code, we will find out that here. Here we have the important field that we were just considering, the trade receivables domestic. The important thing is, let's double-check
the ID number. It's one-to-one, five times 0. This is our traders
who was domestic. Later, we will understand a bit better how this comes into play. But yes, this is the main
reconciliation account for these business partner must record trade
receivables domestic. So then again, this
is something we have to set up when we create the master record for
the business partner. And later when we have invoices, when we have just payments, that account is the one
that gets posted to. Of course, the down payment, for example, which is a
special year transaction, uses we'll use an
alternative account, but that is also what we will start checking
in the next lessons. So please join us.
9. Consequence to the Financial Statements: We now have a full downpayment and that just means at
the end of the document, just a financial document. But the important thing
is that this document has an impact to the
financial statements. We have also check what is the account that we have set up in the master
record for the customer. And now we just
want to understand if using our
financial statements, we will have access
to that account or the down payment has been posted in an
alternative account. So let's have a look at that. We will use our balance sheet
income statement theory up. Okay, so here we have it. And the idea, of course is
the first thing is just to complete the IV for
our company code. And then just the
statement version, which for this
scenario we will use the 1010 data is correct. The ledger is correct
because what? We want to check the leading
ledger and we went to compare actual data
against actual data. We can compare
against plan data, for example, other scenarios. But right now, for our scenario, we went actually against
actual period is correct. So we can then just click Go. And well, let's discovered
this using the liabilities. So here we have payables. And within payables we have
this section for them, payments and residual maturity less than one year at
the end of the day, this is something that we received already
from the customer. And later the customer
can just say, hey, I want you to assign
this to a next invoice. So we will receive less money
for that image because we have the downpayment
already set up. But again, the most
important thing for this lesson for differential
statements is that the €1100 is not being shown in the one-to-one
five times 0 account, which is the main
reconstitution account, the viscera up in
the master record of the business partner. This one is the downpayment
is being shown in an alternative reconstitution
account which is the 211, 94 times 0, just the dump
payments for customers. So everything is exactly
as we were expecting. The main use of the especially
year transactions is this. So after we have double-check this in the
financial statements, we just finished the lesson. But just a quick
reminder, please. You can contact us using help the SAP experts at gmail.com. So please help that SAP experts at gmail.com with
any doubt that you may have, we are more than pleased to help you there.
Thank you so much.
10. Failed attempt to create the first invoice and assign the Down Payment: We have been working to deliver the service or the
other by the customer. And if you remember, even in the order we have
the milestone billing. So actually, right now we have completed the first milestone. So it's possible now to
create the first invoice. But let's have a look if we
can actually create this using the create
billing documents fury up within sales. So
here we have it. And well, of course
we have to have a reference to a
word, Saints orders. So let's enter the IV
for that one and then enter just to double-check if we can create these
inputs actually, well, right now it's just have this status is
partially invoiced, but at the bottom will receive this message that no billing documents
actually were created. So let's have a look at the log. So here we have it
locked in the More menu. And then as you can see what the message is
actually super clear. We just have a blocking
just in the novel implant. This date has been blocked
for this first milestone two. So we cannot create the
billing document right now for this data. Well, what do we have to do? Of course, let's just
remove the block. That's something we have to
complete in the change up. The change sets are there apps, so we hope to see you there in the next lesson when
we complete this process. Thanks so much.
11. Correction of the Sales Order problem: After the confirmation of
this first activities. Now, what we want to
create this first invoice. But as we checked in
the previous lesson, we have a block in
the billing plans. So right now we will open the our sales order
will double-check even the documents that
have been created. Also, we will double check just the billing plant
and remove this block. So it's an simple process, but it's important
also for us to know that we can have some
complications along the way, some problems along the way, especially if we don't have enough recessions and
the correct permissions and other decisions for
running the process. So this is also important. This is something that only specific users
can actually complete. So well for these
server, for us, in our present a scenario, we have the actually
we have the sep all. So we have pretty
much a full Lexis. But again, in a
real-world scenario, we will have to double-check
if for example, we can run the change
sales or their fury up and just for this
particular process, remove the block so
well, right now, here we have it,
change sales order. Let's click on it. And
of course we have to just enter our sales order. So two, phi one, and continue. Now, urea will come
at the bottom, just come back with this message that we should consider
this subsequent documents. And if we have no idea what
documents have been assigned, if we just want to double-check, we can come all
the way to the top here and click the
display document flow. So well, the idea here is to check that we have
the dumping request, of course, and then we have
the actual down-payment. So if you remember, we even have the
correct documents, everything has been linked
to the sales orders. So that is always
the best thing about the main document that the sales order that we can
always come back to it. Just have a reference
to it and check them their subsequent documents
that have been created. But right now, we just want to double-check the
building plan as well. So let's double-click the item, just the first item,
both the first and only item for these sales order. And we can just come directly to the regular
here to the billing plan. And we have this first
activity, the assembly. It's worth 4 thousand Euros. And what we want is just
to remove the block. So it's as simple as this. Just come here,
delete this block, and then of course,
we have to save this. So let's just go back
to the main screen. Click Save. And then they will
just come back with this message just saying that the standard order has
been saved correctly. So with this, we
can finish the app. And actually we finish the
lesson thinking you all.
12. Create the invoice and assign the Down Payment at the same time: In the previous lesson, we
remove the building block. And now we just want to double-check the consequences running the billing process. But what's important
is that we will just double-check if
the image is created, but also if the damping is correctly assigned
to this invoice. So this is going to be
really interesting, just to notice, right now, we will jump into
sales for this. Thank you. We have they create
billing documents. Fear. Yep. So let's
start that one. Will have the sales
order correctly set up as the document as
the reference documents. So let's continue the
process that's presented. And here we have
the important thing that is different from
other times we have been running the bidding
process because it's not only that the app is finding within
the building plan that a an invoice
should be created. These very app is also checking the account for the customer. He has found out that we have a down payment already created. So it's going to run a damping
down payment settlement. As soon as we click save at
the bottom right corner, we have the assembly
activity a completed, so it's the 4 thousand Euros. And again, the app
has also discovered these down payment for €1 thousand and it
will actually assign, again the down
payment to the image. So let's have a look
at the consequences. But of course, for that we have to press save at the bottom, at the bottom right corner. So now we have the success
message at the bottom. The document has been
saved correctly. And well, of course we want
to explore this further. So let's come all the way to the top billing
documents display. That is the faulting the
last document we created. So let's continue. And again, this is
just a summary. The important thing
also we have now a full document
also for logistics. But then again, let's double-check the
consequences for accounting. We will actually have these
pop-up that we didn't have previously with
some other processes because multiple
documents were created. Let's have a look first at
the accounting document. Can just double-click. And as you can see, we have the actual invoice
for the 4 thousand Euros, but at the same time, we have the assignment of the down payment
and of course the tax. But this is just the
first important document. Again, this is the
example at the top-left, the document number for
this invoice and just the postings to the align
items to the customer. And we will actually
check this a bit later, just in a bit more,
just more detail. But let's have a
look. If we go back, we can just double-check the controlling
document as well. This is relevant for controlling because at
the end of the day, you have to remember
that controlling. Most of the times, we
think of controlling just as something has
to do with costs. But truth be told, we also have our PhDs, which just means their
profitability segments. And these €4 thousand has been assigned as domestic revenue
for products and services. So the profitability
segment was 21835. Okay. So that is correct
for controlling. Let's go back. We went
to exit the list. Then finally check also the actual profitability
analysis posting. So we will discover the
characteristics that were used to create these posting
to the permittivity segment. So for example, the costumer, the actual product or service, which is the installation
service, the company code, the plant, everything is currently shown here in
the characteristics. And then if we move on to
the value fields, will look, have a 4 thousand
revenue posting here, and we'll just one hour
of the assembly service. So, well, the theory app has created everything
exactly as we need. So that just means
we can go back, close even these
pop up and finish. Now that we have
the full documents, later on, we will
check a bit more of the consequences of the process. But right now, we can
finish the lesson. Thanking you all.
13. Update to the Customer account: In the previous lesson, we successfully completed
the billing process and now we just want to double-check the
consequences using the managed customer line
items within Financials. So the most important
thing actually, we'll just have a look
if the downpayment is correctly assigned and just the balance that the
customer has to pay. So what we know
about these fury up, Let's complete the ID for the customer and then
for the company codes. Now, if we use this
parameter values, it's okay because
the down payment at the end of day is not
enough to clear the invoice. It is still an open invoice
and it's a normal item. Just the image is a normal
item so we can click GO. But if we ask the query, the database via the app to query the database with
these parameter values, then nothing is found. Because, well, if you remember
just the billing date was in the feature was
pretty much in July. So we will modify the open-air. Actually, we'll select
pretty much the last day of a July and we can go for again,
and here we have it. The important thing, of course, is that we have the invoice. This is 4,400, but also we have the downpayment
correctly assigned. That's also the reason we have the balance only for €3,300. So well, this is interesting. We have everything set
up in the same document. So that is a reason in
the previous lesson, we only had one document with so many around six line items because everything was posted
only using one document. But that is exactly
what we expect. That is exactly correct. And again, at the
end of the day, the balance is correct. This is what we need to have the customer transfer back
to us just to pay later on. So that's fine. Let's equate the fury
of chicken this. And with this, we, of course, we finish the lesson. Thank you so much.
14. Update to the Financial Statements: In previous lessons, we successfully completed
the building process and we also assign the down
payment to the invoice. But now we just want
to double-check the consequences to the
financial statements. And we will pay special
attention to focus will be on the actual account
that was posted to the reconstruction
account because this invoice at the end of
the day is a normal item. And because of that, it should be the value should be showing up in the major
condition account, which if you remember, has an ID of
one-to-one, five zeros. And then we will also check about what's happening
with the down payment. We'll have a look. It just using the balance
sheet income statement app to understand what
happened with that. But as a as a down payment
now that has been assigned. So here we have the app. Well, let's just set up the ID for the company code and the ID for the
statement version. And of course, we will
switch right now to a July just to currently
show that the values, so we have everything
correctly set up. We can click Go. And if reopen assets,
current assets, and our receivables here we
have accounts receivable and everything that is less than one year with
maturity less than one year. If we open the full detail here, we will have 4,400. Because remember,
the webinar has been assigned to this
variable just to them. Do they account, so the
accounts receivable. So that just means we
have a amount for €3,300. Now, if we explore this further, we will find out just what documents are being considered or maybe what document
if it's only one, but what items of the document
have been posted here. But what's also important
for us to notice is that we have nothing else
as down payments. We at least we have maybe just the taxes
here at the bottom. We don't have anything
else, of course, he, like in the
capital and reserves. There is nothing else about the down payment
because again, the down payment has been correctly like reclassified
to this account. So there is nothing with
that account anymore. That's the reason it's
not showing up in the financial statements
because again, they amount which was 1100, has been reclassified to the one-to-one five
times zeros account. How can we double-check that? We just don't click the
balance here for 3,300. And we will go for
the line items. We want to double-check the line items for
these accounts. So if we open the full
path, as you can see, well, we will have these values, age in which we have the 4,400. This is the invoice. But again, what has been
actually like reclassified is the 1100s because it's no
longer a down payment, has been correctly posted to the trade receivables
domestic account. But of course, this one is reducing the balance
of the account. And that's the
reason we have only €3,300 as the balance for
the accounts receivable. So well, everything
is actually correct. Everything is exactly
as we expected, and that just means we can finish the app and
finish for today. Just a quick reminder, please write a use. Our health SAP
experts at gmail.com. Help that SAP experts
at gmail.com, we are more than
pleased to help you with any problem that you
might have in any doubt. We are there
immediately for you, so thanks so much. And we'll see you in the next.
15. Remove the billing block for the last items in the Billing Plan: Now we want to use
this opportunity to remove the block
for the items, remaining items in
the billing plan. And also use the lesson to show the documents that have been created within the process. So let's use sales. Here we have the
sales order fury up. So well, we just
have to double-check that the sales order is correctly
the fault, which it is. So we can just continue. Um, well, as we were saying, the first thing is
just to listen to these warnings that we
have at the bottom, this information
message, actually, which is just to consider
the subsequent documents. So let's click on
display document flow. And as you can see, we have everything that
we previously had, the down payment,
then ping request, then we have the invoice. And finally, we have the a down payment
applied to the inputs. So it just, they, they are not clear yet. We haven't cleared because
we haven't received the full payment
from the customer. But what's important is that it has already been correctly
posted in the system. So we can just later, when we actually get the money, we can use them to clear just with the incoming
pavement and the system will not show any
error messages that we're missing money or something because their down payment, it will be considered so well, let's double-click the item. Because again, we
also want to use this chance to modify
the billing plan. And well, actually,
as you can see, both of the bulge as the previous two items
are now complete, we can even modify
anything about them. They have been built,
but let's remove the building block
for the operation. This is the last one to
deliver the service. And the closing invoice that actually has
no monetary value. But just to close the process, so important the
dates, of course. Right now, we will
save the change. Let's just come
back here, save it. And with this, we finish
the lesson, of course, hoping that you can join in the next one in which we
will continue the process. So thanks so much.
16. Billing the last items in the Billing Plan using SAP Fiori: We removed the block in
the previous lesson. Now, let's run the
billing process again. Let's have a look at the documents that the
process will create. An actually, I see that in
plural documents because it's, of course, it will
create more than one. So let's have a look here at the create
billing documents. Of course, we know
that we have to double-check the sales
order, which is correct. And we can just
proceed, presenter. And that's it. We'll
have the two documents. Even for logistics, we have
the to the closing images for €0 and the final step
is for the €6 thousand. So yes, we want both of them, both of them to be
green right now. So we will select both lines and then just click save at the
bottom right corner. Okay. The document has been created actually
two documents. Let's have a look at them. Remember, we can use more the billing document
and display, but they will default
the last one. So let's click Continue. And this is just the inverse, just the closing invoice for
the installation service. So again, 0, monetary
value here is €0. So that's fine. Let's go back and let's let's just ask
for the previous document. So the 1139 multiple zeros, 113. So the idea now is
just to analyze, this is just the inverse, of course, for €6 thousand will have them a date
for the service renders. So it's August, so we're
assuming of course, that we are in that
month right now. But it's just for
the demo purpose. Let's have a look at
the accounting are actually for this to work. The accounting period
has to be open. So in this server, we have that open. But in a real-world scenario, most of the times
that has to be close, but well, Let's double-click
accounting to check these accounting
documents so we know we have the account receivable. Then posting to the
revenues account is the revenues from domestic
sales and the output texts. Then again, this is just
like a normal item, is not especially general
ledger item or something. So we can use the general
ledger view just to confirm that the
recondition account that has been used as the
one-to-one five times 0, which is which is correct. Actually. That is fine. So everything is correct. But they invoice even with the accounting for the rainbows, but we can just double-check
the controlling document. If you remember this, probably. I mean, it has to
be posted to a PSG to a profitability
segment segment, which is the 21837. And again, just a
posting for €6 thousand, similar to what we
had previously, but the previous document
was for 4 thousand, these invoices for 6 thousand. So we have like this. Then if we go back, yes, we want to exit the list. We can just double-check the profitability
analysis document. So again, the characteristic
values that were used to correctly set up the profitability segment
are the same as before. So here we have the same
customer, of course, same company codes in plants and everything is
pretty much the same. And if we check the
value fields there, The amount is just the
thing that is different. If we compare this to
the previous time, we discover these are posting to the segment because there's the previous time
it was 4 thousand. Now of course we have
it as 6 thousand. So yeah, everything is correct. We can then just
quit the Fourier up. Now that we have
all the documents correctly set up,
correctly created. And with this, we finish the
lesson thinking you all.
17. Display the new invoice using Fiori: Perfect. So now we have a new financial document and
we just want to double-check the consequence in using the managed customer
line items for urea is so we know
about this process, we have to jump into financials. And here we have the managed customer
line items for Europe. The most important thing is that we will set the
ID for the costumer, the ID for the company code. But the date, we will
select the correct date, which, if you remember. But according to this scenario, we want to use modify this
for the last day of August. So again, this is possible just for our servers pretty
much well in the real world, we wouldn't be running. The common thing is not
to run a steps like this, like into the future. But right now we can do it. So the last day of August, and we will just go
for the normal items. So if we click Go, because you can see we have
the original limbo is 4,400. The one for the down payment
for reducing the account for 1100 and the invoice now
the new invoice, 46,600. So again, what is important is the downpayment is
considered here. So later, when we
receive the payment, we only need to receive
9,900 from the customer. And let's assume we actually
receive the full amount. Then what's also important is that we will post that into
the system, of course. And when we can confirm with the bank and the bank statement, for example, the
electronic bank statement. The system can
actually clear without any problem because
the downpayment is also considered
automatically, so well, either if we do it manually or if we do it
with the programs, the SAP system will
have no problem gluing these when we
receive the €9,900. So that is coming next. So definitely we hope
to have you there. Thanks so much.
18. Post incoming payment considering the Customer Down Payment: We have posted all the invoices according to the willing plan. And actually we have sent the
documents to the customer. While this customer
is just customer that as soon as they receive
an invoice they pay. So we'll just show the
process right now. We will use a theory
right in here in financials that we can use just to post these
incoming payments. But the important thing
is we will double check, triple check if the down payment is considered correctly and if we can just posts so
unclear, they open invoice. So for this, we have our posting coming
pavements, fury up. Let's use that one. Amble. The first thing
we have to set up the IV for the company code. Then let's just double-check the posting date,
which is correct. And we'll use the same date for both the journal entry
date and the validate. Okay. Now, for the bank section, we will use the ID For the general ledger account
that we use to map our bank, our main bank account. For these scenarios,
if you remember, what the customer has, what they need to pay
to transfer the money. It's a 9,900, which we have it right
here, actually euros. And after we have set that up, actually that is what
the customer transfer. So let's find out if
they're a value that €9,900 that we have now in our
bank account can be used to actually clear the open invoices because we have
multiple invoices. So for this, we have to
click proposed items. And as you can see
at the bottom left, we have all the open items. We have them both invoices and we have the a down payment. And what is really interesting
here is that if we click either the invoice
or the down payment, the system will automatically
select both items. So we only have to
click one of the items. The two options here of the two items that we have
linked in the past, of course, because if we click the 146,600, the down payment will
not be selected. This is just because
if you remember, the DOM pavement
has been assigned to the invoice for 4,400,
but that's the point. If we choose these line items, the invoice for 4,400
or the down payment, it doesn't really matter because both items will be automatically selected and will be considered
as items to be clear. So right now we have
a balance of 9,900. Let's click to
test all of these. Let's click the down payment. As I have been saying about the both items will be
automatically selected. And well, of course now
we still have a balance, but the balance is
only for 6,600 Euros. So that is of course, the late, the last invoice.
Let's select that one. And as you can see now, the balance goes to 0. So that just means we can
actually proceed and posts. Just to be clear, Let's go full screen here in the section. The main section
items to be clear. And yes, we have
we're considering the invoice for 4,400
plus the down payment. So we have a value here of 3,300 and they're also
considering the invoice for six times 6,600 and the customer actually paid completely paid everything. So we can just proceed and post at the bottom right corner. Let's see if we receive
just the message with the document now that we have created this and it
was successfully posted. So let's display this one is
a simple document just just posting to the bank account and that is the debit,
as you can see here. And the credit to the
receivables is domestic. So this is important
at the end of the day, it's a customer payment, but at the end of the album, this is a document that
actually clears everything. So let's pay attention here
to the journal entry number, just the number because we
will have a consequence. Then we check the clearing. All the items will
be clear using these journal entry as
the clearing documents. So well, after we
have seen this, we can just quit the app. No, we don't want to
pose the new payment. So we can just create
the theory up. And with this, we
finish for today, but we definitely hope to
see you in the next lesson. Thank you so much.
19. Check the payment consequence in the Customer Account: The customer transferred the €9,900 and we actually have already posted
these incoming payments. So now we just want to
double-check the consequence using for the a managed customer
line items fury up. So let's switch to the
corresponding group of apps. And here we have
it. Pretty much. We are familiar with the press and we know probably
what's going to happen. Just, the system will just show all the open items now clear. So actually they are
no longer there. We don't have them open anymore. They are now cleared. But let's just double check if all the amounts are a match, if everything is correct and if the down payment has been
correctly cleared as well. So right now we'll
select all items, but we have to be
careful because if we query the database
with these parameters, only one item will show up, which is the payment. This is just because
of the date range. So let's modify that they drink. We want these well, not from the start
of December 2021. No, we want to go forward, let's say to the first day
of the current period. Okay. And we want then just go
forward the last day of August. So that will be the date range for the query. Let's click Go. And all the changes
immediately felt, we have the all the items the renal three items via invoices, the 146,600, the one for 4,400, and the down payment for 1100. But now we also have the d set, this document which is the
final payment for the 9,900. And of course, that
results in a balance of 0. We don't have nothing to do with these are overdue with
this customer anymore. And if we scroll all the
way to the right-hand side, you can check the
clearing entry column. And as you can see, for
all the line items, the payment document
has been set up as the clearing a entry, so everything is correct. Now with account
for the customer, that just means we can
create this fury up. And with this, we finish the
lesson thinking you all.
20. Using the Display Document Flow Fiori app to check the history: Perfect, So now we just
want to close the cycle using a theory that actually will just grant is
a graphic depiction of all the documents
created for the process, not only the logistic documents, but also the
financial documents. Everything will be
considered here. And for this, we have to use the search box here at the top. We will use a will just flow. Because actually the app that we want is the display
document flow. So let's just click that one. And as always with
this theory apps, especially the ones that
are like recent view reps, they have these minimalistic
feeling to them, just as simple as possible. And we only have one field, that document number field. So let's enter the ID
for our standard order 351 actually will automatically
complete the zeros there. And we can click Go. And we'll, as I was saying, this is like a fool, a graphic depiction
of all the documents. Starting point is
the initial thing here of course is
the standard order. Actually everything is having a reference to the
standard order table. Then we have the first document that was created with
the billing processes. So the down payment requests. Then if we scroll down, we have the first invoice and the one for 4
thousand Euros, and then the one
for €6 thousand. Well, if you remember
ingredient text, this one is 4,400 and
the next one is 6,600. Then the final image just for
€0, just a closing invoice. Have a look that even
using this view, we have like the summary
of the full document. So that just means we
have the two party, they have the billing date, we have the currency, and we even have the chance to explore
further the documents. But if we go all the way down, then we get to the GL
document flow here. And as you can see, these are just the documents that have been posted for
financial accounting. The first one is just
the the invoice. The one the first image, the one for, for a thousand. Then we have the second invoice, the one for 6 thousand. And finally, we have the
payment, as you can see, these these set a
customer payment. Well, that is just the
journal entry type or document type as
we also call this. So we can actually jump from
this view to any document. We just have to click the
details with regular document. Then we click the details. We're going to ask for the
manage your journal entries. At the end of the day. What is shown is the
actual document, but this is great because well, this is of course, the payment, if you remember the the the full payment that
we received for the 9,900 posing as a debit to the a bank account and a credit to the residuals,
domestic clearing them. They account for
the eventual SMEs. Actually, that is
a reason we will not show the consequences
of the financial statements because right now
we have nothing left as an account receivable. The full amount that
has been cleared, and we have nothing for
down payments because well, the down payment was
even tier previously. So it makes not much of
a point to show them. So we prefer actually
to close the cycle using these display
document flow theory, which again is great. It's really graphic nature. We know that with the classic
graphic user interface was pretty much impossible to accomplish something like this. But with theory apps, actually it's simple just to
achieve something like this. And the great thing here
is that it's of course, a default app that we can just
use right out of the box. So after we have seen this, let's finish the lesson, thinking you all as always, and invited you to keep learning with all of our trainings.
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