Microsoft Teams Fundamentals: Teams for Beginners | Mauricio Rubio | Skillshare

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Microsoft Teams Fundamentals: Teams for Beginners

teacher avatar Mauricio Rubio, Serial entrepreneur, techie, life hacker, PM & MBA

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Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.

      Promotional Video of the Microsoft Teams course


    • 2.



    • 3.

      What is Microsoft Teams?


    • 4.

      Resources and the App Part 1


    • 5.

      Resources and the App Part 2


    • 6.

      Microsoft Teams Demo from Microsoft


    • 7.

      Initial Teams Tour


    • 8.

      Create and Manage Teams


    • 9.

      Create and Manage Channels


    • 10.

      Chatting in Teams


    • 11.

      Everything else you should know about Teams


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About This Class

This Microsoft Teams course will help you get you up and running quickly with Microsoft Teams. Think of it as a Teams fundamentals and essentials crash course for the workplace.

As part of the Office 365 suite of applications, Microsoft Teams is one of the most important and widely used Microsoft productivity apps in businesses around the world. It is also Microsoft's fastest growing application and has even surpassed the likes of Slack (another widely used business productivity application).

At the workplace, I use Microsoft Teams on a daily basis, multiple times a day every single day. And that's not a coincidence. Teams is just intuitive, modern, easy to use and a perfect fit for the interactions we have with people at the office.

Microsoft Teams allows you to communicate, collaborate, share files, work on files concurrently, make business decisions, solve business problems, manage your tasks and projects and more, a lot more.

The sky is the limit when it comes to Microsoft Teams. It's just that powerful, trust me. But beyond that, allow me to show you why it's so powerful and fun to use. And why so many businesses and people use it. 

Teams is the hub for teamwork within Office 365. Teams fulfills the collaboration and communication needs of a diverse workforce, including chat, meetings, voice, and video. The look and feel of these functions is modern, intuitive, fast and fluid, has low-overhead, and is instantly familiar since it doesn't differ too much from other applications employees use in the modern world outside the office.

Teams integrates with all the apps you already use at the workplace. Teams integrates with Word, Excel, PowerPoint, OneNote, SharePoint, Planner, Stream and even Power BI, so employees have the information and tools they need available at their fingertips. Team members can also include other apps and services in their workspaces, for the team and organization.

Teams allows the ability to customize workspaces with tabs, connectors, and bots. For the developer community at Microsoft and elsewhere, Teams has an extensible platform for building apps that takes functionality further and allows teams to reach their goals and objectives.

Teams offers a complete and modern meeting experience. Prior to starting a meeting, team members can review conversations; during a meeting, teams can share content and use audio conferencing and video. Teams supports private and group meeting capabilities, scheduling capabilities, and free/busy calendar availability.

Teams has integrated security. Teams comes with the enterprise-grade security integrated with the Office 365 Security and Compliance Center and Azure Active Directory. It fits neatly into your primary solution for identity and access management, and allows you to maintain control over our data and environment.

Teams, in combination with Office 365, creates a hub for modern collaboration and effective teamwork. It empowers employees to engage with the business and each through a diverse set of channels, providing higher productivity and velocity in communication.

Meet Your Teacher

Teacher Profile Image

Mauricio Rubio

Serial entrepreneur, techie, life hacker, PM & MBA


In a nutshell, I'm a serial entrepreneur, techie, life hacker, expert PM and MBA (x2). But at heart, I'm also an Educator. 

Mauricio in Numbers

Founded or co-founded 7 business startups.

Invested in 6 personal startups.

Studied 2 MBAs and 1 Bachelor of Engineering.

Teaching thousands of students in more than 170 countries worldwide (that's nearly every country on the planet!).

Traveled to 10 Countries and lived in 4.

Lives in the most beautiful city in the world, frequently ranked in the Top 10 places to live & visit.

Works for a prestigious University, ranked 1st in Australia and 8th in the world among young Univ... See full profile

Level: Beginner

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1. Promotional Video of the Microsoft Teams course: Hey, guys, welcome to these Microsoft teams Fundamentals and essentials. Course, in these course, you're gonna learn teams basics and everything you need to know about Microsoft teams and how you can use it in your business. Now we're gonna cover the key concepts that key functionality of teams, how to do things on teams, how to change them, how to work with other people, how to chat with them, how to share files, how to communicate with them on basically all the key things you should know about Microsoft teams. My name are Mauricio, and I'm really excited to have you here because I'm an expert in Microsoft teams. I have been using it for a long time, and I actually deployed it too many businesses on regularly and constantly help people get on board with Microsoft teams and showed him how powerful it is on how much you can use it in your business to be very productive on the different things that you're doing. All right, guys, I look forward to seeing you soon and to you exploring markers of teams see in the next one . Cheers. Bye 2. Introduction: Hey, guys. So in these course, we're gonna talk about Microsoft teams, one of the most important Microsoft applications in the office. 365 Sweet and one of the reasons why Microsoft teams is so powerful and so popular. It's because he's very good. Super simple, super easy to use and super modern. So it's pretty much one of the most important tools you're gonna be using when you're using office 365 at the workplace because they're gonna be using Microsoft themes for teamwork, collaboration, communication, sharing files on a lot of other stuff that we're gonna be covering in this course. This is a fundamentals Microsoft teams essential course in which we're gonna cover all the basics and the key things you need to learn and know about Microsoft teams on how you can use it when you're working with your teams and on your projects. Now, Microsoft teams is very easy to find. You can just google Microsoft teams on. You'll get to this website, which you're seeing right now on screen, which is the home page off Microsoft teams and you consigning you can sign up for free or you can download it so That's one of the UN really could cool things about Microsoft teams is that you can actually use this tool for free. Microsoft made this available for free in 2019 and now it's available, and it's growing massively. So Microsoft teams. It's a lot like slack if you ever used Slack but its Microsoft version off slack. So it's basically a tool in which you can collaborate. You can share information you can. You can chat. You can even make phone calls like you're seeing here on screen and grew on group team conference calls using teams. Now we're just gonna scroll here only to be taken. See what you can see on these Microsoft Page, communicate more effectively, work better together, customize your workspace, keep your team secure. So that's one of the other really cool things about teams which we're gonna be seeing is that you can actually segregate who has access to what information in teams, which, like I said before, is super cool because you're gonna be using these to share files, share information, work on your projects on communicate with your team members, achieve more together with Microsoft teams, so these image says it only you know, it's a super powerful communication and collaboration tool for the workplace. We're gonna be seeing a lot of that in the scores. Like I said before, you can get Microsoft teens for free, of course, has some limitations and some constraint versus what you get when you're on the paid version. Office 365 for business on office 365 E three License Now This is probably not something for you to worry about much because generally someone in the business you're out of work, place or at a basis or a company on they have office 365 Generally, you won't be the person managing the licensing or the payments, etcetera. So normally you won't have to worry about that. And they might have. You know, better pricing than when you're seeing here on screen, because they might have a special deal with Microsoft. So, like I said, not something for you to worry much about. Generally, you'll be using Office 365 and space specifically Microsoft teams when you're in a business and that business is a Microsoft shop, so they're using Microsoft products and services in the company to collaborate to work with each other and so forth. But the cool thing about teams and we're gonna be learning in the scores is that is, if you wanted to use Microsoft teams externally from the workplace, you could actually use it for free on your personal projects on any other project that you might be working on or to collaborate, are communicate and do things with family, friends or wherever you want worldwide. Now, like I said, just chat based collaboration, securing compliance administration support. So you, if you expand here, you will show you the different things that you get, depending on the version that you have off course. If it's free. There are some things that you don't get, but the free version pretty much has all the key things that you would normally need. Like I said before, if you're working for a company and they're using office 365 will, generally you'll have pretty much, you know, the full version off teams, and that's where we're gonna be covering in discourse. And like I said before, you know these website, you can find it very easily if you just, you know, if you go to your Google and just search for Microsoft teams. When you get the results, you'll find Microsoft teams. You can ignore the ad that appears at the top, and this is the site that were we were seeing a moment ago. This is It's this side, which is kind of like the home page for the home side for Microsoft teams from Microsoft. And there's a couple of other things you know here that you might want to look at. But generally the one the 1st 1 of the top ignore the at the 1st 1 of the top is that when you want to click on or if you alternatively, you can just go to teams that Microsoft dot com like you fight opened his website. Uh, I'm just gonna ignore that for a second because sexually taking me to the actual version of the APP, which I have opened. But I just don't want to go there right now because I'm going to show you that later in the course. But basically that's another option for you to go to teams. Or like I said before, just google it and you'll get here. You might be wondering why these little duck is here on. That's just because instead of using Google, I used duct that go, but it is pretty much the same thing. So don't worry if you're using Google. That's fine to find teams. I just like using doctor Go because it's very sieving or to Google. But it's a little bit more protective on the privacy side of things. So that's why use duck, duck go. But like I said, don't worry too much about that. You can continue to use Google Esper usual. And then when you find teams, you'll get to this page, you consigning, downloaded, etcetera. So that's basically what we're gonna be covering in this initial part of the course on. We'll get in a moment into teams toe, walk you through the different things you can do within Microsoft teams. All right, guys, see in the next one. Cheers. Bye. 3. What is Microsoft Teams?: alright, guys. So I'm back in the Microsoft teams help center, which, like I showed you before. If you go to support that office dot com, it will take you to the Microsoft support site. And then if you click on teams, it will take you to teams support side. And the reason I wanted to stop here before we actually took a look. And the deep dive into teams itself is because before we started, I wanted to cover with you what his teams and teams is. Pretty much what you're seeing here on screen teams allows you to create teams and channels , and we'll go over that when we look at the teams up itself. Basically, think of a team as a bit of a virtual representation of your physical team. So generally, when we're working in a company were part of a team, right. We're part of procurement or marketing or whatever, right? Daddy's a team and generally your reporting to someone and you have some peers at your same level and you guys are a team, so you can actually create a team representing your physical team digitally with theme teams. So that's one of the things that teams allows you to do. Same goes for projects. A lot of times when we're working on projects, we're creating a team to deliver something, right, so you get put into a project or you're leading that project. You're basically working with a bunch of people from different areas of the business to deliver something right that could be a process improvement, a new application and you tool. It could be procurement. I don't know. It could be a gazillion different things, depending on the area of the pieces of your part off. So basically, that's one of the different things that you can do within Microsoft teams. You can create virtual teams that allow you to collaborate, talk to each other. You know, chatting, conferencing, call conferencing, calls, stuff like that. You can also create channels and we'll see that when we go into teams of basically, once you have set up your team, you're able to create channels which are basically topics about that the team worker is gonna be communicating about so you can set up your channels within the team itself after you have said of the team. So the first thing you do in Microsoft teams on. That's, by the way, why the product is called Microsoft Practice called Microsoft Teams, because you're actually setting up teams digital teams that allow you to collaborate with each other, share information, share files, chat with each other on stuff like that. It's pretty cool, and we're gonna get going in a moment. Track it. The activity is basically like your notifications, like the notifications that used to seeing in pretty much any other app, like Facebook, WhatsApp, Instagram trade or whatever Microsoft teams has the same. It has track activity or notifications where you can see what are the most recent events happening in your account and things that you might be interested in. The chat option with him teams is super useful. I use it all the time, and it's basically a chat tool that allows you to communicate via tax with other people. So anyone that has you know, the mall app, they could be chatting as if they were using WhatsApp or one of those chat ops. You know, if you're using Apple, you know, the Apple messenger thing or if they're using the Facebook Messenger thing, is pretty much like that you can do pretty much anything you can on emojis. You cannot give you can a text. You can take pictures. You can attach files you can use pretty much anything that you're used to using in any of those chat applications. You can do the same within teams as well. You can do meetings and calls because you can actually like. Teams actually integrates with your outlook and with your outlook calendar so you can actually set up and schedule meetings directly from teams if you wanted to. And you can actually see what you see in your outlook calendar directly from teams itself, which is pretty cool again. Then the files big is used, sharing files, collaborating with our people and just being able to send back and forth or, you know, work with multiple people at the same time on the file whilst the file is starting teams and that's one of the iron. Very useful functionalities. It's a team has is that you can actually put up files, so imagine if you have, like, you know how you generally set up folders in your deck. So for your own files and for the things that you're saving, whether it's a war document, Excel file or a Microsoft PowerPoint presentation. But sometimes we know in the modern world we want to share those files with other people, and we actually want to be able to edit those files at the same time with other people. So that is one of the really cool and really big advantages of Microsoft teams because it's a Microsoft product, an application it integrates seamlessly with one Dr Excel Online were the line partner online, which all of them allow you to collaborate on work on files at the same time with other people. Off course. You have direct control on who you share the file with who has access to it. You can set up all that director within teams. I was here shortly and then obscene services. Well, because Microsoft has become really good and integrated with other applications that they own or other applications that other companies own well, teams now allows for that as well, so you can do all of that again within teams. So in this part of the course, basically what I wanted to covering is what is teams and like we've seen already, teams is basically an application from Microsoft that allows you to shut with other people . The calls or conferencing calling schedule meanings, share files pretty much collaborates, who is a productivity application that allows you to collaborate with other people and set up digital teams at the workplace. Or, you know, if you're working our personal product, you could, of course, set up a personal team and then, you know, sharing information or anything that you pretty much would do at the workplace but with your family and friends. But typically, most people are using teams of the world place because Microsoft is generally the sign for business, and that's what we're gonna be covering and focusing on. In this course, we're gonna be focusing on how you use teams in your business, and I'm gonna show you real world examples off how I use it in some of my projects in one of the businesses that in part of all right guys, see in the next one Cheers, Bye 4. Resources and the App Part 1: Hey guys. So I also wanted to show you this website, which I think is really good for you to get started because it show you it's only like a tour like a demo of my Microsoft teams is. So if you go to teams that Microsoft dot com slash start that's teams dot Microsoft dot com slash start, you will get to this page, and it will give you a basic initial tour off Microsoft teams. This is also something I wanted you to have a look at after the course or after you watch this video because you will also take you for a speen on. Will you allow you to see what teams does and how you can use it? And there's also a really good video here, which can show you a bit about teams and how it works, etcetera. But like I said before, don't worry too much about any of these because I'm actually gonna handhold you throughout the scores on everything Yoon itude know about teams and how you can use it. But it's just good for you to know that these resources are available so that you can actually watch them on your own time or if you wanted to go back and explore some of these will, it's something you can do. All right, another super really good resource that I want you to know it's available. If you go to support dot office dot com that support office dot com, you'll get to Microsoft Support Page. And this page is really good, because you can find a lot of information from Microsoft directly about the different tools and applications that are part office 365 including Microsoft teams, which you can see here. You can also, of course, use the search bar if you were trying to find information of things that you wanted to do from teams and you were unsure how to go about doing that. But let's click here on teams directly so you can see some of those resources that are available to you. Okay, so there's a tab here about get started teams and channels how to track activity or notifications, chats, meeting Cole's meetings and calls files absent services. And this pretty much summarises the different things that you have available to you in Microsoft teams, which we're gonna be seeing later in the course. But like I said before, it's just good for you to know that this resource and information is available to you directly from Microsoft. And it's free. You don't have to pay anything for these. You just go to support dot office, not come. And like I said, before you click on the team's file on, you'll get there and there's a bunch of, you know, training available to us. Well, here they look directly from Microsoft and I really love this because, you know, back in the old days, years ago, Microsoft didn't have anything as robust and well structured as this. They had a lot off, you know, articles. They were lengthy. They weren't user friendly. The videos were also very long. But if you look at the modern information available from Microsoft, it's actually very concise. Very short, short videos, really well done videos, step by step guides. It pretty much guides you through the whole thing on shows you how to use it on what you can do with it. So for anyone that's just getting started off course and recommend that you had here to the get started tab in the support on we'll show you a some basic information about teams like what? His team's signing. I'm getting started China and share files, Collaborate said. Your relapse, etcetera. And this said your moral absolutes, something I also wanted to talk about in this lecture of the course. Because it's something that a lot of people don't know. And that's that you can actually use Microsoft teams directly from your mobile device because Microsoft has actually created both android off course windows for those Windows phones or IOS apps for people using, you know, ipads or, of course, iPhones. So if you're working on teams on the workplace, one of the things I definitely recommend that you do go to the play store and you download their Microsoft teams up in the Android store. Or download it directly in the IOS Apple store in the APP store in Apple so you can start using teams that record for your mobile phone as well. All right, guys, See you on the next one. Cheers. Bye. 5. Resources and the App Part 2: alright guys. So, like I mentioned before, you can download the Microsoft teams up to your laptop or your computer, but you can also download it your mobile device, whether that's an android phone, a Windows phone or on IOS apple phone, you can even download it on your iPad as well. So Microsoft has pretty much made teams available in all the different stores where you can download after so that everyone could use it no matter what type of device they're using, which is really cool. And also something that is super helpful when you're working with your colleagues because you're all gonna be able to access the up and communicate and collaborate with each other. So if we go back again, I'm just missed search here for Microsoft teams and to take us to the patient that I showed you before. So if we go here toe Microsoft Teams, which is the main site that we saw before, where you can find teams from Microsoft, if you scroll down here to this little bit, you can easily means it because it's not, you know, super. You know it's a little thing, and because there's a lot of time the love stuff on this side. You could easily miss this little bit here. But basically, if you notice just below the top part of the home page off the Microsoft team's website, there's a little in here that says, Download the app. So if you click on that Beatle, you know, allow you to download teams for your Windows device, your laptop computer, etcetera. But you could also get the team smaller lap, you know, for Apple Android on Windows phones as well. So you just enter a whole number or your email and they'll send you a link to downloaded, which is pretty cool. And that's pretty much also something I wanted to show you around the mobile app or the up for your computer. But if you're already on the Windows device and if you go to the Windows Microsoft store, which is this little I can hear give you search four teams, it comes right at the top. If you click here teams, it will take you to this page, which is basically the same picture we're seeing a moment ago. I wasn't aware that it just took you there, so it doesn't matter really like if you were here already, just clicking the download app and you'll be able if you pick this download teams, which I already have done. That's why I already have this icon in my computer. The You see it here? That's teams right there. Also here, this other icon on my Windows device That's Microsoft Teams says I'm available on alternative it. Alternatively, if you were already on Windows, you could also like I already downloaded that like I show you just by clicking this button download teams and I just installed it takes a few seconds to do that. And then right after that, if you double click also on the I can hear on the next up. Or you could, of course, also search for teams, and it will come up here. Is Microsoft teams up? And that's it, right? That's it. So in the next lecture, we're just gonna go ride into it, and we're gonna start with what is teams while you can use it, for which we've already covered a bit. But we're gonna just see it live Next. Right, guys, see in the next one. Cheers. 6. Microsoft Teams Demo from Microsoft: Hey, guys. So I know you've been waiting to see teams live and what it actually looks like. We will get to that. Don't worry, just bear with me. I just thought that it was very important for me before showing you what Actually, teams looks like that you understood what it's about, what you can do with it, the different resource is and documentation that is available to you because you're gonna have the need to go back and look at that. Like I said before, um, for different reasons, you know, you could just forget something that you've seen in the course. Well, somebody might ask your question and you might not be sure. And that's why I just say, Just go to support that office that come play called Microsoft Teams. And then depending on where you're trying to achieve, either search for it or if you know it's something about chat or or you're trying to figure out self something on the teams and channels works. Just click on that tab and then just find anything you have there. For example, seek was on a team. It'll show you everything, depending on what you're searching for Microsoft has improved a lot of documentation, training videos and all that stuff, so you'll find our Thanh and I mean a ton of really valuable resources right here from support dot office dot com. And before we go into actually seeing, you know, teams live on a real world example of how I'm using it. I thought, I take you for us being in Microsoft's official teams demo. Alright. And take note of these because it is something that you can use yourself as you're getting familiar with teams, especially at the beginning, and also so you can show other people what teams thus cause you might get asked my other people what his team's what? What can I do with it? And this is a perfect thing to show them. If you're doing training on, if you're sharing this with other replaying your team or across the business, this is something I definitely recommend that you share with them because it'll take them burn for us. Being on there will become very familiar with teams, so if you go to teams demo dot office dot com on your browser, like I said before, teams demo dot office dot com. Then this is where you'll get and we'll do the demo so you can see what it looks like, Right? So it's just welcome to Microsoft teams Interactive demo. So these really cool because it's interactive and you'll be actually doing things on it. So it's not just like watching a video. It's actually with something that requires you to type and stuff like that, right? So let's just click on it. Let's get started. Microtonal Teams Is the Hartford team working office 365 John Being an experienced teams can achieve more together where no, all their chats, meetings, files and obsolete in a single workspace. In these interactive demo, your first, you'll first get a guided tour of teams to understand the up and learn about key features. You'll didn't try out some real actions and help a team make important decisions. Right? Cool. So one other thing before we go into these that I thought I'd mention before I forget is that you can actually access teams from your browser as well directly, right, so you don't actually have to download the app. If you don't want to download the app, you can actually access teams from your browser like we saw before. If you go teams don't Microsoft dot com and you just enter your credentials, you'll be able to accent access teams from your browser. So that's one thing that I find also really advantageous and really good about Microsoft teams. And that is that you can access is pretty much anywhere, right? Old devices? How have a browser. So even if you didn't have the mobile app on your Android forum or your iPhone or your Windows phone or whatever you can steal, access it from the browser on your mobile phone or from a computer laptop tablet, etcetera. You just go teams that Microsoft that come and then you just sign in off course. If you haven't set up, your account will then just create one that it click on, create one and set up your account, and then you'll be able to start using teams. Like I said before, you can actually use teams for free. If you are personally user outside a business, you don't have to have a license to use it, but you don't come with some constraints. Such a storage, you know, less basic storage and stuff like that. But in general you'll get pretty much most of the things that you would get on the paid version. If you're in the paint version, of course, you'll have full access to it. And there are different paid versions off teams. So you might have, for example, one thing that depending on the version that you are, you might be able to set up a conference in school like you would do assume. Or Citrix, you know, go to meeting and stuff like that via teams directly where you get, like, a national number. You know that people can, you know, like a landline that people can actually calling to your team's meeting. So that's one of the other things that it'll depend basically on the type of licensing that you have all the features and we saw it before. If you remember, we were looking at the team side and let me just go to teams. Let's just search rate and just really quickly jumped back to that. So if you go to teams here, you know the Microsoft Teams site and if you remember like we saw before, there are different options. See plans and pricing on. Basically, you know the premium and the three and you'll see here Channel meetings, screen sharing schedule meetings, many recordings, all your conferencing available. US Adams, we click here on available US Adams. So you can see it. Us that as well. And office 365 piece and spring him. Ok, well, explain a little bit more like this, and you see here that they're mentioning Skype, by the way, this is something that is something I thought I mentioned. And that is that Skype and teams actually does pretty much everything that you can do in Skype. So if you've ever used Skype before for calling for sharing your screen stuff like that Channing to other people, Microsoft teams pretty much does exactly all of those things on a ton War, right? So it's a more robust in warm or structure Prague product. Then what are Skype is and there is some room, or is that Microsoft intends to deprecate and, you know, eliminates Skype and pretty much just keep teams because teams does everything that's kept us. But I look more all right. So just something for you to be aware off and just something for you to know. Like I said before, this is where you can log into teams and exited from your browser. But I'm just gonna close this, like, for now, on business support site that we were seeing before about teams. So I'm just gonna leave this open for you in case you want to see it. But we already pretty much covered this before. And if you remember, we were here. And you can just find all the support videos, step by step guides, and Microsoft offers for Microsoft teams. But let's continue with the tour and the demo and let's just get started. Right? So this is teams were now in teams and this is a demo. A real world example of what teams Looks like. This is the officials, teams demo for myself. I'm gonna walk you through it. But then I'm gonna take you to a real world example off how I actually to use teams in the business, how I actually use it on a day to day basis, and I use it by the way, all of the time, I used teams all the time like daily I using multiple times a day because It's just super easy to use his super helpful. And everyone in the business is using teams because they find in the same. It's like the water modern way off, working with fame, the business, right. So anyway, when we're in teams, we have here a left menu on the left hand side bar menu activity. Like I mentioned before, it's just your notifications, pretty much what you already know. Chad Teams meetings, files, APS. Feedback If you want to give them, you know if you want to get my feet back in and you can give them feedback. But let's just go through this step by step as their guiding us through it right? Okay. And of course, you'll also see some menus here, the topping teams. And this here is just because of this is demo, so you can restart a demo on. Then start using Teams will just take you directly to teams. But let's just do the demo first and I'll take you then through the real world example how you use it. So this is where you'll see notifications of our your recent activity, private chat teams, meetings, files and app. So the left hand side menu that we talked about before. Let's click on next. Here are your current teams. You can easily create your own to bring together people in your company based on projects organizations. Right. So right after the left hand side bar menu, you're going to see your teams that the teams that you're a part off. This could be teams that you've either been invited to be a part off or that you actually created yourself, right? Like you see here these but at a team, that's what allows you to create a new team. All right. You can, of course, search. If you have a ton of different teams or you're part of a lot of different teams, you might wanna search for them. You can also, of course, sort them alphabetically. You can, of course, manually drug him. You can create favorites and stuff like that. We're gonna be seeing all of that. So don't worry too much about that right now, but I just wanted you to know that's available within Microsoft teams. So here are your current teams. You can create your own, bring together people in your company based on pricing organizations. Let's click on next. Within a team, you can create multiple channels to organize your work by topic or project. All right, So like I said before when we were talking about the channels, channels I've breached are basically what the name stands for is just a channel to communicate about something in particular. So generally what you'll see is most people will create a team for their project or for their you know or unit on. Then they'll create channels for different topics of categories. So, for example, here you can see launched designer steam fund production schedule marking testers. That's header, right? And okay, here we are. Next, these team members can jump into a conversation at any time, threaten chat, makes it easy to scan the stream and keep track of the conversations relevant to you. That's right, so you can reply here to a threat shop, and then that way you see this this person road, the deadline has been pushed back, and then our person replied to that, and you can see that is threatened because it's kind of like indented into the same check. So that's one of the really cool things as well within teams that you can, you know, like comments. You can continue the conversation. Just reply on this little take that you're seeing here basically indicates status of this person. So green means available red means they're busy on. You'll learn more about that when you get to the real world example. But as you can see, there's people just having a normal conversation here. They've attached some files I don't usually they want someone to look at. Um, and I was just so but narrow it down to this. I wanted to. And you can see here that once you're in a chance wearing a team here on, then we're going into a channel here. So we click on a team here than the channel. And as you can see, there's like a sub menu off taps right here as well. And this is standard, by the way, and you see these across the different channels with in your team's, which is conversations, files wiki, and you might be able to add additional things as well. Here you click. On the plus side, you cannot other things, but this how they've set it up in this demo so I can click here. Team members going jump in the conversation Any time we've already read that, let's go to the next one. You can embed images. Files gave stickers, emojis on the their party, connectors or boats for a truly integrated experience. Yet we talked about that before. Let's click on next. Your team files no time. Frequently access tools can appear. Steps. That's something that I just mentioned. So there's some standard tops that come with Microsoft teams, but you can actually out your own and personalized, which is pretty cool. And being your favorite office risk. Silent their party ups for easy access. Like, for example, PowerPoint planner. You can add them here. Okay, so we saw the demo. That's pretty much it. That's a really quick tour from Microsoft about teams, but let's try it ourselves. So let's click on next. So all are you high type of response? Hi. Hi. In turn, beautiful. Hey, you. How are you? Welcome. All right, open a file. Give your team feedback. Click to open Excel spreadsheet from within teams. Okay. So you can click the files that people share with your from with him teams directly. Right now, I can see in this demo that they're showing us Akhtar area designed Juan designed to sure just finish OK, type of response. Let your team know you think this thing, too, is a good choice by typing the sign to. So let's just say Let's go. We designed to click enter like a chat. Great. I'll send you a chat with next steps. Do you see here these little icons at the bottom of the chap Emojis text Dutchman's camera . All right, click this year. Private conversations. You can use chat to have one on one or smaller group conversations. Okay, let's get here on the chat option on Emily has. This is a private conversation, by the way. We're now in the chat functionality of teams, and Emily is having a private one on one conversation with me. One thing you'll see and you'll learn from team study up. You can actually have more people to the chatter of the conversation, but in this case is just Emily and myself. And nobody else can see that it's a private conversation gel between her and me. All right, let them We know you got a covert typing your response. M presenter to add it to the check. So she wrote here. Hey, just wondering what you think of the files left on your desk. You're good to go. And you can you let the social team know that we have a winner that you go today. Let's just say Sure not a problem. You can see here. Like I mentioned before. There's some options for the text. Such files Emojis gives stickers and camera. If you wanted to talk about, let's keep it simple. And let's just use the tax for non stick Enter or you can click here on the sand thing. Enter. Okay, Now you see that I have a four here. It means four different things happened for somebody mentioned you. Check your notification, see who's as at mentioned you and needs your attention. Okay, let's click on activity. So somebody mentioned me here. You amazing job on this. Really loving the look of it. This that shows where you have been mentioned. Okay, Next collective. Make a me me celebrate the small wins with custom. Amis gives emojis other fund. Um, okay, right selector. Because so much your message centric don to respond to Danielle. Hi, five. Let's quick, you're awesome. So you can customize the media's as well, like you're seeing here on teams, which is pretty cool. Done. All right, we've sent it. That's it. That's it. Doesn't really quick tour from Microsoft about how you can use teams, and one can use it for I know that's just, you know, like an appetizer is just a very quick, very quick, very rapid tour. But I just wanted you to show why. I just want to show you that this is available from Michael's. Microsoft itself is go to teams demo. Don't office up. Come on is just like an appetizer for you to get a taste of what teams can dio. And it's something that I would definitely recommend that you share with other people on your team or anyone that's getting started with teams. Or, if they ask you, what can you do within teams? Just share with them this link Teams demo dot office up. Come on. It's like an initial very quick training for them. All right, guys, see in the next one. Cheers. But 7. Initial Teams Tour: Hey, guys. So we thought further ado, Let's get into teams. And let's check out a real world example of how I used teams at the workplace and how you can use it to. All right, so I'm gonna logging two teams directly from my laptop, and I'm just gonna double figure that Microsoft Teams icon, you know? Of course he's after you've downloaded and installed it like I showed you before on. Then this is what it looks like. You're gonna enter your email address and then just click signing off course after you've signed up. Like I said before, if you haven't signed up, you can sign up for free. But let's assume that you already downloaded teams. You installed it, you've already signed up. And now you're just gonna signing with your email address. All right. Okay. So, like I said before, after you signed into teams, you just enter email address and you signing This is when you look what it looks like this where you are. This is a picture of myself. It just says I'm available. So connected. And like we saw before in the demo, when we looked at the Microsoft Official demo you had your menu here on the left hand side , and we're gonna go through each of those in a moment. But I just wanted to show you just what it looks like as soon as you open teams. That's this is what it looks like. Okay. And of course, here it appears a little bit smaller. And you can, of course, you know, make the window size a little bit bigger or smaller. But I'm just gonna maximize it. So you see a full screen, like what I would see on my laptop. All right, so I just maximized it. And right now it's on the team's tab, and it's looking at the two. If a project team and it's looking at the General Channel. And you might be wonder wondering, How do I know this is a channel? Well, because, like I said before, channels are part of teams and they're basically topics that are used on teams. So if I actually expanded, you steal these little error here next to, like next. You don't see it. If you don't have your amounts over it, you don't hold her your mouse over it. But these things are basically teams that I other either created myself or that I'm a part off and give you over your mouths over this one, that we have a project and I just click on the arrow. It's just gonna so I can click on the Are rife in Just click on the team itself. I don't need to click specifically in the hour just to be clear. So if you click here on the two of a project, you don't show you the different channels. So general is the full channel that is created for an union team. When you create a team in teams, these are other channels that we've created. Within this project, there's a hidden channel, but if you click here, you will show you the name changing communications, and I can click here on shows it's on heating anymore, and all right, so we've stopped hiding it, and it's now shown, But like you see the street little dots here, more options. I can hide it again on there's different things within its channel. You can manage a channel, get linked to the channel, edit this channel Siocon, edit the name of the channel, and you can do a bunch of things you can even to leave the channel as well. So let's keep it simple, and it's just quickly go over the different things. So, like I said before, here is your left hand side menu here, the teams that you are part off, this things will. Anything that appears here is that either you are invited to the team and he joined the team or that you actually created the team yourself right? And how do you create a team? Well, we'll get into that a little bit later, but you can see here this the bottom at the at the bottom at the bottom of these teams. But here, there's a buttonhole, join or create a team. All right, then that's all you need to do. And once you're in a team like here, were in the two if a project team in the General Channel on conversations that is default for all channels files, it's also the fault. And then this too, I think, are things that we actually added. Let's just looking. Ah, the change management yet so nobody normally buy the fault. You have conversations, files and notes, but you can add more things here if you click here on the ad tap. And as you can see, there's a bunch of applications you can add here that are either Microsoft or they might be 1/3 party application. You know, like YouTube. But you can actually add it to YouTube tab. So let's just, you know, just out just for the sake of showing you this example. Italian wanted to have a YouTube tout. So let's say click on add and opposed to channel about the stop. I'm not gonna post. I'm just gonna, uh Let's just seize your home, Serge. It's just not this one. Well, let's just say it was just an example. So it just added this tab here on these channel, But you can remove. That's well, of course you can remove or you can rename it. I'm gonna remove it. All right. So, as you can see, you can add different things as well. But by default, teams generally puts conversations, files and notes. And these, of course, are conversations that we're having with someone. And you can do you see that there's a type this here and I can actually like it hearted, you know, laugh about it so you can actually react to the things people are writing on TV, which is pretty cool. And you can, you know, type here at the bottom. You see here for me the option to type of response. There's four months. So you can you can actually do this as an email. If you wanted to do these people like, more formal, you could actually increase the phone size and bold italics. Whatever everyone can reply or certainly a conversation. You can delete this. I'm gonna delete it. But basically, as you can see, you can hear, you can add emojis like you've seen before. Um, you cannot give some other things right. But let's just stick initially here, two teams to the team that you're seeing here, Andi, the chat options. So you can have chats with people, right? You can chat to other people this. Ah, but by the way, But if I was here with let's click on Greg, This is a conversation where and I were having the other day and, you know, just we're just checking whether want to have some coffee, So I sent him this this gift that you can see here. In fact, you can play. I just had a beautiful laugh with that one. So I just said to Greg A you want to have some coffee? And I just sent him this gift. So you know, you can continue the conversation here and then you type here at the bottom. And if you wanted to have a gift like I did here, you just click on gift and you know, you confined your gifts here, you can search for them or you can just scroll and see what they have their But it's pretty cool. I really like this about teams, you know, I was chatting with them on the other day as well. So if you click here on am I just stand here? This little cat she just used recently joined the business, and I just wanted to welcome her. So I sent her these little cat because he was a Friday, and we're feeling a bit like Friday, you know, it's ready to go home. So I just had heard these little cat Ondas you can see here. She could just like a like and stuff like that. I could do the same and calendar. So, like I said before, you know, this integrates with your outlook calendar. I need a load your calendar here, and you can see here the different, you know, events that you have in your calendar calls so you can call people. You know, you can do a video call or you can do just a regular phone call. So if anyone had, you know, the mobile app is seldom the mobile phone and you had any stolen your mobile phone, you could actually call them on. You wouldn't incurring any charges. So even if, for example, that person waas let's say you're living in the U. S. And that person was in Europe. Well, you could actually use teams to do free calls. You remember how I mentioned to you? The team's does everything that Skype does, but more. This is a good example. So, you know, if you're using the Skype app and somebody in another country has the Skype app, you can just call them for free. You can do the same with teams which is pretty cool, and then files. This allows you pretty much to see, you know, files that you've recently worked on So these here are some file here recently worked on or that files that people recently shared with me And I can just click on any of them and, you know, open them on. I can also search here, you know, at the top. If I wanted to search for a file so I could search, for example, let's see the leaf pile search here and it's searching for messages people on files where the word leave has been mentioned. If I want to see files, you just get your files and it will show me here all the different files available where I can search for it. All right, so this is a good example. Let's go back to the activity tab and you can see here. It's showing me, you know, a recent conversation that somebody like this message etcetera like they reacted. I have a Miskell from wheels or wheel was calling me the other day, and I didn't pick up his phone. So I have a notification that he called me. I didn't pick up the phone. So the notification tap, you know, you'll get a red button here on top of fatal the activity you know that's pretty much is indicating that you have a notification on. If you see here when you're chatting with someone, you can also see that you have the option to call them video, call a phone call, chair your screen with them on. You can add more people to the conversation and create like a separate conversation. So it's no longer, I guess, a private woman. You you have a group of people talking to each other. All right, so this is a very quick tour. All the different things. If you click here on this, you know this little pencil heels just started your chap, and then you can either create one. You can either have one name, you know. Let's say, Greg, um, let's say mirage someone create a group chat eso these like a new conversation. I could just start typing to them, and it's like a group chat, and I can actually even name this group. So I can say, you know, this is like a test, and if I put this, it'll just create this. You know that it will just name this group of people as a test. I'm Onley people that are part of this group will be able to see the conversation and says , Here you're starting a new conversation these again, these default and standard from teams and then you can just start typing and start the conversation. But you could also, of course, delete this these groups. Yet you know, it was just a test that I was trying to do on. And let's just jump to the next one, All right, so it's in, you know, because I didn't actually created. Do you see that? I just clicked on something else and it removed because it was a draft. So now it's gone because actually never started the conversation. It was just to show you what you could do with it. So that's pretty much it. That's pretty much it. So you can see the teams is super simple. And, of course, if you clicked on your I can hear the top. It's a beautiful like another menu, so you can change your picture. Your avatar. You can send a status message if you like. You can save things you can. You can see what you've saved your settings. You can also change your status as well, too busy or do not disturb. Um, Donald them a lot like I showed you. You can sign out. So it's a bit like, you know, that many that you see pretty much in all other applications. And you can also just go back here to the many on the left and you have teams calendar. Cole's filed etcetera. And then you get your naps. We will show you a bunch of different acts that are available for integration with teams like Trail Oh, and so forth. You can see assume meetings if you're using, assuming your business, you could also integrated here on on teams, which is pretty cool. All right, so this is the initial bit that I wanted to show you. Just, you know, a beautiful feel for you. I'm getting around teams, or we're gonna explore each of these taps in more detail, and I'm gonna show you how you can use each one of them in a moment. Alright, guys, see in the next one. Cheers. But 8. Create and Manage Teams: alright, guys. So one of the most important things you want to learn about bankers off teams is how to create teams and how you manage your teams within teams. And I know something that gets a bit confusing because I'm using the work teams and the products names Microsoft teams. But I'm talking about teams in groups of people that you work with, and then there's also teams the application. So when you want to create your teams, which is what you're seeing here on screen, these are teams that I have either created myself or that I have joined because someone created them and invited me to join those teams. Now let's go real quickly through the process of how to create a new team. Let's say you didn't have any of what I have here, and you have this empty because it's the first time you're using teams. So one of the first things you're gonna want to do is set up your first team. So you just click here at the bottom. Do you see that if you scroll or go by boat to the bottom of these, you see here I join or create a team, So just click on that and then you can see here the option off, create a team. Let's click on this one. I'm gonna plead on. So if it's a class professional learning staff other So depending on what you're trying to do on the type of business that you have, you will have different options here available to you. But most people will generally have at least a staff option on the other one. It doesn't really matter too much which one you choose. So let's just say we're gonna create one that's called other. And then the next thing that you're going to see here is the name of your team. So let's call this team the test team, right, Because it's a test team. They were creating its example. Or let's just call it maybe example Team for demo. All right. And then the description is taken out A little bit more information about this, this is example. Team for demo presentation. All right. And then here is another really important thing. So team's gonna be I would private or public right to you. See, here, public, anyone in your organization conjoined. So basically, this this doesn't mean that it's actually open to, you know, public, as in anyone in the Internet, but more anyone that is part of your office. 365 sweet within your business So it could be, You know, let's say if you're in procurement and some people from marketing could see your team that you created and they could actually join if they wanted to. But because you, of course, have control over that. You could also manage that. But when you make it public, you're basically giving anyone within your business the option to joining if they wanted to . If they find it on, they might it sent. That's gonna like, you know, appear randomly for them to just join. But they could search for your team and they could join if they wanted to. So most of the time, the vast majority of the times we were creating a team. And there's like, 90 95% of the time you want to set it private and by default, like you saw by the foot when I was starting to create this brand new team by default, it defaults to private because that's what people and most of time, most people are gonna want to use it when I use the private option, which means it's only available to team owners and the people that that you add. So basically, you, the person creating this team, you're what we call within teams the team owner. And because you're the team owner, you can add and decide who you add into the team, which people have access to the team to the channels, information, the files, everything that you have within that very troll team you are creating right, because it's kind of like a virtual team, basically within Microsoft teams, which is like we've talked before what this is all about. It's about you setting up a digital team that allows you to collaborate with people on your job. All right, so we've set a team name out of the description, and we've set the privacy to private by the four defaults to private. And let's just click next right, and then it's creating the team at members, so this basically allows you to at people here. So you remember how we talked about Greg before so I could click here. Greg and I could add him here if I wanted to. You know, I select here, and then I add, and that's that it. So let's say you wanted to add more people to this team, so he just basically search for their names and then anyone that is part of your business on its has an office 365 sweet license assigned to them, which will be probably pretty much anyone that works for your company. If your company has office 365 So you can just add them to your team here until have access to the team that channels that follows that chats everything. We think that that team So for this demo, I'm just gonna skip this for now. I'm just gonna take this and it's gonna skip because you could add people later on. So that's what I just wanted to show you that, as you're creating the team team gives you the option to add people to it. But you can skip that under the later on if you wanted to. So I'm gonna skip that on that. I'm gonna show you that later, so I'm gonna skip it, and then that's it. You know, we've started a new team. It's called example Team for demo, which is this demo that I'm showing you right now. And you can see teams has added at the bottom so last. But I could actually move this to the top if I wanted to. So I just left click on it and then just dragon. I can drive it to the top example Demo and even further, if I wanted to, I wanted to make it the 1st 1 of the top right at the top. So example team demo. So, like I said before by default, when you create a brand new team, which is what we just did a second ago in this example, team for Demo by the full teams creates the General Channel for you. So generally is like the name implies just for general topics. General conversations. It's just the General Channel, but you can create another additional channels. How do you added the trail? Additional channels. Well, you simply click on these three dots here, and you then select the option at channel. As you can see, teams is super easy, super simple, super intuitive. On most of the time, you won't need a lot of training or things to step things up or to do things within teams. Actually, it's pretty self explanatory, like you're seeing here on screen right now. So all we have to do is play a little bit with it. You know, just you're not gonna break anything. You can always change things later on. If you wanted to change things like, for example, the name, let's say I wanted to change this name. All right, so I click here and edit team, and then it gives me the option to change the name. Right? And I could even change the avatar. So the allegory is this. You know, this little picture here on the left? You know, these little picture here is the avatar of the team, and you can see it here as well. That's the avatar off this team. But I could actually change that if I wanted to see if I go here, you know, the $3 in it click on Edit team. And then I could also, by the way, upload my own avatar if I wanted to. But let's say I just want to use this shoe. All right, shoe and then update and saving changes. So teams basically updating and you see you this. Now, this is issue, and I'm just gonna change these teams name at a team, and I'm just gonna call it the shoe team, All right? Just justice. An example. I just want to show you that you can quickly change this, and then you click update and then saving changes on now there's gonna be renamed to the shoe team. Just give it a sec to update. I actually didn't update, and I'll show you right now. Why didn't update? It's actually because I probably change the name, not the actual name of the team, but the description. So let me show you again if I go to edit team. You see, I actually changed the description here to the shoe team. Another team name, which is actually up here. So I'm gonna just copy and paste this. So the team name is actually up here. So if I go here and change example team for demo to the shoe team, when I click on update that now, we'll actually update the name of the team. But even though I made a little mistake there, what I wanted to show you, and this is a really good example off. Don't worry too much about it. You can quickly change that. And there's no problem. It's not like you're gonna break things again. You know, Let's say you had a type on the name Oryu actually wanted to all. I don't really like the shoe team name. That's really not the right name. I would use so many ballistics edit team. Let's call it procurement team. All right, So let's say you're pro procurement and we're gonna change actually the avatar as well to So I'm doing the same mistake here again because I'm actually changed the description, not the team name, which is up here. So just bear with me a sec. Let's just changes right now, the procurement team. So actually, just to remind you, because I was just showing you to change the naming, the description areas of these, actually the description, the team name, he said at the top So you can change it here, and then you can also change the Avatar, and I'm gonna change it. Teoh Thes. Later. Red thing here. I'm just going to update. And now this is gonna be called instead of the shoe team, he's gonna be called the procurement team on the Alito is also gonna change. Sit Now I have this little red thing on. This is a procurement team. Now it seems a little bit more professional for these demo. Alright guys. So bear with me. So, like I said before, any time you create a new team teams Microsoft teams by the fault sets a general channel for you. And by the full Anytime you have a new channel, you'll have the conversation stop, which is a bit like chatting for people that are part of this team. And then you also have the files tab, which is imagine, like, you know, like drop books or one drive or box any like online, you know, like I cloud your you know, your iCloud where you consider up your files. So this is basically what it is within teams, you have the option off. That's a new folder. I'm gonna create this purchasing. It's going to purchasing folder. So, basically, then it'll set up this new folder crow purchasing on I can create. So folders there. If I wanted Teoh. So let's go up. You know in this in this portrait sing, let's call it que three. So these are the q three purchases on, then create. So I now how a file and a sub file within that folder in a folder within that, if I went back again to general and files, you can see your purchasing, and then you can see here the sub folder it created called T three purchases. And then I could either create a new file like a war document, an Excel spreadsheet on a par point presentation. Or I could actually upload file if I hadn't already on my computer sitting there. I just click upload, and it will give me the option to upload the file from my computer like you would normally do if you're sending an email or, you know, just uploading a follow pretty much anywhere in the world you already know how to do this is pretty easy, right? So I guess one of the cool things I wanted to show you hear about setting up your teams in teams is that he also seamlessly integrates with everything in office 365 Like you saw here you have the option of creating war documents, spreadsheets and PowerPoint presentations right here directly in teams. Now, that is really, really cool. And if your company is using SharePoint, you can actually open in SharePoint as well. So all the files and you're actually saving in teams. The looks like you're actually saving them in teams, but actually they're seeing in the backhand or in the background there, actually sitting in SharePoint or SharePoint. He's actually where your files are sitting, but that doesn't matter too much. It's not something for you to worry about is just basically something for you to be aware off, all right. And if you wanted to send someone the link to this folder, let's say you wanted to collaborate with someone in your team, and you wanted to send them by via email. The link to these folder. You could just kick you on, get link, and you can just copy the link and then you can just add it in an email. You know, you just pay sitting on email and then they can get here. That replica Lee's father, where you have your files, right? So this is really cool. And let's say now, so we've created a new team and that's it. That's the initial thing. I want to show you in this part of the course, how to create a new team and we basically creating your team. Now let's look at managing that team. So here, on the right hand side of the team's name, you can see the three dots and you remember how I told you that you could later on add more people to the team. You just get here on at Team Member or I remember. And then here, you know, we cannot again Greg or let's say we want to add someone else like the show. So Michel Fletcher. So let's say we want it to other here and you just pick up and then you add her. That's it. Super easy. And then she'll become a member. All right, let's say I actually wanted to add Emma, so I'm gonna add Emma here, and then you just get ad and then you can add her, right? But I'm not gonna do that right now. I just wanted to show you the example of how you have people to a team. I'm gonna close things because this is just a demo. And like I said before, this is in this part of the course we're seeing how to create a team which we already saw before. You just go here, Joiner, create a team and then you create team and that's it. But we can also manage the team from these three dots. So you click here managed team, so you'll see it here. Like right now I'm the owner, right? And I'm also the only person that is on this team. But I could add members, and then they would appear here below. Like if I go here to the other team that I've set up for another project that I'm working on. If I go here to manage team, I can see here people that are owners off this team and I can see below. There's 35 other people that are part of this team as well. I can see the role in the business, their location and the role within teams. So either unknown er, are they a member of the team the team called to if a project right, so you can see here below. I have a bunch of other people, added on it, and I could easily remove them as well if I wanted to. So if I wanted to remove someone from the team, I could just click on these X here, and it would remove that person from the team. And that's something you might want to do some things as well, cause then you might say, like, Oh, I don't want 35 people. Accessing this team is too many of them. They don't need to access these than you. Just change that. All right, let's go back again to our general procurement team. Example, right? So, like I said before, you can also add other things on your team so you can leave the team. You can get the link to the team. So, like, before we could copy this link and send it to someone if we wanted them to access the team and all the information, I mean it all right. Another thing you can do is to lead the team off course. You can also delete the team any the team like we saw before, and you can manage a team. You can't even hide the team. And then if you hide the team they will appear at the bottom. Do you see here where I have hidden teams? So if you click on that, it will expand all of your heating teams and you could hide the sun and hided unhurried later on if he wanted to. So in this part of the course, like I said before, we're basically seeing how to create a new team, which we just did. And like I said before, by the before you see this General Channel and you can see these two tops by the food conversations on files and here this is basically different. I guess if you're wondering who has access to this chap here, it's pretty much anyone that is part of this team. Anyone that you've added here when you go to manage Team Anne, adhere anyone that is below in this part here. So, for example, if I went to the two if a product that we saw before and I went here to manage team, if you remember, we have these owners. So there's four people that own this team, and then there's 35 members and guests. So if I posted something in this chat here, anyone off those 35 people that we saw before on the four owners would be able to see this information. Now that is different from the chat tab, which allows you to have one on one private conversations with people, right? So remember the check. He's just like the name implies for you to chat with someone one on one, or you can add other people into a child. So you have, like, a group chat if you wanted to have a multiple people as part of a conversation. But when you're in your team and you're using your channels and you're typing stuff here, anyone that is part of this team will be able to see this. All right, there's just something for you keeping mine, and that's OK because he want people. That the people are part of a team might might be the reason why you what teams is designed like this so you can collaborate on the project that you're working on or the different initiatives that you're working on. That's why teams has the two options, right? So you wanted to have a private one on one. You don't use the team's channels to chat, but you use the actual chat option. But if you want everyone in the teams of those 35 people in this example and the four owners to see what you have here, you just type here and then anyone can see it. Now, that doesn't mean they're necessarily gonna see it right, because, well, they probably are working on isolating friend things. So if you want it someone in particular to see this there are ways such as, for example, you can add, So I could say at Greg, right? And then he would see this. If I click the year here on top, he would get a notification that this is something for him to read. I could also do if I want everyone in the child like everyone in this team to actually see something to take at general and then anyone in the general channels or pretty much anyone that is part of the team will actually get a notification that you posted something. So that's something you might want to use on occasions. But you also might not want to use it all the time, right, because you don't want want to be bombarding people at the office with notifications, right? It'll get annoying, so just use it responsibly when you actually need to use that. And then you can, of course, both things here for anyone to see. You can at them if you want them to get identification. Or you can add General, if you want anyone on everyone that is part of the team to get that notification Or alternatively, like I said before, it is just a private one on one thing you can just go to the chat on do you know, type here new chat and then find the person that you want to add or just continue the conversation. We've already started a conversation, all right, so this is basically like you saw in this part of the course. We basically create a team. Call it procurement team we explored that taps it by the fourth appear on teams. But like I said, you can also add additional tabs so you can integrate things that, like Excel, you know, P. D efs, a bunch of other stuff that are already here, that Microsoft has integrated with third party applications or applications that they own themselves, such as one note and planner or forms. And, of course, if you wanted to search something for a simple Trillo so I can add the trail of town if I wanted to. So it's very flexible. It's one of the my favorite things. And one of the things that I think teams his smokers of teams is so powerful is because, as you can see, you can add things from Microsoft and even from external third party applications, right here on teams as tabs and you can integrate with different things, which is really cool. All right, guys, see in the next one Cheers, my 9. Create and Manage Channels: Hey guys. So, like we saw before, we created a procurement team team within Microsoft teams and by the fall. Like I said, Microsoft creates this general channel for you on. Like I mentioned before, channels are pretty much toppings, so topics of conversation or categories weaken your team. So, for example, I want that. So I wanted to create an additional channel here called Product Management. So I go here to the three thoughts and then at Channel, and then I just call it Project Management description is optional like it's us here. If I click here automatically show this challenge and everyone's channel list, then everyone will get kind of like a notification saying, Hey, we've added this new channel, but I'm not gonna do that. I'm just gonna pick ad. I know it's adding the channel. Okay, so now you see it here. The Project Management channel has been created. So if you're wondering why you might wanna have different channels within a team is because you might wanna keep conversations separate, kind of like when you have, you know, in your email folders and you create folders for different categories or topics because you don't want to store all of your archival if your emails under a single folder. But generally you want to categorize them, so if in the future you need to search for them, you can just quickly go through the specific folders that you've created. So this is a bit similar. Of course, it's not the same, but it's a bit similar. It just allows you to create different channels so you can have different types of conversations with people within your team, so they might not all be interested in your product management. So some of them might say, Actually, I want to add a channel who, for example, procurement party. So this is just for people to have a chap around everything that is related to the procurement party, and that's a different channel. So we might not all be interesting that procurement party. So anyone that is interesting, the procurement party will be able to see it. No. At this time, Microsoft doesn't allow, for example, to have separate private privacy levels like in channels rest of the team. So pretty much anyone that is part of these procurement team will have access to all the channels that are part of this team, right? But I'm pretty sure that in the future you will have the option to, like, segregate, so I could actually have only some people within the team having access to these channel. It's not available yet, but Microsoft intends to the launch in the near future. So just keep your eyes open for that, and at some point when it becomes available, you'll see it available to you. Now, if you're wondering how many channels you can create, pretty much as many as you like. Same goes for the number of teams. If you wanted to create multiple teams, you could, and generally you're just gonna be creating a few, you know, related to specific things. You're working on our teams, your part off or project that you're working on and so forth. But basically it's very seeming. Lawrence. You can see it's very intuitive and similarly to when you click here and three dots on the team level to make changes to it, you can do the same way the channels. So if I click here for more options, you can hide the channel. You can look at the channel modifications you can match channel. You know, you could get email address. So this is basically shows you what is the email? Others for these channels. So you could email the team channel, and then everyone will get a notification or information if you wanted to. So this also useful for teams that are working together? And if we wanted to edit this channel So, like, change the name, stuff like that. You know this town project management? I'm just gonna call it That's a change management change management channel. That's part of the procurement team. So everything related to change management. All this culture discussions related to change management under the project manager on their the procurement team, we're gonna have it here. So we're gonna save it, and there's gonna change then product management to change management, okay? And that you can see these now allows me to have separate conversations in this channel, So I just basically renamed it So he's very easy and then connectors. So let's look at the connectors here. So again you can have different things here is kind of like Adams or like extras that you can add to your channel. Andi, for example, here to Twitter once and then receive messages called tweets. So if you add them here, then it will just at Twitter to your channel. So these are different things you can do with your channel. And, you know, you might not be regularly using this. Generally, I don't really use any of this. Normally, I just create the channels, have conversations with them at files to them on so forth. So if we looked at that other one because this is ah, you know, something I just set up here right now. But if we look at another one where I actually have a little files and I go to the two F A project, which is a really world example real world problem that I'm working on, if I go to a product management towel which I created, you can see here I have some files that I have added, like reports, you know, the schedule of the project of feasibility report back up before pretty files options analysis. So if I win here to reports, I could actually see some of the reports I uploaded the week you deployment status report. So this is something that I uploaded here So the Project status report. So you can see here and he's like I said before, allows me to share these with people. So if I wanted to share this file that it's on this project management channel within the two. If a project team in Microsoft teams I could actually click on these three dots on, then I could get the link to these part one presentation, and I could copy it. I've been saying that by email is, Hey, guys, here's a link to the part time presentation at Great about the products that report, and then people could see it off course. I could also added the follow if I wanted to. So I click here on anything Teams I could edit direct the filed here directly in teams. I don't even have to open PowerPoint. I could actually edit it that here directing teams, I could open the filing the browser and then edit directly from the browser or open the desktop app. You know, the Power Point application here, and my computer and I could edit there. I could move this to another folder. I could copy the file and then pasted on file like you would on your desktop computer. I could actually download the file if I wanted to. So let's say I wanted to attach this status report in uneven like download and then attach it renamed the file, Get the link to the file. I could make this file a top. So if I click here and make the stop, he will appear the file will appear here at the top. All right, so, as you can see, it doesn't work to differently to how your computer works and how you have files and stuff in your computer. Which is why Microsoft teams is, like I said, many times, so powerful because people are used to this, you know, they use these on a regular basis. They upload files. They work with PowerPoint word Excel. They do it on a regular bases multiple times a day, every day. So this is why teams is such a great tool for collaboration, because your team can continue to do what they normally dio. But they can now. They in digital workspace called Microsoft teams where they can collaborate, communicate, share information, share files, share communication, communicate with each other, communicate with a group of people communicate with other teams within the business and within your specific team that you're part of in that business as well. So that's really cool. So that's pretty much it. You know, you can change that. You can create. Like I said before us, many channels asked you like So in this case, we create a changing communications channel, a plan, a research channel and project management channel. There's no limit to it. And like you so before it's super easy. Just go here to the three dots at the team level and click Click here and then you add a channel on you just create a new one. If you didn't need it anymore, you can delete it, right? That's pretty much all you need to know about channels and about teams which we covered in the previous part of the course. All right, so I'm gonna close to something here or may mind said closest of it here. I'm gonna delete this team because it's an example team that I created just to show you some things I'm gonna click here Elite team, Look at these. Gotta be careful. All channels chat files in office. Recruit will team will be related. I understand everything will be deleted. Okay. So just be careful with this, because at this point in time, there is no option to archive and recover your deleting. It means you're actually believing it. There is something that Microsoft is working on to create later, Like the option to archive teams and then recover them. But for now, it's actually just deleted. So if you click to leave yep. And then he will remove these procurement team that we created a moment at all. It's gone. Alright, guys. So So it just be mindful that if you delete the team, it's actually gone. So if you don't want to delete the team and you just wanna hide it so you don't want to see it or you want to kind of archive it at the moment, the best way to do it is if you just click on this three, the thoughts that you just can't hide and he will take it to the button to the bottom. I will take it right here at the bottom and you can still on hided. And if you can come visit, I'll just show you that it's there. All right. But if you wanted to leave and just get rid of everything and don't want to see it anymore , and you can't go back because there's no undo option, at least not at the moment off these recording, I'm pretty sure Microsoft in the future will have that. Then just be careful with the Lishan. But I just show you how to do it like we saw before. We wanted to create and really quickly would just be joining create on your team. Let's just do it really quickly just to Toby for recap. I'm just going to like the other option. Like I said before, this doesn't really matter too much which option to select. Just click on the cure, man. Team on. And I'm not gonna description Private. Yes. Next it's creating the team, and I'm gonna skip adding people to the team on. All right, so here it is. And now I'm gonna go here to manage. Okay, so this is a managed channel, but the procuring teams here at the bottom Now I'm gonna move it up like we did before, so it's right at the top, and I'm gonna click here managed team. Actually, I'm gonna click here on edit team instead of managed. And I just want to add the avatar that we had before. So I'm just gonna here, remember here that look is where you change the name. Here's where you change description. You can change to public and private. But like I said, recommend it is you leave it in private most of time. So only people that you grant access to have access to it. And how did they get access to it? Let's just hope they dio avatar again quickly. But if you remember, we have an option here to have members of the team and how you see that option. If you go here to the three buttons you go to at member and then the people that you had here will have access to the team, anyone no one else will have access to it. All right. So like we saw here in these other product, that too. If a project, if they go to manage team, I can see here who are the members, right? And I didn't I didn't addio anyone here in the procurement team, but it would be pretty much the same. You'd see the owners here, and then you would see the members on the guest below. That's it. Super easy. So that's pretty much all you need to know about teams and about channels. Let's out on our channel here just real quickly. You got a click? I'm not gonna have the option within the channel. I gotta go, actually, to the team here through three. That's here and get the option at Channel. And I'm just gonna create a channel Cold project management. Like I said, you can name it, whatever you want. All right, so here it is. So you got your channels and these kind of, like, sub level and then your team, Right? So think of the channels. Like I said before stopping her categories for your conversations or files and so forth. All right, guys. See you on the next one. Cheers. Bye. 10. Chatting in Teams: Hey, guys. So we already explored how to create teams, how to great channels, how to manage teams, how to manage your channels, how to rename. Then how did add the avatars and so forth right, and like you so before. And if you remember, when you're on a particular team and a channel, you can actually have conversations by typing hearing the conversations tab and you can just type hello. And then that's it. And you get the options to Eddie the text. That's a performance. Detective wanted to make this bigger. Or if you wanted to make it, let's be bold. And then here is a fun size, so I can actually make it large and hello. And I could just send this message by picking here. And then everyone that is part of these channel will be. We'll be able to see this information will be able to see these chap Well, pretty much anyone that is part of this team, actually, because remember that everyone that is part of this team will have access to all the channels that are part of that team. All right, So, like I said before, you don't want to use these for general comfort for one on one conversations or private conversations, but more for team conversation. When you want everyone in the team to be able to see the information and if you want it, anyone in particular to have a notification of that message are you sending you just add and then you have the name of the person or add General, if you want anyone, everyone in the team to get there, the notification off, something that you written. So you you are general. And then hey, guys, please check these out on then. Anyone that after you send it or you enter, everyone is gonna get So you can either enter to send the information or you can I kick on this little, you know, airplane ticket, airplane, paper plane, which is which is pretty, pretty much just being sent, like in all of the other applications. You know, chatting, chatting, application. So if you click that everyone you know, the message will go on everyone that is part off. These team will get that notification because we at general right, but in this part of the course actually wanted to go to the chats, tell here so that we could explore a little bit. This and I talked a little bit about it before, but I just wanted to show you only to be the more detail what you can do with chat functionality. So, like I said before the Chinese super powerful because you could have private conversations with people, right? So we can talk here. Hi, Emma. And then enter or just the, you know, paper plane. And it will just send that message to her. I could add, you know, emojis. So, like like the cat. Or I could actually have gifts if I wanted to, Like we saw before. So that gift that you see here is something that I sent to her before I could schedule a meeting with her about getting on here. I could add stickers on Remember, you can personalize tickers. And these three little dots give really with more options. If you wanted to know, I can also attach files. If I wanted to send him a fellow and remember this now because we're in the chat option. He's more for those private one on one conversations or alternatively, let's say I wanted to include someone in this conversation with Emma, I can add people here in this little button here. If I click on that and don't worry, they won't be able to say, See anything you had reaching to him? A. Previously but only what you start when you start typing where you start adding from the moment you added that person. So it kind of becomes like a bit of like a separate group. Chet, basically. And it's separate to what you have with Emma personally. So anything that you have with M o our with a particular person in your chat, when it's just one person nobody else will be able to see. It is a private conversation. But if you have more people to it than everyone will be able to see that on, that will be from the moment that you added them off course, they won't be able to see anything you wrote before the moment you added them. Okay, I hope that makes sense. But the important thing here are the key thing here is that you're generally not gonna want to use the tap, the chat tab on the chat functionality for those you know, mass team conversations or group discussions. That's where you're gonna be using the teams and the channels. Four. But if you wanted to have, like, private conversations or just a small group of people discussing something privately, these is where you go, All right? And keep in mind that this is something you also have available to you on the mall application, which is pretty cool, but something you wanna take someone really quickly and we don't want to send an SMS, and you can use teams for free and you can send them messages like you would buy texting SMS. You know, your apple or whatever application you're using such of what's up could do it directed here from teams. And keep in mind that I'm just gonna cancel these for a moment you can do ah, video call just a regular audio Cole. You can share your screen. So you see this option here? It's called start sharing your screen. So am I would be able to see whatever I have on my screen and pretty much if, let's say you attached files in that conversation to em. If you click your files, you would see all the files that you've sent to her, Andi, if you went here to organization, you can see where she sits in the in the business. And if you go to activity, some of the things that she's done lately in any teams you have in common, All right, so that's pretty much what you would be able to do with the chat functionality. That's it. There's nothing really more to say about the chat. Functionality is super simple, super easy to use. And, like I said before, you have a bunch of options here. When you're chatting with people, you have some options here in the many of the top us. Well, so for video calls are your goals sharing your screen. You can see here if your shirt father you attach files you here for your see kind of like the history of that. You can see where the person is in the business. By clicking on this stuff, you can see what the on again, you can add additional taps like we saw before, So if I click on that tabs, you can add more things here for that conversation if you wanted to. So, like before super easy to use super flexible integrates without applications outside of the Microsoft world. But even within my Soviet cell, and this is one of the most powerful things about the office. 365 sweet on the application Microsoft teams, which integrates with the rest of the sweet and the rest of those Microsoft products. You can just add them here very easily if you wanted to share and collaborate with other people that you're working through your different projects, initiatives, etcetera. All right, so that's what I'm gonna leave you with. This is all you need to know about the chat functionality. You can have gifts. Like I said, You just have fun with this all the time. You know, Like I said, they are day to great. I just said to him, Let's just have some coffee and I sent him this gift on. We just went for a coffee, and when somebody messages you, you can like it. You can hard it. I think it's really to be more options here. If you wanted to see on the show, more officers like saved this message. Marcus and Red translate etcetera, so you have a bunch of options when you're chatting with people which also, you know, enhances the functionality and the chatting functionality on. Remember, these little pencil here is if you want to start a new chat from scratch and search if you wanted to search for something that you know, you type before you could use the search functionality to search like you would, you know, in Google or other search thing. All right, that's pretty much all you need to know. And that's what I'm gonna leave you within this little chap it because I don't want to get too much into it is very simple, very easy to use on if you're used any other chat applications, which I'm pretty sure anyone watching this video has done. Well, teams is pretty much like the rest of them is just, you know, designed for business and for collaborations. You will be able to get a lot done at the workplace. Right, guys on the next one chair Spike 11. Everything else you should know about Teams: Hey, guys. So we already saw the team staff here on the left, where we have the teams and the channels within those teams like we saw before for file sharing, collaboration, team conversations and so forth. And we already saw also that chat tab here as well before. So those two tabs are when you're gonna be using most of the time when using teams. And those two tabs are pretty much the essence off what Microsoft teams is all about, particularly the teams tab, which off course gives its name to the product itself, right? That's why it's called Microsoft teams because you can actually create digital teams here, which are a reflection off physical real world teams, but just gives you the opportunity on the space. The workspace toe work digitally on different things that you are currently actually working on in the business. So that's why it's so cool. And that's why it's so powerful. So those are really because we've already covered those two taps and those different things you can do within those steps, like chatting like creating new teams, creating channels, sharing files, getting the links to the files, creating folders, folders, adding tabs on so forth. The rest I'm gonna go through like quickly because I don't think there's a lot of value in me spending a lot of time in those are things on. There's not a little body for you either, because of key things like I said before, is you being familiar with teams and chat? But just for the sake of you being familiar with what is there, let's just quickly go through all of that before we finish on drop of the course. All right, so the activity tab we call it a little bit earlier at the beginning of the course on basically allows you to see different recent activities that you've had, such as conversation chats. If somebody like the message, you remember how you told me that you could like a message. So, for example, I like this message from Greg, and he liked this one for me as well. So if somebody likes that and that's something also, I really like about teams, so you don't have to reply to a message. You could just like it. That's something I actually would like to having. What's up, by the way, which I don't have, but you have it here on team. So if somebody sends you a message, you can just like it like you like it on Facebook, you know? So if you've used Facebook, you're pretty much used to like you messages or posts. So the same type of thing when somebody writes something to you and just like it, So let them kind of like acknowledge that you read it, read it on day. Don't have to, you know, they don't have Teoh reply unnecessarily so they could just like what you said on that's that's a reply itself, right? And that's how we communicate in the modern world. We just do it Something's with likes or with emojis or with gays or with stickers. And that's one thing you can easily do with teams, right? So these activity is a bit like the activity fee feed that you would see on Facebook or anywhere else. It just like I said before, shows your recent activities and gives you all the notifications that you've had. We've saw already the chat and the team stop, so I'm gonna go into those again now. But if we went to the calendar, we already saw this before organic shows and upload your calendar. And you can add meetings as well from here to your outlook calendar. If you have new meeting, you can just set it up pretty much the same as when you're setting up a meeting in, you know, in outlook. And if you do admit now, video conference calls start a private meeting. So you just if, like, pick here made Now I'm just gonna turn this off. So no video for now, I just say joined now, and it will immediately start conference school. And then I can just add people to it if I wanted to. All right, so that's another option. If you wanted to start a conference call on the spot, let's say you were chatting with someone said, like, You know, let's take this and it's just a quick Let's just have a quick conversation. You could do it from here, Mitt now, but as you saw before, you can also do it from when you're trying with someone. If you click here on video, call or article, you can use that as well to actually talk to someone. If you I want to do that. And you might be wondering when that might be useful when you would use it all. It can be useful in a lot of scenarios. Made a lot of cases. I could give you an example. So one day I was working on a project and we're in the middle of a deployment and we were chatting with someone, but they had a lot of questions on a loaf, and it was just getting to the point where I actually felt I needed to talk to them. But they were at a different building and I didn't have time to get to the building. So I just said to them, Give me a second. I'm just gonna call you right now. I just kicked here on the article button and we just had a conversation, Really? And then whilst we were in the middle of that coal, we both thought, Oh, we actually need to get some more people in the coal and we just added them to the phone call. So that was really good. Really, really cool and really helpful. So in this cold staff, like we saw before, you can, you know, starting new groups. So you can do like a group call if you want it, Teoh. So we're now in that teams files tab and this is what you see. You know your recent files again like we saw before. You can actually search for them here if you wanted to. If you were looking for a file on, you can't remember where it's storing. Which folder, etcetera. You can search for it here, Andi. It'll take you and show you the different options where he might be located on. Then. If you select here on the you know, you click here on the more options. You don't give you the option to download editing teams that center like we saw before. And again, these three dots here the bottom give you some additional options are absolutely, can integrate into teams if you wanted to. And there's also the ops here. Help. So just a feature. So you kick here on so just a feature you don't just opened the Yes, Ask the boys. Now you know the user voice thing for Microsoft where you can just suggest continue to use her voice. So these continuities air voice these user voice is a community that Microsoft created where you can actually, you know, add additional suggestions or things for teams. So if you go, let's go back. That might have gone too quickly on that. So if I actually went here to the help, I clicked on, so just a feature, it'll it'll open your brows and it will take you to Microsoft User Feedback Forum. And here you can actually add to if you wanted to add new ideas or, you know you have if you had any feedback about something you liked or something you didn't like, where you want to report a bug, etcetera. These where you do it and Microsoft actually response to use what they say it something's planned if they're working on it. If it's in testing, etcetera, which I think it's pretty cool. So this, for example, this guy here, Justin Chanda. Oh, he's actually a really world guy actually existed. This is a product manager at Microsoft teams on. He's saying We're testing these thing already, all right, so he can scroll down. You can see a little things coming soon from Microsoft and can vote. So if somebody had an idea here on you wanted to. I voted so that it gets done faster. This is where you do it. Okay, so let's go back to our teams and let's go here. It's gonna go here again. Two teams for a second. So there's always so before and again if you wanted to If you wanted to change your avatar , you just go here. Just shows you some additional options are on your user. So the status, the things that you save, you can set a status message if you wanted to settings So you can you know, your privacy notification devices, etcetera. You can change all of that from here. So these where you go to kind of like manager account, basically and, uh, keyboard shortcuts. It will show you with shortcuts you can use check for updates generally, for example, you don't really need to check for updates like this is like pretty much happens automatically. But you could if you wanted to download the mobile app and then just sign out and that's it , guys, that's pretty much everything you need to know about Microsoft teams, and this is a super powerful application. I use it on a regular basis, and I'm sure you'll love it. And the reason why I have so much experience and knowledge about teams is because I've actually deployed a couple of times. And I've worked on, you know, many products using teams on every time I introduce someone to teams who hasn't used it before, they love it. They absolutely love it on. It's really productive when you're working on projects that a business or, you know, just working pretty much on anything. Even if it's an internal initiative within your team itself. Or if you want to collaborate with people within your team, this is a great way to do it. All right. So I'm really glad that you going through everything in teams, and I hope you find it really helpful and valuable and useful and go forth. You know, start using it to create teams and to start playing with it. Like I said before, don't worry too much about breaking things. You're not gonna break anything, and you know you could just change things. Andi. Edit them before and don't forget before I go to go. Like if you ever have questions around how to do something, just go to support that office that come. And don't forget that you have a lawyer of resources from Mike Self teams here directly on diesel guy. You literally step by step on how to do stuff. So if you want to go meetings and calls like we said before so join a meeting participating in a meeting calling toe a meeting. Share your screen. So how do I share my screen? Just click here on like yourself will show you the step by step process on how you do it. So this is like I said before, a super valuable resource that that might cause offence made available to everyone in the world are on the things that you would normally use and do it in teams. So teams and channels track activity. The notification saying the chat, the meetings, the files absent services. So if you ever have questions about things that you can do, or if you can't remember how to do something well, of course, you can access these videos again and replay them if you need it to. But you can also access the support documentation from Microsoft directly, and you'll find a lot of really good little videos and little valuable information on Don't forget, of course, that if you go to YouTube, you can also find out little videos about teams. YouTube. All right, guys, I hope you found these Microsoft teams tutorial and online course helpful, and we'll talk again soon. Cheers.