Transcripts
1. Introduction: Hi, are you someone that
would like to learn how to use Microsoft Word or you
don't know where to start. Maybe you have little
to no experience using this program and now need
to do so for work school, or just personal
related reasons. Well, not to worry with
my Learn work now, Microsoft Word for
beginners course. I will guide you and teach you the basics of
Microsoft Word through interactive video lessons
and exclusive resources and exercises is only available to students in this
course to mind. And on top of this,
whether you have an older version of Word
or a newer version. Not too worried because throughout the board
and across the board, the programs layout and
set up is about the same. And the dough, I
will be instructing you by using a Mac computer. I also include shortcuts for Windows PC users as
well in this course. So if you're looking
to learn word, definitely enroll
in this course. You won't regret it.
Can I hope to see you?
2. Launching Microsoft Word: Welcome to the first
section of the course, we will be introducing the
Microsoft Word program. So in this section
we'll talk about a variety of things to get you started with knowing the
Microsoft Word programs, features, and functions
and so much more. But before we can get to that, we must launch the Microsoft
Word program first. In order to do this,
you can see here at the very bottom in
my dock on a Mac, or this is called a task bar. If you're on Windows, you can
see that I'm hovering over the Microsoft Word program
icon with my cursor. You want to make sure
that if you have Microsoft Word already
installed on your computer, that you make it easily
available for you to find so you can
open it in one click. So I have it right
here at the bottom. So in order for us to start
launching this program, we must first left-click
this icon once. So let me go ahead and do that. Alright, so now that we
have launched the program, we can see this window here. This window that we see on the screen is the first
window that you will see every time you launch the Microsoft Word
program itself. And not a specific file, but just the program itself. So this is obviously the
home window as we can see, because we are hovered or rather selected on
the home button. Anytime you see a button with a light gray
background on it, it means that that is the
button that is selected. So therefore we are here
and the home button. So this is now known
as the home screen in Microsoft Word and in
the Microsoft Word program. So now let's talk about what we can see
here on our screen, here in the home screen
in Microsoft Word. First, I'll talk about the templates that
we can see up here. We can see a variety
of templates going around horizontally. Well, what are these? Well, templates are
basically a variety of different preformatted
layouts that you can use to create your documents
in Microsoft Word. Because as you know,
Microsoft Word is used for creating a
variety of documents. And underneath each one
of these templates, we can see that each
one has a purpose, such as for taking
notes or a calendar, or even a resume, right? So this is really
useful if you're definitely going to be using and working with a variety
of different types of documents in Microsoft Word. And we can see up here in
the upper right-hand side, we have the more
templates button, which lets us see
more templates. If we scroll down there, we can just one click Choose, and then word will actually open the program with this
preformatted layout. And so you just have
to then type in your text and so much more, but we'll get into this
later on in the course. So no need to worry,
but just know that that is what the templates are. So let's go back to
the home button. So again, these
are the templates. By default, the blank
document template will always be selected first because that is just
how the Word program works. Then after that, we have recent pinned and shared
with me underneath the templates in the home button or rather screen
in Microsoft Word. What are these three buttons for and why is recent selected? Well, we can see
that recent again, it's selected because it has a gray background like
we just talked about. So what will appear down here is basically your most recently
worked on documents. Obviously, since we're working with word for the
very first time, there's nothing here yet. But how this goes that
here in the recent button or tab in the home screen
in Microsoft Word, the most to least
recent documents will appear here
in a list, right? So your most recently worked on documents will
appear here at the top. Whereas your more
recently worked on documents in the past will
appear here at the bottom. So it goes from most
to least recent. So this is a really useful tool. So that way you don't have
to go ahead and search for a document or file
yourself in your files. And so much more word
can do this for you. Then after that we have pinned. Pinned is where you can actually pin certain documents here to be listed if they're
important documents or have higher priority
in your worklist. Maybe there are documents that you want to work on again later, but don't want to forget about. You can definitely pin them. So they appear here and they
have their own category. So therefore word it can
filter out your more recently worked on documents compared to your pin documents. So this is what Penn is four. Then after that, we
have shared with me. Shared with me is basically the documents that other people have shared with you and
allow you to see or edit. And this is something
that we'll talk about later on in this course. But through the Microsoft
Office Suite capability, that word is a
part of we can use Word to share documents and collaborate
with other people. So if you have coworkers,
colleagues, or friends. Use Word or you all want to
work on a document together. They can share, or rather you can share a document
with them so you all can work on
the same document together and it will appear
here and shared with me. This is more
specifically though, for documents that other
people have shared with you that you have editing or at
least viewing access to. So again, this loss will
appear here in the list. But basically this is what the recent pinned and
shared with me. Buttons here are
underneath the templates. So that is pretty much the
home screen and Home button. Underneath that we have this
button that's called new. If we go here, we'll see what we were
just seeing earlier, which is basically a variety
of different templates. So I can choose a new template here to create a
brand new document. So anytime you go to New, this just shows
you the variety of templates you have
to choose from in Microsoft Word to begin
creating and editing your brand new document
in Microsoft Word. So that is what the
New button is for. Then after that we
have the recent button which again we
just talked about, which again shows you your
most recently worked on documents from most
recent to least recent. Right. So it'll appear here and a list in chronological order. The documents that you
worked on the most recently will appear up here, while the ones that you worked on and
they're a little bit more in the past will
appear down here. And we also can access the pinned documents
from here as well. So that is what the
recent button is for. Then after that we again have the shared button which we
also just talked about, which will show
you the variety of different shared documents that other people have allowed
you to edit or view as well. So if you're working in
a collaborative setting, you can have the list
of shared documents with you appearing here
under the shared put in. So again, that is just with
the shared button is for. Then after that we
have the Open button. The Open button just
lets us open a document, a Word document
from a variety of places that has already
been created and saved. So for example, we
can see that we have three different places
here that we can open a Word document from. We can choose from our most
recently opened from folders, which are the folders
that we recently opened documents in Word from, or we can take documents
from our OneDrive. What is the OneDrive,
the Microsoft OneDrive. We'll talk about this later
on in depth in the course. But basically the
OneDrive is basically the online server that
Microsoft offers. So you can back up
your files outside of your computer and back them
onto the Microsoft servers. Therefore, you don't have to have everything saved
on your computer in case you're running low
on space or you just want to back things
up online as well. Should anything happen to your computer or your
hard drive, right? So this is just what
the OneDrive is, four. And again, we'll talk
about this more later on, but just know that is
what the OneDrive is. And it comes with the
Microsoft Office Suite, that word is a part of. And in order to have a OneDrive, you must have an Outlook
e-mail or a Microsoft account. So just be aware of that. But again, the OneDrive
is separate from your computer files
because again, this is a digital folder. Whereas here other locations all my Mac will take from
your actual computer. So this is why this window
appeared here instead. Because now instead
of being able to take an open a document in
Word from my OneDrive. I can also take one from my
computer, my hard drive. The files are actually
found on my computer and stored locally, not online. So that is just what
the difference is between OneDrive and on my Mac. And then we have
the replace button. So in case you were
wondering what this add a Place button is, this just allows us to
add folders here to show us more places that we can retrieve Word
documents from. That is just what the
ADA place button is for. So in case we want to
show more places to retrieve Word documents apart from one drive in all my Mac. We can also click
this out of place button to add more places. And then the last thing to
talk about in this screen on startup with Microsoft Word is this little search bar up here in the upper
right-hand side. Search bar is great because
you can just type in anything in Word will
try to find it for you. So this is useful if
you're trying to use a shortcut or forgot where a
certain button or file is, you can just type
in anything over here in this search bar in
the upper right-hand side. And word will look
for it for you. So it is a really nifty tool. But apart from this, this
is the screen that you will see on startup when you launch the Microsoft Word program. So I hope this helped.
3. Introducing the Microsoft Word Ribbon: Welcome. In this video lecture, we will begin introducing
the Microsoft Word ribbon, and we'll be talking
about why the ribbon is such an important and
essential components of the Microsoft Word program, along with its tabs and
buttons and so much more. But before we can get there, we must first actually enter the main interface of the
Microsoft Word program, which we're not at yet. As you can see on the screen, we're still in the home screen of the Microsoft Word program, so we're just outside
of the main interface. This screen that you
see right now will be the screen that you'll
see anytime you launch the Microsoft
Word program itself and not launch a
Word document and so forth. So in order to get to the main interface
of the Word program, we need to start working
on a document already. So as you can see here, I have the blank documents
selected already. And you'll know that an
item is selected because it has a blue border around it. And I also have
other templates to choose from to
start working with. But for demonstration sake, in this course we're
going to start working with a blank document. So we'll make sure
that that is selected. And then we'll click the
Create button here in the bottom right-hand
side to start launching the main interface
of the Word program. Alright, so as soon as I did
that you can see here that we're taking to a
different screen and this screen
that you see now. So the main interface of
the Microsoft Word program. So you'll see this
screen anytime you're working on a document
in Microsoft Word, whether new or old. Now, let's start talking
about the word ribbon. The ribbon, or these nine
buttons that you can see up here in the upper left-hand side that I'm hovering
over my cursor, starting with the Home tab, and then insert, then
draw, then design, and then layout, and
then references, then mailings, and then review. Then lastly, view. These nine buttons and tabs are the Microsoft Word ribbon. And so as you may
have seen every time I was clicking
each one of these tabs, a different tray of
buttons appeared. This is normal and we'll be
talking about each one of these buttons later
on in this course. So not to worry, we will be talking of course
more so in depth about what each of these tabs and
buttons in the ribbon can do. But just know that this is
the Microsoft Word ribbon, these nine buttons here. And they're very
important because through these nine
buttons and tabs, we can access a variety of different things in different
features and functions. For example, let's
say I want to insert a shape into my document
or a picture, right? I can do so by clicking the Insert tab and then
clicking one of these buttons. So because of this, the Microsoft Word ribbon, let's us do a lot within the
program, but nonetheless, the home button or tab will always be the default
selection in the ribbon. Additionally, you may be
wondering why each of these ribbons has these
particular names. Well, that is again,
because each of these buttons can do a variety
of different functions. And so therefore they are themed by the tray of
different buttons. So for example, all the buttons
that deal with inserting things such as pictures and shapes will be in
the Insert tab. All the bonds that deal
with the design of our document will be
in the Design tab. So this is how this is
designed and organized, particularly in the Microsoft Word
driven, pretty intuitive. So this is the
Microsoft Word ribbon, and we'll be talking
about it more in depth later on in this course. But nonetheless, the main
purpose of this video lecture was to introduce you to
the Microsoft Word ribbon. And now you know what it is. The home button or
tab will always be the main selection
in the ribbon, but there are other
buttons as well. So I hope this helped.
4. The Document Area: Welcome. In this video lecture, we will be talking
about the document area within the Microsoft
Word program. So the document area is
everything that you see here underneath the ribbon that we've talked about in the
previous video lecture. This means that this is
everything that you see within this order here,
this white border, because this is your
actual document here that you'll be
able to type on and also add images and
other elements and objects onto the document areas. One of the most
important parts of Microsoft Word because
it lets you be able to see your document as you're
editing it in real time. And on top of this, it
lets you be able to insert things onto
it such as text. As you can see here, we have a little blinking line and my cursor turns into
this line as well. This means that this is the line where you're at
within your document, in the document area, and where you begin to start
typing as such, right? Hello. Again, as you
notice here though, this is already pretty indented for you and so forth
and pre aligned. But again, right above our document is our
document header. Everything that is
above this line that I typed hello is our
document header. So if I double-click here, a document header section
will appear here. And as you can see by the
title header right here. So just so you know, within the document area, we have the header
here than the body. And then if we scroll
down the footer and the header is the very
top of your document, while the footer is
the very bottom. This is very important
because you may have seen printed out documents that
contain, for example, a number at the very top
or at the very bottom, that will be either between the header or the
footer of the document. So this is useful if you want
to add certain texts here. You would add it
to the very top, which would be the header or the very bottom which
would be the footer. But again, this is just
activated when you double-click in
the document area, the header, or for example, the foot, or by double-clicking
down here, right? And to get back to the
body of the document, you just double-click
the center outside of the header or the
footer boundary. By doing this, then you'll know that you're
back in the body because the header and the
footer borders will disappear and the
blinker will be back to where the text
was that you'd finish typing or that we've finished
typing this word, hello. This is why the
document area within the Microsoft Word
program is very important because this is where we'll be able to
see our document as we're editing it in the word
processor and where we'll be able to see how
our images and texts and so forth are aligned
and so much more. But again, this is pretty much all that there needs
to be said about the document area within
the Microsoft Word program. Just know that it is here
and it has everything that is within
this white border. Because I'm using a dark mode
version of Microsoft Word. My page here looks gray, dark gray, but this
is usually white. So if you see it as white, just knowing that you have
a different color setting. Not a big deal,
but just know that this is still the document area. So I hope this helped.
5. The Quick Access Toolbar: Welcome. In this video lecture, we will talk about
the Microsoft Word Quick Access Toolbar. The Quick Access
Toolbar can be found up here in the upper
left hand side, right next to the exit, minimize and maximize buttons. So this Quick Access
Toolbar is very useful because it
allows us to execute a variety of different commands and actions with
just a few clicks. So let's go ahead and get
started and talking about it. So the first button here we
have is the auto save button, which is a really nifty
feature that a lot of Microsoft Office programs
have, like word. In this autosave
feature lets you save your document
automatically on its own. After every single
little change you make, whether you make a big change or a small change in your document, autosave will automatically save the changes as they happen. And this is really useful in case you're someone
that maybe has Internet problems
or your computer might turn off accidentally on, new technology can fail. So the autosave feature is really useful for backing up and saving your documents and your changes as
you're making them. Of course, we have this off right now because it says off, but in order to turn it on, you have to toggle this
little circle here and left-click hold and
drag it to the right. And so now that
I've toggled it on, it says here to turn
autosave on and access all your documents from
anywhere, upload your file. So now it's asking me to give
this document a name and choose where I want to save and store my document
for autosave, which typically would
be in the OneDrive, which is recommended any
way because as we now know, the OneDrive is the online
servers that Microsoft offers to allow you to store your files and anything
else you have there. Kind of like basically Microsoft's version of
Apple iCloud, right? And so we must make sure
that we save in OneDrive. And then of course give this document entitled,
should we choose to. Then as soon as I click Save, you'll see that it says
uploading here because this is now uploading to my OneDrive. And so now autosave is on. We are automatically saving
your changes for you. Got it. If you want to have this on, you must make sure
that this says on. But I will say that of
course it's important that you have a Microsoft account and an e-mail because you need that in order to be able to have a OneDrive and have
this auto saved turned on. Alright, so that's
what autosave is for. Now we have autosave
turned on for this file. Then after that we have
this house looking button, which is just the
home button up here. And if we click
it, it takes us to the home screen that we are now familiar with that we've covered earlier on
in this course. That is just what this button is for in the Quick Access Toolbar. It just takes us
back to that screen, the home screen within
Microsoft Word. Then after that we have
this floppy disk icon. This is a manual Save button. So let's say if I had
autosave turned off, I could use this button
to save instead of having my Word program auto save the documents
for me on its own, this manually save
button manually saves the document
anytime I click it. So in order for me
to save anything, any changes that I
make are any updates, I would have to go
ahead and click this little floppy
disk icon to go ahead and manually save the
new version or updates. So again, this is just
another way to save, but it's unnecessary if you
have autosave turned on. Alright, so that is
just what that is for. Then after that we have the
undo and redo buttons here, signified by this arrow pointing to the left and this arrow
pointing to the right. So anytime you want to
undo a change in Word, you can just click
this Undo arrow here. And it'll undo the
action that you did. Whereas conversely,
if you want to redo the action that you own, did you with this arrow here pointing to the
right, right next to it. And it'll redo and
re-add what you undid. So these are the undo
and redo buttons. And if you notice next
to the undo button, There's a little
arrowhead pointing down. What this does is
that it shows you your history of what you've added and changed
on this document. You're able to undo a variety of things
in just one click. So instead of having to click Undo over and over
and over again, you can just click
this little arrow head pointing down and then select and hover over all of the
things that you want to undo and just one-click. So it's really useful for that. I'm very, very helpful. Then after that we have
this printing icon. This printing icon is just of course self-explanatory
to print. So if you want to print anything like this
document, for instance, you would just click
here this printing icon, and then when you click it, you're printing settings
will appear here. And so you wanna make sure that this is all
up-to-date and that your actual correct printer
is hooked up and so forth. So again, this is for the printing settings
of the document. We'll be talking about this
later on in this course. Now need to worry
about that right now. But that is just another
way to access printing, quick way to do so in the
Quick Access Toolbar. Then after that we have
these three dots here, which allow us to customize
our Quick Access Toolbar. If we want to add
or remove buttons, we just click these three dots. And then a drop-down
appears here on any of the buttons or rather selections that have a check next to them, means that we have these buttons already in our Quick
Access toolbar. So as you can see here, we have six different buttons
selected here. And so again, these are
the buttons that are already found here in our
Quick Access Toolbar. If I want to add a button, I can just click one
of these selections that aren't checked to do so. So let's say I want to add the draw table button to my Quick Access
Toolbar, y naught, right? And take a look at what happens. It adds that little button, the draw table
button right next to my printer button in the
Quick Access Toolbar. Let's say I want to remove it. Then I would just
click again here the check to draw
table selection. And then boom, it removes
the drop table button. And then when I click these
three dots and the drop-down, you can see it's no
longer checked either because it's no longer in
our Quick Access Toolbar. Then we have more commands
here to select from. If we want to check more things to add to our Quick
Access Toolbar, we can add just about any
button found in words. So it's really cool. If you want to go
ahead and do that by customizing your
Quick Access Toolbar. You can do so here. Alright? But essentially
this is just what the Quick Access Toolbar
in Microsoft Word is. And I hope that this helped.
6. The Title and Search Bar: This video lecture,
we will talk about the title and search bar
within Microsoft Word. So let's talk about
the title bar first. Within the Microsoft
Word program, the title bar can
be found here in the upper center of
the program where you see here the file icon
and then the filename. So this little icon here that's like a little
paper icon with the blue square will always be the icon for
Microsoft Word files. So just be aware of that. And then next to that
we have the actual name or title of the document. Anytime you're opening we're
working with a document, you will see its title up here, the name of the file rather. So for our sake, our file name is document seven. And in case you were
wondering why it is that it's because anytime
you work with a blank, new, blank document in Microsoft Word like we
have in this course. Word will auto-generate a title for you for the
file just because it needs to have a filename for every single document
that you work with. If you're wondering if you can
change and customize this. Yes, you can. And we'll be talking about that
a little bit and also more so in the next
section of the course. Now, in some older
versions of Word, at the end of the document
title you might see dot doc or dot dot x. That is because dot
doc or dot dot x are the file endings of the file types for
Microsoft Word documents. So don't be alarmed,
that is just normal. And so now you know that Doc and Doc X are the Microsoft
Word file types. So again, that's just
if you see that, you'll know that that
is because of that. Now after that we have
here where it says saved. Now next is saved. We have a little
arrowhead pointing down. If we click that arrow
head pointing down, we can see that we have a
variety of options such as, of course, being able
to change the title of this document from documents seven to anything that you like. So I can delete this text
here and go ahead and type something like my
document, right? And then go ahead and save it. By then, making sure I select where I want to save
this new document name, whether it is in My
Documents folder, in my OneDrive, my
OneDrive in general, or if I click Other other
places within my OneDrive, I can also create a
new folder as well. Now in case you're wondering, why am I being offered the
option to save to my OneDrive? This is because we have
autosave turned on, right? And remember, in order to
have autosave turned on, you need to have a
Microsoft Office or rather a Microsoft e-mail account in order for you to be able to connect
to that account, to your Microsoft
Office Word program and then be able to upload and transfer the files onto the
OneDrive to backup the files, documents onto the OneDrive. So again, you need to have a Microsoft account and also Internet access to
be able to do this. Which is why we are being
offered the option to save this document in the OneDrive and not our actual computer. That is just because of that. And then after that we have
brows version history. So this is useful if
you want to retrieve an old version of this document that you saved earlier on. So if you made any changes
that you don't like anymore, I want to go back to the past, to an earlier version
of this document. You can click here to see that. Alright, so that is pretty
much all their needs. We said about the title bar. Then in the upper far right, we have the search bar, which is represented by
this magnifying glass icon. If I click this search bar, it will let me search anything
within my Word document. So whatever word I
type here will be highlighted or basically
retrieved by this search bar. So this is useful if
you're trying to look for certain word or sentence
within your Word document, let's say you're working
with a very long document and don't want to look for the word yourself because it will be
too time-consuming. You can use the
search bar as such. Let's say I want to search
for the word hello. I can just go ahead
and type it here. Hello, hit the Enter
key on my keyboard. And as you can see
here, hello was highlighted by the word Program, thanks to the search bar. Now then next that you can see that I have
two arrowheads, one pointing to the
left and to the right. This is just if I have
more than, for example, in this case, more than
one hello in my document. And then word can take
me to each of the hellos found in my document because this sometimes happens due to, of course, using the same
word more than once. So let me show you
what I mean by that. Let me go ahead and
type in Hello again. And then go back to the
search bar and press Enter. Now you see both lows
are highlighted. And then if I click
these little arrowheads, look at my document. Word goes back and forth
between each one because it detects two hellos
in my Word document. So that is what those
arrowheads are useful for. And of course, this circle axis just to close out
the search bar. But before we do that nexus
magnifying glass icon here we see a little
arrowhead pointing down. If I click it, you'll see
that I have two options. The first one says list
matches and sidebar. What this will do
is it will retrieve a little sidebar pane
here on the far left, which is more in-depth
and goes into detail with the next thing that we're going to talk about, which is the Replace feature, which is a very useful feature
found in the search bar. So let's say I want to replace a certain word within
my Word document, but I don't want to
run through it one by one and do the
change one-by-one because it'll take forever in case let's say this
was a long document. So I can use this
Replace feature here thanks to the search bar, to replace a word or multiple
words with just one click. So let me show you
what I mean by that. So up here, you would type in the word that you're
seeking to replace, right? We've already used
it to find the word. Now we want to replace the word. Hello is the word that we
found in now want to replace, let's say I want to replace
hello with goodbye instead. So now type in goodbye once. And then I have
two buttons here. Replace all or
replace, replace all. We'll replace all of the hellos in this
document to goodbyes. Whereas just replaced,
we'll replace one of the hellos in this document,
the one that is selected. So in this case that'd
be the first one. So let me show you what
the first replace does. Just replace. Let's go ahead and click it
and see what happens. As you can see, like I said, it just replaced
the first hello. But then if I click Replace All, take a look at what
will happen there. It replaces all of the hellos
into goodbyes in Word. And you can see it
says here, all done, we made one replacement
word even less, you know, and now
as you can see, instead of two fellows, now I have two goodbyes. So that is what to
replace feature does within the search bar. In Microsoft Word. It's a really cool
little tool there. Alright, so that is pretty
much all you need to know about the search bar
in Microsoft Word. Now, we'll talk more about
this later on in this course. But then afterwards, Let's
just exit out of this. I click in the x's. Afterwards. What we have
is this little icon here, which is a little
icon that just lets us report to Microsoft. If we want to help
improve office, we just click here
and we can leave feedback to Microsoft
in case we have any suggestions or
just general comments to leave them for their program. So if you either like or
dislike the program and want to see something be
added to the program. You would use this little button up here on the far right. And then click here, I have a suggestion,
for example, to send them feedback. So that is just what
that button is for. But nonetheless, this
has been the title in search bar within Microsoft
Word. So I hope this helped.
7. The Status Bar: Welcome. In this video lecture, we will talk about
the status bar within the Microsoft
Word program. The status bar can be found down here going
across the program, this light gray bar that you
see my cursor hover over is the entire status bar within the Microsoft
Word program. This little status bar is actually more important
than one might think, because it can tell
us a lot about our Word document and
the contents in it. So let's go ahead
and get started. So first things first we
have here where it says page one of one here at the
bottom left hand side. This is basically
your page counter and your current page viewer. Page one of one basically
means that we only have one page of this document and that we're on the first one. But for example, if this
had said page one of ten, this would mean that we were
on the first page within ten pages in our
Microsoft Word document. So again, that will just be the case if
you're working with, let's say a longer document. But since we just
started working with this document,
we of course, when we have one page and on top of this,
if you click it, you will be able to see a little navigation pane
pop up on the left side, which lets you see your
pages a stump nails, or you can just go ahead and
click directly to jump to that particular page in case you're working
with a lot of pages. You also have other
features here as well in which you can also view this page as a document
map in case you have a variety of different
outlines and so forth. Or you can also, of course, click here and go to
the reviewing pane which shows you the revisions that you've made
on this document. Or lastly, you can use
this pane here to Find and Replace words like we've just shown how to do in the
previous video lecture. So that is what this
little button here, page one of one can do
within the status bar. Then after that we have
the word counter button. So again, we have two
words in this document, the two goodbyes here. So of course this would
say we have two words. So this is a really
cool function feature because that means that word has a word counter
built within it. You don't have to go onto
the Internet and copy and paste all your text to find out how many
words you have. You can just look down here. And then Word will
automatically keep up with every single new
word that you typed in. And then if you click it, it'll just show you even more detailed statistics
about the words, such as how many
characters each word has, how many characters
you have overall, how many words you have, and of course, how many lines
you're using and so forth. So it gets really, really, really in-depth, so
it's really cool. So that is what this word
counter button is for. Then next to that we have
this proofing button, which is also really cool
because this pops up a little pain here on the
right side of the program, which basically is
like a reviewer for our entire document. This is basically checking
for any errors and so forth. So up here we have
the editor score. This measures in a
percentage out of 100 How readable
Word document is. And then underneath that, it checks for spelling
corrections and grammar, things and so forth. And also, if your text is cohesive and concise
and to the point, and it even gives you
recommendations, for example, similarity here
it says check for similarity in case you're
using too many similar words, which of course we are here to goodbyes and then
some insights, right? So word has become a really intelligent
word processing program because now it can even tell you what you need to
improve on without having another human pair of eyes to read this and
prove it for you. So this is a really cool feature here that can be found in the status bar by clicking again this little proofreading
button down here. Okay, so let's go ahead
and exit out of this. Then after that we
have the language. Of course, you want to
make sure that this is the language that you're
currently typing in. So of course it's English
United States for me, but you can click
here and change it to whatever language
you are typing. And it's very
important that this is set to the correct language
because if it isn't, microsoft Word will
detect words that you're typing in a different
language as incorrect. So you want to make
sure that this is always the correct language. So that way the spell checker can make sure it's correcting your paper or document in the correct Unintended language. Right. So that is what that is for. That is just of
course the language within the Microsoft
Word document. Then after that we have
the Accessibility button, which is a great button here, similar to the proofing button, which again reads and inspects our Word document
for readability in case it is hard to understand where there's a lot
of grammar mistakes or whatever have you. Accessibility will tell you. It'll tell you what you
need to improve on. So of course, if I had a
variety of texts here than the inspection
results would list the errors or things I
need to work on down here. But of course, since I don't have two words in my document, there's really nothing to Chuck. But again. On top of the proofing
button down here, you also have this
accessibility button to double-check and proofread your document in Word without even needing
the human pair of eyes. Word can detect it
itself now, right? So again, this is really
useful if you want to again, keep your document easy to understand and easy
to read for everyone, including people
with disabilities. Alright, so that is what
the accessibility button is for and it says
you're good to go. That is the status
you want to be on because that means that it is easier to read and there are
little to no mistakes found. Then after that, we move on to the right side of
the status bar. We start off here with
this little focus button. And what this focus button
does is basically it removes the ribbon and all
of the buttons and so forth. And just leaves us
with our document view to start typing in
whatever have you write. This is really useful if you
just want to focus on typing and not be distracted by other buttons or pop-ups
or whatever have you. And this is what, of course, why
it's called focus. Because again, it's a view
that just puts the focus and emphasis on new typing and writing out what you need
to in your document. If you want to exit
out of this view, you just press the Escape button on your keyboard, like so. Then you're back to here, which is known as
the print view, which we'll talk
about right now. So as you can see, we have the print view selected. The print view, the print
layout rather will always be the default selection and layout within the
Microsoft Word program. You'll know that it's
selected because again, it has a light
gray tint over it. So that means that that
button or layout is selected. This is the print layout. So you will always be in
this layout by default. And this basically prepares you printing out your documents, which is why it looks like this. However, we have
other layouts as well in the status bar down
here in Microsoft Word, we have them next to print
layout here, the web layout. When I click that,
you can see that my document area changed. And the web layout is
basically for previewing what your document would
look like on a web page, on a website, that is just
what the web layer is four. Then after that we have here
next to the web layout, we have the outline
layout button, which changes our document
area into setting up our document as an outline with bulleted points and dented bulleted points or
whatever have you. If let's say you're working
with reports or you want to preview and print
your document as one with bullet
points and so forth. You should use them here, this outline button down here. Then after that we have
the draft layout view. Draft layout view
is similar to that as well as the outline view. This just lets us see our document in our
document pain as a draft. Not much difference, just
another way, of course, another selection to view our document as a layout
within Microsoft Word. But again, the print layout
will always be the default. This is the most
recommended one of course, because it is the easiest
on the eyes to format, read and of course
prepare your documents. Should you want
to print them out or share them to other people. Then after those
for layout buttons, we have here the zoom feature, which lets us zoom in or
zoom out of our document. Let's say you're hard of site or the text looks a little too small and you want to zoom
in and make it bigger. You can just click
this plus button here to zoom into your
document as I'm doing here. And as you can see, the text is getting
gradually bigger. The font is getting
gradually bigger. Please keep in mind,
This does not change the actual dimensions
of your actual file. That just changes the
size of the viewer. So it doesn't change anything
about your font size, as is, for example, if you have a certain number of font selected, for example, a small or medium font, it doesn't change
that on the document, so other people won't see that. It'll only change it for here, the view within the
Microsoft Word programs. So I just wanted to
make that clear because sometimes people think
that by zooming in, it means that you're altering the actual document or file. That's not true.
You're just altering the view temporarily. And if you want to undo this, Zoom, instead of clicking
the plus button, you can then of course
click the minus button, which is the Zoom Out button
repeatedly until you zoom out to where you
want to be, right? Another cool thing
is that you can just instead of clicking
those two buttons, the minus and the plus, you can hover over
this little circle here and toggle
it left to right. If you want to zoom in, you just left-click hold and drag to the right to zoom in. And if you want to zoom out, you're just left click hold and drag out to the
left to zoom out. So it's a really cool
little button there. But you additionally
can change the zoom in, zoom out by changing
the percentage here, as you can see at
the bottom right. If we click here the zoom level, we can change the percentage of Zoom by manually typing
in a number here, or selecting one of
these options here with these circles next
to each selection. But just don't have by default, a 100% will always be the default selection
of the document. Zoom in Microsoft Word. But again, you can always
change that if that is too small for you using again, these zoom in and zoom
out buttons down here at the bottom right within the
status bar in Microsoft Word. Alright, so this has
been the status bar within Microsoft Word and
Microsoft Word program. I hope that this helps.
8. The "Word" and "File" Buttons: Welcome to the next
section of the course. In this section, we
will be learning and talking about the
Microsoft Word menu bar. The menu bar can
be found up here above the actual
Microsoft Word program, which is over here in the upper left-hand
side of my screen, where my cursor is hovered over. Now, if you're on a Mac, the menu bar will be above
the actual Word program. But if you're on Windows, the menu bar is placed right
next to or rather right before the Home tab in the
Microsoft Word ribbon. So because of this, we won't be talking about every single one of the buttons
in the menu bar, because as you can
probably already see, a lot of these buttons have the same titles as the
tabs in the ribbon. So it will be redundant
for us to do so. In this section of the course, we will be talking about the particularly
important buttons found within the
Microsoft Word menu bar, starting with the word button and then the File button
in this video lecture, in the next video lecture,
then we will be talking about the edit button
within the menu bar. But again, this is
the Word menu bar. So let's go ahead and
start talking about it. So first let's start
off by clicking here, this word button here in
bold text in the menu bar. When I click that, you can
see there's a drop-down of buttons here that
I can then select. The first button is called
a belt Microsoft Word. This button basically just tells me information about
the version of the Microsoft Word program
that I have for my computer. So there's not much to this. It just lets you know about the version of the
program that you have. And then if you have a Microsoft e-mail
account connected to your office suite, then it'll also tell you
what email of course, you are using in your Microsoft
Word and Office programs. But nonetheless,
that is just what the about Microsoft
Word button is for. But then after that we have
the preferences button. And this preferences
button basically lets us modify things within the
Microsoft Word program. I'll just start off by saying that you really
don't need to mess with this if you're starting
off with Microsoft Word. This is again, a word
for beginners course, so you don't really
need to delve deep into changing
any of these things. But if you want to take a
look at what they offer, you can definitely
go ahead and click Preferences and then click
any one of these buttons to go into specific and
detailed settings that you can change and modify for your
version of Microsoft Word. So again, we have authoring
and proofing tools, output and sharing tools and then personal
settings as well, deal with security user
information and the like. But again, if you
want to change what the program looks
like, for example, the ribbon and what
the buttons are in the ribbon and how
the Ribbon appears. Or, you know, the spelling
and grammar features, how you want them to show
up on your Word program. You can definitely
do all of this here. And as for ribbon toolbar, we'll be talking more about the Microsoft Word ribbon in the next section
of the course. So no need to worry
about this too much. But again, since we're
starting off with word, we don't really need to mess
with these word preferences. We'll stick with the default
that we've been given. A node that if you go of course
to Word and preferences, you can access preferences
to modify your Word program. Then after that, we have
the sign out button. What this button relates
to is just our again, Microsoft e-mail account or
Microsoft account in general. So if you're going to be using the Microsoft
Office Suite, it is recommended
that you also have a Microsoft Outlook
e-mail so that way you can connect that and back any documents up using your OneDrive with your
Microsoft account, an e-mail. So again, I'm currently signed
into my Microsoft e-mail, which is why it's
saying sign out. Whereas if I wasn't signed in, this would say sign-in. And you want to make
sure that you do have this because again, in case your technology fails or something
happens to your Internet, you want to make sure that
you had your Word files and documents backed up to your
Microsoft OneDrive Online. So that is what
this button is for. Then after sign out,
we have services. Again, a button that we don't really want to talk
about much because this deals with particular
specific things related to the word
program itself. But again, if you want to add specific services for
your Word program, you can go ahead and
click here where it says service preferences. And it'll take you to your
actual computers preferences tray related to word. That is what that button is
for these services button. Then after that we have
the hide word button. And then we have here
this little shortcut, keyboard shortcut
that we can do with the command H
buttons on the Mac. If I click Hide word, what it'll do is it'll just hide the Word program from site. But if I want to retrieve it, I can just go ahead down here
and click the word icon, the work program icon to
make it appear again. So that is just what the
hide word button is for. Then underneath that we have
the hide others button. So this Hide Others button basically, let's
say hypothetically, we were working
with a variety of different Word documents and
other programs in general, if I clicked hide others, it would hide those
from site to just keep this main document that we're looking at right now on
our screen insights. So if you have a lot of clutter, the hide others button
can definitely help you. Remove that from
site temporarily. And so since we
click that as it is now on clickable,
that is normal. Of course, we know that if
buttons are grayed out, it means that they
are not clickable anymore because
they've been applied. Then after that we have
the Show All button. The Show All button just does the opposite of
what we just did. It shows every other
window that we had hidden back to the screen. So if I had a multiple variety of different Word documents,
I was working with, the Show All button in the word tab would show
it all back inside. Then after that we just
have the word button, which is self-explanatory. It will quit the
Microsoft Word program and let us exited immediately. Alright, so those
are all the buttons found within the word button, within the Microsoft
Word menu bar. And then we move on to one
particularly important button, the File button
within the menu bar. Now what makes this button so important is that
when we click it, we see a variety of different options that we
can find anywhere else. For instance, we will be talking about how we can
use this button to save our Microsoft documents and send them to other people
as different file types. But before we get there,
let's go ahead and talk about all the
buttons here found in the drop-down of the file button within the Microsoft
Word menu bar. So first we have the
New Document button, which again has keyboard
shortcut of Command N. What this button will basically
just let us do is obviously create a
brand new document, a brand new Word
document apart from the one that we're working
on, width right now. So it'll open a brand
new Word document, whereas the New from
template would let us open a brand new
Word document using a template that either
has been used before by us or one that word offers. That that is what
the differences. Then after that we have open. Open basically just lets us open any Word documents
that we have saved, either on our OneDrive or
on our actual hard drive, our computer through the, on my Mac selection right here. So just know that again, you can open a variety of word files that you've
worked on and have stored or saved rather either on your OneDrive or on your
actual computer. And just know that of course, this can only be
other word files, other dot doc or
dot doc x files. No other type of files. Of course. That is just something
to keep in mind. Then after that we have
the Open Recent button. What this will do is
it'll just list our most recently worked
on documents. So if we don't want to go
and dig through our files, are trying to find what
we were just working on. We can just go here to
open Recent and then it'll show us the most recently
worked on documents. So this is a really
cool little feature. And of course, if
we have more than just the list that would appear here that
we've worked on, we can just click More
here and more will appear from our recently
worked on list. That is just what this
Open Recent button is for, very useful and saves
us a lot of time. Then after that we just have the close button
with the shortcut on the keyboard with
Command W. This will just close this
particular document. They won't close
the Word program. It'll just close us. Our document here that
we see on our screen in case we want to work
on another document. So that is just what the
Close button is for. Then after that we
have the save button, the keyboard shortcut for
this would be Command S, So Command plus S. And again,
this is self-explanatory. If we just click this, it'll just save the
file for us, right? So if I just click Save, it will save the file here into where we had
it already saved, whether it was or OneDrive or on your actual computer, right? Then after that we have
the Save a Copy button. So this Save a Copy button
lets us basically save this particular Word
document as a copy. So if we want to duplicate it or make more than one version, we can definitely
go ahead and click Save a Copy like we just did. And again, we have a
variety of options. We can change the name here, or if we click this little
drop-down and gives us the more full
version of everything. And we can also change
where we want to store this weather on
our recent folders, such as our documents
folder within our OneDrive, or on our Mac or our
actual computer, right by clicking
here on my Mac. We can also create a
brand new folder to save this as a copy or
add a new place, such as a new folder
location to save this duplicate or copy of this
particular Word document. So just know that you
can do that as well. Then of course we can change
the file format type. You typically want
to leave this as is, which is dot doc x, but you have other
formats as well, such as the older
versions of Word. And of course, if you're sending this or wanting to make a copy of a file in Word that
isn't a word format. You can also save it
as a Rich Text Format. Just as plain text, this is particularly useful if you're sending this
or rather wanting to make a copy of this document and you don't
want to open it with word, but that's something we'll
talk about in a little bit. Alright, so that is just
a different common format that you can use to save your documents in Word in general and also if you
want to make a copy, right, so let's just go
ahead and click Cancel. But again, that was the Save a Copy button
within the File button in the Microsoft
Word menu bar. Then after that we
have Save as Template. This is an interesting
button, right? Let's say we want to save
this document we have here as a template that
we can then apply to future documents
to save us time. Let's say I like how my document here is worded or let's
say I had a list of outlines in bullet points
and specific formatting regarding text and how everything is laid out
on the page, right? And let's say I don't
want to waste time making that all over again in a new blank document
in the future. I can just go ahead and
click Save as Template. And what this will do is let us save this particular
Word document as a template that we can then apply to future Word documents. So this is really cool, right? You just give this template
and name the folder. Typically want to leave this as templates in the
templates folder. Leave the file format as is dot dot x for Microsoft
Word templates. And then you would click Save. Then anytime you would open
this template in Word, Word will just open this
entire document as is. And you can just
change the text to whatever updated thing is
that you want it to say. This is a really cool
feature in the menu bar, you click File and
then Save as Template. Then after that we
have the Move button. The Move button is
if we want to move our document in Word to another
folder or another place. So let's say we stored again particular document in our documents folder
in our OneDrive. Lets say I want it to move
that to a different place. I can just go ahead and click here where it says new folder. If I wanted to create a
new folder or just click untitled folder to
move it there, right? And so if I click untitled
folder and then click move, it will move my document, the document seven that we're
working on with right now, from my documents folder
to the untitled folder within my Documents
folder in my OneDrive. I can also of course create
a new folder to save it in a new folder
that I just made. But again, for simplicity sake, let's just move this Word document to the untitled
folder and then click move. So then our Word document
here, documents seven, has just been changed from
the Documents folder in the OneDrive to the untitled
folder in the OneDrive. So if we want to move where
our document is stored, you just go to File, move. Then after that we have renamed rename just obviously lets us change the name
of our file here. If we wanted to type something else or give this another name, we can do so right here. Let's say I want to
change this name to my first document. And I just go ahead and do so. And then I hit or press
the Enter button on my keyboard to
solidify that change. So it's simple as that. Just go to File, rename. Then after that I just have
brows version history. This lets us view the past versions of this
Word document, right? So if we made any
changes and we want to go back and look at what the
slip vector in the past, when we click that button, the browser version history, a little tray or pain
here will pop up on the right side of
our Word program, giving us the details
of what we've changed. And if we want to revert
to a version of the past, we can just click here
where it says open version. An older version of this
document would appear here. So in case you ever want to keep track of the
changes you make, or maybe you made a
change that you regret. You can go ahead and click
File, browse version history, and then under the version
history pane here revert to an older version of any
particular word document, right? So that's a little cool
feature there that really will save us time when we were editing our documents both in the present and
also in the future, the brows version history. But then after that we
have the share button. The share button here is
really cool because we have a variety of
different ways to share our Word document. So again, we can click here
where it says Invite people, which will let us type
in email addresses or names that are computer will pick up or that word
will pick up rather. Then you can even
type in a message to the recipient that
will then receive this e-mail, this Word document. You can also give the
people that you're sending this file to this
particular Word document to editing access, right? So if this little checkbox
is selected or checked, that means that the
recipients will be able to edit this Word document
that you're sending them. Whereas if it's unchecked, then they won't
have edit access. So that's really cool that you can even do that as well, right? You can send this Word document
to other people by email. Alright, so again, that
was by going to File, Share and then invite
people than we have. Copy view only link. What this will do is that
it'll copy the link to this particular
Word document and will only let us copy it in
the view only selection. So if I click here, it will copy that
link to my clipboard that I can then paste anywhere
I want to another person, let's say through a
message or an email. And then they click that link. And then they will be
able to access and see this Word document as view only. So then they won't
be able to edit it. Whereas if I go back to File Share and then I click
Copy and view edit link. This will then let
me copy the link to this Word document not only
contains the view access, but also the editing
axis as well, right? So then it's copying the
link to my clipboard. And I can then, for example, paste to other people to then be able to click and
share with others as well. So now we have this link copied
in our clipboard that we can then paste by
doing something like Command V if
you're on a Mac. And again, here's a little
Microsoft Word link to this particular document
that not only contains view, but also editing access
as well to others. So that can be accessed
by going to File, Share and then copy,
view and edit. Then we also have just a
simple Send Document button, which lets us send
this document through our email app that we have
installed on our computer. So if you're on a Mac,
this would be of course, whatever you're using,
such as the mail app. And then since I don't have this connected, don't
worry about it. But just know that you can
send it through there as well. If you don't want to go
and access the Internet or go to an Internet
browser, save you time. You can just click that
button there under File, share some document and
then word will trigger your e-mail provider app on your computer to be able
to send it through there. So on a Mac that would be,
for example, the mail app, or on a Windows PC that would
be the Outlook program. Right? Then after that
we have send pdf. So this is really cool
because we can send again our Word document
as a PDF file. So if your recipient doesn't
have Microsoft Word, you can send this document
to them as a PDF file, so then they can still
be able to open it. And then under that
in file share, we have Sunday HTML in case
you don't know what that is. Html is just a website
coding language. So if you click the selection, you'll just be able to send them this Word document
in plain text mode. That is just what
that button is four. And then after that we have the always open read only selection. What this will do is
that it will only open Word in read only mode. So it'll simplify things for us. So if our main purpose is just
to be able to read what's on the document and not
worry about the formatting, the colors and the fonts
and all that fancy stuff. We can click always open
read only mode two, then only open Word with
the plain text mode. And to avoid reading all that fancy stuff that can often get in the way, right? So again, that's
by going to File always open read only
and to de-select that, you just click it
again and then go back and then the little
check is gone. Alright, then after that
we have reduced file size. Reduce file size is really
useful if you're working with a very long document or very big document that
contains a lot of pictures, images, graphs, and things that can take a
long time to load or use up a lot of space
on a computer, right? So you can reduce the size of
the files in your document. This will reduce the pictures, the quality of the
pictures and so forth, but it'll make the
document faster to load for other people
and for you as well. And it will also take up
less space on your computer. So this reduced file size button within the menu bar in
the File button is really useful if you're working with very big documents that contain a lot of big
images and so forth. So just be aware
of this feature. Then after that we
have Page Setup. This page set of buttons
just gives us in detail selections
regarding how we want to lay out
our Word document. So for example, for preparing
it for printing mode, we want to make sure that we're formatting for any printer. Or again, if we want to
change the paper size, the standard is 8.5 by 11. But if you're working
with a different size, you can obviously click
paper size here and change the size if you're in a different country or working with a different paper
size or whatever have you. That is, of course. What does
Page Setup button is for? Now, for a word, you always want
to make sure that your documents are
in portrait mode, which is obviously
the rectangle mode that you see in our
screen right now. And not landscape, because landscape is more so
for PowerPoint, right? When you're working with
PowerPoint presentations, that is more so of a
horizontal rectangle, whereas portrait mode is
a vertical rectangle. So just be aware to
typically keep the Word documents in portrait
mode and scale. Obviously you want
to keep this as 100 because that is
the default as well. But of course, if you want
to zoom in or zoom out, you just change this
to a 100-year to any other number
that you please. Alright, so that is what
the page setup mode, or rather Page Setup
button is for, within the File button in
the Microsoft Word menu bar. And then after that
we have print. So print is obviously
self-explanatory. This is to be able to
get our Word document for printing so we can really see or hear this
little preview of what the document will look
like when we printed it, the margins and so forth. We can also see if we're having our printer actually
recognized and selected. You always want to
make sure that here the actual printer that you are going to be using is selected. And then we want to keep
default settings as is again. And we can also change how many copies we want our printer to print
of this document. If we want it to be in black and white
mode or with color. We can also change
how many pages, like what pages in our document
we want to be printed. Because we can
actually also have particular pages within our
Word document to be selected, such as only the current
page or a range, right? For example, if I had ten pages, I can say only print
from one to five, right? That's really cool as well. And we can also do that here, down here through
page range as well. So the default TO
will always be all. You can even have little
arrowheads here that will let you sift through the pages if you have more than one page. Right here we have
the quick preview. This is just this little window here which lets us quickly preview what the document again would look like if
it were printed. So there's a lot of great
details and information and options here that we can work with under the print button. So let's just click Cancel
since we don't want to print. And then go back to the File
button in the menu bar. Then lastly, we have properties. This Properties
button just tells us really specific things regarding our Word document, right? We can see again the
locations such as the link, the file type, that it is, the name of the document
when it was created, what the file sizes
when it was modified. We can also see here
in the summary button, you know who the author is, and then even statistics such as how many revisions
I've made or how long I've spent working
on this document. How many pages there are,
how many words there are, even how many characters
there are on the document. This can all be very useful
to you if you're into these type of statistics
and so forth. So again, this is the
Properties button here, tells us so many
in-depth things about our particular Word document
in the Word program. Okay, so let's click. Okay. So this has been the word and the file buttons within the
Microsoft Word menu bar. And I hope that you
found this helpful.
9. The "Edit" Button: Welcome. In this video lecture, we will be talking
about the edit button within the Microsoft
Word menu bar. So now that we've talked about the word button and
the file button, let's talk about the
next important button to cover within the
menu bar in Word. So this is of course
the Edit button. So the Edit button, when we
click it, as we can see here, it gives us a drop-down
of a variety of different buttons that we'll be talking about in a second. But just know that
the Edit button within the menu bar is
a button that lets us access a variety of
shortcuts to do things in a few clicks or with
a keyboard shortcut. Alright, so let's go
ahead and start by talking about the undo
and redo buttons. So these two here at the very top are the
undo and redo buttons, which you can see are used using the shortcut of Command
Z and Command Y. So at the top here we
have the undo button. Again, this one is
clickable because we have things that we can undo, whereas redo button
isn't clickable because there isn't
anything that we can redo. Just be aware again,
that if a button is not clickable within
Microsoft Word, it means that it's not able to be executed or done because it's just not available
due to wherever you are in your Word
document process. Right. But let me show you what I mean. Let me go ahead and
delete this link here by double-clicking the
entire link and then pressing the Delete
key on my keyboard. And then going back
to the edit button. And then you see this changed
instead now to undo typing, let's say I want to undo that action of
removing the link. Then I click here where
it says undo typing, and then by link returns. But then let's say I want to redo the deletion of this link, then I can go back
to Edit and now you see the Redo button
is clickable. This means that I can then redo the typing to delete this link. So then if I click Redo typing, watch what will happen
all my document, it'll be gone, right? So that is just how
the undo and redo buttons work within the
menu bar in Microsoft Word. Know that you can access
these buttons here quickly using the Edit
button in the menu bar, or of course, using these two different keyboard
shortcuts that we see here. But anyway, that is the
undo and redo button. They are very useful. Then after that we
have cut and copy, which we know by now, right? Cut is to delete things and
copies self-explanatory is to copy text or whatever
other objects or elements. If we want to delete something, we would first select it
by double-clicking it, and then go to Edit and then we can cut it to delete it, right? Or if we want to, for example, copy the word goodbye
instead of deleting it, then we would just click Copy. So as you can see,
these two buttons only became clickable when I hovered or selected
rather a object or texts. So just be aware that some of these shortcuts obviously
require you to do that. So word can know
what you want to be deleted or copied or
whatever have you. After that, we have
the Paste button, which can be executed through the Command V Command on the keyboard and
buttons on the keyboard. But again, we know
what paste can do. It can just paste things that we've copied onto our clipboard. So we're not going
to go through that again because we know
what pastes can do. But what we are going
to talk about right now is paste special. So if we click Paste Special, we can see that this
little tray here or window pops up that shows us more in-depth details as to how we can paste things
in our document. The typical way to pasting hs obviously to just go to
the plain paste, right? But we can also paste special
here by either pasting as on formatted text or pasting links or
whatever have you. So if you see here
on formatted text, what this means is
that this will paste the texts that you copied
without any special formatting. And special formatting
includes things like color of the
font or the text, the size, anything else regarding how it
looks physically. So unformatted text will
paste the text blankly. And of course you can read
down here that it says inserts the context
of the Clipboard, which is what you've copied as text without any formatting. So now you know that
unformatted text basically just strips away the
fanciness from a text and paste the text itself
blankly or how it basically is just as normal texts without any
added features to it. So unformatted text is typically the way things
are going to be pasted. For example, if I had copied some fancy formatted text to my clipboard and then I
wanted to edit paste special. You would see other
options down here as well that could let
me paste my text as other things such as
formatted text or for example, keep original source formatting. So again, just be aware
that this is what pastes specialists and how it differs
from the regular paste. Paste special just gives you more options to be able to paste your text or objects into Word through unique
different ways. Alright, so that is the
paste special feature here. If we click Okay, it'll just paste whatever
it is we copied. But let's just go back to the edit tab here
or button rather. And then underneath
Paste Special we have paste and match formatting. So again, this isn't selected, but let me go ahead
and double-click, for example, one word
and then go back to Edit and then paste
and match formatting. So let's say I wanted to
first copy this word, right? And then go to Edit and click
paste and match formatting. What will that do? Well, again, it'll
be self-explanatory. It will just paste the text
that I copied, goodbye, the word goodbye, and match the formatting of
my current document. So whatever options I have
here in my documents, such as the text size, what type of font I'm using, font style and so forth. If I go to edit, paste and match formatting, take a look at what will
happen to my document. It'll paste the word that I copy to my clipboard, goodbye, and fall in line with the other texts in
terms of size and look. Again, that is what edit, paste and match Formatting
button is for it, let's you paste while
keeping what you copied and pasted in line with whatever else you have on your
document in Word. And then after that
we have clear, which is self-explanatory. It clears things. We can clear the formatting which we now know what that is. We can clear the fanciness or whatever else we have
here in this document, or size of the text and
color and so forth. We can clear the
formatting by going to clear formatting,
hovering over clear, and then clicking
Clear formatting, or we can clear the actual
contents of my documents. So whatever I have on my page, so if I want to clear
and then contents, it would remove, for example, anything that I had
selected or so forth. Remember that you have to have
things selected first for these shortcuts to be
able to actually happen. So then if I click contents, it removes everything as you
just have seen right here. Alright, but let's go
ahead and do that. Remember we can do undo by
clicking this arrow here, or again going to edit undo. Alright, let's de-select this
and then go back to Edit. And then after clear, we have select all which is
self-explanatory as well. It'll just select all of
the text or elements and objects that we have on our document like
we were just at. And you'll notice
that everything is selected or that
something is selected because in Word you'll see like a light blue tint over the
text as we see right now. So if you go to
edit, select all, that'll just select
everything on your document for you
in just one click. Then after that we
have the Find button, which we talked about
because this relates to the fine search bar that we have up here in the upper
right-hand side, right, that we've
talked about in the previous section
of the course. If you want to access that, you can also do so by
going to Edit, find. And you have a
variety of different ways to be able to find a word or replace a word in your Word document through this edit button in the
menu bar in Microsoft Word. Okay? So just know that again, you can access the Find
and Replace feature through the menu bar
in the Edit button. So we won't go
through this again because we know what it is. And then after that we
have this Links button just relates to links. So for example, in Word, link will always be
underlined in blue. You see right here, and
when I hover over it and my cursor turns
into this finger, this lets me know that this is an actual link right
here in the blue. So anytime you see a
blue underlined text, that means that this is likely
a link in Microsoft Word. So if we go back to Edit and go to links that just relates to the links within our
Microsoft Word document. If we want to add any, edit, any and so forth. Then after that we have
store word dictation. So start with dictation is a really great feature
that word has. It allows you to basically speak into the program and then word will pick up the
words that you're speaking and write them
onto your document. If you're someone
that's a slow typer or is not in the mood to type, you can actually speak to
write out your document. So if I click Start
word dictation, my computer is going to ask me if I want to
give Microsoft Word access to my microphone so that way word can
hear me as I speak. And you have to make
sure that you have this on so I would click okay, So that way word can then
listen to whatever I'm saying. And then you see
here a little window appear down here where it says click the microphone
to resume dictation. So then I would then speak. So that way word can listen and then write out
everything I'm saying, as you can see is
happening right now. Okay. Then let me click this
microphone again to stop. So that's a really cool
feature there by going to Edit start word
dictation. Alright. So let me just close this
little window here and go back to the edit button
in the menu bar. And then after start
word dictation, we have select data. We're not going to talk about
this button because this relates to tables and charts and editing and managing data within word that relates to
tables and charts, which we're going to get to in the next section of the course when we were covering that. So no need to worry. Then after that we
have toggle drawing. The toggle drawing button
basically lets us draw or doodle on our
Microsoft Word document. So as you can see here, my
cursor turns into this dot. If I left-click hold and drag, you can see that
I'm able to draw onto my actual document. So if you're someone that wants to be able to use this and doodle on your document or
underlying things that are perhaps important or
whatever have you, you can definitely do
so by going to Edit, toggle drawing and
then your cursor will become into the drawing mode. So just be aware of that. Okay, and then to go back, you just go back
like I did to edit, toggle drawing to get
out of that mode so that we can start typing again
or whatever have you. Alright, so that's the
toggle drawing button within the Microsoft Word
menu bar in the edit button. Then after that we have the
start dictation button, which is again, now
we know what it is. It will let us be able to speak into the Word document so than word can write out our words that we're
speaking and so forth. So again, you want to make sure that if you're
gonna do this, you enable dictation by
your computer settings. So work can be able to
actually do this for you. But let's just go ahead
and click Cancel. Since we already
know what this is. Clicked not now. And then
go back to the Next button. So Edit. And then after it's
started dictation, we lastly have
emoji and symbols. What this will do is that
it'll just pop up a window, lets you add an insert emojis and symbols into
your Word document. If you're wondering
how to do this, now you know you can go
to the Edit button in the menu bar and click
emojis and symbols. And you can select from
the emojis that you see here that are
ranked by category, separated by category
and so forth. And in order to add, when
you just click one once like this, then there you go. It's inserted into
my Word document. Alright, so this was the Edit button within the
Microsoft Word menu bar. And I hope that this helped.
10. Other Things to Know About the Menu Bar: Welcome. In this video lecture, we will talk about other
things that are good to know regarding the
Microsoft Word menu bar. So thus far in this
section of the course, we've covered the Word file and edit buttons
in the menu bar. But what about the rest of
the buttons such as the view, insert format, tools,
table and windows buttons. Well, we won't be talking
about the buttons there because in the next
section of the course, we will be talking
about each one of them when we
cover the ribbon. And you may have noticed that a lot of these buttons here, the rest of these buttons
here in the menu bar have similar or even identical titles to the buttons down here
in the ribbon, right? So for example, the Insert
button we see in the menu bar, then we see the Insert
tab here in the ribbon or the view button we see
up here in the menu bar. Then we also see it up here
in the ribbon as a tab. So the reason why this is, is because the menu bar is
another way or place where you can access the buttons that can be found in the ribbon. So just know this,
that of course, the menu bar and gives
you the access to a lot of the buttons found
in the ribbon as well. The only exceptions
being of course, the Word file and edit buttons, which is why we covered
those three specifically, because those cannot
be found down here in the ribbon,
as you can see. In addition to this, because it will be repetitive
to cover these buttons. In this section of the course, we'll be getting to
each of the tabs within the ribbon in the
next section of the course. So no need to worry about that. However, I did want to
mention that should you have any questions beyond
what this course answers? You can always click up
here the Help button, the last button within
the Word menu bar. And you'll see a little
search bar pop-up where you can type in any word or
question that you may have. In addition to this, you
also have the word helps selection that gives
you a little window in which you can
also read through Microsoft Word's FAQs and guides that they offer to
anyone who has the program. So for example, where it
says here featured help. They have a variety of
themed articles that can help you do certain things. Or of course, you can
always just search up here for whatever you want. Specifically, should you have
any questions and so forth. So just be aware that this
can be found again in the Help button within the Microsoft Word menu bar
when you click it, right. And again, this is why we
won't be covering the rest of the buttons in the menu
bar after the edit button. So just be aware of that. But nonetheless, I hope that this helps clarify some things.
11. The "Home" Tab: Welcome to the next
section of the course. In this section of the course, we will begin exploring
the Microsoft Word ribbon, which we now know are of
course these buttons up here in the upper left-hand
side and the word program. So we'll be discussing every single tab within
the ribbon along with the buttons
associated within each and every one of
these ribbon tabs. And in addition to this, after every single one of these video lectures
for each tab, you'll be presented with a
quiz to reinforce what you've learned along with other
resources in this course. So in case you feel
I'm going too fast, not to worry because
you can also rewind and re-watch these
video lectures or pause them, should you need to. In addition to this, I just
wanted to say that of course, feel free to take notes or pause as you're watching these video lectures
and so forth. Because we will be covering
every single button within each tab in this ribbon in Word. So as we can see on
our screen right now, the first button in the
Microsoft Word driven is the home button over here in
the upper left-hand side. Why is the home button
the first button, while the home button
is the first button, because it is the default
button that you'll land on once you open editor
mode in Microsoft Word. And also because it
contains some of the most important
and essential buttons within the Word program that
you'll be using the boast. So this is how this
entire ribbon is ordered. It's ordered from most likely to be used to least
likely to be used. In addition to this,
you can also tell that each one of these
buttons in this ribbon, again has a name, which is pretty much saying
that it's themed, right? So therefore, each
of these tabs have themed buttons in terms of the ribbon
select, for example, if I want to talk about
inserting things, I would clearly go to the
Insert tab or if I want to draw on my page
or my document, I would go to the Draw tab. So this is how it works. It's pretty intuitive
and not to worry, we'll go through all of
this together and cover it. But without further ado, let's go ahead and
begin by talking about every single button within the Home tab in the
Microsoft Word ribbon. And by the way, one last thing for each one of these tabs, I'll be going from
left to right, covering all of the buttons
is just so you know. Alright, so we
start off here with this Paste button here. We know that paste
is to obviously paste whatever we have
copied in our clipboard. So that's pretty self-explanatory,
but next to that, but we have a little arrowhead pointing down and
if we click it, we see that we have a
variety of pasting options. We can paste to
keep the text only, or we can paste special. What is the difference
between both? Well, to keep text only, let's say I copied text
from a source that had fancy fonts or different
colors and so forth. And we are just
interested in preserving and copying and pasting
it into our document, the actual text, and not
any of that fancy stuff. So in order to do that, I would click Keep text only. However, if I did want to also paste in the fancy
texts and so forth, I can just go ahead and
click Paste, right? Or I can go here again to my arrow head and then
click Paste Special. And you'll notice that
I have a variety of different ways in which
I can paste my text. Right now we only have
unformatted text, which is basically the same
thing as paste only as text, meaning that unformatted text is not texts that contains
any special formatting or colors or unique fonts or
whatever have you that you've copied from the
original resource or source. So unformatted text
as it says down here, we'll just copy the contents of the clipboard without
any formatting. This includes
things like colors, size of the font, or a bulleted lists
and so forth. Okay? So that is just
what that is for, the Paste button and the little paste
arrowhead pointing down. Now next to this Paste button, you can notice that these
two buttons here is a cut in the copy buttons
are not clickable. Anytime you see a
button like this in Word that's faded out, it means that it
is not clickable. So how do you activate this button or these
buttons rather, and why does this happen? Well, in Word and in any
Microsoft Office program, when a button isn't clickable, it means that it is not in the
proper context to be used. So obviously these
are the Cut and Copy buttons right now
we have nothing selected to cut or to copy. But notice if I
double click a word, take a look at how these
buttons will change. Let me double-click
the word goodbye. Now it's highlighted. We can see it's
highlighted because again, we know something is
highlighted because it has a blue tint or highlight inward. Now look at how the cut and the copy buttons
are both clickable. So this means that
I can now either cut this word or copy this word. To cut this word, I would basically delete it. So if I click this scissor, you'll notice that the word
goodbye goes away, right? And let me just go
ahead and undo that. Whereas if I copy this word, then it will copy the
word goodbye onto my clipboard that I can
then for example, paste. So that is just
what the difference between Cut and Copy is. Cut is to delete things. Copy is to copy things
pretty self-explanatory. Then after that I have
this paintbrush icon. This paintbrush icon is
really useful if you want to copy formatting from one place
and apply it to another. So let's say you have a
fancy font that you like, but you don't want to go through the entire document and
change it manually. Where you can do is
just select the word here and then click
this paintbrush, and then just click all over the document to paste those
same formatting settings. And this can include font size, font color, and so forth. So basically that is what this paintbrush
icon button is for. Then after that, we move on to the Calibri font
style and so forth. Basically, this entire area deals with changing
the font size, style, and so much more. By default, in Word, the font will
typically be Calibri. What is a font in case
you're wondering, a font is basically the style of texts that you're
using in your document. So this entire document right now is written in
the Calibri font. If I select all of it, you'll notice that again, it's right here, equilibrium. But if I click this little
arrow head pointing down, you can see that
I have a slew of different fonts to choose from. My computer. And the fonts that you
have available obviously depend on your computer
system and so forth. But again, you have
variety to choose from, so you don't have to
stick with Calibri though it is recommended because
Calibri is easy to read. But let's say I wanted to change my font to something
else to like, let's say Arial for example. I would scroll up to
Arial and then click it and click area right here, and then take a
look at how my font will change all my document. So as you can see, my font
changed from Calibri, arial. And now this word here is instead of Calibri and
now it says Arial. And you can see that my font on my document changed style. So again, that is how you change your font on your
document in Word. Notice though that of course
I had to select first the words that were already present on the
page to change it. This is an important
thing to talk about. If you want to change
things that are already on the page, you have to select them first. Whereas if you want to change the things that come afterwards, you just change them up here
first and then start typing. So I hope that
clarifies some things. But if you want to
change or alter anything that is already
on your document, whether it's text or
images or whatever have you you have to
select them first. Okay? So then after that, we have here the
number 12, right? This is the size of
the actual font. 12 is the default. But again, if I click this
little arrowhead here, I have variety of different
numbers to choose from. The bigger the number, the
bigger the font will be, the smaller the number, the
smaller the font will be. So for example, if I click 26, look how huge that
became, right? So let me go ahead and undo
that with the back arrow. So again, I can also of course type in a
number if I wanted to, instead of choosing
whatever numbers they have. So let's say I want to have 24. I type in 24 and then press
the Enter key on my keyboard. And then there you go. That changed like that as well. You can either use this
little arrow head or type in the numerical value for the
size of the text or the font. That is for that. Then after that, we have here, this B here, this B icon. This is to make text
bold or thicker. So if I click this, be looked at how my
texts has changed, it became thicker, bolder. And you'll notice that
now this has like a light gray tint or background. This is because this
button is now in use. Alright, so that is what
this b here is four, this is the bold button. And if I click it again, take a look at what will happen. It will remove the bold and now the light great tint is gone. So anytime you see
this slight gray on a button in Word or
any office program, just know that it is in
use, it is in effect. Then after that, we
have this slanted eye, the slanted eyes to
italicize texts, which basically just
makes texts slanted. So again, this is
just another way to change your texts and modify that is what this italic or
slanted eye button is formed. Then after that we have the
underlying button which is denoted by this U with
an underline underneath it. If I click it, it'll add
an underlying to my text. And then next I have
a little arrowhead. If I click it, lets me choose a different type of underlying
that I can take from. I can have a dotted underline
or a dashed underlined or whatever have you write or just a typical solid underlying. But that is what this
little arrowhead here next to the
underlying button is for to change the style of
the underlined and so forth. After that, we have
this button here, which is the cross-sell button. Actually let me remove the
underlying button real quick. This is the cross out button, also known as the
strikethrough button, and this will add a line across your text in your document. Take a look at what will
happen when I click it. It added a line across
my text here, right? So this is just what the
strikethrough button is for. Okay, so then I click it again
to remove it from effect. Then after that I have two
axes here to X buttons here. This is the subscript
and superscript buttons. These deal with basically
if you're working with exponents or scientific
equations or math equations, you would use these to create basically small
tax that is either at the bottom or at the top
and hovers up there, right? But if you don't
work with science formulas or math formulas, you don't have to worry
about this button, but just know that it is the subscript and
superscript and buttons. Okay? Then after that, we have
up here two a's, right? This is just another way to
change the size of the font. If I double-click or rather
if I click once this a, it will make the text bigger. If I click the smaller ones, it'll make it smaller, right? So this is just
another way to change and play around with
the size of the font, as opposed to typing
a number here or using the arrowhead
down here, right? Then after that we have
these two A's here. This is basically to change
the case of our text. So let's say in case we want to make
everything uppercase, I would click it and
then click uppercase, and then it makes all
my text uppercase. Let's fix this G
here, which is small. There we go. So it made everything
uppercase, right? But then let's say I want
to actually undo that. Then I would go ahead
and click this again, this button here with
the two A's again. Click the little arrow
head and then click, let's say sentence case, which makes it back to how it was only the first letter
being capitalized. That is the change in the
case of your entire text or on the text basically that you want to change
when you select it, you have a variety of different options to choose from here you can make everything lowercase,
everything uppercase. You can capitalize each
specific word and so forth. That is what that button is for. Then after that we have
the a with an eraser icon. This is basically to clear
all formatting from our text. So again, if we have any
fancy colors or fancy text, if I click Clear all formatting, it'll remove it and revert
it back to the default or how it was when we first
started this video lecture. That is basically
what that is for. This is to clear all formatting, all fancy text and basically
colors and so forth, and just revert it to
normal default texts. That is again, the
Clear Formatting button denoted with this a, with an eraser icon. Then after that I
have this icon here with a blue border glow. This is a text effect button. If I click it, you'll
notice that I have variety of different 3D styles that I can use to basically make my font or
texts look fancy. So for example, if I
click this blue one here, look at how my texts changed. It looks 3D and fancy, right? I select it again and
click this button again. And you'll notice that I
also have a variety of different categories
to choose from, right from down here
where it says outline, shadow, reflection, glow, right? So I can add all of these
different things to my tux. I can add glow or I can add
even a reflection, right? If I click this, it'll add a reflection to give
it a more 3D effect. So this is really
cool because again, we can make our texts
pop out of our page. We can add even a shadow
to it or an outline, which will create a little
border around the text. So again, this is very small so you
can't see the effects, but just know that this
is what this button is for the text
effects button to add, basically a 3D effect and other customize
things to your texts. So this might be useful
if you're going to make posters or basically
something really, really fun looking
in your document. Then after that we have
the highlighter button. This highlighter button lets you highlight things on your page. Let's go ahead and remove
this formatting to make it easier to use the
highlighter tool. So let's say I want to highlight specific things
within my document. I can double-click a word and then click the
Highlight button. And now you notice that
my goodbye word here, my first word on my
page is highlighted. So just be aware that you can use this kind of like
how you would highlight pages in real life with an actual book and an actual
highlighter in your hand. You can use this
inward like this. You can also change the
color of the highlighter by clicking this little arrow head here and choosing
a different color. For example, let's
say green right now the highlighter is
a green highlighter as opposed to yellow. That is just what that button is for the highlighter button. Then lastly, in this little subtree is
the font color buttons. So again, if we want to change the actual color of the text, we must first obviously
select what we have already and then
click the button, which will turn it red by this little bar here that shows us that it's
currently at red. So let's go ahead and click
it to see how it changes. As you can see, it made my
entire texts read right. But if I click the little
arrowhead next to it, a little drop-down
will appear with a variety of options for colors. So let's say I want to make
this text orange instead. Now it's orange, right? So that is what this
little a here with the colored bar
below it is four, that is the font color button. So as we can see, that entire sub tree
within the home tab, let us do a lot of different
modifications to our texts, such as the size, the
color, and so forth. Then after that, we get
into more formatting here. Let's start off here
with this button. This is the bulleted
list button. This button will
basically let us create a bulleted list
in our documents. So let me hit the or press the Enter button
twice on my keyboard. Then I can move down. And then I'll click this
bulleted list button, this bullets List button. And you'll notice
that when I did that, it added a bullet
point to my documents. So I can type in, for example, example one. And then to create
another bullet point, I would hit or press the
Enter key on my keyboard, and then I will do example two. So right here I'm
starting to build a bulleted list because I had clicked this bullets button. But if I click the
arrowhead next to it, I can change the
style of the bullet. I can make it a transparent
circle or a square, right? So you have even that to
modify if you'd like. Then next to the bullets list, I have the numbering list. So if I want numbers
instead of bullets, I can go ahead and click here
where it says Numbering. And you'll notice that my bullet points turned into numbers. So one dot to dot. Then again, if I
click the arrowhead next to the numbering button, I can also change the style of the numbers
instead of dots. They can be parentheses. Letters even write a, b, c, or Roman numerals. So you have a variety to
choose from here in numbering. Then after that I have
the multilevel list. This is for more
specific lists, right? So for example, I have
the number one and then I have one dot, one dot, right? So if you're working with more specific
bullet-pointed lists, this button here will
be very useful to you, the multilevel list button. And you have ready again
to choose from here in terms of the
layout and so forth. And you can even create your
own styles down here by clicking define new
multilevel list or define you list style. Alright, and then
after that we have here the indentation
buttons, right? So this lets us
either increase or decrease the indentation or
increase the indentation. So these two buttons
will be very useful if you're obviously working with
paragraphs and so forth. If I click before
my first word in my document and then I click
the increase indent button. You'll notice that it'll create an indentation or push
everything to the right. If I want to undo
that, I can just click the decrease indent button
to push everything back. Again. If you want to do that, you can do so by doing that. Or if you want to just
indent a specific line, you can also hit
the Tab button on your keyboard to create the
same type of indentation, but this time with
only a specific line in your paragraph or text. But again, that's a good keyboard shortcut
to keep in mind. But again, you can also use
these two buttons here, the increase and
decrease indent buttons. And then after that we
have the Sort button here, which lets us sort our tags. We can sort our
texts by paragraphs, or by headings, or by
fields and so forth. So how does this work? Well, basically, if we have
it selected through texts, it will sort the text or the
paragraphs alphabetically. So for example, if it
starts with the letter a and then the second paragraph
starts with the letter B. This will rearrange it to
be in alphabetical order. So then there would be a, B, C. So that's how this
works and you can create it by going ascending, meaning going up and then
descending, going down, right? You can also sort your
text by the number. So for example, if you have, let's say a list of numbers and they're not
an order or you can do so here with one-click and order your list numbers, right? And typically you want to
leave this as paragraphs, then you would click number. So for example, if you
have a random list and it's not in numerical order, you would go ahead and
click number instead of text and then click Okay. And then word would sort
all of the numbers in your document in order to save you the time from having
to do that yourself, right? You can also, of course, sort by date as well. So depending on when your dates on your
document are located, let's say they're not in order
and you want them to be, you can click date instead
of texts or number, and then choose whether
you want the dates to go up or go down, ascending
or descending. But again, this is what this
sort button is for here. The a to Z with an arrow
pointing down icon. Then after that we have
the paragraph button, which is basically
just to show where the Hide paragraph
symbol, right? So this little icon here
is a paragraph symbol. We're basically where we start a brand new line, a line break. We can have this on if
we want to visually be able to see where each
line breaks and ends, or we can remove it
by clicking it again. And it'll hide
that little icons, just a little pointer basically,
if you want to have it, you don't have to, You probably won't be needing that that much, but just know that this is
what this button is for, the Show Hide paragraph
or line break. But then after that we have
here a slew of four buttons. You can see that they all
have like a bunch of lines. And one of them,
the first one has a light gray tint to it, which should tell you by now
that it is in effect in use. So yes, this is true
by default in Word, your texts will always be
aligned to the left, right, which is why this
one is selected, because this is the
Align Left button. But you can also
align your text to be centered instead by clicking
the second button here, which is the aligned
centered text button. And you can also align
your texts to be right aligned by clicking
the line right button. So as you can see when
I click each of these, they changed in terms of
how they appear right, where basically the margin or the alignment will be right. So line left will
be the default, but you also have center
and then write the text starts and the lines
start in a new place, whether it's the left,
center, or right. The last button is
just called justified. This is Justify button. If you've ever seen basically a newspaper and you
notice how the margins on articles are
basically the same in both sides and they make
the word stretch out to fit each margin or each line on both sides be the same in case you know
what I'm talking about? It's basically if I want to add more space
between each word, so that way each word is properly on each side
at the same distance. That is what is justified
button is four. So it basically stretches all of the text to be neatly uniform. All the way to the
left and all the way to the right on the page. So therefore, you don't have any spaces at the
end of each line. That is what the
Justify button is for. Okay, but again, these
are the alignment bonds here, these four, left, center, right, and justify, which is basically
stretching out the text. Then after this we have the line and paragraph
spacing button. So this lets us
add space between our lines in our
document, right? So if I click it, you'll notice that the default
will always be 1. But you can add more
space if you'd like. For example, let's say I want to double the space
between each line. I would click here
where it says 2. And notice how it added space
between each line, right? So that is what the Line
Spacing button is for. We also have more
other options here. If we click Line
Spacing Options, we can get into real
technical stuff. But just know that this is the line and paragraph
spacing button to add space between each
line in your document. This is used a lot in college essays and
papers and so forth. Then after this, we have
this paint bucket icon, which is the shading button. This lets us add a
shade to our text. So if I click it, you'll
notice that it right now it's selected as
Justice default white. But if I go ahead and click this little arrow
head pointing down, I have a variety of colors
to choose from to add shade to my text for
whatever color I like. And you'll notice I
clicked that red and it added a red shade to my texts. Probably won't be
using this since it typically makes texts
harder to read, but just know that this is
what this is for, right? So no color will be the default, and it will revert it
back to how it was. But in case you want
to add a shade or a background tint to your text, you can use this
shade button here and also change the color of the shade through this
little arrowhead here. Alright, great. So then after that we
have this button here, which is the Borders button. This Borders button lets us
add borders to our documents. So let's say I want to split these two particular
elements on my document. I can use that border to
create a horizontal line and do so to keep things
look neat and organized. I can also of course,
use borders to actually add more than just a horizontal
line by clicking this little arrow
head pointing down. And then choose
which border I want. I want a bottom border
like I just added, or border at the top or a border to the left
reported to the right. Or maybe you just want
all borders, right? And then it adds
like a little box. In addition to this, through this Borders button, we can also access
tables which we'll talk about later on in this course and in this section
of the course rather. And also other things,
just grid lines. Grid lines will obviously just
be for graphing purposes. You probably won't
be using this. So let's just turn this
off and then go back. And of course, we can work
with borders and shading. If we want to work by adding borders
across our entire page, we go here and then select
the type of border we want. Let's say want it 3D border. Then I would click Okay. And then it added that I
can also of course apply this borders and shading
to my entire page. I'm going to page border. And then again clicking
this 3D border and clicking OK and making sure
that applies to my whole document.
And then take a look. As you can see,
it added a border across my entire document. So that is what the
borders and shading button or selection can do
under the borders button here. And of course, if you see
anything with a check mark, that means that is
currently in use. If I go ahead and deselect
these one-by-one, it'll just remove the border
from the actual document. Okay. So that is just what that is for in case you're wondering. But let me go ahead and just undo all of this for you so that way we can clearly be
able to see our document. So that is what the borders
button is for inward. And we'll get into
tables later on. Alright, And after that we have here the Styles Pane button. So in case you're someone that doesn't know how to format text or doesn't want to
waste time making your tux look nice and fancy. Word has already
inserted and premade a variety of different textiles for you to use with
just one click. So for example, I want, let's say a heading,
type of font or style. I would just click here
where it says heading one. And then it added it
right there, right? Or let's say I wanted to
make a title type of texts. I just click where it says
title and then you can see how it changes it
right in just one click. You don't even have to select any text or any of that stuff. It's already preformatted. We have more to choose
from here by clicking this arrow head
pointing to the right, and also by clicking this
arrow head pointing down, which lets us see all of our different text styles in this little Styles pane here. We can also access the Clear
Formatting button again to clear all the formatting that we've added in just one click. But notice that each one of these options has a little name. You should pay attention
to this name because it tells you what the intention of this selected style is for. So for example, when
it comes to quoting, typically quotes are italicized. So you would click
the quote selection here to italicize and make your text look like
it belongs to quote, If you're gonna be quoting
something or someone, right? So this is basically how
the styles pane here works. Then if I click here where
it says Styles pane, it opens a little pain
here on the right side of the word program to
just select an access. What we saw over here through this arrowhead in just
another way, right? So it's the same selections in case this seems overwhelming, don't be because if you look, they are the same
options over here. And over here is
just another type of view to look at them. And you can obviously
select here as well what type of style you want or if you
want to just clear all the formatting and
reverted back to how it was. But again, this little Styles pane here is just another way to access these options up here. Alright. So let's go ahead
and close this. Alright, so that is what the Styles Pane button
is for and what these little icons
selections here are four relating to text and text
styles in just one click. And then afterwards we
have the dictate button. This Dictate button is
really cool because in Word, you can actually speak
into the program. And word will write down into your document everything
that you're saying. So let's say you're not a fast typer or you're
not in the mood to type. You can use dictate to
speak into word and word will magically write the words that you're speaking
onto the page. If you go ahead and click it, you'll see that it says here
at the bottom listening. And notice how on my
document the words that I'm speaking right now are appearing on the
document page, right? If I click this
little microphone, it'll stop the dictation. If I click it again,
it will resume it. That is what this
Dictate button is for. It's a really cool
function that allows you to write into your document without having to type it all. You can just use
your speaking voice, but just make sure
of course, that you're in a quiet place and that your voice
is easily accessed. And that of course
you have a microphone or speak into the
computer directly. So that way word can accurately pick up
everything you're saying. Because sometimes it might pick up some things that you didn't say and you want
to make sure you revise and read
over what it added. That is what this Dictate
button forum and it opens this little tray here
is a little paint here and we can just close it by clicking this red circle here. Then lastly, in the Home tab
within the Word program, we have the editor button. The editor button. When we click it,
as you can see, it opens a pain here
on the right side. This editor button is basically
a useful tool to let us, to let word rather scan
our document for anything that may relate to spelling or grammar
and so forth, right? So if we have any mistakes, this editor button
will let us know. It will also let us know how many words we have
in our document and how many words word has scanned. On top of this, it lets us even see how many spelling
errors we have and how many grammars we have by obviously clicking
the arrows here. And we can even sift
through the error three is little arrowheads here. And we can see that
we have one error here because it has
a red line under it. And that is not capitalized. And it even tells you the
suggestion as to how you should fix it and so forth. We can also ignore
this or ignore all of the errors should
we choose to do so. But you see how
detailed this can be. It's really, really cool. If I click the back button, I'll just go back
to where we were. And I can also check my
grammar mistakes as well and read over whether I am
having an error or not. Because sometimes
this may pick up things that aren't
actually wrong. Very rare though most of the
time it is very accurate in terms of its recommendations
and what it tells you, then it even tells me
what I am good at. So conciseness that gave me
a little check here that I'm very concise similarity. So again, if I'm using words, the same words too much, I can use the disorder is
to diversify my vocabulary. And on top of this, I
can even also check my documents starts by checking, for example, how many words I'm using and
so forth, right? So we're just going to go
ahead and click Cancel for now because we're just introducing this editor button
what it can do. So again, if you want
to work more so on word revising and checking
your document for you for any grammar
or spelling mistakes, you can use this editor button up here in the upper
right-hand side within the home tab to open the editor pane here on
the right side, inward. But again, this has been the word Home tab in the
Microsoft Word ribbon. And I hope that this helped and clarified a variety
of different things. In the next video lecture, we will begin talking about the Insert tab within the
Microsoft Word ribbon.
12. The "Insert" Tab: Welcome back. In this video lecture, we will talk and explore the Insert tab within the
Microsoft Word ribbon. The Insert tab is the second button within
the Microsoft Word ribbon. And we'll talk about
the buttons associated with this tab and what
this tab is used for. The Insert tab is typically used to insert things
into your document. Pretty self-explanatory, right? This can include
things like images, videos, shapes,
and so much more. And we'll talk about this
more so in a second. But again, like in the
previous video lecture, we will begin talking
about the buttons by going from left to right. So let's go ahead
and get started. So the first button in
the Insert tab within the word ribbon is this
cover page button. This cover page button is basically a button that
contains a variety of different preformatted
and premade cover pages that word has created for us. So if we want to design
a fancy page quickly, we can just do so in
one-click and add these. So for example, let's say I
want this badge cover page. I will just click this once. And then it added that
design right there and imposed it into a new
page in our document. Then what I had before is now
on the second page below. It's really cool
because this saves you some time from having to edit anything or make fancy
designs and so forth. This cover page already
has a variety of preformatted designs
for you in case you're someone that isn't
into graphic design or doesn't have a lot of time to be doing these type of things. So again, this cover page adds a cover page to your document in Word,
pretty self-explanatory. We can also click here,
remove cover page to undo that cover
page and remove it. Then after that we
have blank page. This is to insert
a new blank page in your Word documents. So if you're wondering
how to do that, just go to Insert and then click blank page and word to add another page
into your document. It's as simple as that. Let's go ahead and
undo that though. Then after that we
have page break. Page break is basically creating a break within two pages. So for example, if
we have two pages, by creating a page break, we can go ahead and then create another one in-between
both pages. That is what a page break does. So instead of having
just two pages, we have three pages. The page break inserted
a page in-between both. So this is useful if you
want to insert a new page and dedicated to
whatever you want. It can be another document
page full of text or you can exclusively just leave this empty or just add images
or whatever have you. But anyway, Page Break
creates basically a break or page between
two pages. Okay. So those are the three
buttons, a cover page, the blank page, and
the page break button. After that we have
the table button. The table button, as
you probably assume, will let us insert tables into our document
in Microsoft Word. So let me click this
table button right here. You'll see that a bunch of grids appeared here or
little cubes, right? This is a really great
way to be able to add a table easily in Word. So I would just hover
over the little squares. And you'll notice
this, I'm doing this. The color is changing and
the number is as well. So I can visualize how
many cells, right? My table will have as I'm moving around with
my cursor here. So let's say I want
to create a table that's three-by-three, right? I would just make
sure to hover over nine squares and then press the left clicker
on my mouse or trackpad. And then word will insert
this table with nine cells, nine different little
boxes here, right? So that's as simple as that
to be able to insert a table in Word by going to Insert
table right here, right? We can also insert a table by clicking the Enter
Table button down here instead and manually typing how many columns and
rows I want, right? So again, this is important. If I want a table that has the same number
of columns and rows, these two numbers would
have to be identical. Whereas if I want a table
with more columns and rows, I will leave this as
is five to right. And then I will click Okay, and then it create
a table here with five different
columns and two rows. Columns are of course, going horizontally,
rose vertically. Let's go ahead and undo that. That is another way to add a table by clicking
table and then clicking Insert
table as opposed to hovering over these squares. We can also draw
a table ourselves manually using this
little pencil here, but it's robust and I wouldn't
recommend doing that. It takes a long time. Just stick to using these grids here or clicking the
Insert Table button, okay? Alright, so that is what
that button is for. Then after that we
have the convert text to table buttons. So we would have to have
some text highlighted first. And then go back here
and then click it. Then it will convert this text into a table by
clicking OK here. And you'll see that it added a border around the entire text. That is just what
that button is for. If you already have
texts that you want to be into a table, don't worry, just highlight it all and
then go to Insert Table, convert text to table,
simple as that. So those buttons under
the table button or basically to add tables
into your Word document. And if we add that table back
by doing the Redo button, you'll notice that I can
then type in anything within each of these
little cells by clicking these cells, right? And I can also change the dimensions of the
table by clicking the little square here
in the corner and moving this upper bound to
change the dimensions as well. I can also make it narrower or wider and also make
it bigger, right? So just know that you
can do that through this little button over
here when your cursor changes from the text
line, two arrows. Alright, so let's go
ahead and keep going on by undoing that. Alright, and then afterwards
we have the pictures button, the pictures button
self-explanatory rate lets you add a picture into
your Word document. This can take pictures
from your computers, photo browser, or a picture from a file that's
on your hard drive, on your computer rather, or stock images that are
available for you to use it don't have any
copyrighted material or pictures from the internet. So obviously, if I
use photo browser, I can select a
different images that I have within my computer. If I'm using a Mac, it's takes from my photos app, this little pane here. Or I can also take
pictures from a file. So this will dig into my
actual documents and look for a file and then you can
check wherever you want. Your photos or pictures are stored wherever
folder they are. And then you can
just, for example, click it, then
just click Insert. And then if I do this, it will insert this image into my document just
like that, right? But let me undo
this for the sake of example and then go
back to the insert tab. And then on top of this, I can also add stock images. So again, images that are
from the Internet that are available for you to use without
any credit or copyright. When I clicked pictures, stock images, a little pain here appear on the right side. That lets me view pictures that are
available for me to use. I can just insert with
one-click right by then clicking the image
and then clicking the Insert button below
here at the bottom right, and take a look at what
happens when I do that. It inserts the picture into
my document, simple as that. And these are nice,
high-quality pictures as well. Let's go ahead and
undo that though, and then close this little pain. Then afterwards
in the Insert tab and word under pictures, we have the Online
Pictures button, which then lets me search for pictures
without even having to leave the Word program
or use a Internet browser, I can just go ahead and search
being here for a word or click on any of these
multiple categories, for example, animals. And then a variety of different pictures will
appear here that I can use an add into my document with just one click and
then clicking Insert again. Just like this. So you
don't even have to leave the Word program to use
fancy high-quality images, professional images
in your document. So it's a really cool
feature that saves you a lot of time
that you can do by going to insert pictures and either clicking stock
images or online pictures. If you don't have your own nice pictures on your computer. So that is how you add pictures within your Word document. Then afterwards we have
these shapes button. These obviously let us add
shapes to our Word document. And what our shapes, shapes are pretty
self-explanatory. They're just little shapes and designs that we can add
into a Word document. Let's say I want to
add this circle here. I can click it and then my
cursor will change into this cross that I
can left-click hold and drag out to draw a circle, and then it'll insert a circle. When I let go of the
left click button, then it will insert
this circle here. It inserted a circle shape. Again, I can move
the position of the shape around by
left-click holding it, and then dragging it
around like this, and then just letting go
wherever I want it to be. I can also manipulate
the size of the circle by again going
to one of the corners here. And then when my cursor
turns into two arrows, or rather one arrow
going up and down. I can left-click hold
again and drag this out to make it
wider or narrower. And then this more so
it looks like an oval. And you notice that
as I'm holding, we can see the
dimensions in width and height where it
even tells us this. So this is how you insert shapes within the Word program by going to Insert Shapes in the
Insert tab in the ribbon, and then selecting
whatever shape you want. And we have variety
of different shapes here through categories, right? We have stars and banners, call-outs, which
are texts bubbles. We have basic shapes, a variety to choose from. So you can definitely take
some time to be exploring this and creating an inserting your own shapes by left-click
holding and dragging out. Okay. Alright, so that is
the Shapes button within the Insert tab. Useful if you're gonna
be creating graphs or charts or just
designs, right? Alright, let's undo that. Then afterwards we have the
icons button next to shapes. The icons button lets us add icons into our Word document. What is the difference
between shapes and icons? Will, icons are typically small, little square pictures that typically represent
a logo, right? So as we can see here,
when I clicked icons, a tray here appeared on the right side with a list of different icons
that I can again insert into my Word
document by clicking here and then clicking
the Insert button in the bottom left-hand side, this blue button here. And it inserted this little
icon square picture. So if you're working with, let's say a bunch of different
logos to signify things. You can definitely
search for them here, for example, a Band-Aid logo
or an airplane logo, right? You can also search for keywords that relate to whatever logo
you're working with, right? So this is what this
icons button in the Insert tab is for
to insert the icons. And again, you can
manipulate the size of the icons by dragging out the edge of the border
of the Selected icon. You have a variety of
categories to choose from, such as arts, right? And you can just sift
through and search for any of these
icons and you can have more than one on your page. Of course, should you choose to just by clicking
Insert, right? But again, that is
just how to add an insert icons into
your Word document. Alright, so let's go ahead
and undo that and then close out of this little icons
pain here on the right side. Then after that we have
the 3D models button. This lets us add 3D models
into our work document. So this is typically models that are movable or animated rather, and also our 3D. So this is if you want to create more fancier logos or designs and insert them
into your Word document. These are all
pre-made for you that you can add in just one click. For example, let's
say I want to add these fishes here, right? Click it here, and then click Insert again here
at the bottom right, and take a look at
how it will appear on my Word document. Alright, so as we can see, we have these little fishes here moving around on
our Word document, this online 3D model. Now again, you can add
these again by going to the Insert tab and then
clicking 3D models. And then this little
pane here will appear on the right-hand side. In addition to this, let's just go ahead
and remove it. Okay, Then let's close this. Next to 3D models. We have this little
arrowhead pointing down. We can also insert
3D models that we have on our computer, right? And also the stock tree models which were the fishes
that we added earlier. So just know that you
can even have animated objects on your Word document
should you choose to do so. Alright, and then afterwards
we have smart or smarter are basically different designs that are premade and preformatted, that are typically used
for if you're going to be designing lists or
charts and so forth. As you can see here, they're very in-depth
and detailed and they're already made for
you, which is so great. You can just click once
on one of these icons. And then it'll insert
these into your document. And they even have variety
of different styles. Pie charts or
hierarchical charts, or line graphs and so much more. This is really useful pyramids
if you're gonna be working with a variety of different
type of elements, such as, for example, lists or graphs and so forth. So let's go ahead and insert this basic pyramid for
presentation sake, right? As you can see, it inserted
this pyramid just like this, where it says text, I can just go ahead and type
in whatever it is I wanted to say, for example, test. So this is really cool
because just like this, I can insert fancy things such as these different
smart art designs. So when you know smart
art and think of smart or just know that they are these fancy different type of list preformatted
creations and shapes. So again, they have a
variety of different types. So let's say this time I
want to add a pie chart. I just click it once. And you have this
little pie chart Smart Art inserted
that I can then change to say whatever I walked through the
options up here, right, such as the colors
and so forth, right? So that is of course going by Insert tab and then
the Smart Art button. Alright, so let's go
ahead and undo that. So that is what
smart art is very time-saving and useful if you're going to be
working with graphics. Then after that we
have the Chart button. The Chart button
also is another way to add an insert with one-click a variety of different types of charts to our Word document, such as column charts, line charts, pie charts, right? Let's say I want
this 2D pie chart. I just go ahead and click it. And then it'll insert it
into the Word document. Though, be advised if we're
gonna be using charts. You also need Microsoft
Excel on your computer. So if you have Microsoft Office, you'll have that already. But again, since
charts deal with data, you typically use
Microsoft Excel to add an aggregate that data. So do be aware that if you're
going to insert a chart, you're going to be
needing Excel, alright, but for the sake of this course, we're only learning word, so we need not worry about that. Just know you can
go to Chart here in the Insert tab and word to
be able to add a chart. And you have a variety of different templates
to choose from. It's really cool. Then after that we have
the screenshot button. The screenshot button
basically lets us take a screenshot of our computer screen and more specifically of
our world window. You obviously must make sure
that you give Microsoft Word the access for it to
be able to do this. We're just gonna go ahead
and click Deny right now because we don't want
to get too into this. But you will have to
go to your System Preferences if you're on a Mac, and also if you're
on a Windows PC, your computer settings,
Let's just click Deny here, and you must grant award the permission
to be able to take a screenshot of your
entire word window, right? So that is what
that button is for. It just takes a screenshot of your computer screen
in words specifically. Then afterwards we get into the add-ins section within
the Insert tab in word. What are Add-ins? Add-ins are basically
kind of like plugins or apps
that you can add to your Word program to be
able to execute and do certain things that you
normally wouldn't be able to do without
these specific Add-ins. So let's go ahead and click Get add-ons to take a look at
what I'm talking about. We are taken to the
office Add-ins store. Does this look familiar? This does look similar to like the Apple App Store or the
Google Play Store, right? So basically these add-ins, as you can see here, can be added to your Word program just by
clicking the Add button here. We have variety of
different types of adding filter by category
over here on the left side, right, such as atoms, like the best apps as a year, or add-ins that
relate to education. We can add add-ins like
this Wikipedia add-in that will then be able
to find in quote, things in Wikipedia inward through just adding this
to our work program. So therefore, we
don't have to go on the Internet and use an Internet browser
and so forth, right? We can just this add-in in word. And we have variety
of different atoms again by scrolling down here, Mailchimp, emojis
and so forth, right? So again, if you're
interested in customizing your Word program
to be able to do more things, more
extensive things. You can take a look
at these atoms here. And this is the Add-ins store. These are typically free
though the ones that require a purchase or cost money will say additional
purchase maybe required. So just know that most
of these are free, but some of them you
have to pay for. Then next to that, we're under that rather we
have My Add-ins, right? So if I click My Add-ins, it'll just appear next
to the store button. We're, we're, we're just that
the My Add-ins button here. It will just listed the atoms
that you have installed in your Word program in Microsoft
Office in general, right? Because this applies to all of your Microsoft Office programs such as Word,
PowerPoint, and Excel. And they will appear
here on the list. So this is useful if you want to take a look at
what you have installed. Since we're just starting
with word though, we don't have any
add-ins installed, but just know that you
can do so by going to the Add-ins store here
under the Insert tab, by clicking it Adams. Addition to this, next to
the My Add-ins button, we have an arrowhead
pointing down that lets us, again see all of our atoms
by clicking C all or CEO or recently used atoms
that we basically used. So that is what this
little arrowhead is for, more options related to atoms. Then after that we have
the medial button. So this media button lets us insert videos and video
content into a Word document. So we can take video
from our movie browser, which if you're on a Mac, will take from the
movies up, right? And it'll appear here
through this little pop-up. Or we can also take
media from a file. So if we have any video or
video files on our computer, we can take it from here and click one and
then click Insert. In addition to this,
we can also take media from audio form, right? So if we want to insert
songs or audio clips, I can click audio
browser here and it'll take audio from my, basically audio that I
have on my computer. Or I can also take it from the actual file directly in my computer
hard drive, right? So just be aware that
if you want to add any video content
or audio content, you can do so here through the Insert tab media
button in Microsoft Word. Then after that we
have the link button. So if we want to be able to add links in our Word document, we can use this button. What is a link? A link is basically a
link that takes you to an external place such
as a website, right? So for example, if I want to add a link to a particular word, let's say the word everything. I will double-click it
and then click the link. And then here I can
type in the address of the website that I want to take people once
they click it, right, I can not only
link to a website, but also this document, right? I can link to another
section of this document. Or I can even create
an email link so that when people click
that specific word, hyperlink, it can take an open their email application
or e-mail provider. But typically, hyperlinks
are used for websites. So let me create a hyperlink to, let's say google.com, right? So we'll go ahead and type in the Google URL and
then click, Okay. And you'll notice now
that this word everything has a blue tint and
has an underlying. This will happen in word anytime a word or sentence
has a link associated to it. And when I hover over
it, you can see that my mouse turns into a hand. And when I hover
over it, we can see the website that it links to. So that is how to add links in Word, in your Word document. So that is what this
link button is for. Then after that we have
the bookmark button. This is to insert a bookmark. So again, we know
what bookmarks are, but in case we don't
know there basically to create something to keep in mind later on
in reference to, again later on, we can give
this bookmark a name and then basically sorted by location or the name of
the actual bookmark. And then go ahead
and add it, right? So if we want to
insert bookmarks as well in our Word documents for reference purposes or to be able to reference
back later on. Let's say you have to work
on this particular document. And there's little thing here or tidbit that you want to
work on later again, you can use a bookmark
here to help you. Again. And also for reference purposes, much like you would use
internet bookmarks as well. So that is what you can
do through here and the bookmark button under
the Insert tab in Word. Then after that we have the
cross-reference button, which is useful if you want a cross-reference yourself
within documents, right? So for example, if I want to reference something
particular in my document, I can go ahead and select the element or basically part of the document that I want
to cross-reference by selecting which of the, for example, bulleted list examples I want to choose from. Let's say the first one,
then I click, insert. It created a cross-reference here next to the word, right? So I did that twice by accident. Let me undo this once. So as you can see
next to the link or the word everything
where I was just at a little number one
appeared. What does this mean? Well, this means that I
created a little reference to this one over here in
my bulleted list below. So you'll typically
see this in like science papers and
so forth when you're basically kind of citing people
or journals and so forth. At the end of your statements, you can use this cross-reference to create citations there. And it'll create like a
little numerical value next to the actual quotation. That is what that is for
the cross-reference button. Then afterwards we have
the Comment button. The common button
is really useful because we can use this
to create comments, to then be able to insert right side of
our Word document. This is a very useful
button if you're working in a collaborative
setting, right? Or if you're basically
someone that forgets things that you
need to edit later on. And you want to create
a little reminder here. You can do so right? You can leave feedback
for yourself as well. And it will create a
little comment here, a little bubble here with
your name associated to it. Your name is here because again, if you're working
in a collaborative setting with many people, you want to keep track of
who is saying what right? This is why this name
here appears above. And it will tell you when
the comment was made and also what the content of the
communist below your name. And it will also highlight where the common was
specifically placed to remain. So this is really
useful if you want to leave feedback to yourself or other people when
you're working in a collaborative Word document
with multiple people. This is the comments pain
here on the right side. Next year Word document under the Insert tab in
the word ribbon, clicking the Insert
Comment button. So inserting comments is
really useful if you want to leave feedback to
yourself or other people. Let's say you want to say, hey, you can fix this here or
hey, great work here. You can insert comments
by clicking the insert common one
up here, right? So that is how that works. Alright, And then next
to the comment button, we have the header
button to add a header. What is the header? Again, like we talked about
earlier in this course, the header is this
part of your document, the very top right. So if I double-click it, I have direct access to it. However, if I close out of here and go back
to the Insert tab, I can also access it by clicking this button here next
to the comments button. Then I can add a
preformatted header that has a variety of different
types of information, such as, for example. Text here on the
upper left-hand side that I can type to
say whatever I want. Or if I want a different
type of header, I can go back to the Insert tab, click the header button, and then even have a
fancy bar up there. Or the number of the
page that I'm on, right? This is what this
header button is for, basically to insert things into your header and
your Word document. These can be the
number of the page, your name, or fancy design, whatever have you write. We can also edit the hetero
by clicking Edit here below. And then we'll take
into the header and footer editing mode that
we were just that earlier. Or if I go back, I can also go ahead
and remove the header. And it will just remove
everything that I had up there. But since I didn't
have anything, it didn't move anything. Whereas conversely, the footer button next to the header button
relates to the footer, which we now know is a very
bottom of your document. So if I go back to the insert tab and
click flutter again, I can then conversely, change my flutter through one of these preformatted
designs, right? Let's say I want to create
this nice little badge that symbolizes the number of the
page I'm on my document. Create that nice little design down there with the number one. And this will appear for every
single one of your pages, whether for your header or
footer in your Word documents. If I have more than one page, it'll then appear on page
two with the number two down here in the second page in the footer of the second
page of my Word document. That is what that is for. So again, that is the header and the footer buttons in the
Insert tab in the word ribbon. Okay, so we have variety of different designs
and information to choose from with
just one click. Let me go ahead and
undo that to remove it. Then after that we have
the page number button, which is pretty
self-explanatory. This is to insert the number
of the page that we are at. So we can have this
wherever we want. We can have this the bottom of the page or the top of the page. We can have it
aligned to the right, to the center, the left, right. Let's say I want
this to the center. And then I click Okay, it will insert that number here, the center bottom of my page. So again, if you want to
add the number of your page to each one of your pages
in your Word document. You go to the Insert tab in the ribbon and then
click Page number. You can also format
the page numbers to be either a number format or a letter format or
Roman numerals, right? You can also choose where
those numbers start. What type of separator to use. An addition to this, you can also just click Remove page numbers to remove
them all in one click. So that is what the page
number button is for. Then afterwards we have
the text box button. This is to draw a text box
in our Word documents. So if I click Draw textbox, my cursor turns
into a cross again. So if I left-click
hold and drag out, we can see that some borders
appear here along with some width and
height information that's changing as
I'm dragging across. This is to insert a text box that will then let me be able to type in text separate from the rest of my
document, right? Again, I can
manipulate the size by clicking one of the corners
and dragging out, right? So again, if we want to create
a separate box of texts, we can do so by clicking the Insert tab button and
then clicking text box. I can also move around the actual textbox where my cursor is like
a compass symbol. To make sure that I'm
actually changing the text or content
within the textbox. I have to make sure that I
see the blinking line first. Again, that is what the
text box button this form. We can also draw a
vertical text box as well to create text in another way that starts vertically as
opposed to horizontally. But again, if you've ever
wondered how to create separate text boxes and
your Word document, you can do so here through the text box button
here in the Insert tab. Alright, let's go
ahead and undo that. Alright, then after
the textbox button, we have the word art button, which we now know is 3D styles that let us modify
our texts to look fancier. We talked about this in the previous video
lecture when we were talking about
the Home tab, right? But if I select my text
and then click Word Art, I can change my text to
any of these fancy looks. So let's say I want
this yellow 3D look. Then again, it changes
to that as well. No, not yellow here, but again, I can change the colors or change it to something
else by going toward art in the Insert tab
and then changing it to something else such as this
blue with the border, right? And notice that when I do this, it creates a brand new copy of my texts so that way I
can have more than one. But again, this is just to make your text fancy in
your Word document. The Word Art button, which we now know
again is 3D styles. That are added to your text
to make it look fancier. Then after this we have
the drop cap button. So if you've ever read
a newspaper and you notice how like the first
letter is really huge. This is what this is for, right? To create that
type of newspapers style of fact or
magazine style effect. It makes the first letter of the paragraph will
document really huge. And again, by clicking
one of the corners here, I can manipulate the size
of this letter by dragging left or right and up and down and changing
the size of that. But that is what this
drop cap button is for. That lets us create basically a cool newspapers style type of effect that makes
the first letter in our document
really, really huge. And we can also change the
different styles such as in margin or dropped, which just creates more
of an indentation, right? We can also have
more options here, such as the style of the actual font or the
size and the distance. And so much more, you can definitely play
around with this if you're interested in having this in your Word document. But if we click None, It just reverts it back to how it was. Then after that we have
some buttons here, some three little icons here. We have an insert fields button, which just creates
basically a field. You don't have to
worry about this, this more so deals with
equations and so forth. But let's talk about
this really quickly. If we want to insert
a field that relates to a specific line
of information, such as the name of an author, such as the creator
of this document, or the date and the time. We can do so and click
here where it says date and time and then
click Create date, right? Then I would click Okay. And then it creates
the date automatically here before my word or
where I was on my document. This is how you use
the field button for any type of information that you want to insert that doesn't have to
manually be inputted. You can automatically added
by clicking Insert Field. And you have variety
of different things to insert it with
just one click, such as dates or the time
uniquely itself, right? So let's say I want
to add the time specifically only to my page. I can click Insert field, then click date and time, then click time down here
and then click Okay. And then it inserts the time. It is as I'm recording
this video lecture. That is what this
little icon here is the Insert Field button. Then below that I have the
insert date and time button, which again, let's us the date and time with
just a few clicks. We have variety of
different formats here we have 12 hour time, 24 hour clock time. We can also have the day
name included and so forth. And let's say I want
this third one here, just March 18th, 2022. I click it and
then I click Okay. Then it just instead
into my document, just like that in one-click. So this is the insert
date and time button. Then underneath that we
have the object button. This is to create or rather
insert an object into Word. So again, whether it's a graph or a chart or
whatever have you, and you can choose the type, but again, you can have
different charts from Excel so you can even cross-reference
between word programs. So if you have Microsoft
Word and you have a chart in Excel that you want to insert into your
Word document. You would go here, the object button
in the Insert tab, and then select the type that it is and then
click Okay, alright. And you can even have it just
displays an icon instead. So then when you click it, it takes you to that
document in Excel. But again, this is more
in-depth, fancy things. They don't have to worry
about if you're starting off with word. Next to that is just
another way to access the different object
types and so forth. That is what this
button down here is for under the Insert, the runtime button in
the Insert tab in Word. The last two buttons
here in the Insert tab, or the equation and
Advanced Symbol button. Let's first talk about
the equation button. This button is really cool
if you're working with a variety of different
mathematical or scientific equations. Because as you can see
when I click this, a tray up here showed
up with a variety of different symbols that relates to math equations and so forth. I can type the equation
here by clicking these symbols as I'm
going along, right? In addition to this, let me go ahead and undo this. I go back to the insert
tab and click equation. But next to that there's a little arrow head pointing
down. If I click it. I have even pre-designed and premade mathematical
equations for me, such as the Pythagorean theorem. Then I can just include an insert into my
Word document and just one-click like
this. Isn't that cool? Right? So I don't even have to
manually searched for each of the symbols in the Insert tab. The equation button, arrowhead. There is a variety of
different pre format and in pre-made mathematical
equations such as the quadratic formula. But I can just add in
one-click. That's really cool. And it saves you a lot of time. If you're working with
these unique symbols, it can be hard to access
regularly on a keyboard, right? So that is what this
equation button is for. In Word. The next thing that we have,
the Advanced Symbol button. The Advanced Symbol
button just again lets us access a variety of more special characters and symbols in our Word program. So we don't have to go searching on the Internet for these. We can just click one
and then click Insert, and it will insert that
into our Word document. In addition to this, we have these special characters
button here that also gives us another section of special characters
to include, such as the copyright symbol
or the trademark symbol. That again, by clicking
it once and clipping the Insert button
and then clicking Close will be in
our Word document, as you can see here, very small. So that is what the equation and Advanced Symbol
buttons are for. Anytime you want to
13. The "Draw" Tab: Welcome back. In this video lecture, we will be talking about the Draw tab within the
Microsoft Word ribbon. The Draw tab is the third
button within the word ribbon. We'll be exploring what the
purpose of this button is, this tab brother and the
associated buttons under it. So let's start off yet
again from left to right. So we begin this
tab in the ribbon, the Draw tab with this
button called Draw, which is denoted with
this pen type of icon. If I click this button, what it'll do is it will
enter Word into Draw mode. So you can see here when
I hover over my document, my cursor is no longer
a typical cursor. It's instead a dot. This dot is one of the
multiple pens that we can see up here in the upper
left to start drawing width. So I can start drawing
on my document. And as you can see, we already
have some squiggles and some drawings on our document
here in Word, right? Because we did talk
about this and touch upon this earlier
on in this course. Nonetheless, now that I am
in Draw mode within word, and we can see that I am
because this button has a light gray tint to it. I can just left-click and
hold and basically draw whatever I want or
scribble whatever I want on my Word document. As I'm doing. So again, I'm going to write
the word hi here. So again, this works wherever you have space
on your document. And you can even
write above texts, like I'm doing So right now to cross out things should
you choose, right? So this is a really
cool feature because in Microsoft Word you
are allowed to scribble and draw
on your document. You're not restricted
to only using text. And in addition to
this, of course, you can change the color
and the style of this pen, which we will get to later on. But again, that is the
purpose of this Draw button. Next to that, we have
the eraser button, which is to erase strokes or whatever we've
drawn on our document. So in order to
activate the eraser, I would click the
eraser button here and then click over the things
that I want to erase. For example, let's say I want to erase this squiggly line here. I click that once, left-click the ones, and as
you can see, it has now gone. And I would go ahead and click that over other things
that I want to erase, like this squiggly line that was over this word listening. That is the Eraser button
that just erases all of the strokes are squiggles and drawings that you've made
on your Word document. Next to the Eraser button, There's a little
arrowhead pointing down. And if I click it,
it just gives me a variety of eraser sizes. The stroke 0 will always
be the default eraser, which erases lines
in just one click. You can also manually
change the size of the eraser to erase things. So whether you want to erase
things in a small way, you can click the
small eraser and then instead of the stroke eraser, you get a little square
here as your cursor and you left-click
hold and start going over the parts or the drawings that you
drew or squiggles, and then left-click hold and go over them until they are gone. If you want to have a bigger
square, you of course, go to the arrowhead again here in the
upper left-hand side, and then click medium
eraser instead, so you get a bigger
one square and also of course, a bigger eraser. And you'll know that you're
on a selected eraser because there will always be a checkmark before they selected option. And this applies not only
to this eraser button, but all buttons across the
Microsoft Word program. So now we have the medium
eraser activated, right? And then we would
just of course, click over the parts
that we want to erase with the medium
eraser, right? But just know that
the stroke eraser is the default eraser. And that can erase drawings on your Word document
with just one click. Alright, then after the
eraser button we have here this little window of
different pen type. So as you saw earlier, we were using a black pen, which is this first selection, which will always be
the default selection. And when you click this, you have variety of different
colors to choose from. Should you want to change
the color of your pen. You also have variety of
different sizes as well, based on the size of these dots. The bigger the adopted, the bigger the size
of the pen will be. So just be aware of
this, of course. And then below that
we even have effects. We can include effects on our
pen to draw with an effect. So if we click it, we can use that to draw with
an effect, right? And then we would
just go on our page here and make sure that
you are in the draw mode first to be able to see what
this looks like in action. Then if I go back here and
this arrowhead pointing down, I also have more
colors to choose from by clicking
here more colors. If I want to go to
my color wheel, I can specifically
select any colors that I want or just change. The view appear to be either a pencil
mode or of course a spectrum, or the apple. If you're on a Mac computer, it will look like this
and so forth, right? If you want to choose
a different color, you can even change
the brightness or you can work with gray
scale, option of. White, gray and black. That is this little
arrow head that points down here on each of these pen options when
you are selected on them. Right now we're selected
on the black pen. And when I hover over that, you can see that it says their pen black, 0.5 millimeters. So it even tells you the
size along with, of course, the color of the pen and
what type of stylists or pen it is because on top of pens we also have
pencils, right? Which is this third
one right here, that you see that as a gray
one next to the red pen, we have this gray pencil here. So if I select it, you can see now that
there's also of course a little
arrowhead pointing down, which we now know if
we click takes us to size color options. So now that I'm using a
gray pencil on my document, I can enter Draw mode and start drawing with this gray pencil. And as you can see here, I'm doing so as you can
see on my Word document. And so instead of a
pen type of texture, you can see it kind of grainy
like an actual pencil. So that is the pencils
on top of pens. You can also have pencils
in word using the draw tab. Then after that we have
this yellow highlighter, which we've also talked
about earlier on. But again, you can
also have highlighters in the Word document and use highlighters and
the word Program to basically draw through a
highlighter type of way. You can use this to hover over words should you want to
highlight certain words. And of course, if you click this little arrow
head pointing down, you can change the size and
the color of the pen itself. So let's say instead of
a yellow highlighter, I want a green highlighter. I click it. And as you can see
here, the icon changed to a green highlighter. And then when I hover over my document and left-click hold, the highlighter is now creating green strokes as opposed
to yellow stroke. So that is how this works. And then after that we just
have another black pen here. Just for the sake
of showing you, again, word has included
another black pen. If you want to change
the color of this, you can as well here
and also the size. So let's say we want to make
this pen and blue instead. We can have it here
and as you can see, the color changed up here, and then you would start
drawing on your document. And now we can see we're
making blue pen strokes. This little window here is very useful because it
not only tells us the type of stylists or writing apparatus
that we're using, but also the color
and even the size. And we can also change the color and the size
through the arrowhead drop-down and selection and even include effects to
draw with effects. So that's a really cool. And as you can see, I selected
rainbow effect and now my pen here we'll draw
in a rainbow fashion. See it's really cool. After that, we just have
another highlighter icon here that we can again
change the color on the sides here by
clicking the drop-down. You will typically see
these six different writing style assists in the
Draw tab in Microsoft Word. But if you want to
add additional ones, you can click here where it
says Add pen, the pen button. When we click it, we can
add either another pen, another highlighter,
or another pencil. These three options are the main three options within Microsoft Word to write with. And of course, each one of
these has their own purposes. Let's say I want to add
another pen here to my list. I click that. And now
you can see that there's another pen beside
the red highlighter. So again, instead of now having
just six different pens, we now have seven pens here. If you want to add more to
this little window here to make it easy to access
and just one-click. You can definitely use
this Add pen button here. And then lastly, we just have the draw with track pad button. What is this for? So if you're on a
track pad like me, as in you're using a trackpad because you have a laptop as opposed to a computer
with a mouse, you can use this draw
with trackpad option in Word to basically draw with your finger by hovering around. So as you can see here, within this little border of the track pad that you see in the center of my Word document. I'm making the squiggly
line just by moving my finger over my track
pad on my computer, on my laptop rather, right? So if you want to do this, instead of having
to left-click hold, you can just hover and
move your finger around on your trackpad so that
way you don't have to click and hold anything. Again. If you want to move around, you can just select
with two fingers on your trackpad where you
want to specifically draw. And then if you want to draw, you just make sure that you
use one finger instead. Again, as it says up here, press any key to exit. So we'll just press the Escape key on our keyboard
to get out of this trial with
trackpad selection and mode. And there we go. We're back to where we
were earlier, right? So that is just
what the draw with trackpad button here is for. But all in all, this has been the Draw tab within the Microsoft
Word ribbon. A very useful tab if
you definitely wanting to draw and scribble
on your Word document. I hope this helped.
14. The "Design" Tab: Welcome. In this video lecture, we will be talking
about and exploring the design tab within the
Microsoft Word ribbon. The Design tab is the fourth
button within the ribbon. So let's go ahead
and get started with talking about this tab and what the associated
buttons under it are include. So first things first again, starting from left to right, we can see that we have
here a Themes button. What are themes? Well, if I click it,
you'll be able to see a variety of
different themes. Themes are basically
preformatted and pre-designed layouts that you can warn click, insert into your Word document without having to worry about doing graphic design or any
fancy editing manually. Word already inserts these for you and has created
them for you to use. As you can see right
now in our document, it kind of looks like a
mess because we've been exploring with a
lot of the options and so forth in this course. But if I decide to click
one of these themes, it will clean up this document by adding
and inserting this theme. Let's say I wanted to include
this theme that says batch, for example, if I click it once, you'll notice that it
changed the text to a preformatted color
and also font style. This is so you don't have
to worry about choosing color palettes and
worrying about what goes with
what and so forth. In addition to this, if I go
back to the Themes button, I have a variety of
others to choose from, Should I want to do so? And as you can see,
each one of these has a little color palette here, telling you the range of colors that work with this
specific theme. Office theme, for example, will change it back
to how it was. So if you definitely want
to work with these themes, you can do so if you're not someone that really
is interested or has the time to be creating color palettes and Word
documents yourself, or is in the mood to make
your documents look fancier. If I scroll down, I
can obviously see, of course, more themes and
on top of the color palette, each one also has a
different font style, as you can see with this
a here with the two A's, the uppercase and lowercase. Below that I have reset
to theme from template. This is just reset things to
how they were originally, which we already did, which
is why nothing changed. And then below that button
we have browse for themes. So if I click Browse for themes, I will be able to
select themes that I potentially have installed or downloaded from the internet. If you didn't know this, you can download themes for Microsoft Word for free online. And also there are some paid
themes as well that you can insert and download
from the Internet, then be able to
insert through here. But since we're just
getting started with word, we're not gonna go through
any of those fancy steps. We're just going to work with
what we've been given here. But just know that if you do
have themes that you want to install on your computer that you've downloaded from
the internet or purchased. You definitely can do so here by clicking browse for themes. Additionally, let's say you
did spend time creating a little custom theme here
that you would like to replicate on future
Word documents. You can click this Save
Current Theme button here. And what it'll do is it'll
ask you to select a name. So you would make
sure you give this a custom name so you wouldn't be able to remember what the
limit is that you created. So for example, I would name this my first theme
as an example. Then I would save this
within the themes folder. And then I would click Save. And as you can see here, this is the ending
of this theme file, th m x different from
dot DOC or dot DOCX. Because again, we're
not saving a Word file, we're saving award theme file. And then I would click Save. This is useful because
now I've just saved my first custom
theme that I myself has designed and can
replicate an insert into future Word
documents that I create. So how do I retrieve
that theme that I saved? Well again, then I
would go back to themes and click
browse for themes, and then go to My Themes
folder as we are here, and as you can see up
here on my first theme, right there, the theme
that we just saved. So that is what the
Themes button is for and relates to here in
Microsoft Word. Then after that, we just have the different themes that we
already were talking about. But we have more to
choose from here. And this little
window up here that goes across the ribbon. And then if I click this
arrow head pointing down or this arrowhead pointing
to the right, rather, I can switch between the options or I can view
them all in one window by clicking this arrow head
that points down and then scroll down to select
more themes to choose from. That I can then again
click and insert with just one click into
the Word document. And as you can see,
our formatting changed along with
the text size, font, style, and colors as well. Alright, so just be
aware that you have more options to
select from here. And these more so relate
to the style as opposed to the aesthetic
or look in color. So again, just know that that's the main
difference between the themes that we were at earlier and these
style sets here. If we reset to the
default style set, again, it'll just revert
everything back to how it was. And then if I click this arrow
head pointing down again, underneath that button reset to the default
styles that we have, the save as a new
style set button, which again lets us
save our style set, much like we saved our theme. So I can save this as
my first style set. If I'm interested in using this entire Style Set found in this particular
Word document. In my future Word
documents that I create, I would make sure I save that in the style sets folder
and then I click Save. It's very important
that you save these things in their
respective folders to not confuse yourself. And now we have officially
saved our first style set. So how do we retrieve
that style said, Well again, we go here to
the arrowhead pointing down. And then we would
go ahead and click here where it says built in
and the built-in category. And I'll hover over
these styles set. And as you can see here, it says My First Style Set, which is the style
set that we saved. And so if I click it again, it'll just insert it into the document and nothing
changed because of course, this is the style set that
we're currently using. But nonetheless, of course, this is how you can save
your own style sets to use in the future for your
future work documents. Alright, So that has
been the themes and the style sets within the
Design tab in Microsoft Word. Next to that we have colors, these colors button here. This will change the
theme color, right? So we have variety of different colors to choose from here. Color palettes that we
talked about earlier. Word has these for you because in case you
want to save time. And let's say you don't know color theory and you don't
know what colors work with, what Word has even pre-made a variety of different
colors sets here that work together in unison that you can use in your
Word document. So for example, Office will always be the default selection. But you can even choose
a variety such as blue, which will add everything
in the shades and ranges of the blue colors found within the color spectrum. This is useful if
you want to create a Word document that has similar colors and that are cohesive colors and everything blends together
and looks nicely. If you're not someone that wants crazy colors clashing like red, green, yellow and so forth. You can make your Word documents
of professional vice pre selecting one of
these pre-made and pre-selected and gathered
color palettes found here in the Colors button within the Design tab
in Microsoft Word. And as you can see,
we have a variety of different colors to
choose from as well. Alright? Then after that, we
have the font button. This relates to theme fonts. So if I click it,
I can also change the style of the fonts
with just one click. So let's say I
don't want to leave relate anymore. I want Ariel. I will just click here
where it says Arial. And everything
changes to aerial all my Word document
and just one click. So I don't have to manually
go ahead and go to the Home tab and then
change the text. I can just go to the Design tab here and then click fonts, then choose one font selection, and then my entire document
will be changed to that font. So that is what the
fonts button is for. After that, we have the
paragraph spacing button, which just allows us to add spacing between our paragraphs. So again, the typical style set will
be no paragraph space, but should you want to add
space between your lines? You can choose one of these
different selections. For example, open. And
as you can see here, there's more spaces
in-between our paragraphs. So when you start a
brand new paragraph, this is what this
paragraph spacing button we'll add the space to. And again, if I go back
to no paragraphs space, it'll remove all that space
and go back to how it was. Alright, so that is
what the paragraph spacing button is for to add space between your paragraphs. Then underneath the
paragraph spacing button, we have the Set as
Default button. So this is important if you like the settings
that you currently have or let's say you modified
certain settings in this particular tab
within the word ribbon. And you want to keep
them as a default, meaning that they
happen all the time. When you open the Word program, you can click the Set
as Default button to keep these particular
selections within word. So let's say I
like the paragraph spacing to be basically
open-ended, right? Then I would click
Set as Default. And what that will
do is that it will automatically tell
word that I want my paragraphs to
have an open type of paragraph spacing every time I'm working with
the Word document. So definitely don't
click this button if you change something
and you are just experimenting and playing
around because it will change the word Program
to that setting. Okay, so just don't worry
about this button unless you are really worried about one particular thing
that you want to change, that you don't like
that word already comes with when you
open the program. Alright, so that
is what these Set as Default button is for. Then afterwards we have
three buttons over here in the upper right side of this
Design tab within word, we have the watermark, page color and pages
borders button. Let's start off with
the watermark button. So this is a very useful
button if you want to overlay and add a watermark
over your Word document. Let's say you're working with classified information or you're working on something
that's copyrighted and you'd want people to steal, you can add a watermark over this document to show
across the entire page. No watermark will
obviously be the default. But you can have a variety of different types of watermark. You can have a
picture watermark. If you already have a logo
or picture that you like, you can use that
as your watermark. Or you can use a text watermark, which is more common. And as you can see here
on the right side, little preview shows of what the watermark will look like. So again, you can
choose anything from this arrowhead
pointing down. There's a variety of pre-written options to choose from, right? These are some of the most
common ones Confidential, Do not copy and so forth, right? Let's click confidential,
that we'll write the word confidential as a see-through watermark on our Word document. I can even change the style
of the font, like Arial. I can change the font to be a different style font of the watermark and
also change the size. Auto will be the default, but I can make it
bigger or smaller. Auto will basically fit the font to be across
the entire page. But I can also make it bold and italicized it should
I choose to do so. I can also add transparency if I want to make it be
able to be see-through. So this is important. Do you want your watermark
to be opaque as in not see-through or
transparent see-through. So let's say 50%, right? Half-and-half. After that, I can even
change the font color, let's say red, right? So we have a light red here. And I can change the orientation
of my watermark to be horizontally across the
page or diagonal, right? Let's choose diagonal. And then let's click Okay to see what this watermark
will look like in our Word document.
There you go. We see confidential written across our Word document
and you need not worry. You can write still
on this page over it. And the text will not be
moved from the watermark. It'll stay there no matter
what you write over it, you can continue to
work on this document with this watermark there. It won't go away unless
you go, of course, back to watermark up here in the upper right-hand side
and then click no watermark, and then click Okay again
and then it'll go away. But that is basically what
the watermark button is for. Very useful for working
with classify things or things that you want to
protect and so forth. Then after that we have
the page color button. This is to change the
color of the actual page. So for example, in
this Word document, typically the page
will be white, right? For example, if you
print this page, the background will be white. But you can also change the
color of that page so that when you printed the entire
pages of different color. So let's say I want to
make this page green instead of the color
that it is white. Right? Now I would click
light green here from this page color button, and then click again
here, light green. And now as you can see here, my entire Word document
or page is green, right? So then when I print this
page out, for example, it will be green instead of white or whatever
color you have. So this is useful if you
don't have, for example, construction paper
or you want to make your pages pop and look
more colorful and so forth. This page color button as an entire color to your
entire Word document. And of course, you can
choose more colors here through this
More Colors button, and play around with
the color wheel to take a look at what you like. But nonetheless, again, we
just changed it to pink. You really won't work with this button unless
you are of course, working with some
colorful fun projects. But typically no
color as a default. And you would click
it if you want to remove this page color. So let's click here
where it says no color. And we're back to
where we were, right? That is what the page
color button is. Then lastly, we have the
pages borders button. This page borders button is basically
self-explanatory, right? This adds a border to your page. We talked about this
earlier on in this course. But again, let's just
quickly talk about it. If we want to add a
fun border across our page or to a
particular side, we can do so here we have a variety of
different settings. We have a box border, a shadow border or 3D border, which is the one that
we played with and selected with earlier
on in this course. So let's select this 3D border again because we're
familiar with it. And then we can see here
that we can apply it to either the whole document
or only the first page, or only a certain section, or every page except
the first page. And as you can see here
in this preview here we have a variety of
different lines here. These are basically the lines
where it will be enabled, where the border will appear
if all four are light gray, this means that the border
will be in all four sites. Whereas if only sum of the
squares are light gray, that means that there
are only certain lines, insides with borders,
as you can see here, for example, this
little preview. The default will
always be, of course, all of these little boxes
here being selected. We can also change the style of the border, such
as, for example, whether it'll be a
dotted border or a dashed border or a bolded
border and so forth. We can also change, of course, the color again at
the border here, for example, let's say
I want a red border and also the width, right? If I want to make
this border thicker, I'll make it a higher
number of points here, six instead of three. And I can even add an
artwork to the border. So instead of a plain line, I can even have like
shapes and so forth. So let's say I want this
Apple's border selection here. Let's take a look at what this
look like in our document. I'll click. Okay. And there we go. We have these
beautiful red apples all over our Word document. Doesn't that look great? So again, you can do
this by going into the page borders button within the Design tab in
Microsoft Word. So that is the Page
Border button. We also have here the
horizontal line button, which lets us add, of course, horizontal
lines through our Word document if
we want to do so. And this is not something that you'll really worry
about because again, we were focusing more so
on page borders here. But after that, we also have more options here in
which we can even change the margins of the
borders to be either more distant or more
closer to our page. And we can even
change whether it'll be far from our texts or on
the edge of our page, right? So if I want to change
the margin from 24 to 14, take a look at how this will
change here in the preview. Okay, so we can see that
it changed very slightly, but let's take a look at
what it looked like more. So in our Word document, we'll click Okay, and
then click Okay again. As you can see, the
apple is kind of spread out a little bit more closer to the edge of the page. So you can even
change the margins of the apples or of the
page border in general, if you don't like how it looks, that can all be found here
in the page borders button within the Design tab
in Microsoft Word. So this has been the Design tab within the Microsoft
Word ribbon. And I hope that this helped.
15. The "Layout" Tab: Welcome back. In this video lecture, we will be talking
about and exploring the Layout tab within the
Microsoft Word ribbon. The Layout tab is the fifth button within
the Microsoft Word driven. And we'll be talking
about this tab and its associated buttons. But before we proceed, you may notice that
our document looks quite messy because we've been messing around with all
of the settings and exploring word
itself as a program, but of course, a
professional document. It looks nothing like this. But now that we're
halfway through the ribbon in this course
and in the Word program. Let's have a quick recap of a function that's
very useful if you ever want to clean up your Word
document in just a few. So before talking about the Layout tab in
this video lecture, let's just quickly
clean up our document a little bit to make it easier
on the eyes for us, right? So as we talked about
earlier on in this course, a great button to undo things as this back arrow here found
in the quick access toolbar, right over here where
my cursor is at. But there is another feature here that we've
also talked about, the arrowhead pointing
next to the back arrow or the arrow pointing
to the left and the arrowhead that points
down, we can click it. And then we have a tray
here or little drop-down, pop-up of all of
the actions that we've done previously
in our document. So as you can see, we've done
a lot here in our history. This is all of the history that we've done here in this
particular document in Word. And if I just go all
the way to the bottom, you can see it scrolls
all the way down, all the way down,
all the way down, all the way to the
very beginning point of my entire Word document. But we're not gonna go
that far in the past. We're just going to stay
a little bit above here. But as you notice,
as I'm going up and down this drop-down list, these selections are
becoming lighter blue because this will
then undo all of the selections or changes rather that have been
made in light blue and revert back to the version that was existing before all of the
changes in the light blue. So this is the cool
feature that we know in the Undo button here on the
quick access toolbar that lets us undo a variety
of things that we've done in our document and
just one or two clicks. So we're just going
to erase some of the ink that we've added here
because it's a lot right? And just things to texts
as much as possible. So I'm going to undo all of these ink, insert, insert ink, cluster selections here, and go all the way
to the last one. The last selection will
include that change. Everything that isn't
highlighted in light blue will be the changes that
will remain intact. After I left click
this selection wants and take a look at how
my document will change. As you can see, our
document is cleaned up, super cleaned up now, right? No more of those apples
and that border and all of the extra highlighting
and squiggles and drawings that we had
on our document here. It looks a lot cleaner
and easier on the eyes. I hope that was a
quick little recap. But now that we've done that, let's go ahead and
start talking about the layout tab within the
Microsoft Word ribbon. So again, we'll be starting
from left to right. So the first button here that we have in the Microsoft Word ribbon in the Layout tab
is this margins button. So this margins button allows us to adjust our margins
if I click it, you can see here that we have variety of different
margins to select from. Normal will always
be the default. The top, bottom, left, and right margins are
all one inch apart. They're equally distant
from each other. And we can see this here as
well in our document preview. However, if I'm not satisfied
with these margins, I can change it to narrow, moderate, wide or mirror, right? So I can have narrow margins and then when
I select narrow margins, you'll notice how my Word
document text spaced out a little bit more than the margins are
noticeably thinner. And this is because if I
go back to that button, the margins are half an inch
as opposed to one full. And I can also have custom
margins here and click that. And then when I do click
that, this little window appears here that
lets me manually type in any inch I want. And these little arrowheads
to play around with the inch. And as you'll do this, you will see a little preview
here of how the changes. You can also change the position
of the gutter position, which will obviously
be the part of the margin that you're
modifying there. And on top of this, you can have distinct
margins that are made for certain things like
book folds and so forth. But this is getting into
really technical things. So what we'll just talk
about right now is actually changing the
margins themselves, right, which is up here, top, bottom, left, and right. And obviously these margins
here are as they are named. So if you edit this
selection up here, you'll add at the top margin, this one, the bottom margin
and so forth, right. And we can apply
this change again, as I was saying earlier to the whole document or
just this point forward, which would include the
page that we are currently on and then all the
pages thereafter. Okay, so that's just the
two differences there. We can also go to default, which will give us
a default margins which will always be normal. And so that's just
what that is for. A page setup is
something that we'll talk about later
on in this course. But let's just go ahead
and exit out of here. So again, that was under
margins, custom margins. So this is what this
button deals with, changing the margins
on our word page. So let me go ahead
and undo that change. Normal will always
be the default, one inch apart on
all four sides. Then after that we have the
orientation button here. The orientation
button lets us change our page into either
portrait or landscape mode. And as you can see here, if you don't know what those
two options are, you can see the
little icons here. Portrait will always be how
you see it here, right? 8.5 by 11, typical us print size on paper,
white paper, right? And it'll be vertical, but landscape changes it
into a horizontal page. So as you can see here, I clicked landscape and now
this looks more rectangular, right, as opposed to the taller square
that we had earlier. So that's just the
difference between portrait and landscape under the orientation button here
in the Layout tab, in Word, you typically want to
make sure that you stay with portrait mode
because that's just typically how Word documents and documents in
general are laid out. Presentation mode or rather, landscape mode is more
so for PowerPoint, if you're working with
Microsoft PowerPoint, okay? Alright, and then
after that we have the size button here, which lets us change the size. So anytime you see
a little arrow head pointing down in a button, just another, obviously, it means that there'll
be a drop-down menu. So again, this deals with
the actual page size. Typically the default will
be US letter a 0.5 by 11 inches because that is the most standard
printing paper size. But if you do work
with a different size of paper that you print or just want a different size paper
for this document, you have variety of
different options here to select from. So we're not gonna
go through each one, but I'm sure you know which one you'd prefer and if
you're not sure, underneath the name of each one, they have the sizes and inches of each page,
so the dimensions. So it's very useful
if you're interested. That is the size page within the size button rather within the Layout tab in
Microsoft Word. After that we have
the Columns button, the Columns button here, and lets us add or remove
columns to our page. So if we want to change the number of columns
that will be added, we can change it,
of course here, one will always be the default, which is why it's
selected, right? But if I click to, for example, it'll push everything
on my document to the left because a new
column exists here on the right side that
I can add a picture or other texts to as
well here, right? And then if I go back to the Columns button
and I can even add three columns, four columns. When I add here or click
here, more columns, right? I can select more here,
number of columns. Raise that number to four, and you have the
little preview here. So if you want to add columns to your word page or document, you can definitely
do so here and you can add more than
three by going, of course, two
columns, more columns. You can also have left side columns and
right-side columns. So that is just what
this is for here, right? One will be the default
because of course one is just the standard and we'll have everything listed
across the page nicely. Alright, so then let's go
back and select one again. But let's just
quickly go back to the More Columns button here. So again, if you want
to add more than three, you can definitely do so here by playing with these
arrowheads here, the presets we've
already talked about. And in addition to this, this gets really
specific because you can change the width of
each particular column. So if I had more
than one column, I can change the width through the number
of inches here by playing around with
these arrowheads or manually typing out, right. I can even change the spacing
in-between each column by manipulating the number here and typing out a larger number,
for example, right? So it's really cool. And
this little preview window here is very useful
because it lets you see the changes that you're
making in terms of these columns without actually
having done them yet. So this is really cool. In addition to this, we can make every column
equal in terms of size. And either apply this again
to either the whole document or just from this page
or this point forward, which means it applies to this page starting with
this page that we're on in every other thereafter in
case you don't want to make these column changes applied to every single one of your
pages in your document. Alright, so that is of course, the more columns selection within the columns button here. So then after that we
have the brakes button. This allows us to add
page and section breaks to our page or rather
Word document. So again, here we have
variety of different ones. What is a page break? A page break is basically
like a pause between. Pages are also sections. You can use this to
have empty space in between two
pages or sections. Or you can have this just as a placeholder or
whatever have you write. And an addition to this, there's a variety of
different selections as well. If you're just starting
off with word, you may not need to use this. We're worried about
this, but just know that these page
breaks are basically to create a pause and start a brand new section
or page, right? So if I click page here, it'll add this break here and
then you'll notice how it's split that information on
my page, my first page. Now we have two pages and
it's split into two, right? So again, this is
what it looked like before and this is what it looked like
after the page break. Notice though that
it broke right after the word then which is where
my cursor was blinking. Right? You want
to make sure that if you're going to add
a page, break your selected with your actual
marker or cursor on there, correct page or rather
part of the page, right. So like for example, wherever it's blinking
is where it's going to insert a page break. So word will insert wherever you are in your document currently. So in-between these
two lines here, then I can add my
page break here. And it will add it
nicely there to keep the information separate
through a page break. So that's just what that is for. Alright, let's go ahead
and undo that change. Can not only add that two pages, but also two sections
as well here using the brakes button, page breaks and section
breaks down here below. Alright? And you can also apply it
to certain pages such as even pages are only odd
pages and so forth. Then after that we have
the line numbers button. Line numbers button
basically allows us to add numbers to each line
in our Word document. So for example, non will always
be the default selection, which is why there's a
little check next to it. But if I added
continuous for example, you would see that before each one of my lines
and my page here, there is a small number now. So in case for any reason
you may want to know, or rather you work by referencing lines
in your Word document. You can have this line
numbers selection enabled through the continuous or other
options that we'll get to in a second to be able to see the line number on your Word document to see how many lines you have
in your Word document. Note that this counts
every single line, including lines that don't have anything on them such as spaces. Alright, so that is what
line numbers is four. We can also have line numbers
restart on each page. So therefore, each page starts
off with the number one. And we can have it restart for each section or for only
the current paragraph. We also have more
options here in line number of
options to change, basically the options
of that and also again, the margins that we
talked about earlier on. Alright, so that is all
underlying numbers here. Let's de-select
contiguous to hide those numbers again because
none is the default. Alright? So none. There we go. Alright, so that was the
line numbers button. After that we have the
hyphenation button. This hyphenation
button basically lets us add hyphens, right? So in case you didn't
know what that is, a hyphen is a little dash
typically that appears between two words and so forth. None again, is the default
selection in Word. But if you have
automatic enabled, it will basically add hyphens to wherever word feels
that it belongs. And in addition to this, we can also manually select where we want our
hyphens to be added. Alright? And then where it says
here, microsoft word hyphenation is complete. Alright, so again, this hyphenation is
pretty much for that. And on top of this, if I
click hyphenation options, I have more oxygens
here to select one I want my hyphenation or dashes to appear in terms of
word in my document, right? So for example here I can select to automatically
hyphenate the document or to hyphenate
words that are in caps, Caps Lock, and so forth. So this is just here, what these options are for. But if you're not
gonna be working with hyphens and hibernating things. You don't need to
worry about that. But that's just of course, what this is four. And this is very useful
if you're of course working with, for example, words that kind of cut off and
continue on the next line. So for example, if you
see a word at the end of this page and it says something like, for
example, information. Typically what would happen
is that where it will try to push that
to the next line. But in case you want it instead
to be like for instance, like this in firm. And then starting
at the next line, Asian with little
hyphen at the end. You can definitely do so here through this hyphenation button. But again, this is only
if you actually want. This in your Word document, you don't have to
worry if you're not going to be working
with hyphens or are really particularly
worried about that small minor type of detail. And in addition to this, you won't have to
worry about this if you're already working with a justified type of indentation, because again, Word
will automatically stretch out the words to fit on either side of our margins
if you have that enabled. And in case you don't
remember what that is, I suggest checking out the Home tab video in
this course again, because we talked about
that in this course, in that video lecture. Alright, so that was
the hyphenation button. Let's check none
again because that is the default selection. And then after this we
have the indentation, which we talked about earlier
on in this course as well. But let's just quickly
mentioned it again. If we want to add
indentation to our document, we can definitely do
so here by yet again, playing around with
the arrowhead, we can add indentation to a particular section of the document like
it's doing right now. Or again, or we can select everything and then play around with the size of
the indentation, particularly right now we're messing with the
left indentation. Negative values will push
things more to the left. Positive values will push
things to the right. As you can see right now. Then we have the right
indentation as well, which plays around and modifies the right-side
indentation, but 0 will always
be the default. You can also type in a number
here should you choose to. But just know that this
is what this is for. If you want to push things
to the left or to the right, you can do so here through the indentation button
or selections rather. Then after that we have
these spacing area here, which lets us add spacing to our document between
sections or lines. This is something
that we also talked about earlier on in this course. And yet again, if
you play around with these numbers or
arrowheads here, rather, you can change not only the
lines between each section, but also for an entire page. And you also must make
sure that you select first what it is that you
want to be modified. So let's say I only want this
particular suction to be spaced out and then
I want to add it after I play around
with the spacing here, that's after an increase
the size to only modify the spacing for that
particular section that I have highlighted
in my Word document. But just know yet again, the default will always
be 0 as well here. So that is the indent and spacing area here under the
Layout tab in the ribbon. After this, we have a variety of different buttons
here that aren't clickable for the most part except selection,
pane and align. And the reason for this
is that these buttons here deal with not text, but objects, so
things like images, videos, graphics and so forth. So when we're working
with images were objects on our Word document, only then will these buttons
be able to be selected. So what I'm going to
do now is just quickly insert a image into
my Word document. So let's go ahead and do that. So let me click here
the Insert button. I can also go to the Insert
tab here in the ribbon. And let's insert a shape. Let's insert a triangle. And let me go ahead
and draw my triangle. So instead of a picture, yeah, let's work with this shape
because it also is an object. And then let's go back
to the layout tab. So as you can see
here now all of these buttons for the
most part are clickable. Because again, these buttons
here in this part of the Layout tab deal with objects such as images
and video and shapes, not text, which is
everything that we've been working
with thus far. So then let's talk
about this position. This allows us to change
the position of our object. We can make our object
in line with our text. So what does this mean? This basically means, and
you can see here through the little preview
that this object, if we have it in line with text, will conform to the margins and other formatting options already
present in our document. Basically, the selections and formatting of the text will be followed with this object
through the inline with text selection here in
the position button. But we have other
selections as well. Here with text wrapping, we can have it appear in the corner right position in top left with square
root text wrapping, In which as you can see here, we have a newspaper
effect where the image is in the corner and then
the text wraps around it. So that's what text wrapping is in case you're wondering
what that term means. It's where the text will go around and wrap
around the image. You may have seen this in
magazines and newspapers, how they have an article
and then an image, and then the text goes
around the image, right? So that's what this is four. And we can change where
the image or object, or in this case,
the shape is placed through the variety of
selections here, right? So that is with texts rapping. But in addition to this, we have more layout options down here. If I click this where it gets
really, really detailed. I can play around with how
it's positioned, right? Again, a lot of these things
we already talked about. But again, you can align
it to the left, center, or the right relative to either the margin or the page or other
specific selections here that we're not
going to get into. But if you do have
board already open, I would suggest playing around with these options just to check them out and see if you're
gonna be using this a lot, especially if you
plan on working with images or shapes or even video. So just be aware. That is, of course, the position button
here in the Layout tab. After that we have the Wrap Text selection
or button rather. So again, this kind of
deals Will we talked about. This allows us to edit
the text wrapping, modify the text wrapping
in line with text. Again, we'll just revert us
to where we were at earlier. But again, if we want to wrap
the text around an image or object rather a weekend click any of these selections
here to do so. And on top of this, we can change also if the text will be in
a hierarchical sense above the object or below the object right in
front of or behind. And that's something we're
gonna get to in a little bit. Just know that in Word. You can place an object above texts and also have
texts above an object. So we can actually have object behind this text which is useful if you're
working, for example, with graphs or posters
and you want to have a nice little shape behind
your text or header, you can definitely
do this with this, and we'll talk about
that in a second. But this is what the
Wrap Text button is for. Again, if I click
More layout options, we can see here that
we have variety of different texts wrapping styles, which we just talked
about, right? So again, we can change the wrapping style
to be either through the text as above will
be the shape or object, or we can have the
texts we split. The text will be split because of the
object in the middle. Or we can have the shape
or object be behind the text and so forth in
front over in line, right? So all of these different
selections you can play around with and see which conforms or works
with what you're desiring to have on
your Word document. But again, that's just
what texts wrapping is. It's how the text wraps
around an object in Word. And then after
that we have bring forward, bring forward button. This again deals with what
we were just talking about. So let's say I have
this image here right back to this, right, this shape here that I can
move around by the way, if I left-click hold it
and drag it around right? And notice how the text is
wrapping around my object. But anyway, that's
besides the point. You have this object here in the middle, this blue triangle. I can click the bring forward button to bring it in
front of the text. So this means that this object supersedes the text
and it goes before it. So that is what this bring
forward button is for. So if you have two elements here and you can tell
by this little icon, you can bring one in
front of the other. And then next to that I
have a little arrowhead pointing down and more options. I can bring this to the front or bring this in front of texts, which is what we want right now for the sake
of demonstration, take a look at how
this changes when I click bring in front of text. As you can see now, we have our blue triangle in
front of our text as opposed to being behind it or rather causing a division
in the middle of both. The text that is presented
on our page, right? So that is what this brings
forward button does. It can bring an object in front of another object or texts. But be aware that
this can only happen if you don't have
text wrapping enable. So just be aware that if you do have text wrapping enabled, for example, in line with text, you will have this type of
situation going on here, where the image is basically
surrounded by text and the text surrounds or wraps around the object
or image, right? If you want to make sure that
you have your images either or objects in front of
or behind your text. You want to make sure
that you don't have text wrapping enabled, right? Right. So that's just what that can do. Let's just undo that. And then after that we have
the sand backwards button, which of course does the
opposite and bring forward. If I click it, it sends
objects to the back. So I can, for example, have this behind the text when
I click Send behind text. And as you can see here, now the triangle is behind my
texts instead of in front of, alright, so that is the
Send Backwards button. And again, if I click the
little arrowhead here, I can have a variety of options, such as the obvious
send backwards button, Send to Back, and then
send behind text. The differences that
sand behind texts relates to objects
and texts themselves. Whereas these first two relate to two different
objects themselves. So for example, two
different shapes are two different
images and so forth. Okay? So the first to
deal with more-so object to object
relationship and position, and then send behind text. And also of course, bring in front of texts. Those last options here in these two dropdowns deal with object to text relationship. So hopefully that makes sense. And of course, you can feel
free to play around with. This, if you do
have Word to take a look at how this all
works more so in detail. Then after that we have
the selection pane button. The selection pane button opens a little pain here
on the right side, which lets us see all of
the things that we have that are not text on
our Word document. So as you can see here,
we have Inc. nine, which is this little
high here that we drew. And then we have in Guan here, which is the squiggly line. And then we have
triangle force from E7, which is the actual
triangle object. So if I want to show all of
these objects on the page, I can click Show All. No need to do that though
because it's already enabled. But if I want to hide
all of these objects, I can click Hide All. You can also manually activate
objects to be hidden or shown by clicking these
little icons here, right? If the I is present, that means that it
is currently shown. But if the eye is not present
from this selection pane, it means that it is not visible. So that's just what the
selection pane bonus for. Then after that we
have the align button. This Align button, of course, let's make sure we have
our objects selected. Let's us align, much like we could align our text
through margins. This lets us align our object itself so we can
align it to the left, to the center, or to the right. But again, we know that
we can also change the position of this triangle
or object in general, Word by left-click holding
and moving this around right. But if you do want to have a more structured way to change your positioning
of your object. You can use this Align
button to change how you want your object
to be positioned here. We can align it to the top,
to the middle, to the bottom, on top of left and right, and other selections
here as well. You can also do this
for graphs, tables, charts, which is why
this is showing here. And we can align
it to the margin, which will always
be the selection, meaning that it will
conform to the margin of the pages so it won't seep
out of those margins. And again, we can
view grid lines, which is a little tool here. If we want to visibly
see the grid lines to eyeball where our object
is positioned to make sure that it's correctly in the place that we want it to be, right, so that's
just what the view gridlines button is Forum. And then lastly, we
have grid settings, which allows us to view the different grid lines
depending on the size of, of course, these spacing
selections here, but you don't have
to worry about this if you're just starting
off with Lord. And especially if
you're not gonna be working with
grid lines anyway, but just know that you do
have access to them here in the Align button under the
Layout tab in Microsoft Word. Then after that, we
have the group button, which isn't selected
or clickable rather, because we don't have
more than one object. But for demonstration sake, we're going to make a copy of this object to show
you this button. So I'm gonna do Command C
on my keyboard and then Command V on Windows
ever be Control C, Control V to make a copy of this particular
triangle, right? To have to then triangles
here, two objects. So let me double-click owned. By the way, this is a
good thing to know. A little keyboard shortcut. If you want to select
more than one object in Microsoft Word or any
Word program, really, you can press and hold the
Shift key on your keyboard, then click one object and
then select the other. And as you can see here
now, both are selected. And you can tell that both
are selected because we can see the boundary lines for
each object and not only so, but when I have
only one selected, the group button
isn't clickable. But then when I go and select the second triangle or object, while I have the
Shift key pressed, you can see now that the
group button is activated. So that's just a quick little
keyboard shortcut in Word. If you're interested
in selecting more than one object
at the same time, the shift key on your keyboard. So now that the group objects button is
clickable, Let's click it. This allows us to group objects
and merge them into one. So instead of being
separate entities, these two triangles are now as one object and so forth, right? So if you're ever wondering
if you can merge a variety of images together or objects
such as shapes together, you can do so here with
this group button, which will group them
as one and merge them. Of course, if you decide
that you don't want that, you can always click here
ungroup to remove that and have them reverted to their
original separate state. But this is what this
group button is for. If you want to group certain
objects together as one, this is useful if
you're going to be making collages and so forth. But just be aware that this is what this button is for, right? And then lastly here we
have the rotate button, which is pretty
self-explanatory. This lets us rotate our objects. We can rotate our objects
90 degrees to the right, to the left, vertically
or horizontally, right? So again, let's just
click these and you can see how they
are moving around. So this is what this is for. If you want to reverse
an image or object, or you want to change
the positioning of an object in
terms of rotation. You can do so here through
this rotating button here. Though, this is if you want a more structured and of course, equal rotating form of
moving your objects. But you can also rotate or
rather tilt your objects here through this little arrow
that's pointing clockwise. And then left-click holding the left button on your
mouse or trackpad. And as you can see here, we have like a
degree number that is showing up as I'm
holding my clicker. And then I let go. And you can see that
I rotated my objects here and I tilted them without having to use
the rotate button. But this is more
specific if you want a very particular degree
number such as 187 or 196. But if you aren't
the typical 9180, you can do so here. And these will rotate them
to those actual degrees. Let's just go ahead and undo
that back to where we were. So that is what the
rotate button is for. We also have, of course, you're more rotation options
if we want to get more specific in terms of
rotating our objects. In general in Microsoft Word. Alright, so this has been the Layout tab within the
Microsoft Word ribbon. And I hope that this helped.
16. The "References" Tab: Alright, welcome back.
In this video lecture, we will continue talking about
the Microsoft Word ribbon. And this time in
this video lecture, we will be talking about
the References tab within the Microsoft
Word ribbon, also known as the sixth tab within the Microsoft
Word ribbon. So let's talk about
the References tab, its purpose and its
associated buttons. And again, like in the
previous video lectures, we'll go from all the way
to the left to the right. So in the References tab
in the ribbon and word, we start off with this Table
of Contents button here. So as you can probably
already assume though, this tab is used for when
you are working with research papers and are trying to cite authors and so forth. So if you're definitely
someone that works in academia or our college
or university student, you'll definitely be working
with this tab a lot in Word. So the first button here again is the Table of Contents button. This Table of Contents button basically inserts
through one-click a pre formatted table of
contents in your Word document. So as you can see here, I have a list of
automatic table of contents that are here
preformatted for me. And if I scroll down, I can see some more that
have different headings, styles, and so forth, right? So if I just click one of these, it would insert the format of this table contents
into my Word document. Let's take a look at the
classic one and insert that into our Word document to take a look at what
it will look like. So as you can see when I click that button there in the
table of contents drop-down. It says here, creating a table of contents start by applying a heading style from the styles gallery to
the selected text. So first, let's go ahead
and see what happened here. So we can see here that a new element appeared
within our Word document. It says here a
table of contents, no Table of Contents
entries found. This is of course, because
we don't have anything in this particular Word document that would relate to
table of contents. But of course, we can
manually type out our own table of contents
should we choose to do so. And over here we have a
little drop-down icon here with this
triangle facing down, which we can allow
ourselves to update our table of
contents, remove it, and even actually
take a photo of a current existing table of contents that we may have
in a book or so forth. And actually be able to actually add that
into a Word document. We can do that for
documents as well if we have a document that
we would like to scan. So this is really
cool because there's a lot here that you can do
with these table of contents. But of course, if you don't
want to do any of that, you can also just
delete this row here. Start typing in your very
own table of contents. So for example, I would say
here, Chapter one, right? And then I would just like
write out the formula or actually the format of this particular
table of contents. And then go ahead and say
page one as an example. So this is how you can create your own table of contents
should you choose to manually do so an insert your very
own titles yourself. But again, we did this
first by going to this Table of Contents button up here in the upper far-left. Then click in one of the
preformatted automatic table of contents that
word has offered us. So we don't have
to even design it. All we have to do is change the wording to say what
we want it to say. In addition to this,
if I scroll down, I have other varieties
of table of contents. And underneath that I have this Custom Table
of Contents button. And when I click it,
I will be able to again change the format
here by clicking classic, distinctive, fancy or whatever, which is a variety of different templates and
preformatted formats. For my table of contents, I can show how many levels I want my table of
contents to have. I can also manipulate if it
shows a page numbers or not. And if it aligns to
the right or not belong if it uses links or not. Because as we'll talk about
later in this video lecture, you can add links within your Word documents
to reference to your own pages in your
own word documents. So in case you only thought links were for
external websites? No, you can also use links for your own internal Word document to reference a variety of pages. This is very useful if you're working with a very
long document. So again, these are just
the options here that we have in the customer
table of contents button. And then underneath that we have the remove Table of
Contents button. It's pretty self-explanatory. If I click it, it just removes the inserted
table of contents. That is what that button is for. Then next to the Table
of Contents button we have the Add Text button. This Add Text button
relates again to the table of contents in
terms of the level, right? So if I choose level one
or level two, level three, those are just the
different sizes underneath the main Table
of Contents header, right? So what we saw earlier
included these levels, right? This would be the
main name table of contents and
then this would be, for example, heading
one would be level one. Heading two would be level two. So forth. So that is what that is for
and what that relates to. Then afterwards, we have
the Update Table button. So again, this relates to your
table of contents as well. So if you've been working with this Word
document and having, adding a variety of new
things along the way, you can click this
Update Table button. And Word will automatically
scan this document to retrieve any new sections
from your Word document, and then list them in your
table of contents for you. So it saves you the trouble of having to type it
yourself manually. Of course, since we
don't have any of those things on
our Word document, we get this little
pop-up that says here, there is no table of
contents to update. You can insert one from
the References tab, which we just did earlier. But just be aware that
the ad text and update table buttons also relate
to the table of contents. Then after that we have the
Insert Footnote button. So the Insert Footnote
is when we start to talk about referencing
or citing things, right? A footnote will always
go in the footer, right? That's why it's
called a footnote of a page and word right
at the very bottom. And you may have seen
this if you have read research papers
and so forth. They have like little
footnote here. And then when you
click Add footnote, it adds a little number where
you were left off writing. And then it adds that little number at the
bottom as well in which you can say something about that particular word
or sentence, right? For example, reference table for this fact as
an example, right? So that's what a footnote is. It can be a little tidbit
of information that is relevant to the
particular sentence or word that you are
on or would want to expand on and don't want to so much in your
actual document. But in a little bit
of a footnote, right? Foot notes can also be used to reference research papers
and also to cite things. If you choose to do so, and choose to cite in that way. If you didn't know
what a footnote was, now you know that that's
what a footnote is. It's very useful and found
a lot in research papers. So again, that's the
Insert Footnote button. Then afterwards we have
the Insert Endnote button. This differs slightly
from footnotes because whereas a footnote
goes in the footer, the end note goes at the
end of your document. So again, if you
want to instead site by creating a citation all
the way at the very end. You can create an end note here. And then it'll add that to where your document drops off or where the last
line of text is, which is obviously right here, which is why when I click
Insert Endnote, right now, it added the little bar or nine going horizontally and then
the little number again here. Then I can say, this is an know. It differs from the footnote
all the way down here. Endnote is added immediately where your document
and so that would be in the middle of the page or the top of the page or near
the bottom of the page. Unlike the footnote, which is strictly at the bottom of
the page in the footer. Then after that we have the
next footnote button, right? The next footnote buttons. So if we're working with
a variety of footnotes, we want to make sure that
each one has its own number. Because if footnotes
have the same number, it will be very confusing
for every footnote, it should have its own number. So the next footnote
button just takes you to the next footnote found
in your Word document. If you're in footnote one, Next Footnote will take you
to footnote and so forth. Then next that we have
a drop-down button. If we click it, we can see
that we have more options. We can not only go to
the next footnote, but then go back to the
previous one we were at. And we can also do this
for n nodes as well. So this is a more manual
way to sift and go through your notes and your footnotes in
your Word document. This button is really
helpful if you're working with a
very long document and wanted to check
in review all of your footnotes and endnotes. Each footnote and
each unknown will again be marked by
a little number to let the reader know
and to let yourself know which footnote
and you are on. So if you're at, let's
say footnote nine, that means that your document
already has nine footnotes. Then underneath that we
have the show notes button. So this show notes button,
kinda self-explanatory. A little pop-up appears here. When I click it, it lets us view our footnotes and endnotes. If I click View footnotes as an example and
then click Okay, I will be able to see
my footnotes directly. It'll take me
directly to the part of my document and page in Word, which is obviously in the
footer to show my footnotes. So if I want to exclusively
focused on that, I can use the show notes
button for that purpose. Alright, so this is what footnotes and endnotes
are used for in Word. Then after that we have
the Smart Lookup Button. So the Smart Lookup Button, we've kind of talked about
this earlier, right? This lets us search without having to leave
the Word program, a word in terms of its definition in more
details about it. So right now I clicked it and a little tray appeared
here on the right side. It says, Looks like you
didn't select any text. Please select a word
or phrase and try again. Let's go
ahead and do that. Let me close this and
then select a word in my document, such as happening. Then I click Smart Lookup again and look at
what happens here. It did a mini Bing search
about this word happening, such as images related
to the word happening. The definition. And so much more, Explorer is more of a generalized search. What does I've
clicked define here? It's strictly tells
me the definition of the word I selected,
too smart Lookup. So this is a useful
feature in Microsoft Word because we're able
to learn about words and phrases
without even having to leave the program and go
on and Internet browser, this is definitely a time-saver. And on top of this, very useful if you definitely want to expand your vocabulary and also check if your phrases are
correct and so forth. So that is what the Smart
Lookup Button is for, very useful for looking
up things related to your words and phrases
in your Word document. Then after that we have
the researcher button. The researcher button,
again, if I click it, it opens a little tray
here on the far right. And then this researcher
button is also useful because it lets me
research terms by typing them in this little search
bar here without having to leave the Word program and
go on an Internet browser. So I can search about anything. And you can see here people
have also searched for Amazon rain forest
addiction and so forth. So let's click Amazon rain
forest as an example. As you can see here, it tells me already
so many facts and details about the
Amazon rain forest. It gives me good
resources that are obviously credit and also
on top of this verified. So it's not like a YouTube
video or anything like that. These are actual credible
sources that have been backtracked and also written by people that are very
knowledgeable on these topics. And in this case the topic
of Amazon rain forest. This is useful
because it lets me do research on this
particular topic or any topic that you search
in the search bar and researcher and then be able to write about it in
my Word document. If you notice that when I go above and hover each
one of these links, it lets me click it right? So if I click it, I will be
taken to more information on the particular website
related to this topic, in this case, the
Amazon rain forest. If you notice, if I go back, each one of these search
results has a little plus here at the
upper far right. This means that I can add this particular website or article as a citation
to my Word document. If I click this
little plus here, as you can see here
in my Word document, it even created a
citation for me already. So if I say something related to the Amazon
rain forest and I know that I took it from this website, World
Wildlife.org. I can know that I can
one-click site this by clicking this little plus button here and the researcher tray. And then that word
will insert that into my Word document
inside it for me. Right? Again, as you can see here, I can go to all and
agnosia exclusively take from journals
or websites, right? So this researcher button has plenty of research
capabilities for you to learn more about a
topic that you're possibly writing on without having
to leave the Word program. So that's really
great. So that is what the researcher button is four. And then after that we have
the Insert Citation button. So the Insert Citation
button again, let's you manually
type in and write out a citation for
your Word document. You can have the type of source that you're citing,
whether it is a book, a book section and
article or report, a website, art sound recordings, so much more, right? Any imaginable resource
that you're trying to cite word will have it
listed here in this drop-down. And then I can type
in who the author is, the title of the book, the city, the publisher, the year, and so much more. And so then when I do this, you can see that
it'll tell me down here what it would look
like as a mini preview. So if I go back to
the author here, it says here example Dickens,
Charles Hemingway, Ernest. Then if I go to title, it will show me a sample title with the correct capitalization. The city, Chicago. The publisher, Adventure
Works Progress and then again the year 2006. So what word will do is
that if you, for example, fill out each one of these, it'll create a citation for you using everything
that you've typed. So let's go ahead and
do this real quick. Just to show you how it
would work for author, I'm just going to
say Charles Dickens. And so then I can save
the title, how to write. And then the city, I'll just say again, Chicago, the publisher, I'll just
write adventure work. And then the year 2006. Right now we are using APA, but we'll talk about how to
change that and a little bit. But notice here when
I go to author again, next to that is edit. So if I click Edit, I can also add a middle
name and so much more. So that is what that is formed. Then I'll say, Okay, I'm satisfied because I've inserted all the
things that word has asked for me for this particular citation and
take a look at how it looks. As you can see here, it
says Dickens comma 2006. So there's our citation
there that we have just created in our
Word document, right? So that's how incredible
this Word program is, because we can insert citations just like that in
a few clicks by typing out just a little bit of words and a little bit of
information about the author. And it doesn't matter if it's a book or a website or journal. And so much more,
word is prepared for you no matter what the resources here through
this drop-down, right? If you don't know how to
write citations in APA, MLA or whatever
other style you have to for your research paper
or whatever have you. Not to worry where it
has taken care of that. All you have to do is
add in the details here. That is what the Insert
Citation button is for. Then after that we have
Citations button again. This, when I click it brings up a little tray here
on the far right, which shows us all of our citations found in our
Word document thus far. So we have two citations. We have the Charles Dickens
citation I just did with you. And then the earlier one that we did from the researcher that references the Amazon topic from the website right up here we even have
the citation style APA, which is for the American
Psychological Association. But we can also change it to other popular
citation styles such as MLA or Chicago, right? And as you can see here, when I change this here, so does my Word document automatically when
it comes to siting. So this is really, really useful because
it saves you the time from having to learn how
to format citations. Word already has done
this for you. Again. Down here, if I want to
add another citation, I can just click this
little plus button here to add an extra citation. Or I can again use the
Insert Citation button. But again, that's what this
Citations button is for. Alright. So then after that
we have the style again here, the
Bibliography Style. So citing things is
just half the battle. A lot of times when you're
writing research papers, you will need to have
a bibliography at the end of your research
paper or article. And so again, that
has to fall in line with the style that you've been using throughout
your research paper. You don't want to cite in APA within your research
paper and then have a bibliography and MLA. They have to get along, they have to be the same. So here we can change
our bibliography style, whether it's APA
or Chicago or MLA, with just one click, we can change the style
throughout the Word document. So again, this is very, very useful and saves
you a lot of time. If you don't know how to cite different types of citations, then underneath that we have
the bibliography button. And much like the Table
of Contents button, this button for a
bibliography instead lets us add a pre formatted bibliography
with just one click. We have two built-in
preformatted options. We have one that's
titled Bibliography or one that's titled
Works Cited in, as you can see, because we're
using APA and the preview, we can already see these
bibliography works that are, have been referenced are
inside it as an example, in the APA format, if I decide to click it, take a look at what will happen. It will actually include this bibliography right
here in my Word document. Make sure that you're
not highlighted on anything or else it
won't insert it. But again, just like it
inserted the table of contents at the beginning
of this video lecture. This bibliography button inserts a bibliography elements and all Word document
and just one click. So again, if you don't know
how to write a bibliography, if you don't know how to write citations and
bibliographies, no need to worry because this bibliography button here in Word will do that for you. All you have to do is write
in the data of the author, the year, the book and so forth. This is a very, very helpful button and saves a lot of time. Of course, this is misplaced. Bibliographies usually belong at the very end of the last
page of a research paper. But again, this is just
for demonstration sake. So that's how you
can insert that. If you see any errors,
you can of course, go on yourself and manually
type in anything to adjust the bibliography if
there are any mistakes. It's always good to
review this because even though we're does
do the job for you, again, you still want to review everything to make sure that it is spot on,
correct and accurate. Alright. Alright, so then let's go ahead and undo that bibliography. Insert. Then after that, we have
the Insert Caption button. So this is pretty
self-explanatory. If you have worked with
a research paper before, you may have seen
graphs, tables, and charts right underneath every single graph
table and chart. There's usually a figure
one caption on the chart. And then there's a little
sentence underneath that, which is the caption telling
you more information about this particular
charts data. So here we have figure one and I can click Okay to insert that. Now, this isn't, It's
placed, of course, these insert captions again usually belong
Underneath a chart or table showing you data or information or even
a picture, right? And you want to make
sure that every single one of your elements, such as a chart in
your Word document, has a title such as figure one, figure two, figure three. Because if you're trying
to reference that later on in your paper or in
your Word document. The reader will want to know, well what is the data
that you're referring to? So instead of having to retype the title of the
chart or the table, you can just say figure one, figure two and so forth
to save time, right? So that is what this
caption button here is for. It's also preformatted
with the style of font. It's italicized. That's usually how it
goes for captions. But you can also
change the label here if you don't like how it looks, you can change it to
equation or table. Again, this depends on what
type of research paper. If you're working with
a math research paper, you'll probably want to
use equation or table. And if you're working
with, let's say a social sciences paper, you'll probably stick to figure. You can also enter your very
own labeled by clicking new label and then typing
in the label that you want. You can also delete the label. And you can also
of course change the numbering
formatting as well. So instead of 123, you can do Roman numerals or
alphabetical and so forth. So it would be, for example, figure a instead
of figure one or figure one in enrollment numeral instead of the
numerical one, right? So a lot of things
you can modify here. You can even modify the position which is typically below
the selected item. So I wouldn't really
mess with that. But again, that is
just what this button here is for the Insert
Caption button. Then after that we have the insert table
of figures button. So the insert table of figures, kind of similar to the
Insert Table of Contents. But instead of showing
you, for example, the chapters are the sections
within your Word document. This shows you the
list of figures. So again, a list of figures
can include tables, charts, and so forth. So if you want to organize these things separately and have the reader be able
to find a list of figures in your Word
document on the page. You can definitely insert
this by clicking OK here. And it will insert the
list figures here. And so since we only
have one figure in our Word document, it only added figure 11 line
of table of figures, right? But again, if you have
more than one figure, this preformatted word table will have a whole list of
them gathered for you. So again, this button
is really useful and saves you a lot of time. You can also change, of course,
the preformatted design. And even if it says equation
or figure or table, right? And more editing
options down here, such as if you want
the page numbers to show where each
figure will be found, or if you want to include
the label or not. If you want it to be aligned
to the right or not. And if you want to use
hyperlinks or not. Alright, so let's move on. So that is the insert
table of figures button. And then again, we can update this table
of figures if we, for example, added more figures later on as we're working
on this Word document. And we want the
word to rescan or document to add
more of the figures here and update the
list of figures or the table of figures
in our Word document, then you would just
go ahead and click Update Table and word
would automatically insert and update your table of figures to include the figures
that you added thereafter. Afterwards we have the
cross-reference button. This cross-reference button is really useful if you want to reference yourself within
your Word document. So instead of citing externally, you can cite internally. So your reader can
be able to reference your pages within your
own Word document. And you can also
reference your own pages in sections of your pages
within your Word document. You can change the reference
type to be a number, or an endnote, or
a footnote, right? Any type that you
want, it's up to you. And you can change
the reference to be paragraph number or
a paragraph text or even a page number, right? Where are you self-referencing yourself or cross-referencing
yourself, better said? And I would suggest that
you keep it as a hyperlink. So that way when
your reader clicks this cross-reference
word automatically takes your reader to the page that you
cross-reference, right? And so then underneath
here we say for which numbered item
example one, example two. Again, this just depends on which figure or area of your Word document you are
trying to cross-reference. Let's go ahead and click
Insert and see what happens. And let me click Close. And then you'll notice here that it added the
little number one. So again, this is just an
example for demonstration sake, but you can reference
your very own self, your own Word document. So if you're working
with a long document and let's say you're on page 43 and you want to reference a figure or table that was
found on page 22. You can use this cross-reference
button to do that. Then you can even
insert a hyperlink. So then your reader can click that
cross-reference and it'll jump to page 22 as
an example, right? So a very useful button to reference yourself within
your word document. That is what
cross-reference is four and the References tab
in Microsoft Word. Then after that we
have Mark entry. So this mark entry button
lets us add, for example, entries that relate
to indexing our Word, document selections and
sections that we want to talk about more or
cross-reference and so forth. So let's start talking
about over here where it says index main entry, and then it says below
sub entry, right? So we clicked again the mark entry button here in Word and the References tab. So let's say that I want to cross-reference myself
instead of a number. I want to say, go see figure
two as an example, right? Go see figure two. And I can say mark
after that, right? What that'll do
is that'll create basically near the texts that I have selected
in my Word document, this little index entry. And then I'll be able to
cross-reference myself. It says the entry
is empty because I haven't added anything
up here, right? But if I did, for example, let's say letter x, right? And then I click Mark,
and then I click Close. Take a look at what
will happen here. After I clicked the bark entry button
and I typed a little x. You can see over here
that there's this tiny, very small mark entry result, which was the x, which I can
use to reference myself. And it's right here. Let me zoom in for you. Right there. And it says here, See
Figure two, right? So instead of having a
hyperlink or a number, I can instead have a
little sentence that says something like see
figure two next to the selection or sentence or even word that I want that
to be sudden next to. That is what the mark entry
button is for, right? So if you want to do that
and take that approach, instead of having to use a number or the
cross-reference button, you can definitely
use the mark entry button for that instead. Afterwards we have insert index. The index button is
another way to do this. We can of course create different indexes and even
change the formatting here. Now again, we're not
talking about table of contents or bibliographies
or table of figures. This time we're
talking about indexes. And if you don't know what
indexes are there, basically, where the terms and topics
that are discussed in a document are listed along with the pages
that they appear on. So they are similar to
the table of contents. But these, instead of
being, for example, chapter titles, they
would be keywords. So you've probably seen this at the end of a book
rather, for example. So let's take a math
book for example. The index of the end of that math book will show a list of keywords such
as Trigonometry, addition, subtraction, so forth. That is the index. Whereas a table
of contents shows you the titles of the
chapters and the table of figures is we
now know shows you the list or the table
of all the charts, tables and data
and illustrations is found in the Word document. So that is just
what the difference between those three arm. So here this index, we have a pre formatted
template indexes are always, usually in alphabetical order, and they list all of the
keywords found within your document and the pages
they are found in you. If you have worked with a
textbook, a history textbook, or a math textbook, you might know that there are indexes at the end of that book. And they're very useful
if, for example, your reader wants to find a certain topic or keyword
to focus on, right? So let's say for example, you read and wants
to learn about the Amazon rain
forest specifically, they would check your index
for the words Amazon. And so then I can click, Okay. And then an index will
be created for us here. It looks kind of messy
right now because I'm just showing you this for
demonstration sake. But just know that that is what the insert index button is for. Much like the
Update Table button existed for the
table of figures. We also have one for
updating our index, right? So if we worked and added more things in our Word
document thereafter, I can click the Update index
button so word can rescan my document and add all the other keywords that
I added on thereafter. And in order to update my
index and my Word document, that is what that is for. And then after that we have
the mark citation button. The mark citation
button again is similar to how we were
inserting a citation earlier, except this deals more so with
the table of authorities. So we'll talk about this
more in a little bit. But if you are
working instead of the social sciences or a math
or science research paper, instead of working on a
law research paper and you want to cite court cases, then you would use this
mark citation button here. And as you can see
here it says cases. I can choose from cases, other authorities, regulations,
and so forth, right? So for now let's just
stick with cases, right? And so then here I can go ahead and write out
the short citation. So for example,
as a sample case, I can say Roger
Thomas as an example. And then that will be
the short citation. And then I can click Mark. And I can click Close, right. And then it'll create
that little Roger V. Thomas citation right there. That relates to a court case. Because if I go back to
the mark citation button, we were in the cases category. Nonetheless though. If I go ahead and then take
a look at the next button, the insert a table of
authorities button. This is where we get
to actually insert the table for the list of cases that we referenced
in our Word document. And much like we created one for table of contents and
table of figures, right? So if I click Insert
table of authorities, again here, as you can see, I have a list of different
templates to choose from. Whichever one I like the bust. And over here I have a preview of what
it would look like. And as you can see here, we can see a variety
of court cases, the year they were
litigated and so much more. And then if I click Okay, it will insert that. But of course you want to
make sure that you have things in your Word document in order for that table
to be generated. But again, if I click
out of here and go back to insert table of
authorities as an example. You can see that I can also change certain things
related to the formatting, such as removing the
original formatting or if I use the pen sim or not, which is of course
this word here. And I can even change the
category again here, right? For every single category, it'll change the wording. Once I insert the table. I can also change
the tab liters. So instead of periods, I can make it dashes
or underscores, right? And then I can of
course just click Okay. And it'll be inserted the
table of authorities. If I have, of course, a generated list of
different court cases that I referenced in
my Word document. But again, that is what the table of authorities
button is formed. And then underneath
that self-explanatory, by now we have the
Update Table button. This button will let us update
our table of authorities. So if I have inserted
more cases thereafter, I can go ahead and
click Update Table so word can rescan my
document and check for any new court cases
or any other type of litigation's and
laws and so forth. And then insert that into
my table of authorities. So that is just what that
button again as for, alright, but just like that, we have covered every
single button within the References tab in the
Microsoft Word ribbon. And I hope that this helps.
17. The "Mailings" Tab: Welcome. In this video lecture, we'll be talking about the mailings tab within the
market software driven. The mailings tab is
the seventh button found within the
Microsoft Word ribbon. And we'll be talking
about its buttons and the things that you can
do through this tap. Now before I get started, I'd like to say that I
won't be going to into detail with this
tab in this course. Because again, this is a
word for beginners course. And if you're starting
off with word, you really won't be touching. We're using this
tablet because it has very specific functions
and buttons that you'll only be using if you find
yourself in certain situations. So without further ado
though, let's get started. And you might notice
that I cleaned up my document here a little bit to make it
easier on the eyes. Alright, as always,
we'll start off from the top-left and move
on all the way to the right. So in the mailings tab in Word, the first button we have here in the upper left-hand corner
is the envelopes button. This button lets us
create envelopes. So if you didn't
know that through word that you could
create envelopes. Now you know, here we have a little window that
appears when I click this button and it lets me add the details to add
to my envelope. Here, I can add my
delivery address, which is the address
of my recipient that I'll be sending
this envelope too. So I can type here, for
example, any address. Let's type in one to three
main street as an example. And then I can also modify or change the font along
with the position right. I can center this address or put it on the right
side because as you know, envelopes have certain
information that belongs in certain positions or
places on the envelope. And then below that I
have the return address, which would obviously be
the sender's address, or in this case, my address. And I can also modify the font
and the position as well, which typically belongs in the upper left-hand
side of an envelope. Now here I can do many
things such as also change, whether I'm going to
use my printer settings for this envelope or
this entire page of envelopes because I can print more than one or custom settings that I manipulate an ad here
through the Word program. Now, let's just go ahead and take a look at
what happens here when I select insert this envelope
into the act of document, which is a document
we've been working with. And click Okay. So as you can see, it inserted an envelope above my
Word document here. Now you may be wondering, well, what is the point of this? The point of this
is that I can then print this envelope
out using my printer. Should I choose to do this? I'll already have an envelope up here that I can just
cut out with a pair of scissors or whatever have
you neither paste onto an envelope or convert into an envelope with
more than one page. And then I can fold my Word document and put
inside that envelope, stamp it, and send it
out to the recipient. So this saves you a lot of time because you
don't have to have physical envelope copies
in your office or home. And on top of this, you don't
have to spend time writing out addresses and names by hand. Word can do this for you here
through the mailings tab. So that is just what the
envelopes button this form. Then after that we have
the labels button, which lets us create
labels so we can create labels of addresses to
send it to our recipients. Again, we have here delivery
address 123 main street, which we just typed in earlier. And I can also change
the font style of this delivery
address on the label. And on top of this, below that I have a variety of labels, sizes that I can choose
should I click Options? And as I go down this list, you can see that there are a
variety of different sizes. Because as you know, different packages require
different labels sizes. The bigger the package that
you'll be sending out, the vapors are labeled
that you'll print. And again here on the left
side we have a variety of different preformatted sizes, but you can also create your own through clicking new label. We even have the label
information size, height, width, and so forth. So word has taken care of
almost everything for you. And this is particularly
useful if you have a label maker at
home or in your office. And if you didn't know, you
can use that label maker as a printer to print out these labels that you
create here in Word. And you can do this for
multiple labels at once. So it saves you a
lot of time as well. So again, this is
what I meant by, as you can probably
tell already, that this tab has a
lot of functions and features that are excluded
to doing certain things, which in this case so far
has been either creating labels or creating envelopes
and so forth, right? So if you're a small
business owner or a shop owner and you're often delivering packages
to your customers. This tab will be
really useful for you, but otherwise you
probably won't be using this tab very much. Alright, so that is the
labels button here in Word. So let's just click OK to see what a label looks like in Word. So as you can see here, we have a new window here
with our labels here. And as you can see as well, we don't have much because
I only selected there to be one label with one
line of a dress. But just know that
you can actually duplicate this address
multiple times. So for future reference, you don't have to keep
retyping it over and over. So that is the labels button in the mailings tab in
Word. Let's click. Don't Save to go back to
where we were. Alright. So as you probably
can tell by now, this mailing tab
deals with things related to creating envelopes, labels, and now also
starting mail merges. So a mail merge in case you
don't know what that is, basically lets us merge our list of contacts
into recipients. So we'll talk about
contacts list in a second. But these are the options here that we can send
out to a recipient. We can send out letters,
email messages, envelopes, labels, directory, or just
a normal Word document. So as you probably know, we're working with a
normal word document. We'll get back to this
button and a little bit. So now let's move on
to select recipients. So this is where we can select our recipients from
our contacts list. So our recipients will be the receivers of
whatever we're sending, whether it's a package or an envelope or whatever
have you write. And we create a new list of recipients from
our contacts list. Or we can manually
type that in as well using our list
fields here, right? But as you can see
here, when I click Select recipients,
there's a drop-down. I can create a brand new list of contacts or rather recipients. I can use an existing
list of recipients. I can choose from my
Outlook Contacts, which derives from
my Outlook e-mail. Or if you're using
an Apple computer, I can use my Apple contacts that I can also take as
well from my iPhone. Then I can also use
File Maker Pro. So what does this mean? This means that I can take a
list of contexts from all of these different places and then filter them to be certain
selected recipients. For this particular,
let's say Word document that I'm about to send out
as a hypothetical example. What this means is that
you can filter out as well which contacts will
become your recipients. So as you probably know, we have work relationships and also personal relationships. So maybe this particular
Word document you only want to send to
your work contexts. You can filter that
out by creating a new list and then saving it as a work context list
that you can then use later on by using the use
an existing list button. And if you have a
long history with using Outlook as
an email platform, you can take your
contacts that you've buildup and accrued through your Outlook e-mail
here by choosing, choose from Outlook contexts. Furthermore, again, if
you have an iPhone or use a MacBook computer or an
iMac or whatever have you, you can take from your
Apple context as well. So let's say your list of
contacts from your iPhone. You can import in here into Word and then pick
out and select which ones you will be choosing to send it this particular
Word document to, whether it's all of
your contacts or just say particular
listing selection. So then this ties
into mail merging because after we've
selected our recipients, we can then start the mail
merge to merge all of those checked off
contacts from our list. Two then merge
into one recipient and then send this,
in this case, Word document off to know that you're not limited to only sending Word documents. You can also send, of course
here the list that you have. But that is how the select recipients and start mail merge buttons
relate to each other. So before you can
do a mail merge, you have to have a selected list of recipients already set. This is very useful because it saves you a lot of
time because you can create lists that you can
reuse for future purposes. For example, if you're
gonna be sending something to a
list of customers, you can create a brand new list and then name it customers
list and then in the future, use it as an
existing list that's titled list of customers, right? So that is how these
two buttons relate to each other and work
in the mailings tab. After that we have the
Edit recipient list, which is self-explanatory. We can edit the
list either delete contexts or recipients from
that list or add new ones. Then additionally, we
have filter recipients. Again, this allows us to limit the results to a
subset of receptors. So again, we can
filter out who will receive this Word
document in this case, whether it's going to
be our work contexts or personal friends, right? That is what this button is for. Then after that we have Insert Merge Field and then
rules and update labels. These three buttons all deal
with customizing your labels in the Word program that you can then print
out and so forth. Then after that we
have preview results, which lets us view
are merged data as a preview before we either
send it out or print it. And then after that here
we just have first record, previous record, MX
record, last record. These records are
just each recipient, right, and their data, their delivery addresses
and so much more. So you can go
through them one by one to make sure that they are actually the ones
that you're intending to correctly send this out to. And to make sure
that each one is also accurate in
terms of information. And just basically to review
that everything is a okay. Then after that we have
defined recipient button, which is a very useful button. Let's say you have a
long list of recipients. You can use this button to type in a few letters
and then word will scan your list of recipients and show you based on
what you've typed, which recipients use the letters or numbers or information
that you typed in there to filter out and make it easier to find that
the particular recipient that
you're looking for. Then secondly, lastly, we
just have the Merge range, which allows us to merge
our list of recipients in a range from one to 50 or five to 45,
whatever have you. If you have a list of contacts, you can create a merge range
so that we can take from, let's say your fourth
contact all the way to your 45th contact or whatever
number have you write. And it'll cover that
entire span to create into one mail merged list. So that is what this is four. And then the last button here is the finish and merge button, which of course
let's us just see everything as is and
complete the mail merge. So then we can merge it and either print it
directly or send it by email to the list of
recipients that we've created through the mail merge. So all in all, this is what the mailings tab is in the Microsoft Word ribbon. And I hope that this helped.
18. The "Review" Tab: Welcome back. In this video lecture,
we will be talking about the Review tab within the
Microsoft for a ribbon. The Review tab is
the eighth button or tab rather within the
Microsoft Word ribbon. And before I get started, I'd just like to preface by saying that in this
video lecture, a lot of the buttons
that we'll be talking about under
the Review tab we will have already covered or seen earlier on in this course. So they begin to sound
familiar to you. It's because you've
already seen them before. So because of this, I won't be going into detail
with their functions. But just know that a lot of these buttons you've
seen before and especially the first part of this course in the
previous section. So let's go ahead
and get started. As always, I'm
going to start with the top-left buttons and then move on all the way
across to the right. In the review tab in Word, the first button we have here in the upper left-hand side
is the editor button. This editor button lets
us check for spelling, grammar, and other
writing issues within our entire Word document. If I click it, a little panel here appears on the far right. Lets me change things such
as spelling errors and grammar errors that the
word program will detect. On top of this, it'll tell me an editor score that
will tell me if my Word document is good or not and what fixes
it needs here below. On top of this, it also has other things that
I can improve on, such as tips to improve
my writing to avoid, for example, in this case, similarity and other insights
such as documents dots, which we'll go more
into detail regarding the details of this document
and the statistics document. But just know that this is what the editor button is for
and it's very useful if you don't want to manually review your document yourself
and you won't work to scan it for you for
any potential spelling or grammar errors. Alright, so let's
exit out of this. Then next to the
editor button we have this little book Open icon, that is the Thesaurus button. If I click it again, a little panel or appear
here on the far right, that opens up the Thesaurus. And of course I can
search for any word here. And I can also look up the definition of
the word and look up for synonyms and other words to use for
in this thesaurus here. So I don't even have to leave the Word program for
the Thesaurus, right? So this is what's really
cool about word that it has all of these
things built in. So that way you don't have
to waste time and going on to your Internet browser. Word has already
done this for you by including a thesaurus
in the program. Alright, so that is
that the source button. And then underneath it, the source button we have here, of course, the
word count button. The word count button
is self-explanatory. It tells us that the amount of words that are on
our Word document. So this goes as far as
telling us not only how many words but also how
many characters there are, which is a specific letter. Characters all letters. And then how many
characters with spaces, along with how many
paragraphs and lines are in this Word document. So this is really cool
because you don't have to spend time
again going to the Internet and going on
in online word counter website because word
already has this installed in the program
for you as well. Through this little word
count button over here, next to the word count button, we have the Read Aloud button, which is also self-explanatory. This button will read aloud
your entire Word document or a highlighted selection of your document if you decide to highlight it with
your cursor, right? So the Read Aloud button is really useful because in case, let's say you don't
want to manually read everything out loud yourself. Word can do that for you. And you notice that when
I clicked read aloud here in the upper right corner, this little pop-up appeared
here that says Read Aloud. If I click Play, it would start
reading, for example, a portion of my Word document
or the full entire thing. I can also go
backwards or forwards if I want to move on to another section in
my Word document. And I can also change
the settings here, which relates more
to the volume, the voice speed,
and so much more. That is the Read Aloud button. Next to that I have the
Check Accessibility button, which is a button that
we've seen before. If I click it, it again
appears here on the far right, a little panel that allows me on the side to check
for accessibility. And what this means is
that word will scan my entire document to check
for any errors that may impede with the ability to make my document easy to
understand and read. So for example, here
we can see that I have inspection results and
I have two errors. I have missing alternative text and then image or
object not in line. So if I click these
little arrowheads, it will even go into
detail telling me where in my Word document or these
errors happening right, on what specific line and
what specific objects. So it goes really into detail. On top of this, there's also warnings
as well, right? So on top of errors, I also have warnings
that make it harder for people to understand, such as hard to read
texts contrast, which means that my text
color and my page color are not as contrasting
to make it easy to read. For example, black text on a white background
that would be easier to read or on the opposite white text
on a black background. So it goes really
into detail, right? And it tells me things
that may impede with the ability for
people to find it easier to read my Word document. Accessibility button
here is really useful and also checks your document
for you in one-click. Alright, so let's
exit out of this. That's the Check
Accessibility button. Next to that we have
the translate button. So self-explanatory as well. We can either translate a
selection of the document, so a portion of the document, or translate the entire
document in Word. So this translator allows us to do this type of translating. And we can also set the document translation
language here, which allows us, of course, to set what language we
want to translate to. So when I click that again, a little side panel appeared
here on the far right. That lets me create
a translated copy of this document with the
Microsoft Translator surface. So I can choose, for example, auto detect word
will auto detect what language my
document is written in. And then two would
be the language that I can select
it to translate to. As you can see here, we have a huge variety of different
languages to translate to. So this is really amazing
because you again, don't have to spend time opening an Internet browser trying to
find an online translator, because word has its own
translator built-in as well. So that is a translator button. And you can use
that to translate your documents in one-click and full and also create translated copies of
your one document. So for example, I can have this document in English
than in Spanish, then in French, and then
a version in Chinese, whatever have you write. So it's really, really useful if you're someone
that we'll be working with. This, it saves you a
lot of time as well. And remember, you can translate either the entire document or a selection which is a
portion of the document. After that, we have
the language button, which again deals with
the language that we are writing in terms
of our Word documents. English is going
to be the default, but it depends on the
country that you're in. Since I'm in the United States, this is obviously going
to default to English US, but you can change this as well to be a different language. So for example, if
you start typing a document in another language because you know
another language, you can select this language
here and then it'll start using that
languages were detector. So that way it won't mark the words that you type
as spelling errors and so forth because it
thinks you're typing in English still, for
example, right? So this is really cool
because you're not limited to only using
word in English. You can use Word and other
languages as well to write documents in other
languages as well. And again, word has a spell checker and a grammar checker for
other languages as well. So you need not worry about that if you were
wondering about that, alright, so here
of course it says here do not check
spelling or grammar. If you don't want that. On and on top of that, we have detect language
automatically, which of course is the
default selection because word auto detects the
language that you're typing. Again for us, this is
English US for myself. And then let's click. Okay. So that is the
language button. Next to that we have this little mini selection of buttons here that
relates to comment. Something that we've
already talked about earlier on in this course. You should know by now
what comments are. But as a quick recap, comments let us include feedback on the sides of
documents, right? So for example, if I
click new comment, you can see here a little pop-up appeared here on the side where my cursor is at or
where I last left off typing. Then I can start here by
leaving a comment saying, for example, fix this. You can see here that
then it says pose. To complete your comment, finish your thought before sharing your common with others. Then select post common or
press Command Plus enter. Alright, so that's how you can solidify your comment
by clicking or pressing rather command plus Enter on your keyboard
if you're on a Mac. So Command Enter, Let's do that. And as you can see here, my comment has been submitted, so now I have a little comment here on the side of my document. I can of course also edit
this comment by clicking Edit or reply to my comment
by typing your response here. And then these
little three dots, let me either resolve the
thread or delete the thread, which basically means
resolved thread is if you've the errors
or the feedback in that comment and delete thread
is to delete the comment and the thread if there has been responses associated to it. So again, we've covered
comments before, so I'm not gonna go into detail, but basically after New Comment, we can either delete the comment or next to that we have a
little arrowhead and we can delete all comments
in the document and one-click if we have more
than one comment, right? We can also select the
LEA or comments shown. If we have more
than one comment. And then underneath
that we have resolve, which lets us solve, right? The feedback that's been
left in the comments. So for example, I
said here are fixed. Right? And let's say I actually fixed whatever it is I was
implying are referring to, I can click Resolve to actually close that
entire comment thread. And then Previous and Next, Just let me go to either the previous comment or the next comment and
then show comments here, as you can see,
is in light gray, is because it's
enabled and selected. This just allows me
to either show or hide the comments pain
on the side, right. So that's the Show
Comments button. Then next to that we have a little arrowhead
pointing down. And you can show the comments as a contextual comment
or as a list, which will instead open a little side panel
here on the far right. So it's up to you
whether you want a contextual view or
a list view, right? But that is what the Show
Comments button is for. And that is what all these
six buttons here are four. They're all related to comments
in your Word document. After that, we have the
Track Changes button. The Track Changes
button just allows us to track our changes
as they happen. And what this means is that every little edit that you
make to this Word document, whether it's adding a period or writing out a
whole new paragraph. Track changes will enable word to basically keep up with that, and it'll automatically
do this on its own. So you don't necessarily
need to click this button. Just know that word
auto does on its own. But next to that we have this little arrowhead
pointing down. And we can see that if
you're working with more than one person
on a Word document, let's say you're working in
a collaborative document with more than one person. You can either track the changes for everyone
that's worked on this document or only your particular changes that
you've made on the document. So again, that is just the
two different options there. Next to the Track Changes button with a little arrowhead
pointing down. Then beside that we have the display for review,
all markup, right? So basically, markup shows us the different types of editing changes that
we've created, right? We can have all
markup show up or just simple markup or
no markup or original. And so a lot of this deals with drawing and doodles
and so forth. Like as you see
here when I clicked all markup, my doodles here, or the drawings
that I've made with the pen that we've done back in the Draw tab in the Microsoft ribbon earlier on in this section
of this course. You can see that
they appear here still when I click on markup. But then if I click no
markup, it goes away. So if you want to
temporarily hide some things from your view
in your Word document, but not necessarily delete them. You can use this
markup button here. Okay, so that's what
that button is for. Let's just go back
to the default, which will be all markup. And by the way, markup also includes comments,
as you can see here, we have a little comment
icon here because we created one
comment here earlier. And then underneath that we have the markup options button, which allows us to either hide or show certain
types of markups, like I just mentioned earlier, we can either hide or show Inc., which is the drawings
and the doodles that I have on my Word document. We can also hide or
show inserting and deletions and also
formatting as well. So if you see a little check
next to these options, it means that they're enabled. But if I de-select
one by clicking it, it will remove the
check and also remove that associated
markup options. So as you can see
here, I clicked ink and it no longer has a
little check next to it. And also there's
no more doodles or drawings or ink on
my Word document. Alright? And you can do this for
other things as well, such as balloons
and also reviewers. If again, you're working in
a collaborative document with more than one person, you can also go to preferences to go more into detail with the different types of
changes that you want to track and mark off
that you want to hide. Alright, so that is what
that is for markup options. Then after that we
have reviewing, reviewing basically again,
lets us review our document. And on top of this opens
a little side panel here. On the far left. It says here the number of
revisions that I've created, and how many comments there are, how much formatting there is, how many deletions there's been, how many insertions
there have been, and also how many moves, right? And it even tells me below
my list of comments. So again, this just
relates to reviewing my document and reviewing the
changes that I've made it, such as the revisions and the
added or deleted content. So just know when you
click it that that opens a little side pane
here on the far left. After that we have
the Accept button, which basically allows us to accept any changes
in my document. So notice I clicked
Accept and it says here, there aren't any tract
changes to your documents. This is because I haven't
added anything new yet since I clicked tracked
changes earlier. Right. But let's say you're working on a document with more
than one person. And then they make changes to this document while you were away and you
come back to it, you can either accept their
changes that they've made to the document or reject them and move on to the
next changes they made. So this is really useful
because you don't have to manually delete what
they've edited. You can just reject it from being in the document or
a part of the document. So that's what the except and also the reject button is for. Next of these buttons we have
arrowheads pointing down, which gives us more
specific options related to accepting and rejecting
changes, right? We can either accept
and move on to the next change or accept
this particular change, or accept all the
changes that are shown, or also just accept all the
changes in one-click right, so you don't have to
do them one by one. And lastly, we also have accept all changes in stop tracking, which accepts all the changes
and will no longer track the changes that
have been made or will be made rather
to this document. Conversely, we have the
same here for reject. We can reject one-by-one and
move on to the next change. Reject this change
in particular. Reject all the changes
that are shown are just reject all the
changes in general, or reject all the changes
and stop tracking as well. Alright, so that is the two arrowheads next to the
accept and reject buttons. This is for either accepting or rejecting changes that have
been made to the document. After that, we have here
this little button that just goes to the previous
change and below that, the button that goes
to the next change. So that's just what
these are for. Just another way to go to the previous n to
the next change. Alright, so just
remember the one at the top is the previous
Change button, and then the one at the bottom
is the next change button. After that we have
the Compare button. The Compare button
lets us compare our different Word documents and also different
documents in Word, such as the versions
of the document. So let's say you have two
documents of the same thing, but one of them is
an older version. You can use this nifty
Compare button to compare them in the same view so that we don't have
to go and keep on opening and closing
different documents. For example, here I can go to your original
document and select my first document and then click the revised document
as an example. And then if I went
ahead and did this, I would be able to Let's see, instead of one document
here on my page, I would have two side-by-side
next to each other, as you can see here, when I
click the Compare button, there's two documents
next to each other, then I can compare the changes
that have been made to this document by not
only the wording itself, but also by who made
the changes, right. So labeled changes with John
Cordova, my name, right. So it would even
tell you who made the changes and aware, right? So again, that's
what this compare Document button is for. So if you ever want to
compare two versions are two different versions
of a word document. You can use this
button here to do so. You can also of course
go down here and go to more specific changes
that you want to track, such as comments or tables
or formatting whatever. And as always, if it is checked, if the selection is checked, it means that it is enabled so that revision or comparison will be included as a change
for you to see between both. And of course, we can also
even go and see whether we can change or revise and
compare these two documents, either at the word level
or at the character level, which is letter by letter. So it gets really specific. So that is what
the Compare button is for when we're
comparing document. Below that we have the
combined documents button, which instead of
comparing documents, allows us to fuse
documents into one. So I can again choose two
different documents or two different versions
of the same document and fuse them into one document. So in case you're
wondering what this means, think about two
different documents you have and you like them both. But you don't want to manually
spend time copying and pasting what's on one document
into another document. And then save that because
it might take too much time or create too many
different files and you might get confused. Well, you can use this
combined documents here in the Compare button, which allows you to combine two different
documents to separate Word documents that you've saved before into one new document. So you fuse both of those
documents into one. So that is what the
combined documents selection under the
Compare button is for. Alright, so after that we have
the block authors button. So the blog authors
button just deals with documents that are being worked on in a
collaborative settings. So again, if you're working on a document with more
than one person. You can block other authors from creating or making edits, right? So let's see, I was working on this document with
two different people. I could click this button
that says block authors. And if I was the owner
of this document and had the highest privileges, I can block them from making any further edits
or changes, right? Then next to that I have a little arrowhead
pointing down. And then all I can do
here is either block the authors or unblock them
by clicking or selecting, unblock all my
blocked areas, right? And that will just
basically unblock the authors that I blocked
when I clicked block authors. This is more so a bundle
you'll be using if you're working in Word documents
with more than one person. Alright? After that, we have the
Protect Document button. The Protect Document
button is really useful because it
allows you to protect your document from
being edited or deleted or destroyed in terms of the content
on it, right? So if you want to basically secure what's on
your document and prevent it from being deleted or overwritten or
changed or edited. You can click this Protect
Document button and also even set up a password
for security purposes, which will not allow
anyone to access this document unless
they know and type in the password
to the document. So this is really useful for, for example,
confidential things. Let's say you want to
have digital copies of your personal information in
Word or whatever have you. You can create these
documents and then select protect documents to have password enabled documents that no one can access unless
they know the password. So I recommend
doing this and also choosing a password that you
will remember of course. And of course you
can also, down here, check the document
for protection from either changes in general
or just comments, or just protect it
to be read-only, which means that nothing
can be edited and it can only be seen as a
read only document, which means that it is a
document that cannot be edited. It can only be read. So again, you can do this as well through
this Protect Document, which you can protect your
documents using a password. So this is a really
useful button if you're someone that is definitely going to be creating
confidential documents, are just documents
that you want to keep private and want to
protect with a password. And then afterwards we have the always open
Read Only button. So what this does is
that this will make this particular document always open in read only mode
and not in edit mode. So in case you didn't know
the difference between both, read-only mode is kind
of self-explanatory. It only allows you to view it and to read it and
not to edit it. Whereas in edit mode you can actually start typing things. And you'll see that you
can add whatever you want onto your document and
also make new changes. When you see this little
cursor here blinking, that means that
you're in edit mode. But if you don't
see it blinking, that means that you are
in read only mode, right? So that is the
difference between the Edit only option and then the read only option
or mode, I should say. So when we click
always open read only, this means that you have
instructed word to always open this document in read only mode and
not in edit mode. This is useful if
you want to prevent accidental changes or edits
to your Word document. Then afterwards we just
have the hide ink button, which allows us to
hide or show the ink, which again are
the scribbles and drawings on our Word document. If it is light gray, it means that again, it has been selected
and it is enabled. And we can see it is because
we can't see our ink. But if I click it again, you can see that it
is dark gray again. And we can see our ink,
our document again. The next time we have little
arrowhead pointing down, which allows us to, instead of just hide our ink. We can also delete all
the ink in our document, which will delete all of the ink that we have added
in our Word document. But again, that is just
what that button is for. Alright, let's go
ahead and undo that. Then. Lastly, in the review
tab in Microsoft Word, we have the linked in
resume assistant button. This button is really useful
because when you click it, a little side paint
appears here on the far right that allows us to work with linked in and
also create our resume. So it says here, looking for inspiration to help
craft your resume. See examples of how
people describe their work experiences on
LinkedIn and get started. So if I click get started, I will be able to start creating my LinkedIn account
if I don't have one, and then be able to start
working on creating a resume in Word using LinkedIn with
this resume assistant button. So this is really useful because
let's say you're someone that wants to start working on creating your resume, right? You can do so in Word
using this button that has been hosted and also
partnered with LinkedIn. So you don't even have to again, leave the Word program or go on a web browser and an
Internet browser, you can just use this resume
assistant button and get started in creating and
crafting your own resume. Alright? So as you can see,
the review tab in Microsoft Word has
a lot to offer. And I hope that this
video has helped.
19. The "View" Tab: Welcome. In this video lecture, we will be talking
about the View tab within the Microsoft
Word ribbon. The View tab is the
ninth and final tab found in the Microsoft
Word ribbon. And so as always, we'll be talking about its
associated buttons and more. So let's get started. So we'll begin again
by starting off with the upper left-hand corner and then moving
across to the right. So the first one that we have here in the upper
left-hand corner in the View tab in Microsoft Word is the Print Layout button. And as you can see here, the print layout button is currently highlighted
in light gray, which means that it is
currently selected, right? So the Print Layout button will always be the
default layout that you will be in your
document view area here in Word when you
start up the program. This will be the common
view that everyone shares in your Word
document when they first start using it and
usually stick with it unless they change it for
purposes that are very specific that we'll
get to in a little bit. But just know that the
Print Layout View is the normal default view that you will see here in
our document area. And is the view that we've
been currently on for this entire section
of the course in our Document View area. And as the name of this
layout suggests, layout. This layout is for
formatting and readying our document and the pages in our document for
printing purposes. So this is what our document page would look
like if we printed it out. Now, there are other
views and layouts in Microsoft Word here under
the View tab that we can use if we don't want to be formatting our document
pages for printing purposes. In fact, next is a
print layout button. We have the web layout button. So if I clicked it,
you'll see here that my document view changed
and my Document View area. Now instead of
having paper border, has been expanded
horizontally all the way. And now we can see here
that my information on my document has
been expanded as well. So the web layout is used for
formatting your document, for web pages on a website. So formatting webpages
that would be on a website that you
would see inside of an Internet browser, right? So that is what the web
layout button and views for, as opposed to the
Print Layout button, which readies and formats our document in Word
for printing purposes. Now on top of the print layout
and the web layout views, we also have two more views
here in Microsoft Word. Under the View tab, we have the outline view. So if I click it yet again, my document area changes. But this time you can see
that I have bullet points for every single line
break in my Word document. So this is really useful
if you're working with, let's say numerical lists or bullet point lists or
whatever have you. Or you just want to
simplify the view and formatting of
your Word document. You're welcome to use
this outline view instead of the print layout for
the web layout view. If I click Close
outline view here, I will get out of this
view and we'll be back to the Print Layout View. And let's click the
View tab again. That was the outline view
that is mainly used if you're outlining things and working with numerical
lists and so forth. So that was the third view. And then the fourth view
is right underneath that here, this draft button. If I click it, it'll take us to the draft view here in
my document area below. So as you can see here, yet again, my view
here below changed. My document view area expanded all the way
across horizontally. And this is useful
if you want to just work with your word
document as a draft, not really formatted
for anything special. So that is what the draft
view is. Four here. Alright. So those are the four
different views here. In the upper left-hand corner in the View tab in
Microsoft Word. Just remember that
the Print Layout View is the default selection. Then after that here we
have the focus button. The focus button is a
really great button because if we want to
just concentrate and focus on writing our document and building our
pages and so forth. This focus button,
when I click that, you see that it removed
the ribbon, the buttons, and all the other fancy stuff
found in Microsoft Word. Instead, we just see a gradient surrounding our page here, our document page, and
none of the buttons, none of the formatting is found. It's just Typing and inserting information and
content onto our document page. So that is what the
focus button does. It is used for really just focusing on adding
content and texts onto your document
pages in Word and to ignore the functions
that can distract you, such as formatting
options and so forth. So that is the focus
buttons purpose. To get out of this view, you can just press the Escape
button on your keyboard to go back and show the ribbon and the rest
of the world program. Next to the focus button we have the Immersive Reader button. So the Immersive Reader button
just creates a more clear, text focused view of
our document here, as you can see
when I clicked it, my entire view changed here
in the document view area. And everything got a
little bit narrower to make the text clearer, right? And we also see that the text is a little more spaced out. So forth. That is what the
Immersive Reader is for, kinda reminds you of a
page inside of a book. That is just what
this button is for. You can also have custom things here to change with
the Immersive Reader. So we can change the
width of the entire page. We can change the color, the spacing of the text. We can change syllables, and we can even use the
Read Aloud function to read this document
page allowed for us. So we can do that as well here in the Immersive
Reader tray, right? So that is what
that button is for. If I click Close
Immersive Reader, I will just go back
to where I was. Then let's click on
the View tab again. That is the purpose
of those two buttons. That focus button is to remove the fancy buttons and just focus plainly on your document page. And the Immersive Reader
is more so for reading your document and focusing on reading your document clearly. After that, we have the
switch modes button, which allows us to change the color of our
document view area. So right now as
you can see here, it's kind of a dark gray. But if I click switch modes, it'll change the page
to a white background. So in some older versions
of Microsoft Word, the default was a white
page background right? And the Print Layout View. But in the newer versions, for eye strain purposes, they changed it to a dark mode to make it easier on the eyes. So the default will
be a dark gray. But if you don't like
this or you just want to change it to
white background. You can definitely click
switch modes and it'll change to a white background
instead of a dark gray one. This is all up to you of course. But just know that
this is the purpose of the switch modes button. Then after that we
have the ruler, Gridlines and navigation
pane buttons. These just allow us to
add these things into our view here in the
Microsoft Word program. So if I check ruler here, ruler will appear above my
document and also beside it. This is useful if you're
planning to work with margins or positioning things on your Word documents such
as shapes and so forth. You can definitely use
this ruler to position things as well or edit
the margins on your page. Now, as you can see here, when I click the little
check mark appeared, if I click it again, it'll de-select that check
mark and also hide my ruler. Same thing applies here
to the grid lines button, which shows me grid lines. So this is useful again
if you're working with shapes or geometric things, mathematical problems
and so forth, you can use grid lines as well. And then let's
de-select that again. And then lastly here we
have navigation pane. If I check that little pane here appears here on the far left, that will just
show me the number of pages that I have
in my document. And this is useful because I
can sift through pages with just one click instead of having to scroll over
and over and over. So just know that that is what the Navigation Pane
button is for here, and also the grid lines
and ruler buttons as well. You can always have these
enabled just by one-click. And then the little check mark
will appear beside these. And then of course to hide them, you just click them again. And boom, they're
gone from view. And then after that we
have these Zoom button. The zoom buttons is
self-explanatory. We've already talked about this. This button lets us
either zoom in or out of our pages in our document. Remember, this does not alter the actual size
of your document. It just temporarily modifies the view to make it
easier to read for you or to zoom out everything and just have everything
smaller, right? So again, you can
change it by selecting one of these options here
that are preset number, or by manually typing
a number here below. So for example, if
I click Two 100%, it'll maximize everything
and double it in size. And then if I go back to
Zoom and go back to 100, which will always be the
default number and selection. It'll take me back to
where I was earlier. That is what the zoom
button is Forum. But next to that we have
the zoom to 100 button. This is just basically taking
us back to where we were. So for example, if
I were at 200%, then I want it to go back
to 100% in one click, I can just click zoom to
100 and boom, I am back. So that is just what
that button is for. After that we have
the one-page button. The one-page button basically
just allows us to view one page at a time of our
document in Microsoft Word. So if I have multiple
pages in my Word document, which in this case I don't
I don't have one right. But let's say I
have multiple pages and I just want to view one page at a time entirely
from top to bottom, including the header
and the footer. I can use this one-page
button in order to do that. And as you can see
when I clicked it, it shows the entire page entirely on my
document view area. So that is what the
one-page button is for. And it's useful if you want to just concentrate and focus. On one page in your
document at a time. After that, we have the
multiple pages button, which does the opposite
of the one-page button, this multiple pages
button instead, let's us view multiple
pages in our Word document. So again, let's say I have a document here with
multiple pages. Instead of just showing
one page at a time, it would show more than one. So typically that
would be two pages here and the document
view area side-by-side. Yet again, also
including the top part, the header, and also the
bottom part, the footer. So multiple pages as
good if you want to view multiple pages in
your Word document at the same time in the
document view area. After that, we have
the page width button, which allows us to of course, change the view of our document
in terms of its width. So again, as you can see here, we got zoomed in when I click
to this page with button. But if I click back
to zoom to 100, it'll take me back to where
we were, the default 100%. But just know that's what the
page width button is for. It just widens and zooms in your Word document view area to fit the borders of your program
and your computer screen. So it zooms everything
in for you. But again, you can
always revert that by clicking zoom to 100. Then after the
page width button, we have the new window button. So the new window
button allows us to basically create a new window that just kind of is a duplicate of our document that we
just were working on. And as you can see here, now it says my document or
rather my first document, dash two, because we created
a new window, right. As opposed to where
we were before, which was just the original. And so if I click on it there, you can see we are
back to where we were. So new window just lets us
create a new window and a duplicate of this document that we just were working on. Then after that we have
the Arrange All button. So the Arrange All
button allows us to arrange basically the variety of windows that we have in our Word program
opened and so forth. So as you know, we can have a lot of different documents open at the same time in Microsoft Word. The Arrange All button, we'll stack them up
for us nicely and organize them so that way
they're not all over the place. If you're like me
and you work with a variety of different
documents at once. You know that
sometimes you can have like six different windows open all over the place and
it can get very confusing. So if you click this
arrange all button, what word will do is
that it'll arrange it all nicely for you and stuck it up in multiple views in
your computer screen in Word. So you can see here on the
little icon of the button, you can see how it
will look like. It's kind of a stacked view. So that's just what the
Arrange All button is for. That we'll let you
have a multi view of multiple word documents you're working with
at the same time in one session in
Microsoft Word. So it's a really cool button
because of that purpose. Then after that we have
these Split button. The Split button is really
useful if you're working with two different Word
documents at once. You can have a 5050 view of those two documents that you're working with at the same time. So that way you don't
have to keep juggling between two different windows back-and-forth, back-and-forth. You can just use
this split button to view them both
at the same time. And it also creates here a
little division horizontally across halfway on your computer
screen for that purpose. Okay, so let's click Remove, split to remove that. Alright, and then
after that we have the Switch Windows button. So the Switch
Windows button lets us change the
document that we're seeing by just clicking
this button and then selecting the different document that we want to switch to. So let's say I was working with multiple documents at once. I can just click
Switch Windows here and then select the
document that I have opened in the background in
Microsoft Word to bring to the front to work on. Now. So again, if you're working with multiple documents
in Word at once, you can use this
switch Windows button to revert back to that
other document that you're working with or want
to work with again and bring it to the front to
start working on it again. But again, we only
see one option here from the drop-down
because I only have one Word document open
right now in Microsoft Word. But just know that if
you see a drop-down, it lets you select from that
and then word will pop open that window and bring
it to the front so you can work on that
document in particular. Right? Then after that we have
the Macros button. So since this is a word
for beginners course, I won't go into detail
with this button. You won't be using
this if you're just starting off
with word, right? This Macros button is for
more advanced purposes. If you're working with
functions that require a lot of steps and you don't want to keep repeating it
every single time. Let's say you're
working with strings of code that you don't want to
retype every single time. You can create a macros that you can give
a name here too, and then a description
and basically tell Microsoft Word
that this is a line of code or rather a function or a series of commands and
instructions that you want to group together to let Microsoft Word
know that you want these actions and functions to be executed and happen
every single time. You click that macros, it saves you a lot of time. So let's say you want to insert a particular graph with
certain colors and lines. And it requires like ten steps. You can create a macro to
get that in just one click using this Macros button from your templates that you've
created in the past. So again, if that
sounds complicated to you or a little too advanced, don't worry, this is for more advanced Microsoft
Word purposes. And for people that
really want to save time that work with
very intricate things. So no need to worry. But again, that is what the
Macros button here is for. You can view your list of macros that you've
created in the past. And also record macros by
actually clicking Record Macro. And then start clicking around different buttons and word to get to your desired outcome. And then click Save
to get that macro saved on your actual
Word program. And then it'll be
here in View Macros. So that's just what that is for. No need to worry if you're
beginning with word, you won't be using
that button at all. So just note though that
that's what it's for. Alright. So this has been the View tab in the Microsoft Word ribbon. And now we've covered
all of the tabs and buttons in the
Microsoft Word ribbon. So I hope that this helped.
20. The "Tell Me" Button: Hi, this is just a little bonus, but in case you were wondering
what the Tell Me button next to the View tab in the Microsoft Word ribbon is well, let me just tell you
about it really quickly. And tell me button is
a really useful button because it allows you to tell Microsoft Word what
you want it to do by just typing a few
keywords, even just one. As you can see here,
when I click that it says Tell me what
you want to do. And then below I have a
drop-down of suggested actions recommended by words such as add a comment and sort of table, change my font color
or insert picture. So just by typing
a few keywords, you can tell Microsoft Word
what you want it to do, and it'll do it for you. But clicking the button in
the drop-down, for example, if I type in one key word
right now, like insert, you'll see that now I have a variety of drop-down
buttons that I can tell Microsoft Word to execute
by just clicking it once. And this is useful because
in case you don't want to spend time searching
for where a button is. Or maybe perhaps you forgot
where a button is in the Microsoft Word program and don't know in what
ribbon tab it isn't. You can just type here a
keyword and then a list of relevant buttons that
contain the name of that key word or
word that you typed. You will get a list
of drop-downs, buttons and options here
to select from inward. That word can do for you
with just one click. So that is just what
the Tell Me button is for here in the
Microsoft Word program, it's very useful in time saving if you definitely have forgotten
where a button is, or you just want to
take it lazy today and just do one thing in one-click
using a keyword here. But just know that that is what the Tell Me button next to the View tab in the Microsoft
Word ribbon is four. And I hope that this helps.
21. Conclusion Video: Welcome to thank you and
congratulations video of this course and also the conclusion video of this course. Before anything
they'd like to say, thank you so much for enrolling
in my course and choosing my Microsoft Word course at of all the other courses
that are out there. I'd like to also
congratulate you for getting this far and for
completing my course. You are now equipped with all the basics and fundamentals
of Microsoft Word. And I hope that you've
found my course useful and helpful and beneficial in
helping you learn these things. Because you are
now equipped with all of the basics
of Microsoft Word. And we've covered
all the buttons and things that you need to
know as a word beginner. And also, I'd like to add that if you could please
leave a review, that would be
greatly appreciated. It helps me know what areas
to improve upon and helps potential future
students know if this course is the
right one for them. So whether you enjoyed
this course or you didn't, please let me know by leaving me a review that would be
greatly appreciated. But all in all, you are now equipped with the
knowledge to use words successfully and also to create a great document and
more using Microsoft Word. Lastly, I'd like to add
that to this video lecture. I will attach a resource
that will help you create professional and
well-made documents using Microsoft Word. So I hope that you
find that resource helpful as it also
contains some tips and recommendations
to get you to create more professional or documents. But in conclusion, I'd like to congratulate you
and thank you once more and hope that you
found my course useful. Take care, and have good bye.
John Cordova, More than 8 years of teaching experience
