Microsoft (MS) Project: Project Planning and Scheduling

1. Welcome_Introduction: Hi everyone. My name is Mustafa. I am DNA structure for this complete course for project planning and scheduling using Microsoft Project. I have master and I am a certified Project Manager, the PMP certification, which several years of experience in different industries. In this course, you will learn how to create a project using the MS project. How to create a WBS and add the task and activities that you will do during the project. You will also learn how to add a relation between these activities to find the critical path of your project. And also you will learn how to add the resources to each of these activities and the costs in order to estimate the budget of the project. This course is designed for Project Scheduler planners, project engineer, construction engineer. Project cause controllers are probably anyone who is watching this video. So let's make it short. Make a cough for yourself. We have a quite long paths to go forward and have fun together. Thanks for watching. 2. 01-Project Structure: Hi everyone. In this lecture I'm going to shoot a project or structure in MS Project which is necessary to know before I started working with the software. So let us start with the definition of a project. A project, as you know, is a temporary endeavor, which means that it has an start and end date and you create a unique product or service. For example, if you build a breach, if you mean the road or if you want to paint your house, you are doing a project because it hasn't hit start and end date and your providing a unique service. According to PMBOK, a project has five process group, initiating, planning, executing, monitoring, and controlling and closing. So MS Project is a software that you use for the planning and monitoring and controlling your project. So during the planning of a project, you define your risk of patchwork. You define your activities, you define the schedule, you define the budget, you define the US signed their resources to each of these tasks or activities. And during the monitoring and controlling, you see the progress of a project and compare these with your baseline and the plan that you have. And you will, you will see how you're doing during the course of the project. So it's a great software for scheduling, budget estimation, cost control resource. And it is a software that is either stand alone or you can put it in the project on your shared drive. And for example, different colleagues can handle the project all together. Let's take a look at the definition of portfolio, program and project. Portfolios. You, as you see, a company can have a portfolio of projects or programs. So to project, as I mentioned, is a temporary endeavor that you start and end date. But several of these projects, they can't fall under one program. And the program are those projects that fall under the same category. And based on the example that you see are this is just a schematic example. A server, a program and project do you can fall under one program. And programs or portfolios or projects can fall under one portfolio. So to give you an example, imagine a company has a portfolio for energy sector, some projects for IT and IT program for construction. And the programmed for construction for example, they have infrastructure program here that they have breached down construction and a half, for example, building constructions or projects here. At the same time they have the IT projects that fall directly under the portfolio of the company. And for the energy sector, they can have the renewable programs. And under the renewable for exam day can have the wind energy, they can have solar energy. And at the same time, the, under the energy sector, they can have directly the oil and gas projects. So this is a schematic view of a company is torture and how the program portfolios and projects have relation together. Do you release course? We're going to see how you can make a project, MS projects. So the structure of a project is that you have the WBS and WBS, the work breakdown structure. So you have the, you know, the aim of the project and how you're going to achieve today Monster project, you break down your project to different levels. And as you see here, we have level one work breakdown structure and then we have level 2. The numbering that you see here is the exactly the default that we using the MS projects. So for you to become familiar, we have the level 1 is 1 and then 2 here. And 1.11.2 is the second level WBS for these projects all falls under the WBS level one on there, the core Unicode of one. And after making the WBS, you have the working tasks and they're working task are the activities that you do the real job during the project. After we assigned a working tasks, then we assigned the resources to each of these tasks and their cheery typeof resources, work resources are the human resources. Dad froze up and the people who do the job. So you have, for example, well there's, you have the lesser number, you have the IT, you have the project manager and so on. Material, our dues consumable materials that you use in order to conduct your project and complete one task. And cost resources. That, for example, in Primavera software, costs resources are called expenses, but here it is called in MS, project costs, resources and costs resources are those type of costs that are, for example, happen for completing one task. And I mean they are not, let's say based on times n material, the day don't depend on their times n material. Let's say the number of hours that a 1 resources use or how much of the resources consumed. They are like activities like, I don't know, accommodation or T kids or attending a conference. So these type of costs, so after assigning these costs, defining them an assignee to the task, you can estimate the budget of the cost of one activity and by adding D costs of different activities and tasks together you find The cost of one WBS level and you move upward and then you'll see made their whole costs for one polarized J or the, for example, the budget. And you can add some contingency cost 2D summated cause that you obtain from here. And then you obtain the budget of the project. The way you can estimate the budget of the project in these approaches, the bottom up approach for estimating the budget. You see here the network diagram. So these are the working task and the relation between them. We will see the example during the course of the project. But as an example, you see the critical paths here and you see the name of the activity, the duration, what is the who is the resource for conducting that activity and distort and Finnish data one activity, so DC's the structure. So my take, the takeaway from this lecture is that you have to define a project. We define the start date of the project. Together, we add the WBS levels of the project. Those are the Work Breakdown of the project. Then after those WBS levels, we act the working tasks to the project. And after defining they're working tasks, we add the duration of D, D, for example, working tasks. And by adding those working duration, we start adding the relation between these activities. And then we find the critical paths and Hollander project takes. 3. 02-Interface-Backstage View: Welcome back everyone. Afternoon studying this software. Just go to the search bar up the window and search for project. Then you will see that projects and his projects 2016 will open. I'm going to ask you, please kindly stop this video. I put a complete project that we will see during these video and audio or video issues during the course. So go to the resource of these video download that project, put it in a folder, and then we're going to open that project together. So please click on Open other projects here and then go to browse. And I'm gonna just go to the folder that I put my project. So the project is called Project 1 on the line complete their name is the same for you. Just click here and click on Open. You should be able to see the same view. If you see it, that's great. Otherwise, I tried to repeat this section and if you have an issue, just message me, I will help you read that. So that's all that's already been done. I'm gonna tear in these videos, focus on the backstage view of the MS project. So to the left you see the file is like either MS projects, so MS Software, Microsoft software, software file. We have the info desk, the information about the project started in date and how they schedule of these projects has been done. It is from the start we will see all these details of the project information together. Just one team here. I wanted to go for you too. Kind of. Remember and know there is one button organizer. There are several templates in MS Project that you can just important to your project right now, the tabs that you see to the top, for example, for the views that I'll show you in the other videos, we have several templates that you can copy and put it in your project or for the reports that there isn't a specific tab for that in the end as project, there are a bunch of other reports that you can just import into your project. And also we have for calendars, we have, for example, maps in tourism and these other options that you want to, for example, imported into Europe. It's also possible to do it, but for a moment, just close this window. But remember, that exists. In order to make new projects you go to New. There are other options. There are a bunch of options to create a project, blank project, which opens a complete blank project for you. Your name edu career started for the project. We will see how you are able to do that in the next video. When we want to create a project, there is possibility to import project from an Excel file. I will teach you how to do eat. And also it's possible to import it from a Word file. That's interesting to know, but it's possible also to make a schedule and a Gantt chart from a vote, but there is an option for search of online templates. So if you search construction and Serge, yeah, you see that the templates that Microsoft put here, you can also use these templates. So for creating a new project, you should come to New and just use one of these options tool and make a new project. You can also open project like the one that we did together. If one of your clinic send you the project, you come here, you click on Open. And you can just open the projects with the template that we have here. Or as I told you, the other options that you can use in order to import project, we will see eg survey, VC war and other was and probably can't try CSV to get her as well. So for the moment I don't want to work on a project. I have it open. Then you have the save option. They're easily it's Savi, then Save As again, there are possibility to save the different formats, like other Microsoft software, you can save in PDF format. You can save in, for example, egg cell, CSV or so on. So there are a bunch of other options that we will see in the export video together. And it is possible so to save your project in the shared drive as well and CKD the SharePoint. So the project will be seeing and your colleagues have archived, can work on the same project. If it is a huge project, then we have the print options here where you can print there's a specific video for the presenter. In the next sections. Then we have share here where you can share with true a SharePoint or you can email it to your colleague, dandy, have the export, again a specific video, but just for you fool familiars, you can export your project in different format or a PDF and send it to your colleague for closing the project. It's here, It counties your account or resembled the contact. You have a new share your project to OneDrive or other Cloud services. And for the options here, which is really important, We have one specific video for this one. Dad are going go through all these options and you get familiar. That's basically whatever setting you, you kind of setup for your project that the project kind of follow. For example, if you open a new task, how it's kinda B, or for example, what is the calendar type for this project? And Swan even go through all these options together in the next video. So don't worry about it. It's an important one. So let's stick to wanting polar. You're doing great. I'll see you in the next video. Pd interface or going to the options. 4. 03- Interface Options: Welcome back everyone. In this video we're going to take a look at the options in the file. So again, I'll go to File and Albert down option and the option window pops up. Dc is important. I'll go through those important features that you should be able to know. So in the general tab, we have the default view or whenever you open the project. So the default view isn't gone chart, I'll show how you can change it in the project is the one that you see here to the left. But the default I put it on Gantt chart, you can have different views like Calendar or resources depending on your task. So if for example, let's say there is one of your colleagues who work mostly for the cost and they managed their cars. They want to change it to the, for example, costs of the view that they see their costs or tried out will be for the tracking options, terrain King glands. And they want to see that. But for the moment I'll believe it when they're gone, but if it's possible to change it to a format of your date. So you see that the date format different options depending on your a company policy or your crew France. And we can change it the way you want. I live in the way it is right now. And a username, you can change the username, I leave it the way it was a one. And then for example, here, for the startup options we have show they started screaming the application and start. You can levy checkmark or you have also the Office stem. You can put it on colourful, dark gray or white. I leave it the way it is for the display. The canon third type for the project is charging calendar and computation tree, or we can put other calendar here. I put in Georgia and calendar, the one that we use for this project. The symbols, you see how it is possible to put it, for example, that's for currency option for the project. And we have different currency. So if you want to change it to a right now is seen Canadian. But if you want to change it to USD or depending euro, depending on your country, you can change it to whatever you want. I can put it in a rupee or you can put it in reorders or whatever you want. So there are a bunch of options that are available for you to change it here. And we have the showed the elements. I highly recommend you to click on the bar. So whenever you click on into rebar, if I press okay, you see that the interior bar is like the formula bar that you see for Excel. So it pops up here. So whenever you click on one of these, for example, cells in the table, you are able to see it's really useful to buy highly recommend whenever you want to work with your MS Project, use these tab. It makes your life much, much easier. So I'll again go to the Options. So I So to display together. And then I'm gonna go to the Schedule tab. So you see that I just keep some of these, for example, barns and features. You can just take a look as well, but they are not important. So that's why I don't I don't prefer to cover it. So for the calendar option for these projects, now it says vk start on Sunday. You can change the day their fiscal years starting in January. You can, depending on your company, you can change the default start time eight in the morning and by 05:00 PM. And it has eight hours of a day, purple for war, 40 hours per week and 20 days per month. So it's possible to customize calendar. We have one specific lecture for customizing the calendar, and you will see how that's possible. Then we have a scheduling options for this project. Right now it says when new task is created, put it on auto schedule and manually schedule auto schedule. I recommend to use this one. It's easier, better, and you will see how it works and how it is possible to change it. But when you change it here, truly options. Whenever you create one new task here in your guns, in your table, then it is automatically scheduled and this sign is shown here. I will show you what is the difference with the manual as usual in the next videos, don't worry about it. Then we have the auto scheduled task on project start date or current state. So the current date, depending on the day you're working or the start date of the project. So we put it under project is started and ended duration is interred in Day's work is inserting hours. I will define what is work, what is duration and you need later. So the work equals 2, the duration multiply by the unit. We will see the scheduling and how it works, and also especially for the end value analysis. So these are the options for the scheduling for your projects. So for example, if you want to say my task or effort during them, whenever you create a new task automatically, you don't need to check marketing. The detail of one task is possible to do. If you're not familiar with this terminology, don't worry, you will see all of these, but I'm just showing you here that you'll get familiar BD available options and they, whenever you change, these is going to be the default for you, the default setting for the project. So we have the calculations there. It says calculate project after each entry. Then you say, Oh, yeah, Let's do that or make it off. So if you edit something, it doesn't I put it on, I become into just leave the deliveries. Then you have the calculation option for these projects. And then we have the common to leave these tree marked if you are using the same project that I provided in these these Lecture, they are all marked as checkmark. So we have the default fixed cost accrual whenever you add 1 resources. So we can't say it's going to be honest, start prorated. And you will see how, what are the differences in the resources section of this course. And you will see the difference. But by default, it says whenever you create one resource or a cost, it should be pro-rated, which means that the cost would be distributed during the course of the project. That's for your schedule. I'll go to proofing here for proofing whenever you want to autocorrect, wanting that you type in your project, in your table. Then there are some settings you can click here in order to be able to manage it. So it's like the award or Excel whenever you type or have a typo, then you see that there is a red highlight below the word that you have to correct it so easily setting that you can manage from here depending on the language or your proof, Frans de Waal, I don't change anything, I leave it the way it is. Then the save option, you have, the Save Project. What is the format, the default format. You can change the format that you want. You can say, okay, whenever I press Control is and save it, it should. For example, say vd, Microsoft Project 2007 format or no. And 1 options that sometimes people, it's good to use. It is possible to save every, let's say ten minutes, five minutes. If you forget to save your project while you are working, especially whenever you are busy in office. Not maybe possible to busy these days in pandemic, but whenever you are busy, then in the office, it can save the project every 10 minutes. That's a useful. Then for the language you have the options for language. I assume you'll have basic knowledge of Microsoft software so you are able to manage, for example, different languages here. I don't change it any theories. So for the advanced options we have here, what something that is important. The default is standard rate is dollar per hour. Default overtime rate is dollar per hour. You can also change it. So whenever I create a resource, then it is 0 Chorale, which you manually change it. But you can say no. For example, in a project you are working and you will know the standard rate for the resources, a $100 per hour, then you can change it to a 100 and then press Okay. Then we have the horizontal general here, which is so here you have the generals. This is something which is important. I recommend you put it and it says prompt for Project Info for new projects. So whenever you create a new project, there is a window which opens and the start date of that project is kind of a setting you need to put in that window. So I recommend you just check mark this one because it is important and so. Whenever you are creating new project, it just pops up and you don't forget to set the date. The first thing first, they started off the project is what you need to do. So let's make it happen. So whenever you, you, you make a new projects that kinda help you in order to kind of not forget about that. That's important for this one. And here the planning gizzard is something that, for example, you want advice from the MS project while you are working. So sometimes it pops up and gives you a hand, okay, whenever you want to do this, you can just give you some heat in order to make sure that you are able to save some time. So for the display, it shows, for example, the number of research projects you can put more than 25 or less than depending on your proof France. And also show the D's number of on Pinterest folder 20. So this is also something that you can change. For, something that I would like you to just pay attention, is that display option for the project, this specific project, or you can say I can be for all new project. But for example, if you type mean in a set of meanings, it's going to know that it's going to be minutes or HR, which hours a days or W case the vehicle MON, which is the monster. It's a good shortcuts are abbreviation that you can use in order to just make the duration of one activity. So it's also important to pay attention to this one. And another important part is the n value option for these projects. So there are several options how the n value is calculated. You can put it on complete percentage or physical percentage complete for the moment we're going to put in person complete, but later we will see what is the difference. And by default, collaborate on person complete. And it means whenever you want to update the status of project, if you put the person complete one task, then that's counted toward and value analyses. You have a specific video for n value analysis and you will get from years 2. So this is almost everything you need to know. There are other options. I don't go into detail. You can take a look and see if you want to change it. Then I'll go to the Customize Ribbon to the left. This is important guys. I mean, pay attention here because they're ribbon that you see here to the 2D above. Here. You can customize it. You can make a new tab here for yourself in order to be able to use it. Another N here in Excel or other Microsoft project. So for this one, these are the tabs that are available in my project. But you can make new tab or you can make a new group of top, or you can rename one of these tab. That's a pretty useful options that you should pay attention. And what you can do, you have some comments from, let's say, the template that you can add to each of these tabs. So let's say if I want to, Let's say I add these 3D or redo options to resources so I can put it here. So whenever I press S1, that does the same thing. Do you know div for read or you can put safe. So it's pretty useful things you can change here. And instead of just putting popular comments, you can put all comments. And it shows all the comments that you can just insert to one of the tab here. The tab that I selected for this project are customized so you can leave it the way it is. But as long as when you start working, you kinda familiarize yourself what one you need in different tabs. And this is not a rule of Tom that you should use this tab depending on the way you work. You prefer to have some In the summer of these, for example, the tabs that is maybe should be different than what I use or other people. So this is something that you are able to customize whenever you make these changes, you can press Okay. You can also move up or down these tabs. So if I move resources to the above task and I press okay, then you see that these resource tab, you'll be a come first and then you have the task. This is important. I don't change anything because I'm happy with the way the software work. But for you to remember, that's important to know. And then you press okay, then we have the Quick Access Toolbar. And this is also important. So if I click here the Quick Access Toolbar we open and we have, we can customize that. I have a video for that. I'll show you what are the benefits of dy. Then we have add Xen and the Trust Center that I need. I'll I'll show you what what is the use of these trusts. And they are, there are ads in for Microsoft Project like for example, Risk management that you can use it here. So whatever we saw in this video, they were part of the options, which is important end-user, the default setting for the project that whenever you want to create a task it new project or something, then it's pops up and make sure that, for example, you'll follow your default setting delta important part of this lecture. And if you want, you can just go over this video and watch it again. You are doing great. I'll see you in the next video where we see all the options and available to us in the tabs. 5. 04-Interface-Tasks, Resource, Report, Project: Hi everyone. In this lecture I want to teach you the different tabs in the MS Project. We previously went through the fall, but right now, I'll key here to the task as you see here, the default options. So we have different buttons here that I'm going to just quickly go through all of them in the task tab, we have the view options. When you click on the view, we have by default guns because in the option we'd selected guns. But if I just put this one on calendar, you see that the view is changed to calendar. Or if I put it on network diagram, you see the network diagram which shows the task that I created for this project and show you, show the paths and the relation between these. Asked me if I scroll all the way to the left or right, you are able to see different AS. Then we have the resource sheet, resource usage resource for Resource Graph and so on. We have the Timeline feature. If I click here you see their time on the project. He's going to start when it's going to finish. And you can put different task you are so you can visualize it. That's a great view. I will teach you how you can use it on top of your Gantt chart. And in order to benefit from that, we have Tracking Gantt that is used for updating the progress of your project. We will go through these in that specific video for updating the project you have, you can save one. We'll just, that's important for you to remember. I put it for the moment and the Gantt chart. So the Gantt chart is a window, Dad, you have the table here like Excel file with this says rows and columns, and you have to do write their guns to you. You can put your task here, the WBS level that you see here that I had a video about a VBC, the project structure in the next section. That's a useful video for you to know how these WBS works and what is the project is structured in MS. Project. But whatever you put here is shown in the gunshot. Just wanting I wanted to let you know which I said important. If you change the view of these columns here, let's see if I put one column and if I put it ACWP, which we will see together. And then if I want, I can just save this one. Just click here, go to see view and then put a name as you want. There are other options, more views. And if you don't see a view that you would like to include it in the Gantt chart. You can just click here and put that view as well. So I leave it the way it is right now in the task. Indeed, we have, they're killing more options. I assume you have familiarity with these Microsoft software, so it's a common sense, you know, what are the code copy format painter, the same for the phone so you can change the font. Just making some one cell bold, change the color or whatever you want if you want to highlight it during the project, the same as Word or Excel. Here we have the schedule section in under the task cup, and that's all these buttons are used for updating and project or making a link between task. We will see what are the benefits of each and how you are able to use it. You have the indent button here, where for example, if I click here, if I indent one task, then it's going to go one level lower than this one will be under this series. We will see how it works. But basically. For you to know that whatever you need to just make the task, make the relation between the task, update the progress of the tags are here under the task. So everything under task whenever you want to change, you should come to these top. Then we have no manually scheduled on auto schedule. I have video about it. You will see what are the differences. So if I put manually schedule, you will see that this task is to manually and then the sign is change. The symbol is change. Rather than putting on auto scheduled. On auto scheduled means whenever you add new activity, data activities automatically integrated to your schedule based on the previous activities and also the you define. So I leave it but if you put it on manually, you have to just manually change the date. Or for example, you can drag and drop these bars here and put constraint to a project. Then we have the inner aspect. For example, we can inspect a task. That's something that I will teach you later. We will have a video about this. I'll close this one. We have the Move option, we have the Manually Scheduled here that are under these. For example, task option here we can move one task, one day a week for weeks, and we can also move it back. These are very useful if you want to adjust automatically, have somebody in, in order to be able to do so. Let's say if I click on this task and I just do one day forward, any change D for example, these tasks, what I press Control Z in order to just redo, undo these tasks. Then we have the Insert button here. If you want to put a task, carrying task, a blind crew are the tissue. What is the benefit of a blank row? Are you, for example, some of you can put some contingency task here for your project. Then we have the summary, just press Control Z disc milestone, but you have the summary. If I press summary here, you see that a task is created here in these new row, and it makes a summary of the following task. We will see what is the benefit of this one. Then we have the milestone, milestones here. Are those tasked with 0 duration? Sure you are familiar why you are, that's why you're taking this course, but you will see what is the benefit. Then we have the properties or information. Take information that you see here. If I press it, That's the information for the task. So a new window pops up, That's the information for the task and eats advanced options for one task, we will go tree, then you have the predecessor for one task, we have the resources that are assigned to the task. One important hint, if you double-click on this cell or this task, dissenting opens here, so you don't need to come here. You just fell to the floor. If I go to the next town, to the next task, you will be able to see it here and then see the predecessor. So that's also possible here from the properties. You can put, for example, opened and normals here, that's also part of the task information about it opens day tab here, then that's our ad to timeline, which I've covered in the timeline, a video. Don't worry about it. Then we have the detail options that's also in the UV window that pops up here. That's for entering the predecessor or resources. We will cover it later together. And then we have E, These button, this is so important, is cruel to task or you can just write down these shortcut, which is Control Shift F5. And if you press that, for example, let's say if I move down to my the project, to the fire for them later tasks that you see here. And I want to see the Gantt that is corresponding to the size. If I press is called the task here, then you will be able to see the Gantt chart that correspond to these four large project which you have a hundreds of tasks. It is very useful. And I will teach you how you were able to put it somewhere that is accessible to you and it's save you lots of time. And then we have the final option, clear option and feel options. For example, if I want to, let's say put the 20 days like Control C and then I press all, and then I click here either I plus field or I DON, and then it's got out. That's whatever you need for tasks, you will see the application during the course. We have the Resource tab here. In their resource, we have, again, like the task, we have different views. If I press Team Planner in new window, pops off the cheese useful for planning your resources. You can put the Gantt chart view in the section. That's the same view that we were seeing here. No difference. I mean, that's the same thing. And then other views, so they put just these view in the two tabs so it's accessible if you want to just quickly switch between reviews, then we have the assignment when you want to assign resource, one task, if I click it here than you, and if I click on each of these tasks, you see what resource is assigned to each of these tasks, and then you can manage it. Here we will go. And in the resource section, every details about these. Then we have the resource poor menu 10, for example, share resources between different projects. That's also possible because in a company usually serve as some resources, work on several projects at the same time. Then we have the detail that's also opens here down below. Even whenever you open the detailed window, it's kinda be down below. And then you'll have different hello views also for details. Right now we are seeing the resource formed for the ED detail window. Because you are just click on the detail window under resource is possible to change the view of the resource. From here we will see the details again later here. Then we have the level resources, which again previously the application. During the career resource section for this project. We're going to go to Reports tab for the report. If you want to, I'm going to just remove this detail window. If I go here and I remove detail than you want to see the Gantt view that we are just right now together. And I go to the Report tab just to the top again. And then you have different options. You can compare projects. If you have presented two versions of the same project, it's possible by clicking here, we have the making a new report, blank chart comparison. We have a dashboard. These are very useful. And I would say one of the strong points of MS project are these reports and the template they have. So we have the burndown, for example, report which I, if I click, you will see the burn down chart for this project. If I go again to report and if I click on Dashboard, I click on cost over view. You see the cost overview for this project and all details. We will see everything together don't work. Then we have some reports for resources, for over allocated resources. If I click here again, you have the charts available that you can use in order to manage your project. We have for cost, some reports, for example, we have earned value reports here. We have also, you will see the details how it works. What is the n value? You compare your project in a specific date VD baseline that you define. We have the cashflow reports for the project, very useful. I, I am sure that right now you are kind of surprising these repos already. Then we have in progress, you have that you can make a report from the critical path, for example, to show to your management. So they come just by just screaming this report, they will know what are the important critical paths of task of your project. And the other one, you can, for example, customize some reports here in the Custom a button here, and also the recent or is there one day recent reports that you have used? I'm gonna just write now switch to Project tab. If I click on the Project tab, I'm going to just close these reports. So how does that work? That's good. There you are already near. I go to Task and click on Gantt chart and then I'll see leakage wasn't the Project tab. And in the project tab, there are different options. You can put ads in into your project. You can go to Microsoft store and purchase one adds in for your project, we have the project important information that's important. And a project information shows the start date of the project, the current status decorated that I am working. And they state-to-state and they start to state and we'll see how you can see how you can change it and what is the importance of a steady-state? Then the calendar that is used for this project is standard. I will cover it in the next videos. But for you that you see that these project information in though what type of information you have, if you remember in the previous video, I talked about options and one of the option, one of the options that I selected and I mark that and I said, Okay, whenever you create a project and new window should pop out asking you to introduce information that was the project information. And that's important. And the most important point is the start date. And the calendar is also important because these all are faced. The number of hours your resources can work and what are the working day. So these are very important options in the project. Information is also used, for example, for seeing the status of the project during the course of the project, we have the custom field that I will tissue. You can define your parameters if they don't already exist in the project. That's also useful if, for example, U1, like kind of mix and match some of the parameters to obtain a new kind of parameter, we have leakage between projects, which usually you can link to different projects together. That's also possible from here, we don't use it during this course. Then we have the WBS, which is for defining the code. And basically the column that you see here, these are the WBS codes which are unique for each of these tasks. Then we have change working time and that's we covered these in the calendar, a video together, you have baseline that's important and that's the snapshot of the project on one specific date there a comparable in your status. And then we have moved project. I have video about this. If you want to change the started off a project and how you are able to do it. That's the status tab for the project where you are able to kind of change the object, the project. This is important because we will see it in the project progress update. And you will see what is the status day. What is the benefit is how you are able to update your project as spelling if you want to just check mark to see, for example, if there are mistakes in your writing, in your, in your table. And I show you how you are able to setting for your, for your project. So these are the first four tabs that I cover in this video. Then next 21 are a little bit important and I'm going to just put separating your work. You are doing great. I'll see you in the next video. 6. 05- Interface_View: Welcome back everyone. In this lecture I will teach you the view and the tools and options available in the view tab. As you see the View tab, we have the task we use is like similar order views that we were seeing in the task or in the resource. So it's year. So most of the view options that are in the other tabs are included in the view. So we have gone chart, we have tracking. And similar to the task tab, I mean, you can just save, reset to default or check other more views and included here. So I put it in the Gantt chart. We have tasks using, if I click here, then it's a very useful window viewer. You can see all the tasks in your, in your Gantt chart, in your schedule, and a number of hours and where these tasks are happening and how many hours per day are included is a very useful view and we will see in later courses and later lectures. And then we have also the same more views reset to default. We have network diagram that I showed you before where you see the relations also between different tasks in the project. If I can, also like Excel on Zoom here so you are able to see all the tasks that are happening in the project and how they have relation. We have the calendar view and other views if you want to adjust, for example, see the timeline view. So most of the audio used ever seen that in the other tabs or I will ever hear, we have the resource views. So we have the planner, this is Task2. So the views that you were seeing here and the resource use is the one that you're seeing are included in the results. So this is also something that you can check from here. So most of the time we have, for example, gonna check Gantt chart, we're going to see resource sheet. And the resources is where you start to add your resources for one project, you make the resources and then you assign it to your task. We receive these together, don't worry about it. Then we have resources is again, a very useful window where we were able to see the usage of resources during the project and where they are overallocated that if there is an overhead allocation to warn resource is highlighted with red color. So you're able to kind of observe that. You will see that in the resource section of this lecture. And here we have the data, let's say section here. If I put my project back in the icon view, if I want to sort, let's say the project by starting, by finished date, by priority, by costs. If I check here by costs, then the task will be arranged in this view by cost. Maybe if I'm in the resource view, in the resource view, then I sort, I have other options. So let's save. Go to, for example, resource sheet and I click here, I have white caused by name, by ID, by some of these bore you to take on sort by and see horizontal that their new window pops up. Then you have sort by ID, then by an outer perimeter and Dan by an outer perimeter. And there are bunch of parameters that you can apply in order to fool the end is these are very useful venue want us for Zappa, check your project for very complex and many features. So that's for sort. If I go back to Gantt chart view again, I click here, I have the outline here. It is. So important. I'm gonna teach you how you can include some of these highly infrequently used tools in one of your Customize Quick Access for. So we'll see. But if you click here, if you click on All subtasks, we see all the tasks. If I click on level one, then you see just level one task. And it is, as you've seen, a WBS, these are deliver what we will see together how it works. If I go to level 2, you just go one level lower. And if I go to level 3 there, for example, you see all the tasks. If your project has lower level, we're able to see, right now I put it on all subtask and then you'll be able to see it right now. I'm gonna just put back my project to buy a start date. So when I put that, then the project will be sorted and they gave you in the wrong sheet charges change. One important tool here, which is called table. I'm gonna just click here. So when I click on table, you see that inside these Gantt view, you are able to see different tables right now if I put it on the tracking. So you're a cylinder geons view in the console window, but the table is changed, is not there. V0 that is changing is the table that is changing. So I put it from injury entering means you did the information, the data that you interrupt your project. And it's basically the Rory rather you put bug after your running the project and you may have equal sample tracking. And in the tracking, you track the startup to project the data, the percentage complete the cost, and we will see these together. But these table is very handy, very useful. And aside from these, you see here, you can just write it to the top left of the table, because this is table basically. And then if you right-click here, you are able to see the options that you had also here. And again, if you open a detailed window, if you recall in the goal section, then you are able to change the table view of the detailed windows over here. This is so useful. It's good that you add it horizontally too quick too about if you want, then we have the highlight. I'm going to tell you what the highlighted is. Highlight you have. If you want to delete your highlights, you can hide out some of the activities based on the criteria that you do find. So I'm gonna change my table to injury that you see the same view that I was showing before. Then I click on highlight and I want to say, show me the critical, and there you go. So he chose all the critical task with, except the one that is not uncritical board. If I want to say, show me the letter a milestone, then it highlight the milestone or show me the summary tasks. It highlight the summary tasks. So it's a really, really great Byron White options that you can use them for example, you can say, Okay, show me incomplete task or show me the tasks that are between one specific day, let say, from April 15th until let's say. I don't make 19's. And then it shows all the test. So by doing so, you are able to see what are the tasks that you have to just take actions for the coming months? And the highlight is very useful. And so Primavera has the same button, which I usually use it a lot. So that's highlight. Then we have filter, filter the same team, but except I writing it just filter the task. So if I put critical and it shows all the critical task except the one that I showed at it doesn't, if there is not under critical task. And one more thing that is important to know, both for the highlight, as you see here, and also for the filter, it's possible to clear the highlights and also key or the features. And one more thing you can define new filters if the options that doesn't exist here. Or you can highlight the again, click Create New highlight filter if the option doesn't exist. Here, we will see the filter and highlight during the course and revisit. And we have the group by the same thing. So if I let say put on the critical, this is really useful. It shows the critical that the tasks that are not critical and those that are critical, and they kind of grouped them in separately. So if I say could the, the tasks according to duration. So it shows the milestone task with 0 duration. Those tasks that have ten days, between 0 to ten days, those that are within ten to 15, and this one is 15 to 20. You can't define the range of these grouping or the days, whatever you want. And then again, I clear group here. Don't forget all the time whenever you put filter highlight or anything in your hand and clear them if you want to see all the task. Here we have the zoom options. This is important. The timescale that you see here in the guns, you can put it on weeks. You see that the task or illustration, you see a larger bars there. You can put it on days, you can put it on quarters half the year, years depending on the complexity of your project to observe a one button that you can use here. You can say show me the entire project for all the task, and then you can see all together. So it's kinda restrict SQL queries. Then if I put this one on days, now you see that it is showing and then you can scroll back and a year. But if I select entire project, it kind of select the time is good. There is adaptable to show the task together. We have select task if I could here and I could hear them. Just show that selected tasks in the view that you see. And you can also squeeze these ponds for you here to mirror what I'm going to say entire project right now, we have the split view. If I click on timeline, timeline is a really useful view and we saw it in the view. The view as well. Before. That it shows you can't just, and it shows the whole project together. And you can add tasks to these timelines. Some of the tasks I will talk about the timeline later, but it's a great view if you want to just have an overall picture of the crash again, what is going on? And you can put any task or WBS level that you want in this time timeline you will see together and everyone in the timeline you can put more views. You can see the gunshot or order, but let's not go into detail. Then we have the detail which goes down below. And as I recall, for the detail we have different views. We have task form, we have gone chart network. So it kinda split your view to two different things. And you shall put it on launcher if I put a Gantt chart. So I see exactly the same view that I see at the top, but it's a down below. So you, it's useful to see different windows at the same time, but I put it on task. And the task board contains all the detail of the the task that I'm just kicking in. If I click on the task, you see that the information is changed. One thing that if I click here on these detailed window and I click on the table, you have more tables that you can show. We will see more illiterate. I'm going to remove the detail here. I am again in the Gantt chart view. Then we have the new Window, arrange ALL windows. So what you can do, you can just create a new window from the same project and then a new Excel file opens like the Excel. If you have the knowledge, it's possible to make to window at the same, on the same project and use them whenever you want and comparative projects together. So this is all what you need to know for the view It's important tab. So just you will get used to it during the course of a project. And I'm sure by this introduction, you will use it. If champion their project, you are doing great. I'll see you in the next video, which is about the format tab. 7. 06_Interface _Format: Hi everyone. In this lecture I will teach you the format tab of T and S project. So in the format you have the text says style, which for example, if I click here, then it opens and you chose for them for what type of formed style or size you and I use what is the background pattern? And color amine is more settings that you're familiar from Excel. Then we have the green line. If I just turn out degree line, it, it asks you where, which table, which we will then I just put degree line. And for example, if you want, say on kinda put it under control. If I, Chris and the type of managers put like something like this and you see that rules are indicated here and the rows correspond there what you see in the table. So it's possible to just change the green line here. We have the progress Shrine. If I put the progress line, That's really important. I'm going to just tell you how it works. Let me just remove the green line. So degree line to noun and then perfect. So we don't see anything here. And for the grid line, if I press progress lng. Okay. The tabs open and in your progress line as you see here, we have the we say, Okay, show that progress. Now if I want to turn this off, okay, You see that this red line is removed here if I just put it back again. So window opens, I say display and I say, okay, it's going to be at the project is sorrow states or at the current state. If I put the current date, it's going to correspond to these green line that you see here or the status date is the date that you define and you want to update your project. So let's say a month from your project, you decide to update the project, you change the status date of the project and then you update it. So depending on the day you select, you can change the progress nine to correspond to that. And then you can and say, okay, for the recurrent in terawatts, you can put the progress line as well, but we don't have any recurring here. And one more thing display progress on in relation to baseline or to the actual plant. That's also if you just put it here and it's kinda right now, you don't see any deviation the progress line because the actual, As we haven't started, the project actually ended during the course. We will see when we want to update the progress of the project, you see that these Procreate sign is going to change. So that's something that you are able to manipulate from here. So the next options is the layout. If I click on the layout, there are three options for it. If I press this one, the link between the task or natural. For complex projects, these relation between the task, which I will explain ADR 10k. So complex because would be full of these vertical lines. So it's better to remove it. But for this one, as you see, there is another type without showing the arrow. They just like these are. The other one is just directly goes up and down, which is easier to visualize. And the bars, you have the date format that is shown here. You can change the height of the bar if or you can put it 1480. Just for visualization and you can show a set format and setting of the display. And if you want to put it in column here in the table, you are able to do so I personally don't import anything. If I put just insert column, you can just type the letter a parameter day 1, I say, shoot a person complete and sees the periphery hasn't distorted, he chose, chose 0. Or you can also right-click on the one of the column and putting circuit. Then we have the settings center, right align or left aligned and you are familiar. And then one more thing that is wrapping the test. So for example, if I put here rapid test for this activity, let me just see here. So you see that the test would be wrapped. If I remove the wrap here, you won't be able to see it. So that's something that you buy wrapping did this, we were able to see that this goes to makes like so I removed a rapid test option and then press Control Z if you want, I just go back to the previous few that I want to shrink. Then you have the a column setting and need a column setting. You have high their column there. You can also right-click and hide a column from here. Whatever options you see by right-clicking on the column, it's also available here. So high columns circling and grab, rapid takes or rapid Colleen. Are they all have a little bit here or field setting that you see here. One more thing is the cost in foods that I showed you before that those palm to that doesn't Xander, you can just inserted here column setting. You have field setting and fluid setting or the setting for one of the fields that you define. So that's fueling cover later. And then we have the format. If I click on the bar and you will see that a new window pops up. He'd sold a bar shape. David start, middle end. And then for example, you see the example of what the view, so if I change this one to these color, you see that it is changed right now. If I want to reset it, you just push you, sir. If I go again here and the bar window, you see that was and probably have the Bartok's as well. Then you can, for example, say, okay, put their name to the left. Or let's say put active to the left or put the percentage complete of the, the person complete of the word to the left of the bar. And if I press OK, it will be shown here for these task where that is on the Current establish. So that's also possible to seeding the bar. You can just reset it and just go back to the previous modality we're seeing that's four bar. And for the bar style, if I click here, it opens all the details for the bar. So for example, it says for the name task, different views of the border you see here and the colors are shown here. So for example, for the summary tasks, that's the symbol that it use is the start of these is shown with a line in the sphere line who can change it? Okay, I want to see the, the circuit, then that's possible. I press Control zed in order to just go back. So you can just manipulate the bar here. So it has a start medial. Medial is this middle section of the war. End is the end of the war and start here. So you can change different color. Or for milestone I'm using right now, one diamond which is dark color. You can just change it, change the color to whatever. This is. Also possible to change it here. You can also cut one of these rule, remove it or insert a row. And as you go up and down, you see that the critical task or shown by yellow, light pink. If I put it on the dread, then you will see that is changed. So I press Control Z, so it is possible to change it depending on your company template, you may change this 11 important in critical task. If I put these, you see that the critical task, which we saw in the bar styles, it is shown here. If I remove it, then you chose the task and the color comes from E, for example, rebel or credit off the automatic city. Then we have the S-like. Are we talking about a slack and total flow? If you click here, choose the slack of the Indies project. If I press here one of the activities, we will see about these as Slack. You'll see that it is shown here. We have delayed task. We don't have it for these projects or doesn't show anything. We have the task past, this is really important. So if I click here, if I click on the pre possessor, so I selected these task. You see here, this is shown by bar, and I click here to that task pass, and it showed that pass. I selected predecessor issues there. Task, if I want to show the success or I can turn successors were like eye on Zoom and as you see the on the ocean bit of purple color. So these are the successor to these specific task that I selected in kind of rotating. So sometimes useful when complex project you have bunch of tasks that are just kind of everywhere in your Gantt chart and you will not able to track where the predecessor or successor to one activity or one task exists. You can just manage it here. So I'm just going to say remove highlighting that it's possible to do so. We have baseline. So their baseline is shown here. If I remove the baseline, that's you see that is removed from the baseline. The baseline, as I told you, snapshot of the project is that it was on a specific date where you compare your project. We did a baseline and then you do the end violence. We will discuss about the baseline and how you can set it off. How can we generate splayed in your grant? We have as he page, if there is, for example, a slippage from the baseline is shown here, but the scenes, for example, we haven't answered the project window and see that. And then also we have the Gantt chart is like a style. And if I change the style, you see that the color is changed. He's like Excel or Word or whatever you want. So depending on your preference, you can change it. So I press Control Z to school back to the same view that I'm checking. We have the summary task and project summary task here to the right. You're literally you sera. And this is also important because if I click on the summary task, then it just show the working task, not the summary. And if I press summary task, I'm going to just remove project summary and it shows these summary task for example, here a structure is a summary task. The duration of these summary task is, depends on the duration of the, for example, either activities and design also a summary task. It depends on the duration of design, depends on these working tasks. These are each 15 days not happening in parallel. So the sum of those will be 30 days. And then we have this song or a task which we have for the structure summary task and a 100 days. That's a really useful if you want to just remove the summary tasks and update some came for their working task. So the working task or task that the real job is happening there. And then we have a project summary task is you see here the WBS 0 level is generated and it's kind of create, put the name of the task as the project one complete and surely the total duration of the project is start and end date and shows you to read a summary of part here where you can just see and see how it works. So it's also sometimes useful to these to check these project summary task. And then you can outline the numbers that are shown in the task name. One more item here is just, for example, the drawing tool where you can just put dealer take an overall here, could add tags inside these. I felt sure, one-off for example, okay, and arrow, you want to present something, you want to just indicate one task and so on. So the drawing tool is a useful things that you can, you can put a textbox here, say, okay, whatever you want or delayed or important or anything that you would like to add to your Gantt chart and then print it. So whatever you choose, you show to in these drawing in the Gantt, it will be reflected the venue printed, or you save your project as a PDF, the format tab that you see here, it just for gonorrhea, if I change these, sorry, if I change, go to Task and I change my view to resource, Let's say sheep, resource here. And if I go to Format, you see that the format is changes laying excel at, depending on the window there you're working or Word or PowerPoint format change. So the format right now is different than the task queue or the grandchild of it. If I move out to the line chart and again to format, this format is the setting for visualization of these, let's say a bars and the table that you've seen that is specifically though, you have done such a great job, I know it together with time, viewing these videos, abundant interface. But I'm a 100 percent sure right now, you know a lot about the software and when we interact in order to create a project and add those task and add resources, all these toolbar will be familiar with you and then you will be able to easily navigate through these options and perform the project. That's a great thing. And the last video, the next video that I show for the interface is just how to customize everyone at grief access is really advanced tip that I'm going to provide to you that saves you lots of time managing your project. The MS. See you in the next video. 8. 07_Interface_Customized Quick Access: In this lecture I went tissue the how to customize the ribbon and the quick access. You have seen this before, but it's important for you to just know that. But before going there, there's one button here. We said Tell me what you want to do. And if I say okay, complete, then you, it brings all day, for example, options that you have, for example, in the MS Project software or you wants to set up the project. Then it shows these options that are related to updating the project. So it's a search bar that you can just pull it and then you can get help on updates or you can say Update Project. And what will happen if I press get palm and it will start to search any, provide. Whatever information you need is great tool. If you're lost in the project and you don't know about the entity, you can just type it here. It's always hearing can just, for example, let's say, if I say over allocated, then it says, okay, a liberal resource allocation. And it said how to prevent and or application we cancel view resources. So it's also important to just use this bar that is provided here. Regarding the quick access to a bunch of buttons here that you see in your IMS software. But I'm gonna tell you to just really time-saving if you put these and bring it down good. And so the way it works, I go to File and we have seen these before, options and in the options, if I go here in the Quick Access Toolbar, then here there is button here it says Show quick access to product below the ribbon and resilient RDDs that you see are these two tabs that you see a professor, okay? And it moves those quick axis down below. And this is something that I generated for myself. So for example, I say, show me the view. For example, auctions in these quick access or disbar him, which is called to task, which I told you it will save you a bunch of times if you are working in your DNA, especially complex pleasure, you just press here rather than going, let's say if I come here, if these button was not here, I should have gone to, for example, the View tab or to the task tab and then find these as quality task. But here it's always cheer, you just press it and then you can, we have the Clear Filter, then clear group. You can put the clear highlight as well here. How it works, you go to File Options, right? I, I mentioned is how that's possible and go to Quick Access Toolbar. That's the toolbar that I have added for myself here. If you want to just add something that you use a lot and you should have it here. You change us. Put it here, for example, if I wanna add these awnings task here, I put it and then you can move it up and down and press Okay, and then you'll see that it is shown here. So what I suggest, please take note here. A Scroll to Task is important to have it here in your quick access ECU options is important because wherever you are here, they're over there. You have these irrelevant here. You can change the views easily. Then you have the print preview options here, the preset options. These options that you can email your project to someone else. They save option or save as option opening and GNU or new project. These are by default in the Quick Access, but I added these also here. D is also important, clear blue, clear for a filter. And one of the most important one show offline. You'll recall, I told you can see different levels of the project by just switching and using these show up dying. So put it here in your quick accurate so you can have access to these one quickly. Then we have the most or touch button as well that it changes and beyond the water and soap, I going to achieve these ones. If you don't see these view, just go to options and bring these quick toolbar below your revision. And also, if you recall, I told you from the display of the option, you can bring these torso bar here where in order to see the cell value or you can just change it. So that's been done. You have done. Oh, excellent. Here I'm going to just start the next section which is about creating a project from scratch. See you then. 9. 08_Create Project: We opened the software, so search for project, MS, Project 2016 than inter. And the first page that opens here, we want to create a project. I'm going to create a blank project. There are several templates that you can also use. So the MS project right now is open and a project which is called Project 1 is no open, and we want to start working with these projects. So first thing first, as you remember, I told the project is a temporary endeavor that has a start and end date. So we have to define the start date of the project. So I'll go to the top as you see here. I go to the project and project information. And you see that a start date and current date, I'm going to just put the start date, let's say 15 soft, April is the date that I want to start my project. Then you will have the options for the current date. You can change it 4D schedule from there. Two options is project start date and project finish date. You have a mandate to finish your project get is specific. For example, let's say you have a deadline and your company asks you to deliver the outcome of a project on a specific date. So you can select this option as a project should finish by these specific day, let say, a half a project that has to finish by, let's say end of June and I have to deliver the outcome of the project. So then you, the project that you start to do fine is calculating backward and see, for example, what kind of activities you have to include and what would be the day, the start date and finish date for each project. But here we're going to start from the project is start date. And as I told you, I'm going to just put it 15 software period, 2021. And for the calendar, as you see here, there's different options. A standard night chief, 24 hours depending on the your options and your company policy, you have to define it. I'm going to just go for the standard and non-standard means five days, five days a week, working days, and for example, eight hours of work. So I lived started to approve 15s projects, gonna start from his start date and the calendar is start, Press. Okay, So as you see here, a letter B, the Gantt chart to the right is shifted so they start date of hire a j. Kind of coincidence. We, what we defined. The next thing that you have to change when you want to create a project, there are two options when you want to add activities and tasks to your project. We have the options manually schedule and automatically schedule. And the Manually Scheduled means that you have to manually define the start date, the end date. For example, the duration of the project, duration of each task manually and the software doesn't do it automatically for you. I always recommend that you put it on the automatic scheduled because whenever you add one task to your project, then you are able to automatically calculated based on the relation and for example, the duration that you define. You will see the examples during the project. So don't get confused at this stage. Just the takeaway is that manually, you have to manually manipulate your tasks manually, but automatically when you add a new task, it is automatically schedule based on the previous activity or task that you have. So there are two ways to put it Onto automatically. Schedule it to the left button you see new task mode. And if you click here it is auto schedule. And as you see the definition, task dates are calculated by Microsoft Project, but if it is on manually, test dates are not automatically updated and you have to do it manually. I put it on automatic. There's one other way to change these. You go to file to the top left and you go to Option. And here doors, bunch of the options for a project. I don't go into details. But if you put it on the schedule, then if you cool down, you have their scheduling options for these projects. And the project name is Project 1 as you define it together. And then it says new task created, automatically, schedule it or manual it sees we change it from here. It is already on the schedule. So there is another way to change it here and I press Okay, So right now we create a project. We change the redefine the Started, and we changed the type the task more to alter your schedule. In the next video, we're going to see how we add the WBS and the new task. You are doing great. See you in there. Medium. 10. 09-Create WBS and Tasks: Welcome back. Right now that you created the project, we want to start adding the WBS and also they're working tags into their project. So I put an Excel file in the resources for this course. Please download it and use this one, DCS called building one project. And here are the task or summary tasks I will teach you. I will tell you what are the differences. And we have the WBS quote here, and we have the original duration and predecessors. So they'll WBS code shows what is the WBS level that you are working. So as you remember, this is the level one. Then we have another WBS work breakdown structure here, the level 1 exactly because you see the numbering, this one to treat. And below the DC level we have another level, level to which we have the design building pad, masonry structure Rufus lab as structure complete. And as you see like 1.11.21.3. And then we have these 1.11.2, 1.1 reach these two activities are the working tasks under these one, and this one is considered as a summary tasks. You will see how it works and what is the logic into software. And we have the origin of duration for each of these tasks that we have to in order to complete these projects. So I scroll down, you see for example, WE have for WBS, these are the level one and there we have the smaller one under the level 1, level 2, we have the original duration and the predecessors and their predecessors means that one activity like concrete, which has the WBS quota of 1.1.2. Chiang start run these predecessor activity or consists or task is completed and 1.1.1 is the esteem work. So when do you have the design for a steel? Then you can have the design from concrete, and then you move to data. So the predecessor source define what activity, which activity should be completed before the next activity China's sought. So the only thing you need in order to develop a schedule for your project are the WBS, the tasks, the original duration or duration for each based on your estimation and their predecessors. And we're going to see how we can include these in our projects. So I'm gonna just content. Okay, let's take a look first on the software on the project. Ms Project. We have to window here for a gans. If you don't see these view that I'm seeing right now, just click on that task here to the top left. And there is one option here in the view, you can click here and put your view on the gunshots. So if you see the same thing That's great. To the left, we have a smaller window, which you can just make it bigger and smaller. And the other columns, if you have the Excel sheet here, that is a taiga when you add your activities and to the right we have the Gantt chart. When we start to add the activity, you see how the relation is shown here in the Gantt chart. So I'm going to start right now adding the activities that I see in my Excel file 2D MS projects. So I put these two software MS project to the left and then the Excel one to the right. And I'm gonna just add them one by one. So there, I'm a lazy person, so I just copy paste all these activities from the Excel, excel one and go here. And then you put, sorry, you just copy and paste. As you see here, the task name are added here, exactly the same as Excel that you see here. And then the next thing that I have to add is the duration of each activity. One team that you see here is the Task Mode. And it is on the automatic. And when it is on the automatic, for example, mode, you see that the software automatically based on the duration that could be a start and finish. And they start of the project is the start, they start off the first activity is of the project as you recall the put it on the 15th of every so right now I added the task name. What I have to do first before adding the duration. I don't add the duration right now, as you see that the activities are shown here, the task or shown in the Gantt chart. I'm gonna define the WBS and move these activities to the lower levels. If you see in the Excel file that we have did design and this Rocher roof envelope and the interior dishes. If finishes, they are all at the same level. Then for this structure we have design building pad masonry structure, Rufus lavas structure company at the same level. And we have to add tasks here that on their design. So let's take a look how we going to manage that design. First of all, STIs and concrete, they fall under the design. So we have to just indent them to make sure that these falls under the design. So if you look here in the Task tab, we have one button. It says indent task. If I press indent task, you see that these two activities fall on the design and the WBS. It's kind of level is changed right now. These two are considered as working task. And the design here is considered as the summary task. Let's add one column to our table to see how the WBS change while we are adding and the indentation to each of these tasks. As you see I right-click on my task name is like Excel. Whenever you add one column, it goes to the left of these colors and it gives you the options of the only parameter that you can select your own gonna go just write w, v, S, and the three options you have available, WBS, WBS predecessor, I put WBS and you see the codes that are based on the structured data you have. So I'm going to just double-click here as you saw, I double-click here in order to make it a little bit smaller. So I see them. So as you see here, right now, it's like a structure and these are, and are at the same level, but it's not, that's not a true base on the Excel file. Design falls is 1 wine and falls under the structure. They same as building pants. So how are we going to manage that? So I just click on the task on these road design, building pad, masonry structure, roof is lab, is structure complete? And I ended these activities again, these task, I came here and you see that right now they fall on their deal structure, 1.11.21.31.45. And then as steel and concrete, which falls under the design. They are in a small live never. So you see the WBS code here, which are the unique code assigned to each of these task name that make them separate from the odder potassium. Then I have the roof, it is level two dots according to the Excel, that's great. But the other three, the other five activities that are under the roof, they have to be just one level lower than roof and falls on there the roof. So I just click on the first activity like Paris XIV. I select like Excel, find that you are familiar that press indent again, it is in the Task View, then you indent. And if I zoom back, you see that the roof, these activities fall under the roof. And when I press that, you can press Control Z here to see what happens. Look at here. I press Control Y and you see that the sign on the ganache is changed, means that these activities fall under this one right now the roof is considered as a summary task, which has the summary of the following tasks. Then again, I'll do the same for the envelope. I put these activities under envelope and at the end I have d. Okay? So right now the WBS are defined based on the XL file. That's great, you see here. And then in the next video we're going to add the duration to each of these WBS levels and the task name. 11. 10- Add Duration: After the WBS and adding then task, ma'am, I'm gonna just put the duration for this activity. So I go back to my Excel file. I have the duration. I just as I told you, I'm lazy, I just go to the Excel, copy all you can do it one by one or here I just do all together. I see that the duration and store from the steel, I go to the st and then press Control V I copied there. And as you see here right note the activity's duration, the task duration is changing the Gantt chart and it is automatically calculated. But what I'm gonna do, I'm gonna just remove the duration for these activities out for you to see, for example, how it works. If I click here and I press delete is like XL file, you can delete one, for example, a cell value in the table view. So I'm going to just make it a little bit bigger so you can see all the details here. So I have their roof envelope. I'm going to delete all these. So you see that from them automatic task Moody's changed manually. You can do d. So it's just for your visualization to see what are the different options. Right now if I want to see how the activities look like in my Gantt chart, you see that you can scroll back here or you can on Zoom to that top below the button right below, in order to see a kind of change of the date from these Concertgebouw. There is another way that you can change the view. You go to view then you, Chris, timescale, you could eat on months. And you see that right now the dates are changed April, May, June. And the values that you see here are based on Maasai can't go up and down or to CD activities. Right now what I did, I just added the duration. And as you see, for example, SCUs has the duration of 15 days and concrete the same because these two are happening at the same time. Right now I haven't added the predecessors, but the design which is the summary tasks for these two activities, has also the duration of 15 days. If I change the task more for a structure to auto schedule, you see that it is automatically calculated based on the summary activity. Again, if I do it on roof, automatically calculated the same for envelope. That's for you to visualize what is the difference between EEG manuals. So based on the start date of the project, which was 15 software approved, it is start to add the 30 days to the anchor, calculate the finish date. So that's how it works. As you see here right now. All the activities, all the tasks here, they start from April 15th because we haven't had the predecessors and the relation between these activities. In their next video, we're going to add the relations and see how the schedule of these projects evolve and what is the end date of the project? 12. 11-Task Relationships: So here in this video we're going to add a relation between these tasks based on the XL file. I'll go back again to the Excel diversity. You see that the steel activities, the first one that is the starting, it has a duration of 15 days. But after the design for steel is finished, we have the design for concrete, and these are still is the predecessors to these concrete. And then we see the predecessor for the building pad, which is falls under this structure. It is concrete one. So how does, what does it mean in the software? So if I go here, I see this selectivity and concrete, they are happening at the same time and so on, very likely here as steel and concrete, both together, I press Control, select the two activities. Then to the top left, you see the test. You go to the task. And here there is a button which you see here. It is the go to school. Here it is the link desolate selected tasks. So if I press this button, see what happened. It says that the design for a steel when it is finished, then you start the design for concrete and the start date for this activity for concrete is right now change and the finish date is change. And one word is interesting, steam that you see here. If I just make these TableView bigger, you see that the predecessors column shows that the concrete right now has a predecessor, and this is the row three that we see here. So I added a seal as the predecessor to concrete, and then I'll go to the next one based on the Excel. You can download the Excel file, as I told you, the resources and restore to adding the predecessors to the rest of the activities. So the way it works, I'm going to just select building pad and concrete together. I do it this 11 by one and then I'll start to do it. And again press on the link activity and the Linda task and you see that right now building pad is happening right after the concrete. This is the finish to start type of relation, dirt. Other three types of relations, we have a start-to-start, we have a start-to-finish and we have finish-to-finish. So right now I added the building part. I'm gonna just add the auditor activities according to the Excel sheet that we saw together. So in these time I'm gonna just do it all together. So I click on building pad, I'm pressed Shift, I select until a structure complete and I press leisure activities. Perfect. You see that the right now masonry structure is happening after the building pad Rufus lab is happening after Vizenor is structure and the structure of complete is happening after the Rufus lab. And the duration you see is like a water fall. They fall on their DC's the same order. So the project is a starting if we are looking at the gantt chart to the right and they meet a pre-lab and then it follows until I end of August for just these structure part of the project, just note that did duration for the final activity, which is a structured completely 0 from the Excel file V2 kit. And when it is 0, it is a wireless or myosin is one task that doesn't have any duration and specify, specify a date that for example, you want to deliver one project deliver or a specific date for completing one is a part of the project. So the Majlis on which is shown here with a diamond shape, doesn't have the durations. A rectangle here is a diamond and it shows that, okay, by these specific date, which is beginning of September, the achieved the completion of the structure of the project. So a structure of the building right now I'm gonna just go and add the second one. So as you see here, according to the Excel file or a roof trusses, trusses and she seeing the, it has a predecessor of a structure can be sold when we complete the structure, Vigo for the roof. So I select a structure complete and roof trusses and ceasing and then I press leaked is selected activities. And you see that? Perfect. It falls the start of the roof trusses and she's seeing is just after the completion of the surgery complete. So you see that it is on the second of September. And then we have here this Rocher concrete, which is the first of September. And then I start to add the others here. So you see that the other activities data falls under the roof are not changed. I press Shift linked activities together than I do the same here for the 2.53.1. And again, so you watch the video, do the same and follow what I do. And the ease these electrical just wanting that is different for diesel schedule. Go to the Excel file and see when the envelope is complete. I'll say Okay, then electrical Canada start. I added perfect. But I'd say okay, the vendor envelope is complete. Drywall can start because these two activities are not are not circular show you can start drywall at the same time as electrically call. So I just selected that. Okay, when these drywall Chan is able to start for example, electrical design. So you see that like the other, that is like a waterfall. To actuators are not H&E start at the same time. So this is done. And as you see the predecessors column for the drywall shows that DCS, the predecessor is column the row 20 when envelope complete the same one for electrical. So these two activities has the same predecessors. 1, you can have several predecessor for one task that's possible, so you can add several, for example, you can make these also demobilized scaffolding, also predecessor to electrical. So I added these right now I say, Okay, when the electrical I go to the Excel file you see here, then we have fluorine. Fluorine has the predecessor of the drywall. So which means when dry wall is finished, I can sort the fluorine. I select these again and then I link these activities. Perfect. You see right now that these activities also added, these flooring is not dependent on the electrical, it is dependent on the dry wall oven, dry wall is finished, then the fluorine kinda start and so on. And again, we have other milestone in the project and you'll see the date of completion of these milestone for this project. So I can just scroll back is cool. In the Gantt chart in red. So you can just minimize the view in order to see D, for example, activities over the whole projects here. And one more thing that I can add here, I can go to view. And as you see here, yet, there is a tab here, view to the top left here. And then there is one option time IS curve. I can just change the timescale two weeks, or I can change it to quarterly. So I would be able to see the activities where if you just click here and then you are not able to see the activities. There is one very useful button here you go to Task top here to the left and complete it to the right. It is as close to task. When I click here, for example, you see that it changed the view of the contrast. So you can, for large projects that you have hundreds of the tasks here or WBS levels. Then it is a really useful button when you click on this call. And then it shows what are the activities that are shown, the undergone short. So what we did here, we added the relation between these activities, between these tasks and their software automatically calculated and they're fronting. The interesting part is that right now the duration for the first level WBS is based on the duration of all the tasks that falls below. So right now, if you remember in the beginning it was just Terry days, but right now it is a 100 days because it counts the start and finish dates of all the activities, all the tasks that happens in the part of the project, the same for roof, the same for envelope, the UC that the summary of the task are shown here. One thing that I can't, I can't just click here and remove D, for example, just see the higher level WBS. So the level one and you see how the projects look logs here. So you're doing great, added a relation. We're going to see how the critical paths work and what is the critical paths for these projects. 13. 12-Different types of relations: Welcome back. Before seen the critical paths, I want to talk about different type of task dependencies. If you recall, we used the finish to start type of tasks in the project that we were creating. That's the most used type of task dependency in the projects are there are other tree types that we seek together. So if you were to look at here, we have finished to start that one day, have you just feed? And task B can only a starboard task has finished. And to give you an example for finish-to-start, for example, we cannot start the INR Pete without buying is paid. So that's the last one, Example 4, finish-to-start. And the saw, the example in our own project as well. Do you earlier on is a start to start. And task B challenges start when task a has started. The example for this one, we can start managing a project be after the true Kurdish solid Project Plan a. So if you compare these, then we have to solve these. These are one example of a start-to-start type of task. We'll see how you can create that project. The next step is finished to finish. And task B channel we finish meant as a has finished. When you are reading example, when you are reading in books, these books you can finish, when you can finish one of his chapters, hold a. So the finish of B depends on the finish of the other tasks. This is type of finish-to-finish example. Then we have also a start to finish. And the definition is that task p-channel the finish when task a has a stalker. And example, it's a new sheet. I want to start working. You either shift should have finished their work. It's really good type of task dependency for changing this shifts. So whenever we are planning for sampling and there's a changing shoe fakery happen. So make sure these start to finish is something that is really helpful for you that you can use in your project. So right now we're going to take an opium. You see how we can just change these tasks dependency or MS Project. And he just, oh, ok, so use CD project every query it onto here. Right now, every teen dad you see Here is finished to a star, will change and tell you how you can source. If I want to change this one depth-first task and put it as start-to-start Pentagon, the predecessor. And as you recall, we have these bars here. Sorry, I can't Is it a good S? S. And you see that it's right now, is start with stock images. Move the timeline a little bit bigger so you are able to reveal as a bidder slides you see here, it is a start-to-start. If I remove S, which is a starkness thought that could fs, then it's kind of either enable or one. By default it put it as If you don't change it and you'll see that it doesn't go. Well, let's say if I want to change this one again, I'm going to set off was taught to start. I start with new SharePoint list f. Then you see that how the gland has change and they start to finish type of task dependencies are applied here. And I can also finish to finish. And as you see these tasks history, sometimes these tasks and starts that all together, these two decimal permission, the same class. So this is one type of, this is one type of adding dependencies, different type of dependencies in Europe. Task, I'm going to remove it and just could be smart and they weigh. So finished LR. And show you one other way that you can manage these saw in the detail view that we agree with we are able to see. So I go to task the top-left and the algo to view the top left. And then we built in detail, as we recall. So you could entail. Perfect. And the task poem is okra. Here, the detail window is down below. I'm gonna just write here and change them you for this one, for the moment is predecessor and successor, and that's what I was looking for. But Let's say you see cost where if you see the orange window here just easily right, under detail window and put these on predecessor and successor. And after you see this one right now I'm under OPA stop. You see the predecessor task to establish maize energy structure, bit finish to start type and the lag of 0 and the success stories, the structure. Pompey, I want to change this and put it to finish, to finish. And if I press okay, you see that it is tuned and run it. Change their view to the entire project. So you see that it is finished. Queried, start with start, and press. Okay, you see that the dependencies changing. So the example I provided a slave are those type of dependencies that you can use for perfect. So I'll change this one, I put it to finish to a sperm. And you can also do the same key for the successor activity and successor activities acuity, which is after the activity that you are right now. So who's our cost structure compared is the successor of slab. One more concept for you to get familiar is the lie. And so if let's say I could ten days here. Okay. What happens here? You see that there is a lag, a gap of 10 days between these two activities, which means the roof slab is going into a star ten days after finish up in these ownership. So if I could these 12, 50 days, so for you to realize better, I press Okay. Then you'll see that these cabins, so this is something that you can handle it. But let's say if you want to, for example, start this activity will vis lab the first one, our FastTrack your project. And fast tracking means whenever you want to finish our task earlier or finish the project earlier, you have to do deeper the task parallel to each other to save time. So in order to do so, you can just put minus k. So what will happen? As you see here, these tasks, Rufus lab, although it is, it has a predecessor of masonry structure, which means the masonry should finish until this one can start by just put a lag of minus 20 days, which means there is an editor who they stop shooting started 20 days a year. And right now these two tasks are parallel For project it because if the logic doesn't match with reality, so you cannot do so. You take the risk of starting these types. We're just finishing this one. We are taking the response on in your reducing the end date of project by 20 days. And you'll see why because this is on the critical path. So this is also a lead that you both are at the same collect. You manage everything by g. Lagged column. If I put a positive number 50 or some, any, anything positive theory tendon 0. Do you see the light? If I put something negative, you see leading Mandy needs that these task can start earlier. So put it 0 so there's no lag and lead for this activity. This is really helpful for fast tracking project and also for managing the relations between Israel passed. In the next video, we're going to see the critical path tank we're watching and see you there. 14. 13- Rename Task Codes: Welcome back. Before senior critical path. One more thing that I want to highlight for one disease, a great team that you can use in your president is to shown for complex projects whenever you create these tasks and you see that there's a WBS called or unique code for each of these tasks that these tasks are defined by these looming quote, you can change that format Okies. By default it is like 2.42.5 or level one is. But if you want, you can actually see here under project view, as you see them, movie is, hey, click on the Find cold and new window pops up. And as you see here. And I'm gonna change the little preview of these called the format up to sports source. I can say I want to have a number or uppercase. And then for the second, I want to have any lowercase. And then the nominal. How does that work and what it means? And you see the quote here. Let's say if I have any, for example, I have a project that falls on their portfolio of the new renewable energy. I can't put quotes here and ocher letter here that I can define that DCS planners start leaky. Let's say r, which is the renewable, then I could then lower cares. I can say, Okay, it's best like solar energy and then my activity, the start. So you can change these WBS quote definition in your project, which she's really her foods dor di friends on in you can put as many characters, as many horizontal format than the one you tend to find. The lens of these candy from both sides. Letter off per liter or horizontally. The, any type of numbers or when you see this is the Wonder, three numbers. What is the crater is not. It is a dashed red dot. So you can play with these and change the preview quotes for your graduate depending on the project fed your organization, control one more team, ions. And here it is possible that one activity or one task has several predecessor or successor, for example, for install backing and it goes right now is hit at the previous systems with 0s, 1 is 16. I want to add another. Creeley says, Well, let's take a look here. I want to add The Swan as a predecessor activity, say 16 isn't crevasses or their critique as well. So there is one way I can click here and click 18 easily. Put 16 is as well. And as you see these activity here, it used to have one type of one treaty says over right now he has another previous sessile, which means lease activity channels start when these finish and this finish. Let's say if there is something, something happens and this activity can finish, this activity cannot start onto this finishes well. And that's a, it's not or it's an ease and these should finish until this one canister in before adding these predecessor. Again, it used to be this one can have thought when these funds finish and it was not depending on these ones. So it is possible just to put a comma and add in a treaty. So slow step. The type of the activities they want, Who can do it as saying, the details window, you go to View Details. And here, as you see here, we are indicated assessment and self-serve store. The oftenly tell you. And I, I have installed backing and into an historic Syria Windows, his two predecessors to the sector, It's beam. And you can change the entire family like of these as well here, you can do the same for this axis. We're anatomy as successful as one and you know, well-being reality. It happens a lot then you have several activities that our experiences so to just one single activities because they told us that they were finite anymore for the project aspirate. See you in the next video. 15. 14-Critical Path: Welcome back everyone. In this lecture we want to see the critical path of the schedule that we build to group together. The critical path is the longest linked sequence of tasks. So those tasks that are linked together and constitute the longest pass off the project. If you see the same view, that's gray, otherwise, I recommend you to just go to the top left click on task and then key here, undergone. So there are a bunch of views that you can click, but click on the gans. So you see the same view that IC. So the gans Windows is right now open. Then in order to turn on the critical path of the project, it's already calculated automatically by the software. You go to Format tab here. And there is several of the buttons here in the aerosols which control the view of the bars that you see on the guns. So if you want you have to click on the critical path and wow, you see the critical path of the project by the red bars here. But these board that you see, which is for the electric called is not on the critical path because as you remember, it was not the predecessor for the fluorine, but drywall was. And it is also indicated here that fluorine has a predecessor of the root 23, which is the dry wall, but not the allergic or so that's why the electrical is not falling on the critical path. The critical path has a total slack or float of 0, which means that there is not possible to delay one of these activities by one single day because if it happens, then the end date of the project will be delayed again one day. So that's a nice activity which is called Paint exterior are dissatisfied 20 days. If it takes 25 days, the end date of the project will be deleted also did five days post for electrical. It is not the case. It has a total float. And depending on the total float, you can delay this task and doesn't affect the critic. The end date of the project. I put a video for you, which is a great way to calculate the critical path manually. It gives you an example Bei, how two critical paths work and what is the logic behind the obtaining the critical parts of a project, which I'm sure if you view that you would be able to understand how the software automatically create the critical task you are doing great. I'll see you in the next video. 16. 15-Critical path theory: Hey everyone, there was a request from some students. They wanted to know how to calculate the critical paths and how it works in theory. So in this video, I'm going to teach you how to manually you can calculate these critical task and obtain it for your project. And it will help you to better understand how the software does it. So imagine this example here that we have a project with several activities and then we have the pre predecessors and the duration for each of these activity. So these are the inputs that we need in order to be able to calculate the critical path of one project. So the activities that we have seen together, the predecessors. So for example, activity B has predecessors or a, or activities he has predecessor a as well. So which means a can, when a is finished and B and C can start and a duration. So what we have to do next step, we have first step, as you see here, you have to use a template, as you see in this slide to draw all the Project paths based on the table. So these template that you see here, it has earliest toward it has duration, early finish, late finish, and leave earliest, latest start. And then we have the total float. But at different system, what you need is just to put the activity name and duration because you don't have anything else. As I told you, according to table, you have the duration and activity, the activity name, but you don't have the earliest start, you don't have the early finish or so on. So you start to make your activities according to this. So activity a has duration of three days, then when it is finished, activity B and C can start because you see that this is predecessor for BNC. Activity B has duration of four days and activity C has duration of two days. Then activity D, as you see, has predecessor P. So when we finished the start has a duration of five days according to the table. The same here for e and f, as you see the has predecessor see here one day for the duration of one day and today for f and for GI, activity Gita, you see here in this table, it has two predecessors, D and E. And the duration of these activities four days, you put it here, then the final activity, which is edge, you can call it milestone, the end of the project. But sorry, it is now mylist and this is the air has a duration, so it has an activity. So you have the predecessor F and G for this one. When G and F, For example, they receive each one will focus on the critical paths, but the predecessor are these ones are these one can assortment both of these activities are finished and the duration of tree. So in the next slide we're gonna start adding here. So. Step two is to calculate early finish by adding duration of each activity to earlier start. So if you remember according to that template that was early start, early finish is here. So when you add the duration, you, you obtain the early finish of the project. And the duration is Speaks is not changing. According to the plan that you can imagine that this is day 0. Your project is starting. You add three days and you obtain your early finish. Then the next step, as you see here, is to calculate the early finish of the next activities based on the activity a. So I went activity a is completed. Then at the day tree, you can start working on activity B or activity C as you see here. So i cavity B has a duration of four days. According to this step, you add these four days, 237. So at the day 7, activity P0 finishes. And as you see here, activity C has a duration of two days. You add to two days duration to the tree and the day tree and then you obtain five. So if you go according to the plan, activity C finishes the day five, you do the same thing for the rest of the activities. Here. Seven, you put it here, then five days, you add it, then 12, day 12, activity D, Camm finish the same here. You add those five here. Because he's actually is the predecessor to E and a predecessor to F, 5 and 5, one day duration adds it together, it come to 61 phi, two days duration here you add it and you wish to seven days. So this step is important. Right now we want to see what is the earliest start of the activity G. Is it 12 or 6? So let's see. That's 12. So because activity G cannot start when activity D and E finishes, activity finish after six days. That's good. Activity D, I finish after 12 xA after start of the project. So logically, I mean, it's a common sense. You cannot start right away activity, the activity G after activity ies finish because you need activity D as well. So the bigger number comes to this part and you fill it by the bigger number. So then that's the earliest start for activity G. And you add the duration of folders you wish to 16 days. And if we want to see here are right now, we have Activity 1 to calculate the earliest start for activity edge here. And we want to see what is the earliest start for activity edge. So we have two days here, 16 or 17. Which one? Definitely, I'm sure that you say 16 because that's a bigger number. So if activity H wants to be a starter, it should be started after activity G and H FOR Don. So activity F is done under Day 7, but activity G is done at the day 16. So you have to wait until activity G is completed. That's the early finish off, this project. Activity, early finish. And then you can start activity each edge. So you put 16 here in acuity edge. You add the three days of duration and then you reach to 19 days. So these project can be completed in 19 days. And right now we're going to see what is the critical path. So there, step 3, as you see here, the critical path is the path with the longest duration. So as you see these paths, a, B, D, G edge is the longest path. Because the activities that falls under these paths, they all constitute the longest duration for the project. Right now, that's done. We already calculated the critical path. 17. 16- Total Slack Theory: To see what is the total float of the, each of these active and total float is the number of days you can delay one activity without affecting the end date of the project, as you know, critical are the critical path to top float should be 0 because you cannot delay one activity on the critical path. Because if you delay one act of Dubai one-day old, the project, the data of a project, the end date, be delayed by one more day. So we're going to just do the reverse path and see what is the total float. So the way it works. So you put the 19 here and you say, okay, I'm gonna deduct 19 from these 19 so that as you see this for, you do the calculation backwards to update and total float for each activity. And total float is late finish minus early finish, or it equals to latest start minus early start. So if I do this one, so I see that this is 0 or MBSR. So if I put 19 and I reduce three days for the duration of this activity edge, then we get the latest startup 16. And if I deduct 16 from 16019 from 190, you can do whatever you want. So I go one step backward. So right now you have to see what is the late finish of activity G and F. So you see that the numbers that is here, so you have to put 16, okay, so that's the 16 that you have to put here. Then you have 16 for activity G and 16 for activity F. Right now if you want to calculate the total float for activity G is 16 minus 1600. If you deduct 16 minus 4 is going to be 12 days, which you put it here. And again, if you deduct 12 minus 12 is gonna be 0. So as you expected, this should have a total float of 0 because it is on the critical path spot for f. We put 16, the larger number here as you see, then 16 minus 7 is going to be nine. How we calculated the 14 days, the late start, that 16 days minus two days of duration is going to be 14 days. And for the total float, I mean, you can do it. I also like these. 14 minus 5 is going to be nine there. So either you deduct this one or you did like 14, 15. So let's go one step backward. Here. You have 12 days here. And for example, for the late latest start of 12 days. Then you put it here and here again, the same team that we did in the previous step. Then you put 12 days, you calculate the two south Floyd with the same formula and 212 float here. So the total float for this, so it means for example, activity can be delayed by six days without without affecting the end date of the project. But if it would be seven days, these activity falls on the critical path, That's an important one. This activity is delayed by seven days, then it falls on the critical path, and then the project is going to be delayed by one day. So let's go one step back. So that's critic. Here. We have one activity predecessor to D. Easy. You put seven, the late finish, the latest start from here you put the call to the late finish for the predecessor activity and then you calculate the total flow. But for these activity C, we want to see what is the late finish for this activity. And you have two numbers here. You have two inputs, which one you should select, okay? And in this case, you put the smaller number. It is completely vice versa did a previous one which when we were going forward, we put the larger number when we face such a case. But here you put this smaller number and the early, the late finish for this activity C is going to be 11 days. So if you want to calculate the total float for this activity, you have 11 minus 5, which is six. And you can also do calculate the latest sort of a project by deducting the 11 minus 2 is equal to 9. And also you can also calculate the for the six and the last one. So we have three here and also we have nine here. So if we want to select what is delayed finish of activity a dashed, as I told you, is the smaller one of the two. If it was three again, it was, it is the smallest one. So you put three here and then you detect three minus three, the late finish minus early finish, and the total fluid would be 0. So the, as we expected, the total float on the critical path, which was a, b, d, g edge is 000, 000, 000. And the other tree activities that you see here, they have total float up six days, six days, nine days. Which means for example, if project for activity F, it if it has nine days delays, it okay. Doesn't affect date, end date, but if it is more than nine days, then definitely it's going to affect the end date of the project. And then what happens? These activity falls under critical paths and you have to recalculate your critical task. That's the logic. So the software worked with this logic in order to schedule your project and obtain the critical paths. And only one more hint, it is possible one project have several critical paths and not just one. So these are the smallest step. If you want to practice, I put the slide for you. You can just download it and just do the stuff yourself. And you can write down and put it on their paper in order to better understand. But I'm sure with this video, you already understand how the critical path is calculated and the logic behind the software. Thank you for watching. See you in the next video, you are doing great. 18. 17 Total Slack: Well, we saw that how you can obtain the critical paths and show you a treaty called fast for inside the Gantt chart. And I talked about the total is slag or total flow tuff these tasks. And the total is slack or TOEFL or the number of these, you can delay it for an activity or a task without affecting the end date of projects. So in order to see these total is slack for all these tasks. Right-click on your table here, TableView and become the criticism or wherever you want. I've put insert column and you see that all parameter just typed total, and then it shows port that is slack. If you click here, you chose all that slacks for all the activities. And you see that all these activities have total slack of 0, which means you're not able to delay and for one extra day because it affects the end date. But the electrical has a total slack of 35 days. And if you want to see here under budget, there is one button to the top left formats the tab. If you click on the Slack, I remove it right now, but I turn it on again. You see that the total is like is shown here if I just remove it. So it shows the number of days. If you delay this activity, the DNA doesn't change. So let's say if you delayed electrical because you don't have financial resources or human resources, it doesn't affect the event date of the building this project. But let's say after you delay this by a 100 days, then these activity in different iguana affect the end date. And also, it is important to note that the critical assets with project will be updated because this activity is going to play a role in the end data for positive, so critical paths, just one note by responsible that you have several critical paths for one project, especially when you have many tasks, were many activities and critical paths during the course of project, we also change. You are doing great. I'll see you in the next video. 19. 18- Organize Task: Welcome. In this video I showed you some insolvable for working with the task in the table. So you can easily like Excel, you can, I click on one draw and then press Control C here. Or you can copy, for example, from if you go to the task, you can copy these and paste see somewhere else. So let's say if I press Control C and then I click here, I press control V, You see that the same active tasks that we are seeing here with the all the other features. And duration with start and finish and Slack is paste here, and it also contains all the information regarding the predecessor, the lie, the type of task dependencies. It is possible to copy and paste the different tasks in the project. If a distributor, it, it happens that several of your work packages and the WBS that you are working, they are repeated, but the Erdogan at the friend's age, that's also possible to do it. Here. I'm going to just print Control zed in order to move down das for copy and pasting, you can also drag one activity and move it in your project. So I just click here, as you see, I click on this shore and then my most change if I move it here, I can put this one in the other, let's say level. And then you see that it's shifted, but the relations remain the same. And you cdr, you can observe how these changes are applied here. And we're going to just move this up again and just put it back where it was. And one more level variable. And it should be right now in the same level data was working. You've just make sure that you don't leak anywhere. You just drag and drop and put it here. There's also for drag and dropping one task to another location in your table. And the other one. You can also delete one row or row completely if I press Delete the indices deleted. And as you see that since it had a relation, it is kind of removed from the euro schedule. And then the other task doesn't follow. The predecessor of EBITDA was the predecessor to this task. You can delete this one and you see how the changes applied, but make sure whenever you make change or you delete a task, that your schedule is not, damage is not screwed, and then you are able to follow the logic of your project. One hint, you can, if you want to delete a summary task like here, it gives you a warning. If you continue deleting, it will delete the subtask here, which means are the other five activities they are there for a task, or you can say no, cancel, don't delete it the way it works. If you want to delete one summary tasks and you don't need it anymore, but you need the following tasks. You have to remove this one as the summary task, and you'll just simply click the other activities. Recall, I come to the task tab and then you can just press here. In here we have the indent option and we have here out in task. And for this task, this interior finishes not anymore to summary task, it is remove and this comes in a higher level. You can delete these tasks, interior finish, delete, and then put this back into the level. It was reduced to B. So that's a way you can continue changing and deleting different task in your table. 20. 19- Task Constraint: Hi everyone. This lecture is super important because I'm going to talk about adding constraint to your task. So if this is something that is inevitable in real life, so let's say for example, you have a project and one of these tasks should finish on a specific day because the upper management wants the data or for example, the result deliverable by the end of a specific date. So in order to do so on, you just put a constraint in one task. You can easily go to detail view to view tab as you see here and in detail. Under the spleen view? Yeah. Please detail. So the details will open. I'm sure by now you're familiar how you can open these and what I need to do, I'm going to see more details here. There is right now on the task form that you see to the left, where I want to, I rightfully here and I go to More Views. I'm going to open another type of view here for the detail view. And I screw up to task detail for apply. Perfect. Follow me. And then right now, as you see is the Detail View off one of these activities eyes a little bit. So you're able to see, for example, these activity. I'm gonna just click on the paint exterior row 18, you should have the same too. So inside these task and detailed form, which shows a lot of more information regarding the task. It shows when this task can starting when it's going to finish. What is the name, what is the duration? You can change these here if it is automatic or it's Manually Scheduled. Intention did here. But here I want to talk about constraint. So there are different type of constraint that you can add to one task right now by default, the project, the constraint tab is as soon as possible, which means that these tasks should start as soon as possible when the other task or the predecessor is finished. That's the logic that software follows in order to make sure that the project is done successfully. But there are other types. It is as late as possible. So if you want to start one task as late as possible when you add it. So the project, when it's just scheduling, it sees that this project should start as late as possible without affecting the other activity. Era test. That's something that you can have. But if let's say your project manager or let's say you're a scheduler or project manager tells you a deadline or your upper management tell you a deadline for one specific data. And you know, by the state, the state should finish, you should use must finish on I'm going to put it here and then the date you see just below this one. I see that the wider logic of the software, how it calculated these tasks shoes finished just on Wednesday 6th of April 2020 to tune them, he just Just scores upper letter B. So I'm going to just see here 2022. I'm going to change the date here. And let's say put it to, you can copy, paste this one, and then open here than in a set of six ISA. This one should finish by the 1st of 2020 to and if I press OK, then a window pops up. Planning wizard antagonism. How would the scheduling of our conflict or continue on a loaded conflict you press can come clamped onto new conflict. And there you go. Let me just put these veal two weeks that you can visualize. And if you recall, I have these school task here that I show it here. And then if I move here right now that you see that these activity Debbie defined, it should finish quiet a specific eight. So I'm gonna just go to the paint exterior. And for the paint exterior, I added these finish as you see here. And it means that these activity paint exterior should finish several days earlier than the logic of the software. As you see here. There was a kind of warning for you that do you want to violate the logic of the software? You say yes. And by no means that there is no caught not possible to delay this task. And it is a hard constraint, I would say. And it means that whatever changes you're making, the other dates and other tasks. These tasks they paint excel, or must finish on this date. And as you see when I did this change in the indicator column of the table, there is one symbol here, which if I pull on this one, he said the stack has a must finish on constraint on flyer on this day. So when you want to work in a large project, It's good to see your deadlines are, and you are able to see the indicator or you can hover your mouse and see the message that pops up. That's four must finish on. And for there is one for must start on. And if I press okay, then you see that this project, this activity now discharging the painting series Maslow start on this specific date and it is not possible too. Part a earlier. It is again, a hard constraint and it means that the logic of the software is violated and these constraint must be met. And a reason for putting an muscle starts on his. Let's say you have a resource that is not available by before this specific day and then after that you have the resource available, let's say the money, they are human resource or material, then you can say must start on this date. And then as you see here, right now, the con charges later be changed. I'm gonna just put entire project for you to visualize. And if I scroll too. Here you see that this activity is mosasaurs the after these specific day. And the other activities right now are removed from the critical path because there is a gap here between this one and these activities can be delayed before affecting the project end date. So that's for the mosses start on and Maschine schon, I have other options like finish no later than or finished earlier than these and plus the other two that you see down below, a start no earlier than or start no later than. These are soft on strain, which means that you could these constraint. But the software try to schedule the project based on the logic of these relations and the duration of the project. And try to meet these constraint. If it happens and it can meet these constraints, That's good. It follows that. Otherwise, if, let's say the duration and the relation of the task surpasses the state. It doesn't follow the logic. These concept, let's say if I put finish no later Done, and then I press okay. Then I to the software does the, for example, calculation. Good D's. If I put this one, the software does the calculation, but as you see here, it is not able to start. It is not possible to finish this task no later than one is specificity, but the software calculate and add the duration at the relation and see, no, it's not possible. I wanted to meet this constraint, but it's not possible because the logic of the scheduling doesn't allow here. So that's the difference between must finish and Maslow starting this. My recommendation is that try to avoid using constraint in your project unless you have to, unless there is a deadline and then you have to put it there. Because if you put constraint, then when you schedule, you want to update the project that constraint kind of are hard, especially for the hard constraint. They kind of take the previous day, take priority over the logic of the scheduling. And you may not be aware of that and then you miss something or project. But if it is as you are supposed to do so you have to do. And let's say if you put mass summed one more heat, if you put must finish on and then your specific specify a date for these the constraint. Then it might happen that the predecessor for this activity that I'm putting the must finish on is not yet finished and the other task is going to start or is going to finish. And then that's something that you have to make sure that makes sense in reality. So this is a great tips, great, and I'm sure if you do it in real projects or you may have already done. You will see that it comes a lot of use for you in your future work. See you in the next video. 21. 20- Create recurring task: Hi, In this lecture I want to teach you how to add a recurring tasks to your project. Let's say after roof trusses and she's seen you have a recurring task that you have to manage it here. And let's say it's a meeting with your client. Anyone are chewy and it happens every week until the end of the project. So I click here and I go to the Task View, to the task tab to the top. And I go to task here in the insert, and click here and I click on a recurring task in a new window pops up where you see it here. And it says, what is the task? I want to say weekly meeting. And the duration is one day or less or you can put that's a two hour. Let's put it one day. Imagine that's a one-day meeting that you want to just have your client because I want you to visualize the guns. Then it says, if it is weekly, daily, how many times you recurse? You can say record every one week on these specific days, or it's kinda be monthly. Yearly. And you excuse, see these options here for the monthly, it says every 21 every three months, but here I say every let's say bi-weekly every two weeks, I'm going to have a meeting on Monday. And it will start from right now. It says it is from April 15th of 2021. You can't change it. You can say no, it's too early. I'm going to just start the meeting from June 15th. And it ends by the end of the project or no, It ends after earn 10 times the occurrence. And you hear you have to calendar for scheduling this task. You have the standard calendar because we are using the calendars for this project. So if I press OK and I on Zoom here, as you see that it adds their recurring task. It's a one-day task. As you see here. It is added to your project. And these meanings, as you see our in our, in our shown by indicators. So these are recurring routines and it shows pivoting, meeting one until meeting. And this is one of the strengths of the MS Project for creating the recurring events like these. If you want, you can just press control Z, more weed. I'm going to add one, something better for you to visualize. So fibers same. Let's say EV analysis, earned value analysis. I put like these. I say it's, let's say five days, then it's every two weeks. Hits ON duration is let's put it here five days every two weeks, and then it's going to be on Monday, Tuesday. So I'll press Okay, you see that it is also added here. So different things that you can to use in order to add these recurring task tanks for watching. See you in the next video. 22. 21- Splitting a task: Welcome back. In this lecture, I want to teach you how you are able to split a tasking to give friend parts. So let's say I have these tasks. Fluorine each takes 55 days, and I want to split these into your friend parts because for example, the resources are not available and you have one, let's say, one human resource, one person that is working on this project, but he's not available for one specific period. For example, he's taking vacation for now, he has an issue. So in order to do so, I just click on this one. I can right-click on these, or I can just click on the task and the Andi as casual as you see here. And then click on these SBA task. After I click, the window pops up and age remains here. And as you can, just hover your most on top of these task and just click somewhere that you prefer. And you see that whenever I am changing my in-laws, if data is changed, so depending on that date, you can just each year. Perfect. So what will happen is as b to the two different section, but it is important to note that it doesn't make any constraint. It just show that it is as Peter. For example, if I want to change these, we draw this splitting. Then a window pops. I say you can move it and then remove, delete, say keep the knee. And he uses that as soon as I do these. This is also a hint that you should recall. Remember you because you've been, you can change and drag and drop one activity like these in your project in order to be able to manage it. That's something that is feasible. But as soon as you start to move a task like this, then it's going to add a constraint here. And we talked about constraints and how you are able to manage it. So this is the constraint that you creating these fake here is a soft constraint for another half of art while dragging and dropping. But now we're talking about de-escalating the dash right now that these task is splitted, if I hover my mouse here, you see that the shape is changed. I can move it later. And you see that the other activities that are successful to these form Assad later. And I can do the same here. And this activity, that means this epidemic. And I can't go this one. But as soon as you seen that I do the drag and drop and loved first part of the activity. Feed pops up this window. They're planning wizard, which is telling you if you change it euro kind of imposing one constraint into a project. And if I say yes, you see that this constraint is added. You have an initiator here. And as you see, I put it a start no earlier than one specific date. So if I press Control Z to move it back, then you see how you are able to split one activity to kind of honor the availability of your resource for the project. Thanks for watching. 23. 22- Inactivating a task: Hi and welcome back. One extra inch here is regarding inactivating tasks. If you've notice already that in the Task tab in the schedule section there is one button called inactivate. I can inactivate one task. If I click here and inactivate the painting circles, you see that this task is right now inactive data. And the following tasks, which was the predecessor to paint the exterior, kind of ignores these tests. It is a really great tool that you can apply in your project. Let's say, for example, the reason it's called changing your project and you are asking, for example, or your client, or you're the contractor and you are in the process of approving the gas called change, but you haven't added an approved these as cold chain so you can put a place holder for this is called changing your guns, then inactivate these until it is approved. Then you included, That's a great way and you can just put it an activated see how the schedule is going to change by adding a scope to your work and changing scope of work and then inactivated to make sure that he doesn't approve and then you can use it. So it's a great way to test. One is called Change. Add one task to your activities, see how the design is going to change, and then you inactivated if you decide to COVID. So then after our pool wall you can add and make this active. Important thing is that the prickly, the successor activity, the successor task that was here, is taking the location and place of these tasks. And right now, as you see, it is moved earlier because it is tasks, it seems that it's not exit anymore. But make sure if this is something you can just add. Change the predecessor to row 17, which is the install taking angles. If it doesn't violate the logic of your project, that's great. It's a great tool and you use it definitely in your future projects. You are doing great. See you in the next video. 24. 23- Summary Task: Hi, In this lecture I want to talk about the summary tasks. If you recall, I mentioned about it briefly, but right now, if I finish here and if I go to that tab, you'll see that you have the insert here. I can click here and insert a summary task. And if I insert a summary task is added to the top of the table. And the other task which was the structure, is false. It goes one level lower in the WBS and the horizontal recess. So here's summary tests are good too, for example, and manage and kind of categorized seller of the task name you want, duration. And a Fontan is that if I add the summary task, it's kinda make the duration of all the following tasks on the land. So I press Control zed right now for the moment. For example, I have several of these task 1.321 Point firewall, you just keep year. I select all and summary. And then you see that summary task is added here. We can let say colleagues. After design, I double-click on this and then press Okay, so you have the design here and then you have the after design. You see that the after design takes 40 days. Yeah, you can manage you wanting that is kind of important for you to know. You can change the duration of the summary task, concedes two days without affecting the lives of categories, the subcategories of the summary task. So you see that the summaries 50 days, but their task, or 20 and 29 that we have in my song here. So and the view that you see here is kind of change. These are greenish color. Shows that the duration, the real duration based on the activities based on that happens on the following, the summary tasks. And this is the, Let's say the duration that you imposing the summary. So sometimes it's good done you could some contingency for your project by adding and extending the duration of what summary tasks. And then you can put these summary task predecessor to the summary tasks. So you kind of consider that 10 days of contingency for this part of your project. That's a great tool as well in order you are able to using Project. One more thing that I have discussed this before, if you go to format and we have one item year when we are in the Gantt View. There is project summary task. If I click here, it has a 0 base, zero-level a WBS to a project with an aim of the project and the total duration of the project. And as you seen it launch, it is kind of encompassing and covering all the schedule together is 405 days. I still do total duration of the project. So I tried to use these tools that MS Project Core wide in order to handle your project. 25. 24- Create Resources: Welcome back. In this lecture I will talk about resources, project needs, people and equipment in order to be completed. So whenever you want to do a project, you have to assign 0s typeof resources first to see how they scheduled can evolve because they're available to our resource, has an impact on their schedule and also the cost of issues sources has any impact on the cost of the project. So in order to do so, I mean the view in project, in MS Project, the View tab as you see, and then we see the resource sheet. So click on the resource sheet and then you should open. So right now we want to enter the resource is here, and in the next video we want to assign them into Excel file that I shared with you in the second sheet here, we have a task here and we have resources put for you. If you downloaded them, you can just hover on the these section and see their resources that we want to add. But before just, just using these uninteresting these, I'm gonna just put one resources, how you are able to do so in the resource name, I put the name of the resource, for example, I could project manager than it is of type of war. The type is work, if you recall, during tree types of resources work and they are assigned by times. So it's either human resources or roles that does the job. These are the type of work resources. And then we have the material resources, and these are assigned by quantity. And then we have the cost. And cause is any type of resource that you can use in order to implement the job. But they are not either use by time or they are not assigned by quantity. So they are a type of coffee you will see. So here I selected the type work for project management because it is assigned by quantity, by time. And then I put PM as the initial and as a group, I don't replace it by the exponent what it is. And then for the rate, I put a $150 per hour for a project manager in Canada, the overtime rate is the rate of the cost that these resource chart. So if you have, for example, $200 for overtime, you have to put it here. And the one thing that is important is occurred, and therefore that you have three types. We have a start and paraded and means when you have to pay the money to these resource, for example, exiting the start and or distributed during the, for example, the time that this resource is used. So this is what you need to put. One more thing is the calendar. So you have the standard calendar for resource. You may need to, for example, adapt and change and customize your calendar for one of your resources based on the availability. But for the moment we receive to Sandra, but I will explain these in the calendar and how you can customize it. But for the moment, levy to a standard. So that's the way you inter resources to your project. So in order to start to putting these, I'm gonna just copy everything from the Excel file because the format is similar to the MS project here. So if I come here, I'm going to just copy paste everything here. And that's so all the resources you can do this same are interred here. Their work resources, they are based either on the role or you can have the horizontal contractor for one, a type of activities, for example, for h contractor you can have and then you put their rate. So it's going to be either a single or a contractor that you can put here or you can put in name. It's important to know that you can also put your name. For example, here I have a amphibians that he charged every $5 or CV and Boyer. So it's kinda of either the role or the name of the person who does the work. Then we have the material as second type of resources. And as I told you, they are charged based day, they are assigned based on a quantity. So I have to put the quantity in the material column of these resource sheet. And for steels, I'm going to put tones and for concrete I'm going to put square cubic meter. And these costs that you see here are the default cost that I assigned right now based on the current rate of these two resources here in Canada. But you have to investigate, estimate the cost into right here. So whenever you assign it to a project, then the overall costs of data is specific task or the budget of the project is indicated and it's a bottom to top estimation, then we have a meal or vacant rental as the third type of costs, which are called costs. The territory of resources. And these are called cross, and they don't get a value here, you just enter it so you can use them during the course of the project. So it's a pull off here in the resource sheet there you see the whatever you enter here, this is the pool of resources that you may use or you may not use in your project. And whenever you want to assign it to task, these lease will appear and you can select one. So for meal and rental, these are something that you may change, you may charge during the project. And the cost may vary because the meal the cost may vary. The rental car or for example, the t kids accommodation may vary and then order you can put the cost. So it's important the difference between the cost, resource material and work is that these, you have to define the cost here, the rate here about four E's cost resources, their rate. You don't assign any cost and then you assign it whenever you do it in a task. That's great. You've, you know right now how to use internet resources. And then in the next video we're going to see how to assign these resources to all the tasks that we created to gather. 26. 24 Assign Resources: Hi everyone. In this lecture, I want to teach you how you are able to assign resources that we created in the previous video. So there are three ways that you can assign resources that I want to cover in this video. There are other ways, but the most common way I will teach you right now I am the Gantt chart view to the top left. You see that? And then I'm gonna just start adding the resources to each of these tasks. So I'm going to just make these table a little bit larger. And as you see here, one of the column that I have is called resource name. If you don't see you just right-click and we'll insert column. And then one column is sorted here you could resource and that resource name, and then you'll have it. So I'm gonna just need one choose to lower lung. So here I want to sort, sort of adding the resources. Just first of all, don't forget to show all the tasks that are shown here. So if you don't see it, as you recall, you can go to View and click on the outline and then show all subtask as an am seeing the same. So for the STRs I'm gonna design of St is I'm going to just put the structural engineer today. As you see, I click on this cell and then again I repeat here, you see killer they serve that correspond to steal. I click here. And then you see a structural engineer or death. So all resources that we created previously are shown here including the cost resources, material resources or resources. Then I added is trocar resources on architect. And I go to the next task. Okay, I can just delete your ikea here for the concrete. I can't put also a structural engineer and again, the architect. These are for design and this is the way that you can add it as you see here when I add these resources, Today's cell, then to the top left, we have the display bar, and here you see the resources. It is possible to cook the percentage. So how much of time de-allocate one core, one task that we see later in detail. So this is one of the way so you can just move down and start adding the resources that are for each task. If you double-click on this task as well, on one after row, task information pops up and in the Resources tab, then you can also start adding. Let's take a look at the previous task that we created together. And if I go to the Resources tab, you see the name of the task, how long it takes, and what are the resources that I've put here. And then the unit percentage of for each resource and also the cost that is calculated. And I will tell you how they cost is calculated. The cost basically is calculated by multiplying the rate to the number of hours that resource work for the complete duration of that task. So I was, you see in several seconds how they are calculated. So that's one of the way that you are able to do. The second way is that you can't go to the View tab. And here today splits window, you'll recall. Could click details, and the details of these tasks are shown here. And here, I can right-click on the editor window. If you don't see, for example, a resource for predecessor, you can just right-click on here and pull down resource. And oogenesis was one more thing, Dad, you're able, you can also right-click here to the left. Tasks were in the Detail View and then go to the more view. And I'm going to just remove these. First of all, I'm going to just move more views and chili contests new table for. If I apply here, then the task detail form is shown. They were seeing together is enough and dandy can't adjust so either you can't change it from bright the table and the inflammation that are shown here or you can show chick change it from the top below here. So right now I'm gonna put it on task 4 and I'm seeing their resources and predecessor on these SAS for billing pattern, but I'll just add one resource, I acrylic here. So as you recall, I've told you in your resource can be one person as well. I put Amy Phillips and for the unit I say 100 percent. I press okay, then I put another resource for here, who's up, but I could, for example, concrete. And you see if I have it here? Yeah. For the building pad, I need those above 50 square meter of concrete and then I increase K plus K here. And you see that how it is calculated. And the console, if you want to see what is the cost of these resources, right-click here. And they determined though, and telecom costs. Costs window opens. And as you see here, there, you need a 100 percent these resource work for 30 days, multiply by eight days multiplied by the rate. You get the total time multiplied by rate you've have got when their costs. So the total time. And then for the concrete, you multiply 60 years cubic meter with the current rate two units ofs the concrete and you are able to calculate the cost for these. And the sum of these two costs constitute the cost of these C-H single task. So if you have, let's say, 10 software resources assigned to one, it could be material work resources or it could be cost. Then the cost of all our adds up, adds up together and make their cost of one specific task. And as you see, this is the cost that is estimator. The baseline cost right now is 0. But later we will see based on and how these baseline cost is assigned. So whenever you create a baseline, then these baseline constant equal to discuss the actual costs because we haven't started the project is 0. And remaining costs, which is the cost that remains in order to complete the task right now, is equal to the cost that we are assimilating. So this is another way of calculating the, assigning the resource to one specific task. What I can do, I can go to your masonry structure and I can put for example here, Neil, I'm going to just put me. And as you recall, there is no units for the meal and the cost, for example, that we spend for these completing these tasks. Because for example, you want to just cover the costs of food or something. Then we can assign a cost to the swamp and, or why did and we have another task was not part of CBN Boyer is a he was 50 per cent of peacetime here. And then if I press okay, then you can assign an actual cost for the year, let's say a $100 Babele, you can assign costs here. You say again, I smear under dollar and later because you'd be, Oh sorry, their costs will be different. You can press control V or Control Z to undo something. Then you just hear and it constantly under a 150, 50% percent and the cost would be and press it again. Okay. Perfect. So the cost is calculated and across our adds up together to punt as calculated personal media researcher. But just remember that for example, here if I delete the display bar, shows that, for example, one of these, the units of each of resources are shown here. So for the urethra, you square 450 cubic meter. That is soon. So this is the way that you can add it. I'm going to just put their completes resources. They're complete file a project that is contains the older resources that I assign to these guys, so you don't need to. I added one by one. You can, in the next video, open their resource in a project that contains all the resources. So that's the way you are able to read. Another way that you can add resources to your project. I'm going to go to resource window, resource tab to the top-left. And there is one button which is called Team Planner. If I press here, I'm going to just remove that detailed know for the moment. So I go to View remove detail. Right now I am in the resource lambda. So they're 18. Planner works. I'm going to let a belongs here. As you see to the top, to the bottom left, bottom right. You see that? So the way it works, the team planner. So these are the resources that you see here. And here we have the unassigned task. So if I take a look at the unassigned task and I is correlated to the right. And I just scroll down, you see that all the tasks that they have no resources, them are shown here and you will have the resources to the top. So let's say if I want to assign these roof slab to one of the resources, I can drag and dropping. Put it, for example, here for the project manager. So I say the project manager is, so you got an error here. And the error says that if you want to put these roof slabs here, you would need to remove the task because you are going to put it in earlier times, we say no, but if I just put it on location that corresponds to the time. So you see that the roof truss, according to a schedule that we developed together, should happen in September. So you drag and drop it and put it, for example, for the project manager and so on. You can drop it and who these fun for another resource you can scroll down who'd built our losses. So the way that you see here, you can drag and drop add E2. For example, here, if I added earlier, then you see the message that it gives you an error. If I put these warnings, you should be able to see NLRA gave. So they're a work, you start adding it. And then dad does this same team that you are doing in the previous window to I assigned. So when a preschool, if you by mistake put something here that you want to change it, you can press Control Z to undo all the teams that you will have done, desk their radar, you are able to assign resources to tasks. We will see more detail about the cost calculation and the assignment of each of these resources to their tasks. Tasks for watching, Upload these concrete project, read the resources or after this video. So you are able to continue w0 and w1 in from what we were doing yet. Okay. See you then. 27. 25 Assign Cost: Hi. In this lecture, I want to teach you how you add the cross. I also mentioned that in the resources, but specifically for the add-in their costs to one specific task, if you will today detail window and then open the resource window. Resource to you in detail. Look. So right now I want to add a cost to this uninstall exterior window. If I click here and I just scroll back, I should see, for example, a world-class I have here. For example, I have read here, and I have breaker went all because the project manager on a rent week in order to go to this side. So you put it here, you press OK, and now it's added new render. You can put it as summation costs here. But during the course of project, when you are updating D status of the project, you can actually put the actual costs depending on their cost that you kind of arch your chart during the project because the cost is not known yet. You can put it here and then updated bit. That's the way you also assign the resource costs to one of your tasks is similar to day work resource and also to the mature. You are. Thanks for watching. 28. 26 Resource Usage Form: Hi everyone. In this lecture I want to teach you some other features after you assign your resources, before continuing this video. And if you are working with a software, stop this video. I put the project in resources of this video, which contains all the resources that I added to these tasks. So I want you to download it please. And we'll start working on the same project that you see on these videos. So if you haven't done it, this topic, downloaded, open the project, and continue working. Right now I go to the View tab to the year. And what I'm gonna do, I'm gonna just clique here under resource usage. And as you see, a new window opens here. And to the left, you see the resources that I have with us cool down. You are able to observe their resources. And under each resource, the task name that DC specific resources assigned to them. So for example, the project manager is assigned to the task which is called Teal. And he worked six hours doing these tasks for concrete, six hours building back 24 hours, eight hours for Mason is structure and so on. And you see the total hours that a resource work for all new task or the project manager in total, he is in water about 1000 hours of work in this project. If I go down, I scroll down UVs, you see that h vac is 0 because he hasn't been assigned these contractor or subcontractor isn't being assigned to any after task, then I have the framing contractor for 2280 hours and a structure or an engineer, a 188. So these resources which are kinda of red highlighted, see one kind of indicator here. It shows that these resources are over-allocated. We will see about the meaning of over-allocation and how you can handle it the project. But the reason I want you to serious resource use age page, I want to show that how you are able to see that, for example, one resources assigned to differently. So for example, I see that the project manager is assigned these Hamada work. That 24's, I'm gonna just changed their view right now. You see that the view is in days. I'm going to just put it on months. And you see that in June the project manager is assigned a 187, ours 0.2.2 hours to this project. Right now, you see that I, in the detail of here, I see the word one column for work, one rule for work and 14 over allocation. And work is the work that the project manager is doing. But over allocation shows where did this project manager is overallocated? For example, in June, these project manager is over-allocated about 11 hours as far as school, to the right or to the left, I should be able to see, for example, where the project manager is overallocated. And as you see here. If I scroll in the beginning of the project, which is a 1500 x2, recall the project starts then the project manager, you see that he has a 4.8 hours total of worry in a pre and this work is done in the esteem. And there we have 1.2 hours of work for a steels, which you use. Sum these to you. You reach 36 hours. So it totally works six hours, whereas thes but if you add these hours, you see how much or how many hours he works? Her months. So that's an effect. The right. You see that? Okay, How it works in June, July, and then Rufus Darwin, as you see, it's like a waterfall because it follows the logic of scheduling that we're seeing here and so on. I can scroll down if you come somewhere in the here and you are not able to see, for example, the hours that are here that should be shown in the right window. As you recall, I just added these Barend, which is called a scroll to the task or you can press Control Shift F5 in order to the window, to the data that is specific to the Florey. And you see that fluorine is the work that is allocated to these is shown here and these shows the number of hours a project manager is assigned had different months for the flooring and so on. If you continue to go down there and I put, for example, a tree Sharon for electrical grid here I wanna see how, how many are, whereas at what date these electrician is going to work. And as I scroll down, if there is any over allocation or one resource microstructure engineering is overallocated. I'm going to show it here. I'm going to just scroll a little bit to the right or left, see where he is over elegant. So then I see that a structural engineer, he has these task and he is overallocated for the concrete as you see here. So just the takeaway from this video is that you are able to see the work and or allocation under each of these resources. That's the resource usage window. I have the other views. If I go to the Resource form, then the resource phone shows their form. That shows the structural engineer. And he chose all the tasks that did a search. An engineer is involved, how much of unit of time he is located, and what is the cost for doing that? A specific task. And you are able to see here and it shows their remaining costs here. If I just use my mouse scroll button so you are able to see different resources or you can press next previous in order to see different resources and the tasks that they are assigned. So previously in the Gantt chart view, we were able to see all the task and then their resources. But in the resource, as you see here, resource for you, we are able to see the resource and the task that they are assigned to. And under view, I go here resource graph. And as you see, if you want to see where I am, I am at BU in the resource views and then I go to Resource Graph. A new window pops up. And again, to the left you see the name of the resource. And to the right you see the hours and where the resources allocated. So the timescale, I'm gonna just put months and let, let's put it on a year so we see a higher level. Okay, so if I put it on a year and then I write now it's 2008, I'm going to just say show the entire project. And then I just, I use my mouse in order to scroll and I see that the resource is changing here and the number of hours that resource is working is shown here. So it shows that the window contractor is mostly working December, January, February, and we have sylvian Boyer who does some part of the war. And then I'm going to just scroll down. Okay, that's what I see here. For example, structural engineer, he, he's working 50% a year in April. There's a 150% here in May. So you see that the rest is shown with the red color with which means that E is all well and good. So this is a great window in order to be able to see the overall location and, and level the resources and make sure that you have the available resources in order to perform the specific task. Thanks for watching. See you in the next video. 29. 27 Resource leveling: Hi everyone. This lecture is super-important. It's about leveraging resources. After we assign the resources and the cost to the task, we have to take a look and see if the resources are over allocated. Because it might happen that you have some tasks that are parallel together. And you assign to one resource to these two task. And then they are happening at the same time. And logically you cannot just have one person assigned to different tasks at the same time. And if we, for example, in the days eight hours he worked, for example, 16 hours or 36 hours. It doesn't make sense. So we have to make sure that we check for over albert, over allocation and we can live all the resources. So how's that? How is that possible in MS project? So first of all, you have to find the resources that are over-allocated. How is it possible to go to View? And we go to resource usage to the top here. I have talked about these before. So you see the resource usage here. All the resources and the tasks that they are assigned to. Y. One more thing I want, I'm going to just show the graphical view in order to be able to find the over-allocation easier. I click also on the detail in the view again. And I select therefore resource graph. And then you see the resource graph for different resources. Here you see the timescale is at days, but I'm going to just put it on right now. Months. You can just change it as as you as you like. So but I just couldn't months because if I scroll I can see, for example, different mass. Right now, I see that the project manager is red and you see the indicator here. This is, this resource is our over allocated wanting that you can just make it easier for you to visualize. We have the filter here. Let's use this filter and just see the over-allocated resources. So I click on the filter in the View and click on over-allocated resources and you see the project manager and a structural engineer, they are over-allocated. So we are filtering. And it means that if they have to work eight hours a day, somewhere in the project, you're assigned to some task that they work more than eight hours. So either we have to agree to pay them overtime or we have to level these resources. So here we find the two resources that are all aware allocator. And down below here we see the project manager and where he is our allocated right now we see that the project manager, he is for his working 4545.6 hours in May and he's over allocated somewhere in the project. And you see that a 120% he's working on inmate and also in June as well. So if I scroll here to the left or to the right, you see where he is or allocated. And we see that this May and June that he used overallocated. And why you did that? It did happen, if you recall, let's go to gaunt and then take a look. Let's go to dusk and in-person God. And then they're gone. T is shown here. I'm going to just put the gun here to the top because it's easier. I'm gonna just remove the detail. So right now I'm just seeing the grant. But if I is cooled down below, you see that in May and June, second quarter, we have electrical and drywall and you are happening at the same time. And we assign the electrician and a project manager 50 percent of his time. He's allocator here, the project manager. And these are the resources for these electrical work, electrical task. And here for the dry wall, we have some resources and one of them is a project manager who is assigned 70 percent of his time to this task. But since these, these are happening at the same time. Here, during this duration, the project manager is allocated to these two tasks. And that's why he is over allocation to these 2 thousand. So let's go back to that view. That's good for your practice. I'm gonna just go to the resource usage. Click on details so we can see the details, change their resource and put it on the Resource Graph. That's great. You see that in May and also june, especially in June, this resource is over allocator. But right now, I'm going to just click here on their structure, a project manager and see all the tasks that he is working. And as we were expecting that these electrical and yet these is, you are able to see where these over allocation is coming from. So right now, I can't scroll up and down. Let's see here. I'm going to just go up and down. Let's just remove the over-allocation here. First of all. And then I scrolled down to the past. And we see, okay, the reason I put it in back to filter to the over-allocated associate, That's great. Right now, put it the project manager. The reason I want to see what are the tasks that he is overallocated, okay. And then we're going to leave early to see what happens right now, I changed the MSU to reach view and just scroll here. Okay, that's great. You see here that in June he is overallocated and also in me, if we scroll down and we would be able to see the electrical and dry wall, then we wouldn't be able to see where he is or allocator. So if here, let's put it on a day as well, to just zoom in a little bit. And then a G, C here a little bit to the right. That Andi stay on this day, which is a terrorist day. These project manager is working on drywall for 5.6 hours and he's working at the same time on electrical for four hours. And if I go up the sum of these two, it is 9.6 hours that he's working and 1.6 hours of these is over allocation. Is allowed to work eight hours, but E is right now working 1.6, this same on Friday. And if I want to just scroll, I see that next week. The same thing happen. Around 1.6 hours is working over time and the same thing and the same thing and so on. So I put it on a day time is killed to be able to see the over allocation per day. And I just wanted to show you what are the task and how these over-allocation issue. The same thing applies for a structural engineer. And he is working, for example, on some of the tasks that for example, he is overallocated. So you fight, just press this one as the steel and the Amanda's click here and scroll to this task. You see where these task is happening. And then we would be able to see the over allocation for the watcher or engineer. So if I click here, you see that the resource graph is also change. I'm going to just scroll back and back-end force in order to be able to find where the over-allocation happened. That's great right now I see here, I see that these concrete task is structural engineer is allocated 12 hours or so days season concrete are not happening together at the same time or parallel. See that just for concrete, the structural engineer working 12 hours and he's all aware allocator for hours here on Monday and also using so first of all, we find what are the resources that are over-allocated? Right now, we're going to just level these resources. So let's take a look. What is the leveling. I'm going to remove these detailed view so you are able to see what happens here. So I'll go to Resource tab to the top left. You click here and you see the Leveling Options here. And that's where you have to level your resources. So first of all, you have to click on the leveling option and the labelling options. You have the output automatic or manual. These could rely on manual because we want to level it when, for example, you want by automatic when a resource is overallocated, it automatically extend the duration of the task in order to remove this over-allocation. So the result of over-allocation, the result or level of resourcing is extension to the duration of the task in order to make sure that this resource is able to just work with the assigned hours he is allowed to work. So let's say if he is supposed to work eight hours after eight hours he stopped working and then because then amount of work hasn't changed, it has to work more hours. He has to work, for example, extended days in order to be able to complete that task. So we put it on manual. And then these options we're going to say look for overlap education and a day by day basis will week-by-week or hour by hour. What it means by hour by hour, it means that if, for example, from one to two in the afternoon, the resource is allocated to one task. He's not able to be allocated and assigned to another task at the same time, if you are managing your project today, our level, or sometimes to the minute level, then you are not able to use those resources at the same time. So that's the option and that's where you can just manipulate it and change it. But I'm gonna just put it on vi, vi vj, which means if the resource is in a which is working more than allocated time, more than he's allowed to work on during that week, then that's come comes and calculate the over-allocation. I put it week by week, That's where I change it. There is one option here. I'm going to just zoom a little bit for you to visualize. It says a leveling range for the project level, the entire project or level from one specific day to day. So that's where you define a duration of time then you are able, but I am going to just put level for the entire project. And then you have other options like resolving over allocation. And then you have the level only getting available as Slack. And if you recall, the slack was the time you were allowed to delay one task without impacting the end date the project. So if you click on this one, if the USA, the slack is five days, then it can extend the duration of that task. Not more than five days. Because if it extended duration, let's say for ten days, then the project is going to end the periphery. You don't click here it extent that task without considering that slag and then the end date of the projects are now pdv. So the only thing for your information that I changed here if you week-by-week, but it's optional. It's customized based on the company and the precision of the hours of work that they are working. So right now I have done it. I can press Okay, the options is saved. Or I could press level old car, I'm going to just press Okay because I'm going to level all here. So if I press your two options here for leveling. The first one is leveled resource. If I just do that, edit view window pops up and you're able to, level one is specific resource. So I see that I have right now the project manager and a structural engineer or over allocated to task. So if I want to level that resource, I click on the Project Manager and I say level. Now that happened, you see that these red highlight is removed. And these tasks are also ys are not highlighted any anymore in red. So it means that the extent that these tasks that is per project manager is allocated to our extended somehow that the project manager is not working on those tasks at the same time. I just did it for the project manager. I want to level the structural engineer. I just click onto a structural engineer and I go for a structural engineer. I'm going to just press Control Z here. So I am able to see that the right now I have 2 over allocation here, as you see. And then I can then scroll down on the left hand to the right in order to be able to find the, for example, over allocation of the resources, I'm going to just change my view two months here. And I would be able to see, for example, where the resources are over-allocated. So for May and June, as you see here, I'm gonna just level project manager again. I click on level, level resources. Then the project manager, as you see here, I click your level now and you see that these two tasks, on May and June, June, the project manager, the number of hours has was changed. It was reduced. I press Control Z and Control Y, Control Z. Undo uncontrolled. Why is a redo? Then you see that the number of hours for May and June for the project manager are we'd use if I press control Z. You see that for July. Right now the project manager is working a 122.4 hour here. Very fine. Level the resource again, I press Control Y. The amount of work that the project manager is working on July is extended. And why? Because the duration of the task that happened in May and June, which the project manager is allocated to. Those task, is assigned to those task is extended and some part of these tasks are happening right now in July. We're going to see it on the gone through you as well. So you better understand. So that's where you're able to level the one resource, as I mentioned. So if I want to level all the resources together, I'm going to just click on Live at all. And there you go. It's been done for the structural engineer and the project manager at the same time. And as you see, the highlighted red highlight is finished. If you run kind of Gary right now, I'm going to show it and the gods, maybe it's better that you get it over there. So I just press Control Z. So this leveling is removed. Just remember, you can clear leveling as well. So if I just do the levelling and I then want to remove this leveling, I click on Clear and then it's like getting gain to the previous step and not being able to see these level resource option. So I'm going to just let say if you want to visualize, I just press control V and then I press clear leveling. And then again, you get actually the same view that you are seeing right now in order to better visualize it, to understand what I meant. You may already have experience and then that's great. Otherwise, here you're going to understand what I meant by leveling. So right now I click on the Task tab Gantt view, but I'm going to change it to the leveling gans. I clicked here to the left. As you see. And I see the levelling guns. I'm going to just click here, but remember, if you don't CDs any of you, that for example is, for example is you don't see the levelling can just go to the more views than your windows open. And then I'm gonna just go here and search for the leveling guns. And IT guy apply and I see a leveling guns here. And also the same if I click here, I see that delivering on insulated. So right now I'm going to just show you what you see on the leveling gland. So the leveling Gandhi's like the Gantt chart view, but it's just has one column that is called leveling delay. And it's an parameter that you added to your view. So even if you're working at the same time on your Gantt chart view, for example, if you are in the Gantt chart, and then if you add one column to your table and colleague level delay and add delivered delayed, you see the same exact you say it's nothing specific is just a view and you remember just a hint. If you change your column and you save it as a type of table, you are able to use it later. So it's a customized table that you are able to use it and you, you will see it in your list. Or if you don't see it, you go to mortgage. So let's see right now we're going to do the leavening here for these tasks to see, for example, what happened. So use it as scheduled here. It's per day, but I'm gonna just go to View right now. And I'm gonna just say, I'm going to see the entire project. And I see the entire project. So if I go to the resources, let, let's do something. I'm going to just put it on VQ. You maybe WIC. You see more detail and you see what I meant by this level. So if I go to which view and if I actually right now on the resource. So here you kind of see that a new bar is added to each task and you will see why it's so. If I click on the level, you see that right now there is a change. I'm gonna press control Z and look at the mouse here. I'm going to zoom, zoom here and Control zed here. And you see that the two bars are completely the same as stored on the same date. But if I just do the levelling again, you see that the lower bar, which is in blue, is right now extended. And the following task, or the successor task, is also going to start later. And that's the meaning of leveling the task, which is here concrete, is extended in duration so your resources available to perform the task. So that's the meaning of leveling. And as you see here, then the date is right now the duration of the concrete is changed to 16 days. If I just press Control Z again, you see that the duration right now is 15 and then Control Y again to redo my task or level. And as you see here, it's 16 days, they start date and the finish date for the other task or also changed. So that's basically what the leveling, it is super important. And if you manage to him perform me during the horse after project, where you have overnight the kitchen, you get a better and more realistic as summation for your project. So let's say if you're in a really complex project, a hundreds of tasks, and then you allo, assign different resources, then you have to check for over allocation. Especially as I said, in the large project, especially for project manager or anyone who is assigned to different tasks and the order project coordinator, then you have to level your resources in order to be in order to have a schedule which looks realistic. And then you don't get, for example, start during the course of project because your resources are available and they are working just eight hours. So imagine that you assign different resources. You are happy with your schedule and then you don't account for the resource leveling. Then you have some resources. There are working Terry two hours of the how how how is it possible that in 24 hours, somebody we're tearing into ours does not possible, even if you pay over time TO resources, can you are not going to make your deadline. So make sure that you leverage your resources and everyone, If you are not able to, for example, extended duration, then you know that you have to add resources in order to be able to do the work. I repeat again, if you're not able to level your resources because they are by leveraging resources, you're going to extend the duration. Then you have to resources. So the number of hours that one resource is working on task, one task is reduced, and then that task can be done within the defined limit and deadline. If you don't. I'm sure right now with these views, you understand what I meant by leveling. But if you don't understand and you want to watch it, watch this video again. And then I'm going to assure for the second time, you're gonna do. Great. Thanks and see you in the next video. 30. 28-Effort Driven Scheduling: Hi everyone. After finishing the resource leveling, if you manage to complete whatever I've done in the previous video, that's great. Otherwise, I'll put this video, this project as a resource so you can just download it and then use this one following from now. Because if you recall, initially we had concrete as 15 days. We're right now after resource leveling is 16 days. So please start working on these projects. And right now, what you have here, I'm going to just teach you what it means if you want to do F4 driven scheduling. If you recall, I talked about their work and also duration and unit. And this simple formula shows that the duration multiply by unit a quasi work. So imagine you have a task that takes 10 days and then you work eight hours of eight hours per day. The total work hours for this task would be 80 hours. That's for one resource. Imagine you add another resource and then they work ten days, eight hours each. Then the total worth hours for that task is 160 hours of work. For effort driven, it means that the resources is going to, if you add additional resources to the task, you would be able to change the duration of the world so that the task total work stay the same. But as you add resources, the duration will change. And it makes sense because let's say for if you have, for example, two to work here that are working on one task, if you add two additional, so the task duration should go down. So that's the type of effort driven. And I'm going to talk about different tasks types here in the MS Project for you to remember. So these three simple parameter that you see here and this simple formula is kinda simple to calculate, but sometimes hard to understand. And we have three types of tasks. We have fixed duration tasks, we have fixed unit tests and fix work task, and we will see together in a second in the software. So I'm gonna just go back to the software and I start to see these finishes, which is 15 days of work. Please click on the detail and open this window. And right now it shows that I have to Task Form view, but you can change it to any other view that you would like. But for the moment what I'm gonna do, I'm gonna just keep it as the task 4. So I have finishes contractor and the project manager working here for 15 days and ended the start and the finish date that I have here. But I'm gonna just add one more resource here. And I'm going to just click here as you see, I see these task is effort driven, which means that the total number of hours of work for this task is not going to change. And as you start adding resources to these tasks, work resources, then the duration is gonna decrease. Let's see if you want to see how many hours of work these tasks should take. You just click here, right-click and the determiner and click on the word. That's great. You see that the first resource has worse, a 120 hours of wars of work and 12 hours for this project manager in total is a 132 hours of work. And we will see later as well probably are able to visualize it altogether. So it's a 132 hours of work, 15 days. But if we add a resource model happened, imagine that I go here and I add Amy Phillips to the project. And I say press. If I press okay, Let's see and take a look at the duration. Let's see what happens. By default. It can't it? The software assumes that she put a 100 percent of her time, which means eight hours of work to reproject and then calculate how much of the work is done by her and how much is done by their finishes contractor. And it calculates the percentage and the number of work hours somehow that the total work hours is a 132 hours, but the duration is right now reduced to 7.86 days. I could change this as one and then you could press Control Z and again add Amy. Press Enter. And here in a set of a 100 percent, I just press 10 percent and I press Okay. So as you see here, again, the total world is the same, a 132 hours. But the amount of work that Amy and the project manager are doing is the is the same because they have 10 percent putting on this, for example, a task and then they finish the contractor. The number of work that he has to he has to do is reduce right now. So that's the effort driven scheduling. So if you want, you can just change the oldest Task 2, effort driven and then work as effort driven, that's the norm. You can do it. It depends, but I suggest if your task has the nature of that, you add resources and then the duration of the task reduces. Then you can put it on effort, do event, and then you add resources and you reduce the amount of dedication of the word. And this is kind of cold also crashing the project. So if you have heard of the crashing the schedule, that's, it means adding resources to your project to one specific task in order to make it happen. So if you want to crash your project, I suggest you put it on effort driven. So I'm gonna just also show you, add a column here that you are able to see the effort driven task or if they are not afford driven. But, um, I also mentioned that about the task type, we have three type of task, fixed duration. Which means if I put these fixed duration, no matter what setting, no matter how many resources I add, then these tasks is fixed and has a fixed duration. What type of task is could have such a feature? Think about the meetings. Take about the media. If a meeting has, let's say two hours and then you have to present something to, let's say, to your client. Then, then as you add resources, as you add many people to give me, the number of hours for that task is not going to reduce. And by nature, you kind of understand if you add people to the emitting might be taken longer. So it's not going to help to reduce the duration of that task is my also take it longer. So that's the fixed duration. That's one type of activity or task type that you define for your task. We have fixed unit and the fixed unit that I mentioned about it in the beginning. And we have fixed word and the fixed word. If you put fix work, you see that the effort driven is inactive and that's the same thing because your work is not going to change. And then as you add resources, then it's going to reduce the duration. It's sometimes hard to understand this, but what I'm gonna do for you to help you, I'm going to just put a resource at the end of this video and it has different type of task type and what are the impacts? So let's say if you have fixed duration, then the software fixed duration. But according to the formula that I showed in the beginning of the video, then their work and unit will change. So in order to achieve one parameter fixed, the other two perimeter should change in order to keep one fix. If I put it on fixed unit, then what parameter changes, work and duration. And if I put it on fixed work, that duration and unit will change. And we saw an example here. The duration and a unit change in order to be able to honor the logic of scheduling. So I'll put those resources and I put additional links for you to study and see the impact. But usually the way it works, the fixed unit and effort during event together are typeof, for example, task or features that you add to your task. And normally you use these, but for meeting or those tasks that I just mentioned, cautious not to use effort driven. And if you want to see if your task our effort urine, just click on your Gantt chart, click on insert column, and then use You put effort to prevent the parameter pops up. And then right now I just make my Gantt chart or I can just remove the detail. And I see that the only task that is effort driven is these finishes, which is 4.4 NEW, but the other are not. So if I want to change these two, yes, I can just click here and say, okay, for example, one activity, one task is yes, afford the rent. And if I want to just copy these, I can copy one parameter and just scald here and I say, Okay, fill down these field down as these feature, or this is a great feature. I don't know if you have used it or I mentioned her body, but you can just right-click on many of these selected and then click on Fill down. And then they, opera parameter is populated all along the surface or it is for dram. So right now if I change between the task is task, you see that they are all effort driven. And if I want to see the task type, I haven't changed all if I want to see the task type or task, okay, and then I could just give me Kay, needs and the automatic mode, I'm going to just shake the task tab as well for so you click on the Insert Column and then type, type, type. And there you see the typeof for example, tasks are dead. You see just 1. You see that the summary tasks, like he's the are fixed duration is not possible because they are the duration of this task. They don't have their own curation that division is coming from the calculation that are here. So what I do, I just undo everything. I don't save the project and I consider that my task or not effort jury van, and they are all fixed unit and then I working from these four, no one on the project. So you use the same project that I put in the beginning of this video. Don't save and continue working. You are doing great. I'll see you in the next video. 31. 29- Resource Grouping: Hi everyone You have done is such a great job till now, you learn how to create resources, how to add its resources to your task, how to do the resource leveling, and how to do the effort driven scheduling. Right now I'm gonna just put an advanced tip for you that definitely you will be able to use it during your project, which is about CAG resource grouping. From now on. Aside from this video, I might add some. Are we using future? So even if you already registered for this course and then you don't have access to, let's say, for example, future videos. Then I will post them, I will upload them and I'll send message to a or less urine that okay, for example, I have another advanced TB you can benefit from that it is in the resource section or whatever. So let's continue on. They were Resource Grouping. I came to the resource sheet, to the top-left view resource sheet. And then here in the resources, as you recall, there was a column which was called group. If you don't see it, you just click here and click on insert column. That's then you will have it. Then what I'm gonna do, I'm gonna add some categories. So let's say I call some of these resources, Add Category a. So I just click every routine and then I say, okay, field down these. And I put some of these resources as category a, and then I put a Samsung other as category. This is just example. I mean, you can't have it the way you want, so the way it works, Let's say if you have some subcontract to a group a or subcontract to a group BY or you have resemble some of the resources that let's say they are. They have a university degree. And then you want to just, you want to just make a separation between these groups from those that don't have, for example, university or let's say if they are the ID or hold PhDs or for those who have bachelor's, then you can categorize those resources and putting category here. But anyway, I just put Group a and B here, and then they are all in different categories and I lived there. The rest is saying there is blank, so I don't assign any group to these. But let's see what is a usage. For example, if I go to the Gantt chart view and if I right-click on my column, I could insert column. Yep. And then here I could resource. And you see the resource group pops up. I put resource group. And there you go. You see that the steel task has the uses, just the resources that are in group a, but the building is using the resources that are in group a and B and so on. So you have different tasks with different grouping. This is like making a parameter, a category inside your resources that you can use it here for filtering, for highlighting, for grouping something. So it's possible to use different parameter in order to be able to group your sources. That's a great hints. You can use it a lot during the project, not just for resources, for other parameter, for cars here, or even for a task you can make these cool grouping and be able to use it. I hope you enjoyed this one and see you in the next video. 32. 30- Create and assign Baselines: Hi everyone. In the previous section we saw the resources and how these resources are created and assigned to one task. And then they, they have some costs that adds up together and the cost of one task is defined in these task are added in order to have the total cost of the project. In this section, we're going to see how we are able to update the project when we are in the course of the project and when we started the project, we are in the middle of the project or where you are at the end. But before I start doing the project and start updating the project, we have to have something, a benchmark that we are able to compare our performance with these baseline. And these benchmark or baseline is a lichen is a snapshot from the current status of the project. You take a snapshot and then during the project, you conquer the Your Project. We do baseline. And you will see, for example, if you are over budget, you are under budget, you're ahead or behind the schedule. By comparing with this baseline. The baseline is super important because that's the basis for n value analysis and the basis for understanding the performance of the project. So in order to do so, you see right now they're gone charge what I, I'm gonna do. I'm gonna go to Task and click on the grant. And in a set of just the gone to, I'm gonna just go to the tracking gut das grade. You see the tracking gone down below, I select the tracking gun. And in a set of seeing this video, I'm going to just select another view and we will see how these waves. So right now you see that my Dante's here. Perfect right now I see also the god here. And I can change the view to, for example, let's say, to say that I want to see the entire, for example, project. I click here, I click on entire project and then you have the time dot kinda squeeze in order to kind of see the whole project. And you'll see that right now it says 0, 0% means that none of these tasks has been done or they have actuals. And then what I'm gonna do right now here for the table, I can right-click here and I'm going to select one table that is called baseline. So if you don't see you just go two more tables and you go to baseline to read top. Yeah, perfect. The Press apply a new table opens and then you see the baseline. If you recall, the table is also available here. If you don't see equal two more tables and opening the same, and then you have this and so you have the task name. The baseline duration. Baseline is Start Baseline Finish based on word baseline cost. I'm gonna just the letter a bit, stretched this. And I'm going to write now, create one based on for the project. So go to the project. And here in the schedule section, you have the set this baseline and preset baseline. A new window pops up where you see it says said baseline. And then you have bunch of, let's say parameter blank is basically where you can save your baseline. But I'm going to say, okay, this is my first baseline, it is the start of the project. Let's save it on this one. And then it is for the entire project. And I press Okay. Then as you see here, the column are some new bar with the dark gray is added to here, to the 2D bar section here, and then the values are populated here. So baseline is exactly at the beginning. The I have this original duration. I have the order or originally start and plan data and planned finish date or the cold baseline because we are just making based on at the state and the amount of work for each task or the amount of work for the total the total amount of work for the project, and the cost of the project. As you see here, the cost for the total cost of the project. And it is just coming and summing all the costs for each task. Their total costs at the baseline is $417,440. And as you see here, it is indicated with the book. So this is a snapshot that the project make at this stage. And when you go to reproject, then you start adding your, for example, the status of each task. Let's say the start date, the actual start date, how much money you a span, how much work one resource, uh, work on the task. And then those numbers are comparably these snapshots. And you are able to see if you are doing great and the project or know your, your performance is not good. So that's basically how you are able to set the baseline. If you don't see these gray bar, just go to the format. And then here you have one baseline. If you click here, then you should click the base. If I just uncheck this one, you see that there is removed. But just for you to visualize that, if you don't see it, is possible to go to the Format menu if you remember, any formatting detail entity is in the format sections. That's great. I'll see you in the next video. 33. 31- Update Project Status: Hi everyone. In this lecture I want to teach you how you are able to, able to update the status of the project. First of all, please go to Task and click on Gantt chart. And after you have contoured, you can't just go to View and click on table and click on tracking, please. If you don't see here tracking, you can go to more tables and find tracking and click on tracking because here we want to track the project. So if I call just a little bit, this is one of the way that you can update it, a setosa of order. But as I told, there are other windows that you can do, but I'm gonna just put it on tracking and use this one. So you see they're gone here and the table here, I'm going to afford a moment, just stretched this table. So I forget about the cons view. And here what a C, I have the task, the actual start date of the project. Each of these tasks, factual finish off each task, the percentage complete, the physical complete, which I don't need it, I just press Hide complete. The baseline cost. As I told you, it is a snapshot from the project, had won a specific date. And then I have the work. I have their work hours, which is the multiplication of the duration with a unique, if you recall, then we have the duration, which is the number of days that the task takes. For example, how, how long it takes, for example, for concrete design into conquer them for performing the beginning path. Then we have the actual hour. Right now everything is 0 remaining word and several parameters that I will explain later. But these parameter, which is budgeted cost of work, scheduled budgeted cost of work performed, and actual cost of work performed here, 0, 0. First thing first, it is important that you have to sit the status of status data flow project. So imagine that right now we are at the end of September 2021 and we want to update this software project, or you can update these statues every week depending on your project. But I'm gonna just imagine that I would like to put the status date to the end of September and I press okay. Look at here, you see some numbers are populated here. And these are the numbers which is called budgeted cost of work scheduled. So it says until September, end of September, I shall have me have the cost for each of these task which your populated as and as you see, they are completely equal to the values in the baseline. And if I just change another baseline depending on during the project, let's say I. Another snapshot and I put it here, then their race family be populated on the BCWS. So if I update the statuses, the BCWP is what we expect to have done for the project in terms of cost is shown here. But it's not anything about the work that was performed or actual work that is performed. We will see these in detail. So tr, several ways to update the status of the project. The first method is by just clicking and inserting the person had complete column. So what I'm gonna do here, I'm going to just select this one and say I'm gonna just a 100 percent. And if I press this one, so it says the task it was started under 15 suburbia, April 2021 and the natural finish was done, was completed on the expected gain a 100 percent. The cost there are a number of work was a 126 hours. How what is the actual work that was completed? A 126 hours. And what is the remaining is the difference between these one and this one and it. So the whole work is done and then you don't need. So this is one of the tasks that I updated it by brutally can't UIC that these task is up there. I'm going to just check, checking you change the view from months to weeks. So you can kind of this storage. To see Hawaii I have just click here and I leave family. Or let's get a 100 days. Put it on the entire project at this university. But you see, so you see that the task is now completed a 100 percent, and their values that are populated here correspond to the BCWS. You will see these values are what, at what they mean in the end of the project, in the earned value analysis. But basically these values shows that the project is on the schedule, that is on the budget for NOR or overrun or under the version. But if I That's one way you can do it manually for each task you ask the person who is in charge or the resource who is in charge of each task and see okay, if task is completed or not. So for example, for concrete design, you may put 90% and then you say, are you add, you talk to the person in charge and he's OK. I have worked, for example, a 120 hours hours of work, but still I need to work another a 120 hours. And as you see here, the den, the BCWS is equal to the baseline price. It doesn't change. But the BCWP is change and the actual work that you will have done is not changed because the actual work, because the actual hours of hotel you have done and is calculated is not equality is calculated based on this one. But since you change your remaining, the BCWP air pv changed and we will see that it is, don't worry about it. That's one way that you can update the status of project. I'm going to just press control Z. So I don't see any of these changes. That's one of the way precursor and complete. And other ways like automatic update of T's person complete. And if I go to the project and I click on the Update project, so I say the opposite, worked as complete true. What did the date here is the status date that I just did before. And I said, Okay, right now automatically considered that everything went according to the plan and tell me how is their progress. And you'll see that everything is scaffolded at a 100 percent, a 100 percent, and these task until the end of September is completed. But this is just a certain assumption that everything went according to the plan. The actual work for each of these task is done. You haven't, you didn't need to work more or less for these tasks. And the remaining work is 0. And as you see, all these parameter remain the same. And it means that the project is on their schedule and under budget. If I scroll back here, you see that the values WC together here are equal to the baseline. So it means that the project is done according to the plan worked. One thing that I want you to just put into your plans for US or UK really, to go to the format and just click on the here. So here you come to the content, clear a 100 progress line. And you press display and press Okay. And red line appears here. And this is each of these red line shows the status date of the project, the end of September that we said. And as you see, there is no deviation from these. If there is any deviation, we see an example, then you chose that the project is personal code behind or ahead of schedule. So if this line goes, there's a red circle. You see here, if they go to the left of this planet means these schedules, these task a specific tag, for example, behind schedule. So the way it works right now, we automatically assume that everything you have and according to plan software calculated and circuit by the state. These are the start date and finish date of each task 100 percent. And by the end of September these tasks, mechanical equipment, should have been finished by 50 percent and you see the value here. So that's the update that is done automatically. I press Control Z, are they in? So you are able to go back to the previous seven, seeing all the 0. And I'm going to adjust vestibular changing dead person complete. And this is the method one. So don't think that I'm changing the method honesty in the method one and we will see another metal later. So that's what, that was one way. The other way, you can go to Task and select all the task here that used, you see that are done. And then here you see that a 100% you are, we are in the Task tab. In the schedule section. I just press Shift and Control. Hold all the tasks that I want to do. And here I can say, okay, a 100 percent. And if I have Chris 100 See that these values automatically populated and I see everything, but sorry, I have to just select on key here. And you see that he's holding the roof as well. So if I press everything here and these 100% at age 50 percent, so I can change this value and put it 25 percent and 75 percent because it may happen that one of your resources was being good and then instead of just doing 50 percent of the working unit, 75 percent in the same duration. And then your head up the schedule so you can update it as well, like these. So I'll just press Control Z that you kind of get back to the previous knew that we were seeing. I'm going to just hide these physical percent complete. One other button that you can use here is just to select every passing, click on move on track. And it, it seems that these tracks, these tasks are on track. And again the same year, if I press more one track, it, it contains it. Assume that these tasks are under track according to their statuses without any deviation, but pay attention by deed on purpose, I click on built-up roofing. Thank you. Move on. More contract. But since the state to state four built-up Oswald is before they start of these tasks. According to the plan, you just put in 0. So if I go here, you see that there are the origins here. I'm going to just show you the progress line so you better understand what I meant. So by the progress line, if I move here, you see that these task is 0% because it's hadn't started and as, as according to the plan so it didn't update anything. So that's one of the ways that you are able to update the status of one, a specific task during the project. Just remember the person complete that I put here in, assumed that wasn't willing to dishonor it, assume that it is a 100 percent completed. Right now, if I want to say okay, there, there wasn't deviation, for example, for these task in a set of 28 of May, it started, let's say 31st of May. And I press Okay, and then ice cold beer, then there is some deviation and become the plant. And if I press in entire project, and what you see here, you see that these little change and then I, I am not able, for example, two, since to just say, Okay, we are on the track because the baseline is dear friend for these task. So that's one of the ways or the start date could call one task be different than what was according to your plan or did they start? I press Control Z. Dads I press Control Z. That's why I go back exactly to the view that I was seeing in the beginning. And again, I'm gonna just go for the second, the second method used by assigning the actual work and their remaining work. So the way it works, if I just go here and for the actual work. I wanna just assign one of these values for the actual. So here you see that we are going to just go to the project, state-to-state. These already said, make sure that they set the state is the one that you want your you want to update your escape. A set of software project. I have to assign the actual work that has been done. So let's say for this team design at the state pay talk to the person in charge and he said, Yeah, I worked a 126 hours. And you put it here and the remaining will be the difference between the baseline and the actual work that you put. But if he says no, I work a 140 hours, you enter it here. And then you see that the remaining is 0, the task is completed. But what will happen? The actual class is increased. So if I press Control Z, and also difference is that if you put you increase the actual work here, who was a political 140 hours, then the finish date is changed. So it means that these tasks was extended and you could see it in the contest. Well, if p1, so that's basically how it works. You start to put the number for the actual water and remaining work. If you say that, are you asking that everything is according to the plan? So for the actual work, you put exactly the same value. So the next one is a 100. Tell you for the next one is 264. And as I continue to update, you see that the remaining work is changing as well. Now you see these value. So this is another way to update your project. Basically my point that takeaway is that you have to talk to the person in charge of that task. Ask them, what is this tattoos? If the 18 data, for example, the project is completed by 50 percent or the task is completed by 50 percent, a 100%, how many hours they allocated. And then you can put the values here and then you update the status of the data specific tab for that specific date. And you'll be able to see how much trimming work. For example, it may happen that you taught one task, take 20 days, as you see here. But worse off, a 176 hours of board. But during the project the resource tell, you know, it takes more than that. I already have. So a 176 hours. And another 176 hours remains. So you see that the duration is automatically updated and it is also updated in the schedule. So that's something that might happen. And then as you see there from person complete of the work may be 50 percent automatic. So you either change the actual work and remaining work for you, change the comparison complete and the duration. So these are the values that you can change in order to update the status of the project. As I told you, you can check the start date of two each task to make sure that is according to the plan and you have to update it. If T actual finish of the work is different than the plan, you have to enter it here to make sure that you capture all the details that you four, that's basically all the details that you need to know until here. In the next video, we're gonna talk about earned value analysis, which is really important in order to calculate some KPI, some key performance indicators or indexes in order to be able to evaluate the performance of the project during the course of project. Thanks for watching. 34. 32 Updating Cost: Hi everyone. In this lecture I want to teach you how you can update the costs resources. So if you recall the cost resources they did, they didn't have any unit either time or for example, quantity. So you have to update these types of resources manually when you want to update the status of the project. So in the previous video we saw dad okay. The status stays for the project is end of September. So you do the same and we updated the whole project according to the plan and each assume that it's going well and everything is according to plan. But that's not really the ideal case in the word by reward. And then right now you see that I have a mechanical equipment task, which is done 50% by end of September. So what I want to do right now, I won't go into detail view. And I have all the tasks that you see here. And you see that it is 50 percent done, this task completed. And we have one resource here, which is the work resource, and also have the project manager, which is of type of work resource. Why we have meal which you paid during the implementation of these tasks. And you see that the cost that we assumed was a $100. They're based on costs. We assign a $100, but the actual cost hasn't changed. Also, we have changed the person accomplish to 50 percent. So let's say if it was either material or working would have been 50% of the cost and it will be $50, but it hasn't changed. So it's something that you have to manually update because it happens something one time you were in a project and a may vary their costs based on the location you get there. So here I'm going to just put, let's say $70 and I press Okay, then you'll see that for example, $70 is the actual cost that is happening here for this task. So this is something that you have to manually adjust and by changing the person. Companies, for example, let's say if I put this 170%, you see that it doesn't change again. Also the other two changes. So it's important for you to recall this whenever you want to update the cytosol one task, see you in the next video. 35. 33- Rescheduling unfinished Work: Welcome back everyone. After updating and putting the percent complete and also updating the cost of the resource costs. Right now I'm gonna teach you another thing that you have to consider. Let's say if you click on the project and on the update project, their new tab will open and it's called Update Project. And I took, I talked to you how you can use this tool to update the task. So after doing that, you have to reschedule uncompleted work to start after. So if I click here, and if I change these state-led, let's take a look and see what happens. I want to say, reschedule those tasks that are not yet completed and they should be Let's say I start from another date. And instead of putting end of September, I put, for example, from Monday the force October because there is a holiday, for example, end of September. So I put it here and I say, okay for the entire project and I press Okay, and let's see what happens. As you see here, there is a gap will be between the statue state that we are and the next time that the project is start to begin because there was a holiday here, for example. So, and then as you see, the end date of these task is kind of shifted and it is late. So you see the delayed in the other task and so on. In the NCC, it was on critical paths. You see the delayed down to the end of the project. So they're rescheduling the uncompleted task, as you see here, is important. If you have to, for example, change the excited state. If you have to change the, for example, one task based on the, for example in statues tell you how you're working at that specifically. Thanks for watching. See you in the next video. 36. 34- Earned Value Analyses: Hi everyone. In this lecture I want to teach to n value analysis, where you are able to evaluate the performance of the project in one specific date. And to see if you are honest scheduler on budget or over budget or under budget, or behind schedule or ahead of schedule. So here I'll give you an example of a project that we evaluate together. Imagine that we have a project with five deliverables. And each of them take 10 days with worse off cost of $600. So if I zoom here, you see that each of these deliverables ten days and $600 in order to complete each of them. And the curve, as you see here, we have the horizontal axis as the time and the vertical as the cost. And as time goes by the cost of project, the cumulative cost of project increases until the end after project, which is the planned date, planned end of the project. The budget at completion, or BAC, is 3 thousand, which is simple to calculate. Five multiplied by 600 thousand to complete their project. Right now we're going to just take a look at an example. Imagine our 1330 days. We want to take a look and evaluate the performance of the project. So according to the plan, we should have completed three deliverables. But right now we're going to see an example together. Here is the statute stays after 30 days. We expect to complete three deliverables. Here. We'd wars of one hundred, ten hundred and eight hundred three, multiply by 600 is one hundred, ten hundred and eight hundred of work. So that's a parameter which is called budgeted cost of work scheduled. So according to the schedule, we expect to complete three deliverables. We'd wars of 10000, $800. But what happened in reality, we are not able to complete three deliverables, and we just completed two deliverables here. You see here the first one and the second one. And the other tree remained here. So these are the remaining task and these are the actual delivery, and these are the estimator delivery. So when we complete two tasks, how much of work we have done, what is the end value? There is a parameter called budgeted cost of work performed. A word that you perform, it is not as scheduled in the beginning. This is something that has been done and it's performed. So you completed two tasks to deliver very aversive, $600. So which means the BCWP, or budgeted cost of work performed, or n value is $1200, or one hundred, two hundred. But imagine right now and as you see, I projected these values on the vertical curve to see the cost as well. So we expected to complete 1800, but right now, the cost add that to the liver. 1200. But right now we have to evaluate also how much money we have spent to complete these two deliverables. The third parameter, which is called ACWP, or actual cost of work performed. You see here is the money that you have is spent to complete those two deliverable. So you completed US spent a $2400 to complete two deliverables that each worst 600 in total, 1200. So actually, what it means, you spend more money on completing these two tasks than you planned. But their value, the end value you get from these, is just 1200. So right now we're going to see if we are doing ahead of schedule or we are behind schedule or what, or how we are doing on the cost. So there are some indexes that are defined here that I'll go one by one and you will understand what these indexes present. We have the first one, which is the cost variance, which is a difference between the BCWP, the end value, minus the actual cost. And as you see here, we have minus $1200. And it means that the cost variance is negative. And the meaning of his that we are way over budget. And how, how, how much person, how many person we are over budget. There is another parameter which is called Cost Performance Index, which is by division of these two. And it is 0.5, you can multiply by a 100. So we're 50 persons over budget because we were supposed to spend just $1200 to complete these two deliverables, but right now we spend two to $2400, so we are 50 percent over budget. Then next parameter, which is a scheduled variance, is the difference of the BCWP minus the BCWS. So that's the earned value minus what you schedule. And it is in dollar value, a cost value of $600. And it shows that right now your schedule is behind. Because as you recall, we were expected to deliver three deliverables, but right now we just computed to storage. It. It means that it is behind the schedule. And how much we are, how many person we are behind schedule. We have a schedule performance index, SPI. And if we calculate it by the ratio of these two parameter BCWP over the BCWS, we see that we are 66% and we are we have done the SPI is 66 percent. So yours, you see that we are about 33 persons behind the schedule. The SPI or SVD, or represent the project performance in terms of schedule, CV and CPI in terms of the cost or in terms of budget. But we wanna see how much is the estimated completion and estimate at completion, as you see according to this formula, it's going to be $6 thousand and how it's how we calculate them. So imagine we were at the statue state, but we want to project here and see when it's going to be the end date. That's a forecast end of the project. What is the estimated at completion of the project, which is a money value that we evaluate to see how much we have to spend in order to reach to these values and these values. So if you project that I'm recalculated according to this formula, you see that the cost is going to be $6 thousand. And this is an assumption that we are doing exactly with the same performance that we are doing. So right now we don't change anything and the performance that we are doing is the same way that is at the current or a statue state. So you'll recall from India software I mentioned in whenever you want to evaluate the performance or update the project, we sit a statue state and that is saddest days 0s here. So imagine the rest of the project. We don't change our behavior and follow the same behavior, our historical behavior here, we end up with an estimated at completion of $6 thousand. And what is it? What it means? It means in a set of completing the project, the $3 thousand, we complete our project with $6 thousand and it's twice as the costs that we were or the budget that we were expecting. And why is that? Because the performance or the cost performance index is 50 percent and you see that it makes sense. And there is one parameter estimate to complete, which means how much money we need to complete the project at their SAT to state. So after 30 days after that, they are just evaluating the project. We want to see how much money we need to spend to calculate and reach to these two. And you see the ETC is here. Just take a look at these. I put this PowerPoint, this PDF file as a resources you can take a look at in practice and watch this video together. But estimate at assimilate to complete is the amount of money you need to complete your project at the statue state and you see that it is going to be $3,600. And what is the variance at completion? It is the covariance between the estimate at completion and the budget at completion. And as you see here, is value is minus $3 thousand, which means that we need to spend additional tree $1 thousand in order to complete the project. So if you don't have the budget available for the project, you have to look for options is from your management, upper management in order to be able to complete. So you see that simply by evaluating some career, some parameter and calculating some index at the middle of the project. You're able to estimate first the end date of the project. And also you can estimate the end budget of the project or the end cost of the project or estimated that completion and wiring, knowing that you can ask for money, look for money or if you see that no, it's not possible you don't have the budget. You have to cut your scope or discuss with the, for example, client. And then you have to, for example, forget about monarchies, deliverables. But you can take some actions by knowing these parameter. So you see that is not complex. I mean, probably those who have studied for PNP or are we planning to do? They may think that this is curve analysis and value is complex, but no, by breaking down into steps and by going through these example, you would be able to easily understand what it means and what is the meaning of earned value, or the planned value or the actual costs? We're going to right now take a look at an example in our software, in our project. So we will see how these curves can be seen in reality. Thanks for watching. I put the software evaluation or n values. I know this is in the software after this video. See you then. 37. 35- Earned Value analyses: Welcome back everyone. In this lecture, I want to talk about the end value analysis in the MS Project, following the previous video that we saw, did Curie and what it means the end value analysis. So if you remember from the previous video, we updated the status of the project on the end of September. But right now we're going to assume a new case, which the acetoacetate is a year from the start after project, which is on 15th of April 2022. So be imagined. The project started in February 2021 and now right now is a year from the project whose genes of airplane 2022. And what I did updated the all the tasks that I put, the percentage completed for each task. And also I updated how many work hours or for example, I shall work hours were done for each task. So if you recall from the previous lectures, the page, the baseline, the header, for example, plan work hours for each of these tags based on the number of the resources and the time they work to each resource, to each task for us. And then we had this deviated world cover for the baseline. But what will happen in reality? Because when you get into that garage, there might be a possibility that the actual word is more or less than what you plan and you finish your project in a earlier date. For example, your task in an earlier than anticipated, or you may finish it later. So if you've, let say for example, you start the actual data of one task exactly at the same actually start Dao was planned and then you'll finish it on this same time that it was planned. So it means that the duration remains the same and the actual work then you will have done is they're saying, but what I did here in these projects, for you to visualize these, to kind of simulate the example that we saw in the previous video. So not all the task that we see here, they are exactly done the same as the base plan. So until the end of September, all the tasks are done according to the same plan. And you we updated the planned and the sandwich after project by going to do after your project again, just put in a as the plant. So basically all these tasks were completed 100 percent. A 100 percent, and then the amount of work, the actual work was equal to the baseline work. But from September to the March 2020 to what I did, I change some of these dates and I assume that, for example, some of these tasks did not. I started according to their plan and a duration of some of these task was different than the plant one. And accordingly, the actual costs went up. And also the the schedule variance and also the cost variance is chin. So if you take a look at this table and also CDS parameter to the right, the BCWP, an ACWP and BCWS, you will understand that water be different. So you can compare the BCWS, BCWP and also the ACWP. And you'll see that the actual cost is different for some of these tasks. And for right now we are, we are updating these tasks as you see here. We are in the install and decking. We started these tasks. You haven't finished. We have almost finished all the other tasks here. And the percent complete, they are all gone. But these task is 76 percent Stan. And here I assume that 250 hours of work is done in 80 hours is remained. So you see that the BCWP and also the ACWP and then the BCWS for this task. So I'm going to show you the NRA IS curve or the n value curve here in the report. So you are able to visualize it better and kind of simulate and conquer it, resolved In the previous video. So as you see here, the task, some of them are completed according to their baseline until the end of September, but from end of September due to some delay, some of these tasks were delayed. His task was kind of done in parallel and also was delayed and so on. And right now we are at this statue state that you see here on these progress line. So these task is about 76 percent, but it is farther from the plan start date and there is a delay here. So if I want to see this curve right now you go to the report, go to the Report tab and click on the cost as you see here. And so to their cost, if I click here and if I zoom, I go to the end value report and I click here. So a new window open. And it shows the S curve that has three parameters shown here. The one of them is the baseline or the planned value for is the budgeted cost of work schedule. Then we have the budgeted cost of work plan and the actual work done. So you see until the September end of September 2021, all these parameter they fall on each other and there's no deviation. It means that the actual cost equals to the plan and a course to the end value. But after September, you see that there is a deviation and the actual cost of doing the activities completing the task is higher than the plan costs. And the end value, which is this orange one, is lower than the planned cost. And if you kinda assimilate with these example that we saw together, as you recall. So it's similar to this one. The actual cost is higher than the plan costs, which is really about. And the earned value is lower than the plan costs. So which means that right now this project is over budget. And behind schedule, we're going to see how it is possible to understand that. So here we have the actual costs of the project until now, which is 266000.107.7.90. And then we have deep budgeted cost of work performed or the earned value. And as you see here, the end value is lower than the planned value. And there is one parameter based on the formula that I provided to you in the previous video. And also I had the residing put the resources in the previous video so you can download and use it for here, the estimate at completion of this project is 565, 1000, which is higher than our anticipated budget for this project. Let's take a look and see how different it is from the baseline budget. And as you see here, I have the baseline budget here based on class and the project was planned for $417 thousand. But right now if I go to the Earned Value Report, I see that if I continue with the same behavior, with the same trend, with the same speed, the end they estimate at completion is this price. And we need extra budget in order to be able to complete the project. Let's take a look here as well on some other graph that is present here. So we have the variance over time. So two parameter here, CV and SV, as you see here, Cost Variance is scheduled variance. And as you recall, I told you that if the r negative, it means the project is over budget and behind schedule. So right now we see that the cost variance is way negative, which means the budget and the project is over budget and we are not doing good. And then it is the SV, which is also shown by a dollar amount. It shows that the pathology is behind the schedule. And if I go to the indices SPI and CPI, which are the values between 0 to one. Because they are ratio. We see that both are under one. If they are above one, which means the project is doing well. So as you go down lower than one, it means that the project is over budget and behind the schedule. But if you go above one horizontal, if it is 1.2 or 1.3, it means that you are doing 20 or your saving 20% of costs compared to the bank, or you are working faster about 20 percent IRR, for example, SPI is 1.2, which means is 20, 20% faster. Or if you are, if you are talking about CPI, if it is 1 to the CPI means that the cost that you are saving is 20 percent. So that's also shows that you are, you are under budget about 20%. So these are the two summit that you see here. And because we are right now at the statutes, state of March 15th, 2022, which is here, then we have some values, but other than that, you see that the values are 0 and is not calculated yet the same as here. So just like Excel file, just for you, you have a field list here. If you click on the graph, you can modify or just Format, change the format, show other parameter on this graph or make this graph bigger is it's up to you if you want to present it or you have any templates that you can use. So it's, it's so many, for example, parameter that you can't change or you want to show, for example, if BCWS also here, it is possible to do so. I don't go into detail. I assume that you know the Xa and it is easier for you to add one parameter here to the each of these graph or for example, remove one or adolescence. So this is all that you need to know for the end value analysis. So you are able to kind of understand how the, how you are doing in a project based on the history conquer formats and what would be the estimated budget of the project at the end. And then you can reform, adjust your behavior in order to meet their project vicinal schedule and routine budget. You are doing an excellent job. If you have any question, you can either ask me or you can watch these two videos together to better understand what it means. So I tried to make it comparable what I presented in the previous video inside the PowerPoint, this one in the software, so you understand and contact and similarly at the two together, what I'm gonna do, I'm gonna save this project and put it in the resources. So you can take a look and follow exactly as I showed you here in this New York erase. I'll see you in the next video and we're going to see how you are able to just check the status of the project and see the schedule and the cost, for example, deviation. 38. 36- View/Check Variation in schedule: Hi everyone. In this lecture I want to teach you how you are able to view the variation in your schedule and in your car senior projects, the deal frame ways. So if you are in the Task View and then click on the Gantt chart view and you are seeing the same team. So I'm using the same project that I was using in the previous video. I'm gonna just go to the table and right-click on the table. And selective variance table as you see here. As great. So what I seen a variance, I see the start and the finish date of each task that you see here. And also I see the baseline is start and baseline niche. And I see the variation in their start and variation in the end date, as you see and you recall until September there was no variation in their start date and the end gate. But C stand, there was a glitch in their project and then there was at some delaying some of these tasks. So you see who some new variation in these columns here in the variance view of the and are there use good table that you can check is the, for example, tracking one that we saw together. You can also take a look at the cost table. We saw the tracking bond to in the previous video, but under cost table, if I want to take a look, you see that here we have the total cost of two project until the statute states. And here we have the baseline cost. And then you see the variance cos here. And that's here you have the actual and the remaining. So if I continue down below and then compare, you see that the variance here until September, all the tasks were according to the plan, ie, baseline cost equal to the total cost and the actual cost is the same thing. So there is no variance and the variance is 0. But from here, then there is some variation in the cost as the baseline, for example, for these tasks, as we see here, for mechanical equipment was $24 thousand when you fall, $1100. That's according to what we plan, but we ended up with a cost of $80,100. So we are almost about $56 thousand above the allocated budget or submitted a budget for these past. So you see that right now, the actual dear friend and then Vr over budget for this one. If I take a look at the other tasks here, you will see the same team. You see that there is some variation there. We are above the signed budget for the baseline. And then this sum of these values in one column for the variance is how much we are above for one higher WBS. So for the roofing, we are right now 61 thousand above. And also we have CVC does for the project, the total amount that we are above the 70 thousand right now at the current state cytosol or clergy. But if you continue with the same behavior and 19, changing the project, as you recall, the estimated completion was about a 100 and something thousand. Or more. And reach reason that we have to look for the budget in order to be able to meet the project in total is called Meet the total scope of work according to the Cloud. So that's one of the radar. You are able to also visualize the cost variance in your project. As you will recall, you can also add many columns here in order to be able to finance sea otter perameters. But I'm gonna just show you another view that you are able to see the status of your project if you go to the Project tab and then click on the project information. Let me just click here. My apologies. What do you need to clean here? You will have to go to the project information and then project yeah, sorry. So you click here and then you have their current is that who software project? So you have their start and finish. These are the actual date of the project. So you have the current one, the baseline and the actual saw. A project has started according to the plan. But as you see here right now, the finish date, as you see these end of December 2020 to the baseline right now is I truly sorry, the baseline shoes. It is turned off November 2022 and then they currently have end up descent vary according to the plan, but we don't know what will happen in future and the 3D actual BB event later and delayed. Or maybe we can add resources and finish on the same date as the baseline. But the state that you see here, it shows the expected anticipated data finish off the project based on our performance in their project at the current is satisfied. Then we have the duration. We have the current one, we have the baseline and the actual. We have an amount of words which is shown by the number of hours that we need to complete the project. And you have the cost incurred in their project. So right now, as you see here, the baseline is $417 thousand. How much is the actual cost of the project? Add the current date and the two-state is $267 thousand. That's the remaining amount. And that's the current amount that we incur for the project. You have the duration also as well. See here, you have the baseline which is 406 day, but the total duration of the project is going to be a little more because we are behind schedule. And to a small values, it says that how much of the duration of the project is completed by the state to state, and how much of the work has been done. So the CDR zone, 59 percent of the duration of the project has been passed. We have just concluded 55 percent of the project. So it might happen if you are ever NAD versa and the duration of the project and you haven't done 60% of the words you require. So these window in a short collection view gives you some idea about how you are doing in your project. Another way to visualize it, you can go to the Report tab and here you can see the candy dashboard and go to beaches in the probe record tab, we'll do the dashboard and click on the project overview. And you see also an overview of the project. As you see, 59 percent of the project is completed. And then dads in term of Eurasia, you see that what are the high-level WBS that are completed is structured in a 100 percent completed. Movies, a 100 percent completed, but envelope is 52 percent and interior finishes 0 person. You have other we can also add other parameters here below if required. So that's also possible to see it in the report. Father reports are available here in the Reports tab as well. You can't have the cost overview. As you see here. We cheer, you have two values which showed the costs and the remaining costs. And it is here, the progress versus cars. And as you see here, here we see the percentage completed often tag and to the right, accumulative costs. And he sees the time that. So several different views and charter and you can visualize and then you can manipulate, just add different parameters. So if you want to, for example, had a baseline or for example, based on fees, costs, or manipulated in order to be able to present it to your upper management. They are Settings here is similar to Excel and I assume that you know how to work with the egg cell. So these are different types and metros that I use in order to visualize the performance of the project. And CDS Sadducees in terms of the schedule and the cost. But you can also use other mentors as you have dear friend reports are available here. Got these trematodes are fast, quick way of visualizing the performance. Just regularly doing your project. Maybe you will have to update your project weekly and then provide a new coach, your upper management, and also check for yourself if you own your visitors to see everything is according to plan. You are doing such a great job. I'll see you in the next video. 39. 37- Reporting: Hi everyone. In this lecture I will teach you about the Report tab. Previously I talked about it and we have used it several times in the project, but its course just to see that as a separate video as well. So I go to the Report tab to the top, and then I go to dashboard. There are bunch of templates available it or you can click and create a blank report, or you can make a chart to port or comparison report. But I'm right now I'm going to use the dashboard or the availability called template. First one is the horizontal burndown. If I just click here, you see that the burndown chart here, which has three curve, which shows their remaining cumulative worth, remaining cumulative actual word, and the baseline remaining accumulating more. And as you see and you expect to see based on the update that we made to the project until the meat of April 2020 to their project was more work on actually for the project, completed a baseline. And from here we haven't updated the acetals. That's why you see the actual world. These like constant and has burned down, hasn't changed because no actual work has been done in order to just kind of have a band on Charles for the actual word. And the same here we see the tasks burned down as well, visual or the number of tasks that are completed. And then they go on until they reach to 0. If you want to learn more about these, there is button here. If you press your mouse button there and you will open a Microsoft page, then you will be able to kind of see and get some hints if you have any Coursera and Vardy is recalls. So that's for burn down. If you are in one of these reports views, you see that the design opens here and like Excel or Microsoft Word, you have dear friend, for example, volume for changing the design of your work. You can't use the charts or you change the chart type of Osaka. Use a table at a text to your graph or whatever you want. So I don't go into details and I assume as common sense and you're able to do it. I'll go to a report. I go to dashboard. I have the cost over a view report that we saw previously together, you have the cost of sadness shirt here. And we have the table here, as well as some summary of the person complete and also the cost of the project and the remaining costs. I have also the project over u. We saw it together. Just see summary. What are the high level WBS that has been completed? What is remaining? And we've seen the, for example, work overview of coming tasks as well. I'm going to go under resources. If I click on the real core for the resources we have over allocated resources, as you see here. And your allocation, we see that the project manager, the project, I haven't done the resource leveling SVD previously, the project, but this one, I didn't do it because I wanted you to see there recall that for allocation and I'm using the same project. Was using for the n value analysis. So you can use this empty. As you see here, we have the actual work that project manager, what has been done already and then the remaining word that he has, he's involved. And this is the over allocation. And you see where the project manager has over allocation. That's for the project manager. So that's basically give you a kind of a high-level view of the resources. If I go again to the report, quarter a resource and click on the Resource Overview. Here you see two charts that are under horizontal. You see all their resources. This is their resources status and starts and then you will see the actual work and the remaining work. And they're based on work for each of these resources for affordable project manager that you see the baseline works is a slightly lower than the remaining work. So basically, right now we see that a project manager has had to do higher amount of work competency database. And then for some resources like a track, they didn't use it or assign any asked me to 800 for the framing contractor. He hasn't done anything yet, but he has some remaining and so on. You can just see in these charts as well. And also the, the percent after work done by all the world's resources here in the in the report for the resources or if I go to a resource into a report again, I have some reported are the costs. You have seen these together. We've seen the Earned Value Report, which is very useful in order to just kind of take actions. I'm bringing the project into, into its own paths and then we get to the plan. We have the cash flow chart, as well as the have the resource cost overview. For example, here we see the cost solution of the resources for large portion of our courses. For the work resources. Some part of it is for the material resources and is more important for the cost resources. And we've seen different types of resources. And material resources are those that have quantity, workers or disease. They have horizontal unit of time and it caused they don't have any unit. So that's also possible to see the resource costs wherever you and also task costs or view VCD here as well. That's the completed tasks. Task on a schedule. And then if future task and ha ha, ha, well, how is the distribution for the task and also the seed for a high level WBS. What is the actual cost of a structure? What is the actual cost of roof? And what about envelope interior? And then you can compare your baseline. So basically right now you see the structure was done according to their plan because the actual cost is equal to the baseline, but their roof is way over the budget. And you'll see that the amount of money we spend for completing the roof part is almost doubled. You see that almost double than the baseline. And then here for the envelope, right now it's Sunday according to plan, but if let's say we don't manage in, may end up just having higher costs for these as well. But this is something that he gives, gives us good idea about where in the project we had, for example, extra cost, cost or over budget. That's for their reporters wall. And then I'll have the in-progress support like late task milestone report or critical task or sleeping task. If I put under late task. So you see that the status of completed task in blue and is scheduled on orange and then future tasks in gray is the same as the one that we saw previously. So the takeaway, you see a lot of different reports you can customize, you can make or make your cost reports. For example, if you go to the more report and go to the costs, you can for example, select one and then manipulate and cause making new report. Or you can here, as you see, you make a new table reports, comparison report and saw. The takeaway is that all the tools are available in the report. You can benefit from them in order to present your project somehow that it is catchy, It is placebo to grasp the day in a quick, simple way without putting a lot of information. So I encourage you to just view and use these tools whenever you want to present a two or a stakeholder to upper management or whoever you want. I may put a separate lecture later about the cost control of the project and then I'll go in detail about these real world examples. But that's basically all what you need to know at this stage for the report. Thanks for watching. See you in the next video. 40. 38- Print Project: Welcome back. In this lecture, I will teach you how you are able to print the schedule that you made right now. So before in order to proceed and treaty schedule, you have to make sure that the Taylors or the columns that you want to show for your activities and for your tasks are kind of said here. So by just dragging these foreign, you are able to show other columns or you may not want to show the start date, end date. Who changes could the task name? I would just put it down till here, until the start finish. And I can, for example, remove the duration of the activity swiped right here, Chris tied column. And here I have my God and the activities that I see here, I can do simply something like blue into the UN's change the timescale from quarter to months depending on your need. But I just for these for the purpose of these visual acuity down the co-worker. And after AD is under quarter, simply like other Microsoft products, either you press Control P or you go to fall and then go two frames. And you open the preen setting here. So you could do printer either directly to the community that you want to print it or you can convert into a PDF as you see here. One setting that is important for you to note here did date of the project. So here it says the start date of the date for this contract that we see to the right is 15 software queen. And it kind of be until end of December. Or you can just click here and define any specific date died in the war. And it shows the number of pages that you are able to get after printing. So if I press Print, then it converts into a PDF. And there are other page setup that I don't go into details here. And also defined size of deer, for example, K for dairy want to have it in for a treat or others. And also you can have it in a landscape orientation or cultural orientation depending on your needs. That's easy. It's like other Microsoft Project like Word or Excel when you want to. For example, Queen something. And also you have the legend and the bar sitting here. And you can manipulate that I teach in my advanced course, or you can just change these bars shedding. You won't be able to do so. That's all for just printing your Gantt chart that in May. So for this one in the next video. Thank you. 41. 39- Export Project: In this lecture, I will teach you how you are able to export your project two different formats. So similarly, as you expect, you should go to File and leave here, you go to Explore or Save As depending on your need. And then you have the options created PDF, XPS document, or save your project gasoline. Click on Save Project Paths File, and then Save As by clicking here. And the settings pops up. If you click on the Save As type project option, which is the same for Mandelian leading order to export it. And then one of your cutting yourself imported into MS project. You'll have the format for Microsoft Project 2007. You have the project template. You can also export the template of the Flau'jae. You can export as a PDF. You can export, for example, like an Excel workbook that's useful because it's most off some of your colleagues are working in Excel. They don't have access to MS Project and hn masseter project in Excel and manipulate and send it back to you. And the interesting thing is that you are able to the project from an Excel file as well if you obey the right formatting, which I explained in my advanced course, one of the way to import a project is directly from Excel. So if you're interested in, you can also enroll for that axis 1 scores. You are able also to export it as a text tab-delimited file or a CSV file. Or you can put it XML format for publishing and a website. So these are the way that you can aim for. So you just selected the directory of the file I in one and then put their name, you say the, and then you send it to one for acquiring and using later if you want. So let's say if I want to just make found this stuff, I just click on save and then the project is saved. That's also possible to read, as I mentioned. That's all you need to know right now for export the project. Thanks for watching. 42. 40- Buffer Task: Hi everyone. In this lecture I want to talk about buffer task. And what it is, as the name indicates, is a task that you put between your task, but it hasn't duration, but there is no activity. And the reason for putting a buffer tasking your schedule. Because as you know, and you, you, you may have the experience. The project doesn't always go according to plan, and it's good that you consider some buffering your task. So let's say if I want to add a buffer here, I click here, I inserted task and I put it buffer. And I've put, for example, whatever duration that I want. I can change my table to interior type to be able to see that. And as you see, the buffer is here and right now it says how many days I surrogates, for example, 20 days. If I think that these task, for example, it might take longer and then I can just consider it after I put the duration for this one, I can put it here and then make heat successor to the previous task. So that's something that is possible to do. Just keep in mind that the buffers task, it's not common. You may not have done it before, but if you put it in your schedule, maybe the upper management ask, what is this? And it's kind of hard to justify why you put it in the center are called homologous. Put it away and you don't need a contingency or a buffer tasking Lord, for example, a schedule. So that's the way it works. So you can change the date to correspond to the end date of this task, for example. And you can put it here as you see here. And then I can make this one successor to the install Becky, I just could consider sometime time for reconsideration. That's the way that it works and you can benefit from it. See you in the next video. 43. 41- Customize Calendar: Hi everyone. In this lecture I want to talk to you about the project calendar and the application. So you may have noticed when I was assigning your resources or when I wanted to set up the project by assign a calendar to the kludgy. And you recall that the calendar, they are possible to beam to manage from the Project tab. So if you want to just kinda customize your calendar, you should go to the Project tab. And here you see that change working time. And if I killed each year and new window pops up, as you see here, that contains several information that I teach you video. So you see that for the calendar divey Halford, these project, it is a standard and it is the project calendar as you see, this is the one that is set on this project. Or I have in the beginning of the videos, you remember that we had two other times we had the 24 hours or Nike. But you see the name of the resources that we have here as well. And why is that? Because the resources channel have their own calendar. So basically, based on the availability of the resources, you turn a different child and therefore different resources. So let's say your, for example, concrete subcontractor day have for example, some working hours which is different than yours that you already client. Then you can also use the calendar for the concrete subcontractor and used for new projects because you saw it work when their software want to calculate this because you will, or for example, different parameters. It just get the information from the calendar of the concrete subcontractor. So you can assign different challenge calendar for different resources that you have for the working resources, sources that. But right now what I'm gonna do, I'm gonna just click on this Tonga, which is the project calendar. And by default you see the legend here and you see also the calendar. And you can just scroll up and down two different months. And these white cells shows the working days and gray 100 and non-working which are on Saturday and Sunday. And we have some exemption date. So let's say if you want to add 100 and our project was supposed to start from 1607, print 2021. Let's say I want to put their first week of the project that is starting from nineties As a couple of tips for how to do so, I select these two days and I come here I am right now in the exemption tab as you see here. And I pulled the holidays. And here you ask for the start and the end. Because I selected those USCD idea or Lady selector, you could change it over here as well in these tabs. And if I press OK, exemption, if you want to see if I'm curious, okay. Then the exemption would be you will see how it works. And in order to say what day exemption does for these. You go to the details, the new windows pops up. And it says it is a non-working day or something else. You may impose an exemption and say, okay, these two days are double shifts, so your resources are working to two shifts. Eight from the morning to 505 was two AM in the morning? Yeah. Which is after midnight. So you can also assign the time here. You can put a recurrence pattern for these exemptions or let's say every two-week or everyone months you, you can have these, for example, exemption you or something AS for example, let's say you'll have some resources. Dad, the word, for example, on an a drilling rig or for example, in this site location. And they worked three weeks worn recall for two weeks, one week off. So you can customize your calendar based on their schedule and availability. So this is the part that you can also check and put their recurrence. And that's really useful for these type of resources and customizing their calendar and a venue or just customizing this recurrence, you can say a start these exemption from data specific day and it, and after 20 or currencies, currency or so on. And it should end, let's say after three months or one year, depending on their or I can't completely forget about these and say, okay, it's completely numb working and such, such and such. So you press Okay, and it happened but I've right now press Cancel because I manipulated some parameter. So these days are exemption or you can put the holidays that for example, you may have. So let's say if you are working internationally and then you are in another country, and then there are some holidays. Data are not the calendar of your project and your company, then you can add those exemption into the dad project, which is specific for that country. So this is the way that you can change, for example, the exemption in one, for example, a specific calendar. So for the worksheet, if I to go to the next tab which decides the exemption. And if I press details here, so you say You see that here, the work big is the one that is in the option, say Sunday's non-working. If I click on Monday, you see that Monday is from eight AM to 12 PM when our launch and then 01:00 PM to 05:00 PM or you can say Monday is a non-working Dan. And if I press okay, you see that older Mondays in my standard calendar are right now as non-working days. But let's say if I just click back and go to the previous and I say, okay, use the project default time for these days. And I will show you where the default. And it comes from, then you can click it and then you see the time that your calendar has four Mondays. So that's how it works. You can also put a specific working times 4 one is specific day, let say the Monday. You don't want your resources to work eight hours. You want them to work half a day, which is nice. Nobody like to start working on Monday. So let's give them some, some buffer time and then leave them not to work. So you kinda have some wise in and deleted here and emperors. Okay. I'll just put it as before, Chris. Okay. So you see it convert working day will be the regular time. That's the way you can manipulate. Please pay attention right now because I'm in the standard project calendar. Whatever changes, John, May I press Okay. It will be applied right away. I'll make I'll show you how you can make a copy form these and do some manipulation. And also, as I told you, if you see below here, if you click on the option, then you go to the options that we were seeing in the beginning of this course together. Here, it has the default time for the project calendar. And as you see here, the time that is shown here AT in the morning to five in the afternoon. They are all taken from these you can change it to her and venue change it here will be applied to the standard calendar. And whenever you say okay, take the SE II project default time for these days, it just get the data from the option. So you'll, you'll recall from the beginning you can change it here. And then the last, but not the least, is about making coffee for one calendar. So what I'm gonna do, I'm gonna just put say create new calendar. And I can put the chat and Ernie, so I can put it for the name of the project, which is project one, the one that you're working and then say, okay, make a copy of these CAD enter, let's say the 24 hours or a standard. So if I say put the 24 hour day standard one, it just take this on board as the benchmark and then make a copy from these. And then you can manipulate your calendar or if you want to say by taking that 24 hours. So it considered that your calendar is 24 hours, have any few quantitative project one, and then you can manipulate it. So that's the way you can make a copy. So let's say this one. I called it Project and I press. Okay. Then he said, Do you want to save changes made to the base calendar standard? You say no because I don't want to change it. And you'll see that these new calendar called Project 1 is code creator. All the data exemption, everything is similar to the dot product is not my calendar. And then what you do, You shall put the dates that you want and customize your calendar and they weighed works. When you do that, it consider for the actual list start or actual finish, that they that they cannot be the working days and non-working day. And all those exemption are taken into the account for just making the plan and his kids, really. That's the all what you need to know for the calendar. But remember, specifying the date and also specifying the calendar is super important because everything scheduled depends Some somehow and at time. So this is the basic one and you have to remember all the time when you want to enter into a project, just make sure your calendar exactly the same thing that will happen in reality and isn't that there is no delusion. So if I press OK, these changes would be surgery vipers close eBay, they won't be saved. That's the way it works. Thanks for watching. See you in the next video. 44. 42- Currencies: Welcome back everyone. This lecture I want to talk to you about the currencies for the project costs. So as you recall in the beginning, if you want to change their currencies, you go to the options which is at the file, and you want to change the items for a currency for your project, you can click on display as you see in the option. And a currency option for this specific project is shown here. So if you have one project which is in Europe, and you wanna call it euro or for example, something else or whatever simple you want to use. You can put it here, then the currency, you come here, and then you select euro for your currency. Because for example, your project is happening in Europe, you can achieve the default one or we can just put EUR as you want. And then you can say, Okay, how many decimal I want to have, for example, for my currency, you can increase and decrease it and the placement, if you put it here, you can say, okay, just put it to the left of the number. So if it is €1000, it's going to be euro and then the 1000, That's the way you can change the currency for your project. And there are a bunch of other options that are available for you to choose from depending on where you are working, in, where you are working for your company. Thanks for watching. 45. 43 Filters: Hi everyone. In this lecture I want to talk about filters and what are the applications in different tables view that you see right now you will see the tracking view of the contour. I'm going to just right-click on my table either from here or I can go to View and click on the tables as you see here, and then put it on the injury and you see how it works. So like Excel file, you can just click on Iraq, each of these columns that you see here. And what you see here, there is one item for the filters. And based on the, for example, the column that you are at, you can, for example, apply different filters here and just see what are, what is the application. So if I want to say, if I want to filter my critical path, it just show me the critical task. If I press Control Z, then the filter will be removed. So I can have several filters at the same time. So let's say I want to have the critical task first. And for the duration, if I go to Filter, I just want to say I want to have a duration which are a vehicle longer. And as you saw at the same time, two different filters are applied. Tai Chang go further and say, Okay, this is, for example, show me those that have, for example, duration more than a week. And also the artist selling prominent specific day or an hour finishing or show me those tasks that have dispersoids like XML file, you have lots of options here based on the column that you can use. The same things apply here in the other table. So if I go to the tracking, you see that the filter is active here because I remember I activated the critical paths and also the duration feature here. But you can also click here under comparison complete and COP show me those tasks that are completed in progress not as targeted, or those that have between one to five, 25 percent. Wanting to remember, you can't just apply costume feature as well. If I press costs them, then it says, Okay, I am just working on the person complete tab. And then you can say, Okay, I want to have different parameter. If I put it on equal, then you can just put one is specific number. And then if you filter it, then it shows that a specific task that was to the person complete of that you defined here, or you can say, set a range. You can say, okay, this is greater than one is specific number or it is a smaller, or it is between a range. These are different operator that you can apply in your filter in order to define a new filter after you apply it, you can also click on Save and then call a name for this filter. And then you are able to save. And I will show you this window a little bit later, just a few seconds later, and you will see, and then you save it, you press it and. The next time that you come to the person and complete and you go to the filter, you would be able to see the customer feeder that you created for your person complete and for this project. So that's the application of retail. One important things to remember when you have filter on, because especially for complex projects, don't forget to remove these filters, clear filters because it may happen you start working and then some of these tasks are filtered and you don't pay attention to them or you go to the resource sheet. And then for example, some of your resources based on the filter that you define are removed and you don't see those resources. Your resource is short. It's important, super important to make clear filters. Even in Excel, if you are working in Excel whenever you're working with future, and there you go In closing your file and then you want to get back to your file, make sure that you put in somewhere or UK remove the care filters because you are aware that, for example, there is a filter. So if you recall here I put one bar EMF in the quick toolbar that you can just put the filter here so to remove the future. So if I click on remove the filter, all the filters are gonna remove it. Either I can't do it from here or is here in the view section in the filters. So there is one button here, very Chang Clear Filter. Just a last point for filters. You could apply filters here in the color, or you can apply filters to the whole table according to one of these criteria. So if I put uncritical or a date range, let's say if I put the date range, then the, I can't filter some of the tasks. That's let's say they are between beginning of May and June and then I press okay, and then here I can just put, for example, and before, let's say end of year 0. And then I chose all those tasks. Again, if I want to clear this filter, I click here and I click on Clear Filter. The last point is that you can define a new future. And the way as I told you, you can't just come to their future in the View tab. And then click here, you find you filter and put a name for this one. So you can say the age range. We had a dirty French as well, but you can say, for example, one of your deadline, let's say management deadline. And you can say here in this view that I want to have the field. And then when you click on the field, then you have all day, for example, parameter in your project, you can say, I want the finish of the project, so I have the finish. So definition would be, for example, less than one is specific value that you defined for your project. So DC's important that you define one criteria here and then you can say and or these phi, for example. Second criteria up high. So when you say, and it means the first criteria is met and then the second criteria should also be met. But when you say, or it means either first or the second criteria is met and then you applied a management deadline. So then their banishment deadline did say your management gives you a deadline to provide the information on a specific day, then you can filter it and say what are the tasks that I can't deliver before that is specific date. So this is the application of AMD or to your project. You can cuts one of the Israel. You can insert a new row into your, for example, a new filter that you are defining and then you press Apply and it will be automatically apply or you can press Save and this filter with this name will be created. And when it is created, then you can now use this filter whenever you want. That's whatever you need to know for filter, It's super useful as you, I am sure you have already use it in your Excel files before tanks were watching you are doing great. See you in the next video. 46. 44 Group and Sort: Hi everyone. In this lecture I want to talk to you about group and sort by. So as I talked before, we have in the View tab, we have these group BY if I click here, then you have several items that you can click. So let's say if I put, for example, one under critical, let's say if I put here, and as you see here, it shows the critical task and non-critical task here. And it just sort your table and activities. And according to these criteria that you define, and it shows what are the critical one, as you see here, what are the tasks that are not critical? Or if I just go here and change it and I say, okay, put it on a milestone. And those tasks that are not milestone. And you see the milestones here. That's a great feature that you can use. For example, you have several, several mice on your project and you want to see where are those, what are those milestones so you are able to visualize those, Marissa or another one that I can't go you can't go to the resources. And then if I put under resource, you see that, for example, the tasks that are categorized based on the resources. And as you see here, some of these resources, they have one task they do during this project, but for example, project manager, he is involving four task. And these, as you see here, are the one that the project manager is involved in. And then he categorized the, the task based on this group. It is a really great feature that you can use it, especially for example, I usually use it the critical milestone, the critical path during my project in order to be able to visualize and see what are those tasks that I have to pay more attention to. And then I have one more thing, One comment for you. Whenever you apply one, a group BY like filter, you can clear the group. So all the tasks are shown by the default view. And you can also define one new group here. So if I click here, then you are able to just put the name for the screw. And then you say, Okay, Whenever I just create these groups, show it in the menu when I just click on the drop-down menu. And then you can start defining these groupBy. And so the way it works, if I say okay, grew by, and if I click here, all the parameters pops up. If I just go and then you see that different parameters appears. And then you can say, okay, put a cost variance CV. And you can say what is the field type? You can say, Okay, it's task or it is, for example, another parameter or the resources, then you can't say it is ascending or descending order. You can define it. And then you can say, okay, I'm gonna just categorize and group my cost variance based on these specific, for example, criteria that I defined. And then you say, okay, I'm gonna just say, Okay, I'm going to add the SV or a schedule variances. Well, and if I just click here, I click is free as well. And UK, you can say OK, again, put the task based first on the CV ascending and then based on this as SVD, which is the schedule variance, also ascending. So these kind of sorts, your sorts, your task based on the criteria that you define. And then you can save these group or you can apply. And you can also set here the parameters for coloring, dear friend, for example, ascending and descending order that you see here. That's basically what you need to, for example, use some important things you can define grouping term walls, and the way it works, as you recall, SV or CV, they are two different parameters that for example, you can say, OK, I'm going to just select based on the interwar and say, okay, start this interwar from 0 to 50 percent and then you press okay. And then you see that it is added here. That's what you can do and put, for example, the different Intel was four different parameters in order to be able to group them, like the OneDrive is, say, okay, in a setup just ascending and sorting. A Joe's also defined a group into one and interwar will be applied. So let's say, you can say, show me those start that the cost variance is between 0 to 50 as one category. And then those that are between 50 to 1 has another category. And this is important to apply. Then you press Apply and it would be applied or you save, and then this filter will be saved. That's all you, what you need to know about group and sort by that you can benefit from in your table. Thanks for watching You are dying. Such a great job. 47. 45 User Defined Fields: Hi everyone. In this lecture I want to talk about the costs in fees. If you recall, I mentioned before that you can define one is specific carpenter dad, you can add to your column. So today Format tab you see right now I'm in the Gantt chart view and I go to the format and then I select custom field. A new window pops up. Here. You can define if these field oral parameter you want to create falls under the task resource or horizontal order. But I'm going to save to a 100 the task and it is of the type, for example, number. I put number. And then here I'll just put this one Rename and I say Project one. Our meter won, something like that as whatever you want. And here I want to say that these values that you can display is it needs a graphical indicator. So if I say if the value equals to, for example, four, put these, let's say if it equals to five, and managers put it here, put these color. If he did cause too. That's a tree. Could be the yellow color. And if it did cause to one, put a red color. And I press Okay, the spirometer and I can press Okay here. So basically what will happen if I come to my columns and I could insert a column. And here I typed project one. And I select Project one, parameter one. And these perimeter, these column is added to my table. And if I say, let's say I added the 45 here. And if I add one here, you see that these is added to your indicator, is added to your list. Let me say, for example, select another parameter here. Set of these four I put tree. You see that it is added here, or if I put five, you see? So there are several indicators that you can assign here. There are bunch of option that you can select. So basically let's say this is a custom field that I create. I can, based on my understanding from my task and how I want to manage it, I assign one quote and then the indicator pops up here. So if I say tree and I press for these task or if I press, for example five, then it shows that these tasks without police complicated or whatever, it's basically a field that you define. So I can go to the customer and field if I want to change, for example, my, Let's say the parameter, I have these perimeter or the indicator I came here and then I can change the image. I took a class if I press OK and I press Okay, here you see that the signs change. So there's a bunch of options that you can define. Many, many parameter depending on the project that you are working or the industry that you are working, you can use and benefit from these constant fields. You are doing great. See you in the next video. 48. 46- Indicators for Schedule Status: Welcome back. In this lecture, I want to talk about the indicators in your TableView right now am in the gland and ICDs table as you see here and I talked to before, there is one column here which is the indicator. And the indicator adds the explanation shows it gives different types of information about the task or source. As you recall I told you you can press F1 in order to have, for example, help for, for example, one of the columns that you are here. So if I press F1, then you see the indicators here and it shows what are the different indicators and what they mean. So for example, these indicator that you see here, it shows that these task was completed. So it shows all the tasks that are completed. Or if I scroll down, you see these indicator. And if I hover, my mouse said these task has over allocated resources. And it says right-click for more options, then you will write killing. So that's basically gives you a glimpse of a project in a short view or high-level. Whenever you are managing, then you are able to see, for example, what are different, for example, indicators for each task. As I told you, you can just press F1 here in order to go to the corresponding I have for the software and see what are the indicators that are defined here. If I go here and then I hover my mouse and then I press F1, then it's just opening the indicators and shows the sign. And it shows, for example, the task is complete. If you see something like this, if needed, task is inserted into the project and so on. You can benefit from these indicators. And whenever you make changes, you may encounter some of these indicator during the project. If you want to know the meaning, you can't go to the help now finding their. See you then in the next video. 49. 47- Schedule compression techniques: Hi everyone. In this lecture, I want to talk about the schedule compression techniques. We have two methods, fast tracking and crashing. As you may recall, fast tracking is a type of technique that you make two activities to task parallel to each other, although it is against the logic of scheduling for your project. We will see this one and then we go for the crashing. But to give you an example, as you recall, we have the drywall and fluorine here. And if drywall is the predecessor to the fluorine, which means these should finish then fluorine can start. But let's say if there is a deadline in the project and we want to make sure ensure the duration of the project shorter. So we want to make these two task priority. And then we have to accept the risk because it might not valid in terms of logic and nature of the world. But we want to make these two parallel in order to be able to make the duration of the project shorter. So how do, how do we do that? I am sure by now you know how to do it, but let's go to the detail. And as you recall, in the constraint, a video that we have seen the task contraints constraint. We've seen that it is possible to impose one constraint on one activity or one task. Right now I have these flooring and I want to just change the constraint for this one. So I click here I am right now in the task form. So I wanna go to the Task Detail Form. So if I don't see here, I can either click here and then try to find this one. You again, it doesn't exist. So I go to More Views and I go to task contained forms as you see here as CTO forum I apply and then the task detail form pops up. Right now we are on the fluorine. It takes 55 days. And the constraint, as you see here, it says as soon as possible. But right now I want to have the same date as the previous task, which is the predecessor to fluorine. And it is a hard, hard constraints. So I click on mosque, start on. And for the date here, I'm going to just put it to any 70522 as we were seeing in detail in the Gantt. And then I press okay, then a message pops up and it says, okay, either chancel and avoid a scheduling conflict because one of them is the predecessor to either one or no, continue and allow these a scheduling conflict. And v since we are aware of that, you say yes, continue and duty conflicts. Then as you see here, right now, these task fluorine is start exactly the same time that dry wall is star, regardless of their relation because it's a hard constraint. And you see also here for that, it is completely different from the baseline that we were planning in the beginning of your project. But since we have a deadline or for example, the upper management committed to something we have to make it happen. We make these two tasks and they should accept the risk. It might cause a lot of problems, but they, if they accept the risks, you can't do it the way it is. And now these tasks has a constraint. And if I want to just open the indicator column here, indicator. You see that this activity fluorine has one constraint with the sign. And also one more interesting thing that we see that by just making these two activities parallel to each other, we have over allocation. So we have software automatically right now tells us, okay, you have to pay, for example, extra to your resources with overtime or you have to hire and implement audio resources into your specific task in order to be able to meet the deadline. So that's about the fast tracking or making two task parallel to each other. What about the crashing? As you recall, crashing is from the PMBOK is whenever you want to use more resources for one specific task to make a duration shorter, you can use the crashing. Let's say if you want to do the crashing protein electrical tasks, here, we have these resources allocated to this one. As you remember, for the effort, you, even if I actually here and I say this task is afforded event, I press OK. Right now the duration of this task is 28 days. But I want to add another resource. Let's say I ask Amy, Amy Phillips. She, she's able also to perform some of the let's say Eric to cowork and she's working like the electricians here a 100 percent. And if I press OK. As you see here right now, the duration of the task is reduced because I am hiring Amy for this specific task and he is putting she's putting a 100 percent of her time for this task. So the total duration is reduced because it's type of effort three event. And as you see, it's kind of I can't just add other resources or asked Amy to work. I don't know. More than, for example, eight hours to work for 12 hours. And if I press okay, you see that the duration of the task is reduced to 14 days. So that's off typeof crashing by adding resources. So if you add more resources, it doesn't guarantee that you can do the dad the specific data in the duration that you plan, but you are trying to do so. And you have to make sure that the resource that you use is capable of doing the task at the same as the other or for example, yeah, The nature of the task is possible to reduce by adding more resources. So if, let's say if it is a meeting type task, the more people you add, the duration won't be shorter. Event is going to be longer. So it's important to know these. So we have done the crashing and we have known the fast tracking, the two methods for compressing the schedule for one project. Thanks for watching You are doing great. 50. 48 Change start date of the project: Welcome back. In this lecture, I want to talk about moving their project start date right now, as you'll see, I'm in the Gantt chart view. I'm gonna just click on the table and go to the entry. We are off the table. And I see to the right my guns. And some of these tasks are already completed and some is the one is in progress. If I want to change the start date of the project, I go to Project tab, as you see here. Then I go to Move project, and I click on Move Project. Then I'll get a message. We say the project contains some tasks with actual values. Do you really want to still move this? If I say yes, then it's going to move the start date of these actually start dates accordingly to the startup to price. So if I press yes, Let's take a look to the Gantt as well to see what happens at the same time our procedures. And say when you want to proceed. So you can't say put in a 15th of May, one month later than the planned date. And you can say move deadlines or don't move the deadlines. I say move deadlines and I press. Okay? And there you go. You see that the project is shifted about demands. They actually start date and also the plant is started, are changed and it is different than the baseline that you see. So it may happen, for example, that somehow you haven't started the project and then you want to, for example, the shift your project. The message that we saw, that's for the case where we have the actual percentage complete and actually start there. But if we haven't started the project and we want to shift it because of, let's say, a regulation or a permitting application, you will want to shift their project and postpone it to a later date without a starting the project, you can click there to the Move Project and put the expected, expected the start date in order to shift your whole project is scheduled to another that's possible to do so, as you see are Davos for a project that was in progress, which logically practically it doesn't mean because if you have not correct to shift those tasks that are completed because you already had started those activities in one specific part. That's something dad Anyway who are able to do by moving the project started. You're doing excellent. I'll see you in the next video. 51. 49 Format Drawing: Hi everyone. In this lecture I want to talk about drawing on your Gantt chart using the Format tab. If I go to their format and I am right now in the Gantt View window gone for you. I want to just stretch these current view and for example, change the timeline for this one instead of, let's say I'll put it in weeks. So I see extended, for example, past activities and the one that I see right now. And I want to add some lead to a drawing to my Gantt by click on Format. And under drawing, I have some drawing that I can put here. I can say, okay, pay attention. I put one, for example here. Or for example, I can just put a textbook here, say, okay, Important, important milestone, mass, which is to be achieved. Or if I can put, for example, a rectangle here, the, or I want to say something inside, or for example, could it takes inside this rectangle? I can do so in order to be able to convey the message, you want to make a report from these. So very useful, very useful tools here. You can put polygons, you can put them like the other Microsoft products. You can put different, for example, features like Sandy to blacks and the two fraud when you are going to use several of TCGA. So these drawing is useful for making some highlights in your Gantt chart and just reported to your upper management whenever you require tanks were watching. See you next. 52. 50 Time Line View: Welcome back everyone. In this lecture I want to talk about the timeline, which is another window, another view that you can show on top of your Gantt chart or any other window that you are showing in order to have control over your project. We're going to see together what it is. So if you recall, I mentioned before, but the reason the View tab in this video, we're going to go in detail. You go to the View tab to the top and click on the timeline. And a new window pops up here, which is called time timeline, as you see here. And it has, for example, one view from the start to the end of the project, which is kind of showing all the details about the project. I can change the, for example, let's say the duration or for example, the view that I'm seeing here in my God and also show the effect here in the timeline view. There is a green box here, which I can just come here and you see that my mouse change from here to here. I can select and drag and drop to the left and right. And whenever I move these, I can see my God. You see here I'm gonna just a stretched squished this green box. And as I do so you see that my guarantees kind of also a stretch and squeeze whenever I want to change the timeline. So if I come here to the start of the project, if I just straight you see that it will also change the Gantt View and the timescale that I see here. So right now I want to be from the startup for Jake and see the next three months, for example, for the project to see all this activity thus Paul, here, that's possible. And I'm gonna just go right now if I actually here I go to the Format tab. I am right now in this setting for the view of these contour, the date format, you can select another type of date format to be shown here where you can put it on default, I put it by default. Then you have the overlap task. Whenever you add task, it shows the overlap task. I'm going to show you how you can add tasks to timeline. So the first way to add tasks to your timeline, you see that insert here. So in order to add one existing tag from the table below, you click on the existing task and a new window pops up. I put design is these concrete building partners in ary and I press Okay, so I see that all these tasks are added here and I see which one is, for example, happening parallel to the other one. These two are the SWOT category of design in a lower WBS library. So I added existing that if I want to add new task to the table or to the timeline view, I should click on the task and then I put the name of the task, the feature, the duration they started. And then it shows that a specific does here in the table. So either you added here or you added here and then you drag and drop it here it's possible, right now I have these tasks. I want to just stretch the letter B, my timeline to use so that I see mind other task here as well. I have timeline bar if I click here, and other bar is shown here. So you can see overall, you can have several balls with different and so I can have several tasks on this bar and several tasks on the next bar. Because you want to let say, break your project to quarter every quarter and see how it looks like in different, for example, quarter, that's something that you add you can do so I press Control Z to remove the other one. I have, for example, pan and zoom. If I click here, it shows the green box that is possible for me too, pan and zoom my gunshot as well. So if I press the text line, you see that for example, it kind of make it bigger these time dynein urgency. I press Control Z. One more thing. I can copy these timeline and send it through an email or to any presentation so I can present it to anywhere on sandy 2D, anyone is that I want. I can also add, for example, one milestone to the timeline. As you see like a task, you can put the name priority if it is completed or not, and what is the date? So that's something that you can also put it here. One more important thing, That's another way to add tasks to your timeline is just to have your table here, the Gantt View, select that specific task. For example, here I say Felton Tide, tie roof, and then I drag and drop it here. It just falls on the corresponding date. And if I put a tile roof completely chose the milestone. And I want to select these four task and I won't drag and drop it here. So I can drag and drop these tasks from the table and then put it back also to the table. That's something that is possible. You can drag and drop two shows, for example, those tasks that I see in my timeline view or in their guns, That's a very useful view. I haven't use it regularly in this course, but for you to remember during your project, especially when you have a big monitor, you can put the timeline on top of your project and benefit from these, each feature including the pan and zoom, you can just scroll up and down, for example, in order to today therefore tried to, to be able to see the whole Gantt chart whenever you require. That's a great feature. I hope you benefit from it. Thanks for watching.