Productivity and Time Management: Organize Your Life

1. Course overview: Hello. I'm Romina also known as Red Romina all over the Internet. If you choose to hang out there, I am gonna be helping you discover the joy and freedom of living unorganized life. I am a creative entrepreneur and I have a lot of projects going on net any given moment ever since I created on organized system for myself that basically runs itself My life has been so much better. Of course I'm not gonna keep this to myself because I love helping others, especially my creatives and fellow entrepreneurs. So I am super excited to go on this journey with you. Let's get started. 2. What you need to get started: Please note that I am using an Apple computer for the majority of this course. What can I say Apple fan girl over here, but don't worry if you're using any other operating system that should not hinder you from learning from this course. Although you probably have most of the things that you'll need in order to get started. I'm going to let you know some of the tools that I'll be using in case you want to get those tools as well and follow along calendar. No, Really, that's the name of the app. I'm going to be using the calendar app on my Apple computer. And any app is going to work just fine for what we'll be doing, even if you have a physical calendar that you'd like to use. Although the digital calendar would be preferable, since it's gonna make things a lot easier and you're not gonna have to use a pencil in order to do these things. Trello, the life-changing app, you'll find out more about that later. Trello is 100% free, at least for most of the features. All of the features that I'm gonna be using are a 100% free Dropbox. This is free until two gigabytes after that they have plans where you can increase the amount of storage depending on whatever you need. You don't have to use Dropbox if you don't want. There are plenty of other cloud storages available. It's just what I prefer and what I have used for many years. Icloud, this is also free, but up until five gigabytes after that they have plans that you can choose from if you need more storage. Again, let me remind you I am using Apple, so I will be in the Apple ecosystem, which is why I'm using iCloud, but you can use whatever your device offers air mail. This is a male client, so this is for your email. You can use any mail client that you want, but I would ask you to look into using a mail client that offers some of the features that air meal offers. Air mail is 999 the last time that I checked, and it is Mac only. But it does have some pretty neat features. So if you are on a Mac, I would suggest you look into it. Lastly, I'm also going to be using external hard drives because I have a lot of files and a lot of data. External hard drives just helped me manage everything out. So if you have a lot of files and data and digital media, then you might want to look into getting some external hard drives to get you through this course. As you can see, most of these tools are free. Now you don't have to use these tools specifically. These are just the ones that I'll be using to show you how to create your own system. These are the tools that have helped me to create my system. So if you want to get some of these in order to follow along, then you are more than welcome to or be ready to adapt and use your own tools with the tips that I'm going to be giving you. 3. What’s the purpose of all this?: This course is mainly for those of you who have a bit of trouble organizing things. But even if you already have some organizational skills, you can still learn from my methods in order to expand your system that you may already have in place. If at any point you feel like you already know what I'm talking about, then feel free to fast forward or skip to the next section. Really, I don't think that I'll even notice that that has happened. I'd rather that you stay engaged and feel empowered and feel like you are actually taking something away from this course, it is important to come up with your why do you want to be more efficient with your time? Do you want to feel less overwhelmed by your clutter? Do you want more time to spend with your family, friends, or binge-watching a TV show. What's the reason why you decided to take this course? Figuring out what is important to you, we'll help you stay motivated throughout this entire course. So before you head over to the next section, write down, what is your why, why are you taking this course and what do you hope to get out of it? This will keep you motivated. 4. What you can expect: I want you to see the possibilities and keeping up with an organized life. This isn't just about having your files or documents in order. It's about creating a system that you can easily maintained throughout your busy life. I assume that you have friends or family that you would like to hang out with more, or you have your own business to run. Needless to say, you've got a lot on your plate and spending five minutes wondering where to put a document so that you don't lose it should not be on your schedule. Here are some of the things you can expect me to teach you how to automate certain tasks that will protect your important files. Create a system that you can keep up with how to properly manage your time so that you can get the most out of your days. Never lose another special photo or video ever again, increased productivity so that you have more free time to do what's important to you. Juggle the many projects, ideas, or tasks you have to actually get them done. We'll start off with time management. As I feel that's going to be fundamental to get you to be more productive so that you can finish this course. Of course. All right, let's jump into it. 5. Intro Time Management: This is definitely the foundation for everything we will be doing for the rest of this course. No pressure. With proper time management skills, you can prioritise what needs to get done and free of time in order to do things that are important to you. And if something happens to change at the last minute, you're gonna be able to adapt and still be productive. I'll be showing you some of the best practices, and you'll be able to schedule out your days, weeks or even months and still be able to participate in spontaneous activity like when you're centric. Relatives come into town unannounced and decide to book a bunch of activities for you guys to do together without letting you know. 6. Setting up your day (activity): for this lecture, you can use any calendar app that you wish. I'm gonna be using the default calendar that comes with my Apple devices. I just really like using it because one it's free. And it just came with all of my devices and to it syncs with iCloud so I can seamlessly change things on my phone when I'm on the girl or on my computer and it will show up everywhere before we actually jump into this calendar, I want you to think about the different things that you'll be doing on a regular basis. So maybe these are things like breakfast, lunch, showering, work waking up. But really, those are some of the things that you'll find on my calendar. I also have things like yoga, meditating, dinner, sleep. These are things that I do almost every single day. Before moving on to the next lecture, I want you to make a list off the things that you find yourself doing on a regular day 7. Blocks concept (activity): Now that you've got your list, let's go ahead and learn about blocks. Were going Teoh be dividing up our schedule into blocks of time of one hour or less, depending on the activity blocks is a method that I have been using for years, and that is because it works. And the reason that we want to do blocks of one hour or less is because of life. Basically, things happen. Spontaneous visits from relatives, emergencies really big opportunities that you just can't pass up, etcetera. So making blocks of one hour or less at a time gives you the flexibility to move tasks around without losing that task altogether. So that way, that task still gets done. So let's go look at our calendars and create some blocks together. Don't worry so much about the placement of the blocks right now. We'll be working on that leader on here. We have my calendar. This is a fresh, clean calendar. There's nothing on it, except for some recurring events that I have, which I don't want to turn off just for this course. Sorry, guys. First, let's start off by creating some blocks for those things that you put on that list of what your regular day looks like. So here. I'm just going to create an event, and I'm gonna call it Breaky. This is what I call breakfast. I have different categories for different calendars and all this stuff. We're going to go into that in the next section. But for now, what I want you to do is just create the blocks and don't worry about where you're gonna be putting them right now. So we've got Bracke, which I like to make breakfast on our long activity because I love to cook, and that might take me anywhere between 20 to 30 minutes. So then I give myself, you know, about 15 20 minutes to eat the food and then maybe like, 10 minutes to do any dish cleaning that I need to dio. I don't use a dishwasher. I like to clean stuff myself with my hands so it takes a little bit longer. But I prefer to do it. And that's just the way that I do think so. You should really think about how much time it might take you to do different tasks. So a general rule of thumb is if you think a task is going to take you five minutes? It will probably take you 10 minutes. So just double anything that you have in mind. This is something that it comes with practice. So as you continue to work on this system, you're going to see how much time you actually need to do things. So even though I can shower in five or 10 minutes between 5 to 10 minutes, the actual process of shower might take a little bit longer on my calendar because I need to pick out the clothes that I'm gonna wear. Um, maybe if I'm washing my hair, I have a lot of hair. It will take a little bit longer, maybe for you guys who have beards. Maybe terming your beard is part of this process. So just really think about all of the steps that are needed in order to do that. One task, and that's going to help you decide how much time to you a lot to that task on your calendar. Speaking of showers, we're going to put the shower right here, and that generally takes me only 30 minutes to do the whole thing. So lips something else that I might do is do work. So that is, there's we've got work on there. Uh, something else is lunch generally for lunch. I don't take as much time because it's in the middle of the day and I'm kind of working on stuff, So I don't really want to take a much time for lunch, whereas maybe for you guys, you take less time during breakfast and more time during lunch because you like having that break in the middle of your day. Some other things are sleep and dinner. Let's put getting ready and sleep. I'll only put this is only just a marker for when I need to go to bed so I can make it. You know, 30 minutes, 15 minutes. Doesn't really matter. See, the great thing about doing this digital thing is I can just move things around, makes it very easy to to move things. So if a really great work opportunity shows up, I could just, you know, move things around, and I won't miss that opportunity. But then, at the same time, those other tasks that I had set out to do won't get lost, you know, in the stream of the universe, granting me all of my wishes 8. Categorizing: Now my calendar app lets me create different calendars or what they call calendars, but it's really just categories, so I can have different calendars for a different categories that I decide on. So they let me customize it with different colors so that I can distinguish the difference between them. And some of the categories that I have are, um, to dio fun meetings, other work, etcetera. So these air just categories that I've decided on after you know, a long time of doing this and seeing what I require. I don't expect you to have all the categories that you need or that you want right from the get go. Because this is something that is a process. It's going to take time to figure out what categories you will need. Or maybe you do get it right off the bat. I don't know. Maybe you're some kind of amazing prodigy a student, and if you are, here's a gold star for you. Here's a screenshot of my different calendars and the colors that I have associated witches with each category feel free to. You use that as an example or copy if you want. If you see that it's something that fits your schedule and daily means, but it's really not something that's totally necessary. I just do it because I love to visually look at my calendar at a glance and be able to see what kinds of activities I'm doing throughout the day. And the more colors there are than the more diverse my day is, and it just keeps things a little bit exciting. And it's also nice to just look at my calendars, then see different colors, and I don't know. I like it. It makes me feel good but completely unnecessary. It will not make you more productive, but it is a nice thing to do because you're able to see what you should be doing less or more off, depending on what your goals are. So, for instance, if you're one of your goals is to meet up with more people, have meetings, hang out with people who inspire you, and you're seeing that that color is not really showing up very much in your schedule, then you know that you need to, you know, meet up with some more people. It's just kind of a fun way to stay in touch with your goals and stay on task 9. Prioritizing: So as you're blacking out your day, you should be thinking about what is most important for you to do, and these tasks should be. Tasks that align with your goals may be your short term goals, but also your long term goals as well. Generally speaking, you are far more alert. In the morning after you've woken up, you're ready to get things done. You're motivated. You're just getting your day started. Just fueled with some awesome breakfast. Hopefully, even though it might feel like it's not that way, and maybe you're tired or a little groggy. The truth is that the further you get into your day, the more tired you become and the less energy you'll have because of certain encounters. Maybe something comes up. Maybe something doesn't go your way. Or if everything goes your way, you just get tired throughout the day. And that's why it's crucial for you to plan to do the things that are most important to you in the first half of the day so that you can do the really, really well as you start to lose energy throughout the day. You might also start to lose focus and air ago. You will not do as good of a job on those tasks. So that's why it's important to pick whatever is most important to you to get done at the start of your day. So I'm just gonna jump in here and create a schedule so that you can kind of see more or less how a day might be planned. So here we are, looking at my awesome sort of blank calendar. Um, for the week over here, we've got breakfast and breakfast for me is fun. I love to cook, and I love to eat. So I'm gonna put that there, and we're gonna go ahead and make a wake up task because, you know, you gotta wake up in order to start the day, and that is also fun. So wake up. Let's start. It's at seven o'clock. Let's do 7 30 So from 7 to 7 30 And the reason that I'm doing that is because you know, it takes a while to get out of bed. Sometimes. Sometimes your you know, you don't feel like getting up or, you know, you look at your phone, whatever it is, any way you could also Ah, include making your bed in that time slot. So I just generally put, you know, 7 to 7 30 I put, like, about a 15 minute or half on our window for waking up because if I just hit snooze a couple times, you know well, anyway, and after we wake up, I'm just gonna add meditate because I'm gonna This is what I'm you know, I want to do that. And that's, um and that's something that's also fun. So I'm gonna do that. That's something that eyes a fun activity, and I'm gonna put it until I put it. Make it 1/2 hour activity. Usually I meditate for 10 to 15 minutes every day, so I can generally fit it within that half hour, half our time, literally. The meditation might only take 10 minutes, but it's you know, if you have to get ready, if you have to like candles, like again Guys, you have to think about the process of how long these things might actually take you, um, from beginning to end. So not just the actual task. Do you need to turn on your computer? Does it take time? Do you need to organize certain files before you can start to do a certain thing, etcetera, etcetera. Now we're going to jump in to exercise, you know? Isn't it amazing? Goes exercise in the morning. Crazy. What am I thinking? All right. And that to you. We're also gonna put we're also gonna make that ah half hour thing. Generally, I like to do, you know, a quick 10 minute workout in the morning just to get started. You could be a stretching. It could be exercised. Whatever. Um, so it's not gonna take up a lot of time. So after that, I might want to shower, Which that is also fun. I love to do that. So shower 30 minutes shower again. This is to get dressed and all that stuff. And then maybe we want to do a get ready thing just to let's leave it. Ah, to do, um, So this is just getting ready. Maybe getting your files together? Maybe you need to get you know, all of your stuff, your gear, anything that you might need to take to work with you or to take to a cafe or whatever it is. I Your where it is that you know, the universe takes you Now I'm gonna have breakfast. So I've got breakfast here. Um, 9 30 You know, I put an hour again cause I think I told you guys I love to cook, So that takes up a little bit of time. I not just, you know, eating cereal or oatmeal or something. It's, you know, it's involved. So we've got work over here, so I'm gonna change that into the work category that I've got set up. Now, I'm gonna do a couple hours of work, right? So what I'm doing here is I'm just copying and pasting. This guy's so copying and pasting that cause I want to do I want to get Woo that it's not part of it. And then let's leave that We don't have any work opportunities right now, and then we've got ah, just a few more hours of work here, so I'm just gonna put a bunch of ours, because again, guys, I can move this around, do whatever I want. I just wanna make sure that I have the right amount of, you know, blocks here available. So I'm gonna work. Let's say that I work. Let's say that I worked for a couple hours. Let's say let's say I work for No, let's do three hours. So let's say I work for three hours on that. I'm going to do lunch at around 1 30 That seems pretty good and fun. And then I'm gonna work for, you know, let's just put another Ah, let's do four hours this time. Right? Okay, so we got four hours there and then, um And then after that, I'm just going to set up a dinner, right? And dinners fund, because again, food guys, it's amazing. And then over here, you guys just saw on the right hands. That is a notification. So, actually, do you set up notifications for each one of these blocks? And I have notifications set up. You know, depending on the activity, I might set up a notification five minutes before, so I know that I have to get ready maybe 10 minutes before if it's something that's really involved. Like if I have to set up my camera or things like that, I may do 30 minutes. Um, and I definitely have on alert that pops up at the time of the event. So these are things that will help me stay on track because as I am going throughout my day , as you can see, my alert just popped up and told me to fill my you know, me Course. And as you can see, this is this is what's happening right now I am filming my course, um, which will go on to onto the Internets. And, um, this is something that you guys can easily do if you have the calendar app. So I'm just gonna show you guys right now how? This is obviously something that you would do before you do the copying and pasting thing. Uh, but so if I just double click here, I can go to alerts. And I can put on alert at the time of the event like a little alert at five minutes before and on alert 10 minutes before, right. And so if I actually just, like, copy and paste that over those alerts are going to be there. So that's something that you just start setting up and you figure out how much time you need to set up for certain things. And there you go. Those are alerts, guys, and let's finish our day here. So, um, so we've got dinner here and then So if I want a week up at seven o'clock, then Ah, I should probably go to sleep. I, um, should probably go to seep at 11. But I'm gonna want to go to bed around 10. 10 10. 30. And the reason is because I just want to shut down even if I'm not sleeping, I want to relax, um, and not do anything besides just being in bad. Maybe I'll read a book or an article or something like that. Eso I just know that in b m done, nothing else can get done. And, um and I have to start getting into sleep mode so that I can really get my full eight hours of sleep if I plan on waking up at seven. In the morning. Guys, this is all up to you. Um, I definitely need my eight hours of sleep, but if you find that you need less do the math, Figure out when you got to go. When you gotta go to bed when you gotta wake up, all the you know, all that stuff. Now we have between you know, seven and 10 oclock at night. We have this free time, which you can decide to do more work. What I've been doing is, at that time I will. I will, you know, watch an episode of Star Track or I will watch a movie or I'll just hang out on the Internet. Or maybe I'll read a book so or I'll take one of my online courses. Guys, I take online courses as well, just like you, because they are awesome. And this is just, you know, this is me time. This is the time where I could just disconnect, unwind before I have to get into sleep mode, and you can do more work if you want. That's totally fine. Sometimes I do that as well. Now you can see that you've scheduled your day and you have, you know, some free time, and you've done the number of hours of work that you need to do. You can add more hours if you feel like you need Teoh. It's so easy to be able to manipulate the schedule because you can move things around if I just want to have dinner at a later time like I want to go at eight o'clock at night cause I got a fancy date. Well, there you go. I just moved it. It's amazing. There you have it, guys. In the next section, I'm going to talk about creating recurring tasks just like you see on my calendar. So stay tuned. 10. Recurring tasks & keeping up: If you have recurring events or classes, you can easily set up repeated tasks in most counter APS. I have a yoga class that I like to go to every week, so I just set that up and it just always repeats itself. So I don't have to keep adding it to my calendars. Of the great thing about this is that I can customize how often I want these events to recur. So if I have a class or maybe a group that I meet up with every other Monday, then that's something that I can easily do in the calendar app. And if something comes up and I'm not able to attend one of these recurring events, I could easily delete it from my calendar without messing up the recurring events so I can delete it just for that one week, I would restrict this Onley two major events, like a class or group meeting, even though you shower every day, and technically that would be a recurring task. Or at least I hope it would be. We aren't robots and I don't think that it's really necessary to set up a recording task like that. I also like to change things up from week to week. So maybe I like showering in the morning. But then afterwards, maybe I want a shower in the afternoon and maybe I want to shower in the evening before I go to bed, and we can restrict these recurring events Teoh really important and big ones that require you to be there and are a commitment. I'm just gonna set up a recurring event here. So let's say that you have a, um he party that you go to and it's every every Wednesday at 10 a.m. Right? Okay, so I created this block of something that I do and to make it recurring, you're going to go to repeat, and you can do every day. Um, every week, every months, every year, for right now, we're just gonna do every week you can end the repeat. So let's say that you are taking an eight week workshop. Then you can actually put in the date of when the workshop ends, and it will just automatically repeat, so you don't have to think about putting it in your calendar, and you will always remember to show up to your eight week workshop. I've never really needed to use that. I just always put it to never end. And then when I'm done with whatever I'm doing that I just delete the whole thing. But you can do it whatever way you want. The whole point here, guys, is to automate this process. So if you know for a fact that you are going Teoh your grandma's house every Saturday, then you should put that in your recurring events. That way you don't have to spend time adding it into your calendar every single week or every single day. Whatever a task it is because that's just gonna take up time. And the whole point here, guys, is to be more productive. We're optimizing our schedule so that we can be more productive and free up our time to do other things that we want to do. So here we go. Here is our recurring party event, and if you want to get rid of this like I said earlier, you just hit, delete, and as you can see, you can delete all of them. Or you can just delete this one event if you weren't able to go in this specific instance. If you look here so you can see that the calendar, um, repeats this task every week, just automatically eso I'm gonna delete all because I don't go to a party. Everyone's day And there you go. It is gone, and calendar is clear for the next thing. 11. Feeling more productive: I hope that you're feeling more productive now that you have a better idea of how to lay out your schedule, I really like using this method with the blocks and setting up alerts because it's really sustainable. This is something that I have been doing for many years now because of the fact that it is sustainable and it's easy to keep up and so much of it is automated using the blocks method has actually taught me about how much time stuff actually takes. So I'm really, really aware of how much five-minutes really is, and it's a lot It's a lot of time. You can actually get a lot done in a short amount of time, especially now that you know how much time it actually takes to do certain tasks. I know I discussed this previously, but I do want to reiterate when you are thinking about how much time something takes. A good rule of thumb is just to double the time, especially when you're just starting out with your time management journey and you're still learning about how much time certain things take. It's better to overestimate how much time something will take and do it under time than it is to underestimate the time and then feel stressed and unproductive because you couldn't accomplish certain tasks. Now, the reason that you're doing this course is to be more productive, of course, because you've got a whole lot of stuff going on. So we're gonna jump into project management. I'll see you in the next section. 12. What is project management?: So you've got a lot of projects, ideas, things you got to get done on a daily or weekly basis. Maybe you're feeling a little bit overwhelmed by all of the tasks that you need to take care of. Well, guess what? We're going to have no more of that by the end of this section. Hopefully, I'm gonna help you learn how to organize your ideas and your projects so that every task under each project gets done. I'm gonna be using a website or app called Trello. They have different plans where you can pay to get extra features, but the features that we'll be using are completely free. And I really don't think that you'll need anything other than the free plan. I don't even use anything else other than the free plan. If you decide that you do not want to be a part of this amazing piece of technology. Feel free to use index cards or a piece of paper. It will be just as effective. The process will be relatively the same. But I do urge you to consider using Trello just because of the fact that it syncs with your phone and there's various features that just automate the whole process, making it more efficient for you to be productive. 13. Introduction to Trello: I'm not going to go into a full out tutorial on the intricacies of trello. There are features and things that I myself haven't even used just because they don't go with the system that I've created for myself. But I will explain to you a little bit about how Trello works. And in the next section, we're going to dive into creating our own board and more or less making a mock setup of what one of your projects might look like on Trello. If you want to just skip this section where I just briefly explain to you how Trello works. You're more than welcome to do so. So how Trello works is that we have boards. We create boards, and these boards can be more of a general idea. For example, I have a board that is just for red Romana, which is my brands. And then I have another board which is just for video. Ideas under boards, you can create lists. And on lists we get a little bit more detailed about the different subcategories that you might find in a single project. And then under Lists, we create cards. Those cards are tasks that need to get done under each subcategory. For instance, under video ideas, I might have different lists depending on the types of videos that I do. For example, if I have product reviews and then I have another one that is comedy videos, the cards that I would create under each of those lists would be the specific videos that would fall under those categories. We'll jump into that video ideas board later on in the next section. If you're curious to see what my processes behind creating my content that I put out on the Internet. While you're gonna be able to see that in the next section, you're able to add due dates and labels and checklists and all sorts of detailed things to each card if you want. There are a number of features available on Trello like that. They also have this thing called power-ups, which make staying on task a little bit more fun. I think that they allow, I think maybe two or three under the free plan. Don't quote me on that. I personally use one that makes your cards look like an old pirate map. Progressively, as you don't touch that card. So it just gives you an indicator of, Hey, you're abandoning this task that you should be doing. That one just makes it look fun. Another power up that I have is a calendar one. Like I said earlier, you're able to add due dates, two cards, and those cards will show up in a calendar on Trello. That calendar has an RSS feed. With this RSS feed, you can add that to any calendar that you currently use, any calendar app and automate this process. So I use this for any tasks that I would like to show up on my daily or weekly schedule along with that schedule, that beautiful schedule that we created in the previous lecture. Anyway, these are some of the features that we'll be using in Trello. If you decide to use index cards or papers or you just don't want to use Trello, then that's fine. An idea that I would throw out at you is to use the same concept as Trello. What you can do is get a peg board or corkboard and use that as your board and then lay out your index cards in columns so that you're able to use the same concept that Trello has by having the lists to do the subcategories and then the cards to be able to do individual tasks. So if you guys are ready, I'm going to jump onto my computer now and show you this process. 14. Creating a board (activity): When you open up Trello, this is what you can expect to look at. So you're seeing different boards that I have laid out. So as you can see, I use Trello for work, but I also use it for personal things. You can see that I have life goals and life lessons. There's just a number of things here that are personal as well. We're just going to dive in here and create a new board. We come up here to the plus sign. We do create board. Look at that. Alright, so I'm going to create a board here for Star Trek because I am right now trying to go through the entire Star Trek franchise in chronological order. So you can add team members and make it public if you want to invite random people from the internet to be a part of it, I don't know. We're gonna do that right here. And I don't really like this background. I don't know what the point of that is. You can actually change the background here. So as you can see, if you update, you can put your own photos in there and stuff. I don't know. I'm just gonna put this moon. I think it's appropriate for the whole Star Trek thing. There's different ways to customize this and make it more fun at the end of the day, let's remember that we're here to be more productive and not to play with fonts and colors and backgrounds and stuff. We can do that later once you have the system setup, the first thing that we would do here is we might want to make a list of the different TV shows. We have TV shows and we have films. And then maybe we want to include the fan work like fan films and stuff like that. Maybe we want to do maybe we want to include something like that. So I hope that as you guys are watching me create this ridiculous board, you're getting the idea, the concept of how to create something depending on the project that you are working on. So for instance, if you are writing a script for a TV show, then you would call the board my TV shows name. And then under the list, you might have different characters. Maybe you want to have a list of characters. Maybe you want to have a list of locations. There's maybe you want to have a list of things that you need to do to finish the script. So there's a number of ways to get creative with this. And it's really, it's really up to you of what makes you most comfortable and how you feel you're going to get the job done. I just think that it's really helpful. So I wanted to be able to help you. I wanted to help you to help me to help you. Alright, good. Start adding like the original series and then we have the next-generation. And then, I don't know, we could add like Deep Space nine or whatever and then the animated series. Then we have like that and then we have Voyage Home and then final frontier. So these are the different movies that we might want to watch. We weren't met, want to do Star Trek continues. There we go. I can spell. And let's say that I want to add a due date here. So I'm going to say, I want to finish watching this by March 21st. Alright, so I've saved it by March 21st. And then TNG, I want to save I want to watch that by blitz due July 18th. These are not realistic dates, guys. There's like hundreds of episodes. But you're getting the idea here. If we go under here to the menu, we can go to power-ups. And then you can see here calendar, you can add the calendar. Okay guys, so here is the calendar. When you click on the calendar, I'm going to see here I've gone to March 21st and you can see that the original series is there. And if I go to what was it July whenever it was, It's gonna be there as well. So you come to this part where it says sync this Trello boards calendar with your personal calendar. You can enable it here and then you just copy this feed and then you put it into your calendar. That's going to be really specific to whatever calendar app you use. The Apple Calendar makes it really easy to add. Any kind of Calendar Feed, It's pretty cool to be able to just automate this entire process, especially if I'm on the go and I come up with a video idea, I just jump in there, I put it in, I can set a due date for it and I know that it's gonna show up on my calendar. We're back at the board view here on Trello. And I'm going to create a dummy board for my video ideas. I really want to dig in here and show you guys the features and the detail that I go into for my video ideas and the content creation that I do online. Because I feel like it's a really great example of just how detailed you can get with this. How it can help you to stay on task with all of the different projects or ideas that you might have. The reason that I am going to just kind of re-create my video ideas board is because I have a lot of scripts in there and things that I haven't published yet or worked on yet. So I don't really want that to be anywhere else except here. Don't worry, we're still going to go through this in depth and you're gonna be able to see, Let's do it with z here. You're gonna be able to see how we do this here. Okay, again, with this weird photo, that looks a lot better. We're going to create some lists for the different types of videos that I might do. Let's start off with business finance. They're both kind of like in the same category. And then let's do one for lifestyle. Let's do one for travel. And then let's do one for labs. Alright, I think that's good for now. All right, so let's do get rid of credit card debt fast. We can do travel will have top five places in Greece. And then five carry on essential, Essentials, essentials, and then collapse. Let's do like blind folded, taste. Challenge. That's pretty good. Habits of success. Sub subset successful people. There we go guys. And then under lifestyle maybe we have one for meditation's in for the morning, for the morning. As you can see, I now have ideas or video ideas for these different categories. So if we jump into the Carry on essentials here that we can come up with some things that I might want to take with me on a trip here. Let's do blankets and then shirt pillow in here. I can go in and do something like love the smell. Makes my hair clean. Great brand. Then down here let's just do like soft soft soap, I don't know. And then entertainment entertainment work. Like why I'm taking these items and then I hit save. There you go. That is a script for this video so you can get as in-depth as you would like to get. Let's go over to due dates over here and say that I would like to publish this video on July 18th. So I save that. And you can see here that there is this. I published my videos at 07:00 PM at night usually. So I'm changing that time. Now. There is a due date there. And if we think the calendar, you will then be a then that card will show up on my calendar, on my schedule automatically. That way I can be held accountable for making this idea happen. Another thing that I like to do is adding labels so you can edit labels. And I'm going to add this red one, which I'm gonna say is filmed, right? So I filmed that idea. And then maybe I have another label here, which is just, let's say that it's ready, ready to go. Then that means that it is, the script is done and I am ready to film that. Then let's say that another one is here. And then we just put solid. Here we go, solid, solid idea. Because I haven't written a script and it's just a really good idea, but I don't have a plan for it yet. So I like these labels just kind of a nice way to get into, into more detailed categorizing of your different tasks. That is it for the creation of our boards on Trello or index cards or paper, whatever it is that you're using. Hopefully you were able to follow along and maybe create your own board and got the concept of creating boards for your projects. 15. Be more effecient daily: I use Trello every day for all of my projects to do and ideas that I have. If I ever want to film something, I can never say, I don't have an idea for a video because I literally have a board full of ideas. And remember that Trello does sync with your calendar app. So if you want to finish that memoir of yours by March 20th, then you'll have no excuse because it's gonna be on your calendar as you continue with this system, which breaks down huge projects into smaller, more manageable tasks. Whether you use Trello or something else, you'll find that you'll be able to be more efficient. And staying on task with important to do items. Here is a bonus tip for you. I love notebooks. I have different types of notebooks for different things. And this here is my ideas notebook. So as you can see, it says, ideas. In this notebook, I will just write lists of ideas. Some of these ideas are things that just come to me when I'm showering or right before I go to sleep or maybe in the middle of the night. And they might not be ideas that are part of my industry or my work or anything that's plausible for me to do. Maybe it's something completely crazy that I had nothing to do with and have no idea how to achieve. The reason that I write down these ideas regardless of what they are, is because that gets them out of my head and onto a tangible piece of paper. Then I don't keep thinking about them and I don't get distracted by them so that I can focus on working on things are actually important to me and things that I really do want to get done. I hope that as you progress through this course, you realize that there is a process here. And it is to create systems, put these systems in place, and automate as much of it as possible so that you're able to focus on the tasks and not get distracted by making to-do lists and stuff and just actually do the things. Next, we're gonna go into digital files. That's right. We're going to jump right back into the computer and see how we can organize your document. 16. Introduction to digital file management: If you are anything like me, then you use your computer and your phone for everything. Basically, my computer is the hub of my business and so as my phone. And if either of those things are not in order, then my business is not in order, then my life is not in order. That is just how I feel sometimes. And I know that this kind of thought is a little bit overwhelming. Just as having our physical items out of order, having our digital items out of order can also cause the same stress and anxiety. And I'm overwhelmed because our digital lives are moving so much quicker than ever before. Sometimes it might seem like it's hard to keep up. But that is essentially why it is so important to set up a system that is sustainable in the long run. So that, number one, you aren't stressing out all of the time wondering where your files are or where to put files. And number two, to safeguard all of your files so that if something does happen, like your computer or your phone or whatever device goes out of order that your whole life doesn't fall apart. By the end of this section, you should know where all of your files are. They go and feel confident that they are backed up and secure. 17. Backup systems: The first thing I want to go through with you is creating a backup system that way all of the work that we do from here on out is automatically saved. So I use three different backup methods. I have Dropbox, iCloud, and back blades. By the way, don't feel required to use these specific apps or services that I mentioned in any point of my course. Again, these are just the ones that I have used for a long time and can vouch for them because of their sustainability. But there are a lot of other options and alternatives out there. Back blaze is a backup service which will automatically back up all of your hard drives for $5 a month. There are a number of other services like Carbonite, Mozi, I think there's another one. I don't know. There's a number of other options. I just went with Back blaze because it was $5 for unlimited amount of data and hard drives. So not only do I have my computer backed up, but any other external hard drives that I decided to connect to Back blaze and it all falls under that $5 amount. I've had Back blaze installed on my computer for many years now. I think maybe 556 years, something like that. I don't know. Just continuously backs up my computer. So whenever I'm connected to the Internet, it's just backing up the background. And I don't even notice that it is happening. It doesn't interrupt me or my work. There aren't really any alerts aside from letting me know when something hasn't been backed up for a long time. Like I haven't plugged in a hard drive. And I just love how automated it is. It just happens and it creates archives of the hard drives that I have connected to it so that if anything were to happen, I can just download those archives and restore my hard drives on any new devices that I purchase. Next, I use Dropbox, which is a Cloud storage service. So it's not quite the same as Back blaze. And I've actually replaced my internal system filing system with Dropbox. So everything that's on my computer is stored in Dropbox in the Cloud. So what that means is that it can be accessed from anywhere that I can access Dropbox. So if I am on a computer or somewhere else in the world, I can log into Dropbox and download any files that are stored there. And they have a mobile app as well. And I love to use this because I have my photos in my videos. It's linked onto Dropbox so I can access them whenever I want. So if I want to post something on Instagram or upload a video, I can actually do that from my phone because everything is already synced up onto Dropbox. Now, Dropbox has a couple of different plans. The F31 is up to two gigabytes of storage. I believe. I have the plan that's up to one terabyte. I've had that for a few years now, so it's lasted me this long. And I'd say that's a pretty good deal for most people. I don't think that you'll need more than the two gigabytes. I know plenty of people that have gone by with just the two gigabytes. But because of the fact that I do have a lot of larger files, because of the type of work that I do, then upgrading was more of a smart option for me. So the focus here is to not only have your files in your local hydride that, but also having them uploaded somewhere in the Cloud accessible from anywhere in case your device gets lost or stolen, which I hope never happens to you. But this is the reality and we wouldn't want your important files or memories to get lost forever because of something like that, iCloud is essentially the same as both of these things combined. If you use an Apple device, then you are probably familiar with iCloud. Their plans are incredibly cheap for the amount of storage available. And iCloud does one thing that Dropbox is not, which is to sync my desktop. So there's no way to sync my desktop to any Cloud service unless I use iCloud. I have it set up for that reason and also for the pictures on my phone. So if I'm out traveling or doing stuff, my photos are backed up to the Cloud. So if I lose my phone or it gets stolen, which I hope never happens. Those photos that I just took that afternoon or morning won't be lost. There'll be in the Cloud and I'll be able to download them when I get back home. I love that I'm able to sync my desktop because sometimes all download something or I'll just create a file and quickly just save it to the desktop. Because I don't want to put it anywhere just yet or maybe I don't have a place to put it yet. So I'll put it in the desktop so that I'm able to see it and know that I have to put it into place later on. And sometimes I'll just have temporary files there as well. But if I happen to shut down my computer or something happens, you just never know what's going to happen at the last minute. So having the desktop sync to as well and backed up is super important and it's very convenient and that is something that I Cloud offers now that you know the different tools that I'm gonna be using and why I use these tools. Then let's jump into the fun part and go into my computer so I can break down each one of these in detail. 18. Dropbox file labeling (activity): Real quick, I just wanted to show you what I meant by replacing my internal drive with the Dropbox Drive just by opening Finder over here we can see that the files that are on the left-hand side, where this sidebar is, these are not the files that my computer came with or rather folders. I created these folders in Dropbox and made them my default folders. So basically how I did that is I went into Dropbox, which is over here. And then we're going to create one called awesome life. If I do that and then just carry it over here. Boom. So now I have a folder called awesome life. It is in the sidebar of my finder that I can use it all of the time. This way, whatever files I put in there will automatically always just be added to Dropbox. And there'll be accessible anywhere by having these be my this be my default. What I did was I removed any of the files or any of the folders that the computer came with. So you can see here this is the original downloads folder, the original pictures folder. So these files, I've changed them. So if we open a Dropbox over here, you can see that I've actually created a Documents folder. I've created this downloads folder, which I've made into my default Downloads folder. This folder is now this folder down here on my doc. I've configured my browser to download things into that folder. So that is now my default folder, which means that any items that I download R automatically syncs to Dropbox as well. One neat little thing that I like about Dropbox. If you look up here at this corner, you can see that it is currently paused, I've sinking pause so I can just pause and resume whenever I want. This is really helpful for when I am uploading a really large file or something like that. Or I need more bandwidth, like I'm at a really bad Wi-Fi at the hotel or something. I just pause that and I just think it when I'm back a better location or when the situation is more ideal for uploading to Dropbox. You've seen the names of the folders that I created on Dropbox. The bigger categories that you decide on is ultimately up to you and the things that you think that you will need on a daily basis. For instance, if you take a lot of photos and you might want a pictures folder, if you guys noticed. I don't have a videos folder. The reason for that is because I make a lot of videos. I know weird and I don't have a folder, but because I have so many videos and I create so much video content, those files can get extremely large. I actually manage those in external hard drives. We'll get into digital media files in the next section. Because it can get a little bit more intricate. And it wasn't really something that I wanted to discuss just yet. We'll dive into that later on in the course. But for now, I want you to really think about the different things that you might do on a daily basis. So you probably have a lot of documents either for work or maybe you're a writer, and that might be a folder that you might want to create. So here's a screenshot of the folders that I have created again for myself in case you want to model your computer after mine. But really think about what you will need because maybe you don't take as much video as I do and you might just get away with having it on your local hard drive before going onto the next lecture, go ahead and make that list for yourself and maybe even dive in and make those folders on Dropbox if that is the system that you've decided to go with. Let's wrap this lecture up and go into the next lecture where I'll be talking about file labeling and organizing. And we can actually start to organize your computer. So if you're ready to dive into that activity, then head over to the next lecture. 19. Working with documents: Let's dive into your documents. This is the folder we'll put things like files, documents, spreadsheets, PDFs, things like that. But if you're anything like me, you probably have a lot of projects and a lot of different types of documents going on at any given moment. So we're going to jump into the sub folders that I have within documents. So if we jump into documents here, you'll see that I have a lot of subcategories. So I have one called red Romana, which is my content creation and my personal brand. I have writing, acting in a more studios, which is my digital media and film production company. And then I've got creatures, which is another project that I'm working on. Then I have documents, docs, which is just important documents like medical papers like my health insurance or any other insurance that I might have important documents, things like that, finance. That's where I keep my taxes and receipts and things like that. And then masterclass. Here I am a part of masterclass where I have a, I'm enrolled in a few courses there. So they give you worksheets and things like that. So that's for my online courses, trips and travel and paper cup, art, recipes. I really want you to think about the big categories. So let's say that you have a recipe that you found two years ago. Don't make a folder that is called recipes just for that, that would be that would be overkill. So that would have to go in another file like miscellaneous or fun documents or something like that. You have to think about the different categories and where that might fall in. I have a folder called recipes because I do actually have a lot of recipes which I've had screenshots and stuff of before, recipes that I've written up. And so I like to keep them or the United States. I do have a lot of them and that's why I have that folder. This is why it's so important to come up with a system ahead of time, to come up with a system now so that when you find something, when the time comes and you have a random file to tomorrow or the next day, then you have a place to put it. There is a home for it because you've created it. If you notice my files are numbered. And the reason for this is because my system automatically, my operating system automatically sorts folders by alphabetical order, which I like for certain things. So that isn't something that I want to change. But for this particular folder, my documents folder, I want to have the most important things to me at the very top so that they're easily accessible. So as you can see, I have read Rami not at the very top because it's something that I click on all of the time. And I don't want to have to scroll through or swipe through or whatever through my folder to find the red Romana folder, even though I would know where it is because it starts with an R. But I don't want to waste time doing that. Having it be at the very top of the folder, no matter what is easy access. For me. This isn't something that you guys really need to do, but it is an idea if you find that you have a lot of folders, but there are some that you use very frequently and would like to be at the, at the top of the list and have easily accessible. Now remember in the last lecture that I made a Downloads folder. So I explained that I made a Downloads folder even though I already have one in the system, because I wanted my downloads to be succinct with Dropbox so that any files that I've downloaded at the last second would be ST. no matter what happens, we're going to head over to Firefox, which is my default browser here. And hey guys, remember Trello, you guys remember Trello. Trello set up as my main page here whenever I open up my browser so that I can look at my boards and see what I need to get done whenever I open up the Internet. Let's see, we go over to here. If we go over, whoops, if we go over to preferences, you can see that there is a Downloads section here, save files to, and as you can see, I've saved it to the Downloads folder that I created in Dropbox. And I removed the downloads folder that was here by default on the dock, and I replaced it with the one that I created in Dropbox. Lastly, before I head over to the next lecture, which was going to be password management woohoo, fun topic. If you do have iCloud, I'm just going to quickly show you how you can have your desktop be backed up. Because I feel like this is something that not a lot of people, um, I know that that is included in your iCloud backup. Now, if you don't have iCloud or you're not interested in this part, then just skip over. It's just gonna be a few seconds that you're going to miss out on. Good luck with the passwords. I'll see you there. But if you are sticking around, then what you're going to want to do is go to System Preferences. And then you will click on iCloud, then you will click on iCloud Drive. You can see there's little checkmark over here. That means that it is sinking. When I go to iCloud Drive, there is a desktop and document documents folders. This will sync your documents as well. I just choose to use Dropbox instead of iCloud. The desktop is included in that. So not a lot of people know that that is, that, that is a thing. But as you can see, very simple, you just hit Done and you are done. Your desktop is now since. Thank you, apple. And now that you've done that, let's head over to the next section. Get ready to look at some passwords. But not my passwords. 20. Password management: If you have a lot of accounts online, then this lecture is for you. If you've only got a few passwords under ten passwords and that's really pushing it. Then you can just skip over this lecture. But I'm assuming that most of you have a lot of passwords and a lot of accounts online to manage. If you're anything like me, you've got so many that if you try to memorize, all of them would be a full-time job. I don't know about you, but I'm extremely particular about my passwords. It is so important for them to be encrypted in a way that is hard to hack into, especially your social media profiles, which are the ones that are the accounts that are most hacked into on the Internet, making sure that you have a password that is so random and hard to guess is crucial. Crucial. It's incredible how many people just pass right over this and just don't pay enough attention to their passwords. Especially now that our digital lives are so infused and just molded into our everyday lives. And passwords are just as important as your social security number or any other private information that you wouldn't want to get into the wrong hands. How do you create all these random passwords and how do you remember them all and where do you store them so that they're safe? The answer is not on a piece of paper. So please, if you would not write your credit card number or a social security number on a piece of paper and just have it lying in a drawer in your desk. Then this is the same way that you should treat passwords. But guess what? There's an app for that. There are a number of password managing tools. The one that I use is called one password, but there are a number of them available and with different plans and there's even some that are free for certain number of passwords. So do the research and find the one that's right for you. I'm gonna be using one password because That's the one that I like. And I started using it years ago and I haven't changed. Let's give you a preview over here of what one password looks like. And basically any password management app is going to look similar to this or function in a similar way. So again guys, it really doesn't matter what app you use. What's most important is that you're setting up a system that automates and makes your files and all of your content secure and safe. If we go over here and open up one password. As you can see, one password starts with this application which is only accessible through one password. Alright? So I have my one password, which is the one that I need to remember. And when I put that in, you can see that there are a number of accounts, So I have 273 accounts with passwords. I don't know about you, but I'm not going to take the time to remember all of those passwords when I don't need to, I'm not gonna go into a in-depth an analysis of one password over here, guys, I really just want to show you the potential of having an app that will help you store and manage your passwords. And not only does one password do that, but it also creates passwords for you. So here we go. If I click on this little plus sign over here, I can create a login. So this is a super great website. That's what it's called. And I'm gonna put in my username, which is going to be red Romana. And then over here I can click on Generate Password, which is this little volt knob looking thing. When I click on that, I can actually generate new passwords here. And what's cool about this is that you can decide the lens. So you know, there are websites that will require you to have different lengths of passwords. And that is not a problem here, so you can do that. And then other websites will tell you, no, we don't want brackets, we don't want whatever symbols you've gotten there. You can actually turn that off as well by going in here. I like having a nice mix. And the longer I can make my password, the happier Romana will be. And I like having it be as random as possible. So I do like having symbols in there and doing it all. I'm just making it really hard to do because I don't think anybody's going to guess that. There we go. I have that and then I can actually put in the website. So if I put in super great website.com, Hopefully it's not bad. It's probably a real website, guys. If you do end up going there. And it is a bad website, please do not. I have nothing to do with this website. There we go. And so I hit save, and now it is saved super great website, by the way, guys, you'll probably see a lot of black bars here are sensors or whatever. That's because my e-mail addresses are showing and just personal information and I obviously don't want that to be exposed and put onto the internet. That's the whole reason we're here guys. All right, so another thing that's cool about this is that you can create volts. So you can see here new Volt and I have one that's a social media volt. So if you have employees or contractors or you're working in a team, then you can actually create a vault for a specific project that holds your accounts and you can share that vault with those team members. So instead of emailing your password or texting it, which is a horrible idea, by the way, it's not secure at all. So I urge you to please not do that. That figure out a way to do it in the most encrypted way possible, in a way that is secure. And this is one of your options. So you can actually just give them that and they can have a password and they can access all of those passwords. Another cool feature that one password has is that it will show you when passwords are weak or if they need to be changed, like if they haven't been changed in a few months, a few years, etc. Here is a screenshot example of what that might look like. I think this is awesome because I don't have to think about oh, I haven't. When was the last time I changed my password and stuff. You guys should be changing your password constantly, especially with social media accounts. And having something like a password management app or service will help you stay on task with that. And we'll remind you to do these things and it'll all be automated. I love having a password management app and I hope that you guys will invest in one yourself. Feel free to take a look at one password. I believe that they are now a subscription service. I'm unaware of the rates that are currently that they currently offer because last time I checked, they've changed it so many times. It's kind of hard to keep up. I don't want to give you that information and then have it be wrong in a week or two. After watching this course. If you are interested in one password, look them up, see what their plans are, see if it's something that you are interested in. I am grandfathered in. I'm not a part of one of their plans because I've just had one password for really long time. I'm sorry that I'm not able to give you more information on that, but I also don't want to give you information that is going to be outdated or incorrect very soon because they change that stuff all the time last time that I checked one password also has a mobile app. And because of their different plans, you're able to sync your passwords across multiple devices, which means that I have access to my passwords no matter where I go or what device I am on, I just need to know what my one password is. So that is also a benefit to using a password management app. So even though I only showed you the desktop side of it on my computer, there is a mobile app as well. So again, guys, I just love automating stuff. And the less that I have to think about things, and the more I can focus on my projects and creating and doing the things that are most important to me, the happier I am going to be, and this is what I want for you as well. Join me in the next lecture where we're going to wrap up this section. 21. Feeling protected: This section was really important to me, is important to me. I always have so much going on with my different businesses and projects that I'm working on. And having a system will really streamline everything that I'm doing on a daily basis. And I really want you to feel the same way. You should feel confident now that you have your own system in place. This is a huge step. You should feel so proud for taking this initiative, for organizing your life, the files on your computer or your phone. It's not just for work. This is your personal life. These are your memories. And I want you to feel secure. I want you to feel happy and confident and feel like your files and your memories are safe. Talking about memories. Let's jump into digital media management. For your photos and videos. 22. Intro to digital media management: I have so many photos and videos since before I was born. I have photos and videos of that. Basically, my mom loves to archive stuff and my dad loves cameras. I guess. I have pictures from when I was born, like in the birth room this morning when I took a photo of my breakfast. So here I am with all of these photos and videos because I work in video. I make any number of videos a week that I publish online. I have behind the scenes videos that I shoots, that I shoot, I have videos for clients. I work in movies, in the film industry. So I have short films, documentaries, etc., etc. etc. So it is a lot of contents. And the most important thing for me is to make sure that they are safe and backed up. Not only because I work with this industry, with photo and video. It's not just because of a professional standpoint, but also from a personal standpoint. Because again, I have photos of and videos from my entire life. Essentially, these are things that I would like to keep safe. By the end of this section, I hope that you will be feeling confident in knowing where your files are and that they are safe. 23. Organizing folders: We're gonna start off with photos. First of all, if you're using an app like photos, the one that comes with your computer or your phone or whatever or something like Google Photos or whatever it's called, I urge you to stop using it if that is how you are organizing your files. So the reason that you're taking this course is because you want to create a system that is going to be sustainable and one that you have complete control over. Now, I don't really like using these apps. Personally. I don't like the way that they organize them. I don't like being able to see those source file. It's something that I feel like I am not in control of my data. And sure, using the photos app makes everything look really nice. And it's all laid out and they create libraries for you and separate things by dates and have face recognition and I don't know a whole bunch of fancy stuff. Another reason I don't like using those apps is because if something happens to the app, like it becomes corrupted or the discontinuous or whatever, then there go my files. And unless I have some kind of prior warning and able to anyway, it's kind of a mess if you are using Facebook to archive your photos. I just, I don't really think you would be taking this course if you trust Facebook with that. And it's not because of any issues that I have with Facebook, but it's more so that you are entrusting your files to a website that could potentially shut down at any moment without any notice. I say that out of experience, I've been on websites that looked hopeful and seemed like there were gonna be around for a long time and just shut down from one day to the next, literally without telling any of their users. Imagine being on Facebook and having all of your memories and your family reunions and your wedding photos. Imagine if the only place that they lived on was Facebook. What I like to use is the folder system that's on my computer, which is finder of course, because I have an apple. But it doesn't matter what machine that you have. The concept is going to be the same. Whether you're on Windows or Linux or in any other platform. You're going to have your folder system. Whatever folder system it comes with, you're gonna be able to organize it in the same way that I do. And the reason that I love to use finder is just because I'm able to create any folders that I want. It's a blank canvas and I can organize it in any way. I can back that up on how ever many hard drives or cloud systems I want to It's very, very simple to have backups and I just feel like my files are more secure. And I really think that once you set up this system, you're going to feel the same way. 24. Organizing photos: Because I have so much digital media, I actually store most of my photos and videos on an external hard drive. But I'll get to that in a moment. We're gonna go into my computer now, ends if we go over to this picture's folder now remember, this pictures folder is the one that we created in Dropbox earlier on in the course. So everything that's in here is automatically backed up and added onto the cloud of Dropbox. Dropbox is Cloud. In this folder you'll see I've got wallpapers just because I love wallpapers. If you take a look at my computer here, you can see I have various desktops and, and just like wallpapers, they make me feel good. Random. And there I've got a bunch of memes and funny comics and random clippings that I want to store for all eternity. Those are not as important as the by year folder. That is where we are going to dive in when we go into by year, you'll see that I have various folders by the year. It's concept. So you'll notice that I don't have a lot of folders here. And that is because I have a lot of photos and videos and clips and things like that. And just to kind of keep my internal hard drive of my computer more or less free. I like to store those things on an external hard drive. The process here is that all add anything that is new. So my new photo, so you'll see like the 2018 folder is actually just like the last few months. So those aren't that isn't my entire 2018 catalog. The reason for that is that I just add whatever is the most recent stuff like as soon as I get back from a trip or an event or something like if I take a bunch of pictures today, then I'll create a folder and I will put it in there for that year. Once it starts to fill up and they start to have a lot more folders in that year. Then I will transfer those folders onto an external hard drive so that they aren't taking up space on my internal drive. And the fancy thing about Dropbox is that you can actually go into Settings here and you can go to preferences. When you go into sync, there is choose folders to sink. You can click on that. And when you do, you'll be presented with a list of folders that are in your Dropbox cloud. Now, once my photos have sinks onto Dropbox, I will uncheck them and they will disappear from my local hard drive, but they will still be on the Dropbox cloud. I'm able to access those photos anywhere and not have them take up the space on my actual computer. Now, this hard drive, I have multiple hard drives that are exactly the same as this one. So I copy them over maybe once a month or every two months. I will copy this over so that they're exactly the same. And I have three hard drives that are like this. Then on top of that I have the Dropbox one, which is not completely linked yet, but eventually it will look exactly like this hard drive as well. Again guys, the reason that it's not completely st is because like I said before, I literally have photos of me being born up until today. So it's a lot, a lot of content and I don't necessarily want all of it to be on Dropbox. But that is another story guys. So I want to create a folder here with you guys. So let's say that the year is 2525. If you get that reference, You guys are great. Now, I like to put 20. I like to put pictures. I like to put pictures or videos or whatever, whatever it is, even if there's because of the fact that there will be multiple folders or there might be multiple folders with the same name. So you don't necessarily just want to make a folder called January, for instance, because maybe you have documents from January, you have photos from January, you have pictures from January. And so if you try to look for them, like if you search on your computer and in the search bar, you might have various folders that are old called january are called whatever. The same thing. The reason that you want to add that is because that way you can distinguish it when you search for these items later on. So when you go into 2525 pictures, let's say that you go to a fair on January 13th in the year of 2525. And what we do is we create a folder and we call it January 13th, Twenty-five. Twenty-five. That way you know the date. And then you add this is the fair I went to at let's say, Kentucky. You want to add as many keywords as possible. So if You went on a road trip across the United States. Maybe you want to put national parks road trip United States. That's just because maybe you'll remember something and later on when you're looking for those files, you can put in those keywords and find that folder. The reason that I put the date first and I put it like that is so since my finder likes to organize things alphabetically, I can then look for stuff according to the month because it'll be in the correct order. And I don't go in there and make folders for every month. Because even though I do create a lot of content, I don't necessarily create a lot of content every single month. Some months might be more heavy with content than other months. And I just feel like making a folder within a folder within a folder within a folder is a little bit overkill. If that's something that you feel comfortable with, if it's something that you think would help you with your process and it's a system that works for you, then you should definitely try it out. For me, it was something that just didn't work because it was too many clicks to get to the item that I wanted to get to. And again, because I didn't necessarily have a lot of things for every month to justify a folder for just a month that may be perhaps only has two or three folders inside of it, you feel. But having the dates is really cool because let's say that I remember that I went to Canada and in October, then I just head over to the folder that starts the folders that start with the number ten for October. And I can easily find something that way too, if it didn't come up during my keyword search when you create this folder. Something that I like to do since I do have a lot of different types of equipment, it just helps me because of the of content that I make. Probably you will, more than likely, I'm sure that 90% of you will not need to do this, but I'm throwing that idea out there for some of you who are creative and perhaps have different kinds of equipment. Something that I like to do is I'll put Romanus Sony. Let's not forget the apostrophe remain as Sony. And then maybe put Romanus iPhone. Then we'll just put Carla's iPhone because she was on the trip too. Then maybe there was let's just say Frank was there too. So Frank's camera if I know what kind of camera he had, like if you had a cannon, then I might put Canon camera. I just do that because if I'm with a group of people and I took a specific photo, then I'll know which folder to find it in. And it also keeps things separate from different peoples perspective. I really like to do this when I go to events or conferences or parties, things like that. When I go out with friends and I collect everybody's photos, I like to put it in their folders. And this also helps later on, if you decide to post anything on social media, you can give that person proper credit because you actually remember that they took the photo and not you. This is more or less the process for photos and it's similar to the process for videos. But I do want to get into videos a little bit more and talk about that for all of you who liked to take videos, if you are not that person, then feel free to skip the next section. Or if you don't think that you have too many home videos than just skip over it and you'll probably be fine, but check it out anyway and you decide. 25. Organizing video files: If you don't record a lot of video, then you might be able to get away with using your computer, your internal hard drive with this system. But again, since I do have a lot of videos, that's not something we could be doing anytime soon. Unless jump into my external hard drive, which is plugged in at the moment. Here is the photos, which also has videos. You'll see here there's an other folder that's because I have some files that haven't been organized or are files that I necessarily don't want to show off their personal files. So here we have photos by the year and then videos, and then I put YouTube, IGTV. I put all the things that I might use the videos for over here if we jump into photos by year, even though we're gonna be talking about videos. I just want to show you guys real quick. Like I said, lots of photos here. These are every single year, basically of my life. And within each one there are names for everything. So very extensive library of my life in photos. But let's jump into videos real quick. So as some of you might know. But if you don't know, I do video, I do video content for the Internet a lot. I do organize my files based around that, but I also do creative content as well. So I have another hard drive and that's not to say that Internet content is not creative. That's not what I meant. But I have other content. That's a feature films, short films and things like that. More narrative content that has gone to film festivals. That is on an another external hard drive just to kind of keep those things separate. But on this hard drive, you'll notice that I have one called documentaries. I tossed that one in there because it's kind of documentaries that I'm working on our kind of social. Anyway. It's a little complicated to explain in this and that's not the point of this course. I'm just going to walk you through some of the folders that I have set up here to kind of give you an idea. Again, this is to get you into the mindset of creating your own system, figuring out what works for you, what you will need on a daily basis. So all of this is based on an individual basis. So it really depends on you and your daily activities and your work and all of that stuff. For me, I've got the cool kids table podcasts, so I have a podcast and in this folder I'm actually in the process of creating video files to post the podcast episodes online, on, as video files, to create channels on YouTube and Facebook and stuff like that. And then I've got documentaries which I told you about IGTV, daily videos. So I was doing daily videos on IGTV for awhile. Then I realized that it wasn't worth the effort. And then I've got LinkedIn videos where I make videos for LinkedIn, got Patreon behind the scenes videos. I make behind the scenes videos on the process of my work and running my business. And those are for exclusive members. And then I have thumbnails, which are not videos, but these are the thumbnails. These are old thumbnails that I've used for videos on YouTube. That's why they're in there. And then I've got YouTube videos. And if you go into YouTube videos, There's actually, we've got by the year, again, a bunch of, I've been making videos since 2006. Lots, lots, lots of videos here. And this is how I organize my videos. Again, I don't make a folder on my internal hard drive because of the fact that I have so much content. After just like a month, I would take up all those space on my computer with just a month worth of video content. Another thing that is worth mentioning is that these videos are high res files. So generally, there might be a couple of gigs taking up a Coke of a couple of gigs of space and something else that I might do, which you might consider if you do a lot of video content is to create a compressed version of your videos and upload that to Dropbox. I'm going to jump into Dropbox here for a second online because this is not on my internal hard drive. Again, remember you can do settings in Dropbox where you can select which folders to sink into your computer. So I actually upload these compressed video files onto Dropbox, the website. I don't even put them onto my computer. Save them anywhere on my computer. They just go directly into Dropbox. And the reason that I do this. Is so that I am able to access these compressed files from anywhere. I'll get back to that in a second. So when I go into documents here, I go to read Romana. Again. Remember, I made I made those files. I made those folders be numbered. You see how quickly I went into the red row Mina folder because it's the first one. It's the one that I click on every day, nearly every hour of every day. This is my go-to folder. This is a project, my priority project that I'm working on. So here I am in the red room in a folder. And when I go into videos, I have it by the year. And then you can see that I have some of the other videos as well, like the Patriot on the LinkedIn, etc. And going into these, here are my videos. And let's go into one that has a little bit more. So here we go. So you can see these are all of my videos from 2018. The reason that I want these to be accessible everywhere. First of all, I made them compressed because it doesn't ruin the quality and I'm able to post it online. And that way it doesn't take up too much space on my Dropbox. And having it be accessible everywhere means that I can go on my phone, download any video that I've created and post a clip of it if I want to, on to social media, I can send it to someone, I can send it to a potential client, etc. This is just kind of a good way to have a nice directory of everything that I've worked on without it taking too much space. I don't post the master high res files onto Dropbox, only the compressed files which are for posting online. Anyway, this is kind of more advanced stuff. This is more if you are creating a lot of video content. If you have a lot of recorded videos of your children and your family, then maybe this is something that you might want to do if you're into editing and things like that. If you are just recording fun little clips of view at brunch or whatever your niece's birthday, then this is probably something that you will never do. What you can do. What I suggest that you do is if your hard drive, your internal hard drive is big enough, then you create a folder called videos in your Dropbox folder. If you decide to use Dropbox. And you can just go through the same process that we do with the pictures folder. So creating a file with the date and then keywords and put in the clips in there. Another thing that you can do as well, which I've done in the past is, let's say that you went to your niece's birthday party. You have your pictures folder which is 01132525. And it's called My niece's birthday party. In there. You can put a folder called pictures and you put all of your pictures in there and then make another folder called video clips. And by doing that, you have all of the little random clips that you have that you will probably never edit into anything. You can still store them and come back to them and watch them whenever you want. Because there are perfectly organized so you'll be able to find them. So that's my suggestion to you. Now that you guys have a better idea, a better and bigger idea of how to organize your photos and videos. I would like for you to jump into your pictures folder and maybe even your videos folder, and start to create some folders, start organizing those pictures. Now, if there are some pictures that you don't know where they belong just yet, then go ahead and feel free to make a miscellaneous folder. Don't stop your process just because you don't know what to do with something. Just keep going and move those folders into a move those pictures or videos into a miscellaneous folder, and then come back to them once you are done creating other folders, I'm sure that you'll find somewhere to put them. 26. Managing social media posts: Since I talked briefly about social media in the last lecture, I do want to go into it just a little bit further. For some of you who might need some extra help organizing your social media. If you aren't a social media person, if you don't manage somebody else's social media, if social media eight-year thing, then please skip over this lecture because it's just not going to be for you if you do end up using Dropbox or any kind of cloud storage, something that you might want to do is create a folder in there for social media, what you might want to do is create a folder that is specific to every platform that you will be doing. For example, you could have a Facebook folder, an Instagram folder, a Twitter folder. And within each folder, you can put photos or posts that you will be sharing to each platform. One thing that I do is I have a folder in my red Romanov folder, which you guys have already seen a couple of times. And in that folder I have a folder which is photos for red Romano. So these are photos of myself which I might recycle or use often. I do have multiple photos that I just loved to use, either for reference, like if I don't have a specific photo for a posts, I just go into that folder and I will use any fold, any picture that I have in that folder that will more or less represent the message that I'm trying to put across. Instead post. Having a folder like that might be useful if you do find yourself reusing certain photos or video clips. So that's something that I do. Something else that I do is because I use iCloud. I have iCloud albums in my photos app on my phone. So if you don't have an iPhone or an iOS device, I I'm sure that there are other ways to do this. I know that the Android has some kind of cloud storage thing, but I am not familiar with it, so I can't really speak to that with my iCloud. I create albums. And you can see here that I have I have albums here for the different photos that I have posted are not posted. And so I've got posted instead of food posted. Those are my posted photos from my food Instagram account and then I have food future. Those are photos that I would like to post to my food Instagram account. Then I've got future instead, those are pictures that I will post to Instagram. So this way, I keep these pictures out of my camera roll and out of my main drive that's in my phone. So it's not there, just mixed with everyday photos. If I quickly need to get something post, then I'll just go into the here we can go into food future. And there are a lot of photos here of food. So I can't say that I don't have any content to post because clearly I do. What's cool about these albums as you can add notes to them, comments and stuff like that. So if you work in a team or if you have some kind of collab account online, you can share your album with your team members. You guys can add comments like hashtags that you want to use or captions that you want to use with signposts. So it's pretty useful like that. I'm the only one who uses these folders for myself. These are just when I want to post something and I don't really know what to post. Or I might go into one of the folders where I have passed photos that I've posted so that if I want to re-post something, I already have them here. They're all in here. These are all photos that I have posted in the past on Instagram, easily accessible again and completely shareable now that we've created the system and all of these folders, Let's talk about backing that up and keeping them secure. 27. Back up automations: So now you've got all of these folders and all these pictures and all these videos. How are you going to keep them safe? Well, we've set up a few different systems to streamline this process, but I want to do a little refresher here and just remind you about how everything works. Again, the purpose of this course is not just to be organized, but to create a system where you can stay organized and streamline automate the process. So you want to free up your time so that you're able to do the things that are most important to you. This external hard drive, which has my pictures and my video. I have two other external hard drives that are exactly like this one. So not only do I have this backed up on physical hard drives, but we also import these photos and files onto Dropbox. That way they have a Cloud Storage as well. On top of that, if you guys remember, we set up Back blaze or any other Cloud backup service that you decide to go with. One of the neat things about Back blaze is that you can Plugin as many hard drives as you want. So not only is the internal hard drive on my computer backed up, but also any external hard drive that I sync up as well. So if this hard drive is plugged in and I am connected to the Internet Back blaze will automatically back up this drive because it's plugged in. I could just be importing photos onto those strive just organizing, looking at photos, thinking about all the wonderful memories of my life. And while I am doing that back blades is doing all the work without me doing anything to make it happen. Automating, streamlining this process. Another way that we're also going to be doing this is I use iCloud. I use iCloud forward the photos on my phone. So if anything happens to my phone, then those files are all safe. And I know that those memories won't be lost at pretty much any smart phone or device from the last five or six years, we'll have this kind of service available now that you're all backed up, let's talk about sustainability and keeping it up. 28. Keep it up: One of the most important aspects of this course is being able to maintain this new system that you've created for yourself. So it's not just about creating folders and documents and hard drives, etc. We could do that all day. We really want to create something that is going to be sustainable. And this is something that you should definitely be thinking about as you are creating your systems and putting them into place. One tip that I have for your photos and videos is get into the habit of importing these files as soon as possible. Whenever I am traveling, I usually have my laptop with me since I do travel mostly for work and for creating content. Because I have my laptop with me at the end of every travel day. I import all of my files from my camera onto my computer. This is something that more than likely most of you won't do or won't need to do. Most people when they travel, they don't take their laptop with them since it's mainly for vacation or to disconnect. I'm the complete opposite. But if you do take your computer, then that might be something that you might be looking into doing so that you can keep your photos safe at the end of the day, especially when you are traveling because you never know what is going to happen the next day, especially when you're carrying around equipment in a foreign country or city, if you aren't taking your computer with you and you're just kind of like a casual photographer. You just take maybe five photos of every trip you go on. Well, you're probably using your phone. If you are using your smartphone, then you can have something like iCloud setup. When you get back to your hotel, something that you can do is get into the habit of making sure that your files are uploaded to the cloud. And something else that you can do is if you've set up something like Dropbox, dropbox will allow you to upload files from your phone. So if you create documents or photos and videos, you can upload them from anywhere on your phone. Some cameras, like my Sony camera have this feature where you can wirelessly upload, import your photos into your phone so you can actually do it that way and then upload those pictures onto Dropbox or the cloud or whatever you use. So that's also another option if you do have a camera that does that and you don't take a laptop with you. The key tip here is to get into a habit every time that you travel, find a way to save, keep those photos at the end of the day. Or if you don't take a lot of photos, maybe after a few days or maybe at the end of the week when I am in a more relaxed environment and not creating as much content. This is something that I might do every week or every couple of weeks. So when I'm not traveling, I'm not necessarily importing my stuff from my camera every single day unless I really need to just remember what your purpose is with all of this. Why are you doing this? Why do you want to create a more sustainable method of organizing and keeping up with your documents and your files. This is something that will motivate you and won't let you put your guard down and you will keep up with these new systems that you are creating. 29. Feel empowered: As soon as you do something, create a folder, create a place, a home for it to live in, whether it is a file or footage or document, whatever it is, it needs to have a place to live. I find that often people become overwhelmed or frustrated with their belongings and their documents because they don't have a system in place because they don't have systems in place or homes for these objects. And because they don't have a place to put these things, then it becomes really stressful, especially when they start to pile up once you have your systems in place, it's really up to you to keep up with it. Hopefully, this course is helping you understand this concept more and more as we continue. So if you are ready to jump into the next section, we can start talking about emails. 30. What about my email??: If you have thousands of unread messages in your e-mail inbox, then you and I need to have a word privately, seriously, hit me up on Twitter. Really are emails. They've become such an integral part of our lives, of our personalize, of our work lives. It's pretty much how we communicate with anyone around the whole world. And it's also one of the places that is most abandoned. I have friends who have in thousands of unread messages in their inbox with my system in place, I reach Inbox Zero every single time that I check my emails Inbox Zero is when you get to 0 messages in your inbox. I'm gonna be using an app called air mail. Lot of modern-day apps for male clients have more or less similar features to this. So you don't necessarily have to use air mail, just try to find an app that is equivalent to air mail and its features and one that is compatible with your operating system. Because again, air mail is Mac exclusive and it's a really great app. I had changed my life for the better. But if that isn't an app that you would like to use, I would like to urge you to try to find a replacement app that has similar features to air mail. So either way, look it up and try to find something that is comparable. Let's work on getting you to Inbox Zero so that you never miss another opportunity ever again because your inbox was too full and you missed it. 31. Types of email addresses (activity): All right. You might think that I'm going a little overboard with this, but hear me out on this. If you run your business online or if you are a CEO when you're running a company, or if you just get a lot of emails like I do, then this is something that you will want to consider before we dig into getting to inbox 0, we're going to talk about your e-mail addresses. I have a number of different email addresses. I've assigned them to different aspects of my life. These are some of the email addresses that you might consider having a personal e-mail address for friends, family, or close colleagues, a public work e-mail address that anyone can have. This is what you put on your website and for strangers to contact you online if they happen to find your email somewhere, a junk email for newsletters, websites, you weren't sure about people who send you chain letters. So if you know that your aunt likes to send a lot of chain letters every single week, then you might consider giving her this email address so that it doesn't interrupt your workflow or get in the way of other more important emails, a secret e-mail that does not have your name, which can be used for high security accounts like your bank accounts, credit cards, anything like that? An account that you use just for your social media profiles. Social media profiles are probably one of the most hacked accounts on the internet. If they hack into your social media and find out what your email is. If they hack into that email address. And it's just for social, then you won't have as big of a problem as if it had been your work or your personal email address, which contains some more sensitive information. So that's why you might want to consider having an account that's just for creating social media profiles. These are just some examples that I threw out there off the top of my head. Before you move on to the next lecture, then you should think about what kinds of things you might need emails for. For instance, if you're not really a big social media person and you only have an Instagram account, then obviously don't create just one email address just for the social media, for your Instagram profile, you can probably use your junk email address for that and just get away with that e-mail address. Or maybe even your personal email if it's not something that you use very often and doesn't contain any sensitive information. But one of the ones that I really do think is the most important one is the anonymous one, the one that has no connection to you whatsoever. There's just some random name that you choose. That one would be really, really good for you to have because you can use that for your bank accounts and anything that has sensitive information that people could easily find. If they know you, your mom, your dad, or whoever, your dog, don't make an email address that's your dog's name because somebody will probably figure it out before moving onto the next lecture, take a look at your current email addresses or e-mail address and see if there is something that you can change. See if you can create other email accounts and organize those accounts accordingly. And assign aspects of your life to each email account. 32. Creating an email system: Now that you've got that squared away, let's work out the types of actions that you'll be taking to clean out your email. These things I call actions are just the things that you do regularly every time that you check your e-mail. For instance, an action would be replying to an email. These are some examples of actions that you will probably be doing, saving a PDF or printing. This is for receipts, tickets, invoices, anything you need to keep for your records. If you don't usually get receipts, things like that in your e-mail, then maybe this isn't something that you would add to your list, delete, or archive, self-explanatory. To do e-mails you need to respond to later or things you have to read later. Memo e-mails you need to save like movie tickets or love letter or something like that. Everyone will have their own different actions. And by having a process like this, you'll be able to get through your email and into Inbox Zero much quicker. 33. Reading email fast: On the screen right now, I have my preferences window open from air mail. And you can see there is an Actions tab right up here. And you can decide what you want to happen with different physical actions that you do on your keyboard or your mouse. As you can see, right swipe I've added to do. And then left swipe means add to trash or move to trash rather than spacebar will create a PDF. As you can see, you can either send it to print, do other things to it. You can snooze and there's a whole bunch of other actions you can create here. And enter is memo is to move it to the memo folder, things that I want to keep for a later time. So these are just actions that I set up using air mail. Again, if you use any other client, research, see what features they have available, what actions you can set up. I'm just going to jump into my mail right now. I only check my email a few times a week. This is just how I decide to do things because I don't want to get overwhelmed by the amount of emails that I get and because of the actions that I have set up, I don't have to live in my inbox. It's an amazing feeling living off the grid. If you guys want to join me or want to know more information, you can talk about that another time or place where you can DM me on Instagram. But for now I'm going to jump into my inbox and give you an idea of what it might look like when I check my e-mail. All right, so here is my e-mail. So just real quick here again, I'm gonna be using the actions that I set up. So you're gonna see me swiping left and right and all this glorious stuff. First of all, I'm just going to go through the emails and this is something I need to respond to, so I'll swipe that way and add it to, to do. This is some spam thing, so I'm just going to move it over to the trash. This is also something that I'm not interested right now. This is all this is all stuff that I don't need to look at yet. This is something I might want to look at later. This is something I don't need anymore. Don't need that either. Going to create a PDF of this. This is something that I bought. So I'm just going to save it to the desktop right now. Just to kind of give you guys an idea, normally I would put a name and all that stuff and I would put it in the appropriate folder, but I don't really want to do that right now as I'm going through my email, I think you guys pretty much get the idea of how quickly I can get through my email. So what happens after that is I go through the entire inbox that you just saw during the same actions that you just witnessed. And that inbox that you saw by the way, is all of my e-mail addresses in one inbox. It's altogether and I just go through them. It's as if I'm checking one email address. And after I go through everything, I hit Inbox Zero, There's only a few items in my to-do folder, which are all of the emails that I have sent over to the to-do category. Whenever I decided to check my e-mail again in the week, then I'll go through the todo items and I'll respond to anything or read anything that I want or create PDFs. If I threw some in there, I can quickly just get through my email. Even though I get hundreds and hundreds and hundreds of email every single week. Although I don't hate getting email, don't get me wrong, but It's not something that I want to spend my entire life on. Because remember, the point of this course, of course, is to free up your time, is to be more productive with your time. And checking your e-mail, going through newsletters, going through junk mail should not be something that takes up a lot of your time every single week, you should be focusing your efforts on creating, on inventing, on focusing on your career, on spending time with your family. These are things, the things that are important to you. That's what you should be focusing on, not how much spam letters you need to get through. 34. The 80/20 rule: Keep up with the system. Only respond to emails when you need to. I get so many mass emails that I know aren't specifically or meant just for me. I usually just ignore those. I don't spend time responding to emails that I don't think needs to be responded to. If a person genuinely wants to get in touch with me, I have confidence that they will reach out to me. Again. This is something that has happened in the past. So if you haven't heard of the 8020 rule, that is that only 20% of your efforts are yielding 80% of your results. So you should only focus on that 20%. Only spend the time that you need to on your e-mails. 35. Welcome to the final frontier: you did it, you made it to the final frontier. You are now one step closer to optimizing your time to be productive and to give you more freedom to do the things that you want to do before we end this course. There's one more thing that I would like to discuss with you, although the main purpose of this course was for you to create a new organized life for you to live unorganized life to be more productive and to be more efficient and level up with your work. But it is important to note that you should also be organizing your personal life. So I'm throwing in a bonus lecture to give you tips on how to do just that. 36. Personal life management (bonus lecture): I know that you've heard this about three million times, but we are living in a fast paced world. Naturally, we want to keep up. We want to read faster, work faster, live faster, watch things faster, listen to music faster. But we need to remember to take time for ourselves. It's in the reflection of self that we truly can connect and come up with our brilliant ideas. I'd like for you to make a list of some of the things that you enjoy doing that have nothing to do with your work. You can even add in some things that you would like to learn how to do but haven't made of the time to do so. So some examples for me would be I love to watch movies or TV shows at the end of a productive day. I love to do yoga meditation. I love to cook. I also love to take online classes. Remember how, at the beginning of this course recreated blocks to add on to our schedule? Well, I would really love it if you could add some blocks that have to do with some of the things that you just listed. I hope that after going through this course, you no longer feel like you don't have the time to do these things. It's really crucial to have a work life balance, especially at the start of your hustle or your career. We want to work, work, work, work, work and sleep less. And we say, Yeah, sleep when I'm old. Maybe you won't have as much time right now to do all of the things that you would love to do. But you should really strive to do at least 123 items that are on that list of yours with your new time management skills and depending on the time it takes to achieve these things that you would like to do, you should be able to do at least one or two of them every day if you do your schedule correctly. What I like to Dio is think of these items as rewards and not so much things that I need to do at the end of the day. These are things that I just love to dio and that I enjoy doing so. They shouldn't feel like work, and they shouldn't burden you or stress you out by being on your schedule at the end of a very productive day, I might like to you sit back and watch a couple episodes of Star Trek. When I do that, I feel like I've rewarded myself for working so hard throughout the day. Having a similar mentality might help you Teoh schedule and make time for these personal items that you would like to take on. 37. Thank yourself: Congratulations. You've made it to the end. You have completed this course. Do you know that a large percent of of people who set out to start something don't actually finish it? It's a sad truth. But guess what? You're not one of those people who you are now super organized and capable of taking on the world or your projects and vials. At least thank you for being a part of this course. I hope that you are feeling like an amazing human being because you should be actually thank yourself for getting here for getting to the end of the course for starting for taking the initiative to better your self. You are amazing, and you should feel so proud. I am incredibly proud of you.