Transcripts
1. Introduction: Hello, and welcome. I'm Ashley, and I'm excited to guide
you through this quick, yet powerful course
on draw dot AO. If you've ever thought about
mapping out a process, but not been sure about where to start, you're in
the right place. Over the next few lessons, we're going to dive
into the essentials of draw dot AO, a fantastic, free to use tool that makes creating process maps
not just possible, but surprisingly easy, even if you've never created
a process map before. I'll be showing you
how to go from zero to an absolute diagramming
hero in no time at all. By the end of this course, you'll have the skills to create clear professional process
maps that can save time, improve efficiency, and help you work through complex
ideas with ease. Plus, I'll be sharing some practical tips
along the way to make sure you're
getting the most out of the tool. Here's
what we'll cover. In lesson one, I'll
introduce you to draw D AO, show you where to
find it and how to create your first diagram file. We'll talk about how
to save your work, whether you prefer storing
files locally or in the Cloud. In lesson two, we'll take a tour of the draw
do AO interface. I'll break it down into the basic sections
a beginner needs to understand and show you how to manage the pages
of your diagrams. In lesson three, I'll
walk you through the four most common
process mapping symbols, terminators, activities,
decisions, and connectors. So you can start creating your own process
maps straight away. In lesson four, we'll
put it all together. We'll map out a simple
everyday process which I hope all of us have experience
of managing our laundry. We'll see how what
we've learned all comes together in a
real world example. Finally, in lesson five, I'll show you how to export
your process as a PDF. I'll show you how to share
your draw DO files with others so that you can easily collaborate or
present your work. So if you're ready to sharpen your process mapping skills and gain confidence in creating effective diagrams,
let's get started.
2. Accessing Draw.io: Hi. In this lesson, we're going to introduce
you to draw dot IO, show you where to find it, and how to create
your first file. So the first thing you
need to know is draw dot IO is a web
based application. It is possible to have
a downloaded version, a desktop version
of the application, and we'll talk about that later. But for now, we're just going to focus on the web version. So head over to your browser, and in the search bar, just type in drawO
DRAW IO, and it Enter. And that's going to
take you straight into the web application. There's no sign in required. You can start using
it immediately, and it's completely free. The first thing you're
going to see if you've never logged in before is an option as to where you
want to save your files. Do you want to save
them on Google Drive, One Drive, Dropbox, Git Hub, G lab, or there's an option
there that says Device. So that's your local computer. That's your local hard drive. So for the purposes
of this demo, I'm going to choose Device. And I'm going to save
them on my computer. If you pick the wrong option, or you want to go back and
change what you selected. In the next screen,
there's a link at the bottom that just
says Change storage. So I'm going to
click on that, and you can see it brings
me back to where I was. So I'm going to
click Device again. And here it's asking
me, do I want to create a diagram or
open an existing one? So I'm going to choose
Create Diagram. On the next page, this is where
I give my diagram a name. So at the top they're
highlighted in blue, you can see it says
Untitled diagram, so I'm just going to call
this my first diagram. And you can see the file
type there is Draw IO. Then it gives you an
option to pick a template. Now, nine times out of ten, you won't use a template, you'll normally just want to
start with a blank diagram. So that's what we're
going to do here. Blank diagram is
already selected, and we're just going
to click Create. So now it's asking me where exactly on my computer,
do I want to share that? Sorry, save that file. So I've got a file set already, but you would navigate to
wherever you want to save it, and the file name
has already been set up in the last step so that
we can just click Save. And now we've got a diagram. We've logged into Draw IO. We've got a blank diagram in
front of us ready to use. So I think the best thing to do would be for you
to follow along, see if you can do that yourself
and get to this point. If you prefer a desktop app, the first time that
you sign in here, you're going to see this
pop up at the bottom of the screen that
says get desktop. So if you click on
that, it will send you to a place where you can
download the desktop app, and I suppose that
makes sense if you don't always have
access to the Internet. And that's it. Let me
know how you get on.
3. Draw.io Orientation: Hi, welcome back. In this video, I'm going to give you a quick
orientation of Draw IO, so that you're familiar
with it and you know where to go to get
the things that you need. I'm not going to go
into a huge amount of detail because
this is, of course, a beginner's class, and I'm also going to talk
to you about pages. So let's jump over
to the application, and I've got a blank document
open here on the screen. So if I scroll up and down
with the mouse wheel, I can see that I've got the edges of the document
on the screen there. This is what I call
the Canvas area, and we'll talk more
about that as we get into creating our own
process diagrams. On the left hand side, we've
got the Shapes library. So at the moment, I've got the general tab open there
of the general library, and these are the
shapes that we'll be typically using all the time. Then below that, there's some
other libraries as well. So if I click the drop
down next to Basic, I can see more shapes. If I click the
drop down next to, let's say flow charts, I can see more shapes
there, and so on. If there was things
there that I wanted, things that I can't see
there that I wanted, I could click add more shapes, and there are more
libraries available. This is the shapes panel
on the left hand side. The right hand side, we've
got I call it preferences. I think in the system here, they call it properties. Let's just check if I
click this icon here, format, sorry, they call
it format in Dra AO. So whatever you have selected
at any particular moment, the options on this right
hand panel will change. For example, if
I've got a square selected on the page on
the right hand side, I'll be able to control
the size of that square, the thickness of the borders, the color of it, all of
those kind of things, they will all appear on
the right hand side. So once you put something on the page and you click on it, That's where you go to really tweak the settings of
that particular object. That's really all
I'm going to say on this because you'll learn more
about that as we go along. Along the top of the screen,
we've got the tool bar, and this is typical to any
application that you're using, and there's a file, edit, view, arrange, all
those kind of options. Typically, we won't really be using those
options very often. More than likely,
you might be used to using copy and paste,
things like that, obviously. Under edit, like
most applications, or you might want to use file
to create a new document, save what you're
working on, export it, which is what we'll talk
about in another video, and also maybe change
the size of the page. If you are planning
on printing this out, you might want to
come into the file and go down to page setup. So you can click on Page Setup. You can see here this is an A four document and it's portrait. I could change it to
landscape or I could select A three maybe from there
and then click apply. I've just made that portrait. You can see now, you can
see the edges of that, or if I go up here,
I can zoom out, you can see that a bit clearer. So that's now an A four document
in portrait orientation. That's not really
important, as I said, unless you're planning
to print it out and we'll get into why
that is later on. If you want more
space on the screen, if you feel that
it's very cluttered, if you've got a lower resolution
screen, particularly, then what you might
want to do is hide some of this information
around the edges. Typically, you won't want
to hide the shapes and the preferences or the I
have to go and check again, what they call it here,
the format options because you'll be using
those all the time. But there is the option there. So if I go up to these icons
on the top right corner, you can see there's an option
there to go full screen, and that hides the
bars at the side. Also, if you notice
the draw IO logo has gone away from the top, so it's just given
us a bit more space. I can click that again
to bring them back, or I can hide them
individually by clicking that icon there
for the one on the right. Or on the left hand side, I can click on this, and it's the same thing here
with these check box. If I uncheck shapes,
shapes disappears, if I uncheck format, if I uncheck rulers, you can see, you can just play
around with that yourself. But typically,
you're going to need the things along the bottom. This last one here is just that hiding the draw IO
logo, basically. And just giving you
a little bit of extra space along the top. That's pretty much
it for this video. The only extra thing I'm
supposed to say is there's an option at the bottom
here where it says pages, page one, and you
can add page two, page three, as many
pages as you like. This is like an
Excel document or a spreadsheet document where you have tabs along the bottom. You can have multiple
pages on a single tab, and we will talk
about that later. Or you can have a single page on a tab and you can add
additional tabs for each page. I feel this is getting a
little bit complicated now because we're not really getting into why you would
want to do that. But if you just think of it like an Excel document where you want to keep certain types
of information together, that's how I visualize
it personally, so you can have one
process in page one, another process in
page or tab two, another process in Tab three. And you can rename
those as well. I think you can double click
on them yet and just rename. Okay. That's it for this
video. Go into the system. You should have created a
blank document at this stage, have a little play around
with those settings, and then you'll be ready to
move on to the next one.
4. Process Mapping Symbols: This video, I'm going
to introduce you to the four symbols that you need to create your process maps. So there are loads of different standards
on process maps. There are loads of different
shapes that you can use. But the shapes and symbols that I'm going
to share with you today are really considered
quite universal. And if you were to show
a process map with just these shapes
to somebody who is experienced in
process mapping, they would definitely
understand what you were trying to get across
with your process map. So let's jump over
to the screen. These are the four shapes or symbols that you
need to know about. So you can see there that
there's a terminator. A terminator goes at the
start and end of a process. Normally, we or quite often, normally nine times out of ten, we would label a terminator start at the beginning
of the process. And we'd label it end at
the end of the process. So that gives us a definite
boundary for the start and end of the process that
we're trying to describe. You can find on many processes that there are
multiple end points, so multiple end terminators because the process can
split into branches, but there is normally
only one starting point. The next shape we've got
there is an activity, so it is what it sounds like. Any activity that takes place in our process is represented
by a rectangle, and we normally describe in that rectangle what's happening. The next shape is the decision. This is a diamond,
as you can see, and when we have a diamond
is when our shape shape, process normally splits
into different branches. A diamond decision point, Diamond decision
point would normally have the question in
the middle of it, and it would quite often
be a yes, no answer, and each branch would
be labeled, yes or no, and the process as you're reading through
that process map, you would decide then which branch you're
going to follow. It is possible to have more
than one branch, sorry, more than two branches coming
off of the decision point, but quite often it's
normally only two. The final symbol that we can look at here is the connector. And this is literally just
an arrow, a line arrow, which tells us the
flow of information, the flow of that process. We might have situations where we get to a
decision point, and the outcome of that decision is
that we need to go back to an earlier
part of the process, at which case, an arrow
would be drawn going out of the decision point out of the diamond up to the
relevant activity. And the arrow will tell us
which way that needs to go. Because if you
imagine you went to that activity and you had a line going maybe down
and a line going across and down to
a decision point. You wouldn't know what you
were supposed to do there. Were you supposed
to carry on down or were you supposed to go across down to the
decision point? By having the arrow
head on there, it just tells us that
we can only go one way. So they are the symbols that you need to know for
process mapping, and in the next video, we're going to talk
about actually using those to create
our first process map.
5. Process Map Example: In this video, we're going to bring together everything we've learned so far and create
our own process map. Now, I was thinking, what would be an interesting
example to do? And typically it's
making a cup of tea. But that's getting
a bit old now. Let's try something
that we've all had experience of and that is
taking out the laundry. Let's jump over to
the screen and have a quick look at how this is
going to look in the end. This is the process
map that we're going to end up with eventually. You can see that
there's terminators, there are decision points, There are activities,
and there's quite a lot more to empty in your wash basket than
you probably think. Let's start by adding a
new tab along the bottom, although it calls it
in here a insert page. We've got a blank
page, and what I like to do is just
zoom in a bit. This is just an A four page now. To start things off, we're
going to use a terminator. Now, there's one
little caveat here, which I haven't
mentioned before. Normally, I use these
symbols up here, but there isn't actually
a terminator symbol. So what we can do is we can adjust this
rounded rectangle one. The alternative is to use another set of symbols further
down called flow chart, the flow chart library. But there's some little
quirks to that as well, and I just I just
find it easier. They're there already to
use the general ones. So we're going to
click to add a shape, click on the shape you
want, and in this case, it's the rounded rectangle. When that appears on the screen, you'll see that there is
a small orange diamond. If you just click and hold your mouse on that and
drag it to the left, you now have a terminator
and it's as easy as that. Anytime we want to
use that symbol now, we're just going
to duplicate this. Let's just move
it up to the top. Now, as I'm moving that around, you can see an orange line
appeared on the screen, and that's just telling me that it's dead center on the screen. If I drag it down
to the bottom of the page or near to the
middle, I should say, you'll see another one
appears, there we go, telling me that it's dead
center in the middle as well. So that's just a useful little
tip for you to know that there are these
guides that appear, kind of smart guides to help you lay out your
process really nicely. A terminator, as
I've said before, is the start and
end of a process. So I'm just going to
label this start and to label any element
on the process map, all you need to do is click on it once and you
can start typing. I'll just show you if I
click off to deselect it and click on it
once to select it, all I have to do now
is type start. Okay. So, the first thing
on our process map about emptying our
laundry basket or taking out our laundry is, is the basket full because we might not do it
if it's not full. So we need a decision. Remember, now a
decision is a diamond. So I'm going to just click
on the diamond symbol. And that will pop
onto the screen. I'm going to move
that around just to make sure I have it dead center. There we go, and I'm going to connect the start
terminator to the diamond. To do that, I just hover over whichever shape I want to
start my connection from. You'll see when I do that, there are a number of connection points that show
up as little blue circles. When I hover over one of those, you get a like a
larger green circle. When you see that, you
can just click and hold your mouse and you can
drag and an arrow appears. This is your connection
arrow, your connector. Do the same to connect
it up to another shape? I can just go down
and when I see that symbol appear on a connection
point on that shape, I can just let go
and it's connected. The benefit of this is
if you do it that way, when you move the shapes around, they stay connected,
which is really nice. From this decision point, I need to ask a question, and I'm going to ask myself, is Basket full question mark? Okay. Sometimes you
might notice that the text goes slightly over the edges of the diamond or the shape if you've got a rounded corner or
a diagonal corner. There's really only a couple of things you can do to that. One of them is to
click in to the text, and you can see the
cursor flashing. I tend to do is just
delete the last space, and then I hold
down the shift key on the keyboard and hit return. And that just puts that
bit of text on a new line. I find that makes it just
a little bit tidier. It's only a very small detail, and it's up to you whether
you do that or not. So I'm just going to click, I'm going to hit backspace on the keyboard to put
it back how it was, and we're just going to
continue like this for now, even though it's
going to really annoy me for the rest of
the process mapping. So is the basket full. If it is, then we want
to take out the laundry, but if it's not, we probably
don't want to do anything. So I'm going to duplicate this terminator by just
right clicking on it, and there's an option
there that says duplicate. And I can drag that to where I want it, which is just beside. You can see the
smart guides there. If it's a blue smart guide, it's just telling
me that it's lined up to that shape
or that connector. So I'm going to put that
there, and I'm going to do the same draw a line out
from the diamond. Out to the terminator, and I'm going to rename
the terminator, just going to click into
it once and start typing. That's one end. Is
the basket full? If it's not full, then let's
just end the process there. We need to tell the person
reading this that this branch, this connector means
that it is not full. I just click on the connector once and I can start typing. Like we've done before,
I'm just going to type no. And click off, and that's done. Again, it's useful because wherever I move this shape now, I'll have that label
on that connector. So the other option then is
that the basket is full. In which case, we probably want to take it to
the washing machine. So let's click on an activity symbol,
which is a rectangle. And that will pop
onto the screen. And you can see when I did that, it went on top of another
shape, and that's no big deal. That's absolutely
fine, but it might be confusing if you've got
lots of shapes on the screen. So another way that
you can do this, and this is a good example
of how to delete a shape. I've got it selected there. I can just click backspace on the keyboard or hit
backspace on the keyboard. I can also drag and drop the shapes onto the canvas
wherever I want them. Okay, so I can just
drop that there. So in this shape, it's already selected, so
I can just start typing. I can type take basket
to washing machine. Now I want to
connect the decision to that activity or that
action that has to happen. I'm going to do the same again. Look for the connector
and drag and drop. While I have that
connector selected, I'm also going to type
yes. We start up here. It flows straight
into the decision, which is, is the basket full? If it is, go right, if it's not, go left. Take the basket to the machine. The next thing we probably
want to ask ourselves is, is it a mix of lights and darks because we don't want to mix our
lights and darks? I can just click and drag a
diamond in below that action. I can say mix whoops,
mix of light. And dark question mark. I'm going to connect
those two up again by just clicking
and dragging down. And so if there is a mix
of lights and darks, we need to do some separation. And we probably
want to know first, are there more lights or
are there more darks? Because probably we're going to put on whichever one
we've got the most of. So let's now drag
out another symbol, which is going to be
separate lights and darks. Let's go to the rectangle. And type separate. Lights and darks. Now, that's slightly off center, so I just like
everything to line up. I'm going to drag a
line out to there. So mix of lights and darks, yes. And then below the
separate lights and darks, we want a new activity,
a new decision, which is, are there
more lights or darks? So I'm going to click
on the diamond again, line it up. Connect it. Click onto the diamond and
type more lights or darks. Now, remember, a diamond
is a decision point. So we don't have
to say yes or no, we can add other words as well. So I've just noticed here
one small error though. Oh, no, it is connected. I thought that that
wasn't connected. So What we can do here, make sure that's in the
center nicely, there we go. Are there more lights and darks? If there are more lights, then we want to put the lights
into the washing machine, so I'm going to
add a new action. And I'm going to say add
lights to the washing machine, and I'm going to
drag a line out from the diamond to
connect onto that. I'm going to do the same.
In this case, actually, I'm just going to duplicate
this because it's almost exactly the same
text over to the right. Drag out the line, the
connector. Click onto the box. This time, I just want to change a small bit of that text. I want to add darks to
the washing machine. I'm going to double click
which selects the text, and now I can click into
the text and I can just delete lights and
change that to darks. Click off. Now, we've got these two connectors
and we need to label those. Remember to label a connector, we just click on it, and
I'm going to type lights. And on the other
one, I'm going to click and type in darks. Okay. So there more
lights or darks, if there are more
lights, go left, if there are more
darks, go right. So either way, these processes, these branches are now
going to converge below because regardless
of which it is, we're going to probably add detergent to the
washing machine. So let's add a new rectangle
below, and type into that. Add detergent to
washing machine. And in this case, it doesn't really matter. For the purposes of what we're doing here, simple process maps. I'm actually going
to put it over here because you'll
see in a second. I can drag and connect
onto that side there, I can drag and connect
onto the top here. And if you remember further up, we've got is there a mix
of lights and darks? Because if there's
not, we can just add whatever we've got
straight into the machine, and we can skip this
decision point here, so we can just go to the
edge of that diamond. Normally, the when you're
using a decision point, normally the branches of that decision point come
out of the pointy corners, so that's what we're
going to stick to, and I can come and
connect that down here. Now, it is possible. You
can see that line there is very close to the other symbols, and if you want to just
neaten that up a bit, you can hover over the line on one of the blue
dots that you can see, and you can just drag
and pull that out. That's a bit nicer.
The only thing you need to be aware of now is that what the system has done is it's
pinned it into place. If I move this activity now, You can see the arrow, the connector from the
left hand side and the top are behaving
quite normally, but the one on the right isn't
behaving normally at tool. It's going straight down the
side and it's pointing down. That's because of the way they you've asked the system to move this line and it's
pinned it into place. If we want to fix that, let's say we wanted it here
for some reason, we can right click on
that line because this will happen if you are
moving the lines around, and there's an option there
called clear way points, and that removes any pins
that you've put in there. Let's do clear waypoints. And now we can see that that's behaving a lot more normally. Once we've repositioned it, we can go back to
that other line and just put it
where we want it. Let's add a label to this line coming out
of the question, mix of lights and darks. So we'll click on that
line and we'll say, no, there's no mix. Now, you'll see
what it's done is it's tried to put
it in the middle. And that's fine. That works. It tells us the story of
what's going on there. But I'm, as I've said
before, very particular. I like to move that up to just
beside the diamond so that I'm always clear exactly what is happening, what
the decisions are. To do that, you click on
the line on the connector, and you can see
where the text is, there's now a yellow
or orange diamond, so you can just click and drag that to where you
want the text to be. I might want to put
the text there. And that has moved
that up there, so we can click off, and
that looks great now. After we've added the detergent
to the washing machine, we might want to add
another activity, and that would be to
select the program. The washing program. On the machine and then
one more to start it. Now, I've just used a shortcut
there to add that one. You may or may not be familiar
with keyboard shortcuts. If you click onto something
you want to copy, if you hold the control key
on the keyboard and tap C, that will copy it,
and if you then hold the control key and tap V for
Vicor, that will paste it. So you can quickly make copies and pastes
of what you're doing. The alternative is to right
click and duplicate or right click and copy then
right click and paste. Okay. Let's just delete those. Something I haven't shown you so far is that you can select multiple things at once by just clicking the
mouse and dragging out. I'll click and let go and
those two things that were under the blue rectangle
that I drew I selected, so I can just click
backspace to delete them. We've got add our detergent. Then we've got select the
program. Let's connect that. Then we've got the last one. Let's connect that, as
well, which is going to be start the wash. The final thing we're
going to need to add in is our terminator. I'm just going to
copy this one here. As I just showed you, copy, I'm going to scroll down, and I'm going to right
click where I want it, and I'm going to
choose the option that says paste here. I'm
going to click on that. Then I'm going to
connect that. That is basically our process finished. Now, one thing I do
want to point out to you is we're working on
an A four sheet here. And you might be wondering
what happens when you get to the end of the sheet
and you want to add more. So in that case, you
can just continue. If I move this end point to just beyond the
end of the sheet, you can see the system automatically adds
another A four page, and it will just keep doing that in whatever direction you go in, even if you go left,
right up down, it will add an extra sheet. And that is basically
a process created. So what I'd like you to do is have a go at
doing that yourself. You can do your own process or you can copy what
I've done here, and I'll make sure
that there's a copy of this for you to
follow along with in the description or alongside the video in the handout
information. Okay?
6. Export Your Process Map: This lesson, I'm going to
show you how to export your diagrams so that you
can share them with others, either as a PDF or a dro file. On the screen here, I've got the process that we
created earlier. Now, I think it's important
to add a label to this before you export it just that you've got a reference
of what it relates to. So you can see in the
general tab here, there are a couple of options. There's just text, and
there's a heading as well. So I like to use
the heading one, so you can just
click on that and it will pop onto the screen, or you can drag it and drop it. So we can just click
on it and drag out on these blue handles
to expand it if we need to. And we'll see if we need to
do it anymore in a second. I'm going to double click in to select the text
and then I'm going to highlight where it says heading and I'm just
going to type over it. I'm going to call this one
washing machine process. That's drop down
to the next line, so I might want to make
that just a bit bigger. Then I'm going to
double click again. I'm going to select
the smaller text. Here I will probably just describe what the
process is about. This process describes how
to empty the laundry basket. Okay, full stop. As
that's a bit close, I'm also just going to hover
over the edge of that box, and I'm just going to move
it a little bit away from the process just so that
it's a bit cleaner. So once you've exported,
this, of course, you can share this with
your kids as well and family members so that they know how to empty the laundry basket. So now we've labeled it. You could add whatever
information you want in there. Let's export it. So there's a couple of ways of doing this. Because I haven't gone over
the edges on this page. This is just still a
single A four page. I can export it as
an A four page PDF. If I wanted to do that,
I can come up to file, and then you'll see there's an option here that says export as PDF. I'm going
to click on that. It says all pages because if you remember
along the bottom, I've got different tabs, I actually only want
the second tab, which is where this process is, so I can just do this and
I can click current page, well, it's actually
already selected, page two of two, then
that is everything. That's all I need
to do, I can click Export. It will give it a name. And we should see that the file is now generated.
Yeah, there it is. And if I click on that.
There is our file. There's our PDF export. But what you'll often find is that your processes
are quite complex. Even that process which is
empty in a laundry basket, we might think it's
a one step process, but when you actually
start thinking about it, there are a lot more steps, and there's probably
even more steps than we've documented here. So in that case, let's just move this so
that it is going over the edges of of the page. So if we move that there. Now we can see that we've
got an extra page here. And that will do
for this example. I'm going to zoom out so
I can see everything. As much as possible, I can
see the two pages there. If I was to export
that as a PDF now, it would be cut, and you'd have two pages
in your PDF document, and one of the pages would have everything basically here, and the other one would
have everything here. So that's not what we want. So the way that I do this is you can do control and A on the keyboard to
select everything, Control A, or you
can drag out if you can see everything
and select like that. Then we go up to file again, export as and whoops, PDF. Now what we're going
to do is we're going to do selection only. Selection only. And in
the next set of options, we're going to choose crop. What this is going to do is it's only going to export
what we've selected, and it's also going to crop
it so it's all on one page. We're going to just do now export and save and we'll have a look at that
file when it's generated. You can see what
it's done there. It has just exported
what we've selected. It's put a very slight border around everything
just to make it look tidy and so that you can clearly see any
lines at the edges. But this is really great. This is a really good option because most of the
time, as I say, your processes will be bigger than a single page of A four, and a PDF allows you to zoom in. So let's zoom in on that. Even if it was
multiple A four pages, you can still zoom
in and see that. The only problem you're going to have is if
you're printing it, and in which case, you probably want to keep it on
an A four page. So let's go back
to our document. That's about exporting the file. Another thing we might want to do is we might want to print it. In that case, we go up to file, it's much the same that
we can go to print, and we've got the
same options here. But obviously, we
would just keep it as the current page we're on unless you wanted to print the multiple pages
and just press print. It's more or less the
same as exporting a PDF. The final thing here is
if we wanted to save this draw IO file to
share with somebody else. In that case, we go up to file, and we go to save as and
we'll get the option there. If we haven't saved it
locally, obviously, if we've saved it
locally, we can just navigate to the folder
where it's saved. But if we have saved it somewhere else or we want
to make a copy of it, we can do that, we
can rename the file, and we can click Save. And then we can navigate
to where that file is and share it in an e mail or
share it in a share drive. Saving your file online
is a really great option. If you're using Cloud
Storage, particularly Google, it integrates really
well with Google Drive. Once you have saved a
file to Google Drive, remember how we
created a file and we had the options to look at or to select Google as an option or Dropbox as an option, all
the different ones there. Once we've connected it to our Google Drive by selecting Google as the place we
want to save our file, we can then share here in the top right
corner to other users, and we can also
collaborate in real time. So if we've got a business account with Google or not even
a business account, if we've got a a document a draw AO document
that we've got on our Google Drive that we've
shared with someone else. If we're both logged into
it at the same time, you'll actually be
able to see just like editing a Google Doc, you'll be able to
see the other people in here, where
their cursors are, what they're clicking on and be able to collaborate with them
on a diagram in real time. So I really do think that
that's a great option. And if you're looking to
collaborate with people and you want to
use Cloud Storage, I would really
recommend Google as an option. That's it for now. We've learned how to
create process maps. We've learned what Dra AO is, and we've learned how
to export them as well. If you've got any questions
at all, please let me know. I'd love to hear from you and your suggestions will
definitely help me expand this course in the future and answer the questions
that you need answering. Five for now.