Transcripts
1. U7 Infog intro: Hello, and welcome
to this course. My name is Madu Naya and I am a PMP certified project manager. Most of a project manager's time is spent in communication. It could be via emails, various calls, and
office meetings. And most of the communication that we do day in and day out, we use presentation, and infographics is
the way to present. So you must be thinking,
what is infographics? Infographics is made
up of two words. Info means data or information. Graphic means a graphical
representation. So when you bring these two together, it becomes
infographics. Infographics improves
decision making, increase collaboration,
and saves time. The most important thing
about infographics is it simplifies complex stuff. It helps or enhances the
knowledge retention. Your stakeholders on the call in the meeting are
able to understand the core concepts that
you are trying to deliver and you enable them to
make a wise decision.
2. U7 For premeiere pro: In this course, we
will start with some basics of PowerPoint. We will discuss what
is an infographic. Why should we use infographics? We will also touch upon core project management
templates like process flow, value chain analysis,
stakeholder analysis, road map, milestone map,
project launch templates, risk management, SWOT analysis, project timeline, KPI
dashboard, Agile and Gant. So you can see,
there's a whole list of templates that's
ready for you. We will also go
ahead and see how to create infographic from scratch, how to edit or resize the infographic
basis your requirement. One of the key parts of
this course is I'm giving away 400 plus slight templates. Absolutely free, of course, as a part of this course, you have both Windows
PowerPoint as well as Apple IOS keynote templates, 500 plus templates ready to use. I will walk you through
the entire kit. We will open the
slides and see how to change the colors to match
your organization theme, how to resize, how to edit. And then eventually save
it either as a PowerPoint or a video or a picture
basis your requirement. And towards the end,
we will go ahead and claim the PDUs on
the PMI portal. As I said, I think one of
the most important parts of this course is the 400
plus slight templates, and they are primarily around project management
disciplines like Agile. You also have a lot
of templates for milestone Gan showing
project timeline, showing KPI dashboard,
stakeholder analysis, social media, and
many more templates connected or related to the project management
discipline. So I hope you really
find this course useful, and I'll see you in the
next chapter. Thank you.
3. U7 Claiming 8 PDUs: Welcome to this chapter.
In this chapter, we will be finally claiming
PDUs on the PMI portal. To get started, I want you
to go to Chapter two el, and within Chapter 12, if you look under
Resources, which is here, you will see that I have
attached a PDF which has all the info required
to claim the PDF. If you click on it,
a PDF will download, open the PDF and keep it handy. Once you download the PDF, you will see it has
all the information required for you to
claim the eight PDs. Let's go step by step. The first step is to
open the PMI portal. You can use this use this
link to go to the PMI portal. Once you click on the link, it'll take you to the
login page where you can login using your
ID and password. Now if you look at
the PDF, it says, the next step is to click on PDU and then click
on Report PDUs. On this page, I'm
going to click on PDU and click on Report PDU. I'm just following the PDF. So on the PDF, it says, the next step is
for us to click on online and Digital Media. So here I'm looking for
it, and there you go, I've clicked on online
and Digital Media, and this is the
page that opens up. The next step is pretty simple. All you got to do is just
copy paste information highlighted in yellow
into respective cells. So the first one is provider. I'm going to copy
provider as Udei. I'm going to paste the provider now you will notice that when
I'm pasting the provider, it is clocking and
it is looking to see if there's any
other provider that exists with this name. It has not found anything, which is absolutely fine. You can go to the next cell. I'm going to copy paste Power Point infographic
for managers, which is a title, and I'm
going to paste it here. Again, when I paste a title, it is clocking and looking
for a similar name. It has found a
couple of options, but this is none of these
are required for us. I'm just going to click outside. Anywhere you can click
and this will go off. I'm going to click
here, it has gone off. Uh, next is description. I'm going to go
to the PDF again, copy the text and description highlighted
in yellow, paste it here. Next is the next is
the link for me. I'm copying the
link. Again, this is optional, but let's do it. I've done that, and date
it says today's date. So I'll just choose
today's date, which is 12th of July, and then it says eight
PDUs in Power skill. So I'm going to
click on this twisty under Power Skill unless, you know, till I see an
eight. There you go. And right now it's zero. The moment I click outside,
this will total up, so it's totaling
up to eight PDUs. I'll click on. I agree
this claim is accurate, and I will submit. Now, once I submit, it's going to PMI for approval. Usually, it is instant, but in case it's not you
don't see instant approval, I strongly recommend you
give 28 to 40 years Rs. PMI says it takes up to five working days to
get this claim approved. But let me just refresh
and see if it is approved. It's usually instantly approved. Let's see what it
says. As you can see, this claim is now approved. The claim ID, you can see
the activity provider. We had chosen today's
date and you can see eight PDUs were claimed, and all eight were approved. So we are good to go. I hope you found this useful, and I hope you found
this really easy to not only do the
entire course, but also benefit from, you know, spending time learning the
course by claiming eight PDUs. In case if you get stuck here,
if you have any queries, please feel free to drop into a personal note for me via the messaging
platform within Demi. Thank you, and I'll see
you in the next chapter.
4. U7 Editing Infog: Welcome to this chapter. In this chapter, we will
edit our infographic. So far, we have seen the basics of presentation
or PowerPoint. We've also gone ahead
and seen how we can save a color pallet
and use that for various infographics so that
the colors and the theme of the entire slide or entire
PowerPoint remains consistent. We have also seen how to create our very own PowerPoint
where required Uh, and we have also
seen the kit that comes with this
course so that you probably would never
need to create your own. You can just pick and choose
one of these slides or one of these infographics and edit to suit
your requirement. So in this course, we will go
ahead and see how to edit. I'm going to for an
example perspective, I'm going to pick up a timeline. Let's say, let's pick
up this timeline. This is timeline four. So if you open up
in from the kit, the rit was the kit was
in the previous chapter. And if you download and look for timeline four PowerPoint,
this is what you'll find. So let's see which
you want to edit. So let's say I'm going to
edit this one, and, you know, I'm going to start with some
basics in terms of what the organization is all about or what this project
is all about. So rather than saying timeline, I'm going to I'm going
to say project timeline. Add some words just to describe the entire
project. This project. Mm. Yeah. And this is ear. I don't want to have errors.
So I can click here. Now, moment you
click here moment I click here you can see
a small box has come. And if I click on this box,
I can edit everything. I can change the size. I can change the font color. I can play around
anything I want. I'm going to now,
I don't want ears. I just want months in 2023. So I'm going to say Jan 23. This is really big,
so I'm going to reduce the size so
that fix the box. And I'm going to align it here. I'll remember the size is 28, so I'm just going to click on all these small boxes and ensure it it is 28 so that
they are consistent. I'm going to click this
as one and then go to align and align in the middle so that
they are all aligned. I can bring them
down a little bit. So that was Jan. This is Feb. This is March and I have a. Again, if I want to write the entire month, I can do that. I would need to reduce the
font size a little bit more. If you are well versed with
how to edit infographic, please go ahead, go
to the next chapter. If you are not, just stay here with me and I'll
walk you through. I'm going to just write
the entire month so that you can see when the
entire thing comes together, how do you do the editing? February 2023 and January 2023. Now, if you can see this font
has gone or the picture, the alphabets have
gone below the object. So I'm going to reduce the
size so that the aligned. Yeah. And I'm going to bring
them down a little bit. This is how it looks. I don't like this
color, so I'm going to bring in my color
palette again, insert pictures from the device and you choose a
colour palet you know, you zoom out and you keep the color palette
outside the slide, you can actually reduce
the size. It's too big. And you can keep it
outside so it's visible. Let's start with one of them. This time, let's choose
the top right hand side, and I'll go from light to dark. Again, absolutely up to you. What do you want to
do? So I'm going to choose this then next one. I'm going to choose I'm skipping so that the
colors are more varied. Skipping colors. Rather
than going one by one, I'm just skipping
here, I'm choosing this, and this is the last one. I'm choosing the lightest color. If I go into slide and the
text is looking quite pale, so I'm going to
highlight the text, maybe give it a darker phone. Actually, white is
looking better. Yeah. So this is how
my font looks now. If you don't like
the size of this, you are free to
change that as well. You can choose all
of them, and you can bring them up like this. What you can now
do is if you want, you can rotate your
text like this, bring it to a 90 degree and take it towards
the left hand side and increase the font size. If you pull this up, the font will come in a
single line like this, and if you see, it looks
totally different now. Compared to what we had earlier. I'm going to do a
left align because if you look closely,
the fab is, you know, if you see the distance
between this dot and F while the marsh is far away. That's because they
are center align center aligned to this box. But if I do a left align, they're all going
to start together, and this is how it works. The same goes for
the boxes below. They are separate boxes. So you can click on
each one of them that you won't like to edit
and you can add your text. You know, they have
been grouped as well. So if you select this entire thing and if
you move it around, they will change the
size accordingly. But if you don't
want to do that, you can either individually
play around or you can go to shape and go to
group and do an ungroup. When you do ungroup, they all are now disconnected pieces. This one is still
a group because it shows border around
all the four. So I can go to shape, I can
go to group and see ungroup. Now, if you see, you know, I can play just this one
around, I can change size. Ideally, I will not do
that because it will remove the symmetry,
but for some reason, if you have to show increase
in decreasing size, for some reason,
you have to change the size, this is
how you can do it. So I want you to be aware. So if you look, look at this
now, this is how it works. So as I said, in the entire
thing, top to bottom, you know, the color, the
background, everything. I'm just trying to show you change the background
and show it to you. But everything is up for change. It's absolutely up to
you of how you want to how you want your
infographic to look like. I hope you found this session useful or this chapter useful, and the kit is, I'm sure, much,
much more useful. I don't think there are
probably more than 100 slides. You would never need
to look outside. You know, I'm assuming all
the requirements are already fulfilled in one of
these slides. Great. We'll see you in
the next chapter as we explore more on infographics.
5. U7 InfoG Colcor palette: Welcome to this chapter.
In this chapter, we will now create our very
own infographic from scratch. So far, we have seen the basic
functions of PowerPoint. We've also seen how
smart art works, but this is the
next level where we are going to create
something of our very own which is app or which is what we had
in our mind when we thought of presenting
the content that you have. I'm going to start with
one of the basics. When you look at an infographic, first of all, it has a lot of colors which talk to each other. So one of the best
things to do when it comes to colors is to have
your own color palette. I'm going to give you a
color palette of your own which you can download
and save it here. It's already available in the research section
of this chapter. Please go ahead and download it. So once you have downloaded, you can go to Insert picture from this device and
from your downloads. You can upload it here. And I'm going to reduce
the size a little bit. You can either from here or you can keep the Control
key pressed, and then you can just
scroll on the mouse. It also does the same thing. What I'm going to do is I'm going to reduce
the size of this, and I am going to keep
it outside the slide. Now, when you keep something
outside the slide, it's only visible to you when
you go into a PowerPoint, I'm going to go
into a slide show. You will see the
color palette is not visible because it's
lying outside of this. This is to come a
little bit inside. And if I go into slide show, you can see now it shows up. So I'm going to
keep it out because we only would be using it for, you know, very
specific purposes. This color palette is
very unique to you. This has been designed, especially for this
course or for the use of infographics,
data visualization. So I would strongly suggest
that you choose one of the color palettes and go with it rather than playing around
with a couple of them. At MAX, use one or two,
but not all of them. You know, else, your slide is going to
look more colorful, but may miss the message. So that's a quick tip in terms
of using the color pallet.
6. U7 Infog Conclusion: Welcome to this chapter. By now, we have come to the
end of this course. In this course, we have seen
the basics of PowerPoint. We have also gone
ahead and seen how we can create our
very own infographic, the power of infographic
when you create or when you share the message using
infographic versus a data. You have also seen the entire kit that comes
along with this course. You have more than
30 slides to use, play around with, choose from 30 packs and each one of
them more than five slides. So, you know, the sky is the limit when it comes to
options that you have at hand. We've also seen how to
use the color palette. I have included the color
pallet as a resource. Which helps you ensure
that your PowerPoint, all your slides have a similar
color palette and they're consistent when a user or when the audience is looking
at your slides. We have also seen
how to edit each of these slides where
required and, you know, tame it or change or tweak it to your specific
project requirement, your specific call requirement. We've also seen
how to save this, how to create a video, how to save the file
in various format. Again, this is your requirement. So that's the entire
bit of infographics. I hope by the you know, as you're listening to me
in this conclusion chapter, you feel much more confident you have the
right resources and right tools to use to
create an infographic. And when you make the
next presentation, to make that impact, to make your audience go wow, get the message
very clearly and go ahead in terms of delivering
an impeccable project. All the best, and I'll see you in the next course. Thank you.
7. U7 Infog course overview: In this course, we
will start with some basics of Power Point. We will discuss what
is an infographic. Why should we use infographics? We will also touch upon core project manager
infographics around risk
management, timeline, depicting the entire
project, sharing numbers, data on infographic,
which is very cool to the project
management life cycle or the day to day working
of a project manager. We'll also discuss how
to create a infographic. A
8. U7 Infog creating an infog: Welcome to this
chapter. Now, let's start with creating
an infographic. What I'm trying to
do is I'm trying to show a product feature
which is around, say, let's say, probably five specific features
I want to call out. You know, if I was not to use an infographic, I
would have gone ahead. I would have used the
you know, text box, I would have done a bullet
and I would have written down the various features
the product has. I'm just copying this again. So let's say five features. So this is how my usual
slide would have looked. But, yeah, that's not me
and doesn't make sense. This is not me when I'm
presenting something, I want to make an impact, and that's why I'm choosing
to go with infographic. So let's start with
our infographic. So First of all, what I'll do is I'll
create a background. Infographic is all
about connections. You'll see one image or one box, one button is connected to
another. There's a flow there. To create a flow, one of the useful points that I
have is I use this arc. You can choose the arc
and you draw the arc. Whenever you're drawing
the arc, you know, when the mouse when you're
still dropping it here, keep your shift button
pressed and that'll give you a perfect circle or
arc from a circle. So I'm going to require
it from this size, and you can increase the
width so that it looks like maybe a moon and then I'm going to change it or rotate
it a little bit so that, you know, my arc goes the opening of the
arc goes towards CAP and this looks like
a complete circle, and I'm going to keep
it here in the center. If you can't find the
center, as I said, you know, when you're
moving it around, you will see these red lines. The red line denotes that
you are in the center. But if you don't
want to, you know, go with that, you can
just simply click here. Go to shape format, go to a line and choose center. The moment you do that, again,
it goes into the center. I'm going to increase
the width a little bit. Let's go with a big one,
and then I'm going really, really fade it out with a very light color
so that it's there, but, you know, the presence
is not very strong. The next thing I'm going to do is I'm going I've picked up an oval and I'm keeping
my shift button pressed, and I'm dropping it
here as a circle. I'm going to remove the outline, and I'll copy pass once again, so I have one more, but this
one is a little bit bigger. Again, keeping the
shift keep pressed. And let's give them colours now. So this is going to
be my background. This is going to
be my foreground. Let's give a color
to my background. I'm going to choose
this color palette. Usually, the background is
usually a little lighter and foreground could be
darker, absolutely up to you. So I'm going to go with
a lighter background and slightly darker foreground. And I'm going to bring it here. Now, if you see this
is going on top, so I'm going to click
Send backward one. And it has gone behind this. And when this plus comes up, I know it's exactly aligned. But if you don't
want to do that, you can choose both of them. Go to align, click Center, go to lie, click middle. So now they're both
are aligned again. And then you can put
it back into the arc. Copy, paste, copy, and
paste. So you have one more. I have five special features that I'm talking
about this product, so I'm done with three. I'm just pasting and it is,
you know, popping up again. I'm pasting again, and I have
five features now. Ready. Let's change the
colors a little bit. So this one, I'm going
to give a darker shade, probably picking up from here. And same goes for this one. The background is going
to be a little lighter. And same goes for this one. So now if you see they
already, you know, you can see the shape coming up, you can see the
infographic coming up. You can imagine, you know, you might have a product in
the center and how you're explaining various
features of the product. Uh, to make it a little
bit more interesting or, you know, catchy, I'm just going to select the outer circles. You can keep your shift
key press and you can select multiple objects. I've selected all
the outer circles, and I'm going to shape, I'm going to effect, and I'm
going to give them a shadow, pretty strong shadow,
something like this. The moment you have
these shadows, you know, suddenly gives a lot more life. You know, you can see, and let me copy this slide and show you without a
shadow how it looks. So if I am here and if I
delete all the shadows, shape format, format, and I'm saying no
presets and no shadow. Shadow, no shadow.
Now, if you see this, I'm going to slide show more. This is without the shadow,
and this is with the shadow. It suddenly lights up, gives us a three D view. So this is how
infographic looks. You are free to add
text inside this. You can use textbox outside as well to describe your product
a little bit more. But this is the primary theme of an infographic where you have a central connecting line arc or a circle or a
theme which connects, and then you have
a various buttons or objects which are
similar to each other, which tell the same story
and takes you in through the entire story line from left to right or right to
left, depending upon you. And this is how
infographic is made, or you make an
infographic for yourself. You must be wondering
this is a lot of effort that you have to put in to create an
infographic to create colors, to create the right alignment. And that's exactly, you know, my entire kit comes in handy. In the next chapter,
you will see a whole lot of infographic, more than, you know,
30 slide kits, each one of them having more
than five separate slide, separate designs,
separate infographics for most of the
project management or project management life
cycle require most of your office requirements
covered there in that PPD. All you got to do is
just start using them, edit them for your
purpose, and go. So let's explore
that. That's one of the most exciting
parts of this quote. But yeah, let's explore that.
However, before we jump in, I wanted to ensure that you are aware if you had to
create one yourself, how exactly do you go about it? And this is exactly you create
your very own infographic. Thank you and see you
in the next chapter.
9. U7 Infog ppt kit: Welcome to this chapter.
In this chapter, we will explore the kit that comes along
with this course. And I have done my
best to collect info graphics from
various fields of daily office work and
daily project management, environment, and life cycle. I really hope you
find this useful. We have more than
30 slides back, and each one of them, I have more than
four or five slides. So, you know, the sky is the limit in terms of what
you can do with this. So let's start
exploring. Here we go. So what all do we have? I'm going to give you all this that you see on the screen, but let's explore
the first one first. When when you talk about agenda, agenda is default for almost every presentation
that you make. And, you know, you might have
made some simple agendas. I used to make them in the past. But if you see what
you're getting here, I don't think you
look beyond this, because you can see
the kind of agendas that you can create using
these slides info graphics. This is one of my favorites, just to wonder. Wanted
to let you know. But yeah, you can
see the agenda, info graphics that you can use, begin your presentation with
impact, a powerful impact. I'm sure you find this useful. This has many options. You know, I I see almost 24
slides that you can use, pick and choose,
everything is editable. You click on Anabel Edit, and you can choose
whatever you want to do with this slide pack. Uh, so that's agenda.
What else do you have? You have Agile diagrams which you want to use
for Agile projects. Again, around 20 slides
of various designs, signs, shapes that you may like. I'm sure you will love
one of those to pick up and start using. What
else do you have? You have circle infographic
grand can charts. Iceberg infographics,
KPI, milestone, again, one of the very useful ones for all project managers to
showcase the milestones. As you can see, again, you can edit and
choose the color, choose the font, choose
the size, everything. And here, again, you have around 20 different shapes, sizes, different infographics that
you can use to present. Again, what else do we have? Milstone we have the mind maps. I love this one, you know, especially to present your idea in the initial
stages of project or show the key areas of concerns
that we have very useful, going back to the pack. So that was milestone. You have org charts,
Gan charts again, infographics, pure
only for infographics, if you have something
special to project, again, each one of them are editable and you can use
for your purpose. You have launch infographic
product launch. You have project life cycle, project management
core infographics, again, have project management. You have three project
management infographics, which will be very handy
when you are doing your communication or your cadence calls, governance calls. So you'll find these useful. All of them again, editable. You want to change the
icon, you can do that. Everything is purely
editable from here on. Going back to what
else do we have? We have risk management, again, a very important part
of project management, Roadmap, or simple roadmaps. You have social
media very useful these days in terms of showing your engagement
across social media. Again, eight slides in
different shapes and sizes for your use, you have spiral infographics. Very useful when you're showing
a process in the making. Again, eight separate
slides in various designs, various shapes and sizes. Then you have your stakeholder
map, your SWOT analysis. I have given you five, I've given you five
separate timelines charts, which you can use one,
two, three, four, five. You know, they all
are different. I'm just opening the fifth
one just to show you how the timeline chart looks
like in the presentation. Again, so, you know, many of them you can use to show your project timeline,
your program timeline. I'm sure you're going to
find this very useful. You have three infographics, you have value chain template, and you have a world map. I added here because a lot of our projects are global
and you would like to show the delivery
areas, concern areas. So again, probably around
20 slides in, you know, three D and non three
D layouts for you to use edit and use
whatever you want. Uh, so I'm really happy that, you know, this collection is really unique,
really awesome. It took me more than six
months to get them together, get them in the same place. And I hope you find them useful and are able to use in
your next immediate call, next immediate
PowerPrint presentation or the cadence that you have for your projects
or in the office. You can download all this from the resource area
of this chapter. Again, I have kept it separate. I have kept a pack for
Windows, Whoso uses Windows. But if you are using MAC, I have also kept the same kit in a keynote
presentation for you. Thank you and see you
in the next chapter.
10. U7 Infog Saving: Welcome to this chapter.
In this chapter, we will see how to save your infographic or
your presentation. Now, you must be
thinking you have saved the presentation many
times in the past. What's so different.
But this is where, you know, some of my
experience comes to play. Let me show you a couple
of options of how you can save your infographic or save your presentation
for that matter. The first one is default. Of course, you go ahead and you do file and save or save as, and then you save
it with a name. That's default. Let's go to the next option
that you have. And let me open up
interesting infographic. So if I have to save
this the other option I have is to click on Save As, and, you know, imagine I don't need to probably
send the entire slide. I just need to send this
slide as a picture. What most of us do is we take
a screenshot and we edit or we choose all of the objects and do a right
click and say Save As picture. A better way of doing
this is to go to file, do Saves, choose a place where you would
like to save this. However, when you're choosing, I'm going to save
it in my documents. When you're choosing,
you can opt for JPEG or PNG, any
one of these files. I'm choosing JPEG.
And when I save, it's going to ask me,
do you want me to save all these slides
or just this slide? Let me say all slides. Act like an all slide,
what this does is, I'm just going to
quickly go to documents and show you what it has done. When I go to Documents, save it has created a
folder timeline for, and each one of these slides
has been saved as a picture. So this is a better way
of saving pictures from the slides rather
than just giving a control or just selecting all the objects
and saving as a pictures. So that's tip number
one in terms of saving. Going back again, now, let's say you have
added a lot of animation and a
lot of transition. So let me add some transition. Let's add more fear.
I'm going to do wipe. I'm just going random
so that, you know, you're able to see
it in the picture or the video that we will save now. So yeah, curtains and
the last one is wind. Now, so I have option
to save it as PPT, but if I'm sending it
to one of my clients or customers or sending it on a very simple mode
like a Whatsapp or teams or an email, you know,
I want them to really, really get, you know, view of the entire presentation
without having to edit them or without having to have
a presentation software or Microsoft
PowerPoint software in their phone or
laptop or desktop. One of the best ways
is to go to files, go to Export and choose a video. You can choose the
timing of the video. I'm going to save it to probably just 1
second for one video. You can choose the
size. You can keep it standard or heavy and then
click on Create Video. It's asking you where
to save I'm going to set timeline four in documents and you have options of
either WMV or MPEG four, which is the MP four format, and I'm going to click Export. You can see it's exporting here. And once the Export is done, my entire presentation is
saved in documents as a video. Now when I click on this, you
can see this is the video. So all that we have done in the presentation has
come out as a video. All the animations, all the transitions
that we have used. You can see the picture
is not very clear. That's because we
chose standard. If I choose HD mode, the picture also comes out or the text comes out
very, very clear. So this is one way or this
is another way to save. The first one was
picture. The second one is to save us videos. Again, it also limits the user from editing
the PowerPoint, but only gives him an
option to listen to it. Again, when you go
to File and Explore, you have many other options. You can create handouts. You can change the file type. You can create an animated chif. So a lot of options
here, please explore. This comes in very handy. The third option that I want to show you is when you do a Save, sometimes you want
to send the PPT in a way that it just
opens up right away. They don't need to download
and they don't need to open and then go into
a slideshow mode. To do that, one of
the best options PPT or PowerPoint has given is you should go for I'm just
looking for the adaption. You need to go for
PowerPoint Show. If you save it as
PowerPoint Show, I'm just saving it into
my documents file. And you timeline four. Now when I see timeline four, if you see the icon is a little different and when
I click on it, it straightaway goes
into a slideshow mode. It does not give
me an edit mode. So that's another
way of saving and helping your customers
straightaway get to the slideshow mode
rather than going into an edit mode and struggling
to get the content. Some of them, you know,
when you send them an edit mode, while opening, they end up moving
around, you know, some of the boxes and the
entire message gets lost. So this is one way
where you can save them from editing straightaway,
go into slideshow mode. So that's about it
in this chapter. I hope you found these
tips and tricks useful, and you will use them in your next presentation
or next governance call. Thank you and see you
in the next chapter.
11. U7 InfoG Smartart: Welcome to this chapter.
In this chapter, we will be doing or we will be creating our first infographic, the very first infographic. Before I jump into creating
infographic myself, I also wanted to show you the cool feature that Microsoft
has already provided. And if you go to Insert, you can choose SmartArt, and this gives you a
whole lot of options. Again, from I won't
say they're very, you know, amazing infographics, but it still gives you
a decent point to start with with a lot of colors and listing it out
in various forms. So if you're creating a list, you can choose from
these options process, cycle, hierarchy, relationship, matrix, pyramid, pictures. And if you don't find
what you're looking for, you can even go
to office.com and look for the ones that
suits you the most. I'm going to start with
the basic one and show you the features that
Microsoft gives, which are really, really cool. That's what I think. Let's
start with the hexagon. So once I choose the
hexagon and say, Okay, it's going
to pop it up here. One of the cool
features I like is it gives you an array of colors. You know, I can choose from the color from this entire
palette could be colorful. It could be, you can
choose one of the accents. You can keep it black
and white. I like this. I'm going to go with
this or maybe this one. This looks better. Once I choose this, I also have another set
of options to say, what kind of cells or
boxes that you like. If you can see this is so cool, I can go with a three
D layout or I can go with a more of a
button style layout. I like this. I'm
going to keep this. The other cool thing that I think they provide
is how to edit. You don't need to go inside
each of these boxes and edit. You can just start writing here. This box pops up
whenever you click on any of these buttons, and you can start writing here and it will start
picking up your text. What I like most about this, I think one of the
coolest features I see in Microsoft has provided in this chart or
in this infographic is, the more I write, it's going
to shrink the font size or it's going to
reduce the font size to fit in the content. So I'm just going
to keep on writing, and you can see how
the font size is going to go smaller and
smaller and smaller. So that's really cool. If you
were not using this panel, you would have to do it manually
or sometimes, you know, the text will go
out of the button, and then you have to manually insert or maybe reduce the size. So I like that, you know, here, Microsoft, or the presentation is
already thinking for you, saving some of your
time and helping you reduce the font to adjust
and make it look better. Uh, the other thing is also is that if you have more to write. So if you need one more hexagon, you can just hit Enter
and it's going to pop up more hexagons
for you to use. So if you were working
on just, you know, something which only
had six topics, however you need
more, you can click. You can suddenly see
there are eight topics that you can describe
in the same place. Now, all these buttons
come by default group. So if I pull pull one of
them or pull the size, they're all going
to increase size. So if I have to
increase in their size, so if I have to put here,
yeah, this looks fine. And if I reduce it, you know, everything goes small. If I increase it,
everything gets bigger. So you can adjust the size
basis the requirement basis, I'm going to delete this basis your presentation requirement or basis the content that
you've plan into present. Again, as I said, go to Insert. You would need to play around a little bit to find
the right thing, find the right
smart art graphic. They have a huge collection. Some of them some
of them are really, really amazing and cool. Something like this, I love to use these whenever I
get an opportunity, and they're very straightforward
and easy to use. That's a brief of
smart art for you already available in your
PowerPoint presentation. Thank you and see you
in the next chapter.
12. U7 IngoG PPt basics: Hi, everyone. Welcome
to this chapter. In this chapter, we will briefly cover the PowerPoint basics. I'm assuming you know a little
bit of PowerPoint already, but I'm just going to go through the basics
so that, you know, we know what terms to use, what tools to use when
you are using PowerPoint. When you open PowerPoint, this is the first
screen that you see. You can either choose to open one of the files that
you have opened in the past. If you don't see it here,
you can go to open and, you know, brows through
your entire computer or laptop to find the five. Uh, if you're using a new one, you can use a blank template or Microsoft gives
you, you know, probably hundreds of different
designs which you can use. So entirely up to you. I'm going to start with
a blank presentation so that, you know, we start from
scratch and show you just the key or the basic
features that come along. So once you double click,
you're going to land here. Now, once you land here, you
see the ribbon on the top, and the ribbon has many points. Let's start with the first one. Again, the first one is file. This can be used primarily. You know, we will
use this to either save or save us or export this file once we have created a presentation
or an infographic. Then you have your home. This is the default ribbon
which will open up. When you open up a new slide,
you have the clipboards, your copy paste format painter, very useful, very handy. Microsoft designed Microsoft has designed the home
layout really nicely. You know, you find all the useful tools in
just one single place. The next section is
a slide section, so you can either
insert a new slide, you can reuse some
more slides or insert sections as required. And then you have the font. So if you are in the font
wind or if you click on Edit, you have all the options to
play around with the font. And then you have the paragraph, which is primarily
your bullets and your intending and
direction of text. And the next one is drawing. In drawing, you
have various shapes and shapes and tools
very, very useful. You have the option to
arrange so that you know how your picture or how your infographic
would look like, various colors and styles that are available
once you are in, and then you have your
editing voice and designer. You know, I may
not use this much, but yeah, they are
very useful as well. If you go to the next
one, which is insert, it gives you a whole lot
of options to insert various things or articles or items into your presentation, starting from
pictures to videos, three D models, smart
chart, whatnot. You know, I think you
can just think of it and you will be able to
insert it from here. Very useful again.
The next one is draw. I have not used this much,
but I'm assuming you are very if you're working on
mathematical formulas, scientific formulas
or if you have a very requirement for a
particular kind of a shape, this is where probably
you will come. As I said, I don't use
this much, but yeah, I find a lot of my colleagues use it a lot. The
next one is design. Design is the basic theme of
primarily the background. Of the presentation, you can, again, choose any of these, or you can just go for your
own where you can choose, you know, the colors that
you would like to see. I briefly, I change this, you can see how it's changing, and I can change the angle and, you know, can play
around like that. So I'm going to go
back to my white. I like it white. Yeah. The
next one is transition. Transition is how you know, if I add one more slide, I can just add a slide by
clicking here and then hitting my enteky now I can decide how
this slide shows up. So if I say push and if I now go to so this is
how the push works. You know, it just pushes the first slide or
the second slide, pushes the first slide, and
you have all these options. You know, you also
have some simple ones, but some of them are
really dramatic. I think this one is
really dramatic. And you have a lot more. You know, this one's
dramatic, too, so this deism is a
little time consuming. So, or the origami. So it's up to you what
do you want to choose. And if you don't like
anything, you can just simply go and
you can go none. And then when you move
from one slide to another, in the slide show mode, there won't be any
transition effect. Transition is from
one slide to another, while animation is the next one, which is for a particular
field within the same slide. And you have, again,
a lot of options of, you know, entry,
emphasis and exit. You can use this to emphasize or highlight some areas
by animating them. Then you have the
slideshow mode. Once you have your animation
and transition set, you can use this panel
to change the settings, change timing, you know, delay or fast or expedite some of the slides that you want.
You can even rehearse. This is a pretty cool feature
Microsoft has introduced. You can rehearse with a coach. You can see the
timing, how it works, if you're going to present it to a larger audience.
Then you have record. I have not used this much again, but are useful for a lot of my colleagues
where you can do a screen recording and you've got audio and
export them as a video. You have your review, which
is primarily around English, checking your
spelling, translating any specific language or
checking for synonyms. Then you have view,
again, very useful. One of the key feature
I use here is a ruler. If you want to be very precise
in terms of your size, you can see where my mouse is. It shows to read lines to, you know, point out my mouse. Uh, the zero is the
center in both cases. If you don't want
to use a ruler, you can take it off and put
grid lines, which is, again, more precise helps you
use the entire slide and, you know, show it
in a better way. If you think these
are too many lines, you can remove them
and add guides so that you just see
the central point. So if you want to play
something in the center, like if I want to play
something in the center, I can just bring it here and I can see everything is aligned. I'm going to remove
this for now, but you also have other scales. Other options to say
cool gray scale. You want to black and
white, one or two. And then you have your help, which is primarily
around support from Microsoft and last but not
least the shape firma. This is really
useful. It usually comes or this is a special menu, which comes when you
have clicked on a shape. If I click outside,
it's going to go off. But when I click on shape, it comes back again, and this gives me a lot
of options in terms of rotation, you know, alignment. I can have text
effects inside it, or I can have various shadow three D bevel effects
for the shape. One of the key areas or important areas is
the bottom here. You may not use a lot of this, but one of the features that
you use most is zoom in and zoom out and your
presentation mode. For the moment you click
this, the entire slide will go into a
presentation mode. I also use this a lot. This is primarily useful
if you have a lot of slides and if you
want to pick and choose which slide to delete or to keep or even to look
at the sequencing. So if you click on this, you'll see how this
looks and you can move around your slides
as you want and, you know, get the sequencing. So that's a very
high level basic of various tools PowerPoint
offers when we get started. As I said, I'm
assuming you know, or you have a decent hang of how PowerPoint
presentation works. So, in the next chapter, we'll straightaway go into creating our very first
infographic. Thank you.
Madhu Nair
