Microsoft Word 2024 Masterclass | Basic to Advance and Beyond

1. Introduction to Microsoft Word 2024: Are you using Microsoft Word already, but just using it as a document writer? Is that enough or do you realize that there are more amazing functions in word that you can learn to work efficiently rather than just typing a document on a blank page? Together in this course, we will explore how you can use the word in the most efficient way with the help of techniques that you'd never knew before? I'll show you the smartest way of doing things in word so that you can easily finish hours of work in minutes and that also in a most professional way. Hi, everyone. My name is Sad, and I'll be leading you through this course. In this course, we are going to explore every important feature and smart techniques that you will need in your everyday work. Now, just a quick reminder that whatever I will explain you in the topic, I've included the relevant exercise files with the resources of each section of the video so that you can download and follow along. This way you can have the most interactive learning experience. Now let's learn the method of learning and how you need to follow the course. We will follow a one to one method approach. Now, what's one to one? Well, basically, I want you to watch one video and practice what is covered in that video before you jump to the next one. This is just to make sure that you fully understand each and every part of the video. You don't understand some section or some video properly, don't just move to the next video. You can repeat the same video if you're unable to do certain task, and then only move to the next video when you are confident in that function. And don't wherever you are completely stuck or have any questions, go to the Q&A sections and ask the questions, and I would love to guide you. This might be the only course you need to learn Microsoft Word. Guys, for this course, we will be working on the latest version of Microsoft Word that is 2024. I'll also guide you that if you don't have that latest version of 2024, how you can simply install that? I have included all the files as well here. Now, as I said, we learned the software in the most practical way, that means we'll not go through sections in a boarding style like you are reading a book. We will try to do it interesting where we have a particular situation or a project and in order to complete that smartly and fastly, we need some certain tools and techniques, and in that way, we will learn the practical use of each tool. Now, before getting started, you can check out all the amazing topics that we will be covering in this course from the curriculum section. Let's get predy to learn this and I'll see you inside. 2. Get Free MS Office Official Access LTSC Professional Plus 2024e: You want to believe that you can get the Microsoft Office 2024 with the license key and that also officially. So just follow the process as I'm showing you right here. So if you have any earlier versions, just make sure to uninstall all of the programs so that it can work smoothly. So once you are done with the uninstallation process, just follow the complete process. Now, first of all, just go to this website that I will link in the description of this video. Now, just check the requirements that if you are able to install that successfully or not, and if your system supports that, and if you're using the relevant version of the windows. Of here on the top, you can see this download option right here, click on the download option, and just choose your download location and download this file. What you can do is just go to this C drive right here and create this folder with the exact same name. Just create this folder. As you can see the folder name, just make sure it is exactly like this. And now what you can do is just copy the downloaded file from the downloads to that folder. I'll just go to this folder and paste it right here, and now just click on Run as administrator. Click on Yes. I accept, continue. Now, it will ask you for the path set the path that you just created the folder in, and select that folder in that path, click Okay, and it will be extracted. The files will be extracted successfully, and now you have the set of files. Now, once you're done with the extracting, what you can do is just go to the second website that I will link in the description. That is also the official website, and scroll down until you see this XML configuration files, just copy that, and just open the note pad and paste it right here. Like this. Now, since we're not using the other products like VSO and project. So what you can do is just select from here from this point up til this particular point. Only keep the first one and the language ID. Let's remove the rest, and here it's asking you for some ID. Now here we need a key here, so let's scroll down, and let's see this is the official key that is provided. Copy that and paste it right here within the inverted commas. Now here, I can just go to a file and save as and just choose a location in the C drive and under this folder that we just created. Now here, just notice this very important step. Just write the configuration. In the small letters, and write here this extension as well, XML dot XML, and just save that. Make sure the spellings are correct. Now, the final step is, what you can do is just go to the CMD from the Start menu and right click to run it as administrator and click yes. Now here we will write something like this, CD, space, and put a forward slash, hit Enter. And now we will write CD and name the folder, which is this hit Enter. And now we are in the folder. Now, from here, just we have to scroll up where we see the key, the scroll a little bit up, and just go to the console section and just copy this code right here and paste it in the command prompt and hit Enter, and it will start the installation process. Now we can see that the installation process is started. So just sit back and relax while it installs the software. And now you can see that our software is installed. Let's close this, and let's see here. Just go to the start menu and open any application like Excel. From here, just go to the account and you can see that if this message appears, you can click on change here. And just go to the same website where I went earlier and just scroll a little down and use this second key right here. Just pace it right here and click on this option. And now if we check again, just go to the Home tab and click on Account again. You can click on Updates or click on Update now, and it says you are up to date. Now let's open any other application, and now your preview version is enabled. So that's it. This is how you can completely access all of the office apps. 3. Using Word Presets: Now, if you want to create a new document in Microsoft Word, what you can do is just open the Microsoft Word, and the most convenient way of opening a document is using the blank document. Just click on that and then you have the Brank screen right here. Here, you will start everything from scratch. This will be an empty document where you will completely build everything. The other way of doing this is, if you go to the file menu and click on New here, you will get thousands of online template and you can use the predefined template and customize according to your needs. Basically, this template will work as a pillar of your document, and then you will work everything around it. As you can see, we have a lot of templates right here, but if you want to search for any specific template, you can go in this area and search for online talates. Make sure you're connected to the Internet. Here you can search for any template, like let's say I want to search for coupon template. I'll just write coupon here, and here is the coupon template. Here is the gift card template, and all. Similarly if I want a gift card, you can see the templates according to that as well. You can see the gift card templates, and let's say some more professional thing. Let's say you want to search for a certificate. We know that it will take a lot of time to design the certificate from scratch. Rather what you can do is just third for the template and then use it accordingly in your online templates. You have the certificates right here. You can use any of this, for example, employee of the month template and these ones as well. If I click on here, it will create a new document. I'll just click on Create here and you can see that it is document number two, It is open as a separate file. Now, what I can do is just customize the name, just customize the description and the online signature, which should be a transparent picture of your signature. You can just customize this according to your needs and just resize that however you want, and we are good to go. For example, if I want to save this now, and I've customized this. According to my needs, I'll just click on Save and choose my location. For example, I want the most convenient location, I'll save it to desktop, and you can save it as not just word but PRA format as well. We will select the standard format type that is Word document, and you can write word course certificate, and just hit enter, and it will save it for you. So that's it. This is how you can create your first document in word, just write by yourself, and I will see you in the next one. 4. Converting PDF to Word Directly With Latest Version: In this video, we are going to see that if you want to open or reopen your safe template or your safe word file, how we can do this. One option is you will go to the desired location and then open it directly from here, or otherwise, I am, let's say, in a new document. So I'll just go to the file menu and click on Open, and the most recent documents will be shown here. But if you want to choose it from the location, you will go to this PC and just specify the location. Let's see if I want to browse it for the location, so I'll just click on browse, just choose the location, and I'll choose it here. If sometimes it is set to some other document format, let's say on this format, you might not see your file. In that case, just turn it to all files and you will see all of your documents and just re access your document like this. Now one of the coolest feature of the latest microsoft word version is you can just directly access the p of documents in word. As you remember before, we used to convert the PDF document into the word format with online converters, and then we are able to access that document inward. But now it's super easy. I'll just go to the open file and just select the browse location, let's say, on the other files. Now, let's say this is a PDF document, as you can see here. This is a PDF document. If I want to open it directly in word without the conversion, I'll just click on Select files, make sure you have selected all files. Otherwise, your PDF will not show up. I'll just choose this and let's see the magic. I'll just open this and it will show you this. Word will now convert your PF file into an editable word document. Isn't this amazing? Let's click, and it will be converted immediately with all the identification of the headings and the subheadings right here. You can directly access that. How will we create these headings and subheadings we will see later on? But just to tell you that you can just directly convert your PDF documents into word documents in the latest version of Word. Just trite by yourself and I will see you in the next one. 5. Saving Headings as Templates for Auto Formatting: In this video, we are going to see how we can turn the normal text into a heading. Right now I'm using a predefined template or a predefined document where I already have some headings. But let's say I have converted this one into a normal text, and then you can see that it is removed from here as well. How I have converted this, I'll go to the home tab and here you can specify whether it's heading or normal text. Let's say I have removed all of this from headings. By the way, guys, for your practice, I'll attach this document with the link of this video so you can just download it and follow along. Now, if I want to turn one, this introduction to a heading, whenever you want the heading, I'll just go to the home tab and click on heading here, and it will be immediately converted into the heading, and we can set it for all. But if you want to be more efficient, what we will do is just select this heading and we will customize this heading style. Let's say we want to use that heading style that we have customized, we have customized the size, we have customized the riding style, we have customized the spacing and the color. Let's say we want to efficiently use this in every single document. What we can do is we can save that heading as a template. For that, I'll not use this one as a document. I'll click on new and select the blank document. Now here, I will write Heading one, and let's make it a heading now. Now, if I make it as a heading, you will notice that the old default heading style comes back. But in this case, it was set two times the Roman and an size already. This is the default headings, Now, let's say how I want to customize this and modify. What we can do is just right click and modify from here. Let's set it to let's say aerial black, and the text should be black, and the size should be 22, and it should be bold, something like this. Or let's set it to this format and actually make all those settings right here. Then I'll just click, and here is my heading style applied. Now let's customize the heading two as well. Let's say I'll right here heading two. It should be a subheading of the main heading, so I'll just use the default template. I'll go to the Home tab and click on Heading two. Guys, you can see this navigation pane here, as you can see this is heading, the main heading, and this is the subheading. It's showing in the indent. It is within this heading. It shows like this. If your navigation pain is not enabled, it's very easy. I'll just go to the view tab from here and click on the navigation pane. Even if you have canceled that, you will find it right here in the view tab. Let's move back to the topic and let's customize this heading to as well. I'll just right pick here and click on Modify here, and let's also customize this one as well. I have customized this times new Roman 16, bold and black. I have customized this one as well. Now what I want to do is I want to save this as a template. Whenever I want to use these headings, I don't have to customize it every single time. In the new document. I'll go to file and click on Save as and choose the Browse location. Now, if I save as type as a word document, it will be saved as a normal document. But what I will do is, I'll just choose the word template right here. As you can see here, this formatting type is word tamate. I'll just choose this and it will directly move it in C drive users user name, one drive documents, and custom office templates. Remember that you cannot change the location, otherwise you won't be able to access this as a template. It is default location of the custom office templates. Now what I'll do is, I'll save it as custom headings. And let's save it. Now, let's close this, and let's open back this document which we were working on. Let's say this one, these headings, I want to customize that as my own headings. So let's actually go back and convert all of these back to the headings, like they were. Now, to add the headings, I'll go to the file and click on Options here, and let's click on Add ins here. Then I'll go to this managed option right here at the bottom and change it to templates, and then click on G. Now we have to attach the template. I'll just go to here and just choose the template that you have saved. As we can see that all the templates are here, but our template is not here because we have saved it in some other location. It's in the documents. Then I'll click on custom office templates to find our custom headings. Let's click on Open. Now, it's very important to check this area, automatically update the documents styles. Whenever I make changes to the template, it will automatically be updated in the office application as well. W Let's click on, and you will notice that all the headings are directly updated. Just imagine that you don't have to work around all the headings if you want to change the formatting for all of them. Most efficient way of working this is, let's me redo it, and you can see that all the headings are now updated to the new format. You might be thinking that why it is not set two heading two, and it has formatted all of this according to heading one only. Because it seems like this one is heading one, and this should all come under that as a heading two. But because this document has identified already or set already as heading one for all, that's why it has formatted or picked the formatting of heading one. I hope you got my point. For this one, like I said, this one is remaining. Sometimes it is not marked in the formatting as a heading. That's why it's not converted. I'll just change it to heading manually in that case, and we are good to go. For example, if I want to customize that template data I just saved. What I can do is just go to the open option from the file menu and just choose the Prowse location, and then I can just go to the documents and go to the custom office templates, and here I can just choose that custom headings and it will open it as a new document. Then what you do is just select this and just go right click and modify this, and you can change it however you want. For example, I want to turn it into let's say purple. This one is purple. We can customize this one as well. Mi change it to, let's say green, and then you can just save this template by pressing the control S button. Whenever now you want to customize any particular template, you have to upload it as an add in again. Now if we want to customize this template, what we have to do is close this document because this is already attached to the existing one. What we'll do is just close this. Let's say I don't want to save this and then we will open the document again. O. And now we will go again in file. Go to the options, and you will go to Addins, templates, and then click on go. Just make sure that no attachment is already done. So as we can see, document type is normal here. So I'll just choose the location, attach the file. Make sure you go to the documents. Custom office templates and here you will find this custom headings. This close, to select this, automatically update the document styles, and we click Okay, and you are good to go. Guys, this is how you can re upload or edit the headings and then apply to the new document as well. Just write by yourself and I will see you in the next one. 6. Accessing Non Printing Characters: We are going to see how we can enable the non printing characters. For example, if we have given some spaces in the document like this, or if we have given some extra spaces like this, these are all non printing characters. Non printing characters means that they are there, but they are not shown because these are usually created by enter, the tab button, and all the other non printing characters which do not show up, but it determines the spacing. If you want to identify the space of a long document where it is coming from, what you can do is just simply go to the home tab. In the home tab, I'll go to the printing arcors, and then when I enable this, you can see all the printing characters. This sign represent enter. Whenever we press enter like this, you can see all of these characters are generated. When we press tab, it will be represented by arrows. When we press space, it is represented by dots. So all the spaces between each word as well is identify as a dot. Like I entered many spaces in the starting of the video. These are all represented by dots. It's easier to find out whenever you have some extra spaces and you're unable to identify where it is coming from. You can just turn on the non printing arectors, and you are good to go. Whenever you want to go back to the original view and you don't want to see this printing arcors, you can just press this one or use the short key, which is controlled star. To turn off the printing arcors again, I'll do Home tab, and click this, and now you are good to go. You can follow along by using this assignment that I will attach with the link of this video just write by yourself, and I will see you in the next one. 7. Recover Lost Documents In Word and Save as Types: So, we are going to see how we can save the word document as a different file type. If we are working on this document and we just press Control S, which is the save shortcut key. It will be saved as a word document or the default save as extension which we have set. But if you want to, let's say save it as a PDF so that we can send it online, so it won't be editable anymore. So you can easily do this. I'll just go to the file menu. Then if you want to change the format, you always have to use the save as area. Then you will just choose the location. Let's say on desktop. I can simply save as change the type to, let's say PDF or any other document sources you want. Just let say I want to save it as a PDF. You can set some more specifications about it, whether you want to just export the current page as a PDF, or you want to export all the pages as PDF. All the other information is also there, you can just check it out and print accordingly. Then after that, you can just save it as a PDF. Also, if you want to apply the PDF password, you can apply it from here. Should be six characters, 123456, 123456. I have set this, and I have set it from here. Go to the options and click on and grip the document with the password. Let's click Okay, and we have set everything. Let's click on safe. Now, whenever we try to open the document, it will ask you for the password. This one is cool, 123456 is the password, and then you can access the document. Guys, unfortunately, there are some situations where you're working on let's say a document, and the word application or office application accidentally get closed due to some errors or whatever, the system is hanged. After that, I don't want to lose my data at any time. What I can do although there is auto recovery feature in word by default, but I'll set the time to minimum so that it can automatically save the document after let's say every 1 minute. I can easily do this. I'll just go to File menu and click on O options from the left bottom. From here, I will just go to the save option, and you can set it to save auto record information. It is set to 10 minutes. I'll just set it to 1 minute. It will immediately take the backup or recover information every 1 minute. This will automatically save. Whenever the word application crashes, it can immediately recover that without losing much data. Let's click on. Now, how this feature works now, let's see an example. This is amazing guys. I will create a new document, let's say, this one. And since it is a blank document, I will just paste this one, paste any information. Let's say I want to close this and accidentally, I pressed, don't save. As you can see that in a way, this is lost. Whenever you want to recover the lost document, since we have enabled the auto recover options, What I can do is I'll just go to a file, click on Open. F here, you can see this option right here. Recover unsaved document right at the bottom. I can just use this, enable this and you can see all the unsafd documents are still here. Whenever you want to recover that, just select here and you can recover the file. You can just now save it. As you can see here, it says recovered safe file. This is a recovered file that is temporarily stored on a computer. Just make sure that it is temporarily stored, so you can save the document now if you haven't done that accidentally. You can save this now. Guys, this is how you can recover your unsafe documents with auto recover feature, just write by yourself and I will see you in the next one. 8. View Types in Word: Video, we are going to explore some of the view types in Microsoft Word. Let's say I want to view this document in a book style or in a website style. I can customize these views right here. On the view tab, by default, it is set to the vertical format and to the print layout. But if let's say I want to read it as a book, this is a book. I can change it to read mode Then what happens is not only makes it full screen, but also you can see multiple documents at the same page. You can read through all of this. This is the second page just like a book. If you want to turn the page of the book, you can just use this arrow key right here and you can access through different pictures. Similarly if you want to go back to the original view, I can use the view tab from here and just simply go to the edit document. Now you are back on the original document. You can download this file to practice along. Similarly, we can use the web layout to see that if we upload this data on the web, how it will look like. It will look something like this. If it is great, you can use this, how it looks in the outline. In the outline, it looks something like this, and we have all the views option right here. Lally, let's say I want to make sure that we have placed the headers in every single page, or the writing style looks the same in every page. What we can do is if we want to split the documents into two so that we can easily compare, let's say the bottom of the document with the top of the document. We can use the split feature for that. You will apply the split here. As you can see, there is a line. You can increase or decrease the size of the line, and then we can move this one or scroll this one separately, this part of the screen, and we can scroll this one separately. Let's say that you want something to be appeared in the same on the starting of the document and at the end of the document. If the locument is too lengthy, we can compare it like this. Apply the split, and then you can scroll it to the top and scroll this one to the bottom. That way, you can easily compare that, and even if you want to change the formatting, just by using the format painter option that we will explore later on, you can just simply go to the home tab and then just use the format painter and let's say, I want to apply it right here. I want to copy this format, and I want to apply it right here. I can do this. Similarly, we have not only the vertical view but side by side view as well. I'll just remove the split first and then explore the side by side view like this. You can apply it like this. It almost looks like read mode, but the difference is it is not in the full screen. In the read mode, it shows something like this. Let's go to the edit document again, guys, this is how you can use the different view types in Microsoft Word. Just write by yourself and I will see you in the next one. 9. Short keys in MS Word: This video, we're going to see that if you want to work smartly on Microsoft Word, you need to remember some very common short keys. These ones are very basic short keys since we are just scratching the surface of Microsoft Word. We are understanding all the basic functions. Shortcuts that you need to remember to work efficiently in Microsoft Word is, first of all, if you want to create the new document by default, you don't have to go in the file menu. Just imagine that you don't have mouse and you have to do all the work by keyboard. I'll just press Control and to create a new document and you can see that immediately the blank document is inserted. Similarly, if I want to open an existing document, I'll press Control O, and it will take me to this location. F here, I can use my keyboard short key to select the files. Now I am on the recent tab. If I want to go on this side without using mouse, I'll just press tab here, and then I am on my other side. Here we can select this and whenever I want to choose it from the bottom, let's press the tab again, and it changes the section actually by pressing the tab. Then you can use any of them and just open that document like this. One other very important thing is whenever you want to save the document between your work so that you make sure that has never lost, you can just press Control S whenever the work is done. Let's say I work something, and then I can just press Control S. Just make it your habit to press Control S after a couple of minutes every time. All right. Let's open this document, which I have shared with you. Now, let's see if you want to navigate through the document. For example, I'm using keyboard short keys altogether. If I have cursor right here blinking, and I want to go directly at the bottom of this paragraph or at the end of this paragraph, what short keys should I use? For that, short key will be controlled down. It will move to the second paragraph. Similarly, if I want to move to the top paragraph, I'll press control up, and then the cursor will be move upwards. Similarly, if you want to go one word after, just move the cursor to one word, I'll just hold the control key and press right arrow key. As you can see, it is moving word by word. Similarly, if I want to go back, I can use the controlled left arrow key. Let's see if I want to move to the end of the document, I'll just press control end button on your keyboard shortcut. So it will move to the end of the document, and now if I want to move to the top of the document, and just at the starting point, just press Control home, and now we are at the starting point of the document. Similarly, if you want to move one page down, just use control page down. It will take you to the one page down or on the second page, and if you want to move up one page directly, you will press Control page up. Now, for example, I want to highlight all of this line, where my cursor is blinking, and it should end up to this point on the second line, where my cursor is. Both of the lines should be highlighted according to the cursor placement. In this case, I can use the shortcut. I'll just hold my shift key and just move or press down arrow key. As you can see that it started the selection from where my cursor was blinking, and it ended it on the next line exactly at the same point. This is how you can use this. For example, my cursor is here now, I'll just hold a shift key and just press down. Similarly, I want to highlight the upward position, so I'll just select hold shift and just move upwards, and just press upward key. Similarly, let's say I am on this point. My cursor is on this point and from here to the starting of the paragraph, I want to select all of this. What I'll do is just hold the shift key and then press home. Similarly, if I want to select the whole line, let's say I am on this area, or let's say on this area right here. What I can do is just select this. Let's say I want to highlight this whole line. It's very easy to do. I'll just press the shift key and press home. What it will do in this line. It will go just to the starting point by selecting all of this, starting from the cursor placement. Then finally, the most important short key is, if you want to select all the documents, just press Control A, and it will select each and every single thing on the document, and then you can make your adjustments, let's say if I want to delete this or change the formatting style, I can do this as well. These are some of the very important short keys if you want to use the word efficiently, trite by yourself, and I will see you in the next one. 10. Auto Date and Time: You, you're going to see how we can add the date and time to your word document, not only inserting it one time, but it should automatically update, let's say you have to submit a daily report and you are making some reports. It should update on a daily basis. Because let's say you are working on a template every day. You don't want to change the date manually every time. How will we do this? I can just simply go to the Insert tab from the Insert tab, I will use this area date and time. I'll just click here and whatever available formats you have, you can see it right here. You have the month date and year format. A complete format in which it will mention the day name as well, and as well as the full date. Also we have the options of just mentioning the year and some other formats. Let's say if I want to generate the time as well. With the date, I can just choose any of these formats. But let's say if you live in a different location, what you can do is just change it according to the language. As you can see here, right now, I don't have any options right here. But if I am in some other areas and my windows are configured according to that area, you can easily configure this, and then you will see these options. You can just change that accordingly from here and then you can change the formats. I'll just select this. Make sure that if you want to update the date and time automatically, whenever you open the document or whenever you save the changes, you have to check this one, update automatically, and then you can insert the date. Now the date is inserted here, you can just customize the size according to your requirements, and we are good to go. Now I will show you the example how it is updated automatically. Right now, the time is 6:14 P.M. If I save the changes, close this document, and then let's open again, it will change the seconds here as you can see here. It's 47 now. Let's close it again and open again. Now you can see it's 58. It is updated automatically. But let's say whenever I want to make some changes, let's say I'm working on this document, and whenever I press save, let's press Control S to see whether the time is updated or not. If I pres sve the time is not updated. If I don't want to close the document and then update the date, I can simply use the update feature. I'll just select here and you can see up date option here. Right now it's 58, let's notice this, and now the time is updated. Whenever you want to update, just work on your report and whenever you want to update, just select this, it will directly show you this option to update. You can also use the short key of F nine, or you can write lick and update the fed from here as well. Similarly, if you want to name this as a field, I can just click on Edit field from here and then you can select any name for the field. By default, it is set to date, but if you want to name it some other name, let's say, edit T should be the name, then you can change that as well. Just remember that if you want to maintain the formating at all times so that it don't get disturbed when updated, you can just select this one. Preserve formatting during updates. Just remember to do this, and then you are good to go. The date and time will automatically change whenever you press update or whenever you save the document. Guys, this is a very useful technique, especially if you are working on a template document again and again and you don't want to manually update the date and time, you can use this feature. Just try it by yourself, and I will see you in the next one. 11. Using Symbols and Special Characters: This video, we are going to see how we can insert the symbol and special characters on your word document. Here I am going to use this document that you can find with the link of this video. And if you want to insert some special characters or some symbols, what you can do is just go to the insert tab, and from here on the right corner, you have the symbols and equation where you will select the symbols, and you will find the special characters here as well. These are all the commonly used symbols that you can see on the front. But if you want to see some more symbols, you can just click on more symbols. And here is an endless list of symbols in this area. We can see, we have Arabic symbols, we have Roman symbols, and we have numbers in all other symbols as well. What you can do is you can also change the font from here. But just remember that if you let's say choose some other font, all the symbols are not available in every single font. There are different list of symbols for every font. So whenever let's say I want to select and insert a symbol, what you can do is just choose a symbol first, and let's choose where we can apply this. I want to apply this one and click on Insert. It will insert the symbol right here, as you can see. For example, in a particular font, there are a lot of operators, as we can see, we have the arabic symbols, we have alphabetical symbols, we have different other symbols. If we directly want to go in some areas, let's say mathematical symbols, I'll just scroll down here in the subset and I will specify it from here. In the aerial, I'll choose mathematical operators in the subset area. You can see all the mathematical operators are right here. This is how it's very easy to navigate through all the symbols. Similarly, if I want to find the currency, I'll just head over to currency symbols and we can see all the currency symbols in this font. Now, for example, if I want to insert some symbols like currency symbols, let's say, the prices are between one franc 25 franc. I have mentioned one to five, but I want to insert the symbols. Now, this is the currency symbol of Franc. So I will insert this. I'll just select this and insert it right here. As we can see, now it is inserted in our main document. These are the symbols that you will not find in your keyboard shortcuts or even in the symbols tightly from here. Although it is there because this is commonly used symbols, or whatever you have used recently will be shown here. And afterwards, you can just reformat that, for example, if I want to increase the size or writing style or other details, let's say I want to make it not aerial, but let's say I want to change it to AGNC FB. This one will be changed accordingly. What you can also do is you can insert some special characters here as well. What I will do is, let's say I want to write a symbol of the trademark of the registered trademark right here. What I'll do is, I'll just again go to insert and from the symbols, I'll choose more symbols, and on the second tab, we have the special characters right here. As you can see that it is showing the registered a symbol copyright symbol, trademark symbol. If you want some special symbols, let's say, trademark symbol, I can insert it from here, I can also use the short key which it is suggesting. Alternate control bust, if I press all of them together or with the combination, it will insert this trademark. Let's also try it from the short key. Let's insert Alt control and T. This is trademark inserted. Similarly, you can use many special characters from here. If there are some characters that you cannot find in the symbols, you can explore the special characters. Maybe one of them should work for you. Guys, this is a little bit of information about the symbols and how you can use the special characters in word. Just trite by yourself and I will see you in the next one. 12. Uses of Hyperlinks: This video, we are going to explore what hyperlink does. We have all these options of hyperlink in the Insert menu. Now what hyperlink does is, let's suppose that I've mentioned a text click here. Now, I want this click here to be clickable, and it should refer to either an external website, or it should move to a certain place within this document either to the bottom or to the top. Also, let's say I want to move it to a particular head. Or you want to create a new document by clicking here. What you can do is just simply select that text where you want the Hyperlink to be applied and just right click and click on Link directly from here, or otherwise, you can go to the Insert menu and click on Hyperlink from here. Now, as I said, you can link it to existing file or a web page as well. Let's say I want to open the website www account tech.com do pk. This is one website, and as soon as I click here, hold the control key and then press click. What it will do it will open the website. Similarly, whenever I want to edit that hyperlink, I'll just right click here and we have all the editing options now. We have option to edit the hyperlink open Hyperlink copy or remove the hyperlink. Whenever let's say you want to remove it altogether, you can just click on Remove Hyperlink, and then it's removed. Let's now reapply and explore some more options. I'll just right click and click on link again directly from here. Similarly, I can link it to existing file or web page. Here, I can see the current folder, which is set to Microsoft Word 2024 course. You can refer to some file in a particular folder, or you can browse some pages that you recently exist, or you can just refer to recent files. Let's say if I want to refer to some external document, I can set it here and whenever I click that, it will open that document like this. Similarly, let's edit the hyperlink, and let's change the linkage to place in this document. Let's say I have different headings identified as headings. This history of America should move to the diverse legacy when I click here for more info, let's say. If I click here now, it will move down to America's diverse legacy, this heading. This makes overall word document very easy to move through. You can use this hyperlinks however you want. You can also create a new document with the click here option, and you can also name a default name for the new document. For example, let's say new Hyper Link document. Let's click, and it will create a new document named new Hyperlink document. Larly, it immediately access that. If I now click it, again, new hyperlink document. Guys, this is how you can make the most of this hyperlink option. Now, also, you will notice that whenever I hover over to this click here option, you will see the screen tip, where it is accessed from. But let's say I don't want to show this, rather I want to show some description about it, what this hyperlink does. I can just edit that screen tip as well. Click, click on dit, and from here, you can choose the screen tip, where I can say to see more details. About rich culture of America. Look, and now it will show something like this. As you can see, the path is now removed, and now it looks more proper, more professional. So guys, this is something about the amazing uses of hyperlink, just right by yourself, and I will see you in the next video. 13. Uses of Clipboard In Word: This video, we are going to see how we can use the clipboard feature in Microsoft Word. If you effectively use this clipboard feature, you can save a lot of time in editing or adding your documents. Let's say that you want to copy all of these headings and paste it at the end of the document. You don't have to copy it one by one like this. If we don't know the clipboard feature, what we will do is just copy this first document, paste it at the bottom, and then just move up again and then copy the second heading. You don't have to do this. You can copy all of them together and then paste it one by one or all together. For that, I need to enable my clipboard. From the home tab, I'll click on Clipboard. Now, just remember, guys, that clipboard feature will only work when you select that or open that clipboard. Otherwise, it will not work. So I'll just clear it all for now, and let's say I want to copy all the headings and I want to paste it at the end of the document. What I'll do is just I'll select this heading, just copy. We'll notice that it is shown in the clipboard right here. Let's select the second one as well, and now let's select the third one. Now select the fourth one. As you can see, all of these are copied within this clipboard. Once I'm done with all the headings, what I can do is I can paste it all together. I have all of these headings right here. Let's say I want to insert it in a new page right here. And now I can just click on paste all and it will paste all the headings linewise. Now if I say, I want to give some spacing between them, I can just choose all of these, and I can just increase or decrease spacing from here. Although, I'll show you this in much detail later. But let's just assume that I want to give the space between that. These are all the headings or table of contents that I want to make. I can just highlight in bullet points and then I can add the index here. Similarly, not only together, we can paste it one after the other as well. Let's say I want to make my own sequence. I'll just paste this one right here and then give some spaces, then choose the second one, then choose this one, and then choose this one, however I want to do. Similarly, if you want to clear it all together, you can just clear it all from the clipboard. Now it is cleared. You can now use it for other document as well or the existing document as well for the other task. This is a little bit about Clipboard and how it can save you time in Microsoft Word. Just try by yourself, and I will see you in the next one. 14. Copy and Paste in Word: This video, we're going to see how we can copy and paste one text or whether it's heading or a normal text to some other area and what different formatting options do we have when pasting it to a certain destination. Let's say if I want to make this heading bold, and now if I copied that, and let's say I want to paste it at the end of the document. Now, guys, what you can do is just hold the control key and just scroll the mouse reel so that you can see the document in three parts like this, and then you can paste it wherever you want. So say I want to paste it in the second page and at the end. If I directly now paste control V, what it will follow is this sequence. We have the heading right here, means this text is marked as heading. Similarly, we have the bold text here and all the other descriptions about it. It is copied in the same way, in the same size as it was in the original place. If I copied this text. Now if I want to paste it right here, I have different options if I write this. Either what we can do is just keep the text only. What it will do, it will paste it all in the default text as the other document. It will not follow the heading style, but it will follow the overall size of the normal text here. As you can see, it is neither bold nor identified as a heading. Similarly, if I write and paste it as a picture, now it is a complete picture. We can increase or decrease it in size just like a picture, and we can also rotate it however we want, this is a complete picture now that we can use just like a normal picture. Similarly, what we can do is just merge the formatting. What it will do is it will just identify it as a normal text, as you can see here, but it will keep the bold style as it is. But the size of the text, as you can see, is according to the normal text, what we have in the overall document. Lastly, if I want to paste as it is, According to the heading style, I can just use this one right click and keep the source formatting as it is. It will completely follow how we copied the text. We can also use this feature by just directly copying and pasting this or pressing Control V. But if you want to make some changes, you have to right click and move these paste options right here. Now, let's say I want to copy something from the Internet, and I'll just select this text, copy this, press Control C, and now I want to paste this in my word document. What I'll do is, let's say I want to paste it according to the same formatting. But when I press Control V here, you will notice that it is different from what we have in the default formatting. It is just copying the format of what we have in the Internet. What we can do is, if we want to keep these colors and style intact, but the writing style should match our document. What we can use is, go to the base options and click on Merge formatting. What it will do is it will make the same formatting as it is, but the writing style will be according to what we have in the Internet. For example, we have some hyper links here, it will be intact, but the writing style will match. As you can see here, it's time new Roman and 12 is the size, and here as well, it is although italic, but it is T new Roman and elf. And let's say if I want to paste it, not following the format, but as a normal text like here. What I'll do is just write here and keep the text only. What it will do is it will remove all the styles, how we copied it from the Internet, and it will exactly match our normal text in the document. You can play around with any of the pasting options according to your needs, just write by yourself, and I will see you in the next one. 15. Find and Replace in Word: In this video, we are going to see how we can use the fine and replace function effectively, so let's get started. For example, in this document, we have the word with the capital T and with the small t as well. Some are used in the headings and some are used in the noble text within the sentence. If I want to specify what I want to find, I can just copy this text and I'll just press control F in the word document. Now, if I want to see or specify what I want to find, I can go to the advanced find here. There you will see this option find and replace. Now, for example, I want to find this word. It will find it throughout this document. But as you can see that it found the small T as well. The small T as well, it's finding this one when I click on FindNxt, and the Capital T as well. L et's say, I just want to specify whatever we have in the text, just exactly find that one. What you're going to do is just go to the more options where you see all the advanced features, and in this case, we will use the match case option. Now what it will do is after taking this one, it will only find the word with the capital T. As you can see, wherever the capital T comes, it's only moving to that when I click on fine next. Similarly, sometimes it happens that let's say we want to search as here. But as is not only identified or searched as a separate word, it will find it in every other word as well. Let me show you how if I click on the advanced find, and if I want to normally find this in the normal find, and I press as and I want to find that, it will sometimes identify it within the word only as well. So here it is identifying as within the word. But I want to identify this one as a separate word, not within any words. In that case, I'll use this more options, and I will select here, find the whole words only. Now it will identify or find each one as individual word and not within any word. Now, let's see the use of wild cards in the search option of Microsoft Word. Let's say we have the rhyming words, ring singing, bring wing, string, and I want to replace all of this with some text, or I want to find all of these words with a same criteria. But the words are different. How will we find this? What I'll do is I'll just go to the advance find here, and whatever we are unable to identify, whatever doesn't match in every single word, we will identify it as a question mark that can be replaced by any word. We can now in the end write ING because ING is common for all. Let's see. I'll use this wild card, and now let's find this. It has identified swing, ling, thing, ping, and influencing, beginning, including increasing, and all the words that contains Inc. If we keep on moving down, it has identified each separate word which we have mentioned here as well. Not only for this criteria, you can specify in the wild cards a lot of other stuff, for example, if I want to find according to a certain format, or let's say I want to find a special character. I can just specify it. For any character, we use question mark. For beginning of the word, we use this sign. For end of word, we use the greater than sign expressions not equal to and all the other zero or more characters, we use steric. So you can just play around all of these options, just try replacing it with different characters and see how it works. Let's see how we can use the go to option in the finding replace to go to certain area of the document, let's say heading. We can specify anything, the page, the section, the line, the bookmark, command, footnote, and all. We will see much detail about it, how we can insert the sections, the lines, bookmarks, footnotes, et cetera. But that is the part of the later series. For now, Let's use this to go one heading earlier. I'll choose the heading here, and I can enter the plus and minus sign to move relative to the current location. For example, plus four will move you four items forward. Let's try this. Let's say I want to go one heading before, so I'll write minus one here. I should write minus one. I'll just click on G, and here, as you can see that we are moving heading by heading. Since we have pasted a lot of headings, and now we want to see this. Let's see. On this heading, let's go minus one. Let's go minus one. Now we're here. Now we're here. As you can see the cursor, now the cursor is here. So this is how you can move one or four headings or you can specify anything right here. Let's use plus four. So now we're moving four headings further. Same thing you can try for pages, for section, for bookmarks, and all. Guys, these are all the amazing uses of the find and replace function. One more thing is, let's say, if I want to find and replace this word. I want to search all of this word and replace it with anything like my heading, let's say. So if I don't want to write all of this, although we can copy this, but just for the sake of information. So I want to specify, it should start with A and whatever is in between should be indicated by Wild car character, and it should end on y, and I want to replace it with my heading. Let's click on replace and you can see that although the text was different, but I have identified the starting word and the ending word to replace the whole sentence with a particular text. So that's how it identify every other word as well. So you can either replace multiple words. As you can see, it has made 24 replacements, or what you can do is just identify or select a specific word, and then you can replace that. As you can see, my heading is inserted on different parts in the document. Just carefully replace whenever you are trying to replace anything. Guys, this is how you can use not only the find options, but also the replace options, according to the same criterias. You can use the match case find whole words and use wildcards to replace it with some other word. Just try all of this what we have learned in the find and use that in replace function. This is your assignment. Just try it by yourself, and I will see you in the next one. 16. Time Saving Shortkeys: This video, we're going to see some of the amazing shortcuts that can really help you to reduce your time on working and it can help you so much to work faster. Let's say if I want to delete this complete work right here in this document, what you can do is select a navigation point where the cursor is blinking. And now if we press hold control and press back space, it will delete a complete word. Let's say if I keep on deleting like this, it will remove the complete word one by one from the document. Now, after that, if you want to undo that, whatever you have deleted, you can just press the control Z. Control Z means undo, so you can just press one by one and you will get all of your data back. Similarly, if you want to redo that, the shortcut to that redo function is control y. You can use all of these shortcuts. Now, since for all the words on the left, if you want to delete that, we've already seen that you can use this control, hold the control key and then press backspace to delete all the things on the left word by word. But if you want to do the same thing for the right words, what you can do is just use or hold control key and then press delete, so it will delete all the words on the right one by one. Similarly, if you want to use the fine and replace option, you can use the control F key to go to this navigation. Now, if I just directly want to open the window or fine and replace with the replace tab, I can press control, and you will notice that not only this window is opened, but the replace function is open as well. Are many other common short keys as well that you might know already. For example, if I want to copy this one this text, and I want to paste that. I'll just copy it from here. And to paste, I'll use control V or to cut, I'll use control X, and then again to paste it, I'll use control V. Now with that said, we have already seen a lot of short keys already. But let's say we want to use the complete document on short keys. Now it's very difficult for you to remember all of these short keys right here. If you only see the home tab, we have a lot of functions right here. You can use the fine, replace, select function, use the headings, the bullet points, the alignments, the text formatting, the text tiles, bold italic underline, all of this. We don't have just single tab. We have a lot of tabs with the separate functions as well. If you want to completely use this document on short keys, we have a special golden short key, and that is alternate button. Whenever you want to do something with this, for example, I want to change the size of this. Word. And I don't know the short keys, you will only need to remember one golden short key and that is alternate. What it will do is it will open the controller of the complete word document. Now, wherever your function exists, you have the short keys right here. So if that function exists on the home tab, you will press. If it is on the insert tab, you will press. And if it is on the design tab, you will press G. So for now, this word, I want to change the size of it, let's say. So that functions exist on the home tab. I'll press here. Now you can see all of these functions are represented with the short keys. If I want to change the text size, the function key is F S. I'll press F S here, and now I am able to use this. Similarly, if I want to change the color now, what I only need to remember is the alternate key, I'll just press alternate here, then, then you can see here to change the color I use FC. FC, and then you can choose any color you want and then just hit ner, and now you have the color changed. So this is so amazing if you practice the common short keys like this. Use the alternate key and just make the combination of yours. You will remember over time when you frequently use that shortcuts, and it will help you to completely use this document based on short keys. Just try it by yourself, and I will see you in the next one. 17. Use of Format Painter: This video, we're going to see how we can apply a particular formatting to let's say a single word in the microsoft document. Let's say I want this word to stand out of the whole document. What I'll do is just select this and I will go to the home tab, and from here, I can make all of these customizations. Let's say I want to make it bold, italic, or let's say under line as well, and at the same time, I want to change the color to, let's say blue, and I also want to increase the size of it. Since I have made all of these customizations, let's change the writing style as well. Change it to Calibri font. Now, rest of the document is times New Roman while this one is on Calibri font. By the way, you guys, if you have auto hidden menu enabled, what you can do is just go to the corner under any tab, whether it's home tab Insert tab, and then just click on this ostyle and select always Sow ribbon, then it will show. Guys, let's say that this is the final formatting that I want, but I don't want to do it over and over again, rather, I want to do the same formatting for some main words in the document. What I'll do is I'll just select this and I basically want to copy the formatting. I'll click on format painter. Now if you click it once, it will allow you paste it once on any word or sentence you want. As you can see, the breast sign is here along with the cursor, Let's say I want the innovation to be highlighted. Once I select this whole area, it will be exactly formatted like that. But at the same time, you will see now the cursor sign is turned to normal and it is not marked as format winter. Now it will not apply it to any other word. If I want to copy the same formatting and apply to multiple areas. What I'll do is, I'll just double click on the format painter and then we can continuously apply to all the specific areas where we want the same formatting. Once we are done with it, I'll just press escape and it will turn to normal. The cursor will turn to normal. These are all the basic formatting and the use of format painter in Microsoft Word, just write by yourself, and I will see you in the next one. 18. Find and Replace Fonts and Formatting: Video, we are going to see a time saving technique that can make the individual formatting of words very easy. For example, I want all the words that contain America to be formatted in a certain color. Earlier, what we have seen that a time saving technique could be that you just format one word and then just use the format painter to paint it over and over again. You don't need to format each individual word every single time. Let me show you one other technique that can help you a lot with the formatting. I can just find and replace the formats as well. Just press Control H for replace, and I want to find here, America. Notice here I want only the capital word and the exact same word to be replaced with a certain formatting. I don't want to replace it with any particular word, but want to replace the formatting just. So I'll click on more here, and I will click here, first of all, Match case. In that way, it will not replace anything that sees Americans or anything which have, you know, lower case. It will not replace that. So I'll click on Match case. And then I will click on Formatting, and I can choose the font here. So let's click on Font. Want all of the words that contain America replaced to the size of 12, It should be bold. It should be of a certain writing style. Let's say like this. Here you can see all the previews, and it should be in a certain color as well. I'll change the font color here. I'll change it to, let's say red Here is our Word formatted in this style. Let's click Okay, and now let's click on Replace All. You will see that 19 replacements are successfully made only for the word America here. This can really help you to format in a quicker way. What we can also do is, let's say I want to replace this color and this formatting style with some other format. Let's just say this is not just formatted for this particular word, but for any word. Wherever this font exists, I want to replace it with something else. I'll go to the replace again and now I will not find anything here. I will just specify that I want this font to be replaced. I must know exactly how this font was created. Only then I will be able to replace that. As we can see here, this is fine font area. I have find my font, and I want to replace this font with. Just make sure that the cursor is here and whenever you go to the font area, it will say replace font. I'll make it black, and let's say I want 16 size, and let's say times new Roman is the format that I want here. Let's click here. As you can see, I have mentioned no word in the find word. No word in the replace with as well because we are here to replace the formatting. I'll just click on replace and you can see we have all done. We made 20 replacements. Just imagine the power of find and replace formatting functions, how much it can reduce your time, and even if you accidentally format it in some other way, you can easily replace the whole document with some other formatting. Just write by yourself and I will see you in the next one. 19. Ruler and Tab Stops: In this video, we are going to learn about the ruler settings in Microsoft Word. When we open the document by default, the ruler is not enabled in some of the Microsoft documents. As you can see here, there is no ruler here. If you want to enable that ruler, I'll just go to the view tab and from here, I can enable the ruler. Now, what Truler does is it will really help you to align the document without needing to align every single word or sentence manually. So as we can see, on the left hand side, we have the cursor of the left dent. On the right hand side, we have an arrow of the right endn. That means anything which we will write here will be written in between this indention. Let me show you how. For example, if I start writing this document, you will notice that it exactly started from this point where the pointer is indicated, and it will automatically end it to this point, even though we have the space in the document. It will automatically move it to the second line. As you can see here that it is writing all of this in between this area. If you want to increase the capacity, what you can do is just move the ruler right to the corner and move it from here as well, and then you can increase the capacity. But it depends on your page settings. The ruler is defined so that everything can be printed on the document with ease. Let me just reset it to the original point. This is the suggested ruler settings. Now let's move forward with the left tab center tab and right tab settings. You can see on the ruler, we have this area here, which says indicates the left tab. That means whenever you select this word, this word is set to left tab settings. Now what does this mean? That means that when let's say I am writing a new word, I must have written it here. As soon as I write the new word, what I can now do is just directly move it to this point. Let's say I want to move all of these words that I write to this alignment. What I'll do is I'll just press tab here and you can see that how it automatically move to the same alignment as the other words. Similarly, let's say I have the cursor right here after the word. What it does, it will move the cursor only and not the word. You need to make sure that you have the cursor at the starting of the point if you move it according to the tab settings. What you can do is if you want to make changes to the tab settings, either what you can do is either select all of these texts, which is selected to left tab and just move it according to your description, and then what it will do is whatever you write as a new word, it will move at that point now. Let's reset it to the original point. Similarly, if you want one tab to be aligned at the center, the center sign is indicated like this, one dash and other dash is in the center like this. What it does is, whenever you write some word, let's say this word, and you want to move it to the center. You can just press tab and it will move to the center. Now you can make your own like this. But once we see all this, then I will show you how you can customize your own. This is the center tab indicated with this icon right here. Whenever we write anything within this area and we want to move it to the center, I'll just press tab and it will be centered right away. Similarly for the right one, you have this indication right here in the ruler that says all the alignments are on the right. Now how this works is, let's say I have a new word here, and as soon as I press tab, it will all be moved to the right alignment. As you can see, right alignment means all of this alphabets are straightly aligned in the right and not on the left side. Similarly, the decimal tab. Now, it is so much convenient when you use a decimal tab. It is indicated like this that it is on the center and indicated with a decimal point. This is the sign of it. What it does is, let's say you want to write something here. As you can see that the numbers are automatically moving to the left and aligning all the digits on the center. Let's say thousand 0.23, you will notice that whatever you write in the decimal places, the decimal are always in the alignment. By the way, guys, this is the complete document that you can find with the link of this video just download and practice it along so that you can understand it in a better way. Final one is the most interesting and that is bar tab. Although we don't use that very frequently. But what is the purpose of it? It is used whenever you want the text to be written on both sides of a line bar. Let's say that it is set to the bar tab. Let me show you the sign of it. The sign of it is this one like this. You have the left indent, then the bar, and then the right indention as well. You can write on both sides of it. Say I press tab and I write something here, and I I press tab here, right at the start of the word, you will see that how long is the sentence, it will still be on the left side of the bar, and when we press tab, I will move to the other side of the bar. Similarly, when we hit enter, I am on this side of the bar, I can just start writing by pressing tab, and then if I want to shift on the other side, I can just press tab to write on the other side. This is very useful, especially if you are making some tables or let's say the table of content, something like that. To configure all of these tabs, first of all, I want you to practice all of this and then I'll show you so you can just stop at this point and just practice it along until this point, and then I'll explain you further. Guys, hopefully, you have practiced all of these tab uses, and now I will show you how we can configure one of the tab here. Now, let me just show you how you can customize the tabs of your own. Let's say I want the new tab to be defined just to write the index. What you can do is to get rid of all of these step settings, I I press enter, it will continue with these tap settings. What I'll do is just double click anywhere in the blank area that will enable you to do these new settings. Then what I can do is to open the tab settings. I can just double right click here on the ruler. What happens is if you press left click, sometimes it opens the page setup or sometimes it open the tab settings. To avoid the confusion, just always double right click, and then you have all the settings. Now, what we can do is, let's say I want the index to be appeared with the dotted lines. We have the chapter name and then the page number. Let's say like that. I'll actually set it to write and then the dots as well. Let's see how it works. Let's say I write here Chapter one, and it is on page 23. Now, if I want this to be separated at the end, but with the dotted lines, what I'll do is I'll move just before the number and then just press tab. As you can see that it appears like this. Similarly, if you want it to go a long way, what I'll do is just delete this and then just select. I can just move the indent to whatever position I want. Now I can write here Chapter two, and it is on page, let's say 56, and I 156 to be appeared just like this. Just press tab and it will be aligned like this. Just make sure that if it is conflicting with the other tab settings, just delete all of this and then just try this one. Now, similarly if you want to clear the taptop, for example, you want to reset this, Align it in some other way. What I can do is just select the word or sentence where the taptop is present. Then what you can do is just go to the top area where it shows the symbol of the tab. Just double right click here, and then just clear all, click Okay, and then ESet. That's it, guys. This is how you can make the tab settings to work efficiently on the word document. Just write by yourself, and I will see you in the next one. 20. Paragraphs and Borders: Video, we are going to see how we can organize our document in more professional way by aligning the paragraphs. By default, the paragraphs are in the left alignment because the English writing style starts from the left. As you can see the left alignment simply means that all the text on the left is in the same line while on the right, it will be not aligned. If you want to change the alignment, I'll just select that And by dept on the home tape, you can see the paragraph section, and here it is set to left aligned. You can also use the short key which says Control L. If I want to change this alignment to, let's say, center, now you can see all of this paragraph is aligned as a center. And not only this paragraph, you can select multiple paragraphs as well. If you want to change the same alignment, Similarly, if we can change it to right aligned, that means all the sentences or all the lines on the right is aligned while on the left, it's not. If you want to give more professional look, sometimes it is required that you justify it from both sides. That means both of the sides will have equal distance in the document, and it will be aligned in the same sequence, like this. As you can see here that it's aligned from the left and from the right as well. Now, let's see I want to formate my paragraph further. Let's say I want to draw a box around it. If you want to draw a box, you can just simply select this and in the home tab under the paragraphs option. Remember, this whole section is about the paragraph, so you can either turn it into bullet points or you can change the intention. You can change the line sequence, the sorting, and this one is the border. If you want to apply a box around it, what you can do is just go to the border and select outside borders. Now, what further I want is, I want to color this box in a certain color. Now, if I select the text highlighter, what it will do is it will only highlight text and not the complete box. As you can see, it left the area here and after here when the text ends as well. I don't want that. I'll just select the text again and rather, we will use the formatting that we have in the paragraph section that is called the theme colors, and here we can choose our color, whatever we want. Let's say this one. Now you can see there is no extra spaces whatsoever, even after the text has ended. Similarly, if I want to cancel this. Let's say I don't want the whole box around it, rather I want the top line and the bottom line only. If I choose the top border, you can see that it just disappeared the border from the top and not applied the border. Even if I click on top border again, it has reapplied the border here, but it hasn't removed it from all the other parts. If you want to reset it all together, what you can do is just select this and select no borders first and then reapply your borders. Example, I want it to appear on the bottom of the border so that each paragraph can separate itself when we see this line. Similarly, if you want to apply it on the top as well, make sure your cursor is within this paragraph, and then you can just select that paragraph and then apply to the top border. This is how you can re formate your paragraphs. Similarly here, let's say I want to quickly format this paragraph as well in the same shading. What I can do is just simply select this color if I want to continue with this color because this is already selected and then I can just apply the top border and the bottom border right away. Now, if you want some further customizations and you want some fancy borders, what you can do is to select the whole paragraph, and then you can go to the borders and shadings, where you can make this further customizations here. Let's say that you want the three D border to be applied, as you've seen in some of the resumes as well. You can see and select all the styles. If you want the dotted style, the three D style, and some other ones like this one, let's say I want to use this one. I don't want to select it across the whole paragraph, rather I want just on the top and just on the bottom. What you can see here in the preview, it's applied on all sides. If you want to cancel one side, just select that or click it once and it will be canceled from there. Now we have only to the top and bottom. Let's apply this and let's preview. This is how it looks. This is how you can make all the customizations. According to your need. Similar thing, if I want to apply the borders to this heading as well, just apply the borders right here. You can select all the borders like this. Now sometimes what happens is when we select, let's say all borders here, outside border. When we immediately right below that heading, if we select this paragraph, and we want to give the border separately. What it will do is it will just take the heading within this border like this. In that case, what you can do is just give the extra space before you apply the border on the next paragraph, just like this. Let's say I want the extra spice here. Now what I want to do is just select this and apply the border, and now it should work fine. 21. Multilevel Bullets and Numbers: This video, we are going to see how we can customize this recipe here, which is of the egg pudding. And as we can see that it has been extracted from co pilot, I can just remove this heading here. And right now it's already all formatted into the bullet points. But if you want to start it from the scratch, what you can do is just select all of this and just uncheck all of these bullet points, and now we have the fresh start. Similarly, let's say I want to change all of these alignments to here. I'll just choose this all ingredients, and I can just manually choose that. I can just choose that, and you can just move the dent right from here. Let's say this is the recipe of a putting and these are the ingredients. But what we want to do here in the ingredients, we want to be specified it as the bullet points. I'll just select all of this text, and then on the home tab, we have the bullet point right here. Now, we have the options of bullet points. We can use this dotted style, this erotyle. We also have this style, the box style, and we have all the other options as well. You can also define your new bullet point as well. So the most common one is the rounded style here. But let's say when I hit enter, we can see that we have the option to enter a new bullet point, that can be added as the main ingredient. But let's say I don't want to enter a main ingredient, rather what I want is how you want to treat this eggs, either you want to beat the eggs thoroughly or whatever or mix the milk with the eggs. So I want to make it a sub list and not the main list. What I can do is as soon as the bullet point is inserted, just press tab around here, and then it can work as a sub bullet point. Now I can write, let's say, mix all x well until it creates foam, let's say, something like that. I can do this easily. Similarly, we have some different specifications. Right now, I'm using the bullet points, so the sublist shown as a blank or hollow bullet sign. Similarly, if I change it, let's say not to the bullet points, I want here the numbering style. What I can do is, I'll just select this, and I can just choose it and customize it as a numbering points. Now if I want a sub list, let's see how that one will appear. Let's say I press Enter, and I don't want to add it as a main ingredient, rather I want a sub list. I'll press tab, and now we can see that we have the bullet point here. But if you want to customize that, let's say on ABC in the numbering series, you can change it like this. Now you can specify that just like this. Whenever you want to go back to the main ingredients, just press Backspace and the backspace again, and then we can continue after the numbering series. Now, similarly, if you want to create some further sublist around the sublist, that means sublist off this sublist. What I can do is just press enter and then just press tab, it will again create a sublist for that. This is how you can create the multiple levels of the list. Now similarly, if you want to save even further time, what you can do is just reset this. Let me just reset this, and I can customize it according to my own needs. For example. Let's just get rid of this all. Let's say these are my basic ingredients. Now we have already seen that even though we can customize it according to any style, for example, I want the numbering style, but when Press enter an Press tab as a sub list, it comes according to a defined criteria. Let's say it's showing A here in the sublist. I can do is, I can just specify that by default, it should be numbering. Whenever I press enter and press tab here, it should not show it as A, rather it should show it as bullet points. We don't have to change it over and over again. What you can do is just define the multiple level list forming. That can help you to save a lot of time. Let me show you how it is done. Let's reset this and let's select the multiple level list right here. Now here, you can either choose the default, that the first bullet points will be shown as the numbers and the sublist will be shown as Alphabets. You can also choose that the first one will be shown as the number, and then it will be in the decimal places of the number. You can also specify this one, this one, this one right here, and we have all the custom list library. But if you want to define your own list, I can select define new multiple level list. The first one, I want to appear as the number, and I can change the font as well. I can change it to bold, let's say ten, and it will appear something like this. The second one, I can choose the second one from here. I don't want it to appear in AVC, rather I want it to appear in the Roman style, or let's say this style. Then I will choose the formatting. Let's say I want it to be colored in red, let's say, and it should be nine, and the writing style should be Algerian. This is underlying color, this is the for color. Let's say I want this one. Like this. Click, and you can set it to the third one as well. Let's say, the third should appear as ABC small, and the fort should be bold and italic, and it should be purple, let's say. Click. Now if I apply this one, I can select the whole ingredients, and then I can just choose my own customization. This is the list in the current document. Let's apply this one. Now, as you can see that right now it's picking the third level here. That's because it's indented already. What we can do is change the dent from here. As we can see that when we decrease the indent, it changes the whole sequence. And let's change the dent to the corner, and then let's add a sub ingredient. Let's say if I head enter, and then I want to make a sub list. If I press tab now, it's automatically formatted in my desired format. I can just add this, and let's say here, I want some further details. I will press tab, and it will be formatted like this. It can save you a lot of time. You don't have to choose and customize each bullet point over and over again. You can define your own multiple level list here. These are all the time saving techniques that can really help you to be efficient in your working. Just write by yourself, and I will see you in the next one. 22. Paragraph and Line Spacing: Video, we are going to see how we can give the spacing between the paragraphs and the lines in Microsoft Word. But also in this video, we are going to see that if you want to generate some random data just for your practice, if you don't have any assignment, how we can do that easily? I can use the function here. I'll write rand here, open the bracket, and the rand function contains two values. One is X, Y. This will be the formula. So the first value is, how many paragraphs do you want? For example, for this assignment, I want five paragraphs, and each paragraph should be of, let's say four lines. I'll close the bracket and hit Enter. I'll write equals to here, rand 54 and hit Enter. And now you can see that it has generated one, two, three, four, five, five paragraphs with four lines each. That's awesome guys for your practice. Now, what we will see that if you want to generate the spacing between the paragraphs. For example, the default spacing is of one line. Let's say I want to give the spacing both on the top and on the bottom, let's say two lines. What I'll do is I'll select this paragraph and from the layout in the paragraphs option, I can define my spacing. Now, if you want the spacing equal to two lines, I'll write 24 points here. If you want just one line spacing, I'll write 12 points here, so that's how it is done, and now we can see two line spacing from both sides. Now the default space was already there, so that's why it has given the space by default here. What you can do is you can remove the spaces from here. Now we can see that it's exactly of two lines equivalent of spacing. Similarly, if you want to give the spaces between the lines, as we can see that although there is by default a spacing, if I go to the home tab and check the line spacing, it's already set to one. But one simply means that it is mentioned on separate lines, and by default, the natural spacing is of approximately one line. Otherwise, it will be very difficult to read that. But if you want some additional space, what I can do is I'll go to the home tab and let's say I want 0.15 of spacing. By default spacing is the natural one, but a little bit of additional spacing can show the reference here. Similarly, like I told you that if you want to remove the spacing before or after the paragraph, you can just select that particular paragraph and just go to the home tab and select this spacing from here and you can add or remove the space between the paragraphs. Let's say if I remove the space, it will look something like this, and if we add the space, it will look something like this. Also, if you want to customize it further, what you can do is just select the paragraph or multiple paragraphs, and then I can just go to the Home tab and select the spacing options, and you can select your line spacing options. Here you have a one stop shop where you can select each and every setting. You have the general settings of the left line center right justified, what we have seen on the top, and the indentation, if you want this text to appear a little bit of like this. As we can see here, it's 1 centimeter forward as compared to other paragraphs. So if you want that, you can make these settings. Only the first line, it will show something like this. The first line will start from here, and then it will be normal. Similarly, how much spacing do you want? You want double spacing? You want at least spacing, multiple or whatever. Similarly, you can apply the line and page breaks, which we will see later on. But just for your information, you can select this line spacing options, and you will get all the details here. Whenever you experiment with that and we are not happy with the results, you can just click on Set as default, and then we are back to normal. Click Okay, and now we are good to go. Just practice this by yourself, and I will see you in the next one. 23. Working with Tables Part 1: Video, we are going to see that if you want to organize your data in the table format, you can easily do this. You can even apply it to the current text that you have, or we can start the table first and then insert our data. So we have both options. We can convert the normal text into the table, and we can also create the table and then put the data. Let's say if I want to create a new table, what I can do is just go to the insert table, and here I can select the table option which says add a table, and here, just I can choose how many rows and how many columns do I want. If I drag it to bottom, you can see here that we can see the number of rows increasing. If I start moving towards right, you will see that number of columns are inserted. Let's say five by five is the table size, five number of rows, and five columns are there. If I want to select that or continue with this, I can just hit a click here and we are good to go. This is my table. Now I can just format that however I want because I have a special tap now named table design. Whatever design you want to choos, let's say this one, and now we can insert the data. For example, ID number, if I want to go to the next area, I can just press a tab here and we can insert the new data, salesperson, amount, et cetera, et cetera like this. Every time for each and every single field, you will press tab and then write your data. Now, obviously, you need sometimes to adjust the size. What you can do is just go to this thin line here and move it anywhere you want. This is how you do it. Now, if I want to just delete this table, you can just write like here and select delete table from here. Now, if I let's say want to create a custom table, you can do that, as well. You can draw a manual table in which you will decide the size or distance of each row and columns. For example, I'll go to insertin table, and from here, I to draw a table. Now you will see a pencil sign here. First of all, it will draw a box like this. Now I can draw further. If the pencil sign is not shown, you can just select the draw table option again like this, and now you can draw. For example, first line should be here, second line should be here. Third distance should be this and this and something like this, and we should have something like this. So instead of inserting an equal size table and then customizing it, it's better if we create a table or draw a table by ourself if we know how it should be formated. So this can also be done and save you a lot of time, and also you will achieve some perfect look. And after all of this, you have the options to draw or customize that as well. According to your needs, you can format that. Now let's delete this one as well. Now, let's see the most important part. Let's say that we already have a data, and then we want to insert a table around it. How will we do this? It's very easy. If we want to draw a table around it, what we can do is, first of all, we need to make sure that how this data is separated. We need to make sure that it is based on tabbed separation. As we can see here, all signs in the ruler, if you don't have the ruler enable, what you can do is just go to the view tab, and from here, I can enable the ruler. Uh, now to check how it is separated, if it is separated by tabtops or not. What I can do is either we can just insert a new line, put, let's say, a sample order ID, and then try to press tab, and it should exactly come in the alignment of the other column. And then you enter the data here, and then press tab again. So Now we can enter the quantity, and we can also notice that all of these is in equal alignment, whatever data you are entering, it is separated by tab stops. Now, the quicker way of identifying this is, you don't need to enter the data. You will just go to the home tab and just enable the character recognition or non printing characters identification. Now we can see arrows, which every single line, that means it is separated by tab. Whatever we enter in tab with non printing characters, as you can see here, I'm pressing the tab and it is showing the arrow. So each one of them is separated by tab. Now that we have identified this, just close this, and now we can easily draw a table around it. Select my whole data here. Go to the Insert tab, and under the table, I can select, convert text to table. When I click this, I'll see this options right here. It automatically identified the number of columns and the number of rows and how you want the ID to be adjusted. It is by default set to auto, so we don't have to manually set it, autofit the contents. You can select this as well. It will increase or decrease the size according to the requirements. This is also good. And the separate text will be at tabs. You can set other parameters as well. Let's just continue with the default settings altogether and click. Now we can see a perfect table is built around the data. If you want to adjust the size of it, a little bit, you can adjust that. Now we can just go to the table design and choose our required format like this. We have the perfect table right here. Now, let's say we have the opposite scenario. We have the data with the table, but now what we want to convert is we want to convert the table back to normal data, text based data. So how we can do this, I'll just select this table, go to the table layout, and from here, you will choose this option which says convert to text on the right corner under the table layout. Just select that and you will separate by the same parameter by tabs. Just identify the text, how it is separated, and click Okay, and now we have the data back. Similarly, if I want to highlight some of the figures in the table, I can just select it like this, double click here and hold the control key if you want to select the multiple items, and you can keep on selecting. And then afterwards, let's say I want to highlight it in bold, and let's say that I want to check these figures later. So what I want to do is just use the text highlighter, let's say. Or let's say if you want to color the whole box, let's select that again. I want to select or color the whole box, and not only the text. In that case, you can use the paragraph shading. You can use this, and now it is highlighted. Now, let's say that I want a space around here. I want to remove this data, and I want complete space, the flat space right here. I have the table layout in which I can select the eraser. Here, what you can do is just select a whole area, and then you can get rid of that. You can make all of the adjustments. Let's say that you have accidentally inserted some extra row below. Let's insert below. And now I want to erase that, I can just choose here and just delete that altogether, like this. Select that, and it is deleted. Guys, table layout has all the amazing functions that you can dry by yourself. It is pretty basic. You can just play around with this and you will come up with many new options right here. Let's say I want to change the alignment of the whole table. I can just select this, and here I have all the options of the alignments. Let's say I want to center align that. I want to centralize that align to the bottom right like this. I can change all the directions and alignments, everything. We can do it easily from here. Let's say I want to sort this data, I can sort it from here. Click on Sort, and here I have the sort options. Let's say it is sorted by default by order ID. Let's say I want the sorting by the product name, and it is a text, and it should be within a paragraph, and it should be sorted in ascending order. And you can select multiple sorting here as well. So let's click Okay, and now we can see that the data is sorted alphabetically according to the products. So you can just try around all of these options and come up with many new functions. So just try it by yourself, and I will see you in the next one. 24. Working With Tables Part 2: This video, we are going to see some of the more functions that how we can efficiently work with tables. Let's say if I want to insert one row within the table, all you can do is just go to the corner of the table. If the table is already inserted, you can just find this plus sign right here where you can just click here and we have the new row ready. Same thing goes for the column. You can just core between this on the top, and we can insert the new column right here. Now, same thing if I want to delete this whole column, what you can do is just make sure first of all, your cursor sign is within this column in any row, and then just go to the table layout, delete option, and here I can just select delete column. Now, sometimes what happens is, let's sort the data again. I go to the table layout and let's sort the data, according to the product ID, and I'll click. Let's say I have the same order ID for these three products. How I want it to be adjusted is, I want only one order ID to appear, and I want to merge all of these cells, but the data should be intact like this. What I'll do is, I'll just select the three text and right click here and click on merge cells, and I'll delete the extra ones. I will show something like this. The order ID is single, and we have the product with the same order ID and details like this. Similarly, if I want to divide the table into two, let's say the table should be separate. What I'll do is I'll just put my cursor sign there and just go to the table layout and click on split the table, and then we have the separate table right here. All right now, guys, let's apply the formula. Let's say I want the total of all of these, How can we do this? I will just insert a new row here, and here, I'll just go to the bottom where the totals should exist. Then after that, I'll go to the table layout, and from here, I'll choose the formula here, you can choose the formula, sum of all the above figures. Now just notice that it will take the figures up to this point because that other table is now separate. You can also choose the number formatting, how you want it to be adjusted? You want it in decibel places in percentages in integers, in Ropes, whatever. Let's say I want it in this style in comma style like this. Now we click, and we can see the total here. Now, guys, let's say that I want to merge both of these tables. What we can do is just select one table from here and just make sure that the properties are same, like I'm showing you right here. This is the most important steps just right click on the first table and make sure the text wrapping is set to none, then select the other table as well. To the table properties and select text wrapping as none. Now, this is the most important step. Otherwise, the merging will not happen properly. And then what you can do is just hold this table, the downward table, and just move it upwards up to the point where it exactly matches this line and show you this merging sign in the dotted lines like this one. Then just drop it and the tables are merged. Now, to make sure that it is also working properly, just as a single table, the first confirmation is you will not see any other sign to select the table. When you select the table from here, it will select the whole table. Now for the second confirmation, I can just insert a new row and make the total. Before it was like 3,000, now let's check the total. Go to the formula. Under the table layout, let me show you again. I'll go to the table layout and click on formula and just insert a new row where you want totals to appear. Go to the formula, and I will select the formula su above. If you want to choose the formatting, let's say I want to choose this comma style rate right here. Let's click, and now we have the combined total of both the tables. This is how you can rejoin the tables. Similarly, if I want to apply any other formula, Let's say count or whatever. What we can do is just select that. Go to the formulas, and from here, we can choose some other function. We have a lot of function right here, so I want you to try all by yourself. But let's say if I want the maximum number to be identified. What we can do is it will not work properly like this. I'll just remove the formula from here and just select the max here and use the equals two sine here, and then you can write here. Above just like this or even make it capital. And the number format should be, let's say this one. Click, Okay, and we can now see that the maximum number in the above column is 600. So guys, this is all the important information about the table. Now I want you to practice these all functions which I have told you and explore all the other functions that you see on the table design and table layout as well. So just try it by yourself, and I'll see you in the next one. 25. Headers Footers and Page Orientations: This video, we are going to see that if you want to insert the headers and folders into your existing document of Microsoft Word, how can we easily do this? For example, I have this sample article here, where I want to add some headers. Headers simply means the place where you insert something, whether it's logo, whether it's some company information, whether it's contact number or author's name, but that thing should repeat in every single page. Also, it indicates something like page numbers. Let's say that you want your article to be numbered in pages. You want on every single page to automatically insert a particular page number. That can be inserted in the potter or the header. This is the main purpose of headers and foots to repeat the information on every single page of the document without manually entering that. Now, if you simply want to add a header, what you can do is just go to the top corner Just double click here and you will see that the header is enabled. Now, you will mention anything, and once you are done with it, you can just double click anywhere within the document and your header is now fixed. If we scroll down, you can see that this information is repeated on every single page. If we insert a new one as well, it will be inserted here as well. If you want some further options with the headers, what you can do is just insert the headers, not from here directly, but I will go in the Insert tab and here, I can see the headers and potter options. In header options, there are different formats where we can insert our data. We have different formatting. We have different styles in which we can format our document. Let's say I want to continue with the third type. I will just double click to insert this and it will show you the desired format in which you can format your header. You can also notice that on the corners, we have the border available. Here, you can just mention the title of the company as you can see the tag here. For example, I'll mention here. Say anything like my company and double click anywhere in the document. Now as we double click anywhere in the document, this header is now fixed and if you scroll down, we can check that this one is repeated on every single page. Now what we can also do here that if you scroll down to the top page. For example, in the header, I want to display something else on the first page, but on every other page, I want to just lets say print the page numbers. Let's say I'll keep this one as my company, or even let's remove this, I'll change the remaining ones. I'll just remove this one, and in the header, let's choose a page number. Let's say this one. As we scroll down, we can see the page numbers changing. But on the first one, I want something different. I want different for the first page. I can remove this. It's even automatically removed when you click on different first page. Here I can write something else. Let's say, I'll go to the insert again, and here I'll insert the company name. Let's say this is my company. And let's fix this. And now if we scroll down, on the first page, it's showing the header of my company name, while on the other pages, it's showing the page numbers. Now, when it comes to inserting the page numbers, we have two options here. On the first option, we have seen that when you select something, you also get the formatting and let's say the borders as well. But let's say I want to delete this and I'll remove the header from here, double click here, and you can just select the second one and go to the insert area again, select header and remove headers that we from here as well. W Let's say if I again want to insert the page number, but this time, I want to use the page number feature, I'll go to the insert tab and I'll not use the header here, I'll use the page number. If you want the page number to be inserted on the top of the page or the bottom of the page, or you want to set it in the middle of the page, something like this on these positions. You can do all of these customization. Let's say I want to insert this on the current position. Let's say this one. It will be inserted like this and it will be shown on the other pages. But since we have selected the option of different first page, that's why it was not showing on other pages. Let's select again and now, let's see. Now it is repeating on every single page. Now, to remove the page numbers, I can just double click on any page number and it will automatically enable the head and potter tab here. You can just go to the page number and click on remove page number. Now sometimes it is unable to remove that page number and that happens when you use the current position. Now you can use any of the format or off the top. Let's say to the top of the page, I'll use the simple one, and then you can just select this and remove the page number, and now it should do the job. Similarly, if I insert the page number again. What you can do is you can just select the margins here. Let's say I have selected this one, but you can see that we have a lot of space empty space on the top. I want to reduce that empty space. Header from the top on the header and footer options, you can reduce this to move this header up, and you can change this settings as well to do the same on the bottom or the footer. Similarly, that even if I reduce the space from the top, we still have some space here as well. Let's see if I want to reduce this space as well, what we can do is just set the number and then go to the normal document by clicking anywhere within the document. Then what we can do is just go to the corner and from here, I can adjust the margins, which will reduce the header size. Then once you're done, you can see the foter. Now you can see how narrow the header is. Similarly, let's do this for the foter. Let's insert something actually. Insert something in footer. I'll just go here and let's say let's say this one. Now I'll click on the normal document and from here, I can reduce the size even further. This is now narrowed down. Now let's see how this document is inserted. I'll just zoom out. You can just hold the control key and move the wheel of the mouse to zoom out, and we can see that all of the documents are in the vertical format or the orientation is in portrait format. Now, if I want it to be converted in landscape format, let me just oom out. I can easily do this. What we can do is just go to the layout tab and from here, I'll just choose the orientation and make it landscape. Now it will show something like this. Now what we can also do is just keep this one as landscape, and let's make this one and onwards in the portrait format. In that case, what we will do is just select the second document. From here, I'll not go to orientation and change it to portrait. I'll just use this option in the corner with the page setup. Let's say I want to make it portrait, and I want to insert it from this point forward. What happens is the first page will remain on the landscape format and the other ones will change from onwards. As we can see here that the cursor move or slip down to the third page, but you've got the point that the first two pages are now landscape and the other ones are of the portrait format. Even if we insert the new one, it will be in the portrait format. Whenever you want to reset this or want to convert all of these to portrait, what we can do is I can apply it to the whole document in the portrait format, and I want it to be normal. And click Okay, and you are back to the original orientation. Now, let's make it larger. This is how you can work with headers and potters in Microsoft Word and also change the page orientation in Microsoft Word. Just practice this by yourself, and I will see you in the next one. 26. Applying Page Breaks: Video, we are going to see how you can apply the page breaks in Microsoft Word. Let's suppose that there is a default way of splitting the page by Microsoft Word. But let's say you don't want that, and you want to have some manual division. You want to have only this much content, only these two paragraphs on the first page, and the rest should go down. Now, if we keep on pressing Enter, that's an inefficient way of doing this. Some people who don't know how to use word, usually do this. Now what we can do is, for example, we need these two paragraphs, let's press and enter, and here I want to break this page. I'll go to the Insert tab and click on Insert Page Break. And now you can see that only these two paragraphs remained on the first page while the other ones have moved down. If you want to do this with a keyboard shortcut, it's very simple, Let's say now, I want to split and take this last paragraph to the next page. What I can do is instead of using this insert and page break option, I will just move the cursor to the corner, after which I want to insert the page break and just hold the control key and press enter, as you can see that this is splitted, and now the other paragraph has moved to the next page. Now, if I want to check the page brakes are properly applied or not, how we can do this? This is a question for you. How we can see the page brakes applied because we can't see the page breaks. Here. There's nothing written here. How we can enable this? Yes, I'll go to the home tab, and from here, I can enable this non printing characters option, and here I can see the page brake is supplied. Similarly, if I go down here, we inserted this page brake with a short key. Here it's properly applied as well. Now once confirmed, you can just close this. Guys, this is how you can insert the manual page brakes in Microsoft Word, just write by yourself, and I will see you in the next one. 27. Using Pictures in Word: In this video, we are going to see how we can insert the pictures in Microsoft Word document. For example, I have created a space for the picture, and what I want to do is, first of all, I can insert a picture from my local hard drive or from my PC. The second option is I can use the insert option where I can use the stock images or online pictures that is directly connected with the website. You can just use that and directly insert an image in Microsoft Word. For example, I want firstly to enter it from my device. I'll use this in the insert option, I'll go to the pictures, and from here, I can choose this device. I'll go to the area where my pictures are. Let's say this is the picture, I'll just insert this. Now I can resize this however I want. If you want to move this up, you can move that, and now I can resize this. Also, you will notice that as soon as the picture is inserted, you will see a new tab which says picture format. You can choose all of these formatings that if you want a border across it, I can choose this one. Have different borders, different shadings, different styles that we can apply to the picture. You can just play around and find the best one for yourself. Also, you can remove the backgrounds here. As you can notice that even though it is white background, it still looks different from the document. What we can do is just choose the picture, and I'll go to the picture format and here it says removed background. Let's just try this. You can see that it has selected the side icons as well. What you can do is you can mark the areas to keep. Let's say I want to keep this one. Now you need a careful marking guys. Only then it will keep that. I will just fast forward the process and then show you the final results. Let's say like this one. I've selected my images that I want to keep and let's click on key changes, and now you can see that the background is totally removed. This is how you can customize that. Let's explore some more picture format options. I'll go to the picture format and if you want to just do some corrections, you want to soften or sharpen the image, you want to correct the brightness of it. You can just make all of these changes from here as required. You can do some manual picture corrections as well. You have all the options here, where you can change it according to your requirements. So I recommend you that you can play around with this area. It's pretty basic. I don't need to explain much about how the shadows reflection and glow works, because we are not studying the designs or customizations here. Let's just discuss some other options where I can change the colors as well, and I can make some artistic effects as well. If you want to change the picture, you can just change it from here, and it will be inserted in the same size. This is the benefit of it. Larly, if you want to choose the position of the picture. Let's say you want to show it on the right of the document, something like this, you can change that. Now you can adjust the picture along with the text. That's also a great option. Now let's see that if you want to insert an online picture, how we can insert that. I'll just go to Insert tab, and from here, I'll just choose the pictures, and this time, I'll use the online pictures. What this will do, it will connect it directly to k. For example, I want to choose a particular category. If you know the category and it falls here. You can easily find this. For example, if you want to insert the picture of a book, you can see here. It's great. You will see all the pictures, and you can easily use this. There's no copyright license because it is under creative commons. Now, if we go back and let's say, I want to find a picture of America. I'll write here, and then I can just hit Enter, and you will get some images, which is again in creative commons. You can easily use this, and let's insert this. Now, let's say that if we want to crop the image, what I can do is just go to the under the picture format, and we can click here under the crop image, I can choose the shape as well. Let's say that I want a rectangular shape that looks something like this with the rounded corners. I can just choose that and it will turn the image into the rounded corners. What we can do is we can just click on the crop button again because this has just changed the shape. If we want to crop this particular area, which shows just the flag, what we can do is just select this and click on the crop again, and now you can move this, and you can choose the specified area which you want to crop, something like this. Let's say we want to insert the flag only. We can just choose the area. Let's say even this one, we narrow it down, and then we can just click the crop. Again. Now it is scrapped. Now what we want is we want to remove the background again. I can just google the picture format and just remove the background. Hopefully, it will easily remove the background. As you can see here that it has chosen all of the other things successfully. We need only a little bit of adjustment. Let's make this adjustment, and let's scrop it. Now we have something like this. Again, if we want to insert this along with the sentence, what we can do is, if we move it like this, you will notice that it is not along the picture. It is showing on the top and the text move downwards. If you want to adjust this, we have the text position right here or layout options right here. You can choose from here as well. You want it to be shown along with the text, you want to show it however you want, you can just customize this here. Here I've used this first option. If you want to see the details of it, how it is wrapped, you can choose the wrap text option. And the best one here is the tight function. Tight will enable you to adjust the text however you want with the image. Even if I move it to the centered, you will notice that all the text adjust around that. This is the most used function in the wrap text. We will adjust according to our needs, and we are good to go. But sometimes if we feel that this sentence is not showing properly, it's very disturbed in the positioning. In that case, what we can do is just specify to the position, a specific position. Let's say, with text wrapping, here. Not only the position is set, it is the combination of both the functions. It's wrapping the text and it is setting the position. But this time you can see the text is very well arranged. These are some of the picture formatting options that we can find in word, just tried by yourself, and I will see you in the next one. 28. Use of Styles in Word: Right. Let's say that you have completed your document. And now what you need to make sure is everything looks great, and the formatting is proper. Now, for example, I have mentioned all the headings, but I want to make sure that they have the same formatting and the textile. For example, here in the heading one, we have this size and this writing style. And I want to make sure that I have selected the same for every single heading. Now, I need to check the whole document for all the headings, just to make sure that everything looks good. So what I'll do is I'll just press shift, have one, and here it will reveal the formatting. As you can see here, the font arrector style is strong, and the font is times new Roman 16 points. So you will see all the details for the paragraph styles, how the headings are selected, what kind of headings are selected. Let me just zoom it a little bit. And how the outline level is set. Is there any indentation? What kind of spacing is used? What kind of page breaks are used? And if you want to check the margins of the sections, you have all the details here, you can scroll it down here. Now, these particulars will change when you select a particular area. Let me just zoom out again. And if I select this one, you can see that the details looks different from what we have here. Uh, now, for example, if I want to compare these two headings, one is this one, which is of 16 size, and let's make the other 118 in size. Now, if I want to compare this, I'll just select this one. You can see the title is mentioned here. And if I hold the control key and select this one as well, you will see the other one selected. But if I click on compare to other selection, and now if I select these, you will see that the only difference is the font is of 16 at one place while 18 points at other place. Let me show you again. I'll select this text first, then click on compare to other selection, and then I will select this one. This is the right method of comparison, and then it will show you the difference. Now once we correct this, for example, I've selected this text and I have changed this one to 16, and here it will immediately change the status that no formatting difference is found now. As we have seen earlier that we can use this headings option to customize the heading and identify this heading so that we can easily navigate through it via navigation pran in the view tab. We also do have an other formatting option. Apart from heading, we can choose the paragraph as well, and let's say it is a code. I want to format the code. I'll go to the home tab. If we see the details of it, let's say this is a code, so I can change it to intense code, and it will look immediately something like this. Now if you are not happy with the colors, you can just change the text color to black or otherwise, you can just modify it from here as well. For example, I want this to be a little darker than that, and you can make all the other corrections. It to be, let's say bold or let's say this is the size. It will show something like this. Let's go back to normal and let's close this as well. Similarity, I have the simple code style as well. This is the code style. This is the other one, which is sum reference. We also have the subtitle reference as well, where you mention it, something like for single line. Let's say this is the reference. I can format this as subtitle reference intense reference or subtitle reference like this, or let's say subtle emphasis as well. So these are all the styles that you can use from all of this area. So this is a little bit about how you can enhance your test even further by using the default styles option. Stride by yourself, and I will see you in the next one. 29. Other Options and Print Settings: This video, we are going to see that if you want to do the proofing or check the dictionary and some of the functions like that, how we can do this in word. Now, to check the proofing options, what we will do is we will go to the file option, and from here, we will go to the options, and under here, we will click on this proofing tab. Now, the first option that we see here is change how the word corrects and formats text as you type. You might have noticed that whenever we make any error in the spelling, it automatically corrects itself. For example, for schools, I've mentioned this spelling. But as I press the space par, it will automatically correct the spelling. How it is able to do this, it's via auto correct options. Let's go again. Let's go to the options. From here, we will see this proofing tab. If we click on this auto correct options, we can see that there are many things mentioned here that is already mentioned. When I write double brackets, and within that brackets, C, it will be turned into this sign. When I write E like this, it will be turned into this sign and same thing for many other things. And it has also mentioned the typo errors. Let's say if we accidentally entered double B, it will automatically correct the spelling. Same thing for all the wrong spellings. It will automatically correct itself. We have all the spellings mentioned here, which might be incorrect, so it will automatically correct and replace the text as you type. We also have some options on the top here. Show auto correct option, but in this che, we can correct two initial capitals. Let's say that we have mentioned two characters as capital and remaining as small, so it will automatically correct. Capitalize the first letter of sentence, whenever we write anything, the first letter will automatically turn to capital. Capitalize the first letter of the table cells, capitalize name of these. These are all the options. That will be used in auto correct options. Now you can also use this for more efficient work. Now, let's say I want to write as soon as possible, something like this, which involves multiple words. What I can do here is, if I write A AP, it should replace it with as soon as possible. I can add this and click Okay. Now, let's test this. Let's say whenever I write As AP and press tab, it will automatically convert it to as soon as possible. And same thing goes for the longer sentence as well. For example, this one. Let's say I want to feed it here. I'll go to the proofing, autocorrect options, and here I can paste this and write A Qi, something like that. Add and k and click. Now let's remove this. Whenever I write a Q joint and press a space bar or a tab, it will automatically turn it into a sentence. Similarly, we can ignore some of the spelling. Let's say we have a lot of things in our document, which word identified it as a spelling error, but these are just the special words, which is not in the dictionary. What we can do is either we can add them in the dictionary or what we can do is we want word to ignore that spellings. I will go to the options from the file menu, and from here, I'll go to Now, let's say in this particular document, we are using a couple of words, that is not identified in the English dictionary, so we can create an exception for that in word document. Let's say that this is an exception for this particular document. I want to hide the grammar errors in this document only. Let's click. And now you can see that nothing is highlighted as a spelling error here. Now, this suggestions, these are from the Grammarly software, that is a separate software. But otherwise, word is not identifying any words for correction. One thing that let's say that you are writing in some other language. So in that case, you can either change the language from here at the bottom. You have the option to change from English to a different language, or let's say that you are using the English but of a different variant. So you can write it here and just choose accordingly. So it might not show you that errors that it is showing in the United States English. Same thing goes for the other languages, but for other languages, it will automatically detect the language. You don't have to manually set it and you can also set it from here that do not check spelling or grammar. You can just stick this and click. Now, if you want to check a spelling or proof read the whole document even, can go to the review tab and we can check the spellings and grammar. So it shows you this message that we are finished checking your selection. You want to check the rest of the document. So it shows you that this doesn't contain any error. This spelling is fine. So let's click yes. And what it will do is it will identify the rest of the spellings in the document, and it will come up with few solutions. So for example, you have mentioned this word, and it is testing that you should replace it with the spellings. So you can just replace this Or if it is a new word which is not identified in the English dictionary, for example, a place or a person's name, and you use that frequently in this document, and you use this not only in this document, but in future documents as well. So instead of correcting that every time, what we can do is we can add it to dictionary. In this case, we will just replace it with the citation. Here it will check the other spellings as well. Let's replace those as well. And now all the spelling and grammar check is complete, and all the spellings are correct. One interesting thing is you can read this passage loud in Microsoft Word. So for that, we will just right click by selecting a word, and let's click on Read Aloud Option. History of America is a rich tapestry woven from diverse cultures, civilizations, and transformative events. And if you want to make some settings here, and you can make some adjustments here as well. You can increase the reading speed. And in the voice selection, we only have one voice, but we can increase the speed. Let's hear now. So like this. Now, let's do one thing. I can just go to the options, and let's go to proofing and just uncheck this hide grammar errors in the document. Let's make an error in the spelling. We can enable the checker as well, let's say this one, check spelling as you type. Now we can see that the spellings mistakes are identified in red and the grammatical error is identified in blue. That's what you need to keep in mind. And this double dash with a blue line indicates a simple mistake, as we can see here that after sentence is complete, it should immediately end with a full stop. But if I make some grammatical error like this, it encompasses the story. Let's see this suggestion. I'll show you this that if the past tens is used, this should be encompassing the story. We can change that. This is how you identify the grammar errors and the spelling errors. Now, if you don't want to use the single word over and over again, we can use some synonyms for that easily here. What I can do is, let's say I want to replace the rich word with some other word. What I can do is just right click here and select synonyms. And we can see that we have synonyms for that. Same thing goes here, Let's say we select the history right here, and we can check the psynonyms, past times gone by times past, all of these. What we can also do is, let's say, I select a word, and you can also go to the Review tab, and from here, you can select this option right here. In this way, it can suggest you a long list of names when we can replace the ssnonyms. After finalizing the document, if you want to make some print settings. What we can do is we can go to the file menu, and we can click on the print option right from here. You can select the printer from here. You can select how you want the document to be printed, whether you want to print all pages or just the current page, and you can even set the custom pages where you specify that I want to print one, I want to print two, three, like this. So you can specify that. You can select that you want to print on both sides or just a single side. We can also change the portrait orientation to landscape, Let's say if we want to print it like this, we can change it right here. We can also specify how we want the printer to print the document, whether we want the legal size, the A four, A three size, whatever, you can choose according to your requirements. You want to configure it further, we can go to the pat setup and here we can make all of these settings. If you want to adjust the margins from the top left or bottom or right position, you can easily adjust this via here. You can see the preview here as well, how it will affect the overall document, as you can see here, that it will show something like this in the margin. If we adjust it from the left, you can see the changes here. Similarly, if you want it to leave some margin from the top, let's say like this, we can adjust it here. Let's say we have a company letterhead, so we can adjust it like this, and you can see in the preview how it will look. After that, we can click, and you can also see the demo of the document here as well. After that finalization, if you want to print it right away, you can simply select your printer and we can click on print here. But otherwise, if we want to save it as a PDF, what we do is, we will open the printer settings and from here, we will select Microsoft print to PDF. Let's say if I now print this, it will ask you for the location to save this document. Let's say printable document is my document name. We can save this and if we want to open this from here in the desktop, we have the PDF version now. These are all the common options of the proofing dictionary and how you can save the document. Describe by yourself and I will see you in the next one. 30. Dynamic Personalization Using Mail Merge: Now we are going to explore how the mail merge work. So let's take an example that the company is arranging an annual dinner event, and we want to invite every employee of our company with the personalized e mail. So I want to write a letter that should look more dynamic, more personalized. Instead of just a journal invitation, so I want to use something like this. This is the subject of the e mail that I want to send it to everyone. The subject is invitation to the Tech Wave Solutions Annual Dinner event. This is our company name, and I want to mention here, dear Person's name. In this area, so every employee will be addressed with the personal name in the e mail. You can easily do this in word. And the rest of the messages we are excited to invite you to the nval Diner, the event details are as follows. This is the formal dress code, the venue, and all. So this is a personalized invitation that I want to send to each individual employee. Now, to make this dynamic and look like it is sent to every individual employee by mentioning the name. So here in the Excel sheet, we have the link. We have the first name, the last set the department address contact number and email ID. And by the way, guys, if you want to format the contact number, in some other format, let's say, I want dashes to be inserted, and this number doesn't have dash. So instead of writing or rewriting it, what I can do is I can just select the whole retails, make sure you only select the numbers, and then I will go to the format cells. And from here, if we check special, we might have some options here to form it as a phone number. But if we don't find this one, don't worry, you can just format it. According to your requirements, select a zero here in the custom, and we can select whatever format we want. Let's say after a t five, we want a dash. So we will write here three zeros, and then a dash, then again, three zeros, then a dash, then again, three zeros or four zeros, then a dash. Whatever format you will select, you will see the sample of this here. Now if you want to add a plus sign and one and then a space, it will reformat it in the same way. Now if we click, okay, you will notice that you will get all the contact numbers like this. This is just for an example you can take according to your country code requirements, format that accordingly, and by the way, guys, we have a complete basic to advance Excel cores on the latest software. I will link the coupon code of this with the link of this video, so you can check that out as well. With this said, let's move back to our topic. Now, for example, I want this first name to be picked from Excel sheet. Now how will we connect these two? It's very simple. We will use a mail merge feature for that. I'll go to mailings from here, I will click on select recipient and here we already have the list right. So we will not choose type a new list. We will use an existing list because we have that list in Excel. I'll just select this. Now let's go to the Drive, and now we will select our Excel sheet and click open. It will show you this screen where it asks you to select the table. Right now, we only have one sheet and a single table in our Excel workbook. Otherwise, you might have seen different tables. Here, we will select this and make sure that the first row of datas contains column hearings. Since we have first row as herrings in EXL sheet, we will keep this option checked, and let's click. Now our EXL and the word is connected. Now, this is just mentioned for the sample. After dear, I want to mention the first name. So in the mailing stab, let's go to Insert merged field, and from here, you can pick all the fields directly from Excel. So whatever you want to mention here, you want to link it here. So here I want to use the first name. And the rest of message will remain the same. But even though we are, let's say in another scenario where we are mentioning the customer balances and we want to notify them. So in that case, we want a customer name here, we want the balance field. Let's say here, what is the balance due? So let's say this is the balance, and let's say we want to insert some other fields. We can insert the multiple fields here as well. So it depends on situation, you can link all the sheets according to your requirements. Now that we are done, we can simply click on Preview Results. As you can see that here's mentioned, Dear John, if we click on next, there Sara, Dear Michael, Dear mi, Dear David, all personalized e mails are now ready. This is all the pages mentioned right here. But if you want to see all the individual pages as well, you can click on the Finish Merge and let's click on Edit Individual documents, and we will select Merge or records. Here, now we will see each individual documents created with the personalized name. And you will notice that it is open in a new word document. So let's just close this and I don't want to save it at the moment. Now, to insert a date that is automatically updated every time. We will go to the Insert tab and we will select the quick parts, and from here, we will select the field here. So you can insert any field, but I'll choose the date here, and you can choose the date format as well. So if you want to insert a detailed date, you can choose any one of them, or otherwise, if you want to go with a simple one, you can select this. We also have the option to use history Lunar calendars or follow a particular format. Whenever the date is updated, we want to preserve the formatting, so we will keep this option checked, and let's click. This is the date that works as a field, and it will be updated automatically whenever you open the document or otherwise, if you want to update it while you are in the document, just select this field and click on date from here, and that should work. Now, for example, that you haven't mentioned the deer in the format. What we can do is we can also insert that. Let's say we want to insert something here, we can go to the mailing stab, and here we found an option of greeting line. That is an awesome feature where we can insert it later on. It will be inserted like dear two, none, whatever, and it will end with a coma or greeting line for invalid recipient names, dear Sir or Madam. So whenever it doesn't find any name, it will address them as Sir or Madam. So it mentioned here, dear Robert Williams, the full name. So let's click here, and it will be inserted in this way. Similarly, you can use to mention the address here. For example, I want to mention the address of the person as well. So what we can do is we can simply click on Address block from here and it will be shown something like this, the name of the person and the address. So Insert the recipient name in this format, we also have some other formats as well. So it depends on whether you want to mention the full name or just the first name. So let me choose this one. Insert the postal address format address according to the destination country region, so click. Okay. And now you can see that the format will be like this. Let me just check for other results, and let's confirm at once with our original data in Excel. As we can see for Daniel Anderson, this is the full name, and it also picks the address automatically from the address block. We have actually both options. If you want to quickly insert the greeting line and the address block, you can use these features. Otherwise, if you want to manually go and insert each individual field by yourself, you can go to this insert merge field where we see all the fields here, and we can insert it by ourselves wherever we want. Also, let's say that you want to print or e mail all of the employees, but some employees you don't want to e mail them. So you can edit the recipient list, although it is directly connected to the Excel sheet, but you can still uncheck or check some of the employees. As we can see here that it wrongly picked up some empty fields as well. We will check that later on, but just for an example, let's uncheck some of them. So let's say we don't want to send the invitation for these two. Let's click. Okay, and now we have the customized invitation list. We can customize even further if we go back to edit recipient list, we can see that we have all the refined recipient list as well. If you want to sort it according to, let's say first name, or you want to send or arrange them alphabetically, what you can do is just sort it by, let's say first name, and then let's say by department. So I'll prefer the first name in the sorting and then the department name. So let's sort this, and we will see that it is now arranged, firstly by the Alphabetical order and then by department. These fields are already unchecked. What we can also do is if we are doubtful that we have the database that is entered multiple times of the same employee, and we don't want to send the invitation twice. As you can see that we have checked that all to see how the find duplicates work. If we click on find duplicates, whatever is found as duplicate, it will highlight all of these, and then you can simply filter out from here that I don't want to send them the invitation like this. We can also set some conditions here. Let's say that I insert a new field here and I want to mention the gender here. Let's quickly mention the gender. So I have mentioned the gender here. Now, how will I update the word document? Because if we click on mailings and insert field, we cannot see this updated field right here. What we can do is we can just save this and disclose that and re open that document. Whenever you are connected with the Excel sheet, it will ask you for this. Opening this document will run the following SQL command. Do you want to run and update your database? I'll click, yes. Now we should see the updated field. If we go back to mailings in search field, and here we see the gender. Now I want to set some rules here. Let's say I want to address them personally, that if the person is male, are right here, hi, sir, but if the person is female, are right here, hi, miss. So we can also set these conditions that is amazing. We will go to the mailing stab and we can set the rules here. And here we will try if then else rules. So if the gender equals to, Me. We will insert a text here. Make sure the cursor is at this point. We will write high, sir. Otherwise, we will keep it blank if the gender is not mentioned, but you can set the else conditions as well. So let's try this. Click Okay. And now let's add the condition again. Let's go to the rules, if then else, if the gender equals two. Female. We will insert high miss. And click. Okay. Now let's check. Whenever it's male, it says hi sir. When it's female, it addresses them as miss. So you can check here how the conditions are set, and this is amazing. Now, similarly, when we are done with all the settings, we can again go to mailings, finish and merge and click edit individual documents. Right now we are under preview results. But if we want to see the individual documents, we can merge all the results. And we have individual documents right here, where it has mentioned the department, the name, and the greeting with Higher or iMS. So you can see here how it is customized for each. So I want you to practice this amazing feature of mail merge. It will be very useful for you not just to send the e mail of invitation. You can use it in any scenarios. You can print a lot of labels, greeting cards. You can even print multiple checks by using the check printing format, and the uses for this mail merge feature is limitless. You can use it in any situation. You want multiple data to be printed by connecting to the Excel sheet. Describe by yourself and I will see you in the next one. 31. Designing the Shapes: Let's improve the document look by inserting some smart art. As we can see here that the document look is very simple, and if you want to insert some charts and other shapes or something like that, to improve the look, what we can do is just scroll down to the bottom. Let's experiment with these, and then we will apply it to the whole document. Let's go to the Insert tab, and here we have the option of Smart art. Have the multiple options to select from, we have the list type of graphics. We have the process cycles, hierarchy, relationship, matrix, pyramid, whatever we want to create. First of all, let's select a process. For example, we select this process. Let's click. Okay. We will see all the text to fill here. For example, we write here, the iner level, intermediate level, and here advanced level. And also, let's say at this point, we want to insert one more box. We have one more levels. What we will do is, we'll just press enter here, and then we can see immediately, the new box appears just with the same style. And here we can say that this is an expert level. Once we're done, we can just close this, and we can click anywhere within the document, and we have the final results. Now, if we want to move it anywhere, we can just move it like a picture. We can make all of these settings, so we can fit it anywhere we want. Let's say we want to fit it here. As soon as the smart art design is inserted, you will notice that we have a special tab here, where we can change the colors. If we don't like the standard colors, we can change it to something like this. This looks nice. We can try different levels, whatever suits us. We can use that. Let me just increase the size, and then you can also change the style of it if you want the intense effect. We can try around and play with this. We can use the three D format, the polish format, and whatever you like here. Same thing goes for other things. Let's say I want to insert the hierarchy now. We will insert something like this. If we want this with pictures, we can select this. For example, this is picture organization chart, and you want to create something like here is director of the company. And here's the CEO, and CEO controls Mr. A, who is an accountant, Mr. B, who is HR, Mr. C, who is in marketing, and we also want to insert some more names. Now, if we don't see the text editor here to insert more fields, we can go to the Smart Design and enable the text pain here. Here we can insert more. Let's say we are on Mr. C, and we want to insert one more at this level. Hit Enter, and we can see one more here. This is Mr. D, and let's say these are of operations. Now we can insert some pictures. You can insert from the stock images directly as well. Now here, it is not setting in properly. What we can do is we can try another one. Let's say like this. What we can also do is we can choose some icons from here. For example, this icon right here, for accountant, I want to choose some icon. Let's say this one, for H R, we will choose this one, let's say, for marketing, we will choose this one, and for operations, we will choose, let's say this one. This is how we can customize all of the details, and after that, we can just format according to our requirements and change the colors so that it can look more dynamic. And attractive. For example, I've chosen this one, and let's now resize according to your requirements, and we are good to go. Now, if we want to change the shapes at this level, what we can do is just select this and just choose the shape, and let's say we want to select this rectangle style here. Now, let's see at any particular level, I want to set a team here. For example, under the accountant comes three bookkeepers. So I'll add the shape here and I'll add the shape again, and I'll add the shape again. Here, the layout should be standard. Now we can see that it is arranged in the same way. We can also change the layout to left hanging or right hanging like this. What we can also do is if we go to the format, and let's say I want to keep these shapes as different. Since they are working under the accountant, I want to choose a different shape for that. For the subcategories, I can go to the format and choose anything like let's say a different format, like this one, or let's say circle. Now if you want to change the shape for all of them, we can just select all of these and then change the shape. So it will change the shape for all. Now, this is all about the smart art, but if we want to manually insert some shapes, we can go to the insert tab and choose the shape here. Now, if we draw it like this, you can notice that I can design the shape of any type. Like, for example, even this much thin, I can design that. If you want to insert a proper let's say box. In that case, we will choose the shape, and then we will hold the shift key. What it will do is it will move it in proportionate size. Whatever length I choose, it will automatically select the bottom area as well, and it will always create a box in that proportion. Then we can format that accordingly, and we have the same options. The shape format will open, where we can choose the format details, and we can enter the text here in the center. By default, we have the text option here. Then again, we can align the text, we can change the text direction, and we can format the text as well. Whenever you want to create a duplicate of any box with the same formatting with same everything, we can just select that from the corner if we see this selection sign, which indicates the arrows on each side, so you can select from the corner and just hold the control key and then just move it anywhere. It will make the copy of the existing shape. Similarly, I can add some more shapes. Let's say I want a arrow between these. We can find that here. Let's say I want a line simple line here, we can insert a line like this. We can make the copy of it by holding the control key, and we can also format that however we want. Let's say like this. We can see we have different shapes here. I want you to try all of these shapes and select what suits for you according to your business or job requirements. What shapes or flow charts is useful for your scenario. This is how you can work with shapes just right by yourself, and I will see you in the next one. 32. Style and Design Text: Now, if we want to style or design our text in Microsoft Word, how we can do this? And that designing involves the using of word art, many of you might already have used it. For example, I select this text. And if I want to select the word art word art is just in the insert menu, and you can find it here, this is a fancy kind of text, and you can paste here, and you can write anything in the word art format. So for example, this one, the normal text looks like this, but the word art looks a little different and fancy. Now, whenever you want to change the format type, you can change it from here, and this is how it looks. Also, sometimes you might have noticed that the first letter starts with a T or capital word, which follows through multiple lines. That is called drop cap. What I'll do is I can select this t and in the insert menu, I can use the drop cap here, and as you can see that the first word or first letter will be through the paragraph. Let's select dropped, and it will look something like this. It looks very cool. As we can see that we have multiple options here, we can click dropped, where the paragraph will adjust according to this enlarged letter. If we click on in margin, it will keep the letter separate and the paragraph will be in alignment. Most of the time, people use this. Now, if we want to format this drop cap, we can go to the drop cap options and here we find all the options. For example, if you want to change the font style, you want to change the lines to be dropped. Right now it is dropped in three lines. If we select let's say two lines, it will show something So you can adjust according to your requirements. And if we explore more options in the Insert menu, we can go to the Insert menu and select text box. Let's say if you want to insert a separate textbox here, we have the Milton format. If it is like a code, you can insert something like this, or if it is a simple text, what you can do is you can draw your own text box. Let's get rid of this one. Now, if we go to textbox and select a simple textbox, it will insert a textbox with some sample data that you can adjust according to your size requirements. If you want to draw it from scratch, what you can do is just click on draw, and you can draw it according to your size requirements and just drop whenever you are done. Now, for example, if I want to fill it with a random data, what I can do is, I can write Lum, bracket open and bracket close with an equal to sign and hit enter, it will fill it with a sample data. That's all this is a little bit about the text and how you can format and shape it, describe by yourself, and I will see you in the next one. 33. Sections and Column Break: If you want to break your word document into several sections, we can easily do this in Microsoft Word, and dividing in section simply means that each of the document or each of the part that is divided in the section work as a separate. You can say a separate document. Why? Because everything can be applied separately on that document after the section break. For example, if you want to change the page orientation, everything can be divided between the document. Until now, we believe that whatever changes we make in the document, let's say we insert a head, it will be applied throughout the document. Same thing goes for the page orientation. But that's not the case. We can enable a section break. Let me show you how. For example, this is the first page of the document. I will go to the bottom and let's enable this non printing characters. After enabling that, Let's go to the layout, and from here, we will apply a break. Now we can apply a page break or a section break. In section break, we have multiple choices, we can either continue from this area onwards, or we can continue on the next page or even page or odd page, whatever. It depends on your particular scenario, but just for the understanding, we will select this that the section break starts from the next page. Now let's see the magic of it. Let's hit an additional enter and then select this next page. As we can see that the section break is now implemented. Now if we turn this off, Now let's say try to change the page orientation, what we can do is we can change the orientation, and let's say we keep the cursor here and we change the orientation to landscape. What happens is since we have applied a section break first, it won't be applied to the first page, rather it's applied to other pages only. Same thing goes for the first one. Let's say we keep the selection on the first page and we make this orientation as landscape, the other pages should not change. As we can see, although the text doesn't fit in, that's why it's move up to the second page. Otherwise, the rest of the pages you can see are still in horizontal sequence. Let's just reduce the space a little bit so that I can show you again. Now it's on one page right. Let's go to the layout page and change the orientation back to portrait. Now, let's say the document looks something like this, Let's say what we have done is, we want to divide it into two sections. Let's press control enter to move the rest of the paragraphs to the second page, and now let's try to change the layout. Let's say we are on the first page and we want to change the layout and orientation to landscape. Now, as we can see that the first page is turned to landscape, but others didn't. Just keep in mind that this settings of the section break will only work in the page orientation, other settings. It won't work in headers and photos. It will repeat itself. For that, if we let's say insert here, you need to unlink that with other pages or manually have to change the pages. If you want the different headers to appear on rest of the pages. We will see that if you want to divide one particular document or a section of the page into two columns. We can easily do this in word. For that, if we want to apply it throughout the document, we need to make sure that we enable the non printing characters first and delete all the section breaks or the page breaks. Otherwise, it will not apply to the whole document. Let's say that if we want to only form it or divide into two columns for this section only. We have already applied the section break. What we will do now is just select the whole page and just go to the layout and divide it into columns. Right now it's one column, we will change it into two, and we can see that now it is divided in two columns, and since we have applied the section break, it won't affect the second page. You might have noticed that it is not continuing the text on a single page and that might cause some confusion. For that purpose, you can use this change hypnation format and select automatic. What it will do is it will automatically try to complete a sentence within a particular area. Before it was like that, it is continuing the sentence here, but now if I change it back to automatic, it will try its best to adjust it in a particular area like this. Let's try that even if we applied the section breaks, when we select control A, does it select the whole document? Yes, it does. Now if we try to select it into let's say two and hypernation should be set to automatic, how it looks. It has done the same thing throughout the document. It depends on the area you select. Now if I want to configure it further, we can select more columns here, and here you can make the customized settings, how you want the columns to be shown, and what should be the spacing between the two? All of these settings can be made. Now, let's say that if we want to show only one area in first column, and then the other one should move to the other column. What we can do is we will select the cursor here, we will keep the cursor here, and just use this one. Break the column. Select this one, and we can notice that now it shifted to the other portion. We can also see it here when we zoom it, I will show you this indication, which is very easy to understand with the picture, that the content on your left will move on the other column. Indicate that the text following the column break will begin to the next column. Something like that, you can try around all of these options. These are amazing and you might need it in different scenarios. This is also indicated whenever you apply any kind of break. We can check that in the non printing characters by enabling it from the homepage and we can see here that the column break is applied. Whatever you apply here will be shown in the non printing characters. That guys, this is how you can turn the documents or the portion of the documents into different columns. Describe by yourself and I will see you in the next one. 34. Applying Page Borders: Let's say that this is not a normal document. This is a thesis. You might have seen in the thesis, we have some borders or in the special documents formatting, we have some borders. How we can apply the same borders. To apply the borders, we will go to the design tab and from here we can apply the page borders. Now, you can choose whatever you like. Let's say we want a shadow and a simple lining. You want a minimalist line, so we can choose the simple one. Otherwise, if you want the double lining, you can choose this one. Whatever format you choose, it will be followed through all the document, and if we want to, let's convert it to any other one, we can change it however we want. This is how we can apply the borders in Microsoft Word document, just try it by yourself, and I will see you in the next one. 35. Applying Watermark in Document: Want to apply the watermark on my document, to make it confidential or just mention that do not copy or mention my brand name. We can easily do this by applying it to the whole document. What we can do is we will just go to the design tab, and from here under the watermark on the right corner, you will use any default template or we can make our own. The default template is confidential, you can show like this like this or do not copy and something like this. Let's use this one and we can see that it is shown all across the document. Now, if I want to change this, it will be shown something like this, and if I change it to do not copy, it should show like this. If I want to remove the watermark, I can remove it from here, and if I want to mention a custom watermark here, we can use a picture or logo as well. For example, if I use the company logo, let's say this is the logo, and you want to show the washout effect. Who means it will be blood. You can also use this text, but you have a choice, either you can choose a picture or you can use a text based watermark. Let's apply this picture and we'll be shown something like this. If we change back and customize this and clear the washout effect, it will be darker. Now let's change it to text watermark. We will choose the language, we will use, let's say not for sale. I'll right here. Can select the font, you can choose the size, and you can choose the color. You can apply how it should be shown, semi transparent or horizontal diagonal. You can make all of these changes and then it will be shown something like this. That's it, guys, is how you can apply the watermark in Microsoft Word document. Trite by yourself and I will see you in the next one. 36. Protect Document From Editing: Let's say that we have applied a watermark on our document, and we want to make sure that no one can remove that watermark. What we can do is we can just go to the review tab and select the restrict editing option, where we can limit the formatting to a selection of the style. If we select this, we can choose the other settings as well limiting the formatting of the selection of the styles. By default, it has selected all the styles that it will limit. If we want to customize this, we can uncheck or recheck according to our requirements, and we can also block or allow other settings. Click. Okay, this document may contain formatting or styles that aren't allowed, do you want to remove them? We can click. Yes. Now, what type of editing restrictions do you want to apply? We can select this, allow only this type of editing in the document. So what people can do is you can set it to read only, so people can only read the document, but not make any changes, filling in the forms, for example, if we have entered some forms, here. What the people can do is they cannot change anything on the face of the document, rather they can only fill the forms. They can only comment or they can only track the changes. Let's say I set it to read only. In the read only whole document will not be editable. A single part cannot be edited. No part can be edited. Say, I want only this line to be editable. What we can do is we can set an exception for that. As it says here, select the parts of the document and choose users who are allowed to freely edit them. Everyone can edit this particular line as we can see that it is highlighted as a field. Now I want to start the enforcement when I applied all the settings. Yes, start the enforcing protection, and it will be protected via a password. Just choose a complex password so that even some unlocking tools won't be able to unlock that. For now, we will choose a simple password, like, and let's see how it works. Let's reopen the document, and now I have reopened the document as we can see that whenever I want to make any particular changes, I want to delete this, let's say, I can just copy this and we can see that cut font paste options are all disabled here. We can see on the home tab, we don't have any options enabled. We can only change is this area. And on the right hand side, we see the restrict editing. This document is protected from unintentional editing, you may only view this region. Find the next region, I can edit. It's only finding this one because we only can edit this area. And if you want to disable the highlighting where you can edit, you can just uncheck this, and it will be shown as a normal document. If you want to highlight this, turn on again. And if you want to stop the protection, we can click on this button right here, where we entered the password, and then we are good to go. We can make all the changes now. This is how you can prevent your document from editing, just write by yourself, and I will see you in the next one. 37. Auto Create Table of Contents: This video, we are going to see an amazing technique with which you can convert all of these documents and create a separate table of contents automatically without doing anything. So let's get started. For example, we have this document. Now we know the pain that whenever you want to manually try to compile table of contents and reference throughout the document, Firstly, it takes a lot of time to copy and paste individual headings and then reference them accurately by mentioning the page numbers. And secondly, there are the chances of error in that. Especially if you're referencing for the page numbers, and you want to reference that as a hyper link. Whenever someone clicks on that particular area, it should move down to that particular section. Now, this all takes a lot of time let's see an example here, and let's also compile this document in such a way that it is divided into multiple pages. Right now it's only on the two pages, let's make it four pages so that we can see that how the page number works. First of all, let's apply some page breaks. What we can do is, let's say we want to apply the page break after the two paragraphs. After the end of the second paragraph, we will just hold the control key and press enter. This is moved to the second page. Same thing we will do for each section. After two paragraphs, we will divide it into a separate section. Now it is turned to four pages. Now in order to make it a table of content, What we can do is we can go to the references and go to the table of contents and select that. Now, in order to turn this document into table of contents, you first need to make sure that all of the headings are marked as headings of the word document. What I mean by that, for example, this is the main heading, this is heading one. You should make sure that in the home tab, it is identified as heading one, and let's do it for heading two. As your heading might be shown as a blue color. I have modified that, so you can modify that as well, make it black or however you want, and then it should show like this. I'll quickly turn this one to headings and quickly format all the document. You can follow that as well. Although it is identified as heading, the identification of the heading is through this sign. Let's quickly change it all to headings. Once all of them are identified as headings, what we can do is just simply put the cursor on the top. Remember, don't place the cursor in the middle of the word. Otherwise, the content will not show properly. Just move it to the top of the navigation, and then we will go to the references and go to the table of contents. Now, guys, we have the automatic table one, automatic table two. This is how it will show up and we can create our own manual table as well. But automatic table is good enough. Let's use this and we can see that immediately converted it to the table of contents. Isn't this amazing? Not only that, it mentioned the accurate page numbers as well. Now, let's say that it is showing page number one, page number two, page number three, page number four and all. Let's say that these two areas or the last one is moved to page five. Let's apply the page five here and let's see if it updates or not. Let's apply a page break here and let's go to the top. Now it is not updated. But as soon as I click on date table. Update page numbers only update the entire table, let's update the entire table, click, and we can see now the page references have changed. Now, if I want to go to a particular area as we can see here, it's showing us that you can hold the control key and then press the click to follow the link. If we hold the control key, we can go directly to this particular area. Let's click. See how amazing this is. Let's go back. Let's test again. If we can click on the page number, let's say Page number five. We are on Page number five now. This is an amazing word feature that you can try by yourself. It will save you a huge time and you can also try the manual table. This is your project to customize this however you want. Guys, just try it by yourself and I will see you in the next one. 38. Auto Create Figure References: Now, if we want to insert a picture and give the reference within the picture and not by mentioning a text separately, we can easily do this. So let's continue with this assignment. You can download this with the link of this video, where we have already learned how we can create the table of contents automatically from the document. So if you haven't watched that video, let's watch that video first. Let's firstly, when we create a gap, make sure that it is turned to normal, and then let's insert some spaces. If we turn on the non printing characters we have just inserted by pressing the enter button, so it's showing like that. Now, let's insert a picture here. Actually, let's insert it somewhere within the document. Let's insert at different places. For example, I want to show some pictures, ancient peoples and early civilizations. Let's say we want to insert a picture here from the online pictures, culture, let's write here, and let's use any image, something like this. Now, this is the picture you can adjust it however you want within the document. S, I've adjusted it like this. Same thing, let's insert some more pictures in the similar manner. Let's write explore here. Just find a suitable pictures for each word. Let's say this one. We set a position here just like this. Move to the next one, insert a picture, move to the next one, insert a picture. Let's say now, we want to caption this. Now, some people try to give a caption like this. They move down the area and try to mention a text here or use a textbox to mention below the picture if we want to give the reference. Now what we can do is to insert a proper caption, we can just select this picture. We can go to the references, and from here, we can insert the caption here. Now, it automatically picks it as figure one because this is the first picture in the document. We will keep it labeled as figure. We can change it to equation or table if it is a table. Position should be below the selected item or above the selectried item, whatever you want. So in this document, let's set it to below the selected item, and now we can select our new label. This is our label, which we want to show. For example, we right here, civilization. 18 64, Let's click, and we can also change the numbering that instead of showing it as one, two, three figures, we can also change it to Roman or ABC. So let's keep it as it is for now. And now when we click, it will be added as a caption here. As we can see here, it is added as a caption. We have inserted a caption. Let's move to the next one. Now for the next one, if you want to quickly insert the caption, we can just right click and click on Insert caption here. Now, it will continue through this. If you want to change this, we can change it to figure, let's say, and this one is identified as Figure one, because before we captioned it as civilization 18 64, we have created a new label and then referenced that accordingly. That's why it's identifying this one as Figure one. Let's say this is the one and we want some additional texts to be mentioned, like go explore reference. Some of the reference are mentioned like this as well. Let's say this is the document reference and click, and it will be shown something like this. Same thing, let's add a caption here. Now it will be shown as figure two. We can add our own caption. So let's say this is some reference, and it will be shown like this. So now that we have entered all the references, we can also create a table of reference for that just like we did for the automatic table of contents. We can automatically refer to this table of figures as well. For that, we have created a space here by manually pressing the enter. Let's say this is pictures reference, right here that I want to mention. We can format it however we want. Let's say a heading. And now we can click on the references and insert the table of figures. Now, as we can see that same as for table of contents, we have a format here, so we can choose that. We can turn it to classic, distinctive, centered, whatever we want or formal let's say. Let's say I like this one. Now I'd say include the label number. Now let's see the magic of it. Let's click, and now we can see that it has highlighted and identified the picture references in the document. Whatever references you used with the page number, it has shown this references. Whenever you want to go in that particular reference, you can just hold the control key, press, click, and then we move to the picture. Similarly, let's select this, go to the references and go here and just chained it to this tile. Click, and now it will replace that. If we want this reference to be different from what we see in table of contents. What we can do is just click on Insert Table of figures again and let's choose a center format. Let's say this is the centered format. Let's click, and it will ask you to replace the existing table, let's click, and this is how the references are shown. Now it looks proper. This is the picture references, and this is the table of contents. Guys, this is how you can use this option with says Insert Table of figures in the word document. Tried by yourself and I will see you in the next one. 39. Cross Referencing in Word: Now, for example, you want to refer a picture on an object to somewhere else in the text that is called the cross referencing in Microsoft Word. Now, for example, I want to refer this picture in some other area, for example, here. So I'll open the bracket here and close the bracket. And within this bracket, I want to mention the cross reference. So if you want to refer to any particular object or a picture within the document that is called cross referencing, we'll just go to Insert tab, and from here, let's select cross reference. Now here, we can select a particular heading, a bookmark, a footnote, or whatever. Here we have the figures, right? In the figures, let's refer it to the US flag field. You have the option to insert the reference of entire caption. If you want to mention it completely, if you want to only label and number it, you can choose that as well. Let's say that you only want to refer it by the caption text or a particular page number. You can do that as well. Let's use only label end number. Let's insert this and it will be shown something like this. It's shown figure one, but if it doesn't look nice, you can use the other caption. Let's delete this, and let's mention the caption again. Let's say the entire caption, I want to see the entire caption. Let's insert this, close this, and this is how it is shown. Now whenever you want to go to the link of this cross referencing, we'll just hold the control key and then click. It will move to the reference of that picture. Let's say that whenever we make any changes to the caption or the picture, how we can update this. For that, you can just go to the reference and just right click and click on Update field and it will automatically update. This is how we can put the cross referencing in Microsoft Word. 40. How to Add Bookmarks in Word: In this video, we are going to see that if you want to insert some bookmarks in Microsoft document so that you can read from that point onwards in Microsoft Word, how can we insert the bookmarks just like we do it in a book? Let's say we are on this point. We have read until this point, but we want to continue later, and we want to add a bookmark here. So what we can do is just place the cursor wherever you want to insert the bookmark, and then we will go to the Insert tab and click bookmark to insert a bookmark here. Now, we can give any name, but just remember we cannot give a space. So read later. Let's say, if you want to create a space, you can use this underscore sign, and you can use any number as well if you want. So let's insert a bookmark, add. Now, the bookmark is added. But let's refer to some point as well. Let's say, I'm at this point. If I want to move to that bookmark, what we can do is just go to the insert menu and open the bookmark again. And then it's already saved. We can just click on GT, and it will be. Here. But also, if we want to insert it, let's say on the first page, let's say on this area. We will insert this bracket sign, and under that, we can go to the cross reference. Again, we can use this cross references to give our reference, and you can use the bookmark text, which is read later. You can use the page number as well, the paragraph number, or something else. Let's use the page number. Click and insert and close. As we can see that the reference is on page two, hold the control key and click here. Right now, it's inserted with the heading, so that's why it's not working properly. Let's say we want to insert it here. Let's go to the cross reference bookmark and insert the page number and close. Now we have the reference here. We can hold the control key and then click here and it will move down to this point. That's it. This is how you can add the bookmarks in Microsoft document just tried by yourself, and I will see you in the next one. 41. Add Citations and Bibliography: Now, if you're working on an assignment or a university thesis. The most important thing you need in writing your thesis is how you can insert the citations and bibliography automatically. Now, a lot of students make this mistake. They don't know properly how we can insert the citations, and then they manually try to insert the references by copying the sources and format, and it takes a lot of time to insert the citations and biblography that way. We will learn an easy way of doing this. Let's get started. First of all, we need to select a style. We will go to the references. From here, we can see the style. The style we have is APA Chicago name sort Harvard. This is just how the references are mentioned. By default, it is select to APA. We will keep it as APA. Example, you are referencing this whole area to a particular reference. Now, let's say I need to insert a citation here. So we need to put the cursor exactly at this point. And from here, we can click on insert citations right on the references tab. We can add a new source. Now, this whole thing refers, let's say to a book or a journal article or a report. So whatever you want to mention here, We can select that. Now, you need to check your source and the information you fill very carefully. Otherwise, the citations will not work properly. Now, for example, I've taken this whole paragraph, which I want to refer to, and I have mentioned in Ja deputy here that create a source citation data for Microsoft Word document to fill all fields. Let's see what it creates. As we can see here that it took it as a book citation. Now, let's insert it here at this point. Go to the references tab and insert the citation add a new source, and this is a book. Author is this. Title is this, let's copy this. Past it right here. Check the ear. This is the year City. Let's mention the city here, and publisher is this. Now when we are done, we will click here, and here is our citation added. Now we can see that citation has been placed exactly where we put the cursor sign. Now if we want to improve the look of the citation, we can easily do this just click on the citation. Now, if we change the styles differently, we can see that how it changes here. For example, if I change it from APA to Chicago, you can see a little difference here. In APA, we have the common style in between the references while in Chicago, we don't have that. While in other ones, we have different styles. Now, guys, this is how you can add the citation. But sometimes what happens is you know that you have to insert a citation here, but you don't know the reference details as of now. What we can do is we can insert a placeholder here. We can go to the references and here in the insert citation, just add a new source here and just don't fill it with any details, and it will be filled as placeholder one. If we don't fill any details, let's click and here you have the placeholder. It will automatically remind you that here, you want to add some citation here. Whenever you know the reference details, what you can do is just right click here and click on Edit source, and now you can fill all the details. Just remember that once we have inserted some citations, whenever we want to reference that again, let's say in this area, we can go to insert citation and then insert it straight away. Right now, whatever references we used. We want to create a reference list for that. That is a very important part in writing a thesis, or let's say a college assignment. That is called bibliography. Where, let's say on the last of the document, we want to list down all the references that we have used or all the citations that we have used. We want to map it here. We don't have to manually do it. We can easily create this by using the references and go to the bibliography and just choose any format you like. Once we insert this, this is the bibliography which contains all the reference that we've just created here. It's all the reference mentioned right here as well. If we have multiple sources throughout the document, it will show the list of all the bibliography. Whenever you change anything, you can just update the citations and bibliography and it will Immediately update that. One more thing that if you want to insert some more details along with this. What are you can do is just right here, straightaway. It has no restrictions if you want to write it further. Now, once we are done with the citations and bibliography, the most important thing is whenever you want to manage these sources, we will go to these references and manage sources from here. Now there are two lists available here. One is masterless, one is current list. Now, the master list is whatever you have ever created as a citation and as a bibliography, in Microsoft Word, will be created as a master list, while the current list is what you have used in the current document. What we can do at this point is, let's try to save this. And let's mention it as test, and we will place it on the desktop. Now, let's close this. And let's open a blank word document. Now you want to check here that we've already closed the old documents. So if we go to the references, whether or not it shows the citations, let's see. Here if we go to manage sources, it will still show it in the master list. So you can use that. And that's very cool. This can save you a huge amount of time if you want to mention the references over and over in different documents on your regular work. For example, if I want to insert the citations here as we can see that the citations are not shown on the top. What we can do is we can go to the managed sources, and let's say this one is the citations we want. We will add it to the current list, we'll copy it here and close it, and now we will be able to insert the citations in the current document. That's it, guys. This is how you can deal with the references, the insert of citations, the biblography, and all the management of sources. What I want you to do now is take an example of your document and just try giving the reference by yourself. You can take the support of CAT GPT or the AI software. Generate the details about it and just enter it in the citations and use it accordingly as I have shown you in this video. Just try it by yourself and I will see you in the next one. 42. Footnote and Endnotes: Let's see how we can use the footnote and end note in Microsoft Word. The footnote simply means that if I attach a reference to a particular word, what it will do is it will assign a number to it. And when I click on that, if we inserted footnote, it will take you to the end of the page, while if I inserted an end note, it will take you to the end of the document. Now let's say that I want to insert a footnote. Now let's say that I want to attach a footnote with this word culture. Let me put the cursor at the end of the word. Let's go to references. And let's insert a footnote from here. So what it will do is it will assign a number with it, and with this number, it has attached the reference at the bottom of the document. So for example, if I want to explain this word like this, For example, if I want to refer this number, with this explanation, we can easily do this. You can see that the same number is assigned here as we can see here. Now, whenever I hover over to this area, you can see the explanation that we have written down there. This refers to old culture of the country. Now we can make some settings as well for footnotes. We can just click on this corner right here. From here you can specify how you want the footnotes to behave. Let's say you want to change it to below text or bottom of the page. You can also change the number formatting. Let's say in reference, you don't want the numbers, you want the Alphabets or the Roman style numbers. What is the starting point? What is the numbering? You want the continuous numbering or restart each section or each page? What this will do is on a separate page, it will start giving the references from one. If you want the continuous reference, just keep it as it is, apply changes to the whole document or however you want, you can make all these changes. Whenever you want to see all the footnotes, let's say we have inserted the multiple ones. What we can do is go to the references and click on Show footnotes. First of all, it will show you the first one. If you want to move to the next footnote, you can just click here and it will start moving footnotes to footnotes. Now, for example, same thing, I want to do it for this other paragraph and for the economic changes, I want to insert an end note. Let's put the cursor sign here and let's insert an end note. As soon as we go to the references and insert an end note, you will notice that it will take you to the bottom of the document. Let's undo this. Let me show you one more thing. For example, if I divide this into multiple pages, let's see the effect of it, only then you will get it in proper way. Now we have four pages. If I want to insert an end note now, let's go to the same area, economic changes, and go to the references and insert an end note. Now you will notice that it will take you to the very bottom of your document. And here, you can write any explanation of the end note, let's say. Again, if you want to customize that, you can go to the settings from here and you can make all the changes in the end note. Now, for example, I want to give the references in alphabets. I can change that, and now we have the Alphabetical references right here, and it is automatically changed here as well. When we hover over to that area, it will show you the explanation. So guys, this is how you can work with footnotes and end notes in Microsoft Word just right by yourself, and I will see you in the next one. 43. Viewing and Adding Document Info: If we want to see all the details of the document, who is the author name, how many characters are used, how many paragraphs lines are there, how much time we did spend on this particular document, we can easily see this. There's a special option for that. In the file menu. We can go to this info area. From here, we can see all the details about this document. We have the properties here. Now, here on the left hand side, we can only see the file name and properties are pretty simple. We have the title which is blank, we have related dates, and author and all. But if we go to the properties and click on Advanced properties, we can see all of the details. This is about the general section where we see the file details, the location and the size. All. Here you can specify the title, the subject, the author manager company, keywords, and you can even save this for thumbnails for all the documents, so it will use the same summary in all of your documents. We can see the statistics, how much total editing time we spent on this document, how many revisions are made, and who saved it last. How many paragraphs, page, lines, words, characters are used in this particular document. You can see the content details, custom and all. Here we can write the author name like this, and we can mention a title subject. And all the details like that, click, and you can see the author name right here as well. Now what happens is, if we save this on the desktop, and we want to check the properties. Whenever we click to check the properties, we can see all of the details right here, the author name, the last saved, and all the details, if we mentioned it in the document. This is how you can add those title subject tags and all. If you have a specific requirement like this, especially if you're writing a book or an article, you might need all of this information. This is how you put it. Just practices by yourself and I will see you in the next one. 44. Track Changes and Proofreading Documents Automatically: Let's say that you have completed the document, and you just take the print out of it and ask someone to proof read it and just mark the errors or write any suggestions they have with a red pen. Now, obviously, not only it will be time taking, but also if they have any suggestions, you have to rep type that based on their suggestions. Is there any way we can do it electronically? I Microsoftord, we can. Now we will use the area of track changes and comments in Microsoftd. To enable that, we will go to the review tab and enable the track changes from here. Now, for example, if I delete any text, it will not go away, rather, it will be marked as a cross text in the red, just like you do it with the red pen. Similarly, if we write anything, it will be highlighted in red color within underline. Similarly, if I want to make any suggestions here, for example, I select this and I want to put a comment here that change it to old culture. Let's post this. Whenever person comes here, they will see this comment here. Now, let's make some more adjustments here. Let's say I want this word to be changed. Instead of developed, I want to write developing. As you can see that ED is now cut and changed to ING, so the changes is also highlighted. Let's make some more changes here. I have made a couple of more changes as well. I've changed some dates. I have changed some words. I have added something to the existing word. I've removed some words, and I have made some random changes here. Now, let's save this and write it here for review. Who ever make these changes. Now as an author, we can change and track that. Open this, and let's see that an other person make that changes and now we want to accept or reject that. We will go to the review here, and let's see the first suggestion, accept and move to the next. Let's click here. As we can see that this suggestion is now accepted. GAP is removed here. We don't want to join these two words. If I accept that, it will be joined. Let's reject that, and the word is removed. Let's accept that. Early civilization, let's make the changes to old culture, Let's make that changes accordingly, and let's accept this. And this one is removed, so we also want to accept this, and now we can see the word is changed. So next suggestion is this one, accept that, and this one is removed. And it sees that developing is the new word, and ED is removed. So do you want to accept this removal? So if we accept that, now it is the new word. Same thing. It will ask you what is changed and the new word as well. Do you want to delete this? Accept that. Do you want to write this new word? Accept that. This is how you can accept and reject the words, and this is how you want to go this. Let's see that we have read the overall suggestions, and now we want to accept all. What we can do is you can simply click on accept all changes, and you can also click on accept all changes and stop tracking. This is how you can accept or reject the changes. Now, for example, we want to accept and stop tracking. As we can see now the track changes is disabled. Let's say that someone didn't enable the track changes and just save that and sent it for review. Now, how we can track those changes? It's very simple. We can just go to the review tab, and the earlier document that we sent, we want to compare this document to that one. Let's go to Compare and click on Compare here. Let's give the reference to the original document from which we want to compare that. Let's select this, and let's select the revised document now. The revised copy is this one, which has mentioned an additional note for review. Let's click on Open. Now if we click Okay, it will highlight the changes by comparing the two documents. You can do the same thing. You can accept or reject the changes based on the suggestions, and we can also adjust the size of the windows here on the top. We have the original document, here is the revised document, and here is the compared document in which the changes are all highlighted. We can do the same thing, accept the changes, move to the next one, except this one, accept this change like this. It is a huge help, especially if you want to cross check the work or proof read the document and then make the changes accordingly. It is a huge time saver instead of just printing the document and marking them manually by a pen and then making the changes again to the document, you can do it all electronically on Microsoft Word, and just go with the suggestions, whichever you want to pursue by accepting the changes and whatever changes to you don't like, you can just reject that and you have the updated version of your document. Just trite by yourself and I will see you in the next one. 45. Compatibility Check in Word: For example, the changes that I made or all the suggestions are final now. And now I want to finalize the document. What we can do is go to the file and we want to check it for issues. For example, Metadata, all the comments that I want to include or delete. We can easily do this by going to Info, and from here, we can check for issues. First of all, let's click on Inspect document. What it does is check the document for hidden properties of personal information. For example, if we click here, it will identify all of the issues. You can mark whatever you want to see or tract or inspect. We can click on Inspect, and it will show you the report that the comments are still in the document. For example, we have successfully made all the changes, and now we want to delete all the comments or revisions or the earlier versions. As we can see here that it's still showing here. For example, we have made all the changes and we want to remove all of them. Now all the issues are clear. We can do this and click on reinspect, and now we don't have any issues, as we can see here, that all the changes or comments are now deleted. Click close. You can also check the compatibility of this version of Word document with all the earlier versions so that it can run smoothly with the earlier versions as well. If we have any problem with any of the file type, it will show that here. For that, we can check the compatibility. Let's click here. We can check for all the versions we have, if we have any issues, it will be shown in the summary. But as we can see here on the top, we have no compatibility issues found. That's great. Similarly, we have successfully made all the changes and we have checked the document for the compatibility as well. What we can do is we can protect the document. We want to go to the protect document under the info and click on Mark as final. Let's the reader know that this document is final, so no one can make the changes now. So document will be marked as final and saved, this document has been marked to final, and as we can see that when a document is marked as final, the status of property is set to final and typing, editing commands and proofing marks are turned off and click Okay. So as we can see here that this says, this document has been marked as final to discourage editing. And now it is changed to read only. Let's close this. And whenever someone opens it, it will be shown like this. So it says here that Mark as final, and author has marked this document as final to discourage editing. If you want to edit anyway, and let's see if author has put the password, when you click on Edit anyway, it will ask you for the password. So that's the best way to protect your documents. 46. Creating Fillable Forms in Word: Right, guys, now we are going to create a fillable form in Microsoft Word, in which we will practice on this student registration form. I've just taken an example where the students need to fill these all fields. But I want the students to only fill the fields and not mess up with the arrangement or the questions of the form. I can restrict all of these fields, I can restrict all of the options. Only the students are allowed to fill in the details, and not only that we will be using multiple areas, we will be inserting the drop downs number restriction, the custom date picker field, the customized entry field, and the check boxes. We are going to explore all of these options and how we can develop a complete working form in Microsoft. First of all, you need to enable this developer tab. Now, the developer tab is by default disabled. If you want to enable that, we need to do is just go to any menu. Let's say I'm on my home tab, go to an empty space on, let's say a right corner, and just right click here and click on customized ribbon. It will take you to this customized ribbon section where you will find this developer on the right hand side. I will be unchecked like this. So just check this and click Okay. Now we have this enabled. Now we will insert all of the fields from this section right here. You can see all of the controls, where we have input style of the rich text control, the splan text control, the picture. If you want each student to insert a picture, we can do that as well. And we have many other options. So let's explore this one by one. First of all, in the first field, we have the requirement of full name. Now, obviously, we cannot use any dropdown and other fields for that. This will be an open field for each student so that they can write their name. What we can do is just go to this plain text control field, and let's click on this, but make sure that wherever you want to insert the field, you have the cursor blinking at that point. Put that navigation in that area, let's just press that. You will notice that it will insert a new area. So if it is not fitting in properly, you can just adjust your fields accordingly, and then it should fit. Moreover, if you want to make some settings or changes to it, you can just select that and go to the properties, and if I want to select the title in tags, you can do that, but that is required whenever you want to connect it to a external database. Otherwise, it won't be required. Also, if you want to change the color of the field, you can change that to, let's say, I want blue here. You can also log the fields. Content control cannot be related and cannot be edited, but we'll do later on when we restrict the editing of the fillable form. Right now, we will keep all of the settings as it is and click Okay, now we can see that this field turns blue right now. Even that one, let's change it to default, that is automatic. In the gender, let's insert two options, and I want the students to select from the drop down. Let's go in that particular area. Here we want a drop down. If the drop down list is pretty simple and they only should have an option to choose from the drop down, then we will insert this drop down list simple one. And otherwise, if they are allowed to enter their own option, they can choose this one. Combo walks content control. For example, I want a drop down list, but with an open option. What we can do is, let's insert a combo box content control. By default, if we open this, we won't be able to see any option, but we can customize this. Let's go to the properties. Again, we don't want that because we are not connecting this form with external database. That is a part of some other topic. Here we will select the drop down contents. We will add the drop downs. For example, right here, male. As you can see the display name and value automatically is sync. Let's add female. Let's keep all the settings as it is, let's click, and now we can see that we have a drop down here. Also, if we don't want to write anything here, we can select none here, and it will pick that field as well. Now if we want to change the format, we can just simply change the format. Whenever you want to clear the format, for example, this is some weird format that it's picking up. Let's go to the home tab, and if we don't understand how we can reverse that format, just simply, first of all, what we can do is just clear all formatting. Now it will be easier for you to reformat that. For example, I want the format to be like So let's shoot a gender here. Now here, let's enter a name here. In the date of worth, I want to show a date picker so that it will be easier for me to choose the date. For that, again, let's go to the developer tab, and here is my option of the date picker. We can just insert that and we can see that it is directly connected to a calendar. It will be very easy for you to choose the date. Now, guys, if you click on this month, you won't be able to go in the previous years. Like let's say on the dates in the calendar on the windows. It's very easy for you to switch the years. So for example, if I want to switch it from 2024 to let's say 1994, so I can click here and then click again here and then click again, and let's go back, and we can choose it from here. But here, if we see this, we cannot click on this area. So in that case, let's change the date to let's say 1994. Now, we can choose the month. So it'll be more convenient this way. Now, similarly, we have an age field. So we have to manually write the age, but I want to restrict it to two numbers only, and it should be numbers, not alphabets. So for example, here, I want to write just 30. And if you want to clear the format, let's clear it from here. Right. We will format all of them to the same format later. But let's say I want to restrict this field to two numbers only. Instead of manually entering that, we will use the developer tab. We will use the legacy forms for this where we insert text from fields. Now, it looks a very simple field, but it has a lot of functions. I'll explain to you later. Amazing functions of this. Now, guys, here, I can see the square brackets on both sides. If it is showing you like this, then that's great. Otherwise, you can just enable that function. What we can do is we can just go to the file venue and click on options, and from here, we can go to the advance options, and under the advanced options, and from here just scroll down up to this point where it says, show bookmarks, I want to show the bookmarks and click Okay. Now you can see this square bracket sign. Now, I want to restrict the fields right. Let's right click here. Go to the properties. Now I can bookmark this as well so that I can refer it to other parts of the document. For example, I want to repeat this field automatically on the other parts of the document. I can easily do this. I'll explain to you this function later. This is very amazing function. So let's bookmark the field as H. Here, what we want to restrict it is by default, it's regular text, but we will switch to number. The default number, if you want to print any default number, we can print that as well. But the maximum length of the number is two characters, and the number format is zero, you can choose any number format you like. Similarly, if we want to automatically generate different form numbers, we can run a macro on it, where we can assign an entry number and exit number, and it should process the form numbers automatically. Here, if you're using the bookmark field, just remember to calculate on exit as well. In short, what we have done is, we went to the properties, selected type as numbers. Default number is nothing. Maximum length of the characters is two, number format is zero, and we have enabled this feed and enabled a bookmark as well. Same thing, it will be an open field. For all the open fields, we can use the plain text content control here, and if we want to adjust the field a little bit so that everything can fit in. We can do this contact details. We can insert this field. Similarly, all the fields which needs custom information, we can enable the same field here. Let's quickly insert it one by one. Here in the course enrollment, we want checkboxes here. It's very simple, just go to the developer tab, make sure the cursor is behind the text. Now let's insert a checkbox with it and put a space here. Let's insert a checkbox here as well. Put a space and here as well. If you want to customize these check boxes, let's say I want to show a tick mark instead of cross sign whenever the student chooses to enroll in a particular course. What we can do is just select that and go to the properties, and here we have the option to check the box properties. Check symbol is marked as cross and uncheck symbol as none. Uncheck symbol is fine, we can just change this one. If you want the tick symbol, so we can simply right here C EG and then open the options. You will get this fluent icons. From here, we can find this tick option. The code is e01, so you can use that. We have also used this one, if you like. The same option is here. If you like this kind of tick mark, you can use that one as well. Let's click, and let's click, and now it's showing like this. Same thing, if I want to insert the term enrollments as well, let's quickly insert that. Make a space. Insert that and L et's insert that. Whenever you want to customize, just use it from the recently used symbols, and we can do the same for the rest of the options. Here, we will do the same procedures, so let me just fast forward. Now we are done, and the next option is, how did you hear about us? Here we will use this combo box content control. Let's go to the properties, and here let's write some sources. Let's say Facebook, Google Ads, Google Search, Linked in, TV ad. So let's say I have entered a couple of options. Click Okay. And now we have all of these options. But let's say that the student heard about us from the Instagram ad. So he should be able to write that. For example, let's write Instagram ad. If we click anywhere else, we can see that we can enter this custom field here. Now, here comes the most interesting part. For example, at the end of the document, you want the above information to repeat automatically. That is, if you want to automatically populate the fields, how we can do this. For example, I, the name of the student, hereby confirm that the above mentioned details are accurate and true to the best of my knowledge. And here we should again repeat the name, and then we can allow them to enter their signature and the date. How we can do this? It's very simple, but first of all, we need to change this field. For that, we will not use this field. We will just delete this and for full name, we will again use the legacy forms in which we will use this text form field, which we used in age as well. Let's select this. Let's go to the properties and write here, name in the bookmark. Just make sure that both of these should be checked. Otherwise, it will not work. Fill in enabled calculate on exit. Rest of the settings, I will keep it same because I want the regular text to be entered here. Let's click Okay. And now, if I go to the bottom, let me just zoom it so that you don't make any mistake. You can understand that properly. Now what we will do is just hold the control key and press F nine key. What it will do, it will open the curling brackets. Now we will write REF. Make sure you write it in capital letters, REF. And then in the same format, you will write the bookmark name. In this example, we have put the name of the bookmark as name. That's it. Now, we are done. You might be thinking that whenever I write this, it will not show the details here. That's because we haven't processed the form properly yet. It will be processed or it will be shown in the final version when we restrict the editing. Right now, we are still in our design mode. One more thing, what I want to do is, I don't want the name and hereby word to join. Let's put a space here, and let's also repeat the name here as well. Do the same procedure. What will be the process? Let's hold the control F nine. Once you see the curling brackets, R EF and the bookmark name. That's it. Now, once the form is final, we can go to the Developer tab and click on restrict editing. What I want is if you want to limit the formatting restrictions as well, you can just limit that as well so that they won't be able to change any kind of format here. You can go to the settings and check all the recommended formats that it will limit. But let's see if I don't want this, I want to put the editing restrictions. Here it says, allow only this type of editing in the document. Yes. Just check this and what type of editing should be allowed filling in the forms. That means that whatever fillable fields we have entered in the form, only the student will be allowed to enter those fields. They can't mess with the other fields or the questions or headings or change the formatting or sequence, whatever. They won't be able to do anything. They can just enter the simple fields which we have allowed here. So if you want to make the form empty, it's your choice. Otherwise, let's start enforcing. Once we are finalized, you can click here, obviously, it will ask you for the password to restrict the document. Let's restrict it. 1234 is the password. Let's keep it simple. Click. Okay. Now we can see that whatever information we have left, its processes from this point. Now let's try. Let's enter a name. As soon as we tress tab, it will move directly to this field. Gender, just choose a date. Let's say this one. Just enter an e mail ID. So we can see that we have a weird format here, which we can edit later on because we are not allowed to change the format. So let's keep entering the details. I'll correct those later on. Let's put a number here. So if we try to enter age in some alphabets, let's write TU, press tab, it's allowing it. Let me just make some corrections. Restrict editing, let's stop the protection 1234, if you want to edit that field, go to the properties. And it should only allow the number, and that's it. Now let's clear the format from all of these fields so that we can see that properly, let's go to the developer tab again and restrict the editing, start enforcing, 1234, and 1234. Now let's enter the name, enter the e mail. This is the contact number. We write 32 here. If we try to write more words, we can see that the numbers I'm trying to write more, but we cannot write it. If we write some alphabets here, although it's accepting here, it should change it to zero. For now, let's see that it is restricting this 22 numbers. Residential address, let's put a residential address. Let's say this is the residential address. Let's put a school name here. Let's put the parent name here. Let's put a guardian name. Let's put this one, and we want to choose our course, our term, and our learning mode. And how we hear about this school. Let's say from Facebook ads. And now if we scroll down, we can see this magic. I, Sada Dim, hereby confirm that above mentioned details are accurate. It's automatically picking up the fields from the top, not only here, but also wherever you want to repeat it. Again, in the name field, it's repeating that. Let's try to change this field. By the way, guys, if you want to completely delete this field or try to mess up with anything here, you won't be able to do that. You just can enter a simple field here. For example, this is the new field, so we can see that we have the name here automatically mentioned. Guys, this is how we can make an amazing fillable form in Microsoft Word. What I will do is just attach this form with the link of this video so that you can follow along. Just practice this by yourself and I will see you in the next one. 47. Creating Direct Link Between Excel and Word: Now, let's say if we want to insert a fully working Excel sheet within Word document as an object, we can easily do this by going to the Insert menu, and we will go to the corner here in the Insert menu, and let's insert an object. You can just directly click here as well, and it will show you these options. I can insert any object related to any office applications. We have different options. We have Excel options. We have options to insert chart. We can connect it with PowerPoint presentations, word documents, and other external applications. Now we will simply select Microsoft Excel worksheet, and we will create this worksheet. Here it says result is insert a new worksheet into your document. Let's click, and we can see that we can resize this Excel sheet, and it is fully connected to Excel. In. So if I click anywhere in the word document, we can see that now it's fixed. But when we click within this table, it's a fully working sheet. So for example, I want to create some data here. We can see, and we want to resize this column, and we have the sheet number one here. So it works just like Excel. So for example, I write here, sales Person one. And when I scroll down, it will automatically pick up the numbers in the incremental sequence. So we have already mentioned the name here. So let's delete this. Actually, let's keep it two columns only. And let's say I want to mention some amounts here. Let's say 10,000 here, 2000 here, and let's double click and send it down, so it will automatically pick up all the other values. And whenever I want to sum, we'll use alternate equal sign or alternate plus sign. So it works just like Excel. Let's hit enter, and we are good to go. This is the final figure. So let's say this is total. So if you want to crop this extra part, what we can do is just double click here. When you see the Excel kind of interface, then you can reduce the fields like this, and then we can click anywhere outside the document. And afterwards, we can also write some details about it. As we can see here, I've written, here's the salesperson's monthly sales report in the table below. Here is the complete report. This is how we can easily do this. Now here we have created a separate blank Excel worksheet. What if I want to connect it with an existing data of Excel? Use the same option. Go to the Insert menu and just click on any area that is blank, and in the Insert menu, we will go to the object, but this time we will not create a new document, rather, we will create it from a file. So let's choose the file. Now, this one is our sample file. Let's select this, and here you need to specify something. If you want to link both files, that means that whenever we update anything within that Excel sheet, it will automatically update in word as well. So if you want to link that, we have to decide at this point. After that, you have to refresh the link by just deleting that and doing it all over again. If we want to link that, we need to check this box. Otherwise, we can keep it blank. In this case, let's connect the two. Let's click Okay, and we can see this data showing directly from the Excel sheet. Let's say we change this figure in the Excel sheet. Now whenever we save this document, let's say we want to save this document. It will ask you for the location. Let's choose a location for it. Let's choose desktop, and let's click Save. Here. Now let's try to make some changes here. Let's say I want to convert this to 75,000, and when I press enter, let's check the word document now. Right now it's not updated, but if we need to update that, just simply right click and click on Update link, and this should update. As we can see, now the figures turn 75,000. This is an amazingly useful feature of Microsoft Word. Just try by yourself, and I will see you in the next one. 48. Create Dynamic Linked Charts: Now, let's say that if we want to insert a chart in Microsoft Word, we have a couple of options. So in the first scenario, we have inserted an Excel object by creating a new Excel sheet. So let's link to that. So if we select this only, go to the insert menu, and if we try to insert a chart, we can specify any chart we want to insert. But as soon as we click, we will notice that this chart is not based on that data. It's based on this data. We can see a little excel sheet here and it's linked to that data. So whatever changes we make here, it will update in the chart. So what we can do in this scenario is we can double click on this data, just copy this data, and then click anywhere in the word document, and let's go to Insert, choose your chart and insert the chart. As soon as it inserts the chart and opens the data in the background, what we can do is just overwrite this and piece it with our new data. And let's close this. We will notice that the chart will update with the new data. Now we can see the datas of salesperson. Whenever we want to customize any chart, as soon as the chart is inserted, we can see a chart design tab where we can change the colors. We can change the layouts. For example, if we want to see the percentage of sales or any further details, we can adjust that accordingly. Let's say this is the format that I want, and I've inserted the percentages as well. Now, this all is method one. Whenever we want to change that data, we can just click on this added data option, and then the Excel link sheet will automatically open, where we can change the data to update in the BI chart. Let's delete this. Now in this second scenario, we have inserted this exxel sheet as an object by connecting it to an existing Exel sheet. In that case, what we can simply do is, since it is a link sheet, we can just simply double click here and we'll take us to this Exel sheet from here. We can just go to insert and insert a chart here, and then when we successfully inserted that, we can just copy and paste that the word file. For example, this is the layout I want, and let's just cut this from here, and we will paste it right here. Now, we can see that the data is now converted to a chart. So whenever we want to edit this data, we can just simply go to Chart designs and click on Edit Data, and it will show us this data. So this is how we can create charts in Microsoft Word by using the Excel data. Just write by yourself, and I will see you in the next one. 49. Creating Web Pages: You want to save the word document as a web page, that's very simple. First of all, let's see how it will look as a web page. So if you want to change the view layout, just go to view tab, and from here, we can check the web layout. So it will look something like this. And whenever you want to export this as a web page so that it can be added to, let's say, a word press website or any other website. What we can do is just go to file and click on Save As. And from here, just choose the location and just save this one as web page. Now we have the single file web page, the web page, and web page filtered. So it's ideal to use the web page right now. Let's click on Save. Now we can see that it is open as an STML file on a web page. If you want to check the properties, just right and click on properties, and here you can see that it is an STML document. That's how you can convert a normal document into a web page. 50. Power of Macros in Word: Now, if you want to work efficiently on Microsoft Word, the best way to do this is recording a macro. So it simply records all the tasks that you perform. It watches you do the things, and then it can easily repeat that monotonous process that you need to do over and over again. You don't need to do that every single time. Just record the macro one. It will record all the tasks you perform for a particular thing. Let's say you created a table you formatted that table, you adjusted the phone size. And then whenever you want to repeat the process, you can just play the macro, and it will do the job for you. Let's see some examples. First of all, let's create some sample data here. As we can see, we are on the blank sheet right now, so let's quickly insert some data. I'll write equals to, Lim here, open the bracket and close and hit Enter. It will automatically create some data for you. What we can also do is, if we want some more data to be inserted, use the Rn function. Equals to Rn Just open and close the bracket and hit Enter, it will generate some data for you. But if you want to specify how many paragraphs do we want, we can specify that as well. So for example, we used brand and we want five paragraphs each with three lines. Close the bracket and hit Enter. Now we can see that each of these paragraphs are approximately of three lines, and it has inserted five paragraphs. Now, let's say that in this particular document, we want to insert some gaps here or the section breaks. We want to insert some tables here, or we want to insert some horizontal lines here. So whatever you do, you don't want to repeat that with all the same process, especially if you have used multiple steps for that. For example, after this couple of paragraphs, I want two spaces, then I go to the home tab and draw a horizontal line, and then I want two spaces again. This is the whole process that whenever you want this type of line, you need to do it by yourself. But if we record a macro for this, what it can do is it can record all of the steps and then repeat whenever you want it, and you can simply execute it with a simple short key. We need a developer tab for that. If your developer tab is disabled, you can just go to any menu and just go to a wide space and right click here and click on customized rippin. Now, it will directly take you to this particular area where the developer tab is here, but it might be unchecked. Just check this and click Okay. Now we can see the developer tab. Here, we have the visual basics and macros. Let's record a macro and do this step again, but this time by recording a macro. For example, this is the normal space. I recorded a macro, and let's say this is for spacing. We can assign a button to it, but that button we need to create and assign with a shape or something like that. So it might be better if we use the keyboard short key. So let's click here. Now, anything which is already there, when we press that short key or write it here, just hold the control key, and let's say Control S is the short key. So as soon as I press Control S, it will be shown here that it's already assigned to a file save. So let's try something else. Control C, it's assigned to copy. So we need a combination of keys. So for example, control shift, and Q. So it's already assigned to a symbol pont, but we don't use that very often. So we can use this. Now, guys, if you want to apply this current key on every document, we can keep it to normal. Otherwise, you can assign it to a particular document like this one. So let's assign to a normal, click on a sign, close this, and then it seems like nothing has happened, but we can see the cursor sign has a cassette with it. That means it's recording. You can see here as well, in the developer tab, we have stop recording option. That means something is recording. What is recording, whatever you are doing on the document. For example, I put two spaces. Then I went to the home tab, then I went to the borders and inserted a horizontal line. Now whenever we want to repeat this process, after this activity, just go to the developer tab and just stop recording. Now whenever we want to repeat that, we can just simply go to any area, for example, after this one. We want that. It will automatically insert the two spaces, then put a line, and then again two spaces. What was the short key for that? Control shift and U? We can see that it automatically follows all the procedure. Similarly, let's say that we want to insert a new table, Let's say, I want to insert table, but I don't want to record giving spaces step in the recording. I'll choose my space and then it will simply insert the table. What I will do, I will only start recording when we have chosen art space and just want to insert the table. For example, from this step, I will not record this giving spaces step. We will directly record it from here after performing this step. Let's click on Record Macro and let's write table here. Let's assign a short key. Control shift, let's say, assign this, close this, and now it's recording. Let's go to Insert. Go to table, and let's say I want a table of four by four. This is four by four table, and we want to design it in a particular way. For example, this is the formatting, and I want a special kind of spacing like this. For example, this is the kind of spacing I want, and even let's write something here. Date. Description, quantity, and let's say amount. Now, we can also format that further. We can centralize this or make some alignments. Let's select this table from here. Go to the table layout and let's centralize it, align to the center from here, and that's it. After that, let's go to a developer tab and then stop recording. Even if we delete this, let's select this table, go to the table layout and delete tables from here, and let's say whenever, let's say I want to insert a table here. I will choose my space and then run the macro. Control shift T was the short key. We can see that whenever we want the table, it has completely inserted a table with the formatting with headings as well. Just see how powerful it is and how much time it can save for you. Now let's try again to see other uses for that. For example, at the end of every document, we want some contact information. What we can do is just go to the developer tab and start recording. Since it is a contact info, we can write contact info here and we can assign a short key, Let's say control shift and C, although that's used for copy format, but we will use this and not only this document, we want it to be normal to save this as a new short key. Let's click Assign close this, and now it's recording. Now let's say I want to write a name. And hit enter. Now you will notice that it will put a space by deport. In the contact info, sometimes we don't want this normal space here. Instead, what we want to do is mention the next detail right after this line. In that case, we don't simply press enter, we hold the shift key and then press enter. So we will notice that it doesn't have much space here, and now we can write easily our contact info. For example, next is the position. Next is location. Next is website, let's say. Next, I want a space here. Now my e mail. And a phone number here. That's it. This is my contact info. I'll stop the macro here and whenever I want this information to automatically populate, we will choose the area where we want that, and you can see that I've deleted that. Let's reuse that. I'll hold control shift and see, and it automatically plays all the macro and inserted all the contact information. Whenever I need that, just play that macro and it should do the job for you. Want to manually play the macro, we can go to the macro area and just run the macro from here as well. Let's see, we have different macros here. We will choose our macro and just run it. Now, this is just few tasks that I perform with macro. The procedure will be seen, but it depends on your creativity, what you can create out of it and how it can be a huge time saver for you. I want you to practice it by yourself and then I'll see you in the next one. 51. Check For Virus in Macros: If you're using macros by yourself frequently, and you also use or download that from other sources, you might need to enable some checks on that. Because as we have seen, that if you play a macro, it will do the task automatically. So maybe in that macro, there is some command to delete all your data or something else. So we need to secure our data. So for that, we can go to the developer tab, go to macro security, and we can disable all macros with notification. So it will ask you that this file contains a macro. Do you want to enable that, so you can separately enable that. We can see here that we can enable all macros by devolved as well, but it is not recommended because potentially dangerous code can run. Here it is clearly mentioned that. 52. Amazing Building Blocks Feature: All right, now we are going to discuss the building blocks. Now you might be thinking, what is the building blocks. So basically, these are the saved objects or elements that you can use throughout your document. For example, if you want to insert a cover page or labels or image spacing. So it's a very useful feature and save you a lot of time. So to insert those building blocks, we can go to the insert tab here. And we can see the quick parts right here. So here we can see this building blocks organizer right here. So for example, you want a references kind of tablet. You want to work with citations, bibliography, and many other things, we can see a cover page as well. These are the galleries. So we can choose a cover photo. For example, I choose this one. Let's insert this. So as I inserted this, it will be displayed as a first page of the document. Similarly, we want a specific kind of template, for example, we want a banded side bar. We can easily insert this one as well. We can go to the quick parts here, go to the building blocks organizer, and let's search and actually arrange by name, and let's search for, let's say bandit. You want to check the bandit. This one is Bandit sidebar. We want to use this. Let's click on Insert and we can see that a beautiful side bar appears here. It might take you a lot of time to design the side bar on your own. We can use these elements to quickly shape our document. We can easily change the formatting of it. These are all the sample titles and texts which we can easily change. Similarly, we have a lot of functions here. We can see that we have calendar one, two, and different type of calendars are here. It depends on whatever we want. We can insert that. Actually, there is a lot of things to explore. What you can do is you can explore all of these functions and just take a note of it, whatever is useful for you because this can result in a huge time saver for you. 53. Installing New Fonts in Word: Let's say we have a couple of fonts here, but we don't like that or we want to install a specific font in Microsofort. How we can install that? There are a couple of websites with which you can download either the paid fonts or the free fonts. Let's visit that. Now, there are a couple of websites here. Some of them are paid, some of them are free, but the top website that I like is myfonts.com. So although we can see that we can find some amazing fonts here, and we also have the facility to read the font. So what we can do is whenever you want to identify any font used in any particular document or even in a design, let's say you're designing on C or whatever software, we can use this mpons.com, go to what the font. Here we can just use the URL or take the screenshot off that font and then identify it here. Let's say I uploaded this linked in banner and we want to identify this font. Let's click on Identify the Font, and it will give you some samples that are either the same or most closely linked to that type of font, or it follows the same style. You can use any one of them, but the problem is these fonts are paid, as we can see here, So if you are working for a client, you can just simply demand that from the client and you can get the font. Otherwise, we can use some free fonts as well. So here we have 1001 free fonts here. We can see that we have some amazing fonts here as well. So we can use all of this in our designs, but for word document, these fonts are not very professional. So we can search by categories as well, let's say computer, so we will find this kind of fonts, but still it's very fancy fonts. If we want some proper fonts, we can use font squirt com. The best part is it's free and it has some amazing fonts. One more thing, if you want some more fonts, you can also explore fonts.google.com. You can get some free fonts from here as well. Now, the best part of the Google Fonts is whenever you like any particular font, but you are not sure how it will look like when we write our own text. For example, I selected any font and I want to choose this, for example, this S. So we can see all the details here. We can also use the type tester. Here, I will show you that how it will look as a heading, how it will look as a regular text, and you can see some other details about it. Now, if we want to type our own text to see how it looks, we can use it here, scroll down a little bit, where it says styles. It says here, type here to preview the text. So let's write something here. History of the world, let's say. So it looks something like this. If you want to review by increasing the size or decreasing the size, we can change it to regular. So it will look something like this. So for example, I like this one, and I want to get this font. Let's click on the top right corner, which says, get the font, and let's click on Download A. Just choose the location. This is the Font style. Let's save it, and let's go to the folder now. Now, we don't need to extract it. We can just simply double click here and just go to the Font and click on Install. And now the new font will appear in the Microsoft application. Not only microsoft application, it will update in all the possible locations you want to use it. So I want to check the new Intradam, so just write new here, and it will be shown here. We can just choose this and convert it to this font, increase the size of it, whatever you want. It will look something like this. Now, just a quick tip here, if you want to quickly increase or decrease the size by keyboard short key. So what we can do is just hold the control shift and just use the full stop key to increase the size. Similarly, if we want to decrease the size, we will use the comma key by holding the control and shift button. So this way, we can easily increase and decrease the size of the text. Let's try another website, which is this one. For example, from the font squirrel, I'll follow the same method, and let's choose a font that we like. We also have the categories here. If we check on the right hand side, we can use the most popular one, the hot ones, the almost free and all. Let's write most popular here. Let's say I want to use this one. Now, if we like the wont, we can click here. We can check all the details here. Let's click on Download ODF. Save it, and let's go to the folder. We can just select the type of the font we want, the simple bold or extra bold or whatever, the medium, the light one. We have all these fonts available. For example, this is the font I like, and actually let's copy the name. Otherwise, it will be difficult for us to find that. Now, this one is the font. Let's try to find it here, and we can see here, this is the font. Let's choose the text here, and this one is the font installed. We can use either of the website, whatever suits you. Here on the font square, we also have the font identifier, and you can do the same thing. You can just upload the image to identify the font. Guys just drive by yourself, and I'll see you in the next one. 54. Merge Formatting: Let's explore an amazing feature introduced by the latest version of Microsoft Office, and that is the merge formatting source. Now, for years, people were demanding for it, that if let's say copy some particular text from the Internet, let's say from here, and if we paste it here in this document, only had the option to keep the source formatting like this one, but this is not matching with the overall document. Why? Because it is following the same format, what we have here. It's different from what we have in our document. The other format was keep the text only. In that way, the formatting was all removed. Now what we have is, let's say we copy this all with the headings, and we want to paste it right here. We have the option of merge formatting. What this will do is it will follow the same kind of textile. As we see here, it will follow the same style.'s times the Roman and nine size, and here it's the same, and it's also following the same sequence. For example, we have the links in blue style, we have some citations, and we have some headings. It will not remove all the format like it used to do in the keep text only. Neither it's using the very different font from our document. It's following the source file here. That was the problem that whenever you want to add some details to our existing document. It was very tough to reformat it over and over again. Now it's very simple, keep the merge formatting options on. Now one more thing that if you want to make this a default one. So for example, let's enlarge this. If we directly copy and just press Control V here, we can see that it's now following the merged formatting option. But if it is not, if it is following the source formatting, what we can do is go to the file menu and click on options and from here, click on advanced settings and under here, just scroll down. The cut copy and paste option. And if you're pasting the details from other programs, what we can do is just change the default from here and change it to keep source formating. By default, now that we have used that merge formatting, it has set to default. But if it is set to keep source formatting, we can change it to merge formatting option and then click Okay. So you can just try it by yourself, and I'll see you in the next one. 55. Master and Sub Documents: All right. Now we are going to understand the feature of master and sub documents, and that is an amazing feature of Microsoft Word. Let's say that you are writing a book, and it might be several hundred pages long. So you might not want to risk it in a single document because the first problem is, whenever you try to edit a very long document in Microsoft Word, obviously, it is a software. It will take its time to process. So the editing and any kind of changes and even using the simple features like changing the text size or whatever takes a lot of time because it has to cover a lot of pages. Secondly, if you put hundreds of pages worth of content in a single document, whenever a single document is lost or corrupted, it will corrupt all of your data. It's better to save it in multiple documents, especially if you're working on a thesis or writing a book, which is several hundred pages long. In that case, let's see an example. We have created a folder where we have multiple pages and on each page, there is separate content of each chapter. As we can see here, Chapter one. Then comes Chapter two. Now I want to compile all of this data in a single document or in a book by using the Master and sub documents feature. By the way, you can find the link of this documents with the description or resources section of this video. Let's open Microsoft word blank document here. Now, first of all, what we need to do is we'll go to the view tab and change it to the outline view. Now, since it is a blank document, it's not showing anything. Otherwise, if you're using an existing document, for example, you already have the cover page of the book, and you want to add further documents, it will show you some descriptions about it. Now, let's see an example of how we can do completely from scratch, and then I will also guide you how we can do it on an existing document. Let's click on Show document. When we click on Show document, it shows us these options. Either we can create a sub document or we can insert a sub document. If we already have an existing file, we can just insert that. For example, I want to insert page number one here. Let's go to insert here, choose the location, and let's add page one. Click on Open. The formatting looks very weird, but don't worry, when we jump to the normal layout from the outline view, we will see a proper document properly arranged like we see normally. Let's insert some more. This is Chapter one, let's insert Chapter two here. We can insert the Chapter two. We have two chapters now. Let's close the outline view to see how it looks actually in a proper document. As we can see, now it looks perfect. Now we can see the first page is empty. That's because it leaves the first page for the cover page. But let's see if we want to remove this section break and we want to start straightaway with Chapter one or introduction. What we can do is to delete the section break. We can just go to the start corner of the section break and then just rest delete and this is how we can easily remove that. Now we have first page as Chapter one, and then we can see onwards, the section breaks are inserted and then starts the Chapter two. It looks fine. Let's quickly add some more pages. Let's go to the view tab and click on Outline here, and let's continue. Show the document and insert. Let's add Chapter three. Now, let's quickly add more chapters, page four, insert, and page five. Now, for example, if we want to directly open the source file from here. As we can see on the corner, we have the sign right here. We can just double click, and it will open the original document as we can see it's open page five. Let's close this. We can even lock the document if we want to. But first of all, we need to save the master document. Right now it shows document number one. Let's close the outline view and then let's see if we turn off the non printing characters, how it looks over all. We can just zoom out to see the proper look of it, so we can see, now it looks a proper document. Now, let's go to safe, and we can save it to our location, master document. And if you want to see the print, how it looks in the print, it looks exactly as we expect it. So this is page number one, page number two, page number three, page number four. So it looks perfect. Now let's go to the view tab and click on Outline. Again. I want to show you some features. Let's say that we want to expand or collapse the sub documents. We have the option here. First of all, let's save the master document, and we can see this option right here that says, collapse the documents. Let's try this. Let's click on collapse, and we can see all of them are just suing the location of where the files are coming from, and these all documents are now collapse. Now let's expand the sub documents. Let's click here and then we can expand it all. We want to expand or collapse a particular section, let's say this Chapter one, we can see this plus sign right here. So if we double click here, it will collapse, and if we double click here again, it will expand. Now, if we want to make changes individually and we don't want to update the source document, we can unlink this documents. So we can select this and click on unlink. What it does now, it is not connected to any source document. So whatever changes we make here will be not updated in the original document. But remember that once you unlink the document, you cannot relink that. So just make a copy whenever you're trying to unlink or link the documents before saving. Let's close the outline view, and this is the final version of it. Just write by yourself and I will see you in the next one.