Productivity: Getting Things Done

1. The Key to Productivity: Chapter one, The key to productivity in our hyper-connected world. Constantly bombarded with things to do. While you're reading these, you probably already received on our text or e-mail. You need to respond to. How can we get anything done with so much going on at once? The right framework can help you maintain focus. Most of us already have a metal for trying to handle the constant onslaught of task. You might keep our writing to-do list or set reminders on your phone. But this simple methods usually aren't enough to keep us calm and in control. We struggled to focus our attention on the right tasks. And often can keep track of the wide range of things we want to do. In this class, I will introduce you to a unique framework that will help you be more productive. Throughout the year, I have realized there's a fundamental issue and how we get things done. We often enter our day-to-day in crisis mode, trying to reconcile as many things at once as possible. This lack of strategy means we don't prioritize efficiently and it can make us feel overwhelmed. This mythology will help you navigate products. They need to lose anything else you need to get done without getting stress. You should use a framework that increases your productivity and focus. This class will show you how to implement a framework that helps you decide what to do next, how to talk with day to day tasks, as well as products. 2. The Five Stages of Getting Things Done: Chapter two, the five stages of getting things done. Can you think of the last time you had a sensation in the back of your mind that there was something you needed to do. Many of us have this feeling pretty regularly and it can make it hard to focus. I call these now in task open notes, open loops or any unfinished, incomplete eat them that you're not sure what to do with it yet. They can include lifetime goals. They're going to grad school or IT engine needs to get done right now, like fixing your car. Most of us, right, to complete our open loops as they pop up while avoiding some we don't want to deal with, are dealing with are pending tasks like these and you'll only need to stress and burnout. Think about how to complete your open loops in advance. This class is broken up into various stages designed to help you manage your opening opens more effectively. First, you capture all your open-loop. Forget them into one is whether their life time goals are small task. Then you clarify how to best complete each opening up based on what action is needed to get it done. After your organize your open loops into a set of beliefs that will help you out on the action you clarify, regularly reflect on this system to make sure it's helping you to be as productive as possible. And lastly, during gait with just radically you've learned by incorporating them into your day-to-day life, then how to complete your open loops are incomplete in terms in advance. Open loops are encoded on finishing them. You're not sure what to do with yet. The first stages of getting things zones are capture, clarify, organize, reflect. 3. Rethink Your To Do List: Chapter three, for danger to list, the odds are you crying to-do list isn't helping you try your task. Operant is simply are effectively. You might use your tool is for the new reminders, but then aren't sure where to manage life thing goals are multiple step breaks. You remember early meals that you hope to write another one day, for example. But don't know where to outline the steps necessary to accomplish it. On day during a rod, protect some lose on your phone as you head out the door. Eventually for reading they exist, capture great annuity. So first thing you need to get done when you're forced to trek open loops and multiple occasions, it makes it much harder to move any of them forward. The first step is to capture every single one of your open loops into. These can be a document folder. For now, just write down everything you need to do and lumbar they're thinking about how to do it during the goal is to get everything into one on fire. Now, whenever a new open-loop crops off, you can store it where Haier, instead of worrying about how to get it done in the moment, then once it's in your entities, you can return to it when you have time. Consider what needs to get done and organized according to get all your open loops into one place by capturing them on. During this can be a document up or further. If you're trying to track your open loops in multiple occasions, it'll be much harder to move forward. 4. Is it Actionable or Not?: Chapter four, is it actionable or not? Why do we feel so overwhelmed when we look at the list of things that we need to get done. Often it's because it reads like this. Taste like these don't really tell us what we need to do. In fact, many times we start doing the things we think we need to do, only to realize we miss a step. We sit down to set up a meeting and certainly remember, Alright, I need to check my coworkers calendar first. The next step of this class is to clarify what's required to complete its open loop before you start acting on it. Clarified this idea of an open loop, it's actually a law or not. You can begin clarifying what needs to be done about each open loop by asking is acceptable or not. Excellent. Well, Ethan herself about with something needs to be done. Typically, eat them or respond to email or perform committee meetings or events or those that don't require a specific action at this time. Nest of all Ethan's group thrash things you don't need. It didn't do need now, but we will later as well as eating because all information you need to reference. Once you've determined which are actionable or not, you can prioritize your ex know it and start getting them that you can organize your non-natural Ethan's for later. They say what to do with an intent by asking, is it actionable or not? An axiom or ATMs don't require you to do anything at this time. Actually, what events are things that are required and action. 5. Whats the Next Action?: Chapter five, sorry, what's the next action? I change it. Teams are eating. Some things need to be known about, but we often don't clarify what that something is until we're in the middle of doing it. This lack of direction can make things feel overwhelming. Clarify item or eight tens require a physical and visible. Next section to feel there's a stress out about task. We need to get done. We need to change how we write them down. Let's configure a vague action. Will eat them like setup doctor's appointment. How can we clarify what needs to get done in order to move the system forward? The key is to urge to mind the physical and visible next action required. The physical NBC will next section might be called Dr. Stevens and set up appointments for next Monday. For example. Meetings may require more than one next section to complete. It's over. Now, use rough the immediate next action. If any actionable items takes less than two minutes to do your thread. Now, the next action required to complete I need them will take less than two minutes. Just do it now. That's because planning went to complete an two-minute task will take longer than just doing it. For next time you go to set out a reminder to text mountain back, maybe just do it instead. You'll get it off your plate. Keep your number of open loops down. When you next action are defined. You can add them to our next section. These are calendar or delayed. They actually know what E times require you to ask yourself, what's the next action? And its actions need to be physical and visible. They responding to an email even actually will eat them, takes two minutes or less. Just do it now. 6. Next Action List: Chapter six, organize. Next section is, once you build your mind clear next actions for your open note, how can you make sure you actually add? The next step is to set up a series of these. You can use railroad rally and ensure that the next action unifying get carry out. The first will function as a daily. Unlikely your normal one. It will also help you carried out long-term goals are organized using next action needs to drag your daily reminders. Some of the next section is revealed. Hermione will need to happen as soon as possible. And these to our next action list. Or remember, always draft an open-loop, physical and visible next section, don't be vague. Instead of listing something like fixed kitchen sink on next action, please get drain snake island Cloud sync, for example. Being specific about your next action will ensure that when you review your next section is you'll know exactly what to do in an effort to make your next section is more manageable. You can also split it up into different contexts. Computer, next section or phone next section are two example. Remember, these are the things you need to get done as soon as possible. Usually review this the least daily. Your next section and it will show all the next section and you have to do as soon as possible. Action needs to own your next action. It should be the physical invisible. Usually viewed these lists daily. 7. Who Should Get it Done?: Chapter seven, organize who should get it done sometimes and actual eat in regards to the next action that doesn't need to be done by your personality. For example, you may have an actionable eat them like organized list of donors for fundraisers on urine. Then you realize your colleague will be better equipped to handle it since she has a pile of formulas rather than the other you all. Next section is you just subtract these Ellsworth RNAs, use awaiting for needs to track tasks you've delegated to others. After you delegate it, this tells you can keep track of them by adding it. And so waiting for these leaves will allow you to monitor these open loops without having them distract you from what you and only you actually need to do monitored this least once a week to ensure these tags are moving forward as they should to get drug or vaccine or eight times you've delegated, add them to your weighting these four list. There might not be right person to complete every action or into ammonia. You're waiting for these keeps track of tasks, you're waiting on others. 8. Using Your Calendar: To complete chapter eight, organized using your calendar. Next section lists keeps everything you urgently need to work on. But what about things you need to do later? What this action should go on your calendar instead of your next action list, organize only use your calendar for date, a specific task. You'll see an actual eat them that needs to happen on a specific day. You can add these to your calendar abuser and put a reminder on a specific day on this, it really needs to be done that day. For example, if you know, Tuesday afternoons are the only that you can meet with a colleague, you can add that. But don't remind yourself to work on your book. For example, unless it can also only happen one specific day. That way when you sat remainder in your calendar, you really know it needs to get done. Then you want to keep pushing it off until suddenly you've missed that deadline. Your current R should only be used for tasks that can only happen on certain days. Using your calendar for a specific task will help you know what actually needs to get done. 9. Your Projects: Chapter nine, organize your projects. Some of your actionable items may require more than one action to complete. I call these projects. Braids may include idioms like write a novel or redesign kitchen. It may feel difficult to progress on projects because they require so many steps. But there's a simple way to bring your breaks down into manageable chunks that ensured you'll get them to move projects forward by focusing only on the immediate next action. To make even the most daunting breaks manageable, you should focus only on the immediate next section required to move it forward. Let's say you're fundraising for your company. What's the immediate need, action required to move this project forward? In maybe having a fun writing struck they're meeting with your college years. A lot of these next action to your action list. Once you complete it, you can determine another immediate next action. Then every time you check your next action needs, you can move your project forward liter by later. 10. Nonactionable Items: Chapter ten, organized and actionable items. Now that we've discussed how to organize your accent or eat them. So let's consider what to do about non-action items. Remember, non actionable items are things you can't or don't need to do anything about right now. Majoring East as clutter-free as possible. Goal is always to have an operational as positive, which means no. Otherwise you'll be less likely to use it. This means usually that open loops, even though you don't need to deal with right now, stay in your industry interminably. Instead, you can organize them into leads to review on a weekly basis. This open loops may include future projects or things you'll need to access during a specific time. Make your list as operational as possible by keeping it clutter-free. Organize your non actionable items into various lists to get them off your list. And it actually, what eat them are things you can't or don't need to do anything about, right. 11. Track Future Projects: Chapter 11, overnight, tried future projects. Many of us have probably would like to do someday, but we don't have the time right now. If these operators would seriously like to pursue in the future, we have to keep track of them somewhere. Keep us someday, maybe list for potential future prices to keep track of potential breaks or ideas or them to someday maybe list. I call these parties. Are brilliant. You don't want to talk right now. But for example, one might be an advertisement for a weekend drawing class. You probably won't sign up for any time soon. You don't want to lose track of it. Some other Sunday maybe Tim smiling to learn to code, build a boat. Read the most famous American novels. This, this can be a place where you're drawing inspiration from when you're ready for something in order to get the most out of someday, maybe list, review it weekly so you can move forward with the project when you have time. As you continue, you can have an inspirational ideas or projects to this list and refer to it in the future. User someday, maybe list to track appropriate to want to consider for a later date. This can be a parking lot for projects in places where your drug continual inspiration from to make the most of this list, review it. 12. Preparing for a Specific Time Period: They can organize, preparing for a specific time period. You're in an actual items will include tasks that you eventually need to. How can you prepare for this task in advance to reduce some of your work? You have to go File to Save eaten for a specific time period. For non-active or even eventually need to do something about it. You can use a takeoff while I take a file is a way to take your memory in the future. This is where you can put things you need to access during a specific time to set up your tickle file. I really recommend having one file for every month. For example, if you have a conference in October, you cannot double commands you'll need. Then to your file, in your tickle file doesn't need to be just for work. You cannot in birthdays, holidays, and other things you've done to the whole week on that particular day or month. Vertical file can help you keep track of anything for a future date or time. Or tickle file is I went to tickle your memory for our future date to drop your tickle file, set aside one full year. 13. Your Weekly Review: Every month, Chapter 13, a weekly review. People tend to feel better right before going on vacation. That's because if tidy up loose ends and never working Laplace, they're comfortable returning to the last step in this class and foster a similar feeling. Reflect on each list and ensure all loose ends are tied off. Collect open loops and review your least once a week, every day you should reference your next action is in calendar. Make sure all your leads are helping you accomplish what you need them to. You also need to conduct a weekly review to do these specific day once a week, where you follow your mythology from top to bottom. This means gathering all European loops into an English, going through one by one. After you review all, you're going to make sure there are complete and up-to-date as possible. With your review will ensure that we need to work off your list. There won't be loose, hence, you're not sure what to do with be able to trust that their lives are accurately portraying are required for your immediate focus. And this will give you the confidence to handle the constant wave from new task without feeling stress. Or weekly review includes collecting new incomplete and adding them to your English. Making sure you go through each of them one-by-one and sorting them into your IDE using your needs to make them the most. 14. Visual Review: Today. Chapter 14, visual review. In this course we have talked about a process, a process that starts with open loops. And then we think about these open loops are actionable or not. If they are actionable, been deemed of them as one step. If they have one step, then we go to the next action. But if they don't, we put it on our projects. Then if we have the next action, we think about it. If it takes two minutes. If it does take two minutes, just do it now. If it don't put it on your plants. I hope you enjoyed this course and I hope I can see you on my next course in Skillshare. I hope you have old to learn a lot. From now on you can be more productive.