Notion Basics to Advanced 2025: Databases, AI + 31 Templates

1. Welcome! Start Here: Hello, and welcome to the notion Masters course. I'm Sumner Hobart. And I'm Allie Hobart. And we want to thank you for choosing us as your instructors on this exciting journey ahead. Before we dive into the step by step notion tutorials, there are a few important things we need to cover so you get the most value out of this program. First, this course is designed for both people who are completely new to notion, as well as current users who want to take their notion skills to the next level. If you are brand new, we recommend you watch each video one at a time chronologically. The videos are laid out in a step by step format that build one after the other. Once we show you how to create an account with your special link, then you can follow along step by step as you go along. If you are a current notion user, we still recommend watching each video because even the more basic tutorials will still uncover key insights and build on for you to get more advanced topics. But this course is for you. So if you prefer to skip to future videos based on the title, you're free to do so. For each video in the course, you can adjust the volume and the speed of each video as everyone's preference is different. For any questions you have along the way, be sure to drop those in the Q&A section of this course. Before you ask any questions, please search the Q&A section first because there's a good chance that the question you want to ask has already been answered. All student resources, including your 31 pre made professional notion templates can be found in the resources section as shown here on the screen. And once we show you how to properly set up your notion account, we'll then show you how to basically import these resources into your personal notion workspace. Lastly, you'll be asked to leave a review of this course, and we just ask that you would wait to leave your review until you get a good feel for the material. Your support is immensely appreciated. And if there's anything that we can do to further improve your experience, just let us know in the Q&A section. Are so excited for you, and we can guarantee that if you watch through the entire course, your life would change for the better forever. Now, let's get to the first video. 2. Introduction to Notion: This video, I'm going to show you what notion is, how it works, some of the benefits, and what better way to do that than with notion itself. So here's an example of a notion page, which we're going to go in more detail about to show you how to create this exact page and way more beautiful and even more complex and advanced pages as well. So what is Notion? The way I like to think about it, it's the one tool that replaces all other tools, okay? It does a lot including note taking, tasks, databases, summarizations, collaborations, and a lot more, which, of course, you're going to see throughout the course. And specifically, how I kind of think of it is like the one ring and Lord of the Rings. The one ring to rule them all the one tool to rule them all. And if Notion doesn't replace a particular tool like Google Docs or ClickUp or these other tools, it can integrate with things like Zapi Typefm, Chachi BT, Google Drive, and so much more, all of which we're going to cover. And ultimately brings clarity, organization to your life. And you can think of it sort of like a Lego block set system to where you might be intimidated, or like, Hey, like, I'm brand new to this. I just started using Notion. I haven't used any other tool like this. Like, I am a beginner. Please make this beginner friendly. Well, you can make something as simple as you want with egos, like the simple little duck over here. Or you can make something super beautiful and complex and artistic, like you see something over here. They're both made out of basic ego building blocks, and one is much more simple than the other. So what's great about notion, it's so customizable that you can keep it very basic and simple for your specific needs, or you can get it more advanced with, you know, AI and integrations, automations, collaboration, all of that. So just rest assured that no matter where you are, if you're already a notion user and you really want to get that advanced use, we have later videos, you should probably skip to those videos. But if you're more of a beginner and want to stay there and you're scared of the advanced stuff, which you shouldn't be because it's actually very simple, because that's how Notion is designed is to be easy to use, you can stay in whatever realm you want to be. So really, honestly, it's actually makes work fun. It's another thing that I'll add that's very underrated. So so the overview of kind of how to think about notion. Now, why do we use it? We already talked about some of the benefits. So the key is you will gain so much peace and clarity in your life, just like I have and Alli have, and thousands of other users have extremely versatile, like we already covered all the different things that you can use Notion for. I'm giving you a little taste here showing you exactly how we do that. I'll show you how to create these cool drop downs, these callous, images, super easy and fun to do. Ultimately, it's going to save you hours and hours of time. Literally can save you up to 4 hours or more per week, just by starting to use Notion. I'm not kidding. Really powerful. And ultimately save money because you can literally stop using tools. Like, we no longer use ClickUp because we now can do everything in notion with C Bon boards, databases, and all of that. So it's amazing. I'm so excited. I hope you are, too. Okay. And then who is it for? Right? Are you a student? You want to use this for personal use? Are you a business or like, wait, what is this for? It's for both. Again, this is one of the most customized tools in the world. It's literally like legos. Like Legos for more adults, even though it is a kids toy, and there's Legos for kids. So there's notion for personal use, right? Habit tracking, learning, taking notes, goal setting, recipes, meal planning, fitness planning, building a resume, all of that, as well as project management, you know, summarizing notes, actually having Notion AI write for you. You write in a little snippet or write all your thoughts down, and it makes it sound good. Collaborating, CRM, all that, right? And how does notion work? So really and people, I think, overcomplicate this, really, really, really, to oversimplify, is we have pages and blocks, okay? So pages are what you're looking at right now. This entire document or webpage is a notion page. Within the page, it is made up of blocks. So the building blocks are the pieces inside of the page. They build out the page like Legos build a structure. It's made out of egos of literally individual building blocks called Legos and they build out all kinds of structures. So you can build all kinds of pages using these blocks. You can kind of see the notion page here. The notion page contains text. This is a block. It contains an image. This is a block. It contains a web embed. This is a block. There are all kinds of blocks. Everything you see here, block, block. This toggle is a block. All of these are basically blocks, right? Elements that fill up your page and make up your page. You see more here? Here's another example of a notion page. So we have the heading block, image block, quote block to do list block or also like checkbox block, heading block, all of that, right? It's actually really simple. When you think about it that way, again, that's why it can be so simple. You can make a page with one word on it. There you go. That's an notan page with the word. Or you can add all these integrations and connectivity and collaborate with other notion users and all of that and really build that make it more complex. But the whole point here is, this is going to improve your life, and it's going to improve your life specifically for you and your situation. It's not like, here's how it works and you have to force it into your life. You have your life going on around you and your work, okay? It's all intertwined, right. Your work is your life. So you have all that going on around you. And you're going to use Notion to help organize, clarify, systematize, increase productivity among what you're already doing and ultimately improve your life, if that makes sense, no matter where you are, whether you said you're a student, you're using this for fun and personal use, which I totally do and using it for business like we totally do. And I hope you're excited and ready to dive in. Now, if you want access to this exact template that you see here on the screen for reference, which is also going to be the case for all the other templates that we cover here in the course, which you have 100% free access to as a student, is click on the Link in the Resources section. From there, you go to a webpage where you'll enter in your student email and your name. Once we verify you, then we'll send you the link that has all of the different templates as well as the simple instructions on how to clonee them or basically add them and import them into your own notion, workspace. And then from there, you can keep them as it is. You can customize them. You can duplicate them, whatever you want. Just don't resell them, and they're free for you to use and ultimately improve your life. And this is one of them. So just reminding you, I can go to the resources section, click on that link, fill out the info, and we'll send you this with everything else. So, yeah, I hope you're excited. Let's get to the next video. 3. Notion Paid vs. Free - Which is Better?: Alright, so we know overall how Notion works, the benefits, and we're ready to dive in. But, of course, in order to start using Notion, we need to have a notion account. Now, you may already have a Notion account. If you don't I have a special kind of free trial link for you specifically from Notion, where you get 30 day access to their plus plan with Notion AI, but you need to use our special link, you know, for whatever reason. That's kind of how Notion works, which will be linked in the resources section, and we'll also send it to you via email, along with all of the free templates. So if you haven't done that already, go ahead and access and you can click this directly in order to gain access to this. But the good news is, right, with notion, and one reason it's amazing is the free plan may be all that you need. Now, it kind of depends on you and your circumstance, right? Are you using this with teams? Are you using this for business? Is it just for personal use? Generally, for just personal use, the free is more than enough. Even for many, freelancers, entrepreneurs, businesses, the free can still work and be all that you need. What I recommend is start off with free. Again, I'd recommend using the 30 day plus plan trial, which also includes, again, Notion AI, which otherwise you'd have to pay for. And that way, you can follow along in the course when we cover Notion AI and all the different tools and features. And after that trial period, then you can determine, okay, let's see if I continue with the free plan and kind of downgrade to the free plan if that's all you need, or you're like, Oh, no, I'm definitely going to use these different features. And if I want these features, then I definitely need to use one of these paid plans. So like I said, most of you, free plan is going to be more than enough for life. That's great. But for some of us, myself included, I use the Plus plan. And specifically, we had this toggle over here, I use the plus plan with Notion AI. Again, it's somewhat customizable. So, for us, we pay about $22. Well, exactly $22 per month for us, and that's all that we need. And the value we get out of that is amazing, which we're going to actually cover. But again, you can get started for free. You do not need to pay for anything starting off, especially with that free trial. Now, to really break it down, this is going to make more sense once we actually go through what these things are, but it'll have a link to their pricing page as well, where you can actually see what's included. And the big call out here is all the amazing stuff that's included in the free plan. That's what's really great. And I really hope Notion keeps this. What some tools have done in the past, which makes sense, right, is they make their free plan amazing until a bunch of people start using it, then they start reducing their free stuff, you know, so I hope that's not the case, but currently, the free plan is amazing, right? Unlimited, pages and blocks, up to 5 megabytes of files that you can upload, page history of seven days. That means within seven days, if there's a page you deleted and you want to restore that, you have seven days to do so, right? Page analytics, honestly, don't really use this that much. In either case, it really doesn't matter. Ten guest invites. Again, if you're an individual, this is great. You can invite other people. You could have multiple accounts and use that for whatever reason, if you want to keep things separate. But that's plenty, right? Scrolling down here for automations. There's still automations included, like basic, Slack or some buttons. You click a button, it goes to a website, or it goes to another page or things like that, which is actually, it's basic, but it's actually pretty advanced. So that's really great and kind of so on again, you can kind of look through here, just giving you a preview of what sort of comparison. And like I said, yeah, Getrt with a free plan using our special link. You can get access to everything. Follow along with the course is what I would recommend. But again, you can do whatever you guitar for free. If you see that there's value and you want to upgrade, which is exactly how we started using Notion, then you can do it at that time, or you'll realize, Nope, free is perfect. Let's continue with that. So just a quick call out. In the next video, I'll show you how to set up your Notion account. So let's go ahead and get 4. Setting Up Your Notion Account (The Right Way): Welcome. I am so excited and so ready to dive into actually creating your Notion account and getting an overview of this amazing tool that you're going to fall in love with. So, let's get started. Once you click in Link in the resources below, again, right now, you're able to get 30 day free trial on the plus account. So definitely make sure to follow that link, and then you're going to be brought to this site where you can see all of the details about Notan account. And then when you're ready, go ahead and click on this button, start your free plus trial. Then you're going to get to the signup page, and you can use any email that you like. But if you are planning on using Notion as a part of an organization that you're going to be a team and you're going to be collaborating with others, then I encourage you to sign up with your work email because later on, you're going to see that there's great integrations with calendars and emails, things like that where you can collaborate with your team. So it would be easier if you sign up with your email. And also, you can sign up by simply go continuing with Google if you're already logged into an account, Apple, Microsoft, PASC and single sign on. So there's all these options. I'm just going to go ahead and use my own email. Then click Continue. It's going to send a verification code to your email. Just go check your inbox and then copy and paste the code here and then click Continue. Alright, now we're going to create our profile, so I'm going to enter my name, set a password. Okay, and now Notion is going to ask a few things. Also because you are able to receive emails and notifications of their latest update. So by knowing what you're going to use Notion for, then they can target better content for you. So you can just choose whatever you like or be very truthful. So in this case, I'm going to choose personal life. Continue. Then how do you want to use Notion with others, like team members or on your own. I'm going to click with others, and then you can just select a few things that you want to use Notion four because, again, Notion offers templates, and there's all of these different ways that you can use I can give you better suggestions. So just going to choose personal finance, travel to DList, let's see, food and nutrition, and then continue. And you can also skip all of these options. Just going to go ahead for you to see all of the ones that you're probably going to get. And here, if you're going to invite people, it could even be your spouse or someone else in your organization. That's where you could do. You can click. You can fill out the email addresses or simply send them the Invite link. But right now I'm not inviting anyone, so I'm going to click on Take Me the Notion. Alright. And it is that easy. Now, you're going to get, again, all of this information from Notion, telling you how to better use, all of these tutorials, but you won't need it because this course is so complete, we're going to show you everything step by step. So I'm just going to click out of that Popa window right now, and this is the homepage, the getting started page of your Notion account. Now, it can seem a little bit overwhelming, but don't worry. I'm going to go through the overview of everything, and it's going to get more and more intuitive with time. One thing I want to make sure to tell you is that you can use Notion on the web, which is what I'm doing right now. But you can also download the Notion app on your desktop, as well as your phone. Later on in the course, I'm going to show you step by step how to use Notion on your phone, especially because some of the things that you're going to learn throughout the course, we're going to show on desktop, and then it changes a little bit once you use it on the phone. So that's why it's going to be later in the course. But right now just know that you can take Notion with you wherever you go. You can download the app. Same with your desktop. You don't need to be using on the web. And as a matter of fact, I really enjoy using the desktop app because I can use it offline. So many times when I'm traveling, I'm using the app, and then later on, when I get connected, then it syncs to all of the accounts, like it syncs with the notion on my phone and where I'm logged in everywhere. And to download your Notion app, there is a shortcut here on the web page, you can go to this little arrow and click on Get Mac App. Or you can go tonon.com slash Desktop, and you're going to see you can download for MacOS, which is what I'm currently using. But you can also scroll down and find the one that is compatible with the system that you're using. Of course, you can also go to the app store or Google Play Store and find the app there. And for your phone, similarly, you can go tonon.com slash Mobile or directly into Appstore or Googleplay to download your app. So let's get started. Right here, the main area is where you're going to be creating all of the content. We're going to show you everything that you can create throughout the course, of course. And on the left side is the menu. And I'm going to give you a quick overview so you can get familiar with the tool. But before we get started, we are going to be using throughout the course notion tool in dark mode. And that is because it is easier for you to focus when it's in dark mode, and it is less strain on the eyes. So you can easily switch between dark mode and light mode by going to Command Shift L, that's for MacBooks. And for PCs is Control Shift L. So again, I just went to dark mode, but you can easily go back to Lie mode and so on. So now we can get started. Let's go to the left side. And like I said, this is the menu. You can easily hide it if you like, if you just want to focus on what you're creating and what you're writing. But you can bring it back in by clicking the two arrows. And let's start with the very top on the left side. If you click that arrow, you're going to see the name of your workspace. So right now it's Allie Hobart's notion. And later on, if you invite more people, if you're part of other workspaces, if people share things with you, it's going to show up right here. But for now, let's go ahead and click on settings. And okay, here we start with preferences. Again, I told you how to switch between dark mode and light mode with the keyboard, but you can easily do that via settings by right here in appearance, we're on dark, but you can go light and use the system setting as well. So a lot of times you already adjust that, let's say, on your Macbook where you like everything to turn dark at night, everything to turn light during the day. So you can do that, as well. But as I said, we're going to be using dark for the purposes of this course. And there's general settings like language, what you prefer the start of the week to be. Some people prefer Sunday or Monday. I really like starting on Monday, so I'll just go ahead and toggle, as well as time zones. If you want it to be just one standard one, which could be very important if you're working with a team, someone located in another part of the world, or if you want your current time zone, Again, there's things about the desktop app specifically. So once you download the app, then you can create you can choose specific settings for that. So if you want to open links in Desktop, then you can toggle here. And finally, you have the privacy settings. If you want to customize your cookie settings for what the system remembers, then you can go here and do it however you prefer. I'm just going to leave it right now. And as well as your history. So let's say, for example, how many times you have edited a page, who has edited, or if you put sent things to trash, things like that, if you want to what you actually want to show in your history. Next, going to the left side, we have the notifications. So here you can turn on and off everything that you prefer. For notion to notify you, we have here Slack notifications if later on we'll show you how to integrate with other tools, including Slack. So you could turn on and off. Sorry, I skipped the first one, which was mobile push notifications. I'm going to leave that as on and you can go ahead and here and choose here what you want notion to notify you through email. Very standard. Just choose your own preferences. Then we have connections, which we're going to come back to later in the course when we're discussing the integrations, and then we have the general settings of your workspace. So as I mentioned, once you create an account, you are creating a workspace, and you can name it however you like, it could be, let's say, my initials, initials, AH Q, like headquarters or whatever you prefer, then you can choose an icon. It could be an emoji, an icon, or you can upload any file that you like. You can actually later on, you see you can upload custom icons to have it here. And in this case, you can also upload photos. So I'll just go ahead and upload my own photo, then click Save. And in this case, it's going to be like a profile photo. Later on, when someone, for example, shares something with you, if someone's tagging you in a database and your name shows up, your icon or your photo is going to appear right next to it. Then you have the public settings. And this is specifically if you're going to be working with other people. Let's say you have your own brand, and your email is your name at companname.com. If you want, you can add a domain to where anyone that has that company name in their email can join your workspace automatically. So they're not auto allowed to join your workspace. So you can just add the domain here if you'd like. I'm going to leave it blank for now, and then you can export data. This is going to be more important later on. If you have a lot of members you can export or if you want to export all of your workspace content and so on. Then we have analytics and the ability to delete your entire workspace. And if any of these things, for example, you don't really understand about your workspace analytics, if you want more information, you can simply click here and there's information for everything. It's going to go to a web page where it's going to tell you more about the analytics, and you can take advantage of it or not, whatever you prefer. And now I'm going to click Update. Now it's actually going to change. Let me go back here settings and go to people. Okay, right now, I only have one person as a member of this workspace. And here's the thing to understand. Once you create a workspace, inside, you can have team spaces. Think about a company that has different departments. So if you want to bring in more members, you can actually bring members to different team spaces. You're going to bring someone that's only going to have access, let's say, to your calendar. Let's say you want to bring in your spouse, and you bring in so create a team space that I'm going to show you soon how to do it, and then bring them in. Or if you don't you want to bring someone else, but you just want them to have access to your project tracker. Let's say you have an assistant, someone like that, then you can add members here. You can designate roles for each one. If they can be owners or just members, and you can create groups as well. So all about people, you have it here. Then, as I mentioned, we have the team space settings. You can create new team spaces and assign people to everything. So it's pretty straightforward in terms of if you think about these categories, like the main workspace, and then you divide into sections, and you can give allow access for different people. For each team space. Then we have your standard security settings. So that's about like publishing sites and form, like what you want it to be for people to be able to do. Right now, you're the owner of your workspace. But right now, for example, Lou page access requests from non members. So if someone is not a member of your workspace, then if you have a link which you will understand later. If someone has, let's say, a link to your weekly schedule, can they request access to it? You can decide if you want that or not through here. So all of the security is about allowing access and making sure that you're keeping your data private if you so desire, or, for example, disabling export, things like that. And it shows right here if a specific tool is included in your package. So right now, the disable export is only for people who signed up for the enterprise account. So if that's not your account, you can simply ignore because there's nothing you can do. And if it's something that you want, then that shows you that perhaps it is a good idea to upgrade to a specific account. Alright, then we have identity. And again, there are things that it's only available for specific accounts like businesses and enterprise. And this is more about making sure everyone in your workspace has only the necessary access to everything that you're creating. You don't have, like, a random assistant with access and being able to change things about financial your financials or something like that. Then we have sites. So actually, by creating a workspace on notion, you have your own domain. You get a domain, kind of like if you purchase a www.allhobart.com. That reminds me. Maybe I should check that domain I should purchase it. But anyway, so you get a domain. Right now it's random assigned electronic dashboarder 916 dot notation dot SIDE, where that is how someone could actually find your Noh account it's through your domain, but I can easily update that. So it could be anything that I'd like dotnondt SIDE. So I'm going to put here my name Leni Hobart dotnion dot sit. If it's available, then you're going to be able to save and then done. You can now have you can actually publicize your site, your notion account via this domain. Then we have emojis. Like I said, you can add customized emojes, and that is one of the things that a lot of people first get drawn to notion for is the aesthetic of the tool and the ability to assign almost like an emotion to all of your different pages and your schedules and everything. And a big part of that is with the emojis and the icons. And you can actually not only create your own, let's say, you're a graphic designer, you can create your own and then here upload, or you can purchase those online as well. There are people who sell them in, like, their own websites, on Etsy, things like that. If you want something even more customizable, this is where you would upload them. Then we have connections. Like I said, again, this was a specific types of connections where you could do for your workspace. But here are other connections that you can do as a member versus the workspace specifically. And you can import data. We're going to cover all of this in future lectures, but for now, I just wanted to give you an overview so you get a little bit of the taste of what's to come and what you know you're going to learn, as well as getting familiar with the tool. And now that we clicked out of the settings, just quickly showing you this menu, you can search notion, your workspace by just clicking over here. There are hot keys for it. Like, as you can see, you can just do Command K to quickly search, but we are going to have a specific lecture about all of the hot keys and quick command so that you don't need to find the exact place. But for now, you can come here and let's say if I want, I already know that there is a page called Getting Started, so I'm just going to do getting started. And it shows you here that there is a page and you can lickly go here. It also shows in another page that is default by default is created when you create your notion account. The meal planner, it has the word start. So you can come here and easily search for things. You can use the filter to, let's say, I only want to find pages. I only want to find people with whatever I'm typing. So you can filter here, and then you can go straight to what you're searching. There's also Notion AI, which we will be talking about in detail throughout the course. But just know right now it is only available for plus account or up. You could purchase separately as Sumner already mentioned with your freeme account as just an add on, but it's included in the plus and so on. Now, it's still being developed, and again, you could easily just use other AI tools like Chachi PT outside of Notion. But there are specific uses that could work great for you within Notion, and that could be worth it for you. So we're going to discuss that later on. Here, you can click set up a homepage. So every time you click Home, you come back to kind of like a dashboard, which were going to be editing and customizing soon in a very soon lecture together. And that's kind of like your home dashboard where you can have quick links and widgets to your most use tools. Then you have Inbox, and that's where you're going to be notified of all kinds of things that happen in your workspace, specifically if you're working with other people. So let's say you create a page and someone adds a comment and tags you in it, you would going to be notified here on Inbox. Notion could also let you know, Hey, there's an update or things like that through the Inbox, as well. Then you have here the private account. So anything that is under your private team space, only you can see it, and you can create all kinds of pages that we're going to dive in very soon over here on private, and then you're going to see team spaces. Team spaces are shared with anyone that you include as a member, as we saw throughout the settings. So right now I have within my team space, there's the Alley Notions Account. By default, creates this team space home that obviously you can edit. You can create new pages here. Fine templates. But again, I just want to give you an overview, so I'm not going to dive into this right now, it's just so you know that anything under here is going to be private. And if you want any of the pages, let's say one of these pages is private, but if you wanted to share in one of your team spaces, you can simply click and drag, and now it's going to tell you move Travel planet to the notion HQ. So now, whoever's part of this team space is going to have access is going to be able to see that. And you can simply bring it back as well around here, it's going to confirm it that you want to move to private. So anyone who had access to it before will no longer have access, so you can click here. And simply done. And then last but not least, also, you can toggle on and off to hide things. And then you also have this last section that you can quickly go to your calendar. And there's specifically nothin calendar that you can sign up for, and it can sync with your Google account. I'm going to cover this in a future lecture, so don't worry. There's calendars. There is settings. That's just a shortcut for you to go to the settings the same way that you went on the very top. And templates, if you don't want to create a page from scratch, you have access to lots of different templates so you can access them right here and it's divided by different categories like work, live, school, and you can dive into it and already get started having your entire workspace done for you as easy as that. Then you have trash, anything that you've deleted, it will depending on your account, it tells you how long it's going to stay in your trash for so you could potentially recover by going to trash and then seeing whatever you have and then recovering. And lastly, you have help. So if you want to contact notion, support, anything that you need, as well as their own tutorials and things like that, you find it here. Lastly, at the very bottom, you have invite members. Again, it's a shortcut of what we already saw in the settings where you can invite people into your workspace, assign them to different team spaces, and so on. So this is an overview. I know that it's a lot, but it's going to get much, much simpler as you go through the lecture. So be sure to go through them in order so that you get familiar with one thing with pages, and then you sub pages and all of the commands and things like that. And I hope that you found this video helpful if you have any questions. Leave those below, and let's get to the next video. 5. How to Access Your 31+ Student-Exclusive Resources: This video, I'm going to show you how you'll be able to access your 31 student exclusive notion templates that you get for free along with this course. So in the resources below, you're going to find a link, and once you click, you're going to be brought to this page right here. So all you have to do is fill in your first name. As well as the email associated with your course purchase account. So whatever platform you use to access this course and the email associated with that platform, that's the one that you're going to use. So we can verify that you are a student. So I'm going to go ahead and type in mine. Once you're ready, click on Access now. Alright, so it was successfully sent. Now, allow a few minutes for the email to get to your inbox, but it shouldn't take more than 5 minutes. And then check your inbox. And if it's not there, make sure to also check your spam folder, those promotion folders, anything that because sometimes depending on the email account, they might categorize it differently. So once you're ready go to your email account, you're going to see our email over there. And then once you click, now you can see here is the link to your notion template, as well as instructions. So I'll go over everything so there's no confusion. Number one, make sure to create your free Notion Pro account by clicking this link. And if you have already created, you simply need to login. Step number two, click on the special link above this one to open the template page in Notion. And I'll do the rest of the steps alongside you by clicking on the link here. But I just want to say, once you receive this email, make sure to reply to it, simply say got it. So we know that you have received it and you got access to your free templates as a student of this course. So let's click on that link right here. And here you're going to see the dashboard that has all of the template. So it's one main dashboard that houses all of the different templates. We have the instructions here again for you for your convenience, as well as all of the templates in different categories, all of the planner types of templates, things that are more personal business, as well as templates that have to do with using Notion. So once you're ready, you're going to see right here this little button that you can duplicate. So go ahead and click. And it's going to ask you if you're okay leaving this page because we're going to go now to your Notion account. So yes, click. Leave and once it gets to your notion account, you can choose here a workspace and what team space you want to add this to. So I'm going to go ahead and select this one and make sure to give it a few minutes to load because there's so many templates that it requires a little bit longer. Once it's ready, the entire title of that dashboard is going to show up here. You go, you can see here that your template is ready. You can click C template or simply go into the page that has copied to your menu. And here you go. You have access. Let me he this. You have access to all of these templates for free. You can go through them, for example, M Dashboard, and all the templates are linked within this template as well. Go back here in the Breadcrumbs. You can see the today's to do. You can have access to all of the different vision board, digital journal, templates that we are going to be using going over throughout the course, as well as other templates that you might not even see throughout the course, but we have added here to you for free. So I hope that you love them. I hope that you find them helpful. If you have any questions, leave those in the Q&A below. Don't forget the link to the resources are going to be in the resources sections below. So for that being said, let's get to the next video. 6. Notion Pages - Create Your First Page: This video, you're going to learn how to create your first notion page and customize and basically fill that page to make it do what you want. And it's amazing. There's a lot of customization here, very simple, but it's very fun and ultimately enhance your productivity. So super excited for this, we're finally diving in. So first things first, log into your Notion workspace. In the top left hand corner, there's a couple ways to create a new page. So the first way is click on this icon here is create a new page. So we click. Boom, there we go. Another way, which I'll show you is go back on the left hand side, we can actually duplicate an existing page. So if there's an existing page that has certain elements that you want to kind of copy over, you know, let's say you're sending out a brief for a client, and it's very similar you're prospecting a new client, you're sending them, you know, a new form. You don't have to create it from scratch. You can just duplicate it and then change some info and send it to them, of course. So to do that, click on one of these pages here, right, whatever you want to duplicate in the top, right, click on that little kind of three dots. Scroll down until you see duplicate, and this will automatically duplicate it because this is a shared page which we'll talk about later, but we'll duplicate this for us, right? And I'm going to show you why I'm doing that. So duplicate to private. There we go. So this is now a duplicate of that page, and this is what we're going to work with for this video because it's literally going to show you all of the different kinds of customizations that you can do with your page, really simple but really powerful, and it can get pretty advanced, which is awesome. So First things first and why Notion really sets apart from Google Docs. I went from being a huge Google Docs users to page is the level of customization. So first here at the top, we can include a cover image, which I like to do just to kind of make it more aesthetic, make very clear distinctions, but it's up to you if you even want one. So we can change. We can either just remove, right? This is what it looks like removed. We're going to go back up here to the top, add a cover here. There's the default? I'm going to change that. Let's do something else. So here's some kind of default you can choose colors, okay, up here in Gallery. You can upload your own. You can link it, which, you know, meets certain requirements I usually just upload or use Unsplash. And this is really what I use, right? So there's the default here, which automatically refresh by, click back here, it automatically chooses different. I'm going to do Brazil. See what we got for Brazil. There a nice, beautiful thing of Rio. Maybe let's say we're making a travel itinerary for Rio boom. So we put an image of Rio or whatever, right? Also for organization purposes, I personally use and generally recommend using emojis. So you have the option here. Again, you can remove this, or you can add an icon or Emoji. So emoji is here, icons here to help with organization. I actually like using emojis, but you can also use icons, right, that are all different colors, whatever colors you kind of want. So it can be color graded. You can also use, there we go, like a little alien here. Then we have let's take a blue alien page. We can make another page that has a green alien, right, if we want to organize all of our information about UFOs that we've collected over the past 20 years. So that's a joke. Okay, so emojis. Choose whatever you want. I'm going to do the fire emoji. And how this works is this will actually appear on the far left side of your kind of notion workspace. So as you can kind of see here from the ones I'm selecting, stylization, intro to notion, hot keys, right, all of that. I'll show up here, and it really helps with quickly identifying immensely. So I recommend using either icons or emojis for each of your pages. Very simple to do. Each page will have a title also known as a header. So we can change to whatever we want. Just, I'll get rid of that. Just click Type, That's simple. Scrolling down here, we have our first note. This is actually a call out. I'll show you how to create one. So I'm going to go here, hit Enter twice. And using this kind of side bar, side slash, there's different words to describe this symbol right here that I'm typing in. Kind of see it right here. When we do this, this is actually the best way to use Notion, it makes it super, super fast, and we're going to dive into hot keys, and this is one. This is probably the ho key you might use the most often. So backslash, then we're going to type in whatever we want. In this case, sorry, call out. So I just see A and it already shows up. I can spell it fully. But you see backslash, put the word call out and we have call out. I'm going to click on that and look at that. We have two call outs. I can change, right? The icon or Emoji here. I can write special info inside. And the purpose of this is just to kind of help segment stylize your information. As you can kind of see here. Why did I have it in there? Just kind of set it apart from the other text that was going on. So again, for specific call outs, and even certain quotes, depends on your purpose. It can be used for anything. And actually, I'll show you some other uses of call outs throughout the course that are non conventional. But again, it's just however you want to use it. And it's cool is Notion creates this. Like, Hey, this is for a and the notion users use it all these different ways they're like, Oh, like egos, right? They create it in a certain way, and then someone takes all these different lego sets, creates this, like, amazing city and they're like, Okay, that was like Star Wars, Lego set, and then you made, the Roman city out of it. We didn't expect that, but wow, that's really cool, right? Something like that. So, that's how you create a call out. Of course, there's basic textylizing, so we can bold or unbold text, we can make it italics. We can underline, we can strike through. We can actually turn this into code. You see that right here, inline code formatting. So we can use this code formatting unselected, selected, unselected, selected. We can change the color. So purple, red. Now, how do we do all this? All you need to do is, first of all, you need some text, so you need to write some text. Once that's done, select that text. So I just drag my mouse over to highlight it, and automatically this bar appears above. And then from here, we can, again, bold, italics, da da da. We can go over here to the text. Background color. Let's make it yellow. So we can change the background. We can change the text color itself to purple. So it's purple with the yellow background. Maybe we don't want a background. Let's see. We don't want to italics. We just want to underline and there we go, right? So we can customize this however we want. Also, we see that there's different options for headings, right? Heading one is the biggest, then heading two is medium size. Heading three is the smallest. So how do we do that? We can select this text again. And then go over here to text, and we do heading one, right? So now it's heading one, selected again. And we'll get into more detail with hot keys, but heading two, right, just regular text. So we can kind of manipulate it however we want. We can also delete simply Command Z, Command Z again to bring it back. Select and then hit the delete button, deletes it all. Boom. Really simple. Alright, here's what's really cool. Okay so we talked about kind of just basic text formatting. We saw with this call out here, and by the way, if I want to remove this call out, I'm going to click. And I'm going to click Delete. So I just need to click on this little four kind of dots over here. Click and click Delete, and that's gone, right? And Command Z to bring it back, but I want okay actually, but I do want to delete it actually. So we'll keep it deleted great. Scroll down. Now we're going to get into more detail about blocks like we've said, pages are sort of what notion works around. You have like blank canvases called pages, and you can fill them and connect them with all different kinds of blocks, including text and more. So we already saw one example of block up here, which is the call out. Another example of a block our checklist. So task one, Task two, like, you know, meat, milk, potatoes, right, et cetera. Then we can click and boom. So it's great for all different kinds of tasks to do list, things like that. And how you can create your own. You're like, Oh, that's great. I totally know how I'm going to use this. So watch I was going to hi Enter a few times just to have a blank area that I can show you. Hit the backslash, the side slash, however you want to call that, and then we can start typing. So anyway, you can just scroll through and look at all of the different blocks you can have with your Notion page. Unbelievable. It's a little bit overwhelming if you're trying to do this on your own. But the best way to use this is to start typing. So what do you want to do? If you just command note, like, what do you want your notion page to do? Let's say, like checklist. So I type in Checklist. Notan calls it a to do list, but it still picks up the fact that I'm calling it a checklist, and we're going to click on that. So to do T one, you know, T two, let's say, like I want a title here, right? I want it bolded, I want it underlined, right? I want to change this to heading one, right? And we can kind of customize this. I want to add an emoji. So here, let's do an emoji, right? Let's do a pin, right? And just to show you again, backslash, I typed an emoji. Click on it, hit an emoji. See how quick you can kind of make this and I have to be careful not to go too fast because I want to make sure we're capturing everything. So that's how we create checklist. Same thing with toggles. Toggles which you kind of saw in a previous video, are these drop downs. And you can have toggles with in toggles, with toggles within toggles. It can be literally infinite of just kind of clicking, clicking, click, clicking in. So it's really powerful. Like, for example, here, let's make another toggle, right? So I have toggles within toggles, right? And I can create another one just for the fun of it. So, right? So we have their base here, we open that we can open this, we can open this and keep opening opening and opening more and more toggles, just to show you how kind of customized it is. But it's when you want to kind of collapse information. That's really great to keep your page concise for example, FAQ, FAQ, here's the question. If you have that question, click the toggle and it'll show you the answers, okay? And that's kind of the use of toggles, but really amazing links. So clicking on the At. So we can set a reminder using this at. We can specific people that we have in our notion Workspace or invited to our notion Workspace, can you know, we can ask them a question. They get a notification on their workspace, and then they come in and reply to that, or, you know, Hey, did you see this reply? So, kind of using that slack element is the best way that I can kind of describe it. You can link to other pages. So we have some other pages here specifically. So it's like you know, if you're looking for this document, it's here, and then you have a link to that page. You can click on that page. And within that page, there could be links to other pages so you can interlink your pages. So again, you can again, we'll cover some of this in more detail. Don't worry. But yeah, setting reminders with the at symbol, tagging people to get them to engage and communicate. Link you to other pages and so on. And I just showed you some examples here, right? Like, I have a link to Notion's website here. It could be another page within Notion and so on. Okay? So it's all here. And again, well, not this one because I'm manipulating this one. That's why I duplicated it. But this page stylization template, which is custom made, you won't find this anywhere else, it's part of your student resources. So again, click on the resources section. From there, you'll go to a page. You'll need to enter your name and email either with your student email, and then we'll send you the link with instructions on how to kind of add all of this because it's really helpful to kind of see everything visually and know what's available to you because it can be overwhelming if you don't so again, call outs we already kind of cover that here, right? So here's another example of a call out that doesn't have a background on it. So just, you know, calling something out. I can get rid of this just to kind of show you what it looks like. Quotes, there's actually specific call out for quotes. So quote. Boom, Sumner is great. Not Sumner. So there we go. We can make this right to make it more quoti Italics, right? I like to use this. We can make it bold just to kind of match what we have here from the wonderful CS Lewis. So quotes. As you can see, we can also create equations, which is great for students, for teachers, and anyone dealing in the math fields. So again, backslash, type in Equation. We'll have block equation here, and let's just do roll with that. Again, I have limited availability while I'm using a tutorial on my laptop, but we'll do X equal sum of X plus Y, totally making that up. Then hit Done. There we go. So if anytime we want to edit this, we can click to Edit, right? We can also Delete, boom. So whatever we want to do with equations, dividers. So these are great. Just kind of divide information as you've seen throughout this entire dock, nice, kind of stylized, keep information segmented. So two enters, just to kind of create some space, backslash, and boom, divider. There it is, right? You can also duplicate. And then move. So we can actually drag, and we can move this up wherever we want, right? Move it up here, move it up here, kind of wherever we want that to be, we can kind of move that divider, create or delete as many as we want. So really amazing. And also getting into media and embeds, so we can embed gifts, right? Maybe we're replying to something or we just want to kind of add so different kind of gifts again to show you. It'll be the same for all of these. So I won't so GIF, right? We can upload image. So again, upload. We can embed a link, Unsplash or actually use Giffi. So there's a few options here. It doesn't just have to be a gift or an image, and we can kind of include that here. I don't even know what I selected. Happy present today. That's an interesting one. Okay. Great. So embed videos. So YouTube videos, video, different kinds of videos we can simply just embed here. So like video, embedded video from YouTube, meo, et cetera, right? Pretty straightforward. We can embed Google Maps. That's really great again for travel planning or for different purposes. Actually, when creating your website, which I'll show you how to create with Notion, it's kind of cool to have your location there on the bottom of the screen. So different purposes here. We can also make it smaller if we want, right? Wider, taller, both. And if we want to change that, we just click up here in the far top right, click on replace. And then down here at the bottom, we just copy and paste a link from Google Maps over and it'll just update that. We create new one, all that. We can embed Audio, again, using the exact same format, just click somewhere, backslash Audio boom Embed Link, and it shows you the different types that works with and all of that. Code. Same idea here. If you're really working with coding, again, really sets this apart from Google Docs, along with everything else, the E, simplicity and versatility. Again, just hit Code. Right? So we can write code in here. We can choose JavaScript. You know, whatever it is. Go, HTML, you know, Java, JavaScript JSON, all that, right? So many different to choose from, which is great. Again, if you're working in code, which I don't work with that much, so I don't use it that much. Now, for web boookmarks, this is similar to what we've already shown of using the at symbol to link to other web pages or other notion pages. But it just makes it a bit more aesthetic. It kind of calls out those links a bit more, you know, for example, right? Backslash, we're going to do book for bookmark. Let's see if it works for web. Same thing, Webookmark bookmark, different ways of finding the same kind of block here. Click on that. We'll enter a website. So let's do youtube.com, create bookmark. So it's not just a link, right? Text with a link. So, for example, you know, we could just have playing text that links somewhere here. Right? So we can kind of highlight this, add a link www.youtube.com, right? Boom. So when someone clicks on this, it's called hyperlinked Text, in case you're not familiar, text where you click on it, it goes to a link. Again, it could be a notion page, it could be an external website, anywhere you want it to be. That's, you know, basically digital. So click goes there. Then here's really great when you really want that link to stand out for whatever reason, Leo, YouTube, here's the top five, you know, tools. Pointing down and then boom, boom, boom. There's five. Easy to click for having them as little tech. So I just kind of depends on what you're trying to accomplish. Or even for you for your own reference, it makes it much easier, more visual, which I really, really love. It's automated. So you don't have to create, you know, the name, the metadata, the link, you know, all of that. So it's really great. And also skipping down here for a second, there are also notion buttons. I think they're a bit overrated, in my opinion. I mean, it depends on what you're trying to use Notion for. I don't use them that much. The reason I say that is because they are not included in the free plan. I don't really see a lot of value in them personally, which basically, so we backslash, we're going to do button button. Click on that. So, create a new button. So let's say, like, click me or can do all caps. Click Me. When the button is clicked, new action, right? So we can, you know, click and it creates new blocks, adds pages, sends an email to somebody, so I'll show you later how to integrate's things like, let's say, Google Drive, Slack, whatever. So it could send a Slack notification, so you click, and then someone in Slack gets a notification. It can take them to a website. So it's kind of cool. I just don't personally haven't used it much, but it totally depends on you. You might actually love buttons and use them all the time. That's the thing. It really doesn't matter how I use it or the value that I get. What matters is you. So again, a lot of kind of cool things that can happen. Basically, once the button is clicked, XYZ actions happen, which is currently only available with the P plan and not with the free plan. Unless you use my link, we get free access to the P plan, you know, then you got that. And you can play around with this and see if it's valuable to you in that 30 day period. Now, for this button that we've already created here, I can show you how it works is a click on Edit button right next kind of on the right. Scroll down. So here's the text. Here's also the icon that we can change. Again, we can do a little. There we go. We'll do a little green alien. Anyway, we can change it Mogi whatever you want that to be. Let's do, like, present. Boom. So click me when the button is clicked, I want to open a website and it just opensnon.com. That's all it does. So pretty straightforward. Click done. There we go. So now we have our button. When this buttons clicked, we can you know, I don't have in this account Gmail setup, so I can really do that. But anyway, just to show you as an example. Right? So here. Oh, and by the way, so we didn't set any action here. When I click out of this, when I click back and hit Done, we have this little error message warning kind of little icon because it's not finished. So it's some text. It looks like a button, but it doesn't actually function because we didn't tell it to do anything. So here anyway, I'm just going to delete that, right? We have a little click me here, opens Ocean in a new tab, and we actually hover over. We can see that. So kind of cool, depending on what you want to use. We'll use this when we show you how to create a website in Nan. We actually do use these. Then again, toggle headings. This is kind of cool. So right, you kind of see these two toggle headings here. What's really cool as well is once you create a full page, if you want that page to be navigable, right, people to navigate. So on the far right side, we have this automatic, basically tabled contents, which is really cool, which I think we referenced here at the very top if I didn't delete. Oh, yeah. Use the table of contents pop up bar on the far right side of your screen. Boom. You actually use that. So it's actually good to read the templates that we have. I created this, and it was a good reminder here on the right side. And also, what you could do is include it in text. So what do you mean? Okay, so this is just to show you toggle headings. So we have a heading with a drop down. We have another heading with a drop down. You saw this on one of the previous templates that we've covered. Now, what we can also do I'm just gonna get rid of button here. So, as usual, backslash, we're going to hit table table of contents. So not table view, but table of contents. We're going to click on that and look, this is all automated. So notion, look through your document and then found, Okay, here's generally how it's organized. And now it's kind of a mess because I you know, just randomly clicked and deleted different things. But you can see it's so I can click on Heading three. It takes me to the Heading three section right here at the very top of the page, scroll the wig back down. Media and embeds, media Embed section, right? And we have that main section of media and embeds. Where is that? Where did it go? There it is. Yeah, so every kind of main section is kind of laid out here. So really great. But I like to use this automatic sort of table of contents on the right hand side. I don't really see the purpose of this. If you want to make this actually, what would be really cool is make this a drop down. So again, as you see here, I made this a drop down. To show you how that works is, let's make this drop down. Alright. Then what we're going to do is. So from a heading, we want to make this a toggle heading. So toggle heading could be toggle heading one, which is really big. We could select this and make this a toggle heading two, right? Whatever we kind of want to do. And I accidently click the table of contents, let me scroll back down. So okay. Boom. So because it's so long and lengthy, Okay, that's just so ugly and not everyone wants to use it, boom. We can kind of hide that and make that visible. So we have table of contents. We have that to delete. We just simply boom, delete. It just deletes the heading. To delete this, then we have to go over here, right, and delete. And then we get rid of both, right, which we still have here. So really cool. Table of contents, you're probably blowing your mind like, Oh, my gosh, I had no idea there was all this. What I'd recommend doing is just thinking kind of thoughtfully, like, how would this how do I see this currently being the best use to me? Which ones are, I'm definitely going to use other ones like, Nah, probably not. And kind of make that list. And also, that's why we have given you and made for you this template for you to always reference back. It's literally like an encyclopedia. It doesn't even include everything that Notion can do, but it's definitely not just the most use. It's also the most use and maybe some of the more middle and lesser known features all putting together that are the best, the most powerful, and the most used all in one. Some of the other ones that aren't my opinion, that or rarely used, like breadcrumbs or other things aren't included here. But, you know, again, this is all you need. You don't need anything else. And of course, as you use Notion, you know, you're going to learn more and more kind of on your own and kind of customize it. So for multiple column layouts, what we can do is use. Well, that's just adding more cells in here. What we can actually do, I'll just kind of show you right above is, again, just I just click here, hit Enter to Enter, brings it down to the page. So again, backslash, we're going to do table, okay. When we do table, we can add more sides down here, we can add down here, right? And like info here, Info two, Info three, and then like one, three, you know, 27, $5, $6. And this will be you know, whatever that is. So whatever information we want to have or maybe just like pros versus cons, however, with tables, really powerful. I'll show you how to create databases which are more advanced tables later on. But this is great more for just kind of, like, basic stuff. I'll show you actually how to use databases for automatic formulas, you know, sum averages, analytics, data, all of that really powerful. Is just kind of the basics. So that's a database, not a table, not to be confused because we can do database. So we can actually create a database right? Here, which I'll show later. Away, I'm getting ahead of myself. Okay, let's focus on the prize. So getting back on track, we can actually make these sort of mind maps or different kind of flow charts, diagrams using Mermaid code. So to show you, I'm just going to click here. I'm going to hit Enter a few times and create that. Space, backslash, and let's do Mermaid. So code Mermaid, okay? So diagram. Now, I do not know how to use mermaid code. Most people likely don't that's fine. You don't need to learn this, and we don't teach this because what you can do in this diagram here I created. Well, actually, I didn't create it. I had Chachi BT create it for me. What I said is I went to Chachi BT. And I said, by the way, if you don't know CachiPT it's AI tool. We'll cover that a little bit more when we actually show you how to integrate HachiBT with Notion, which can be really powerful. But on its own, you'll have to integrate. You can just literally go to ChachiBT or Cloud or one of these many AI tools and ask, Hey, create XYZ diagram in, you know, notion using mermaid code that I can copy and paste into Nian. Boom. So I said, you know, ChachiBT create me a diagram that I can copy and paste into Non using Mermaid code that demonstrates how to use Mermaid code to create mindmaps or diagrams. And this is what it came up with. I don't even know. Obviously, start. There's a decision. Yes, it goes here, no, it goes here. Yes, either way, they end in the same decision. Yes, I will do this. No, I won't do this. It ends in the same result, right? Or it just ends. The task ends. So obviously, it doesn't really make sense logically, but this is just an example to show you it can go so much more infinite. This can be really powerful. Again, I was using MyMpTol on my map for like $3 a month, right? It was cheap, but still costs money, where I can literally do that for free here using, again, ChachiPT with this. So definitely not a very highly used block within notion pages, but I can definitely see the opportunity here using HachiPT with this, right, in certain cases. Now you might be like, I don't see that at all. I was like, That's fine. We can move on to the end. And finally, we get to Notion AI. So here, just in this kind of blank space here, right? Before we kind of write, we just click here, I can click anywhere, right? It's the same thing. But you can see that notion pre writes this text, it says write, press space for AI or backslash for command. So again, backslash, it gives us all the different basic blocks, advanced blocks, databases, all these different things that we've covered and also will cover. So delete that or we can click on space. And what that does is that opens up AI commands just like it said. Now, what can AI with Notion do? Again, this is an add on service currently with Notion. This could change and hopefully changes, could change overnight. Let's hope they just automatically include this to where there's the free and paid plans of Notion. But with Notion AI, this is added on top of those. So like free plan plus you ultimately pay because then you're using AI, but it kind of show you what this does to see if it's valuable to you or not because it really depends on your situation. So first, continue writing. What this is is and we actually go ahead and click. Let's see what it comes up with. It shouldn't come up with anything, but basically, it's when you start writing and you want your writing to be finished or be completed. This could be really tempting as a student writing essays or at least my time back in college, way back then to kind of continue your writing based on what you've already written. So the more that you write, the more it's able to continue to write, the less that you write. So let's see what happens when we click on. So NshasRading the page. So this conference serves as your one stop reference for Master Notion's extensive formatting and organization, feel free to clone this template and customize it for specific needs, et cetera. So it just took all of the written information, which here is a bit strange, right? It's very out there. It's just like formatting and then continues writing based on what it thinks. So, you know, we can try it again. I'm going to click on that, and let's see what it comes with it again. We can discard it. Same thing. It's just basically summarizing this page. So I'm going to discard hit Space again. Let's see what else we have. We can add a summary, which I've already done here. This is an overview of notion page stylization techniques. I can just show you here again. So you can summarize. So if you're using Notion, take notes, like you're in a meeting, you're taking notes. You're a student, you're taking professor notes. This is amazing because it'll give you and actually, it did a different thing, and even better, but comprehensive text, stylizing, multiple headings, interactive elements, et cetera, right? So it reads the text and then just summarizes it. Something also that ChaPT can do as well, but it's really great if you're already using Notion to kind of use that built in, right? Especially if you're using it for note taking, right? That's kind of the point. Or if you're using notion in advanced ways and extracting audio from different YouTube videos, and then you're summarizing that audio and then turning those into a blog post or whatever, right? It's really powerful to extract all of the text that is written on a particular page. So that's great. I'm going to discard. Again, this is just for examples. Let's see what else we have because I think real world examples are the best. Create action items which we see here. So, same thing. Taking notes, what did the professor say? Did your boss say? Did the person say that we need to act on, right? So we can create automatic action items out of this, which is really great. So we need to insert table of contents. We need to duplicate TOC Block. We need Tax one. We need me. Nice. Again, this is kind of a weird page to work on because it's kind of nonsense if you think about reading this. So it's kind of cool when AI is kind of able to pick up and how they're able to pick up. But it's really solid overall. I mean, it's a really solid tool for these purposes. And I'll just kind of show you, again, we can make a table out of this. We can make a flow chart. This will be actually really interesting. What is your flow chart about? And they can go into more detail. I need to create quite a bit of detail to kind of create this flow chart. But, you know, we can create flow charts out of this. Let's see space. Brainstorm ideas. I can get help with coding. So let's see if they can create mermaid code I can use with notion to create a super advanced diagram to convince students notion AI is actually good. Enter. So let's see what it comes up with, right? Real time, not created before. Ah, error. Uh oh. There we go. Oh, wow. So we can copy that. Let's actually try this. So we go to Mermaid code. Let's do this. Okay, and this is what it's come up with. Interesting. Not really legible, though, kind of all smooshed. So I would ask back with Notion and have it come up with something better. I'd also be interesting to see what Chachi BT comes up with, because if you can use the free version of HachiBT and it comes up with something the same or better than paid Notion AI, then, you know, maybe we stick with Chachi PT or one of these other tools as well. Not putting notion AI down, just ultimately for you to test because also, this is a little side note. I have a whole course about Chachi BT. That's why I've referenced it. But with kind of a lot of these tools, they'll actually pull from the same databases as these other Cloud or achiBT or others. So it's not their own custom database. They're actually pulling from hachBT. So just kind of keep that in mind. I don't know with Notion specifically, and it doesn't really matter because things can change over time. But sometimes these tools just integrate with another tool, and you're basically paying them to use Kachi BT, where you can just use Kachi BT yourself, if that makes sense. But the nice thing is, it's integrated. And again, if you're a business or a team, you're like, Hey, I really don't care to use two different tools. The whole point of using Notion is to integrate everything. We'll show you how to integrate haiBT later on in the course. But if that integration isn't the best for you, and Notion, works better. And let's say, Notion actually provides better results than haiPT then by all means, right? It's totally dependent on you. And there is not like, Oh, do this. Things are constantly changing all the time. The best way is kind of, like, give you the 80%. Give it to you. It's in the best kind of way to move forward with Notion. You know exactly how to use it, the value of it, how to maneuver it better than 99% of users. And then from there, start building on top of your own, testing, experimenting with different things. So anyway, it's kind of interesting. Yeah, and there's some other ones as well if we hit the Space Bar, but I think we've been pretty extensive here. Those are what I really use and I like is the action items, the summaries. Brainstorming ideas as well, although I usually use Chachi PT for that. You can ask questions about the page. So like, what is the point of this? Same idea here. But it's all different forms of just looking at the information on a page and then summarizing it in different ways. And action items and summaries and things like that. So anyway, you can kind of take a look at that. I think we've covered enough detail. I'm sure this has been a bit of a mental marathon for you. Hope you found this valuable. Take a break, let it all sink in. I hope you're still excited because there's a lot more to cover here. So that being said, let's get to the next video. 7. Restoring Deleted Pages: So you've deleted a notion page and you want to make sure you can get that back. Well, the good news is you can, and it's very easy. So I'm going to show you how to do that in this simple video. So, step one is actually deleting your page, right? So for whatever reason, to clear up space, you know, you're just brainstorming, whatever that might be to delete any given page, click on the page once it's open, like we see here, navigate to the top right, click on the dropdown here with the three little buttons. And click on Move to Trash, right? Simple as that, now moves it to the trash. To get this back, what we want to do, and this is for this document or any others that we've deleted in the past seven to 30 days. If you have a free plan, notion keeps for seven days. If you have a paid plan, it keeps up to 30 days. But after that seven or 30 day window, then it's permanently gone. So you do want to do this as soon as possible, of course, and keep that in mind as well for retrieving past documents. So, click on TASH from here, we want to get rid of last edited By and go ahead and X, right? Basically, any of these that are open or sorry, highlighted blue means they are already existing filters. So we want to remove those filters to go see everything. Now, the good news is, if you want to, you know, you have a ton of stuff that you've been deleting and you need to navigate, you can filter by people like you see here, which, of course, I have to cover because it's sensitive information, but last edited By, you know, in any given, you know, area, team space. So you can filter by these different criteria, but I usually don't just go and get rid of all the filters, look through here. So what do we just delete? It was this one, right? And it could be any of these, but this is the one that we want to restore because this is what we just deleted. So in order to restore, what do we do? We just click Restore here, and it'll be restored. Now, if I wanted to delete forever permanently and just really remove it from trash, you can go ahead and click on Delete From Trash right here, and that'll permanently get rid of it. So only do it if you're 100% sure you want to get rid of it. Otherwise, Nan will automatically do this on its own, so you don't have to. We're going to click on Restore I'm going to show you what that looks like. Boom. So yeah, this page was moved to trash 1 minute ago. I'll automatically. So yeah, we want to make sure it's restored. I don't know why we're getting that notice. That's actually never really happened before. So it could just be a little glitch because I deleted I deleted put back, deleted, put back to make sure everything's running for this tutorial. And yeah, it's back, right? And actually, I do want to delete this, so I am going to delete this, but the good news is you can recover everything. It's very simple to do. This is how you do it. So I hope you found this valuable. With that being said, let's go and get to the next video. 8. Breadcrumbs & Additional Page Settings: Now that you've learned how to create your pages, there are a few additional settings that would be very helpful to know and utilize. So when we first created our account, I went through all of the sidebar, the left side menu. But now let me show you a few other settings that are around your notion workspace. Starting here for the very top, you can see that I'm currently in the Mo Planner page. To the left of Meo Planner, you can see the Notion Mastery course student template. So it's showing me the team spaces to where that page is under. And as you know by now, once you create a page, you can create sub pages. You can create databases that contains other pages and so on. So you can get this extensive pathway to a page. And you can simply go to the very top if you want to move backwards in that pathway. If you want to know, okay, right now, for example, if I go into my recipes, let me go within the crispy rice with salmon. And I'm going to open this here as a page full screen. So right here, I'm going to start seeing my pathway or what we call bread crumbs. Right now I'm in the crispy rice, and ultimately, it's going to show my team space, which is the notion mastery course, student template. But right here, I can go backwards to see, Oh, where is this page located? Let me see. And then follow that pathway. Now, sometimes, like I mentioned, the pathway is very long and Notion is not going to display all of them right away, and they're going to have these three little dots. So you can just click on it to see whatever it's missing. It could be one or multiple if you keep going inside sub pages. But this is super helpful to know. As I mentioned, if you just want to go back a step, especially if you didn't come if you didn't come to this page via clicking one, clicking the other in the other. If you just maybe this page was mentioned somewhere else, and then you click, you can find here where it is instead of just clicking the back button or the forward button. So that's for the top of your notion of workspace. Now let's move to the right. So on the right, it's first going to tell you when was last edited, when that was created. It's going to give you a little preview of who has access to this page, as well as the button share. Now, we're going to come back to this button share later on. But just to quickly mention it, this is how you're going to be able share the page with other members within your workspace within your team space. You can share your page with guests, people that are not part of your workspace, but you want to give them access to your page, and you can even make it public. But again, we're going to come back to it with more details. Then we have the comments and suggestions. So if anyone has created any comments within this page, you can go directly to this section and read comment back, reply, resolve comments, and so on. Then you have the little star, and that means you can add this page to favorites. And if I click here and let me have this shown, Notion automatically creates a new section on your left side menu to all of your favorite pages. So that comes really in handy if there's something that you're using all the time. Let's say you're today to do list or and it comes even more handy if it's something that it's a page within a page within a page that you don't need to go through the entire pathway for you to find it. If it's something that you use often, you can start right here and then it's going to show up in favors. And if you click again, it will remove it. And lastly, we have this other menu right here on the right, which gives you additional settings for your page, as well as additional ways to stylize and change the aesthetic of your page. So let me just go ahead and hide this real quick. Go back here. And okay, to start off, we have been using a default font for all of our templates, but you have two additional options. So the default is the Sin Serif font. But if you want to change the font throughout your entire page, you can go for Serif. As you can see here, everything within your page is changed. All of the font is now Serif. Or you also have Mono, which is a little bit more like digital coding sort of style. So in addition to learning how to bold it and change colors, things like that, that will work with all fonts, you can go additionally to make something even more your style with these three options for fonts. But it is important to note that if you have sub pages, for example, right here, I changed it to the mono style. If I go right here into the pest salad, which is a page and I open over here, you can see that it keeps the original font that was used to be created. So right here we have the Senter so you would need to individually change all of your pages if you want them all to follow the same style, for example, mono. So in this case, I'm just going to go back to default and back here also to our meal planner. And back to default. Next, another thing that you can do is make your text in the entire page smaller. So it's not a drastic change, but it really helps you visualize more data at once. Things like this where you have, like, a database or multiple like project trackers, multiple statuses, things like that. You might want to utilize that option. And similarly with the full width, as you notice, we have some templates that have the full width and take up the entire space on your desktop, or it could be a regular like this to where everything is constrained right in the middle. This could be much easier for you to read data, for example, for blog, templates, things like that. It is more appealing to the eye because you don't have all this information at once and you don't get overwhelmed. But for databases and things like that, personally, we really like using the full width next we have customized page, which are things that I will mention later in the course. But just so you know, here you have the ability to turn on and off certain settings like backlinks. Always show show hover or off. Blinks are always going to be showing under the title of the page. And that is when you link pages, let's say, I mentioned my meal planner somewhere in my to do list, like edit meal plan and I link that page, which will show later in the course, then it would show here on the page showing you that it was mentioned. So that is one table discussions, you can toggle on and off, and that is right here. Anyone could add a discussion to that page. Next, we have table of contents like Sumner already showed. I automatically creates for you right here on the side. But if you don't want that feature, you can toggle off right here. And we also have inline comments. Later in the course, we'll show you how to add comments to whatever data you have within a page, and it's going to show a certain way. It's going to highlight in yellow, and you easily going to be able to see that is a comment, but you can leave it as default or make it minimum. Next on our right side page settings, we suggest oh, sorry, we have Lock page. Right here, if you lock page, you're going to see that a few options disappear, and people are not able to perform certain actions. So it's just a matter of, like, wanting certain things to be changed or not or permitting certain things to change. And next we have suggests edits. That is a very, very helpful tool, especially for teams. And it's basically when you click on it, you enter the suggesting mode. Let me get another template here to better showcase this because it works really well, especially for texts because when you suggest an edit, you are basically communicating with other team members and you're not actually editing the original text. So if I go back here, click on suggest Edits, we enter the mode. And let's say, for example, here, instead of beauty, I think we should have it aesthetic. So I can just select it, and then automatically, it's going to start commenting aesthetic. So I can press Enter, and I have created my suggestion. So I can start this conversation with other people and collaborate with them in various texts. For example, if you have a blog, if you have a if you have a team that is creating a CRM, or anything about marketing, anything that you want to suggest, different things without editing the original, this is where you would go. And then whoever you're communicating with can come here, see that it's highlighted in blue. They can reply to it, continue a conversation with files and adding more people. They can accept your suggestion. They can reject, add a reaction, and a few other actions. So in this case, let's just reject and then exit the suggesting mode right here with the X. And there you go. Oh, I realized I had deleted that, but okay. Okay, so back to our menu, then we have Undo. That is Command Z or Control Z. That is the shortcut that we are all used to it to undo something that you've done. So I've just added beauty, the word beauty. If I click Undo, it's going to remove the last thing that I did. And with notion, it is very slowly. Like if you add a home sentence, many times it's just going to take one word or one letter, one letter or a letter. So it might take a while might just want to select everything and just delete, for example, but you do have that capability. You can also copy Link right here, and that is going to copy the link to your page. That is something that we're going to utilize later on when we want to reference this page or link this page in other places of notion. You can also duplicate the page like some they're already shown. Move too. So right now this template is under our maintmspace, the Notion mastery course student templates. But if I wanted to move somewhere else, I could click here and choose a new pathway. Um next, you can move to Trash, delete the entire page. You can also import data within this, which we're going to show later in the course, as well as export the entire page in different formats. Let's say I want this to become a PDF. I can export, select PDF, and I will download it. You can also turn this to a Wiki and organize it like as a Bowner tags, verification, and more. Now, this is very important updates and analytics. So when you click here and updates, it's going to show everything that was done in this page. So kind of like a page history, but it shows you the latest in order. So you can see right here everything that was done to this page. So it shows right here all of the updates, everything that was done to this page. So like I just was editing here, the aesthetic and beauty, I locked and unlocked. It shows exactly when that was done and by whom. It was, for example, Sumner updated the permission when he created a connection later on, and then you can keep scrolling to get more updates. You also have analytics. So that is something automatically created by notion, and you can change the custom dates. It could be of all times, last seven days. That is very useful in terms of knowing views and who viewed that page. That is very useful later when you create templates, when maybe you create your own website, which we're going to show you want to see how many people have visited this website, then you can get those analytics. All right, back to our menu. Let me undo this. Then we have the Virgin history, and this is similar to updates, but it's even better because first, you had the updates, just to see what was done and what was changed. But with Virgin history, you could actually potentially restore a version that you preferred. Let's say you made a lot of different changes. I'm like, M, actually, I prefer how it was before. You could go back to that version and you could just restore by clicking this button right here. But in this case, I'm going to exit out. You can also set your notifications for mentions. So anytime someone mentions you or replies to your comments, anythings like that, if you just want the mentions or if you want all comments and see everything, you could change here. I'm going to go back to just mentions. And lastly, we have the connections. So if this page is utilizing any connections, which we will cover later in the course, it's going to show right here right now we have two, and that's it. I know it's a lot, but things are going to get more and more c as you learn different things as you go through the course and learn how to create certain things, how to mention people, back links and all that that I know can be overwhelming right now. But I wanted to make sure to give you the settings, the additional settings because it's something that not only we might be mentioning in the next few lectures, but also something that you might want to utilize right away. So if you have any questions, leave those below, and let's get to the next video. 9. 2X Your Productivity With Hotkeys (Pages): Now that you are a Notion Pages Pro, it's time to double your productivity through hot keys. And, of course, we had to prepare for you this comprehensive template that shows you all of the shortcuts for things that you just learned and more, not only for MacBook, but also for Windows, all of those quick actions that you can do that can save you so much time. So the link is going to be in the resources below. And let me go ahead and show you at least some of them for you to understand. So let's start here with the most frequently used shortcuts. I'm going to go I'm going to duplicate this so I don't mess with the template. I'm going to bring it here. And so we're not cramped in space. Let me make this full width. Okay, now we're ready. Number one is a bolding text. You already know the ways that you can easily format your text, but you can also simply select it and then click Command B for Mac or Control B. But I'm going to be referring to the Mac. You can always use the corresponding for Windows. So you can do that by selecting the text or if you have a new line, you can just do Command B and whatever you type in Hobart brands, it's already going to be bolden because you did Command B before you even start typing. If you want to make it italics, the same thing. You can either select a text and do Command I and do it again if you want to undo or you can starting a new line, do Command I, and then type in Hobarts and so on. Let me just quickly. Do that, and I'll undo this as well. Command B again, just to unbold. Then we have created new page. So yes, you already know that you can click the slash Click Page, and so on. But if you want something very quick, you can simply do Command N, and you have this new page created for you that this is super helpful if an idea came to you if you just need to jot something down really quick and you can add it later, command and you get started. So I'm just going to put new page. And I can just go back here through the arrow, back to the hot keys. Next, we have insert a line of text. That one very simple. You can simply be typing, like I said, Hobart brands. Then Enter, immediately you automatically insert a new line of text. Also, you have create a bullet list. So you could start by doing Command Option five, and the bullet point shows up and then you can do item one, for example, or something that I actually really like is that you can do that formatting after. So if I'm just writing things down and I do like item one, Enter for new line item two, item three, later, I could just select everything, sorry, select everything and then do the hockey Command Option five, and everything is transformed into a bullet list. And similarly, with a numbered list, you can have a selected and do Command Option six or starting from the beginning, command option six, and it's going to start already as a number list for. Now, if I want to indent anything. So let's say, for example, I have here Hobart brands, and I want to show any dependency of that title, I can simply press Tab key. And then if we're going to name one of our brands, Freedom falcon Academy, for example, then we have it here. And I don't even need to be in the beginning of the line to do that. If I want to unindent, I just have to do Shift Tab or if I want to dent again, just tab, wherever you are in the line, it's going to follow your command. Then we have add a link. So you need to have the text selected for that. If you just do Command K, it's just going to search all of your notion. But if you have text selected and you do Command K, then you can insert a link from a web page as well as a link to a page within notion. One thing that you can also do is if you already have the URL copied, then you just have the text selected and do Command V, and that text is going to be transformed into a clickable link. And lastly, if you want to open that link as a new notion tab, this only works on desktop. You can have the text selected and then do Command click, and then it's going to click. But right now it's not a link. So let me just undo that and then quickly just show you the other shortcuts. So those were the most frequently used, but we have categorized all of the hot keys based on different categories, for example, the lists and text or formatting and style, page and block management, navigation, and so on. Let me show you some of them for you to have a little bit more of an idea, especially my favorite ones. So under lists and text, I really like the hierarchy of text on notion. So I love to be able, for example, to quickly create a heading one by doing sshHO Enter. And then whatever I type here, this is heading one. And one thing I love is that if I press Enter, the next line of text is a regular text, which does not happen on Google Docs or all of those other tools. Usually, it keeps that same formatting for the next thing. So I like the now it's just a normal text. But of course, if I want heading two, I could do slash H two and so on, just like it's showing here on the shortcuts. I also use the divider a lot, just three dashes, and then automatic divider. Let me undo this and delete this as well. And let's head to formatting and styling. One of my favorite things, of course, is making all of our templates beautiful. And one thing that I like is that once I have made my formatting, let's say, I select this and I want this to be the color blue. If I'm going to format anything else that I also want color blue somewhere else, I can easily select and as is shown here, can do Command Shift H, and it's going to do the same text color or highlight color that I've done to the previous text. So I don't need to constantly select go, click, click, click. So that saves me so much time out and do this right here. Again, there's just so many hokeys that it would just be unproductive for me to go through every single one, but you have everything in just one space. Eventually, if you want to, you can duplicate the template, and you can customize to your own most frequently used or things that you actually use the most, like, for your tasks. Maybe you use the most for for when you're working or for personal use, things like that. And there's like page and blog. One of the things I use the most with this is I'm going to have to type in a little bit to show you, let me just create a new line here and bring it. So, I love toggled lists. Love love so much. So let's say I want to do a toggle list right here. And if I type item one, item two. And then inside item one, I'm going to write something. This is something. And this Let's see. This is something else. One thing that I love is using Command Option T to either expand everything, all of the toggled list or close all of them. So I can be here. Command, Command Option Oops, sorry. Now I expanded everything and then Command Option Everything got closed at once because like I said, I use it so much and to click on each one to expand could be so time consuming. So Command Option I do it all the time. Go ahead and delete that. Alright, then we have AI and writing tools. I love using the summarized text. Simply any page, you can just do slash Command and summarize, and it's going to show for you. On navigation, let's see. I love the Emoji one. That's one of my favorites. Anytime that I want to quickly add something just slash Emoji, Advanced block Management. Let me see which ones I like the most. Obviously, I use the delete all the time, but even more than delete, I use the duplicate all the time. I'm constantly duplicating things because it saves you so much time. If you took time to build something, and then you just need to d for another purpose, you easily can do slash duplicate or if you're Command D, actually, that's what I use the most when you already have selected Command D. For links and references, we already shown, for example, the Command K, I use that all the time. Media slash Image and slash File, I use this all the time to quickly add in that block of file, so slash File Enter, and now I can click quickly and easily choose a file to upload. And same with the comment because I use it a lot with other members, anytime that I can simply just type something. So this is a comment. And then if I do Command Shift M, sorry, Command Shift M. Whatever I typed in, all of a sudden it's already highlighted and it's made into a comment. So I don't even need to do slash comment and then type and then this is just type everything that's coming out of my mind and then do the command, and it transforms into what I'm looking for. So let me undo that. And like I said, this is going to be part of your student resources. You can find the link in the resources below. So let's go ahead and get to the next video. 10. Creating Your Personal Dashboard Page: It's time to put into practice what you've learned so far. And for that, we're going to be creating together from scratch our own homepage dashboard. It is going to look a little bit like this. This is one of the templates that you have access to as a student, again, link being the resources below. It is a company Wiki with a dashboard view of several different pages that the team members or anyone who's part of that company can access to from just one page. So we're going to create something similar for our own personal productivity. And before I start on that, I just want to say that Notion does gives you access to their own homepage. It is a much more elaborate homepage with recently visited pages and other databases. But because it involves things that we're going to be learning later in the course, we're going to come back to this later. There's not too much customization that you can do here. So that is why we want to create one from scratch. Perhaps it's going to be what you're going to be using the most. It's going to be your own dashboard. So let's get started by creating a complete blank page. I'm going to go right here, click on the plus and click on Empty Page. Here we have blank Canvas. Let me hide this. And let's start by naming this dashboard. My dashboard. Again, we can add our own emoji or icon and even upload our own custom image to serve as emoji. But in this case, I'm going to do a little House icon, so our dashboard, and I'm going to add a cover. Let's change that and get it from Unsplash. Let's do a library. Okay, now let's add in our categories, kind of like our folders or like a drawer where we're going to be separating all of our pages, everything under. So I'm going to start by creating a heading two h two. And let's say personal. I'll do another heading two Wo activity and learning. Now, it would be really great visually if we can spread this out into columns. So I'm going to go ahead and create two columns column and then select two over here. Then I'm going to drag my headings into here so we can see with the transparent blue line that it's not going to be taking the full screen is going to come here to one of the columns I've created. I'm going to bring this one to this side, this one to this side. And let's do this one this side. I think there are some extra lines here. Let me just get rid of that. Okay. So now we can create our pages. So here we can just do slash page. And let's name this Finances. Finances, give it a little icon. Any? Then we can go back here with the bread crumbs. Add another let me come here. Add another, let's say, Mo plans sorry page page. And now it's gonna be Mo planner. To an apple. So I'm going to pause the video right here and come back when I have all of my pages added. Alright, so I've gone ahead and added different pages here under our categories, and I've actually utilized the templates that we offer you as a student of the course, which is great because I want to show you a few different ways to where you can add these pages here. So first of all, when we created this dashboard page, it was added to the very bottom of the list of whatever team space we created to is right here. So if you want to, you can drag it all the way up. And even better, you can favor it this page to where it shows right here, easy for you to access anytime that you log into Notion. Now, if you notice, all of the pages that we had here in the templates that we've moved are no longer showing up here. They're actually showing up under my dashboard. And I can see by toggling this to where I can see every single page that is under this main page. So all of the sub pages. But if I wanted to add anything else, let's say, from this list, I also want to add the habit tracker to our productivity. I could simply just drag it over here, and as soon as I do is no longer going to be showing here, it's going to be under my dashboard. Another way that I can do, I could use the move to command or process. So let's say I want to add, let's say the digital journal, I want to add to personal. I can come to the three little dots right here and do move two, or let me just show you if I completely open the page if it's not as easy for you on the menu. Open the page, top right menu and then move two, and then we can select a My dashboard. And now it's going to be showing up here. Digital now it's going to be taken to the bottom of the page, so you still have to drag to wherever you want. Okay. So another thing I wanted to show you is that later in the course, I'm going to show in detail how you can link pages to where you don't need to duplicate content. If you want the same page content to show up from multiple pages, you can simply use links. I'm just going to quickly show you how that works here, but don't get overwhelmed. We're going to go through step by step later in the course. So for example, I created this page here from scratch, which I could use. I could go in and then start adding all of the content that I wanted to. But let's say, for example, that I wanted whenever I go to my dashboard, I wanted to show my let me go here. Personal Finance tracker, but I don't want to remove it from where it is right now. I don't want it to move it under my dashboard. You could just link a page, and that is by doing that. First, let me go ahead and delete this, show you the example. I'm going to create a new line here, new block. I'm going to go to the Personal Finance. Click on the The little dots and then copy Link. And when I come right here to the Empty block, I'm going to press Command V for Mac or Control V for PCs. And when I do, I can have two options. Mention or URL. URL, it will just show, as you can see now. But if I do mention, you can see here that I now have my personal finance tracker under my personal category here of my dashboard, and I have this little arrow here because it is linked. Again, this is just to help you if you want to create a page somewhere else and you just want to link it under your dashboard. But more details will come later. Now, let's actually customize this a little bit. Let's make it a little bit more beautiful. So I can click right here, select to personal. It's already bold. Let's change to let's make a blue background with blue text, and maybe we'll underline it. There we go. That's personal or for work. Let's do another color. Let's do orange background with orange text, and underline and do the same for the others. Now, remember that if I want the exact same color that I just used, I could simply select and do Command Shift H. We learned that in the Hot Keys lecture. But I want a different color, so I have it selected, I can go here and I can do, let's say, purple with purple background. Go and let's do Learning. Yellow. Forgot to underline. All right, so now it's looking. This looks I'm going to do a different color. Let's do green. Green with green. Perfect. Now it's looking much more beautiful. Now, remember, if you want to, you can make this full width, and then things will get more spaced out. You could maybe just do full width and do four columns instead of two to where you have everything going there. Later on, when you learn more types of blocks and different things, you can add more things to your dashboard. The last thing I want to add here is actually a callout so slash Call Out. And I want to add here make this the best day yet. Just a little motivation. Let me make this into let's say heading two. Make this Let's choose another color. Let's go with red. And we can change the color of the call out right here with a little menu, go to color, go for red. And I could even add an emoji. So again, the menu icon. Let's do a reminder. Let's do thought. Okay. Now we have a little emoji, and I want to drag this right here. So remember, if I do this and the drags over, there is a small blue line. It's going to go only on that column. But if I go right here, it's going to take up the entire width. Actually, let me remove this here. Okay, now that looks better. And again, as you go through the course, you can add even more things as you learn about the different blogs, perhaps an overview of your calendar, different databases. And lastly, let's add to the very bottom a little reminder list. So let's do page two again. And then reminders. And then we're going to do a little toggle option. So again, Oh, not toggle. Sorry, to do. So to do list. And then we can just do one, two, three, just so we have it, and then we can replace it easily with text later. I can add a little pin I just use my shortcut, but I can do slash I Mogi and then add a little pin. Let's find it. All right. Reminder is one, two, three, and that's it. As you go through the course, you're going to be learning about all different kinds of blocks that you can implement here into your dashboard, different databases, views of your calendars, things like that. You can adding we already know how to, but, like, adding images and make this even more beautiful and more productive and efficient for you. But for now, your task is go and start your own dashboard page because sometimes when you just watch a lecture, you might think, Oh, yes, yes, I know how to do I will know how to do whenever it comes to it. But when you actually do it right after you learn or how right after you see someone doing it, it actually sinks in and you memorize the different commands, the different ways to actually create the different block. So I hope that you found this video helpful. And if you have any questions, leave those in the Q&A below, and let's get to the next video. 11. Using Synced Blocks: Let me introduce you to a magical tool called synced blocks. What this is is a piece of content that can appear on multiple pages across your notion workspaces. But why is it so special? Well, because it is synced, whatever changes you make into one of those blocks in whatever page it's appearing, it is going to automatically update across all of them. So let me show you how to create that, as well as some of the most commonly uses for sync to block. So we're here in our weekly schedule template that you as a student of this course has access to. Again, the link is going to be in the resources below. And I can simply, if I go down here, I can go for slash and then start typing in sync. You're going to see here the option of sync to block, and you immediately going to see this red frame appear, and anything that is added within this block is going to be part of our synced block. So I could do this from scratch and just type in. This is a sync block. Or I can also drag content that I have already created to be part of my synced block. So I could, for example, bring all of these reminders over here to be part of my sync block. So if I drag in, and as you can see, it's highlighted inside of the red, let me go ahead and just delete this. Oops, delete that. Let me bring this up. And then I'm going to bring the new reminder button, as well as all of these three. And there you go. Now you can see everything that was here before is now inside this red frame, and it is a sinked block. So let's show its use. Let's say, for example, this week, I want to remember that it is Sumner's birthday, Sumner's birthday party. I also want to remember that we need to buy new food for our cat. So buy Lila's food, and let's just keep those two for now. So now I have my reminders inside the sync block. And let's say I want that to show also on my today's to do. So I can simply copy and sync, or in the three little dots, you can copy link to block right here. Go to my other page. So let's go to today's to do. And right over here, I can simply do Command V or Control V for Windows. And there you go. The sync block. Now, like I said, this is the beauty of it. If I want to add a new reminder, let's say, I'm going through my to do list here, and I realize that I need to send an email to my mom. So add a reminder, send Mom email. Okay, so I added this. Now if we go back to my weekly schedule, Look at that. Send Mom email. So this saves you so much time, and it's especially useful when you're working with other people because, again, sometimes you have something let's say you have an announcement to make or you want to tell everyone on your team what are the priorities of the day or some of the things of meetings that you're going to have that day, so everyone remembers you can have that synced block. Another use for it is, for example, to create navigation menus. So if you want, for example, to create a synced block, let's say, if I go right here, you synced block, let's call this. I'm going to do a heading. One, let's call this navigation. And we're going to be using that when we're creating our entire website right here on Notion. So right here we have navigation, kind of like a menu if I do like homepage, if I want to do my weekly schedule, and fitness routine, fitness tracker. Okay, I can link these. Let's say, I want to link this two, which is cam K. Let me do fitness. Fitness Tracker. Then let me link this one to weekly schedule comment K, weekly schedule, and this is going to be the homepage. Okay, Home views. So if I wanted this to appear in multiple pages, kind of like a menu, I can click here a copy and sync, and I can go to all of my pages. Let's say I go to my habit tracker because those are my most used pages, I can go right here. I'm just going to paste it below to not mess up the template and then paste it, and there we go. And if later I want to add more items into my sink blog, I can do that very easily. If I can edit, I want to make it more beautiful. Let's say I want to add here emoji, navigation let's do this. Home. Let's at a little house. For example. And then now, I also can, again, easily click, and it's going to take me there because I linked. So everything can be easily linked everywhere, and it's going to take me to that page, and it's also going to be edited across every single page that it's appearing too. And again, there are so many uses. You can have company wide announcements, your team goals, project management, everything to really save you time across working with different people. But even if it's just for you, so you only have to edit something once. And it's important to know that if you want to unsync any piece of content, you can easily go here to the six dot menu and then click on Unsync A. So I hope that you found this helpful. If you have any questions, leave those below, and let's get to the next video. 12. Download Entire Websites Into Notion (Web Clipper): You already know how great Nian is at organizing all of the content that you've been creating within Notion. But one of my favorite things is that you can actually bring in content from the web directly to Notion easily and quickly, and that is through the browser extensions. That is going to be working with the major browsers, that is Chrome, Firefox, Safari. But in my case, I'm using Google Chrome. So I'm right here at the Chrome web store. And if you simply type in Notion, you're going to see all of the extensions that are related to Notion. But in this video, I'm going to show you the official extension by Notion, which is the Notion web clipper. If you click right here, I already have it installed. So that's why you only seeing the button to remove it. But in your case, if you don't have it, can simply click on the button to add the extension. And once you do, you're going to see it right here at the top menu. And if you don't can click and manage your extension so you can pin it, and then it's going to show up. So this is going to work for you to bring in content from all kinds of all kinds of content, could be an article, it could be YouTube video, podcast and so on. So let's say, for example, I am planning a trip to Greece. I'm here browsing the web and I found this Greece itinerary in seven days. So I want to bring this in to my notion. All I have to do is click on the web browser. And as you can see, it automatically brings in the title from the article, but you can easily edit this. Let's say I just want the simple title, Grease in seven days. And you can also choose where you want to add this to. You have the option of creating a new database, or if you had other databases, it would show up here as well, or you can select one of your pages. Here I'm going to select the Travel planner and then click Save Page. Once it's saved, you can check your notion, and I'm going to go right here to Travel Planner, and by default, is going to save it at the end of the page. You can see here Greece in seven days. And if I click on it, you're going to see that it pulls in the title. You have the URL of the original article. It brings in all of the text, all of the images. And one thing I love as well is that it brings all of the links. One of the reasons why many times I love reading blog articles is because it links to other things. And as you can see here, all of the links came with the article as well. So you can have that saved within notion, and you can read it later on without needing any Wi Fi connection. So one of the like I said, one of the things I love the most is the ability of doing that and that it brings all of the little items of that article. Now, if I were to be on YouTube, I'm here also researching for my Greece travel, and I love this video. I want to bring it to notion. I just need to have this open again and click on the browser extension. Again, it's going to pull in the title from this page. Let me get rid of this, how to spend ten days in Greece. Let me just do that. Again, I'm going to leave it in my travel planner and my workspace. Right here, if you have multiple workspace, you can select that as well. I'm going to leave it as that and then save page. When I go back to my travel planner right here, again, by default is at the end, and then how to spend ten days in Greece. If I click, the video is going to be embedded in the page. So again, I have the title. I have the original URL, and I have the video as well to either watch here or click here to watch on YouTube. Now, you can also bring in information, articles, anything from the web directly to a database. So let's say, for example, I'm looking for a recipe. Let me do here healthy recipes. I'm just going to click the first one, and let's say I want this page and I want that to go into my database. I can show you here Meal Planner, I have a database called weekly plan. I also have meals. So if I'm here in this article, I just need to click on the browser extension. I'm going to leave the title as is. And what I can do here is just search for my database, which is called weekly weekly plan under my Meal planner, click and then save once I go back to Notion, if I go here to my meal plan, there it is healthy recipes within the database. Now, of course, you have to fill in anything else, like the meals, but it brought the URL. So if I click here, sorry open, and I'm going to extend to full screen. So it brought in the article, and it has the URL as one of the properties of that database. And later, I can come here and I can add different things that I want to complete my database. So I hope you found this video helpful. If you have any questions, leave those below, and let's get to the next video. 13. Introduction to Notion Databases: Welcome to non databases, one of the most important and powerful aspects of Noon. And you've already gotten a little bit of a taste of this so far in some of the pages that we've covered before, you've actually seen databases in some of those pages. And for total beginners, this seems a little bit overwhelming, but it's actually very simple once you know how to correctly use them, how they operate. And the best way to think about notion databases is sort of like Microsoft Excel or Google sheets. There are these tables, for lack of a better word, made up of columns, which are vertical and rows, which are horizontal, and each of these individual little kind of boxes is a cell, right? So each of these is a cell, so it's made up of cells. Kind of like the body is made up of cells. Databases are made up of cells, and they're organized by, you know, either the cell is it's both in a column and row, right? So, column three, Row two, right here, just like Battleship. So there are tables that not just organize information, but can automatically do calculations. You can actually enter formulas in here. For example, like you see, this is an influencer engagement calculator that I've custom built. Very, very simple. It is a bit ugly. I will say that. And it was just to really demonstrate this, and it actually works though, as well. If you do any influencer marketing, by the way, you can use this, and this can absolutely help you find influencers with solid engagement to partner. So again, this and all the other templates that we cover are part of the notion bundle associated with this course, student exclusive resources, which you can access in the resources section of this video. And this right here specifically is the database. So as you can see, we can kind of track data like you see here, we can also make calculations, as you see on the bottom. Average, right? For each of these, we could do count. So count all the values, count if they're empty, percentages. We can take medians, mins, sums, max, ranges, et cetera, right all different kinds of data automatically once we enter this data. So housing the data you know, making calculations based on the data, custom formulas, for example, if I click in here, again, this sounds really scary, but it's actually very easy to use, and by the way, I had Chachi PT create this for me, little side hack, huge life hack is Chachi PT. But if, you know, XYZ happens, then pass, and if not, then fail. Basically, is what this says. So if there's high engagement, then this formula says pass. If not, it says, fail. And basically, if all the posts pass, then this passes, right? And again, this is not to teach you how to do influencer marketing. This is just to give you a very overview about databases, which we're going to go into a lot more detail about. So this is one example, okay? It's pretty traditional. You've probably seen something like this before. Really, really cool, really powerful, especially because this can link with different pages. You know, you can copy and paste this over and make edits. But also, this really sets notion databases apart from Excel and sheets. So this is what I really love here. Okay, so this is a project tracker template. Again, you have access to this, along with everything else as a student. And with this, we have, you know, the task name status. Is it started, not started? Is it completed? Who is working on it? The due date, priority, high, medium, low, tags what is this for website for branding for research, for marketing for video production, for branding, et cetera. The project it falls under, right? If it's completed, we put the completed date and all of that. So this is the information. It's like, great. So that's cool. Well, what's really cool is we can create the database and then show it in different views, if that makes sense. So check out the board view, right? We can literally see everything that has not started in progress or completed. Just pretty amazing, right? So we know at a quick set, right, wait, what isn't started? Wait, What's already finished. Snapshot, really simple, Cbon boards, really powerful. And again, how do we do that? Well, first, we just need to make a table, simple table, also called the database that contains all of our information. All the information that's important. What's important to you, enter that in. So, you know, the columns up here, this is what's important, and then you just fill that out. So task name, the status of it, the assignee, all of that. And again, this is pre built. So if you want a project track or template like pre done for you, this is already done for you. You can literally come in, edit and make changes, you know, with the write assignees. You can add or delete anything that you like. And then we can, once we enter in all that information, create different views, which I'll show you how to do later here in the course. So you can just focus on this column here. You organize all the data just based on this column, if that makes sense. So, okay, what is the status? Boom, we can just see the status. What else would be important? Okay, let's say project. Okay, what are all of the subpjects or all of the tasks underneath each major project? Boom, we can make a view to where we see, okay. Here's all the major tasks, marketing, product launch, research study, et cetera, and this really brings clarity, organization, and ultimately productivity to yourself and your teams. This is amazing. And like I said, this fully replaces tools like ClickUp, which is probably the biggest competitor of this tool. And again, this is really where I see notion databases shining currently, to be totally honest with you, I find the calculation side is fine. There's some really great things it can do, but it is a bit lacking in some of the advanced formulas you can get with Excel or Google Sheets. Now, if you're more of an advanced analytical user, this could be important. That's why I use both notion for again, more project tracking sort of things or just basic Like, for example, I have a table. We go out and re record YouTube videos, for example, here in Phuket Thailand, and we do cost of living. So first, we go here to the cafe. We want to know what we're saying, so we have the script. What are the shots we need to take? You know, what is some of the food that we're going to order? You know, how much does the average cost of this activity take? And then the next place, so it's like OPD. Here's what we need to say. Here's the shots that we need to take. Here's the cost of gas or whatever, and Arab B blah, blah, buh, right and we go through. So just basic, you know, more simple organization of data or information. Number one, I use Notion four over Google Sheets and over Excel. And then number two is for these kind of, like, conbon boards and really more project management, CRM and things like that. I really like Notion. I think it's better than these other tools. Okay? But for more advanced formulas, I prefer the other two, specifically Google Sheets is what I use. So just keep that in mind. If you are more that analytical advanced user, just kind of keep that in mind. But notion is changing. I'm constantly keeping an eye out and constantly testing and experimenting. And if we find, you know, well, for any important changes that will happen with an ocean tool, we will be making updated videos at that time when it happens, which hopefully, you know, continues to improve, improve, improve without increasing the price and keeping everything free. Okay, so that's number two, and I'll show you kind of one last example here before we really dive in. So this is a personal finance tracker. Now, these are graphs that are automatically created. I mean, you kind of set the base. You create, you know, create a new Anyway, I'm not going to do it because I'm not going to mes with template, it's mess with yours, but create charts that automatically update and calculate based on data in your database. So if we scroll down here on the page, again, databases can be viewed in different ways, so they don't all look the same, but we have our income and expenses, okay? So income for January, right? Here's the source. Here's the amount. Here's the tag. And, of course, we already know the month is January. Then for February, we enter in all of our information here for March, the same thing, April, May, June, right, all the way down, and so on. Same thing with expenses. So these are our database, our income database and our expenses database, okay? We enter in the data here, okay? And again, you can start off small and then build out from this. This seems super complex. And I'll get to that in a second. We can start really small like a ego and build out from that, and that's exactly what this creator did here with this template. And we have income, we have expenses. We fill that out. Once we fill that out, this data automatically updates here, which is really amazing. So you create the database, fill the database. Then you create charts that read from the database. You can create other things as well, which we'll cover. But it can get really amazing, advanced, do some incredible stuff, or, again, going back to our first example, keep it really simple like this and get even more simple than this, as well, depending on what you want. So really powerful like I said, to kind of mention, you know, we have all these templates here designed for you in the course, and the best way that I recommend not just with databases, but also pages, is to go to notion.com slash Templates. And Noon actually has 30,000 templates, both free and paid that you can use. Now, there's 30,000. Most of them aren't very good from experience, okay? And the templates that we have here in the course are a mix of a couple things. Number one, it's either Ali, myself or our team have custom built and created from scratch fully for you. And some of these other templates we've actually accessed here from notion literally Notion creates some templates, as well. Like the company makes templates for free, and we've taken it and improved upon them, you know, aesthetically, made them a bit more simple, removed redundancies and things like that. So this is a great resource to where when you're looking to create a database, obviously, there's a reason you're creating that database. And if it's simple, you can create it from scratch. That's not a problem. I think that might be the best approach. If your database is a bit more advanced, like, if you're doing this for business and for work, there's a good chance out of these 30,000 databases, and we can actually just click here S for life, personal productivity for work. Let's just check work real quick, right? And it's a mix of just pages, databases or both kind of combined. So projects and tasks, what do we have product Roadmap, Docs, I'm not really sure what that is. Looks like some kind of wiki. And again, some of these are super basic. Some of them aren't actually very good. Actually, most of them aren't it's worth checking because instead of you creating something from scratch, someone has already done most of the work, we try to do a lot of the work for you, but also other people outside of us have also put work in, and there's a lot of great free templates, download them and edit them versus creating everything from scratch. That's another huge advantage that Noon has over some of these other like Google Sheets, for example, their templates are far worse, in my view, than here in Nan. There's actually a lot of really great templates. And, of course, the ones that we've kind of manipulated, created, crafted for you are truly some of the best of the best. So kind of a little last tip about databases. Again, hope you're excited, super, super powerful. So without further ado, let's get to the next video. 14. Creating Your First Database (LIVE): This video, I'm going to show you how to create your first notion database and show you all the options that are available to you, all of the different legos, as we like to say. So of course, first things first is log into Notion. Once you're here, go to the top left corner and click on Create a new page. Now, once you're here, you'll see in the bottom the option to create a database. So we're going to go ahead and click on database. And since this is a brand new database, we're going to select new empty database here on the right hand side of the screen. So new empty database, we can title this. So example, database for course. And it's in table format, in another video, we'll show you these different views. But first, before we can create these different views, we need to actually create and fill our database with data. Now, of course, the purpose of this is think, What are you trying to accomplish? Now, databases are great for organizing information, calculating, analytics, and all of that. So to show you, I'll show you a few of many, many, many, many options you have here with databases to really give you a good idea. So Databases are organized into what are called properties and rows. And properties are basically just columns. I don't know why Notion calls them properties. It might be a trademark thing. I'm not sure. I don't think it is, though, but columns. So columns are vertical going up and down. Rows are well, not this. This is a page, but rows or this right here going side by side, right, horizontally. So we already have our basic right one cell here, and this will make more sense as we create more, so we'll go ahead and do so. So what we want to do is go over here to create an additional column. We have one column right here or one property. We want to create some additional, right? So click on the plus sign here, and you'll see that there is several types of properties or types of columns to choose from, right? Where, for example, with something like Google Sheets or Excel, you just create the columns are already created. You can just add more columns, and then manipulate within the column. Well, with notion, you need to do this beforehand, if that makes sense. You kind of have to know beforehand. You can change it and edit at any time, but the column kind of dictates the type of data that needs to be inside. And this will make sense as we go through. So to show you a few of the many, many options, we're going to select number Okay. And we have different options of showing this number as an actual, you know, numeric value as a bar or a ring if we want to show graphics actually inside, for example, like progress bar for hybrid tracking or, you know, whatever that might be. But we're going to stick to basic number. With this number as well, let's go back to number. The type of number, we can do US dollar percentage, right, all these different currencies. So actually, we'll do US dollar. So we have number, the type is US dollar, decimal, right? We can specify how many decimal places. Let's leave it as default. I recommend just being When you're setting up your new database, don't go too much in the weeds, create it and then later go and manipulate it. That's really the best way instead of trying to rack your brand, like, Wait what exactly do I need? Just create the broad and then go in, and you can always change later. That's the great thing about Notan. You can always tweak, which is the whole point. You don't have to redo anything if you messed up unquote. So yeah, that looks good. We're going to leave this as the number. Perfect. Hit on X, and we can see it's already created over here, right? Now, we can actually change any of the headers here just by clicking. So in this case, right, we originally had I forget what we had, but we can change the text, right, or text example. So we can change the header title and the actual text here. We can also change the icon here, just like before to kind of help with organization and keep things, you know, clean and clear just by glancing at the chart. And actually, I like this. I'm going to leave it as is. For number, we're going to we're going to have like amount. Let's see if we can find $1 sign. So amount, I changed the name here. Again, just click on the top, change amount. Click the icon to change the icon. What I doing? Money. Yeah, that looks good. Currency. Great. And we'll continue on. So we want to add some more properties to show you kind of what we can include and then how to fill those properties, basically. So we did text, we did number. Let's do multi select, okay? Let's also add, by the way it's already default added. We can edit this at any time. We can click Edit Property to get this screen back here on the right, and I can just X because I can just create and then change later. So plus to add a new property, what else do we want? Let's do status. Plus scroll down. Status, we want date. Click away, leave it as default. We can always at it later, plus scroll down and get the picture here.'s add a few more just to kind of show you w person. We will do dt and's do formula. Okay. So this is a pretty solid basic, and there's more, of course, that you saw, but this is really, really good basics and some of the most used properties in notion. So first of all, like I said, this is number, right? This is a numeric column. And it's in dollar format, let's actually, let's just type in 2020, right, let's see, 2000. I'm sorry, just click. I'm not getting any number right. Okay, 20,000. Just click Enter in, and then the text. So here's Multiselect. Okay? So that means there's multiple options to choose from. So let's say select an option or create one. So obviously, there's nothing here to select from, so we have to create. So let's say high medium and low. Let's say this in terms of priority or this could actually be great for different tags. And by the way, we can always delete or edit them at any time, and I'm showing you can delete any of these, which I'm going to do. And we can have different projects. So it could be like marketing. So marketing. Click. I type in branding. Then I click on branding. Let's do Web Dev. Web Web Dev. Let's just show how to edit that. Web Dev, there you go. So if you ever want to change, and we can change the color here so we can make this blue. We can make branding I I go up here, make it yellow and marketing. Marketing we can make red or whatever color that is so perfect status. This is kind of the default, but we can, of course, change this to not start in progress done. We can edit this property, right? And we can add more as well to do in progress complete. And this is really nice because it's kind of default built into notion. Anyway, we'll show you later with kind of views and sorting, but it's kind of really nice. So I really love the status, of course, for, you know, project management, CRMs, and things like that. So date, right? We can just select, you know, any date that we want. And also, which we'll cover later, reminders, end dates, things like that. But anyway, just any date could be today or any point in the future, person, we're going to do Sumner Hobart. So these are people that are within our workspace or team space, so we can add them here. Now, we have an entire lecture dedicated to formulas for databases specifically, so we'll cover that in more depth for those of you like myself, who love using formulas and using this for calculations. So to keep things simple, just click on the formula here. Now, formulas work based on the other properties or other columns in your database. So you can see, once we clicked on the formula, cell right right in there, right underneath the word formula, we have these different options to choose from. Okay? Now, I'm going to choose the amount property, which we can see over will, I'm pointing out on my. I'll just click amount, and then I'll show you on the screen. So amount is 20,000. Why? Because 20,000 is over here under amount, okay? And what I'm going to do is times two, that equals 40,000. If I do times, which is the star symbol is what I call. Three times four, right, we kind of see that. So I'm just going to do amount times two to show you kind of a basic one here, hit Enter or sorry, hit Save. There we go. Now it officially enters. And there we go. It's 40,000, okay? And if we edit the property, we can actually use a different format. So in this case, we're multiplying US dollar by two, so it should be in US dollar, so we can translate that, right? And then there we go. Now, obviously, this is just the first row. So what we want to do if we want additional rows is hit plus, right? We'll hit Plus again. And this helps us to keep adding more and more and more rows. Okay? So here, I'm going to put 50, one, two, three, 50,000. Let's do branding and let's just do web development. We'll say it's done. You know, different date. We'll say I'm just gonna drag myself. See if I can. Let's do some more names here. Some of this I have to cover it is sensitive. So anyway, I can drag myself down. There we go. Same thing here if we wanted to, right? And I will say it is a bit fin. You can see kind of on the screen like I'm clicking. And this has actually been one of my kind of pet peeves with notion is you have to click in just the right place. So I'm just kind of clicking around and for me, really familiar with Google Sheets. And it is a little bit cumbersome to, like, you know, click the right place if you want to drag. Like, for example, then it clicks in here, I have to click right here at the edge. Then I can drag down, right? Or here. I have to, like, get it. Hold on. Let me see. So there we go. Click. Now I can drag. You see what I'm saying you have to kind of click around to get it to drag down. And I'm sure other users have experienced this. I know I have. So just kind of one thing to kind of keep in mind that I don't know why it's like this, but I'm sure that'll change in the future. But it's not a big deal. It's just kind of a small little pet peeve. And then same idea here. So with this formula. Okay, let's see if we can drag this. There we go, yes. So yeah, the formula cells should automatically be calculated here because I didn't have anything over here. Like, for example, so I'm going to put in 10,000 1,000, I guess, 100, five, 27, right? And automatically updates over here. Again, the formula is multiply whatever's here by two automatically updates there. And, of course, it can get way more advanced, and you can have formulas within formulas and all of that. By the way, Chachi PT is amazing for coming up with formulas specifically for notion databases. You can basically tell HachiPT, Hey, here's my situation. Here's the formula that I'm trying to accomplish. And here's a screenshot, which is really important of my database. Make this formula for me and boom, it can custom make any formula for you. Sometimes it's a bit glitch. You have to go back and forth, but we'll cover that more later, which is really, really powerful. Okay. Now, lastly, so we added these new rows, we filled in. We didn't fill in everything, right? You kind of get the picture here. But at the very bottom, I'll just kind of change some of this around a little bit. Here at the bottom, we have these automatic calculations here, which, again, are usually very important for numeric based values. So under amount here, we can calculate nothing, which is the default. We can count all values. So there's one, two, three, four, five, six value, so it counts as six. So we count the number of values. It could also be the number of empty, the number of unique. So if there's things that are repeated, it wouldn't count those in. We can do percentages. So percentage is empty or not empty, right? And I actually use this a lot the more options. So average median min max range, going back to high school or ni math class, right? So we can do median here, right? So the median is about 5:50. Let's say, this is like, I don't know, well, client value or project value. Shop value, right? That's kind of our median project value and whatever this is, whever we multiply by two is our, let's say, you know, average, right? We can compare the average to the median, right? Or we can just duplicate this. And actually, I'll show you how to do that. So we can duplicate this property here. If we go here, duplicate property. So all I did is clicked on the header, duplicate project value one. And what we want to do is basically drag. So okay, what I'm not doing, it's kind of hard to see here on screen. That's what I'm trying to describe as much as I can with my words I have to go back sometimes. So what I'm not doing is dragging if I drag this, right, it changes the value, and I'm going to comdZ to get rid of that here on Mac. So what I'm doing is I can basically click on this Geez. It is so finicky. It really drives me nuts. So click on this first cell here and then drag down. As you can see, these are sort of highlighted. These are all selected. Command C, again, on Mac and go over here and I'm going to Oh, I have to actually select the same amount. So I went over here Geez, Pete. There we go. Command C, copied. Then here in this property, I'm going to command V, and it's going to paste it over, if that makes sense of what I did. Just kind of show you some more ways that I kind of use this. And, of course, there's more ways to really get more intricate and things like that, but this is really the basics. Here's how you add more columns, which are called properties. They have to kind of be prefilled. We can edit them at any time. Like, we could change this, you know, to a different numeric value, for example, to Australian dollars or just numbers without dollar signs or whatever, how we add more rows, kind of the different options that are available to us depending on what our goals are. These automatic calculations, which are really nice and actually really like that notion does. It's much more beautiful and easier than something like Exceler Google Sheets, which in my opinion, which is really nice. And, of course, I'm going to show you how to get even more value in more advanced using databases. So I hope you're excited. How I would recommend doing is if you haven't created databases yet, go ahead, pause, create your own that way, it's the most fresh in your mind, and that's kind of how I operate. So you can either go as you're kind of, you know, I'm going through this lecture, you're pausing and creating pausing and creating kind of mimicking that. That's great. Also, for me, what I do is I usually watch pause, you know, go back and then, like, create from scratch. So I'd recommend doing that to really keep this fresh. Otherwise, you'll have to keep coming back to the video, which is totally fine. And that's why we're here is for you at any time. But that's really the best way to learn. So go ahead and create your first database. Can be as simple as complex as you like, and then I'll see you in the next video. 15. Notion "Views" - Instantly Turn Ugly Tables Into Clean Boards, Lists, Charts & Timelines: Now that you've created your first database, I'm going to introduce you to database views, which is one of the big advantages that Notion has over all other tools, and it's really amazing. So you can kind of think about views exactly like you would think about viewing a beautiful scene of nature. Let's say you went on a hike, you're looking over at the mountains, you're like, Oh, this is so beautiful, right? And you tilt your head to the left, or you tilt your head to the right it's the same thing that you're looking at, but you're looking at it in a different view, and it appears different. Well, that's exactly the same way in databases because one misconception of a lot of new notion users is that you're manipulating or changing the data, and they freak out. They're like, What happened to my data? Like, it's all gone now. It's like, now, it's still there, and it'll explain everything. So, of course, we're back here in our custom beautiful database that we created filled with just kind of random information. And I went ahead and just kind of filled out some things that were missing, like the first column here. By the way, also before we dive into the views, which are located here on the top left, a couple of other things just small things. And the best way to learn is by playing around. But yeah, we can, you know, increase the size or decrease the size of any given property, which I call columns just because it makes sense in my mind. But technically, that's the correct term is property. Also, what we can do is if we go over here, right? So let's say I've duplicated this value, right through the exact same, and for whatever reason, like, I don't want to delete the property, which I can do, but I actually want to hide it. So I hide it in view. So it's still there. It's just hidden, okay? And we can actually find hidden properties if we click up here. We can go here, and we can actually see that there's one hidden property. Oh, by the way to describe top here to three dots. Scroll down to properties. Click on that. I get ahead of myself sometimes. And then right here, we can click here to view it again, right? And then it'll show up, or we can keep it hidden. And as you see, it did not appear in the same place, which I don't know why. So I'm going to take it, drag it back to here. So just by dragging, I can drag the position of any of these. And again, this is all dealing with the view of the database without actually affecting the data. And again, I want to hide it so I'm just going to leave hidden this time. And also, when we click here on our let's say the first property here, let's say I want to freeze this column, o freeze this property. I'm going to freeze. So that way, when I scroll, it'll always be frozen, we actually don't have enough. So let me just add a bunch to show you what I'm talking about. We need more properties. And basically, what happens is, no matter how many properties we add, I'm just adding random properties here. It doesn't really matter. It could be number, it doesn't matter. See, look at the far left here at the first column or first property. As I'm scrolling, what happens? It stays in place, right? I scroll this way, scroll back forth. It stays in place because I freeze it. Now I can also unfreeze and watch what happens Itsappears, right? So that's helpful sometimes if you want to make sure that's there. You can also do up to, right? The first two. I'm going to unfreeze those. I could do three if I wanted to, right, and so on, as many as I wanted. So some different ways to sort of change the view of your actual database, but now we're going to dive into the meat and potatoes of views. And really what most people come to notion for is the views up here. So first what I recommend doing is starting with a table view. You can start with any view that you want, but usually how I build databases and how most people build databases is through the table, just like we showed you in the last video. Then from here, we can view and look at it in different ways. So it's all the same data, but we're gonna hit plus. And let's choose board view, okay? And I'm going to hit Done. And, of course, just like with creating properties, it's similar. We have board view, timeline calendar list, gallery chart views. You know, we can adjust some different ways that this looks, kind of the aesthetics of it. But I'm gonna leave it as default, which is usually kind of what I do. So hit Done, okay? So what happened to all of our data? Freak out, it's still here in the table, okay? So this has not been changed or edited. It's just a different way of looking at it. Here's the view. Now, how is this beneficial? Boom, we have a combine board where we can clearly see, especially that's why this is really cool, this native status. Is it default is organized by status. Now we can organize in any way that we want, which I'll show you in later videos, kind of getting advanced with advanced views and sorting and filtering and all of that. But for now, just kind of basic, it automatically sorts by this column. We could sort by this column. We could sort by project value. We could sort by person. We can sort by any of these, but we've just defaulted, chosen to do it by progress. So here's all the projects Project one and three aren't started, Project four and five. And also, what we can do is click, gives us all detail, and we can edit. So let's go ahead and edit this. Project value, let's say, is 200 let's see. Let's make something like ridiculous. $1 billion. Alright, let's go back to the table, see if that changed. Oh, look. Project five changed in here. So their views, it's all the same base data, and it's different ways of viewing. Sort of like a root ball of a tree. And then you see the different branches of the tree. You see the trunk, you see the leaves. It's all the same root. We can change the root at any time. So here in the table, I can manipulate. And if it's another thing that I can manipulate. Let's do done, done. So these are all done. Let's check out the board view now. Look, everything moved from not start to done. Also, I can move these back. Right? From done to not started. Let's look back at the table view, right? And it can actually be very, very efficient depending on what your purpose is it's way easier for me to edit data this way than it would be for me to go in, click in, edit. It's a small thing, but especially if we're making big changes at once, it can actually be way more efficient. So that's really where I find Notion databases shining along with automations, which is really cool. So board, let's do next chart, okay? We can choose different types of charts. As you can see here, right? So we have 25% web development, 37.5% is branding projects, and 37.5% is marketing. Or we can edit that and show by bar chart. Branding, marketing, web development, whatever we want, I actually kind of like that doughnut chart. Now, we'll cover charts more, but it is a bit limited in what we kind of have here. So we have bar charts of two kinds, right, Barlah Column chart, same thing. Line graph and pie chart, you know, really the basics here. And that's it for now. And I hope that that changes and updates in the future with getting more advanced, but that is kind of one limitation that I find. But it does work in 80% of cases for most notion users, right, but for some of us who want to get a little bit more advanced with some of our data visualization. But you can, and again, things will build on from what we say now in future videos. So table, board, chart, we can display as a list, clean da da da. Here's our list. Again, we can always click in to see in more detail. We can edit. Click plus up there at the top. We can look at it in calendar view, which I prefer over timeline. We can switch to timeline here, right? Project five, Project four, and so on. Calendar view, it can literally show us in the calendar, and later we'll show you how to sync notion with Google calendars where all this can be synced and automated. It's amazing. So it's calendar view, which, of course, makes sense if you need to have that date kind of column, which is why I created it. And lastly, there is gallery view, which in this case makes no sense because you need to have we go back to the table, we need to have one of these properties. Let's edit this property. Let's turn it from text into Oh, I think there it is files and media. Perfect. So we need to embed a link or upload images here. So we can actually upload images right here inside of the table, and then what happens is, we would see a gallery review. Now, to show you this example in real life, right, here is a meal planner notion database, right here. It's actually a notion page that contains a few different It has a database here. We have a checklist here on the page. We have another database down here, so different databases. And, you know, so it's a page, and in the page, there's different blocks. There's databases, there's to do lists just like we covered before. So anyway, here, focusing on this database within this page, we see that there's recipe names. There's images that have been uploaded, kind of an image showing what that recipe is. What type of meal it is is a dessert, dinner or lunch, breakfast. If we've rated it, like, how much do I like or dislike this thing? A link online to the recipe, you know, what day of the week do we want to do this? The prep time or the total time to create Greek vegan, you know, we do other times like gluten free. Well, actually might not be, so I'm not gonna do. But anyway, you see the picture here? So that's our default kind of in a way, kind of ugly, messy database. I mean, it is pretty cool as it goes for a table standpoint. But if we click on Gallery, wow, especially for this purpose, if this is our goal, this really helps us visualize the data better than in a table, better than Excel or Google Sheets. Really amazing. And again, we can click. We can edit any information the time days. But it's really nice way to organize and clarify information, especially in this way. And I'm very, very much visual. So for a lot of data that involves images or I even include images to really help me with this can be super easy. We can also do chart view. So again, so two vegan recipes, one Greek recipe, and the rest are not categorized, which can show us, Oh, we need to add to all these, which I didn't really see before. This is clear that we need to categorize all of our recipes. You know, List view, just standard kind of list view here. And for this, now, since this is a student template, again, that you have access to as part of the notion mastery course student resources, I can delete any of these, which I'm going to do so I don't mess with yours. And I'm going to delete this, as well. Again, when I'm deleting the view, I'm not deleting the database. I'm just deleting the view of the database, okay? Thing to keep in mind. When you edit the view, you edit the database, but when you delete the view, you don't delete the database, if that makes sense. Okay. So that's kind of a way to think about it. And this is one of many examples. But that is notion database views really amazing. And you can see so simple, easy, but you need to kind of understand how it works. Build the base table first. Then from there, you can organize the information in different ways. It may require you to go back, tweak a little bit, review in a different way, but really, really powerful. And in the next couple of videos, we're going to take these building blocks that we've learned and really get more advanced and detailed and do some really incredible things, which I'm super excited for you for you. So go ahead, create your own views, play around with it a little bit, and I'll see you in the next video. 16. Linking Databases: Video, I'm going to show you how to create linked databases, basically taking the database that you've created and linking it in different locations and other pages. So instead of having to constantly go back and find that database, you can actually integrate it with other pages, link it wherever you want. And, of course, as usual, it can get very, very complex if you want it to be, but it's actually very simple. This is a very simple kind of building block. So what I've done is I've created a new page. Click on Create New page. I'm going to name it. Linked database. Example. Alright. And then anywhere here on the page, you know, I can have all this other information. This is just a blank page to demonstrate. What I'm going to do is hit Backslash. And then what I'm going to do is type in database. Now, as you can see, it already showed up here a linked view of database, but I'm going to type in database. And what we're looking for now, there's different options here, right? We can create. And the key here is hover over these different options and look at the right Notion will actually give you a helpful pop up of what it is. So add a new inline database, add a new database as a sub page, et cetera. But really, what we're looking for here is our linked view of database, which for some reason, always buried a bit. We're going to go ahead and click on that. So once we click, obviously, we need a database, right? So it's a database we've already created, and we want to link it to this page, right? So we don't have to constantly navigate. Anywhere we want that database, it can exist anywhere that we want. So for example, we can go back to our recipes. Like, these are all we have actually 95, well, over 95 databases that we've created to choose from, of course. Some of these are personal, of course, so I'm not going to expand that out. But let's go back to our example database that we created, okay? So the default for whatever reason was Gallery. I'm going to click on this, edit the view. The layout, I'm going to select table, right? And this is a very familiar format that we've seen before. This is the database that we created together earlier just a few videos ago, and it's linked here. Now, if I make any changes here to this database, it also updates the original. So they're both linked, if that makes sense. Okay? And again, we can do the same thing. We can have different views. We can have a chart view, right? We can have board view, right? We can have just one of these. So if I want to delete this, for example, delete view, have the board view, also, I can lock views. So I just go here to settings. It's the three little kind of dots here. And now it's locked. So, look, I can't create any more views. In case I want to share this as a template. I don't want people messing around with it. Then I can do that, or I can unlock and then, look, now I can create more views again. So just a handy little thing, simple, very helpful of, you know, having your database exist in multiple places without having to constantly go back. And that's the whole point is to save you time and ultimately save you money and organize and clarify your life. So yeah, you can use this as you see fit. Very, very helpful little tool. And now we're going to dive into some more advanced database features. So I hope you're excited. Let's get to it. 17. Congratulations!: Congratulations. If you're watching this video, that means you've officially made it halfway through the course. I know we've covered a lot so far, so hats off to you for making it to this point. There's a lot more valuable content coming soon. But before we get to the next video, we simply want to ask if you found value in the program up until this point to take 60 seconds to leave your honest review. Of course, we will immensely appreciate this, but also your feedback will help hundreds of future students in choosing the right program for them. So leave your feedback now, and of course, if there's anything we can help you with, please let us know in the Q&A section below. You're doing great. Keep going. And with that being said, let's get to the next video. 18. ADVANCED Database Formulas Using AI: This is pretty advanced. So in this video, I'm going to cover not just the most comprehensive list of notion database formulas anywhere, but also show you how to literally within seconds and with zero mental effort or very little mental effort, create infinite formulas to do whatever you want with notion databases. So it's a pretty big promise. So let's get to it. So first, you can access this complete notion formulas page and template, which you can use and reference, and I'd encourage you to do so, which is part of the student exclusive templates here in the course that I've custom built for you, so you will not find this one anywhere else or even similar to this, because it's custom made. So basically, like we referenced before, I have just a kind of example, let's say, like, a YouTube content planning database that I have created and actually had ChachuBT help me to create. As an example. And with databases, we have all different kinds of things. We have text properties, we have date properties, we have numeric properties, all different kinds. And we also have formula properties, and that's really the type of property we're focusing on because of how advanced you can get with it. So, to show you how this is used, we'll go back to our ocean formulas, like, for example, basic addition, right, looking at the current time, current date, et cetera, replacing information, if then and or function. So, if then this and if cell A contains this, then this, if not, then B, and so on, right? Now, you can use these, of course, they work, use them, reference them. That's amazing, especially more the basic, like arithmetic and things like that. But how I use and recommend using for more advanced formulas is using AI. So I'm going to show you both, kind of just some of the basic formulas and then some advanced formulas, both of which are just as easy as the other. Okay. So going back, this is just a database that I have created purely for example. And if you would like this, let me know, and I can add this as well to the student resources on top of the 21 other templates. And here, so basically what we have is, you know, YouTube video title status? Is it filming? Is it editing? Is it the idea phase, right? We can kind of see that here. Published data if it's been published, the number of views it has, the number of likes it has, which doesn't really make this is published, but it's just example data, engagement rate, due date, et cetera, and other information. Okay. So we have two things. We have views and likes here. Let's say I want to divide likes by views to get a sense. Let's say that ratio is important to me, and I want to just do that mathematical function, likes divided by views, and the higher means higher engagement rate, and that's a better metric. So we want to track that. So what am I going to do to make this calculation? So we already have this filled in. That's great. Okay? We're going to go is create a new property. We're going to go down and select formula, which I'm kind of covering down here, but you see that formula, click. And here we'll just say like to view ratio. And I can change this. I'm actually just going to leave it as it is. That's good. I can change the icon. Boom. So it's over here. I would like to move this. When I'm making calculations, I like those calculations to be directly adjacent to whatever I'm calculating as much as I can. So here, we have likes divided by views. So I can W I click here, it looks really scary. But what we can do is equal sign. Sorry, we'll go down here to views or sorry, Ls, divide. Views. Save. No equal sign, by the way, that's with Google Sheets. So here we go. So we literally have this metric, and of course, we can edit this database if we want, edit the property, Decimal places. Well, actually, let's do number format. Let's do this in percent. That's going to be a better representation. And decimal places, let's do Zero. Okay. So again, pretty basic, right? Now, how this works is a bit different. It's not like with other places, you know, create the formula, you'll select a cell and then do that. It's all kind of here in the notion formula tab that's open right here. So again, I'm just gonna click here. And you have to have the properties already created to create those formulas, right? So I already have views, and I already have likes created. So I can do that. I can do, you know, for example, just to show you views minus sign and then likes. Hit save, right? That's percentage format, and we would need to change that there, right? So we go back to Edit property. We would change the format to number, right, because it's subtraction, and we would change the title here, but some basic things we can do, you know, addition right? Ooh, get rid of that. I don't know where that came from. So views, plus likes, save. So it's actually pretty straightforward for some of these more basic formulas. I was like, Okay, this is easy. And it is for those more basic formulas, where it gets more complex and what's actually amazing is kind of the custom ability we can do. So I will hide this because that's just purely for example. And if we look over here, okay? So we have overdue progress, right? And some of these other things, engagement rate. Now, if I click here, we can see that this is a formula, right? So if I click here into this property, look at the likes column. If I click here, it just shows text or sorry, a number because it's a numeric format. Right? If I go over here to status and I click, we have all these different options. This is a select I'll show you. Edit the property. What type of property is this? It is a select type of property, right? Where this, if I can click, there we go. This is a we got to edit property, numeric. Where if I go over here do engagement, we can know what type of property is by clicking, it's a formula. Okay? So that's why when I click, it looks so different. And this I did not create. Chachi B created this for me. And that's what I'm going to show you kind of how to do here in the next. So there's the basic of where you just purely, you know, use these different kind of formulas here and you can copy and paste them like I kind of shows you here or just recreate them really is what you would want to do and use that for reference, like I showed you, or for more advanced is using KHPT. Now, you may be wondering why are you referencing KachiBT? Don't Noon have AI? Yes, they do. So we're here on the page. This database is inside of the page, and I'm just clicking down here in the bottom and hitting space. And we can see all of Notion's AI commands. Now, what do we not see here? And I hope and believe this will change in the future to where Notion will have a specific AI functionality for formulas because I see huge potential here. I use HAHIBT for formulas often and it'd be great if they integrate. But right now, it's draft and outline, make a table. That could be helpful of making a table using AI. Brainstorming ideas, getting help with code. It's not really code. It's a formula. So there's nothing really specific here with Notion AI that's going to help me create a formula. You can kind of play around, and it is helpful. But I played around with this, and it kind of varies. And really, number one, you have to pay for Notion AI add on, which can absolutely be worth and valuable. For me, I don't Well, actually, no, we do actually have it because we have the plan to get grandfathered in. But anyway, we do have it, but hachBT is free. And it works really well. I've used it for a long time doing this, and it actually improves, like every month as well. So, you can save money by doing this. But I do hope that number one Notan will begin more to integrate with hachBT and also improve their AI functionality, which they're absolutely going to do, just kind of keep that in mind for the future. Okay. So until then, to show you a real example, alright, of how I created formulas like this, like this overdue formula or this progress bar here is create a free hachBT account at chatgpt.com, which will also be linked in the resources section and from there, create your account, login, super simple and straightforward. You get started with a free plan you don't need to pay. And if you're already paying, that's great. Click on New hat here on the top left, very similar with Nan, actually. So new chat. And then once we are here, we can ask hachPT, Hey, here's what I want to happen with the Nan database, M this formula happen. So I'm going to give you a real example. So now that we have both set up, we have our database filled out and we know what we want to do with a database. We know the formula that we want, and we have ChachiPT open, we can make it happen. So again, I'm going to create a new property. It's going to be a new formula property, and let's make this Engagement pass, fail or engagement PF, and we're going to do thumbs down, see if it passes or fails. See if our engagement for that particular video was good or not. So basically, engagement, just the percentage of interaction with that video. The higher, let's say that's better, and the lower, let's say that is worse. Okay? So we're going to put that over here. We already have engagement rate, which is calculated here. But now we have engagement pass fail. And basically, actually, I want to move it right here. So you can work with your base data here. You can also work with other formulas. And again, I'm creating this for the first time, so this is a real live example of how I use Chagpa to create formulas, and it's not pre made kind of came up with this on the fly. So basically, if a video has an engagement rate above 15%, I want to get a message, something like, good. If it's below 15%, I want to get a message that says, like, bad. Okay, kind of like what we did here with overdue, right? If the published date, you know, if then function, right? And then if X, then it gives us this text. If Y, then it gives us this other text here, right? Looks really scary if you're not familiar with, like, formulas coding, but it's so so simple. And there's no reason for you to learn all of this when tools are continuing to improve, improve, improve, it's just going to become outdated for you to learn this yourself when you can just rely on tools and especially as AI with Notion Improve. So anyway, go to ChachBT and we say Hello, notion, formula, creation, expert. And yes, use that text. It will help you. Hello, notion, formula, creator, expert. We have a property in our database called. And what I recommend doing is make sure you copy and paste this exactly called engagement rate that is expressed in percentage format. Okay? Because as we see here, right, percentage format. FYI, it's a formula property type. We have a new property called, it's the one we just created. Engagement pass fail, where in this column we want an I then function. If the value if the value in engagement rate is greater than 15%, then we want a pass message with a green check emoji. If engagement rate value is less than 15%, we want a fail message with a red hexymogy right? Whatever we want. And we can change that up. Give me the best formula that works that I can copy and paste into my notion database. There we go. And you can misspell it picks up on all that. Look how quick this is. Alright? Right? Now, this is a bit of a more simple function that it would be good maybe to know some of those basic if then, like we see here in notion. But I'm doing a more simple example because obviously, the longer, the more complex and the more describing I need to give to ChachiPT and I would just spend, you know, 30 minutes just talking not really 30 minutes, but, you know, a few minutes talking to ChachiPTe, which is sort of a waste of time. So let's go here. Let's see if this works. So, literally ChachPT gives us this exact notion formula. It knows the formatting. So we go here, let's see if this works. I've not done this Command vita paste. Hit Save. Ah, and look at that. It does not work. And that is actually something that I wanted to show, so that's actually great because what I do or what you can do is actually just copy this text here, right? So if your formula has errors that notion isn't able to read, then it gives you the error message of y. So cannot compare text to number, right? So like, Okay, so I'm going to command C to copy this. I'm going to go to chat say, Hey, your formula didn't work. Here's why. Fix it. That's and you can read the details of why, but I'm just going to copy and paste see if it works. I don't care about the details. I want this to work. So again, go back. I just selected everything here, hit Delete, and then Command V to paste the new thing, hit Save. Boom. There you go. So let's see if it actually worked, okay? And that was a great example, and that's very typical of how to use Chachi BT. It often makes mistakes. But then you just literally I could have just literally copied and pasted that text in, hit Enter, and Chachi B would fix it. And that's very, very typical with the more advanced kind of formulas that you get. Now let's see. Remember, if engagement rate is above 15%, then pass. If it's below, then fails. Well, let's just do a manual check and see. This is 19%. It's more than 15, so it passes. 14 is below 15, so it fails. 14 Excuse me. Sorry. Is also below 15%, so it also fails. There we go. Okay? So this is working. And yes, more of a simple formula. But for those of you who are like, Oh, like, I'm clicking around and if then and all of that, it really makes it easy. And again, I really hope that notion improves their AA functionality, which I believe they will and maybe integrate directly inside of cells to where you can click and then use AI within the given kind of property, but it hasn't happened yet. If that does happen, and I have a feeling that that is going to happen in the future, I'll make an updated video then about it, but this is just the best way so far. And again, like, what are some other look at all the different formulas I've had. And it's a lot of if then, of course, in this specific case. Actually, I want to show you one, this progress. So you can kind of see here if you look in, okay? If status, okay? So if this stato, I don't know why it's. Let me scroll over. Okay. So we see the status property on the far left, right, without me hovering over. Filming, editing, Ida published. And if I actually click here, Idea scripting filming, that's kind of the order. Well, I want to know the progress. Like for this video, I want high level progress to know, like, are we on track? Like, how far are we with this given video idea? So I created this formula, where Tasha Bt did where if the status equals idea, the value is 0%. If status is scripting, it's 25%. If status is filming, it's 5%. If status is editing, 75% and if status is published 100%, right? If we published it, it's 100% done. If we're just coming up with the idea, it's 0% done. So we have here idea, 0%. And you could go in and, of course, use the notion formulas if we scroll down two are kind of like if then, right? Logical functions and do it that way. For me, I get mixed up a lot. It's just the way that my brain works. Even if it's the same amount of time, I prefer to use Chachi BT, because I find that it's much more efficient for me, but it depends on you. And if you're much more familiar with coding with building formulas, then this is probably going to be the best for you. But for most users, I believe it's going to be Chachi BT, but we're all different, of course. So you can use whatever route you want to get to the same endpoint that's the most efficient and enjoyable for you, which is kind of the whole point. So that's just a little bit more about notion formulas. Powerful, simple, advanced. You can have formulas within formulas if you want. And I really recommend using ChachiPT as your ally here. You don't need the paid plan. I'm not pushing any kind of paid plan here. You can absolutely do this for free. You will see better results with the paid plan. But yeah, no need to waste your money, save it, improve your efficiency, improve your life. If you have questions, of course, let me know. And that being said, let's get to the next video. 19. Filter, Sort & Group Databases in Notion: This video, we're going to cover filtering, sorting and grouping database data within notion. So first thing you need is your handy dandy database, which in this case, is the one that we created together. The next thing to demonstrate this was actually very simple but extremely helpful and definitely an advantage over other tools like Google Sheets and Excel. So here we have our database labeled original just to keep track of the different kind of views, the filter sorts and groups we're going to create versus the original actual database, which doesn't change. So here I'm going to click click on Duplicate For this first name, I'm going to call it filter. Alright. Go back to original. Click on Duplicate. We're going to call this one sort. Go back to original one last time, click on duplicate, and we're going to call this one group. Okay. So first here in the filter as you can see, all of these databases are all identical at this point. The only difference is the data that's going to be visualized displayed. So first here, we're clicking on the filter view. Up in the top right, we have the option here that says filters, so go ahead and click on that. And we can filter the data by any of the properties that we have here. So it's just showing us all the columns or all the properties that we've created in this database. So let's say we want to filter by status. And we want to see anything that is not started, okay? So as you see, instantaneously when I click on that, but when we see the only projects that are not started, now let's say we want to see the status is not started and is in progress. Then it shows us that. Then it can show us everything, right? So as much or as little as we want to include, we can have that here, click out. And as you can see, we have the original data here, we have the filter. So the original data is unchanged. It's still there. It's again, just the way that you view or organize the data is the only difference, which is why I recommend kind of creating these different views here. So this is the filter. As you can see, the filter icon is now blue, and if we click on it, then we can see over here this is where we edit, Blue basically means there is an active either filter, sort, automation or group on this database. That's all it means. So these could all be highlighted blue. They could not be highlighted blue. It just depends on what you're doing with your data. And I show you one other cool thing, so we have status is. And if we click on these three buttons here, the three little dots, click on Added Advanced filter. So status is not started, and we can add a filter rule. And let's say that the person contains let's do Sumner. Okay? Well, in this case, it's going to be Allie. And can do both or we can just one. So this shows me, okay, show me all the projects that are not started that Ali needs to start that Ali needs to do that are not started, right? That's what these are right here. Okay? And if nothing shows up, that means there's nothing. So that's really great. If you just want to log in, Hey, what products do I have? What projects are the team working on? You literally just click, you know exactly what you need and what you're working on. And that's honestly really simple. So there's the basic filtering of just that one single filter, or you can kind of do both, right? And it's both and or. So this shows me status everything that Allie needs to do that is not started. This shows me everything that's not started or any project that has Allie. So there's a lot more, right, because we have Ali's working on this one. Allie's working on this one and this one, and also this is not started, this is not started, okay? So yeah, that's filter number one, pretty easy. Number two, we have SRT. So for SRT, as you can see, it's identical right now to the original. In the sort view, we're going to click on the sort button here, same idea as the filter. And we can sort by any of these columns. So we're going to select date so date ascending, we have the soonest to the latest in the future, and then descending the latest off in the future to the beginning. So we're going to do ascending, okay? When I click out of that, as you can see, we have an active sort on this view. Data is descending, really helpful, really cool. But what makes it cooler is that we can get advanced. So we can actually add an additional sort just like we did with the filters. And let's do status for this one, as well, because that would actually make sense. And as we can see, what happens when I change status from ascending or descending, nothing happens, right? And I'll show you why. So we'll start with ascending. And the reason for that is, this is a hierarchy you've automatically created. That means whatever's on top is the dominant. So that's the dominant sort. That's the default sort. Then underneath is the additional sort. So first, we're going to see all the projects from soonest to latest. Then we're going to see the status, what needs to get done first versus last. And in this case, you know, because the date order if we had the same dates, like, for example, I'll show you if we change, let's copy see if we can copy. Actually, let's see if we can drag this down. Boom. There we go. Not started in progress, right? So if I do this, watch what happens. Those top two rows switch. Why? Because we have the same project or we have the same deadline for two different projects, February 17 for two different projects. So then it changes. Let's set this back to what it was, go back to the sorts. And we're going to do is now prioritize status over date. So we're organizing all the data by status. And within that, if there are two projects with the same status and the same different status, but the same date, then that'll kind of update, if that makes sense. I think I'm tripping off my words here, but you get the picture. Whatever's on top, that's the fill the main sort. And anything underneath that is the sub sort. It sorts the sorted data, if that makes sense. And you can even go deeper and keep adding adding sources, adding sorts. And this really makes sense if you have a much larger database that you're dealing with, which is very realistic. That can be really advantageous. If not, if you have a smaller database like this, you only really usually unless, depending on your goals, need one of these, okay? So we're just going to leave it. Actually, we're going to rearrange. I can remove like this. And if I want to ever remove this entirely, I just click on Delete sort. So I just go here to the sort, click on Delete Sort, and that just deletes the sort, but keeps that database intact without deleting the whole database. So be very careful when you're deleting things. If it says Delete database, don't do that. I've made that mistake many times. Alright, so that's sorting. Sort the data, organize it from least to greatest, from soonest to latest, basically like that. Where filter is show me XYZ. That's the way I think about it in my head for notion. And then last but not least, we have grouping. So again, just to show you, same as the original. What we're going to do is click on these three dots in the top right. We're going to click on group because that's what we want to do. And we can group these by, again, any of these properties. So I'm going to say person, okay? Why did I group by person? This immediately shows me, okay, here's all the projects that Allie is working on or needs to do or is complete. Here's all the projects that Sumner is working on or that are complete, okay? And I can always change that if I go here to group, right? Click on group, group B, and we can select any of the. So let's do again with status. So everything that's not started, we can see that here. Anything that's in progress, we can do that here and anything that is complete, we can do that here. And to go further, right, we have filter, sort and group. Well, we can always mix any of these together. That's the whole point of building blocks. So that's where this can get really, really advanced and pretty amazing. So let's sort. The sort's fine, because it's not started in progress and done, so I like that, but let's filter to just show me. I want to see me. So Sumner. So with this group, this shows me, Sumner, all the projects that are either not started in progress or complete, which is really beneficial for me because it uses both. As you can see, a filter, and a group based on status. And, of course, if I want to remove this, I go up here. Go to the three dots over here, click on Delete Filter. So we just delete the filter, but keep the group. We could do the opposite, remove the group, keep the filter. So you see how this can really build out. That's filtering. Basically, show me this or this or show me this and this, show me. Sorting is organized from greatest to least, soonest to latest, all of that. Grouping is break this out for me. Those are the three ways that I understand. And as you see, they work very similarly, and you can go on top. Also not to add too much confusion, but everything can be combined. Like that's the best way I can describe the egos, because here in the group, what we can also do is change the layout. We can change the layout to board view, right? So it's not just a default board view of, like, Oh, just organize this whole database into a board view. It can get really specific to where, again, we are just Well, in this case, what was it? We were grouping by status. But we can do, actually, if we go to filter, okay, is we filtered by. Let's do this. We just want to show the person. So let's remove this and just show Person is Allie, okay? So show me all of Allie's projects, and then we can make the view. Da da da da da. There is layout. Board. There we go. So me, I'll say, Well, I want to see all of Allie's projects if she's not started. She's in progress and are complete. And I like this organization better than the previous table organization because it shows me all this data that I don't need to see. Oh. Actually, I removed the filter. Hold on. Where it. So anyway, it should just be person. I don't know what I did there. Allie. Perfect. And again, go back here, layout we're going to do by board. There we go. Now it shows me all the projects for Allie that are not started in progress and done. And again, I like this more than a table. So you can mix filters, sorts and groups together. All of them you can mix together, and you can mix those with views. So what I always recommend if this is overwhelming is just think, What are you trying to accomplish? What do you want to accomplish? If you're not really sure, well, you can brainstorm right down on a piece of paper. You can ask Chachi BT, you get the app, talk onto your phone, like, Hey, this is what I'm trying to do? What would be a good way of this or like, how can I just show the most important information without getting too cluttered? Boom, and there's your answer. So really simple, really powerful. Hope you found this valuable. If you have questions of courses, always, let me know. And with that being said, let's get to the next tutorial. 20. Linking Databases Together Using "Relations": Now, let's say that you have two separate databases that you want to link together or relate to where when you update one of the databases, it automatically updates the other and Visa Versa. Or if you want to pull data from one database into the other database, here's how to do it using relationship. So we're going to cover relations and roll ups here with notion databases, specifically focusing here on relations. Very simple. So as you can see here, we have two separate databases in this page here. So we have business expenses and then business expense categories. So basically, we have these different expenses, and we want to categorize them with these categories. And basically let's say, for whatever reason, we want to keep the databases separate, but we want to pull this data here into our business expenses instead of copying and pasting them over as tags, for example, which you could do because we want that relationship, what we're going to do is create a new property. So I click on Plus, just like we've done before. We're going to scroll down. And you're going to see here, there we go. It's going above my head, relation. Go ahead and select that in this case. So we're creating the relation from the business expenses database. So we want to link to our business expense category. Again, these are on the same page in order for clarity, otherwise, it get too confusing. But these can be in any location. So we're going to do business expense categories, so click on that. Great. So limit, leave default as no limit. And then I like to have this two way relation to where I can update kind of on both end, right? And just leave as is. So we're going to click on Add relation, okay? So watch what happens. Alright, so we have a Slack subscription, ok? It's $15. Here's when it was paid. Great. For our category, go ahead and click here. And you see this dropdown, this dropdown is automatically generated from our list of business expenses here. So, in this case, let's say this is a operational expense. Google Ads over here, let's say that is marketing and sales, which is down here, right? It's linking here in our database. Video editor that is employee contract, new monitors, we'll say that's miscellaneous. And lastly, for legal consultation, we'll say that is taxes and regulatory fees. Okay. So, that's great. It automatically pulled everything in without us having to recreate. Awesome. But also, because this was two way, when we pulled the data here, it automatically updated and created that kind of two way relationship with our business expense category database. So for operational expenses, and let's actually do this. Let's say that legal consultant or let's say new monitors, that was also operational. Let's just say that operational expense, okay? And we'll see what happens. So we have two operational expenses here. Well, both of them show up under operational expenses here. So let's say we want to categorize and we have a separate database and a certain view that just shows us, here's all the different expenses, operational, employee marketing, et cetera, and it shows us. And then we can see, Oh, that's interesting, new monitors. So we can go ahead and click on new monitors here specifically because there's two options to choose from. And as you can see, this opens up and takes us to that original business expense database so that we can basically link and relate multiple databases together, right? So it's really powerful depending on what you want to do. Now, this is relations. We're going to go ahead and dive into roll ups, which will make even more sense, let's go ahead and get to that video. 21. Automatic Calculations Using "Rollups": This video, I'm going to show you how to create simple yet powerful roll ups to basically aggregate and calculate data in one database from another database. And that might sound a bit confusing. It'll make sense when we actually show you, so let's get to it. So first things first, in order to create roll ups, you need to have a relationship. So if you skip that video, go back, watch the relationship video right before this, and it'll lead directly to this point. And as you see again, we have our business expenses and business expense categories, which we just created, and we created relationships for. Now I'm going to show you how to create roll ups. So Again, this is about extracting, aggregating and making calculations based on another database. So let's say this. Let's say that I want to have one column here, one property that shows me, okay, all of the operating expenses, what is the total automatically calculated for each? So basically, total operating expenses, total marketing and sales, total professional services, total travel and entertainment, total training and education, all of that. So how can we do that? Instead of manually going through and creating unique formulas, we can automate all of this or largely automate this using roll ups. So we're going to click on the plus sign here under business expense category because we want to take the sum of all of these overarching categories. So click on the plus sign. Here we are going to go down and scroll until you see roll up. So click on Roll up, and I'll move myself out of the way so you can clearly see this. For roll up, we're going to have the name be total. We're going to even do total cost. Type is roll up, great. For relation, you have to select from one of the relations. Now, we only have one relation, right? You can create multiple relations, of course, and to multiple different databases, to keep things simple, we have the one relation, which is why there's only one showing up here, of course. Now for the property, we want to select amount because, again, we want to calculate a number. Now, I'm going to exit out of this just to show you and how we can always manipulate and change this later. So what do we have here? So we have anywhere in our first database where this is categorized, and I can always move this over, as I've shown before. So all of the operating expenses listed here are listed under here under operating expenses for all employee contractor costs. So any of these costs that fall under employer contract, come here. Now, aside from just being listed in the actual names, which is also helpful, we now have the costs listed out. Now, we want the sum. So why is this showing me $15 3,000? Because for operating expenses, we have a $15 operating expense, and then we have a $3,000 operating expense here. Actually, so there we go. So if we go back to this property. Click on Edit Property. We have the calculate function. This is what's really powerful. So you don't just want things listed here, which is really kind of the whole point. Go to calculate. And with some different options, we can take percentages. We can count. But I like to go to more options, actually use this the most, but it depends on what you're trying to achieve. And we can take the average. We can take the median, the min, max, the range. We're going to take the sum in this case because it's total cost, okay? It out of there. And now instead of having them separated $15.03 thousand, it's aggregated into $3,015. We've taken the sum. And this is dynamic. So it's already updated. So if we go back to our original here and create something new, let's say, new expense. Okay? And let's say it falls under research and development. So let's look at research and development, right? We have $0 here, currently. Now I watch what happens when I update this. Let's say, like $500. Well, now it automatically updates here, right? And let's say if we change this. Let's change it to insurance and license. So pay attention insurance and license down there at the bottom. But they change? Let me get rid of this. We just have one we can always remove. There we go, insurance and license. There we go, and so on. So of course, this is kind of the basic building block. You can really build this out and get more advanced, but that's really it relationship is taking data. Well, first of all, linking the data in two different databases together and even previewing that. And then once you have that, then you create roll ups which automatically aggregate if it's text data, for example, or even run calculations, percentages, sums, averages, et cetera. Like for example, if we want to change this instead of the total cost, we wanted average cost. Then we go to AdditPperty, calculate and instead get myself out of the way. We can go to more options and do average. Then it shows us the average. And there you have it. Relations, roll ups, not something to be scared of, something to kind of have in the back of your mind as you're creating databases, especially the more and more you create, keeping everything organized, connected. And here's just another way that you can do it. So, of course, if you have questions about this or anything else, let me know in the Q&A section, with that being said, let's go ahead and get to the next video. 22. ADVANCED: Database Automations: I hope you're excited because in this video, we're going to be covering database automations natively within notion. Later in the course, we actually have a specific video dedicated to automations, integrating databases with Slack, which is really powerful because, as I know, many students and myself included use Slack with their teams to communicate, and it's really great when everything gets integrated. But this is kind of part one of the automation, and I may have future videos about this as well if there's enough student demand, but this is really amazing and something that really sets Noon apart, especially with its ease of use with automations. Okay, so first things first is we need a database like usual. And I find that automations are especially beneficial when you have project and task tracking databases. Now, automations can work with any database that you have. As usual with Notion, the sky is the limit. You can build your ego city with this, but it's especially powerful with project management. So Alright, we're going to go click on here in automations. Now I'm going to go ahead and delete this show you how to delete automation. As we saw before from filtering and grouping, if there is a highlighted kind of blue icon here, it means that the database has that. So it either has a filter if this is blue, it has a sort if it's blue and has automation. In this case, we have no automations yet because I just deleted the last one. So we're going to go ahead and create two simple automations, really powerful, very highly used as well before we dive in later in the course into integrating Slack and then automatically notifying your team members when changes to the database happen, they get notified in Slack. So anyway, click here on automations. From here, we want to name. So I'm going to say, let's say, update, date completed, when task finished. I like to be detailed to really know exactly what automation is because you can create so many, it's really important to keep it segmented. So you don't just want automation one, automation two, be detailed with it. And how automations work is when X happens, then Y happens? So when some kind of change is made or updated to the database, then something needs to happen either in the database or can even be externally to an integration. So let's say the following, New trigger. You can have this automation when any property is edited, but I like to look at the properties here. And this is really what you want to focus on. This everyone here, this is, as you can see, it's new we can notify every day, right? So every day, we can send a message right to somebody, again, slack, email, things like that, which is powerful. Again, that's covered later. So aside from that, what we have, let's kit cancel, and remove my thing. Okay. Go back to automation. Again we already named it, so I'll just, you know, pretend it has that name for trigger. Again, ignoring all this up here, really where you're going to spend time is down here. That's the point that I want to get across. And we're going to have when the status changes, okay, to complete. So anytime the status column when that project is now done, we're going to have a new action where we're going to edit the completed date column. And specifically, we're going to set the complete date to the date of the trigger, right? When the status is set to done, that's when the project was complete, right? Because if you set it to done, it's complete. So let's click on Enable and I'll show you exactly how this works. Boom. So now it's enabled. Again, just to verify, we can click. There we go. Again, I can edit the name, which I'll leave as is, right? It's update the complete date column. Alright, so when status is updated to done, this column gets updated with that complete date. So let's play around here. We have a new task here. I'm going to put this as done. I want to see what happens. So I'm going to wait a second. This is all live. No pausing. And in just a few seconds, we can see that the complete date is updated for, in this case, the date of today's video. So obviously, if we go back to In Progress, what's going to happen? Nothing. And another really powerful automation that we can create back here because we can create multiple. Click on New automation. We'll say Sumner website. You'll see why. For the trigger, let's go down and select tags. I'm going to unselect, so there's no options and just select website. And let's say anytime a new project is added or updated in this database, and it contains website as the tag, Sumner needs to be the assignee anything dealing with our website, that's Sumner's job. So anytime there's a project with the website tag, Sumner needs to be notified. Summer needs to be updated. So tag contains website. Okay, then what do we want to do? Then we want to edit property, Assignee and select Sumner, hit Done. So anytime a project has the website tag, replace the assignee or even update the assignee with Sumner Hobart. We're going to click on Enable. There we go. So now we have these two active, as you can see here. So let's try it out. All right. So let's go down here to our new project, and we're building it out. So let's say website, right? And just wait a few seconds. Look at the assignee column over here, and boom, automatically we see Sumner Hobart has been updated because any project that revolves around the website, Sumner needs to know. So then Summer gets notified. This also works. Let's go back to this, right? Branding, I'm going to out of branding, and I'm going to choose website, okay? Let's see what happens. So I am now updating a past project, and there we go. It was somebody else. Now it's been updated for Summer Hobart. Of course. If you want to, you know, make this happen for all of your tags, then you can create multiple automations to make sure so we could have, Nate for whatever it was, Nate for video production, Sarab for marketing, et cetera, if that makes sense. So, again, this is kind of like the surface level. It's really simple. That's it. When either something is updated or changed in one of these properties, then make X Y and Z, changes our updates to these other properties. That's it's really that simple, and, of course, the sky's limit here. Really, really amazing, exciting stuff, especially when we integrate with Slack, which is really cool. Super excited to share that video later on the course. And if you want, you can go ahead and skip to that video if that's pertinent to you. And if not, you don't even know what Slack is. You've never used Slack, then that being said, we can go ahead and get to the next video. 23. Effortlessly Collect Data With Free Notion Forms: Video, I'm going to show you how to create simple yet extremely powerful notion forms. Now, notion forms are similar to type form, survey monkey, Google Forms, where you can create a form. With different questions that people can fill out. Send that out to collect data. This can be for job applications and whatever kind of information that you need. So you can send out this form. Anyone can fill it out, and then it updates in its own connected database with all the data there that, again, you can manipulate and visualize in different ways. So really powerful. And this is available with the free version currently with Notion, and hopefully it stays that way. So First things first, as usual, we're going to create a new page so we hover over. Oh click on create a new page like we've done here. Once we're here, what we want to select is the Form button. So go ahead and click on that, and that'll take us to Notion Forms. So first thing we're going to do title, description, write our questions, and we have some different options here, so we'll go ahead and run through step by step. So form title, let's say that this is a job application example, right? The following is a 12 question. Job application, please allocate. 10 minutes to complete. Alright, something like that. Great. Next, what I like to do is currently only anyone that is a member of our workspace here at Hobart Hub kind fill this out, so I'm going to change that. And there it is right there at the top. Anyone with a web link, there we go. Now, if you have the Pro account, then you can remove branding. You can leave it. It's really not a big deal in my opinion, depending on what your purpose is. So I'm going to go ahead and remove that because I have access to do so. And there we go. And of course, we need to fill it out before we send it in. But to send out this form, it's just up here. Click Copy Form Link, and anyone of the web can fill it out. So we have question one. Let's say question one. Please enter your first name. Oh, I don't know why I'm doing all caps. Please enter your first name below, dot, and they can respond. As we can see, this is multiple choice question here. So we simply click here to edit, so it could be, you know, how many years of experience do you have? And then to edit each of these, we can say, I'm new. Let's say, less than one year, two plus years, right? So there's experience. Let's see what other options we have. So we already showed you text here, so the respondent can enter in text. There's multiple choice. There's also now the option for date for the respondent to choose a particular date. So in this case, I mean, maybe it doesn't make as much sense, but maybe, like, what is the date of the last YouTube video you edited, for example, or you know, select a time or a date that works well for you for an interview, whatever that might be. So text, multiple choice date, Files in media is our next option here. So it could be, you know, an example would be, please upload an example of a digital product you've created in the past six months. And here, participants can upload, different files and things like that. So 100 megabyte, by the way, file limit. I guess to increase limit, you might need to upgrade for that. Again, it depends on your purpose. And we have numbers here. So it could be, you know, how many hours on average, does it take you to edit a tutorial YouTube video. Then they can enter a number in there. Next option, we can have a single checkbox here. So, for example, this is actually an example of a question I do like to have in my surveys. Let's just check this box if Oh, yeah, or I'll say you see the box below? Don't check it if you're paying attention. Or I'll just say, Look at the check box below. Don't check it if you're paying ation, right? So attention check question because we only have one currently available for whatever reason. Alright, next from checkbox, email, so like enter your best email below. If you qualify for this position, there we go. And so on. Same thing, URL, phone number, same idea here. But you really get the picture. Now, a few other important points. So up here, we can edit the form, of course, you know, adding new questions like I showed you, there's a couple of ways to do that, so we can do it up here, customizing the form. So the default color, let's say we want to make it yellow, confirmation title and body. So once they, you know, fill out the form, what kind of message are they going to get? Let's say congrats. Or answers successfully submitted. Check your spelling on this, of course, before you do it. Thank you for say, thank you for your time. We will be back in touch if there is a fit or there's a match. Boom. Great. And that looks good there, in my opinion. A customized form. There's also certain automations. So just like with databases, when X happens, then it triggers Y. So when any of these, what are called properties are changed, then, you know, something happens. So any of these properties, which are basically our questions, those become our properties, which I'll show you in a second. Once that happens, then do X, once, you know, the last question is answered, for example, then send someone an email or a message. If you connect Slack and other things, which I'll show you later in the course, you can actually send someone a slack message. So yeah, depending on kind of what you want to do, they're very similar with databases as well. Although I don't really use that too much just because I haven't had a need for it. Also, going into individual questions here, if we hit edit, we can add descriptions in case the question is too short, you know, for whatever reason, if we want that here for added detail. We can also make certain questions required so if, you know, you're sending this out to people and they're getting paid to take a survey, then all of these should be required questions. Also here the multiple choice. You know, we can change that if we ever want to and duplicate. So, you know, we have this question here. Go down here to duplicate question, and that makes it easier if we have a multiple, multiple choice or a similar type of question, we can easily duplicate. And, of course, we duplicate the form as a whole, you know, very similar to how pages and databases work, which is exactly the point of notion. So you learn kind of one thing and it carries over to where you don't have to re learn everything, which is very nice. So aside from that, you know, we've created our questions. We've checked them for grammar. They look great, right? Awesome. Then once they're created, boom, responses are automatically linked here in this pre or I should say, automatically built database. So as more and more respondents fill it out, you'll see their first name, their email, right, all of the questions that they answer, or they don't answer. And, of course, we can, you know, create charts, different kinds of views like we showed before boards, timelines, et cetera, to visualize this data depending on our purposes. And especially if you're collecting survey data, then yes, a lot of these charts, board views and things like that can be really powerful. So now that we built our form, we know that our responses are here and they're prepared to take on data. We're going to click on Share Form. Again, make sure, so I wanted to remove Notion branding. Anyone open to the public can fill this out. So we're going to copy this form link, and then I'm going to actually open this in Google Chrome, fill this out, and then see what happens on the back end. So I'll simply go here to Google, Command V on Mac to paste, hit Enter, and let's see what it pulls up. Great. So here we go. There's a little yellow branding just down there. So enter your first name so I'll run through this just to show you how this works, right? There's the date. I will not upload this because I have some sensitive files on my side, you just upload a file here. How many hours does it take you to edit? Let's say, you know, 10 hours. Say 10 hours. Oop. And there you go. Forces you to actually really like this that other forms don't do is, you know, if you want a short answer like this, which can be tax, it can be numbers, right? If I edit ten here, that's fine. But here, because this was a numeric value, they have to enter in a number, and I really like that because then that helps with calculations. Otherwise, in the past, I've asked this question, for example, literally how many hours does this take you? And it's ten, 60 minutes, 1 hour, all different kinds, so it kind of forces you to have a specific number. So it'd say, how many hours on average does it take you there, ten. Leave this unchecked if you're paying attention. Great. And then email. Put example guy@gmail.com. Hit submit. Answers successfully submitted. Thank you for your time. We'll be in touch. And then they have the option to enter in your email to get a copy, which is totally fine. So we're good there. Now let's go back to Notion and see Our responses. So as you can see, obviously this is anonymous because it's open to the public. If someone in your notion Workspace fill this out, then, you know, that could be kind of attached here. So we have name, we have the email, hours. How many years, right? If we uploaded something, it would appear here in the file form, submission time, you know, the date of the last CT video you edited, and it fills out. And then, again, we can, you know, use different kinds of Charts and graphs, of course, this will make more sense once we get more data. But basically, then we treat this at this point, like a regular database. Also, if we go here to the top right, click here, we can actually export this data right in different formats, PDF, HTML, I like CSV, including the current view, which is just here, it could be, you know, we change, right, different views and go ahead and click on Export. And then you have that in CSB format to re upload somewhere else, or if you want to manipulate data that way, if you're using Excel Macros, you know, it's really endless. So simple but really powerful. And again, notions kind of mission to keep replacing tools and needing everything that you have digitally in one single, beautiful, cohesive place. So I hope you found this video valuable. Of course, if you have questions, let us know in the Q&A section. And with that being said, let's get to the next video. 24. Customizing Notion Home Page: Earlier in the course, we mentioned the notion home page. It looks and functions like nothing else that you can manually create within notion. So that is super exciting. And now that you have the knowledge about databases and how to bring all these different views in, it is time to learn how to customize your very own homepage. So let's dive in. First of all, everyone who with a Notion account has access to this homepage on desktop. Currently, it is not available for mobile or iPad apps, but you can have it on desktop app or within the web. And you can find it on the left side menu by clicking here on home. And the way that this page is laid out is through widgets. So we can go here by sections. We have the header. Then we have the recently visited, which is a carousel that you can just slide through and look at the most recently visited pages. Then you have upcoming events, so that links to your calendar or multiple calendars as we're going to show. We have M tasks, as well as any home view specific views that you can even change and toggle through, which we're going to show. Suggested for you trending, so quick access to specific pages and the very last carousel, which is learn. Now, you have some limited control over what's showing here, and we can customize to a certain point, which is what we're going to cover in this video. So let's start with actually the very corner menu because right here is where you're going to be able to show or hide widgets as well as change this to be your default page. So if you want your default page to be the home, this page right here, you can select it right here, or you less visit a page or the top page inside Bar or just the Notion AI. So actually, I'm going to go ahead and click Home. Every time that I log in to Notion, I'm going to be brought straight to the home page. Next, we have show or hide widget. So we have all these over here. And maybe notion, we'll come up with different ones, and within time, we're going to have even more control or more options. But for now, we have the greeting, which I really like because you can actually change what it says over here. You could hide that, or you can keep it on. I could easily just put here just Ally. Doesn't have to be like my workspace name. Next, we have upcoming events so I could hide that or show. We're going to get to that soon. We have tasks, again, hide or show, learn feature templates, which is at the very bottom, it looks like this. Feature templates, if you want. If you're constantly, for example, shopping for templates within notion, things like that. For now, I'm actually going to hide the feature templates as well as the learn. Learn is just like notion tutorials and articles about their different features. So I'm going to hide that, keep it clean. And now let's dive in. So the recently viewed carousel is very straightforward. It's going to show you recently viewed pages. And as a matter of fact, within your mobile app, Notion already has something like this. But however, it doesn't have all of these other capabilities of the other widges that we have in the home for desktop. Next, we have upcoming events. So I really like this because we can easily customize what we can see. So if I click on these three little dots here, um First of all, you can either mirror the calendar app. So as you have the Notion app, if you've already connected to it, you can select right here and just mirror whatever you have already pre selected within that, or you can do customizable here. So based on your different workspaces, what you want to show or hide. So if I hide over here this week, actually, I'll keep it this week. And again, because we've already connected our notion calendar to all of our different Google calendars, like you can see as well as all of the databases and calendars that we have within Nan, I can hide and just select whatever I wanted to show, for example, my calendar here, and then I can see all of my upcoming events. Now, if we go back, we can decide if we want to include events only for today. So if I do today, I'm only going to show those two today and tomorrow three weeks or one week. So that's really, really nice for you to be able to just have that glance view when you're starting your day, when you're planning your week, so feel like that. You can also enable or disable certain things such as all the events. If you have any all the events you don't want to show, you can toggle that off, events without participants, events without conferencing locations, and so on. And you can also hide this entire widget from your homepage from here. You don't have to go to that top menu if you don't want to. But I went ahead and did Command Z or Control Z for PCs to undo. And you can also from this page, create a new event by just clicking on the little plus button here, and then it's going to take you to the notion calendar, like so. Alright. Next, we have M tasks, and that is super exciting because this is a database that can show you information and tasks from multiple databases combined. That is something that as of right now, you cannot do anywhere else within Notion. Databases are kind of like separate, but within my tasks here on your homepage, you can actually combine those tasks. And the way that this work is, you can bring in tasks from any databases that you have within Notion, as long as it has the following three properties. A deadline or any kind of due date, a status, as well as a person or an assignee. As long as it has those three, you're going to be able to bring in those tasks to your home page. Right now, I'm only seeing tasks for this specific database here, which I can click, and it's going to take me there. There you go. But let's say, let me go back. Let's say I want to add in tasks from different databases. Let me go here to our two days to do. Here we go. We have a database right here, and I'm going to open one of them just to check on the properties. We have a status. We have a deadline, but we do not have an assignee. We need to add that property. So let's just add, let me look for a person. Even if you don't fill it out, there needs to be that property. Now, what I can do, I'm going to close this, if I go to the three little dots here, for any database within Notan, we're going to see customized Task Tracker. So within here, let me move myself out of the way. I have a few options, and one of them, as you can see, is right here, tasks. Se your tasks in home. So we can go ahead and click Add and we just need to assign which property is going to be the corresponding for those three properties that we need. So for anything that represents assignee is going to be person because maybe you have multiple properties of persons. Let's say one person is the manager. The other one is the person who's going to actually realize the task. So you can select here which one is going to be the person, the assignee sorry, which is going to be this one. Now, pick the property that represents status. For me, it's going to be status, not priority. And for the date is going to be deadline. Then turn into task database. Now if we go back to the home page and down to tasks, you're going to see that we can still only see those two tasks associated with the first database, the task database. And that is because of the filters that are turned on. So if I click here on the filters, you'll see that we have the assignee as me. So anything that is tagged with me as the person assignee is showing here, and it's only pulling from that one source, the task database source. Now, I had all of those to do lists. I just added the property of person, and I don't want to waste time just going and filling out the assignee as myself for all of my own tasks. So we're going to change the filters here. First of all, we're going to add the other source. So here we have tasks. And then there's one more source test tracker. If you cannot see the source right away, you can always sorry, if you cannot see this filter right away, you can always add filter here, and you would see here the option of source. And then any database that you convert and you're enabled to show up for your tasks is going to be showing up here as an option. Now we're going to be adding another filter, and let's add Advanced filter right here. So let's click here on one rule. And I want the assignee to contain me, so it could be me. Or let's do add filter, or the assignee is empty. So either one of those situations, I want those tasks to show up here as long as it's coming from those two databases, the sources that I've selected. Now, nothing changed because I have this additional filter saying that it's only what's showing as me. So I'm going to delete that. Click here, three little dots myself. Okay, so click here, The Little Dots, delete filter. And now, look at that. Everything from those two databases that either have my own name or empty is showing up here on tasks, which you can change the Satters right from your home page. You can then go directly to the task tracker or the task, wherever database you want to go to from here, and you can even create a new task from your homepage by clicking this button. And by default, it's going to be going to this database. It's going to be added to that database. So if I wanted to be another one, I could search for it here, which is the task tracker. And then I could add a new task here could be like record, notion, lecture. And then I could add my deadline, let's say today and in progress. There we go. Now it's going to show right here on my tasks. So that really is a game changer. And again, you can look at the different properties or the different layouts, as you can see. Right now, we have it as a list. I could see it as a board or a table, timeline, all of that. I'm going to keep it as a list. But again, with each one of the views, just like you can do with any database, you can customize here to where it shows exactly what you want to show. But oh, sorry, let me keep it as a list. And also, one thing that it's worth seeing is that your different databases might have tons of properties. So, let's say, for the Task Tracker, let's see. I have deadlines, I have priority. And for the other one, I don't have priority. Because we need to kind of condense it down to just one database. This is how notion works. You're only going to be able to see just the standard databases that all of the databases carry. So if you go right here onto properties, you can see all of these are shown and these are not shown, but you cannot see, for example, priority or anything like that. Because as of right now, it is limited to those essential properties from all of the databases. But nevertheless, we have here an amazing, amazing way to add a gln see all of the tasks that we do across all of our different databases within Notion, which is a game changer. So next, we have the home view. So here again, you can add access to all different kinds of views from any database that you want. So if I can select the database here, let's say, I want, for example, my journal entries. So I can click here all of my latest journal. Let's say this is something I do every day, and I want to have it at easy access. I can add to my homepage, and I can even add additional one. So right here, I have my journal entries. I can click this menu here and then new view. And add all of the different views as well. It could be a gallery. It could be anything that we can do with a regular database. We can do it here within the home page as well. And again, I could add new entries. I could create filters. I could select which properties I wanted to show. Let's say I just don't want to do the topics, I just want to do the entry date. I can have it here customized for me. Next, we have the suggested for you and the trending. So this is automatically created by notion, based on the pages that you use the most, the recent pages that you visited, or things that are trending, like the ones that we use the most, it's going to automatically select for you for easy access. But in the amount of customization that you have is right here, you could select different team spaces, different workspaces as well as team spaces. So right now I have everything that is our notion mastery course student templates. I could change it to Hobart hub and change it back. So only things that I have to do with specific team space or the entire workspace, I could have it here. So that's it. Here is your own customized home page, perhaps your second brain, and now it's time for you to go and customize your own. Make sure to go to your notion workspace, hide anything that's not important to you. Make sure that only what's going to add to your productivity is actually here and visible. If you want to add new databases to your tasks, go ahead and do that and you can come back to this video to see step by step how to do that and how to enable. And if you have any questions, leave those in the Q&A below, and let's get to the next video. 25. Take Notion With You ANYWHERE - Notion on Mobile: This video, I'm going to show you how you can use the notion on your mobile device. And I wanted to have this lecture a little bit later in the course so that I can reference things that you've already learned how to do on desktop, so you know how to be able to do it on mobile. Now, when I say mobile, you can also access Notion on your iPad and tablet devices. So all you have to do is go to the app store or the Google Play Store to download the Notion app. And the same goes for the notion calendar. Right now, they are separate apps, although you can easily click on things within Notion or within the notion calendar, and it's going to be synced and you can go from one to the other very easily. But just so you know, you need to download those two separately. Now, for the purposes of this tutorial, I'm going to be using my iPhone, and right now it's mirrored to my desktop. So anytime that you see this little arrow right here doing any motion, that is equivalent to your finger doing that same action when you're using your phone. So specifically for iPhones, there is something that you can do, and I want to show you this before we even dive into the Notion app. And that is to add shortcuts as widgets. You can do that in any of your home pages, but I'm going to slide to the left and show you right here, these are my widgets, shortcuts. I already have a little notion right here for you to see, but I'm going to add another one for you to see how you can do it. So just press and hold your finger onto the screen, and then you're going to be able to edit this screen, and then click on the button, edit, and then click Add widget. So from here, you just have to look for the Notion app. You can just scroll down, but I'm going to go ahead and type in Notion. You could do Notion calendar or Notion app. I'm going to choose Notion app. And then right here, there's different pages. So it could be your favorites. It could be your most recent um pages that you've used. So that's going to constantly be updated updated. The most recent page that you're logged into and doing any activity, it's constantly going to be showing up over here. Or other reasons a longer list. This one is like the horizontal form. This one is the square, and then you have all of the different ones. I'm going to do my favorites right here. There we go. Click and then add Widget. And then again, of course, you can customize this however you want, can make it look different. There's all these different customizations when it comes to iPhone. But I just wanted to show you this that you have the shortcut. So if I click Done here, and if I click on favorites right here, it's going to take me to Noon directly just by clicking on the shortcut. And similarly, if I go back, if I close this, and I click on my weekly schedule, it's going to take me directly to that page right here, weekly schedule. So we can now, let me just show you easily how you can just dive into Notion. You just simply click on the app. And remember that I mentioned that the Notion Mobile app does not have the homepage that we normally do on desktop, the new homepage that Notion provides. Well, it has sort of a version. It is a mix of your left menu that is kind of like the homepage with the top carousel with the most recent pages that you visited. So that comes really in handy because to be completely honest, using notion on mobile is definitely not the most efficient way. There are several or most shortcuts do not work on mobile. It becomes a little bit difficult for certain views, like databases, things like that, that you need more space and you need more flexibility to be able to work and drag. It's a little bit easier for sure, not a little bit. It's a lot easier on desktop, but still you have the ability to bring all of your notes that you've built within Notion with you all the time. So it definitely comes in handy to have the Notion app. But I did want to say that that it's not as efficient. So the way that I would use and the way that I do use Notion on my phone is, of course, when I need anything that I have recently logged into, I love to be able to jump back in in one of those windows. I definitely think the favorite stab is very necessary when you use Notion, because, again, it's the first thing that you see. If you want to log into something that you access a lot, instead of scrolling down and try to find it by scrolling and clicking on different windows, you have those right here, the ones that you use the most. So it's kind of like a mini dashboard for you. And another thing that I would advise you to do is to create a page called quick Notes, because many times you do want to just add something to notion. But because the formatting takes longer, the commands, the creating of the things can take longer, maybe you just create a new page and just call it quick notes just so you can organize it later. So with that being said, let me go ahead and show it to you how you use all that. So very simply, right here, you can just simply click on any of these and you're going to be taken to that page. Right here, we have the M dashboard. You can either use this arrow here to go back or use fingers to swipe like that. So using both of your fingers to swipe to the right is going to go back. And if you're within a lot of pages like crumbs pages, you can also do the opposite way to swipe forward, just like you normally would on your phone. And if you want to add something quickly to that page, that is something I really like here on mobile, is you can simply click this little plus button. And it's going to add to that page. So if I do that record, it's going to add a page within that page. So record videos. Don't forget to show Notion on mobile. For example, and if I do done, this is just like a quick way for you to add something, and then if I click here on the page and I scroll all the way down, I'm going to see that that was added to the very bottom of that page. So, again, it's not the most efficient, but it's great for you to not miss the thought and be able to add to it. But of course, you can still go into your pages and make changes and edit just like you normally would. So if I go here, for example, into one of our templates that you have access to as a student of this course, let's say I'm going to go here to the to do list, I can come to the page, and of course, I can add things just like I would on desktop. So if I click here, I can still add something new, new task, type in. Hold on. See, it's not as efficient. So, for example, record lecture. Okay, then if I go back, it's going to be added there as well. Now, if I want to simply write something, I'm going to just scroll past down here. Oh, and one thing that it's worth reminding you is that if you ever use columns. So if you remember on desktop, this page has the first column with this database, and then the second column to the right has the pomodoro timer. So the way the mobile shows is, if you ever use columns, everything on the column to the left is going to show up first. Then everything on let's say, the middle column and then everything on the last column. So that's how they prioritize content within mobile as well. So if I want to add any text here, you can see right down here that that's where you can access all of the menu. You have the quick menu. You can go back home. You can search for anything. You can see your inbox, and you can create a new page all through this quick menu. And then you have the other commands and formatting and things like that because most of the slash commands that we use or shortcuts that we use are not going to be working on mobile. So, for example, if I do slash, normally it would show up page, image, and all that. But instead, the way that you want to quickly add something is by clicking this button right here, the Plus button, and then you're going to see all of these options could be text, heading, the most used items are going to be shown right here. Then you can scroll down to see all of the different options, images, audio all of that. And there's also other quick ads over here. If you want to add an image, you can just simply click right here. And then you need to give access to your photo library, or take photos or access a file. And if I go back here, this is the shortcut for turn something into. So if I click this right here and I do reminders, and then I click this, I can turn into anything. So let's do Heading two. So I turned into Heading two. If I wanted to turn into a page, I can click that. So that is how Notion has helped us have some of those shortcuts without being able to quickly type in and do those commands that is so easy on desktop. Also, we have here quick text. If I go back, hold on. Quick text, so quick formatting. So if I wanted to do bold or italics or underline, all of that, of course, I do need to, in this case, I do need to select Hold on. Let me do a new text. If I do this. Bold. Let's choose a different color like yellow, and then I can type. Don't forget. So don't forget. That's a shortcut for text. Then this is a shortcut for comment. So if you want to comment and tag and you want, just click here. If you want to undo anything, then you can click this arrow right here and it's going to undo and you can do it multiple times to undo several things. If you want to mention someone, here's a shortcut, just click at and you can quickly find someone to just mention over here. Let me just erase. Then you can use your two fingers to just scroll to the side and see more shortcut options like quickly delete, create toggle list, move something up or move something down. That comes really in handy again because everything's scrolling down. So if you want to move that block up or that block down for side delete, this one is empty, but if I do again, don't forget. And then I come here and then I move up, then it switches, it moves up, and so on. So again, this is going to show up as soon as you click on an empty space to start typing. So you can always make the keyboard up like this or disappear. And you can always make that disappear by clicking this one. But of course, I forgot one more, which is the AI shortcut. The very first one, if you want anything, any help and use AI, that's going to be the very first one with this little face from the notion AI tool. Now, because of this vertical format that you get on mobile, Um, I highly recommend you to have a dashboard or a quick links, a sort of menu that you can easily access your favorite pages. Yes, you do have this recent carousel, but not always, you're going to be able to find those easily, and you don't want to waste time having to search for a page and find it. So again, the My dashboard comes really in handy because you can link your favorite pages there. But let me build one with you for you too if you prefer instead of the dashboard that we already provide. So let's create it here under Private, and you just have to click on this little plus icon automatically creates a new page, and you can see at the bottom right here that you have these template suggestions from Notion. Do you want to do list, a weekly plan, and so on. But I'm going to do one from scratch. I'm going to call it Quick Links. And actually, one thing that many users like to do is create a sync block. So that sort of navigation menu that you can access from multiple pages. So not only you would have, for example, access to this page on your favorite tab, but you can have that quick menu on all of your favorite pages so that anytime that you're in any of them, you just have to click a page and go to the next one instead of going back to the menu. So for that, let's create a sync block. And again, it is easier to do this on desktop, but I want to show you how to do it on mobile. Click this plus button right here, and let's look for the sync block option. There you go. And should show up here, there we go. Now, I could create new pages within the sync block, but I'm just going to link two different pages. So let me just create an empty line, an empty block by pressing Enter, just so we have that we need to type in anything, and then I'm going to go back to plus and then it is link to page. Link to page. Here we go. So I can click here, and then I can select my page. So I'm going to do my today's to do. Definitely want to be able to access that very quickly. And now you know why I added that extra empty line right here because when you don't, if all that was inside the sync block was the link that I just added, it gets so annoying, to be honest, trying to add new things and drag with your fingers because it ends up clicking on the page and going to that page. So I always like to give that extra room, so I like adding new lines. And then, for example, I can go ahead and click again. And then link to page. Let's say I want my vision board. So you can add anything that you want to the sync block and have it sort of like a navigation bar or a menu from a website that no matter where you are, within the website, you can easily click on those most important pages. So you can treat it the same way. And if I just got rid of this extra line over here, the way that you would do that is similar to how we've done on desktop. Just hover over it. Over the sync block. And once you see those three little dots, click, then copy Link to block, and you can just paste that in any page that you'd like and then sync, and then that's going to be showing up on all of them. And just like with any page, you can easily add an icon. Let's say one here. Links easily add an icon or you can add covers, things like that, just like you can do it on desktop. Now, a few other things I wanted to mention is, although notion works offline, some things may not load correctly. For example, I've tried doing it while on a plane. So databases would fully load, some would not. Some images might not load fully, but you can still make changes offline. Let's say you're adding things to your reminders or adding new tasks. And then once you're connected again to WiFi or data, that is going to sink. Across all of your devices. So make sure to not make changes, let's say, you use offline on your phone, and then you use offline on your desktop on the same page that can cause you to lose some of the data. Last thing I want to show you is that just like we have the web clipper Chrome extension for desktop, you can also use the share sheets that have on both iPhones and Androids to add anything to your notion to bring in articles, to bring in images. So let me show you example of that. So let me go back to you here, if I open my Google Chrome, and let's say, for example, I'm here researching for watches that I want to buy. I can simply go to the little share icon, just like you would if you want to message to someone or send it somewhere else. Click on the Share icon. And then you're going to see here that Notion is one of your options. So you can just simply click on Notion. Select the workspace that you want and then where specifically you want it to go. Now, this is going to be created as a new page. Wherever you select here is going to be a new page. So go ahead and add some text. So it's not just a blank new page and you know what it is about. So for example, smart watch research. And then add content two. Let's say I'm going to do I'm going to leave it with my to do. But if you have you can create a page that it's just for those quick revisit or check again later or like mobile, quick links, things like that, select your workspace, and then click on Save. And now let's go to Notion for me to show you. Go back here, back to Notion. Today's to do, and it's always going to add at the very bottom of the page. So yeah, so if you see right here, it brought in the image itself. I think that's what I had selected. It was an image. You can do that with articles, too. So here, it brings in the image, and it has the title that I chose the little text. If I go back there and if I do that with an article, let me go back here. So if I just search for best smart watches, let's go to this first article right here. And then just like you could do with the web clipper, you can share the whole article by clicking the Share button, clicking Notion. And again, now I'm going to actually do watch Oh, sorry, smart. Smart watches. Check this and click Save. Now if I go back to Notion, probably needs to refresh. So I clicked out and click back again. Go, it shows up as a page. And if I click on that, the entire article is going to show up here, including the images and everything just like you already know with the web clipper and you can customize it, of course, add your icon, and so on. So I hope that you found this video helpful. Again, if you have any questions, leave those below. Of course, Notion is always going to be improving, changing their layouts, and having updates that are best for consumers, for iPad users, for mobile users. So stay tuned for that because I'm sure they're going to bring even more exciting features. But with that being said, let's go ahead and get to the next video. 26. Using the Notion Search Bar: Once you start creating your pages and databases within Notion, it can get tricky to remember where everything is. So that's where the notion search feature comes into play. Let me show you how to use it. Right here on the left menu, you're going to see the search. You can also, if you remember from the hotkeys, type in Command K, but I'm going to go ahead and click here. And what you can do, if you have access to the notion AI, of course, you can type in any questions or anything to Notion AI. But here, let's actually utilize the search features to try to find information that we've already created. First of all, if you see here, you can see everything that I have access on today. Yesterday, so it, filters in by chronological today, yesterday, last week, last month. So that already helps you by knowing, okay, I edited this last week or I've already accessed this information today. I just can easily find something here, for example. But one of my favorite things is actually being able to use the filters. If you can't see it, you just have to click on this button right here at the top to show or to hide it. And what you can do is simply type in a word. Let's say you remember that it has something to do with groceries. Oh, I need to remember what groceries I need. So if I do grocery, grow Sherri. And right up the blue, it's going to show you the best matches. So it can based on notions idea of best matches, it could be because you use it a lot or because it's the most similar to the word that you have inputs. But by using the filters, you can start sorting through what you're actually trying to find. So first of all, you can sort by date. So it could be as we have the best matches already, but it could be the last edit newest first or oldest first or last created. Let's say I know I just created a Crochery list yesterday, so you could do created newest First. If that term that you use is in the title, you could use here title only. Clicking on it, but I'm going to undo. If you know that you're the one who created or if you know that it was someone on your team that created, you can click here and select that specific person. Or if you know it's in a specific team space that you're looking for versus another, let's say, I only want to look within my notion Mastery templates. And also, it might be within a certain page. Like, I know that I have this somewhere within my weekly schedule, so you can click that and it's going to look through pages and databases, everything is going to be showing here. And one thing that I like is that you can actually look within weekly schedule, but also other ones as well. So I know it's either in my weekly schedule or maybe it's in my travel planner, or maybe it's in today's to do. It's in one of those three. So it's going to filter by looking into those three different pages and databases. And let's say you know that you have created this way. Let's say it's an appointment that you know what to do. This week or today or it was in the last 30 days, you can do by that, as well, by date. So here I have it. These are the best matches according to my filters, and now I can simply hover over it, and its notion is going to give me already some information for me to confirm if this is what I'm looking for or not. So right here, I have in my weekly schedule the grocery shopping that I was looking for, I can click, and it's going to take me directly to it. And one thing that I like is once it takes you to that, the bread crumbs right here gives you the path of where you can find it. So although I came directly from Search, if I go over here back, if I go to this it shows that it's within the weekly schedule, this week weekly schedule, and it's within my Notion mastery course templates. So that can save you a ton of time. You can also utilize the search bar within your apps, the desktop app, iPad, and mobile app as well, and it's going to function very similarly, and you're going to have access to your filters. Obviously, Notion is constantly updating to where we have the best user friendly sort of features for all of their tools, including their search bar. And yeah, I hope that you found this video helpful. If you have any questions, leave those below, and let's get to the next video. 27. Importing Data Into Notion: Now that you're using Notion, you might want to bring in files that you have created elsewhere, other tools, other apps, and the Import feature within Notion makes it super easy for you to do it. The way that you access is by either going to the menu and then settings or via your page menu. So I'm going to create a new page right here, and then here on the Tittle dots, I'll click and go to Import. So here, as we've previously shown, it's showing right now all of the different integrations that Noon currently has, the other apps that you can import data from. And we're going to have a whole section and module here in the course about the different integrations. But for now, I want to show you how to bring in documents from Google Docs, as well as docs from your own computer, things that you have downloaded to your computer. So with Google Docs, you can click, and then you need to connect your Google account. So I'm going to go ahead and click then select to your Google account. Authorize it by clicking Continue. One more time. Okay. And now I have it connected. Now it's going to show me all of the different Google Docs that I have within that account that I might want to import to notion. So I'm going to go ahead and click on this one, which is a template called memo. And you'll see that it's importing and also making it into a notion page. So even brought in the photo that I had the image that I had. So we have here the title, the image, and everything. And one thing that I like is that it keeps true to the headings and the different text styles as well. So that was a pretty simple document. Again, you can do that with multiple ones. As long as you link to your Google account, you just have to go back into Import. If I go back here, and I actually want to show something else. If I'm within this page and I go here and click on Import, and I'm going to go back to Google Docs, and I want to select another document. So let's say I click, it's Importing and now it's creating a brand new page, even though it was already in another page, it created a new page with all of the information. So here I have a script for a video, and everything is ready to go. Of course, I can add icons and covers. But now I want to show you something else. And that is if you want to import data that is in your computer. Again, you could do it easily by just connecting your account with any of these applications. But if your application is not here, what you could do is use a zip file, and then Notion is going to convert into the best either a page or a database. So I'm going to show you how to do it. Right here, I have a template of a spreadsheet on Google Sheets. And what I can do is go to File, Download, and then download as CSV. Once I have that downloaded to my computer, I have to zip that file. And within MacBook, the way that you do it is you right click and then compress, and now I'm going to be able to select it within Notion. So if I go back here, I'm going to create a new page. Go back to the Three little dots Inport and upload from computer. Here I have my downloads, click, and now it's uploading and again, convert it into the best possible data. So right here, created a new page for me, and when I click, here you see a database because it came from spreadsheet. So everything all of the data that I had was translated here. Obviously, the formatting is different. And if you have any specific formulas that, for example, specific to Google Sheets or to Excel or anything like that, it may not translate correctly, but in terms of data from spreadsheets, it's going to show up exactly as I had it right here. So again, you can import data from all these different apps. As you can see, you can do that you can do that from any sort of CSV files that you have in the web, PDF formats, Trell, Evernote, and so on. Definitely stay tuned for a whole module about integrations. And I hope you found this video helpful. If you have questions, leave those below, and let's get to the next video. 28. Linking Pages & Backlinks: In this video, I'm going to show you how to link pages within Notion. And that is going to help you not only with productivity and efficiency, but also with organization and prevent you from creating duplicate content. So let's dive in. Let's say, for example, that before my today's to do list, every day before I actually go through my tasks, I want to make sure that I go to my vision board and I see all of my main goals of life. What I could do is obviously I could go to the vision board page, but it will be much more simpler if I didn't have to go find it and definitely more simpler if I didn't create a new vision board just for this page. What we're going to do is we're going to link that page over here. And there are a few ways that you can do that. So let's start. If you can easily see it from the side menu, you can hover over it and click on the The little dots and select Copy Link. Or you can go inside the page. Once you have it open, you can either do Command L or Control L for PCs or go to the top right menu and click on Copy Link. Now that you've decided what page you want to reference to, let's go back to our today's to do. And here, I'm going to do it at the very bottom. You could do it in a few different ways. First, you can simply just command V or Control V. And that is going to paste the URL, and you can choose to paste it as URL and show exactly as you can see right here with the entire address, or you can choose to paste it as mentioned. So I'm going to click on that, and you can see that now it looks just like a page block. It even brings in the emoji of the page, and you see this little arrow at the very corner that shows you and tells you that that is a linked page that you are linking to a page that already exists. It's not a brand new page within this other page. And if I click right here, it takes me to that page. And one thing that you might notice is that now this page is going to show right here one back link. If I click, it shows exactly what other page is linking to this page. And sometimes one page can be linked to so many other pages, and everything is going to be showing right here. And that is very useful for, let's say you have branding materials of your company or if you have different projects or a different like maybe logins, passwords, things like that that you always want to reference so you don't have to go keep looking for it. Then you can easily copy that link and link to any other page. Now, about the back link over here, you can customize that. As I've shown in the previous video, if you go to the top three dots in the top right corner and go to customize page, right here it shows if you want that to always show, if you want it to show only when you hover over it like this. Only when you hover right here and if you want to turn it off as well, right here, if you want to turn it off, I'm going to leave Show hover, and let me go back here to show you another way that you can do that. So let's say you actually want to customize what it says when you're linked to a page. So instead of just saying Vision board, which is the name of the page, you could actually write down a text. So I'm just going to double check that I've copied the link here, and I'm going to write Um, check my life goals. Check my life goals. I'm gonna do a little reminder. So you could just do any text that you want. Selected, and then do you command V or Control V? And now, although you don't have the little arrow, which to me, it's extremely useful to know that it's not a new page, it does show this as a link. And when you hover, you hover over it, then you can see what is this page that is linking to and you see the little arrow. So if you wanted to say something else, of course, you can stylize this. You can make it bold. You can make it into a heading, put that Oops put it as a toggle. But you can put that inside a callout let's say, I want to bring this and make it big. And really stylized to make sure it goes well with the aesthetic of my new page. So those are two ways. Now, if you are going to be linking a database, let me go ahead, for example, use my calendar, which is a database page. An entire page is the database. Let me go ahead and again, click Copy Link. Now I'm going to go back here to to Dos, and I can paste it here the same way Command V. And now, as you can see, I have three options. Let I have three options. So I have the URL, I have dimension, and I also have the Link database view. So that is so you can have it at a glance. What is that database that you linking to? So if I click that if I click Dimension, it's the same thing as before. URL, you see this. But if I click Link database View, I'm simply going to have a preview of what that page is showing, and it shows right here that it's linked. Again, I can click and go directly to the page that I'm referring to. But if I want that calendar glance view on my to do list, then again, I don't need to create a new database. I don't need to try to find it somewhere that I have reference to. I can just easily link it in my new page. And another thing that is really helpful. Let's say, for example, I have my project tracker. You can link, of course, you already know that the databases here, the little single items are their own pages. So I can also do that. Let's say, for example, I want to work on the developed new creative assets project. I can hover over. I could open as a page and then do the copy link the way that we do with all pages. Or I could just click on the little menu here and then copy link, go back to my to do list. And what I like to do, let me just go down over here. I'm going to paste it here. I'm going to pasta as I mentioned, and then I drag it to my tasks, and it becomes a new task. Now, when I open this, and I'll have to move myself again, now when I open this, the title is the title of the page I'm linking to, and when I click, I have all of the information that is in the source page. So, again, that way, if I want more information, if I want more details about a task, I don't need to constantly keep adding on that. I can just bring that task over it over here to my task and then reference it. And this is super useful as well. Whenever you reference things that your team members, for example, need to use it often, let's say you are developing your new creative assets, and you want to make sure it uses your branding materials that you're using the right phone, so it's in accordance to your company CRM, you can easily come here and just add text, check CRM, and then I can actually copy here. Copy link and either paste it the same way that I did it before, paste it like that, or, again, paste it here and choose the mention and that way, I have all of these easy links link between and I don't have to go find it. And if I go to CRM, again, and I go to Back Links, I can see where it's referencing what page is referencing the CRM page. And if I click, it's going to take me there. So, again, that saves you so much time, organization. I can't describe it enough. So I hope that you found this video helpful, and without further ado, let's get to the next video. 29. Creating Notion Templates: We spend so much time creating these incredible systems and beautiful pages within Notion. And one of my favorite things that really increases productivity and organization is the ability to create templates. Within Nian, there are different types of templates that I'm going to cover in this video, starting with buttons. So with buttons, honestly, in the last few months, even notion has made so many improvements to that feature alone that now there's all these types of capabilities. But just to put it simply, a button template is when you press a button just like this one, then content appears or an action takes place. This one is very simple. If I add this little button as a reminder, another to do list will show up. Now, let's create one from scratch to show it to you. I'm just going to do it right here at the bottom. So you can do slash you could do template or you can do button because now it's called like that. So you can do slash tamp, slash button and then open that. And if I scroll down, there's a few different things that I can do. First of all, I can name that button. I don't have to. It will just show up as new button by default with no Emoji. But I can also name it. Let's say I want to gratitude and put a gratitude list. So gratitude list. And then I'm going to do, let's say, thankful, I'm going to go to Emojis and do like a prey sign. Okay, so gratitude list. So when the button is clicked, what do we want to happen? So here we're going to select the action. And if we click, like I mentioned, lately, Notion has really improved this capability. Not only it's going to show you the basics, which is insert a block, insert a block that you can put any type of content in, which I'm going to show. But also there's all these other actions. You can add a page two another page, a database or something like that. You can edit pages in certain locations. You can send notifications. You can send emails. Obviously, you need to create a connection before you do that like send emails or even sending slack notification. You first need to create that connection for those options to show up. Send webhook, show confirmation, the show confirmation is when you add an extra step, you click the button, and there's an extra step for someone to confirm that they want to perform that action. And so and you can even define your own variables which can go as complex as you want. You can create formulas. And if this happens, and then like, if this happens, then you can perform this action. If something happens, then you perform other actions. It can go very, very complex, but let's keep it simple, at least to start with. Let's just select in certain blocks. So once I click Gratitude list, I'm going to insert a block, and here I can put any content that I want, and I can we here from scratch. I can have AI help me create, or I can even drag something that has already been created. So for example, if I go here, it is important to duplicate it first. So let's say I want to duplicate here this, and now I can drag into my button inside the block right here. So as soon as I generate a new gratitude list, everything that is inside here is going to show up. I can simply tap done, and we can test it. So click on Gratitude List. All three of them show up. If I want it, it could just be a to do list. It could just be the little check box. You can go back here into the edit button settings to change anything that you like. So for example, I could do a command like slash To Do. So I could simply just show one to do item or it could be an image. It could be link to a page. So, for example, link to page, and then I can go to a specific gratitude list, or maybe I can go to my vision board or anything like that. And as soon as I click, so for example, let's say I'm going to go to my Vision board, and I do o. So now it had already been generated, so it's here. But if I click Now Gratitude list, it's going to generate the link to my vision board so then I can click and go there. So let's go back here. And explore a few more of these options. I'm going to go ahead and delete this. Now, it is worth saying that for these blocks that we select, we don't have to do something simple. It doesn't have to be just one thing. You can create entire databases and drag it here. For example, I could drag this entire database into that section and it's going to generate a new one. Now, just remember before you drag anything, you have to duplicate. So here, I can select, duplicate without content to serve it as a template. So I'm going to go ahead and duplicate here. Takes a little bit of time. Okay. So yeah, with databases, it takes a little bit of time. I'm going to go ahead and rename this this week. And now I can drag it to right here. And if I press done once. Well, now I should have renamed it to weekly List and not Gratitude List. But so let me go ahead and do that. Weekly. Oops. New weekly schedule. Let me do a little planner. There we go. And you can also decide where you want this to show up. It could be at the bottom, right below the button above it, at the top of the page or at the bottom of the page. So in this case, let's say, for example, I want at the top of the page, then I'm going to go ahead and click Done. Let me collapse this so I can see it done. And okay, once I click, then we can see generating here on the top of the page, the new one. A lot of people like to use this because you could simply archive this or delete and then just start a new week. However, I will say, with the specific template, which by the way, you have access to, as a student of this course, you just have to check the link in the resources below. But now because databases are so well developed that I can switch from this schedule to just a task list, to calendar, to all that, it is really helpful just keeping it as one because it can update with all of the filtering, sorting and customization within the database. So it used to be where you maybe have, Monday, Tuesday, all the way until Sunday. Then you would archive that to start a new week. But because we can add a rule now and customize the database to continually refresh and only show this week, like you can see, for example, here, the rube where is due date, star date is relative to today this week. So because we have this rule, it's only going to show tasks that are going on on this week. And if I want to look at things that are in previous weeks, I can go to the calendar, for example, and scroll through the other weeks. But that was just a little side note. Let me go ahead and delete this and go back to button. So like I said, here with buttons, we can let me delete this. And delete. So when buttons clicked, we're back at actions. So we can notify people. We can define variables, but I specifically wanted to show you the confirmation. So when you do show confirmation, then you're going to establish parameter. It's going to be a pop up window that says, Are you sure you want to continue or you can rename this? Do you really want to create a new weekly schedule? So it could be anything you want. Then you have two options. It could be continue, it could be can, it could be yes, it could be no. That is the confirmation, and then you insert the action. Let's say you insert the action here and now it is the block, and I just want to do a to do to do list. G actually rename this. Create a new to do. Okay, so now it is going to give you all these options. And by the way, for this to continue with the action, it would be whatever you put on the top space right here. And to cancel the action would be the bottom. So you can click Done. Now when I click on To Do, you see the pop up window shows up. If I click No, nothing's going to happen. And if I click here and click yes, then a new to do list shows up. So those are buttons, and as you saw, there are unlimited options of things that you can do, and I love creating them to add it to everywhere that I want to. Like the reminders, I can just simply click a button, or it could be things that are a little bit more complex. So let me show you another example here. Let's go to our meal planner. Actually, let's go back to our journal entries. I can find it. Oh, here it is. Digital journal. So it could be more complex, like adding a whole page within a database. It could already come with all these sorts of content. So let me show it to you. Right here, this template already exists, so I'll show you a new um this example and exists in two ways. It could be this button at an entry, and they had that confirmation page. If I do continue, a new entry shows up, and it's a whole page that shows up here on my journal, my digital journal. So both of these actions occurred at the same time. The new page showed up here in the database, and it brought me to it, as well with all of the content that I have created. So that brings me to the second form of template, and that is the template within databases. Right now, I already created this page with a template. It's very simple entry type your entry here. That was all the template, but let me just delete this what you can do within databases are creating templates in two different ways. First, go to this little arrow here, drop down menu, and then you can click here New Template. As you can see, the other one was the default whenever someone created a new page, but I can create a new template here and start editing. So new journal entry. I'm going to leave the properties as is. And then here, let's say, for example, I always want to start with an image and perhaps a gratitude list. And then I can format it however I want. So let me do Which one? Let's do a to do list, one, two, three. And then the journal entry. Let's do an H one again. Right here. Okay, I want this to be a new template for my journal. Every time that I create a new page, I want this to show up. I'm going to add an image, and I can't even go ahead and already have an image, but I'm going to leave it as blank. Oops, gratitude list and the journal entry. So now I have the new template, and I'm actually going to just call a new journal because the other one is already called new journal entry. I'm going to add a little icon. Let's go to Emoji like notes or like pencil. There we go. And then I can simply just click outside of the window, and our template has been created. If I go back to the drop down menu, I can see right here that now it's a template. It is not the default template, so I need to change. Let me move. So I'll make this default. It's going to ask to confirm. And now that's the default template. And anytime that I click on New Page, now it is going to create a new page here and when I open, let me expand. It is going to come with the content that we created on our new template. Now, let's say you have several templates. Let's say maybe you're creating a blog or there's situations where for the same database, you want multiple templates. You can still have multiple templates as you just saw, and you can access them through here from the new entry. So if I delete everything, and everything needs to be deleted for that to show up, as you can see, I still have the image here. So I need to delete that. Once everything is deleted, you're going to see these options right here. I could create a new template. That was the other way that I was going to show you, and it would take you to the exact same place like that. New template just like we had it. Or I could do just an empty I ended up. I could do an empty page, just a new page, or I could go back to that other template. So all of your saved templates could be here, and then you could select. So if I wanted the original one, I could just click here, and it would bring the new one with the icon and the content as well. So that is how you create a template within a database. And lastly, I want to show you, if I go back here, how you actually create a template that you can share with others publicly. Let's say you might create templates like we have here, but you want to give access to for your friends, your team workers, or even to sell them in different platforms. So you can come here let's go back to Digital Journal. Let's say I've created this. Now, all you have to do is go to the top right corner, click on share, and you could share this directly with someone by inviting them. You could just copy a link and send it to them. But again, they need to have access to it for you to copy the link. Or you could actually publish it, publish it to the web. That's how you actually create it as a template to be available for people who don't have notion account yet or if you want to to actually sell it. So, for example, let's say, I'm going to go ahead and publish this, there's going to be these different settings that you need to make sure you go through. So site customization, let me go back, Ken. Search engine indexing. So do you want that to show up in other search engines like Google or Bing, things like that? Right now, it's off, but you can turn it on, if you'd like. Link expiration. Do you want this to be a limited time deal? So in 1 hour, whoever got it got it who didn't get it is lost it, or a specific date or a week, maybe you're running a promotion or you have no Link expiration. You want to give people the ability to duplicate this as a template for themselves. So if you don't want them to, you definitely want to toggle this. So, let's say, I share this with someone and they decide, Oh, I'm going to take this and I'm just going to sell it the way that I want. So they could easily duplicate that as a template and then share it. So I'm going to toggle that off. And embed it as a page, this is when you when people are able to embed a link to this template within their website. Let's say a blog post or something like that. You have here the link and you can actually edit that link. It starts with your hub workspace domain, and then you can edit anything. It could be Digital journal, digital journal, template, for example, then you click Save. Then you can view website. So I'll click here. And this is how people are going to see it whenever they get the link. It's going to say here made with Notion, and they're going to be able to see it even if they don't have a Notion account, as I mentioned. Now, one thing that you can also do is unpublished. Let's say you decide not to make that public anymore, you can click here into Unpublished and you're back at this being just your own template within your workspace. I hope that you found this video helpful. If you have any questions, leave those below, and let's get to the next video. 30. Setting Reminders in Notion: If you're like us by now, you might already have your entire life organized within notion. And one thing that can come in handy is the ability of getting reminded for deadlines, appointments, or pretty much anything that you want to check on within notion. And I'm going to show you exactly how to do that. So if you already have a task or anything that already has a date assigned to it, all you have to do is go and click on that date. Let's say, for example, for this task for January 2, I already have the date, and you're going to see right here you have the option for remind. If I click, you see I can be reminded on the day of the event one day before, two days before or the week before. Now, that is a standard time 9:00 A.M. Right now that they have for when you're only dealing with a specific date to be reminded. But if your task includes a specific time, so let's say January 2, if it includes a time, let's say, for example, 9:00 A.M. Now, if I go to remind, I have all of these different options. It could be at the time of the event, up to five, ten, 15, 30 minutes, 1 hour or 2 hours before. As well as one day or two days before. And let's say I'm going to click here 10 minutes before. Right away, if I click out, this is going to change and show it in a different color. So in this case, red, it's going to tell you, and it's going to show the little clock icon. That means that a reminder is set for this specific event. Now, you're going to be notified in different ways. So first of all, notion is going to notify you via your inbox, your updates here within your app or even within the web browser, as well as through email. And if you have those enable, it could also be via push notification on your apps, your mobile app or your desktop app. And where you go to make sure you take care of your settings that you get those notifications is back at the main workspace settings. And right here, notifications, you can edit all of this to be customized to how you prefer to be notified. Now, again, you can do that reminder for specific tests like that, or, for example, if I had it in my calendar, again, anything that already has a date assigned, like here, again, there's a date. So if there is a date, if I click, there is going to be that option. But let's say, for example, that you just want to be reminder to check on a page. So let's go. I'm going to go here to my fitness tracker. And I want to be reminder on Monday or Sunday that I can go through and then rearrange my workout schedule. I'm going to go at the very bottom here just to make it simple, but you can do that anywhere as a new block. And what you can do is do the command slash remind and then as you start typing, remind, you're going to get this option right here, date or reminder. So you can click the data reminder, and then you can click one of these. Even if you don't want today or tomorrow, you can click. That is going to create this reminder. And if you want to edit when that's going to happen, let's say you don't want it tomorrow, then you click and you're going to have this specific date. Again, if it includes time, you're going to have the different 10 minutes before, 15 minutes before, and it could be any day that you want. So that is really good because before, if you set the reminder for specific task, it had to be in relation to the date of that task. But here, I can choose any day. Let's say I want to revisit my fitness tracker in June. So I'm going to click June 1, and I can even do the exact time 9:00 A.M. And then set the reminder and let's say, at the time of the event. So now I have the reminder that on June 1 of 2025, I'm going to come back here to this page, and I know, and of course, I could give more context like revisit on like if I add this right here, revisit workout schedule on, and then you can set the reminder. So it can look prettier as well. And lastly, you can also create this reminder by starting your command with the at then you could link to a page, tag someone, or as you can see at the very top here, you can choose the date or you can start typing in the date. For example, March 1, 2025, and it actually shows right now as Saturday because it's within the week that I am typing. So it shows the actual day of the week. If I start the ad command and I put July 7, 2025. And then click, it's going to show as July 7, 2025 until I get close to it, and then it's going to switch to the day of the week or tomorrow and today. So I hope that you found this video helpful. If you have any questions, leave those below, and let's get to the next video. 31. 2X Your Productivity With Hotkeys (Advanced): All right, time for another hot keys template. And this one is a little bit more advanced. The hotkeys and shortcuts shown here are not as frequently used. But in this course, we want to cover everything from basics to more complex databases and creations. So we want to give you access to everything. And again, the link to this template is going to be in the resources below. You just need to fill out your name and email so we can confirm you're a student, and you're going to have access to all of them. And as I mentioned before in the other lecture about our hot keys, not everyone is going to be using all of these commands. You might actually use the Go back a page or go forward a page all the time, where maybe I never use it, but I do create new tabs all the time, where I like zooming in, zooming out. So these are here exactly for that purpose, so you can always refer back to and find the ones that are going to be most useful for you. So I'm just going to quickly show you over how we have categorized this one. We have navigation, mention and reminders, which I've just mentioned about adding reminders and dates, things like that, customization and utilities and AI commands. So right here, for example, in the navigation, if you want to go forward or go back a page, yes, you could manually do so through these arrows, but you can also just do command bracket to go back and then command, other bracket to go forward, and it's the same for PC, just control instead of command, which is super useful when you are dealing with lots of different tabs at the same time and you're just typing, it saves you a little bit of time for that one action, but then compiled, it can save you a lot of time. Here, as I mentioned too, with the reminders for adding any reminder or any dates, you just start by typing in the at symbol. Same thing with the windows. With customization, we started this course already mentioning the Command Shift L. If you want to toggle between the light mode and the dark mode, something that we use all the time. Also, let's say, the template button that we also have an entire lecture here talking about creating templates. Or one thing that I really like in terms of AI is the translation app. It is very simple. Let's say, for example, I have something in another language, here's Portuguese. And then I can simply do the slash translate to click and then AI is going to translate and you have a few options. You could just look at it. For example, my name is Aleni Hobart, which is this one in Portuguese. Or you could even have it insert below, and it could do that for entire texts. So one thing that you might end up using a lot is bringing in information, articles, things that perhaps are in other languages, and you can reorganize within your notion within your own language as well. So again, these are here for your convenience. You can have them. You can duplicate them, add more shortcuts that you come across or as they come out, or just have the ones that you use the most. And again, Link is going to be in the resources below. And with that being said, let's get to the next video. 32. Understanding Notion Roles: You've seen by now that you're able to work with others and collaborate within Notion. But for that, you need to understand notion roles and what that entails. So let me dive in and show you exactly what is the best way for you to share your pages and databases with others and what kind of access they can have if they're able to edit or just view things like that. So for that, let's go to our left side menu, click on your workspace, and then click on settings. And then here let's go to people. Alright, here you're going to see that we have three different tabs members, guests, and groups. So let's start with members. Within this workspace, we have two workspace owners and one member that I just added on that new account I created for this course. So with Workspace owner, if you click here on this dropdown menu, it tells you what they can do. Anyone who's assigned the role of workspace owner can change workspace settings and invite new members to the workspace. They can deal with billing or make any changes to what's visible, what's private, what managed team spaces, anything like that. If someone is just a member, they cannot change any of the workspace settings or invite new members to the workspace, as you can see right here. So these are members, and that's usually what you're going to deal with if you're using notion in a company or something like that. So obviously, here we only have three, but if you have multiple, you can easily search for them by just typing. If I put Sumner, Sumner shows up, and I can add new members either by connection. So if I click this job down arrow here, anything that I'm connected to it could be my Google contact or my slack contact because it's already connected to my Notion account, I could import and invite those members into my Notion workspace as well or by simply clicking ad members and then typing in their emails, for example, and you could do multiple at once. You can here select the role if you want them to be a member or workspace owner, and then send the Invite. In this case, I'm just going to exit out. Also, you can generate a link to just send to people to send Invite. You can generate here or copy the link at the very top. And if you ever want to remove someone from the workspace, you just have to click on these three little dots here and then remove it. Now, next we have guests, and guests are people that you want to have access to one or more of your pages. So for example, if we have a travel planner, we want to give them access to our travel planning template, but not everything else within our workspace. And you can see right here which pages they have access to. You can remove access from here as well. If you go to the three little dots, you can upgrade them to member or remove from the workspace. You can type in and search looking for them as well. However, you can add them here from the settings. In order to bring in a new guest, you actually have to go to the page. Let's say I want to share this project tracker with someone. I'm going to go to the page. Then I'm going to go to the top button that says share. And here, I'm going to type in someone's email. So if I do this one, it's going to show up. Their name is going to show up if they already have an Notian account. If not, they're going to get an invite to create nian account. Then I can choose here what kind of access I want to give them to this page. Do they have full access to where they can edit and even share with others? They can just edit, they can just comment or just view. That is extremely important when you're sharing with other people who are not part of your workspace because, again, they can make changes that you don't want it to happen. So make sure that you always go through this right here, and then you can click on Invite. And as we've already mentioned before, you can share things by making it public, but that is for another lecture. And lastly, if we go back here to our settings and people, we have groups, and groups can be very efficient because let's say, for example, I have a team space that it's all about my YouTube channel. I have my content ideas. I have scripts and thumbnails and strategy, everything. I can create a group with my video editor, with my YouTube strategist, with my thumbnail designer. I can just create one group and then give access for specific pages and team spaces to a group as a whole, kind of like a department in a company. So if you're dealing with lots of different members, this can save you so much time. Instead of just manually giving access to one person at a time, you can create these groups and assign them to different team spaces as well, which you do from here. Create a here, and then you include the members, and you can name them however you like. So these are notion roles, again, very important to understand. And then it's going to make collaborating with people so much easier, and you are sure to protect your settings and your privacy and so on. So if you have any questions, leave those below, and let's get to the next video. 33. Commenting, Discussions, Mentions & Tags: Speaking of collaboration, in this video, I'm going to show you additional features and tools that you can utilize to better work with others within your workspace. So we've already shown here the Share button and how you can invite people in to collaborate with you on a page or multiple pages, or even inviting them to a whole team space or group. Now let's talk about assigning tasks to someone. So whenever you have a database that contains the property of person. So, for example, let me open this here, expand. You can see here, I have a property. If I had a property here, the type of property is person. That means that I can tag someone, I can assign this to someone for them to take care of it. Right now it's assigned to Nate Martin. I could easily add in Sumner over here. It could be multiple people, it could be just one person, and you can remove them by clicking on the little X. Here as well. So by assigning a task to someone, they will be automatically notified. This is going to be showing up on their own task list, so they won't lose track of something because they're already tagged and assigned to a task within a database. But what we can also do is actually communicate with others throughout the pages. One way the notion makes that super simple is through this comment section here, and you can find this in all pages. So right here, if I wanted to add a comment, I could simply add a comment. So, for example, let's start on this next week. And then press Enter, my comment was added. And now my comment is pinned here to the comment section. It is not in the main space here with all of the data of the page, but it has this specific section of comments that you can find in all pages. Now, if I wanted to, I could also attach a file, or I could mention a person. I could mention a person, a page or a date by using the ad. So if I wanted to collaborate, let's say with Sumner, here, I could do ad, Sumner, then I'll select him, and then I could say, can you supervise this task. So and then press Enter. Again, I could attach a file if I wanted to. Press Enter or click this last button here to send. And by mentioning Sumner or tagging him, he, again, is going to be notified of this. He's going to get it on his inbox. And he's going to know that someone is talking to him regarding this task. So although the task is not assigned to Sumner, because I added him to the comments, then he's going to be notified and he can come here and make sure that he needs what he needs he does what he needs to do. You can obviously also delete comments, edit comments later on, you can react to comments once they are published. Let's say, for example, I want to do just an encouragement. Let's do it. Then anyone could come here and react, little muscle or party, emoji, whatever they prefer. So that is the comment section. And as I mentioned, those you can find in all of your pages. So if I go here, for example, today is to do, I can add a comment here at the top of the section. Right now, I have in my settings that this is only showing as I hover over it, if I come here to customize page, the page discussions, which is another word for comments. In this section here on the page, I could disable or enable. And if I enable, it's going to show up right here whenever someone adds a comment. Now, it could be a little bit confusing, but there is another type of comment that we could create. So let's say, for example, we're in this template, we're creating this template, and I want to comment on one no here. Let's say I wanted to comment right here on blocks. I could select a text and then I could click here on comment, and I could either just add a comment without tagging anyone, so anyone who comes to this page and has access to this page can see the comment, or I can even tag someone and start a discussion. So I'm just going to add a comment here, and that is, let's double check. This is accurate. So I can adhere. And when you add a comment, the text of the comment is going to automatically be highlighted and underlined in yellow. So whenever you're going through a page, if you see that, if you see that, you can easily know that there is a comment there. Even if you can't see the comment right away, you can just hover over it or click on it, and then you're going to be able to see the comment. You can reply to it and do the same things that I just showed as discussion. So this case, I'm just going to market as resolved. So anytime that you actually add a comment, you can mark it as resolved, and then the comment is going to disappear. Or you could simply just delete it if you were the person who posted it. Yeah, so these are some of the other powerful tools that notion has for you to collaborate with others and be able to pretty much do anything that you want within Notion, even in the huge team. So if you have any questions, leave those below, and let's get to the next video. 34. Notion Tips for Teams: Had to have a dedicated video in this course to share with you specific notion tips for teams. Maybe you are a business owner, an entrepreneur, or maybe you work at a small office. You want to bring in notion for more productivity organization, or maybe even you're the one responsible for learning this tool to bring in to your hundred or thousand people company. No matter the case, this video is for you. So of course, we're going to be sharing with you this template. It's going to be part of your student resources in the resources below. And I'm going to be going through them so I can point out specific tips as well as remind you of some of the best features that Notion has to offer, specifically for team. Let's get started. It is important to start with strong foundations. So make sure to take advantage of the different workspaces and team spaces for the organization of teams and projects. And also make sure to assign roles. So not only you but every member of your team knows their specific responsibilities as well as access that they have if you give them admin role, they're going to have maximum control over editing things, over bringing people in into teams and pages. If they are a member, they're going to be able to collaborate, but not really go too much into a lot of the settings. And guests, it is a page only axis or multiple pages only axis. So they're not really part of your workspace, per se. So do that first, and remember that if you give too many people admin roles, a lot of changes can occur. They might end up changing databases, things like that. So keep that to a minimum. Also standardizing naming, how you name projects, how you name databases or new pages can really, really help you with organization and keeping a really nice and clean structure for everyone on your team. So using Emojis for to, like, visually group similar pages. Like, for example, the little paint palette for design or graph for analytics, or the tools for development, as well as the naming, for example, you could always follow the format of Project Project Name, or maybe it's like the department slash project name. So keep that consistent and using Notion is going to be much easier for everyone organization, no duplicate content. You're going to be able to find specific content you're looking for easier and so on. Alright, next, we have shared workspaces. It is very important when you're working with a team that all of the most important company info is centralized and shared with all of the members. So make sure to create team weekly pages so that everyone has access to, for example, all of the project tracking databases, team contact info, weekly agenda, things like that to where everyone can constantly refer back to that page if they need some sort of resource that all the members need to have. So if you have, for example, branding, logos, things like that, the multiple departments or multiple members will need, centralize those informations into one or multiple team wiki pages. Also make sure to pin important pages. Again, you can check this little star icon here, and it's going to add two favorites right here. That would be super helpful for pages that your team members and yourself are constantly using. Next, we have collaboration. So to enhance collaboration, make sure to always make use of dimensions using the at command to notify specific teammates, as well as adding comments. Again, we can easily add comments by hovering over, adding clicking on this little icon. Tagging someone, just adding something to be reviewed, attaching files, and so on. Or, again, you can select, add a comment. There's so many different ways slash Command, but make sure that you use this. So it's not just like, for example, if you're using another part of discussion and say, Hey, could you check project under database, this, this, and this? Like, if you're using another chat, I guess, like system, for example, in Slack, it could take a long time for someone to just go and try to find that database. And here you can add these comments and mention people directly on the source. They're going to get the notification and be taken there so that they can address it, maybe add to the task list or maybe fix something that needs fixing. Also make sure to lock key databases. As we've mentioned before, you are able to lock pages right here on the right side menu. You could lock this page right here to where the page cannot be changed or customized by others, or you can also do the same with databases. So make sure that especially very important things like team goals or metrics that they need to follow, they are locked so no one can change them. Next, we have our team workflow. So linking databases, having a master database with multiple views is the key. For example, let's say you are doing content ideas for your YouTube channel. You can have multiple views, like you've already seen on databases to where maybe our video editor only needs certain information. They're going to go to their view, or our YouTube strategist is going to go to a different view because they only need access to certain properties. And then that way, things get way more streamlined and less confusing. So example shown here, table for tasks, calendar for deadlines, things like that. It significantly improves productivity and organization. Also make sure to filter and group. So when you're using those databases, the filtering option, the grouping option can be such a game changer. Obviously, you can filter by status, which is one of the best, or you can make sure things are moving along and you know the status of each task. But also, maybe for a certain team member, a specific property is really important to them. So let's say in the example that I gave, our video editor needs to know these are going to be the videos that we need a specific intro, and the other ones do not. So I could add a property Ns intro, yes. And then we can sort by yes and no or group by yes and no. And then it will make their job so much easier. You can use things like toggles to make sure that you structure your tasks really well, too. Then we have boost productivity. So different ways to boost productivity with notion is by automating repetitive tasks. So make sure to use integrations like Zapiir and Slack, Trell whatever really benefit your team. As you saw previously, most likely, you can integrate that with notion. And again, Notion is constantly evolving and adding in even more integrations that can make your life so much easier. And efficient. Also setting reminders either with the slash Command reminder or starting the ad command with the date, which we've already covered here, or make sure to also embed external files. So this can really save so much time. If you have details about a project there that needs another file, just by having the file right there can save people so much time. Instead of them having to go to their drive or Figma or anywhere else, everything's there in one space. Then we have transparency, and that is really helpful to be able to share with all of your team members everything that is going on within your company. So having a shared calendar, so people know when you're going to be in a meeting or when you're going to be working on a certain task, and as well as being able to track progress visually. So being able to see what everyone's working on or how is that project moving along? So as an example, in one of our templates database, we have the project progress Tracker. So you can see here throughout the different views, like what hasn't been started, what's in progress, what's done. So that really helps not only with productivity, but even with motivation. So people say, Wow, we already got all of this done, or I got this done before. The deadline, we're getting close, we're getting close it really does help that team morale. And next, we have a long term success. So it is really important to regularly clean your pages, databases, your declutter, your workspace. So maybe you want to assign a team member to review and optimize the workspace every quarter, every month, every year, and it could be even helpful for you to create a template. That has a workspace maintenance checklist to where every time they can duplicate that template and then go through everything. Check workspaces, check team members. Is there any tasks that does not have anyone assigned to? Anything like that, that is going to make it so much easier for you to stay organized and productive. And last but not least, we have advanced tips. So sync reusable content definitely make use of the sync block to where you can do things information for all of your team members to where it can just be edited once. So if that's specific instructions or frequently asked questions that maybe it's updated a lot, or announcement. Let's say every day you want to announce every day, you want to, for example, give someone a nice quote or give someone a really nice, good morning. It could be something like that or an important announcement. This is going to be the announcements. Board, anything important for this week, I'm going to add it right here. This way, you only need to type in one place, and everyone in all of the pages that you have that sync blog can see it. Also with pre built templates, we've already talked about this. It is key for you to save time, do not create duplicate content and so on. So especially for repeated tests, make sure to create those custom templates because that is going to really help you stay productive and organized. And, of course, experiment. Always explore new notion updates again with any technology, any sort of software. They are constantly improving. They're constantly trying to bring in new features. So stay up to date with their newest developments and because that sometimes one you update can I don't know, save you a week worth of work, for example, you know what I mean? So yeah, those are our top tips for teams. Let us know if you have any questions or any additional things that perhaps worked for you and your team really well in the comments below. And yeah, again, this template is going to be in the resources, linked in the resources. And with that being said, let's get to the next video. 35. Notion Integrations: Notion doesn't replace a particular tool, you can more than likely integrate that tool with notion using Notion integrations. So there's over 100 different tools that can actually integrate with your notion workspace to ultimately boost productivity, automate different things, like, for example, you know, when X happens in Notion, then send a Slack message to this person or when something happens in Slack, then automatically open this in Notion, for example, or linking things in your Google Drive, all different kinds of automations using Zapi, many, many, many different ways to use this and basically import data from other sources, export data do different actions depending on your goals. So first, what you want to do is go tonon.com slash IntegrIS from here, as you can see, there are literally hundreds of different tools to choose from. So you can just scroll through here to get an idea of different things to integrate. Again, it should be based on needs. So just think about the tools you're currently using and then that's what you want to integrate. And, of course, to make things a bit faster, over here on the left hand side, just find the search bar and look for the tool that you want to integrate. Let's say it's Google Drive. Boom, so we have that here. You know, let's say Zapie. There we go. It's here. Let's say Typefm over here, right? Let's see if there's something for Slack. Of course there is, which I know we've already actually integrated, and so on, right? So that's kind of the overview of just how it works. Of course, we're going to dive and actually show you a few different of the top used integrations that you may want to consider using with notion here over the next few videos. So it'll literally show you how to integrate and use these tools in Notion and then also enable you to integrate any tool because a lot of the systems are pretty similar in terms of the actual setup and integration. So once you learn that, you'll be able to do this with pretty much any tool out there, at least over 100 different tools, and it's really, really powerful. It'll take your Notion workspace to the next level. So without further ado, let's get to the next video. 36. Seamlessly Integrate Your Google Drive Into Notion: All right. So the first tool that we're going to integrate with Notion is Google Drive. And this is really great because we use Google Drive to store a lot of our information digitally. So it's great to kind of just sync up with Notion and therefore be able to directly access anything, share different file links without having to constantly, Hey, where did this go? Like, did you send this via email? Wait, what slack message did you send it? Boom, it's all there, like in a page organized. And I'll show you an example of that, as well. But first, let's go ahead and actually integrate this, which is very simple to do. So first, we'll type in well, first, we'll go tonon.com forwardlash Integrations. Once we're there in the search bar, type in Google. In this case. We find Google Drive. Go ahead and click on that and then click on ADT Noon. Now, of course, you can look for more details, right, how to use, et cetera, which is really great. We already know we want it, so add to Notion. That'll just open your Notion workspace. And as you can see, we already have a Google Drive linked here. But if I go over here to the far right, I can actually connect another account, which is what I'm going to do because I actually do want to connect another account. So connect another account. It's going to open this pop up. So think about the Gmail associated with a Google Drive account that you want to connect, okay? And again, Google Drive it's actually free. So if you're not using it, if you're, you know, have international team like we do or just remote workers, and you want to share information, have like one place for everything, Google Drive is really great. And actually, you love Google Drive integrated with Notion versus just having it, you know, in Notion. So we'll go ahead and use this one here at the very top because that is what we want to integrate. Just some information. It's important to review, of course, before you integrate, know kind of some of the pros and cons. It's mostly with privacy things like that, so it's really up to you. I'm totally fine with it continue. From here, it wants access. Yes, we want to make sure we give access. So go ahead and continue again. Give it a moment. And as you can see, this middle kind of row here just appeared, and we have now successfully integrated Google Drive. Now this is integrated, let me show you how this actually works inside of a notion page. So I've just created this new page, and I've titled it Google Drive Integration example. So once the integration is working, and you'll know by doing this. So again, backslash, and we're going to type in Google. And specifically, we find Google Drive here. So I'm going to and you can embed a certain link, but obviously, what I prefer to do is make things way faster and improve your productivity. Again, this is saving the time between switching apps. Click on BrowsGoogle Drive, and now we have multiple, so I'm going to select one of them. Now, you may have one. If you have more than one, it'll show all of those, so I'm going to select one of those. Right? So it opens my Google Drive all here natively inside of Notion. I'm just going to click on this here. This is one of our influencer partnerships. So this is a video. So there could be videos, spreadsheets, you know, Google Docs, all different kinds of things all in one. And then from here, I can, you know, reduce the size. You know, depending on what I want to do here, maybe I have a few different columns, right? And then I have one after one love like, Here's brand A, here's all the influencer videos for Brand A, brand B, brand C, and so on. And what's nice is we have this visual here, that can make things really easy for recognition, especially if you want to make kind of like a mood board. This is really powerful as well. Again, there's especially with Google Drive and Notion, there's so many ways you can use this things I can't even think about that you could use it for us to name a few. Now, this might be a bit obnoxious. You're like, Wait, I don't want this preview. I just want to link. Well, then what you can do is go to more actions and then turn into a mention, and then it's simply the link there. It's hyperlink. So there's the preview still when you hover over. But you click, and it takes you there. You can download or just view that information and all of that. So it really saves time instead of, like, manually going over to Google Drive. You know, finding something, copying it, then pasting it over here. And then, you know, like in Google Docs or Microsoft Word. And there's no preview or anything like that. This is much more aesthetic. It's much faster and you know, ultimately superior. So, pretty simple. One of the most popular ways and one of the more simple ways to integrate. I'm going to show you a few other advanced integrations that are amazing in the next videos. So if you have questions, let me know. Wout further ado, let's go ahead and get to it. 37. Automatically Get Notified in Slack With ADVANCED Notion Integration: This video, I'm going to show you how to integrate Slack with notion, as well as demonstrate a couple of my favorite automations to where basically you can mention someone in notion or also, change the status or make changes to a certain database in notion, and then notify the responsible person in Slack automatically, which is really powerful. Okay, so just like before, first thing is we need to actually integrate Slack, then I can show you how this works. So we're atnon.com slash Integrations. Search for Slack. We find it here. Click on that. Can read more information here, and we're going to click on Add to Notion. Alright, so first things first, we're going to go ahead and hit A LOW. And, of course, also make sure you're already logged into Notion, as well as any of these other tools as well. And then you can change permissions here. I'm just going to read through to make sure view pages, yes, edit pages, create new content, view comments, yes, yes. All looks good to me. I'm going to go ahead and hit Allow Access. But yeah, just with all the tools that you're integrating, make sure that, of course, number one, you're logged into Notion. Number two is you are logged in to the tool that you want to integrate. Makes everything faster. Otherwise you have to do an extra step. So open Slack. Perfect. Then we see down here that there is a message from Notion, now a new kind of channel in Slack to connect a new Workspace. So we're going to go ahead and click on that Connect New Workspace. All right. Again, we're going to allow access. I takes a little bit, but we'll get there. Okay. So what notion be able to view, What notion will be able to do? Yes. Perfect. Good to go. Click on Allow. All right. So it brought us back to Slack here. I'm going to leave. Going to go back to Notion. And once you're back in Notion, hover over, scroll down to settings. Click on that. Click on My connections. And then you should see now Slack is now appearing here in the connections, which it wasn't before. So we're good to go on that end, but there's still an additional step that a lot of people don't know to really integrate this and make sure that there's messaging, connectivity and automation between Notion and Slack. So navigate to where you see my notifications. Click on that. And then you'll see an area called Slack Notifications. Once you're here, scroll over and select your workspace, which in this case is our Hobart workspace, right? Then we're going to go there. It's automatically saved. So we can click out of that. Now on any page where someone comments or they specifically tag me, for example, like at, and then I'm going to do Summer Hobart. Did you see this? Enter when someone does something like this on any page in the shared workspace, I'll automatically get notified now in SLC, which is really powerful. And again, you want to make sure that you adjust your messaging preferences to what you want because if you don't want that, make sure you don't have that. Now, I would show you in Slack this working, but somebody else needs to use my name. I can't use my own name and then show up in Slack. So that's why if I go back to Slack, you will not see anything there from Notion yet. Now, aside from basic comments and tagging, what I really love is automating databases using Slack. So we're back here in the project trapper sorry, project tracker database, and we're here in the board view. This works in any view. It doesn't matter. We're going to go over here to the kind of far right to this little kind of Edit button, so click on that. And then you want to click on automations. And once we're here, let me just drag my head out of the way. We have new automation. Okay. And that's why I recommend. I already have these automation set up, I'm going to show how to create this from scratch. I'll click on New automation. All right. So leave it as default for all. And when X happens, then Y, in this case, Slack needs to happen. So here's a really great one, right? When the status for this specific database, which is a project tracker, when the status changes, then update either specific person or specific channel in Slack. So, again, it could be specifically when something goes from not started to in progress or from in progress to complete or archived or whatever. You know, you can kind of customize. I'm going to leave it at any point the status changes, I want the person to know. So when any option happens, right? Then we want an action Slack. So specifically, we want to send a Slack notification. And again, this will only appear once you integrate Slack. So you can either notify a general channel that you've built in Slack that could just contain certain number of members who are all working on these projects, or you can select a specific individual. In this case, I'm going to select an individual, which is me, so I'm going to click on that. I've selected myself. If I wanted a channel, I could just click on the channel here, and now it's updated. But again, I'm going to select Sumner. So when the status is edited, notify Sumner. Click on Enable. And now it's there. And actually, I've duplicated my automations because I've done it twice, so I'm just going to delete one of these. And again, if you want to add more or delete any, you can do so. So delete. I can add more. But again, I just duplicated the thing twice, so I already had it running to make sure everything's set up correctly. So to show how this works, right? You can take anything here. So let's say, you know, we're over here in the not started okay, test website functionality, boom. It's now in progress. And actually, the conduct website audits is now officially complete, okay? When you first set up your Slack integration, it will take some time to actually read. So it's not going to be immediate right there. It might take a couple of minutes, so just keep that in mind. But as you can see, we can either edit things here also, and I might get a bunch of notifications now because I'm playing around with this. This works in any view. So this is our board view, of course. Now we're going to the all view, right, kind of the basic, you know, table database. And again, what we can do is, you know, move let's move this back. Let's say this is actually not started. We accidentally said that, and this actually should go back to being in progress. We're going to select that, right? So moved a couple things around. In any view, it doesn't matter because it's all linked to the same underlying database. And now we're going to go back in Slack and check this out. So I'm going to go to Slack. And again, we're here in basically it's now a notion user is now in Slack. That's how they kind of appear here in the bottom left. And again, you see kind of a ton here. But yes, we see status was in progress is now done for conducting interviews. So in Slack, you know, boom, got my notifications. If I want, I can click, and it's going to open up that specific change in Notion, show me the database, so I can view that with more detail. So really amazing automation. I think C Bon boards, databases in Notion, combined with Slack, are super powerful. Again, this is where they're more powerful than Excel, than Google Sheets and other tools. Really amazing. And again, very, very inexpensive in the grand scheme of things. You can have a fairly large team and really cut costs with some of these other tools as well. So those are two of my absolute favorites. There's a couple others, and I'm sure there'll be more in the future. If there's anything specifically you want to of course, I'm going to be up to date, anything that I think is worth, you know, really creating a dedicated video about with Slack or other things. I will be doing so as well as Ali here in the course, of course, eh, of course, 'cause we want to make this the number one place for learning notion in the entire world. But I hope you're excited. This is awesome. Like, I geek out about this stuff. There you go. So that's the delay I was talking about that you just saw. Took you can kind of time it about a couple of minutes. So keep that in mind that's kind of one of the downsides, but just kind of know that when you're using it. So really powerful, you can integrate Slack and then use it to also, when you share notion links in Slack, you get a preview once you integrate. Not a big deal. Versus just having a basic link. You now have a preview link, you know, not that big of a deal, but really being able to comment and tag people in Notion, then getting notified in Slack, and also changes to databases. There you go. See, it's updating now. Because I did a bunch of changes. Making changes to databases also update that person or specific channel in Slack. Amazing, amazing stuff. Hope you're excited. Hope you love this video, and we've still got more. So let's go ahead and get to the next one. 38. Create & Sync Your Notion Calendar With Google: Notion calendar. Is this also the calendar to rule them all? In this video, I'm going to talk about this notion integration because although you can create calendar views within your pages and databases as you've seen, Notion calendar is a separate app that you can integrate with your Notion app as well. So the easiest way for you to get your notion calendar is by going to the left side menu and clicking this button at the very bottom left, explore Notion calendar. So if you click you need to download the app. Obviously, you can also do that with your phone, download the Notion calendar phone app. And here you can click on the button to download it and install. So it's available for Desktop, browsers, Mac, Windows, IOS, and Android. So you have all of the different formats. You can click here to download and install, and I'll be right back. Alright. So once you download and install the Notion calendar in your computer or your phone, then you have to sign in with Google. So I'm going to go ahead and click here. Continue to Google permissions, and then you choose the Google account that you want to sign in with. I'm going to click Continue. Continue again. All right. So here I can use it on web or open in Notion calendar, so I'm just going to do that. So it opens in the app. And because you have access to all these different calendars, you can toggle them on and off. You can make them visible or not. And in this case, for example, I believe I had it in a lot of things booked for May let's see. Oh, here go. I have all of these things booked for me in my calendar Hobar hub. If I wanted to, I could make it no visible or at a visible. I could remove holidays and so on. So, again, I could even just for planning purposes, have some on some turned off just so I can better plan a day or a week or a month and collaborate with all the different calendars and appointments that I am part of. Now, what I said is my favorite thing is because this actually integrates with the Notion app, and then I can start getting in this view, this notion calendar view within the Notion app. So let's do that. So here there's your general settings that you're already used to, you know, when the week starts, general things with notifications, menu bar. But let's go down here to notion. And here you can select what is the default notion workspace. So if you are a part of more than one workspace, you want to make sure you select here the one that you want it to be default. You can go ahead and check which one which Google accounts are connected to each workspace as well. And under notion Workspaces, you can click here in Connect and make sure that you Google, your notion calendar is integrated with your Notion app. And that's how, for example, your calendar is going to be showing up in your home page, as we mentioned towards the beginning of this course. So I hope that you found this video helpful. If you have any questions, leave those below, and let's get to the next video. 39. Automate & Connect ANYTHING With Zapier: This is how you take notion to the next level. This video, I'm going to show you how to connect Zapiar to Notion, which is a little bit different from some of the other apps that we've covered, but still very, very easy to do and very powerful. Basically, if you're not already familiar, Zapiar is the connector tool. It's a tool that simply connects other tools. So, for example, when something happens in Slack, then send this email to this person and then update this database in Notion. And once that happens, right, XYZ, update this Google spreadsheet and update this Facebook ads audience, it is infinite. There's over 4,000 apps so basically, when it comes to Notion specifically, the reason that we would integrate Zapier with Notion, well, there's two big reasons. So number one is you may search and like, Oh, I really wish this app could connect with Notion. Well, there's over 4,000 apps that connect with Zapier. So if you can get Zapier to connect with Notion, ultimately, it opens you up to over 4,000. We currently, there's less than 200 on Notion, but that will be increasing as time goes on, of course, as the tool continues to increase popularity. So yeah, 200 apps or less with Notion directly, where with Zapier, you can then basically indirectly connect 4,000 apps. So that's what's really powerful. So if there's certain tools that you're using that you want to connect with Notion or you're wondering if you can connect, you absolutely can. One of them that I love is KahiPT. You can connect HHIBT to Zapier and then Zapier to Notion. There's many other uses. So, okay. First things first is usually, when we're here in the notion sort of app market or connector marketplace, there's a button here where we can add, which is not the case. So what we have to do is to connect Zapiar Notion, we have to go to ZapiarOside of Notion. So first thing you want to do is create a free Zapi account, so you can use literally a free account with Zapiar and then a free Notion account, and it's really powerful to get started. So sign up, it's zapear.com, zpar.com. Your free account, you will, I believe, need a work email to use this, by the way. So that is one kind of caveat there. But if you have a work email, go ahead and sign up. You can try with your personal email, see if that works. Sign up for your free account. Now once you're here just to show you, what I like to do first is you'll click here on Discover. Alright. And then what I recommend doing is type in Notion. And if there's specific tools you want to use, you can do Notion chat, GVT and then see what kind of comes up here, or we can just leave Notion. And basically, this is really great for brainstorming ideas. So let me go back to Notion. There we go. So you can kind of see what Zapi is capable of with Notion. So for example, capture emails in notion from Gmail. So let's say either a specific person or someone sends you a email via Gmail that contains certain words, right? So it's from a certain person, certain words in the subject line in the body or whatever. With that information, you can then enter that information into Notion database or things like that. And a lot of these do revolve around Gmail. And by default, these are the most popular, right? Notion or sorry, Zapier lists the most popular sort of notion, what are called zaps in order from most popular to least but whatever you want to do, most of the zaps that I create are very, very uncommon because they're very specific to what I want, and it's going to be the same case for you. And I'll show you something else that's cool with Zap year where you can use Zap year AI. Everything has AI now, right? That's where the future is heading and how to actually create zaps using AI or at least the outline for them. So there's a lot that you can do, and each of these is called Zaps. A zap is simply a connection. When you connect at least one tool with one other tool, you can connect five tools together. You can connect 100 tools together, 1,000, literally. You can connect as many as you want, and get as complexed with this as you want, or the same idea, Legos, keep it simple. And I'd definitely recommend keeping it simple to start, especially if you're new. Now, if we type in, for example, Notion, chat, GPT, then we can see some of the most common uses of notion with KHPT. So for example, let's say that we receive a certain email. Okay? So we get an email via Gail. It contains certain texts in the subject line or the body. Then we take that data or automatically, by the way, Zapier takes that data, imports it into a notion database. Once the notion database is updated, then let's say that triggers HHIBT. Another use that I've personally used and I really love. Now this is originally with Google Sheets, because I was using Google Sheets before I ever started using Notion, databases. And what you can do is create a database inside of Notion, and add text to column A. So you can just add texts. Like, let's say it's the idea for a content piece. So I want to record some content for my Instagram or my TikTok account. So I write the idea. Then I can have Zappia once that data is entered, just any information is entered into Column A in the Notion database, I can send that to ChachBT. ChaiBT reads it with a prompt, it could be like, Hey, take this and develop this idea further, make it robust. You know, make a 1 minute video out of this idea, or it could be, you know, write a hook for this video, you know, the most compelling a scroll stopping hook humanly possible. So it takes the data from Notion database into ChachiPT. ChachiBT then analyzes and creates a new message, and then updates back into Notion, right? So that's kind of one automation that you can do. But again, this is you could go crazy with this. There's so many so many use cases that could be entire course just on Zap year with Notion. And I'm just going to kind of show you the basics. So first of all, anyway, that's kind of the overview. Let's go ahead and actually set up and connect. So that was in Discover. We're going to go back to our home here. Once we're here, we're going to click on Explore Apps. And then what we're gonna do is type in Notion. All right. Then we're going to click on Connect Notion to 7,000 Apps, 7,000 plus Apps. Okay. And then with Notion, now we need to log in. So click on sign in here underneath account to connect our Notion account. And I'd recommend making sure that you're also logged in on Notion already. So log in to Zapire log in to Notion, and it really saves time. So we're going to go ahead and click on Select pages, right? I'd go ahead and select everything. Click on Low Access. Authorizing. And there we go. We're good to go. So you can always select or deselect whatever you want in case you don't want Zapier having access to everything that's truly up to you, but I want to go ahead and select everything to where all of those different pages and databases that I've created that I have access to in Zapier. And now we need to select a trigger event. So basically, when X happens, then conduct Y and make why action happen. So let's say we have new database items. So you add a new item to a database, or is it when a database is edited or it's when a page is updated. So these are the current options. Now, again, I will say currently, this is a bit limited with Notion. That's why I've used Google Sheets with Zapi more than with notion, but these will be updating in the future more and more, and they're still really powerful and I'll show you just a simple example and also show you how to use Zapi AI to actually create literally whatever you want. So we'll say when we get a new database item in our recipe database. So basically, let's say we have a personal nutritionist and they have access to our notion boarder. They have shared their notion, database with us, and every week, they add a new recipe to the database. And once that new recipe is added to the database, I want to get an email of that update happening. So we'll use new database item for the account. We already have the account, so that's good to go. And I'll move my head for the rest of this so we can actually see what's going on, hit Continue. Now we need to choose our database. So it's like, Okay, zap your nose. When we update or sorry, add a new item to a database, you know, send out an email, but what database is that? Okay, let's tell them. We want to do recipes or recipes database. And you can go cross reference back to Notion and make sure you're selecting the right one in case you have multiple. That's why naming is important. And if you have a bunch of, like, copies and duplicates, it's good to kind of keep your notion workspace clean and kind of delete some of those other ones. But I already know, yeah, recipes is the database that we want. That's the name. Perfect. Continue. Right? Then you want to make sure you test to where it's working. So just by default, this is just extracts, you know, different items from the database to test. So you just need to pick one. So it's just the top one here. Click Continue with selected records. It's good to go. And if it's good, it prompts to this open up right here. And in this case, right, there's all things that can happen like you know, post once your database is updated or something's added, create a Facebook post about it. Update audience and Google Ads or create a new Google Ads campaigns or pase Google Ads campaign. Add something to your calendar. Let's say it's all kind of connected Gmail, sending out an email. Mailchimp, update audience in MailChimp or send email to an audience in Mailchimp, so many things. It's awesome. So we do Gmail, right? And if you don't have Gmail connected to Zapier, it'll prompt you to do so right here. Now I've already done so. It's just using my default kind of email. So the action event is we can create a draft email. Maybe that's for our team. It just automatically creates a draft. Then someone needs to manually look at that email before they send that out. But in this case, we are going to send an email. I just want when my nutritionist sends me a new or basically updates the database with a new recipe, I want to go ahead and receive that, so we're going to send email. We're going to continue. And who does this email want to be sent to? So I'm going to put, well, Sumner Hobart, real email@gmail.com. There we go from and it'll be this email here from name Sumner's Nutri on this? Yes, I know. I did not spell that correctly. And just enter in subject, body, like you have a new recipe in notion. And the body can be, Hey, Sumner. There's a new weekly recipe in your recipe notion t's say notion database. Here's the link for reference. So you can hyperlink and then, you know, insert the link here. This is just for an example, can leave that blank. And, oh, we missed one required field. Looks like I just needed to allow a pop up, so we're going to continue. But one quick note here that's really great with Zapier is it's kind of native integration. So for example, I said, Hey, there's a new weekly recipe in your notion database. And we say called dot dot and check this out if he, the plus sign here, I can include the title, which is Banana chocolate chunk loaf, right? So it automatically takes the title of that new recipe that was added and automatically pastes it in here. Again, this is all going to be sent through email. This is just the template. And this is dynamic, which means every new title that's added, it's going to be diferent every time. It's not going to be banana chocolate chunk loaf every time. It'll be a new recipe every time. And then also you can have you can see the full recipe here, dot dot, and include the URL, right? So there's the title natively there. You can also say, like, subject Yummy yeah. And then banana chunk chocolate loaf, right? So you can also include it in the subject line and in the body of the email or vice versa, just one. In this case, I'm just going to say, you know, you have a new recipe. I'll say Sumner. You have a new recipe? Awesome. Looks good. Again, we can continue because I low it was just some random pop up that didn't let me hit Continue. All looks good. Click Test Step. And then what's going to happen. And, of course, actually, I send it to a random email that I just created. I just realize that. Which is fine. I've done this 1,000 times. All looks good. Go ahead. And if everything looks good, hit publish, I'm not going to do so because this is just for a test. But it's really that simple. And again, it could be multiple things. So there could be multiple items where you send an email, and then also when something happens, you can do another action as well, right? You can create two separate with the same database, send out an email and another zap, do something separate. And the last thing that I promise to share. So anyway, hit publish, that's good to go. But in this case, I'm just going to leave that as a draft because I don't actually need it. We're going to go back to our homepage here, top left corner. And then right here kind of in the center is you can actually literally just tell Zapier what you want to do. So when I add a reaction to a slack message, create a card in Trelo example, for whatever reason. So this could P, let's say, when I when I when I add a new content idea to the social media content database in notion, send to Chat GPT to create a viral hook. And I'm going to hit Enter. Now, usually this will just so this is going to create the Zap for me. Again, the zap is simply a connection of at least two tools together. It could be three, four, five, 1 million, right, but at least two. And then really what it does well is it just creates the general outline. So it's really not that amazing. I think this will improve. Well, of course, it will improve as time goes on. We go ahead and click on Try it and just kind of show you right? When there's a new database item, it's just the very basics, right? So it's not configured, it's not tested. Same thing here, right? It's just very basic, but it's kind of the outline set up for you to go in and kind of edit and fill out. And basically, yeah, you can have notion once a database item is updated, send into JachBT, have Jach BT analyze, you could be write a blog article, write a YouTube title. It could also take content from notion and then turn that into tweets. So many options here obviously depends on what business you're in or if you're a student, it's going to be totally different. But as we go on, we can add the next step and then go back into Notion. Type this in here. There we go. So it goes from Notion. We basically create new content or analyze or summarize, and then take that information and put back into that notion database so we can do that there, and that's kind of the overview. And the key here is, right now, there isn't that native hachBT notion integration. So what you want to do is create a free Zapiar account. From there, integrate your Google Drive, your Slack, your Gmail, ChatuPT, re whatever other tools that you're using, you can integrate them all into Zapier, and then once they're all in there, now they can be all, you know, connected to Notion. Super, super powerful. This is just scratching the surface. There could be, you know, kind of a whole, course just about Zapi and that's kind of going away from it. Just want to show you the integration and power here and hopefully even show you kind of how to go through it. And of course, you have questions about this, let me know. It's super, super exciting stuff. Really can save you a ton of time with these automations and do some really incredible things, especially pairing with AI. I absolutely love it. It's actually helped me make a lot of money. We use this to basically take very simple titles or very simple basic description of the drone stock footage that we take as we travel to different countries. And we use we update this spreadsheet. And then use hachBT to create the entire tags, you know, keywords, full description, full title, super well optimized, so that when we upload it to stock footage sites, people find it, people purchase, and ultimately it makes us money. And all we have to do is do a basic description, which is really cool. And actually, in the future, AIS can be able to analyze it itself and then create all of that automatically. So literally take hours, like, about, several minutes per video, and now literally done in like a second without me having to do almost anything. So it's really powerful. And I hope you see the value in this, as well as the value overall in the course. W that being said, let's get to the next video. 40. Last Step!: Congratulations to you. You are nearly 100% through the notion mastery course. There are just two small steps you need to do. First is to take action. As Confucius once said, the journey of 1,000 miles begins with a single step. Now, of course, that does sound cliche, but it's so true. Small steps lead to massive change. So if you haven't already, sign up for Notion using your special affiliate link and create your first page, form, or database today. Lastly, if you found value in this program, we would really appreciate if you could take just 60 seconds to leave your honest feedback. We will be immensely grateful to you and your feedback will massively help future students choose the best course for them. Although this course is complete, your journey has just begun. We're so excited to see the clarity, peace, and organization that notion can bring to your work in life. So be sure to keep us and all of your fellow students posted. Thank you again for choosing us as your instructors. God bless you and your endeavors, and we look forward to seeing you in future courses.