Microsoft Word Basic to Pro Training

1. Introduction to Microsoft Word: Hello everyone and welcome to Microsoft Word Basic to Advance Training course. My name is sad, and I'll be your instructor throughout this course. Over the next few hours, we are going to dive deep into Microsoft Word that is one of the most essential and versatile tools for document creation and management. Whether you are a complete pickner or you're someone who is looking to enhance your existing skills, this course has something valuable for everyone. Now let's talk about what we aim to achieve during this training. We'll start by ensuring that you have a strong foundation in Microsoft Word. You will learn how to create, format and edit documents with ease. We'll also explore techniques for increasing your efficiency in document creation, including the keyboard, chart cuts, and tablets. You'll become proficient in advanced formatting options such as styles, themes, and formatting for professional documents. We'll introduce you to the macros and automation as well, allowing you to save time and reduce repetitive tasks. We'll also learn some best practices for organizing and managing your documents efficiently. Explore how to enhance your documents with visuals including tables, charts, and images. We'll also understand the various options for sharing, exporting, and printing your documents effectively. Throughout this course, we'll follow a structured approach with a mix of lecture, hands on exercises and practical demonstrations. You'll have ample opportunities to practice what you learn, ensuring that you leave here with confidence to apply these skills in your work or personal projects. To make the most of this training, I encourage you to feel free to ask any questions anytime. This is your opportunity to clarify, doubts, and gain a deeper understanding. Like any skill, proficiency in word comes with practice. Cope. Word is a dynamic tool and there's always something new to discover, be curious, explore, and don't be afraid to experiment. 2. The Basic Interface: Microsoft Word is an essential and most amazing word processing software in the Microsoft Office family, in which you can perform day to day office and administration work. Such as writing your resumes, writing letters, creating proposals, any meeting minutes or notes. Also, you can download many, many templates from Microsoft Online Template Store that is free of cost. In this video series, we will start off from very basics, how to create a document, how to customize it. Also, we will see how to download the predefined templates from the online template store. Let's get started. If you have Microsoft Office installed in your laptop or in your PC, you must already have Microsoft Word. But if you can't see the icon on your main desktop screen and you want to access it, that's very simple. Just go to search and type Word. Now I'm using Word 2013 and we will cover all the techniques from basic to advance, but you can use any version of it, like Word 2010 to Word 2016. More or less, all the functionality is same. But I'll explain you the difference if there is any in the latest versions, I'll just click on it. When you click on Microsoft Word for the first time, you will see this main screen. In this, you can create a blank document. That is, if you want to start a document from scratch and make it all by yourself, then this is the best option. But there are many other predefined templates which you can use. For example, if you want to immediately create a resume for you. You can see here that there is one amazing template. Actually many of them are there. You can use any of them, just simply double click on it and it will be downloaded from the online store. Then you can customize it according to your requirements and your data and you are good to go. Similarly, there are many other templates that you can use. On the top of the screen, you will see suggested searches, which is defined by categories. If you want any template from the business category, it will show you different letterheads, business proposals, employee evaluation sheet, professional services, business plan. There are many templates that are predefined. Actually, you can see how many templates are there in a particular category. Example, business category has 128 predefined templates that you can use. Similarly, you can use a template for there are different flyers that you can customize. If you want to go to the main screen, I'll click on Home. As you can see, there are many templates that you can use. But obviously we will work on blank document so that when we learn to create a document and customize it from the scratch, we can easily use all of these predefined templates because we only need to change the positions and data, or writing styles. Whatever it is, it is pretty simple. I'll just insert a blank document. Now here is my blank document inserted. Now if I want to make my working environment easy, I just need to zoom this page from the bottom of it. You don't actually need to increase the text size or change the writing because this is what most of the people use. This is set by default caliber and 11 writing text is perfect for documents. Now let me show you the basics of how to write in the word document. Let me just zoom out a little bit so that we can see the page corners. Now these are the page corners. If you notice the cursor sign is after a little gap. Normally, when we start writing and we don't know much about word, what we do is after the completion of one line, we just press Enter to go on the second one and then start writing on the second line. But in Word, you don't need to do that. It automatically changes the line. You just need to start writing. When the particular line is finished, it will automatically move to the third line. As you can see, this is the perfect way of writing a document in a word so that a proper formatting and paragraph functions can be used efficiently. Keep this in mind. Now if you notice, besides this space in the right and left hand side, there is also some space left on the top and the bottom of the document that is called Heads. The top is called Heads, and the bottom is called Footer. Here you can mention any company name or your project name so that it can be repeated on every page. Automatically access this area, If you want to write on this area, you just need to double click on the top of it. There you will see the mark of header. Whatever you write within this section, it will be automatically repeated on every page of Word document. We will see much about this section later, but for now I'll just close the header and footer, you can see an option here. Just close it, then you can return back to your document. Now like we have seen earlier that by default it gives some space on the right hand side and the left hand side. But if you want to increase the writing capacity of per line, you can just move the margin lines to the corner. I'll just go to View Tab and then you can enable the ruler. Now first step is you have to select all of your data. Because we want to move it little backwards. You need to first select whole data control A. Then I can simply just hold this pointers and move it back. But as you notice that from the pointers it doesn't totally move all the data. Especially if we have pressed enter between the data. Then afterwards we have some data that changes line automatically. In these cases, when you select the data and move the pointers, it will not move all the data accurately. As you can notice that it moved this data, but this area is on the specific point. For that you need to separately move this left dent function and still it is not performing the task well. The easiest way of doing this is I'll just press control Z Undo. You can just move it a little bit. Then we will see a gray area as you can see on the ruler, some of the ruler area grade out and the other one is white. You just need to hold onto this gray area and go to the corner. Similarly for the right hand side, you don't need to just shift the margins, you can just hold it directly and go to the corner. This is how you can adjust left and right margins of the document. This is how we can increase the writing capacity of a page. In this introductory video, we saw some of the basics of the Word and then the interface of the overall new document. Then we saw how to adjust the margins and use and footers from basics. Now let's move to the next video. 3. Grammer And Spell Checker Vocabulary Of Word: Now that we have seen the basics of Word, let's start a practical document and a practical scenario. I have these customer's details on Excel for these customers. I want to send them a reminder that dear customer, your account number is this and your total amount is this. For the month of January, I want to send this individual e mail with their personalized name and their personalized information to their specific e mail ID's. Now this is a confidential information. You just need to take care that each of the customer receives the e mail separately. No customer should see information about any other customer. Now, I already have a written email template. Now let's see our e mail, it states deer And after there is a space left for the name, That's because this e mail is a general body of the template that we will use for all of our customers. It will automatically change the name of the customers and similarly, the balance of the customer is the month and the account number. It will pick all the information for the individual customers from Cel sheet. The name will be mentioned. This to inform you that your balance after this it will automatically pick balance from Excel sheet is due for the month of this, it will pick up the month. Similarly the account number. Then all the payment details are there regards team account. Now this is the main body of the e mail. Now if you notice on this e mail, there is some areas that are highlighted. If it is highlighted in blue, that means this is a mistake in the basic syntax of the writing balance between these two words. There are two ******. I'll just write Click and it will recommend the correct format. It should be with one default space. I'll just click on it and it will automatically be corrected. Now if it is highlighted in red, that means this word is not in the vocabulary of Microsoft Word. We just need to write lick, it suggests that is it accountancy or accounting. If we want to use this word frequently, you can just add to the dictionary, and then it will not show this correction. Similarly, after name, it should show the column sign immediately, not after this space. If we right click on it, See it's recommending the correct format. Similarly, Zan. This is a bank account name. Obviously, it will not be identified by word vocabulary. We can just write lick and add to the dictionary as well. Similarly number and similarly code. We have made all the corrections. Whatever word suggested, you just make that corrections also. And then we will move to the next video. 4. Smartly Use Auto Correct For Auto Typing: Now you can see that this letter ends with you are requested to submit the payment as soon as possible. Now if you frequently write these documents, there is a quicker way to write a sentence or some words, for example, as soon as possible. If I write this statement frequently and I just use SAP and press Tab, I can program this short form to automatically show as soon as possible. When I only write ASP, let me show you how it is done. I'll go to File, go to Options and then go to Proofing and Autocorrect options. Some of you might already know that word, Autocorrect the spelling mistakes. For example, if you accidentally wrote an extra B, it will automatically correct it. And it has many situations. Whatever most of the people make mistakes, it will automatically correct it to the right spellings. But we can use this option for our advantage. I'll write replace SAP with as soon as possible. And you can add that statement. Add, okay. And then press Okay. Now let's test this SAP space. See it automatically identifies as soon as possible. Similarly, if I write this short form in capital letters and then press space, it will change it to capital letters as a sentence. Now what if I want to write a bigger statement? For example, this is to inform you that your balance is due for the month. Let's copy this and go to options proofing auto correct. Then just write M star. Now star is mentioned so that if you don't want to convert just on FMO, then it will not convert on FMO itself. You have to press Star afterwards, so that it will be treated as a unique value. And then it will be converted to the sentence add and okay, and press Okay. Now let's write FMO space. If it is an actual word, then it will not convert because we have mentioned asteric with it. But if I mention asteric, it will automatically convert this. This is to inform you that your balance is due for the month off. See how cool it is. It will save you a lot of time. In your practical working, just try this and we will move to the next function. 5. Creating Mail Merge Connecting Word With Excel: Now we will see how to customize this E mail body for each individually personalized customer. For that, we have to link all the Excel fields which we have right here in the Word document. I'll just close this document to actually link all the fields which we have in Excel. I'll go to mailings in the Word document, and then go to Select recipients and use an existing list. Select the location where you have your Excel sheet. I have it on the desktop. Just open it. As soon as you open it, it will show you all the sheets within that document. I only have this one sheet in that particular file. I'll just select this and that's it. Now Word and L is connected. Now we will link individual fields in the different positions where we required. Now in the mailing stab. I'll go a little far and I can see insert merged field. Now after deer should come the customer name. Now in the sided merge field, if you drop down it from here, it will show you all the column names that we have on the Il customer name. This is the link that will bring the customer's name from the Il sheet. This is to inform you that your balance is balance. I should show the balance here. Just put a space and then merge. This field amount due is due for the month, month. For the month of this. Put a space after that, against account number to link the account number. Account number is this. You are requested to submit the payment as soon as possible. Now as soon as I completed this linking from the Excel sheet, I'll simply go to preview results. Now remember, all of these options are in the mailings. First was Select recipient, then was Insert Merge Field. Now is preview results. Now I'll preview results. See this E mail is customized for customer one, dear customer one. This is to inform you that your balance is 100 is due for the month of January against the account number Is this. You are requested to submit the payment as soon as possible. If we see second, third, fourth, see lots of individual E mails are now created. Finally, if you want to see all the e mails separately, you will go to finish and merge and go to Edit individual documents in the Merge record. Select all After that you will see a separate Word document that is not the part of the earlier template because it is with a different name. In this document, you can just scroll and see all the emails separately, see how many of them are automatically created. This step is performed if you want to see and make sure that all of the things are correct. After that you can just simply save that others letters file and name it however you want, like customer final e mails and then save it. This option is basically called mail merge option. In this video, we have created all the e mails by linking Ceil columns. In the next video, I'll show you how to configure an Outlook e mail and then forward all the e mails to the individual customers. 6. Configuring Gmail Account On Outlook For Mail Merge: All of my E mails are now finalized that I need to send to the customers. Now, I will send all of these E mails to the customers. For that, I need to make a little adjustment in the Excel sheet, disclose this word file and save it. Otherwise, it will show the read only mode. I'll just press cancel and then just open it again. You have to create a new column named e mail ID. For now, I'll just mention same e mail ID for all of these customers because otherwise I cannot show how many of them I received. Just double click on it and drag it. Suppose these all are individual IDs of the separate customers. Then save it. Now, if you have an Outlook account already configured on your Outlook software, you can simply go and start sending. Otherwise, let's learn how to configure a Gmail or any other account on Outlook. I'll go to Outlook now. Outlook is another amazing product of Microsoft Office that is for e mail management and e mail sending. I'll go to Outlook. Now, one of my ID is already configured here, but if you first started, you will directly see a new email ID configuration page, which would be like this. Let's say if I want to create a new ID, I'll go to file and add account. If you've never configured Outlook, as soon as you open, you will directly come on this screen. Okay. To configure it manually with the Gmail ID, I'll click on Manual Set Up, then click Next. Then select POP or map. Click next here, mention your name, your email ID. Account type will be p three. Now, incoming mail server ID is Pop Gmail.com SMTP ID is P.gmail.com Here, just mention the full email ID and the password which you used to login to your Gmail account. Now, one more setting is required. Go to more settings. Here you can see three tabs. I'll go to outgoing server and just stick on this option, then go to Advance. Here I will change this number to 995. This number will be changed to 465. Remember to check this option as well. Here, I'll select SSL and then press Okay. These were the small adjustments that is required additional to this. Now, before pressing next button, just go to test Account settings and click on it. If it successfully shows login, then it is correct, otherwise it will show this kind of message. That means by default, Gmail account restrict any external software to connect with the Gmail directly to manually go to Gmail. And make that settings to allow Outlook to connect to the Gmail. I'll press Encil. You can see that it shows an error. Just close it and keep it as it is. Just go to your Gmail account. Now I'm on my Gmail account. It says Critical Security Alert. Just click on it and check the activity. It says sign it. Attempt was blocked because it is used by an external application. Just check the activity market. Yes, it was me. Now it says some additional settings are also required. It says Google block the app you were trying to use because it doesn't meet our security standards. Some apps and devices use less secure sign and technology, which makes your account more vulnerable. You can turn off excess for these apps which we recommend, or turn on excess if you want to use them. Despite of the risk, Google will automatically turn this setting off if it's not being used. Now, this is just a security check. Just close it. Now, I'll go to my e mail and click on Manage, your Google account here, Click on Security and scrawl to the bottom where you will see this option, less secure app access is turned off. You just need to click on Access for the security concerns. It shows not recommended but just click on it, don't worry about that. And market turn on. Then go back, check these settings again. I think I haven't saved changes. Just refresh this now. It's okay. Let's go back to the G mail account. When more additional setting is required, go to Settings and go to Settings again. Here there is an option forwarding and POP. The status of POP is disabled. This market has enabled POP for all mails and safe changes. Now let's check again. Go to settings. Pop is enabled. It says now all of our settings are done now. Now just close your email or just go to the main inbox and minimize it. Now click Test Account settings again. Now you can see that login is complete and send test e mail message is also completed. If you check back your Gmail account, it will send a test e mail from Outlook. We have received one test e mail. That means now our Gmail account is perfectly configured with Outlook. Disclose this, click next. It will check the settings again, and then just close it. Click Finish. Now my new e mail account is connected, but it will need some time to fetch all the e mails from the Gmail account. To make it faster, you can go to Send and Receive on your Outlook and click Send, Receive all folders. It will just work on it and start fetching all the e mails. It will depend on your Gmail activity. And this will determine how much time it will take to fetch all the e mails. You will start getting these messages, notifications, and see all the e mails are now extracted. This is how you can configure Gmail on your Outlook. Now, in the next video, we can just simply start sending our e mails. 7. Send Individual Emails To Persons: Okay, now that our e mail configuration is done, we'll finally go on to our last step that is sending all these e mails to individual customers. To send the e mails, I'll go to Mailings and then go to finish and merge and click Send E Mail Messages. After clicking, you will get on this screen, it will ask you to mention the e mails of individual customers. For that, I have the new field e mail ID. That's why it is necessary to mention the email ID of individual customers in the Excel sheet. Let's say payment and mail format is STML. Send records to all. Yes. Click okay and you will notice it. It'll start sending all the customers one by one ton. Now let's check our e mail. See I got these payment reminders. Dear customer one. This is to inform you that your balance is due. And team account, I'm getting the new messages as well. That's how you can send personal e mails to individual customers at one click. 8. Letter Formatting And Word Spacing: Now let's learn some of the basic formatting techniques of Word. I've inserted a new document. If you want to insert a new one as well, just go to new and select Microsoft Word document, then just rename it and double click to open. Now let's say in the starting of the document, I want to mention the date. For example, date is January. As soon as I start writing, See it automatically suggest that if you want to write the full name, just press Enter to insert. Let's press Enter. As you can notice, it will automatically complete the full month name. Similarly, if I start writing instead of Enter, I press Tab. Same thing will happen now if I want to insert a full Date, you have a couple of formats in the Insert section. Go to Insert Menu, and then click on this little icon, Insert, Date and Time. Here I have many formats. For example, I want to mention the date, the date, and the year as well. I can click on this and click Okay. It will insert the full Date with Days. Similarly, if I want to change the format, just delete it. Go to Insert Date and Time. If I want to mention in Date first, then month, then year, then just select this and click Okay. If you want to mention the time as well, I can just select it and change to time, and click Okay. It will automatically remove that earlier date with this new one. This is how date formatting is done. Okay, let's keep it to this one control Z. Now let's say that you use this document frequently. You always want to mention the current date of the system in the word document, and it should automatically update whenever the next day you open this document. In this case, I'll go to date, select my required format, but then click on Update automatically and press Okay. See, today is first February, but when I open this document tomorrow, it will automatically get changed to second February. This is how automatic updation of date is done now. And just leave these two ****** then. If I want to send it to Farhan, I'll mention two Colin sign after that. Let's press space bar 23 times. Let's say I want to write it to Farhan. From, let's keep some ****** from Sad to Farhan and from Sad. This is what we normally do when we use word. But as you can notice that it is not formatted properly because to properly use word document, Farhan and Sad should be on the same alignment. That's not possible with the ******. What you have to do is first of all just keep in mind that colon should appear immediately after the two or from option immediately after the word. Basically, let's remove these ****** by pressing back space and press Tab one time. As you can notice, when you press Tab button, it will automatically move the word half inch far. Similarly, if I remove these ****** and let's press Tab, it will automatically come in the alignment of the other word which we wrote here. This is the proper way of writing the document. You always have to press Tab to give ******, not the space par. Now as you can notice that is highlighted in red. That means it is not in word vocabulary of words. Obviously, it cannot identify the names. But if I use these names frequently, I can just write. Click on that and add to dictionary. Or if I used it only for the one time, then click Ignore. All right. Now let's consider, I use it frequently, I'll add to dictionary now, it will never show this suggestion. See, let's press backspace and go to the original position. Now let's leave some space. Press Enter and Enter. Okay, I told you earlier that not to press Enter but to continue writing, it will automatically change the line number. In these cases where the writing on the particular line is limited and you want to start obviously a new paragraph in case of letters. In that case you have to press Enter to go on the second line, obviously. Otherwise you have to just keep on writing on the line and then it will change to the new line. But if you have limited words on the line, you have to change it manually by pressing Enter. Okay, let's write a subject now. Subject column, sign, press space. Now this is a sentence, I can press space, Otherwise, if it is like to and from, it is name, then you can press Tab. But you can notice that if I press Tab here, it will go much farther. This is the same sentence, I'll just continue writing with a space. Let's say this is my subject, then I have to highlight it. I'll go on home. Tab, bold and underline. This is subject, then press Enter. Now let's start writing the main body of the letter. Now as soon as I start writing, you can notice that it is still on bold and underlined on the next line. I have to just take both of these options and then start writing. Okay. As you can notice, that this document is not properly appearing because of the margin settings that I accidentally misplaced. In order to correct that, I'll just select all of these content and then just select this margin and move to the starting of the document. Now it is corrected. The second mistake is the one you ordered is out of, so I wanted to write stock, but instead I write sock. But it doesn't suggest any mistake here, because sock is an actual word. Right? In these cases, you have to manually correct it. Or if you frequently make this mistake, you can just mention that in the Autocorrect functions that we saw earlier in the proofing and Autocorrect options, mention sock here and replace it with stock. Every time you make this mistake, it will automatically correct it back to stocks. Okay, And then just complete the letter. If you have. My letter is complete. Now these are some of the basic techniques that you can use to format your Word document. Now I need to save this document, right? So I can just simply press control S, or I can go to file and save as in the computer. Just select your location and change the name of the document. I mentioned, this name and press save. 9. Working On Non Printing Characters On Word Document: Now let's see a very important area that is non printing characters. It happens with many of us that when we print document, it prints the first page, but also print a blank page with it. That's because the document you have entered goes on two pages. Now let's see, to go on the second page. Right now I have page one of one. Let's press Enter. Enter. Enter. Then when page finishes it will automatically show page two of two. But let's say that you didn't press, you also press some tabs and some ******. Also in this page you have press tab and ******. Now these are the characters that you cannot see on the front of the page, but it exists in the background as a non printing character. That means we have to remove all of these background non printing characters in order to correct the page settings so that it can print only one document on the single page, not the extra second page. Now to enable this background non printing characters, go on home and then press this sign. It will also show you what characters it will show. You can read it, show paragraphs, marks, and other hidden formatting style is especially used for advanced layout task. Let's click on this, I'll just crawl it to the top. Now whenever I press Enter, it shows in this sign. When I press Tab, it is reflected in arrow sign. All the ****** between the words is represented in dots. Now if I go on the bottom, I pressed many tabs and many ****** to show you how to correct that mistakes. Now that means whenever you have a confusion that I'm trying to remove this second page from the print but it is not removing, just enable this option. Then you can see all the correctors. You can just manually select up to the top and just dead it. Now let's see, it comes under one page. Similarly between the document, if you want to remove some ******, you can also do that. This is very essential tool in correcting the word document format and eliminating the extra ******. Now just remember, even if I give print in this form, it will not show up in the print. It is just representing the background working of ****** in the non printing directors. After the correction, you can just click on this again and it will automatically get height. This is how we can work on non printing directors in a Word document. 10. Line Spacing Settings On Word: Now let's say that if you want to increase or decrease the spacing between the two lines, this is called line spacing option. I'll just select it and go to the Home Ab. Here you will see this up and down arrow key. This is the line spacing option. Just click on this. Now if I want to increase the space, normally it is on one. If I click on 1.151 0.5 you can notice that it is increasing the space. If I click on this, you can notice the space between the two fields. Now if you totally want to remove the spacing, by default it is one. But I need to remove even this. Just select this and you can remove space after paragraphs. There is no space between the lines. You can adjust however you want it. Similarly in this document, if I want to reduce the space or increase the space, I can do that. Let's keep it to 11. Other option is if you select the whole document. Let's click on Add Space After paragraph, you can notice that whenever I press Enter, it will create a space. But where no enter is pressed, it will remove all the ******. These are some of the line spacing options that you can use to improve the formatting of the document. 11. Save As Types In Microsoft Word: Now let's say after the completion of document, I need to save it as a PDF. And then send it to a person in order to save a Word document as a PDF. I'll go to File and go to Save As and select the location like we did before. Wherever you want to save, just select that location. You have the Save As types. By default it is Word document, but I can simply save it to PDF and click Save. Now I'm using Foxt Readers. As soon as I save it will automatically open that document to show you the preview. This is perfect. I'll just close it. Now there is one more formatting option that I want to discuss with you. That is, sometimes you send the word document to the client, but the client is using old version of Office. Suppose we are using Microsoft Office 2016 and client is using Microsoft Office 2010 or seven. In these cases, our document might show some problems there. When he opened document, he will not see it properly. If you want him to see properly and you don't know what format he's using, just simply go on Saves types and change it to Word 97 to 2003 Document. This is a special Saves type so that it can be easily opened in every Microsoft Office product. Whether old or new, all will see the correct formatting of the document. Let's see how it looks like. The format will be little changed. You can see that Microsoft Word 2013 format is this. This thumbnail is little different. But the convenience of this is you can simply send it to client and whatever version he is using, you don't need to worry about that. These are some of the saves types that you can use on world. 12. Manage Multiple Documents With Split And View Options: Now our next example is if I have two word documents open at the same time. One is this, which you can find in the link of this video, you can just download and follow along. Second one is the letter which we have recently created. Now if I want to see both of these documents at the same time, how can we do this? Normally you have to switch windows by pressing alternate tab to go on the second document. But if you want to see both of these on the same screen, then firstly make sure both of documents are open. Then go to View. Click side by side. Now remember, if both of these documents are open, only then you can see this option. Otherwise, it will be disabled like this one. Just click on view side by side. Immediately you will see that two word documents is separated and you can see both of them on the same screen. Now if you notice if I scrawl this one, the second document automatically gets scrawled. That's because when you click on side by side, there is an option just under that synchronize. Scrawling. By default it is synchronized. When I click on this, again, it will disable the synchronization. I can just scrawl it separately and scrawl this one separately. This is one option that you can use. Now if you want to go back to the one document like letter, I'll just close this other one. I'll go back on one document screen now. Similarly, there are some cases where the document has multiple pages involved and you want to split the document between half, then scroll the lower portion separately and upper portion separately to read the top and compare it with the bottom. At the same time, for that option, go to View and click Split. Remember this is on a single document, not the multiple ones. Just click Split. Here, I can scroll the bottom of the document separately and top separately. It is not exactly just bottom or top. You can see a complete document in the bottom and on the top, But you can scroll between the portions of a large document. This makes it very easy to read and compare anything. Just click Remove Split to go back on the original position. So these are some of the reading functions of Word Document. 13. Amazing Short Keys Of Word Part 1: Now let's work on this document and understand some of the short keys that we can use in Word. You will find this document in the link of this video. Just click on the resources and you will get the practice file. Now when we talk about short keys, some of the short keys are very common and all of you might know that. For example, if I want to select this whole paragraph, I'll just go to the starting of the document, hold my left click and just start moving downwards. It is very similar to just selecting some icons, same way you can select the paragraph. Similarly, some other common short keys are cut, copy, paste, like if you want to cut, then press control X. If you want to copy the document, then press control for press control, for pasting press control V, for control Z, for red control Y. These are very common short keys, most of us already know that. But we will only see short keys that are specific to Word. For example, if I select this document and I want to insert a space above this document, after selecting, I can just press control zero and the space will be inserted. Now if you press control zero already and nothing happens, that might be because you are using the zero of the numeric keypad instead. Just use it from the above portion of the keyboard. Let me show you which portion. While pressing zero, just use this zero instead of nomeric keypad because sometimes num lock is not on. That's why it doesn't work. This is how you can create a space above the heading and below the heading. Similarly, if you want to remove this space, just select the document and press control zero again. It will go back to the original position. Now for example, I want to increase the line spacing as we've seen earlier. You can find that option in the Home tab and you can manually increase this line spacing by hover over your mouse over the different sizes. But you can use the short key also for that control. One is for default line spacing that is set on one. But if I press control two after the selection of the document or a particular paragraph, if I press control two, it will increase the line spacing if I press control three. Similarly, if I press control five, it will automatically get to 1.5 of the line space. In short, let's see again, control one is one line space. Control two is for line spacing on level two, and control five is for 1.5 Let's go back to the original one, that is control one, we are back on the original position now. Similarly, if I select the document, I can change the different alignments of this paragraph. For example, go to Home tab, and you have already seen this options. This is left line, this is center align, this is right align. But if I want to center align with a short key, I'll just select the paragraph and press Control. This will automatically set it to the center. Similarly, if I want to left align it, control L is the short key. You can find these short keys when you hover over this option. For example, for the right a line, you can see in this area control R is the short key I'll just selected in press control R. These are the common ones, but for example, you forgot the short key and you want to apply it. For these cases, just select the document. There is one master short key, that is alternate button, which we have already seen in the Excel tutorials. What master key alternate button does, it will show the menu based short key for all of the word document. The alignment option is under Home tab. After pressing alternate, it asks you under which menu you want to go. I know that all the alignment and formatting options are on home Tab I'll just press short key for home, that is H. As soon as you press H, all the short keys of the home tab will appear. Now for example, if I want to align center, now I have to follow this short key which is mentioned on the top, that is a C click one by one, you can use this short keys as well. Back to the original one by pressing control Z. Now if you want to print this document many times, you use the option in home tab as justified. This is the left alignment. What justify does is it will align all the lines in the straight line, not like this. Let's click on Justified. Now you can notice that it is properly aligned and it looks great when you print the document. Now similarly, if you want to increase the text size, you don't have to just go here and increase the size. You can use the short key for it. The quickest short key is hold control, then press closing straight bracket. This will increase the size. Similarly, if you hold control and opening straight bracket, it will reduce the size. Now if you want to move between the document, if I press only right Ok, I move Rater by character. But if you want to move word by word like Smith, after that the Css should come on properties directly. I'll just hold control and then press right K. It will move word by word. Similarly, if you want to move between the words, but by selecting it, then you will not only press control, you will hold shift as well. Control Shift. Hold both of them. And then press right K. It will start selecting word by word. Now let's click on Any character. Now if you want to move directly after a paragraph, you can just hold control and press down K. But remember that it should be a continuous paragraph. Whenever you press Enter, after any word, it will finish the paragraph and consider the second line as a new paragraph. If my cursor is selected here, then I press control down. It will move only to the one line because this word is considered a separate paragraph because I pressed Enter after that. But in this whole paragraph, I didn't press Enter even a single time. I just continued writing and it automatically changes the line like I showed you before, this is the proper writing style of a paragraph. Then I can just hold control and press down K. It will automatically shift the cursor after the paragraph. Now one other important short key is if you want to move right at the end of the document, you can just hold control and press key is available on the keyboard. Just press by pressing control key. If you want to move to the start of the document and you are on the bottom, just hold control and press home. This is very important to move between the document. For now, I want you to practice these short keys, and then we will move to the next section that is also of the short keys of word. 14. Amazing Shortkeys Of Word: Now let's see some more short keys of Microsoft world. First of all, if I want to put this heading on the center, then I can either go to home and align center or press control after that, if you want to increase the size of the heading, I can just simply hold control and straight bracket, You can increase the size of it and press control B to bold. Now if I want to capitalize this whole heading, all of the letters should show in capital. I'll just select it. I'll just select it. We can go to home, and under this area, change case, I can change to sentence case, lower case in which all are small. Upper case in which the text is capital Capitalize. Each word means starting letter of each word will be capital toggle. Case is a mix of capital small. Let me just change to lower case. But if I want to change this with a short key, I'll just select the text and then hold the shift key and press three. Shift three is the short key. Let's press shift three. You can notice that it changes to capitalize each word. The press shift three, it changes to capital, shift three, changes to small. It can change cases as you press shift three again and again. This is a very important short key. Now sometimes it happens that you're reading a document and you want to highlight some key areas. For example, properties. You highlighted this text and go to home and mark that text as red. But similarly, many areas, many words I want to highlight, same as this. I don't need to select the word every time and then go to change the color. Once I've done with one word, I can just go in any word and press four. What four does is it repeat, last recorded action. Last recorded action means the work which I've done recently. This is a very useful short key. Now if you want to divide these two paragraphs into separate sections by creating a line, then many of us just hold and they make a dotted line like this. If you want to make a continuous line, you just hold shift and underscore, just hold it and it will create a continuous line. But this is not very efficient method. The short key of creating a line is just press three time dashes and then press Enter. It will automatically bring a continuous line. Now if I want to make this line a little thicker, I'll just do it now to make a thick line, just hold shift and press three times underscore and then press Enter. You can notice that this line is a little thicker than the older one. Now let's undo it. I'll show you one other one. Now if I press three times hashes and then press Enter, you can notice a designed line created on the screen. Let's press control Z. Now if I write three stars that steric sign hold shift and eight, and then press Enter, it will create a dotted line in a bolded form. That's it. These are some useful short keys of Microsoft Word that you can use to efficiently work on the document. 15. Find And Replace Options: Now let's see some of the fine and replace functions of Word. If I want to find a specific word within a document, for example, Firm, I need to highlight all of the words named firm in the Word document. What I'll do is press control on the screen. Now if you are using Microsoft Office 2,013.16 the navigation of find will come on the left pane. But if you're using any other version, it will directly open something like this. Either thing is good. If I want to find firm, I'll just write here directly. It will highlight all the words name firm. But if you look closely into it, it highlighted all the word that is firm, but it doesn't specify that word with exact spellings. Instead of firm, it, it will highlight, if it is firm Lee, it will also highlight that. And it is also not case sensitive. It highlighted the lower case and the first letter capital. Now let's try another way of advance searching. If I want to be case sensitive in my search, what I'll do is I'll go to advance. Fine. You can go it either from here or otherwise. If you want to go from Home page, go to Home. Click on the drop down of Fine and click Advance Fine. Here, I can just write firm with the capital. Then go to More and select Match Case. And then find in the main document. See it only highlighted one. But if I check that and then find in the main document, it will highlight all the other words, if you want to be case sensitive, match case is the right option. Similarly, in the match case, you can notice that if I find on the main document, it will not highlight the word which contains firm. That means it follows the exact word as well. Now let's try it with a find in the main document. See it ignores this one and only highlighted the word which starts with a small letter. Now there is one amazing technique of finding a document or finding specific words in a document that is go to advance find. If I want to search anything that starts with a P, it has total of five characters. I don't know the exact word, but I know that it has total five characters after. And I want to highlight in the main document it will highlight the starting of five characters. Now if I want to replace a specific word in the complete document that is a replace option, a specific word, I'll just press control go to replace. Or otherwise you can just directly go by pressing control. Now I need to replace Smith with Chris. I'll just find Smith and replace Chris and replace all. You can notice that in the complete document it replaces every word that is Smith with Chris. This is fine and replace option. 16. Formatting Techniques: Now let's see some of the formatting techniques that we can use to format all of our headings. Let's say if I want to adjust the heading size, we have already seen a short key for that. Let's take a test of yours. If I want to increase the size of a specific text with a short key, what was the short key? Control and straight closing bracket. Like this, you can increase the size if you want to make it smaller. Hold control and straight opening brackets. These brackets are just after the letter on your keyboard. Now if I want to further customize my headings, I can change the writing style. I can change the text size. Now beyond this, there is another option that is formatting and shading of this borders. Now to format this headings, I'll just select the heading and I'll go to Home tab. Under the Home tab, I'll go in Borders. Under Borders, there is last option called Borders and shading. Click on that now. First option is of text borders and second is of page borders. Just remember that you have to select a heading or any text. For text borders, I'll just select that. Borders and shading. I'll apply a box shade. If I click okay, you can notice that our borders, a border comes around the text. Now if I want to fill it with a color, I'll just go again in borders and shading. Now let's apply some shades. I'll go to shading. Select any color you want. You can select any patterns as well. I'll just keep it simple. That's how you can format your text and apply borders and shadings to it. Now, as you saw that we have done a lot in this text. We have changed the writing style, the text size, and apply borders and colors to it. I want to format all the headings like this, but I don't want to do all the work all over again for each heading. What I'll do is I'll just slick this heading under the home tab, I'll click on Format Painter. What Format Painter does is it will just copy the format used in this text. As soon as I click Format Painter, you will notice that paint brush sign will appear. That means whatever heading you will select and leave, it will automatically make the same format for it, similarly for all the other headings. Similarly, if you want to apply it to not just one heading but many headings, what I'll do is I'll just select it, Click on Format Painter and double click on Format Painter. It will not leave the formatting until we press escape so that I can easily format all the headings. Then after we are done, just press Escape. This is how you can use format painted to quickly format all your headings. Now there are some other effective ways of formatting headings as well, but just practice this one and we will discuss the other functions in the next video. 17. Using Style Function To Format With Navigation: Now there is a function in Word with which you can easily navigate between the headings and move just by clicking on the particular heading. So it will move to that section like table of contents. But for that I need to bring all these headings to original format. I need to clear this format. What I'll do is I'll first clear the shading. Just go on the borders and clear shading, no color, and select the border to none. Okay, now this is my original one. I'll keep bold as it is. Just select this text. Now for all the other headings, I'll just reapply this double click on format painter and just start applying on all of that headings. All of my formats and bodies are now clear. Press Escape. Now I will format all of these headings, but I will mark it as a heading, which is a default feature of Word. What I'll do is I'll just select the heading under the home tab, a special section named styles in which you can find this one, this option heading, I'll just mark it as heading. It will automatically format this and change its color. Now it's not only about changing the color. It has a very interesting function, which I'll show you just in a bit. But let me just apply this formatting to all of this. But for each of them, I'll just mark it as heading. If we format painter for it, let's try format painter, double click. Let's see. Remember when we mark heading, it should show this little triangle only then it is so that it is properly marked as heading. Just double click on format painter and apply on all of these. I'll just select some more headings so that I can properly show you the exact function of it. When you're done, just press escape to cancel this format painter. Now after the formatting, it is not just a simple text document. Each of heading will become clickable so that you can move between the sections directly. You will get some buttons for about us for description of our firm. To view that, I'll go to View Tab and turn on the navigation pane. As soon as you open navigation pane, you will see this section. If you are on the results, just make sure you come under headings. Under heading, it shows different headings, right? But each of them, you can click on that to directly move through that particular section. This is amazing, right? For larger documents, this is very convenient if you want to read through a specific part of it. Now, the question remains the same, that if I want to manually format and borders and shade this heading, how can I apply that easily with this option? I'll go under Home Tab. First of all, I'll just click on the heading which I selected. First of all, I'll click on this More button and then create a style. Because I want to create my custom style, I'll just write my heading style. Now I'll click on Modify. I can customize it. First of all, I'll just change the color of it to black. Go to format. Here, I have many options. First of all, I'll just change the color of it. From here, I'll just click black, turn to black, and you can increase the text size or any writing style. After that, I have a couple of options here. In the format option, I can just apply the borders. Let's just apply borders. You can see same option appears. I'll just select box. And under the shading tab, let's select a green color now. Then press okay. Okay. As you can see that it easily formats it easily format this heading. But if I want to apply this format to all of the headings, how can we do that easily? You don't need to just select this and click Format Painter and just manually apply to each section. Just suppose that if you have a large document of nearly 50 paragraphs or headings, how can you do that? I'll just select this one. Go to headings which I've selected earlier, not this one. I'll just go to this one. I'll change this default heading and click on update heading one to match selection. I'll just click on that. You can notice that all of the formats are immediately changed for all headings. This is amazing, right? Still, if we test this navigation pain option view and navigation pain, it is intact, Just right, Just like we had before. This is some of the most convenient and useful functions of word. Just practice this and we will go on to the next video. 18. Selection Techniques In Microsoft Word: Now let's discuss some of the selection techniques that we can use in Microsoft Word to select our data quickly. For this particular lecture, I use letter. This assignment you can find with the resources of this video, you can just click and download it. Now the normal selection techniques that we often use is, for example, if I want to select this whole sentence, I'll just put my cursor sign on the starting and just hold the left click, and then start moving towards the end of this sentence. Similarly, if you want to clear this selection, I'll just click anywhere in the document. Now let's say if you want to select the word, you will follow the same pattern, right? You will just select it like this. But if you want to select it quickly, just press double click. It will select a word. If you press triple click, it will select the whole paragraph. This is a quicker way right now. If you want to select the text even quicker, you don't need to just triple click on the text to select the whole text. What you can do is go in the gray area of the margin, you will notice a changed arrow sign. Normally it is like this, but if you go here, you will see this arrow sign. Then behind the text, you can just simply click once and it will select the data. Similarly, let's try this one, it will select the whole line. If you want to keep on selecting, just hold this and just start selecting like this. You don't need to just hold your left click and move between the whole document. This is the quickest way of selecting. Now if you want to select a certain part of document, what I can do is from, let's say this point, I want to select until this point. Just click the cursor sine on here in the starting and just hold the shift key. Just click here, It will select this whole section. Now if you want to select the certain parts and not the continued sentence, for example, I want to select thank you and provide the best customized service like this. I want to select some parts of it. What I can do is I'll just hold the control key. It's your choice. Either you can just select it manually or just double click on a particular word. You can notice that it doesn't leave the earlier selection, It keeps on selecting the parts of the document. When you're done, you can just change the text size or anything that you want with it. To escape from that selection, just click anywhere on the document. Lastly, if you want to select the complete document, you can also use a short key named Control. Or you can select it from here. Like this. You just hold the left click and move it downwards. These are some of the selection techniques that we can use. 19. Working With Tabs For Auto Spacing: Now let's try to apply all the techniques that we have learned until now in a new Word document from scratch. To do this, I'll just insert a new document, new Microsoft Word document name is, let's say customer info. And press Enter and just open it Now. Firstly, I want to increase the writing capacity of the page. For that, what I need to do is just move the gray section of the ruler to the right. If you can't see the ruler altogether, just go in View Tab and click on Ruler. You will see this option. Anyways, I'll just hold in the middle of gray and white area. You will notice the arrow key. Just hold the left lick and move towards the side. Similarly for here. Now because this pointers are on this gray area, I need to move it a little bit. Then just hold this left margin key and drag it towards left. This will increase my page writing capacity. Now let's say I want to write info for customers. I want name of the customer here with some distance. I want the address. I'll just press Tab, Tab, Tab. Come on this area and I will write address, then press Tab, Tab, Tab, Tab. And press write e mail. And then press Tab, right phone number. But if you noticed, I have to press tabs many time to create a suitable distance. But this takes time. If I want to enter, let's say 500 customers data. One thing is each customer will take time to enter because I have to press Tab after each field. Secondly, the alignment will not match. If I press stabs manually, what I can do is I can just set default for this tab so that whenever I press tab with one single tab, I'll come directly under this margin line. Then if I press Tab, I'll go directly on here. I'll just undo it, rather. Delete it. Now I need to place the marking for the tabs. I'll just go on the ruler, for example, after name, I need to move directly into this section to write the address. Let's say 6.5 I'll just double click on it and you will notice that a small sign appears here, that means this is a left tab. Normally all the text is aligned in left. This is left tab. That means text will start from the left. The tab stop position is 6.5 It is showing some settings. Just click okay. After that, let's say after that, this 0.12 0.5 and press okay. And then after 16.5 Okay, now let's try, I'm done with name. Press tab. You can notice that I come directly in this section. I can easily write address, then press email and phone number. Now what is the benefit of this? I can simply write names and don't need to worry about the alignment of all the data. Let me show you how. Now you can notice that all of my names are under exact alignment from the left. Similarly for the address, for the e mails and for the phone numbers, all the alignments are same. But we have noticed something that after name, it doesn't require that much of space. Rather, address requires some space. What I can do is I can just hold this margin. What I can do is I can just select all the, just remember to select the text, right? Just hold this margin and move it backwards. Similarly for e mails, move it little backward, then you can move phone number here. Now, it will be very convenient to write all the names. You don't need to press Tab and worry about the margins settings. This is the exact function of it. Now if you want to delete this marks right click on any tab and just all it will clear all of the tabs. As you can notice there is no signs of L bracket there. But at the same time it displaces some of our information because now the tab settings are not there. These are some of the useful features of using tabs in Microsoft. 20. Working With Tab Alignments: Now all of these settings that we made is for left alignments. If I want to change all of these two right alignments, what I can do is I'll go on the home tab. Under the paragraphs option, there is a small click right here. Just click on that. And then you will find this tabs option. Just click on this. Because we have three tabs of left alignments. You can see that we have three options as well. You can change each of that separately. Let's say I change it towards right and then other one towards right. Let's press okay. As you can notice that it comes under the right alignment. Now let's say I want to change only the alignment of this number. I'll just select all of that data and go to paragraphs again. Press tab on the 17th centimeter scale. Let's change it to right alignment. What right alignment means? It will align the data towards right. Even if we write data, you can notice that it will start writing from the right to the left. That means its first reference is keeping the right side aligned. Now as you can notice that there is a little space left between emails and phone number. Just select all the data and you can move it towards right. Similarly for e mails, If I want to write an I'll just select the data. Go to paragraphs, tabs, and just notice the centimeters on the scale. This is 11. And change it to right. We have different options as well. You can change it to center, Let's change it to center, press. Okay. You can notice that we have center aligned. Now the icon of this is little changed. The symbols of right, right, like this. Center tap is just like a pointer on the top like this. This is left. Aline, anytime you want to change your tab settings, you can just go to paragraph section, go to tabs, You can easily change that example, I want to change it back to left and press. Okay. 21. Dealing With Bullets And Numbers: Now let's see how to work with numbers and bullets in Microsoft Word. To do this, I'll insert a new document. Name it as numbers and bullets. Press Enter, open it. Now let's write some names. I have a couple of names here. Now I want to number the names. I want to put a number with all of these names. I'll just select the whole data. Go to Home tab. And under the Home tab in the paragraph section I can see bullets and numbers. Let's say if I click on Bullets, it will highlight, it will just place a bullet besides each name. But if I convert it to number, it will put a number besides each name. The benefit of that is if I continue to write names, just press Enter and you will automatically get the next number where I can write any name. For example, if I accidentally clicked on, now for example, if I accidentally press Enter. And after that I realized that I don't have any further name, just press backspace and then press backspace and backspace again, come on this tap, Simply press backspace until you come on the earlier name, or otherwise just press Enter or otherwise, if you don't want to write the name and you want to move to the next section to write a new paragraph or something like that. The other option is of removing the number is just press Enter again. It will be like a normal paragraph. Now if I want to change a little format of that, for example, after the number, I want the bracket. Cling bracket. For example, if I want to make little changes in the numbering format, I want the numbering format. But after one or any number instead of Do, it should show a round bracket. What I'll do is I'll just select complete data under the numbering options, you have multiple options to choose from. You can either change it to ABC or this Roman style. You can change it to any style. Let's change it to round brackets. If you want to change the color of it as well, you have multiple options to choose from. For example, let's define new number format. Under the new format, you have the option to select any format. If you notice in the starting we saw only until these styles. But here we have a couple of more styles as well. You can mention it 123 for a second. Third, you can mention it like this. Let's try this one. You can change however you want it to. Similarly, if I want to customize the formatting of it, I can do that. I can just change the color of it. Press okay and okay. Now you can see that the color has changed. Just press control Z to move to the original one. Now let's say that I want to start this numbering from seven instead of one. Just select the whole data and go under numbering. Press the drop down and just select the whole data. Make sure any extra portion is not selected, because if any extra portion is selected, this option will not appear. I have to use this option. I'll just select Exact Data and then go to Set Numbering Value. Now the numbers start from one. If I change it to seven and press okay, you can notice that it starts with seven and end with 14. Let's press Undo to move to the original one. Now similarly I have multiple options besides numbers and bullets Tick option, I have arrows option you can change to any bullet point you want. Similarly, to customize the size font of it, you can just select that and then define the new bullet so that you can customize it for font and color or writing style. This is in short, you can deal with bullets and numbers. 22. Sorting Data In Ms Word: Now let's test some of the sorting functions of Microsoft Word. If you want to sort the data, how can we do that? For this purpose, I have our document name, employee names, which you can find in the link of this video. Just download this file and follow along. I have a lot of names here which is already arranged in alphabetical sequence. I need to change, for example, this is sorted in two z, I want to change it to z two a in the opposite sequence. But first of all, let me just test your little bit of knowledge. For example, I want to capitalize each word. That means instead of all in capital letters, I want to change it to first letter capital. All remaining are small for that. How can we do that? Press Control, obviously, to select the whole data and tell me the short key of this. Shift three, shift F three, changes it to small, but if you hold shift and F three again, it will make the first letter capital and remaining a small. Let's try it again. Shift three, it will change it to capital. Okay. For now, let's keep it to capital. I just wanted to test your knowledge. Now in Word, you have the option that you can either sort in alphabetical sequence from first name or you can even sort it from the last name. Let's try these options. I'll press control A and then go to home two Z option to sort the Ta. Okay. First I need to identify the middle separator of each word. That is space. Obviously we have space between the first name and the last name. I'll just click on Options there. You have to select separate fields at Fields are not separated by tabs or commas, it is separated by space. I'll click on Other, Just delete this and put a press Space bar and press. Okay, This is only to identify word one and word two. Now I can sort it either by word one or by word two. For example, I want to sort it by word one. What is the type of it? Is it a text number or date? Obviously, it's a text. I'll just select text. Word one is by descending order. I want to arrange, press Okay, this is sorted in descending order. Now let's try it for last name, if I want to sort it by last name in the ascending order. Let's see now what it does. You can notice that whatever first name is, sometimes it's skew, sometimes it's r, but all the last names are from a to Z order. Similarly, if you want to sort, both of them means first preference is first name, after that is last name, I'll just sort word one, ascending order, and then by word two in, let's say descending order. And press okay, this is how you can sort your data in Microsoft Word. 23. Demote And Promote Functions In Word: Now let's number all of these names. That's really simple. Press control A, and then just click on this. If you want to change the style like we discussed that you can change to any style. Now I'll press Enter after name one. You can notice that it shifted number two to number three and it named this blank field as number two. Now for example, I want to write the details of Abdul Had. I don't need it to be mentioned on two, rather I need a subcategory of it that is called promote and demote function. I'll just press tab. You can notice that the one which turned to three changed back to two. There is a subcategory of Abdul. Here I can mention the names or any details for this particular employee. This is some of the information related to this employee. For example, if I press Enter, I'll see category. Let's suppose I keep it to two points, there is no further point. Just press backspace and backspace again and you are done. See how perfectly it create a master bullet and sub bullet under that. These are promote and demote functions. 24. Creating And Working On Tables In Ms Word: Now if your data contains something like this, which has a date column, a text based column, some of the numbers involved and calculations are involved, Then it's better to use a predefined table format for Word, because what it does, it makes you working very easy. You don't even have to place the tabs like we learned earlier, to place the margins manually by double clicking on the rulers. You don't even need to create tabs. In this video, I'll show you how to make data from scratch exactly like this one. I'll just close this and we will start from scratch. Let's insert a new document now. Let me just zoom out a little bit. Now in order to make the same table as we saw earlier, I'll go to Insert Tab. And in the Table options here, it will show how many rows and columns do you want in your table. To see that, I need to follow it for reference. Let's open this. 1234566 columns are there and three rows, 123456. You can notice that six columns are created. Now, 123.41 will be headings and other will be this. Now, this table looks pretty simple. This is well formatted, but we can easily format this table. If you notice on this table, we have a little wide space, But if we compare it to our table, it looks a little bit of congested. But that's really simple. You can simply go on this little white dot here. As soon as you see this arrow key, you can just hold it by left click and you can simply increase the size of it. Now similarly, if you want to increase the occupied area of the page, you can just move the rulers like this. Similarly, if you want to move the column, you can easily move the column. You can hold this here, you need to just move this hashes. This is exactly what we learned earlier about the manual tabs to create the auto spacing between the columns. Now let's write these headings. Date, ordered, press tab to come on. The next field item name, tab, stock number, tab next is quantity ordered, Amount, each and total. Now don't worry about the formatting, okay for the rest of the data, I'll just copy this whole data. Press control C and then press Control. Now if you want to make the formatting adjustment, just select the whole data. You can left a line, middle age, write a line justified. You can make any settings, just change the writing style size. But if we notice here that item name needs a little bit of space, otherwise it increases the size to fit in this area. But I need item name to appear in one single line, two lines. I'll just hold the column and move it towards. Right now, this is perfect. If you noticed again that this space is more than we required, you can just reduce the size of it. Now this is perfect. Now comes the turn of formatting this table. Just remember one thing. When you click on the table, you will immediately see these two tabs. Now if you are outside of the table, let's click here. These options will disappear. You must ensure that you are in Field off the table, but within the table right now. If I want to design this table, I'll click on Design. You can browse this with more and select any format you want. Let's say I select this one, this is exactly what we required. Even after the selection, you have a couple of options and you can just hold to select, you can just move around and whatever you like you can select. Sometimes it happens that when you select the format, it moves it towards, right? That is because the marginal alignments still need some adjustments. Click on this try, Actually, it moves through the original margin position. That's because we have a little more spacing than what is recommended. This is how you can change the table format easily with one single click. Now if we talk about the other options in the layout and design, you can just play around with them because it's really simple. You can easily understand it by trying by yourself. This is how we create tables in Microsoft. 25. Insert And Deleting Rows And Columns In A Table: Now let's see how can we make adjustments to the table. Now if I want to select a column, I will just go on the top of the table. Just select the table first. Come within the table. Just click on that and then go to the top of the column. You will see this downwards black arrow. Now if you click on this column, the column will be selected. Similarly for the other column, If I want to select this one or I want to select this one, you can simply do that by just clicking on the top. Now if I want to select multiple columns, I will just hold this left click and then start moving towards right. This is how you can select all the columns. If you want to select a single column, you can do that as well. Now, similarly if I want to select the row, I'll just go in the corner of the table, just outside the table. And then just click once you can notice all row is selected. But if I want to select multiple rows, just go in the middle of this row, just outside the table. And just hold that left click and start moving downwards. This is how you can select the rows. Now if I want to insert a row, you can notice that if I come between the two rows in the corner, you will see plus sign. If you click on that immediately the row gets inserted there, you can mention your data. Now, these currency signs, I manually inserted them, I can just put the currency signs. Now if I want to delete the row, I can just simply click on the corner to select it first. Then right click and you will see this option, delete rows. Just click on that and row gets deleted. Now if I want to insert multiple rows, just click on the corner and then just start clicking plus sign, You can insert many rows. Similarly, if you want to bulk delete rows, you can just hold the left, you can just hold the left click and then start moving upwards. And then simply right click and click, delete rows. Now similarly if I want to insert a column, I should go to the top of. Similarly if I want to delete the column or insert the column now. Similarly if I want to insert a column, I'll just go in the middle of two columns on the top, you can see this plus sign. When I click on that, I can insert as many columns as I want. Similarly, if I want to delete the column, the first step is selecting it. I'll just go on the top. When I see this downer key, I'll just click on this and start selecting. And then right click and click delete Columns. Just practice that, because this is very important point when you practically create a table, you need to make some adjustments, right? 26. Tables Layout And Design: Now let's see some of the more options that comes with the table feature. When you click on the table, you will see two new tabs that is related to the table tools called Design Tab and Layout Tab. If you go under Design Tab, you will find multiple layouts or color schemes to choose from. I can select any of that. You can notice that I can select any of them, and you can notice that it changes in the background. If I want to see More, just click on More. Here, there I have multiple layouts. Similarly, if you want to convert this table to the original form, then click on More and select Plain Tables First option. This is the original table that we first created. Now if I want to remove that border lines, I can just select the table. And then under the design tab, go in Borders and click No Border. The border will be there but will not show up in the prints press control Z to undo now. Similarly in the last video we have seen that if the columns are like this, you want to adjust the column according to their contents. Then you don't have to click and select each of them manually to adjust the size. What you can do is just select the whole table, Go under Layout Tab, and click on the dropdown of Auto Fit, and then select Autofit Contents. It will automatically fit all the contents. Minor adjustments might be needed, but it will adjust most of the content. Similarly, if I select and go under Layout Tab, I have multiple options. You can click on Autofit Contents, which we have already seen. You can click out of it. Window or Fixed column width. These are some of the options. I'll just go to the original one by pressing control Z. Similarly, if I want to increase or decrease the height or width of a specific column or row, I can just click on that. You can notice that this row size increases. If you want to increase the width of it, you can just click Click up or click down to it. Just similarly, if I want to distribute rows and columns in equal sizes, I can just select the table and then click on Distribute Rows first. And then Distribute columns. All the column sizes will be equal. Now, now let's go back to the formatting that we did earlier. I'll click on Design Tab and select my layout. And adjust the size a little bit, just the columns. Now if you want to move this table little downwards so that I can write the headings of what this table is about, I'll just hold from the corner option. If you notice that if we come under this option, you will see the four arrows. That clearly means that you can just hold it from the left leg and move it downwards. Then I have the space to write any headings. I can mention stalk details. Now you notice that it doesn't appear, that's because the color setting is not right. I'll just change the text color, change it to bold. And that's how you can move the table. Now, Similarly, if you want to insert only one line above the table, just come under the first character of first heading and then press Enter, you will get a new line. Just delete that. You can instantly get a new line there. You can mention your heading. These are some of the adjustments and formatting techniques that you can use for working on tables. 27. Creating Custom Desgin In Tables: Now if you want to customize the design of your table, you can do that as well. Let's convert it to the plain table first. I'll go to Design Tab and change it to plain tables. After that, within the design tab, I'll go in Borders and choose Borders and Shadings. But remember, you have to select the data first, and then go to Borders and Shadings. Under the Borders option, click on Borders and Shading. Now you can choose any border. By default it is like you can notice that this is of thin black lines. As we can see, you can change the style of that lining. There's dotted in this lining. I have multiple linings to choose from. You can change the color of it as well. Let's give it a different color so that we can notice the changes. Similarly, if I want to change the shading within each box, just click on shading and you can choose any shading as well. Let's say this one. And click okay. This is my customized, formatted table. 28. Sorting Data In A Table: Now if I want to sort this data according to the date order in the alphabetical orders of item or any other order, I can just simply do that. Just select the data first and click on Home Tab and go in Sort Options. Now as soon as you click on Sort Options, it will automatically detect all the headings off the table. And we'll show you here. That means we don't need to go under Options and select what the field separators are. Because obviously field separators are these borders, it will automatically detect all the headings. Now if I want to range in date, ordered format, I'll just click on that and you can choose it ascending or descending. Let's see, descending. Now let's say I want to sort it by items, select items and type his text and arrange in ascending order. If you select ascending order, it is obviously, it is already in ascending order. I can change it to descending order. Pacific Purple should come first descending. And you can notice that all data changes according to the sorting. Now if you want to test the sorting options in detail, just download this file from the link of this video. You can follow that here I have inserted lots of data. You can just practice the sorting options within this data. For example, I want to arrange it city wise. I have lots of data in which I can see the major changes, right? I'll just select the table, Click on Sorting and select City and Arrange Ascending. You can notice that it is arranged A to Z. Similarly, you can practice different things in this data. 29. Creating A Custom Table: Now let's see how can we design a custom table like this. Here I have an advertisement of Tiny House Stream. You can see that there are different sizes of the fields in each table. This table field is a little larger. This is separated with a dash. And then we have the larger area. On the right hand side, we have an area to insert the picture. We can easily design this table by ourselves, but for your reference, I've attached this word file as well, so that you can see and then try to create the same table. We will also use this as a reference to create our new table. I'll create this same table, custom table creation. Okay, just open the blank word file and keep the sample file open as well. Now first I'll create this outer box. I'll go to Insert, and then go to Table in the table Field, click Draw Table, I can see a pen here. That means I can just simply drag and drop to draw. Just hold the mouse and drag it like this. And it will design the outer border that I'll put a line between the two boxes, just like this. To draw table, this is the straight line. Okay, After that we need a line under this so that we can mention the name draw table. We'll create a line. Now for address and price, I need a vian. But to insert a, an I need line in the bottom, I'll just create this line and then create this line. This is exactly the same layout to create a table just like this. Now I'll just pick up the content from here to see if we can make the same table or not. Now, a tiny house dream. As I copy and pasted it, it comes under the corner, let's make it center. And then in the press shift, hold shift, and then press Enter. It will come in the middle. Okay. Similarly for the address and price, just copy the address. Copy and paste. You can make it center if you want. Can make it center then. These are my details. Now to insert a picture, I can click on Insert And Pictures. I can either download the picture and then attach to it. Or otherwise I can just search directly online pictures. Let's say I Dream House pictures. I can select any picture from here. Let's say this one is my picture Insert will be inserted but you have to resize it. I'll just resize it. Hold it from the corners. That's how you can. Now if you notice that if I try to move it little downwards, we have the space. But if I try to move it, it doesn't move. It is just attached to the corner of the border. That doesn't look nice. Whenever you select a picture or insert a picture, you will see these three tabs, Format, Design, and layout. I'll go to Format in the wrap text option, select Tight, so that's how you can move the picture around to any custom size. Now let me save it. I'll go to File Save As. Let's save it to custom table finished. I'll attach both of these documents with the link of this video. You can click on this resources and download both of them. 30. Saving Custom Table Templates In Word: Now if you frequently use this table but you don't want to create it every time, then what you can do is you can save this whole information as a template within word that whenever, even if you are working on the new document, you will just insert the template and immediately template will appear with all the contents. To save that, I'll just click on the corner. And then click on this option to select the whole table. Then I'll go to Insert. And under the Table option go to Quick Tables. And in the Quick table go in the bottom of the area in the Quick table, go to the bottom and click Save Selection, two Quick Tables gallery. After that, it will pick up all the information, Tiny House Tables General, and then just click Okay. Now let's check if I want to work on a new Word document. Then I need a table which we have saved as a template. I'll go to Insert. And under the table in the Quick tables just go to the bottom and you can see this template saved. As soon as I click, I'll immediately see this template. This gets easily inserted in your Word document. Now this is just an option. You have to select what templates you want to create and save it in the template. It's not necessary that you will only save this kind of template. You can make any kind of template or even some kind of text to insert in the document. Now to delete this table, I'll just select the table from the corner and right click and delete a table. Now for example, I want to insert terms and conditions. What I'll do is I'll click Table and draw table first. Then just select the outline of it, because we have to manually write all the terms and conditions. Now to insert some sample terms and conditions, I'll go to Google Search and then just insert some of the terms and conditions that I find there. Now I have this terms and conditions which I'll attach with the link of this video. Just copy that here. I'll paste it. You can reduce the size of your field. Then similarly, I'll go to Insert Table Quick Tables. Then you can save to the selection. As you can see, this option is disabled. That's because I didn't select the whole table first. Just cancel this, Select the table, go to Quick Tables, then I'll save selection to the gallery. This is my terms and conditions. You can change the name or the description of it. Just click Okay. If you want to insert the terms and conditions, but you don't want to show the border, just select the table. Go to Design Under the Borders option, click No Border, and then save the selection again. Select the table. And save Selection to the gallery. It will ask you, do you want to redefine the building block entry? Click Yes. Now let's try this. If I open the new document, now I want to write a document. And then afterwards I want to insert the terms and Conditions for it. I'll go to Insert Table Quick Tables. Here, I'll just click here. Immediately, the Terms of Sales get inserted. That's how you can save the templates of the table for any future use. 31. Converting Raw Text To A Table: Sometimes it happens that you copy some data from the Internet. It is not shown properly in the table format as you can see here. This is a Hep hazard data that I'll convert into a very meaningful table. This is very useful tool. You can use this driving directions word file, which is attached with the link of this video to practice this. Now to convert this data into a table, I'll just select all the data by control A. Then I'll go to Insert. Under the table option there is a special option named convert text to a table. But under this option it, we'll ask you to separate text at paragraph or tabs or commas. For that I have to first see the non printing characters which we have seen in the starting. I'll just press Kencil. I'll go to the Home tab and under the Home tab, just click this sign that is non printing Cors. As you can notice that it will show all the non printing chacors, only some of them are separated by Enter key because Enter key is represented with this sign and most of the data is separated in arrow keys. That means most of the times tab is used between the data. I'll just hide this non printing correctors. Then I'll go to Insert. Again, select the table, go to convert text to tables. I'll just separate it by tabs. As soon as I press okay, you can notice that it is arranged in a very meaningful and proper way. This is how you can arrange the data, okay? At the bottom, I notice that this text goes under page two. Also, if I increase the size of it, maybe it will come under one page to fit the data. Similarly, if you want to adjust any column, you can do that by moving the column to adjust the text properly. Now I can see that in the last, this text is just showing under one column of the table and other columns are empty. What I can do is I can merge three of them into a single cell field. So I can select from the corner, select Whole Text, and then start moving towards right. This is similar to the selection of icons like you hold the left click and start moving similarly. Here I'll select all the columns. Now under the Layout tab, I'll click on Merged Cells. You can notice that this text is now showing properly and all three columns are merged. Now I'll attach this raw file of Driving Directions with the link of this video so that you can just download and practice along. 32. Inserting Formulas To Tables: Now. Until now, we have seen much about the tables. How to create the tables, how to adjust the format of the tables, and creating a raw table or converting a text into the table. Now let's see that if we have some figures in the table and we want to calculate the total of it, like you want to apply some formulas to it. How can we do that? I have this file, table formulas, that I'll attach with the link of this video. Let's open it. I'll press Enable Editing. Now this is a sample of some company data in which we have different categories of products. We have store sales, online sales, and here I have the total sales that is total of these two sales. Let's just select it and delete it. I want to create the total by myself, and similarly, I'll remove this totals as well. Now in Excel, we use a simple formula of some to calculate these two sales. But in Word, I'll go to Layout, then click Formulas. Now my cursor is already here. The formula will pick up some from the left of this table. On the left, we have two figures. As soon as I press Enter, it will calculate the total. Now. Similarly, if I want to sum the second field, I'll go to formula again. By default, if it shows sum above, just remove this. And right left bracket close and click okay. Now if you want to take the sum with our number format, any kind of format you need decimal places you want in percentages or any comma style, you can just select any format and click okay. It will follow the format. Now in Excel, you can simply write a formula in one cell and then double click to apply it on all fields. But in Word it is a little different. You have to apply it one by one in each field. How can we make it a little simple? If I go to formula and it says above, just change it to left, Then just copy this and click okay. Then similarly come in this field formula, remove it, paste it, and press okay. Now in the bottom, if I want to total this column, all the figures are above this field, some will be above. Now I'll select this field Formulas and it will by default show above. Whenever you have the values above that particular cell, it will show formula automatically. Just click, okay? And similarly in the second field, Sum of above, click okay. In the formula click okay. That's how you can make the totals at the bottom. Now one thing which you will find a little different from L, that if I change the online seals figure, it will not automatically change the total. But what we have to do, we have to manually reapply the formula. I'll just click and press Okay. Make sure that formula is correct then it will update. It is not really as convenient as Cel basically. In short, word is not about formulas, it is about word processing. That means you can write applications, letters, any documents in formulas, it will not work very efficiently like L, but at least we have a solution if you want to make the totals. That's how we can use some of the formulas in word. 33. Inserting Hard Page Breaks In Document: Now we will learn about page break settings in word. For this particular assignment, we will use page appearance file, which you can download from the link of this video. Now in this document, we have lots of data. Like different headings are there are corporate philosophy, company affiliations, and we have lots of it. Now there are two types of page break. One is automatic and one is manual. Automatic page break simply means that when the page capacity ends, it will automatically switch the data to the next page. It will automatically break the page and shift the data can't fit in the earlier page to the next page. This is automatic page break. But if we notice that in the automatic page break, sometime it happens that it starts the heading and some of the content is there, but the other paragraph portion is shifted to the next page. Because of the page capacity, it automatically break the page. In these situations, we will use manual page break so that I can shift whole of the paragraph in the next page. For this I'll use the manual or hard page break that you can say. What I'll do is I'll just click one text above this heading and I'll go to Insert and click Page break. You can notice that it shifted all the data to the next page. This is called hard or manual page break. But if I want to check where the page break is applied, because here I, this is a non printing character basically, I'll use the same method for it. I'll go to home and enable the non printing characters. You can see that the page break is applied here. If you want to make some changes to it, you have to see the non printing correctors so that you can see where the page breaks are applied. You can notice that in many of the areas, page break, manual page breaks are applied. Now if I want to delete any manual page break, what I can do is I'll just select that page break and press backspace and backspace. Then you can turn off the non printing characters. This comes on the original point. In short, if I want to insert page break, I'll go to the text earlier than I want to break and then go to Insert and click Page Break. 34. Column Breaks In Word: Now we will see how to insert a column break. Let me just insert it first, and you will automatically understand the meaning of it. I'll just select the whole data and go to Page Layout under the Columns. Click on Two, you can notice that it wraps some of the information on the first column and then divides the column and show the rest of the text on the second column. This is how it will show up. Basically, this is to consume the maximum capacity of the page. If you want to print most of the content on the same page, you can just change the presentation style. You can also increase the occupancy area by moving this gray section to the corners. Then you can reduce the column distance as well. Similarly, you can notice that some of the data is on the first column but nothing appears on the second column. I'll just select this page, Break deleted, it will come under this right option because my data is finished. Now I can see only limited data. Similarly, you can delete the page breaks between and you can see the data properly. This is some of the stuff about column breaks. 35. Columns Break Settings: Now let's write a fresh document and then apply column breaks to it. I'll show you some of the customizations that you can make in the columns break. I'll insert the new document, I'll turn off the non printing directors and start writing. Now by default it writes under the same line, but if I want to divide the columns, I'll just go to page layout and under the columns divided to two. Now you can notice that when I converted this to two, all of the text comes under the first column. Now that means if I start writing anything here, it will come under this column section only. If you want to use the particular section of the page, you can use this option. Now the question is if I want to write anything on the right hand side, how can I click here and write it? Because if I even manually click here, I cannot write here. This is where you insert the manual. Column breaks after the column, you can see this break option, and here is the column option. As soon as I click here, you can see that it shifted the column to the second area. And now I can start writing here. It will only write under this section. Now if you want to check where the column breaks are applied, let's go to home and click Non Printing Racis to show up and it will show you the column breaks applied. Now whenever you want to write any text under the first side, you can just push the column break downwards by going to the last Rector of the text. And then press Enter to push it back. Push it in the bottom, and then just start writing here. Because after the column break, it will be shifted to the next side. Now that break is already applied, even if I hide this non binding corrector, I can now write on both sides. You can click here and you can click here as well. This is how you can use some of the functions for column breaks. But remember that whenever you are writing a text on any side, you have to write it before the column break. Because after the column break you cannot even click here. Similarly, you cannot click here as well in any area. You have to just follow the rules that I showed you earlier for the column breaks. If you want to write in this section inserted before the column break, if you want to write in the second side, you have to write with the text sequence. Now for example, if I want to insert a line or change the devian of this columns, in short, make any settings of the columns. What I can do is I'll just go pace Layout under the columns. I can click more columns. Here I can see some of the details related to it. You can change the number of columns 2-34 and similarly, you can just change the width and spacing between the text. If you want to insert a line between the columns to properly show the deben of it, you can just click here and click Okay. That's how you can do some of the customizations in the column break settings. Now you can apply that same line on the earlier document. Like if we select it, go to page layout, divide it into two sections, and then under the more columns line between. You must have seen many documents like that. But today we also understood how we can manually do it as well. 36. Inserting Watermarks: All right, Next is applying watermarks to your document to prevent it being copied by someone else. Now if I want to insert the watermark, I'll go to Design and click on Watermark On the top right there, I have some default templates for watermark. As I click on any of them, it will show it in the background, but it is very light. If I want to make it a little dark, I can customize the watermark. But let me show you first what it does. Let's say that if I click on the first document, it only applied this watermark on the first document only. This is what default templates does, it only applies on one single page. Now, if I want to remove the watermark, let's remove it. Now, let's say that I want to insert a company logo or anything that I want to write by myself. I'll go to Watermark and select Custom Watermark. Now if you want to make your own text based watermark, I'll just select text. You can select the language. And a text is, by default, SAP. And I'll change it to, you can change any writing style, any size. Let's keep it to auto for now. Semi transparent diagonal or horizontal. Let's make it diagonal and apply. You can see in the background that this is very light, right? Change the color and you can see little darkness in it. If I select black and then apply, it will be a darker. But you cannot see exact dark because this is semi transparent. I untick this and then apply. It will be in the solid dark. Same as you can change it to horizontal. Let's see that this watermark is applied on every page or just a single page. It's applied on every page. Now if I want to remove it, just go to remove. Then let's say that I want to insert a picture as a watermark like company logo. I'll just click on Picture Watermarks, Go to Select Picture. Now you can either search the image directly or if I want to attach it from my computer, I'll browse it, select the location, select my picture or logo, and then click Okay. Now you can see that this is very light. I'll go to Custom Watermark, and there it says Existing Watermark. You can make changes to the existing watermark if I wash out and then apply, you can see that it gets darker. These are some of the properties of inserting a watermark in your Word document. 37. Applying Page Borders: Now to improve the look of the document even further, I can apply page borders to it. Just simply go to design. You can click page Borders on the top right corner. Just click on it, and by default it is set on none. But as soon as I select any of the style, you can notice that it changes from non to box. Let's apply this simple style. Just select it and press Okay. You can notice that there is a simple border on the corners of the page. This makes it a little professional. Now, if I want to apply any fancy borders, I can just do that as well. I have different styles to choose from. I can change it to this and press, okay. This is how you can use any borders even you can change the colors of it if you want to apply in let's say dark blue. Click Okay, you can notice that this is a dark blue. Let's make it a little light. That I can notice these are different customizations that are available. If you want to make it a little shadow, this is how you can create it. There are many options to choose from. Just work around it, and you will find many options there. 38. Headers And Footers: If you want to apply company logo or company name on the top of every page. Similarly on the bottom of every page, you want to insert the page numbers for it. Then you have to use the feature called headers and footers that automatically repeats certain information on every page. This is very common option that is practically used in every company, and some of you might already know that. But let's see in detail how we can do that. Firstly, I'll just go to page Borders and just remove this page Border, click None and press Okay. Now if I want my company name to show up on every page starting, what I can do is I can just put my text in the heads or you can put your logo in the heads to access the header. I'll just go to the top of the document and then just double click on it. You will see a separate area that is page header here. I can write anything like Burke properties. Now if you want to further customize it, just select the text and go to home. And change it to bold. Change any writing style of it or you want to make it center or any alignment you can set. Now, if you notice that we already have some headers that is different from the first one on every page. Here, the head says, presented here, the header says, Perk Properties. This is again presented by your name. You can set different heads to appear on different pages. To customize that, you have to go on design tab. Now. Firstly, I'll show you that if I want the same text to appear on every top of the page, then I can just turn off these options and turn off this as well. Now our main header becomes this. I'll just change it to, again, make it bold and do any customizations that you want. Now I can go on Design Tab and just close the header and footer. Now as we can already see the company name on the top of this, We don't need this one right now. You can just delete it then. If I scroll down, you can notice that on every start of the page you can see the name of our company. Now similarly, if I want to repeat date on every page, date of the document, I can just double click on it. Let's say I want the company name the date of the document. I can just press Tab under right hand corner. I'll go to Design, which is a special tab that appears with headers in photos only. And then click on Date and Time. Here I have different formats available. You can choose anything, like if I want to see a detailed date, I can click this. Or otherwise I'll choose this. Similarly, this is the current date and it will stay on this current date for now. But if you want your document date to update every day, whenever you open the file, you can just take this option update automatically. This is already ticked by default. If you want to disable it, you can take this and click Okay. If I close the header, now you can see that it repeats on every single page. Now there are some situations where you don't want the header on first page, but you want it on every other page. You can easily customize that. Just click on the top of the first page. As the header appears, just mark this option. Different first page. If you don't want to see header on the first page but it should appear on every other page, you can just delete it from here because this is specially marked as first page header. And close the header and footer, and you can notice that on the first page header gets removed on every other page, it appears as it is now. Instead, if you want a picture to insert on first page, then just double click, I can insert a picture as well. Let's insert a company logo. Go to Pictures, this is my picture. You can just resize it. You can use wrap options. You can set it anyway. I'll show you this wrap text options later in detail. But for now just keep it simple and just go to design and close the header and footer. I can see logo on my first page, on every other page, these are separate headers and if you want to see it on every page, then obviously you can double click and take this option. But as soon as you it will change it to this, just delete it. And then you have to insert the company logo again so that you can see it on every page. But for now, just keep it simple. Press now these are some heads functions. Now let's see photos on the bottom of the document. Just click on the exact bottom of the page, double click on it. You can see first page footer, but if you want the same footer to appear on every page, just take this option, then it will only show the potter in this document, there is some footer already inserted. Just delete this. Let's say I want to insert the page number in the poter, in the design tab. I have different options to choose from. On the bottom of the page there is plain, you can show it like this. It will show 123. Second template is it will show on the middle, on the right. This if you want that, it shows the total pages and page one of one, page two of two, something like this. If you want Pa numbers with total pages of the document, you can use this options. Page one of one. If you have ten pages, it will show page one of ten, page two of ten. We have many options to choose from. We have some fancier one as well. I can choose any option, but for now, let's choose this one. Page, one of five. There are a total five pages in the document and this is the first page. I can just customize it to any format. Make it bold. You can reduce the size after the finalization of your design. Just close the header and pho it repeats on every page. That's how you can insert photos in the page. Now, if you want to reduce the head poor margin, I can just double click here. I can reduce the occupied area of the header. You can set it for both header from the top and footer from the bottom. I just reduce the size to the minimum. And then you can close it will take some less space and you can see that it comes on the very top. But this is set on the standard size. You can keep that as well. I use the same document to apply headers and footers. That is page appearance. You can just try it by yourself. And then we will move to the next video. 39. Working With Pictures: Now let's learn that if you want to insert a picture to your Word document, how can we do that? You can find this picture with the link of this video to follow. I'll just insert a new document, new Word document. Let's say in pictures. Enter and open. Now if I want to insert a picture in my Word Document, I'll click on Insert and go to Pictures, Select the Location, and then just click Insert. Now this is the standard size of the picture. If you have a larger picture, it will come under a huge area. You have to manually reduce the size. I can hold it from the corners, from the left pick. I can just start moving downwards to reduce the size. Or you can reduce it from here. If you want to increase, you want to increase the width or length, you can use these corners for it. If I want to tilt it a little bit, you can just go on this round option. As soon as you see this black arrow, you can just hold it. It says that if you move your mouse with the selection, so it can be tilt like this or like this. That's how you can re, size and customize the positions of the pictures. Now let's see how can we apply this picture in a written document because that needs a lot of adjustments. Just close it. Now, here is my document. If I insert the picture here, go to Insert Pictures. Insert. Now, for example, after the insertion of picture, I want to move it in this area, buying a home. What I can do is I can hold it, hold the left click, and then start moving downwards. You will notice that whenever I leave my hold, it will be inserted within that area. Let's move it downwards, here it is. If I click anywhere, like for example, after the heading and I drop it, it will be inserted in this area. But you can notice that my heading gets disturbed. To properly adjust this picture, I have some options to use from. As soon as I click on the picture, I'll see a special tab that is Picture Tools Format. Go to format. Now let's say I want to show all of my text in the left portion and I want to see my picture on the right. For that, I'll click on Format and Wrap Text. Under the Wrap text, there is an option called square. You can notice that my heading is showing properly now. Now if I start moving it, if I resize it a little bit, you can see that the text will automatically adjust on the right side, resize it, it will properly show all the details. This is how you can do that. Now if you want the total flexibility in the picture, you can choose tight option from wrap text and then you can resize it to anywhere and you can move it to any place we have total option. Nothing is restricted in this option. Let me just resize it. You can see that even I can move it to the very corner of it of the document. This is a very cool feature. Normally, if you insert your picture on your resume, it doesn't adjust properly. What you can do is you can just select the picture, go to format, wrap text, and select Tight. And then you can move it anywhere you want and recite to any size. These are some of the options that are stranded in the wrap text. You can explore by clicking on other options as well. Now let's see some further customizations with this picture. I want to just cut it from here. Just select the picture control X and move to the last page of the document. Now under the last page, if I click here, I have to press Enter and Enter to see our next page. But instead I can use page break for it, just go in the bottom, go to Insert, and click Page Break immediately. This new page appears here. I'll paste my picture control V. Just resize it. Now let's see some further customizations that I can do with this picture. Now for example, if I want to make it a little fancy, I'll go to format. And you can choose any frames for it. As you can see that different frames are there, some of them are very attractive. Let's say I want to use this one now if I want to make the corrections to the picture, for example, the picture is not that bright or I need to it just the contrast of it. Just select the picture in the format tab. Go to Corrections, and you can see that you can sharpen this picture. Let's make it a little more sharp. You can notice that it makes some correction to it. These are different options to choose from. Press control Z. Now, for example, if I want to change the color scheme, I can just go to color and you can change it to black and white, or any colors if you want to enhance the color or saturation of it. These are just like filters. You can change it to any style you want. For example, this is black and white. I'll press control Z to my original picture. Further, we have Remove Background Options, Artistic options. These are some of the options for pictures customization in Word.