Project Management: Initiation to Closure

1. Introduction: Good morning, Midea students Good morning one end. Welcome to the new codes. The codes title is a project management, from initiation to closer. We need to talk in the specific level. Project management, so that is a initiation to closer. It's detailed courses that are designed to guide you through the entire project management journey. The scours provides a robust framework process. Starting from like matching the sensed elements of a project management we can learn and from initiating under planning a project to executing monitoring and finally closing it everything. Participants and students will again a thorough understanding of a core concepts of project life cycles and key terminologies, that's equipping them with the knowledge to effectively manage projects from start to FIS level. As well as the focus on a practical skills, the court covers techniques such as like creating work breakdown structures, that is a WBS and utilizing a gun charts and employing a critical path method that's a CPM and pert method to ensure a press scheduling and resource management within there. As well as in this course, you will explore strategies for stakeholder identification, a resource allocation, and a team management. It's enhancing your viability to coordinate on the leader project activities too. So Emphasize is placed on a project executes and controlling techniques, including like a performance monitoring, change control, and implementing corrective actions. The course culminates in a comprehensive review of a project closer practices that's including like post project evaluations and recognizing team achievements. Whether you are no ways or experienced project manager, the courses will help you refine your scales and deliver successful projects efficiently and effectively. What are the learning outcomes in this course? Starting from the understand the project management funders? We can gain a comprehens understanding of our project management principles, a key concept and terminologies and effectively apply the project management life cycle to various projects. Second learning outcome will be on develop and plan of projects. It's look like demonstrate the ability to create a detailed project charters, define a project scope and develop a robust project plan, that's including like shareholder analysis and project scheduling techniques. The third will be on a implement effective scheduling techniques. It's a master the creation of a work breakdown structure that is WBS. It's utilize a gun charts and network diacms and apply a critical path for third and pat and sort accurate project scheduling and a timely complexion we can focus more. Another learning outcome that is manage resources and teams efficiently. It's a timely and identify the allocating resources effectively. Apply resource leveling and smoothing techniques and manage project teams to optimize performance and collaboration, and execute monitor a closed project successfully. We have to execute project plans efficiently, monitor under control project performance, manage changes and conflicts, and execute a closing processes that's including like poster project evaluation and recognition of a team contributions, everything we can learn here. This Master courses, I would like to teach these seven major topics. Accumate students end on now and learn today, and thank you once again. 2. Introduction to Project Management: Good morning, MD students, good morning end. Welcome to the first decision. The topic name is introduction to project management. We need to talk in the specific lecture module. Introduction to project management. First, we need to talk about the vie for project management. Project management is a structured approach to planning, executing, and d i closing a project effectively and efficiently. It involves applying a knowledge, skills, tools and techniques to meet a project requirements and achieve a specific goals within a defined a timeline and budget. This is very important discipline is essential across various industries. It's ensuring that the projects are completed on time, within a scope and to the satisfaction of a stakeholders. What is a project management? At the core, we have to say, project management is about organizing and managing resources to bring about the successful completion of a specific project codes and objectives. A project is a temporary endeavor with a clear beginning and the end that undertaken to create a unique product, service, or rest. Unlike a doting operation, projects are finite and unique, that's requiring a different approach to management level. So what are the key components of a project management, starting from the scope management. It's a defining under controlling what is is not included in the project. Be clear scope definition, its to prevent a scope creep, which can lead to project overruns in a time and budget. Second, will be on a time management. So Planning and controlling the project schedule. This involves defining activities, sequencing them, and estimating the durations, and developing and controlling the project timeline to ensure a timely completion. The third is a cost management. So Planning and controlling the project budget here, it includes estimating cost determining the budget and controlling cost or to keep the project within the approved budget. The fourth is quality management, it's ensuring that the project that will satisfy the needs for which it was undertaken. This involves a quality planning, assurance under control to meet the stakeholder expectations and regularity requirements, too. The fifth will be on a resource management, it's identifying, acquiring, and managing resources, that's a people, equipment, and materials that's needed for the project here. Because effective resource management, it unsure that the right resources are available at the right time. The sixth will be on a risk management, and I like identifying, analyzing and responding to the project risk, this involves risk of planning, assessment, mitigation, and monitoring to minimize the impact of the potential problems on a project success. The seventh is a communication management because ensuring a timely and appropriate generation, a collection, determination, storage, and the disposition of a project information, and effective communication, it's a very clusive for stakeholder engagement under project coordination. The eight will be on a stakeholder engagement, identifying all people or organizations that are affected by the project. It's analyzing their expectations and developing appropriate strategies to engage and manage stakeholders. What are the pases of our project management? Project management that's typically involve the following phases, that's often referred to as the project life scum. According to the initiation we go to say, it's defining the project at a high level and it's obtaining authorization and identifying some of the key stakeholders here. Because this phase is includes developing the project charter and the initial project scope statement. Okay. Second will be on a planning, so establishing the project scope, objectives and procedures. That's detailed planning is carried out to develop the project management plan, which includes like a scope, schedule, cost, quality, resource, communication, risk and stakeholder management plans. The third will be an execution, it's a coordinating a people and resources to implement the project management plan. This pay it involves executing the plan activities, it's managing resources, and ensuring quality outputs everything. The fourth will be on monitoring and the controlling, so tracking, reviewing, and regulating the progress and performance of the project. This pace involves measuring a project performance, identifying variances from the plan, and implementing corrective actions as needed here. The final will be on a closing stage states finalizing all project activities to formally complete the project. This includes obtaining a stakeholder apertens, closing contracts, and documenting lessons learned for future project stack. What are the importance of a project management? We need to talk up to the six important level. FT project management, it brings us several benefits, including starting from the improved efficiency, like a structured planning and execution, it reduces waste and increase of productivity here. Second, would be an enhanced communication, so clear communication channels under stakeholder engagement, that's improve collaboration and support. The third is a risk of mitigation. So practive risk management, it reduces the impact of potential issues on the project. The other will be a better quality. So quality management, it ensures that a project deliverer would meet or exceed stakeholder expectations. The other will be a cost control, FT budgeting and cost management, it's keep the project within financial constraints. The final would be in a goal achiement, it's focused efforts on a defined objectives. It ensures that the project achieves its intended outcomes we have to see. In a nutze, we can focus, project management is an assentsive discipline that enables organizations to execute projects successfully by applying structured methodologies and best practices, project managers that can ensure that our projects are completed on time or within a budget and to the decide quality standards too. Whether in a construction industry, IT sector, healthcare, or any other industry, FT project management is very important key achieving strategic goals and delivering value to the stakeholders too. The next, we need to talk about some of the key concepts and terminology of our project management. Project management is a critical discipline as a tod that ensures the successful execution of our projects from conception to completion. Understanding it's key concepts and terminology is very essential for anyone involved in a managing projects. That's why this part of the specific slide. We need to talk about some of the fundamental aspects of our project management. It's providing a comprehensive overview of its core principles under commonly used terms here. As I told the project management is duplication of knowledge, skills, and the tools, and techniques to provide activities, that is a project activities to meet a project requirements. It involves a planning, executing and overseeing a project to achieve a specific goals within a specific timeline and a specific budget two. That's why project management institute, that is PMIs defines it as a temporary endeavor undertaken to create a unique product, service or rest stand. What are the key concepts in a project management? According to the project life cycle. The project life cycle, it refers to the series of phases that a project goes through from initiation to closer stage. The typical stages, we can talk that defining the project, it's a purpose, a scope, and debts, that is initiation stage. Planning stage, it's developing a detailed project plan including like a schedules, budget, resources, and risk management strategies. Execs on stage, that's a carrying out the project plan. It's a coordinating a people and resources to. There will be a monitoring and controlling, that's a tracking the projects progress and performance, that making necessary adjustments to ensure it stays on a track. Closer stage, it's finalizing all projects activities. It's delivering the completed project and closing out all contracts. The second key concept, we need to talk about the scope. Scope, it defines the boundaries of the project. It includes all the work required to complete the project successfully, and it excludes any work that falls outside of these boundaries. Because proper scope management, it ensures that the project stays within its defined limits and it prevents a scope Kp as a tool, which is the uncontrolled expansion up a project scope without adjustments to time, cost, and resources too. The third will be a stakeholders. Stakeholders or indigen s groups who have an interest in the outcome of the project. They can include a project team members, a project sponsors, customers, suppliers, and any other parties they are affected by the project. If it is stakeholder management, it involves identifying stakeholders, understanding the needs and expectations, and engaging them throughout the project life cycle. The fourth will be on a project manager. The project manager is the individual responsible for leading the project team and managing the project to achieve its objectives. They're accountable for planning, executing, and closing the project. It's during that it meets its goals within the constraints of a time, budget, and scope level. The fifth and final, that's a triple constraint. The triple constraint, also known as the project management triangle. It refers to the three primary constraints that impact every project, like a time, cost, and scope. Balancing these constraints is very crucial for a success level as changes to one constraint typically affect others. For example, expanding the scope, it may require more time and increased cost and stain. What are the common project management terminology? Starting from the WBS, it's work breakdown structure. The work breakdown structure is a hierarchical decomposition of the total scope of a work to be carried out by the project team. It breaks the project into very smaller and more manageable components, that's making it very easier to plan, execute, and monitor. Second will be on a gun chart. A gun chart is a visible representation of the project schedule. It displays a project task along the timeline, showing their start and end dates, durations and dependencies. Gund charts are useful for tracking progress and it's ensuring that project activities are on schedule. The third will be in a critical path, the critical path, the sequence of a task that determines the shortest possible duration to complete the project. Because like any delay in a task on the critical path that will directly impact the project's finished state, dntifying the critical path, it helps the project managers priors a task and allocate sources effectively. The fourth bana risk management, se risk management, it involves identifying, assessing, and mitigating risk that could impact the project success. It includes developing strategies to minimize the likelihood and impact of the potential risk and preparing contingency plans to address them if they occur. The final will be of milestones. Milestones are significant points or events in the project timeline that mark the completion of a key phases or deliverables. They sell as checkpoints to access the projects progress and then so it is on track to met it subjectives there. So in a nutsll, we can see understanding the key concepts and terminology of a project management is very little and important for anyone involved in a project that's managing projects. These fundamentals, it will provide a solid foundation for planning, executing, and controlling projects effectively. By mastering these concepts, project managers, they can enhance their ability to deliver successful projects that meet or exit stakehold expectations, stand. The next two concept well beyond, we need to talk about developing a project plan in a project management. Creating a compres project plan is a fundamental step in ensuring the success of any project. A well structured plan, it serves as a roadmap that's guiding the project team through the various stages of the project, and it's helping to manage time, resources, and expectations effectively. It's a detailed information on developing a robust project plan. We need to talk starting from the define a project objectives and scope. What are the clear objectives? Just to begin by defining the project objectives very clearly, what are you aiming to achieve. Objectives, it should be like a specific measurable achievable relevant on time. That is a smart code. In scope statement, we can say, we have to develop a detailed scope statement that outlines the projects boundaries. This includes what is included in the project, that is in scope, and what is excluded, that is out of scope state. Because a well defined scope, it helps in preventing scope creep, which can detail a project. Second, will be on identifying stakeholders. According to stakeholder analysis, we are to focus, we need to identify all stakeholders, including those who are affected by the project and those who can influence its outcome. Because stakeholders they can be internal bases like a team members or management or external bases. Maybe like a clients or suppliers. An engagement plan, we can say, develop a stakeholder engagement plan to ensure a continuous communication and involvement. Understanding stakeholders needs and expectations, it's very crucial for a project successful. Third will be going to develop a work breakdown structure. Starting from a work breakdown structure, it's a hiertical decomposition of the total scope of a work to be carried out by the project team. It break the project into very small manageable components or a task. Task assignments, we can say it assign a task to the team members. It ensuring a clarity on who is responsible for that, the sculpt and accountability and efficient task management, we have to say. What are the fourth point, that is a great a project timeline. It's a first level. Develop a project timeline that outlines the start and end dates of each task. We have to use a gun charts or project management software to visualize the schedule. Another will be on milestones. Just to identify some of the key milestones that mark significant points or achievements in the project. Milestones, it help in tracking progress and ensuring that the project stays on schedule. The fifth will be on allocated resources. According to resource planning, we can say identify the resources. That may be like a human financial or material. It's required for each task. We need to ensure that you have the right people with the necessary skills to complete the task here. In budgeting, we have to say develop a budget that estimates the cost, it's associated with the resources. T to monitor the budget regularly to provide a cost overruns. What are the risk of management as a final? Because identifying risk and mitigation plans are very important, identify the potential risk that could impact the project. This could be a technical, financial, legal or environmental risk. As well as, we need to develop risk of mitigation plans to minimize the impact up risk. B we have to sen a risk owner for each identified risk, who will be responsible for monitoring and managing it. Okay, the seventh point that's a communication plan, so we have to develop here. In communication channel, we need to focus about the establishing process of a clear communication channels of the project, team members and for the stakeholders. This includes like a regular meetings, a start up updates, a status updates, and reports everything we have to focus. Frequency, we can say it's to determine the frequency of a communication, regular updates that help in keeping everyone informed and engaged here. I will be on a quality management. That is quality standards, and the quality assurance we have to focus more. According to quality standards, just to define the quality standards that the project must meet, the standards should be aligned with the stakeholders expectations and project objectives. In quality assurance, we need to say just to delop a quality assurance processes to the project deliverab meet the defined standards because regular inspections and the testing are very crucial part. The ninth will be on a monitor under control as another level, starting from tracking progress. Just regularly monitor the progress of the project that against the plan. We use a project management tool to track our task, or timelines, and budgets, everything we are to focus more. Adjustments just to be prepared to make adjustments to the project plan as needed. Here, flexibility is very important key to managing unforseen challenges and the changes. What are the project closer? It's a final stage. Because a final review, it's a very important part. We have to conduct a final review of the project too and so that all objectives have been met and the deliverables are completed to the required quality. Lessons learn just to document lessons learned throughout the project. This helps in improving future projects and providing a past mistakes. Finally, be on a formal closure, ends a formal closure of the project. That's including captaining sign off from stakeholders and a final project report, everything we have to prepare now. Detailing the detailed project plan and developing a detailed project plan is very important for the success of any project. It provides a clear roadmap, as the team members, managers expectations, and ensures that the project stays on a track. By following these steps, project managers, they can enhance the chances of delivering successful projects that meet their objectives and under satisfied stakeholders. M students, I hope you have enjoyed the introduction part of the topic of introduction to project management. Thank you once again, and thank you Al Made students. 3. Project Initiation and Planning: Good morning, Md students, God Morning Vanda. Welcome to the second session. The topic name is project initiation and planning. We need to talk in the specific lecture module. So project initiation and planning. What are the project charter and scope definition we oh to discuss now? FIT project management that begins with a strong foundation, it allied during the initiation and planning phases. These stages are cli as they set the tone and direction of the entire project we out to say. Because a two essential elements in the process or the creation of a project charter and the definition of the project scope. Because understanding and the properly implementing these elements, that process can significantly influence the success of a project. What are the project charter that we can say like setting the foundation level. The project charter, it's a critical document that formally authorizes a project. It's outlining its objectives, stakeholders, and the authority of the project manager. It serves as a reference point throughout the project life cycle. It ensuring all stakeholders have a very clear understanding of the projects intent. We need to talk some other points, starting from the purpose and objectives. The project charter that starts with a clear statement of the project purpose and objectives. This helps us align the project goals with the organization strategic objectives. For instance, a project that aimed at developing a new software product, it would have its purpose aligned with enhancing the company's market position and the customer satisfaction level. Second point of stakeholders. Identifying a stakeholders is a very important stage. Stakeholders are individuals or groups, they affected by or can influence the project. This includes like a sponsors, team members, customers, and even regulatory bodies. A comprehensive stakeholder analysis, it ensures that the project manager stands the expectations and interests of all parties involved. The third point that is a project manager authority. The project charter, it defines the authority of the project manager. It's clarifying the role and the extent of the decision making power. This is very esensive for maintaining a clear lines of responsibility and it's ensuring that the project manager can effect the project. The fourth be high level requirements. While detailed requirements are developed later, the project charter, it outlines the high level requirements to provide a preliminary understanding of what the project needs to achieve. These requirements, it's to guide the project planning process and help in scope definition. Scope definition. The final will be on of milestones and deliverables, including like a key milestones and deliver puts on the project charter. It provides a timeline and sets expectations for progress checkpoints. The scopes in tracking the projects advancements and ensures a timely delivery of outputs, we have to focus more. The second will be on, we need to talk about the scope definition, that's a clarifying boundaries. Defining the project scope is about establishing the boundaries of what the project will and will not include. It involves actually a detailed planning to all project activities are directed towards achieving the project objectives without deviating into unnecessary task now. First will be in a scope statement. Actually, the scope statement is a detailed description of the project deliverables and work it's required to create them. It includes the project objectives, the deliverables, boundaries, and constraints everything. Because a well defined scope statement, it helps to prevent a scope creep, which occurs when additional features or functionalities are added without corresponding adjustments to time, a cost and resources. Second will be inclusions and exclusions, clearly stating what is included in the project scope is various on sale. This involves identifying all the work it's required to complete the project. That's equally important in specifying what is excluded a vide of misunderstandings. For instance, we can say in a software delevan project, the scope it might include like a developing specific futures, but exclude certain enhancements that may be considered in future pass. S. The third will be a deliverables. These are the tangible or intangible outcomes that's produced as a result of the project, and each deliverable, it should be very clearly defined in terms of a quality standards and acceptance criteria. This ensures that stakeholders have a shared understanding of what will be delivered and what is expected at the end of the project. The fourth is acceptance criteria. Defining acceptance criteria, it involves specifying the conditions that must be met for project puts to be accepted. This criteria, it unseres that the project outputs meet the stakeholders expectations, and it's provide a basis for varying and validating a project outcomes. The fifth will be an assumption and constraints. Identifying assumptions and constraints. It's very important for realistic planning. Assumptions are conditions presumed to be true for the sake of planning. While constraints are limitations that the project it must operate within, such as like a budget and time and resource restrictions too. According to integration of a project charter and scope, we have to say, actually, the project charter and scope definition are interdependent, interdependent. The charter provides a high level view and authorization. While the scope definition it ats into the specifics of what will be delivered. Together, we are to say they form a comprehensive blueprint that gides a project from initiation through to successful completion process. That's why in nutsll, we can say the successful initiation and the planning of a project, it hinges on creating a robust project charter and clearly defining the project scope. These elements, it tends that all stakeholders are aligned, at expectations are managed and the project is set on a very clear path to success level. By investing a time and effort in these foundational stages, project managers they can significantly enhance the likelihood of delivering projects that meet objectives, stay within a scope, and satisfy stakeholders, everything. St. Okay. The next part of this slide, we need to talk about stakeholder identification and analysis on a project initiation and a planning model. As a told in project management, successful project initiation and planning hinges significantly on identifying and analyzing stakeholders. Stakeholders, individuals or groups within an interest in the projects outcome, the process can profoundly influence its success mo, and Affective stakeholder management, it seres smooth project executions, and it aligns all project goals with the stakeholder expectations. We need to talk some of the importance of stakeholder identification and analysis. Be identifying and analyzing stakeholders is a very important stage for several reasons. The first will be an alignment of objectives. Understanding stakeholders interest, it serves that the project objectives aligned with their expectations, minimizing conflicts. And second will be on resource allocation. So knowing a stakeholder's influence, it helps in priorizing resource effectively. The third is a risk management, early identification of a potential stakeholder related risk, it allow for a practice mitigation strategies. The fourth is communication strategy, tailoring communication plans to different stakeholders. It enhances engagement and support model. What are the steps in a stakeholder communication and identification, starting from the Brainstorming systems. Gather the project team to Brainstorm potential stakeholders, that's included like anyone who might be affected by or can influence the project level. That's Brainstorming systems. Second, will be a review documentation. According to the level, we have to say, we need to examine a project documents, a project contracts or previous project records to identify the stakeholders. Another point that's a stakeholder register. So just to create a comprehensive list of stakeholders that's categorizing them based on their roles and based on the impact everything. Next we'll be on stakeholder analysis process, we need to talk up to the three important levels and subdivisions. We have to discuss one by one. Once the stakeholders are identified, the next step is to analyze their influence and interest in the project. The first will be an interest and influence matrix, we have to follow here because applied stakeholders on a grid based on their level of interest and influence, according to the high influence or high interest. These stakeholders need active management and regular updates. Another will be a high influence and low interest. Let's to keep these stakeholders satisfied with the periodic updates. Another will be a low influence and high interest. It's to keep these stakeholders informed and engaged here. Finalize low influence and a low interest. It's monitor these stakeholders with a minimal effort. Second point that's the stakeholder attributes. Just to assess each stakeholder's attributes such as like a power, legitimacy, gency, and attitude towards a project. We can talk some other three levels. First, will be in a power. It means the ability to influence the project outcomes. Legitimacy, the perceived validity of the stakeholders involvement. Another will be an agency, the critically of the stakeholder issues to the project. The third will be engagement level. Determine the decided engagement level for each stakeholder? According to unaware, stakeholders who are not aware of the project. Another point that's a resistant level. Stakeholders who are aware, but resistant to the project. Another will be a neutral stage, stakeholders who are aware, but neither supportive no resistant. Another will be on a supportive. It's stakeholders who are aware and supportive. Final is the leading stakeholders who are actively involved in ensuring a project successful. What are the developing a stakeholder management payout to talk some other points now? Actually, stakeholder management plan, it outlines the strategies to engage stakholders effectively, starting from the communication plan, I need to develop tailored communication strategies for different stakeholders, based on their interest and influence. Second point, we need to define a methods to engage stakeholders, such as like meetings, workshops, and regular updates, we have to focus more. The third is a feedback mechanisms. Ob need to establish the channels for stakeholders to provide a feedback and express concerns. What are the totes for a stakeholder analysis we have to focus. Starting from the RACI matrix, it means it's defines the roles and responsibilities as responsible, accountable, consultatd, and informed. Another will be on stakeholder mapping. It's a sold presentation of a stakeholder analysis. Third is a swat analysis. We know the concept that's identifying a strengths or weaknesses, opportunities, and threats that are related to the stakeholders. Stat. According to the continuous monitoring adjustments, we have to focus because a stakeholder analysis is not a one time task. Continuous monitoring and a periodic re evaluation are very essential to address the changing stakeholder dynamics and project conditions. I like regularly update the stakeholder register and engagement strategies to reflect any changes in a stakeholder interest or influence. So in nuts, we can say, effective stakeholder identification and analysis are foundational to the project success understanding who the stakeholders are, their influence, and their interest. Project managers, they can navigate the complexities of a project initiation and planning with a greater precision. This is a very important priority approach. We can say, It ensures that the stakeholders needs are met, potential risk ard mitigator, and the project progresses smoothly towards its objectives. The next important concept, we need to talk about the developing a project. We need to discuss up to the ten important points. Creating a comprehensive project plan, it's a very important step in ensuring the successful execution and the completion of any type of project. A well deloped project plan, it provides a roadmap for the project team, stakeholders, and management, that's detailing the objectives, deliverables, timelines, resources, and risk or some case steps to delivering and developing an effective project plan, we need to talk no. The first point, we need to talk about the defining project objectives and scope. This is a very important first step in developing a project plan is to clearly define the project objectives and scope. Objectives, that should be a very specific, measurable, achievable, relevant on time. That is a smart goal basis. As well as the scope outlines the boundaries of the projects, it's a detailing what will be included and what will not be included. This helps to prevent a scope creep and ensures all team members and stakeholders that have a shared and standing of the project codes. End point that's identifying key stakeholders and deliverables. Key deliverables are the intangible and intangible projects or results that are the project is expected to produce here. Dtifying this early in the planning process, it ensures that everyone involved and understands what needs to be delivered and can work towards achieving these outputs. Each deliverables, it should be very clearly defined with the criteria for a completion process. The third level that's a developer work breakdown structure, that is a WS, it's a very important stage. Work breakdown structures is a hierarchical decomposition of the total scope of a work to accomplish the project of GTS and create the deliverers. Breaking down the smaller that's work into very smaller and manageable task that helps in organizing and defining the total work scope, and each task in the WS that should have a unique identifier, it's making it very easier to track a progress and assent responsibilities. The fourth BN has seen a roles and responsibilities, such as to clearly defined roles and responsibilities. It ensures that every team member knows what is expected of them. This can be documented using a like ACI metrics that's a respon accountable consultator inform, which outlines who is responsible for each task and who is accountable and who needs to be consulted and who needs to be informed. This is a very important process. It helps in avoiding a confusion and sorts of smooth communication and coordination among team members. The fifth will be on developer shedle. Creating a detailed project schedule, it involves estimating the duration of each task. Sequencing the task in the correct order and determining the start ended dates for each task, we have to focus. Because the tods like a gun charts or project management software, it can be used to visualize on a project timeline. The schedule that should be also included like a milestones, which are key points in the project that signify the significant progress or completion of a critical pass. The sixth is a very important stage that is allocate resources. The sixth point that is allocate resources. Resource allocation, it involves identifying the resources that's needed for each task, including like a personal equipment, materials bases, and budget level. Ensuring that the necessary resources are available, and needed is a very crucial for keeping the project on a tack level. This is a very important step. It may also involve negotiating with the stakeholders to secure the acquired resources and planning for resources availability. Seven to point that's identify and assess risk. Risk management is a very important part of a project planning, identifying a potential risk and assessing their impact and the likelihood. It helps in developing mitigation strategies. A risk register, it can help and it can be used to document all identified risk, their potential impact, the likelihood of occurrence, and the mitigation measures everything. I like regularly reviewing and updating the risk register, that throughout the project life cycle is a very important and very essen stage. Eighth point, that's a plan for a quality management. Quality management, it ensures that the project deliverer boards, I meet the required standards and stakeholders expectations. This involves defining a quality criteria for each deliverer boards. Establishing quality assurance processes and a planning for a quality control measures. Regular quality checks and reviews, it should be incorporated into the project schedule. Ninth will be on developing a communication plan. Effective communication is a very important step to the project level and a project success level. A communication plan, it outlines how information that will be shared among the project team, stakeholders, and other relevant parties. It should specify the communication channels, frequency of a communication, and the type of information to be shared here. Ensuring that everyone is informed and engaging helps in preventing misunderstandings and resolving issues promptly, state. The tenth is final level that's obtaining stakeholder approval. Actually, before moving forward, it's a very essentiate to obtain approval from key stakeholders. This includes a presenting the project plan to stakeholders and obtaining a buy in from stakeholders. It sorts their support and commitment to the project. By following these type of important steps, the project managers, they can develop a pond effective project plan that requires under selves the solid foundation of a project execution, and will develop a project plan. It's not only guides the projecting, but it also helps in managing stakeholder expectations and soring the successful deliver of a project obsts. Okay, MD students, I hope you have enjoyed another session of the topic of project initiation and planning. Thank you once again, and thank you all MDA students. 4. Project Scheduling: Good morning MDA students, Cod Money O N. Welcome to the third session. The topic name is project scheduling. We need to talk in the specific lecture mode. Project scheduling that's creating a work breakdown structure. That is a WBS we are to discuss now. Effective project management that hinges on a meticuls planning and a clear organization. It's one of the foundational tools in achieving. This is the work breakdown structure. That's a WBS. It's a very important topic too. The WBS it's a hierodical decomposition of the total scope of a work to be carried out by the project team to accomplish the project objects and to create the deliverables. This model of the specific lecture, we need to explore the importance of a WBS in a project scheduling and a discussion you through its a creation model, everything we have to discuss now. The first will be on, what is a work breakdown structure? That's a WBS? A work breakdown structure is a detail. It's a hierarchical tree structure that outlines all tasks and deliver bars it necessary to complete a project. By breaking down a project into very smaller and more manageable components. The WBS facilitates a better planning, coordination and control of the project. It ensures that all aspects of the projects are considered and nothing essential is look. Is there an importance of a WBS and project scheduling? Exactly? We need to talk up to the important Pi level. The fos clarity and focus. A well defined WBS, it provides a clarity on a project scope, that's making it very easier for the project team to understand what needs to be accomplished. Second may be a resource allocation by identifying all the task. The WS, it helps in allocating resources effectively. It's ensuring that each task it has the necessary human, financial, and met resources. The third is a time management. That's just breaking down the project into very smaller task. It allows for a more accurate s challing and a time estimation for each component, which is very crucial for developing a realistic project time and being able to create. The fourth is a risk management. It's identifying all project task that's upfront helps in anticipating a potential risk and developing mitigation strategies. The final will be in a performance monitoring, the WVS it serves as a framework for tracking project progress. It's making it very easier for identify delays, undertake a corrective actions promptly, everything. What are the steps to create a work breakdown structure. Starting from define the project scope. Just to start by clearly defining the project scope, and what are the project objectives, deliverables and constraints? Because a well defined scope is very crucial for creating an effective doubly base. Second is identifying a major deliverables. Just to break down the project into major deliverables or phases. These are high level components that encompass the entire project work. For example, in a construction project, we can say major deliverables, it could include like site preparation, a site foundation, structure, and finishing everything we can concentrate. The third point that is decomposed deliver bots into very smaller task. For the breakdown each major deliver roberts into very smaller and more manageable task. Just to continue with this type of decomposition until we reach a level where tasks officially detail to be assigned to team members and estimated in terms of time and the sources to. The fourth an organized hierarchy, actually structure the task in a hierarchical manner with the overall project at the top, that's followed by the major deliver words, and then the detailed task under each delivers. This hierarchy, it should be logical and relevant and reflect the flow of a work. The fifth an assign of task ers, assign responsibly for each task to specific team members or groups, this ensures accountability and clarity in a task execution. The final will be in a review and refine. Just a review the Ws with the project team to ensure a completeness and accuracy, and refine as necessary that's based on a feedback and any changes in a project scope It. What are the best practices for creating a WBS starting from the user clear and concise descriptions. Each task and deliverable boots is described clearly and concisely to avoide ambiguity and just to follow the 100% rule, because the WBS, it should include a 100% of the work defined by the project scope and capture all delibers, that's internal, external, and interim. Another way to maintain a consistency. Just to ensure a consistency in the level of detail across different sections of the Ws. All branches of the WVS that should be broken down into very similar level of detail. Another point that's a focus on a delivers not activities, because I structure the WS around the deliver vers other than activities. This process keeps the focus on what needs to be produced, not just what needs to be done. Finally, is keep it flexible, just to be prepared to update the WVS as the project processes and more information that becomes available here. Be flexibility is a very important key to accommodating changes in a project scope or objects. I nuts, we are to say, creating a work breakdown structure is a very critical step and project scheduling a a management process. It provides a very clear roadmap of the work to be done, it's facilitating a better planning, resource allocation, risk management, and performer striking. By following the steps and best practices outlined and discussed in the specific slides, it can create a comprehensive WBS that's the foundation for a project success. Whether you are managing a small project or a large complex initiatives, a graph of WBS is an invaluable tool in ensuring that all aspects of the project are considered and planned for and executed efficiently. Stu. The next part, we need to discuss about the project scheduling. We need to talk some of the charts level. First, we have to talk about the gun charts. Effective project scheduling is a very clc for a successful completion of any project. It ensures that a task are completed on time. Sce are utilized efficiently, and the project goals are met. I two popular tools for our project scheduling are gun charts and network diagrams. Both of these tools that offer unique benefits and are often used in conjunction to provide a comprehensive view of the project timeline under Task depotss. According to the gun charts, we have to say, it's a very important type of a bar chart that represents a project schedule. It displays the start and finish states of the various elements of a project. Gun charts are widely used in a project management because they are very simple to understand and to provide a very clear s representation of the project timeline. So we need to talk some of the key features of the gun charts. The first is a task representation. Each task in the project is represented by the horizontal bar, the length of the bar that indicates the duration of the week. There will be in a timeline, the horizontal axis of the chart presums the timeline, which can be divided into days, weeks, months, or even years. The third is a task dependencies. Actually gun charts, it can show dependencies between a task. For instance, if one task, it must be completed before another can start, this relationship that can be depicted with arrows. The fourth is a progress striking. As a task are completed, the bars can be filled into like a show progress. This helps in tracking the status of the project at a glance. What are the advantages of a gun chart? Actually, it's a sful clarity. They provide a very clear straight for resort of presentation of the project timeline and progress. It's a very use of use. Actually gun charts are easy to create and update, that's making them a practical tool for our project managers. According to the progress monitoring, they allow for easy tracking of a project progress and identifying any delays. What are the limitation of a gun charts? It's a first will be on a complexity and larger projects. For very large projects with many tos dependencies, gun charts can become cluttered and difficulty, and there will be limited detail and dependencies because while the show dependencies, gun charts do not always capture the complexity of tos relationships as effectively as network diagrams. Nxt will will be on a network diagrams, we need to talk. Network diagrams, and also known as a project network diagrams or diagram, that's a program evaluation and review technique. It illustrate the project task on the interdependencies in flow chart format, and they focus on the sequence of a task on the relationship that's between them. It's providing a more detailed view of a task dependencies than a gun charts. What are the key features of a network diagram, starting from the nodes and arrows. Task are represented by nodes are circuits and arrows that depict the dependencies between these tasks. Second we've been a critical path. It's one of the most significant features of network diagrams is the identification of the critical path. The critical path is the longest sequence of a task that must be completed on time for the project to be finished by its deadline. The third is a task sequencing. Network diagrams, it emphasize the order in which task must be performed and the dependencies between a task. What are the advantages of a network diagram starting from the detailed dependency representation and they provide a datil view of a task dependency, starts making it very easier to understand the project work flow. Another point there's a critical path identification. By identifying the critical path, network diagrams, it help project managers focus on the task that are very clcial for a timely project completion. And there will be an effective for complex projects. They are particularly useful for complex projects with many interdependent task. What are the limitation of a network diagrams? Actually, creating and maintaining network diagrams, it can be time consuming a complex that especially for a logic projects, and it's a less visual simplicity actually just compared to gun charts, we are to say, network diagrams are less visual intuit and may require more effort to interpret. Using a con charts and network diagrams together. Because many managers, the project managers find it beneficial to use both the gun charts and network diagrams together. Gun charts, it provide a high level view and an easy way to track a progress. Wh network diagrams, it offer a datail view of our toss dependencies and the critical path. By combining these tools, project managers, they can leverage the strengths of each to ensure a comprehensive project scheduling and effective management process. So I nuts, we can say gun charts and network diagrams are very associated tools in a project scheduling and each offering unique advantages. Gun charts are excellent for visualizing the project timeline undertaking progress while network diagrams to provide a detailed view of task dependencies and a critical path analysis. Using these tools together can begin a significant enhance of project planning, a project execution and monitoring, that's leading to a successful project outcomes, we can create. The next important pt, we need to talk about the project scheduling, that's a critical path method and a part we are to discuss now. FFT project scheduling is a very crucial for the successful completion of any project. I like a two widely used techniques in a project scheduling or the critical path method. The shortcd is a CPM and a program evaluation review technique that's a part method. Both methods, it help manager that's a project managers plan, schedule and control the complex projects. That's why the specific slide, we need to talk about the some of the intricacies of a CPM and depart and their differences and how they can be applied in a project management. The first would be and we need to talk about the critical path method that's a CPM. The critical path method is a step by step project management technique that identifies the critical and non critical task with the goal of a preventing time frame problems and a process bottleenecks. By focusing on the task that directly impact the project timeline, and a CPM, it helps the project managers optimize the scheduling process and ensure a timely project completion. We need to talk some of the key features of a CPN, starting from the task identification. So List all the task that required to complete the project. Second is the activity sequencing. Determine the sequence of a task and their dependencies. Third is a network diagram. Create a visual representation, that's a network diagram of the task and their dependencies. Fourth is a time estimation. Estimate the duration that's required for each task. Fifth will be a critical path calculation, identify the longest path through the network diagram, which represents the minimum project duration. Sixth will be on a flow calculation. Let's determine the amount of time that a non critical task. It can be delayed without affecting the project ended data state. What are the benefits of a CPM? It's identify task that cannot be delayed without impacting the project schedule. Enhance to focus, it's a very important benefit. Assisting the efficient allocation of resources to critical task and CPM, it helps the project managers make a data diferent decision making, that's regarding a task preization, and resource allocation model. As well as it identifies the potential bottlenecks and allows for practory measures to mitigate risk. So practive problem solving they can do. The next one will a Pert diagrams. That's a program evaluation review technique. The program evaluation review technique, Pert is a statistical tool. It's used in a project management to analyze and represent the task that's involved in completing a project. Pert is particularly useful for our projects with uncertain activity durations, as it incorporates variability by using a probabilistic time estimates. What are the key features of a pert? It's a task identification. Dntify all task that required to complete the project. And active de sequencing, it determine the sequence and dependencies of a task. And there been a network diagram, it's a create a network diagram, it representing task and the dependencies. The fourth a time estimates. Use a three estimates for each task, that's optimistic, most likely and pessimistic. Optimistic, that is most likely, that's a M and pessimistic, that's a P. What are the expected time calculation? Corporate the expected time that is t for each task using the formula. This is a formula, t equal to plus four in tm plus b divided by six. The sixth point will be a critical path identification, that's identify the longest path through the network. That's considering the expected time we out to say. The next point, we need to talk about the benefits of a part, that accounts for uncertainty and variability in a task duration, that's uncertainty management. It helps to identify the task that have the potential to delay the project. Risk mitigation also we have to get. It's improved planning actually, it facilitates a better planning and scheduling through probabilistic time estimates. Finally is a flexibility. It allow project managers to adjust plans. It's based on varying scenarios. Another will be on a comparing CPM and depart. While both the CPM and depart are available tots for project scheduling, that differ in their approach and application level. The first will be deterministic versus probabilistic. CPM, it uses fixed time estimates. That's making it suitable for our projects with predictable task durations. But on the other hand, we can say, it uses probabilistic time estimates. That's making it ideal for our projects with uncertain duration. According to application, we are to say CPM is typically used in a construction, manufacturing sector, and other industries where toss duration are well defined. Put is actually commonly used in research and development projects where toss duration are uncertain. Find been a complexity, and put it requires more detailed data and calculations that combat it to CPM. It's making it more complex to implement. In a final conclusion, we can say both the critical path method and the program evaluation review review technique that is PT method are very essensive to for effective or project scheduling. CPM is best suited for our projects with a well defined task duration. While PT is id for a project with certain task durations. By understanding and applying these techniques, project managers, they can enhance their scheduling process, optimize resource allocation, and ensure a successful project completion. OD students, I hope P have enjoy the another session of the topic of project scheduling. Thank you once again, and thank you MDA students. 5. Resource Management: Good morning, MD students Good morning D. Welcome to the another session. The topic name is resource management. We need to talk in the specific lecture module. Resource management in project management, that's identifying and allocating resources, we have to talk in the specific module. Affected resource management is a cornerstone of a successful project management that ensuring that the resources are identified and allocated. That's appropriately can significantly impact the outcome of a project here. Here, we delve into the essential aspects of our resource management that's focusing on identifying and allocating resources. First one is we need to talk about understanding the sources. What are the project requirements we are to talk about the concept? This is the important first step in identifying resources is to understand the project scope and requirements. This involves a oro analysis of the project plan, including the task to be completed, the timeline and the deliverables. Project managers, they need to work closely with the stakeholders to gain a clear understanding of what the project aims to achieve. Stan. Second, we'll be on categorizing resources. Actually resources. It can be broadly categorized into human resources, and material resources, and a financial resources. According to human resources, these include the team members with the skills and expertise that's needed to complete the project task. It's identifying the right people, it involves assessing their skills, experience and availability. What are the material resources? These are the physical items it required for the project such as like equipment, software, and raw materials. It's a very crucial to sort that these resources are available when needed. Final will be on a financial resources. This encompasses the budget allocated for the project, like a proper financial planning, it ensures that the project stays within a budget while achieving its goals. Third one that's a resource availability. Actually understanding the availability of resources is a very important stage. This involves checking the current work clod and availability of team members as well as the availability of equipment and materials. Effective resource management, it requires a balance that between a resource availability and project demands. The fourth is a skills and competencies. Matching the right skills to the right task is very essential part of project success. A skills matrix, it can help project managers that identify the skills, it required for ech task and match them with the team members who posses those skills. This ensures that each task is performed by the most qualified individuals. Next we'll be on, we need to talk about allocating resources, and we need to talk some other points now. Starting from the resource allocation planning, resource allocation planning, it involves assigning available resources to specific task within the project. This requires a very clear understanding of the project timeline and the dependencies between a task. Project managers, they need to create a detailed plan that outlines which resources that will be needed at each stage of the project. Stand Another will be a prioritization. Prioritization task and resources is a very crucial for effect resource allocation, not all task are of equal importance and some may require more sources than others, and by prioritization task that's based on their importance and gency, project managers, they can allocate sources more effectively. The third pointer is a balancing workload to wide a burn out tendenc efficiency. It's a very esensive to balance the workload among the team members. This involves a distributing task evenly and ensuring that a node team member is overloaded. Regular check ins center progress, it reviews can help in adjusting the location of a task as needed. The fourth contingency planning, unexpected challenges and changes are common in the projects exactly. Having a contingency plan in place, it ensures that resources can be reallocated quickly in response to enforce in events. This might involve having a backup resources or alternative plans to keep the project on a track level. The fifth and final will be on a monitoring and adjusting. Resource allocation is not a one time activity. It requires a continuous monitoring and adjustments throughout the project life cycle. Project managers, they need to track our resources utilization and to make necessary adjustments to ensure that every resources are used efficiently and the project remains on a schedule. What are the tools and techniques we need to talk? It's a very important stage. Starting from the project management software. And there are various project management software towards a viable in the industry that can help in identifying and allocating resources. These tools provide a features like gun charts, resource labeling, and time tracking, which can streamline the resource management process. Second, will be a resource management technique. As I told on a year lecture, there's a technique such as like a critical path method that is CRM and a program evaluation and review technique that is a port diagram. This type of process can help in planning and the optimizing resource allocation. These techniques, it will provide a structured approach to identifying the most critical task and allocating resources accordingly. Third point, there's a communication and collaboration. At communication and collaboration among team members are very essential for successful resource management. Regular meetings, updates, and collaboration tools. The process can ensure that everyone is on the same page and resources are allocated efficiently. So ns, we can say identifying and allocating resources is a fundamental aspect of a project management. By understanding the project requirements, categorizing resources, planning resource allocation, priorizing task, and balancing workloads and continuously monitoring progress. Project managers, they can ensure that resources are used effectively. With the right tos and techniques, resource management, they can lead it to successful project completion and optimal use of resources. The next is very important topic that's resource labeling and smoothing in project management. Effective project management, it requires not only planning and execution, but it also soring the optimal utilization of resources. Two key techniques, we need to talk for managing resources and project management, resource leveling and resource smoothing. These techniques help in balancing the demand for resources with their availability, thereby improving project efficience and the success. First, we need to talk about the resource leveling. What is resource leveling? Source leveling is a technique that is used to resolve resource conflicts by adjusting the people and a project schedule. The primary aim to is to ensure that the demand for resources does not exceed their availability. This is a very important technique is particularly useful when resources are limited and cannot be easily increased. How does resource leveling work? Starting from the identify the resource constraints? This is a very important first step is to identify which resources are limited and could potentially cause conflicts. This includes both the human resources and material resources. Second will be an adjusted project schedule. Once the constraints are identified, the project schedule is adjusted to balance the resource demand with the available supply. This may involve a delaying task, extending project duration, or even rearranging the sequence of a task. The third will be a resolve conflicts, adjustments aimed to resolve any conflicts that arise from over relocation of a sources and this sorts that no resources over abandon at any given time, strn So what are the benefits of a resource leveling? Starting from prevents resource overload, by balancing the workload resource leveling, it prevents a burnout and work that's leading to better performance and higher quality outcomes. Second, be improves the project feasibility. It makes the project more feasible by aligning the project schedule with the actual availability of resources. The third will be an enhances resource management. It provides a very clear view of resource utilization. It's allowing for a better planning and management. What are the challenge of a resource leveling, starting from the extended project duration. Like adjusting the schedule to accommodate resource constraints, that process can lead to an extended project timeline. Another way when increased complexity, the process can add a complexity to project management. It's requiring a very careful planning and monitoring. The next is like resource smoking. What is resource smoking? Resort smoothing, it's a technique that adjusts the project schedule within the existing constraint stands or a consistent demand for resources. Unlike a resource levering as you told on a slide, resource mooting does not alter the project duration, but it aims to optimize resource allocation without extending the project timeline. How does resource smoothing work starting from the identify non critical task? This is a important first step is to identify task that are not on the critical path and have some flexibility in their start or finished states. Second, will be an adjust task scheduling. Adjust the start and finish states of these non critical task to create a smoother distribution of a resource demand. The goal is to avoid a peaks and troves in a resource usage. The third will be a maintain a project duration, and so that any adjustments made do not affect the overall project duration or the critical path. What are the benefits of resource smoothing? It serves a more even distribution of resource demand. It's relating to optimal utilization and reduce idle time. Actually, it helps in adhering to the project timeline without extending the duration. Maintenance a project schedule, it's another benefit, and it improves efficiency idea students. By smoothing out resource usage, it can improve efficiency and productivity. What are the challenges of resource smoothing, according to limited flexibility. The reasons why that because it only works within the existing constraints and it does not address resource shortages. Another Ba requires a detailed planning, and ef resort smoothing, it requires a detailed planning and continuous monitoring, t so the adjustments do not affect the critical path. So when to use the resource leveling and smoothing. Actually, resource leveling is deal van. Resources are limited and cannot be increased. Resource overload is a significant risk. The project timeline is flexible and delays are acceptable. But resource smoking is a suitable van. The project timeline is fixed and it cannot be extended. Resource availability fluctuates, that's leading to peaks and troughs in demand. The project has a non critical task with some scheduling flexibility step. So in nutsll, we can say both resource leveling and resource mothing, are very assentsive techniques in a project management that help in optimize resource utilization and it's ensuring a project success to. Resource leveling, it addresses resource constraints by addressing the project schedule where resource smoothing, it aims to optimize a resource usage within the existing timeline. Understanding and effectively implementing these techniques that process can significantly enhance the efficiency and effectiveness of a project management. Std. The next important part, we need to talk about managing project teams. Effective project management, it hinges not only on a met coals planning and efficient execution, but it also adively managing a project teams. The success of any project is deeply tied into the dynamics skies and the motivation of the team members. Here are some key aspects and strategies for managing project teams effectively, starting from the building a strong team foundation. What are the points we have to talk at the level? The first point is a clear role definition. Establishing a clear roles and responsibilities is a very fundamental stage. Each team member should understand their specific duties, the expectations, and how they work integrates with the overall project. This clarity to prevents the overlap, reduces confusion, and enhances account. Stand. Second vivi divers skill set. Actually, a successful project team, it comprises members with varied skills and expertise. Diversity and skills, it ensure that the team can handle a different aspects of a project efficiently. Additionally, a mix of perspectives that often leads to innovative solutions and a more comprehensive approach to problem solving. The third on a team Chesen and a trust. It's fostering a sense of cohesin and trust among our team members is a very crucial part. This can be achieved through team building activities, open communication, and creating an inclusive environment where everyone feels value. Trust is the bedrock of collaboration and effective teamwork we can save. Another important point that's a communication and collaboration. Under the level, we need to talk about the fourth continuous point, that's open communication channels. FT communication is the backbone of a successor project management exactly. It establishing open channels for communication. It ensures that information flows freely among our team members, as well as like a regular meetings, updates and feedback sessions, that process help keep everyone aligned and informed. Stand. Fifth point, it's collaborative totes on platforms, Ceaborting collaborative totes on platforms. It can enhance the team interaction and productivity. So Tots like a project management software, instant messaging applications, and a shadow document or psis. These type of streamlined communication packages, it enable real team collaboration we have to create. The sixth will be in a conflict resolution. Conflicts are inevitable in any team. However, how these conflicts are managed can make a significant difference. Engage in open environment where issues can be discussed constructively. Just employ a conflict resolution strategies to address disagreements promptly and fairly with ensuring they do not hinder project success and a progress ste. The next to point it's a motivation and engagement. According to the process that's recognizing and rewarding efforts it's the seventh level. Recognition and it plays a significant role in motivating team members. Just acknowledge the hard work and achievements of our team members regularly as well as this recognition, it can be in the form of a public appreciation, employee bonus or other incentives, we have to say some examples. Celebrating milestones and successes, it fosters a positive and motivating work environment. It will be on providing growth opportunities. It's offering opportunities for our professional growth and development. It keeps team members engaged. This can include like a training sessions, workshops, or asic tasks that can challenge their skills under push sta boundaries. A team that is continuously learning and evolving is more likely to be invested in the project success state. Ninth will be on ensuring a work life balance, so Maering a healthy work life balance is very essential for sustaining team model and productivity. It engage the team members to take a breaks, avoid overworking, and a priorate their well being. A balanced team is more focused, creative, and productive in the long run. Final stage, leadership and support exactly is a very important stage. According to the leading by example, we can say, as a project manager, leading by example that sets the tone for the entire team. To demonstrate a commitment, integrity, and a strong vocate the you have to create. Your leadership style that should inspire trust and confidence among team members. A points providing a support and resources. Just to ensure that the team has the necessary resources and support to perform their task effectively. This includes providing access to required tools, adequate training, and a supportive work environment, everything we have to create, and being approachable and available for assistance that encourages team members to seek help when needed. It's a preventing a potential roadblocks. Final points of facilitating a decision making. Empower team members by involving them in the decision making process is not only boosts their sense of ownership, but it also brings diverse viewpoints into the mix. It's leading to more informed and effective decisions we can say. In a final conclusion, we have to focus, managing project teams that's effectively requires a combination of like a clear communication, strong leadership, and a supportive and motivating environment, that's a work environment by building a solid team foundation, fsting open communication and collaboration, motivating team members and providing a strong leadership so support, project managers they can state their teams towards a success level. Remember that, the strength of a project, it lies in the strength of its team. It's investing in team management is investing in the project success step. Ok MD students, I hope a enjoy the another session of the topic of Resource Management. Thank you once again and thank you I MD students. 6. Project Execution: Good morning, Midea students, good morning, enter. Welcome to the another session. The topic name is project execution. We need to talk in the specific lecture module. So directing and managing a project work, it's a discussion to effective project execution process. Project execution is where plans are turned into reality. The success of a project largely depends on how well the project work is directed and managed. Pace actually involves coordinating people and resources, and managing stakeholder expectations and performing activities to achieve a project abject project goals understand. Let's delve into the key aspects of directing and managing project work effectively, started from understanding the project execution. Project execution is the pace where the project plan is put in action. It involves coordinating resources, managing stakeholders, and ensuring that the project deliverables are met according to the plan. This is a very important phase is critical as it determines whether the project that will achieve its goals within the defined scope, defined time, and cost constraints. Second, we the role of a project manager. A project manager employs across road directing and managing project work. They're responsible for leading the project team, communicating to the stakeholders and ensuring that project tasks are completed as planned. Some of the key responsibilities we have to talk, starting from the team leadership. So it means it's a guiding and motivating the project team to work effectively and efficiently. There will be stakeholder communication. Keeping stakeholders that informed and managing the expectations. Another that's a resource management as a t on Ye lecture, it's allocating resources appropriately, turns out that a task are completed on time. Final will be on risk management, identifying a potential risk and implementing strategies to mitigate them. What are the third point, that is, what are the key activities in a directing and managing project work. Defectively direct and manage project work, project managers, they must focus on several key activities, starting from task assignment and monitoring. Assigning task to team members that's based on their skills and expertise is a very important stage. Because like a regular monitoring, it ensures that task on track and any issues are addressed promptly, towards like gun charts, Cb boards, and project management softwares. These are the facilities and technologies can be useful for a tracking process. Second, we'll be on a communication and collaboration. Effect communication is a very important stage of our project success. Project managers should establish a clear communication channels and a foster collaborative environment. I like a regular meetings, or status reports, and updates, it help keep everyone aligned with other project codes. The been a quality management, ensuring that a project deliverers mat that acquire quality standards is very assentsive stage. Quality management, it involves a setting a quality criteria, conducting a quality assurance activities and performing quality control checks throughout the project life cycle. Final point is risk management, identifying, assessing, and a mitigating risk are very important task in a project execution be s. Because a project managers, they should develop a risk management plan that includes a risk identification, analysis, response planning, and monitoring. So Prim risk management, it helps to minimize the impact of potential issues on the project. What are the fourth pointers a Tolson techniques for managing a project work. I can say a several Tson techniques can assist the project managers in effectively directing and managing the project work according to the project management software regard to. Tools like a microsofta project, Trello, and Asana, this type of project and packages that help in planning, scheduling, and tracking a project task. Second, will be in a communication tools. Platforms like a Slack, a microsoft teams, and like a web Bax, a Google Met, Zoom. It facilitate effective communication and the collaboration process among team members. Another will be on a performance metrics. Key performance indicators, KPIs and project dashboards. I provide insights into project progress and performance we can develop. What are the best practices for successful project execution? Adopting best practices. It can enhance the eeness of our project execution started from a clear objectives, and so that our project goals and objectives are well defined and communicated to all type of team members. Ather will be on regular updates, just to provide frequent updates to stakeholders to keep them informed of a project progress and D changes. Third will be a flexibility. So to be prepared to adapt to change and address unforeseen challenges promptly. What of the continuous improvement? It encourages feedback and continuous improvement to enhance a project progress and outcomes. In nutsll, we can say directing and managing project work is very essential aspect of a project execution by effectively coordinating resources, communicating with the stakeholders on the managing task, project managers that can sue the successful delivery of a project abuts. Utilizing the right totes and adopting best practices for the contribute to the efficient execution of our projects, ultimately leading to project success. Stand. The next two topic that's coordinating resources and activities in a project execution. Project execution is where plans are put into action, and the envis and the project becomes a reality and one of the critical aspects of successful project execution is effectively coordinating resources and activities. That's why this is part of the slide, we need to talk about some of the strategies and buster practices for managing resources and activities during the execution phase of the project. The first would be an understanding the project execution. Project execution is the place where project plans are implemented. It involves mobilizing the necessary resources, coordinating team activities and ensuring that our project deliverables are produced on time and within a budget. Some of the effective execution is very close to achieving a project goals and satisfying stakeholders. What are the key elements of a project execution? Number one, resource management, number two, activity coordination, number three, that's a communication, number four, that's a monitoring and control, fin of be on risk management. We need to talk one by one, the first will be on resource management. Source management, it involves identifying, allocating and utilizing resources efficiently as a tool. Resources that can include like a personal equipment materials and budget two. Effective resource management, it ensures that resources are available when needed and are used optimally. What are the recombination of effective resource management starting from the resource planning, just to develop a detailed resource plan that identifies the resources needed for each project task stand. This plan should include a timelines, quantities, and a specific resource requirements. Can we be a resource allocation, just to astain a sources that's based on their availability and expertise, and so that our team members are not overburdened and that there are no resource shortages that could delay the project activities. The third will be a resource optimization. Continuously monitor resource usage and make adjustments as needed. This may involve reallocating resources to high priority tasks, or finding ways to use resources more efficiently. The fourth be a budget management is to keep track of a project expenditures that are spending aligns with the project budget and to take a corrective actions if there are deviations to prevent the cost overruns strand. What are the activity coordination. Coordinating activities, it involves organizing and a managing project task to ensure that they are completed in the right sequence and within the specified time frames. This requires effective scheduling, a task alignment, and a progress striking everything we can see. We need to talk some of the tips for effective activity coordination starting from the developer detailed schedule. Use the project management tos to create a detailed project schedule that outlines all activities, the durations and interpendencies. As a tod in like a gun chart, it can be particularly useful for visualizing the project timeline. Second is a task assignment, just to clearly assign a task to team members based on their skills and availability, and so that everyone understand the responsibilities and deadlines state. Third will be a progress tracking. Monitor the progress of a task regularly, is a project management software to track a task completion, identify any delays, and undertake a corrective actions, if necessary. The fourth and final will be on a time management. Encourage a fy time management practices within the team. This includes setting a realistic deadlines, avoiding multitasking, and minimizing distraction. It's also called time management process state. The next will be and we need to talk about the communication. A communication is the backbone of a successful project execution. It ensure that all stakeholders are informed, engaged in and aligned with the project codes. We need to talk some of the recommendation of effective communication, starting from the regular meetings. We have to hold the regular meetings, regular team meetings to discuss progress address issues and plan upcoming activities too. I like these meetings can be daily stand ups or weekly status meetings, or Ato discussions as needed. Second, will be on a clear reporting. We need to provide clear and consensus reports to stakeholders, we need to use the dashboards and visits to present a project status, progress, and any issues that need attention here. Third will be on open channels. Just to maintain open communication channels for team members, raise concerns, share updates, and collaborate effectively. I the toots like a Slack microsoft teams and project management software. These type of packages and applications can facilitate this. The final will be a feedback mechanism, establish a feedback mechanisms where team members can provide input on a project activities and suggest improvements. This can help identify the potential issues early and enhance the team collaboration. So what are the monitoring under control? Monitoring under control, it involve a tracking project performance and making a necessary adjustments to stay on a track. This includes a performance measurement, variance analysis, and corrective actions, everything. We have to talk some of the recommendations for effective monitoring and under control, starting from the performance metrics. Just to define a key performance indicator, KPIs to measure the project performance. This could include a metrics like a task completion rates, resource utilization, and budget adherence. Can we be a regular reviews. We need to conduct a regular project reviews to assess progress and identify any deviations from the plan. These reviews should include a team numbers on stakeholders and transparency and accountability. Third will be on a variance analysis. Analyze variances starts between a plan and actual performance and identify the root causes a variances, and undertake a corrective actions to address them. The fourth would be on a risk management. Continuously monitor project risk and implement mitigation strategies. To update the risk management plan as new risk emerge and so that the team is prepared to handle potential issues too. The next point will be on a risk management, is a very important concept nowadays because risk management, it's a very important process of identifying, assessing and a mitigating risk that could impact the project execution, effective risk management, ensures that potential issues are addressed practically. What are the accommodations for effective risk management we need to talk starting from the risk identification? So we need to identify the potential risk early in the project, and this can be done through like brainstorming systems, expert interviews, and analyzing historical data, everything we can do. Second, we will be a risk assessment assess the likelihood and impact of identify risk. Just a priorit risk that's based on their potential impact on a project objects. Third will be on a risk of mitigation, just to develop and implement risk mitigation strategies. This may include like a contingency planning, or resource reallocation, and alternative approaches to project activities. Fab and continuous monitoring, continuously monitor risk throughout the project execution phase. Just updated the risk management plan as a new risk. Image undertake a priive measures to address them. Nuts, we can see effective coordination of resources and activities is very crucial for a successful project execution by managing resources effectively and efficiently, coordinating task effectively, maintaining a clear communication, monitoring progress, and a pactively managing risk. Project managers can ensure that their projects are completed on time within a budget and to the satisfaction of our stakeholders too. So with these strategies in place, project execution, it becomes a structured and a manageable process, that's leading to successful project outcomes, we can get understand. The next step topic will be on managing change and a conflict in a project execution. Project execution is a very important critical phase in the project management life cycle where the project plan is put into action and the deliverables are produced here. However, even with the meticulous planning, changes and conflicts are inevitable, erst. As well as effective management of these elements is very crucial for the success of F project. Is a comprehensive look at how to manage change and conflict during a project execution. The first, we need to understand the concept about the project execution and a change in a project execution. Change is constraint in a project management. It can be driven by various factors such as like evolving a business requirements, technological developments, regulatory updates, or stakeholder needs. Managing change that effectively involves a structured approach to so that the changes are evaluated, approved, and implemented without disrupting the projects flow. So we have to follow some of the key steps in a change of management. Starting from the change of identification, recognize the need for a change. This could be identified through feedback, performance metrics, or external factors. Second point is a change evaluation. As is the impact of the proposed change on the project scope, project timeline, budget, and quality, This evaluation, it should involve a ese stakeholder strands too. All prospectives are considered here. The third is a change approval. It's a pin a formal approval from the project sponsor or change control board, that is a CCB. This is a very important step. It ensures that the change is necessary and beneficial. The fourth will be on a change implementation. Once approved, I incorporate the change into the project planted. This may involve updating shadows, reallocating the sources, and communicating the change to the team. Fourth point, there's a change documentation. Just to keep a detailed records of the change request, evaluating approval process and implementation process, everything. This is a very important documentation process. It helps in tracking changes and their impacts on the project. The next will be on managing conflict in a project executes and starting from various level under types we out to talk now. Conflict in project management is inevitable due to differing opinions, goals and interest among a team members and stakeholders too, and effective conflict management is very essential to maintain a positive work environment and ensure a project success st. We have to understand some of the types of a conflict. The first will be task based conflict. It's a disagreement about the work itself, such as task priorities, task roles and responsibilities, everything. Second will be in a relationship conflict. It's a personal incompatibilities among team members, which can be due to differences in personality, communication styles, or cultural backgrounds. Third will be in a process conflict, disputes about how task should be accomplished, including methods, procedures, and policies. We need to discuss some of the strategies for a conflict management, starting from the communication. Foster open and honest communication, and just to encourage team members to express their concerns on viewpoints and regular team meetings and one on one check ins. It can help in identifying and addressing conflicts early. Second will be an active listening, just to practice active listening to understand the root cause of the conflict. This involves a paying a full attention to the speaker, acknowledging their points and responding thoughtfully. Third will be a mediation, just to act as a mediator to facilitate resolution. This may involve a bringing in an impartial third party to help a navigate a solution that is very acceptable to all parties involved. Fourth is a collaboration, just to promote a collaborative approach to problem solving, to encourage the team members to work together to find a mutually beneficial solutions rather than competing against each other. Fifth is setting a clear of expectations. Just to establish the career roads, responsibilities and expectations from the outset. This can prevent misunderstandings and conflicts that related to task execution. The final point, exactly, there's a conflict resolution training. We need to provide training to team members on conflict resolution techniques. This equips them with the skills to manage disputes constructively stand. The next beyond, what are the integrating change and conflict management? We need to talk some other points, then we go for a conclusion mo. Effective project management, it requires integrating change and the conflict management strategies into the overall project plan. There are some best practices to achieve this integration, starting from proactive planning. It means anticipate potential challenges and conflicts by conducting thorough risk assessments and developing contingency plans. Second, we be on a stakeholder engagement. It involves a stakeholder throughout the project life cycle, so their needs and expectations are met, like a regular updates on the feedback loops, that process can help in identifying issues early. But there will be a flexibility. So maintain a flexible approach to accommodate changes without compromising the project subjectives. This may involve revising timelines, reallocating resources, adjusting project scope, everything. The fourth is a continuous improvement. So learn from a past experiences, a conductor post model analysis of previous projects to identify areas for improvement in managing change and conflict stand. In a final conclusion becomes say managing change and conflict that's effectively during a project execution is very essive for delivering a successful project. We adopting a structured change management processes and a proactive conflict solution strategies. Project managers that can navigate the complexities of a project execution and achieve or decide outcomes. Just remember that change and a conflict are not obstacles, but opportunities for growth and improvement when managed st. MD students, I hope you have enjoyed another session of the topic of like a project execution. Thank you once again, and thank you O MD students. 7. Project Monitoring and Controlling: Good morning, Me students Good morning, d. Welcome to another topic. The topic name is project monitoring under Controlling. We need to talk in the specific lecture modo. Okay. The first one is, we need to talk about the project monitoring under controlling. That's a monitoring project performance, we need to discuss now. Effective project management that hinges on the ability to monitor and control the project performance. This is very assentsive process. It ensures that a project stays on a track. It adheres to its objectives, and it delivers its intended outcomes, everything. As well as monitoring project performance, it's a very critical component of this process. It's involving the systematic collection, analysis, and reporting of a data to evaluate how well the project is progressing. Here's a detailed to look at how to monitor project performance effectively, starting from the setting a clear performance matrix. Before you can monitor performance, it's a very crucial to define what successes look like. So establish a very clear measurable performance metrics that align whether the project scores. And this metrics, it often include a key performance indicators such as starting from the scheduled adherence. It measures if the project is on time, another will be on a budget adherence. It assess if the project is within budget. Next will be on quality. It evaluates whether the project deliver bs meet the defined standards. Another final will be on a scope. It attracts if the project is delivering the agreed upon a features and functionalities. One of the second point that is utilizing a performance measurement tots to talk some other levels. Definitively monitor project performance, leverage of performance measurement tots and techniques. Some of these, we can talk starting from VM that's earned value management. This is a very important technique that integrates the project scope, project shadow, and the cost variables to assess the project performance and progress. End value management that short is VM. It helps in calculating key metrics like cost of performance index and a schedule performance index, that is CPA and SPA. Second point that's key performance indicators. Just a specific metrics that provide insights into various aspects of the projects health. Finally it's a gun charts. As a tod, it's a visual toots that show project timelines, a project milestones and a dependencies. It helping in tracking scheduled performance state. What are the third point that is a regular status reporting. Frequent structured status reports are very important for effective monitoring. These reports should starting from the summarized progress. It provide a snaps outt of what has been accomplished since the plays last report. Another will be highlight issues. Just to identify any problems or risk that may impact the project performance. Finally, suggest plans, to suggest necessary adjustments to the project plan, it's based on a current performance data we have to say. The fourth will be on a conductive performance reviews. Actually, regular performance reviews are very csive to understanding the projects progress and addressing any deviations from the plan. During these reviews, we are to talk about the assess performance data. So review performance metrics and data that's collected from various tools and identify variances. It look like discrepancies that's between a plan and actual performance. Another will be an implement corrective actions, just to develop and apply a corrective actions to address any issues, that's affecting a performance. What are the fifth finders engaging stakeholders? FT monitoring, it involves engaging stakeholders and soring, they are informed about the project performance, and regular updates on the open communication process, it help in managing expectations and garnering support for any necessary changes or interventions. Sixth on using a project management software as a tod, leverage project management software to automate and streamline the performance monitoring. These tolds provide real time data, dashboards, and analytical capabilities that can simplify the tracking and reporting level. Examples include like a microsoft project, Jira and Asana. Seven will be an adapting to change. So projects are dynamic and subject to changes in scope. Schedule and the sources. Monitoring performance, it allows our project managers to adapt to these changes effectively, and implementing changes that are control processes, it ensures that any alterations are systematically evaluated and managed. Eight and final learning from a performance data. Finally, we need to use a performance data as a learning tool and analyzing what went well and what did not. It provides a valuable insights that can improve a future projects. We have to conduct a postal project reviews to capture lessons learned and integrate these insights into the best practices state. So in us, we can say monitoring project performance is an ongoing process that aps a better role in ensuring a project success by setting a clear metric, utilizing appropriate tools, conducting regular reviews, and engaging stakeholders, project managers that can effectively track progress at issues and drive projects toward a successful completion. Through different type of diligent monitoring and controlling level, projects are more likely to achieve their objectives within the constraints of a time, budget and quality. Stand. The next level, we need to discuss about the understanding the change control process in a project monitoring and controlling. In the dynamic realm of a project management, adaptability is a very important stage. Projects often encounter changes due to evolving requirements, unforseen issues or new opportunities. Managing these changes, its effect is very essential to keep the project on a track or within a scope and aligned with it subjects to. This is where the change control process within the project monitoring and controlling pas, it applies a vital role. L et's delve into how these process functions and why it's very critical for project success. The first real Ben, we need to talk about, what is a change control? Change control is a systematic approach to managing modifications in a project Cove, project schedule or resources as a tool. The primary aim is to s that that any alterations are evaluated, approved, and implemented in a way that minimizes disruption and aligned with the project scores. This is very important process is integral to maintaining a control over the projects direction and ensuring that the changes do not negatively impact its outcomes stra. What are the key components of the change of control processes? We need to talk up to the seven important levels, starting from the change identification. Changes, it can arise from various sources, including like a stakeholder request, project team suggestions or external factors. Dntifying a change that begins with the documenting it clearly understanding it implications. The step it involves regarding the nature of the change, its origin, and the resistance behind it. Stra. Second, we'll be on a change request to submissions. Once a change is identified, a formal change request that must be submitted. This request typically includes a detailed description of the change. It's a potential impact on the project and any supporting documentation. The change request it act as the official proposal for the alteration will have to same. The third point that is a change impact analysis. The change control board that is a CCB or project manager performs a thorough analysis to assess the impact of the proposed change. This includes evaluating how the change affects the projects curve, or timeline, cost and resources to. Because the goal is to unstand the potential benefits on the drawbacks before making a decision. Fourth and change evaluation and approval. It's based on the impact analysis dear students, that change request is reviewed and evaluated. The CCB Board and project sponsor, other relevant stakeholders that decide whether to approve, reject or request modifications to the proposed chain, and approval signifies that the change is deemed necessary and beneficial for the project success stand. The fifth point that's a change implementation. Once approved the changes planned and implemented, this involves updating a project documents, revising schedules, reallocating resources, and communicating the change to all affected parties. Effective implementation, it ensured that the change is integrated smoothly into the project. Stat. And one of the 62 points of change monitoring. After implementation, it's a very crus to monitor the change to and so it achieves the decide outcomes without unintended side effects. This includes a tracking a progress, assessing performance against objectives, and addressing any issues that arise, and monitoring helps that confirm that the change is effective and that the project remains on accords. Finally a change documentation, like a proper documentation is very important for maintaining an accurate record of changes. This includes updating project plans, logs and reports to reflect the alterations, and documentation, it provides a reference for future changes and it helps in auditing and reviewing the projects history. What are the best practices for a ft change control? Starting from established a CCB that is change control board. A dedicated team or board can streamline the decision making process and ensure that the changes are evaluated consistently. Second, we becomunicate clearly, just to ensure that all stakeholders are informed about the changes, their impacts and the reasons behind them, and clear communication, it helps in gaining a support and reducing resistance. Stan. The third will be in a document thoroughly, just to maintain a detailed records of all change request, decisions and implementations to support transparency and accountability. Fourth will be an evaluate impact carefully, to perform a comprehensive impact analysis to understand the full implications of the change of the project. Final will be a monitor and adjust. Continuously monitor the effects of changes and be prepared to make a further adjustments if necessary. In sel, we can say the change control process is a fundamental aspect of a project monitoring and controlling that ensures projects remain aligned with the goals despite changes by following a structured approach to managing alterations, project managers that can mitigate a risk optimize outcomes and enhance the likelihood of successful project. At change control, that's not only helps in maintaining a project stability, but it also fosters a privative and adaptable project environments. The next level beyond corrective and preventive actions in a project monitoring and controlling. It's a very important stage we need to talk on finals in the specific model. In the realm of a project management, ensuring a project success, it involves not only meticulous planning, but it als vigilant monitoring and controlling throughout its life cycle. One key aspect of effective project control is the implementation of a corrective and preventive actions stand. These actions, it helped to address issues and prevent them from recurring, ensuring that the projects remain on track and meet their objectives. That's why this part of the slide, we need to talk about the corrective and preventive actions in a project monitoring and controlling level. The first, we have to understand the concept of a corrective and preventive actions. Corrective actions or strategies implemented to address problems or deviations from the project plan that have already occurred. The actions aimed to correct the issues and bring the project back on a courts. For instance, if a project is running behind a schedule due to unexpected delays, corrective actions, it might include a reallocating resources, adjusting timelines, or resequencing task. Another preventing actions, on the other hand, we can say are priority measures taken to a wide of potential issues before they arise. These actions focus on identifying risks and implementing strategies to mitigate them. For example, if a project team anticipates that a certain risk, it might impact the projects progress, they might implement preventing measures such as like additional training or process changes to minimize the likelihood of the risk materializing st. What are the implementing a corrective action? Starting from identify the issue. This is a very important first step in implementing corrective actions is to clearly identify and understand the problem. This often involves analyzing performance data, project reports, and feedback from stakeholders to pinpoint the root cause of the deviation. Second, we've going to develop an action plan. Once the issue is identified, we need to develop a detailed action plan outlining the steps that's needed to address the problem. This is a very important plan. It should include like a specific actions, responsible individuals and deadlines. The third is execute the plan. Just implement the corrective actions as per the plan. This may involve addressing a project schedules, reallocating resources, or modifying a project scope. The fourth is a monitor and evaluate. After executing corrective actions, continuously monitor the project and so that the issue has been resolved and that no new problems have emerged here. So evaluate the effectiveness of the actions taken and make a further adjustments if necessary. Finally is document and to communicate, to document the corrective actions taken and communicate them to relevant stakeholders. This documentation and helps in maintaining a record of the issue and the steps taken to resolve it, which can be valuable for future fences, we have to focus more. What are the implementing and preventing actions? We need to talk up to the six important points, starting from risk identification and assessment. Here, this is the fastest step in preventing actions is to identify the potential risk that could impact the project. This involves assessing the project environment, conducting risk assessments, and engaging with the stakeholders to understand the potential issues. Second point, develop prevention strategies. Based on the identified task, develop strategies and action plans to mitigate or avoid these risks. This might include like a process improvements, additional training, or changes in our project management practices too. The third will be an implement preventive measures. Just execute the preventive measures as planned. This could involve updating project documentation, Training and team members are introducing new tools and techniques to mitigate risk. The fourth is monitor effectiveness. Sgularly, monitor the effectiveness of the preventive measures. This involves reviewing performance data and feedback to s that the measures are effectively minimizing the identified risk. The fifth will be on review and adjust. Based on a monitoring results, review and adjust the preventive measures as needed, because continuous improvement is a very important key to effective risk management. Finally is a document and communicate. It's a team similar to the corrective actions we can say. Just to document the preventive measures that implemented and communicate them to the project team and stakeholders. This process helps in identifying and ensuring that everyone is aware of the measures in a place and the roads in a risk management process. In a final conclusion, we have to say, incorporating corrective and preventive actions into the project monitoring and controlling is very essential for maintaining a project health and achieving a successful outcome. Corrective actions that help address issues that have already occurred. While preventing actions, it aim to a wide a potential problems before they arise. By effectively implementing and managing these actions, project managers, they can enhance a project performance, a mitigator risk and ensure that projects stay aligned with their goals and objectives and s. Might students, I hope you have enjoyed the another session of the topic. Project monitoring and controlling. Thank you once again and thank you Almighty students. 8. Project Closure and Evaluation: Good morning, Da students.God Morning Varandal. Welcome to another session. The topic name is Project Close and evaluation. We need to talk in the specific lecture mode. It's a very important finite stage. Project closer and evaluation. What are the closing processes and a deliverables? We need to talk in the specific lecture part. Project management is a journey that culminates with the project closer phase. This is a very important final stage as the closal asset tensors that all objectives are met. Deliverables are come later and the project is formally concluded. This is a very important topic we need to delve into the essential components of the project closer phase that are focusing on the closing processes and a delivers we are to talk now. The first would be in a closing processes. The closing processes in project management, it involves a series of steps to formally close out the project and so that all aspects are completed satisfactory. These processes, it includes starting from the finalizing project delivery lets. The primary task in the closing pase is s that all project delivery lets are completed as per the agreed upon scope. This involves reviewing each deliverable that regains the project requirements and ensuring that they meet the quality standards. Any remaining task issues that should be addressed and resolved before the project is sufficiently closed. Second point that's a conducting final reviews. A comprehensive review of the project is very essential to assoc its success and identify any lessons learned. This includes evaluating project performance that against the initial goals and objectives. The final review, it should involve a key stakeholders, including the project team, clients, and sponsors to gather feedback and insights we can focus more. Third point, it's completing documentation. Documentation, it's a very important part of the project closer process. This involves finalizing all project related documents, including like a project plans, reports, and contracts, everything. Ensuring that all documentation is complete and accurately reflects the project outcomes is very essensive for a future reference and compliance. Next will be on closing a contracts. If the project involved external vendors or contractors, it's important to formally close all contracts. This includes ensuring that all contractual obligations are met and any outstanding payments are made and any necessary legal or administrative formalities are completed. The next s will beyond achieving a project records. Achieving project records is very important for historic reference and future projects. This involves organizing and restoring all project documents, correspondence and reports in the systematic manner. Because proper achieving, it ensures that information is accessible for a future audits or project evaluations. I. The final point that's celebrating success. Acknowledging and celebrating the success of the project is an important aspect of a closer stage. So recognizing the efforts of the project team and the celebrating achievements. It fosters a past to work environment and provides a closer for the team members too. The second point, we need to talk about the deliverables. It's a very important the level. The delivers in the project, it weighs a tangible or intangible outcomes that signify the completion of the project. These deliverers include starting from the completed project deliverables. The final project deliverables, it should be handed over to the client or stakeholders. These are the products, services, results that were agreed upon at the start of the project. I know like ensuring that these deliverables meet the required standards and specification, it's very crucial for a client satisfaction. Ste. Second, we on a project closure report. A project closure report, it summarizes the project's performance, including its successes, challenges, and the lessons learned. This report should detail the project's objectives, scope, deliverables, and any deviations from the original plan. It serves as a comprehens record of the projects one and outcomes too. The third point is a lessons learned document. The lessons learned document, it captures valuable insights and experiences that gained during the project level. This includes identifying what went well and what could be improved and recommendations for a future projects. Documenting lessons learned, it helps improve processes and a wide similar issues in a future projects. Again will be a stakeholder sign off. Obtaining a formal sign up from a key stakeholders is a very sensive deliverable in the project closer phase. This signifies that stakeholders are satisfied with the project outcomes and that all contactual obligations have been met. It provides a formal acknowledgment that the project is complete and approved strand. Finally being a financial closure, financial closure, it involves reconciling all project related financiers. This includes finalizing budgets, settling any outstanding invoices, and ensuring that all financial records are accurate and complete, and a financial closure, it ensures that the projects financial aspects are fully adjusted before closure time. In a conclusion, we can say the project closure phase is a very critical step in the project management life cycle. By meticulously following a closing processes and delivering the necessary outputs. Project managers can ensure that the project is concluded effectively and efficiently, and a proper closure, it not only provides a closure for the project team, but it also sets the stage for our future projects by capturing valuable insights and experiences. Strang The next will be on a post project evaluation and the lessons learned. We can say it's key process to project management success. Project management does not end with the completion of a project. In fact, the final stages of a project are very crucial for ensuring a future success. As well as post to project evaluation and lessons learned and these are the process are very essential processes that provide a valuable insights and improvements for our future projects. Here's why these elements are very critical and how to effectively implement them, starting from understanding the post two project evaluation. Post to project evaluation, it also known as project review or post modem analysis. It is a very important process of assessing the project outcomes once it is completed. This evaluation examines the project success, challenges, and areas for development. Goal is to determine what went well and what did not and how these insights can guide a future projects. What are the points we have to discuss now? Starting from the objectives of a post project evaluation. Just evaluate whether the project meted objectives stayed within a budget and adhere to the timeline. It's called assess the project performance. Second, we be identify the success factors. Recognize the elements that contribute to the project success. And pinpoint issues, just identify the problems that encountered during the project and understand their impact. Final will be improve processes. Gather insights on what could be improved in a fs projects, including processes, tools, and team dynamics stent. Second point, we need to talk about steps to conduct an effective evaluation, starting from scheduler review meeting. Organize a meeting with all type of case stakeholders, including like your project team members, clients, and managers. Choose a time when everyone can participate without distractions. Second, we be a collected data. So gather quantitative and qualitative data from our project reports, finance statements, and stakeholder feedback. User surveys or interviews to get a detailed input from the team. Third, will be an analyzer performance, compare the project outcomes that against the initial goals and objectives. Just to look at the metrics such as like budget adherence, schedule variance, and the quality of a delivers everything. Fourth a discuss findings, encourage the open discussions that about what went right and what did not, to focus on a facts rather than assigning blame. Final web document results. Greater detailed report outlining the evaluation's finding, including like a successes, challenges, and accommodations for a future projects. Start. Capturing lessons learned, we have to talk starting from importance of a documenting lessons learn. I like a creative repository of insights that can be referenced for future projects. We need to prevent the recurrence of a mistakes by understanding what went wrong and how to address it, and just to strengthen our successful practices by recognizing what worked well and integrating them into standard procedures. Second, we've going a process for a documenting lessons learned. So during the post project evaluation, just to note down the major lessons to learn. Focus on aspects such as like a project management practices, communication strategies on the team performance, everything. And just to summarize the key takeaways in a report, included like a detailed descriptions of what was learned, what it's important, and how it can be applied in a future project. And just to distribute the report to all project team members and relevant stakeholders that facilitate discussions to everyone understand and can apply the lessons learned, and just integrate the lessons learned in project management methodologies, and the tools, and make a necessary adjustments to processes templates and practices that's based on the inside scin. Update processes is a very important state. And periodically review the lessons learned repository to s it remains relevant and up to date and incorporate new heights as your organization evolves and faces new challenges. In use, we can say post project evaluation and capturing lessons learned are indispensable components of a successful project management by systematically reviewing and documenting project outcomes, teams that can build on their experiences, avoid repeating mistakes and continually improve their project management practices too. Embracing these practices not only enhances the efficiency of future projects, but it also contributes to overall organizational growth and success strand. Implementing robust post project evaluation and lessons learned practices, this process can transform the project management from a reactive to a proactive discipline that's paving the way for more successful and efficient projects in the future level strand. Okay, the next final part of the content, we need to talk about the celebrating success and recognizing contributions, the cornerstone of a project closure and evaluation. Okay. Project management is a journey filled with the challenges and, like a milestones and achievements, everything. As the projects approach, their conclusion, the focus often shifted evaluating a performance and capturing lessons learn. However, one of the most pivotal aspects of a project closer is the celebration of the success and the recognition of a contributions. This process is not only a fostered a positive team culture, but it also solidifies the lessons learned and achievements gained throughout the project life cycle. What are the importance of a celebrating success? Celebrating success, it helps to uplift team model and reinforces positive behavior. That's recognizing accomplishments, whether a big or small, It encourages teams to maintain their motivation and commitment even during a challenging phases. Second, we beyond acknowledging the efforts and achievements of the team members, it demonstrate that their hard work is valued. This recognition that boosts individual and team confidence that's making a members feel appreciated and respected. Celebration, it provide an opportunity for teams to bond overshadow success. Such moments create a lasting memories and strengthen interpersonal relationships, which can enhance a collaboration in the future projects. When success is celebrated, it sets a precedent for our future projects. It creates a culture achievements are anticipated or celebrated, that's encouraging teams to strive for excellence for the dids we have to focus more. What are the final points effective ways to celebrate a project success. First of will be on organize a wrap up event. We have to host a gathering and even to formally organize and recognize and celebrate the team's achievements. This could be a teamed an award ceremony or a castle get together. Such events offer a platform for a public acknowledgment and allow team members to reflect on their accomplishments. Second, we will be on public recognition. Share the project success and team contributions through company we letters, a social media, or internal communications, highlighting achievements publicly, it reinforces the value of the team's efforts and it promotes a culture of recognition. But I will be a personal acknowledgement. A handwritten note or personal message from project leaders or stakeholders can make a significant impact. Personalized recognition, it makes our team members feel individually valued and appreciated. Final is rewards and gifts. Just to consider offering rewards or gifts to team members as a token of appreciation. This could range from a gift cards and vouchers to customized items that come to the project success we can see. What are the role of recognition and project evaluation? Recognition, it plays a crucial role in the project evaluation process. Is how it contributes to a comprehensive evaluation, starting from boosting engagement in a feedback sese. When team members feel valued and recognized, they are more likely to engage openly in a feedback and evaluation sestes. This open dialogue can lead to more honest and constructive discussions about a project performance. Second, we've been highlighting strength and best practices, decagonizing individual and team contributions. It helps identify strength and best practices that lead to the project success. These insights are very crucial for understanding what worked well and for replicating a successful strategies in a future project. The third we've been addressing areas for improvement. Technology contributions, it provides a balanced perspective on a performance. It ensures that the areas for improvement are addressed constructively without overshadowing the team's achievements. Finally building a culture of a continuous improvement. Recognition encourages a culture where continuous improvement is valued. By celebrating the success and learning from them, teams are motivated to enhance the skills and process in a future projects. Celebrating success and recognizing contributions are integral to the project close and evaluation paces. Let us remember that acknowledging achievements is not just a formality, but a vital element of creating a thing, engaged and high performing team. Accume students, I hope we have enjoyed the another session of the topic of project closure and evaluation. Thank you once again, and thank you Almada students. A 9. Conclusion: Good morning, MD students. Good morning, dal. This is a conclusion part of the codes. MD students. Congratulations on completing the codes, that's a comprehensive project management. Starting from initiation to close. This is a very important course. Throughout this journey, you have gained a valuable insights into the full spectrum of a project management, starting from initiating and planning to executing, monitoring and closing of projects. As well as new skills in the project scheduling, resource management, and performance monitoring, that will empower you to lead a projects more effectively and achieve a successful outcomes. We trust that the knowledge and the techniques you have acquired significant enhance for project management capabilities and drive your future projects toward a success. A special thank you to all participants for engaging with the scores on Skillshare. You commitment to learning and development is commendable, and we hope these courses has provided you with the practical Tots and strategies, Texel in project management and devours. We look forward to seeing how you apply these skills in your professional journey, best services for your continued growth and success. Okay made students, thank you once again, and thank you all.